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Home My WebLink About2006-01-05 Info Packet I = 1 !~~~8lt -..;:.... -....l'K__ .....- ~ CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET January 5, 2006 JANUARY 9 SPECIAL WORK SESSION ITEMS IP1 City Council Meetings and Work Session Agendas IP2 Report from Iowa City Assessor Dennis Baldridge MISCELLANEOUS ITEMS IP3 Memorandum from the City Manager: Updated FY2007 Proposed Budget Pages IP4 Memorandum from the City Manager: Goal Session - January 24 IP5 Memorandum from the City Manager: Zoning Categories IP6 Memorandum from the City Manager: Refuse Tipper Carts - Update IP7 Memorandum from Human Services Coordinator and Human Services Intern to the Director of Finance and the Director of Parking and Transit: Free Bus Ticket Program IPS Letter frorn JCCOG Traffic Engineering Planner to Apple Court Residents: Apple Court on street parking during snow events Ipg Letter from JCCOG Traffic Engineering Planner to Residents of Morningside Drive between 7'h Avenue and College Street: Potential traffic calming on Morningside Drive IP10 Memorandurn frorn the Public Works Project Coordinator to the City Manager: Agenda Items IP11 Building Permit Information - December 2005 News Release: Project growth benefits Iowa City [Distributed at 1/9 Work Session] PRELIMINARY/DRAFT MINUTES IP12 Parks and Recreation Commission: December 14, 2005 IP13 Board of Adjustment: December 14, 2005 IP14 Planning and Zoning Commission: December 15, 2005 IP15 Police Citizens Review Board: December 13, 2005 I = 1 ~~~~-.: ..,,-;;:.... -"".~~ ......- ~ CiTY OF IOWA CiTY www.icgov.org CITY COUNCIL INFORMATION PACKET January 5, 2006 / JANUARY 9 SPECIAL WORK SESSION ITEMS /1 IP1 City Council etings and Work Session Agendas IP2 ity Assessor Dennis Baldridge / I ,/' MISCELLANEOUS ITEMS IP3 Memorandum from the City Updated FY2007 Prop,6sed Budget Pages IP4 IP5 IP6 IP7 IP8 IP9 IP10 IP11 IP12 IP13 I Memorandum from the City Man er: Goal Session - Jap'uary 24 I Memorandum from the City Manage' Zoning Categor~'s i i Memorandum from the City Manager: fuse Tipp~ Carts - Update / Memorandum from Human Services Coord ator ,zlnd Human Services Intern to the Director of Finance and the Director of Parking and Tran it"iFree Bus Ticket Program Letter from JCCOG Traffic Engineering Plari:e to Apple Court Residents: Apple Court on street parking during snow events / Letter from JCCOG Traffic Engineering lanner to esidents of Morningside Drive between 7'" Avenue and College Street: Potent" I traffic calmi on Morningside Drive Memorandum from the Public Work Project Coordinator t the City Manager: Agenda Items Building Permit Information - Parks and Recreation Co mission: December 14, 2005 Board of Adjustment: IP14 Planning and Zonin ommission: December 15, 2005 IP15 Police Citizens Re lew Board: December 13, 2005 j -~-~-~------,-,-,--,,----,,---'-------~----'---'---'---..---.------,-------.-------.--- I = 1 .:::~=_4... :t~~~~~ ~~_"'~ -~ CiTY OF IOWA CiTY City Council Meeting Schedule and Work Session Agendas I 0;;106 I January 5, 2006 www.icgov.org . MONDAY, JANUARY 9 6:30p Special Council Work Session Planning and Zoning Items Sidewalk Cafes [agenda item #7] Iowa City Assessor Report . Council Committee Appointments . Agenda Items . Council Time Emma J. Harvat Hall . TUESDAY, JANUARY 10 7:00p Special Formal Council Meeting Emma J. Harvat Hall TENTATIVE FUTURE MEETINGS AND AGENDAS I . MONDAY, JANUARY 16 Emma J. Harvat Hall Martin Luther King Jr. Day - City Offices Closed . TUESDAY, JANUARY 17 6:00p-9:00p Budget - Special Work Session Emma J. Harvat Hall . MONDAY, JANUARY 23 5:30p City Conference Board Meeting Special Work Session 7:00p Special Formal Meeting Emma J. Harvat Hall . TUESDAY, JANUARY 24 TBD Council Goal Setting (all day) Library Board Room . WEDNESDAY, JANUARY 25 9:00a - 12:00p Budget - Special Work Session 1 :OOp - 3:00p Joint Communication Center Emma J. Harvat Hall . MONDAY, JANUARY 30 7:00p Budget - Board/Commission/Organizations Emma J. Harvat Hall . TUESDAY, JANUARY 31 9:00a-12:00p Budget - Work Session Emma J. Harvat Hall --~---_.._--+-_._-----_._._--'----"_.._._--_.-_.._-'- -- - ---..----....--------.-.--.- OFFICE OF THE Dennis Baldridge ~ lOW A CITY ASSESSOR Consolidation of Assessor's Offices The vast majority of municipalities in the state of Iowa rely on a county assessor to assess land and improvements in all local jurisdictions within a county. 'Only eight cities in the state currently utilize a city assessor. This list includes Ames, Cedar Rapids, Clinton, Davenport, Dubuque, Iowa City, Mason City, and Sioux City. It is interesting to note that six of the nine largest cities in the State have decided to maintain a separate office of City Assessor. ACCURACY AND EQUITY OF ASSESSMENTS A variety of tools are available to judge both the accuracy and the equity of Assessors' property assessments. These include equalization orders, the coefficient of dispersion, and the price-related differential or regression index. These measures are available for residential and commercial properties, but not for industrial properties, due to the small number and unique characteristics of industrial properties. Historical information using these three measures for Iowa City and Johnson County is presented in this section and in an addendum at the end of his report. Equalization orders are mandated for classes of property across an entire jurisdiction. They are based upon sales ratios, and are issued biannually by the Iowa Department of Revenue when assessors have not done a close enough job of approximating true market value for respective classes of property. Of the five equalization adjustments issued over the most recent ten-year period. no equalization orders were issued for residential or commercial properties assessed by the Iowa City or Johnson County Assessor's Offices. Three orders were received for agricultural property in each jurisdiction. Coefficient of Dispersion (COD) is a measure of assessment uniformity based upon the degree to which sales ratios for individual properties vary from the median ratio. The higher the COD, the greater is the degree of inequality in assessments within a given class of property. The International Association of Assessing Officers (IMO) has established standards for COD. A score beyond those standards indicates the existence of an inequitable assessment pattern for that given class of real estate, provided that a sufficient number of sales took place within the jurisdiction. The State of Iowa has likewise adopted standards for COD, but those standards are more liberal. That likely reflects the variety of properties and non-urbanized nature of the state. The Price-Related Differential (PRO) or Regression Index is a third measure of assessment equality. Property appraisals can sometimes result in unequal tax burdens between high and low properties within the same property group. The price-related differential (PRO) is a statistic for measuring assessment regressivity or progressivity. If the PRO is greater than 1.00, it would suggest that high value properties are under-assessed in relation to the low value properties which would indicate regressivity, If the PRO is less than 1.00, it would indicate that the high value properties are over-assessed in relation to the low value properties. Both regressive and progressive PRO's can result from misclassification, appraisal techniques or systematic problems in appraisal schedules. Coefficient of Dispersion and Price Related Differential statistics for residential and commercial property in Iowa City and Johnson County over the past six years are shown in an addendum at the end of this report. In summary, available historical data provides the following insights and comparisons regarding relative accuracy and equity of assessments with and without consolidation: . Over the last ten years, residential and commercial property classes in Iowa City and Johnson County received no state equalization orders. Based on this information, both assessors are doing an excellent job. . Coefficient of Dispersion (COD) data shows that, while COD's for . both jurisdictions have almost always been within IAAO standards, property assessed by the Iowa City Assessor's Office apparently had a more equitable assessment pattern for commercial property over the last six years. . A recent Ames, Iowa study stated that Coefficient of Dispersion data for five other counties where the City Assessor's Office was eliminated showed only limited evidence that accuracy and equity for the major cities were improved after consolidation, In four of five cases the commercial COD's were significantly worse after consolidation. . Price Related Differential data indicates that residential PRO's for both jurisdictions are generally within the IAAO standard. However, commercial PRO data indicates greater accuracy for assessments performed by the Iowa City Assessor's Office. 2 COST SAVINGS One reason to consider consolidating both assessor offices into one would be to realize savings that would benefit the taxpayers of Iowa City. It is important to note that the County Assessor's Office is financed by a tax rate of $ .34 per $1,000 of taxable valuation from Johnson County property owners, while the Iowa City Assessor's Office requires a tax rate of $ .24 per $1,000 of taxable valuation from City property owners. If budgets were combined, the levies would be effectively averaged and the resulting levy would probably fall somewhere between the two. The assessor's levy could increase for Iowa City property owners and decrease for Johnson County property owners outside Iowa City. Realistically, the difference in taxes paid on the two levies for the average $160,000 Iowa City home would only be about seven dollars per year. Currently that average Iowa City homeowner pays about eighteen dollars per year for the Iowa City Assessor's levy and would pay about twenty-five dollars under the Johnson County Assessor's levy, so any significant individual savings would require a large total decrease in budgets. In fairness, it is too early to expect anyone to develop a budget for combining the two offices with any precision. The final budget could be more or less than current budgets. While eliminating the position of City Assessor may result in some saving, one might question how a professional position could be eliminated without compromising service levels to the property owners in Iowa City. If this position is not eliminated or if it is eventually reinstated, the projected savings would be reduced significantly. There would be start-up costs associated with converting both offices to the same computer systems, cost of possible office remodeling, equipment and supply costs associated with restructuring of the two offices, and possible costs to equalize salaries and benefits. Any projected savings may not be immediate, 3 Most instances of city assessor's offices being eliminated occur when there is a vacancy in one or both offices. The two most recent were in Marshalltown and the city of Des Moines. The previously mentioned Ames study, which resulted in the continuation of the city assessor's office and a search for a new city assessor, gave the following information on before and after budgets. City of 1996-97 1997-98 1998-99 1999-00 2000-01 2001-02 MarshalltownJ Marshall County Consolidated - 1999 County $251 ,969 $261,754 $444,823 $409,089 $426,640 $441,116 City $175,822 $183,531 Total $427,791 $445,285 $444,823 $409,089 $426,640 $441,116 City of Des 1994-95 1995-96 1996-97 1997-98 1998-99 MoineslPolk County Consolidated - 1997 County $1,385,537 $1,347,958 $2,933,881 $3,224,338 $3,290,358 City $1,649,526 $1,674,222 ----------- ------------ ------------ Total $3,035,063 $3,022,180 $2,933,881 $3,224,338 $3,290.358 REPRESENTATION The Conference Board, composed of the Iowa City Council, Johnson County Board of Supervisors, and all of the School Boards in the City limits, make important policy decisions that impact the financing and service delivery of the Iowa City Assessor's Office. The city government has one vote, the county government has one vote, and a majority vote of the school districts in the county have one vote. Therefore, the city of Iowa City currently possesses one of three votes on the Conference Board. The elimination of the City Assessor's Office would result in a diminution of the City's impact on the County Conference Board. The city government vote would be determined by the majority vote of the 12 municipalities in the County of which Iowa City would be one. The vote typically exercised by the Iowa City Community School District would likewise be diluted. 