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Home My WebLink About2006-01-23 Bd Comm minutes G:Jr MINUTES APPROVED IOWA CITY BOARD OF APPEALS MONDAY, MAY 2,2005, LOBBY CONFERENCE ROOM IOWA CITY CITY HALL, 410 E. WASHINGTON STREET IOWA CITY, IA MEMBERS PRESENT: John Roffman, Steve Buckman. Wayne Moss, Tim Fehr, Doug DuCharme, Gary Haman MEMBERS ABSENT: Anna Buss STAFF PRESENT:. Tim Hennes (Sr. Building Inspector), Sue Dulek (Assistant City Attorney), Jann Ream (Code Enforcement Assistant acting as minute taker) OTHERS PRESENT: none RECOMMENDATIONS TO COUNCIL: None CALL TO ORDER: Chairperson Roffman called the meeting to order at 4:12 PM CONSIDERATION OF MINUTES: Minutes from the January 10, 2005 meeting were reviewed. MOTION: Haman approved to accept the minutes. Buckman seconded. Motion passed unopposed. Discuss adoption of the 2005 National Electrical Code. Roffman asked for comments on the proposed amendments to the 2005 National Electrical Code. Hennes first gave an overview of the proposed adoption schedule. He stated that a meeting would be scheduled in two to three weeks and the electrical contractors and homebuilders in Iowa City would be invited to attend. They could give their comments and suggestions at that public meeting. If there were no major issues brought up, the Board could make a recommendation to Council at that time. If revisions are required, then the recommendation would have to wait for the next meeting. Hopefully, by the June 7th Council meeting, Council could set a public hearing; and, by the July 5th meeting, the code and amendments could be adopted. The effective date would be August 1, 2005. Roffman asked if Hennes expected any controversy or anticipated any problems with the adoption of the code. Hennes said no except for a few minor issues. Maas stated that the new requirement for grounding to go all the way back to the foundation may be problematic. However, the interpretation of the exceptions to this requirement would allow the grounding to continue as usual. Hennes and Maas explained the new code requirement and the allowed exceptions and interpretation. Dulek recommended that if the Board wanted the interpretation to be how the code would be enforced, they should include that language clearly in the new code. Hennes said that he, Maas and Pat Hansen would write the language. The other issue Hennes and Maas thought might cause discussion was the new requirement that electrical cable in unfinished basements be enclosed in conduit. The Board discussed various options and alternatives to this requirement. Both of these issues would be discussed with the electrical contractors and homebuilders at the next meeting. Hennes also informed the Board that the administrative section of the code had changed its location in the code. OTHER BUSINESS: Hennes asked the Board to set the date for the next meeting. He would make arrangements for a larger room since the electrical contractors would be attending. He also would let the Iowa City Homebuilder's know about the meeting and the proposed changes. The next meeting date was set for Tuesday, May 24th at 4:00 PM. Roffman wondered if the Englert stage bathroom had had a final inspection. Hennes said yes and it had passed. Hennes updated the Board on 426 Bayard Street. There are two law suits that are still pending. One has been heard by the Iowa Supreme Court and a decision has not yet been made and the other on the amount of the award is due in district court in June. ADJOURNMENT: Haman moved to adjourn the meeting. Buckman seconded. The meeting adjourned at 4:50 P.M. John Roffman, Board of Appeals Chair Date r= MINUTES APPROVED IOWA CITY BOARD OF APPEALS TUESDAY, MAY 24,2005, EMMA HARVAT HALL IOWA CITY CITY HALL, 410 E. WASHINGTON STREET IOWA CITY, IA MEMBERS PRESENT: Wayne Maas, Steve Buckman, Gary Haman, Tim Fehr, Doug DuCharme, Anna Buss, John Roffman STAFF PRESENT: Tim Hennes, (Senior Building Inspector), Pat Hansen (Electrical Inspector), Sue Dulek (Assistant City Attorney), Jann Ream (Code Enforcement Assistant acting as minute taker) OTHERS PRESENT: David Wright (Crown Electric), Mike Stoffergen (IC Home Builders Association), Mike Homewood, Katie Organ (Homewood Electric) RECOMMENDATIONS TO COUNCIL: Recommended by a unanimous vote (7-0) that the 2005 National Electrical Code with the local amendments as written be adopted by City Council. CALL TO ORDER: Chairperson Roffman called the meeting to order at 4:05 P.M. CONSIDERATION OF MINUTES: Minutes from the May 2, 2005 meeting were reviewed. MOTION: Maas moved to accept the minutes. Haman seconded. Motion passed unopposed. Adoption of the 2005 National Electrical Code with Local Amendments. Roffman asked for public input or questions concerning the 2005 National Electrical Code. Dave Wright (Crown Electric) asked about Section 334.15B that more stringently applies required protection to cable that is run in shallow chases in masonry, concrete, or adobe. He wondered if the 1 1/4 inch setback would still apply and if protection would not be required if the cable were set back that far. Hansen explained that Section 300AE allows for a 1 1/4 inch clear space setback for cable run in shallow grooves. Cable that had that clear space would not be required to install protection. The first part of that whole article, however, states that the section applies unless modified by another section. Section 334.15B does modify 300AE. Hansen also said that in the field the clear space cannot be guaranteed along the whole run of the cable anyway and therefore protection would be required either with conduit or a metal plate. Mike Stoffergen (IC Homebuilders Association) asked for clarification on how the requirement for mandatory grounding to the foundation would be enforced. Hansen explained that the requirement was there in previous codes. Now, however, the code states that the grounding must go to the foundation rebar when "present"; previously, the code had stated it was required when "available". The rebar in the foundation is always present so the grounding will be required to the foundation. Hansen said that there is an exception that allows for alternate grounding methods on existing foundations -the intent of that being on older, existing structures which were getting new wiring or a new service, the foundation would not have to be disturbed. Hennes explained that between now and when the new code is adopted, the inspectors would be working with the footing and wall contractors to help them understand the new requirement. He said that it would be an educational experience since there are several practical solutions that could be employed to meet the requirements of the code. Discussion occurred on the various possible grounding methods that could be used to meet the requirements of the code. Hansen reiterated that it was important to remember that there were several options and solutions that could be used. It was just a matter of figuring them out. Hennes stated that an amendment had been considered that would have kept the grounding requirements the same as in previous codes. However, the goal of the Iowa City Building Department is to keep the number of local amendments to a minimum in order to stay consistent with surrounding jurisdictions. Consistency with other jurisdictions is something the Homebuilder's Association is always looking for. Hennes pointed out that the new code would require unprotected cable in unfinished basements to now be protected - Section 334.15C. He explained that often in new construction, the electrical is roughed in for a future basement finish. So until the basement is actually finished, the electrical cable is exposed in the unfinished walls. Hennes said that there are basically three options that would meet the new code requirement. The cable could be run in metal conduit; the contractor could choose not to rough in the basement electrical except for the one required outlet, or the basement could be finished. Hennes also said that in exterior walls, cable installed behind the insulation and plastic covering would be considered protected. Again, the City had considered amending this requirement out of the code but, for the sake of consistency, had decided not to. Hansen emphasized that the requirement was just for walls, not the ceiling. Hansen stated that Section 680.26 which refers to the grounding of swimming pools now is less controversial in that an interim amendment by the 2005 NEC itself modifies the required grounding. Roffman asked if the electrical contractors and homebuilders had been notified with the changes of the new code and the local amendments. Hansen stated that a packet had gone out to all of the licensed electrical contractors in Iowa City and to the IC Homebuilder's Association. The Homebuilder's had disseminated the information to their members. Roffman then asked how the City's interpretation of certain code requirements gets out to the contractors. Hennes and Hansen explained that those interpretations and explanations are done everyday in the field. It is a matter of on ongoing educational process. Hennes stated the surrounding jurisdictions have kept the previously discussed items in their code - they have not amended them out. He will keep an open dialogue with these jurisdictions to be aware of what codes they are adopting. Roffman stated that he thought the Board was ready to vote on a recommendation to Council. MOTION: Maas moved that the adoption of the 2005 National Electrical Code with the local amendments as written be recommended to City Council. Buss seconded. VOTE: The motion passed unopposed (7-0) OTHER BUSINESS: Hennes said that Henry Herwig and Bill Bednarz would be proposing to the various jurisdictions licensing for mechanical