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Home My WebLink About2002-01-22 Info Packet of 1/10 CITY COUNCIL INFORMATION PACKET ~ ~"~ January 10, 2002 I MISCELLANEOUS ITEMS IP1 Meeting Schedule and Tentative Work Session Agendas IP2 Memorandum from City Clerk: Virus Protection on Laptops IP3 E-Mail from Susan Judkins to City Manager: Highlights of 1/3/02 City Voices Kickoff Meeting IP4 Memorandum from Jon Koebrick (Mediacom) to Assistant City Manager: Rate Adjustment for Cable Services IP5 Letter from Tom Harkin (US Senator) to Police Chief: Annual Federal Appropriations IP6 Letter from Tricia Donatti: Vehicles for Hire IP7 Economic Development Committee: Agenda Packet IP8 Iowa City Police Department: Use of Force Report - October 2001 IP9 Memorandum to Police Chief from Officer Mebus: Monthly Activity Report - December 2001 IP10 Memorandum from Dianna Furman: Utility Discount Program Statistics - Fiscal Year '99 Total, FY00, FY01 and FY02 ~ City Council Meeting Schedule and January10,2002 ~,~ C~'~' Tentative Work Session Agendas 0~-~0-02 IP1 I January '15 Tuesday 3:00p - 7:00p SPECIAL COUNCIL WORK SESSION Emma J. Harvat Hall · Budget Meeting January 2'1 Monday MARTIN LUTHER KING DAY - CITY OFFICES CLOSED January 22 Tuesday 4:00p SPECIAL COUNCIL WORK SESSION Emma J. Harva! Hall 7:00p SPECIAL FORMAL COUNCIL MEETING Emma J. Harvat Hall · Separate Agenda Posted January 24 Thursday l:30p - 5:00p SPECIAL COUNCIL WORK SESSION EmmaJ. HarvatHall · Budget Meeting January 29 Tuesday 8:00a-12:00p SPECIAL COUNCIL WORK SESSION Emma J. Harvat Hall · Budget Meeting February 4 Monday 6:30p COUNCIL WORK SESSION Emma J. Harvat Hall · City Conference Board · Remaining Agenda TBA February 5 Tuesday 7:00p FORMAL COUNCIL MEETING Emma J. Harvat Hall · Separate Agenda Posted Meeting date~tirnes subject to change FUTURE WORK SESSION ITEMS Dog Park Downtown Historic Preservation Survey Regulation of Downtown Dumpsters Writers' Safe Haven Refuse Certs City of Iowa City MEMORANDUM DATE: January 9, 2002 TO: Mayor and City Council FROM: Marian K. Karr, City Clerk I~-~-~''' RE: Virus Protection on Laptops For those of you using the City Outlook program, you may have noticed a number of virus infected e-mails under the subject of "HI" or as a result of this virus you may have been receiving messages saying that the messages have been infected. In light of recent viruses we need to update your laptops with the latest virus protection. We feel it is important to safeguard outgoing and incoming messages, and hope you will cooperate by bringing your laptops in for this simple procedure. We suggest that you bring your laptops to the budget session on the 15th, and they will be returned to you prior to the closure of the meeting. For ongoing and routine maintenance we suggest that you bring in your laptops on a monthly basis. ITS Consultant Colin Hennessey will be available on Tuesday and Thursday, to run the program and typically is should not take longer than 15 minutes. An option may be to leave the laptops after a Monday work session and they can be set up and ready for you when you return Tuesday. No reminders will be sent. Cc: Gary Corn Colin Hennessey U:Council Laptop Virus.doc From: Susan Judkins [Susandudkins@iowaleague.org] Sent: Friday, Janua~ 04, 2002 5:54 PM To: CityVoices Subject: Highlights of 1/3/02 City Voices Kickoff Meeting Thanks to everyone who helped to make yesterday's kickoff to the League's "City Voices" program a success! As promised, following is a synopsis of the meeting as well as links to presentations and handouts discussed. (We will normally keep e-mail correspondence short, but a comprehensive report was requested by those participants unable to attend the meeting.) * League President LaMetta Wynn welcomed the group, including approximately 50 City Voices participants plus League staff and presenters. * Susan Judkins introduced the League's legislative team and reviewed the legislative priorities; click the following link to the priorities posted on the League's web site: http://www.iowaleague.org/govaffairs/ <http://www.iowaleague.org/govaffairs/> * Dave Swenson reviewed two draft reports commissioned by the League. (Dave Swenson is a professor at ISU; he was assisted by Leisl Eathington, a grad student. They were independently contracted by the League and did not dc the work on behalf of ISU.) These reports will provide background information needed to pursue the League's legislative priority of reforming the property tax system and identifying other revenue sources for cities. Links to these reports entitled An Investigation of City Government Finances in Iowa and the Nation and Property Taxes in Iowa's Cities appear at the end of this e-mail. The reports are still in draft form; Susan Judkins asked for feedback as soon as possible before they are finalized for printing and distribution. Some informative facts include: * In fiscal 1999, Iowa cities generated $1,046 per capita; average US city raised $1,497 per capita from all funding sources * Iowa's receipts per capita are 30% less than the national average * Iowa's cities are more dependent on property taxes than the nation. In fiscal 1999, Iowa = $320 and US = $304 * Percentage of general revenues coming from property taxes in Iowa = 31% and US average = 20% * Iowa cities receive significantly less state aid than the average US city. In fiscal 1999, Iowa = $137 and US = $320 * As a percentage of general revenues, state aid in Iowa = 13.1% while US average = 21.4% * Property taxes in Iowa are distributed as follows: schools 44%, cities 28%, counties 22%, other 6% Click on the following link for Dave Swenson's Power Point presentation: http://www.iowaleague.org/downloads/SwensonPowerPointJan02.ppt <http://www.iowaleague.org/downloads/SwensonPowerPointJan02.ppt> . Links to reports are at the end of this e-mail. * Konni Cawiezell and Erika Wilkins, League staff, presented an overview of the City Voices program and tips for working effectively with legislators. Some points include: * Session starts 1/14/02 and ends 4/13/02 if the legislature is able to end in 90 days as planned Bill drafts are due 1/18/02 * Funnel dates are 2/22/02 and 3/15/02 League legislative staff will e-mail City Voices participants with critical updates when contact is needed with legislators during the session; participants should distribute information to key staff in their city or other communities within their House District and ensure follow-up with legislators ~ Watch League publications (Legislative Bulletins, Action Calls, Cityscape magazine) for background information on legislative issues ! * Inform League staff of legislators' responses when contacted * E-mail address for League legislative staff is cv@iowaleague.org <mailto:cv@iowaleague.org> * E-mail address for all City Voices participants is cityvoices@iowaleague.org <mailto:cityvoices@iowaleague.org> . Since this is a listserve, replying to a "City Voices" e-mail will go to all participants, not just to the individual who initiated the e-mail, so if you wish to make a private response you must initiate a new e-mail to that person. * Take advantage of local meetings with legislators, and don't overlook letters to the editor as a way to be heard. * Plan to attend the League's Legislative Day on 2/20/02; more information will follow Click on the following link for Konni and Erika's Power Point presentation: http://www.iowaleague.org/downloads/CityVoicesJan02.ppt <http://www.iowaleague.org/downloads/CityVoicesJan02.ppt> * Senator Gene Maddox and Representative Steve Richardson, both of whom formerly held positions as elected city officials, provided insight on ways to interact with legislators and addressed several issues. Some suggestions are: * Invite legislators to city council meetings. * Face-to-face meetings are important, although phone calls and written correspondence (e-mail, fax or letter) can be effective. Be sure give your name and address in any correspondence, including e-mails. * Many legislators don't memorize a House or Senate File number; be sure to mention the topic in correspondence and not just the bill number. * Stay in touch throughout the session on issues of particular importance. * If a legislator insists they can't do something because of input they're receiving from constituents, remind them you're a constituent, too! Find others who share your views and have them contact the legislators also. * Steve serves on the Local Government Committee; they are expecting to receive a property tax limitation bill and plan to debate amendments at length. * Property tax issues dominated the discussion. A question was asked on how to best educate legislators on this complex issue in a ten-minute discussion. Gene suggested providing good numbers showing local impact in a concise way. (League staff believes this underscores the importance of the Swenson reports and the need to make them "user-friendly!") * The influence of PACs was discussed. * The budget will be an overriding issue, but won't be specifically addressed until numbers are received in March. Gene and Steve both expressed frustration that decisions may need to be made very quickly, perhaps by a limited number of legislators without broad input. The meeting conluded at 2 PM. Participants were encouraged to begin using the City Voices listserve to share information, and to provide feedback on the draft Swenson reports which are available at the following links: http://www.iowaleague.org/downloads/CityFinanceNationalComparisonSwenson.pdf <http://www.iowaleague.org/downloads/CityFinanceNationalComparisonSwenson.pd f> http://www.iowaleague.org/downloads/IowaPropertyTaxHistorySwenson.pdf <http://www.iowaleague.org/downloads/IowaPropertyTaxHistorySwenson.pdf> Staff is still completing a listing of City Voices participants, which will be provided as soon as it is available. We suggest participants familiarize themselves with the State's legislative web site, accessible through the following link: http://www.legis.state.ia.us <http://www.legis.state.ia.us> Thank you for agreeing to be our partners in advocating on behalf of cities! Together we can achieve the best results possible during the session. 