4 The Board of Review is an important body as well in the assessing process. This body is empowered to adjudicate appeals from property owners regarding assessment made by an Assessor. It is crucial that the members of this body have specialized knowledge of the Iowa City market. There is no guarantee that any Iowa City property owners, who represent about half of the assessed valuation and sixty percent of the population in the Johnson County, would be represented on the County's Board of Review, CONCLUSIONS The projected savings, at best, would yield a modest amount of tax savings to Iowa City property owners. The accuracy and equity measures of valuations by the City Assessor's Office have arguably been equal to, or better than, the County Assessor's Office under the current organizational structure. The Iowa City Council and the Iowa City Community School District would have less representation on a combined conference board. Iowa City property owners could lose representation on a county board of review. 5 ADDENDUM Shown below is a table displaying coefficient of dispersion data for residential property in Iowa City and in Johnson County over the last ten years. A residential C,O.D. should be less than fifteen and a coefficient below ten is considered excellent. Residential Coefficient of Dispersion Iowa Johnson City County 2004 2003 2002 2001 2000 1999 9.57 7.93 8.03 7.83 9.16 9.38 7.44 7.68 8.09 8.04 8.16 9.45 Coefficients of dispersion for commercial property in Iowa City and Johnson County are shown below. Coefficients for commercial property should be less than twenty. While Iowa City was within the IAAO standard, Johnson County's commercial assessments sometimes fell outside the standard. The low number of commercial deed sales may have contributed to the high COD scores in some of the years. Commercial Coefficient of Dispersion Iowa Johnson City County 2004 2003 2002 2001 2000 1999 17.82 14.61 16.81 15.04 14.99 14,14 22.77 15.42 32.26 19,88 11.22 33.28 6 Price related differential for residential property in Iowa City and in Johnson County is shown below, The International Association of Assessing Officer recommends a PRD standard between 0.98 and 1.03. Iowa City and Johnson County are both well within those parameters, 2004 2003 2002 2001 2000 1999 Residential Price Related Differential Iowa Johnson City County 100.91 1 00.48 100.87 100.65 100.38 100.46 99.64 100.24 100,90 100.88 100.22 101.53 Historical data for commercial properties in Iowa City and Johnson County are shown next: 2004 2003 2002 2001 2000 1999 Commercial Price Related Differential Iowa Johnson City County 104.69 89.23 90,28 100.04 101.16 99.63 109.51 96.25 110.56 101.09 98.34 125.68 PRD's for commercial property vary more for commercial property than for residential property, probably because of a much smaller number of sales. Individual sales can affect the results to a greater degree when there are fewer total sales. Some of the numbers fall outside IAAO standards of .98 to 1.03, but most fall within the more liberal Iowa Department of Revenue recommendation of .90 to 1.10. 7 I! I f~~~-r "",... ~IIII'~ ....~ CITY OF IOWA CITyrnJ MEMORANDUM Date: January 4, 2006 To: City Council From: City Manager Re: Updated FY2007 Proposed Budget Pages The following pages should be inserted into your FY07 proposed budget book. They contain corrections and adjustments that are material to budgetary discussions. Pages 91-94: A three percent (3%) increase in funding has been recommended for aid to human service agencies and community events, The funding request received from Summer of the Arts, Inc. has also been confirmed at $50,000. Pages 105-106 Airport expenditures were understated for "Other Financial Uses" in FY2005. If you have any questions, please contact me at 356-5010. ZUp~ CITY OF IOWA CITY , IOWA FINANCIAL PLAN FOR 2007 - 2009 Fund: 1000 General Center: 416100 Non-Operational Administration 2005 2006 2007 2008 2009 Actual Estimate Budget projection Projection Other City Taxes 135,430 156,475 161,170 164,393 167,681 Contrib & Donations 200,000 200,000 200,000 Interest Revenues 87,037 Sale Of Assets 272,848 190,260 317,100 Empl. Benefits Levy 5,568,910 5,228,773 5,323,359 5,722,980 6, 152 , 017 Emergency Levy 553,202 564,773 616,803 628,504 646,915 From Parking Operations 200,000 200,000 200,000 200,000 200,000 From Broadband 100,000 100,000 100,000 100,000 100,000 Loans 100,000 Total Receipts 7,017,427 6,250,021 6,791,592 7,015,877 7,783,713 Services 425,S19 498,472 455,541 458,902 462,332 Ca~ita1 Outlay 126,000 at er Financial Uses 645,628 592,671 738,421 730,433 743,000 Total Bxpenditures 1,197,447 1,091,143 1,193,962 1,189,335 1,205,332 Personnel Services ~--- FTE ---- 2006 2007 Capital Outlay Contingency 2007 465,000 465,000 Cable Franchise Supp Emergency Levy Emp1. Benefits Levy Gen Fund-Pkg Fine Rv 100,000 616,803 5,323,359 200,000 6,240,162 Transfers Out JCCOG Human Services JCCGO Multi Assess JCCOG Admin Ahport Subsidy 64,680 19,421 69,320 120,000 Transfers In 273,421 - 91 - 01104106 Revision No clienge to this page General Fund: Non-Operational Admin. FY2007 Aid to Agencies The proposed budget for FY2007 includes a three percent (3%) increase in aid to human service agencies. Allocation of these funds is determined by City Council resolution each year. Reductions were made during both fiscal year 2004 and 2005 in response to state legislative cuts. Fiscal year 2006 was budgeted at three percent (3%) over the 2005 budget. REQUESTS FOR AID TO AGENCIES Actual Actual Budget Proposed FY2004 FY2005 FY2006 FY2007 United Way Human Service Agencies: 4C's - - 2,000 Arc of Johnson County - - 2,000 Big Brothers/Big Sisters $ 35,160 $ 33,402 $ 34,404 Crisis Center 39,805 37,815 38,193 Domestic Violence Program 52,303 49,688 50,185 Elderly Services Agency 59,530 56,463 57,685 Free Medical Clinic 6,350 6,033 6,214 HACAP -Hawkeye Area Community Action 8,203 - - ICARE - Iowa Center for Aids Resource 8,883 8,439 8,692 Jo Co Office of the American Red Cross 5,510 5,235 5,287 Mayor's Youth Employment 22,309 10,957 20,000 MECCA 28,654 27,221 28,038 Neighborhood Centers 60,521 57,495 59,220 Rape Victim Advocacy 11,590 11,011 11,121 Shelter House 17,100 16,245 16,407 STAR Program - - 5,000 United Action for Youth 62,558 59,430 61,213 Youth Pre-employment/Job Training (Collaborative Grant - paid to UA Y in 2005) 15,000 14,250 16,000 Subtotal: United Way Agencies 433,476 393,684 421,659 Misc. Other Human Service Agencies: Johnson County Juvenile Justice Youth Development Program - 2,500 2,500 Johnson County Children's Initiative - 1,000 - Subtotal: Other Human Services Agencies - 3,500 2,500 Human Services Contingency: - - 9,795 Grand Total: Aid to Human Services Agencies $ 433,476 $ 397,184 $ 433,954 $446,973 (3% increase) Less direct funding from: CDBG (Comm. Dev. Block Grant) (105,000) (105,000) (105,000) (105,000) Water and Wastewater (36,742) (44,074) (36,050) (36,050) Utility Billing Abatements . General Fund Aid to Human Services Agencies: $ 291,735 $ 248,110 $ 292,904 $ 305,923 - 92- 01/04/06 Revision General Fund - Non-Operational Admin. FY2007 Community Events and Programs Community event and program funding Is proposed at $37,479 for FY2007 and Includes a three percent (3%) Increase over the FY2006 allocation. Requests for funding total of $81,219. FUNDING REQUESTS FOR Actual Actual Budget Request Proposed COMMUNITY EVENTS & PROGRAMS FY2004 FY2005 FY2006 FY2007 FY2007 All Iowa New Horizons Band Extravaganza - 250 - 250 Bike-In Theater - - - 6,100 Conner Center - ADA Celebration 1,080 972 972 972 Downtown Association - Holiday Lights 2,250 2,025 - 4,000 Extend the Dream Foundation's Ralston Creek Fair & Flea Mrkt 873 786 1,000 1,000 Irving B. Weber Day 4,885 3,988 3,000 3,000 - Johnson Co Historical Society 4,167 3,750 4,000 4,500 Jaycees' 4th of July Celeb. 4,950 4,455 4,455 4,455 Riverside Theatre" . - 3,000 5,000 Saturday Night "Just Jazz" Series 8,600 - - . Summer. of the Arts, Inc. - consolidates funding requests for the following events, beginning In FY2007: Arts Festival (June 5-8) 6,030 5,427 7,000 - Jazz Festival (July 4-6) 6,750 10,075 6,075 . Friday Night Concert Series 5,760 5,184 5,000 - Saturday Night Free Movie Series . - - - Summer of the Arts, Inc. . - - 50,000 Community Events Contingency: - - 1,885 1,942 General Fund Community Event Funding: $ 45,345 $ 36,912 $ 36,387 $ 81,219 $37,479 (3% Increase) HoteUMotel Tax revenue was reallocated by council resolution during preparation of the FY2006 budget. This Increased funding to the Iowa City Coralville Convention and Visitors Bureau from 22.5% to 25% with an effective date of July 1, 2005. Actual FY2004 Actual FY2005 Budget FY2006 Estimated FY2007 Iowa City' Coralville Convention & Visitors Bureau $ 126,668 $ 135,430 $ 140,567 $ 161,170 01/04106 Revision -93 - Fund: 2700 Emergency Levy Beginning Balance Current Taxes Delq Prop Taxes Other City Taxes Total Receipts Other Financial Uses Total Bxpenditures Ending Balance CITY OF lOW A CITY , IOWA FINANCIAL PLAN FOR 2007 - 2009 2005 Actual 541,297 236 11,668 553,201 553,202 553,202 Transfers In '94- 1 2006 2007 2008 2009 Estimate Budget Projection Projection 0 0 0 0 553,207 605,064 616,590 634,822 11,566 11,739 11,914 12,093 564,773 616,803 628,504 646,915 564,773 616,803 628,504 646,915 564,773 616,803 628,504 646,915 0 0 0 0 Transfers Out General Fund 616,803 616,803 o 01/04106 Revision No change to this page CITY OF IOWA CITY, IOWA FINANCIAL PLAN FOR 2007 - 2009 Fund: 7600 Airport 2005 2006 2007 2008 2009 Actual Estimate Budget Projection Projection Beginning Balance 40,810 15,532 16,464 3,969 6,623 Other Mise Revenue 270 220 220 220 Interest Revenues 793 800 800 800 Rents 204,443 202,704 187,796 187,796 187,796 Royalties & Commissions 15,521 10,422 15,521 15,521 15,521 General Levy 112,000 112,000 120,000 100,000 100,000 Total Receipts 333,027 325,126 324,337 304,337 304,337 Personnel 76,061 109,034 96,350 100,592 105,134 Services 197,714 159,553 167,260 168,930 170,898 SUPl?lies 7,523 6,895 9,679 9,971 10,272 Cap~tal Outlay 1,690 13,000 20,000 Other Financial Uses 75,317 35,712 43,543 22,190 23,225 Total Expenditures 358,305 324,194 336,832 301,683 309,529 Ending Balance 15,532 16,464 3,969 6,623 1,431 Personnel Services FTE ---- 2006 2007 Capital Outlay Parking Lot Repair/Repl 2007 20,000 AIRPORT OPERATIONS SPECIALIST MWI - AIRPORT .60 1.00 .60 1. 00 1.60 1.60 20,000 Transfers In Transfers Out GF Prop Tax Support 120,000 SW T-Hangar Ln Repay Corp Hangar Loan Pmt SE T-Hangar Ln Repay S.T-Hangar Ln Repay 5,552 12,139 3,756 22,096 43,543 120,000 01/04106 Revision -105- CITY OF IOWA CITY, IOWA FINANCIAL PLAN FOR 2007 - 2009 Fund: 7500 Landfill 2005 2006. 2007 2008 2009 Actual Estimate B1.!dget Projection Projection Beginning Balance 20,989,006 23,988,434 24,035,144 26,240,429 28,758,804 Refuse Charges For Services 263,159 373,422 263,159 263,159 263,159 Landfill Char~es For Services 4,702,226 4,412,848 4,702,226 4,702,226 4,702,226 Mise Merchand~se 2,530 1,642 2,530 2,530 2,530 Other Mise Revenue 19,400 Interest Revenues 308,244 82,324 315,451 306,835 299,057 Rents 1,944 1,944 1,944 1,944 Transfers from Business-type Funds 500,000 500,000 500,000 500,000 500,000 Interfund Loans 418,016 245,364 230,954 216,995 177,965 Mise Transfers In 20,000 Total Receipts 6,235,519 5,615,600 6,016,264 5,993,689 5,946,881 Personnel 715,609 897,578 949,371 994,419 1,034,552 Services 1,644,841 1,628,801 1,715,917 1,753,649 1,792,833 SUPli'lies 137,330 120,670 158,991 163,746 168,642 ca~~tal OUtlay 177,648 55,000 58,000 34,000 34,000 Ot er Financial Uses 560,663 2,866,841 928,700 529,500 531,000 Total Expenditures 3,236,091 5,568,890 3,810,979 3,475,314 3,561,027 Bnding Balance 23,988,434 24,035,144 26,240,429 28,758,804 31,144,658 FTE - - -- 2006 2007 1.00 1. 