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HomeMy WebLinkAbout2005-12-12 Transcription December 12, 2005 City Council Work Session Page I City Council Work Session 6:30 PM December 12, 2005 Council: Bailey, Champion, Elliott, Lehman, O'Donnell, Vanderhoef, Wilburn Staff: Atkins, Dilkes, Franklin, Helling, Karr, O'Malley, Cohn, Knoche TAPE: 05-84, Both Sides Airport Commission Lehman: Hartwig: Lehman: Hartwig: Lehman: Hartwig: Bailey: Okay, let's get started. Okay, Airport Commission report. With respect to the development on the south there (can't hear) First of all I guess, uh, I want to thank Karin Franklin for attending our attending our mission meeting Thursday. That was very productive I think.. And actually I would just like to make some comments I guess in reference.. Do you have her memorandum that suggested the outline of... I think in general we agree that the useful way to approach it is obviously we agreed too that with the road going through there, presents a lot of opportunities for development for the good for the City and the Airport. The first step, umm the first item listed there about pursuing approving FAA approval for sale property, the only thing we noted and I think I brought this up with Karin too is that, it's probably appropriate to get approval for the road section first and then after a study of what the future needs of the Airport are for the rest of that lot and then go back to them and say.. This is our findings, this is what... but in other words going and asking for them to release all the land in one chunk is probably not best way to do that. Item 2 with developing a cost estimate makes sense. You know I guess for one thing we don't know for sure obviously if the runway that will close there it may be there is a useful purpose for it .. You know So in other words it maybe doesn't necessarily maybe have to corne out but obviously given the estimate of what those costs would seem to be appropriate. Identifying fill dirt opportunities and I think we all know there are a lot of fill no matter what you do down there is going to be needed (can't hear) Let me interrupt you for a minute. Yeah, sure. It is my understanding that the FAA will not keep that north bound runway open once that.. Yeah, it is going to close. Physically we may not too It's a concrete strip not as a runway. _This represents only a reasonably accurate transcription of the Iowa City City Council meeting of December 12, 2005. December 12, 2005 City Council Work Session Page 2 Lehman: Hartwig: Clay: Champion: Clay: Champion: Hartwig: Champion: But it won' function as a runway. Correct, for were evaluate options development, public, private, you know, sale, lease, obviously that has quite a bit of discussion I think the one thing that we all probably agree on and you guys chirp in here if! misspeak, but I don't think we feel that selling the whole lot too say a developer or something is appropriate. And as far as the sale versus lease I think we have had that discussion before too, I think there is certainly a feeling that leasing is the benefits are to the Airport are that you have a steady but obviously the market you know decides some of that too. One thing which I think, probably talking with Harry, I think is worth pursuing too is, you know for us or with the help of City people come up with a dollar figure that the Airport say, in other words, could budget or could use for a future, for other words, or lets say we needed whatever, 125,000 a year or something and let the Realtors you know decide if, I guess what I am getting at is that the property that is left on north, maybe there is a way of combining some of those things and say maybe there is some lease pportunities up there that you know would make it not as necessary to pursue leasing down on the south or something, but ....Go ahead Dan, you have something. Well, I think as a commission it is pretty clear that we want to remain open to both a sale and lease possibility and we talked about setting a bench mark in terms of what we need for income either through sale or lease to make the Airport as self-sufficient as possible and in considering that south property and north property simultaneously, I think that gives us a little more flexibility in terms of how much to lease, what to lease, how much to sell, what to sell, and urn I think if we consider those two simultaneously gives us a few more degrees of freedom in terms of decisions that we make. I think the general consensus is that all things being equally financially for the Airport it would be better to lease than to sell, but we also understand that if it is to the advantage of the City, and the Airport to sell the property that we need to remain open to that as a possibility. But I think Randy is right in talking with Harry at Iowa Realty that we need to just remain open to see what the market forces will bear in terms of income both from the lease property value or from the sale property value. Is that land all been appraised, I assume it has been. The south property? Uh huh. What was the question? Has it been appraised? This represents only a reasonably accurate transcription of the Iowa City City Council meeting of December 12,2005. December 12, 2005 City Council Work Session Page 3 Hartwig: Urn, I don't think so. Clay: No. Vanderhoef: Refresh my memory, if the pending sale goes through, right now, Ahh, then where are we, are we complete with paying off the infrastructure of what we have already invested in north park? Hartwig: Correct, I think, (can't hear) Atkins: Yeah Dee, that, the sales ofWal-Mart is approximately 3.1, and these are round numbers, the outstanding debt on the north is about 1.8. And then the intent was that any additional cash would be deposited into an account accruing interest as income to the Airport, that is the policy. Vanderhoef: OK, so the sale of the property is going to go into income producing account. Atkins: Yes. Vanderhoef: So we have some options on lease or sale. Atkins: Yes, that is being discussed about lease or sale, north and south those are all reasonable and I don't have an opinion one way or another on all of them... Vanderhoef: Yeah. Atkins: But certainly there is that flexibility there. Vanderhoef: And certainly there is differences in what could happen with interest off of accrued dollars in there fluctuating. Atkins: I understand, the underlying policy is that to make the Airport self supporting, which means minimize the general fund contribution to the operations of the airport Vanderhoef: Absolutely. Atkins: Yeah that is an overriding goal and everything we are doing says that is going to happen. Champion: I think that is going to happen. Lehman: I would assume that any funds in excess of the infrastructure costs would go to a separate fund. This represents only a reasonably accurate transcription of the Iowa City City Council meeting of December 12, 2005. December 12, 2005 City Council Work Session Page 4 Atkins: Lehman: Atkins: Wilburn: Atkins: Bailey: Hartwig: Bailey: Hartwig: Atkins: Hartwig: Yes. Designated for the Airport. All revenue would go directly to the Airport period. Would do you mean directly? Yeah, the interest income from that property could they draw down the principal? I don't think we covered that by policy, that is something that I think you certainly want to consider. Because there was sort of the notion that as we sell or lease this property, one reduce the overall subsidizes to the operations of the Airport, that would include looking at all their debt, hangers and other outstanding debt. Clear the slate the best you can. Steve have we had an initial or preliminary conversations with Joe over at ICAD or gotten their feedback yet? About south? No we have not. Well and how and beside the discussions with ICAD, I think this is something maybe the counsel of Economic of Development Committee would want to sit down with the Airport Commission and talk about what we preserve as needs. Yeah, absolutely. What we have heard from other people, and you know and Joe could be with that at that meeting. I agree, and one of the things that, I guess when I refer to as study would basically be an update of the Airport layout plan, and you know identifying, well first of all what are the future needs of aviation, general aviation in Iowa City particular obviously but, yeah but one of the things that I always thought that would be good for ICAD and those people is to have identification of places where if you have somebody or some company that is interested in coming to Iowa City maybe they have a corporate airplane or something like that, at least you have a place that you can say hey this is, we can provide a place to put up a hanger or whatever but I think that's.... I'm making the assumption that you give us the go, part of the design of this commercial park land immediately adjacent to the Airport you may want to reserve for future hangers or direct aviation use Property that fronts on Riverside Dr. more commercial, pricier, I mean, those are all design questions when you go to layout the land use plan. Yeah, I think just the fact of going though a study like that, umm. Bill Flannery showed us something that he had done in Des Moines there when they were extending a runway, obviously a little bigger situation but, seemed very appropriate laying out those issues and who would... This represents only a reasonably accurate transcription of the Iowa City City Council meeting of December 12,2005. December 12, 2005 City Council Work Session Page 5 Atkins: Lehman: Atkins: Bailey: Atkins: Bailey: Atkins: O'Donnell: Atkins: Horan: O'Donnell: Elliott: And there is certainly lots work yet to do, what we need from you is a go, to say it is a project you want us to proceed because we will have to budget some money in the upcoming fiscal year to begin. What you are looking for is the City or Council to approve a master plan if you will for the land. Ultimately Ernie, I suspect the Council will get down to