2 Mediaco m. December 28, 2001 ~ ~,,,,/ ~~ Mr. Dale E. Helling Assistant City Manager City of Iowa City 410 East Washington Street Iowa City, Iowa 52240-1826 Dear Dale: Mediacom will implement a rate adjustment for cable services in your community effective February 1, 2002. Enclosed please find a listing of the new rates and charges for Mediacom services in your area. Customers will be notified of the February 1 price adjustment by direct mail or newspaper messages. Mediacom is committed to providing excellent technology, quality programming, and first-class customer service to each Mediacom community. Significant local investment is required in these areas to assure that your citizens may receive programming and services unsurpassed in other communities. Constructing, updating and maintaining cable systems with new technology is necessary to offer more video programming with digital services and high-speed lnternet data products. Mediacom has invested $80 million in system upgrades and equipment in the last year in Iowa, Minnesota, Wisconsin and South Dakota. Mediacom has committed an additional $500 million to upgrade cable systems in this area over the next year. This investment includes building over 1600 miles of fiber optic cable to link systems such as yours with master signal distribution centers. These investment dollars have literally been plowed into your community in underground facilities or hung from poles in your rights-of-way. Great programming choices are necessary to make the investment in cable system upgrades and maintenance valuable. Mediacom's commitment to provide great programming means adding channels that customers want and keeping the channels customers already enjoy. We've heard our customers' requests to provide great channels in our basic packages and have added popular digital programming to non-digital line-ups. The escalation of programming costs is a factor in price adjustments. Mediacom does not hold any financial interest in any programming entities and hopes to keep programming increases as Iow as possible for our customers. The Mediacom commitment to customer service requires employing great company representatives and supplying them with the training and technology to take care of customer needs. Mediacom has hired and trained more than 120 employees from our local communities over the past year. We have added staffto take customer calls on a 24 hour, 7 days per week basis so that customers can access their individual account information at any time. Mediacom has also invested in new phone switches to handle and route calls to reduce hold times and handle the larger volume of calls generated by offering more services. The price adjustment also represents these investments in customer service. Mediacom Communications Corporation 6300 Council St. NE · Cedar Rapids, IA 52402 · 319-395-7801 Fax 319-393-7017 Please contact me directly at (319) 395-9699 extension 202 if you wish to discuss the rate adjustment or if I may be of further assistance. Sincerely, MED1ACOM /JJon Koebrick Director of Government Relations enclosure IMPORTANT Rate end Lineup Information In order for us to enhance and sustain the quality of services w offer in the Iowa City, Cm'aMIle and Univer~l~ Heights areas, we will be adjusting the cost of cable service. We will also be adding new channels to the lineup. Usted below are the new rates and additional cbennels. Rates and channels may be subject to change. CHANNEL ADDITIONS EflecUve February, 2002 Bas/c Cab/e Infovision OVC TV Guide Channel ShopNBC Expanded Basic Hallmark HGTV SciFi TCM Great American Country Travel Channel %/Food Network HEW RATES Effective February, 2002 Broadcast Basic ................ $13.35 E~panded Basic .................. $23.60 Digital Access*. .................. $13.00 Digital Choice*. ............... $20.00 Digital Value*, .................... $29.00 Digital Value Plus*. .............. $3500 Total Digital*. ................. $43.00 Digital Access w/HBO*~ ......... $16.00 Digital Choice w/HBO*. .......... $23.00 Digital Value w/HBO' ......... $32.00 Digital Value Plus w/HBO*...,. $38.00 Total Digital* .................. $4300 Digital Variety Pak (Add to any Digital package)......$5.95 1.-800-800~LE TOM HARKIN (202) 224 3254 iowa ~lY (202) 224 4633 Tom Harkln@Hark~n Senate Gov 01-10-02 WASHINGTON, DC 20510-1502 SMALL BUSINESS December 2 I, 2001 LABOR AND HUMAN RESOURCES Chief R.J. Winkelhake Iowa City Police Department 410 East Washington Street Iowa City, lA 52240 Dear Chief Winkelhake: As 2001 comes to a close, I wanted to update you on what we've accomplished in the annual federal appropriations battle to provide the resources law enforcement needs to keep Iowa communities safe. But first, 1 would like to extend my sincere thanks for the extra long hours lowa law enforcement has worked since the events of September I 1th, The past few months have been difficult for everyone and have presented new challenges for us all. l appreciate your strong dedication to protect our communities and, in turn, pledge to do what 1 can to give you the tools necessary to win this war on terrorism as well as our daily battles to fight the sale and use of illegal drugs in our state. The FY 2002 Commerce Justice State (CJS) spending bill that was recently signed into law includes additional resources to help state and local law enforcement. With your ideas and support, we have achieved a great deal including the protection of COPS grants and an increase in resources to fight meth. Listed below are the highlights: COPS Hiring Protected. Iowa law enforcement has received over $50 million in COPS grants to hire 702 officers since the program's enactment in 1993. The President had not included funding for the hiring program in his budget request. However, Congress restored the program's funding to $139 million. Applications for these COPS grants are not yet available, l encourage you to call the Office of Justice Program's Response Center (I-800-421-6770) to get on the grant application mailing list. This new service will allow you to receive the grant applications for COPS and other Department of Justice programs once they are made available. You can also check the status ot' grant applications submitted last year. Some applicants that did not receive funds may not need to resubmit new grant applications. Maintained Byrne Grants. I am pleased to report that the Byrne grant program will be fully funded for FY 2002. In Iowa, Byrne grants have provided critical staffand resources for our 24 drug enforcement task lbrces working to curb the methamphetamine epidemic. For the Byme program Iowa received over $5 million in FY 2001. Local Law Enforcement Block Grants (LLEBG). This spending bill includes full funding for LLEBG. As you know, this $400 million grant program establishes crime prevention programs that involve cooperation between community residents and law 150 FIRST AVENUE, NE 210 WALNUT ST 131 E 4TH ST 350 WEST 6TH ST 320 6TH ST SUITE 370 733 FEDERAL BLDG. 314B FEDERAL BLDG. 315 FEDERAL BLDG 1 l0 FEDERAL BLDG CEDAR RAPIDS, IA 52407-4884 DES MOINES, IA 50309 DAVENPORT. IA 52801 DUBUQUE, IA 52001 SIOUX CITY, IA 51101 (319) 36~ 4504 {515) 284 457~. ~319) 322-1338 (319) 582 2130 (712) 2~2 1550 enforcement personnel in order to controk detect, or investigate crime or the prosecution of criminals. In FY2001, Iowa was granted over $2 million in LLEBG funds. $1 million for lowa Meth Initiative. This funding l secured will help fund Iowa's meth task forces for personnek equipment and training. Iowa "Tanks-A-Lock' Protection. From a preventive angle, I secured $200,000 for the new Iowa "Tanks-A-Lock" project. This funding will be used to place special locks on anhydrous ammonia tanks to help prevent the theft of fertilizer which is commonly used to make meth. $1 million for Forensics Upgrade. This funding will help update and upgrade the Iowa forensic lab to reduce the backlog in cases. Rural Youth Mentoring. Iowa Big Brothers Big Sisters will receive $725,000 l secured in the spending bill to expand youth mentoring to our state's more rural communities to help keep more of Iowa's young people on the right track. $350,000 for drug treatment services. The Iowa Department of Public Health received $350.000 for a pilot program that will provide drug treatment to rehabilitate non- violent drug offenders in county jails. As you know, state and federal prisons provide some drug treatment for their prisoners. However, first and second time drug possession offenders often serve their time in the county jail where drug treatment is not usually available which too often helps lead to future drug offenses. Through our work together this past year, we were able to save programs that have been so effective to Iowa's communities as well as provide new resources to local and state law enforcement to fight the supply and demand ofmeth and other illegal drugs. Agaim thank you for your support throughout 200 I. I strongly encourage you to contact me or Chani Wiggins of my staffat (202) 224-3254 with any ideas or suggestions you may have for 2002. I also encourage you to view my web site at http://harkin.scnate.gov to keep up on current law enforcement related information. Sincerely, Tom Harkin United States Senator TH/kah I 01-10-02 I IP6 I January 7, 20O2 Dear Council Members, .... 1 would hke to thank all of you for your tune and thoughtful consideration for hire amendments to the City Code at the December I 1th council meetin~.