00 .50 .50 4.00 3.00 3.00 3.00 1.00 1.00 1. 00 1.00 1. 00 1.00 1. 00 .50 .50 1.00 1.00 .50 .50 13 .50 13 .50 Personnel Services ASSIST SUPT - LANDFILL LANDFILL CLERK LANDFILL OPERATOR M.W. II - LANDFILL M.W. III - LANDFILL MW II - LANDFILL/RECYCLE RECYCLE CLERK - LANDFILL RECYCLING COORDINATOR SCALEHOUSE OPERATOR SR CLERK/TYPIST - WASTEWATER SR ENGINEER WASTEWATER TREATMENT SUPT Transfers In SW T-Hangar Ln Repay Sr Ctr Sprnklr Repay Corp Hangar Loan Pmt Reserves from Oper. SE T-Hangar Ln Repay S.T-Hangar Ln Repay Scanlon Loan Repay Sr Center Loan Repay Fire SCBA Loan Repay Pkg Maint Loan Repay Sr Ctr Furnish Repay Transit Daycare Loan 5,552 34,871 12,139 500,000 3,756 22,096 43,522 5,469 14,188 32,809 7,950 48,602 730,954 Capital Outlay 2007 Chili' Seal Equ~pment Updates Facility Equipment Repairs Facility Improvements Landscali'ing Monitor1ng Instruments Shop Floor Repair 10,000 5,000 5,000 10,000 5,000 3,000 20,000 58,000 Transfers Out JCCOG Solid Waste Oper. to Reserves Parking Maint Loan 28,700 500,000 400,000 928,700 -106 - 01/04106 Revision No change to this page .~-'---'-------_._----_._--_._."--_._--~.>---_.._-._."-------.-----" I ~ 1 !~~~'t .....-;::....~IIIII~ ....,..... CITY OF IOWA CITy!:m MEMORANDUM Date: December 27,2005 To: City Council From: City Manager Re: Goal Session - January 24 I have scheduled the Library Board Room for our Tuesday, January 24 goai setting session, It is booked for all day. I asked Jim Swaim to concentrate on issues of future goals, visioning, etc, Cc: City Clerk City Attorney Jim Swaim ~~ I ~ j ~~~~*t ~... ...11II1'- ..,...... CITY OF IOWA CITY ~ MEMORANDUM Date: January 4, 2006 To: City Council From: City Manager Re: Zoning Categories I thought this summary would be helpful for future reference. SUMMARY OF ZONING CATEGORIES 2006 Code RR-1 - Rural Residential: . Intended to provide a rural residential character for areas in the city that are not projected to have the utilities necessary for urban development in the foreseeable future or for areas that have sensitive environmental features that preclude development at urban densities. . Detached single-family (minimum 40,000 sq. ft. lot) . Farms . Parks and open space . Animal-related commercial uses - vet clinics, kennels, stables, etc, RS-5 - Low Density Single-family Residential: . Detached single-family (minimum 8,000 sq. ft. lot - smaller lots allowed under bonus density provisions) . Corner lot duplexes - (minimum 12,000 sq. ft. lot) . Non-residential uses that contribute to the livability of neighborhoods, such as parks, schools, religious institutions, and daycare facilities RS-8 - Medium Density Single-family Residential: . Detached single-family (minimum 5,000 sq. ft. lot - smaller lots allowed under bonus density provisions) . Corner lot duplexes (minimum 8700 sq. ft, lot) . Non-residential uses that contribute to the livability of neighborhoods, such as parks, schools, religious institutions, and daycare facilities RS-12 - High Density Single-family Residential: . Detached single-family (minimum 5,000 sq. ft. lot -smaller lots allowed under bonus density provisions) . Attached single family (minimum 3,000 sq, ft, lot) . Duplexes (minimum 6,000 sq. ft, lot) . Non-residential uses that contribute to the livability of neighborhoods, such as parks, schools, religious institutions, and daycare facilities RNS-12 . Neighborhood Stabilization Residential (single family) . Focus on maintaining neighborhood integrity and existing mix of housing types . Single family and duplexes allowed (minimum 5,000 & 6,000 sq, ft. lots, respectively) . Allows the existing multi-family buildings to remain conforming uses. New multi-family is not allowed. . Non-residential uses that contribute to the livability of neighborhoods, such as parks, schools, religious institutions, and daycare facilities, RM-12 - Low Density Multi-Family Residential . Detached single-family (minimum 5,000 sq. ft. - smaller lots allowed under bonus density provisions) . Attached single family (minimum 3,000 sq, ft.) . Duplexes (minimum 6,000 sq. ft,) . Multi-family (minimum 2,725 sq. ft of lot area /unit) . Non-residential uses that contribute to the livability of neighborhoods, such as parks, schools, religious institutions, and daycare facilities. RM-20 - Medium Density Multi-Family Residential . Detached single-family (minimum 5,000 sq. ft. - smaller lots allowed under bonus density provisions) . Attached single family (minimum 1,800 sq, ft,) . Duplexes (minimum 3,600 sq. ft,) . Multi-family (minimum 1,800 sq. ft of lot area /unit) . Non-residential uses that contribute to the livability of neighborhoods, such as parks, schools, religious institutions, and daycare facilities. RNS-20 - Neighborhood Stabilization Residential (multi-family) . Focus on maintaining neighborhood integrity and existing mix of housing types . Detached single-family (minimum 5,000 sq. ft. - smaller lots allowed under bonus density provisions) . Attached single family (minimum 2,500 sq. ft.) . Duplexes (minimum 5,000 sq. ft.) . Multi-family (minimum 1,800 sq.ft. of lot area /unit); higher density multi-family in existence at the time of rezoning remains conforming. . Non-residential uses that contribute to the livability of neighborhoods, such as parks, schools, religious institutions, and daycare facilities. RM-44 - High Density Multi-family Residential . Multi-family (minimum 1,000 sq.ft. of lot area /unit) . Non-residential uses that contribute to the livability of neighborhoods, such as parks, schools, religious institutions, and daycare facilities. PRM - Planned High Density Multi-family Residential . Multi-family with design standards (875 sq.ft. of lot area /unit) . Zone features public benefit/bonus point system . Allows some small-scale personal service and guest houses . Non-residential uses that contribute to the livability of neighborhoods, such as parks, schools, religious institutions, and daycare facilities. MU - Mixed Use . Mix of small-scale retail, restaurants, personal service, office, and residential uses with design standards for compatibility and to encourage pedestrian-oriented street frontages . Residential uses allowed on first floor - single family, townhouses, duplexes, multi-family . Non-residential uses that contribute to the livability of neighborhoods, such as parks, schools, religious institutions, and daycare facilities. CO-1 - Commercial Office . primarily office uses . residential apartments allowed above commercial . small-scale restaurants, personal service uses, and guest houses . used as a transition zone between residential and commercial CN-1 - Neighborhood Commercial . intended for smaller scale retail and office uses to primarily serve adjacent neighborhoods . usually approximately a mile apart and located on or with access to arterial streets . contains design standards focused on creating pedestrian-oriented shopping areas compatible with and attractive to surrounding neighborhoods . residential apartments allowed above commercial CH-1- Highway Commercial . a little used zone found in areas near the interstate system and major highways . intended for highway-oriented uses such as motels, convenience stores, gas stations, and restaurants that serve highway users. CI-1 - Intensive Commercial . provides area for those sales and service functions and businesses whose operations are typically characterized by outdoor display and storage of merchandise, or by repair and sales of large equipment or motor vehicles, . Provides areas for quasi-industrial commercial uses that often are land consumptive and/or have a difficult time competing for land with community-oriented retail businesses. CC-2 - Community Commercial . intended to provide for major business districts serving the entire community . wide variety of commercial uses allowed . residential apartments allowed above commercial CB-2 - Central Business Service . Only a few areas of CB-2 remain - North Market Square and directly east of downtown . wide variety of commercial uses allowed, including some auto-serving businesses, such as drive-through facilities, gas stations and vehicle repair, similar to the community commercial zone, except allowed at a higher scale - up to 45 feet in height (4 stories). . buildings are at a smaller scale than downtown . intended as a transition zone between downtown and surrounding neighborhoods . residential apartments allowed above commercial CB-5 - Central Business Support . a transition zone between the intense uses of the downtown and adjoining area . a pedestrian oriented area with uses similar to the downtown but at a smaller scale . building height maximum is 1/2 that of downtown . includes design provisions and a bonus system for certain public benefits . residential apartments allowed above commercial CB-10- Central Business . downtown business district - wide variety of commercial uses allowed . design provisions encourage pedestrian-oriented street frontages . residential apartments allowed above commercial . centralized public parking facilities RDP - Research Development Park . allows a mix of office, research and light manufacturing . hotels and restaurants also allowed . minimum 1 acre lots ORP - Office Research Park . areas for the development of large office/ research uses and light manufacturing . hotels and restaurants also allowed . characterized by large lots (minimum 7 acres) and campus-like environment 1-1 - General Industrial . intended for the development of most types of industrial firms, except heavy industrial 1-2 - Heavy Industrial . any type of industrial with certain specific exceptions . allows salvage yards and extraction 10 - Interim Oevelopment Zones . Intended to provide for areas of managed growth in which agricultural and other non-urban uses of land may continue until such time as the City is able to provide City services and urban development can occur, . 10 designations vary based on the type of development intended for the area according to the Comprehensive Plan P-1 - Neighborhood Public . Intended for uses such as schools, parks, police and fire stations, and other civic buildings owned or otherwise controlled by the County, the City, or the Iowa City Community School District. . Designation provides notice to surrounding property owners that the property is publicly owned. . Uses are subject to some development standards to ensure a consonant transition between public and private uses P-2 - Institutional Public . Provides reference to land owned or other controlled by the State or Federal government, such as university campuses, regional medical facilities, post office and other state or federally owned facilities, . Not subject to City zoning regulations I ~ 1 ;t~~~tt ~... "'DII'~ .....,.. ... CITY OF IOWA CITY MEMORANDUM ~ Date: December 27,2005 To: City Council From: City Manager Refuse Tipper Carts - Update Re: In June 2001 the Solid Waste Division of the Department of Public Works started using refuse coilection tipper carts, At that time 1500 carts were purchased. In April of 2003, 1000 more carts were purchased. In July 2005, 1200 more carts were purchased, Currently a total of 3700 carts have been delivered to refuse customers, We have and continue to receive positive comments about the carts, All of our refuse trucks are now equipped to handle tipper carts, Notably, injuries within the division have declined. In 2005 a fully automated truck was purchased, This truck is operated by one person in the cab of the truck, The truck picks up the cart from the curb and empties its contents into the truck. We will continue to experiment with this new single person truck, We plan to continue purchasing tipper refuse carts and expand the program to other areas of the City, In the next two to three years we also plan to purchase a second automated refuse truck, ~~. ---'--'--~'-'-"---'~---'-'-"'-----'-'-"-'---~----------~--_..._-"._-_._._-_._-_.