that, the Commission will have to recommend a formal master plan for the site. But we do need to begin spending some money on the thing in the upcoming budget. I suspected you were going to be interested in this so.... And what would we be spending money on in the up coming.... specifically? Well I think an airport layout plan has to be done, we have to do some estimating on engineering costs for sure what it water, sewer, utilities, extension, we're going to have to have some estimates on the fill, cause it is rather substantial. Right. We might want to make decisions on how we go about filling it, you may pick a spot, let's do this first because, whatever reason the cause is. And then I think ultimately when we've got how many acres we are going to use, I think the distribution of the land use in that acreage is strictly airport related use, strictly something else. That is my understanding of.... So you're asking for tonight is funding for a master plan? Well, yeah, but basically I want to hear you say the Aviation Commerce Park is a good idea, let's go with it and the rest of the stuffI'm convinced will come together. May I? I think what we are looking for is support for a master plan update, they require that we do it every 5 years anyway and "01" was the last time that we did the update so it is coming up in any case. We'll have too invest with consultants and engineers, once again, Phil and Howie could imagine using that land, and I'm, I would guess that it's in the nature of I 0 or 20 thousand dollars is the investment That's what I was after. That is the only thing I hadn't heard yet was, we talked about funding and approving is that the amount or we talking something up too.20 thousand, what are we talking about? This represents only a reasonably accnrate transcription of the Iowa City City ConnciI meeting of December 12, 2005. December 12, 2005 City Council Work Session Page 6 Horan: I use the word guess. (Laughter) Atkins: I think we should leave it as a guess for the time being. Cause we need to give you a better budget and we have not done that. First of all we try to sell you on the concept, do you like the idea of the Aviation Commerce Park South? If you say yes to that, that is all we need initially to get going. The amount of money for the Airport, the revision of the Airport layout plan is somewhat incidental to the overall cost you are going to be spending. Champion: Yes, I like the idea. Bailey: Go ahead Ernie. Lehman: But potentially that is an incredibly valuable asset to the Airport, and I think we have to maximize what ever you can do with it. Obviously you're going to have to do some engineering, some consulting work to come up with a plan how you can best market it, that will subsidize the Airport and a subsidy to the City. At first you did mention and I think we really should be getting something from the FAA on that status of that road. Hartwig: Actually I talked to David Hughes, he is with Earth Tek, he is doing the runway part but Earth Tek is also involved in the Mormon Trek but urn, but they already have that process already started so that land that needs to be released with respect to the road going through there is yeah, we realize that is the first priority and that's underway. Vanderhoef: You can't do that until you've got adequate fill in there but... Hartwig: Can't do the road you mean? Vanderhoef: Roadway. Hartwig: Well the road is a separate project Champion: The road is separate. Vanderhoef: Am I thinking the wrong place on the road? Lehman: The road is a separate issue. Knoche: The fill for the road way, all the fill is basically there, it just has to be moved into place and that can't happen until we get release from the FAA for the roadway to be in that part of the airport and then also when we get the approval to close the north south runway, This represents only a reasonably accurate transcription of the Iowa City City Council meeting of December 12, 2005. December 12, 2005 City Council Work Session Page 7 then that fill can go into place. Vanderhoef: So you are talking Mormon Trek extension? Knoche: Correct, this is Mormon Trek extension. Vanderhoef: Not interior road. Hartwig: Correct. Vanderhoef: Sorry, I had to get in the right place. Bailey: And I would be interested in, like I said, talking to having the Economic Development Committee talking whether you see this as commercial intensive or industrial uses or what needs are out there. Hartwig: Yeah, I would be all for it too. Clay: One thing I would like to add, two thing actually, is the context for the decreasing the reliance on the general levy, we will be submitting an annual report, that should review, according to our preliminary numbers that we've reduced in one year, the general levy dependence by a third. Lehman: WOW! Clay: By reducing expenditures and increasing income at the airport. That's your respective of the Wal-Mart situation. So I think we have made remarkable strides in that direction, independent from any of this property selling or anything. One of the main reasons we can do that is because we are working much closer and more effectively with the City Managers Office, with Karin in Planning and Zoning, and we've been discussing the south commerce in combination with the north commerce park for a few months now and so we are all on the same page about the potential use of the property, um, what we would need from the City to make it marketable initially and what we have to do to get that moving now so that in fact when Mormon Trek does go through that property will be ready for the market when hopefully the demand is the highest for it. Vanderhoef: I have a request, I would like to think of these things in a more regional approach, now I understand that this land is real specifically Airport, but I need a little more of the visioning and looking at what is across the road both directions which ties into the City Comprehensive Plan, certainly, but that may make a huge difference of what actually happens at the Airport is because if certain things happen at the Airport land, for instance, a commercial, then that is probably going to drive what's across the road.. This represents only a reasonably accurate transcription of the Iowa City City Council meeting of December 12, 2005. December 12, 2005 City Council Work Session Page 8 Clay: It effects everything. Lehman: What are you talking about? Because I think all ofthe property across all ofthe roads is already developed. Vanderhoef: From the south? Lehman: You have Bob W olrs trailer park to the south of it, that pond to the east you have the university property, Plumbers Supply, the Feed Mill, as you get farther west you got that park that we, Davis addition, that has already been graded and are building on. Vanderhoef: But going farther south on, we've got the park down there, we've go!.... Champion: What park? Bailey: Ryerson. Lehman: Ryersons Woods Champion: That is almost to the interstate... Vanderhoef: Ok, but this is a vision along 921 or whatever it is going all the way down to 218 south. Atkins: To do an effective job we have to very much do what Dee is suggesting, if you remember this Mormon Trek, right now, with in effect the T intersection at Riverside Dr. It stops there. We have another project, which although we are fussing over the name, McCollister (laughter) it is the next phase of the project which would take it you know we would wiggle it through where the University's print shop is, that is where the bridge used to be that will take it across, it would be just north of Sand Lake, hook up with Sand Hill Estates and in effect go on further to the east and around. So it is a major transportation network and once folks can see it comprehensively, that also has to be weighed with respect to the land uses. That you might see there. Lehman: I think I sense everybody.... Champion: Oh sure, absolutely. Bailey: It's a good thing. Hartwig: There aren't to many of those. Yeah, I don't have anything else really that hasn't been covered so, anybody else have anything. This represents only a reasonably accurate transcription of the Iowa City City Council meeting of December 12, 2005. December 12, 2005 City Council Work Session Page 9 Horan: Champion: Howard: Clay: Champion: Lehman; Bailey: Champion: Lehman: Champion: Well I guess I would jump in and I'm thrilled and tickled to be emeritus zed and yet back on the Commission. It has given me a very unique opportunity in that I do have a sense of the timing and the rhythm of what has to happen between the City and the FA and the State and I'm not going to take it any more. And we are going to move faster. And I am going to be the cranky pain. I promise. We're going to get some things done faster. And we applaud you for that. You bet. That's right. One of the things I think is just streamlined the whole process substantially is the fact that Randy or I or one of the Commission members is in the City offices at least once a weekly, sometimes more often. Karin was just at our Commission meeting last week, so I just think the communication directly between the Commission and the City staff has really helped to facilitate a greater shared understanding ofthe values of that area and it's value to the city and just moving forward in general. Good for you, I appreciate it. Great, yes. Good job, go for it. Thanks. Thanks for corning. Ok, thank you folks for having us. That was encouraging. PLANNING AND ZONING Lehman: Franklin: (Laughter) We are going to start on the rest of our work session, we will stop promptly at 7 o'clock for our special formal meeting but in the mean time, Karin you have a challenge, you have 9 minutes. Well I can certainly do it in 9 minutes and if you don't need pictures I can really do it. This represents only a reasonably accurate transcription of the Iowa City City Council meeting of December 12, 2005. December 12, 2005 City Council Work Session Page 10 a) CONSIDER A MOTION SETTING A PUBLIC HEARING FOR JANUARY 10 ON AN ORDINANCE REZONING