~]~ that we thoroughly discussed the color scheme issue and its subsequent relations to topics such as the safety of the conununity and the reputations of the existing color-coded cab companies. But, 1 am still concerned about the delays in hiring that requir'mg a certified criminal report will cause and the stifling consequences this delay may have on our hiring practices at Old Capitol Cab and would ask that you reconsider the issue. As I have previously stated, cab driving is often a transitionary occupation and, with pressing concerns such as food and rent, it is rare that our applicants have two weeks in ,w, hich to wait for a job. I can tell you that in my nine years of working for the company I ye seen more applicants struggling, with financial difficulties and needing work as soon as possible than not. When Hardee s and Handimart are paying $8.00 to $9.00 per hour and you can start immediately, a two-week delay (not to mention the added expense of $13.00) will be a severe handicap for the company in employing individuals from this demographic in the community. As I stated at the council meeting, safety and customer service are two of our top concerns at Old Capitol Cab. This includes not only our vehicles but also our drivers. I am not arguing the value ora criminal report in the hiring process and even now find myself wishing that there were some way in which we could be notified of potential drivers that are okayed by the Chief of Police but have borderline criminal histories and just meet the predetermined criteria. I then find myself wondering if there are other business owners that enjoy this privilege while hiring people and then, more specifically, how many other positions in lowa City's transit professions have this requirement. For instance, are Iowa City bus drivers, Cambus drivers or Johnson County Seats drivers all subjected to this scrutiny upon hiring? The answer that l was given to this question by the lowa City Transit's office today was, no. Yet, these drivers are all entrusted with the lives of lowa City residents and visitors on a daily, constant basis and from a safety conscious standpoint, should be subject to essentially the same set of licensing procedures. At best, requiring a certified criminal report will limit the options that we have in our selection of new drivers and thereby undermine efforts to hire the best drivers that we can. This, of course, is in direct opposition to the overall goals of the requiring such a report, whether it be certified or not. At the worst, our company could face an impossible situation with not enough drivers to keep our customers happy, declining business, followed by the eventual end of our company. Hopefully, this is pessimistic, but, it is true that people of quality will not have to wait for two weeks to be hired at any of the other establishments or businesses in the area that have comparable pay scales, even our own City-run transit system. Once again, I do not question the Council's concern for the safety of our community, but I do ask that you seriously consider the difficulty this delay will cause in our hiring process. Furthermore, I would like to add that the only other circumstance under which the City Code requires this report is for obtaining a liquor license, and I would like to suggest to the council that driving a cab is much closer to driving a bus than selling alcohol. In conclusion, it is in the best interests of our cab company to maintain strict hiring procedures and we agree that we should do all we can in the name of safety just as any other conscientious business owner would do. Maybe the City would consider the possibility that as professional, local business owners, we are just as capable as other area business and transit companies to hire qualified, safe drivers, based upon our own criteria. Is it crazy to suggest that cab companies also be allowed to dictate their own hiring policies? Are there any examples of businesses running their own background checks? Maybe this is what the Iowa City Transit System does for their employees. There may be other solutions to this dilemma that we can discuss, but I believe it might be wise to involve the Chief of Police in this discussion, as he is the person who recommended the certification process. He may be tmawarc of the difficulties this will cause the cab companies and could have other ideas or be a source of more viable solutions. Unfortunately, the truth of the matter is that, after this amendment goes through we will have more difficulty in properly staffing our business and therefore run the very real risk of losing our company. A two-week delay in our hiring process will seriously jeopardize the integrity, stability and longevity of the company by threatening the availability of one of its most intrinsic & vital aspects: its drivers. In light of the City's inconsistent licensing procedures for professional drivers and the precarious situation in which this amendment may leave every single one of the area cab companies, I respectfully ask that the Council look more carefully at this portion of its amendments to the Code. If you have any questions or would like to discuss the matter further, feel free to contact me by phone. Thanks again for your time and consideration. Sincerely, Tricia Donatti Owner of Old Capitol Cab 319-936-1365 AGENDA Iowa City City Council Economic Development Committee Thursday, January 17, 2002 9:00 a.m. Lobby Conference Room 1. Callto Order 2. Approval of Minutes of November 15, 2001 3. Discussion Regarding Marketing the City's Economic Development Financial Assistance Programs 4. Review of 2001 Economic Development Accomplishments 5. Business Outreach Program - Major Employer Visits 6. Review of Any Business Development Proposals Not Previously Listed on the Agenda 7. Other Business 8. Adjournment Next Meeting February 21, 2002 at 9:00 a.m. U:\FILES\Eco Dev\EDC Minutes & Agendas\ED Committee 01-17-02 Agenda.doc MINUTES ..... i THURSDAY, NOVEMBER 15, 2001 - 9:00 AM CIVIC CENTER LOBBY CONFERENCE ROOM . or0val Members Present: Ernie Lehman, Dee Vanderhoef and Ross Wilburn Members Absent: None Staff Present: Steve Atkins and David Schoon City Council Members Present: Irvin Pfab Others Present: Joe Rase Call to Order Ernie Lehman called the meeting to order at 9:06 AM Approval of Minutes of October 18, 2001 Minutes for the October 18 meeting were approved as submitted. Discussion Regarding Marketint~ the City's Economic Development Financial Assistance Programs Steve Atkins began the discussion by saying that the economic development funds and policies are reasonably articulated. However, there needs to be more marketing to the community that these monies are available if they qualify. Dee Vanderhoef suggested that the Committee contact David Hensley of the John Pappajohn Entrepreneurial Center (JPEC) so that he may help in getting this information out into the community. Ernie Lehman advised that a list of policies be sent to Hensley and to the small business development center. He added that this same information should be sent to all economic development and business development programs in the area. Joe Raso suggested that it might make sense to have a brainstorming session with bankers, businesses, etc to think of ways to market the financial assistance program. Atkins suggested that in addition, the Committee market to developers, entrepreneurs, lenders and those involved with real estate. Lehman indicated that these were good ideas, except that most people will not qualify for this assistance. So, from the beginning, it is essential that it be understood by all, under what circumstances these monies are available. Vanderhoef added that it must be clear that two money streams are available. Atkins noted that one is more subject to federal regulations and the other has more latitude. David Schoon summarized the growing plan by saying that brief descriptions should be sent out to commercial bankers, developers, realtors, and others who will communicate this information to their prospective business clients. If one of the clients is eligible, more details will be conveyed to the banker, developer, or lender to get the process started. Lehman felt this was a good idea and suggested that a brochure be produced for distribution. Schoon continued in this vein by saying that ads could be taken out in local newsletters to direct people to a web page with more information. Raso added that he would be writing an article in the next ICAD newsletter on this very issue, so that will give it more exposure. As far as the marketing goes, Lehman stressed that Iowa City has a positive economic record of accomplishment and this should be included in any literature. There is an array of economic resources available. Lehman stressed that there is a need for people to use the programs that are being provided, otherwise the Council will not appropriate that money in the future. The feeling of the Committee was one of strong commitment to market Iowa City and the financial assistance programs. Discussion Reqardin.q Establishin.q a TIF District for the BDI Industrial Park Area David Schoon began by saying that this discussion needs to address whether the Committee wants to be proactive in establishing TIF financing areas where economic development is desired or whether to react City Council Economic Development Committee Minutes November 15, 2001 Page 2 to projects as they come along. Raso suggested turning the uncertainty of mergers and acquisitions to the Council's advantage since different decision-makers may be more interested in local expansion. Dee Vanderhoef noted that the age of BDI is such that it is time to upgrade in product, facilities, etc. She asked how the Committee could assist them in making these necessary upgrades. Vanderhoef also said that this would assist in the sales of existing buildings, etc. Schoon noted that it would take about three months under a standard meeting schedule for the Council to establish the mechanism to make TIF financing available to projects in BDI. Vanderhoef noted that she was concerned about the time frame, and stated that she would like the Council to be proactive in establishing the district. Emie Lehman recommended that TIF district be established if possible, even if it were never used. It is clear that a more detailed report is needed on whether to establish this TIF district. The Committee determined that this issue should be brought to the full Council for its discussion. Atkins stated that staff would get something before the Council on this item in the near future. Review of Any Business Development Proposal Not Previously Listed on the Aflenda None Other Business None Adiournment As there was no other business, the meeting was adjourned at 9:41 AM ***NEXT MEETING WILL BE WEDNESDAY, DECEMBER 19 AT 8 AM---IF A MEETING IS NEEDED AT ALL*** ecodev/min/edcl 1-I 5-01 doc Marketing of Economic Development Financial Assistance Programs Target Markets Economic/Business Development Organizations · Iowa CityArea Development Group · Iowa City Area Chamber of Commerce · Small Business Development Center · UI Entrepreneurial Center · Institute for Social and Economic Development · Iowa Women's Enterprise Center · SCORE · Other Business Organizations (Downtown Association, Northside Marketplace Association) Private Entities · Commercial Lenders · Commercial Realtors · Commercial Developers · Angel Investing Groups ( Dick Schwab) · Major Employers & Other Targeted Businesses in Iowa City · UI Technology Innovation Center Tenants Marketing Materials Web Page Organization Newsletters · Chamber of Commerce · ICAD Program Informational Brochures · One Page Flyer · Detailed Pamphlet Summary of comments from the November 15, 2001, Council Economic Development Committee. \\citynt~dschoon$\FILES\Eco Dev\ED Programs\Marketing Ideas.doc January 3, 2002 David Bywater Jonathan Sabin Wade Shriver Joe Raso Chris Pacek The City Council Economic Development Committee is in the process of preparing to market the City's financial assistance programs, and I would like your