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2002-02-05 Info Packet of 1/31
CITY COUNCIL INFORMATION PACKET ~'~1 C(~- January 31,2002 www.icgov.org I FEBRUARY 4 CITY CONFERENCE BOARD ITEMS IP1 Letter from Dennis Baldridge (Iowa City Assessor) to Conference Board: Meeting Materials including The Agenda, The Proposed Budget, September 24 Minutes, Board of Review Applications, and The 2001 Annual Report ] FEBRUARY 4 WORK SESSION ITEMS IP2 Memorandum from Economic Development Coordinator: Establishing Tax Increment Financing Districts in BDI Industrial Park Area I MISCELLANEOUS ITEMS IP3 Email from Linda Moss to City Manager: Mediacom [City Manager response included] IP4 Memorandum from City Engineer to Janet Lower: Railroad Crossing Update IP5 Memorandum from City Manager: Pending Development Issues IP6 Letter from Connie Delaney and David Aanonson (Christ the King Lutheran Church) to City Manager: Retaining Wall IP7 Memorandum from Assistant City Manager: Wilson's Sporting Goods Building IP8 Memorandum from City Clerk: January 15 Budget Work Session Memorandum from City Clerk: January 22 Budget Work Session IP9 Memorandum from City Clerk: January 24 Budget Work Session IP10 Memorandum from Parks and Recreation Director: Benton Street Park IPll Memorandum from JCCOG Executive Director: Long-Range Transportation Vision Statements IP12 Letter from Finance Director to Lavoy Haage (IDNR): Sanitary Landfill, Permit #52-SDP-0a-72P IP13 Memorandum from Parking & Transit Director and Parking Manager: January 10 Budget Session Actions Request IP14 Memorandum from Police Chief to City Manager: Juvenile Age IP15 Memorandum from Police Chief to City Manager: Criminal History Checks CITY COUNCIL INFORMATION PACKET "/~ ;~'~ January 31, 2002 www.icgov,org I ~ FEBRUARY4 CITY CONFERENCE BOARD ITEMS I IP1 ~ from Dennis Baldridge (Iowa City Assessor) to Conference Board: Materials including The Agenda, The Proposed Budget, September linutes, Board of Review Applications, and The 2001 Annual Report FEBRUARY 4 WORK SESSION ITEMS / IP2 from Economic Development Establishing Tax Increment ~cing Districts in BDI Industrial Park ~ MISCELLANEOUS IP3 Email from Linda ~o City Manager: [City Manager response included] IP4 Memorandum from Cib Railroad Crossing Update IP5 Memorandum from City I Development Issues IP6 Letter from Connie Delaney Aanonson (Christ the King Lutheran Chumh) to City Manager: IP7 Memorandum from Assi City ager: Wilson's Sporting Goods Building IP8 Memorandum from Clerk: January 15 et Work Session IP9 Memorandum City Clerk: January 24 Bud~; : Work Session IP10 Memorandu~ Parks and Recreation Director: Park IPll Memorar from JCCOG Executive Director: Transportation Vision IP12 Finance Director to Lavoy Haage (IDNR): Landfill, Permit 0a-72P IP13 Parking & Transit Director and Parking January 10 Budget Session Actions Request Memorandum from Police Chief to City Manager: Juvenile Age Memorandum from Police Chief to City Manager: Criminal History Januar~ 31,2002 Information Packet /continued/ 2 IP16 Memorandum from Cable TV Administrator: Special Projects Assistant Position IP17 Memorandum from JCCOG Human Services Coordinator: Council Members Vanderhoef and Pfab Recommendations for Aid-to-Agency Funding for FY03 IP18 Memorandum from Community Development Coordinator: Lease Terms for Uptown Bill's Small Mall IP19 Letter from Betsy and Peter Riesz to Shari Garner-Sterkel (HUD): Supported Living Residence IP20 Memorandum from Senior Civil Engineer to City Engineer: Mormon Trek Boulevard Corridor Update IP21 Minutes: December 19 Neighborhood Housing Relations Task Force IP22 Newsletter: EClCOG Express [Vanderhoef] Memorandum from Dee Vanderhoef: Human Service Funding Jet Air, Inc. information: (distributed at 2/4 Work Session) Economic Development/TIF Financing: (presented at 2/4 Work Session) Draft of Waterworks Park Budget discussion: (requested by Council Member Kanner and distributed at 2/4 Work Session) OFFICE OF THE IOWA CITY ASSESSOR JOHNSON COUNTY ADMINISTRATION BUILDING DENNIS BALDRIDGE ASSESSOR CAROLYN BURKE DEPUTY January 30, 2002 Dear Conference Board Member: The annual meeting of the Iowa City Conference Board for the consideration of the Iowa City Assessor's FY 2003 budget is scheduled for Monday, February 4, 2002 at 6:30 P.M. at the Iowa City Civic Center. Enclosed for your review before the meeting are: 1. The Agenda. 2. The Proposed Budget. 3. A copy of the September 24, 2001 minutes. 4. Board of Review applications. 5. The 2001 Annual Report including the program division statement. There is an increase in the amount to be raised by the Assessment Expense Fund from last year's amount. The increase consists off a. $12,334 for an adjustment to match the Johnson County Assessor's salary. b. $12,480 for a half-time clerk. c. $ 3,170 for an lncrease in FICA and lPERS. d. $ 5,700 for an increase in postage for mailing of assessment rolls, a biennial expense. e. $ 1,500 for an increase in printing of assessment rolls, a biennial expense. f. $ 600 for an increase in schools and conferences. g. $ 1,000 for an increase in equipment purchases. h. $ 2,800 for an increase m Software maintenance. $39,584 Total Increase This increase is offset by the following decreases: a. $ 605 for a decrease in existing salaries. b. $ 1,470 for a projected decrease in health insurance. th c. $ 400 for a decrease in Assessor and Deputy bonds, a once every 6 year expense. $ 2,475 Total Decrease $37,109 Net Increase 913 SOUTH DUBUQUE STREET · IOWA CITY IOWA 52240 TELEPHONE 319-356-6066 The Assessment Expense Fund levy rate will increase from .20636 to .21628. The largest increases are for an adjustment to match the Johnson County Assessor's salary and the addition ora half-time clerk, which are explained in the following paragraphs. Postage and printing both increased because assessment rolls will be sent. This is an every-other-year expense. Schools and conferences were increased ten percent for new employees who will require more education. Equipment Purchases increased because of a need to update filing systems. Software maintenance was increased because prices have gone up. Base salaries actually decreased despite a 3.5 percent cost-of-living increase because two new employees replaced higher paid employees. The amount budgeted for health insurance went down because last year's price increase was not as high as expected and the two new employees have single policies rather than family policies. In the past, the Conference Board has made an attempt to keep the Iowa City Assessor's salary at the same level as the Johnson County Assessor. A new Johnson County Assessor was appointed for January 1, 2002 and as part of the hiring process a ten-percent increase in salary was negotiated. Salaries of assessors in comparable jurisdictions were used to arrive at this number. A line item titled "adjustment to match the Johnson County Assessor" has been included for your consideration. This amount includes a similar increase for the Chief Deputy Assessor since her salary is based upon a percentage of the Assessor's salary. An amount of $12,480 for an additional half-time employee has been included. FICA, IPERS, and insurance would also be affected. The primary reason for this request is staffing problems for vacation and sick time and for employees away from the office for required education. With the current staffof six people it is often difficult to have two people in the office, especially over the lunch hour. Last year, three employees lost vacation time because they exceeded the maximum allowable accumulation. Currently two employees are above the maximum and a third is very close. They will lose vacation time this year unless they use it before their anniversary dates. These are dedicated employees who have been reluctant to leave us short-handed. Assessors are required by state law to attend a minimum of twenty-five hours per year (average) of education sessions and deputies are required to attend fifteen hours. These are the required amounts; there are other meetings and conferences beyond those, as well as training for other employees. And three employees work outside the office periodically, inspecting properties for new construction, etc. They often must return to the office to cover for lunches. For all of these reasons we would like to request a half time person to work four hours per day, over the lunch hour. We have been in contact with an excellent former employee who would be interested in returning on a half-time basis. This person would be able to fill in for a number of jobs in the office and would be helpful in an anticipated restructuring of our filing system. The Special Appraisers Fund adds another $1500 to the car replacement fund, and $2500 to the leave contingency fund, which was depleted to pay unused vacation for retiring employees. The computer replacement fund was also replenished in the amount of $2500. These amounts are all the same as last year. The assessed value of new construction that will be taxed for the first time in FY '03 will produce over $10,000 for the City Assessor Expense Fund, and approximately $108 for the Special Appraisers Fund. If you have any specific questions or wish to see any of the supporting documents for this budget, please feel free to phone me at the office at 356-6066 or at my home at 688-2661. Since~y, ~,enn's aldridge Iowa City Assessor January 30, 2002 TO WHOM IT MAY CONCERN: The Iowa City Conference Board will meet at 6:30 P.M. on Monday, February 4, 2002 at the Iowa City Civic Center. The purpose of this meeting is to discuss the Iowa City Assessor's budget for fiscal year 2003. AGENDA: 1. Call meeting to order by the Chairperson. 2. Roll call by taxing body. 3. Act on minutes of September 24, 2001 Conference board meeting. 4. Assessor presents proposed budget. 5. Discuss proposed budget. 6. Conference Board acts on proposed budget. 7. Set date for public hearing. 8. Appointment of Board of Review member. 9. Other business. 10. Adjourn. Dennis J. Baldridge Clerk, Conference Board ITEMIZED BUDGET - ASSESSMENT EXPENSE FUND ITEM # EXPENDITURE FY '02 FY '03 SALARIES 36 City Assessor $63,340 $65,560 37 First Deputy $53,840 $55,720 37 Second Deputy $50,670 $44,230 40 Real Estate Clerk $37,550 $34,430 40 Clerk/Appraiser $29,570 $30,605 40 Clerk/Accounting $28,910 $33,780 36, 37, 40 Longevity $2,825 $1,775 Sub-Total $266,705 $266,100 Adjustment to Match County Assessor $12,334 Half Time Clerk $12,480 Total Salaries $266,705 $290,914 OTHER EXPENDITURES 39 Board of Review $10,500 $10,500 41 Employer Share: FICA $21,210 $23,020 42 Employer Share: IPERS $15,340 $16,700 43 Health Insurance $50,500 $49,030 44 Mileage & Auto $1,600 $1,600 45 Office Supplies $4,800 $4,800 46 Postage $1,100 $6,800 47 Telephone $1,100 $1,100 48 Publications, Subscriptions & Dues $1,800 $1,800 49 Printing $300 $1,800 50 Appraisal Service $400 $400 51 Insurance $3,500 $3,500 52 Schools & Conferences $6,000 $6,600 53 Appeals to Court/Legal $27,000 $27,000 54 Equipment Purchase $1,000 $2,000 55 Equipment Maintenance $200 $200 56 Unemployment $2,000 $2,000 57 Conference Board $0 $0 58 Examining Board $30 $30 59 Board of Review Expenses $200 $200 60 Data Processing Services $12,000 $12,000 61 Software Maintenance $9,700 $12,500 63 Bonds & Worker's Compensation $1,600 $1,200 Total Other Expenditures $171,880 $184,780 TOTAL BUDGET $438,585 $475,694 UNENCUMBERED BALANCE ($41,756) ($54,530) TO BE RAISED BY TAXATION $396,829 $421,164 BUDGET - SPECIAL APPRAISERS FUND FY '02 FY '03 Mapping & Appraisal $12,500 $11,281 Car Replacement $10,500 $12,000 Re-Appraisal Fund $16,627 $15,202 Leave Contingency $10,000 $2,800 Computer Replacement $2,500 $2,500 TOTAL $52,127 $43,483 UNENCUMBERED BALANCE ($29,058) ($39,057) TO BE RAISED BY TAXATION $23,069 $4,426 GRAND TOTAL TO BE RAISED BY TAXATION $419,898 $425,590 MAXIMUM LEVY ALLOWED Maximum Assessment Expense Fund 1,947,309,034 x .00027 $525,770 IPERS & FICA Funds 39,720 Unemployment Compensation & Tort Liability 4,000 Maximum for Assessment Expense Fund $569,490 Maximum Special Appraisers Fund 1,947,309,034 x .000405 $788,660 Maximum allowed without State approval $1,358,150 Maximum Emergency Fund 1,947,309,034 x .00027 $525,770 (Which requires State Appeal Board Approval) Maximum that could be raised by taxation for FY '03 $1,883,920 LEVIES AND RATES SINCE 1991 EXPENSE FUND SPECIAL APPRIASERS FUND Fiscal Year Amount Levied Levy Rate Amount Levied Levy Rate 1991-92 252,789 0.20574 75,000 0.06104 1992-93 242,474 0.18729 120,000 0.09269 1993-94 228 690 0.16688 78,000 0.05845 1994-95 316 002 0.22132 64,000 0.04482 1995-96 303 281 0.20446 30,000 0.02023 1996-97 319 513 0.2045 17,000 0.01088 1997-98 318 270 0.19946 62,834 0.03311 1998-99 318 699 0.19269 184,357 0.11146 1999-00 341 910 0.19784 352,508 0.20398 2000-01 359 341 0.19823 180,293 0.09946 2001-02 396 829 0.20636 6,442 0.00335 2002-03 421 164 0.21628 4,426 0.00227 IOWA CITY CONFERENCE BOARD SEPTEMBER 24, 2001 Iowa City Conference Board: September 24, 2001, 6:32 PM in the Council Chambers at the Iowa City Civic Center. Mayor Emie Lehman presiding. Iowa City Council Members Present: Champion, Kanner, E Lehman, O'Donnell, Vanderhoef, Wilbum. Johnson County Supervisors Present: Harney, M Lehman, Neuzil. Iowa City School Board Members Present: Goodlaxson, Wallace. Others Present: Vanni (Examining Board), Hudson, Baldridge, Burke, Atkins, Karr. Tape Recorded: Reel 01-85, Side 1. Chair E Lehman called the meeting to order and Clerk Hudson called roll and stated a quorum was present. The City moved to accept the minutes of the last Conference Board meeting, April 16, 2001. School seconded and the motion carried, 3/0. Chair E Lehman declared the public hearing open to amend the current budget. Clerk Hudson explained the amendment. There being no comment from the public, the public heating was declared closed. The City moved to approve the amendment of the current Iowa City Assessor's Special Appraisers budget, and the County seconded. Motion carried, 3/0. The City moved to appoint Dennis Baldfidge as Iowa City Assessor effective January 1, 2002 as recommended by the Iowa City Examining Board. The County seconded and the motion carried, 3/0. ' There being no further business, it was moved by the City and seconded by the School to adjourn at 6:39 PM. Motion carried unanimously, 3/0. Dan L Hudson Clerk, Iowa City Conference Board CITY OF IOWA CITY ADVISORY BOARD/COMMISSION APPLICATION FORM Individuals serving on Boards/Commissions play an impodant role in advising the Council on matters o[int~.[est to our commun ty and ts future. App cants must reside n owa City. After a vacancy has been announced, the Councd rewews all appl~cabons during the worl{~(~ss oh: ~rhe,~l~(~)'~tmenl is made at the next formal Council meeting. Appointees serve as unpaid volunteers. PLEASE USE A BLACK INK PEN. Return the application to City Clerk, 410 E. Washington St., Iowa City. Iowa. THIS APPLICATION IS A PUI~LIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC, WITH THE EXCEPTION OF THE LAST PAGE MARKED "CONFIDENTIAL" THIS APPLICATION WILL BE CONSIDERED FOR THREE MONTHS ONLY AND AUTOMATICALLY CONSIDERED FOR ANY VACANCY DURING THAT TIME. ADVISORY BOARD/COMMISSION NAME Rc, a~-~ rW ~,v~c,w TERM NAME Richard Donahue HOME ADDRESS ].5].5 North Dubuque Road Is your home address (listed above) within the corporate limits of Iowa City? × Yes No How long have you been a resident of Iowa City? :30 years OCCUPATION Contractor/Construction Manaqer EMPlOYER~McComa$-Laciq~ Construction F /NENUMBER: HOME :l]q-~4-?$]q BUSINESS 319-338-1125 E-MAIL ADDRESS (Optional): EXPERIENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION: I have many years of cost estimation for commercial, industrial, and residential. I am familiar with buildinq codes, d~ffereD~ zonin~ areas, and the various neighborhoods of Iowa City. I qraduated from the University of Iowa. WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD? I served one ~ear on the board to finish out a previous members appointment. Misrepresentations on this application will constitute just cause for removal of an appointee. If you fail to answer all the questions, Council will not consider your application. cclerk\b41comapp( 1 ).¢1cc September 2001 WH.AT CONTRIBUTIONS DO YOU FEEL YOU CAN MAKE TO THIS ADVISORY BOARD (OR STATE REASON FOR APPLYING)? I fe~L my ~nowl,~dge o~ costs and values h~li; ~dd a f'a~r and ~ ~rti~l. member ~o the board. ] woulr~ lil~, t'hi~; opporLunJty to f~lfill g; need for c::[.~ic SPECIFIC ATTENTION SHOULD BE DIRECTED TO a POSSIBLE CONFLICT OF INTEREST. PLEASE LIST ANY PRESENT AFFILIATIONS YOU HAVE WITH AGENCIES WHICH MAY APPLY FOR FUNDING FROM THE CITY. AFFILIATION MEANS BEING' A BOARD MEMBER OR EMPLOYEE OF THE AGENCY. OTHER TYPES OF AFFILIATION MUST BE EXAMINED ON A CASE-BY-CASE BASIS BY THE CITY ATTORNEY'S OFFICE. YOU SHOULD KNOW THAT SECTION 362.5 OF THE CODE OF IOWA GENERALLY PROHIBITS, WITH CERTAIN IMPORTANT EXCPETIONS, A MEMBER OF A CITY BOARD OR COMMISSION FROM HAVING AN INTEREST IN A CITY CONTRACT. A COPY OF SECTION 362.5 IS ATTACHED. IF YOU HAVE ANY QUESTIONS, PLEASE CONTACT THE CITY A'I-rORNEY'S OFFICE AT 356-5030. IF YOU ARE UNCERTAIN WHETHER OR NOT A POTENTIAL CONFLICT OF INTEREST EXISTS, PLEASE LIST THE AGENCY AND THEN CONTACT THE CITY ATTORNEY'S OFFICE. IF YOU ARE NOT SELECTED, DO YOU WANT TO BE NOTIFIED? × YES NO DO YOU CURRENTLY SERVE ON ANOTHER IOWA CITY BOARD OR COMMISSION? YES ;~ NO (1[ has been Council policy not to permit an individual to serve on two Boards or Commissions at the same time.) Misrepresentations on this application will constitute just cause for removal of an appointee. If you fail to answer all the questions, Counc w II not consider your application. cclem~bctcomap~l) doc September 2001 (2) IOWA CITY CITY ASSESSOR'S OFFICE 2001 ANNUAL REPORT 2001 REPORT OFFICE OF IOWA CITY ASSESSOR TABLE OF CONTENTS Table of Contents ..................................................................................... 1 Iowa City Conference Board .................................................................... 2 Staff of Iowa City Assessor's Office Members of Board of Review Members of Examining Board .................................................................. 3 Report of City Assessor ...................................................................... 4 - 6 Abstract for 2001 Iowa City Assessments ................................................ 7 Exempt Property as of July 1,2001 ......................................................... 7 Comparison of Values with Rollback Applied ...................................... 8-10 Comparison of Residential, Commercial and Industrial Values .......................................................................... 11-12 Top Taxpayers for Iowa City .................................................................. 13 Comparative Millage Rates .................................................................... 14 Iowa City Assessor's Program Division Statement FY '03 ................ 15-22 2001 IOWA CITY CONFERENCE BOARD IOWA CITY CITY COUNCIL Ernie Lehman, Mayor Connie Champion Steven Kanner Mike O'Donnell Irvin Pfab Dee Vanderhoef Ross Wilburn IOWA CITY COMMUNITY SCHOOL BOARD Lauren Reece, President David Franker * Matthew Goodlaxson Don Jackson Jan Left Dale Shultz * Peter Wallace *Conference Board Designee JOHNSON COUNTY BOARD OF SUPERVISORS Mike Lehman, Chairperson Carol Thompson, Vice Chairperson Pat Harney Terrence Neuzil Sally Stutsman IOWA DEPARTMENT OF REVENUE AND FINANCE Gerald D. Bair - Director, Iowa Department of Revenue and Finance 2 2001 STAFF OF IOWA CITY ASSESSOR'S OFFICE MEMBERS OF BOARD OF REVIEW AND EXAMINING BOARD OF IOWA CITY, IOWA IOWA CITY ASSESSOR'S OFFICE Dan L. Hudson Date of Employment: I Aug, 1977 City Assessor Appointed: 1996 thru 2001 Dennis J. Baldridge First Deputy Date of Employment: 12 Jul, 1982 Carolyn R. Burke Second Deputy Date of Employment: 8 Oct, 1979 Mark Fedler Appraiser/Clerk Date of Employment: 20 Jun, 1994 Diane Campbell Clerk Date of Employment: 16 Feb, 1998 Todd Kruse Transfer Clerk & Plat Supervisor Date of Employment: 14 May, 2001 IOWA CITY BOARD OF REVIEW Jane G. Downer, Chairperson Appointed 1999 through 2004 Haywood BeLle Appointed 1997 through 2002 Dick Donahue Appointed 2001 through 2001 Dave Hintze Appointed 2001 through 2006 Jack Yanaush Appointed 2000 through 2005 Pat Kuhns, Clerk IOWA CITY EXAMINING BOARD John McDonald for City Appointed 2000 through 2005 Lane E. Plugge for School Appointed 2000 through 2005 Jerry Vanni for County Appointed 1998 through 2003 LEGAL COUNSEL Eleanor Dilkes - City Attorney Andy Matthews - Assistant City Attorney To Members of the Iowa City Conference Board From: Dan L. Hudson - Iowa City Assessor Subject: 2001 Annual Report - Issued December 26, 2001 The following report covers the activities of this office from January 1,2001 to date of issue. VALUATIONS Since 2001 was a real estate revaluation year, there were increases in assessments to meet the statutory level as monitored by the Iowa Department of Revenue and Finance. The new re-appraisal by Vanguard Appraisals for residential property was applied for 2001. Increases in assessments from revaluation were approximately 222 million dollars for residential and 6 million dollars for commercial. New construction also added approximately 34 million dollars to residential, 30.7 million dollars to commercial and 0.2 million dollars to industrial for 2001. The 709 residential deed sales for the first 11 months of 2001 give us a median ratio (assessed value vs sale price) of 94.6% as compared to 89.0% for the whole year of 2000. Factoring in the 12.9% average residential increase in the assessment for 2001, shows that the selling prices of homes have continued to increase. If this trend continues during 2002, there will have to be, once again, an increase in assessments for 2003. Iowa City's overall level of assessment was once again substantiated by the Department of Revenue and Finance as shown by the fact that Iowa City received no equalization orders for 2001. It should be kept in mind that when a jurisdiction is at the State mandated sales ratio level of 100%, a full one-half of home sales will be for less than the assessed value. Sales for less than the assessed value tend to result in appeals to the Board of Review. COURT CASES There were five appeals to District Court in 2001. One appeal was for industrial property, three appeals for residential properties, and one appeal for commercial property. The five 2001 cases and the remaining three cases from 2000 have not yet been scheduled for trial. BOARD OF REVIEW The Board of Review was in session from May 1 through May 29, the day of adjournment. The Board had 107 protests filed, with 49 being upheld and 58 denied. The total value of real estate being protested was $73,581,111 with a total requested reduction of $14,939,064. The Board also reduced 31 properties on their own volition or at the request of the assessor. The Board allowed a total reduction of $3,791,522. 4 EQUITY VERSUS MARKETIN ASSESSMENT It is difficult to be both equitable among assessments and in tune with the market. Similar properties do not always sell for similar prices, so the market is not always equitable and some times a long way from it. Most assessors would lean toward equity if they could choose between the two. Our first priority is equity since it is not always possible to have every assessment match the selling price. Our statistics show that we are doing a good job in this regard. WEB PAGE The Iowa City Assessor's web page went online during the spring of 2001 at the same time the residential reappraisal values were mailed to property owners. The internet availability of comparable sales and comparable assessments proved to be very helpful to taxpayers concerned about fairness of their assessments. Appraisers and Realtors have been very complimentary about this service, commenting that it saves them considerable time and money since they can make copies of our property record cards without leaving their office. There have been over 40,000 hits on our web site. It can be viewed at iowaassessors.com/iowacity. ROLLBACKS The residential rollback has gone down from 56.3% for the current taxes to 51.7% for next year's taxes. Commercial property will gain a small rollback of 97.8%, down from the current 100%. The League of Municipalities has been trying to get legislation passed to stop the decrease in the residential tax base. Iowa City's residential tax base has not actually decreased because of our increase in market value and new construction. Never the less, the shift of the tax burden should be of concern. The tables on pages 11 and 12 illustrate this shift. Commercial property has remained close to the same percentage of the total value, but is becoming a larger percentage of the taxable value when looking back over the years. NEW LEGISLATION HF 712 Family Farm Credit becomes one time signing and a civil penalty is imposed for falsely claiming homestead and family farm credits. HF 715 Minor code changes in tax laws for urban revitalization and machinery and equipment methodology. HF 736 Along with other tax code amendments, this law changes the filing date for most property tax exemptions to February 1. SF 519 Changes the way Iow income apartments built per Section 42 of IRS code are assessed. 5 CONTINUING EDUCATION Continuing education is a requirement for the assessor and deputies for their reappointment to their positions. I feel it is also good for the other employees to attend some classes so they can adequately respond to inquiries and questions. The Assessor attended the following courses and conferences during 2001: ISAA Annual School of Instruction 1 t.50 C.E. hrs. The First Deputy attended the following courses and conferences during 2001: ISAA Annual School of Instruction 8.50 C.E. hrs. ISAA Annual School of Instruction 3.00 C.E. hrs. T NCRAAO Conference 11.00 C.E. hrs. CamaVision Workshop 6.00 C.E. hrs. The Second Deputy attended the following courses and conferences during 2001: ISAA Annual School of Instruction 11.50 C.E. hrs. CamaVision Workshop 6.00 C.E. hrs. The Real Estate Clerk attended the following course in 2001: I.D.R. & F. Basic Assessment School T = Tested APPRECIATION My staff and I would like to thank the Conference Board, the Board of Review, the City Attorney and her assistants, and the City Staff for their assistance, cooperation and confidence during the past year. I would also like to recognize and thank my staff at this time for their part in establishing and maintaining the professional standards of the office. 