contractors sometime in the next two to three months. The proposal was coming out of the Homebuilder's legislative sessions. Hennes has contacted other jurisdictions to see what their requirements are. If there any appeals, the next meeting would be June 6, 2005. ADJOURNMENT: Haman moved to adjourn the meeting. Buss seconded. The meeting adjourned at 4:45 PM. Board of Appeals Chairperson Date c:: MINUTES IOWA CITY PUBLIC ART ADVISORY COMMITTEE THURSDAY, DECEMBER 1, 2005, 3:30 P.M. LOBBY CONFERENCE ROOM, CITY HALL ADOPTED Members Present: Charles Felling, Rick Fosse, Emily Martin, Terry Trueblood, Emily Carter-Walsh Members Absent: Mark Seabold, James Hemsley Staff Present: Karin Franklin, Marcia Klingaman Visitors: Stephen Grant, UI Graduate Student Call to Order Martin called the meeting to order at 3:38 p.m. RECOMMMENDATION TO CITY COUNCIL: By a vote of 5-0, the committee recommended the acceptance of the Art in Non-Public Spaces Recognition Program as proposed. Public discussion of anv item not on the aoenda There was no discussion. Consideration of the Minutes of the November 3 2005 Meetino MOTION: Fosse moved to accept the minutes as submitted. Trueblood seconded, and the motion passed unanimously. Update on South Sycamore Greenwav and Kickers Soccer Park Art in the Parks proposals Klingaman said Mitchell was thrilled to be selected for the Kickers project, and submitted a maquette for display purposes. She added he will need it back in order to construct the piece. Klingaman is working on his contract, and it will be submitted to council on December 13. Mitchell will be visiting January 17 to visit the park to discuss the piece location, as well as the design for the cement pad, with Klingaman, Trueblood, Seabold, and others on the committee who are interested. Martin asked for clarification of the planned height of the finished piece. Klingaman said Mitchell estimates it will be 17 feet tall. Felling confirmed that the artist has made kinetic pieces in the past, so has the mechanism worked out. Klingaman said yes, and added that the actual piece will not spin very quickly. It will be heavy, and the wind will be hitting it from many angles, but it will move. Martin said it would be less spin and more about movement. Klingaman said yes. Klingaman said the original call for Sycamore Greenway was sent to Wiegman, but was returned without being able to be forwarded. She sent it to the artist again at his new address, and he indicated interest in participating. He was unable to submit in time for this meeting, and requested his proposal be reviewed at the January meeting. Martin asked whether more information was available from the artist with the bird proposal. Klingaman said yes, she told the artist he was still being considered and requested more information about the scale of the piece and its stability in time for the January meeting. Martin added there had been discussion about using long grasses and water under the piece to discourage people from getting too close. Fosse noted one of the geese from the top of a Goosetown signpost was stolen. Franklin said an attempt was made on a second goose as well. Klingaman said the proposals for Sycamore Greenway would be reviewed in January. Discussion of Art in Non-Public Spaces Recoonition Prooram Martin asked if the proposal was based on any other recognition program models. Felling said no, he used criteria the committee had used in the past, and also some things he has read on the subject. Martin said it seems specific enough without being too rigid. Trueblood asked for confirmation that recognition is Iowa City Public Art Advisory Committee Minutes December 1, 2005 Page 2 a certificate from city council. Felling said yes, the committee reviews and then makes recommendation to the council. Klingaman said part of the process would include press releases and other publicity to let the public know about the recognized art pieces. Martin suggested also creating a map of the sites once there are enough approved, so people can find the places. Franklin said recognitions could be put on the public art website, along with the location. Trueblood asked if there was any estimate on the number of items around the city. Martin said what turns up might be surprising, since there likely are many that are not seen because they are not on busier streets. Felling suggested asking the Neighborhood Council whether they would like to be involved, or aware of what is going on. Martin agreed the Neighborhood Council is a good place to start with gathering nominations. Klingaman asked whether the committee would like to keep the nomination process at the Neighborhood Council level. Martin said no, the more ways it is publicized to the public, the better. Felling suggested having the nomination topic on the committee agenda continuously, similar to the neighborhood art projects. Klingaman said she added the March 1 deadline to the proposal, and asked whether the committee would like a deadline or allow continuous nominations. Martin said she likes the deadline option, though a later date might be better. Fosse agreed with having a later deadline, when the weather is nicer and people are outside more. Martin suggested May 1. Carter-Walsh arrived at this point. Martin said this would be a good way to focus attention on privately owned art. She asked if there were any other comments or suggestions. Felling asked if more examples of eligible art are needed, or instead say the options "could include" the ones listed. Martin suggested adding "and others" or an etcetera. Franklin asked if the criteria in the proposal would provide a basis for denying nominations, if necessary. Martin said yes. Klingaman said that would involve evaluating the piece's artistic merits. Fosse suggested editing the procedure statement to say the committee will "pass qualifying nominations on." Carter-Walsh noted a typographical error. Martin added that the council will make the final decision. Klingaman asked whether the proposal should be sent to council. Franklin said it is not an expenditure of public funds, so that is not necessary. The council will see the proposal in the minutes. Klingaman suggested doing a press release. Martin agreed. Franklin suggested also sending a memo to the council to call it to their attention. MOTION: Fosse moved to accept the Art in Non-Public Spaces Recognition Program as proposed. Trueblood seconded, and the motion passed unanimously. Review of Calls for Sculptor Showcases Klingaman said the call given to the committee members is the one used last year with updated dates. She also has a draft of the Peninsula Park Sculptor's Showcase call, which was approved by city council. It was her understanding the committee would like to use that space to promote student artists. The pad for that will be installed and available this spring. Martin said she talked with a Willow Creek resident who is very enthusiastic about "Love is Strange." Klingaman said she also talked with someone who really likes the sculpture, though she has had some negative feedback from park personnel as well. Klingaman said she did establish some dates in the peninsula showcase call draft to allow for installation during late spring or early summer. Franklin asked whether the call should be sent out before or after winter break, and who to send the information to in the art department. Martin said she would check into it and let Franklin know. Carter-Walsh suggested also sending it to the Art Library. Martin said she would like to send it to graduate students as well as the faculty. Klingaman said it would be sent out as soon as possible. Iowa City Public Art Advisory Committee Minutes December 1, 2005 Page 3 Franklin left at this point. Klingaman said the only difference between the two letters is the opening paragraphs. Martin asked about the timetable for the Iowa Sculptor Showcase. Klingaman said it is the same as last year. Martin agreed that was fine. Carter-Walsh asked what happens to the plaques after the year is over. Klingaman said they are usually not in very good condition at the end of the year. She did state that a new plaque stand was being installed soon that would protect the plaques so they would be intact enough to salvage. Trueblood suggested displaying the plaques. Klingaman said what has happened to them has varied. Klingaman asked if there any other comments on the timetable for the Iowa Sculptor's Showcase. No other comments were made. Committee time/Other business Felling asked if the geese for the Goosetown signs are replaceable. Klingaman said she thought there is one extra. Potential theft has always been a concern, so there is an ongoing discussion about how to prevent the geese and the houses in Northside from being stolen. Felling asked whether any particular tool was used to remove the goose that was stolen. Klingaman said her understanding is that the culprits twisted it off, though with considerable effort. The sign was very damaged. They are attached with tamper proof bolts. Fosse agreed a regular screwdriver would not work on them. Carter-Walsh asked whether the amount of lighting should be a consideration when placing the houses in Northside. Fosse said most of the intersections in that area are lit. Klingaman said the Northside project is more substantial since many of the signs needed relocation. Having the stop sign with the street signs and the houses all on one post would be too much. The stop signs are staying, but the street signs are moving. Also, the street signs will be doubled and placed back to back to increase stability. Adiournment There being no further business to come before the committee, Carter-Walsh moved to adjourn. Felling seconded, and the motion passed unanimously. S:tpcd/minutesIPublicArtI2005/art12-01-05,dOC ~ ~ .... .... .