assistance as representatives from the various sectors of the business community. Enclosed are copies of the Committee's marketing ideas and drafts of marketing materials for the City's financial assistance programs. As the summary of marketing ideas indicates, the Committee focused on to whom they would like to get the word out and how to get the word out. Two marketing pieces are enclosed. The brochure is targeted at getting the word out that the City's has business financial assistance programs, while the booklet is targeted at providing information about each of the programs. I would appreciate your comments on both the content and the format of the marketing materials. If you can, I would appreciate your comments by Wednesday, January 9, 2001. You can call me with your comments (356-5236), e-mail me your comments (david-schoon~,iowa- city.org), or send me your comments at the address below. Thank you for your assistance. David Schoon Economic Development Coordinator Enc. Cc: Steve Atkins Karin Franklin 2001 Economic Development Accomplishments & Activities During 2001 the City of Iowa has been involved with a number of significant economic development accomplishments and economic development efforts. The following summary highlights those accomplishments and efforts. · The City approved providing a property tax rebate to Seabury and Smith to assist the company with expanding its Iowa City facility by constructing a new 46,000 square feet building in the Northgate Corporate Park and employing an additional 35 employees. · Owens-Brockway Plastics will be constructing a new 60,000 square foot manufacturing facility in the Scott-Six Industrial Park and employing an additional 22 employees in Iowa City. The City provided the company with a property tax rebate as an incentive to encourage them to locate in iowa City. · As an incentive to encourage commercial space in the downtown, the City approved property tax exemptions for the commercial component of two new downtown buildings, the Whiteway Building (210 S. Clinton Street) and Grandview Terrace (Corner of Court and Linn Streets). · Physical improvements to Sycamore Mall are nearly complete and occupancy of the mall is increasing. The City helped spur this activity by granting a seven-year property tax rebate. · The City funded the development of the 57-acre, 17-1ot Aviation Commerce Park, which is ready for lease and private development. · In response to a request for development proposals the City is in the process of negotiating a development agreement for its last downtown urban renewal parcel. The proposed 14-story project would include conference facilities, hotel room suites, residential units, commercial space, including a grocery store, and on-site parking. · The City established three new economic.development funds to assist business development and other economic development projects within Iowa City. · The City established a new tax increment financing district in the downtown to help spur additional commercial activity. · The Council Economic Development Committee continued to make visits with executives of the largest employers in the community. · The City continues to respond to prospects inquiring about the area as a place to do business. · The City determined the alignment and began construction design for Mormon Trek Extended, an arterial street that will open up the South Central District for commercial and industrial development. · Through the use of Community Development Block Grant funds, the City provided financial assistance to two small business development projects in the downtown area, Ruby's Pearl and Uptown Bill's Small Mall. · As a means to encourage investment in downtown and to create a more physically attractive downtown, Tower Place & Parking and the Iowa Avenue Streetscape Improvements were completed. \\citynt\dschoon$\FILES\Eco Dev.001 ED Accomplishments.doc Economic Development Loans, Property Tax Relief & Assistance (2)Acne hundred percent (100%) exemption from taxation on the actual value added by the improve- Forgivable Loans, & Grants for Business Development ments. Theexemption is for a period of three (3) years. The City of iowa City has three economic develop- The City of Iowa City has three ways of providing property tax assistance for business development Tax Increment Financing. Tax increment financ- ment funds to provide direct financial assistance for projects. The amount of propert~ tax relief or ing (-rlF) is a mechanism used to provide financial economic development activities and business ass stance for any one project wtll depend upon the assistance for projects within a designated urban development projects. The amount of funding characteristics of that project and the financia need renewal area/I-IF district. Designated areas pres- available for any one project will depend upon the of the project. All projects requesting commercial/ ently include: characteristics of that project and the financial need industrial property tax exemption or tax increment of the project. All projects requesting funding will be financing will be evaluated based upon the Ci~/of · Northgate Corporate Park evaluated based upon the City of Iowa City Financial Iowa City Financial Assistance Eligibility Guidelines. · ScottSix Industrial Park Assistance Eligibility Guidelines. · Sycamore and First Avenue Partial Industrial Property Tax Exemption. · City-University Project I (Downtown) Council Economic Development Fund. Any projects which add value to real property This fund is used to provide loans, forgivable loans, (building and site improvements) that are classified and grants to business development projects and as either an industrial building, warehousing/distribu- programs which diversify and increase the proper'b/ tion center, or research-service facility qualifies for tax base by encouraging the retention and expan- the partial industrial property tax exemption. The - -_ sion of existing industry and attracting industries exemption is for a period of five-years: that have growth potential and are compatible with Year P r ant e of xem ion existing industries. One 75% Council Economic Development Capital Fund. Two 60% Three 45% This fund assists business development projects Four 30% TIF Financing at Sycamore Mall that expand the property tax base of Iowa City. Five 15% The difference between taxes derived from unim- Public infrastructure improvement projects (such as proved, underdeveloped, or underutilized property street improvements or sewer line extensions) have CommercialProperty Tax Exemption. the highest funding priority. Eligible projects also Commercial projects that add value to real property and those derived after its development, redevelop- include site improvements, new building construc- (building and land) and that are located within the ment, or expansion is the "increment" of taxes which tion, building expansions, and building rehabilita- following Urban Revitalization Areas may be eligible may be pledged by the city to help finance project tions, for property tax exemption: expenses incurred by the city or the developer in furtherance of the development. Economic Development CDBG Fund. · Central Business District Urban Revitalization Area This fund can be used to provide loans, forgivable ° Near Southside Commercial Urban Revitalization The TI F ordinance makes available to the city incremental tax revenues for repayment of project- loans, and grants to business development projects Area related expenses or the provision of a property tax that benefit Iow Qualified commercial/industrial projects, as defined rebate. The incremental tax revenues include those and moderate in the urban revitalization plan, are eligible for one of levied by and for other taxing jurisdictions, such as income persons the two following property tax exemption schedules: the county, school district, and community college. through the creation and (1) A partial exemption from taxation on the actual TIF financing is available in the form of public retention of jobs. value added by the improvements. The exemption is infrastructure improvements or in the form of forgiv- All projects must for a period of ten (10) years. The amount of the able loans or property tax rebates for qualifying meet the eligibility partial exemption is equal to a percent of the actual businesses. The amount of available tax increment ~ guidelines and value added by the improvements, determined as financing is dependent upon the amount of new requirements of the follows: taxable property value added to a property. Community Development Block First year - 80% Sixth year - 40% Grant Program. Second year - 70% Seventh year- 30% For more information, please contact: ~ Third year - 60% Eighth year o 30% David $choon, Economic Development Coordinator Fourth year - 50% Ninth year - 20% City of Iowa City · 410 E. Washington Street Iowa City, IA 52240 · Phone (319) 356-5236 CDBG funds help start Small Mall Fifth year - 40% Tenth year - 20% Fax (319) 356-5009 · david-schoon @iowa-ciO4.org DIRECTORY OF ECONOMIC DEVELOPMENT FINANCIAL ASSISTANCE PROGRAMS CITY OF IOWA CITY Economic Development Division 2002 Introduction One of the primary missions of the City of Iowa City is to continually develop the economic well- being and the quality of life of the residents of Iowa City. That mission is so important that it is expressed in the Iowa City Comprehensive Plan: The economic well-being of the residents of Iowa City is enhanced by: · Creating and fostering an economic environment which enhances the community's character where cultural, recreational, and educational activities thrive and in turn provide economic opportunities, · Encouraging the diversification of the community's economic base to maintain a vibrant economy through changing economic conditions, while providing quality employment opportunities for all work force skills and educational levels, · Encouraging linkages among new and existing businesses to create networks in which businesses may find materials and markets in the local economy, · Sustaining and enhancing fiscally responsible and socially relevant local government services, which include supportive services for the local work force; and · Maintaining a vibrant economy consistent with environmental health of the community, by stimulating energy and resource conversation and promoting clean, non-polluting industries. The economic development financial assistance programs listed in this directory have been established to encourage economic development within Iowa City. This directory contains a description of the programs offered by the City and their associated eligibility guidelines. Other governmental entities, such as the State of Iowa and Kirkwood Community offer financial assistance programs. For further information contact: David Schoon, Economic Development Coordinator City of Iowa City 410 E. Washington Street Iowa City, IA 52240 Phone (319) 356-5236 Fax (319) 356-5009 david-schoon~iowa-city.orq January 2002 1 u:\flles\eco dev strategy\ed programs\directory of fin assist.cloc Table of Contents Economic Development Loans, Forgivable Loans, and Grants Council Economic Development Fund ........................................................................... 