__.~-. Date: December 28, 2005 ~ -==JCCO ~ ~ r~ memo ....... Kevin O'Malley, Director of Finance Joe Fowler, Director of Parking & Transit Linda sev~n, Human Services C. o~ator Peggy Swails, Human Services Intern To: From: Re: Free Bus Ticket Program ( y ~/~ ~ For the second quarter of FY06 (Oct., Nov., and Dec. 2005) the City of Iowa City dispensed 3,315 tickets to human service agencies through its Free Bus Ticket Program, The totals, by agency, were: Crisis Center Department of Human Services Department of Veteran Affairs Domestic Violence Intervention Program (DVIP) Shelter House Neighborhood Centers: Broadway Pheasant Ridge Vocational Rehabilitation Services The Nest of Johnson County TOTAL Oct Nov 395 395 220 220 20 20 130 130 150 150 50 50 70 20 1105 50 50 70 20 1105 2nd Dec Quarter 395 220 20 130 150 50 50 70 20 1105 Year-To- Date 1185 2370 660 1320 60 120 390 780 450 900 150 300 150 300 210 420 60 120 3315 6630 Thank you for supporting the Free Bus Ticket Program, Your continued assistance in this endeavor is very much appreciated. Should you have any questions or concerns, please contact Linda at x5242, cc: Jeff Davidson Steve Atkins jccoghs\mem\bustix04.doc December 19, 2005 _~1 _ IP8 t~w~ .. ~~'Sr'-IIIIIl\f__ ~~ ~ CITY OF IOWA CITY Re: Apple Court on street parking during snow events 410 East Washington Street Iowa City. Iowa 52240-1826 (3]9) 356-5000 (319) 356-5009 FAX www.icgov.org Apple Court Residents Dear Resident: Recently Iowa City police officers have alerted us to a potentially dangerous situation, The issue is the narrow width of Apple Court when there are cars parked on both sides of the street. The police have received complaints about vehicles unable to get through on Apple Court with the recent snows. We have been asked to take action to ensure that snowplows and emergency vehicles can get down your street for the remainder of the winter. I have observed that there is a lot of on street parking on Apple Court, indicating to me that many of you prefer to park your cars in the street. During most of the year this is not a problem. However, during the snowplowing season, especially after there have been one or two snows, vehicles tend to be parked further out into the street than is normal. This is what causes the problems for snowplow operators and emergency vehicles, Because there is not a problem during most of the year, we wouid like to see if this matter can be resolved with voluntary compliance by those of you in the neighborhood. We are asking that after snow events when the road is narrowed, please do not park vehicles on street if possible. If you must park on street, we would appreciate voluntary adherence to an informal odd-even policy. Park only on the side of the street with odd house numbers on odd numbered days, and on the even numbered side of the street on even numbered days. This will help alleviate the difficulty for snowplows and emergency vehicles, while leaving both sides of Apple Court available for on street parking the remainder of the year. As stated previously, we are trying to get voluntary compliance from your neighborhood, Those who choose to ignore these suggestions will not be ticketed for illegal parking, However, if we continue to receive reports that snowplow operators or emergency vehicles are having trouble getting down Apple Court, we will be forced to take action to formally eliminate parking on the street, at least for the winter months, We realize that taking such an action will be an inconvenience for your neighborhood, but the safety of your neighborhood is our first concern. We appreciate your voluntary compliance to the above request during snow events. Feel free to contact me at 356-5254 or anissa-williams@iowa-city,org if you have any questions. Sincerely, rlMnA~ Anissa Williams JCCOG Traffic Engineering Planner cc: City Council City Manager Director of Public Works City Engineer Fire Chief Police Chief jccogtplltrfapplecourt.doc ~ ~- _~.= _.1 Ipg ........~.......,. !~lrN;!i ",-;"Sr"IID.~ .....,..~ CITY OF IOWA CITY January 4, 2006 4 [0 E<lst Washington Street Iowa City. Iowa S2240~r826 (319) 356-5000 (319) 356-5009 FAX WW\..... icgov .org Residents of Morningside Drive between 7'h Avenue and College Street Re: Potential traffic calming on Morningside Drive Dear Resident: In September, we received a petition signed by several of the residents on Morningside Drive requesting to be considered for the City's Traffic Calming Prograrn. This program was created by the City Council to address neighborhood traffic concerns. It provides City funds for the installation of features designed to slow down vehicles on neighborhood streets, if that is the desire of the neighborhood. The City completed an evaluation and determined Morningside Drive qualifies for the program based on excessive speeds (more than 5 mph over the speed limit) and average daily traffic volume exceeding 500 vehicles per day, There was a public meeting held with neighborhood in November to discuss the program and the available alternatives. At this meeting neighborhood residents decided that speed humps would be the best solution. Speed humps are not the same as speed bumps, Speed bumps are used to slow traffic in parking lots and must be driven over very slowly. Speed humps are 12 feet in length with a maximum height of 3 inches in the center as shown in the attached drawing. A speed hump is meant to be driven over at the speed limit, which is 25 mph on Morningside Drive, The next step in the City's Traffic Calming Program evaluation is a survey of the affected neighborhood, The "neighborhood" is defined by the City Council as all residential dwelling units on properties which are contiguous to Morningside Drive, This results in a survey of 27 affected properties, City High School will also be included in the survey (one vote), as they have property contiguous to Morningside Drive. The enclosed postage paid survey card has been provided to you so that you can indicate to us whether or not you are in favor of the proposed speed humps on Morningside Drive, The City's Traffic Calming Program is not intended to have the City impose unwanted traffic calming devices on a neighborhood. It is intended to allow a neighborhood to determine if they wish to have traffic calming devices installed. The neighborhood survey must indicate that at least 60% of neighborhood residents responding are in favor of the proposed traffic calming installation. Otherwise, the proposal will not be forwarded to the City Council for consideration, To clarify, each residence receives one vote, not each resident. If the proposal receives at least 60% approval from your neighborhood, it will be forwarded to the City Council for consideration, The City Council will make the final decision. Comments on the proposal from Iowa City Transit, the Fire Department, the Police Department, the Ambulance Service and the Department of Public Works wili also be provided to the City Council. If approved by the City Council, we will install the speed humps in locations shown on the enclosed diagram next spring. Signs will also be installed warning motorists of the speed humps, Residents of Morningside (btwn, 7th & College) December 12, 2005 Page 2 Thank you for your consideration of this matter, Please return your survey postcard no later than January 25, 2006. If you have any questions, I can be contacted at 356-5254 or anissa-williams@iowa-city.org. Sincereiy, ~~ Anissa Williams JCCOG Traffic Engineering Planner Enclosures cc: City Council City Manager Karin Franklin Jeff Davidson Marcia Klingaman Rick Fosse Ron Knoche jccogtp/ltrlmomingslde.7th&college.doc PROPOSED SPEED HUMP LOCA TIONS Morninsiole Drive between 7th Avenue o.nol Co ege Street NoveMber 2005 3 -4" - ~JCCOG ~ ---==:::: -,..~ ,...... Speed Bump Example Speed Hump Speed Hump V5. - 2'-l City of Iowa City MEMORANDUM J][J Date: January 4, 2006 . c/ (jv~(,t tt~ ~/ To: Steve Atkins From: Kim sandber~ Re: Agenda Items The following are costs associated with the Capital Improvement Projects being presented for acceptance at the January 10th Council meeting: 1) South Grand Ave and Melrose Ave PCC Pavement Replacement Project Contractor: Metro Pavers, Inc. .:. Project Estimated Cost: $ 535,556,00 .:. Project Bid Received: $ 429,585,97 .:. Project Actual Cost: $ 429,022.32 .:. STP Funds $ 320,000.00 .:. University of Iowa $ 109,022.32 2) 2005 Asphalt Resurfacing Project Contractor: LL Pelling Co. .:. Project Estimated Cost: $ 557,000.00 .:. Project Bid Received: $ 586,430.58 .:. Project Actual Cost: $ 590,391.26 .1: ~\.\01 t~/ .J cJA1~ BUILDING PERMIT INFORMATION December 2005 KEY FOR ABBREVIATIONS . Type of Improvement: ADD - Addition ALT - Alteration REP - Repair FND - Foundation Only NEW -New OTH - Other type of construction Type of Use: RSF - Residential Single Family RDF - Residential Duplex RMF - Three or more residential RAe - Residential Accessory Building MIX - Mixed NON - Non-residential OTH - Other Page: 2 City ofIowa City. Date : 1/312006 Extraction of Building Permit Data for To; 12/1/2005 Census Bureau Report From: 12/31/2005 ~ ~ Permit Number Name Address Imor Use Stories Units Valuation BLDOS-00829 RANDY LYTLE 1130 DUCK CREEK DR ADD RSF 2 $ 100,000 ADDITION FOR SFD BLD05-0087I GARY & CAROL FETHKE 441 LEXINGTON AVE ADD RSF $100,000 ADDITION FOR SFD BLD05-00867 ORVILLE TOWNSEND 713 WHITING AVE ADD RSF $55,000 ADDITION FOR SFD BLD05-00880 SPIRIT OF FAITH FAMILY Cl 713 MANOR DR ADD RSF $25,000 DECK ADDITION AND KITCHEN REMODEL FOR SFD Total ADD/RSF permits: 4 Total Valuation : $280,000 BLD05-00885 T ZENON PHARMACEUTICA 234 SCOIT CT ALT MIX 2 $1,000 TENANT FINISH OF NEW COMMERCIAL/RESIDENTIAL BUILDING Total AL T/MIX permits: I Total Valuation : $1,000 BLD05-00828 GOODWILL INDUSTRIES 1700 S 1ST AVE #12 & 13 ALT NON 2 $40,000 GOODWILL REMODEL OF UNITS 12 & 13 BLD05-00872 HODGE CONST 201 S CLINTON ST 171 ALT NON 2 $22,952 DEMISING WALLS FOR MALL TENANT SPACE (Planet Beach) TotalALTINON permits:2 Total Valuation : $62,952 BLD05-00876 JOYCE ROBERSON 5 WILLOUGHBY PL . ALT RDF 2 2 $7,000 BASEMENT FINISH OF DUPLEX BLD05-00878 ANGELIQUE & RUSSELL JOI 800 LONGFELLOW PL ALT RDF 2 2 $1,500 BASEMENT FINISH OF RDF UNIT Total AL T/RDF permits: 2 Total Valuation : $8,500 I BLD05-00889 GEB THOMAS 350 MAGOWAN AVE ALT RSF 3 $15,000 BASEMENT FINISH FOR SFD BLD05-00868 TOM & AMY NICKNISH 343 BELDON AVE ALT RSF $8,000 BASEMENT FINISH FOR SFD BLD05-00854 DAN HAYS 9 MELROSE PL ALT RSF 2 0 $3,800 Install two egress windows in two existing rooms in basement BLD05-00877 JARED & AMY TRULLINGEF 1917 DEL WOOD DR ALT RSF 2 2 $3,000 BASEMENT BATHROOM FOR SFD BLD05-00866 RAYMOND P & LINDA A ME 1824 RIDGEWAY DR ALT RSF 2 $600 EGRESS WINDOWS FOR SFD TotalALT/RSF permits: 5 Total Valuation : $30,400 BLD05-00873 GREG ALLEN 117 N GOVERNOR ST NEW RDF 2 2 $338,470 RDF WITH A IT ACHED 2 CAR GARAGES Page: Date : To: From: 3 11312006 1211/2005 12/3112005 City ofIowa City Extraction of Building Permit Data for Census Bureau Report Permit Number Name Address Tyoe Imor ~ Use Stories Units Valuation Total NEW/RDF permits: I Total Valuation : $338,470 GRAND TOTALS: PERMITS: 29 VALUATION: $2,951,404 Joe Raso, President Iowa City Area Development Group 319.354.3939 Harry Wolf, Chair Iowa City Area Development Group and Regional Director NAI Iowa Realty Commercial 319.631.3937 Steve Nasby, Community & Economic Development Coordinator Community and Economic Development City of Iowa City 319.356..5248 NEWS RELEASE IMMEDIATE January 5, 2006 Project growth benefits Iowa City IOWA CITY-The number of development projects in the