~ 8 8"Cl <:> ... 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'" ~ G gf.g >::.- ""tj t:! .., ~ ~~E~~ u::l ...., (\) ~ u J:~~~~ II II II II II b f::l~~ ::.:><:OOZu MINUTES IOWA CITY BOARD OF ADJUSTMENT DECEMBER 14, 2005 EMMA J. HARVAT HALL -IOWA CITY, CITY HALL ~ APPROVED MEMBERS PRESENT: Carol Alexander, Vincent Maurer, Ned Wood, Karen Leigh, Michael Wright. STAFF PRESENT: Robert Miklo, Sarah Walz, Sarah Holecek OTHERS PRESENT: Dave Drea, Lillian Davis CALL TO ORDER: Chairperson Maurer called the meeting to order at 5:00 CONSIDERATION OF THE SEPTEMBER 14. 2005 MINUTES MOTION: Alexander moved to approve the minutes from October 12. Wright seconded the motion. Motion passed 5:0. SPECIAL EXCEPTIONS EXC05-00016 Discussion of a request to reconsider an application submitted by David Drea for a special exception to reduce the front yard from 20 feet to 0 feet to allow paving a greater area than normally permitted in the Medium Density Single-Family (RS-8 ) zone at 920 Webster StreeU 601 Walnut Street. Holecek said that at the October 12th meeting the Board approved, on a 5:0 vote, a special exception to reduce the front yard from 20 to 0 feet to allow paving in a front yard greater than the fifty percent permitted. Holecek noted that Mr. Drea had installed paving within the right-of-way of Walnut Street and on his private property abutting Walnut Street which exceeded the fifty percent limitation for front yards. She added that due to significant visibility and safety concerns for vehicular traffic, as well as concerns about impervious surface and neighborhood character, the Board approved the special exception subject to removing the paving within the visual triangle of the newly installed pavement. Holecek said that the applicant is requesting that the Board reconsider the condition of pavement removal in the visual triangle as required under the October 12th decision. In addition, the applicant also requests the Board reconsider the zoning official's interpretation of whether or not the area in question is a "front yard." She noted that this issue was not really discussed or analyzed by the Board at its October 12 meeting, and therefore would be difficult to reconsider something that was not considered. Holecek said that the staff report did not address or analyze the issue and there is no record on the matter. Therefore, she said, the Board can reconsider the conditions placed on the grant of the special exception, but if Mr. Drea wishes to challenge the zoning official's interpretation of "front yard", a separate appeal would be necessary to allow for the zoning official's determination to be analyzed and a record made on the issue. She said that since it was a 5:0 vote, any of the two board members could make a motion to reconsider, and a simple majority is necessary to pass it. Lillian Davis. 920 South Dubuque Street, said she is representing David Drea. She said that the issue of whether it was a front yard or not was not discussed. She noted that the Board is considering a motion to reconsider the application. Davis said there are two issues, the parkway, and the paving of the yard area, and whether it is a front yard or not. Drea said that after reviewing several documents including the Zoning Ordinance it is her strong understanding that the area in discussion is not a front yard. Holecek said that in the letter submitted to the Board, Davis requested to be allowed to keep the paving in the right of way. However, she noted that the Board has no discretion in deciding over whether or not the right of way paving can be kept. She said that the right of way is public property, and the City Engineer can make such decisions. Holecek said that the Board could decide how much paving could be allowed on the private property. She noted that the issue in front of the Board is whether it wishes to reconsider its October 12 decision, and if so what would be the scope of reconsideration; would it be limited to the conditional approval, the removal of the paving in the visual triangle, or explore the issue of whether or not it is a front yard. Iowa City Board Of Adjustment Minutes December 14, 2005 Page 2 Alexander said that they would have to consider two items on the next agenda, reconsideration of a special exception and an appeal. Holecek said that depending on what the Board decides to reconsider Mr. Drea might file an appeal, and therefore the Board would have two separate items, one reconsideration of the special exception and an appeal regarding the issue of whether or not the area in discussion is a front yard or not. Holecek said that it is hard to reconsider something that was never considered. She added that at the last meeting there was no record regarding the issue of whether or not it is a front yard. She noted that it would require a separate staff report with a separate analysis, and is rightly the subject to a different appeal, although the Board has discretion. Miklo said that there are three types of applications that the Code provides for the Board to consider, variance, special exception, and appeal of the Building Official. The applicant submitted a special exception application for reduction of the front yard, and in the application cited his view that it was not a front yard. However, the applicant had not submitted a letter requesting an appeal to the Building Official's decision. Davis pointed out that when approaching the City for advice that is what Mr. Drea was told to file. Miklo said that he was the one to present the options available for the remedy needed by Mr. Drea. Miklo advised him that the Board could consider an application to reduce the front yard. Miklo noted that the appeal could be considered at the January meeting, and an additional fee would not be required. Alexander moved to reconsider the conditions placed on the special exception granted to Mr. Drea at the October 12th meeting. Leigh seconded the motion. Motion passed 4:1, with Wright being opposed. OTHER: NONE ADJOURNMENT: The meeting adjourned at 5:28 PM. s:/pcdlminutes/BQAl2005/12-14-05.doc o ~ o o .,. ~><><><><>< '" ..... '" ~><><><><>< o ..... .,. ~><;><><><>< ~ o o :i><~><><>< o .... ~><><><><>< t- O - ="0 .. "" S Q 't: ~ =~ ;o~lr.l <~g ....~N Q"O "0 = "" .. ~:::: ~< oc se><><><><>< ""' o ..... ~><><XXX Irl o ~~~~~~ ~;z:;z:;z:;z:;z: ~ ~~><~><~ .... o ~ ~~~~~>< o '" , SX :XXX o ' 00000['--\00'1 ~oS2~QQQ t:.;:: -,......;........................ ~~QQQQQ wC:C:;;:8C: ... ....... ~ ~-s = ..c;.= eo ~ eo ... ~ -g '5 ~ ~ <~....:i=o; 0'0;;0>- =~.: E..."O~~" ro = ~ ~ .. .. ;z:uz~>~ "0 <U .... V> <U ::l M,D ~.S E "-I.... <U =,....~~~ ~ 5 5 ~ ro d) ~ Ul 0 ...... .... ::;: ,D ;z: 0 ~"...: ;z: II II II II b t:!~ ~~oo;z: rnr MINUTES PLANNING AND ZONING COMMISSION DECEMBER 15, 2005 EMMAJ. HARVATHALL APPROVED MEMBERS PRESENT: Beth Koppes, Bob Brooks, Don Anciaux, Wally Plahutnik, Dean Shannon MEMBERS ABSENT: Ann Freerks, Terry Smith STAFF PRESENT: Sunil Terdalkar, Bob Miklo OTHERS PRESENT: Alan MacVey, Glen Meisner, Jim Kerr RECOMMENDATIONS TO CITY COUNCIL: Recommended approval by a vote of 5-0, (Freerks and Smith absent) SUB05-00020, a preliminary plat and sensitive areas site pian of Lacy's Run Addition, a 2-lot, approximately 17.94-acre residential subdivision located on Conklin Lane Recommended approval by a vote of 5-0, (Freerks and Smith absent) SUB05-00031 , a preliminary plat and sensitive areas site plan of Kennedy's Waterfront Addition Part Four, a 4.91-acre, 5-lot commerciai subdivision located on Southgate Avenue. CALL TO ORDER: Brooks called the meeting to order at 7:30 pm. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. SUBDIVISION ITEMS: SUB05-00020, discussion of an application submitted by Kevin Parrott for a preliminary plat of Lacy's Run Addition, a 2-lot approximately 17.94-acre residential subdivision located on Conklin Lane. Terdalkar said this was a two-lot subdivision located on Conklin Lane south of Dodge Street with St. Joseph Cemetery on its west side and Hickory Hill Park on the east and south sides and residential development on the north. The only street access would be from Conklin Lane, a 16.5-foot wide chip-seal street. There currently is a residence on the property and one additional residential lot had been proposed. Both lots would be approximately 1 acre in size. No sanitary sewer service was provided to this area by the City so both properties would use a private septic tank system. The remaining 16-acres of the subdivision wouid be set-aside as an outlot for future deveiopment. Most of the sensitive features located on the property were contained on Outlot A and would not be disturbed by the development. If and when future development would be proposed for this area andlor Outlot A, the street would need to be widened to City street standards to accommodate the traffic generated by the development and sanitary sewer system infrastructure would need to be installed. Because of the iocation of St. Joseph's Cemetery on the west side of this property, widening of the street would be difficult. Staff recommended that any right-of-way (R-O-W) acquisition be required from the properties on the east side of the street. A 50-foot wide R-O-W dedication and 10-foot wide temporary construction easement were shown on the plat along the west property boundary. A subdivision of this size would require 0.70-acres of open space be dedicated or fees in lieu of could be dedicated for the improvement of Hickory Hill Park. Water main extension fees would be required for Lots 1 and 2; infra-structure fees would be required when Outlot A was deveioped. -----_._,--"------------~-'--_.._~-_._-_.._-_._- Planning and Zoning Commission Minutes December 15, 2005 Page 