3 Council Economic Development Capital Fund ................................................................. 4 CDBG Economic Development Fund ............................................................................ 5 Property Tax Relief and Assistance for Business Development Partial Industrial Property Tax Exemption ....................................................................... 7 Commercial/Industrial Property Tax Exemption ............................................................... 9 Tax Increment Financing ........................................................................................... 12 Appendices APPENDIX A: CITY OF IOWA CITY FINANCIAL ASSISTANCE ELIGIBILITY GUIDELINES FOR BUSINESS ASSISTANCE PROJECTS .................................... 15 APPENDIX B: CDBG ECONOMIC DEVELOPMENT GUIDELINES (Federal Requirements) ...... 17 January 2002 2 u:\filesteco dev strategy~ed programs\directory of fin assist.doc Council Economic Development Fund Eligible Projects: The Iowa City Comprehensive Plan identifies the following goals. Projects and programs that support these goals will receive priority consideration: · Diversify and increase the property tax base by (1) encouraging the retention and expansion of existing industry and (2) attracting industries that have growth potential and are compatible with existing businesses. · Increase employment opportunities consistent with the available labor force. · Provide and protect areas suitable for future industrial and commercial development. · Cooperate with local and regional organizations to promote economic development within Iowa City. · Improve the environmental and economic development health of the community through efficient use of resources. Eligibility Guidelines: Projects and programs will be evaluated based upon the City of Iowa City Financial Assistance Eligibility Guidelines (see attached). Form of Funding: Funding is available in the form of grants, forgivable loans, and loans. Loans are encouraged over grants and forgivable loans. Applications Procedures: Applications will be reviewed by the Council Economic Development Committee and forwarded, with its recommendation, to the City Council for Council consideration. · Applications must be submitted in the format provided by the City. · The application process is a public process and subject to the State of Iowa's Open Records Laws, specifically Iowa Code Chapter 22. Other General Guidelines: · Maximum City funding should not exceed 50% of the total project cost. When a private business is being assisted, the owner(s) must provide at least 10% owner's equity. · Loan repayment should not exceed a 10-year term and the loan interest rate should be at least ¼% above the 90-day Treasury bill rate, but is negotiable. · Projects should start substantial activities within 90-days of receiving a commitment of City funding. · Jobs created or retained should be maintained for at least 3 years from the date of completion of the project. January 2002 3 u:\files\eco der strategy~ed programs\directory of fin assist doc Council Economic Development Capital Improvement Fund Eligible Projects: Projects must demonstrate that they directly expand the property tax base of Iowa City. · Public infrastructure improvement projects (such as street, water main, and sewer line extensions) that help expand the property tax base will have the highest funding priority. · Eligible projects also include site improvements, new building construction, building expansions, and building rehabilitations. · Projects that stabilize or restore the value of property, such as fa~;ade improvements and interior buildouts, may also be considered but will have a lower priority. Eligibility Guidelines: Projects will be evaluated based upon the City of Iowa City Financial Assistance Eligibility Guidelines (see attached). Form of Funding: Assistance will be in the form of public infrastructure improvements, loans and/or forgivable loans to businesses. Loans are encouraged over forgivable loans. Applications Procedures: · Applications will be reviewed by the Council Economic Development Committee and forwarded, with its recommendation, to the City Council for Council consideration. · Applications must be submitted in the format provided by the City. · The application process is a public process and subject to the State of Iowa's Open Records Laws, specifically Iowa Code Chapter 22. Other General Guidelines: · Maximum City funding should not exceed 50% of the total project cost. When a private business is being assisted, the owner(s) must provide at least 10% owner's equity. · Loan repayment should not exceed a 10-year term and the loan interest rate will be at least ~% above the 90-day Treasury bill rate. · Projects should start substantial activities within 90-days of receiving a commitment of City funding. January 2002 4 u:\files\eco dev strategy~ed programs\directory of fin assist.doc CDBG Economic Development Fund Eligible Projects: Economic development activities that benefit Iow and moderate income (LMI) persons and are within one of the following categories: · Area Benefit. Activity will benefit an area, which must be predominately residential, where 51% or more of the residents are LMI (the attached map identifies areas within Iowa City that would qualify). · Job Creation. Permanent jobs will be created of which 51% or more are either "available to" or "held by" LMI persons. · Job Retention. Permanent jobs will be retained, of which 51% or more are "held by" LMI persons. (Jobs retained must be held by LMI persons at the time of assistance, or be expected to turnover to LMI persons within two years). · Limited Clientele. 51% of the direct beneficiaries are assumed to be LMI persons (i.e. job training facility for persons with disabilities). CITY STEPS identifies the following economic development strategies that should be supported with CDBG funds: 1. Provide employment training and education. 2. Encourage employment opportunities that pay at least a living wage (including opportunities for persons with disabilities). 3. Provide employment support services. 4. Encourage the expansion and retention of business and industry that pays at least a living wage. The above strategies can be achieved through the following activities. CITY STEPS identifies the following projects as the highest priority projects 1) micro-businesses, 2) business technical assistance, and 3) other economic development needs, such as downtown streetscape improvements. Eligibility Guidelines: All projects and programs must meet the eligibility guidelines and requirements of the Community Development Block Grant Program (see attached). Projects that provide direct assistance to a private business for job creation and retention purposes will also be evaluated based upon the City of Iowa City Financial Assistance Eligibility Guidelines (see attached). Form of Funding: Funding is available in the form of grants, forgivable loans, and loans. Loans are encouraged over grants and forgivable loans. Applications Procedures: · Applications will be reviewed by the Council Economic Development Committee and forwarded, with its recommendation, to the City Council for Council consideration. January 2002 5 u:~files\eco dev strategy~ed programs\directory of fin assist.doc · Applications must be submitted in the format provided by the City. · The application process is a public process and subject to the State of Iowa's Open Records Laws, specifically Iowa Code Chapter 22. Other General Guidelines: · Maximum City funding should not exceed 50% of the total project cost. When a private business is being assisted, the owner(s) must provide at least 10% owner's equity. · Loan repayment should not exceed a 10-year term and the loan interest rate will be negotiated between the applicant and the City. · Projects are encouraged to pay a living wage, approximately $9.00/hr in 2000. · Projects should start substantial activities within 90-days of receiving a commitment of City funding. · Jobs created or retained must be maintained for at least 3 years from the date of completion of the project. January 2002 (~ u:\files\eco dev strategy\ed programs\directory of fin assist,doc Partial Industrial Property Tax Exemption Available Funding: Amount of property tax savings is dependent upon the amount of new taxable property value added to a property. Eligible Projects: Projects that add property value to industrial real estate, research-service facilities, and warehouses and distribution centers. Eligibility Guidelines: Eligible projects are defined as the following: · Industrial Real Estate · Distribution Centers, specifically defined as: A building or storage used primarily for the storage of goods which are intended for subsequent shipment to retail outlets. "Distribution center" does not mean a building or structure used primarily for any of the following purposes: to store raw agricultural products, by a manufacturer to store goods to be used in the manufacturing process, for the storage of petroleum products, or for the retail sale of goods. · Research-Service Facilities, specifically defined as: A building or group of buildings devoted primarily to research and development activities, including but not limited to the design and production or manufacture of prototype products for experimental use and corporate-research services which do not have a primary purpose of providing on-site services to the public. · Warehouse is specifically defined as: A building or structure used as a public warehouse for the storage of goods pursuant to the Code of Iowa, as amended, except it does not mean a building or structure used primarily to store raw agricultural products or from which goods are sold at retail. Form of Funding: Qualified projects are eligibte for the following property tax exemption schedule: · A partial exemption from taxation on the actual value added by the