Iowa City continues to grow, adding value, increasing the tax base and employment opportunities for the community. In 2005, the City of Iowa City worked with numerous businesses, the Iowa City Area Development Group (ICAD Group), the University of Iowa and other partners on economic growth within the community. During the last five years (FY2002 to date) more than $60 million was added to the city's tax base and nearly 900 jobs were created or retained, according to figures compiled by ICAD and City of Iowa City. Six major basic sector projects, a key downtown project, and several commercial and retail areas highlight the city's economic development activities. Basic sector businesses are those producing goods or services sold outside the immediate area. Basic sector projects include: . FY2002 - Graham Packaging (formerly Owens Brockway) . FY2002 - Mercer (formerly Marsh Advantage and Seabury & Smith) . FY2003 - Alpla ofIowa . FY2004 - United Natural Foods (formerly Blooming Prairie) . FY2005 - Lear Corporation . FY2006 - Loparex Other mixed-use commercial projects: . FY2003 - Plaza Towers . FY2001 - Sycamore Mall . FY2004 - Pepperwood Plaza . FY2003 - Ambrose Properties (including Core Fitness) Steve Nasby, Iowa City Community and Economic Development Coordinator, said these recent commercial activities and redevelopments strengthen the community's fiscal assets. "Updates to the city's commercial areas and retail districts bring new vitality, increased value and revenue into city." ICAD Group project assistance helped to grow the Iowa City tax base $19.75 million; Iowa Department of Economic Development provided $875,000 in assistance and additional funding for job training; Iowa City provided $3.2 million in tax rebate assistance to basic sector companies and provided $6 million in construction assistance to Plaza Towers. The assistance to Plaza Towers will be repaid through the new property taxes that are paid by the project. Joe Raso, president of the ICAD Group, said the projects represent a significant boost to the Iowa City and the entire Technology Corridor economy. "These basic sector businesses could operate from any location, but we're fortunate they choose to do business in Iowa City. These projects bring a wealth of prosperity that ripples throughout our community." Raso added that this cascading effect appears as additional capital investment from new businesses and suppliers, and payroll earnings from secondary jobs. Raso and Nasby agree that assisting Iowa City businesses is a good investment in the entire area's future. Nasby notes that companies must pass rigorous standards and meet qualifications to be considered for state or local project assistance. Raso said, "This review process ensures that a community will benefit from a new location or expansion project. "Just as we encourage young people to invest in their future by continuing education to increase their earning potential and value to society, a community's investment in the business community assures growth, job creation and retention. In a global economy, assisting businesses is an investment in the area's future/' Rasa said. Nasby said the financial assistance to local projects in the form of property tax rebates, through Tax Increment Financing (TIF), will be recouped from the increased property taxes these businesses pay from their investment in their properties. Raso said, "As these businesses prosper, new jobs will be created and that impact will flow throughout the community." ### City of Iowa City Parks & Recreation Commission December 14, 2005 - 5:00 P,M, Recreation Center Meeting Room B DRAFT I 01-05-06 I IP12 I CALL TO ORDER: Meeting called to order at 5:00 P.M. MEMBERS PRESENT: Craig Gustaveson, Judith Klink, Margaret Loomer, Matt Pacha, Jerry Raaz, Phil Reisetter, John Westefeld MEMBERS ABSENT: Ryan O'Leary STAFF PRESENT: Terry Trueblood, Terry Robinson, Mike Moran OTHERS PRESENT: None RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council Action): With re!!ard to the Peninsula Parkland Area. moved bv Westefeld, seconded bv Reisetter, to name the parkland the "Peninsula Park." Unanimous. APPROVAL OF MINUTES: Moved bv Westefeld, seconded bv Reisetter, to approve the November 9. 2005 minutes as written. Unanimous. FORMAL ACTION TAKEN: With re!!ard to the Country Club Estates subdivision, moved bv Pacha, seconded bv Reisetter, to stav with their initial recommendation as follows: To accept land (2.59 acres) adiacent to City-owned land reserved for a water tank (northwest corner of the subdivision). therefore. choosin!! option #4 for Unanimous. With re!!ard to the Peninsula Parkland Area. moved bv Westefeld. seconded bv Reisetter. to name the parkland the "Peninsula Park." Unanimous. With re!!ard to a public art proposal. moved bv Pacha. seconded bv Reisetter to approve public art sculpture "Just For Kicks" for placement at the Soccer Park. Unanimous. Moved bv Pacha. seconded bv Loomer, to support the proposed capital improvement proiects for FY2006-2010 as written. Unanimous CONSIDER COUNTRY CLUB ESTATES NEIGHBORHOOD OPEN SPACE PROPOSALS: At the November meeting Trueblood noted that the developer had agreed to offer a sufficient portion of lots adjacent to Outlot A to fulfill their Neighborhood Open Space requirement Outlot A is already owned by the City for a future water tank and could be combined with the additional lots providing a larger green space, However, the developer would now like the Commissjon to .-- - . "-------.-'-.-.--,.-----------.---..~.--.-.--.---~.---------.--"~._---_,_____..__",. ,'__'.__..M..~_" ___"'__ .___.._-C.__ Parks and Recreation Commission December 14, 2005 Page 2 of 8 consider other possibilities. The developer had indicated he would be attending the meeting, but did not. Included in the comnnsslOn packet was the exhibit presented by Duane Musser of MMS Consultants, regarding Country Club Estates that included the areas that the developer would like the Parks and Recreation Commission to consider as open space dedication, These options are as follows in rank order: Options #1: Option #2: Option #3: The 8.7 acre area designated for storm water management. Cash payment 2.59 acres adjacent to the existing Country Club pool area, with possible shared uses. 2.59 acres adjacent to the city owned property for future underground water storage. Option #4: Staff recommended that the Commission either stay with their initial recommendation or choose option #2, to accept fees in lieu ofland. With rel!ard to the Country Club Estates subdivision. moved bv Pacha, seconded bv Reisetler. to stay witb their initial recommendation as follows: To accept land (2.59 acres) adiacent to City-owned land reserved for a water tank (northwest corner of the subdivision), therefore, choosinl! option #4. Unanimous. CONSIDER NAMING OPPORTUNITES FOR NEW DOG PARK: Trueblood reminded Commission that at the December 2004 Parks and Recreation Commission meeting they voted in support of the concept for naming opportunities. DogPAC members planned on attending tonights meeting to present specific names for Commissions consideration, However, due to inclement weather, the DogPAC board was not able to hold their meeting, therefore, were not ready to present this information to the Commission tonight. Trueblood noted that they are planning to recommend that the overall dog park be named "Thornberry Off-Leash Dog Park. " (or something similar), Trueblood does not know at this time what their plans are for naming the three sections of the park (the large dog section, the small dog section and the training/agility section). This item tabled at this time, CONSIDER NAMES FOR PENINSULA PARKLAND: Trueblood asked the Commission for an official recommendation for naming of this park so that he may forward to the City Council. He recommended naming the park "Peninsula Park" since it has been known as such for a number of years. He asked Commission for their recommendations. With rel!ard to the Peninsnla Parkland Area, moved bv Westefeld, seconded bv Reisetter, to name this parkland the "Peninsula Park." Unanimous. ---'.'.--...----.------- - - -~-^-----'~.---._______._.._______._.______m.~__._____,.,_ Parks and Recreation Commission December 14, 2005 Page 3 of 8 CONSIDER APPROVAL OF THE PROPOSED PUBLIC ART FOR THE SOCCER PARK: As in accordance with our new Memorial Policy, public art that is proposed for parks must be submitted to the Parks and Recreation Commission for review/endorsement after going through the Public Art Committee process, Trueblood presented a maquette of the proposed sculpture, "Just For Kicks" to be placed at the Soccer Park. With rel!ard to a public art proposal, moved bv Pacha, seconded bv Reisetter to approve public art sculpture "Just For Kicks" for placement at the Soccer Park. Unanimous. REVIEW AND DISCUSSION OF PROPOSED CAPITAL IMPROVEMENT PROJECTS AND PRIORITIES: Included in the Commission packets were the updates of the various Parks and Recreation proposals that were submitted last year plus a few new ideas. This item is intended primarily for discussion purposes at this time. Gustaveson noted that the top two capital improvement projects have been completed or are under construction. These include the Peninsula Parkland entry road and parking lot and the Grantwood Community Gymnasium (currently under construction). Regarding the Sand Lake Recreation Area Acquisition, Raaz asked about the status. Trueblood stated that it is still in negotiation. He did note that the appraisal that the City had done is around $750,000. The actual approval last year was for $200,000 a year over a three-year period totaling $600,000. The purchase price, however, is expected to be higher when based on the owner's appraisal. Gustaveson noted that he had a conversation with Casey Cook. It was Cook's recommendation that the Commission look closer at this appraisal as there may be some things on this project that are not needed, i.e., noting that this is no longer a working sand and gravel operation. The owners appraisal included the cost of shutting down the operation. Raaz asked why it was such a high priority. It was noted that when opportunities such as this come along, it is important to take advantage of them. Trueblood reviewed this property with the Commission and noted that it does not go all the way to the river. Staff is looking at the possibility of obtaining this property (not included in this request) all the way to the river. Raaz asked if the Soccer Park hnprovements project has been complete. Trueblood stated no. Backup soccer fields and practice softball/baseball fields are proposed for completion next spring/early summer. Most of what wasn't funded was the networking of trails/sidewalks throughout the complex, Westefeld asked to address the two items on the list that stated "due to request from City Council." Trueblood confirmed that these items could be moved up on the priority list due to their request. Regarding the Skate Park there has been more of a push from the City Council for restrooms at the park. Staff is thinking of building a small restroom facility at the skate park, therefore, decreasing the proposed cost. Essentially the same idea is in place for the Riverside Festival Stage. Trueblood was informed that the City Manager has asked that $310,000 be budgeted for City Park, which appears to include the Riverside Festival Stage improvements (including the new sidewalk and a new waterline for lower City Park). Klink asked if we have --------------~--..-------------"------.--~-.------------'---...---.-- ----.-.."-..,.- .----..----..-.."._____.