6 2001 ABSTRACT OF ASSESSMENTS FOR IOWA CITY Value of Agricultural Land and Structures $ 2,214,758 Value of Residential Dwellings on Agricultural Realty 1,186,690 Value of Residential Lots and Buildings 1,931,059,600 Value of Commercial Lots and Buildings 857,451,510 Value of Industrial Lots and Buildings 51,345,260 Value of Industrial Machinery and Commercial 9,026,072 Equipment as Real Estate Actual Value of All Real Estate* $2,852,283,890 *All the above values are based on the 2001 abstract as reported to the lo, va Department of Revenue and Finance on July 1,2001. The values for Railroad and Utility Property are supplied to the Auditor by the Iowa State Department of Revenue and Finance. The value of utilities and railroads in Iowa City for 2000 was $57,200,304. EXEMPT PROPERTY IN IOWA CITY FOR 2001 Religious Institutions $ 50,685,470 Charitable and Benevolent Societies 84,970,110 Educational Institutions 469,560 Low Rent Housing 4,187,830 Literary Societies 707,370 Associations of War Veterans 356,730 Forest and Fruit 528,651 Partial Industrial, Urban Revitalization, Recycling, 11,085,370 Mobile Home Storm Shelter & New Jobs Sub-Total $ 152,991,091 University of Iowa (As Reported by SUI for 1994) 729,599,949 TOTAL $ 882,591,040 VALUE COMPARISONS WITH ROLLBACKS APPLIED STATE STATE ADJUSTED YEAR ORDER TYPE VALUE ROLLBACK VALUE 1990 Agricultural $ 2,206,484 1.000000 $ 2,206,484 Ag Dwelling 1,163,090 .794636 924,233 Residential 830,877,911 .794636 660,245,500 Commercial 428,045,979 1.000000 428,045,979 Industrial 33,242,630 1.000000 33,242,630 M & E 49,473,401 1.000000 49,473,401 TOTAL $1,345,009,495 $1,174,138,227 1991' Agricultural $ 2,082,540 1.000000 $ 2,082,540 Ag Dwelling 1,159,280 .730608 846,979 Residential 924,095,521 .730608 675,151,580 Commercial 469,155,456 1.000000 469,155,456 Industrial 34,390,300 1.000000 34,390,300 M & E 54,708,712 1.000000 54,708,712 TOTAL $1,485,591,809 $1,236,335,567 1992 Agricultural $ 1,977,575 1.000000 $ 1,977,575 Ag Dwelling 976,430 .726985 709,850 Residential 948,162,720 .726985 689,300,075 Commercial 483,983,100 1.000000 483,983,100 Industrial 36,088,910 1.000000 36,088,910 M & E 59,612,801 1.000000 59,612,801 TOTAL $1,530,801,536 $1,271,672,311 1993' Agricultural $ 1,865,755 1.000000 $ 1,865,755 Ag Dwelling 1,124,020 .680404 764,788 Residential 1,088,592,820 .680404 740,682,909 Commercial 541,066,293 1.000000 541,066,293 Industrial 37,640,010 1.000000 37,640,010 M & E 55,181,660 1.000000 55,181,660 TOTAL $1,725,470,558 $1,377,201,415 VALUE COMPARISONS WITH ROLLBACKS APPLIED-CONT'D STATE STATE ADJUSTED YEAR ORDER TYPE VALUE ROLLBACK VALUE 1994 Agricultural $ 1,884,736 1.000000 $ 1,884,736 Ag Dwelling 1,224,510 .675074 826,635 Residential 1,135,164,290 .675074 766,319,898 Commercial 555,664,033 1.000000 555,664,033 Industrial 37,584,600 1.000000 37,584,600 M & E 63,678,377 1.000000 63,678,377 TOTAL $1,795,200,546 $1,425,958,279 1995* +10% Agricultural $ 2,038,805 1.000000 $ 2,038,805 Ag Dwelling 1,466,630 .593180 869,976 Residential 1,342,714,470 .593180 796,471,369 Commercial 632,219,253 .972824 615,038,063 Industrial 41,717,330 1.000000 41,717,330 M & E 64,300,377 1.000000 64,300,377 TOTAL $2,084,456,865 $1,520,435,920 1996 Agricultural $ 2,118,889 1.000000 $ 2,118,889 Ag Dwelling 1,449,530 .588284 852,735 Residential 1,380,932,970 .588284 812,380,771 Commercial 648,238,303 1.000000 648,238,303 Industrial 42,041,700 1.000000 42,041,700 M & E 56,962,378 1.000000 56,962,378 TOTAL $2,131,743,770 $1,562,594,776 1997' +8% Agricultural $ 2,186,897 .964206 $ 2,108,619 Ag Dwelling 1,402,930 .549090 770,335 Residential 1,499,358,470 .549090 823,282,742 Commercial 709,209,833 .973606 690,490,949 Industrial 42,415,010 1.000000 42,415,010 M & E 55,638,669 1.000000 55,638,669 TOTAL $2,310,211,809 $1,614,706,324 VALUE COMPARISONS WITH ROLLBACKS APPLIED-CONT'D. STATE STATE ADJUSTED YEAR ORDER TYPE VALUE ROLLBACK VALUE 1998 Agricultural $ 2,158,813 1.000000 $ 2,158,813 Ag Dwelling 1,341,350 .564789 757,580 Residential 1,541,306,570 .564789 870,512,996 Commercial 723,017,343 1.000000 723,017,343 Industrial 47,180,180 1.000000 47,180,180 M & E 50,859,985 1.000000 50,859,985 TOTAL $2,365,864,241 $1,694,486,897 1999' +13% Agricultural $ 2,429,624 .963381 $ 2,340,654 Ag Dwelling 1,410,140 .548525 773,497 Residential 1,666,425,090 .548525 914,075,823 Commercial 784,974,960 .987732 775,344,887 Industrial 45,349,600 1.000000 45,349,600 M & E 38,736,298 1.000000 38,736,298 TOTAL $2,539,325,712 $1,776,620,759 2000 Agricultural $ 2,262,120 1.000000 $ 2,262,120 Ag Dwelling 1,447,020 .562651 814,167 Residential 1,717,631,820 .562651 966,427,261 Commercial 834,493,620 1.000000 834,493,620 Industrial 50,704,150 1.000000 50,704,150 M & E 29,532,092 1.000000 29,532,092 TOTAL $2,636,070,822 $1,884,233,410 2001' Agricultural $ 2,214,758 1.000000 $ 2,214,758 Ag Dwelling 1,186,690 .516676 613,134 Residential 1,931,059,600 .516676 997,732,150 Commercial 857,451,510 .977701 838,331,199 Industrial 51,345,260 1.000000 51,345,260 M & E 9,026,072 1.000000 9,026,072 TOTAL $2,852,283,890 $1,899,262,573 The adjusted values given are not exact but are meant to give a representation of the growth of Iowa City's tax base. *Reassessment Year 10 COMPARISON OF RESIDENTIAL, COMMERCIAL APARTMENT OTHER YEAR RESIDENTIAL % COMMERCIAL % COMMERCIAL % ASSESSED 1989 808,471,670 61.7 166,829,929 12.7 251,781,780 19.2 1990 830,877,911 61.8 169,428,179 12.6 258,617,800 19.2 1991 924,095,521 62.2 180,660,316 12.2 288,495,140 19.4 1992 948,162,720 62.0 187,803,160 12.3 296,179,940 19.3 1993 1,088,592,820 63.1 215,508,613 12.5 325,557,680 18.9 1994 1,136,388,800 63.3 220,464,483 12.3 335,199,550 18.7 1995 1,344,181,100 64.5 247,749,743 11.9 384,469,510 18.4 1996 1,382,382,500 64.9 252,376,673 11.8 395,861,630 18.6 1997 1,500,761,400 65.0 270,554,593 11.7 438,655,240 19.0 1998 1,542,647,920 65.2 269,414,303 11.4 453,603,040 19.2 1999 1,667,835,230 65.7 287,848,720 11.3 497,126,240 19.6 2000 1,719,078,840 65.2 307,040,200 11.6 527,453,420 20.0 2001 1,932,246,290 67.7 316,260,890 11.1 541,190,620 19.0 TAXABLE 1989 645,541,183 56.2 166,829,929 14.5 251,781,780 22.0 1990 660,245,500 56.2 169,428,179 14.5 258,617,800 22.0 1991 675,151,580 54.6 180,660,316 14.6 288,495,140 23.3 1992 689,300,075 54.2 187,803,160 14.8 296,179,940 23.3 1993 740,682,909 53.8 215,508,613 15.7 325,557,680 23.6 1994 767,146,533 53.8 220,464,483 15.5 335,199,550 23.5 1995 797,341,345 52.4 241,016,896 15.9 374,021,167 24.6 1996 813,233,510 52.1 252,376,673 16.2 395,861,630 25.3 1997 824,053,077 51.0 263,413,575 16.3 427,077,374 26.5 1998 871,270,576 51.4 269,414,303 15.9 453,603,040 26.8 1999 914,849,320 51.5 284,317,392 16.0 491,027,495 27.6 2000 967,241,428 51.3 307,040,200 16.3 527,453,420 28.0 2001 998,345,284 52.6 309,208,589 16.3 529,122,610 27.8 11 AND INDUSTRIAL VALUES TOTAL COMMERCIAL % INDUSTRIAL % OTHER % VALUES 418,611,709 31.9 73,597,442 5.6 10,357,933 0.8 428,045,979 31.8 73,198,642 5.4 12,886,963 1.0 469,155,456 31.6 79,879,255 5.4 12,461,577 0.8 483,983,100 31.6 84,743,140 5.5 13,912,576 0.9 541,066,293 31.4 80,274,334 4.6 15,537,111 0.9 555,664,033 31.0 86,882,374 4.8 16,265,339 0.9 632,219,253 30.3 93,423,546 4.5 14,632,966 0.7 648,238,303 30.4 89,741,281 4.2 11,381,686 0.5 709,209,833 30.7 92,194,909 4.0 7,883,675 0.3 723,017,343 30.6 92,682,117 3.9 7,516,861 0.3 784,974,960 30.9 80,852,272 3.2 5,663,250 0.2 834,493,620 31.6 78,284,458 3.0 4,213,904 0.2 857,451,510 30.1 59,748,630 2. I 2,837,460 0.1 VALUES 418,611,709 36.5 73,597,442 6.4 10,123,537 0.9 428,045,979 36.5 73,198,642 6.2 12,648,106 1.1 469,155,456 37.9 79,879,255 6.5 12,149,276 1.0 483,983,100 38.1 84,743,140 6.7 13,645,996 1.0 541,066,293 39.3 80,274,334 5.8 15,177,879 1.1 555,664,033 39.0 86,882,374 6.1 16,265,339 1.1 615,038,063 40.5 93,423,546 6.1 14,632,966 1.0 648,238,303 41.5 89,741,281 5.7 11,381,686 0.7 690,490,949 42.8 92,194,909 5.7 7,811,196 0.5 723,017,343 42.7 92,682,117 5.5 7,516,861 0.4 723,017,343 42.7 92,682,117 5.5 7,516,861 0.4 834,493,620 44.3 78,284,458 4.2 4,213,904 0.2 838,331,199 44.1 59,748,630 3.1 2,837,460 0.2 12 2001 TOP TAXPAYERS Excluding Utilities Assessed by the State RANK NAME TAXABLE VALUES 1 James & Loretta Clark $ 25,155,206 2 American College Testing 18,455,687 3 Procter & Gamble 17,332,925 4 NCS Learning Corp 15,048,127 5 Southgate Development 14,820,780 6 Old Capitol Mall 13,195,727 7 Hy Vee 13,031,102 8 Edwin & Ethel Barker & Barker Partnership 12,001,193 9 Sheraton Hotel 11,843,136 10 Oral-B Laboratories 9,359,647 11 Lakeside Apartments 9,198,778 12 Highlander Partnership 8,125,!74 13 Lear Corporation 7,576,981 14 Iowa State Bank & Trust 7,019,864 15 Pheasant Ridge Apartments 6,877,237 16 Bon Aire / Tom & Marilynn Alberhasky 6,873,082 17 Hawkeye Real Estate Investment 6,778,655 18 Release International 6,701,623 19 Firstar Bank 6,691,194 20 Mercy Hospital Leased Space 6,628,850 13 COMPARISON OF TAX RATES FOR CITIES WITH THEIR OWN ASSESSORS SORTED BY 2001-2002 ASSESSOR TOTAL LEVY 2001-2002 ASSESSOR LEVY TOTAL CITY LEVY ASSESSOR SPECIAL TOTAL '00-'01 '01 -'02 NAME EXPENSE APPRAISERS ASSESSOR CITY CITY FUND FUND LEVY LEVY LEVY IOWA CITY 0.20613 0.00335 0.20948 33.10457 32.80298 MASON CITY 0.17849 0.10968 0.28817 31.10000 30.10953 AMES 0.19317 0.11957 0.31274 29.50996 30.23526 DUBUQUE 0.25404 0.06867 0.32271 29.92020 31.12071 DAVENPORT 0.25225 0.08263 0.33488 35.28848 35.25026 CEDAR RAPIDS 0.22562 0.14564 0.37126 31.44286 32.25347 CLINTON 0.29824 0.10678 0.40502 34,62814 35.04694 SIOUX CITY 0.28297 0,16706 0.45003 36.63111 36.84020 14 IOWA CITY ASSESSOR'S PROGRAM DIVISION STATEMENT FY '03 DIVISION PURPOSE: The purpose of the Iowa City Assessor's Office is to find, list and value for tax purposes, all real property in Iowa City and maintain records for all parcels in Iowa City. DIVISION GOALS: To establish values according to Iowa law on all commercial, industrial, agricultural and residential property within the City of Iowa City in the most equitable manner based on actual physical aspects of the property and all the pertinent sales data available; to improve the efficiency by which these assessments are made; to provide prompt and courteous response to all inquiries for information. GENERAL DIVISION OBJECTIVES: 1. Receive calls and inquiries and dispense information efficiently and on a timely basis. 2. Complete all daily record changes and related duties as received. 3. On a quarterly basis, review in the field all new construction and demolition, and by January 1,2003, make final review of said construction and demolition. 4. Prepare forms and get signatures for all new homestead and military credits by July 1,2003. 5. Remove all homestead and military credits from the permanent file for those who are no longer eligible to receive the credit by July 1,2003. 6. Prepare and get signatures on all other new annual forms, making sure they are in compliance with all laws and rules, by their statutory dates. 7. By April 1,2003 send out assessment rolls to all properties for the biennial reappraisal. 8. Accept formal written protests for the Board of Review from April 16 to May 5, 2003 and coordinate the Board of Review meeting during May 2003. 15 GENERAL DIVISION OBJECTIVES CONT'D. 9. Prepare and distribute to Conference Board members the annual report by December 31,2002. 10. Hold preliminary Conference Board and public hearings to adopt the annual budget by March 15, 2003. 11. Prepare and submit annual abstract to the Department of Revenue & Finance by July 1,2003. NEW DIVISION OBJECTIVES: 1. Maintain the web site information and make improvements to ~vww.iow~asscssors.con¢iowa¢ity based on input from the public, The site went on line February 15, 2001 and has over 43,000 hits in 2001. 2. Review sales for all classes of property. Compare sales to the values set during the 2001 reappraisal to complete our biennial reassessment for 2003. 3. Review assessment ratios by neighborhoods and other criteria to be established during the sales study. 4. Make any adjustments to assessed value as indicated by the sales review. 5. Institute a program of physical inspection of properties where selling price/assessment ratios fall outside acceptable standards. 6. Review and reorganize filing system to make current information and historical data more readily available to the public. 7. Work with the newly appointed Johnson County GIS Director to utilize our records in a GIS system. 8. Review procedures and office structure to ensure a smooth transition to the new administration in the Iowa City Assessor's office. 16 PERFORMANCE MEASUREMENTS: The median sales ratio (median)is the middle sales ratio and a measure of the percent of our assessment to the actual sales prices. The coefficient of dispersion (C.O.D.) is a measure of assessment uniformity based on the degree to which individual sales ratios vary from the median sales ratio. The goal of the Iowa City Assessor is to keep this C.O.D. below 10. A C.O.D. of 10 is considered excellent and was attained in 1999 by only 7 of the 107 assessing jurisdictions in Iowa. The following table shows the median, C.O.D., and the number of deed sales for Iowa City residential property since the assessments went to the 100% level in 1975. YEAR MEDIAN C.O.D # OF SALES Assessment Year 1975 87.10 10.36 682 1976 76.30 11.38 681 1977 65.10 12.10 840 Assessment Year 1978 74.70 9.83 639 State Orders 1979 91.80 9.40 551 1980 87.85 8.69 394 Assessment Year 1981 88.90 8.74 393 1982 87.30 9.38 299 Assessment Year 1983 94.00 7.19 544 1984 92.80 8.03 451 Assessment Year 1985 96.15 8.27 448 1986 95.30 9.02 513 Assessment Year 1987 94.90 9.26 522 1988 93.60 9.34 555 Assessment Year 1989 91.80 9.80 538 1990 87.05 9.75 608 Assessment Year 1991 90.40 8.49 659 1992 85.00 9.88 688 Assessment Year 1993 90.80 8.57 651 1994 84.10 9.59 627 Assessment Year 1995 91.20 8.48 595 1996 91.20 9.59 636 Assessment Year 1997 93.45 8.71 658 1998 91.60 8.24 699 Assessment Year 1999 93.30 9.38 691 2000 89.00 9.16 675 Assessment Year '2001 94.55 7.75 709 *Data Based on First 11 Months only 17 MEDIAN SALES RATIOS BY QUARTERS 100.00 95.00 90.00 LU © 0 85.00 F-- ~ 80.00 75,00 70.00 YEAR BY QUARTERS MEDIAN RATIO STUDY This graph best illustrates the changing market we have experienced in Iowa City. The median ratio for each quarter is found by calculating the assessed value to selling price ratio for each sale, sorting those ratios in ascending order, and identifying the middle ratio. There has been a definite trend downward in the quarterly ratios since 1985, with a large drop beginning in late 1989. This trend had nearly leveled off from 1995 to 1999. This downward trend would have been much worse if not for the increase in residential assessed value every other year from 1989 to 2001 which averaged over 5% in 1989, nearly 10% in 1991, over 12% in 1993, over 15% in 1995, over 6% in 1997, nearly 6% in 1999 and nearly 13% in 2001. Since our assessed values have not declined in the time period, the trend is measuring the increase in selling prices of properties. The Iowa Department of Revenue and Finance requires that the assessed value be adjusted January 1,2003 to within 5% of full value. If the trend shown in the chart for 2001 continues in 2002, values will need to be raised slightly in 2003. 18 The following statistics are for residential sales, and below are tables of the ranking of Iowa City in comparison to the other 106 assessing jurisdictions in Iowa. For brevity, only the top 10 are shown. Data is for 2000 sales which is the last complete year available. These tables show that Iowa City is still one of only a few jurisdictions in Iowa with a C.O.D. of less than 10. The average sale price of a home in Iowa City is one of the highest in Iowa for 2000. Iowa City also has a large number of sales as could be expected by it's size and mobile population. SORTED BY COD NO JURISDICTION MEAN MEDIAN WGHTD C O D REGR INDEX 1 AMES CITY 90.49 90.20 90.85 7.13 99.60 2 CLINTON 94.25 95.70 93.49 7.19 100.81 3 JOHNSON 90.11 90.80 89.91 8.16 100.22 4 LINN 91.11 91.25 91.54 9.03 99.53 5 IOWA CITY 88.48 89.00 88.14 9.16 100.38 6 WARREN 92.56 91.65 92.24 10.14 100.34 7 SCOTT 88.33 87.60 88.44 10.27 99.87 8 CEDAR RAPIDS CITY 88.46 87.60 88.44 10.46 100.02 9 DUBUQUE 89.89 88.50 89.07 11.44 100.92 10 POLK 8895 88.30 88.11 11.78 100.95 SORTED BY AVERAGE SALE PRICE NO JURISDICTION NO SALES TOTAL PRICE AVG PRICE 1 SCOTT 689 104,909,327 152,263 2 AMES CITY 560 78,349,884 139,911 3 IOWA CITY 675 92,964,467 137,725 4 DALLAS 545 74,250,988 136,240 5 JOHNSON 390 51,224,998 131,346 6 DICKINSON 200 25,280,930 126,405 7 POLK 5494 877,566,708 123,328 8 LINN 702 85,571,343 121,897 9 CEDAR RAPIDS CITY 1883 214,986,738 114,172 10 WARREN 354 37,953,600 107,214 19 SORTED BY NUMBER OF SALES NO JURISDICTION NO SALES TOTAL PRICE AVG PRICE 1 POLK 5494 677,566,708 123,328 2 CEDAR RAPIDS CITY 1883 214,986,738 114,172 3 BLACK HAWK 1490 132,529,210 88,946 4 DAVENPORT CITY 1316 124,918,517 94,923 5 SIOUX CITY 1071 89,683,243 83,738 6 POTTAWATTAMIE 842 73,065,765 86,776 7 LINN 702 85,571,343 121,897 8 SCOTT 689 104,909,327 152,263 9 iOWA CITY 675 92,964,467 137,725 10 DUBUQUE CITY 614 60,251,172 98,129 regression index is an indicator of the degree to which high value properties are over assessed in relationship to Iow value properties. An index of 100.00 indicates no difference in assessments of high value properties in comparison to Iow value properties upon that year's sales. An index over 100 indicates that high value properties are assessed in relation to Iow value properties. As you can see in the following table, City's regression index is still close to the ideal 100.00 level, Again, for brevity, only 20 are shown. SORTED BY REGRESSION INDEX NO JURISDICTION MEAN MEDIAN WGHTD C O D REGR INDEX i DALLAS 88.74 91.80 91.94 14.57 96.51 2 CLARKE 83.94 84.20 85.14 16.48 98.59 3 LINN 91.11 91.25 91.54 9.03 99.53 4 AMES CITY 90.49 90.20 90.85 7.13 99.60 5 SCOTT 88.33 87.60 88.44 10.27 99.87 6 CEDAR RAPIDS CITY 88.46 87.60 88.44 10.46 100.02 7 JOHNSON 90.11 90.80 89.91 8.16 100.22 8 WARREN 92.56 91.65 92.24 10.14 100.34 9 IOWA CITY 88.48 89.00 88.14 9.16 100.38 10 MADISON 89.88 89.10 89.49 17.55 100.43 11 DELAWARE 95.04 94.80 94~34 16.49 100.74 12 CLINTON 94.25 95.70 93.49 7.19 100.81 13 MONROE 88.76 89.90 88.02 23.53 100.84 14 POTTAWATTAMIE 88.70 86.30 87.93 14.56 100.87 15 HAMILTON 88.13 87.00 87.36 19.36 100.88 16 MUSCATINE 86.72 86.40 85.95 13.05 100.89 17 DUBUQUE 89.89 88.50 89.07 11.44 100.92 18 POLK 88.95 88.30 88.11 11.78 100.95 19 BREMER 95.96 92.05 91.97 13.39 101.07 20 HENRY 91.77 90.70 90.75 12.85 101.12 2O table below shows the top 15 jurisdictions for commercial sales. The commercial C.O.D.s vary from 3 to over 89 with a median of 27 for all of Iowa, while residential C.O.D.s vary from 7 to 34 with a median of just over 19 for all of Iowa. shown are the top 5 jurisdictions which had at least I0 commercial sales. This little more significant since a few sales can skew the statistics in both directions. COMMERCIAL SALES SORTED BY C O D NO JURISDICTION NO SALES TOTAL PRICE AVG PRICE MEDIAN C O D 1 DELAWARE 2 374,000 187,000 107.40 3.44 2 ADAMS 2 75,000 37,500 79.85 7.07 3 KOSSUTH 3 636,000 212,000 128.20 7.19 4 CLINTON 7 436,900 62,414 94.30 9.13 5 GUTHRIE 3 213,500 71,167 73.10 9.98 6 JOHNSON 13 3,396,840 261,295 89.00 11.22 7 WRIGHT 2 44,000 22,000 143.10 11.32 8 ALLAMAKEE 14 856,500 61,179 92.80 11.83 9 ADAIR 3 246,500 82,167 98.00 11.93 10 MARION 6 2,050,500 341,750 75.05 13.36 11 SAC 8 279,500 34,938 82.10 14.12 12 VAN BUREN 2 83,000 411500 94.15 14.92 13 IOWA CITY 28 12,144,021 433,715 96.85 14.99 14 CEDAR 12 682,075 56,840 76.55 15.06 15 HANCOCK 2 35,000 17,500 151.85 15.37 MINIMUM 10 COMMERCIAL SALES SORTED BY C O D NO JURISDICTION NO SALES TOTAL PRICE AVG PRICE MEDIAN C O D 1 JOHNSON 13 3,396,840 261,295 89.00 11.22 2 ALLAMAKEE 14 856,500 61,179 92.80 11.83 3 IOWA CITY 28 12,144,021 433,715 96.85 14.99 4 CEDAR 12 682,075 56,840 76.55 15.06 5 MUSCATINE 18 3,468,430 192,691 107.55 16.05 following is a tabulation of the commercial properties for the same period as described at the top of Page 17. Because of the small number of sales, one or two sales can greatly influence the performance measurements, therefore creating fluctuation in the measurements. See data above to illustrate this and to show City's standing. 21 YEAR MEDIAN C.O.D. # OF SALES 1975 84.30 19.75 14 1976 72.30 13.19 18 1977 62.90 28.20 27 1978 84.60 13.49 12 1979 78.00 16.66 15 1980 80.85 22.69 12 1981 87.55 10.07 14 1982 78.00 10.25 8 1983 87.85 10.58 26 1984 76.80 18.30 13 1985 82.00 12.63 16 1986 98.20 14.21 15 1987 87.65 17.27 16 1988 95.40 19.77 20 1989 94.40 13.81 13 1990 89.60 19.53 13 1991 87.85 8.38 8 1992 89.90 14.86 21 1993 90.35 14.24 26 1994 87.90 12.44 24 1995 90.10 12.76 22 1996 89.50 15.78 24 1997 87.80 11.57 21 1998 89.10 11.68 25 1999 87.50 14.14 33 2000 96.85 14.99 28 *2001 94.20 11.93 26 Only statement is on the fiscal year, the remainder of the assessment year which is the calendar year. The meaning when based on the assessment year, since the come in a different fiscal year than the biennial reappraisal equalize. 22 City of Iowa City iP2 MEMORANDUM Date: January 30, 2002 To: tor~~ City Council and City Manager From: Economic Development Coordina Re: Establishing Tax Increment Financing Districts in BDI Industrial Park Area At its November meeting, the Economic Development Committee of the City Council recommended the full Council consider establishing the use of tax increment financing (TIF) in the BDI Industrial Park. The Committee would like the Council to consider the designation of the BDI area as a TIF district so that the City will be prepared in the future for when business development projects request the use of TIF financing. Given the length of time it takes to establish a TIF district, approximately three months, having the TIF district established will streamline the process for when the Council considers using TIF financing for a specific business development project. At the Committee's direction staff has prepared a memo summarizing the pros and cons of establishing a TIF district in this area. The first part of this memo provides information on existing commercial/industrial TIF districts in Iowa City. This information is provided to the Council to review the bigger picture of using TIF financing in the community. The second part of this memo focuses on issues related to designating the BDI Industrial Park area as a TIF district. Background on Existing Commercial/Industrial TIF Districts The attached map indicates the existing commerciaFindustrial TIF districts in Iowa City. Attachment A summarizes each of the TIF districts by listing the types of projects qualifying for assistance, types of assistance available to qualifying projects, and projects that have been approved for TIF financing assistance within each district. Of the four areas designated, one has been for industrial development, another for office research park development, another for retail development, and the last one for mixed-use development. The establishment of each of these TIF districts was in response to a specific request from a private developer/business. The designation of BDI as a TIF district would be at the City's initiation in anticipation of potential business development projects that may be stimulated by TIF financing. In the aggregate, the four areas designated as TIF districts consist of approximately 300 acres, which is approximately 18% of the total land area in Iowa City zoned for commercial and/or industrial uses (this calculation does not include the 810 acres zoned Interim Development- Office Research Park). Designation of the entire BDI area as a TIF district would more than double the amount of commercia~ and industrial land located within TIF districts in Iowa City. Potential Future Commercial/Industrial TIF Districts In addition to designating the BDI area as a TIF district, the Airport Commission and the Economic Development Committee each have discussed the potential of designating the entire 50+ acre Aviation Commerce Park as a TIF district. In addition, the extension of Mormon Trek Boulevard would open up the area southwest of the airport for commercial and industrial development. Again, the Committee has briefly discussed the possibility of designating these commercial and industrial areas as TIF districts. In both circumstances, the discussion has focused on establishing TIF districts in these areas in order to be prepared for development projects that may need public financial assistance to make them occur in Iowa City. Designating additional areas of the community as TIF districts is not a concern in itself. Designating an area as a TIF district does not necessarily mean that TIF financing will be used within that district. A concern may develop on how TIF financing is used within a district. As the attached chart shows, the City of Iowa City has only recently (in the year 2000) begun to approve the use of TIF financing for commercial/industrial projects. Since then the City has conservatively used TIF financing as a tool. In three of the circumstances, TIF financing was approved in the form of a property tax rebate. Presently under consideration is a direct grant (issuance of TIF bonds) for redevelopment of Parcel 64-1a. In designating additional TIF districts, staff recommends that the Council establish specific goals for each district and specific guidelines for projects to qualify to receive TIF financing. In order to continue to judiciously use TIF financing, staff feels it is important that Council articulates a clear message on how and when it plans to use TIF financing. BDI Industrial Park Background The BDI Industrial Park area has developed in phases over the years beginning in the 1950s. The industrial park area developed from west to east, with the older area being the Procter & Gamble site and the newest area being those lots served by Heinz Road. The BDI area consists of approximately 375 acres. Of those 375 acres, three lots consisting of approximately 13 acres have never been developed. In addition to these undeveloped lots, a number of lots provide opportunities for additions to existing facilities. These include the following sites: · EconomyAdvertising/Tru Art Advertising · Blooming Prairie Warehouse · General Mills · Loparex · Procter & Gamble (both the manufacturing · Lear & warehouse sites) · ACT Other sites in the BDI Industrial Park area also may be potential redevelopment sites; an example would be the Boggs site on Industrial Park Road. Policy Supporting the Designation of a BDI TIF District. One of the major economic well-being goals of the Iowa City Comprehensive Plan is to diversify and increase the property tax base by (1) encouraging the retention and expansion of existing industry and (2) attracting industries that have growth potential and are compatible with existing businesses. The Plan also states one of the City's goals is to "consider financial incentives and programs to facilitate achieving economic development goals". More specifically it states a strategy to achieve these goals is to "focus incentives on infrastructure development, worker training and retraining; and an efficient, timely and fair development review process". The BDI Industrial Park area is located in Iowa City's Southeast Planning District. Though the City has yet to adopt a specific district plan for this area, the Comprehensive Plan does state "The provision of space for industrial development is a community-wide goal. The Southeast Planning District contains properly which is appropriate for meeting this goal." Making TIF financing available for qualifying industrial development within the BDI Industrial Park area would fall within these policies of the Comprehensive Plan. BDI Area(s) to Designate as TIF District(s), In designating TIF districts in the BDI Industrial Park area, the Council could chose one of several different approaches, including the following: · Designate Individual Parcels. As a particular development or redevelopment project is proposed for a site the City could designate that parcel as an urban renewal area and TIF district. · Designate one TIF District for the Entire BDI Park. The City could designate the entire BDI park as a TIF district. · Designate one TIF District for a portion of the BDI Park. The Council may decide that it is appropriate to designate only a portion of the BDI Industrial Park as a TIF district at this time. · Designate more than one TIF District in BDI Park. The Council may decide it is most appropriate to designate two or more TIF districts in the BDI Park. Attachment B compares the four options based on a set of issues. Using this comparison and if Council decides to use TIF financing as a tool to encourage economic development in the BDI park area, staff recommends that Council consider designating more than one TIF district in the BDI Park area. Staff recommends this approach over designating a TIF district for the entire BDI Park for a number of reasons. While the recommended approach is proactive and allows the City to look at development/redevelopment of the area in a more comprehensive fashion, this approach also improves our ability to manage and project future TIF district incremental property values and TIF revenue. In addition, the recommended approach allows the City to use TIF funds throughout a TIF district area that consists of more than one parcel. Having this option provides more flexibility with assisting potential businesses in each district. And lastly, each area designated as a TIF distdct would operate with its own time limit, which can be a maximum of 20 years, rather than having just one time period for the entire 375 acres of the BDI area. Not knowing exactly when projects will occur in the future, having three TIF districts with three different time periods provides the City with greater flexibility for when it can use TIF financing for a project. Attached you will find a map breaking down the BDI area into three potential TIF districts. They consist of (1) the Procter & Gamble area, (2) Industrial Park Road area; and (3) the Heinz Road area. Dividing the BDI area into these three districts is recommended based upon infrastructure issues, mainly street access to sites, and creating manageable district sizes. I will be present at your February 4 work session to discuss this issue and to answer any questions you may have. Cc: Karin Franklin City of Iowa City Commercial/Industrial Areas Tax Increment Financing Districts Northgate Corporate Park Scott Six Industrial Park Sycamore and First Avenue ~ ~JN~ City-University Project I (proposed) ATTACHMENT A EXISITING TIF DISTRICTS As of January 2002 Tlr DISTRICT NAME & TYPES OF PROJECTS TYPES OF ASSISTANCE PROJECTS APPROVED DATE OF DESIGNATION QUALIFYING FOR ASSISTANCE TO QUALIFYING FOR ASSISTANCE BUSINESSES Scott-Six (1997) Qualifying businesses engaged in light Direct grants, forgivable Owens-Brockway Plastics manufacturing or wholesale trade and loans, or property tax Product - Property Tax warehouse establishments permitted by rebates. Rebate (2001). zoning. Northgate Corporate Park (1999) Qualifying businesses engaged in office Direct grants, forgivable Seabury & Smith - Property research, production and/or assembly loans, or property tax Tax Rebate (2001) activities allowed in either the Office rebates. Commercial (CO-1) Zone or the Research Development (RDP) Zone. Sycamore & First Avenue (2000) Qualifying businesses and Property tax rebates only. Sycamore Mall - Property development projects allowed in the Tax Rebate (2000) Community Commercial (CC-2) Zone and that revitalize retail establishments, theaters, restaurants, and business and personal service establishments in the area. Amended City-University Project I Qualifying projects as determined by Direct grants, forgivable Plaza Towers (Under (2001) the Council and that meet one or more loans, or property tax consideration by Council) of the many objectives and controls rebates. listed in the Urban Renewal Plan. ATTACHMENT B COMPARISON OF THE DIFFERENT APPROACHES TO DESIGNATING THE BDI AREA AS TIF DISTRICT(s) ISSUE DESIGNATE DESIGNATE ONE TIF DESIGNATE ONE TIF DESIGNATE MORE THAN INDIVIDUAL PARCELS DISTRICT FOR THE ENTIRE DISTRICT FOR PORTION ONE TIF DISTRICT IN BDI BDI PARK AREA OF BDI PARK AREA PARK AREA Proactive or Reactive to Reactive Proactive Proactive/Reactive Proactive Development Projects in Need of Assistance. 