2 All deficiencies noted in the Staff Report had been resolved. Staff recommended approval of SUB05- 00020, a preliminary plat and sensitive areas site plan for Lacy's Run Addition, a 17-94-acre, 2-lot single family residential subdivision. Koppes asked where the existing house was located on the property. Miklo indicated its location on the overhead map. The property consisted of 18-acres which would be considered one lot; the current house would be separated off into a subdivision which would have one lot for it and a second lot for a new house. The large tract of land would not be developed at this time nor was it likely that it would be developed in the near future due to rugged topography of the land, lack of sewer infrastructure, street access. Koppes asked how much land was required for a sanitary sewer system. Miklo said one-acre. Public discussion was opened. Glen Meisner, MMS Consultants, said the Parrott family had obtained the 20-acre property many years ago from Mabel Conklin, after whom Conklin Lane was named. The existing home was located on Lot 1 and had been very nicely remodeled in the 1980's. It was currently owned by Wayne Parrott. Some old farm buildings were located south of Lot 1. Kevin Parrott planned to build a residential dwelling on Lot 2. Dennis Parrott owned approximately 2 acres to the south of the property. If the application was approved, there would be three brothers residing on the property which had been left to them by their parents. Outlot A, a rugged piece of land, contained steep slopes and ravines. The Parrott's had agreed to dedicate 50- feet from the west edge of the road to the east side of the property. They'd had to jog around the house so in one area there was only 48-feet of R-O-W right in front of the house. The final plat would show that if the house were removed some day and a new home constructed, the new home would have to meet the required set backs. The final plat would also show a temporary construction easement and a utility easement. Anciaux asked if a neighborhood meeting had been held. Meisner said no such meeting had been held. Koppes asked what was the strip between Lots 1 and 2. Meisner said it was the access point to Outlot A. Alan MacVev, said he owned the approximate 7 -acre property immediately to the north. He asked for a clarification regarding if the road would be widened along the new development. Miklo said the R-O-W would be widened but the street would not actually be widened until such a time that the entire street was widened. The City was acquiring the actual R-O-W to allow the street to be widened in the future. MacVey said if the whole street were to be widened it would have a huge effect on his property as there were big trees that fronted along the road and the road would come right up to their house. He asked under what circumstances would the road be widened. Miklo said it would likely be widened when MacVey's property was developed; he didn't see another reason for the City to widen it. MacVey asked what would happen if the Parrott's decided to develop their property. Miklo said unless the issue with the sewer and the street widening were resolved, it was the City's position that no further development could occur on the Parrott property. That was why the outlot was being created. There was a sewer on the other side of the park that a property owner could bring up to serve the Parrott property but there would have to be some type of agreement from the owner of the MacVey property to widen Conklin Lane. Both sewer and street access would be needed to further develop the property. MacVey asked Kevin Parrott if his intention was not to go beyond the next house. Parrott said that was correct. Planning and Zoning Commission Minutes December 15, 2005 Page 3 Public discussion was closed. Motion: Koppes made a motion to approve SUB05-00020, a preliminary plat of Lacy's Run Addition, a 2- lot approximately 17.94-acre residential subdivision located on Conklin Lane. Shannon seconded. The motion passed on a vote of 5-0, (Freerks and Smith absent). SUB05-00031, discussion of an application from Paul & Mary Kennedy for a preliminary plat of Kennedy's Waterfront Addition Part Four, a 4.91-acre, 5-lot commercial subdivision located on Southgate Avenue. Terdalkar said the 5-lot approximate 4.91-acre commercial subdivision was located at the intersection of South Gilbert Avenue and Southgate Avenue. All lots would be accessed from Southgate Avenue. The South District Plan identified this area as a gateway to Iowa City and encouraged general commercial and retail development within the area. Lot 1 would not have direct driveway access to Gilbert Street. Shared access points would be created for Lots 1 & 2 and Lots 3 & 4 to limit the number of access points on Southgate Avenue. The 100-year flood plain was located on the site; the applicant had submitted storm water calculations to the City Engineer for approval. In 2004 a Grading and Development agreement and covenant had been established between the City and property owner. The applicant had placed a substantial amount of fill on the property and graded it without a permit. A geotechnical report would be required before any building or development activity could occur on the property to ensure the safety of construction activity and structures on this ground. The agreement and covenant should be noted on the plat and addressed in the legal papers. All deficiencies noted on the Staff Report had been resolved. Staff recommended approval of SUB05-00031 , a preliminary plat and sensitive areas site plan of Kennedy's Waterfront Addition Part Four, a 4.91-acre, 5-lot commercial subdivision located on Southgate Avenue. Terdalkar said the property was currently zoned CI-1, however in the future the area could be rezoned to Community Commercial Zone (CC-2) and still be in compliance with the Comprehensive Plan goals. Miklo said the City had just received an application to rezone a property across the street to CC-2. When that particular application had been received, Staff had advised the applicant to speak with some of the other property owners in that area because rezoning just that one lot would be spot zoning. He didn't think the applicant had done so. Miklo said Staff would likely have a meeting with the surrounding property owners to see who might be interested in a CC-2 zoning before placing the item on the Commission's agenda. There would be some advantages to the CC-2 zoning as well as some disadvantages for the properties that would become non-conforming. Plahutnik asked for further information regarding the required Grading and Erosion Control plan. Miklo said some uninspected fill had been placed on this property. Since the property was located on a fiood plain, a City issued permit was required. The concern was that the fill was not inspected so the City didn't know if the fill was of sufficient quality to support foundations and other infrastructure. Public discussion was opened. Glen Meisner, MMS Consultants, said he was there to answer any questions. Jim Kerr, said he owned lots to the north and to the west. During the fioods of 1993 there had been flood plain issues associated with that lot. The more concrete that was added to the lot, the worse it seemed to get. He was interested in learning what was going to happen with that piece of ground. Kerr asked what sort of activities were being done to alleviate the flooding conditions. He felt additional construction would add to the flooding issues during heavy rains rather than lessen the possibility. When the new Waterfront Hy-Vee and surrounding area had been developed, Kerr had noted that this area flooded more quickly and he had concerns about that. Miklo said this project would be required to meet City stormwater management regulations; the applicant had submitted information to the City Engineer which was still under review. The information had not Planning and Zoning Commission Minutes December 15, 2005 Page 4 been finalized or signed off on so he suggested that Kerr might wish to visit with the City Engineer's office to get more details. Kerr asked for more information regarding the possible rezoning. Miklo said the property owner of an existing building located on the west side of Gilbert Street had applied to rezone it to CC-2. Rather than just rezone one property which would be spot zoning, Staff intended to conduct a meeting of all surrounding property owners. CC-2zone was more of a retail zone which allowed retail, restaurants, offices; the CI-1 zone was quasi-industrial which allowed offices, light manufacturing, consignment shops, auto body shops but not retail. The more intense uses allowed for outdoor storage and their appearance was not as important as in a retail area. Staffs recommendation would depend on the interests of the property owners in the area. In the long term, it might be in the property owner's best interest in terms of their property values but in the short term some property owners might not wish to become non-confirming. Miklo said he anticipated that more action on this issue would occur mid to late January. Public discussion was closed. Brooks said he felt the stormwater management issue was critical and would become more so as more of that area was developed and paved and there would be faster run-off. The stormwater management would control how rapidly the water/run off could leave the property. It was an issue that the Commission needed to be very cognizant of in fiood plain and non-flood plain areas. Motion: Anciaux made a motion to approve SUB05-00031, a preliminary plat and sensitive areas site plan for Kennedy's Waterfront Addition Part Four, a 4.91-acre, 5-lot commercial subdivision. Shannon seconded. The motion passed on a vote of 5-0 (Freerks and Smith absent). CONSIDERATION OF 12/1/05 MEETING MINUTES: Motion: Anciaux made a motion to approve the minutes as typed and corrected. Koppes seconded. The motion passed on a vote of 5-0, (Freerks and Smith absent). OTHER iTEMS: Miklo said the revised Zoning Code had been approved unanimously by City Council. It would be published in the newspaper on 12/28/05 and become effective the same date. He thanked the Commission for their hard work on the project. ADJOURNMENT: Motion: Koppes made a motion to adjourn the meeting. Anciaux seconded the motion. The motion carried on a vote of 5-0, (Freerks and Smith absent). The meeting adjourned at 8:07 pm. Elizabeth Koppes, Secretary Minutes submitted by Candy Barnhill s:/pcdlminutesfp&zI2005f12-1S-Q5,doc = o .