________u__.._._______._________. Parks and Recreation Commission December 14, 2005 Page 4 of8 figures available on rental of Riverside Festival Stage. Trueblood stated that we can provide this information, He feels that it has been a positive joint venture between Riverside Theatre and the City. Scheduling procedures of the Festival Stage were discussed. Riverside Theatre has priority scheduling, Scheduling of weddings, concerts, church activities, and other events are scheduled by contacting the Recreation Center Office, Raaz spoke in reference to the revised list confirming that the support from City Council for funding of the following items: Festival Stage Sidewalk ($60,000), City Park Waterline ($50,000), and Festival Stage Improvements ($200,000) are the items mentioned that are included in the $310,000 mentioned earlier. Trueblood stated that is the case. Trueblood announced that the City Manager has signed an agreement with Shive Hattery to proceed with design aspects of window replacement and other exterior enhancements at the Robert A. Lee Community Recreation Center. Loomer asked for clarification of the Willow Creek Trail West project. The plan is to go in a westerly direction either under, over, or around Highway 218 from near West High School and over to and through Hunters Run Park. The proposed cost is high because of the complexity involved in such a project. Raaz inquired as to the status of the Waterworks Prairie Park Development project. Trueblood stated that this proj ect has not been started as staff has decided to hold off until all of the funding is available. A portion of this will include prairie restoration or added prairie. The hope is to also build a fishing pier on the lake as well as improvements to the canoe access near the parking lot. Raaz asked about access for fishing/motor boats, Trueblood stated that this has not been addressed, He mentioned that in the past there has not been support for motorized crafts as this area is considered to be a passive area for canoe access. Trueblood said that this could certainly be discussed. Raaz asked where the next closest boat access is in Iowa City. Trueblood stated City Park and Sturgis Ferry. Klink noted the concern about discouraging geese in Waterworks Park and asked what the plans are in place to deter the geese from using this area. Trueblood stated that high vegetation around the water has been planted, and this will hopefully take care of the problem.. If that does not work staff will discuss other options. Klink also forwarded a complaint from some avid bird watchers who stated that there are many owners letting their dogs offleash in this park which are scaring away the birds. Trueblood hopes that the opening of the dog park will decrease this activity. Raaz asked how many linear feet is needed for the Court Hill Trail Development project, Trueblood stated 1.2 miles. Trueblood noted that this will be financed with a combination of enhancement funds and G.O, Bonds. Trueblood and Robinson met with the City Engineer and Public Works Director to discuss consultant choices for this project and a decision was made on who the City Engineer would be contacting. The City Engineer will supervise this project which will likely begin next fall as we have to wait for enhancement funds to be available. This project should be complete by summer 2007, Trueblood stated that there may be people coming to future _.~--~-_._".~--_.- ---..-----..--.-.-.-.-.-----...-.---...-.------..--- Parks and Recreation Commission December 14, 2005 Page 5 of 8 meetings to voice support or concerns for this project. None of the proposed costs include land acquisition, as the land needed is in place, Raaz addressed Nonprioritized Projects, all on the unfunded list. Trueblood stated that they are on the list so as not to be forgotten, A couple of the items would require referendums so their priority would not change until the Commission decides (and it is approved by Council) to go to referendum. Raaz commented on the Highway Six Trail project. His concern is from a public safety point of view, He feels that this item should be moved up on the priority list as this is a very high traffic area so there is a need for a trail sooner rather than later. Trueblood noted that if some IDOT transportation funds became available, this type of project would move up on the list. There are more enhancements being discussed for Highway 6, If these enhancements are approved this would be considered, in part, a state project and trails would most likely be included in that plan. Moved bv Pacha. seconded bv Loomer. to support the proposed capital improvement plan as written for FY2006-2010. Unanimous COMMISSION TIME Raaz asked about an article he read regarding a new sports authority who organizes tournaments, Mike Moran is a member of this committee. He stated that the main purpose of this group is to provide bid packages for tournaments. They have hired a person who is doing an inventory of available facilities in the Johnson County area, Raaz mentioned that he would like to help with planning for the lOoth year celebration for City Park. Trueblood said he has made note of that and will be getting in touch with all of those interested in the future. Raaz spoke with a citizen who has recently moved back to the community asking him about his thoughts on Parks and Recreation in Iowa City, He commented that Hickory Hill Park does not have good access, however, did not elaborate. Another citizen he spoke with asked why bikes are not allowed on the Hickory Hill trails, and also commented on dogs on the trail without a leash, Trueblood stated that nature trails are off limits to bikes in general as they are hard on the trails. Information item only. Pacha thanked staff for food provided at tonight's meeting. CHAIR'S REPORT Gustaveson announced that the Hickory Hill Calendars are again available and look great. The profits go to Friends of Hickory Hill. He noted that all those who are a part of Friends of Hickory Hill are to be commended for all that they do, Parks and Recreation Commission December 14, 2005 Page 6 of 8 Gustaveson announced that we need to put together a nominating committee for chair and vice- chair. Gustaveson asked Matt Pacha as most senior member to head that committee and also John Westefeld as the next senior member to help Pacha with that. They agreed. DIRECTOR'S REPORT Sand Lake Recreation Area Trueblood and Robinson met with City Engineer to discuss who to hire as the consultant on the Sand Lake Recreation Area to create a preliminary concept plan. Trueblood is making contacts, City Park River Bank Trueblood announced that the west bank of the river at City Park has been slowly deteriorating over the past several years. Engineering had mentioned that there is a federal program that would work with us to help obtain some rip-rap for the area, This has been a very slow process. Engineering has suggested that this rip-rap available from the Iowa River Power Bridge project be relocated to City Park, so this will likely happen next summer. Dane Property Update Trueblood updated Commission on the Dane Property proposal. He has been conversing with an employee of the Iowa Natural Heritage Foundation, the City Manager, and the City Attorney. The Danes would like to see something in writing that the City agrees in concept to their proposed donation ofland. Commission members agreed that this is necessary and would like to also include a note of gratitude to the Dane family within that letter. Open Meetinl!s Law Trueblood discussed the Open Meetings Law with Commission. He stated that after clarification from City Attorney that he has gotten a somewhat different interpretation from what he was told in the past. He also noted that just this week the City Clerk's Office emailed to staff information relating to the Open Meetings Law from the Iowa League of Cities. Regarding subcommittees: If a subcommittee is appointed by a commission and it is less than a quorum of the entire commission, it would not be in violation of the Open Meetings Law, However, the City Attorney added that she would discourage subcommittees on a routine basis. In regards to informal meetings, if there is not a majority present then they are not in violation of the Open Meetings Law. She discourages this process as well, and very strongly discourages holding such meetings at a private residence. She also stated that Trueblood should be notified of any type of meeting that members want to hold outside of the regular Parks and Recreation Commission meeting so that if there are any questions/concerns they can be addressed with the City Attorney in advance. New Parks & Recreation Commission Member Council did appoint John Watson to the Parks and Recreation Commission to fill the vacancy left by Sarah Walz. He will begin his term in January. '-'--~'----~'-----'-"~_____"'_~__"_'_"'_'_'__'_k___________...._.m.____..______..________.___._.. Parks and Recreation Commission December 14, 2005 Page 7 of 8 Master Plan Update Trueblood reminded Commission that in the past he reported he had been given a tentative go- ahead to start with this, but there were questions as to whether he should proceed with a Request for Proposal (R.F.P.) which would require many hours of staff preparation. He was informed this morning to go ahead with an R.F.P, if Commission is still willing to use parkland acquisition funds for this, Trueblood hopes to have something drafted by the January meeting. Gustaveson stated that he has spoken to several City Council members and there seems to be majority support. Raaz asked if a Parks and Recreation Commission member wanted to contact City Council, is it necessary to let the member know that you are on the Parks and Recreation Commission, Trueblood encouraged that members do inform the City Council they are a member of this Commision, If there are issues where there may be some disagreement, be extra careful to let them know that you are addressing them as an individual and that youare not representing the Commission as a whole. ADJOURNMENT Moved bv Pacha, seconded bv Reisetter to adiourn. Unanimous. The meeting adjourned at 6:40 p,m. _._-----_.~-,._--,._~--,----~----_._-"----._._---_.__.---~_._----- Parks and Recreation Commission December 14, 2005 Page 8 of 8 PARKS AND RECREATION COMMISSION ATTENDANCE RECORD YEAR 2005 TERM NAME EXPIRES 1/12 2/16 3/9 4/13 5/11 6/8 7/13 8/25 9/14 10/12 11/19 12/14 Craig Gustaveson 1/1/07 NM X X X X X X X X X X X Judith Klink 1/1/07 NM X X X X OlE X X X X X X Margaret Loomer 1/1/08 NM X X X X X X X X X X X Ryan O'Leary 1/1/06 NM X X OlE X OlE X OlE OlE X X OlE Matt Pacha 1/1/05 NM X X OlE X OlE X X X X X X Jerry Raaz 1/1/08 --- --- X X X X X X X X X X Phll Reisetter 1/1/09 NM X X OlE X X X OlE X X X X Sarah Walz 1/1/07 NM X X X X X OlE X X --- --- --- John Westefe1d 1/ 1/06 NM X X X X X X X X X X X KEY: X= 0= OlE = NM= LQ= Present Absent Absent/Excused No meeting No meeting due to lack of quorum Not a Member ._-------~-_._._-----_.- -------.------------ -.-----------------.-,------..-----.----- ._-----.._-_..~,.. --- ---,--..--.--.-.