20-Year Time Limit for Each parcel would have Same time limit for entire BDI Same time limit for the one Each TIF district would have Economic Development its own specific time limit. Park area designated portion of BDI its own specific time limit (The time limit begins when Park designated. Future debt is incurred the first time TIF districts would have a in each district. 20 years is new 20-year time limit. the maximum time permitted by Iowa Code) Comprehensiveness at Least comprehensive. Most comprehensive. Plan established for only a A plan is established for each establishing goals for Each parcel has its own One plan is established for the portion of the BDI area. The of the TIF districts within the encouraging plan and its own goals, entire BDI area. The plan plan includes district wide BDI area. The plan includes development of the entire includes district wide goals as goals as well as parcel district wide goals as well as BDI park area, well as parcel specific goals, specific goals, pamel specific goals. Ability to manage and Greatest ability. Least ability. Greater ability than Greater ability than project future TIF district Only need to project one Must consider designating the entire BDI designating the entire BDI incremental property pamel of land at a time. appreciation/depreciation of all area. area. values and TIF revenue pamels within the BDI Park Must consider appreciation/ Must consider appreciation/ area TIF district, depreciation of all pamels depreciation of all pamels within the BDI Park area within each of the TIF districts designated as a TIF district, designated within the BDI Park area. TIF revenue generated by Only for that specific Throughout the entire BDI Park Throughout that portion of Only within the TIF district a parcel can be used parcel. Area TIF distdct the BDI Park area where the parcel is located. where? designated as a TIF District. \\citynt\dschoon$\FILES\TIFABAT~Urban Revitalization & Renewal Plans\BDIdoc.doc I-1 RFBH RS8 RFBH I POTENTIAL BDI INDUSTRIAI. PARK TIF DISTRICTS Steve Atkins IP3 From: Moss, Linda [linda-moss@uiowa.edu] Sent: Tuesday, January 29, 2002 3:39 PM To: 'Steve Atkins' Subject: RE: Mediacom Dear Mr. Atkins, Thank you for your timely and complete response to my concern. I did not get any advanced notice in my billing statement, did not have anyone come to my door, and although my caller ID indicated that Mediacom had called, I never spoke with them, & there was no message left on my voice mail with any kind of message. I do not subscribe to a newspaper. If indeed a notice was published in the newspaper, is that adequate notification (as far as the City's requirements) since not everyone subscribes and therefore might not see the notice? Mediacom's explanation as to the service/channel changes when I called customer service was that they needed to clear up the lower cable channels to make way for the Iowa City channels/programs. I appreciate the information in your communication as well as the referral to Mr. Shaffer. Incidentally, the change in service occurred Jan. 19th, a Saturday not as I previously wrote (Jan. 18th). Because it was a Saturday, there was no one available from the cable company to address this issue with until the following Monday. I also find it hard to believe that prior notification was sent to customers when the repair service stated that they were inundated with calls and that they were only notified that Saturday (Jan. 19th) morning themselves of the change. I am glad that there will be follow up on this issue of customer notification. Sincerely, Linda G. Moss From: Steve Atkins Sent: Tuesday, January 29, 2002 2:16 PM To: 'linda-moss@uiowa.edu' Subject: Mediacom Dear Ms. Moss, This note is in response to your concern regarding recent cable TV changes. The City of Iowa City does have a franchise agreement with Mediacom and it does require 30 days notification to subscribers for changes in rates. The Federal Communications Commission (FCC) requires 30 days notice of any changes in the channel alignment. Mediacom has stated to the City that they published a notice in the Press Citizen 30 days in advance of all changes, including rates and channel realignment. The City has requested the company provide documentation that in fact they did publish such notice on a timely basis. Mediacom also stated they mailed notices in billing statements, went door to door, and have been calling customers as well. 1 The cable movie channels, or premium channels, can be purchased separately from the digital packages or tiers. Only the digital converter is necessary to receive the premium channel(s). How the company chooses to market and sell the channels and its services is not within the purview of the City's regulatory control. Mediacom has told the City the reason they have moved the premium channels and made it possible to receive them only with a digital converter is to stop all pirating of these channels. Unfortunately, due to three federal laws that Congress has passed over the last 18 years which have served to largely de-regulate the cable industry, the only rates the City can control are the basic service tier rates, and even those must be challenged at the FCC level. The basic service tier rates that go into effect in February will not change from the old basic service tier rates. The basic service tier rates that the cable company charges now are less than the Maximum Permitted Rate (MPR) that they could charge, given the FCC formula rules now in effect. This is due in part to the City's efforts and challenges at the FCC level over the last several years. Once again, thank you for reporting your concern. If you would like to discuss this matter further, or have any further complaints, questions or concerns, please feel free to contact Drew Shaffer, Cable TV Administrator, 356-5046 or drew-shaffer@iowa-c±ty.org Steve Atkins City Manager ..... Original Message ..... From: Moss, Linda [mailto:linda-moss@uiowa.edu] Sent: Monday, January 28, 2002 4:44 PM To: 'steve atkins@iowa-city.org. ' Subject: M~diacom > Dear Mr. Atkins, >> > It is my understanding that the City of Iowa City has a contract with Mediacom. Jan. 18th, 2002 Mediacom changed over it's cable movie channels so that they are only accessible by purchasing a 'digital package' There was no forewarning of this change to Mediacom customers. I thought that the cable had gone out and called the repair service. They apparently had received hundreds of calls from customers about the same issue. The repair office said that they had just been notified that morning that service was changing. Late the following week after the change took place, there was >a flyer that was sent with a "channel line-up." >> > My expectation is that the customer would be notified of such a change in advance as well as an explanation as to why customers are forced to purchase digital packages. >> > Thank y~u for your attention to this matter, >> 2 > > Linda Moss City of Iowa City MEMORANDUM To: Rick Fosse, City Engineer From: Janet Lower ~_, ,,~~ ~ Beginning this year the I.D.O.T. has increased funding to the rail crossing repair funds. This has resulted in some of our requested repairs being scheduled earlier than anticipated. In the past, the I.D.O.T. has programmed $900,000 per year for rail crossing repairs. During this time, more requests were received than could be funded which resulted in a waiting list of ten years. Beginning in 2002 I.D.O.T. will allocate additional money toward state grade crossing repair projects and one million dollars toward federal-aid rail/highway crossing repair projects each year. It is anticipated that this additional funding will heIp reduce the backlog of requests and allow for more efficient repairs. Outlined below are the details of the railroad crossing work scheduled for 2002 and an approximate time schedule and cost estimate for future work: Work completed in 2001 Burlington Street (east of Iowa River): The railroad in conjunction with the DOT replaced the entire crossing. The crossing is now concrete approaches overlaid with asphalt. Work scheduled for 2002 Benton Street (near Capitol St - CRANDIC): Funding was applied for in April 1997. One concrete panel crossing will be reconstructed. The tracks will be elevated by two inches. The approach will be smoothed on each side by the construction of 50' asphalt tapers. City cost is estimated at $9,900. Dubuque Street (bottom of hill - CRANDIC): Funding was applied for in April i997. One concrete panel crossing will be reconstructed. The tracks will be elevated by two inches. The approach will be smoothed on each side by the construction of 50' asphalt tapers. This work will also include the construction of a 6" drainpipe to connect into the City storm sewer to improve drainage. City cost is estimated at $9,000. Clinton Street (top of hill - IAIS): Funding was applied for in April 1997. One concrete panel crossing will be reconstructed. The tracks will be elevated by three inches. The approach will be smoothed on each side by the construction of 75' asphalt tapers. This repair will also include the repair of the sidewalk at the crossing. City cost is estimated at $16,050. Dubuque Street (top of hill - IAIS): Funding was applied for in April 1997. One concrete panel crossing will be reconstructed. The tracks will be elevated by two inches. The approach will be smoothed on each side by the construction of 50' asphalt tapers. City cost is estimated at $I3,580. Work recommended for 2003 Scott Boulevard (near Heinz - IA1S): Funding was applied for in September 1999. City cost is estimated at $12,400. Greenwood Drive (between Benton and Myrtle - IAIS): Funding was applied for in January of 1998 and may be available two years earlier than predicted. City cost is estimated at $10,200. Work recommended for 2005 Benton (at Gilbert Court- IAIS): Funding was applied for in September 1999. City cost is estimated at $12,400. Requests to Railroad for Future Years To get "in-line" for I.D.O.T. funding a "Notice of Intent" form must be completed, signed by both the Railroad and City and then submitted to the I.D.O.T. Rob Winstead submitted forms for the following crossings in 1999. These crossings are queued for funding later than 2005. Gilbert St (CRANDIC): City cost is estimated at $15,180. Highland Ave (CRANDIC): City cost is estimated at $11,200. Maiden Lane (CRANDIC): City cost is estimated at $14,200. Benton/Maiden Lane (CRANDIC): City cost is estimated at $11,580. The City will continue to work closeIy with the Railroad Companies in the interim to keep these crossings in decent shape. City crews have always been willing to participate in the repair process. In addition to the twelve crossings listed above, Iowa City has highway authority over eleven other at-grade rail crossings. Of these eleven crossings, five have been repaired in the past five years and an additional three have been repaired in the past ten years with a joint-funded project. The cost estimates for the crossing repairs are calculated at the time the funding is applied for and may no longer be accurate when the repairs are constructed. The cost to the City is 20% of the total estimated cost. The railroad funds 20% and the remaining 60% is funded by the I.D.O.T. Please let me know of any complaints you may receive regarding railroad crossings. This includes those crossings that are over or under grade as well as those at grade. City of Iowa City IP5 MEMORANDUM DATE: January 31, 2002 TO: City Council FROM: City Manager RE: Pending Development Issues 1. An application from D.J. Hammond & Associates for a rezoning from Interim Development Single Family (ID-RS) and Interim Development Multi-Family (ID-RM) to Planning Development Housing Overlay - 12 (OPDH-12) on 17.64 acres to allow 168 dwellings in 18 buildings located on the east side of Gilbert Street south of Napoleon Lane. 2. An application submitted by Arlington L.D. for a final plat of Stone Bridge Estates, Parts 2-4, a 13.98 acre, 50-lot residential subdivision located east of Camden Road north of Court Street. 3. An application submitted by Southgate Development for a final plat of Lindemann Subdivision Pad One, a 15.05 acre, 33-1ot residential subdivision, and Lindemann Subdivision Part Two, a 22,93 acre, 29-1ot residential subdivision located north of Court Street, east of Scott Park Drive. 4. An application submitted by Diane Tonkyn and Beverly O'Brallaghan for a variance from the Flood Plain Management Ordinance (14-6K) which would exempt property located at 711 4th Avenue from the requirement that specifies that a bed of compacted fill upon which substantial additions to residential structures are built must extend for radius of 18 feet beyond the perimeter of the addition at a constant height of one foot above the 100-year flood level. Mgr~memos\developme nt 1-31 .doc Christ The King Lutheran Church Pastor David A. Aanonson 325 Mormon Trek Blvd. Iowa City, Iowa 52246-1744 Phone: (319) 338-5236 "~ FAX: (319) 358-9411~ . ~ ~// January 21, 2002 Mr. Steve Atkins ~'~ C~ City of Iowa City 410 East Washington Iowa City, IA 52240 Dear Mr. Atkins, On behalf of Christ the King Lutheran Chumh, we sincerely thank you for the tasteful and safe design and installation of the retaining wall and rail at Christ the King Lutheran Church, Mormon Trek Blvd. Thank you for maintaining a sense of beauty that respects the land, nature, and environmental factors, all of which contribute to worship and fellowship of the congregation. We think that it is a fine addition to Iowa City and we encourage this design for use in other locations in the city. We have received many compliments from members of the congregation and residents of the community, compliments that should be directed to you and not to us. Peace to you, Connie Delaney Council President Pastor cc. Mr. Ron Knoche pastor~ctklutheranic, org * ctkoffice~ctklutheranic.org · http://www.ctklutheranic, org City of Iowa City MEMORANDUM Date: January28, 2002 ~~~ To: City Council From: Dale Hailing, Assistant City Manager Re: Wilson's Sporting Goods Building The City purchased the former Wilson's Sporting Goods building at 408 East College Street in the spring of 2000. Since then, the City has used it for storage. The building has about 8,000 square feet of usable storage space. Nearly 5,000 square feet in the lower levels is used exclusively by the police department for storage purposes. You may recall that it became necessary for us to clear out all stored items from the basement of the old "U-Smash-Em" building, which is directly below the parking deck on Gilbert Street currently leased to Southgate Development for parking. By utilizing the Wilson building we were able to accomplish this without having to rent storage space elsewhere. The police department now has adequate space for secure storage of evidence, records, abandoned bicycles, and other property and equipment. We are rapidly filling the upper level of the building as well. Other departments had items to relocate from the "U-Smash-Em" basement and we are no longer taking records to be stored at the old Water Plant, so the Wilson building provides storage space for documents, equipment, etc. that would otherwise clutter offices and other areas in the Civic Center and other City buildings, or for which storage space might have to be rented by the City at an estimated cost of $6 - 9 per square foot. When we purchased the building, it was obvious that it would require considerable work to bring it up to code if we were to lease it out for private business purposes. Coupled with our need for storage space and the likelihood that the building would be demolished within five to seven years, the decision was made that it would not be wise to put additional money into building improvements. Building Inspection staff recently performed a walk-through inspection of the Wilson building, and they estimate a minimum cost of $40,000 to $60,000 to bring it up to code for use as retail or office space. Needed improvements would address accessibility requirements, fire code compliance, adequate secondary egress, accessible bathroom(s) on the first floor, electrical code compliance, ceiling and wall refinishing or replacement, possible asbestos abatement, and likely some repairs to the roof. There is also concern that some structural problems may exist which would need to be addressed. We estimate that we could lease out the first floor space of 3,150 square feet for approximately $10 per square foot, yielding an annual revenue of $31,500. We may be able to rent comparable storage space for about $7 per square foot, or $22,050 per year, yielding a net income of $9,450 annually. Assuming a $40,000 to $60,000 cost for preparing the building for leasing out, the payback period for recovering our investment would be between 4.25 and 6.4 years. Assuming no additional maintenance costs on the building and minimal administrative costs, the City would begin to realize a profit at the end of the payback period. Given the timeframes for our realizing any profit and the uncertainties regarding the cost of maintaining the building adequately for the operation of a business or office suite, I believe continuing to utilize the Wilson building for storage until it is ultimately demolished is the best use by the City. rngr/asst/mem/wilsonbldg~doc City of Iowa CityiP8 MEMORANDUM Date: January 29, 2002 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Budget Work Session, January 15, 3:00 PM, Emma J Harvat Hall Staff: Atkins, Hailing, Karr, O'Malley, Mansfield, Healing, Davidson, Franklin, Wails, Shem, Schmadeke, Trueblood, Fosse Tapes: 02-07, Side Two; 02-08, Both Sides; 02-09, Side One (A compJete transcription and materials distributed are available in the City Clerks office) Pilot Program for Implementation of Automated Refuse Carts (handouts) - Presentation by Asst. Solid Waste Supt. Walls. Majority of Council agreed to proceed as outlined. Storm Water Mana.qement in Iowa City (page 152 of budget / handouts) - Presentation by Sr. Civil Engr. Shera. City Engr. Fosse present for discussion. Capital Improvements Projects - Council Members reviewed the Projects for Fiscal Year 2002 and 2003 (2004, 2005, 2006) as distributed by the City Manager at the 01/10 budget work session. Staff provided information to questions on the following projects in Fiscal Year 2002: · Butler House Trailhead Park · Highway 6/Sycamore Trail (Unfunded) · Court Hill Trail (Unfunded) · Economic Development · 4thAvenue Bridge · Traffic Calming · Ramp Maintenance & Repair · Ent. To City-Beautification · Waterworks Park · Bus Acquisition · GIS Computer Package · NS Marketplace Streetscape · la River Dam Improvements Staff provided information to questions on the following projects in Fiscal Year 2003: · Mormon Trek-Hwy 1/Hwy921 · Scott Park Area Trunk Sewer (Unfunded) · Runway 7 Extension · First Avenue Sidewalk/South of Rochester · Biennial Asphalt/Chip Seal · Biennial Brick Street Repair Next budget meeting January 24, 1:30-5:00. City of Iowa City M MORANDUM Date: January 30, 2002 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, January 22, 2002, 5:30 PM in Emma J. Harvat Hall Council: Champion, Kanner, Lehman, O'Donnell, Pfab (5:40), Vanderhoef, Wilburn (5:35) Staff: Atkins, Helling, Dilkes, Karr, Franklin, Trueblood Tapes: 02-09, Side 2; 02-10, Side 1 (A complete transcription is available in the City Clerk's Office) PLANNING & ZONING ITEMS PCD Director Franklin presented information on the following items: A. Setting a public hearing for February 5 on an ordinance to rezone approximately 0.63 acres located at 707 N. Dubuque Street from High Density Multi-Family, RM-44, to Sensitive Areas Overlay, OSNRM-44. (REZ01-00010) B. Public hearing on an ordinance to rezone 95 acres located between Court Street and Lower West Branch Road from Low Density Single Family, RS-5, and Medium Density Single- Family, RS-8, to Sensitive Areas Overlay (Lindemann). (REZ01-00023/SUB01-00025) C. Public hearing on an ordinance to vacate the northern 184 feet of the 20-foot wide alley right-of-way located south of Burlington Street and west of Dubuque Street. (VAC01-00004 D. Public hearing on an ordinance to vacate a portion of Northgate Drive. (VAC01-00006) E. Public hearing on a resolution annexing 4.01 acres located south of Herbert Hoover Highway east of Scott Boulevard. (Iowa City Care Center/ANN01-00005) F. Public hearing on an ordinance rezoning 4.01 acres located south of Herbert Hoover Highway east of Scott Boulevard from County Local Commercial, C-1, to Commercial Office CO-1. (Iowa City Care Center/REZ01-00025) G. Ordinance to rezone .63 acres from General Industrial, I-1, to Intensive Commercial, C1-1, located on the south side of Highway 1 West, west of Ruppert Road. (Carousel/RE01- 00021 ) (Pass and Adopt) H. Ordinance to vacate West Benton Court north of Benton Street. (OaknollNAC01~00003) (Pass and Adopt) Council Work Session January 22, 2002 Page 2 City Attorney Dilkes reported that no contact has been made on the offer to convey, noting that Atty. Downer was putting an offer together and the item should be deferred pending a conveyance price. ~. Ordinance to rezone approximately 38.24 acres from Low Density Single Family, RS-5, County Highway Commercial, CH, County Local Commercial, CI and County Multi-Family, R3A to Community Commercial, CC-2 (10.99 acres), Medium Density Single-Family, RS-8 (21 acres), and Low Density Single-Family, RS-5 (6.22 acres) for property located east of Scott Boulevard and south of Rochester Avenue and Lower West Branch Road (Plum Grove). (Pass and Adopt) Franklin stated the item should be deferred to February 5 pending submission of construction plans and legal papers. J. Ordinance amending the Zoning Chapter by changing the Zoning regulations of approximately 105.2 acres of property from Suburban Residential, County RS, to Low Density Single-Family Residential, RS-5 (45.08 acres), and Medium Density Single-Family Residential, RS-8 (60.13 acres) for property located north of Court Street, south of Lower West Branch Road, and east of Hummingbird Lane (Lindemann/Southgate). (Pass and Adopt) K. Resolution approving the final plat of Oakes Sixth Addition, a 30.1 l-acre, 18-1ot residential subdivision located at the western terminus of Bristol Avenue. (SUB01-00033) L. Resolution approving the preliminary and final plat of Press-Citizen Addition, a 33.46 acre, 3-lot commercial and residential subdivision located at the intersection of Dodge Street and Scott Boulevard. (SUB01-00032) Council Member Kanner requested a copy of the staff report on Hickory Heights Subdivision prior to the formal meeting. (See further discuss under agenda items) AGENDA ITEMS/COUNCIL TIME 1. (Consent Calendar 2g(6) - Sue Futrell regarding rezoning in SE Iowa City Industrial Zone) In response to Council Member Vanderhoef, PCD Director stated the procedure to notify individual property owners was for rezonings only and that the item being discussed was a code amendment. 2. (fh41 - Resolution approving preliminary and final. .. Press Citizen Additior~) In response to Council Member Kanner, PCD Director Franklin stated the request from Council to look at changes in the process for sensitive area rezonings had not been prioritized to date. It was the intent of the Planning and Zoning Commission to prepare a list of their priorities for Council review in the near future. 