APPROXIMATELY 10.41 ACRES FROM LOW DENSITY SINGLE-FAMILY RESIDENTIAL ZONE (RS-5) TO SENSITIVE AREAS OVERLAY/LOW DENSITY SINGLE-FAMILY RESIDENTIAL ZONE (OSAJRS-5) FOR PROPERTY LOCATED EAST OF IDGHW A Y 218 AND SOUTH OF MELROSE AVENUE. Franklin: Is it doing anything yet?? Naw, ok, you have packets to show you all the illustrations. First item is setting a public hearing for January lOth on re-zoning of 10 acres from RS 5 to OSA/RS-5 this is Galway Hills, part 4, 24 lot residential sub division just in the.. Oh, there it is... triangle of Melrose 218. b) CONSIDER AN ORDINANCE AMENDING TITLE 14 ENTITLED "UNIFIED DEVELOPMENT CODE" BY: REPEALING CHAPTERS 4, 6 AND 9 AND REPLACING THEM WITH THE NEW TITLE 14 ZONING CODE, AMENDING PORTIONS OF CHAPTERS 1, 5 AND 7, RENUMBERING CHAPTERS 1,2,3,5,7,8,10 AND 11, AND REPEALING CHAPTER 12. (SECOND CONSIDERATION) Franklin: Item B is second consideration on the zoning ordinance assuming first consideration goes forward tonight. c) CONSIDER AN ORDINANCE REZONING PROPERTY FROM MEDIUM DENSITY SINGLE-FAMILY (RS-8) TO PLANNED DEVELOPMENT HOUSING OVERLAY - MEDIUM DENSITY SINGLE-FAMILY RESIDENTIAL (OPDH-8) FOR LOTS LOCATED ON CATSKILL COURT WITH THE EAST IDLL SUBDIVISION. (REZ-5-00012) (SECOND CONSIDERATION) Franklin: C second consideration on the re-zoning of the Catskill Court area from RSA to OPDH-8. d) CONSIDER AN ORDINANCE CONDITIONALLY REZONING APPROXIMATELY 51.9 ACRES FROM JOHNSON COUNTY RESIDENTIAL (R) TO LOW DENSITY SINGLE-FAMILY RESIDENTIAL (RS-5) SUBJECT TO CONDITIONS, FOR THE PROPERTY LOCATED ON AMERICAN LEGION ROAD. (REZ05-00018) (pASS AND ADOPT) Franklin: D is pass and adopt on the zoning for the Windsor West which is the Fairview Golf Course. Written differently? e) CONSIDER A RESOLUTION APPROVING THE PRELIMINARY PLAT OF WINDSOR WEST SUBDIVISION, IOWA CITY, IOWA (SUBOO-00028). This represents only a reasonably accnrate transcription of the Iowa City City Connell meeting of December 12, 2005. December 12, 2005 City Council Work Session Page II Franklin: Champion: Franklin: (Laughter) Champion: Franklin: Vanderhoef: Franklin: Franklin: (Laughing) Franklin: Elliott: Franklin: Item E is the preliminary flat of Windsor West. This is the location of Windsor West just west of Fairway Lane. Is that blurry? It's blurry to me. It's just tiny. It's tiny?? The little squares are. The little squares are tiny, ok. I just want to point out the open space that was discussed, there's going to be a trail connection through here that will then connect with Scott Park. This was recommended for approval by Planning and Zoning seven zero 96 lots, very similar to Windsor Ridge. Is every thing in the development then a side walk connection to.... Yes, oh yes, definitely. t) CONSIDER A LETTER TO THE JOHNSON COUNTY BOARD OF SUPERVISORS RECOMMENDING DENIAL OF A REZONING FROM COUNTY A, AGRICULTURAL, TO R, RESIDENTIAL, FOR APPROXIMATELY 4.96-ACRES OF PROPERTY LOCATED IN FRINGE AREA B ON THE NORTH SIDE OF LOWER WEST BRANCH ROAD SE EAST OF TAFT AVENUE. (CZ05-00001) Then Item F the last item.. I have like 4 minutes Ernie. I will talk slow on this one. This is a Johnson County re-zoning, a request to re zone from agriculture to RS, that should be for 4.968 acres located on the north side of Lower West Branch Road. This is Windsor down here, Lower West Branch, Taft, this is the property that I think the Methodist Church purchased. If that locates it for some people over here. The proposal is inconsistent with the Johnson County, Iowa City fringe agreement and the recommendation of the Planning and Zoning Commission is that this request for re-zoning be denied. And you are asked to concur with that. Are you going to be in tomorrow? Yes. This represents only a reasonably accurate transcription of the Iowa City City Council meeting of December 12, 2005. December 12, 2005 City Council Work Session Page 12 Elliott: Can I talk to you about that? Franklin: Absolutely. Elliott: Good, thanks. Franklin: I'm done. Bailey: Impressive. Franklin: Thank you. Elliott: I think you broke the speed limit. MOVING CREW REOUEST - OLD BUS DEPOT Lehman: Steve we have time to move the old bus depot. Atkins: Well. Vanderhoef: Well we can't recoup the dollars so why do it? Bailey: What is the Moving Crew? That's the Art's Group right? Atkins: The Moving Crew is an art's group interested in, and I'm assuming a lease, probably a very reasonable lease, I personally don't think we should be moving ahead on the thing, if we are going to be a landlord then we need to put some money in the property and really fix it up, and I can't imagine how we can recover those costs in a short term. We are now storing, it's got some lawn mowers and sweepers and things in there now. Champion: How nice. Bailey: A shed. Atkins: Yeah, it is very convenient for us. However the property does remain cute. Champion: And I do appreciate the fact that your memo that we should open it up. Atkins: If you want to do it, just do it right and put it out for proposal, that's very much up to you. My recommendation is just to button it up and leave it alone. Elliott: Is there no one else who wants to at least look into the possibility of Shelter House there? This represents only a reasonably accnrate transcription of the Iowa City City Conncil meeting of December 12, 2005. December 12, 2005 City Council Work Session Page 13 Champion: Shelter House can not go in that building. Elliott: No, but the property has to be developed anyway. Atkins: No, we own it, it can sit there as long as you want it to sit there. Elliott: Yeah, but if you are going to put something on it, whatever would have to be done for the Shelter House would have to be done for any other structure that would be put there. Atkins: That's correct. Vanderhoef: And that is certainly a prime location for additional space for the Parks and Recreation, which has been flowing over the edges for many years, out of the original rec center. Elliott: I am simply saying that we seem to be having an emmence amount of problems trying to find a location for the Shelter House, and that would seem to be a very reasonable location. But if no one else is interested. Champion: No, I am going to have to check on that, Bob, it seems to me that they looked at that location at one time and I can't remember whether it was going to be exhorbently expensive to develop it or... Lehman: Isn't the issue whether we are going to do anything with the bus depot? Atkins: And that is the issue right now. Bailey: Perhaps, could this be something we would take up at our priority setting meeting after the first of the year? I know we have talked about it once and.. .. Champion: We aren't going to tear it down right? Not yet? Vanderhoef: But I want to talk in terms of not just the bus station location but I want to talk about the Wilson Building, and the bus location as an aggregate piece of.... Atkins: Yes. When you take...take that back.... If you take down the old bus depot, likely the Wilson building and U Smash Em, that's all going to have to go at the same time. Vanderhoef: Falling on each other. Atkins: They are all kind of leaning on each other right now. Elliott: Connie will chain herself to the door. This represents only a reasonably accurate transcription of the Iowa City City Couucil meeting of December 12, 2005, December 12, 2005 City Council Work Session Page 14 (all talking) O'Donnell: Bailey: Atkins: Vanderhoef: Atkins: O'Donnell: Bailey: Vanderhoef: Lehman: But the point is tonight we are not interested in the move. At this time we're not interested. We have approached Mid-American and asked them and we are doing an appraisal on the property about moving the transformer out and they have been very cooperative about it. We haven't got those numbers for you yet. It would all go in that conversation we need to have. Yes it would. So let's put it in a work session. The priority meeting or whatever we're calling that. OK And it seems we are going to have a two minute recess, no one get up and leave, we are going to start the meeting. (Adjourned to formal meeting and returned to work session) Council ADDointments Champion: Lehman: Champion: Lehman: Champion: Bailey: Elliott: Connie: Board of Appeals is the first. Board of Appeals we had two applicants. And they are both good. One has served one term I believe. Wayne and Chad Campion. Not to be confused with Champion. Which I did do a double take on that. We have one vacancy right? Two, oh, one? This represents only a reasonably accnrate transcription of the Iowa City City Council meeting of December 12,2005. December 12, 2005 City Council Work Session Page 15 Elliott: One vacancy and we have two applications. One of the applicants is serving his second 5 year term. Champion: Oh, right so Chad Campion. Elliott: I would think Chad (can't hear) Champion: I knew I had it written down here. Lehman: Do we have a board for here, Chad? Lehman: Human Rights Commission there is one vacancy, three applicants. O'Donnell: Like to nominate Kate. Bailey: And I would concur with that, I spoke with her and I really think she has good interests for that.... Elliott: Absolutely. Champion: But I really like Venus Hall too. Vanderhoef: I think we have good applicants. Wilburn: I wish we had 3 openings. Vanderhoef: We do have 3 good applicants. Elliott: I hope we can certainly... Karr: Does everyone have their mikes on? Do you have your mikes on? Elliott: Oops, I screwed up again. Lehman: Are we appointed one? Wilburn: One. Lehman: How many would support Kate? Vanderhoef: I can do that. This represents only a reasonably accurate transcription of tbe Iowa City City Council meeting of December 12, 2005. December 12, 2005 City Council Work Session Page 16 Champion: Well I will support her too, Lehman: Parks and Recreation, one applicant and one vacancy John Watson. Champion: And what a good one. O'Donnell: John Watson, yes. Elliott: Yes. Lehman: We go to Public Art Advisory Committee, 2 vacancies, 2 applicants. Charles Felling and DaLayne Williamson. Elliott: Both