improvements. The exemption is for a period of five (5) years. The amount of the partial exemption is equal to a percent of the actual value added by the improvements, determined as follows: First year, seventy-five percent (75%). Second year, sixty percent (60%). Third year, forty-five percent (45%). Fourth year, thirty percent (30%). Fifth year, fifteen percent (15%). January 2002 7 u:\fiies\eco der slrategy~ed programs\directory of fin assist.doc Applications Procedures: · The application process is a public process and subject to the State of Iowa's Open Records Laws, specifically Iowa Code Chapter 22. · An application for exemption shall be filed by the property owner with the City Assessor's Office by February 1 of the assessment year in which the value added is first assessed for taxation. January 2002 8 u:\files\eco der strategy\ed programs\directory of fin assist.doc Commercial/Industrial Property Tax Exemption Available Funding: Amount of property tax savings is dependent upon the amount of new taxable property value added to a property. Eligible Projects: Commercial/industrial capital projects located within the following Urban Revitalization Areas may be eligible for property tax exemption (see attached maps): · Central Business District Urban Revitalization Area · Near Southside Commercial Urban Revitalization Area · And any future areas so designated. Eligibility Guidelines: Eligible projects in either urban revitalization area must meet the following guidelines: · Qualified real estate includes real estate assessed as commercial property. Only the non-residential commercial component of a commercial property would qualify for property tax exemption. However, any reuse ora historic structure assessed as residential (owner-occupied housing - condominium units for example), residential commercial (rental housing), or non-residential commercial property shall be considered qualified real estate and thus eligible for property tax exemption. · Eligible construction includes rehabilitations, additions, and new construction. However, new construction that requires the demolition of structures identified in the Urban Revitalization Plans as historic and/or architecturally significant is not eligible for property tax exemption. · In order to be eligible for property tax exemption and prior to the issuance of a building permit, the exterior design of any qualifying project must be either 1) reviewed by the staff design review committee and approved by City Council or 2) reviewed and approved by the Historic Preservation Commission. In order to be considered eligible for property tax exemption, all improvements must increase the actual value of the property as of the first year for which an exemption is received by at least fifteen percent (15%) in the case of real property assessed as commercial property and by at least ten (10%) in the case of real property assessed as residential property. January 2002 9 u:\files~eco dev strategy\ed programs\directory of fin assist.doc Form of Funding: Qualified commercial projects are eligible for one of the two following property tax exemption schedules: · A partial exemption from taxation on the actual value added by the improvements. The exemption is for a period of ten (10) years. The amount of the partial exemption is equal to a percent of the actual value added by the improvements, determined as follows: First year, eighty percent (80%). Second year, seventy percent (70%). Third year, sixty percent (60%). Fourth year, fifty percent (50%). Fifth year, forty percent (40%). Sixth year, forty percent (40%). Seventh year, thirty percent (30%). Eight year, thirty percent (30%). Ninth year, twenty percent (20%). Tenth year, twenty percent (20%). · A one hundred percent (100%) exemption from taxation on the actual value added by the improvements. The exemption is for a period of three (3) years. Applications Procedures: · The application process is a public process and subject to the State of Iowa's Open Records Laws, specifically Iowa Code Chapter 22. · Approval Prior to Actual Eligible Improvements Being Made. A person may submit a proposal for an improvement project to the City Council to receive prior approval for eligibility for a tax exemption project. The City Council shall give its prior approval for an improvement project if the project is in conformance with the urban revitalization plan · Approval After Eligible Improvements Have Been Made. The owner of an eligible property shall submit the first application for an exemption with the City by February I of the assessment year for which the exemption is first claimed, but not later than the year in which all improvements included in the project are first assessed for taxation. January 2002 ]0 u:\files\eco dev strategy\ed programs\directory off in assist.doc City of Iowa City Urban Revitalization Areas Property Tax Exemption I--I Central Business District Near Southside Commercial Commercial/Industrial Tax Increment Financing Available Funding: Amount of available tax increment financing is dependent upon the amount of new taxable property value added to a property. Eligible Projects: Commercial/industrial capital projects located within the following Urban Renewal/TIF Districts (see attached maps): · Scott-Six Industrial Park Urban Renewal Area · Northgate Corporate Park Urban Renewal Area · Sycamore and First Avenue Urban Renewal Area · And any future areas so designated. Eligibility Guidelines: Each Urban Renewal/TIF District has its own specific eligibility guidelines. Refer to the Urban Renewal Plan for each area. Projects that provide direct assistance to a private business for job creation and retention purposes will also be evaluated based upon the City of Iowa City Financial Assistance Eligibility Guidelines (see attached). Form of Funding: TIF financing is available in the form of public infrastructure improvements, or in the form of forgivable loans or property tax rebates for qualifying businesses. The difference between taxes derived from unimproved, underdeveloped, or underutilized property and those derived after its development, redevelopment, or expansion is the "increment" of taxes which may be pledged by the city to help finance project expenses occurred by the city or the developer in furtherance of the development. The TIF ordinance makes available to the city incrementa~ tax revenue for repayment of project-related expenses (such as a forgivable loan) or for the provision of property tax rebate. The incremental tax revenues include those levied by and for other taxing jurisdictions, such as the county, school district, and community college. Applications Procedures: · Applications will be reviewed by the Council Economic Development Committee and forwarded, with its recommendation, to the City Council for Council approval. · Applications must be submitted in the format provided by the City. · The application process is a public process and subject to the State of Iowa's Open Records Laws, specifically Iowa Code Chapter 22. January 2002 12 u:\files~eco clev strategy\ed programs\directory of fin assist doc Other General Guidelines: · Projects should start substantial activities within 90-days of receiving a commitment of City funding, · Projects that provide direct assistance to a private business for job creation purposes will have to maintain the created or retained jobs for a period of years to be determined project by project. January 2002 ! 3 u:\files\eco dev strategy\ed programs\directory of fin assist.doc City of Iowa City Commercial/Industrial Areas Tax Increment Financing Districts ] Northgate Corporate Park Scott Six Industrial Park Sycamore and First Avenue City-University Project I (proposed) APPENDIX A CITY OF IOWA CITY FINANCIAL ASSISTANCE ELIGIBILITY GUIDELINES FOR BUSINESS ASSISTANCE PROJECTS Adopted September 24, 1996 Intent: The City of Iowa City wishes to encourage the establishment and growth o£ businesses which are consistent with and cra-fy out the "Economic Development Policies, Strategies and Actions for the City of Iowa City." To this end, the City will support and provide financial assistance to individual business establishments. This assistance may take the form of utilizing State and Federal funds targeted at economic development, providing property tax incentives, underwriting the cost of infrastructure improvements, or providing direct loans and grants. The guidelines provided below will serve as a framework for the City Council in making its decisions regarding which businesses should receive publicly funded incentives or assistance. The criteria are based on the Economic Development Policies and the concept that businesses who receive assistance should pay a good wage, provide benefits to their employees, be good citizens, and contribute to the overall economic well-being of the community. Within each of the guidelines there is room for .judgment and flexibility by the City Council. Consistent with the City's Economic Development Policies, promising start-up businesses and expansion of existing local businesses will be encouraged. Private Financial Contribution as Compared to Public Assistance Request Higher points to be awarded for: A greater percentage of contribution by the assisted business; A shorter payback period or expiration for financial assistance; A lower amount of'City financial assistance per job. Consistency with Comprehensive Plan/Capital Improvements Program/Economic Development Policies Higher points to be awarded for: Projects not requiring new public capital improvements; A greater contribution by the developer for public infrastructure improvements; Jobs within industry/technology groups on opportunity list; Start-up companies and expansions of existing local operations; A greater amount of property tax base expansion. Quality of Jobs to be Created Higher points to be awarded for: Higher wage rates Full-time, long-term, non-seasonal positions; Commitment to a safe workplace; Contribution to health insurance benefits; Provision of fringe benefits (e.g. vacation, sick leave, retirement plans); Economic Impact Higher points to be awarded for: Contribution to diversification of Johnson County economy Potential for future growth of industry; Businesses that build on the resources, materials, and workforce of the local community. January 2002 15 u:\flles\eco dev strategy\ed programs~directory of fin assist doc Environmental Impact Higher points to be awarded: The more environmentally sound the company's operation; (e.g. comprehensive energy and resource efficiency programs; comprehensive waste