3. (#7 and #8 - Resolutions....North Dodge Street Project) In response to Council Member Kanner, the City Manager and PCD Director Franklin reviewed the revised time line. Council Work Session January 22, 2002 Page 2 City Attorney Dilkes reported that no contact has been made on the offer to convey, noting that Atty. Downer was putting an offer together and the item pending a conveyance price. Ordinance to rezone approximately 38.24 acres from Low Density Si le Family, RS-5, Commercial, CH, County Local Commercial, CI ar County Multi-Family, Community Commercial, CC-2 (10.99 acres), Medium Den y Single-Family, RS-8 cres), and Low Density Single-Family, RS-5 (6.22 acres) for located east of and south of Rochester Avenue and (Plum Grove Pass and Adopt) ~e item should be deferred to February 5 pendl submission of construction plans and le~ J. Ordinance ~g the Zoning Chapter by changing g regulations of approximately acres of property from Suburban I, County RS, to Low Density Sing Residential, RS-5 and Medium Density Single-Family Residential, RS-8 acres) for property of Court Street, south of Lower West Branch Road, asr of Hummingbird La Lindemann/Southgate). (Pass and Adopt) K. Resolution approving lat of Oakes >n, a 30.1 l-acre, 18-1ot residential subdivision located at the ~ terminu., Avenue. (SUB01-00033) L. Resolution approving the I: ~lat of Press-Citizen Addition, a 33.48 acre, 3-lot commercial and residential ;ion located at the intersection of Dodge Street and Scott Boulevard. (SUB01-00032) Council Member Kanner requested Hickory Heights Subdivision prior to the formal meeting. (See ;r agenda items) AGENDA IT 1. (Consent Calendar 2g~ rezoniNnn'~in SE Iowa City Industrial Zone) In response to Coun¢ PCD Directoix~tated the procedure to notify individual property rezonings only and that th,e item being discussed was a code amendment 2. (#41 - approving preliminary and final... Press Citizen dition) In response to Council Me~ ', PCD Director Franklin stated the request"f{om Council to look at changes ' process for sensitive area rezonings had not been prte.,ritized to date. It was the inter Planning and Zoning Commission to prepare a list of tN,eir priorities for Coum in the near future. 3. #8 - Resolutions....North Dodge Street Project) In response to CounXsj.'l Member City Manager and PCD Director Franklin reviewed the revised tim~ line. Council Work Session January 22, 2002 Page 3 4. (Consent Calendar #3g(3) - Bruce Gluckman re franchise fees on non-subscriber revenue) In response to Council Member Pfab, Asst. City Mgr. Helling reviewed the recent Communications Commission ruling concerning franchise fees and stated the Telecommunications Commission will be discussing this at an upcoming meeting and will report back to Council. LITERARY WALK EXTENSION PCD Director Franklin noted Public Art Committee discussion about extending the Literary Walk down Linn Street towards the new Library. She explained there were six authors not included in the original Literary Walk due to space; additional cost is approximately $24,000, it would probably not include the stamped concrete; and it would include only the sidewalk going to be removed (project currently underway at the corner of Linn and Iowa (Moen) and in front of the Library). Majority of Council directed staff to proceed. STAFF ACTION: Action is dependent on budget decisions. (Franklin) PARKS AND RECREATION FEES AND CHARGES (Item #10) Parks & Recreation Director Trueblood present for discussion. Majority of Council agreed to the fees and charges presented which totals 39.4 percent of the goal to get 40 percent of Recreation Division revenues from non property taxed sources. SMOKING IN RESTAURANTS AMENDMENT There were not four people to amend the smoking ordinance for a zero smoking tolerance in restaurants. Meeting adjourned 6:35 PM. City of Iowa City M MORANDUM Date: January 29, 2002 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Budget Work Session, January 24, 1:30 PM, Emma J. Harvat Hall Staff: Atkins, Helling, Karr, O'Malley, Mansfield, Herting, Davidson, Franklin, Schmadeke, Trueblood, Fosse Tapes: 02-10, Side Two; 02-12, Both Sides; 02-13, Side One (A complete transcription and materials distributed are available in the City Clerks office) Staff provided information on road use tax and STP funds through JCCOG; and funding options for public art. Capital Improvements Proiects Council Members continue to review the Projects for Fiscal Year 2004, 2005, 2006 as distributed by the City Manager at the 01/10 budget work session. Staff provided information to questions on the following projects in Fiscal Year 2004: · Art · Mormon Trek-Hwy 1/Hwy 921 · Fire Apparatus · Traffic Calming · Traffic Signal Projects · Civic Center- other projects · Open Space- land acquisition · Parkland Development Staff provided information to questions on the following projects in Fiscal Year 2005: · Camp Cardinal Road/Clear Creek · Foster Road-Dubuque/Prairie Du Chien · S Gilbert St/Napoleon-EWArterial Staff provided information to questions on the following projects in Fiscal Year 2006: * LowerWest Branch Road Reconstruction · Fire Apparatus Staff provided information to questions on the following projects listed as Unfunded in the 1/10 handout: · Dog Park Development · Iowa River Trail-Ped Bridges/R.S. (Sand Lake Trail · Mesquakie Park · Replace City Park Pool System Budget Work Session January 24, 2002 Page 2 The following flip chart was developed to indicate projects the Council wanted to consider separately: Proiect Direction Budqet Public Art $50,000 a year -$250,000 ,/'Mormon Trek Ext 1-921 Fire Truck out 2 years -$800,000 Station #4 - Staff how to staff Traffic Calming $10,000 a year -$ 75,000 (road use tax) ¢'Civic Center ¢'Open Space/Parkland Waterworks Park Camp Cardinal Rd/Clear Creek Foster Road-Dubuque Economic Development City Park Pool (After further discussion the direction was added to the flip chart along with budget ramifications. "¢'" indicates agreement to leave as presented.) Next budget meeting January 29, 8:00 AM, and continue with review of the flip chart starting with Waterworks Park. Staff was directed to set up joint meeting with Airport Commission. Marian Karr IP10 From: Terry Trueblood Sent: Friday, January 25, 2002 9:32 AM To: *City Council Cc: Steve Atkins Subject: FW: Benton Street Park Council Members: Yesterday you received the below e-mail message from Ruth Baker expressing concerns about funding for the proposed Miller/Orchard Park. Ruth and I have been corresponding back and forth, and Steve and I felt you should be apprised of this. As you can see from the messages, although there has been a small amount of confusion as to who does what and when, we are really on the same page with regard to development of the parkland, and providing a passive green space for the neighborhood. This is what I was referring to in yesterday's meeting, but since there has been more correspondence since then, we felt you should be kept informed. If you have any questions, please feel free to contact me. Terry ..... Original Message ..... From: Terry Trueblood Sent: Friday, January 25, 2002 8:46 AM To: 'Ruth Baker' Cc: Bill Buss (E-mail); Mary Knudson; Barbara M Buss (E-mail); Richard Caplan; Marcia Klingaman (E-mail); Ginny Rew (E-mail) Subject: RE: Benton Street Park Hi again Ruth, After talking with Terry Robinson about the poison ivy, your recollection is correct. The problem is that when he revisited the park site, he discovered much more poison ivy than he had realized was there. He still plans to take care of it, but would like someone from the neighborhood to visit the site with him so he can point out the problem areas, as some of the more desirable plant species may have to be eradicated along with the poison ivy. I would suggest that Barby (or whomever) give Terry a call at 356-5107 to set up an appointment, and we will get the ball rolling. We are fully prepared to proceed with cleaning up the area and preparing it for a usable green space as soon as the poison ivy/plant species issues are resolved. We could actually begin this winter so it would be best for someone to meet with Terry sooner rather than later. Beyond this, if you or any of the neighbors feel the need to meet with us again, just let me know. Otherwise we will plan to proceed. Thanks again. Terry ..... Original Message ..... From: Ruth Baker [mailto:ruth-baker@uiowa.edu] Sent: Thursday, January 24, 2002 5:58 PM To: Terry Trueblood Cc: Bill Buss (E-mail); Mary Knudson; Barbara M Buss (E-mail); Richard Caplan; Marcia Klingaman (E-mail); Ginny Rew (E-mail) Subject: RE: Benton Street Park Terry: Yes, your recollection of the outcome of the meeting is basically the same as mine. It was, however, our understanding Terry R. would let us know when the poison ivy was cleared and it was safe for scheduling an inventory plant walk-threugh with him and Barby and any others who are aware of the location of plants they feel should be preserved. 1 You're right, we do want to take the long-term view before making costly improvements. But we are anxious to have the cleanup done in order to have a "passive little neighborhood park," available for use (hopefully, this spring?). I'm not certain what the expense of this cleanup will be, but from your message, it sounds like we can feel secure the money will be there to cover the costs. That was our main concern when I discovered the council would be meeting to discuss budget cuts, and I just wanted to make certain they had been made aware of our continued interest in getting the land cleaned up to a point we could begin to enjoy it. I know Barby is out of town at the moment, but I'm sure she'd be happy to have you or Terry R. schedule a time to meet and identi~ the areas that she feels should be protected during the cleanup of trees/shrubs. I'm sorry if there was a misunderstanding of who was to initiate this walk. We do appreciate all your help. Thank you, and let me know if you have questions. Ruth ..... Original Message ..... From: Terry Trueblood [mailto:Terry-Trueblood@iowa-city.org] Sent: Thursday, January 24, 2002 12:03 PM To: Ruth Baker Subject: RE: Benton Street Park Hi Ruth, Thanks for copying me on this message to the City Council. Three things ....... First, my recollection of the meeting (and Marcia's) is that the neighbors do not want playground equipment in the park, at least not at this time. It was clear to us that they do not want anything in there that might entice children to run across Benton Street from the school to the park. I believe it was also clear that the neighborhood really doesn't want to see any major park development on this land unless and until we can obtain another two acres immediately east of the existing parkland. Second, you are absolutely correct about clearing out "damaged and unsavory brush and trees" etc. We have been waiting to do this until we hear from the neighborhood relative to the proposed plant inventory. Evidently some confusion exists as to who was going to initiate this effort; I thought someone from the neighborhood was going to do the inventory and then contact us. If the neighborhood is waiting to hear from us, please let me know who to contact and I will make the arrangements for a walk-through. Third, yes we did make the commitment to clean up the area and perform minimal improvements to make this into a passive little neighborhood park. We intend to keep that commitment once the plant inventory is completed. With the types of improvements we talked about, this can be done primarily in-house at little cost, and will not require a large capital improvement expenditure. Please let me know if you feel I am incorrect with any of this information. Thanks again. Terry ..... Original Message ..... From: Ruth Baker [mailto:ruth-baker@uiowa.edu] Sent: Thursday, January 24, 2002 11:26 AM To: cou ncil@iowa-city.org Cc: terry-trueblood@iowa-city.org; Terry-Robinson@iowa-city.org; Marcia Klingaman (E-mail); Barby Buss (E-mail); Mary Knudson (E-mail); Richard Caplan; Bill Buss (E-mail) Subject: Benton Street Park It is my understanding you will be meeting this afternoon (1 to 5 p.m.) to discuss budget issues in an attempt to trim spending. I am not able to be present, but I would appreciate this e-mail being distributed prior to that meeting. My purpose in writing is to make certain you are aware of our neighborhood's continued desire for developing our park. I'm assuming Terry Trueblood has reported the outcome of a neighborhood meeting we had with him, Terry Robinson, and Marcia Klingaman on September 20 at Roosevelt School. We discussed the wishes of the neighborhood to clear out damaged and unsavory brush and trees, and to retain as much of the natural setting as possible, adding benches, picnic tables, and play equipment for young children. At that meeting, Terry Robinson informed us the poison ivy was very thick on the property, and he proposed methods to eradicate the pesky plant. Once that was accomplished, neighbors who are adept at identifying wildflowers requested the opportunity to walk through the parkland with Terry R. and point out the locations of these flowers in order to preserve them when removing unwanted brush/trees We understand that the City Council is under constant pressure to allocate its budget in a way that meets important City needs. But we assume that the work previously planned for the Benton Street Park will not be postponed. The neighborhood is very thankful to have the parkland. I am writing simply to express the neighborhood's request that the planned work not be deferred. Thank you. Ruth E. Baker Miller-Orchard Neighborhood Representative 515 West Benton Street Iowa City, IA 52246 Phone (319) 354-0443 e-mail address <mailto:ruth-baker@uiowa.edu> ruth-baker@uiowa.edu . hn n County Council of Governments IPll ~ 410 E V~shington St bv~ City Iow~ 52240 rrj Date: January 22, 2002 To: Coralville City Council Iowa City City Council North Liberty City Council Tiffin City Council University Heights City Council From: Jeff Davidson, Executive Director Re: Long-range transportation vision statements In December and January JCCOG staff met with each of you to discuss transportation vision statements for your cities. This information will be used in the ongoing update of the JCCOG multi-modal long-range transportation plan. Enclosed is your updated vision statement which we have drafted according to our discussion with you. Please take the opportunity to review the transportation vision statement for accuracy. If there is a majority of your city council in favor of making any modifications, please forward them to me at your earliest convenience and no later than February 22, 2002. Thank you for your consideration of this matter. jccogadm\memos\visionstmt doc City of Iowa City: Long Range Transportation Vision Vision Statement The quality of life for residents of Iowa City is enhanced by a balanced, multi-modal system for transportation of people and goods. This is a system which will accommodate motor vehicles, public transit, bicycles, general aviation, and pedestrians - all as legitimate forms of mobility in the community. Iowa City is enhanced by having readily available freight access via the air, truck and rail modes. Iowa City must strive to maintain: 1. The high level of transit and paratransit service, and an overall transportation system which enhances the quality of life for persons with disabilities. 2. A well maintained and safe transportation infrastructure. 3. A City government and transportation planning process which are open to input from citizens, which will ensure adequate attention is paid to all forms of transportation. 4. Modest traffic congestion and good air quality. 5. Viable older neighborhoods within walking and bicycling distance to the central business district and CBD employment center. The City Council should continue to consider neighborhood traffic calming projects where appropriate. 6. A vital pedestrian-friendly downtown which encourages non-motorized modes of transportation. 7. Bicycle parking facilities in the downtown should be adequate to meet demand and encourage persons to use bicycles as means of transportation. 8. An efficient, well-managed downtown automobile parking system which copes with downtown parking capacity issues through a wide range of solutions. 9. Innovations should continue to be considered, such as bicycle storage lockers, the downtown transit shuttle and promotion of alternative modes of transportation by downtown businesses and the University. Iowa City must strive to improve: 1. The arterial street system so that it accommodates all modes of transportation efficiently and effectively. 2. Traffic control devices and street markings so they are sensitive to the needs of bicyclists, pedestrians, and persons in wheelchairs, as well as motor vehicles. 3. Pedestrian walkways, bicycle trails, and multi-purpose pedestrian/bicycle facilities. 4. The creation of compact neighborhoods which encourage multi-modal transportation and discourage sprawl. 5. Transit service which is frequent enough and extensive enough to be perceived as a reasonable alternative to the automobile. Consolidation of area transit systems to encourage · efficiencies should continue to be evaluated. 6. Financing arrangements that will eliminate the annual fiscal vulnerability of public transit and paratransit. 7. The negative impact of our transportation system on the environment by encouraging use of non-automobile modes of transportation. 8. The consideration of Iowa City-Cedar Rapids corridor transportation issues where appropriate. Jccogtp~long range planning~Jowacity.doc January 24, 2002 Mr. Lavoy Haage, Supervisor Solid Waste Section Iowa Department of Natural Resources Wallace State Office Building Des Moines, IA 50319 Re: City of Iowa City Sanitary Landfill Permit #52-SDP-0a-72P Notification of Financial Assurance for 2002 Dear Mr. Haage: Please accept this letter to satisfy your requirement of supplying notification of financial assurance for the Iowa City Sanitary Landfill as stated in Section 567-111.3(455B) and 567- 111.4(455B) of the Iowa Administrative Code. The City of Iowa City hereby notifies the Iowa Department of Natural Resources that our cost estimates for closure and post-closure of the Iowa City Sanitary Landfill for 2002 have been reviewed and updated as appropriate. These cost estimates are available in the official landfill files located in the Civic Center, Finance Administration offices of the City of Iowa City. Additional documentation detailing the City's method of financing these costs is also included in the official files. The cost estimates will be examined each year and updated as necessary. Please contact me at (319) 356-5053 or Chuck Schmadeke, Public Works Director, at (319) 356-5141 if you have any questions. Sincerely, Kevin O'Malley Finance Director cc: ¢'~ity Council City Manager Chuck Schmadeke, Public Works Director Dan Scott, Senior Civil Engineer Indexbc\ltrs\4-1 KOM.doc 410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240-1826 · (319) 356-5000 · FAX (319) 356 5009 City of Iowa City MEMORANDUM January 30, 2002 To: City Council From: Joe Fowler, Director Parking & Trans~t'~.~-- Chris O'Brien, Parking Manager Reference: January 10, 2002 Budget Session We will take the following actions based on City Council approval given at the January 10, 2002 budget session: The ten hour parking meters located on Jefferson Street between Clinton and Gilbert, Lirm Street between Jefferson and Market, Market Street between Dubuque and Clinton, Clinton Street between Jefferson and Market, and Iowa Avenue between Gilbert and Van Buren will be converted to two hour parking meters. Council will be presented with an ordinance to change the meters listed above and the meters on Clinton Street between Jefferson and Church will be converted from $.40 per hour to $.60 per hour. Daily maximum fee in Tower Place of $4.80. The number of monthly parking permits sold in Tower Place will be increased by fifty. After they are sold we will evaluate usage and sell an additional fifty if space allows. Ninety night time, 5:00 p.m. to 9:00 a.m., permits will be offered for sale in the Capitol Street, Dubuque Street, and Tower Place facilities. No facility will have more than thirty night time permits. We will contact Mercy Hospital and discuss the possibility of placing parking meters on the streets in the Mercy area. We will monitor usage on the ten hour meters located in the Market Street Lot. We will report to Council this summer on the effects of these changes. CC City Manager 410 EAST WASHINGTON STREET, IOWA CITY, IA 52240 (319) 356-5275 I FAX # (319) 356-5449 To: Steve Atkins-r ~ ~/~ From: RJ Winkelhake ~[~' Ref: Juvenile Age Date: 29 January 2002 In the Juvenile Procedures General Order, Officers are directed to consider the age of a juvenile subject when requesting consent to search and are required to clearly explain the voluntary nature of the consent, as well as the juvenile's right to refuse the request. Additionally, Officers are directed not to request consent to search from juveniles appearing to be under the age of twelve (12). Given the intent of the Order to provide guidelines to officers for law enforcement when dealing with juveniles, the age of twelve was chosen as a reasonable age for a request to consent to search based on the following: a) twelve years of age is the age at which juveniles can be taken to Juvenile Detention; and b) age 12 is an age that a young person is believed to be able to discern right from wrong and make decision in a logical manner; and c) caselaw concerning the issue of juvenile authority to consent to search has supported consent searches granted by juveniles as young as eight years of age. After review by the Police Department and Sarah Holecek of the City Legal Staff I believe that twelve is a reasonable age to utilize to the order. 410 EAST WASHINGTON STREET, IOWA CITY, IA 52240 ,{~)~'""""~" '~~ (319) 356-5275 I FAX # (319) 356-5449 (' ~",~-1,~ ..... To: Steve Atkins From: RJ Winkelhake~l~~ Ref: Criminal History Checks Date: 28 January 2002 A reminder from the Iowa Department of Public Safety prompted the request that potential cab drivers secure a copy of their criminal histories from the State of Iowa. Local police departments can not utilize the State Criminal History files for cab driver applications without running the risk of adverse action to the department. The adverse action could include restriction of all members of the Police Department from access to the computerized Criminal History files. Any individual can request a copy of their criminal history from the State and pass the report to whoever the individual may chose. A Police Department can not use the criminal history files unless, as I understand, the department is the final decision-maker to issue the driving permit and issues the permit. That is not the case in Iowa City or must other communities. The department can check the records that are stored in the Iowa City Police Department but not the State computerized files. I believe that a criminal history check is needed before someone is issued a driving permit. An individual may have a reasonable driving but a terrible history of crimes against property and/or persons. The Iowa City Police Department has a set of criteria that is used to make a determination if a drivers permit is issued which include the criminal history of the person. The Police Department and the City Attorneys office review the criteria. City of Iowa City MEMORANDUM TO: City Council ~,~,~_. / _ , FROM: Drew Shaffer ~-"/J b~, DATE: January 30, 2002 RE: Special Projects Assistant Position The proposed Special Projects Assistant position, if funded, will serve to fill a host spot in something called the Avatar Programs in the new studio of the new Cable TV offices. Stability in this position is critical. The Avatar Programs, in the planning stages for several years, are a series of live video programs that attempt to serve, strengthen and enhance the City and community by informing and at other times creating a dialogue with the community on topics and subjects of interest to them. Subject experts are brought on to Avatar Programs where topics previously chosen with input from the community are discussed. Technology of every kind is used as a resource to help explain the topics and communicate with the viewers. The bottom line is to put the topics into context, to help inform, and to help create knowledge for the community. By enabling the community to help choose topics of interest to them, topics that they feel impact them and that they believe are of relevance to them, these programs will automatically attract audiences and callers. Participation and interaction with, and feedback from, the community is crucial to not only these programs, but to community building, strength, cohesiveness and enhancement as well. The components of the Avatar Programs include the viewers/callers, the Avatar (facilitator) and subject experts, the technology, the chosen topic/subject, the information/knowledge that is distributed during the program, and the knowledge base that is created as a result of what is produced during the program. Unlike with other television programs, the community helps to decide what topics and subjects these programs will be about and where the programs go, ensuring that these programs will be of interest to the community. To some extent then, the Avatar Programs are community scripted, organic, and process oriented. The show may integrate multiple forms of technology, including cable TV, the WWW, digital video, email, fax, message boards, the telephone, satellite signals, the City's website, InfoVision, and Internet radio. Participants with special expertise, drawn largely from the community, including the University, can then respond directly to viewers who call in with their questions. Through this program, the staff of the Cable Division hopes to maximize their role as community servants, knowledge resources and growers of social capital, in an attempt to make Iowa City a stronger and more vital community. Johnson County Council of Governments 410 ~ V/~sh~ngton St Iow© Qty, Iovv~ ~2240 January 31, 2002 To: City Council Fr: Linda Several~/ Human Services Coordinator Attached you will find the recommendations of Councilors Vanderhoef and Pfab for Aid-to-Agency Funding for FY 03). Councilor Vanderhoef also requested that other assistance offered by the City be included. The City of Iowa City offers free and ½ priced bus strip tickets to eleven agencies to assist their clients with transportation. Attached you will find information for FY 01. The City also supports the Furniture Project which collects furniture and household items to be re-distributed to individuals'and families in the community who are in need. The Domestic Violence Intervention Program(bVZP) is the home for this program. For FY 01, the Furniture Project received $13,725.00 from CbBG funds, $17,518.00 from the Landfill 5urchange Funds, and $7,777.00 from bVZP. Please contact me if you have any questions or need additional information. City of Iowa City HUMAN SERVICE AGENCY FUNDING RECOMMENDATIONS FOR FY03 As recommended by Councilors Irvin Pfab and Dee Vanderhoef Difference FY02-FY03 FY03 Recommendation I %Increase FY01 % Iowa City contributes to AGENCY FY01 actual FY02 actual FY02 FY03 Request $ % total budqet Increase Total % Increase Arc + $0 $0 0 $3,000 $3,000 100.(: N~ NA NA 3i9 BrotherelBi~l Sisters 41,011 41,011 0 45,000 3,989 9.7 13.7 -0- $41,011.00 -0- ':risis Center 40,600 40,600 0 43,000 2,400 5.c~ 9.zl -0- $40,600.00 -0- 3omestic Violence Intervention 54,256 54,256 0 65,110 10,854 20.(: 8.8 -0- $54,256.00 -0- Eider Services, Inc. 62,063 62,063 0 68,138 6,075 9.