- '" '" .- s s o U"O on" = 0 .- ... = <II o~ N <II ~ ~ on OS ="0 .- = = <II =... 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According the FACF, there were 207 dogs registered, accompanied by almost 400 people. FACF reports that $19,000 was raised, with expenses coming in at $8,000, giving a net profit of$II,OOO. 3) 28 E Agreement Evaluation - it was determined that Coralville has been paying more than its share of costs; therefore, Coralville would like Iowa City to come up with a proposal to correct the present situation. Goodman and Widmer have drafted a proposal and will send it to Coralville next week. Once a new 28 E Agreement goes into effect, the current Advisory Board will be dissolved, but a new Board will take its place. All current Board members agree that the Advisory Board needs to provide more input than it does currently. Members agreed that it also would be a good idea to provide more outreach activities and become more of an "advisory taskforce." The Board would like to extend membership to include members of other animal groups, more members of the county and city, as well as more community members. New Business 1) Clarification of Police Procedures for Animal Safety - Meester asked ifthere were specific guidelines for police to follow regarding animal safety, for example, when a dog is left in a hot car, etc. Goodman and Widmer explained that there are no specific guidelines, but officers receive training on how to handle animal safety situations. All officers are expected to use their best judgment. 2) Board Member Revorts - Dennis brought up the fact that the Board needs to get back to regular, once every other month meetings. It was decided that Dennis will take over responsibility for setting future agendas, at least until December when Lundell and Meester's terms are up. 4) Citizen comment - None. Meeting adjourned at 7:30 p.m. Next meeting - November 16, 2005. I::[ City of Iowa City Parks & Recreation Commission December 14, 2005 - 5:00 P.M. Recreation Center Meeting Room B FINAL CALL TO ORDER: Meeting called to order at 5:00 P.M. MEMBERS PRESENT: Craig Gustaveson, Judith Klink, Margaret Loomer, Matt Pacha, Jerry Raaz, Phil Reisetter, John Westefeld MEMBERS ABSENT: Ryan O'Leary STAFF PRESENT: Terry Trueblood,Terry Robinson, Mike Moran OTHERS PRESENT: None RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council Action): With rel!:ard to the Peninsula Parkland Area, moved bv Westefeld. seconded bv Reisetter. to name the parkland the "Peninsnla Park." Unanimous. APPROVAL OF MINUTES: Moved hv Westefeld. seconded bv Reisetter. to approve the November 9, 2005 minutes as written. Unanimous. FORMAL ACTION TAKEN: With rel!:ard to the Country Club Estates subdivision. moved bv Pacha. seconded bv Reisetter. to stay with their initial recommendation as follows: To accept land (2.59 acres) adiacent to City-owned land reserved for a water tank (northwest corner of the subdivision), therefore, choosinl!: option #4 for Unanimous. With rel!:ard to the Peninsula Parkland Area. moved bv Westefeld. seconded bv Reisetter. to name the parkland the "Peninsula Park." Unanimous. With rel!:ard to a public art proposal. moved bv Pacha. seconded bv Reisetter to approve public art sculpture "Just For Kicks" for placement at the Soccer Park. Unanimous. Moved bv Pacha, seconded bv Loomer. to support the proposed capital improvement proiects for FY2006-2010 as written. Unanimous CONSIDER COUNTRY CLUB ESTATES NEIGHBORHOOD OPEN SPACE PROPOSALS: At the November meeting Trueblood noted that the developer had agreed to offer a sufficient portion of lots adjacent to Outlot A to fulfill their Neighborhood Open Space requirement Outlot A is already owned by the City for a future water tank and could be combined with the additional lots providing a larger green space. However, the developer would now like the Commission to Parks and Recreation Commission December 14, 2005 Page 2 of 8 consider other possibilities. The developer had indicated he would be attending the meeting, but did not. Included III the commiSSIOn packet was the exhibit presented by Duane Musser of MMS Consultants, regarding Country Club Estates that included the areas that the developer would like the Parks and Recreation Commission to consider as open space dedication. These options are as follows in rank order: Option #4: The 8.7 acre area designated for storm water management. Cash payment 2.59 acres adjacent to the existing Country Club pool area, with possible shared uses. 2.59 acres adjacent to the city owned property for future underground water storage. Options #1: Option #2: Option #3: Staff recommended that the Commission either stay with their initial recommendation or choose option #2, to accept fees in lieu ofland. With rel!ard to the Country Club Estates subdivision. moved bv Pacha. seconded bv Reisetter. to stay with their initial recommendation as follows: To accept land (2.59 acres) adiacent to City-owned land reserved for a water tank (northwest corner of the subdivision). therefore. choosinl! option #4. Unanimous. CONSIDER NAMING OPPORTUNITES FOR NEW DOG PARK: Trueblood reminded Commission that at the December 2004 Parks and Recreation Commission meeting they voted in support of the concept for naming opportunities. DogP AC members planned on attending tonights meeting to present specific names for Commissions consideration. However, due to inclement weather, the DogP AC board was not able to hold their meeting, therefore, were not ready to present this information to the Commission tonight. Trueblood noted that they are planning to recommend that the overall dog park be named "Thornberry Off-Leash Dog Park." (or something similar). Trueblood does not know at this time what their plans are for naming the three sections of the park (the large dog section, the small dog section and the training/agility section). This item tabled at this time. CONSIDER NAMES FOR PENINSULA PARKLAND: Trueblood asked the Commission for an official recommendation for naming of this park so that he may forward to the City Council. He recommended naming the park "Peninsula Park" since it has been known as such for a number of years. He asked Commission for their recommendations. With rel!ard to the Peninsula Parkland Area. moved bv Westefeld. seconded bv Reisetter. to name this parkland the "Peninsula Park." Unanimous. h.._.._____._____..__._,___,___.__.__.__.___.,__.___~ --, --_._._,".',--,,_.- Parks and Recreation Commission December 14, 2005 Page 3 of 8 CONSIDER APPROVAL OF THE PROPOSED PUBLIC ART FOR THE SOCCER PARK: As in accordance with our new Memorial Policy, public art that is proposed for parks must be submitted to the Parks and Recreation Commission for review/endorsement after going through the Public Art Committee process, Trueblood presented a maquette of the proposed sculpture, "Just For Kicks" to be placed at the Soccer Park. With rel!ard to a public art proposal, moved bv Pacha, seconded bv Reisetter to approve public art sculpture "Just For Kicks" for placement at the Soccer Park. Unanimous. REVIEW AND DISCUSSION OF PROPOSED CAPITAL IMPROVEMENT PROJECTS AND PRIORITIES: Included in the Commission packets were the updates of the various Parks and Recreation proposals that were submitted last year plus a few new ideas. This item is intended primarily for discussion purposes at this time. Gustaveson noted that the top two capital improvement projects have been completed or are under construction. These include the Peninsula Parkland entry road and parking lot and the Grantwood Community Gymnasium (currently under construction). Regarding the Sand Lake Recreation Area Acquisition, Raaz asked about the status. Trueblood stated that it is still in negotiation. He did note that the appraisal that the City had done is around $750,000. The actual approval last year was for $200,000 a year over a three-year period totaling $600,000. The purchase price, however, is expected to be higher when based on the owner's appraisal. Gustaveson noted that he had a conversation with Casey Cook. It was Cook's recommendation that the Commission look closer at this appraisal as there may be some things on this project that are not needed, i.e., noting that this is no longer a working sand and gravel operation. The owners appraisal included the cost of shutting down the operation. Raaz asked why it was such a high priority. It was noted that when opportunities such as this come along, it is important to take advantage of them. Trueblood reviewed this property with the Commission and noted that it does not go all the way to the river. Staff is looking at the possibility of obtaining this property (not included in this request) all the way to the river. Raaz asked if the Soccer Park Improvements project has been complete. Trueblood stated no. Backup soccer fields and practice softballlbaseball fields are proposed for completion next spring/early summer. Most of what wasn't funded was the networking