excellent. Lehman: Senior Center Commission, Robert Engle was the only applicant for one position, is that... Vanderhoef: And he is a great guy. Lehman: Acceptable? O'Donnell: Good. Bailey: That works out well. Champion: We had really good applicants though for these positions, really good ones. Elliott: Venus, the one applicant for Human Rights, I thought, I was especially impressed and I hope she applies again. Lehman: That's true. Schreiber: Actually a quick question, but do, have we had anyone apply for the Young Youth Advisory Commission yet? Karr: There is like 4 applications in, but it is a little early. Schreiber: Yeah, ok, I was just wondering. Bailey: They are waiting for break so they can fill it out, right, so they can say..... This represents only a reasonably accurate transcription of the Iowa City City Council meeting of December 12, 2005. December 12, 2005 City Council Work Session Page 17 AGENDA ITEMS ITEM 7. APPROVING OF AN AMENDMENT TO A PURCHASE AGREEMENT BETWEEN THE CITY OFIOW A CITY AND W AL-MART REAL ESTATE BUSINESS TRUST FOR APPROXIMATELY 21.76 ACRES OF PROPERTY LYING WITIllNLOTS 10 THROUGH 17 OF NORTH AIRPORT DEVELOPMENT SUBDIVISION AND LOTS 2, THROUGH 4 OF THE NORTH AIRPORT DEVELOPMENT SUBDIVISION - PART TWO. Dilkes: I did want to tell you that in Item number 7, the amendment to the purchase agreement with Wal-Mart, that we do have court dates in both of the cases, February 14 through BOA case in February 23,d, for the City Council case. Elliott: Good, good. Vanderhoef: Will you say those again? Lehman: February 14th and 21" Dilkes: February 14th is the BOA and February 23 is the Council. Wilburn: Are supposed to be available on the 23,d or you'll let us know? Dilkes: We'll let you know. Wilburn: OK. ITEM 11. CONSIDER AN ORDINANCE AMENDING TITLE 10 OF THE CITY CODE, ENTITLED "USE OF PUBLIC WAYS AND PROPERTY," CHAPTER 3, ENTITLED "COMMERCIAL USE OF SIDEWALKS," TO LIMIT FENCES TO THREE (3) FEET IN HEIGHT, TO ALLOW SIDEWALK CAFES ONLY IN ZONE 1 IN CITY PLAZA, TO CLARIFY THE DEFINITION OF AMENITY, AND TO REQUIRE ANCHORED FENCING EXCEPT IN THE WINTER MONTHS, AND CHAPTER 5, ENTITLED "CITY PLAZA," SECTION 7, ENTITLED "USE OF CITY PLAZA," PARAGRAPH A TO CLARIFY THAT SIDEWALK CAFES ARE A PERMITTED COMMERCIAL USE IN CITY PLAZA. (SECOND CONSIDERATION) Bailey: Item 12, oh what, not Item 12, Item II. Lehman: OK. O'Donnell: Number 14? Champion: Wait. This represents only a reasonably accnrate transcription of the Iowa City City Council meeting of December 12, 2005. December 12, 2005 City Council Work Session Page 18 O'Donnell: Bailey: Lehman: Champion: Bailey: Champion: Karr: (Laughter) Karr: Bailey: Dilkes: Bailey: Wilburn: Dilkes: Champion: Dilkes: Atkins: Dilkes: Oh, your on 12? II. Yeah, I was interested, urn I spoke with both Marc and Jim regarding this and I would like to look at this again. I would too. I would too. I didn't realize he would not have any sidewalk cafe if it couldn't be this configuration, so... There was a protest when there wasn't a complaint when there was a walkway through there. So the walkway through there with all due respect was about 20 minutes, it was closed. But that was never approved, once we found out about it we closed it so I don't think that was a fair, I don't know if there would or wouldn't have been... So Eleanor what is possible again? Can you just refresh my very tired memory? The legal issue is the contiguous, the cafe has to be contiguous to the rest of the establishment which makes a lot of sense for a lot of reasons. What is contiguous Eleanor? In your opinion? Contiguous, contiguosity? And you know the obviously the most contiguous thing is something that is straight up next to the building. Right. I obviously don't have any problem.... Eleanor, your microphone. Oh, with that. This represents only a reasonably accurate transcription of the Iowa City City Council meeting of December 12, 2005. December 12, 2005 City Council Work Session Page 19 (Laughter) Dilkes: Champion: Dilkes: Bailey: Dilkes: Bailey: Dilkes: Lehman: Dilkes: Lehman: Vanderhoef; Lehman: Bailey: Now, I think on the other extreme, is the cafe out from the building, with a walkway between the building and the cafe, I don't, with no attachment at all along there, I don't know how you can say that is contiguous. What if you put this (sound).... Now the last thing Jim mentioned to me was.... You have to do the sounds. .... was putting a, yeah, coming out kind of a canopy from the top and coming down, if! understood this correctly, coming down and then attaching to the fences and then going out. Providing a walkway and yet connecting to the building. Yeah, now, you know, I can probably say that is contiguous. But I think you have, but, you know, I really think it's a question of what you want to do as a matter of? No, I think that is exactly right, we have.... I think we are at the same spot. We have sidewalk cafes other places other than the mall, and I, and a canopy that extends out over and then comes down and attaches in some fashion to and creates a walkway is from, personally, I feel that is going to be a significant deterrent from people using the walkway. It's going to look like a cafe and people, and those neighbors immediately on each side of that cafe are going to be I believe negatively impacted by that cafe. Whether it is contiguous or whether it has a walkway, maybe it is a walkway but it is like walking through somebody's living room, you're not comfortable walking through it. I think Dee that you mentioned, you really don't care to walk through were people are sharing hot coffee and drinks. That is the safety issue that I am concerned about. And then I think you are going to have to, if we do that, you're going to have to deal with that issue with sidewalk cafes on Iowa Ave. on Washington St, any other place there is a sidewalk cafe. We could make sidewalk cafes on the Ped Mall different than sidewalk cafes... This represents only a reasonably accurate transcription of the Iowa City City Council meeting of December 12, 2005. December 12, 2005 City Council Work Session Page 20 Elliott: Dilkes: Bailey: O'Donnell: Karr: Champion: Bailey: Dilkes: Champion: Dilkes: Bailey: Dilkes: Champion: I would like to look at it also, I don't know that I would change my mind but I think I am interested in looking at it because we seem to have different consigns about different aspects of it Regenia. Of instance, in terms of the differences between the Plaza and the rest of the downtown area, we do make distinctions for the proposal the staff has made that's in this ordinance is the 8 foot walkway you still have to maintain clear and rest of it, but in the Plaza because you have that fire lane, as long as you stay in zone 1 you wouldn't need that. Can we defer and have a sub? discussion at the next work session, I really do want to hear from Staff because I don't have the history of challenges. I would like to defer. What more information can staff provide you? That's what we need to find. None, just need to decide and be are willing to do it. I think a map of the Ped Mall would be helpful to me just because if we start moving out from the buildings, what does this affect, what amenities does it affect, and what might we be getting ourselves into. I think we have to consider this because it is going to be a matter of policy. Well I think all the amenities are, and I think a map would be helpful cause it is helpful when we look at it. But that is really another issue for you to decide, I mean what amenities do you want cafes to encompass? Right now the staff proposal is no city amenities can be included in the cafe. Now you may choose that you want a tree is ok or a tree grate is not, but those are issue for you to decide. It is a big issue, it's bigger than we think. I can tell you that in terms of the contiguous issue, umm, you know the main people that have concerns, I think from the staff perspective, are the police department and the fire department. Right, but and you certainly could hear from them but I do think we need to have, know what it is that you want because we have spent more time on sidewalk cafes at the staff level then can be justified. And they are worth every minute of it. This represents only a reasonably accnrate transcription of the Iowa City City Conncil meeting of December 12, 2005. December 12, 2005 City Council Work Session Page 21 (Laughter) Dilkes: Karr: Dilkes: Elliott: Lehman: Bailey: Elliott: Bailey: Dilkes: Elliott: Lehman: Dilkes: Bailey: Lehman: ITEM 14. I mean it is really like getting....... No, we haven't spent it in the cafe, ON. So can we just make a policy that when we discuss cafe's we talk about them IN the cafe's, no never mind. (Laughter). One of the things I would like to know is, it's my understanding there have been expressions of concern if not complaints from businesses on both sides of the cafe? Yeah, we got letters. Yes, we got letters. I would like to know, I don't have those anymore but I would like to know if they were complaining about the cafe being? Or were they complaining about how far out it extends, were they complaining of a lack of walkway? Or all of the above? They were complaining that people had to walk so far around this cafe that people were not walking by their businesses. I mean both... And see that's were the two things conflict. You want to keep people walking by that retail but you have the sidewalk cafe's are supposed to be up against, I mean, up against the building and so what I think Jim is trying to do is find some kind of solution that you can accomplish both those objectives. And since I would like to know ifthere could be a compromise of bringing it and not extending it out so far. Well that is what basically... We will get you the map. I think a map, that is all I need, and maybe some more discussion, but I just wanted to discuss it and then move on with it. OK. CONSIDER A RESOLUTION AUTHORIZING THE INSTALLATION OF SPEED HUMPS ON KENNEDY PARKWAY. This represents only a reasonahly accurate transcription of the Iowa City City Council meeting of December 12, 2005. December 12, 2005 City Council Wark Session Page 22 O'Donnell: Number 14 just briefly, what was the dollar amount on this again? Atkins: 30? 