~ 8.6 -0- $62,063.00 -0- Emergency Housin~ Project 10,000 10,000 0 15,000 5,000 50.0 4.0 $5,000 $15,000.00 50% Free Medical Clinic 6,284 6,284 0 6,598 314 5.0 1.8 $300 $6,594.00 4.70% 'IACAP 8,635 8,635 0 8,635 0 0.0 0.3 -0- $8.635.00 -0- CARE 11,000 11,000 0 12,000 1,000 9.1 5.5 ($2,650) $8,350.00 -24.00% VIYEP 43,483 43,483 0 58,483 15,000 34.5 12.8 -0- $43,483.00 -0- MECCA 29,962 29,962 0 50,000 20,03~ 66.9 0.7 -0- $29,962.00 -0- ~lei~lhborhood Centers 62,856 62,856 0 77,856 15,00C 23.9 4.3 -0- $62,856.00 -0- F~ape Victim Advocacy 14,850 14,850 0 15,444 594 4.0 3.4 ($2,650.00) $12,200.00 -17.80% Red Cross 5,500 5,500 0 6,000 50£ 9.1 1.9 -0- $5,500.00 -0- Jnited Action for Youth 65,000 65,000 0 75,000 10,00£ 15.4 5.8 -0- $65,000.00 -0- ~isting Nurse Association + 0 0 0 900 90£ 100.0 0.0 NA NA NA tt'outh Homes + 0 0 0 2,000 2,0001 100.0 0.0 NA NA NA $455,500 $455,500 0.00~ $552,164 $96,664 21.2 NA -0- $455,500.00 -0- 3ontingency Fund $10,000 10,000 $10,000.00 $465,500 $465,500 $465,000 + denotes new request for city funding 1/2/2002 s:/data/Hum/fy0 3_cty.xls Contingency Fund is carried over from previous FY if not expended A one time donation ($62,000.+) was made to the American Red Cross for disaster relief on the East Coast. r r Date: June 12, 2001 To: Kevin O'Malley, Director of Finance Joe Fowler, Director of Parking & Transit From: Lind~verson, Human Services Coordinator Re: Free Bus Ticket Program For the fourth quarter of FY01 (April, May, and June 2001) the City of Iowa City dispensed 3,165 tickets to human service agencies through its Free Bus Ticket Program. The totals, by agency, were: Fourth Year to May June Quarter Date Crisis Center 325 325 325 975 3900 Department of Human Services 220 220 220 660 2640 Department of Veteran Affairs 20 20 20 60 240 Domestic Violence Intervention Program 100 100 100 300 1200 (DVIP) Emergency Housing Project (EHP) 115 115 115 345 1380 Work Force Center (formerly Job Service) 125 125 125 375 1500 Neighborhood Centers: Broadway 40 40 40 120 480 Pheasant Ridge 40 40 40 120 480 Vocational Rehabilitation Services 50 50 50 150 600 Nest of Johnson County 20 20 20 60 240 TOTAL 1055 1055 1055 3165 12660 The tickets dispensed in the fourth quarter were numbered 043001-046000; 031741-031750; 031801-031855; 031691-031740; and 031751-031800. Please contact me at x5242 if you have any questions or concerns. cc: Jeff Davidson Steve Atkins Report on half price strip tickets for FY 01 Emergency Housing Date of Purchase Price 20.11.2000 $97.50 28.12.2000 $48.75 18.1.2001 $48.75 21.2.2001 $48.75 8.3.2001 $48.75 13.4.2001 $48.75 4.5.2001 $48.75 5.6.2001 $48.75 Salvation Army Date of Purchase Price 16.8.2000 $48.75 20.9.2000 $48.75 25.10.2000 $48.75 30.1.2001 $48.75 5.3.2001 $48.75 26.3.2001 $48.75 14.5.2001 $48.75 ICARE Date of Purchase Price 31.8.2000 $16.25 DVIP Date of Purchase Price 14.12.2000 $48.75 20.12.2000 $48.75 8.1.2001 $48.75 Emergency Housing entitled to 15 strips per month for $48.75 Salvation Army entitled to 15 strips per month for $48.75 ICARE entitled to 5 strips per quarter for $16.25 STAR Program entitled to 5 strips per month at $16.25 DVIP entitled to 15 strips per month for $48.75 From 7.1.2000 through 6.15.2001, Emergency Housing purchased half price tickets 9 out of 12 months eligible. Salvation Army purchased half price tickets 7 out of 12 months eligible. ICARE purchased half price tickets 1 out of 4 quarters eligible. The STAR program did not purchase any strip tickets during this period. DVIP purchased half price tickets 3 out of 12 months eligible. Total cost to the City of Iowa City was $926.25. fy01 busstriptickets.doc City of Iowa City MEMORANDUI DATE: January 29, 2002 ~/ TO: City Manager FROM: Steven Nasby, Community Development Coordinator~ RE.' Lease Terms for Uptown Bill's Small Nail Uptown Bill's Small Hall is sponsored by Extend the Dream Foundation (a non-profit organization). The City of Iowa City funded Uptown Bill's Small Hall through its FY02 Community Development Block Grant (CDBG) program as a micro-enterprise. As per your request, the following is a brief description of the lease terms for Uptown Bill's Small Hall. The lease for the commercial property (40:L S. Gilbert Street) was executed between RTL Hanagement and Extend the Dream Foundation for approximately 2,550 square feet. The first three years of this lease were pre-paid using CDBG funds. Due to the pre-payment, Extend the Dream Foundation was able to secure the space for a discount. Using the first year base rent (w/thout any/ncreases for the second and th/rd year)the rent for 36 months would have been $116,662.68. When compared to the amount CDBG pre-paid for the first three-year period ($105,000) the cost savings on rent equaled $11,662.68. The specific terms of the lease are as follows: Duration of the Lease Three years, with an option to renew for nine additional years. Rent $3,240.63 per month (first year base rent) with allowances for rent increases of $300 annually plus inflation in an amount equal to the Consumer Price ]~ndex. Taxes All property taxes are to be paid by the landlord with the exception of any property tax increase attributed to improvements made by the tenant. Utilities Water, sewer, gas, electricity, garbage disposal and trash disposal paid by the landlord. lin addition to these provisions the City has a "CDBG Security Agreement" with the owner of the building that would protect the City's interests should Uptown Bill's Small Hall be unable to fulfill the job creation requirements of the CDBG Agreement. This security agreement provides the owner of the property with an option to reimburse a pro-rated portion of the lease to the City or allow the City, or its designee, to utilize the leased space for a reasonable use to be determined by the City for the remaining portion of the lease. January 29, 2002 Page 2 Before our participation in this project, we discussed the lease terms and our intention to pre-pay the three-year lease with iVlr. Barry Lindstrom of the HUD Omaha Office. Mr. Lindstrom acknowledged that the proposed project would comply with HUD regulations. Tf you have any additional questions about this project or need additional information please contact me at 356-5248 or via e-mail at Steven-Nasby@iowa-city.org. IP19 FII. ED 2411 Tudor Drive Iowa City, Iowa 52245 ~u~ J,,~ 29 Pi112:04 January 27, 2001 Shad Garner-Sterkel IOWA CITY, iOWA Community Planning Development Department U.S. Department of Housing and Urban Development 10909 Mill Valley Road Suite 100 Omaha, NE 68154-3955 Dear Ms. Gamer-Sterkel: After several productive meetings with Steve Long and Steve Nasby of Iowa City's Planning Department, and after Steve Long's conversation with you about our project, we learned that our application for support fi.om the City's HUD funding would not be appropriate because it does not fit the stated timeline. The project: to build a supported living residence for three young adult women with developmental disabilities to be staffed by Reach for Your Potential. Start of construction: January 2002 with completion in July 2002. We understand that HUD funds are not available until July 1~t each year. Therefore the proposal falls outside the usual guidelines for applications. Steve Long was kind enough to be willing to call you for an opinion about this exception. He reported that your concern had to do with the environmental review process and with circumventing the customary process. However, we and the builder were willing to enter into an agreement that if construction proceeded, and iftbe HUD funds, one third of the total cost, were not awarded in July 2002, we would pay for the entire project, which we are doing. Below are some features of the project that we believe make it worthwhile for a private- federal partnership. 1. The house design and the staffing plan are new for Iowa City. a) In November of 1998 we brought to Iowa City l}om Brookline, Massachusetts, David and Margot Wizansky, directors of Specialized Housing, Inc., who gave a Friday evening and Saturday morning presentation on the physical structures and staffing patterns for housing they manage for those with disabilities in 12 locations. b) Subsequently we held two parent seminars to distill the features we liked fi.om the Wizansky's model (spring 1999). c) In November 1999, we took the director of Reach for Your Potential (Reach) to Brookline to learn more about the staffing pattern. 2. We have read the Threshold Series of booklets about home building and ownership from the Wisconsin Council for Developmental Disabilities. 3. We studied Iowa City's Con Plan and noted the need for housing for those with disabilities. Although Reach was not mentioned in the report as a provider of housing, another 50 consumers are served by Reach in addition to those listed in the Con Plan. 4. We subscribe to Opening Doors which reports information on Federal guidelines for increasing housing. The government has suggested that flexibility in policy and practice be adopted so that more housing can be provided for this population. 5. We have searched the web on universal design and been in contact with the Center for Universal Design at North Carolina State University. Some of these features will be incorporated into the house. 6. On August 22nd we met with members oftbe city planning department about the possibility of our applying for federal funds. They were interested in the features of the project. 7. Afler submitting to the city planning department for review (August 2001 ) a plan for a duplex with accessory apartment in the lower level and having had that plan rejected, we redesigned the structure into a "stacked duplex", which is now being constructed. 8. The house will be on the Parade of Homes in June and therefore some materials and supplies will be bid at a lower cost than usual. The community will be introduced to a quality residence for individuals with disabilities. Our daughter, Sarah, will be 30 years old on February 13th. Throughout her lifetime educational and employment opportunities have opened for her. These developments resulted, in part, fi.om the efforts of parents working with cities, school boards and representatives to the federal government in order to bring about changes in policy and practice. Locally, Betsy was president of the ARC of Johnson County (1973-1974) during which time the ARC purchased its first (and only) building for a workshop/day program. During the same period, the ARC Board requested and received fi.om the United Way initial funding for a pilot respite care program. Now at least three agencies provide respite care. We hope this housing model will be our last project in the community. A private-city- federal collaboration would have increased significance of the project, not only at the local and regional level, but also internationally. The international connection results fi.om an ongoing relationship with several cities in Japan where Betsy has lectured in connection with her book about Sarah now being available in Japanese. We expect that a group fi.om Japan, which came in 1998 to learn about Iowa City's services for individuals with disabilities, will be coming again to learn about supported living and supported employment. Since this project has been in the planning for nearly three years, and because we are now in our 60's, we felt we could not wait until July to begin construction. The fiscal year for the staffing agency begins in July, at which time we hope for move-in. The transition will not be easy for any concerned, physically or emotionally, and thus we are going ahead to best meet our needs and the needs of the residents. Summer is easier to make a transition than late fall or winter. This is not a request to reconsider our project. Rather, it is a suggestion that in the future, when warranted, some flexibility in project review be considered. Respectfully, Betsy and Peter Riesz Cc: Steve Long Steve Nasby Linda Sieverson Emie Lehman, Mayor, Iowa City (copy for Council, please) City of Iowa City MEMORANDUM Date: January 23, 2002 To: Rick Fosse, City Engineer From: Ron Knoche, Senior Civil Engineer ~ Re: Mormon Trek Boulevard Corridor Update V The Mormon Trek Boulevard Improvements (Melrose to the IAIS RR Bridge) is nearing completion. The only work left to be completed is the roadway lighting. This work should be done by the end of next month. Hawks design is working on the Landscape Plan, which will be constructed this year. The IAIS RR Bridge is currently being built. The old bridge has been removed and the four lanes of traffic are open to the public. The contractor will build the abutments over the winter and spring. The steel bridge is being fabricated and will be placed this summer. This project should be complete next fall. MINUTES ~ NEIGHBORHOOD HOUSING RELATIONS TASK FORCE FINAl/APPROVE WEDNESDAY, DECEMBER 19, 2001- 3:30- 5:00 PM CITY MANAGER'S CONFERENCE ROOM Members Present: Hillary Sale, Jerry Hansen, Tim Walker, Mike Carberry, Ted Chambers, Larry Svoboda, Nick Klenske, Mike Newman Members Absent: Ann Freerks, Anne Vespa, and Sally Cline Staff Present: Marcia Klingaman, Sue Dulek, Capt. Matt Johnson, Norm Cate, and Doug Boothroy City Council Present: Irvin Pfab University Staff Present: None Others Present: Maryann Dennis, Tom Walsh (City Government Reporter for the Iowa City Gazette) Call to Order Hillary Sale called the meeting to order at 3:34 PM Approval of Minutes for November 28, December 5, and December 12, 2001 Minutes for November 28, 2001: Page 1) None Page 2) None Page 3) None Page 4) Delete parenthetical in last paragraph under "Liquor" Page 5) None MOTION: Jerry Hansen moved to approve the minutes of November 28, 2001 as amended. Tim Walker seconded. Motion passed unopposed. Minutes for December 5, 2001: No changes. MOTION: Mike Carberry moved to approve the minutes of December 5, 2001. Jerry Hansen seconded. Motion passed unopposed. Minutes for December 12, 2001: No changes. MOTION: Mike Newman moved to approve the minutes of December 12, 2001. Jerry Hansen seconded. Motion passed unopposed. Neighborhood Housing Relations Task Force Minutes December 19, 2001 Page 2 Discussion ReRardinR List of Problems and Solutions Last meeting the committee continued reviewing this list. They recommenced the review this week, beginning with any last comments on last week's topic, "Trash". 1. Trash- Last week it was noted that there was a decided dearth of workable solutions for trash problems. It was suggested that the committee take the past week to brainstorm on this issue. Sale opened the floor for any new suggestions. Klenske began the discussion focusing on recycling. Klenske noted that, in part, the trash problem is due to can-collectors digging through trash for cans. He also noted that, in speaking with students, he has found that many of them would like to recycle, but do not have an outlet, Klenske felt that both issues could be resolved if recycling were more available to Iowa City residents. Svoboda said that he felt that it is unfeasible to recycle in multi-units because of space and other issues. He mentioned that Brad Newman spent a year on this very subject and his report would reveal more issues (Klingaman will try to get copies of Newman's recycling report for the committee to consider). Cate said that there is currently no enforced recycling in Iowa City (Cedar Rapids used to fine if you didn't recycle) and that there is only city pick-up for recyclables in units of 4 or less. Landlords would have to pay for private pick-up of recyclables (much like how they are currently responsible for trash). Sale noted that while recycling is voluntary, the taxpayers pay for the service whether they use it or not. Carberry voiced his concern that he would not like to see recycling become mandatory and that he would hate to see this enforced by digging through people's trash for recycling violations. Boothroy noted that he felt that the best suggestion to date was that there be an ordinance amendment that trash be handled like snow clean up. This would shorten compliance time and reduce the amount of time that trash is on the street. Suggestions: a. Recycling more widespread b. Recycling in multi-units and for the city to pick it up c. One small recycling area in the city for people to go to d. Coincide Amnesty pick-ups with University spring/fall turnover e. Separating stations for recycling Neighborhood Housing Relations Task Force Minutes December 19, 2001 Page 3 f. Give value to some items so that they will be recycled or redeemed somewhere Sale suggested that all further recycling discussion be tabled until the committee has had a chance to review the Newman report. 2. Upkeep- This discussion covered many miscellaneous topics, some of which have been touched on under other subjects. These issues included: A. Dealing with chronic non-compilers B. Enforcement/code issues C. Expensive substandard housing D. Limit imposed on extensions for rental repairs, etc. Property Upkeep: When it comes to the issue of repair extensions, Cate noted that it must first be considered what the extension is for and whether the time requested is reasonable. He noted that it is very difficult to hire competent contractors in this area and that it one reason that repairs can take so long (chronic non-compilers are kept to a stricter schedule). In addition, time of year and seasons must be taken into account. For instance, problems discovered in fall are usually given until spring or early summer of the following year to be repaired. He said that extensive work could even take up to a year to complete. However, Cate said, safety issues such as smoke detectors, heaters, etc. must come into compliance by the end of thirty days. Sale noted that many complaints are related to exterior disrepair. The problem with this is that exterior repairs often take the longest since they are often extensive and subject to weather constraints. Newman expressed skepticism that exterior repairs could take so long and that it is hard to get a good contractor in Johnson County. Boothroy countered that it is rare that someone does not meet the compliance schedule once they have found a contractor. Aisc, some older structures do not hold paint as well and that it takes more effort to keep them in good shape. Boothroy added another wrinkle to the property upkeep issue. He noted that many complaints are about owner-occupied properties. These properties are dealt with on a complaint basis. The complication is that these private properties can only be inspected from the street unless the owner gives their permission to Housing Inspection to come onto the property. He said that under the Housing Code, all properties must be compliant, but only rental properties are required to be inspected on a regular basis. Neighborhood Housing Relations Task Force Minutes December 19, 2001 Page 4 Decrepit Properties: Sale turned the discussion to properties that the city has taken action on because of habitual disrepair. Boothroy said that about a month ago, permission was requested to condemn several such properties. The city has the option to sell these properties for rehab and have to get an appraisal if this is refused. Then they go through the process of condemnation. He noted that this usually only happens to single-family homes, but it is good because it gives property owners the message that the city is serious about enforcement. Suggestions: a. PACE committee-watchdog group that follows up on issues addressed by this task force, in order to insure that everything continues to go well after the committee is dissolved b. Need to probe single-family homes, not registered as rental properties, that are illegally over-occupied (Boothroy noted that this is typically caught within a year) c. Rehab more properties for single-families d. Overtime police patrolling even without a grant e. Make people aware that tenants involved in criminal activity can lose their lease so that they will feel more empowered in coming forward f. Police need to enforce the vacating of parks after 10 PM g. Make tenant histories available to landlords so that they can find out why a prospective tenant was evicted from another unit h. Tenant must bring clean background check information when they want to rent i. People with criminal background should not be able to get a lease (Boothroy noted that there is a serious philosophical problem with this suggestion as it would not allow rehabilitation) j. Different community related staffing (i.e. foot patrols to enforce) k. Irvin Pfab will look into how Taxi Drivers are able to get speedy background checks (within 1 or 2 days) I. Background checks used as a scare tactic m. Criminal issues need some kind of ongoing support from the city because it's of a different magnitude from the other problems discussed n. Have Dave Henderson speak about drug issues o. Make a very specific cause and effect standards list for what the PACE committee would be responsible for p. PACE committee should be informal so that it is not slowed down by bureaucracy Neighborhood Housing Relations Task Force Minutes December 19, 2001 Page 5 Occupancy: The discussion turned to occupancy and the number of unrelated roomers who can reside within a unit. It was noted that the zoning ordinance's definition of a "family" that includes contractual or blood relations or not more than two un-related individuals (a single house- keeping unit). In some zone, you can have a "family" as defined above, plus 1-3 unrelated individuals (in some places can be up to 5 unrelated individuals). Parking does not always reflect the number of individuals living in the unit. Parking reflects the number of bedrooms. Boothroy noted that it is difficult to judge a single housekeeping unit because there's no way to prove that it's over-occupied. This comes to be a judgment call on the part of the Housing Inspection Services Division. Chambers noted that most students don't live together because they want to; it is usually because of economic reasons. They will pay more to live alone, but will pay less if they have to live with others. Therefore, the portioned amount that they will pay as part of a household is not as high. This affects affordable housing. It was noted that neighborhoods are more stable with related family units inhabiting. Criminal Issues: Under this subject, the Davenport Ordinance was discussed. Chambers commented that he felt that no one has the right to know owner-occupied criminal records. He feels this same right should extend to tenants. He questions the legality of the Ordinance and believes that it is infringing upon an individual's right to privacy. Sale expressed her strong preference to not deal with criminal records since this was dealt with last week. Hansen noted that there is a difference between demanding a background check and finding out about criminal activity that occurs while tenanted on a property. Hansen also noted that it is good that the Davenport Ordinance has three different criminal categories and what should be done under each. Sale inquired whether there is more police activity in "problem" areas of the city. Hansen noted that the Wetherby Neighborhood Association secured a $5,000 PIN grant to pay for overtime police service. Capt. Johnson said that the grant pays for off-duty police officers to patrol Wetherby an extra six hours a week. Hansen said that this is generally used between 9 PM and 3 AM on either Fridays or Saturdays. There was a start and an end date for patrolling that was decided in conjunction with the Wetherby Neighbors. The patrolling goes from July to October and from April to May (or until the funds run out). This is because there tends to be more criminal activity when the weather is better. Hansen said that is hard to tell if there has actually been a decline in criminal behavior because of the increased patrolling, but it helps the peace of Neighborhood Housing Relations Task Force Minutes December 19, 2001 Page 6 mind of the neighborhood. It was noted that the PIN grant does not solve long-term patrolling issues. The discussion turned to ground covered in earlier meetings such as Section housing and the Clear and Present Danger Law. Sale commented that she felt that she needed to become more familiar with the C & P Danger Law. Section 8 housing can be lost because of criminal activity, but some criminal act must occur before tenants can be extracted. Landlords that do not report drug activity within their unit can lose their property (Dulek will look into). Chambers noted that criminal activity is not just a landlord problem; it's a community problem. Svoboda added that it is a nationwide problem and as such, it may be outside the scope of this task force's influence. Pfab noted that as far as this is a city problem, the city is behind this committee. Chambers noted that it has recently become more difficult to extract eviction information from the Johnson County computer system. One used to be able to filter files to seek evictions alone. A few months ago, the system changed and now one must go through all flies in order to find evictions. Time is now prohibitive. There was some discussion about eviction in the case of domestic abuse. Carberry was concerned that whole families would be evicted if an abusive spouse came to the attention of the police. Then, on top of other problems, they would be homeless. Dulek noted that if both spouses are on the lease, that they can be selectively evicted, however, it is the case that all are evicted if only the abuser is on the lease. Dennis expressed the concern that women with restraining orders against their abusers should feel comfortable in calling the police if the order is violated. Under the subject of the PACE committee, it was discussed how the committee would operate. The idea was that whatever the task force comes up with and what the City Council adopts, a staff-supported watchdog group with representatives from various interest groups, would meet regularly to monitor the adoption of suggestions and also concerns and chronic non-compilers. Boothroy voiced the concern that another layer of bureaucracy not be added unnecessarily because such Council appointed committees take a lot of time to get things approved. It was suggested by Sale that the members not be appointed by Council so that the Council wouldn't have to be consulted before things could get done. The PACE group could be solely a forum for discussion and a kind of watchdog. Hansen suggested that there be no set meetings and that the group only meet when problems arise. Sale asked the topic be tabled until the PACE committee can be defined to fit the needs of Iowa City. Neighborhood Housing Relations Task Force Minutes December 19, 2001 Page 7 Alleys: Multi-unit collection bins in an alley may increase traffic disproportionately. Single-family properties with lineal frontage to the alley don't want to have to pay for resurfacing because of the ensuing degradation. State law determines who pays how much in cases of an assessment project (Dulek will look into this). As a general rule, the city won't resurface the alley, but landlords can voluntarily resurface if done in compliance with city codes. Review of Other Issues for Next Meetin,q Over the winter break, Sale will take time to distill information from past minutes and notes so that the group can come closer to drafting final suggestions. At the next meeting, the task force will review these suggestions, limiting discussion to serious objections. One or two Public Hearings will take place in February. Then, work will begin on drafting final recommendations for the City Council. Other Business The next meeting will take place on Wednesday, January 23, 2002 at 3:30 PM in the City Manager's Conference Room. The committee is instructed to e-mail, fax, or mail suggestions, drafts, etc. to Sale by January 14, 2002. Sale will distribute these ideas by the next meeting. Adjournment The meeting was adjourned at 5:10 PM ne~ghbor/rninslnhtf12-19-01 doc JANUARY-FEBRUARY 2002 Yanderhoef recognized Dee Vanderhoef. Iowa City City Council member, has served as the chairperson of the ECICOG Board of Directors since uary 2000. As the agency's bylaws require, Vanderhoef will vacate the position upon the election of a new chairperson at the annual meeting on ~lanuary 31, 2002. The ECICOG board and staff recognized Yanderhoef for her leadership and contributions to the agency at Uae November meeting with the presentation ECI~O(~ t~airp~r~on, ~ ~/a~lerhoef, vi$it~ with Senator of an engraved gavel. Neal ~huerer at the E¢I¢OG Legislative Open House in I~vemb~c Housing applications submitted On January 14th, ECICOG submitted applications to the Iowa Department of Economic Development (IDED) Housing Fund, which were prepared on behalf of seven commu nities in the region. 