reduction, waste exchange, and recycling programs). The more environmentally sound the company's products/services. (e.g. products/services that expand markets for recycled materials; development of renewable energy resources or products that conserve energy.) Community Involvement Higher points to be awarded: Businesses that have a history of contributing to their communities through volunteer work, financial contributions or other means. New start-up businesses that demonstrate their comrmtment to becoming involved in the community. General Requirements Every applicant should provide average hourly wages for all new and existing jobs which meet or exceed the average county wage rate by industry. Ninety percent of the project positions should have a wage greater than the federal poverty wage rate for Iowa City (30% of median income for a four person household in Iowa City). Under special circumstances, consideration will be given to those companies who cannot meet this requirement. - Applicant must have a consistent pattern of compliance with the law and the spirit of the law, including environmental regulations, occupational safety and health laws, fair labor standards, the National Labor Relations Act, and the Americans with Disabilities Act, in order to be eligible for financial assistance. - Applicant must demonstrate the following in order to be eligible for financial assistance: the feasibility of the business venture; the reliability of the job creation and financial estimates; the creditworthiness of the business; that the project would not occur without city financial assistance. - A contract will be executed for any financial assistance awarded. Applicant will be required to repay all, or a prorated share, of the amount of the financial assistance awarded if the applicant does not fulfill the obligations of the contract. January 2002 i 6 u:\§les\eco dev strategy~ed programs\directory of fin assist doc APPENDIX B CDBG ECONOMIC DEVELOPMENT GUIDELINES (Federal Requirements) Eligible Activities Eligible economic development activities include: (a) The acquisition, construction, reconstruction, rehabilitation or installation of commercial or industrial buildings, structures, and other real property equipment and improvements, including railroad spurs or similar extensions. (b) The provision of assistance to a private for-profit business, including, but not limited to, grants, loans, loan guarantees, interest supplements, technical assistance, and other forms of support, for any activity where the assistance is appropriate to carry out an economic development project. In selecting businesses to assist under this authority, the City shall minimize, to the extent practicable, displacement of existing businesses and jobs in neighborhoods. (c) Economic development services in connection with activities eligible under this section, including, but not limited to, outreach efforts to market available forms of assistance; screening of applicants; reviewing and underwriting applications for assistance; preparation of all necessary agreements; management of assisted activities; and the screening, referral, and placement of applicants for employment opportunities generated by CDBG-eligible economic development activities, including the costs of providing necessary training for persons filling those positions. Guidelines for Evaluating and Selecting Economic Development Projects. These guidelines are composed of two components (1) standards for evaluating public benefit and (2) guidelines for evaluating project costs and financial requirements. The standards for evaluating public benefit are mandatory, but the guidelines for evaluating projects costs and financial requirements are no~t mandatory. Standards for Evaluating Public Bene[~t. Each activity must demonstrate that at least a minimum level of public benefit is obtained from the expenditure of CDBG funds under the categories of eligibility governed by these guidelines. l) Job creation & retention standards. An eligible job creation and retention activity is designed to create or retain permanent jobs where at least 51 percent of the jobs, computed on a full-time equivalent basis, involve the employment of low- and moderate-income persons. To qualify under this paragraph, the activity must meet the following criteria: a) For an activity that creates jobs, the recipient must document that at least 5 l percent of the jobs will be held by, or will be available to, low- and moderate-income persons. b) For an activity that retains jobs, the recipient must document that the jobs would actually be lost without the CDBG assistance and that either or both of the following conditions apply with respect to at least 51 percent of the jobs at the time the CDBG assistance is provided: January 2002 ] 7 u:\files\eco dev strategy~ed progra ms\directory of fin assist,doc i) The job is known to be held by a low- or moderate-income person; or ii) The job can reasonably be expected to turn over within the following two years end that steps will be taken to ensure that it will be filled by, or made available to, a low- or moderate-income person upon turnover. c) Jobs that am not held or filled by a low- or moderate-income person may be considered to be available to low- and moderate-income persons for these purposes only if: i) Special skills that can only be acquired with substantial training or work experience or education beyond high school are not a prerequisite to fill such jobs, or the business agrees to hire unqualified persons and provide training; and ii) The recipient and the assisted business take actions to ensure that low- and moderate-income persons receive first consideration for filling such .jobs. d) As a general rule, each assisted business shall be considered to be a separate activity for purposes of detenffming whether the activity qualifies under this paragraph, except in certain cases aggregating jobs from a number of separate activities is permissible. See City staff for details. 2) Standards for activities. Activities covered by these guidelines must, in the aggregate, either: a) Create or retain at least one full-time equivalent, permanent job per $35,000 of CDBG funds used (local practice has been to estimate potential financial assistance based on approximately $10,000 per created or retained job); or b) Provide goods or services to residents of an area, such that the number of low- and moderate-income persons residing in the areas served by the assisted businesses amounts to at least one low- and moderate-income person per $350 of CDBG funds used. 3) Where CDBG assistance for an activity is limited to job training and placement and/or other employment support services, the jobs assisted with CDBG funds shall be considered to be created or retained jobs for the purpose of these guidelines. 4) Certain activities may be excluded from these stendards. SeeCitystaffforexceptions. 5) Ineligible activities. Any activity subject to these guidelines which falls into one or more of the following categories will be considered to provide insufficient public benefit, and therefore may under no circumstances be assisted with CDBG funds: a) The amount of CDBG assistance exceeds either of the following, as applicable: i) $50,000 per full-time equivalent, permanent job created or retained; or ii) $1,000 per low- and moderate-income person to which goods or services are provided by the activity. b) The activity consists of or includes any of the following: i) General promotion of the community as a whole (as opposed to the promotion of specific areas and programs); ii) Assistance to professional sports teams; iii) Assistance to privately-owned recreational facilities that serve a predominantly higher-income clientele, where the recreational benefit to users or members clearly outweighs employment or other benefits to low- and moderate-income persons; January 2002 18 u:\files~eco dev strategy~ed programs\directory of fin assist.doc iv) Acquisition of land for which the specific proposed use has not yet been identified; and v) Assistance to a for-profit business while that business or any other business owned by the same person(s) or entity(ies) is the subject of unresolved findings of noncompliance relating to previous CDBG assistance provided by the recipient. Guidelines for Evaluating Pro/ect Costs and Financial Requirements. These guidelines are designed to provide a framework for financially underwriting and selecting CDBG-assisted economic development projects which are financially viable and will make the most effective use of the CDBG funds. These guidelines, also referred to as the underwriting guidelines, are to ensure: (1) That project costs are reasonable; (2) That all sources of project financing are committed; (3) That to the extent practicable, CDBG funds are not substituted for non-Federal financial support; (4) That the project is financially feasible; (5) That to the extent practicable, the return on the owner's equity investment will not be unreasonably high; and (6) That to the extent practicable, CDBG funds are disbursed on a pro rata basis with other finances provided to the project. Documentation The applicant and the City must maintain sufficient records to demonstrate the level of public benefit, based on the above standards, that is actually achieved upon completion of the CDBG-assisted economic development activity(ies) and how that compares to the level of such benefit anticipated when the CDBG assistance was obligated. Microenterprise Assistance A microenterprise is a business that has five or fewer employees, one or more of whom owns the enterprise. Microenterprise assistance can take the form of: 1) Providing credit, including, but not limited to, grants, loans, loan guarantees, and other forms of financial support, for the establishment, stabilization, and expansion of microenterprises; 2) Providing technical assistance, advice, and business support services to owners of microenterprises and persons developing microenterprises; and 3) Providing general support, including, but not limited to, peer support programs, counseling, childcare, transportation, and other similar services, to owners of microenterprises and persons developing microenterprises. "Persons developing microenterprises" means such persons who have expressed interest and who are, or after an initial screening process are expected to be, actively working toward developing businesses, each of which is expected to be a microenterprise at the time it is formed. January 2002 19 u:\files\eco dev strategy~ed programs\directory of tin assist.doc / IOWA CITY POLICE DEPARTMENT use or ORCE m PORT Ip8 October 2001 OFFICER DATE CASE # INCIDENT FORCE USED 26,3160 10~3-01 109024 Arrest Subject was advised he was under arrest for intoxication. Subject then pulled away from officers and attempted to walk away. Officers used hands on techniques to effect handcuffing. 