30 sounds about right, it was more of a bigger ticket items, there were ten of them and at least two thousand a piece? I beg your pardon? Vanderhoef: 35 maybe? Atkins: It may be Dee, but 30 I seem to recollect. Franklin: 32 was the highest I'd go. Atkins: Ok 32 is the highest she will go. Lehman: Going once, going twice. (Laughter) Elliott: Champion: (Laughter) Elliott: Champion: Bailey: Champion: Elliott: Champion: (Laughter) Bailey: Atkins: Dilkes: Have we considered speed cameras? Are you kidding? What difference does a camera then having a patrolman? Because they can see you. Patrol person. They can see the patrol person. They can see the camera. So use a plastic police car that will work just as well. How much would those cost? Apparently.. . There are issues with camera's because getting the license plate does not get you the right charge. This represents only a reasonably accurate transcription of the Iowa City City Council meeting of December 12, 2005. December 12, 2005 City Council Work Session Page 23 Lehman: Right Champion: The driver. Dilkes: You got to know whose driving. ITEM 13. CONSIDER A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE ARTIST FOR THE KICKER'S SOCCER PARK AND AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST THE SAME. Elliott: Item 13,1 would need a cost, 1 read the letter and I don't have oh there we are.... Champion: Oh adorable. Lehman: It is kind of small though. Vanderhoef: I want that for my house. Franklin: I will hold it Ernie so it will be way high up there. 17 feet from bottom to top, this is about 10 feet. Champion: It is adorable. Franklin: And this will move in the wind. $35,000. Bailey: It's a bargain. Lehman: It really is cute. Champion: Yeah, it really is. Lehman: What are you going to do with the model? Vanderhoef: That's mine already, I put my name on it. Champion: I think we should auction it. Bailey: I think we should auction it for the public art fund. Champion: Yes, we should have an art auction for it. This represents only a reasonably accurate transcription of the Iowa City City Council meeting of December 12, 2005. December 12, 2005 City Council Work Session Page 24 Vanderhoef: Ask the artist? Franklin: We can ask the artist. Did you get that? (Laughter) Vanderhoef: Karin was hoping she could just happen to loose it in her office some place. Bailey: For a price you could. Lehman: Any other agenda items? ITEM 15. CONSIDER A RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION WITH THE IOWA DEPARTMENT OF TRANSPORTATION FOR FUNDING FROM THE STATE RECREATIONAL TRAILS PROGRAM FOR THE BUTLER BRIDGE PEDESTRIAN BRIDGE. Elliott: I have a question about the pedestrian bike bridge, will that separate the pedestrians from the bikes or does it separate the bikes and pedestrians from cars? Atkins: I understand that its candelebrated on off the edge. Bikes would be protected, bikes and pedestrians would be protected from automobiles. Elliott: $0 bikes and pedestrians would be on the same... Atkins: Yes. Elliott: One thing that is said previously, they had to cross the bridge on the shoulder, now I am thinking, my idea of shoulder... Atkins: It is not your idea of shoulder. Elliott: OK. Atkins: I know it's not that bad. Lehman: Alright, other agenda items? ITEM 16. CONSIDER A RESOLUTION AMENDING THE BUDGETED POSITIONS IN THE INFORMATION TECHNOLOGY SERVICES DIVISION OF THE FINANCE DEPARTMENT AND THE ADMINISTRATIVE/CONFIDENTIAL PAY PLAN BY ADDING THE POSITIONS OF P.c. TECHNICIAN, WEB DEVELOPER AND DATA BASE ADMINISTRATOR. This represents only a reasonably accurate transcription of the Iowa City City Council meeting of December 12, 2005. City Council Work Session Page 25 December 12, 2005 Elliott: Atkins: Elliott: Atkins: Lehman: ITEM 18. O'Donnell: Atkins: O'Donnell: Atkins: Champion: Atkins: Champion: Atkins: Champion: Lehman: Atkins: 16 I just checked and the 3 salary positions are being salaried instead of independent contracting because the law requires it Yes. and it is my understanding that the cost will remain virtually the same. It is a wash, that is correct. Council time. CONSIDER A RESOLUTION ADOPTING AN ASSESSMENT SCHEDULE OF UNPAID MOWING, CLEAN-UP OF PROPERTY, SNOW REMOV AL, SIDEWALK REPAIR, AND STOP BOX REPAIR CHARGES AND DIRECTING THE CLERK TO CERTIFY THE SAME TO THE JOHNSON COUNTY TREASURER FOR COLLECTION IN THE SAME MANNER AS PROPERTY TAXES. Well, lets start with 18 for just a second. An assessment schedule unpaid clean up the property, snow removal and so forth. On this snow removal, what's the average cost on that Steve? Oh, I don't know how you could do an average Mike, I mean I can check on getting some for you but it is 50 dollars. And length of the sidewalk. Oh, it is 50 to 60 dollars easily. Weare talking an average? Yeah, I wouldn't doubt it, it would be at least that. But people are given the chance to clean their own sidewalks. Well the Code requires 24 hours. Right It is all complaint based. But once you get the complaint, you don't go there and shovel the walk. You have 24 hours to do it yourself. You tag them and they are given another in effect 24 hours. This represents only a reasonably accurate transcription of the Iowa City City Couucil meeting of December 12, 2005. December 12, 2005 Bailey: O'Donnell: Atkins: Vanderhoef: Atkins: (Laughter) City Council Work Session Page 26 It is a fairly short list. You notifY and then they are given 24 hours? Then they get tagged. Out of curiosity, are there a lot of people that pay the bill when it comes and.. There are landlords that allow us maintain their sidewalks for them. Atkins: It's sad but it is true Elliott: I don't understand that. Atkins: I don't understand it either O'Donnell: Okay, thank you. Vanderhoef: Time limit downtown is it 24 hours also? Atkins: Yeah it is 24 hours downtown, which is the same...if downtown property owners have the same 24 hour notice. Lehman: Isn't that state law, the removal of snow? Dilkes: The whole process is, yes. Lehman: I thought so. Ok, council time. COUNCIL TIME Bailey: Elliott: Bailey: Atkins: On our work session list, that we created like a year ago which it probably was. What list Regenia? The Work Session Discussion List, urn we were going to talk about City Assessor. And that was scheduled for October 17th and to my recollection, and to my. Yeah, it was scheduled for that, and I remember talking to Dan and couldn't make the arrangements so I spoke to him the other day and it's going to be back on again. This represents only a reasonably accurate transcription of the Iowa City City Couucil meetiug of December 12, 2005. December 12, 2005 City Council Work Session Page 27 Bailey: Well we are going to have a conference board meeting soon and the whole objective of bringing that up during the fall is to talk about it before we went through another very expensive cycle. Umm, so when's it scheduled? That's what I would like to know. Atkins: Up to you. Pick the date. Bailey: Next work session would be my.... no? Champion: When is the next work session? Lehman: January. Bailey: Coming back next week Connie Vanderhoef: 9th and lOth Bailey: And I think it was the only thing that fell off and I didn't realize it fell off, I didn't, I mean it just disappeared. Vanderhoef: The conference board will be coming in the first part of February for their.. Lehman: Well make it the 9th Bailey: Are other people still interested in talking about it? Elliott: Yes. O'Donnell: Yes. Vanderhoef: Absolutely. Elliott: I have a question, did we, the memo from you December 6th memo, all the dates ofthe meetings in January and February. Karr: Do we want to wait to talk about scheduling until after you finish agenda items because it is the next item? Bailey: He said to bring it to bring our calendars. Elliott: OK, because I have two conflicts. Karr: Number of issues we have to talk about. This represents only a reasonably accurate transcription of the Iowa City City Conncil meeting of December 12, 2005. December 12, 2005 City Council Work Session Page 28 Champion: It will be sad not to have you here. (laughter) Lehman: Is there anything else for council time from anybody? Vanderhoef: I have one, I have been looking at gas prices and certainly diesel prices and all of this and I had first experienced with a Hybrid, and I wondered if... (end of side A) Bailey: That would be good. Schreiber: Still a relatively limited number types of cars for Hybrid. Vanderhoef: I know. Bailey: Do we have a policy? Schreiber: Not very functional cars for the... Lehman: I know. Atkins: No, best price. Bailey: Best price. (all talking) Lehman: I think the numbers will bear out that you will wear the car out before you save enough on fuel to pay for the cost of the vehicle. Atkins: I've read a little bit about them. Schreiber: Ford is coming out with their what-cha-ma-call-it, their small SUV, ummm, Bailey: Escape. Schreiber: Escape, yeah and a hybrid so I suppose they are trying to move in that direction. Lehman: And there was also a special on tv the other night, that the mileage is about just over half of what it says on the window. Elliott: Yes, really? This represents only a reasonably accurate transcription of the Iowa City City Council meeting of December 12, 2005. December 12, 2005 City Council Work Session Page 29 Lehman: Say 70 mile an hour your only supposed to get 34. Vanderhoef: I've hear some different numbers and certainly this is the information I want to get collected. Atkins: That's no problem. Vanderhoef: And then sort of keep track but ifit isn't possible now, don't let iffall clear off the radar. Atkins: I hear you. Vanderhoef: Look at it every year and see what's available. Champion: Oh my gosh. SCHEDULING Lehman: Anything else for Council Time? Scheduling Robert? Champion: What's your problem here? Elliott: I