1DED anticipates making awards in early April. A summary of the applications submitted appears below: ', S~Tg, B~ EAST CENTRAL IOWA YOUE EEGION~ P~NNING AGENCY ~0,~ EXPRESS' ts~ bimonthly d~ctronic publica- ~ ty of ~i~ ~ Cedar Rapids, Iowa 52401 Fax: 319 365 9981 ~i :! :1~' I Dl ~ ! ~I0!1 t~ I Il' Waste Tire Management Program Household Hazardous Waste Facility City' o f gelh, Plaine Grant City' o1' Anamosa CDBG Pre application Safe Chemical in Schools Project Housing Rehabilitation Program (I& II) City of Garrison Solid Waste Comprehensive Plan FEMA Firefighters Grant Application Dry Hydrant Grant Update City of Mar relic City of Newba]l i~o I hq,'lO0l~Dlll?l i' Housing Rehabilitation Program Hazard Mitigation Plan City of Coralville City of Monticello City o£ Norway Hazard Mitigation Plan Hazard Mitigation Plan Comprehensive Plan Housing Rehabilitation Program City of Olin Zoning Map Housing Rehabilitation Program City of t l[ills Zoning Ordinance & Training Dry Hydrant Grant Subdivision Ordinance City of Vinmu Land Use Plan Housing Rehabilitation Program CDBG Administration Comprehensive Plan CDBG Pre-Application City of iowa City Fringe-area Agreement Housing Preservation Program Household Hazardous Waste Facility Hazard Mitigation Plan Housing Fund Application Grant City of %Syomi~ g FHLB/AHP Applications City of Lone Tree Hazard Mitigation Plan City of Walfm'd Housing Fund Application Land Use Plan Comprehensive Plan Dry Hydrant Grant Zoning Ordinance & Training Benton County City of North Libe[ ty Ananmsa State Penitentiary Down Payment Assistance Program Site Plan and Development Review Composting Project Assistance CDBG Administration City of Oxford Jones County CDBG Pre application FEMA Firefighters Grant Application Solid Waste Comprehensive Plan Waste Tire Management Program Update Household Hazardous Waste Facility City of Shueyville Waste Tire Management Program Grant Land Use Plan Hazard Mitigation Plan Safe Chemicals in Schools Project Zoning Ordinance & Training CDBG Pre-Application Solid Waste Comprehensive Plan Subdivision Ordinance GEF Sanitary Sewer Project Update Fringe-area Agreement Assistance in Revival of Solid Waste Commission City of Solon · II Ii11 ~ [I,II l I I i1 II I¥ Subdivision Ordinance Housing Fund Application City of Bertram City of Tiffin Land Use Plan l Dlli I/![l'[llll~l I¥ FEMA Firefighters Grant Application Zoning & Subdivision Ordinances Cily of Ladnra Hazard Mitigation Plan City of Cedar Rapids Recycling Education Plan Iowa City Area Chamber of Commerce StafffFacilitate Intermodal Facility HHM Grant for Retailer & Consumer Partners (~ity of Mmm~go Education Program Waste Sort Site Plan Ordinance Joint Purchasing Coordination Sol{m [ hmsing Corporation City of Center Poi ~t (3it.5' of Millershurg Senior Housing Project Administration Comprehensive Plan CD[~C Administration Johnson County City of Central City FEMA Firefighters Grant Application Hazard Mitigation Plan CDBG Pre-application Housing Task Force CDBG Application City of North English FHLB/AHP Administration (I & II) Flood Buy-out Housing Rehabilitation Program FHLB/AHP Grant Application Iowa Counly Waste Tire Management Program CJI5 of Coggon Telecommunications Assessment Grant Safe Chemicals in Schools Project Zoning Ordinance & Training EDSA Administration Solid Waste Comprehensive Plan Dry Hydrant Grant CDBG Pre application Update Targeted Housing Needs Assessment CDBG Application Housing Preservation Grants (I & II) (~1)' ot Fau'fax City of Traer Housing Rehabilitation Program Recycling Contest/Survey Community Dewdopment RCPD/F Application and Grant Assistance with waste/recyclables Tama County CEDS Update hauling RFP Waste Tire Management Program City of Lisbon Safe Chemicals in Schools Project Transpo~a~ior~/']¥ansit Housing Rehabilitation Program Solid Waste Comprehensive Plan Administration of Regional Transit Housing Fund Application Update System EDSA Administration Staff Assistance to Contracted Transit Comprehensive Plan ~h~ll~] l I Il' [~ [~h~[~ll]~l I' Providers Annual Consolidated Transit Dry Hydrant Grant City of Brighton Application City of Marion Housing Fund Application Administration of State & Federal Waste Sort Dry Hydrant Grant Funding Contracts City of Mount Vernon Cily of Crawfordsville Prepare Annual Service Agreements D~ Hydrant Grant CDBG Administration Procure Regional Transit Equipment CDBG Pre-Application Staff Transit Operators Group City of Pale CDBG Application Staff Transportation Policy Committee Hazard Mitigation Plan Housing Rehabilitation Program Staff Transportation TAC Staff GIS Users Group C~ly )f Pra'rmburg Cily of KaMna Transportation Planning Work Program Dry Hydrant Grant Housing Fund Application Transportation Improvement Program Coordinate with Metropolitan Planning City of Robins Cily of ~hshinglon Organizations Comprehensive Plan Housing Rehabilitation Program ']¥oy Mills Down Payment Assistance Program Iowa Association of Regional Councils Dry Hydrant Grant EDSA Administration Staff serves on Board of Directon Blueslem Solkt Waste Agene5 City of ~tqlman Iowa Department of Natural Resources Outreach Investment Program Housing Fund Application (IDNR) Administration Comprehensive Plan Review IDNR Grant Proposals Business Recycling Challenge Zoning Ordinance & Training StaffServes on STATEMAP Advisory Freedom Festival Subdivision Ordinance Committee Fringe-area Agreements Cedar Rapids Community Schools Site Plan & Development Review Iowa Geographic Information Council Eco-house Grant Administration Staff Serves on Board of Directors Cily of West Chester . ~ · · Iowa Recycling ~ssociatkm M~ )r ( I t 'ches S~ r h wng CDBG Pre-application Community Foundation Staff Serves on Board of Directors FHLB/AHP Application Washlngto ~ Economic Dtw,lopmenl Group Linn Co. Health Dept,, Gram Wood [,inn County Leopold Center Grant AEA, Iowa Waste Exchange, el. al. Joint Purchasing Coordination Safe Chemical Management in Schools Flood Buy-out (I & II) Iff ~[~]i~[~1 Pilot Project FEMA PA Administration General Public and Griper TheLand~llLink newsletter Solid ~'aste Landfills/ConulfiSsions Organizatious Waste Tire Management Program Contract for Waste Tire Processing Educational Presentations Solid Waste Comprehensive Plan Contract for White Goods Processing Information Provision & Referral Update Waste Tire Management Program Safe Chemicals in Schools Project Solid Waste Comprehensive Plan CDBG Administration Update Housing Fund Administration Staff Solid Waste TAC Staff Assistance to Solid Waste Commissions Recycling Programs Assessment Project ~nership Back to school ECICOG staff went back to school in Sands and Elliott led the students November to assist students at McKinley through an exercise to better understand Middle School in Cedar Rapids with city the principles of land use planning and the plalmtng. ECICOG planners, Chad Sands public planning process. DeVries encour- and Marie DeVries, and executive director, aged the students to consider sustainable Doug Elliott, met witb students par ticipat- development practices and showcased eiwi- ing in the school's Future City enrichment ronmentally responsible and resource eff~. program. The program challenges students cient building products and methods. to create cities, first or~ the computer, and then through physical models. Calendar }anuary 31 ECICOG Board of Directors meeting (Annual Meeting), ECICOG offices, 108 Third Street SE, Cedar Rapids, 1:00 p.m, January 31 Region 10 RPA Policy Board meeting, ECICOG offices, 108 Third Street SE, Cedar Rapids, 2:30 p.m. February 14 ECICOG SWTAC meeting, Iowa County Landfill, 3369 Hwy. 6 Trail, Homestead, 1:00 p.m. February 18 ECICOG offices closed in observance of Presidents' Day February 28 ECICOG Board of Directors meeting, ECICOG offices, 108 Third Street SE, Cedar Rapids, 1:00 p.m. For additional information on listed meetings or e vents, contact the ECIC OG offices. City of Iowa City MEMORANDUM Date: February 4, 2002 To: Mayor and City Council From: Dee Vanderhoef, Mayor Pro tem ~ Re: Human Service Funding Recommended New Policy #1 Human Service Agency funding now and in the future capped at $455,000 per year. FUND ALLOCATIONS: · $105,000 allocated from City's CDBG annual award from HUD · $350,000 allocated from City's General Funds and water/sewer enterprise funds · Use of water/sewer enterprise funds will be capped at $35,000 (staff will coordinate with agencies to allocate these funds) Example: $105,000 CDBG 35,000 Enterprise 315,000 General fund $455,000 to be allocated annually #2 A human service agency contingency fund of $10,000 shall be established. Annually, the unspent fund balance will be carried forward and the fund replenished to its $10,000 maximum. I dlT AIR AUlUI.Al~l ~ ~ ~uPport AIrcr~tl JET All:l, I.NC. ~ "Your Personal Airline' Carly Bramlett Jet Air, Inc. = ~- ~ Jet Air, In . ~'"r'cj' 'Your Personal Airline" ~ ,~ ~ '~ ~, "Your Personal Airline' Aircraft Sales r- ~ ~ o ~ ~- Se~ing the Midwest's ~' ~ ~ Air Transportation o. ~ C} Needs Since 1969 King Air C-90 ~. 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"Your Personal Airline" ~ Air Ambulance Charter Rates October 1, 2001 Aircraft Statute Mile Seating Cessna 303 $2.1 5 1 Pilot - 1 Medic Patient- I Additional Pax Seat Cessna 401 $2.40 1 Pilot- 2 Medics Patient- 1 Additional Pax Seat King Air C-90 $3.50 1 Pilot - 2 Medics - Patient - 2 Additional Pax Seats Citation 500 $4.00 2 Pilots 2 Medics- Patient 1 Additional Pax on Aft Seat Citation 550 $4.75 2 Pilots - 2 Medics Patient-2 Additional Pax on Aft Seat · Additional passenger space on each aircraft will be determined on a per trip basis. This seating arrangement is a general standard, which may not be aYailabte in certain situations. Additional charges: Pilot Wait $25.00 / Hour / Pilot Requested Co-Pilot: $ .22 / Statute mile Overnight Charges $40.00 / pilot + Hotel + Transportation costs Landing fees Actual Cost Air Ambulance Air Ambulance Charges: Full Day Rate: $1000.00 1/2 Day Rate: $750.00 No Charter FET Charged on Air Ambulance Trips · Half day is 5 hours or less of fli§ht and/or wait time. · Jet Air, Inc has 5 Citation I, II, and V Flight Crew Captains Municipal Airport 56 Irlinois Route 164 Galesburg, IL 61401 Phone: (309) 342 3134 F,~x (309) 342-1078 "Your Personal A¢rline Charter Rates October 1, 2001 Aircraft N Number Statute Mile Operator Rate Seating Cessna 182 N7278S $1.85 $1.76 3 Pass. - 1 pilot Cessna T-206 N225ME / N72600 $1.85 $1.76 5 Pass - 1 pilot Cessna 303 N447J $215 $205 3 pass - 1 pilot Cessna 310 N79BC / N6195X $2.15 $2.05 5 pass. - 1 pilot Cessna 401 N401WD $2.40 $2.28 6 pass. - 1 pilot King Air C-90 N501MS $3~50 $3~33 7 pass - 1 pilot Citation 500 N65SA $400 $380 5 pass. - 2 pilots Citation 550 N415AJ $475 $4.52 7 pass. - 2 pilots Additional charges: Pilot Wait $25.00/Hour/Per Pilot Requested Co-Pilot: $ 22/Statute mile Overnight Charges $40.00 / pilot + Hotel + Transportation costs Landing fees Actual Cost FET (400 series & up) 7.5% + $2.75 per leg Pass. / 6.25% Freight Pilot Service Single Engine $30.00 / Hr Flight Time + $2500 Wait Time Multi/Jet/Turbine Pilot Service - *Half Day $235.00/per Pilot Multi/Jet/Turbine Pilot Service - *Full Day $350.00/per Pilot · Half day is 5 hours or less of flight and/or wait time. · Jet Air, Inc, has 5 Citation I, II, and V Flight Crew Captains. Municipal Airpod 58 Illinois Route 164 Galesburg, IL 61401 Phone: (309) 342-3134 Fax: (309) 342 1078 Aircraft Specifications Features Cessna 310's (2) Cessna 303 Cessna 401 King Air C-90 Cessna Citation I Cessna Citation II Pressurized Cabin No No No Yes Yes Yes Passenger Seating 2 pilots + 4 pax. 2 pilots + 4 pax. 2 pilots + 5 pax. 2 pilots + 6 pax. 2 pilots + 5 pax. 2 pilots + 7 pax. Cruise Speed 185 kts 165 kts 190 kts 210 kts 350 kts 360 kts Known Ice De-Iced Known Ice De-Iced Known Ice Known Ice Known Ice 3 Axis Auto-pilot Yes Yes Yes Yes Yes Yes IFR Yes Yes Yes Yes Yes Yes Weather Radar Yes Yes Yes Yes Yes Yes Heating Yes Yes Yes Yes Yes Yes Air Conditioning 1 Yes / 1 No Yes Yes Yes Yes Yes Elite Phone All Jet Air. Inc. Pilots Can¥ Cell Phones AD's A/W, etc... Aircraft are maintained to FAA 135 Standards or Higher Jet Air, Inc. Cessna Citation II Cessna Citation I Beechcraft King Air C-90 Jet Air, Inc. Cessna 401 Cessna 310 Cessna 303 Jet Air, Inc. New Cessna Turbo 206 Stationair New Cessna 182 Skylane Local Economic Development Financial Assistance Council Economic ! Partial Industrial Development Fund Property Tax Council Economic Exemption Development Cap/ta/ ! Commercial Property Fund Tax Exemption Economic Development (~Tax Increment CDGB Fund Financing Forms of TIF Financing ! Debt Financing of Public ]:nfrastructure Tmprovements ! Debt Financing of Private Tmprovements ! Property Tax Rebate Over a Period of Time City of Iowa City Commercial/Industrial Areas Tax Increment Financing Districts Northgate Corporate Park Scott Six Indus~al Park Sycamore and First Avenue 'City-University Project I (proposed) TIF Projects Owens-Brockway Plastics (Rebate) Seabury & Smith (Rebate) Sycamore Mall (Rebate) Plaza Towers (TIF Bonds - Direct Grant) (under consideration) Four Approaches to Designating TIF Districts ~ Designate Individual Parcels as TIF Districts Designate Entire BD]: as one T]:F District Designate Part of BD! as one TTF District Designate more than one T]:F District in BD! ISSUE DESIGNATE MORE THAN ONE TIF DISTRICT IN BDI PARK AREA Proactive/Reactive to Proactive Development Projects in Need of Assistance. 20-Year Time Limit for Each TIF district would have its own Economic Development specific time limit Comprehensiveness at A plan is established for each of the establishing goals for TIF districts within the BDI area. encouraging The plan includes district wide goals development of the as well as parcel specific goals. entire BDI park area. Ability to manage and Greater ability than designating the project future TIF entire BDI area. district incremental Must consider appreciation/ property values and depreciation of all parcels within TIF revenue each of the TIF districts designated within the BDI Park area. TIF revenue generated Only within the TIF district where by a parcel can be the parcel is located. used where? \\citynt\dschoon$\FILES\TIFABAT~Urban Revitalization & Renewal Plans\ISSUE.doc CITY OF IO~A CITY POTEnCy. BDI INDU$TRIAL PARK TIF DISTRICTS DRAFT January 29, 2002 Special Budget Work Session Page #1 January 29, 2002 Special Budget Work Session 8:00 AM Council: Lehman, Champion, Vanderhoef, Wilburn, Pfab, Kanner (8:15am), O'Dormell Staff: Aktins, Franklin, Fosse, Davidson, Helling, Schmadeke, Trueblood, Karr, O'Malley, Herting, Mansfield TAPES: Lehman: Steve, let's get going where we left off. ?: Ross? Lehman: Ross is going to be gone. He has an emergency to take care of at work. He will be back as soon as he can. Atkins: Okay. We left off with Waterworks Park. There seemed to be, and I think I understand why, a good bit of confusion on that project and so I've placed in front of you a little summary memo to staff. We all got together to talk about it. There was some disagreement over what would be financed by Water, what would be financed by GO. We think we've addressed that. We would remind you that this is the number one priority for your Parks & Recreation Commission. And we also took the plan, and it's not major but Chuck can walk through it. We did make some modifi...this plan was almost four years old so we did make some minor amendments where it's a little more accurate with respect to trail location. The fact that we introduced two other projects into the discussion, the Butler House and the Miller Orchard, I think, added a little bit to the confusion. Hopefully this summarizes a position for you to react to as to what you'd like to do with these, in effect, three projects. It was all kind of tossed them in the hopper. And once you...want to take a minute just to kind of scan through that. We feel comfortable we can substantiate the GO and the Water bond components. And also what we did was under Waterworks, you see we broke it down into the sort of eight pieces to the project so you understand what we're planning to do. Lehman: Well I guess I just have a couple questions. You... South Trail Extension, $19,000 charged to the Water Plant. Atkins: Uh-huh. Chuck... Lehman: Is this a hard surface access road? Schmadeke: All of these walks and access are hard surfaced on this (can't hear). This represents only a reasonably accurate transcription of the Iowa City budget work session of January 29, 2002. January 29, 2002 Special Budget Work Session Page #2 Lehman: But this South Trail Extension is a hard surface? Schmadeke: South Trail...it's hard surface. Right. And it's for... Lehman: Wetland access walk? Atkins: You got this thing? Pfab: Chuck can we (can't hear) Atkins: We'll mark it up. We'll show you. Just a second. Schmadeke: The South Trail access is this access here. The north access to the pond is this here. Pfab: Oh yeah. I know. (can't hear) Lehman: What...but that...now that isn't...that access, is that...how wide is that? Schmadeke: I'd have to look. I think this is six feet wide. Lehman: Well in other words it's not access for vehicles it's access for people. Schmadeke: That's right. Lehman: Why do you...why is going against Water instead of... I don't understand how we can justify putting that against the Water Plant when it's a recreational trail. Schmadeke: This is a educational facitilty for the Water Divisions... Lehman: You're stretching it, Chuck. Schmadeke: Well, when people come out to take tours of the Water Facility, we're going to use these trails to explain the wetland. The wetland is part of the Water Facility. It was required by DNR and the Core and so we're going to explain the benefits of wetland uses. And we feel that's part of the water function. Pfab: I had a distraction. Where's the...where is this walkway? Schmadeke: Right here. Pfab: Okay. Okay. This represents only a reasonably accurate transcription of the Iowa City budget work session of January 29, 2002. Dl AFT January 29, 2002 Special Budget Work Session Page #3 Vanderhoefi So this is what you're calling the amphitheater access walks? Schmadeke: That's this one here. Vanderhoef: That's that one over to there. And amphitheater stage is where? Schmadeke: Right here. Vanderhoef: That's in there. So how do you envision using that? Schmadeke: Well in...when the buses come in with school children they'll park here. We'll bring them over here to the amphitheater area for orientation and to, you know, explain generally what the facility entails. And then walk throughout the project site. Champion: I think it's a little questionable. I don't think I can accept it because I think ~ve'd have to finish offthat land around the waterworks whether we're going to call it a park or not. Atkins: Well... Champion: ... and I think there is a lot of educational value. Atkins: Preceding this Council, this group of seven, the time we developed the project, the Council very, very clearly said we want an educational component built into this. Champion: Right. Atkins: This had to...wetland area was part of the mitigation process when we constructed so we constructed...so we tied...so we had to build that. We built that with Water revenue same with the other wetland area. And that... Lehman: Steve, I was here when we did that too... Atkins: Yeah. Lehman: ...but I think one of the things that the Council, and I may be mistaken, but I think the Council was adamant that the bells and whistles associated with Waterworks Park be not charged to the Water fund. We're already have water rates that are the highest probably in the state. And that only that harsh portion of the plant that is necessary for the production of water or in the case of the sewer plant the treatment of water would be charged to those funds and everything This represents only a reasonably accurate transcription of the Iowa City budget work session of January 29, 2002. DRAFT January 29, 2002 Special Budget Work Session Page #4 else would be paid for somewhere else. And I don't think this is in keeping with what we said we were going to do. Atkins: Well... Lehman: Just one opinion. Atkins: I assume we have a respectful... Lehman: Respectfully disagree with the way...you and I remember this differently. Atkins: Yeah. Lehman: And I don't disagree with any portion of this but I... Atkins: But you remember... Lehman: It's magnificent, I'd love to see it happen. I just don't think it should be paid for out of Water funds. Atkins: So you all...just to remind you, we also have a meeting room area component built into the Treatment Plant itself and we intend to conduct not only the tours of the plant but that was also part of this whole educational effort. Now this is one of those issues that it's not worth arguing about. You can...you ultimately can decide what do you want to charge to what and end the debate and we can move on. Pfab: I...is there any support...I wasn't here so...lot of us weren't. Atkins: Sure. Pfab: Is there any supporting documents back there when this was being put together. Atkins: No, Irvin, it wasn't the kind of thing where...Ernie... Pfab: Not documents but discussion, any minutes? Atkins: Yeah, the kind of things that we talked about. Lehman: Yeah, and isn't really...the important thing is what we choose to do now. What happened... Atkins: It's a matter of extent, too. This represents only a reasonably accurate transcription of the Iowa City budget work session of January 29, 2002. DRAFT January 29, 2002 Special Budget Work Session Page #5 Lehman: Yeah. Pfab: I mean because I think it's kind of a stretch, it's not a huge stretch but at the same time if there was.., if there's something back there that would support it then it would be relatively easy to go along with it. If there's nothing there it's a stretch. Vanderhoefi Tell me how much parking do we have down by the plant itself Atkins: Chuck, do you know? Schmadeke: I haven't counted the stalls here but there's 28 parking stalls on this site and this is proportionately larger. Vanderheofi And that will have to be... Schmadeke: Probably 35 or 40 1 would guess. Vanderhoef: And how many of them will have to be used by staff?. Schmadeke: Well we have probably day shift we have 15/20 vehicles. Vanderhoefi So there isn't a lot of additional space. If you're going an educational process there's not a lot of parking space down there to put those groups that come in. Schmadeke: Yeah, we could make it a little larger, this one a little larger if we had to. This one's under construction. Vanderhoef: Well I was trying to see if there was enough down there that we could eliminate that one up on top but...at this time at least. Lehman: It's being built now, the one at the top. Vanderhoef: No, the one down below is what... Schmadeke: This one's being built. Lehman: That one, I'm sorry. That's up on top to me. Vanderhoef: Well the further north one. Lehman: That's at the bottom. Atkins: This is the one that on the hill. This represents only a reasonably accurate transcription of the Iowa City bndget work session of January 29, 2002. DRAFT January 29, 2002 Special Budget Work Session Page #6 Lehman: That's in the park lane. Atkins: This is on top of a hill, the Butler House. Lehman: The Butler House is on top of a hill but the parking lot is... Atkins: Yeah, is down below. Lehman: ...in a flood plain next to the river. Pfab: Along the river. It's pretty close to the river. Lehman: Well folks, what do we want to do? Champion: Well just go through them one at a time and decide. Pfab: I think... Cahmpion: Start with the parking lot. Pfab: I think where I'm coming from at this point, just to get it out on the table, is I think I can support that but, you know, not a fierce amount of resolution on it. Atkins: Well, do you want to...maybe I pose a couple questions to you, kind of help you on the debate. Is there support to pursue at least a component of the Waterworks Park in the upcoming budget? Champion: Yes. Atkins: And if the answer is yes to that then it's a determination of the extent to which. We have $250,000 proposed for these eight elements. Terry has also proposed that we add the Miller Orchard funding. And I think Terry you may want to take a minute or two to explain about the prairie...he explained it to me the other day in a little more detail. It's not something that you can put off too long because it takes three to five years you told me. Why don't you explain that to them? Trueblood: Well it does. As I indicated before it takes three to five years, probably closer to five for the prairie grasses and wildflowers to actually mature so you're looking at a rather long process. But to get it seeded, you know, the sooner the better so that we, either Public Works or Parks & Recreation, or contract, or whatever, doesn't have to worry about going out there on a routine basis mowing 120 to 140 acres of weeds. It's...the other thing that I'd like to just mention too is (can't understand) and Miller Orchard proposal is that one of the This represents only a reasonably accurate transcription of the Iowa City budget work session of January 29, 2002. DRAFT January 29, 2002 Special Budget Work Session Page #7 proposals is that that money reappear...what it says here is FY05 and we just fecl it would be important to show a commitment to that neighborhood, show that it does remain on the list at some future point as opposed to going into unfunded projects. But it just, to us in Parks & Recreation and to our commission, it makes a lot of sense to proceed with thc planting of the prairie grasses and wildflowers as soon as possible. Atkins: Them seemed to be some interest in you all in that wc didn't want to leave the impression that thc Miller Orchard Park project was gone gone but.., and Terry can speak to it bccanse he spent the last couple of years working with thc neighborhood. They have not settled in on what a plan is but he did indicate, as you'll note, that we would be prepared this year, or when thc weather breaks, to get in and clear the park. You know, grub it out, get rid of thc poison ivy, do the things necessary to make it useable by the public. In fact, picnic tables and a couple other things that you'd like. Excuse me, Irvin, yes. Vanderhoef: Terry, with