of trails/sidewalks throughout the complex. Westefeld asked to address the two items on the list that stated "due to request from City Council." Trueblood confirmed that these items could be moved up on the priority list due to their request. Regarding the Skate Park there has been more of a push from the City Council for restrooms at the park. Staff is thinking of building a small restroom facility at the skate park, therefore, decreasing the proposed cost. Essentially the same idea is in place for the Riverside Festival Stage. Trueblood was informed that the City Manager has asked that $310,000 be budgeted for City Park, which appears to include the Riverside Festival Stage improvements (including the new sidewalk and a new waterline for lower City Park). Klink asked if we have Parks and Recreation Commission December 14, 2005 Page 4 of 8 figures available on rental of Riverside Festival Stage. Trueblood stated that we can provide this information. He feels that it has been a positive joint venture between Riverside Theatre and the City. Scheduling procedures of the Festival Stage were discussed. Riverside Theatre has priority scheduling. Scheduling of weddings, concerts, church activities, and other events are scheduled by contacting the Recreation Center Office. Raaz spoke in reference to the revised list confirming that the support from City Council for funding of the following items: Festival Stage Sidewalk ($60,000), City Park Waterline ($50,000), and Festival Stage Improvements ($200,000) are the items mentioned that are included in the $310,000 mentioned earlier. Trueblood stated that is the case. Trueblood announced that the City Manager has signed an agreement with Shive Hattery to proceed with design aspects of window replacement and other exterior enhancements at the Robert A. Lee Community Recreation Center. Loomer asked for clarification of the Willow Creek Trail West project. The plan is to go in a westerly direction either under, over, or around Highway 218 from near West High School and over to and through Hunters Run Park. The proposed cost is high because of the complexity involved in such a project. Raaz inquired as to the status of the Waterworks Prairie Park Development project. Trueblood stated that this project has not been started as staff has decided to hold off until all of the funding is available. A portion of this will include prairie restoration or added prairie. The hope is to also build a fishing pier on the lake as well as improvements to the canoe access near the parking lot. Raaz asked about access for fishing/motor boats. Trueblood stated that this has not been addressed. He mentioned that in the past there has not been support for motorized crafts as this area is considered to be a passive area for canoe access. Trueblood said that this could certainly be discussed. Raaz asked where the next closest boat access is in Iowa City. Trueblood stated City Park and Sturgis Ferry. Klink noted the concern about discouraging geese in Waterworks Park and asked what the plans are in place to deter the geese from using this area. Trueblood stated that high vegetation around the water has been planted, and this will hopefully take care of the problem.. If that does not work staff will discuss other options. Klink also forwarded a complaint from some avid bird watchers who stated that there are many owners letting their dogs offleash in this park which are scaring away the birds. Trueblood hopes that the opening of the dog park will decrease this activity. Raaz asked how many linear feet is needed for the Court Hill Trail Development project. Trueblood stated 1.2 miles. Trueblood noted that this will be financed with a combination of enhancement funds and G.O. Bonds. Trueblood and Robinson met with the City Engineer and Public Works Director to discuss consultant choices for this project and a decision was made on who the City Engineer would be contacting. The City Engineer will supervise this project which will likely begin next fall as we have to wait for enhancement funds to be available. This project should be complete by summer 2007. Trueblood stated that there may be people coming to future Parks and Recreation Commission December 14, 2005 Page 5 of 8 meetings to voice support or concerns for this project. None of the proposed costs include land acquisition, as the land needed is in place. Raaz addressed Nonprioritized Projects, all on the unfunded list. Trueblood stated that they are on the list so as not to be forgotten. A couple of the items would require referendums so their priority would not change until the Commission decides (and it is approved by Council) to go to referendum. Raaz commented on the Highway Six Trail project. His concern is from a public safety point of view. He feels that this item should be moved up on the priority list as this is a very high traffic area so there is a need for a trail sooner rather than later. Trueblood noted that if some mOT transportation funds became available, this type of project would move up on the list. There are more enhancements being discussed for Highway 6. If these enhancements are approved this would be considered, in part, a state project and trails would most likely be included in that plan. Moved bv Pacha, seconded bv Loomer, to support the proposed capital improvement plan as written for FY2006-2010. Unanimous COMMISSION TIME Raaz asked about an article he read regarding a new sports authority who organizes tournaments. Mike Moran is a member of this committee. He stated that the main purpose of this group is to provide bid packages for tournaments. They have hired a person who is doing an inventory of available facilities in the Johnson County area. Raaz mentioned that he would like to help with planning for the lOoth year celebration for City Park. Trueblood said he has made note of that and will be getting in touch with all of those interested in the future. Raaz spoke with a citizen who has recently moved back to the community asking him about his thoughts on Parks and Recreation in Iowa City. He commented that Hickory Hill Park does not have good access, however, did not elaborate. Another citizen he spoke with asked why bikes are not allowed on the Hickory Hill trails, and also commented on dogs on the trail without a leash. Trueblood stated that nature trails are off limits to bikes in general as they are hard on the trails. Information item only. Pacha thanked staff for food provided at tonight's meeting. CHAIR'S REPORT Gustaveson announced that the Hickory Hill Calendars are again available and look great. The profits go to Friends of Hickory Hill. He noted that all those who are a part of Friends of Hickory Hill are to be commended for all that they do. Parks and Recreation Commission December 14, 2005 Page 6 of 8 Gustaveson announced that we need to put together a nominating committee for chair and vice- chair. Gustaveson asked Matt Pacha as most senior member to head that committee and also John Westefeld as the next senior member to help Pacha with that. They agreed. DIRECTOR'S REPORT Sand Lake Recreation Area Trueblood and Robinson met with City Engineer to discuss who to hire as the consultant on the Sand Lake Recreation Area to create a preliminary concept plan. Trueblood is making contacts. City Park River Bank Trueblood announced that the west bank of the river at City Park has been slowly deteriorating over the past several years. Engineering had mentioned that there is a federal program that would work with us to help obtain some rip-rap for the area. This has been a very slow process. Engineering has suggested that this rip-rap available from the Iowa River Power Bridge project be relocated to City Park, so this will likely happen next summer. Dane Property Update Trueblood updated Commission on the Dane Property proposal. He has been conversing with an employee of the Iowa Natural Heritage Foundation, the City Manager, and the City Attorney. The Danes would like to see something in writing that the City agrees in concept to their proposed donation of land. Commission members agreed that this is necessary and would like to also include a note of gratitude to the Dane family within that letter. Open Meetinl!s Law Trueblood discussed the Open Meetings Law with Commission. He stated that after clarification from City Attorney that he has gotten a somewhat different interpretation from what he was told in the past. He also noted that just this week the City Clerk's Office emailed to staff information relating to the Open Meetings Law from the Iowa League of Cities. Regarding subcommittees: If a subcommittee is appointed by a commission and it is less than a quorum of the entire commission, it would not be in violation of the Open Meetings Law. However, the City Attorney added that she would discourage subcommittees on a routine basis. In regards to informal meetings, if there is not a majority present then they are not in violation of the Open Meetings Law. She discourages this process as well, and very strongly discourages holding such meetings at a private residence. She also stated that Trueblood should be notified of any type of meeting that members want to hold outside of the regular Parks and Recreation Commission meeting so that if there are any questions/concerns they can be addressed with the City Attorney in advance. New Parks & Recreation Commission Member Council did appoint John Watson to the Parks and Recreation Commission to fill the vacancy left by Sarah Walz. He will begin his term in January. Parks and Recreation Commission December 14, 2005 Page 7 of 8 Master Plan Update Trueblood reminded Commission that in the past he reported he had been given a tentative go- ahead to start with this, but there were