have, one of the reasons why I like to stay with first and third is you can schedule in advance. I certainly have conflicts on 4th Tuesday in January and the 2nd Tuesday in February. Karr: As noted, I had suggested this, this is simply a target to shoot for. The reason I had adjusted the February one was simply because I was informed that the Chamber lobby trip to D.C., that the mayor typically goes on, is that first week, so if the Mayor was interested in going, the new Mayor would miss both meetings. Lehman: The Mayor should go on that trip. Karr: So it's a question, since we don't know who the Mayor is going to be, whether the majority wish to do without the Mayor, not knowing who there is or scheduling the meetings. Correia: What date is that? Karr: That's 6 and 7. Bailey: I know this hasn't been the policy before but I've talked to others that I think that we should be sending more people to, on that lobbying trip so we have some.... This represents only a reasonably accnrate transcription of the Iowa City City Council meeting of December 12, 2005. December 12, 2005 City Council Work Session Page 30 Karr: Bailey: Karr: Elliott: Bailey: Champion: Elliott: Karr: Champion: Karr: Champion: Karr: Atkins: I know that was another issue as well which obviously has consequences to this scheduling as well because ifthere are more gone then it's even more... yeah. More challenging to get. That doesn't mean, in response to Bob, that there aren't a lot of different scenarios? But I won't bore you with the razzle dazzle affect I can do with scheduling. You tell me what you want to accomplish and I'll be happy to do it, but I simply tried to stay with Mondays, and Tuesdays and there are some legal requirements in there for budgeting and public notice. So, I just have to know what dates and what you would like to accomplish and I'll be happy.... My observation was not so much, it was using this as an example, there are some of us out of all these meetings, some of us aren't going to make every one ofthem.. So the fact that I might miss two is no big deal. But I was just saying that's one of the reasons why it is nice too schedule so you can look at the calendar a year ahead and know the first and third Tuesday. Sure, just a reminder in the first quarter of the year, we typically, kind of like we did in the last quarter of the year, we need a lot. Bob, what if we combine the work session and the formal meeting on the 23m. Can you make it the 23'd? Sure, sure. I'm sony, where are you Connie? Combining, I think everyone should be here if we can possibly arrange it, even if it's Robert, (laughing) I'm just teasing you. Changing the special formal to the same night as the work session and starting it earlier. Oh, so switching the 24"' to the 23'd in January? Ah, ah, and then that would eliminate that problem. So on Monday and Tuesday the 23'd we would have a special work session and a special formal? Does that work for everybody? So when you say Monday and Tuesday, can you say that again? This represents only a reasonably accurate transcription of the Iowa City City Council meeting of December 12, 2005. December 12, 2005 City Council Work Session Page 31 Karr: Monday January 23" we would have a work session and a formal meeting and nothing the 24th. Champion: And you can just... Atkins: Oh, okay. Karr: And what do we gain by doing that? We get Bob here. Champion: Yes, we gain Robert. Karr: and then what happens to the February schedule? Champion: What was the February conflict? Elliott: Ah, the 14th. Bailey: The D.C. Chamber trip, right? Oh no, the 14th? Atkins: D.C. Chamber trip is 6 and 7. Karr: And that is the setting of the public hearing, so we could have a, I had another thought to that, if you are interested, if you like the budget work sessions the way they are, there is a typo on that I apologize, January 17th is not a Monday like the 16th that's a Tuesday. But if you like the budget work session on the 31 ". if needed, we could make that into a formal for the purpose of setting the public hearing, if you would be done. Vanderhoef: I'm lost. We are talking about to many dates and I can't.... Champion: Monday, January 31 ". Bailey: Hey, can we go through and chronological order? Karr: Yeah, lets start with chronological order. Lehman: Amy? Amy? You need to look at these, make sure... Karr: Amy do you want to step to the podium so you would have the mic and your calender, you could spread out then, cause there is no.... So I know from Amy, Amy can do the podium, we're fine, And I know Amy has some scheduling conflicts on Wednesday just to keep on mind if we ever look Wednesday. Let's start with the organizational meeting, it is scheduled for January 3", Tuesday, which is fine, Ijust want you to know that you will have to elect a different temporary chair, I will be out of town. Anybody... ThIs represents only a reasonably accurate transcriptiou of the Iowa City City Council meeting of December 12, 2005. December 12, 2005 City Council Work Session Page 32 Champion: Can somebody else... Vanderhoef: Go Hawks. Karr: Absolutely, if anybody, Ijust wanted to notifY you I will be gone. Leave it at 4 o'clock on January 3'd? Wilburn: Yes. Karr: Ok, January 9th, ljust want you to know in 25 years this is the first one I will miss Lehman: You guys have to give her another day for.... Wilburn: You have to do it by the 5th correct? Karr: No, you have to do it by noon the 6th. Bailey: When are you coming back? Karr: Next day. O'Donnell: Why don't we do it Wednesday the 4th? Bailey: I concur with that. Lehman: Let's do it. Champion: I can't do it. Karr: Connie can't do it. O'Donnell: Can you do Thursday the 5th? Bailey: You can't do it all day the 5th? Champion: I can't do it at four, I have a jail task force meeting from 4 to 6 every first Wednesday. Karr: And you don't have a scheduling conflict yet on Wednesday. Correia: Not yet. This represents only a reasonably accurate transcription of the Iowa City City Council meeting of December 12, 2005. December 12, 2005 City Council Wark Session Page 33 Bailey: Could you do it at 3? Champion: Yeah. Bailey: Why don't we do it at 3 on the 4th? Lehman: Will that work for you Amy? Correia: urn huh. Wilburn: 3 on the 4th? O'Donnell: Good. Karr: The 9th and lOth. Vanderhoef: Let us write em down. Elliott: January 3 goes to January 4th? Right? Bailey: And we don't have a January 3'd Karr: I will give you a revised tomorrow. Elliott: OK. Karr: So the 9th and 10"' Elliott: Fine. Karr: Is that ok? Bailey: And those are regular times? Karr: Regular times, special days, regular times. 16th is a holiday, 17'h is a Tuesday, not a Monday, and you've got a budget work session, that's your first one, would you like to set a time for that? Champion: Sam. Vanderhoef: I would like that evening cause I am working at the store that day. Karr: So we have something between Sam and Spm. This represents only a reasonably accurate transcription of the Iowa City City Council meeting of December 12, 2005. December 12, 2005 City Council Work Session Page 34 Vanderhoef: Or at least late afternoon. O'Donnell: Don't think we should go earlier than 8. (Laughter) Vanderhoef: If! get them through until 3 o'clock and then come down at 3 o'clock, that would work. Elliott: 3 o'clock? Wilburn: On the 17th? Karr: Does that work for you Connie? Do you have another appointment that evening? Champion: That's a Tuesday, no? Karr: Tuesday the 17'h. Champion: I would just like some day time meetings. Bailey: What do you need, Amy? Correia: I'm need to work that day. Karr: When can you do it Amy? Correia: Evening would probably just be better. O'Donnell: That is Monday the 17th. Karr: Is evenings... Correia: What time Tuesday 17th? Karr: It's Tuesday the 17th, that's a typo, Monday's the 16'" Tuesday's the 17th. Bailey: Start at 6? Schreiber: That's my first day of class too, so, I would like to be there but I shouldn't miss my first day of class so if you go to like 6 o'clock. Bailey: How late do your classes? This represents only a reasonably accnrate transcription of the Iowa City City Conncil meeting of December 12,2005. December 12, 2005 City Council Work Session Page 35 Schreiber: Karr: Champion: Atkins: Karr: Atkins: Karr: O'Donnell: Karr: Wilburn: Karr: Bailey: Karr: Bailey: Karr: Bailey: Atkins: Karr: Champion: I will be done, I don't schedule anything for Tuesday because I assume normal work schedule so... 6 to 9? 6 to 9 begrudging. The 17"'? 17th Now 6 to 9 for budget. The 23'd, Monday we agree to do a combined work session and formal and we will figure out the time and work session, the formal remains at 7. Good Ok Say it again January 23'd is the combined work session and formal, the formal is at 7, the work session to be announced but will probably will be late afternoon. When you say late afternoon, what are you talking about. I don't know because I don't know the schedule, but you tell me, but no earlier than.... I don't know what is on the agenda, that how we I set my own schedule so if you tell me to be somewhere at a certain time, I can.... 5:30 Thank you, that is all I needed. That's good See how much power you reel. 5:30? Well we could adjust, 5:30 yeah. January 25"" 24"' is canceled because the 23'd we combined. Work session formal. The 25"' is a special work session, 1 to 3 for the Joint Communication Center and we are proposing 3 :30 to 6 for budget. Ok, good. This represents only a reasonably accurate transcription of the Iowa City City Council meeting of December 12, 2005. December 12, 2005 City Council Work Session Page 36 Vanderhoef: There is a conflict if anyone is interested in that United Way visioning meeting because they are meeting 4:30 to 6:30. Bailey: I saw that. Champion: There is always a conflict. Bailey: I know. Champion: Ijust send them money and that takes care of everything. Vanderhoef: I'm just stating what... Bailey: I'll miss the first part of that visioning meeting, I figure. Vanderhoef: I did too because I was out OftOWll. Karr: Is there interest to change