- MINUTES IOWA CITY BOARD OF ADJUSTMENT DECEMBER 14, 2005 EMMA J, HARVAT HALL -IOWA CITY, CITY HALL preliminary~ MEMBERS PRESENT: Carol Alexander, Vincent Maurer, Dennis Keitel, Karen Leigh, Michael Wright. STAFF PRESENT: Robert Miklo, Sarah Walz, Sarah Holecek OTHERS PRESENT: Dave Drea, Liliian Davis CALL TO ORDER: Chairperson Maurer called the meeting to order at 5:00 CONSIDERATION OF THE SEPTEMBER 14, 2005 MINUTES MOTION: Alexander moved to approve the minutes from October 12. Wright seconded the motion. Motion passed 5:0, SPECIAL EXCEPTIONS: EXC05-00016 Discussion of a request to reconsider an application submitted by David Drea for a special exception to reduce the front yard from 20 feet to 0 feet to aliow paving a greater area than normaliy permitted in the Medium Density Single-Family (RS-B ) zone at 920 Webster StreeV 601 Walnut Street. Hoiecek said that at the October 12'h meeting the Board approved, on a 5:0 vote, a special exception to reduce the front yard from 20 to 0 feet to aliow paving in a front yard greater than the fifty percent permitted, Holecek noted that Mr, Drea had instalied paving within the right-of-way of Walnut Street and on his private property abutting Wainut Street which exceeded the fifty percent limitation for front yards, She added that due to significant visibility and safety concerns for vehicuiar traffic, as weli as concerns about impervious surface and neighborhood character, the Board approved the special exception subject to removing the paving within the visual triangle of the newly installed pavement. Holecek said that the applicant is requesting that the Board reconsider the condition of pavement removal in the visuai triangie as required under the October 12'" decision, In addition, the applicant also requests the Board reconsider the zoning official's interpretation of whether or not the area in question is a "front yard," She noted that this issue was not realiy discussed or analyzed by the Board at its October 12 meeting, and therefore wouid be difficult to reconsider something that was not considered. Holecek said that the staff report did not address or analyze the issue and there is no record on the matter. Therefore, she said, the Board can reconsider the conditions placed on the grant of the speciai exception, but if Mr. Drea wishes to chalienge the zoning official's interpretation of "front yard", a separate appeal would be necessary to allow for the zoning officiai's determination to be analyzed and a record made on the issue, She said that since it was a 5:0 vote, any of the two board members could make a motion to reconsider, and a simple majority is necessary to pass it. Lillian Davis. 920 South Dubuque Street, said she is representing David Drea, She said that the issue of whether it was a front yard or not was not discussed, She noted that the Board is considering a motion to reconsider the application, Davis said there are two issues, the parkway, and the paving of the yard area, and whether it is a front yard or not. Drea said that after reviewing several documents including the Zoning Ordinance it is her strong understanding that the area in discussion is not a front yard, Holecek said that in the letter submitted to the Board, Davis requested to be aliowed to keep the paving in the right of way, However, she noted that the Board has no discretion in deciding over whether or not the right of way paving can be kept. She said that the right of way is public property, and the City Engineer can make such decisions, Hoiecek said that the Board could decide how much paving couid be aliowed on the private property, She noted that the issue in front of the Board is whether it wishesto reconsider its October 12 decision, and if so what would be the scope of reconsideration; would it be limited to the conditional approval, the removal of the paving in the visual triangle, or explore the issue of whether or not it is a front yard, ----_._----~----,.,----- .-..-------.-----"-- -. --"--_.__._-------~----_...__._._._.._-- Iowa City Board Of Adjustment Minutes December 14, 2005 Page 2 Alexander said that they would have to consider two items on the next agenda, reconsideration of a special exception and an appeal. Holecek said that depending on what the Board decides to reconsider Mr, Drea might file an appeai, and therefore the Board would have two separate items, one reconsideration of the speciai exception and an appeal regarding the issue of whether or not the area in discussion is a front yard or not. Holecek said that it is hard to reconsider something that was never considered, She added that at the last meeting there was no record regarding the issue of whether or not it is a front yard, She noted that it wouid require a separate staff report with a separate analysis, and is rightiy the subject to a different appeal, although the Board has discretion, Miklo said that there are three types of appiications that the Code provides for the Board to consider, variance, speciai exception, and appeai of the Buiiding Official. The appiicant submitted a speciai exception application for reduction of the front yard, and in the appiication cited his view that it was not a front yard, However, the appiicant had not submitted a letter requesting an appeai to the Building Official's decision, Davis pointed out that when approaching the City for advice that is what Mr, Drea was told to file, Miklo said that he was the one to present the options availabie for the remedy needed by Mr, Drea, Miklo advised him that the Board could consider an appiication to reduce the front yard. Mikio noted that the appeal could be considered at the January meeting, and an additional fee would not be required, Aiexander moved to reconsider the conditions placed on the special exception granted to Mr, Drea at the October 12th meeting, Leigh seconded the motion, Motion passed 4:1, with Wright being opposed, OTHER: NONE ADJOURNMENT: The meeting adjourned at 5:28 PM, s:/pcd/minuleslB0N2005f12-14_05.doc _.__.,_._"-_.~---_.- '-'---"~-------""'"-'--_."-'- Board of Adjustment Attendance Record 2005 Term Name Expires 01112 02109 03/09 04/13 05/11 06/08 07/13 08/10 09/14 10/12 12/14 00/00 Carol Alexander 01101108 X X X NM X X X X X X X Ned Wood 01101110 -- -- X X NM X X X OlE X X X Karen Leigh 01101107 X OlE X NM X X X X X X X Vincent Maurer 01101106 X OlE X NM X X X X X X X Michael Wright 01101109 X X X NM X X X X X X X = Present = Absent = AbsenVExcused - No Meeting Not a Member Key: X o OlE NM ~ MINUTES PLANNING AND ZONING COMMISSION DECEMBER 15, 2005 EMMA J, HARVAT HALL PRELIMINARY MEMBERS PRESENT: Beth Koppes, Bob Brooks, Don Anciaux, Wally Plahutnik, Dean Shannon MEMBERS ABSENT: Ann Freerks, Terry Smith STAFF PRESENT: Sunil Terdalkar, Bob Miklo OTHERS PRESENT: Alan MacVey, Glen Meisner, Jim Kerr RECOMMENDATIONS TO CITY COUNCIL: Recommended approval by a vote of 5-0, (Freerks and Smith absent) SUB05-00020, a preliminary plat and sel)sitive areas site plan of Lacy's Run Addition, a 2-lot, approximately 17,94-acre residential subdivision located on Conklin Lane Recommended approval by a vote of 5-0, (Freerks and Smith absent) SUB05-00031, a preliminary plat and sensitive areas site plan of Kennedy's Waterfront Addition Part Four, a 4,91-acre, 5-lot commercial subdivision located on Southgate Avenue, CALL TO ORDER: Brooks called the meeting to order at 7:30 pm, PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none, SUBDIVISION ITEMS: SUB05-00020. discussion of an application submitted by Kevin Parrott for a preliminary plat of Lacy's Run Addition, a 2-lot approximately 17,94-acre residential subdivision located on Conklin Lane, Terdalkar said this was a two-lot subdivision located on Conklin Lane south of Dodge Street with St. Joseph Cemetery on its west side and Hickory Hill Park on the east and south sides and residential development on the north, The only street access would be from Conklin Lane, a 16.5-foot wide chip-seal street. There currently is a residence on the property and one additional residential lot had been proposed, Both lots would be approximately 1 acre in size, No sanitary sewer service was provided to this area by the City so both properties would use a private septic tank system, The remaining 16-acres of the subdivision would be set-aside as an outlot for future development. Most of the sensitive features iocated on the property were contained on Outlot A and would not be disturbed by the development. If and when future deveiopment would be proposed for this area and/or Outlot A, the street would need to be widened to City street standards to accommodate the traffic generated by the development and sanitary sewer system infrastructure would need to be installed, Because of the location of St. Joseph's Cemetery on the west side of this property, widening of the street would be difficult, Staff recommended that any right-of-way (R-O-W) acquisition be required from the properties on the east side of the street. A 50-foot wide R-O-W dedication and 10-foot wide temporary construction easement were shown on the plat along the west property boundary, A subdivision of this size would require O,70-acres of open space be dedicated or fees in lieu of could be dedicated for the improvement of Hickory Hill Park, Water main extension fees would be required for Lots 1 and 2; infra-structure fees would be required when Outlot A was developed, Planning and Zoning Commission Minutes December 15, 2005 Page 2 All deficiencies noted in the Staff Report had been resolved, Staff recommended approval of SUB05- 00020, a preliminary plat and sensitive areas site plan for Lacy's Run Addition, a 17-94-acre, 2-lot single family residential subdivision, Koppes asked where the existing house was iocated on the property, Miklo indicated its location on the overhead map, The property consisted of 18-acres which would be considered one lot; the current house would be separated off into a subdivision which would have one lot for it and a second lot for a new house, The large tract of land would not be developed at this time nor was it likely that it would be developed in the near future due to rugged topography of the land, lack of sewer infrastructure, street access. Koppes asked how much land was required for a sanitary sewer system, Miklo said one-acre, Public discussion was opened, Glen Meisner, MMS Consultants, said the Parrott family had obtained the 20-acre property many years ago from Mabel Conklin, after whom Conklin Lane was named, The existing home was located on Lot 1 and had been very niceiy remodeled in the 1980's, It was currently owned by Wayne Parrott. Some old farm buildings were located south of Lot 1, Kevin Parrott planned to build a residential dwelling on Lot 2, Dennis Parrott owned approximately 2 acres to the south of the property, If the application was approved, there would be three brothers residing on the property which had been left to them by their parents, Outlot A, a rugged piece of land, contained steep slopes and ravines, The Parrott's had agreed to dedicate 50- feet from the west edge of the road to the east side of the property, They'd had to jog around the house so in one area there was only 48-feet of R-O-W right in front of the house, The final plat would show that if the house were removed some day and a new home constructed, the new home would have to meet the required set backs, The final plat would also show a temporary construction easement and a utility easement. Anciaux asked if a neighborhood meeting had been heid, Meisner said no such meeting had been held, Koppes asked what was the strip between Lots 1 and 2, Meisner said it was the access point to Outlot A. Alan MacVev, said he owned the approximate 7-acre property immediately to the north, He asked for a clarification regarding if the road would be widened along the new development. Miklo said the R-O-W wouid be widened but the street wouid not actually be widened until such a time that the entire street was widened, The City was acquiring the actual R-O-W to allow the street to be widened in the future, MacVey said if the whole street were to be widened it would have a huge effect on his property as there were big trees that fronted along the road and the road would come right up to their house, He asked under what circumstances would the road be widened, Miklo said it would likely be widened when MacVey's property was developed; he didn't see another reason for the City to widen it. MacVey asked what would happen if the Parrott's decided to develop their property, Miklo said unless the issue with the sewer and the street widening were resolved, it was the City's position that no further development could occur on the Parrott property, That was why the outlot was being created, There was a sewer on the other side of the park that a property owner could bring up to serve the Parrott property but there would have to be some type of agreement from the owner of the MacVey property to widen Conklin Lane, Both sewer and street access would be needed to further develop the property, MacVey asked Kevin Parrott if his intention was not to go beyond the next house, Parrott said that was correct. ---.---. --~--- _._----,._---_._-,_.