the prairie grass verses the weeds and the mowing, can you make a cost benefit case for us that in the long run it will be cheaper to put in the prairie grass and let it mature verses ali the years of mowing and trying to keep it up? Tmeblood: You know, I can't quote you exact dollars and I don't want to mislead you that when you put prairie grasses in that there will be no maintenance because obviously there will still be maintenance. There will still be mowing along the trail edges because both the Public Works and Parks & Recreations would like to see a set back along the trails of some kind of slow growing grasses that will require infrequent mowing. Just so that the taller prairie grasses don't butt right up against the trail. There will be, you know, maybe once every five years or so ideally you want to burn the prairie grasses. So, you know, that's an expense. There...when you're establishing it them will be some expenses involved to try to irradiate the undesirable species, you know, thistle and things like that that will come up. But in the long run you don't need the mowing equipment and you don't need the mowing accure...the mowing crews to go out there and mow on an average once a week throughout the growing season like you do with turf grass verses prairie grasses. So, yeah, I can't sit here and tell you that if it was turf grass it's going to cost x amount of dollars, if it's prairie grass it's gong to cost x amount of dollars. We could probably come up with a pretty good estimate if that would be helpful to you but I can' t do that right now. Vanderhoef: Do you think it's even close to a tradeoff? This represents only a reasonably accurate transcription of the Iowa City budget work session of January 29, 2002. DRAFT January 29, 2002 Special Budget Work Session Page #8 Tmeblood: The... Vanderhoef: One verses the other? Tmeblood: To a tradeoff? Vanderhoef: Yeah. Using...doing nothing other then this constant mowing and stuff verses doing the prairie grass and the kinds of things that you would need to do say over the next three years. Because I know this is a three-year process and if it doesn't go into this year...I mean that mowing is going to move on. And I'm trying to tie it to part of your staffing is where I'm trying to go with this in that we've not given you any new parks maintenance folks, which disappoints me a whole lot. Tmeblood: If we don't plant it in the prairie grasses it's going to have to be mowed and chances are that's going to have to be contracted, would be my guess. We don't have the extra personnel or the equipment to go out there and mow a rough area of weeds on a regular basis. And I don't think Public Works does either. It would probably have to be contracted would be my guess. Right Chuck? I can't tell you how much we're talking but I know we'd be talking several thousand dollars a year to get a contractor to go out there and do that. Lehman: This is... Trueblood: The trade off, I think it's a very good trade off cost wise to do prairie grasses verses turf grasses. It's going to be more expensive initially to plant it but over the long haul it's going to be far less to maintain it. Lehamn: Do we have a situation out there now where we have erosion basically under control? With...I mean, I think we talked about this last year. There was going to be some seeding so that we wouldn't have erosion taking place. Schmadeke: Well we do have erosion and we haven't done anything at this point to correct it. Lehman: But this basically is going to be similar to a pasture that we find in some farmers...on some farm if we don't do anything. Now I can't imagine, and being an old farm boy you may mow the pasture three or four times a years. Mowing rough ground like that is reasonably inexpensive. If the erosion is under control mowing that property...I do not see it, that as being a big expense. And I just...I love that park. I would love to see it completed. I think it is...we're starting a project that is going to cost us a fortune before we're through with it. We're going to want to extend the trail down to the peninsula, that'll be the This represents only a reasonably accurate transcription of the Iowa City budget work session of January 29, 2002. DR.aFT January 29, 2002 Special Budget Work Session Page #9 next push. The more attractive we make it...you know, we build it they will come. We've got a lot of other places that need attention. This is one that, in my opinion, as long as we can produce good clean pure water, that's what we built that for. And the park is a secondary to the production of water. And I absolutely think this something that we shouldn't be doing now. We should be doing it but I think now is the wrong time. Champion: I dis...I mean, I just disagree with you a little bit. Lehman: You disagree with me a lot. It's okay. Don't get excited about it. Kanner: I got to... Atkins: Ernie, Emie, Irvin's been trying to get a question in for some time. Pfab: Okay. I talked about...I said I would...I could make a stretch and do some of this other work up there and that I could support mildly. This I ~vould support 100%, getting that seeding done. Lehman: Well listen, if we've got support for this 100% let's move on because I'm not going to sit here and try convince... Atkins: Well I don't you have 100% support. Kanner: I've got a question. Lehman: Do we have a majority? Kanner: Wait, Er... Atkins: Okay. Lehman: Steven? Karmer: A preface question to Terry. Is prairie what was originally there? Was it wooded land? What was the original growth? Trueblood: My understand it was some of both but it would have been a long time ago that it was prairie. Atkins: We didn't take...we didn't remove many trees... Lehman: We kept the trees. This represents only a reasonably accurate transcription of the Iowa City budget work session of January 29, 2002. DRAFT January 29, 2002 Special Budget Work Session Page #10 Atkins: ...or anything. And we left that...I mean where the Water Plant site is really about the only site we truly disrupted other than the construction of the well heads on the trails. Schmadeke: That's fight. Atkins: We really didn't remove much. Schmadeke: The lower level was pretty much all cropland when we bought the property. Kanner: All right. Well here's my take on it. I agree with Emie, I think, in that I don't want to use Water funds for the park. I think it's inappropriate this time. Already we got high bills and so I would not want to do that. I'd be willing to hold off on most of these top components of the Waterworks Park project, put it out a year or two. I do like the idea of doing some seeding for the prairie grass. It makes sense for a number of different reasons that have been explained. And I don't like the idea of putting offMiller Orchard until 05. I would be willing to, I think, compromise at 03 if people are open to that, or possibly 100,000 here a 100,000 there. One year 100,000, the next year. And possibly put some of the money into prairie seeds for this year. So I think I would propose the first question a little different than Steve is do we want to use the Water budget for our funding for anything? Champion: Well I think we need to go through these components that are going to be paid for by Water and see which of those that any, all...the majority of us can support. Vanderhoef: That's the way I was going and the first thing I circle out of this of the Parks share is the shelters can come later as far as I am concerned. I can see some justification for the sharing of the cost of the amphitheater walks and stage. And then the other...the South Trail Extension I guess is the one that I'm not sure fits in there fight now. If we have the North Walk that gets us up to the wetland and to the big pond then that South Trail could come later. Pfab: Would you show me where the South Trail is again, what we're referring to there just briefly? Vanderhoef: Does that go to that lower well though. Schmadeke: It's one down here. This is the interstate here... Vanderhoef: Yeah. This represents only a reasonably accurate transcription of the Iowa City budget work session of January 29, 2002. DRAFT January 29, 2002 Special Budget Work Session Page #11 Schmadeke: ...and this is the trail along the south end of the site. P fab: Okay. Lehman: And that's a walking trail. Sclunadeke: That's a walking trail. Lehman: You know, I think we have to remember depending on what comes out in the paper, we're going to have to defend using peoples water and sewer bills to pay for a walking park and an amphitheater and all this sort of thing. And if you can justify that lets be on with it. I can' t justify it, Wilburn: IfI could jump in for a minute. I guess I...in answer to that question, I put a greater value...it seems if I have a higher value in terms of the educational component of this. Lehman: Fine but why would you charge it against somebody's water bill? Why don't you take it out of the general fund where it belongs instead of coming out of a water bill when we're already burdening the people of this community with bills they can't pay anyway? Wilbum: If it were no where... Lehman: I don't question the value... Wilburn: If it were no where... Lehman: ... of the project. Wilburn: If it were no where near the Water Plant project sure. But it is on site. I guess I'm thinking... Lehman: There's no rational to that. Wilburn: If I could finish for a minute. Lehman: I'm sorry. Wilburn: That's all right. Lehman: I apologize. Chan~pion: Emie, calm down. This represents only a reasonably accurate transcription of the Iowa City budget work session of January 29, 2002. DRAFT January 29, 2002 Special Budget Work Session Page #12 Lehman: Yes, I will. Wilburn: I guess I'm thinking of some other projects that I've worked with some of the schools on. For example, some of the schools have done some things related to storm water management and tagging some of the storm sewer drains. And so I would guess and hope that a lot of the schools would take advantage of this. And a chance for the City to partner with some of the schools in terms of, you know, this...people have complained about water and the taste and because of all the runoff and things like that for years and years and so if the value of the water is going to change and improve, I guess, I just look at that as kind of passing something on to the next generation to try and educate them about what's going on out there. And that includes, you know... maybe a shelter and or a trail can hold off but in terms of some of the other components I guess I j ust...I would see that as part of ongoing commtmity education about what's going on at the site. And that's my take on it. Pfab: Emie? Lehman: Yes. Pfab: Where...now you're talking about getting school children out there. It looks to me like it's a great educational place. Now do the buses...can they be parked up on top or can they get down to the Water Plant? Will they be able to get down to the Water Plant on a tour type of thing? Schmedeke: They could park at either, either lot. Atkins: Either way. Pfab: Okay. So there's no...they don't have to be connected to upper... Atkins: Bumb weather, Irvin, they're for sure going to want to be here cause they're not going to want to make this... Pfab: Okay. Atkins: Now, nice weather they're certainly going to want to make this hike because that's all part of the... Pfab: Okay, and one other thing. What were...that South Trail is the one down at the bottom there.., is that...what is the state of affairs of that right now? This represents only a reasonably accurate transcription of the Iowa City budget work session of January 29, 2002. DRAFT January 29, 2002 Special Budget Work Session Page # 13 Schmadeke: It's not under construction now. Pfab: There's no sign ora trail? Schmadeke: No. Pfab: Okay. All right. Vanderhoef: Well I guess I would propose that we cut number six and number seven o fl' the project. Pfab: I could support that. Vanderhoef: And the access... O'Donnell: You know, and it can also be said...and Emie I understand your point. We do have extremely high water bills. This community does think a great deal of their parks. This can be looked as a way of turning. I think this would be a well used park. ! do understand that the use of Water funds... Lehman: Oh, I don't disagree. O'Donnell: ...and we weren't around to know how strong that feeling was back then. Lehman: I think it's a wonderful park. It's a great use and I'd love to see it happen. I just don't think it should happen out of water bills. I think that's the wrong place to put it. Kanner: Yeah, I think...water bills, it's a really hits lower income people a lot harder and I think it's not appropriate use. And in terms of the overall park budget I think we really have to be thinking West Side and park deficit. That's what we've been hearing, especially Miller Orchard and possibly farther out with the county farm. I think that's going to he something that's going to occupy us in the next couple years, of how to work with the county on that. Wilburn: I would support it without 6 and 7. And then I guess I would also add, in terms of the proposal that was put in front of us by staff, that I think the idea of the $10,000 transfer from parkland development honors the work that's gone on there in terms of trying to keep some momentum going. But also putting off until there's some final consensus developed as to what's going to happen, whether that's more active or stays more passive use in that park. This represents only a reasonably accurate transcription of the Iowa City budget work session of January 29, 2002. DRAFT January 29, 2002 Special Budget Work Session Page #14 Atkins: By postponing it to 05, the Miller Orchard, just so you understand. When I look at the debt level, I look at the aggregate amount of all five years so you really don't save anything. All you've done is push the project out. Part of our thinking as a staff was that they have not...they, the neighborhood, has not settled in on what kind of a park project they want. In fact, they're probably the most aggressive about getting some additional ground in that...the opportunity may present itself, but the 200 may be for the purchase of additional acreage and not for development. And then you'll have a decision to make. Lehman: Well, Miller Orchard isn't going to...nothing's going to happen there until that southeast area plan is completed and rezonings are done and...I mean, that's a ways out. Atkins: That's sort of up to you all but... Lehman: Well, it's a ways out anyways. Atkins: Where's the status of the plan? Franklin: Well we have a commitment to have all of that done with the zoning by September... Lehman: September. Franklin: ...because that's the moratorium date. Atkins: Okay, so it's sooner than you think. Vanderhoef: So it will be next budget year? Aktins: Yeah. Vanderhoef: And it is in 03. Champion: I'm a little confused about...never mind. I just found it. Atkins: Okay. Lehman: Show me cause I'm confused now. Atkins: Irvin had a question. Pfab: Okay, I believe that until the neighborhood people are...can settle on what they really want...and in other words until that's sorted out, I'm This represents only a reasonably accurate transcription of the Iowa City budget work session of January 29, 2002. January 29, 2002 Special Budget Work Session Page # 15 reluctant to move...at some point in time that they know they can agree on this is what they want with the normal... Atkins: What we were trying to do, Irvin and members of the Council, was to assure the neighborhood that this project has not left the plan. Champion: Right. Atkins: I mean has not left the plan. And that...they have taken a number...excuse me...taken a number of years to reach the point that they're at. That doesn't mean that in 04 something...you could re- prioritize it. Pfab: Right. Atkins: Because again, you're not saving...don't think you're saving any money by just simply moving this one to 05 because it's still part of the plan. Unless you move it to unfunded, and I didn't sense that there was a desire to do that. The $10,000 is intended to get in and get the park reasonable useable in a shore term. And Terry feels that they can do that with the rome account work. As far as the changes in the Waterworks Park project, the South Trail and the shelters, that amounts to $56,000...I mean that's... I would like the staff to comment so that we understand that if you do choose to pull those two elements out of the project what's going to happen. Terry or Jeff?. Lehman: Well can I suggest that because of the size of those two...I mean, to me there's a philosophic and you know my philosophic feeling about this. Atkins: Yes. Lehman: If the Council feels that we should proceed with this, I don't think we should nickel and dime it. I think we should do it and do it right. But my question isn't the doing it, it's the funding of it. But if the Council agrees that this is appropriate place to fund it then I think cutting $50,000 out of this project and turning around in two years and spending $75,000 to do what would have cost us 50 is not a...is not prudent. Pfab: This is aborn 80...close to 80,000, those two. If I'm looking at them right. Champion: No. Kanner: What are you looking...what are we looking at? This represents only a reasonably accurate transcription of the Iowa City budget work session of January 29, 2002. DRA January 29, 2002 Special Budget Work Session Page # 16 Lehman: Let's take the top... Atkins: 67, Steven, I think that's what they're talking about. Lehman: Let's take the top part here, the Waterworks...the $250,000. Atkins: Yeah. The project in the middle. Lehman: Do I hear a majority of the Council who feel that this project should move forward in next year? Pfab: In it's entirety? Lehman: Well I don't think you're...even if you take a piece or two out, you're not going to effect the total that much. Pfab: Well okay, I think the first question we have to ask ourselves is this appropriate for the Water budget? Lehman: That's what I... Pfab: If we can get past that then I think the rest is easy. Lehman: That's where we are but I think I hear a majority of the Council who'd willing to charge this to the water fund. Champion: I just have one more question. Kanner: Well let's...lets confirm that, Ernie. Atkins: Yeah. Champion: I have one more question and it seems to me that when this $250,000 was presented to us in the budget that that was not GO money. Atkins: No, it was water revenue. Champion: It was water revenue. Atkins: That's correct. We failed to split it out... Champion: So if we approve this we're basically adding $74,000 to the GO bonding which was not included in the budget. And what does that do to our pementage? This represents only a reasonably accurate transcription of the Iowa City budget work session of January 29, 2002. DRAFT January 29, 2002 Special Budget Work Session Page #17 Trueblood: No, you wouldn't reallybe doing that. That would be part of the Miller Omhard funding that's already...it's there at this time. Atkins: Yeah, see we're postponing it... Champion: Oh okay, so by moving that... Atkins: We're moving it out, yeah. Champion: So then we're actually saving... Atkins: About 50. Champion: We're only adding $74,000 is that correct? Atkins: That's correct. Champion: The GO funding. But we're actually saving $125,000 because we're moving it up. Atkins: Yes. Lehman: No. Champion: Well not ultimately saving it but... Lehman: You get to this item, you're spending the rest of it. Karmer: Wait. You're saying that 74,000 from the parks share is to be subtracted from the 200,000? Tmeblood: Is part of the 200,000 that we're suggesting be moved over to the Waterworks Park project. Champion: Yeah, I was thinking about GO bonding for next year that's all. Trueblood: Which is ail GO bonding. Atkins: Oh I...I see some conf...can I... Kanner: So originally you were saying it was 250,000 for this project up here, which we all thought was water, and then 200,000 for Miller Orchard for a total of 450,000. Now you're saying it's 200...let's say 180,000 plus 200,000 for Miller Orchard. That seems to be what you're saying now. This represents only a reasonably accurate transcription of the Iowa City budget work session of January 29, 2002. January 29, 2002 Special Budget Work Session Page #18 Atkins: Yeah. I think... Lehman: That's right. Atkins: Steven's hit on the right point. That's right. That's correct. Tmeblood: The 200,000 coming from,.. Atkins: It is not a $450,000, the two added together. It's approximately a $375 to $380,000 project. That's what you said. Kanner: Yeah. Atkins: And that's...thafs.., you're right. Lehman: All right, let's do the first...how many on the Council are... Kanner: Wait, wait...Ernie, can we just straighten... Atkins: Ernie, let's confirm that. We want to confirm that, make sure... Karmer: Let's just confirm where we're at with the cost cause Connie brought up a point and we want... Trueblood: Basically all that's changed here is braking out those costs from the Butler House project and also taking some of the original 250,000 and say that 74,000 of that would be the parks share. That 74,000 would come from that 200,000 that we're proposing be moved over from the Miller Orchard project. And the remainder of that 200,000 would then go towards the prairie grasses and wildflowers. So we're still talking here about a total really of $550,000 between the three projects. Lehman: But that's right, Butler House added to it. All right, lets... Atkins: No, no... I thought I made this easy. Trueblood: If we do the prairie plantings, that's what we're still talking about, 200,000 from Miller Orchard... Atkins: Let me try this. Maybe what we need to do is frame a project that you find acceptable. Is the prairie grass component acceptable? The shelters are not. Is something else acceptable, something not. Then you can...we can total the thing up and we have more...a better idea what the number is. And I hate to do that but that's sort of where we're heading. This represents only a reasonably accurate transcription of the Iowa City budget work session of January 29, 2002. DRAFT January 29, 2002 Special Budget Work Session Page #19 Champion: I'm really...I mean I'm just...I really want to get this park started. I don't' want to put it on hold. But the amount of money I'm willing to spend is what I need... Atkins: And I think that the elements that you select...then we would determine the financing and get more at what Steven's question was. Kanner: And so again gets back to, Ernie, I think the water...if we're going to put in water or not. See if we have the majority. Lehman: I think that's where...we need to start there. Kanner: The first point. Lehman: First of all, the proposal that you have in front of us right here does not change any numbers in the budget. It just takes them out of different places but the total does not change the budget. First question we have to answer from my perspective is are we willing to use water funds to fund 176,000 of the first 250,000. Are there four people who would be in favor of that? I see one. Champion: Yes, I am. Lehman: I see two. Pfab: Where is...I was interrupted here about this grass thing. Where is the prairie grass in this... Lehman: Irvin, we're talking about funding the first portion of it first and then we'll get into the prairie grass. Pfab: Well... Lehman: That's coming up next. Pfab: Is that not part of this... Lehamn: It's not part of the first part of it. Pfab: But can we fund this and not fund...can we fund this and end up not funding the grass...the prairie grass? Then I don't want it. If it's both than I'm for it. Lehman: I think you can do either or both. Atkins: I think he's right. This represents only a reasonably accurate transcription of the Iowa City budget work session of January 29, 2002. January 29, 2002 Special Budget Work Session Page #20 Kanner: I think there's a little confusion of where...which part is which but the first main questions is do you want to use water bonding funds for any parts of these projects. There's two people that say yes. Chan~pion: Well I'm talking... Pfab: I can support...I have no trouble supporting Ross' point that this...the public has to buy into this thing and on of the ways that you buy into what's over the long period is get the younger generation involved in it and education is a very important part... O'Dormell: But, you know, we told...evidently we told thc community that we weren't going to use this money to do this. Lehman: Well... Pfab: That's where the debate... Vanderhoef: That's where... O'Dormell: That's what I'm hearing. Pfab: Somebody give me some proof that what we... O'Donnell: Irvin, I can't prove it. Pfab: Well no but it there minutes? Was there public documents or something to that? Lehman: Well look it, it's either a good idea or it isn't. Vanderhoef: Okay...one other question on Butler House. I know we have a grant coming for part of that work and I've forgotten the amount. Atkins: 50/50. Kanner: Yeah. Lehman: 48/50. Davidson: 48/52. Lehman: Right. Vanderhoef: So that would also be the parking lot? This represents only a reasonably accurate transcription of the Iowa City budget work session of January 29, 2002. DRAFT January 29, 2002 Special Budget Work Session Page #21 Davidson: Yeah, that includes the parking lot... Vanderhoef: That includes the parking lot. Davidson: That includes...the item number one under the top one there. Vanderhoef: So the Butler House is 50,000. Okay. What I had started out with this year when we talked about budget was that we needed to go forward because of the grant money. And I don't know that we can push that grant money out much longer and still keep it. Is there any danger of losing it? Davidson: You wouldn't necessarily have to use it this current year. You could use it next year. Vanderhoef: Okay. I truly think that the most we need to do this year is the Butler House. I'm sorry I still am committed to doing a lot more of the connection of trails and people movers on the East Side of Iowa City. Pfab: So you're saying let's...if you had a choice, you wouldn't do the Butler House. Is that what you're saying? Vandehoef: No, I'm saying if there is...Jeff said we could possibly move the Butler House out a year... Davidson: And not jeopardize the grant. Pfab: Rigth. Vanderhoef: and not jeopardize the grant. And the rest of this Waterworks Park, much as it is a nice thing, the only thing I would look at is the prairie grass. But I just think we have to look at the people that we're serving with our Parks and Recreation dollars and I'm committed to getting continuous trail that moves people on the East Side of Iowa City. And we don't have that connection completed right now. O'Donnell: Let's answer the question where we're going to use water funds. Lehman: Are there four folks who are willing to use water funds for this project? I see one. Champion: Minus six and seven. Pfab: Just... This represents only a reasonably accurate transcription of the Iowa City budget work session of January 29, 2002. DRAFT January 29, 2002 Special Budget Work Session Page #22 Kanner: Answer the question. Pfah: What is the project. Kanner: Let's assume all of it. Lehman: Irvin? Do you agree philosophically with using water funds for this project? That's the question. Is it an appropriate use of water funds? That's the question. If we get past that one then we can proceed. Pfab: Is that include the Butler House? Lehman: Butler House has nothing to do with water funds. Pfab: Okay so we're