59 10-3-01 109029 Fight in progress Subject taken into custody without incident. While at the jail subject refused to follow commands and in the elevator approached the officer in an aggressive manner. Officer restrained subject against the side of elevator until Deputies came to assist. 31 10-3-01 109030 Fight in progress Officers responded to a fight and one participant ran from the area upon seeing officers. Officer chased and caught subject and in the process took subject to the ground for control and then handcuff. 21 10-7-01 109199 Loud party Subject placed under arrest for intoxication and refused to follow commands and attempted to walk away from the officer. Officer directed subject to the ground to a prone position until another officer arrived to assist. 60,9 10-10-01 109309 Loud noise complaint Subject physically resisted officer when taken into custody. Subject was exposed to chemical agent and taken to the ground by the officer to gain control. Subject continued to resist and ~vas again exposed to chemical agent to effect handcuffing. 42 10-10-01 109313 Animal Officer dispatched sick rabbit. 60 10-12-01 109362 Traffic stop Subject was stopped for a traffic offense and took off running. Subject later located in a wooded area and ran again upon seeing the officer. Officer apprehended subject and took subject to the ground to handcuff. OFFICER DATE CASE # INCIDENT FORCE USED 34 10-15-01 109473 Arrest Subject was placed under arrest and in the process of being walked to patrol vehicle subject dropped to the ground causing both her and the officer to fall onto the sidewalk. Officer used hands on techniques to escort subject to the vehicle. 44 10-14-01 109453 Animal Offduty officer came upon injured deer in the roadway. Officer received permission to dispatch the animal. 21,16,88 10-15-01 109486 Warrant service Officer iocated subject who was trespassing on property and had outstanding felony warrant. Subject had entered laundry room and locked the door. Officer ordered subject to come out and observed subject with bandana over his face. Subject refused to show his hands and officer drew his service sidearm. Subject then opened the door and subject was placed in a prone position and handcuffed. 52 10-15-01 109487 Animal Officer dispatched deer found injured by roadway. 9 10-19-01 109590 Business problem Officers called for subject attempting to re-enter the bar after being removed by management. Subject attempted to push past officers. Officers used hands on techniques and pinned subject against building to handcuff. 51 10-19~01 109636 Investigation Officers while investigating mischief in the parking ramp were directed by parking employees to two suspects. Officers attempted to speak with the subjects who then ran. One subject stopped and the other was caught and directed to the ground to control. 55 10-20-01 109644 Traffic stop Subject was a passenger in a vehicle whereby the driver was arrested for OWI. Subject was released from the area but refused to leave and became verbally abusive and spit on the patrol car. Subject advised he was under arrest and then pulled away in a fighting posture. Subject was exposed to chemical agent and taken to the ground and held until second officer OFFICER DATE CASE # INCIDENT FORCE USED arrived to assist in handcuffing. 14 10-20-01 109648 Loud party / Officers attempted to arrest a subject disturbance and were met with resistance by two other individuals who blocked the officer's path. Officer's pushed subjects out of the way and also exposed them to chemical agent. Officers then used hands on to effect 85 10-24-01 109820 Warrant se~wice Subject taken into custody and began banging his head on the metal partition inside the patrol car. Officer entered the back seat and pushed subject onto his side and calmed him down. 6 10-24-01 109825 Assault Officers called to the area for subject who was assaulting a female and thought to be in possession of a knife. Subject saw police and ran from the area. Officer caught up to suspect who turned and faced the officer with an aggressive posture. Officer drew his service sidearm and subject then again ran. A second officer encountered subject and deployed chemical agent to assist in the arrest. 24 10-26-01 109893 Vehicle pursuit Subject failed to stop during a traffic stop. Subject then did stop the vehicle and fled on foot. Officer caught subject and directed him to the ground using his body weight. Officer then used hands on techniques to effect handcuffing. 19 10-26-01 109921 Investigation Officer was investigating a stolen vehicle and searching for a suspect. Female bystander obstructed officers in the performance of their duty and was placed under arrest. Subject refused to place her hands behind her back for handcuffing. Officers used hands on techniques to handcuft~ 58,60 10-26-01 109946 Bar Check Subject attempted to walk away from officer during an investigation for drinking under age. Officer used hands on to stop subject from leaving. Subject continued to resist and was escorted from the bar and then taken to OFFICER DATE CASE # INCIDENT FORCE USED the ground for control and handcuffing. Subject then began kicking at officer when taken to the police vehicle. Subject again taken to the ground until compliance obtained. 20 10-27-01 109995 Arrest Subject resisted verbal commands to be placed under arrest. Subject then physically resisted the officer. Subject was placed on the ground and officer used hands on techniques to effect handcuffing. 14,20 10-27-01 110004 Arrest Subject refused to be handcuffed after being placed under arrest. Subject was pinned against patrol vehicle to gain control and officer s used hands on to handcuff. 59 10-27-01 110005 Animal Deer struck by vehicle and was dispatched by officer. 24,11 10-30-01 110098 Armed robbery Officer observed vehicle that was suspected in a robbery that had just occurred. Suspect vehicle failed to stop when signaled to do so. Suspect vehicle hit utility pole and came to a stop. Officer drew his sidearm and approached the vehicle. Officers then used hands on to remove suspect from vehicle and effect handcuffing. 8 10-30-01 110114 Hit and mn accident Off duty officer observed accident and followed the mn vehicle to where it parked. Officer approached driver who appeared to be intoxicated. Subject was uncooperative with officer and then informed of his arrest. Subject began fighting with officer and two citizens who were present and assisting. Subject was directed to the ground and controlled until uniformed officers arrived. 14 10-30-01 110128 Possible burglary in Report of subject entering apartment progress through a window. Officers were made aware that male resident had recently been charged with domestic abuse and there was a no contact order in place protecting the female resident. A person was observed inside the residence but this subject would not OFFICER DATE CASE # INCIDENT FORCE USED answer the door at officer's request. Management was called to unlock the apartment door but the key would not work. Officers kicked the door open and had sidearm drawn to search the apartment. Subject located and taken into custody. 41,59 10-31-01 110134 Threats / Medical Report of subject threatening to kill others. Officers determined subject needed physiological assistance but subject refused to go to the hospital voluntarily. Subject took a fighting stance and officers physically took subject to the ground and handcuffed, and leg restraints were applied. Subject was carried to patrol vehicle. Subject continued to resist and was then strapped to a backboard and transported by ambulance. 58 10-31-01 110157 Arrest Subject placed under arrest and was in process of being walked to patrol vehicle. Subject began to resist by pulling away and both the subject and officer fell to the ground. CC: City Manager, Chief, Captains, Lieutenants, Training Sergeant, City Clerk, Library ~1 01-10-02 From: Officer R. A. Mebus Ref: Monthly Activity Report Date: December 2001 e/1,1 ~" Copy: Captain Widmer During the period covered by this report, 1--4 different officers spent a total of 13 hours participating in than 8_community events and had contacted nearly 389 persons. Listed is an overview of the different events. DATE OFFICER Contact Length Activity 12-01-01 Moore 4 .5 hr Tour of ICPD by Scouts 12-01-01 Winkelhake, 150 3.0 hrs HACAPP Homeless Children Widmer, Christmas Party Johnson, Martin, Fowler, Singleman, Bailey J, Jackson 12-01-01 Petersen L 21 4.0 hfs CPR class- 4Cs Learning 12-03-01 Hewlett 38 1.0 hr Grant Wood- Job Desc/Q&A 12-04-01 Humrichouse 150 2.0 hrs AIcoholAwareness Program for U of I 12-13-01 Winkelhake, 15 1.0 hr Ecumenical Towers Coffee Brotherton, Moore, Hewlett, Shaffer 12-18-01 Brotherton, 3 1.0 hr Retired & Sr. Adv. Council Shaffer Meeting 12-14-01 Bailey, J 8 .5 hr Tour of ICPD- Scouts There were approx. 13.25 hrs of "in school" time logged by Officers Mebus and Hewlett. While the reporting system is up and running, the use by officers and dispatchers is being refined to assist in more accurate reporting. Date: 3-Jan-02 To: CibJ Manager and City Council ] IP10 From: Dianna Furman ~J-~9~d~' Subj: Utility Discount Program Statistics - Fiscal Year' 99 Total, FY' 00, FY 01 and FY 02 Water Sewer Total Refuse Water Accounts Recyling Sewer on Discount Discount Discount Water Tax Sewer Refuse Recycling Total Month s s Pro~ram Discount Discount Discount Discount Discount Discounts Tota s 1522 795 2317 8,019.87 402.18 8,042.58 9,702.28 3,105.90 29,272.8'1 Tota s 1688 997 2685 10,473.84 527.10 10,052.19 9,969.54 3,388.35 34,411.02 Tota s 1679 975 2473 11,828.26 592.79 10,815.10 10,408.83 3,554.25 37,199.23 FY 02 Jul 116 84 200* 835.52 41.99 760.56 658.05 224.70 2520.82 Aug 127 94 221 896.00 44.90 857.69 701.10 239.40 2739.09 Sept 128 93 221 1023.68 51.25 980.49 808.71 276.15 3140.28 Oct 136 107 243 1043.84 52.35 999.90 827.17 282.45 3205.71 Nov 136 113 249 1106.56 55.47 1060.23 836.38 285.60 3344.24 Dec 142 117 259 1151.36 57.77 1103.34 867.14 296.10 3475.71 Jan 0 0.00 Feb 0 0.00 Mar 0 0.00 Apr 0 0.00 May 0 0.00 Jun 0 0.00 FY02 Tota s 785 608 1393 6,056.96 303.73 5,762.21 4,698.55 1,604.40 18,425.85 cc: Kevin O'Malley *Renewals for discount program completed July 2001 Iori/utility/utdisc01 .xls