it? Bailey: I figured I wouldn't go to the second one if! missed one, I don't think, I don't know if they want them. Karr: Leave it alone? Vanderhoef: Other possibility is like at 10 to 12 and then come in for the GO thing from I to 3, something like that. Karr: So do it at the front end rather than the back and then on the 25th, is there anybody that can do it earlier than that to allow for a couple hours so we come in at II, 10:30? Elliott: Dee said 10 to 12 and your saying II :30? Bailey: It works. Correia: I can do that. Karr: I am just saying if you like to do it during the day. Champion: That would be perfect. Bailey: Yeah, it would be nice to have a day session. This represents only a reasonably accnrate transcription of the Iowa City City Conncil meeting of December 12, 2005. December 12, 2005 City Council Work Session Page 37 Karr: So then the budget session switches to what time? 1O:30? II o'clock? Vanderhoef: We were planning on 2 Y, hours, so I think we should start at 10. Champion: I think we ought to start at 9 and give us some time, that's only 3 hours. Karr: Ok, let's do 9 am for the budget, and if you are done early fine, ifnotyou're due at I o'clock here. How's that? 9am on January 25th. Ok? January 30th Atkins: Hold it a second please, that's 9 to noon and then they get an hour break? Ok, and then the 3:30 to 6 is out? Karr: Out. Vanderhoef: And 4:30 to 6 is United Way. Karr: Yeab but it won't be on my schedule but it will be on yours, yes. Bailey: And they can just ignore that right? Champion: I didn't get an invitation. Karr: January 30th, the budget, that is the night we had talked about perhaps Board and Commissions at 7pm. Do you want to change, obviously those dates are wrong. Bailey: 7pm? No.They are on the 30.'. 30th, Monday. Elliott: January 30th is a Monday, not a Tuesday? Karr: January 30th is a Monday. Champion: Were you drinking when you made the schedule? (laughter) Karr: I think so. (laughter) Do we want to leave the Board and Commission that night? Champion: It's fine with me. Elliott: 7 o'clock. O'Donnell: Fine. Karr: January 31 ", Budget work session and special formal. This represents only a reasonably accurate transcription of the Iowa City City Conncil meeting of December 12, 2005. December 12, 2005 City Council Work Session Page 38 Elliott: So that's a Tuesday then, huh? Karr: That's a Tuesday, special formal for the purpose of setting public hearing. Correct? Champion: Is there anyway we can meet in the daytime on that date? I think we are going to have a lot of budget discussion, and I think by evenings it's just, my brain gets a little rattled. Karr: And I apologize, Dee on your calendar that you are looking, are you looking at mine or your calendar? Vanderhoef: I'm looking at mine. Karr: Ok, on your calendar, Monday January 30th 7pm budget, Tuesday January 31 ", we are talking about what time to start. For the budget work session and for special formal, if we are not going to not have, we are going in order because February's is problem, so if we're not going to have the early February we need set public hearing. Elliott: Daytime, Connie would like.... Karr: January 31" Tuesday, time? Bailey: People have more structured work schedules, is that possible for you Amy? Vanderhoef: When are we meeting with staff and all this budget? Karr: The staff you come back up you have your budget general overview with Steve 6 to 9 PM on the 17th, and then you have 9 to noon on the 25th with staff, then you have Board of Commission and Organizations on Monday and then you are back again to staff on the 31" for the wrap up. Champion: And that is going to be a pretty hefty meeting for all of us I think when we are finalizing that. Atkins: Boards and Commissions on the 30th. (all talking) I will on the 30th. O'Donnell: Let's get a budget work session if needed. Karr: Well that, I think we are going to cross off if needed. Ijust need to set a time for... Bailey: We're on the 31 "? Karr: Tuesday, January 31 ". This represents only a reasonably accurate transcription of the Iowa City City Council meeting of December 12, 2005. December 12, 2005 City Council Work Session Page 39 Vanderhoef: I would be happy to do it in the morning. Correia: How long? Karr: We never know because it depends what all falls together. Do you want to put it at 8 am? Champion: Yes. Vanderhoef: 9. I don't do anything at 8 if! don't have too. O'Donnell: 9. Karr: 9 am??? Elliott: 9. Champion: What a bunch of wimps. Bailey: Not technically. Karr: 9 am on the 31 'I? OK. Atkins: Okay. Bailey: Are we doing like 3 hours? I know that we don't know technically how long it will go but.. Karr: We will go 9am to noon? Just for the sake of scheduling. Champion: And Marian, if you want to set that public hearing we could do it right before that Monday meeting if you want it done. Karr: We can't, you don't want to set your public hearing on a budget before you hear from Boards and Commissions do you? And Organizations? Champion: We're just setting a public hearing aren't we? Karr: Yeah but once you set it, Atkins: Frozen. Karr: . . . it freezes. This represents only a reasonably accurate transcription of the Iowa City City Council meeting of December 12, 2005. December 12, 2005 City Council Work Session Page 40 Champion: Oh, oh, I see, Karr: . .. have to be done. Champion: You're right. Ok. Of course you're right. Karr: Obviosuly don't know my days of the week. I think we can do it, let's find out, let's see, hold that thought, let's see where we are for February. Bob you had a problem with.... Elliott: But 31 ", Tuesday the 31" we are set from 9 to noon right? Karr: 9 to noon. Elliott: Ok, now on to February... Vanderhoef: Special isn't that.. . Karr: We're going to talk about that in a second. Elliott: I have a conflict on the 14th, is my only conflict at this point. Karr: Ok, so the question becomes, is there any interest to combine the 13th and 14th again like you did in January? Champion: Yes O'Donnell: Sure. Bailey: Sure. Vanderhoef: No. (laughter) Vanderhoef: No I have Iowa League Board meeting. Karr: On the 13 th? Vanderhoef: It's on the 14th, first thing and then.... O'Donnell: We're going to combine them on the 13th though so you would be.... Bailey: She has to travel, is what she is saying. This represents only a reasonably accurate transcription of the Iowa City City Council meeting of December 12,2005. December 12, 2005 City Council Work Session Page 41 Karr: So the two issues.... Elliott: Is this going to be in the day time? Bailey: No, it is the 6, 7 Karr: Well again.... Elliott: My conflict is in the evening. Karr: My proposal for the 13tl' and 14th was "quote" regular evening meetings, yes, so either we are going to combine them or we are going to move them to a different day or we are going to cancel them and then we just have to set the public hearing after your final budget session. Bailey: Or we will have a meeting without somebody here. Karr: That's correct. Bailey: That is also another option. And I don't mean any disrespect to anybody, but I think Karr: So if we would leave it like this we would be absent Bob and Dee? Vanderhoef: Wait a minute, wait a minute. Champion: That's not good, I don't want to be out two people if we can avoid it. Bailey: So you are going to be absent on the... Vanderhoef: Disregard mine, because that board meeting got moved. Bailey: Just now? Vanderhoef: I told you we had the legislative day on February 1. Karr: Right. Vanderhoef: Then they moved the board meeting to that and I hadn't.... Champion: So we can do the 13th, combining them? Karr: Or do you want to combine the 13 tl, to have all 7 or do you want??? This represents only a reasonably accnrate transcription of the Iowa City City Connell meeting of December 12, 2005. December 12, 2005 City Council Work Session Page 42 Bailey: Sure. O'Donnell: Yea. Bailey: If we get 7 by combining them, yeah. Karr: 13 th and 14th? O'Donnell: That's great. Atkins: What's happens when you combine? Karr: 13th and 14"' the 13th will be just like January 23"', a special work session and a formal. Atkins: So the 14th is open now? Champion: Yes. Dilkes: You can all go ... Correia: What time on the 13th? Vanderhoef: We can go to the basketball game is what we can do. Bailey: It's Valentine's Day. Lehman: Or you can get flowers for your. . . Vanderhoef: The only request I have on this combining meeting is that we start the informals early enough we can do one of our work sessions things off of the list and still have a decent break to go into formal. Champion: If we get way behind on this, we could always schedule another work session in the afternoon for discussion or morning, you know I think when we have a huge bunch of stuffto discuss it might be good to have focus work session so we don't have council time you don't have other things, you don't go through planning and zoning you just. Vanderhoef: That's fine. Elliott: I like that. Bailey: I like to focus in daytime because every hour I don't work, I don't make money. This represents only a reasonably accurate transcription of the Iowa City City Council meeting of December 12, 2005. December 12, 2005 City Council Work Session Page 43 Champion: Karr: O'Donnell: Champion: Elliott: Karr: Atkins; Karr; Atkins: Karr; Atkins: Karr: Atkins: Karr: Bailey: Atkins; Karr; That's right, most of us are self-employed. Then if we go back and say Tuesday January 31 ;t the budget work session is 9 to noon, there is no special formal meeting that night, so we have a budget work session 9 am to noon on the 31 't, then we go to Monday February 13th and we have a work session at 5:30 and a formal at 7, nothing on the 14"'. Okay? Then we have a holiday the 20th, then we're to the 27th and 28th, were there any problems with the 27th and 28"'? No. No. Nope. Then we are back on our.... Hold it Marian. What's the meeting we're going to set the public hearing? That is your special work session, your special formal on the 13th. We were going to set it on the 14'h, we are setting it on the 13th now. So we are setting the budget. . . A day earlier than we were going to. We are setting the budget hearing on the 13th, for what day? 28th. For the 28th, thanks. So the only thing on the 31 ,t is the budget in the morning? That's correct, that is the wrap up so it will give staff. Public hearing is on February 28th. So the budget public hearing will be the 28th? Just as proposed, then you, now you do have the latitude on this, you've got then, you're back on schedule March 6th and 7"', you're going to have back to back meetings, because of the end of February and the beginning of March. See it? 27th, 28th, 6th, 7'h, so do you want, just leave it at regular meetings and just be, rather than have it.... This represents only a reasonably accurate transcription of the Iowa City City Council meeting of December 12, 2005. December 12, 2005 City Council Work Session Page 44 Bailey: Ok. Champion: Because we're only gonna have we're not going to have 2 days... Karr: That's exactly correct, we're only gonna have.... Champion: Yeah, so I don't mind. Elliott: You can use another highly technical term, we have meetings up the gazoo. (Laughter) Karr: What was your other term earlier tonight? Elliott: Dittle. Karr: I think you're on it. I will work up another schedule, hand it out for you tomorrow night, Elliott: Good. Karr: Then I ask that tomorrow night, in stone, and take a look at it and please let me know by Thursday that if it is a problem. Atkins: I'm sorry, I have to.... Bailey: You have a problem? Atkins: Oh, no, I never have conflicts, you wanted a goal session in January? Vanderhoef: Ah, ah. Bailey: Ah, ah. Champion: When. Karr: You want to pick the day? Bailey: I think we have used up all the dates and there are 31 of them. Atkins: January got gobbled up, well, just reminding you. Bailey: Oh, we should set that. This represents only a reasonably accurate transcription of the Iowa City City Council meeting of December 12, 2005. December 12, 2005 City Council Work Session Page 45 Champion: I don't think we can do that in January. Atkins: I don't have a facilitator yet either, cause the dates aren't working... Bailey: How is the 13th or the 20th look? Champion: February? Bailey: January. It's hard to set goals and then move into a budget session when we have.. Champion: I know, I know. Let's see where are we at here? Elliott: January did you say 13th? Bailey: I am just tossing out dates, I think the last time we did it on a Friday. Karr: 13th, Connie and Amy are gone. Champion: Oh right, I'm gone. Vanderhoef: Ok, 12th, 11 th or 12th? Champion: And I might be gone the 12th.. Karr: Amy has something on the 12th Champion: I am gone the 13th through the weekend. Karr: Correct, what was the other one you had Dee? Vanderhoef: The 11 tho Karr: I don't have anyone gone the 11 th Champion: I'm not willing to come 3 nights in a row. Bailey: It would be a day. Atkins: Remember I don't have a facilitator, none ofthis is set up, I mean, pick a date, and I can get ... Karr: Perhaps we should pick 2 or 3 dates and Steve could maybe 2 or 3 dates. This represents only a reasonably accurate transcription of the Iowa City City Council meeting of December 12, 2005. December 12, 2005 City Council Work Session Page 46 Champion: I can come on any morning except the dates I will be out of town. O'Donnell: How about Thursday January 5th? Atkins: That is awful short notice. I am just concerned Mike about getting someone. Bailey: I agree we should toss out 3 possible dates for the facilitator. O'Donnell: Ok then, I say Thursday January 5th Bailey: Thursday January 5th, and then the II th and then maybe one later. Champion: Oh, this would be in the morning like when we had like the water place. Bailey: Yes. Atkins: Well but I did talk with one facilitator and he said it is going to be a little different, this is a more than a get to know, this is setting some directions, some policies, what kind of work do you want done. Bailey: How does the 20th look? O'Donnell: If we do it on the 5th we at least have a little break until the 9th Karr: The 20th I don't have anyone gone so far. Vanderhoef: How about the 6th? Bailey: How about the dates for the facilitator, the 5th, II tl, and the 20th? Karr: Regenia is gone the 6th. Karr: 1'm sorry? Elliott: 5th, 11 th and 20? Bailey: As possibilities for the facilitator. Elliott: And this is daytime correct? Champion: Yes. Atkins: I am assuming you want to do that, yes. This represents only a reasonably accurate transcription of the Iowa City City Council meeting of December 12, 2005, December 12, 2005 City Council Work Session Page 47 Vanderhoef: 20 is not available. Karr: 20 is not available? Vanderhoef: No. Champion: What were the other 2 dates you guys mention? Karr: II and 5. Champion: They would work for me. Bailey: 24th? 26th? 27"'? 24th would be the... Elliott: 24th is fine. Karr: Well wait a second, I thought the 24th was the day you couldn't come, and we had to change it. .. was an evening, so the day he can come. Champion: That would be fine too, actually I can come any day except for those days, like in the mornmg. Atkins: All day? Karr: Tuesday the 24"'? Atkins: You could give me all day? Champion: Yeah, except when I am going to be out of town. Karr: So 1/5, 1/11 and 1/24? Wilburn: Yes. Elliott: Talking about 9 or 10 0' clock? Champion: Probably 9. Bailey: Probably 8. Champion: 8.. This represents only a reasonably accurate transcription of the Iowa City City Council meeting of December 12, 2005. December 12, 2005 City Council Work Session Page 48 O'Donnell: Let's just not get ridiculous. Elliott: Can I wear my jammies? Champion: We got to get going at 8. Bailey: If they have feet in them you can wear them. Atkins: You're at 8:45. Correia: It depends on what day of the week it is Vanderhoef: Ok then, so.... Atkins: I will see what I can arrange. Vanderhoef: 11,24 or .... Karr: 5. Champion: Can you make a little footnote with those on there? Elliott: Ernie get that smile off your face. Bailey: No kidding. Atkins: Can't image what going through Amy's mind as she's looking... Bailey: I can tell you exactly what's going through mine but I don't want to say it. Vanderhoef: You just signed your life away for the month of January at least. Lehman: Just as goofY in four years. Correia: Thanks. Vanderhoef: Aren't you lucky? Champion: It's contagious. Karr: So I will do another one for tomorrow. O'Donnell: I would like to see it. This represents only a reasonably accnrate transcription of the Iowa City City Conncil meeting of December 12, 2005. December 12, 2005 City Council Work Session Page 49 Bailey: Can we wait until we have this goal session? We are just going through so much. Atkins: Up to you all. Vanderhoef: Sure. Vanderhoef: Just for information, then also, National League of Cities starts on March 11 and goes through the 15th of March, so I would like to have somebody to go with me. Bailey: I can't this year so 1 would encourage somebody else to go, it's a great... Vanderhoef: Amy?? Correia: I didn't hear the dates. Karr: March 11 through the 15 ... Amy: I will have too look. Karr: And the sooner we make reservations, it is easier to cancel the lodging than it is to get it, so if you are thinking about it at all, let me know. Wilburn: Spring break time. Vanderhoef: I have one brochure at this point Karr: I have one. Vanderhoef: And you have one now too, okay. Bailey: It is a good trip. Karr: Can I clarify one thing about, there's a housing form, Women's Resource and Action Center, this Thursday night the 15tl" Elliott: Women??? Karr: Women's Resource and Action Center at the library. Elliott: And it's women's to make a difference or something. Bailey: Iowa Women Initiating Social Change. This represents only a reasonably accurate transcription of the Iowa City City Council meeting of December 12, 2005. December 12, 2005 City Council Wark Session Page 50 Elliott: Yeah, that's it, ok, I remembered having it on my calendar anyway. Karr: So how many of you will be going? Elliott: I planned too. Champion: At what time? It is at 7? Bailey: It's at 7. Karr: I just need to know if it is a work session, if there is a quorum going. Vanderhoef: I'd like to go. Bailey: That's 4, one, two, possibly 4. Champion: I'd like to go but don't think I can. Karr: So we have got Regenia, Bob and Dee, that's three. Elliott: That's three. Bailey: Connie said? Champion: You know what, it isn't going to be possible, I'm not even going to commit it. Elliott: If it is a problem, I can drop out. Champion: No, it isn't. I can't possibly go... .before Christmas. Bailey: All through the house? Atkins: And just one heads up, I did reserve two spots for the D.C. trip. Bailey: For the Chamber. Atkins: So there will be two slots available. Karr: Do we just Steve to add that to the Organizational Meeting? Atkins: That's not a bad idea. This represents only a reasonably accnrate transcription of the Iowa City City Conncil meeting of December 12, 2005. December 12, 2005 City Council Work Session Page 5 I Bailey: That would be good. Karr: Add it, just for the sake of.... Atkins: But we are holding the two spots, if we decide not to use them, that's ok, but they need to know sooner than later. Bailey: We should do a City lobby. Karr: Ok, that's it. Bailey: Let's talk about that. Lehman: Before we leave, thank you folks for the kind comments that you made on tape. I didn't know who they were talking about. It was really very very nice. Elliott: I didn't know they were talking about you. O'Donnell: I was just reading the script (chuckle) Champion: I thought you wrote my lines. Lehman: ....Everybody has the right to be wrong, you're just exercising your rights. Vanderhoef: I haven't seen it yet, I want to see it. Champion: I want to see it too. Lehman: I will have a copy of it I think. O'Donnell: (can't hear) Lehman: They probably edited yours for language. Thank you very much. This represents only a reasonably accurate transcription of the Iowa City City Council meeting of December 12, 2005.