down in the middle part here? Davidson: Right. Kanner: Yeah. Lehman: All right. Okay folks... Pfab: Okay but she's talking the Butler House. See this is... Lehman: Yeah but we're talking now water funds. Pfab: Okay. Lehman: How many folks would support using water funds for a part of this project. Pfab: If for the education aspects of it and the prairie grass I would be...that would be fine with me. Lehman: We have a yes from you, is that correct? Pfab: Yes. Lehman: Okay, we have one yes. We have two yeses. We had three yeses. Is there another yes? Vanderhoef: The only thing I would do out of it is the parking lot and prairie grass. Lehman: I don't know, how can you justify...never mind. I'm not going to get into that. This represents only a reasonably accurate transcription of the Iowa City budget work session of January 29, 2002. DRAFT January 29, 2002 Special Budget Work Session Page #23 Pfab: But I...before wc go any farther... Vanderhoef: That's the match to go with the Butler House. Lehman: You'd usc water money for prairie grass is what you just said? Okay. Irvin. Pfab: Okay, I'm not sure if I'm understanding Dee correctly. Vanderhoef: No, thc prairie grass is coming at thc park. Lehman: Okay. Vanderhoefi I'm not...the only thing that I'm using waterworks money is for half of the parking lot that goes with the Butler House. That's the only thing... Lehman: Well we just kind of said we aren't going to use waterworks money. Now that leaves us in a whole different situation. Atkins: Yeah, it does. It changes dramatically. Lehman: Totally different situation. Now if you do these projects the effect on the general fund is $176,000 or on GO bonding. Pfab: If we do...complete everything it's here, 176,0007 Lehman: If we don't use water funds we'd be using GO money. Pfab: I'd would say I could support that. But that's rather a minimal amount of GO funding.., bonding.., funding or however you want to look at it. And ! think you get a lot of bang for your buck on that. Champion: Let me just bring up one more question. We don't have a majority to use water funds for any of the park project, and I appreciate that, but what about things like earthwork and erosion control and storm sewer out there? That would be done at a water plant whether we were talking about ever putting a park there or not. Atkins: The site itself was purchased with water revenue monies. Champion: Right. Atkins: I would think anything that preserves the site, the character, the quality of the site, prevents erosion, would be a legitimate water expense because the site is owned by the water system. This represents only a reasonably accurate transcription of the Iowa City budget work session of January 29, 2002. DRAFT January 29, 2002 Special Budget Work Session Page #24 Lehman: Like number 8 here, storm sewer, silt fence, earth work and whatever. Thafs obviously... Atkins: I've got to believe that's...that preserves the site... Champion: It does. Atkins: ...and the site is the source of our water...remember is a major source of our water. Champion: So I do think there are some things even...without even giving it a stretch are definitely related to the fact that the water plant is there. And I think it's ridiculous about some thing that the park money should go to land that is really there because they're building a water plant there. And to make a park out of it, right that's a whole different ball game but there are things that need to be done on the site that would be done whether we were ever going to put a park there or not. And nobody would have questioned that coming out of waterworks money. Lehman: Right. Champion: So, I mean, I do think we could allocate a certain amount of land improvements to the water bill without even giving it a thought. Atkins: Well, $26,000 to the water system is not that big a deal. Champion: No it's not and the parking lot... Wilburn: For the employees to park...and the parking lot for the employees to park. Champion: Right. Lehman: The parking lot here is the one down below and that's not for employees. Wilbum: Number one parking lot. Lehman: That's not for employee parking. Wilburn: That's not? Lehman: That's public parking down below. This represents only a reasonably accurate transcription of the Iowa City budget work session of January 29, 2002. DRAFT January 29, 2002 Special Budget Work Session Page #25 Champion: Okay. Kanner: May I make a suggestion for proceedure? Lehman: Yes. Kanner: That essentially it seems we're starting at zero. And I would suggest that we write a list then of what we want to add back on and then we can basically vote on each one and then we can also vote if we want to give it water or general funds. Lehman: I might make it even a little simpler. If we feel strongly that this first portion should be done, and I think everybody would like to see this happen, we could use the Miller Orchard...we're talking about transferring those funds anyway. If we could use the Miller Orchard funds to do what we have said we were going to do out of water, we could do the first part of that project. Pfab: Would that include the grass? Lehman: No. Pfab: No. Then I'm not interested. Vanderhhoef: Well we may have to do grass a year later. Lehman: Or two. Pfab: I think that to get the grass in there and get it growing is as much as...that's where you start. Atkins: Can I ask a question of the staff?. If there is a priority, is it structural or is it the grasslands that should be built first? Trueblood: That's kind of like the chicken and the egg. Atkins: I understand that. That's why I asked to see if you could handle it. Trueblood: From the stand point of getting the prairie grasses established, because they take so long to mature, it would be good to go ahead with that. But on the other hand it would, from a construction stand point, it would be much better to have your structural components completed so that you don't have to go in and tear up the grass that you planted. If I could, I need to correct an error that I made earlier because Steve might remember it on my evaluation ifI don't. But, you know, before I said we were still talking about $550,000 and in reality we're not. This represents only a reasonably accurate transcription of the Iowa City budget work session of January 29, 2002. DRAFT January 29, 2002 Special Budget Work Session Page #26 With this proposal right here because that 74 would come out of the Miller Orchard funding we're really talking about a total of 476,000 not 550,000 like we were before. Atkins: That would be Steve's point. Tmeblood: Right. Champion: Maybe we just find out how much money we're willing to give him and let the Parks Commission decide where they want to spend it. Trueblood: The other point that I wanted to make was that if the...if none of this comes out of water revenue funds, purely from a park perspective, we would probably change some of this. The amphitheater and the amphitheater access walks are not as important to the park operation as they are to the waterworks operation because of the educational component. Now, you know, we showed a 50/50 just because yes from a park perspective yes we would make use of that and so forth. But if we were looking at a reduced budget and not water revenue supported we may very well want to alter some of the plans, just so you understand that. Pfab: Okay. Let me ask a question. Is there...let's suppose that we were extremely flush in the money department. Tmeblood: That would be nice. Pfab: Yes, which is a hypothetical, I agree. What would you do then and how would you do it? If money was not... Lehman: Do the whole park. Pfab: No, no, just a minute. If money was not a problem here, and the funds, how would you do it? Trueblood: We would do all of the structural components first, the trails,the parking lots, the shelters, whatever all the structural components are and then we would come in and do all the plantings after that. Pfab: Okay so how...to do that would take how much money? Trueblood: In the current budget, including the unfunded list, we've got somewhere in the neighborhood of $850,000 budgeted, round figures. Pfab: Budgeted or unfunded? This represents only a reasonably accurate transcription of the Iowa City budget work session of January 29, 2002. DRAFT January 29, 2002 Special Budget Work Session Page #27 Trueblood: Well, you're... Atkins: Budgeted. We just haven't been (can't hear) Trueblood: Budgeted yeah but a large portion of that appears on the unfunded list. Pfab: And what's...for instance, what are you...what do you mean is the unfunded part? Trueblood: That would include all of the prairie grasses and wildflowers. It would include, I believe, it's one...it's either one or two of the fishing dock areas around the pond, nature trails that wouldn't be constructed at this time and maybe another shelter or two. I can' t remember for sure but it's primarily the plantings. Pfab: Okay so now lets say now that there is not money for anything, what has to be done? Trueblood: If there is no money, nothing has to be done. Pfab: Nothing has to be done. Okay, so then we're looking at...I'm just trying to... so we're looking at close to a million dollars of GO funding? Atkins: Easy, yes. P£ab: You say easy? Atkins: Easy to do that, yeah. (End o£side two, 02-13) P£ab: ...scare the pants offus? Lehman: Can't do it if that's what your question is. Atkins: I said early in the budget I would not borrow any more money. (can't understand) you want to get rid o£ something else. P£ab: And this million dollars would be more money. Atkins: On top o£that. That's correct, Irvin. Yes. P£ab: Okay. So...and there's no other place ot get these funds except from the waterworks. This represents only a reasonably accurate transcription of the Iowa City budget work session of January 29, 2002. DRAFT January 29, 2002 Special Budget Work Session Page #28 Atkins: That's right. Water or GO, that's your choice. Pfab: Okay and there's a small amount we could pick up from the Miller Orchard. Atkins: The grant, yes. Pfab: And how much is that? Atkins: Oh... O'Donnell: It'd be 200,000. Lehman: That's right. Atkins: Oh, the Miller Orchard just to kind of open the door, the parks about $10,000. Pfab: So... Atkins: That's just the cleaning and grubbing the site. Pfab: Right. So there's 190,000 there? So you're taking the 850,000, reducing it by 190,000 for GO if you go GO. Atkins: No, that's coming at me too fast. Lehman: Well, lrvin, if you're trying to do the whole project you're right. We're not talking about doing the whole project. Atkins: If you're doing the whole project you're right. Pfab: Okay, right. I'm saying...okay. Now okay, what I'm saying is maybe this is not something we should be quibbling on because we're looking at as good time to go to the bond market as we're going to have in a long time, probably. If this is... Atkins: Oh, there's no doubt the bond market is great. My problem is the size of the debt we want. Pfab: Right, okay. So then it's...the real problem is the total amount of GO funding? Atkins: Yes. This represents only a reasonably accurate transcription of the Iowa City budget work session of January 29, 2002. DRAFT January 29, 2002 Special Budget Work Session Page #29 Pfab: So that's where this is at. Okay. Let's...what happens if we table this and then come back and look at that? Lehman: Well let me make a suggestion first. We have $100,000 on the Butler and I sense there's a...this is a very important project for the City and the for the Council. We have $100,000 from the Butler House project, we have $200,000 that recommending that we transfer temporarily from the Miller Orchard Park. That's a total of $300,000 and if you look at this little itemized list there's another 26,000 that's obviously water funds. My suggestion would be, if the Council is interested in seeing this project start is that we tell Steve and Terry and Chuck that you've got basically those two projects, you prioritize what you feel needs to be done most in those parks and do it. Champion: Do it. Great. That's exactly right. Lehman: You can't use water funds, you've got 26,000 that you can use out of your own calculations, 100,000 from the Butler Bridge, 200,000 from Miller Orchard, which will be transferred to 05 and prioritize it. Why are we sitting here deciding whether we're going to build a trail or plant a tree? Pfab: Okay let me ask you something else. Are there unused funds sitting in the water thing that could be borrowed from there to do this with the idea that down the road... Atkins: Do we have sufficient reserves to do some of this work? Champion: No. Atkins: Yeah. But you've still got to pay it back. Pfab: Right. Atkins: And (can't understand) cause I don't want to pay it back out of the general fund. I'd rather put it in the debt service fund. That's why when I say GO debt remember it's a separate levy. Pfab: Okay, okay. All right. Lehman: Steve? I'm sorry, go ahead. Atkins: Ernie with all due respect I really think Steven's idea...if we make a list, because I'm not sure what you just told us to do. Lehman: I'm not sure that we are capable of telling you what to do. This represents only a reasonably accurate transcription of the Iowa City budget work session of January 29, 2002. DRAFT January 29, 2002 Special Budget Work Session Page #30 Champion: We don't want to... Lehman: I mean I would give... Champion: We want to give you a certain amount of money and you do whatever you want to with it. Kanner: Well I've got a... sort of a... Atkins: No, 1... Kanner: ...addendum to that going on what Connie was saying. I basically came up with about the same figure, 476,000, take out the 100,000 for Butler House that brings you to 376. Minus 176 from the water share that's 200,000. Then you add back a certain amount...you were saying 26... Lehman: Well just on these numbers. Kanner: Let's say though we add back 76,000 so we're up to 276,000. Now I'm not...I think we bring it back to Parks and Rec. and say yon have 276 and you have to consider Miller Orchard plus these projects. I'm not willing...I would compromise in that regard and accept what Parks and Rec. says but I don't want to throw out Miller Omhard right now. And I'd be willing to take Parks and Rec.'s recommendation. If they say throw out Miller Orchard they'll feel a little pressure which is good, from the neighborhood, and they'll throw that around. But they'll have $276,000 in GO bonds for this year. So it's 76,000 more than you were talking about but I think we can handle... Atkins: That's not a huge number. Kanner: And if they want to throw in the parking lot as the other half that gives them 50,000 plus another 26,000 perhaps for the storm sewer. Or if they want to put the whole 276 into prairie and whatever, they can do that. But, put it there and then we agree to accept what they recommend out of the $276,000 from Parks and Rec. Pfah: While that is settling in, I want to make a minor distinction. I'm glad you wrote it as Butler, don't write house because that screws up that whole thing. It's not Butler House we're working on. We're working with Butler Parking lot... Vanderhoef: Access. This represents only a reasonably accurate transcription of the Iowa City budget work session of January 29, 2002. DRAFT January 29, 2002 Special Budget Work Session Page #31 Pfab: ...and accessing the trail. Lehman: All right. Vanderhoef: Accessing Butler. Pfab: Right. But to get to the trail. Vanderhoef: So only 50,000. Atkins: Is the total budget for these three items for next fiscal year what? Kanner: I would propose $376,000. Atkins: Okay now I'm going to back...I want to back into this. Kanner: That's my proposal. Pfab: That's all GO bonds. Vanderhoef: Okay. Kanner: No, well part of that top 100,000 comes from... Atkins: The grant. Karmer: ...grant. 50,000 essentially. Pfab: But nothing from waterworks. Kanner: Right. Pfab: I would say there should be some kind of a waterworks... Champion: There is they have 26,000. Atkins: There is. Pfab: How much. Champion: 26,000 for storm sewer, silt fence, and earthwork. Karmer: Well... Vanderhoef: And the 50,000... This represents only a reasonably accurate transcription of the Iowa City budget work session of January 29, 2002. DI FT January 29, 2002 Special Budget Work Session Page #32 Lehman: I come up with 320. Schmadeke: And the other half of that parking lot would be nice. Kanner: What? Well 1 was throwing in the 200...I was throwing in an extra 76,000. You threw in 26,000. Lehman: I threw in 26,000...oh, I see what you're mean. Champion: You're talking about the parking lot. Kanner: So ifpeople...ifthey want to go with the parking lot and the silt.,. Lehman: Right. Right. Champion: Right. All right. P fab: Okay. Atkins: The Butler project is $100,000, 50/50, grant/GO. Waterworks and Miller Orchard combined in the upcoming fiscal year have a $276,000 budget. Lehman: 200 from Miller Orchard, 76 from Water. Pfab: Well we're not deciding that. Lehman: No that's... Atkins: That's how much we decided. Lehman: ... (can't hear) calculations, right? Karmer: Well that's...I'm throwing in 200,000 plus an extra 76,000. Champion: That's from the parking lot and the (can't hear) Atkins: Okay, well then that does make a difference because that makes this 200 and this 76. Lehman: Right. Atkins: Is that what you just told me? Lehman: That's what he just said. This represents only a reasonably accurate transcription of the Iowa City budget work session of January 29, 2002. DI Z, FT January 29, 2002 Special Budget Work Session Page #33 Kanner: Right. Atkins: What do you want accomplished at Waterworks? Whatever 76,000's going to buy you? Champion: No. Lehman: I think...no, I really feel we've got to let people like Chuck and the Parks and Recreation folks figure out priorities on spending that money, as to what really needs to happen first. For example, you're right, you go out and plant prairie grass and go back and tear it all up putting in a trail, probably not the best thing to do. Atkins: Well it's just one of those things where the staff gets exposed to. They dump on our heads and say well why are you doing this, you didn't receive the Council's approval. The Council...where were you think...and on and on and on. I'm just a tad bit uncomfortable. And the other thing... Lehman: My guess would be that this part would happen first. Atkins: Okay. Kanner: Well... Vanderhoefi Well I think Steven's on the right track there with the 76. I don't think there's any question but what the storm sewer, silt fence, and all that stuff, which is the 26,000 that we're talking about. I think there is enough component to having the additional parking to match what is being done at Butler so that's the 50. So that totals up the 76. Champion: And that comes out of water revenue? Lehman: 76. Vanderhoef: Uh-huh. Champion: Okay. Vanderhoef: 76 comes out of water. Champion: Now I'm going to bring up another.., and I'm not...I think the commission should decide. This is your money, you spend it where you think you can spend it. But personally, that $100,000 going to the Butler House I have big problems with that. That's a lot of money. This represents only a reasonably accurate transcription of the Iowa City budget work session of January 29, 2002. DRAFT January 29, 2002 Special Budget Work Session Page #34 Pfab: But that's... Vanderhoefi It's only 50. Pfab: (It's 50, it's grand.)? Vanderhoef: 50 of it's GO, 50 of it is grant. Lehman: It doesn't go to the house... Champion: Yeah but it's still $100,000. Lehman: Yeah, but nothing goes to the house. Atkins: The house is... Lehman: Part of that for a trail and part for a parking lot. Champion: I know it doesn't go to the house. Atkins: Karin. Lehman: The building itself doesn't. Okay. Champion: Because here we...well okay, never mind. (can't hear) it's a project. O'Donnell: It's a project. Atkins: Now... Kanner: Dee... Atkins: I'll wait. Go ahead, Steve. Kaimer: To keep it simpler, I would say give the whole 276 to Parks and Rec. and they come back with their list and if we find any of those.., of that list...if they...They might not include that parking lot but perhaps they will. But whatever they put in that list, we see if anything is appropriate for water at that time. I say give them the whole 276,000 and say these are your possibilities, the Waterworks Park and Miller Omhard, plus the prairie grass seeding and you decide with 276 what you want to do. And then once it comes back to us we see if there's any components that we feel comfortable with water GO bonds. Champion: Well I think we've made it clear that... This represents only a reasonably accurate transcription of the Iowa City budget work session of January 29, 2002. DRAFT January 29, 2002 Special Budget Work Session Page//35 Vanderhoef: I think we... Cahmpion: ...there are things we are willing to spend water money on are the parking lot and the storm sewer. So... Pfab: And I would...one other suggestion. I would make a suggestion that to cover their position that Steve, you write a...put together a statement as you see what we're saying here to go into the record. So when Parks and Recreation or whatever, when they have to make decisions this is what's going to give them the authority. Atkins: Well you'll hear from them tonight anyway so you've got (can't hear) Pfab: So, I think that... Atkins: A summary memo makes sense. I agree. P fab: Okay. Lehman: Well now, Steve, the way this is proposed as you see it on the...that does not basically change our budget at all. Atkins: No. Lehman: So there's no effect on the budget what so ever and it allows $276,000 for the beginning of the development of that park. 76,000 which would be charged against the water and 200,000 that would be transferred from Miller Orchard temporarily and then put back in in FY05. Atkins: Put this back in 05 and I'm assuming... Lehman: Cleaning up. Atkins: ...Terry has permission to clean it up, to do that. Lehman: Yeah, is that agreeable to the majority of the Council? Vanderhoef: That's where I was... Wilburn: That's fine. Vanderhoefi That's where I was headed. Pfab: I... This represents only a reasonably accurate transcription of the Iowa City budget work session of January 29, 2002. DIe. AFT January 29, 2002 Special Budget Work Session Page #36 Kanner: I don't want to throw out Miller Orchard. Champion: We're not. Vanderhoef: We're not. Kanner: What? Champion: We're not. Vanderheofi We're not. Karmer: We're throwing it to 05, which I...throw it out from this year or possibly next year. I want Parks and Rec. to come back with the final recommendation. If they decide after hearing some more from local folks that they want to put that whole 200,000 in Waterworks, I'll accept that. But they might feel pressure and hear some good arguments for keeping it in Miller Orchard. Vanderhoef: I think we have heard from Miller Orchard through our staff right now that they are still looking towards wanting another couple of acres to go with the land that they presently have. They don't want to make any large scale plan or do any kind of construction up there other than cleaning it up until they know what the size and shape of that park is going to be. And I think that is a very responsible position from the Miller Orchard people. And for Parks and Rec. to have to wrestle with more of that, they're going to get the same word from out staff, from the staff meetings that they've hadwith the neighborhoods. So, I think, they're real comfortable out there with waiting another year or two as long we spend the dollars to clean up the poison ivy and the brambles and so they can us it as a passive area until a bigger plan is made. Pfab: I...now that we seem to have somewhat agreed on something I'd like to make some modifications to it. Karmer: Wait, we...wait, wait...I want to respond to what Dee said, Irvin. Dee we did hear that other people aren't quite satisfied with that and... Vanderhoef: But there's not consensus. That's the point. Pfab: Without consensus... Kanner: Well I think we should say that you have.., give them the opporttmity to address Parks and Rec. and see if there is a consensus. Or if there isn't, let Parks and Rec. get what they can out of it taking into account This represents only a reasonably accurate transcription of the Iowa City budget work session of January 29, 2002. DRAFT January 29, 2002 Special Budget Work Session Page #37 what Terry said and then also what representatives from the neighborhood said. I think we need to hear more from them before we push back Miller Orchard two or three years. If this... Vanderhoef: Well I guess I... Trueblood: If this goes before Parks & Recreation Commission, which is what I think I hear you saying, we have certainly no problem with notifying the neighborhood that it's going to be an agenda item if they want to come and talk about it. Champion: I'm not going to make those decisions for the Park and Rec. Commission because I think they've heard Miller Orchard, they know it's a problem. I mean to me...they know a lot more about it than I do. Lehman: That's what you're saying. Let Parks and Recreation make the determination. Champion: Yeah, that's exactly right, Steven. Kanner: The 200,000, let the...and keep Miller Orchard in the running until Parks and Rec. rules it out. Lehman: Is that acceptable to the Council, to proceed with this...these numbers at this time? Pfab: No. Okay I think that we...the park...the well and pond access roads and the wetland access walk should be out of waterworks funds and that should be added, I believe, to this. Lehman: Well what we've left...what we have now...lets show of hands. Champion: Yeah, lets do it. Lehman: The 76,000 out of water is basically for a couple items I guess that that's up to the discresion of the staff folks but are there four folks or more who would proceed with this as a compromise sort of procedure? I see one. I see two. I see three. Kanner: Wait, wait... Lehman: I see four, five, six. Kanner: Wait, I'm not sure what you're asking. Are we... This represents only a reasonably accurate transcription of the Iowa City budget work session of January 29, 2002. DRAFT January 29, 2002 Special Budget Work Session Page #38 Lehman: Actually doing what you suggested. The Parks and Recreation Comanission will make the decision. My suspicion is that because Waterworks Park is their number one priority they will choose to use the 200 there but that's their choice. If they do, Miller Orchard will then go to 05, which obviously can be changed next year by this Council or any other council. Kanner: We'll accept if they do decide to put money.., some money into Miller Orchard next year. We'll accept that? Champion: Right. Lehman: Yeah. Kanner: Okay, I'm willing to go with that. Lehman: All fight we've got a deal. Pfab: Before we come to a vote I'd still like... Lehman: We just voted, Irvin. Next item, Steve. Kanner: But you were...wait just to be fair to Irvin, you were making a pitch for putting more into Waterworks. Pfab: Well I think that... Karmer: I don't think we have the votes for that though. Pfab: Okay, the well and the pond access roads, that's certainly waterworks and I believe the wetland access walk is part of waterworks also. So there's another $63,000. I think that should go in there. Lehman: And we don't agree with you, Irvin. P fab: Okay. Lehman: Okay, what's next, Steve? Pfab: That's not the first time. Lehman: Nope. Atkins: We left off, we had not finished Camp Cardinal. Lehman: All right. This represents only a reasonably accurate transcription of the Iowa City budget work session of January 29, 2002.