questions as to whether he should proceed with a Request for Proposal (R.F.P.) which would require many hours of staff preparation. He was informed this morning to go ahead with an R.F.P. if Commission is still willing to use parkland acquisition funds for this. Trueblood hopes to have something drafted by the January meeting. Gustaveson stated that he has spoken to several City Council members and there seems to be majority support. Raaz asked if a Parks and Recreation Commission member wanted to contact City Council, is it necessary to let the member know that you are on the Parks and Recreation Commission. Trueblood encouraged that members do inform the City Council they are a member of this Commision. If there are issues where there may be some disagreement, be extra careful to let them know that you are addressing them as an individual and that you are not representing the Commission as a whole. ADJOURNMENT Moved bv Pacha, seconded bv Reisetter to adjourn. Unanimous. The meeting adjourned at 6:40 p.m. Parks and Recreation Commission December 14, 2005 Page 8 of 8 PARKS AND RECREATION COMMISSION ATTENDANCE RECORD YEAR 2005 TERM NAME EXPIRES 1/12 2/16 3/9 4/13 5/11 6/8 7/13 8/25 9/14 10/12 11/19 12/14 Craig Gustaveson 1/1/07 NM X X X X X X X X X X X J ndith Klink 1/1/07 NM X X X X OlE X X X X X X Margaret Loomer 1/1/08 NM X X X X X X X X X X X Ryan O'Learv 1/1/06 NM X X OlE X OlE X OlE OlE X X OlE Matt Pacha 1/1/05 NM X X OlE X OlE X X X X X X Jerry Raaz 111/08 --- --- X X X X X X X X X X Phil Reisetter 111/09 NM X X OlE X X X OlE X X X X Sarah Walz 111/07 NM X X X X X OlE X X --- --- --- John Westefeld 1/1/06 NM X X X X X X X X X X X KEY: X= 0= OlE = NM= LQ= Present Absent AbsentlExcused No meeting No meeting due to lack of quorum Not a Member ~ APPROVEDI...l21!!L DECEMBER 2005 MINUTES SENIOR CENTER COMMISSION DECEMBER 27,2005 G08- SENIOR CENTER Call to Order: Meeting called to order at 2:00 PM Members Present: Jay Honohan, Jo Hensch, Betty Kelly and Charity Rowley Members Absent: Lori Benz, Sarah Maiers and Nancy Wombacher Staff Present: Linda Kopping, Julie Seal and Susan Rogusky Others Present: Lee McGovern and Charlotte Walker RECOMMENDATIONS TO COUNCIL None. The meeting was called to order by Honohan at 2:05 p.m. APPROVAL OF MINUTES Motion: To approve the minutes of the November 22, 2005 meeting as distributed. Motion carried on a vote of 4-0. Rowley/Hensch PUBLIC DISCUSSION None COMMISSION ASSIGNMENTS Hensch agreed to write the web article from today's meeting. Honohan agreed to visit the Board of Supervisors and the City Council to report on today's meeting. Kelly will write the web article from the January meeting. SENIOR CENTER ASSET REPORT -Kopping Kopping reviewed the Senior Center asset report that was distributed in the Senior Center Commission packets. This report contained information on the balances in all the Senior Center designated accounts at the Community Foundation of Johnson County. The report also included information on the current balance in the city managed Senior Center Gift Fund. DISCUSSION OF PROPOSALS FOR THE USE AND ALLOCATION OF THE BEQUEST RECEIVED FROM ELEANOR HUGHES - Hanahan Currently the Eleanor Hughes bequest is deposited in the Senior Center Money Market account in the Community Foundation of Johnson County and has a value of $276,143.90. APPROVED DECEMBER 2005 Commissioners discussed setting aside funding from the bequest to help fund the purchase of new furnishing for the multipurpose Assembly Room. Because Elder Services, Inc. uses the Assembly Room every day for the nutrition program and also received a generous bequest from the Hughes estate to improve its programming, it was suggested that Elder Services be asked to participate in the selection and share the expense of new furnishings. Additional suggestions for using these funds included investing the funds in the Senior Center Endowment. updating the fitness areas, renaming the Assembly Room in honor of Eleanor Hughes and purchasing a donor recognition-plaque. Motion: To ask the Senior Center Fund, Inc. Board of Directors to transfer $200,000 from the Senior Center Money Market Account in the Community Foundation of Johnson County to the Senior Center Endowment in the Community Foundation of Johnson County. Motion carried on a vote of 4- O. Kelly/Hensch Motion: To ask the Senior Center Fund, Inc. Board of Directors to transfer $50,000 from the Senior Center Money Market Account in the Community Foundation of Johnson County to the Senior Center's Charitable Giving Account in the Community Foundation of Johnson County. These funds are to be used to purchase new furnishings for the Assembly Room as long as the following conditions are met: 1. The total cost of new furnishings for the Assembly Room is shared equally by Elder Services, Inc. and the Senior Center. 2. The total expense for the Senior Center does not exceed $50,000. Motion carried on a vote of 4-0 Hensch/Rowley Motion: To ask the Senior Center Fund, Inc. Board of Directors to transfer the remaining balance from the Senior Center Money Market Account in the Community Foundation of Johnson County to the Senior Center's Charitable Giving Account in the Community Foundation of Johnson County. Motion carried on a vote of 4-0. Kelly/Hensch. ADJOURN FOR A MEETING OF IOWA CITY SENIOR CENTER FUND, INC.- Honahan Motion: To adjourn for a meeting of the Iowa City Senior Center Fund, Inc. Motion carried on a vote of 4-0. Rowley/Kelly The Commission adjourned for a meeting of Senior Center Fund, Inc. at 2:45 p.m. 2 APPROVED DECEMBER 2005 RECONVENE THE NOVEMBER 22, 2005 MEETING OF THE SENIOR CENTER COMMISSION-Honohan Motion: To reconvene Senior Center Commission meeting. Kelly/Hensch The meeting of the Senior Center Commission was reconvened at 3:20 p.m. SENIOR CENTER UPDATE Operations-Kopping No report at this time. Programs - Sea/ Seal distributed list of public events and classes scheduled to take place in January 2006. For a complete listing of Senior Center programs, see the 2005/06 Winter Program Guide. Volunteers - Rogusky Rogusky reported on the holiday programs that brought hundreds of people to the Center. Rogusky also reminded Commissioners that she is coordinating a Holistic Therapy lecture series that will be offered during January and February. Memberships and Fundraising Report- Buhman Buhman distributed a membership and revenue report. As of December 20, 2005 the Center had 938 members. The decrease in membership is attributed to people who have not renewed over the past few months. The staff is working to develop a plan to contact these members to find out why they have not renewed. COMMISSION DISCUSSION: Honohan reported on Commission activities to the City Council. The nominating committee offered the following slate of officers: Honohan as Chair, Kelly as Vice-Chair and Hensch as Secretary. Motion: To accept the slate of officers as proposed. Motion carried on a vote of 4-0. Rowley /Kelly Motion:.To adjourn. Motion carried on a vote of 4-0. Rowley/Kelly. 3 APPROVED DECEMBER 2005 Senior Center Commission Attendance Record Year 2005 Name Term 1/24 2/15 3/15 4/26 5/18 6/21 7/19 8/161 9/27 10/18 11/22 12/27 Expires Lori Benz 12/31/05 OlE X OlE X X X X OlE X X X OlE Jo Hensch 12/31/06 X X X X X X OlE X X X X X Jay Honohan 12/31/07 X X X X X X X X X OlE X X Betty Kelly 12/31/07 X OlE OlE X X X OlE X OlE OlE OlE X Sarah Maier 12/31/06 X X X X X X X X X X X OlE Charity Rowlev 12/31/05 X X X X X X X X X X X X Nancy 12/31/06 X OlE X X X X OlE OlE X X X OlE Wombacher Key: X= 0= O/E= NM = Present Absent Absent/Excused No meeting Not a member 4 ~ MINUTES Iowa City Airport Commission December 8, 2005 Iowa City Airport Terminal- 5:45 PM APPROVED Members Present: Randy Hartwig, Chair; Greg Farris, John Staley, Dan Clay, Howard Horan (arrived at 5:55 PM) Staff Present: Sue Dulek, Michael Tharp, Karin Franklin Others Present: Harry Wolf, Jeff Zogg, Ron Duffe DETERMINE QUORUM: Chairperson Hartwig called the meeting to order at 5:52 PM. RECOMMENDATIONS TO COUNCIL: APPROVAL OF MINUTES FROM November 10,2005 MEETING: Chairperson Hartwig asked ifthere were any additions or changes to the above-named minutes. Staley noted that on page 4, under Commission Members' Reports, it states, "Staley noted that he recently saw Mark Anderson, a former member of the Airport Commission." He stated that while this was true, the point of his bringing this up was that Anderson was pleased to hear that the box culvert was under construction, which in essence means the Commission has the Runway Project going. Farris moved to accept the minutes of the November 10, 2005 meeting as amended; seconded by Staley. Motion passed 3-0; Horan not present. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: A. Runway 07 Project - Earth Tech -- Dave Hughes of Earth Tech was unable to attend this evening's meeting, according to Chairperson Hartwig. Hartwig stated that he did speak with Hughes, and one thing of note is that the CIP data has been updated. This data will be sent to the DOT and the FAA. Hartwig also noted that the project on the culvert work is going well, and even with the current weather, they are approximately halfway through. B. South Airport Development - Hartwig noted that Karin Franklin from the City is present tonight to speak with the Commission regarding the development of the Airport land, and also the upcoming meeting between the Commission and the City Council. Franklin stated that the main question to address with the Council on Monday is what the Airport Commission sees as the future land use, whether it Airport Commission December 8, 2005 Page 2 be commercial, industrial, airport usage, etc. The discussion continued with Franklin and the members talking about what specific areas need FAA approval, and how the upcoming road projects will impact this area. The Mormon Trek extension was also discussed in conjunction with this area. Horan raised the question of "ownership" of the Airport land, and asked questions of Franklin regarding sales of the Airport land. Franklin stated that the Commission needs to find out from Harry Wolf what the market demand is right now for commercial land, as this can help them in their decisions. After much discussion regarding the history of the Airport Commission and the City's relationship, Franklin asked the Commission what it is they would like to do - noting that there's a difference between selling to a private developer and staying within the Airport's ownership and adding hangar space, etc. Clay brought up his ideas on this, noting what he thought might work best, and bringing up the issue of selling versus leasing. Tharp noted what ideas he felt that the FAA would most likely be in agreement with. Horan gave various scenarios ofleasing on a long-term basis, and the members gave their thoughts on this. Franklin stated that the members also need to think about what kind of uses they would want to allow on this land, and she offered several ideas. The discussion continued on current land uses in the surrounding area, as well as members' ideas on future development and land use for the Airport land. The discussion ended with the need to update the ALP and to get the FAA requirements met. JeffZogg from the National Weather Service spoke to the Commission about details connected with moving the ASOS. C. Aviation Commerce Park - Wolf discussed possible opportunities with the members in regards to the land use at the Airport. Dulek noted that the City Council will decide next week on the Wal-Mart extension and provided the upcoming court dates. The discussion continued with members talking about various uses, i.e., retail, restaurants, etc., in the Commerce Park area, and asking questions of Wolf regarding the best commercial uses. D. Airport "Operations": Strategic Plan - Implementation; Budget; and Airport Management - Horan gave members a handout explaining his ideas on what projects need to be implemented, and explained his time frame of projects. He stated that this should help them to prioritize projects and to track the progress, as well. Tharp noted that between Horan's spreadsheet and his project list, he would be able to meld them together for a good tracking system. Hartwig asked if members had questions or comments on the budget report handout. Tharp noted that his list shows whether funds are City or Airport, and together with the budget report, should clear up any potential questions the members may have. Hartwig next noted that the Commission needs to decide how they want to interview for the Airport Operations Specialist position. It was noted that to date, 2 Airport Commission December 8, 2005 Page 3 two applications have been received. Farris moved to authorize the Chairpersou to exteud an offer for this position following the interviewing process; seconded by Staley. Motion passed 4-0. Hartwig noted that originally they had hoped to provide the City Council with a report at this Monday's meeting regarding where the Airport Commission is at in regards to the Strategic Plan. Hartwig noted that Clay and Tharp worked together to come up with a draft for the yearly report. He would like for the members to look this report over, and to have their comments back as soon as possible. E. T Hangars - Update on Repairs -Hartwig noted that this item was present on the agenda to allow any tenants who had questions about the future upgrades to come and discuss. Tharp noted that the original estimate on the floors was 45 to 60 days. A brief discussion ensued about how this project will unfold and what needs to be done prior to its start. F. Kim Brogan-Coleman Agreement -Hartwig distributed a letter from Ms. Brogan- Coleman requesting termination of her office lease in the Old United Hangar. The members discussed their feelings about this request, and also what the original lease stipulated. Tharp noted what the Commission's posted minimum standards are for commercial flight instruction, noting that just renting a hangar most likely will not meet this minimum standard. The members discussed the history of this lease, and Hartwig noted that they should give her the Commission's minimum requirements for running a flight school, which she will need to meet in order to continue doing business. The members agreed to send a letter to Ms. Brogan, reiterating the Commission's minimum standards for this type of business. Hartwig asked Tharp to draft this letter. G. Subcommittees' Reports - The discussion began regarding various projects needing to be done at the Airport; i.e., janitorial services. The discussion then turned to using the City web site to get the Airport's name out to the public, and various types of information they could offer, such as a newsletter to the public. CHAIRPERSON'S REPORT: Hartwig mentioned the FAA's web site and stated that it provided much useful information. He stated that he thinks they need to put together an information packet of necessary items to give to new Commission members. COMMISSION MEMBERS' REPORTS: Dan Clay updated the Commission on the Spring fund raiser. STAFF REPORT: Tharp noted that over the past month he has been putting together a preliminary brochure - one designed for the economic groups and one designed for the 3 Airport Commission December 8, 2005 Page 4 general public. He discussed his brochure ideas with the members and showed them his prototypes. SET NEXT REGULAR MEETING FOR: January 12,2006, at 5:45 P.M. ADJOURN: Meeting adjourned at 7:55 P.M. 4 ~ =0 c .~ U "@ ~ ~ 8""~ cu~ Uz< t:<"" c~... c..z .::: ~ <Eo-< Eo-< < 00 I ~ ~ ~ , ~ - I M - <:> ~ - , ~ ~ ~ , ~ - , , , , .., - , ~ ~ ~ ~ ~ - , <:> , - 00 I ~ ~ ~ ~ ~ Q; - , - , ~ ~ 0 0 ~ '" - , 00 - " ~ ... - 0 .. ~ ~ 0 ~ C - - r- '" '" (g '" I ~ , ~ ~ I ;a , , , , M , , I - , ~ , ~ ~ ;n , , , ... , , - ~ ~ , ~ ~ , - , , ... <:> , , - ~ ~ , ~ ~ , ;;, , , ~ ~ ~ , ~ ~ - , , , N I <:> , , - ~ ~ , ~ ~ , - , , M .., I , - ~ ~ ~ ~ , - , - 0 ~ '~ '" r- ~ <:> 00 '2 '2 '2 - <:> fol~;::; - - - ;::; ;::; - - - - - E--~M M M M M M ~ ... ~ ... S fol " ';:: '" :S ~ 0 .. -; OJ) " - ~ "" <I ... '~ '" rFJ .. C " Z '= ""- OJ) c 'i: ~ " = .. '" .=: .. " " " .. 0 " 0 0 Q ~= " ., U == 'C '" .. ~ '" '" ..Q ~ ~ 8 ~ ,- '" =__tl~ ~ ~ ~ E ~ e~.QOQ ~<<zz II II II II II ~O~~l ;;; ~ POLICE CITIZENS REVIEW BOARD MINUTES - December 13, 2005 FINAUAPPROVED Gl[ CALL TO ORDER: Chair Greg Roth called the meeting to order at 7:02 p.m. MEMBERS PRESENT: Elizabeth Engel, Candy Barnhill, and Loren Horton MEMBERS ABSENT: Michael Larson STAFF PRESENT: Staff Kellie Tuttle present OTHERS PRESENT: Capt. Tom Widmer of the ICPD and Public, John Kirby RECOMMENDATIONS TO COUNCIL None. CONSENT CALENDAR Motion by Engel and seconded by Horton to adopt the consent calendar. . Minutes of the meeting on 10/11/05 . ICPD General Order #90-03 (Personal Appearance and Uniform Regulations) . ICPD General Order #99-01 (Police Vehicle Pursuits) . ICPD General Order #99-07 (Traffic) . ICPD General Order #99-10 (Domestic Violence) . ICPD General Order #99-11 (Arrests) . ICPD General Order #99-12 (Field Interviews and "Pat-Down" Searches) . ICPD General Order #00-08 (Weapons) . ICPD General Order #00-09 (Organization) . ICPD General Order #01-09 (Narcotics, Organized Crime and Vice Investigations) . ICPD Department Memo 05-58 . ICPD Use of Force Report (September 2005) . ICPD Use of Force Report (October 2005) Barnhill had some observations regarding General Orders. Traditionally on General Orders the Purpose is listed as Item 1. On General Order #90-03, the Purpose does not have an item number. General Order #99-1 0, the section on Enforcement of Court Protection Orders is not listed under the Procedures causing the itemized list to be off by one. General Order #00-09, under Section IV, Procedures, discipline is not mentioned. Barnhill asked if discipline was inherently part of internal investigations. Widmer said that discipline is covered in a couple of other places and that it may not even be addressed in the organizational part of the chart and would be inherent through the Chief, but he would look into it. Also under Section C, Administrative Services, Barnhill asked if the Captain of Administrative Services was the same as the Commander. Widmer said they were the same and they did try to clean those up and must have missed one. Also under the Chief's Administrative Secretary, the second bulleted item has some confusion. Widmer thought that submits should be omitted from that bullet. Motion carried, 4/0, Larson absent. ___~~____~___.__~._~,__".__ _ ___._"____""____.____.______..,,_____.__._____.m.___..____"______ _______..___________,,_.__...""~... PCRB December 13, 2005 Page 2 OLD BUSINESS None. NEW BUSINESS None. PUBLIC DISCUSSION John Kirby had some questions regarding the Boards existence. The sunset clause was explained to him and also how the Board now has a 2-year review by the City Council. He also had questions as to what the consent calendar is and what type of information it pertains to. BOARD INFORMATION None. STAFF INFORMATION Tuttle had a late handout of some information she provided to the City of Davis Human Relations Commission in Davis, California. EXECUTIVE SESSION Not needed. MEETING SCHEDULE . January 10, 2006, 7:00 P.M., Lobby Conference Room . February 14, 2006, 7:00 P.M., Lobby Conference Room . March 14,2006,7:00 P.M., Lobby Conference Room . April 11 , 2006, 7:00 P.M., Lobby Conference Room ADJOURNMENT Motion for adjournment by Horton and seconded by Barnhill. Motion carried, 4/0, Larson absent. Meeting adjourned at 7:17.