~_._~,-_._._-^._~..---_._."-,.._....-....-. Planning and Zoning Commission Minutes December 15, 2005 Page 3 Public discussion was closed. Motion: Koppes made a motion to approve SUB05-00020, a preliminary plat of Lacy's Run Addition, a 2- lot approximately 17,94-acre residential subdivision located on Conklin Lane, Shannon seconded, The motion passed on a vote of 5-0, (Freerks and Smith absent), SUB05-00031, discussion of an application from Paul & Mary Kennedy for a preliminary plat of Kennedy's Waterfront Addition Part Four, a 4,91-acre, 5-lot commercial subdivision located on Southgate Avenue, Terdalkar said the 5-iot approximate 4,91-acre commercial subdivision was located at the intersection of South Gilbert Avenue and Southgate Avenue, All lots would be accessed from Southgate Avenue, The South District Plan identified this area as a gateway to Iowa City and encouraged general commercial and retail development within the area, Lot 1 would not have direct driveway access to Gilbert Street. Shared access points would be created for Lots 1 & 2 and Lots 3 & 4 to limit the number of access points on Southgate Avenue, The 100-year flood plain was located on the site: the applicant had submitted storm water calculations to the City Engineer for approval. In 2004 a Grading and Development agreement and covenant had been established between the City and property owner. The applicant had placed a substantial amount of fill on the property and graded it without a permit. A geotechnical report would be required before any building or development activity could occur on the property to ensure the safety of construction activity and structures on this ground, The agreement and covenant shouid be noted on the plat and addressed in the legal papers, All deficiencies noted on the Staff Report had been resolved, Staff recommended approval of SUB05-00031, a preliminary plat and sensitive areas site plan of Kennedy's Waterfront Addition Part Four, a 4,91-acre, 5-lot commercial subdivision located on Southgate Avenue, Terdalkar said the property was currently zoned CI-1, however in the future the area could be rezoned to Community Commercial Zone (CC-2) and still be in compliance with the Comprehensive Plan goals, Mikio said the City had just received an application to rezone a property across the street to CC-2, When that particular application had been received, Staff had advised the applicant to speak with some of the other property owners in that area because rezoning just that one lot would be spot zoning, He didn't think the applicant had done so, Miklo said Staff would likely have a meeting with the surrounding property owners to see who might be interested in a CC-2 zoning before placing the item on the Commission's agenda, There would be some advantages to the CC-2 zoning as well as some disadvantages for the properties that would become non-conforming, Plahutnik asked for further information regarding the required Grading and Erosion Control plan, Miklo said some uninspected fill had been placed on this property, Since the property was located on a flood plain, a City issued permit was required, The concern was that the fill was not inspected so the City didn't know if the fill was of sufficient quality to support foundations and other infrastructure. Public discussion was opened, Glen Meisner, MMS Consultants, said he was there to answer any questions, Jim Kerr, said he owned lots to the north and to the west. During the floods of 1993 there had been flood plain issues associated with that lot. The more concrete that was added to the lot, the worse it seemed to get. He was interested in learning what was going to happen with that piece of ground, Kerr asked what sort of activities were being done to alleviate the flooding conditions, He felt additional construction would add to the flooding issues during heavy rains rather than lessen the possibility, When the new Waterfront Hy-Vee and surrounding area had been developed, Kerr had noted that this area flooded more quickly and he had concerns about that. Miklo said this project would be required to meet City stormwater management regulations; the applicant had submitted information to the City Engineer which was still under review, The information had not --------~-~--------_.~._-----,-~._._- _._--------_._--_._~..._,_.._-~_.....~_._-_.._,--- Planning and Zoning Commission Minutes December 15, 2005 Page 4 been finalized or signed off on so he suggested that Kerr might wish to visit with the City Engineer's office to get more details, Kerr asked for more information regarding the possible rezoning, Miklo said the property owner of an existing building located on the west side of Gilbert Street had applied to rezone it to CC-2, Rather than just rezone one property which would be spot zoning, Staff intended to conduct a meeting of all surrounding property owners, CC-2 zone was more of a retail zone which allowed retail, restaurants, offices; the CI-1 zone was quasi-industrial which allowed offices, light manufacturing, consignment shops, auto body shops but not retail. The more intense uses allowed for outdoor storage and their appearance was not as important as in a retail area, Staff's recommendation would depend on the interests of the property owners in the area, In the long term, it might be in the property owner's best interest in terms of their property values but in the short term some property owners might not wish to become non-confirming, Miklo said he anticipated that more action on this issue wouid occur mid to late January, Pubiic discussion was closed, Brooks said he felt the stormwater management issue was criticai and wouid become more so as more of that area was developed and paved and there would be faster run-off, The stormwater management would control how rapidly the water/run off could ieave the property, It was an issue that the Commission needed to be very cognizant of in flood plain and non-flood plain areas, Motion: Anciaux made a motion to approve SUB05-00031, a preiiminary plat and sensitive areas site plan for Kennedy's Waterfront Addition Part Four, a 4,91-acre, 5-lot commercial subdivision. Shannon seconded, The motion passed on a vote of 5-0 (Freerks and Smith absent), CONSIDERATION OF 12/1/05 MEETING MINUTES: Motion: Anciaux made a motion to approve the minutes as typed and corrected, Koppes seconded, The motion passed on a vote of 5-0, (Freerks and Smith absent), OTHER ITEMS: Miklo said the revised Zoning Code had been approved unanimously by City Council. It would be published in the newspaper on 12/28/05 and become effective the same date, He thanked the Commission for their hard work on the project. ADJOURNMENT: Motion: Koppes made a motion to adjourn the meeting, Anciaux seconded the motion. The motion carried on a vote of 5-0, (Freerks and Smith absent), The meeting adjourned at 8:07 pm, Eiizabeth Koppes, Secretary Minutes submitted by Candy Barnhill s:/pcdfminulesfp&zl2005l12-15-05.doc Iowa City Planning & Zoning Commission Attendance Record 2005 Term Name Expires 1/6 1/20 2/3 2117 3/3 3/17 4n 4/21 5/5 6/16 6/27 7/6 7121 8/4 8/18 9/1 9/15 10/6 10/20 11/17 12/1 12115 D. Anciaux 05/06 X X X X X OlE X X X X OlE X X OlE OlE X X X OlE X X X B. Brooks 05/10 X X X X X X X X X OlE X OlE X X X X X X X X X X A. Freerks 05/08 X X X X X X X X X X X X X X X X X X X X X OlE E. Koppes 05/07 OlE X X X X X X X X X X X X X X X X X X X X X W Plahutnik 05/10 _on n__ ---- __d ...- _on ---- _on X X X X OlE OlE X X OlE X X X X X D. Shannon 05/08 X X X OlE OlE X X X OlE X OlE X X X X X X X OlE X X X T.Smith 05/06 .--- ---- ---- ---- ---- n__ ---- un X X X X X X OlE X X X OlE X X OlE -=:nO....AI ....E::I::TI..I~ INFORMAL MEETING 1/3 2/14 I 2/28 I 3/14 4/4 4/18 5/2 6/13 I 7/18 ~ 8/15 ~ 9/12 I 10/20 I 11/14 CWXXOIEX X X XXO/EXXXO/E X - - - - CW X X X X X X X X X X X X X X - - - - CWX X X OlE X OlE X X X X OlE X X X CWX X X OlE X X X X X X X X X X CW ---- ---- ---- ---- ---- OlE X OlE OlE X X X X X CW OlE OlE X X X X X X X X 0 0 OlE 0 .--- ---- ---- ---- ---- ---- ---- X X X X X X OlE X Term Expires 05/06 05/10 05/08 05/07 05/10 05/08 05/06 Name D. Anciaux B. Brooks A. Freerks E. Koppes W Plahutnik D.Shannon - T.Smith Key: X = Present o = Absent OlE = Absent/Excused N/M= No Meeting POLICE CITIZENS REVIEW BOARD MINUTES - December 13, 2005 DRAFT U[J CALL TO ORDER: Chair Greg Roth called the meeting to order at 7:02 p,m. MEMBERS PRESENT: Elizabeth Engel, Candy Barnhill, and Loren Horton MEMBERS ABSENT: Michael Larson STAFF PRESENT: Staff Kellie Tuttle present OTHERS PRESENT: Capt. Tom Widmer of the ICPD and Public, John Kirby RECOMMENDATIONS TO COUNCIL None, CONSENT CALENDAR Motion by Engel and seconded by Horton to adopt the consent calendar. . Minutes of the meeting on 10/11/05 . ICPD General Order #90-03 (Personal Appearance and Uniform Regulations) . ICPD General Order #99-01 (Police Vehicle Pursuits) . ICPD General Order #99-07 (Traffic) . ICPD General Order #99-10 (Domestic Violence) . ICPD General Order #99-11 (Arrests) . ICPD General Order #99-12 (Field Interviews and "Pat-Down" Searches) . ICPD General Order #00-08 (Weapons) . ICPD General Order #00-09 (Organization) . ICPD General Order #01-09 (Narcotics, Organized Crime and Vice Investigations) . ICPD Department Memo 05-58 . ICPD Use of Force Report (September 2005) . ICPD Use of Force Report (October 2005) Barnhill had some observations regarding General Orders. Traditionally on General Orders the Purpose is listed as Item 1. On General Order #90-03, the Purpose does not have an item number. General Order #99-10, the section on Enforcement of Court Protection Orders is not listed under the Procedures causing the itemized list to be off by one. General Order #00-09, under Section IV, Procedures, discipline is not mentioned. Barnhill asked if discipline was inherently part of internal investigations, Widmer said that discipline is covered in a couple of other places and that it may not even be addressed in the organizational part of the chart and would be inherent through the Chief, but he would look into it. Also under Section C, Administrative Services, Barnhill asked if the Captain of Administrative Services was the same as the Commander. Widmer said they were the same and they did try to clean those up and must have missed one, Also under the Chief's Administrative Secretary, the second bulleted item has some confusion. Widmer thought that submits should be omitted from that bullet. Motion carried, 4/0, Larson absent. --~._----~-~-----~"-"_. --..---.....--.------.---.-.-..-......------.--..----..-~-~---_._--~_.,-".._-_.- PCRB December 13, 2005 Page 2 OLD BUSINESS NEW BUSINESS PUBLIC DISCUSSION BOARD INFORMATION STAFF INFORMATION EXECUTIVE SESSION None. None. John Kirby had some questions regarding the Boards existence. The sunset clause was explained to him and also how the Board now has a 2-year review by the City Council. He also had questions as to what the consent calendar is and what type of information it pertains to. None. Tuttle had a late handout of some information she provided to the City of Davis Human Relations Commission in Davis, California. Not needed. MEETING SCHEDULE . January 10,2006,7:00 P.M" Lobby Conference Room . February 14, 2006, 7:00 P.M" Lobby Conference Room . March 14,2006,7:00 P.M., Lobby Conference Room . April 11 , 2006, 7:00 P,M., Lobby Conference Room ADJOURNMENT Motion for adjournment by Horton and seconded by Barnhill. Motion carried, 4/0, Larson absent. Meeting adjourned at 7:17. POLICE CITIZENS REVIEW BOARD ATTENDANCE RECORD YEAR 2005 (Meeting Date) 7/12 8/16 9/13 12/13 x X X X IlI8 101ll 6114 5/10 NM OlE OlE X NM X NM X X OlE NM X NM X OlE OlE NM X NM X X X NM X X X X X X 4/12 NM NM NM NM NM 3/8 X X X X X 2/8 1/11 TERM EXP. 9/1/07 X NM X NM 9/1/08 X NM 9/1108 NAME Candy Barnhill Elizabeth Engel Loren Horton Greg Roth X NM 9/1109 OlE NM X X X NM OlE X x = Present o = Absent OlE = AbsentlExcused NM = No meeting --- = Not a Member NM 9/1/05 9/1109 Roger Williams Michael Larson KEY: