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HomeMy WebLinkAbout2002-02-19 Transcription February 19, 2002 Special Work Session Page 1 February 19, 2002 Special Work Session 5:40 PM Council: Lehman, Champion, O'Donnell, Vanderhoef, Wilburn, Pfab, Kanner Staff: Atkins, Helling, Karr, Dilkes, Franklin, Davidson, MoiTis TAPES: 02-23 BOTH SIDES Planning & Zoning A. CONSIDER A MOTION SETTING A PUBLIC HEARING FOR MARCH 19 ON AN ORDINANCE REZONING 18.2 ACRES FROM LOW DENSITY SINGLE- FAMILY, (RS-5) TO SENSITiVE AREAS OVERLAY LOW DENSITY SINGLE-FAMILY (OSA-5) AND A PRELIMINARY PLAT OF HICKORY HEIGHTS, A 20-LOT RESIDENT SUBDIVISION LOCATED WEST OF SCOTT BOULEVARD NEAR ITS INTERSECTION WITH DODGE STREET. (REZ01-00028/SUB01-00031) Karin Franklin/Okay the first item is setting a public hearing for March 19, not your next meeting but March 19 in order for us to have enough time for notice. And this is on a rezoning from RS-5 to OSA-5 for Hickory Heights which is the project that's had so much discussion neighboring Hickory Hill Park, this is setting the public hearing. B. PUBLIC HEARING ON AN ORDINANCE TO REZONE APPROXIMATELY 2,800 SQUARE FEET FROM LOW DENSITY MULTI-FAMILY RESIDENTIAL, RM-12, TO HIGH DENSITY MULTI-FAMILY, RM-44, FOR PROPERTY LOCATED AT THE NORTH END OF WEST BENTON COURT. (REZ01- 00027) Franklin/Our next item is a public heating on an ordinance to rezone approximately 2,800 square feet, Mr. Mayor this is about Oaknoll. Lehman/Right. Vanderhoef/Oaknoll. Franklin/Okay I'll wait until Dee gets set, are you set Dee? What this is for, let me just back up a minute here, is to rezone from RM-12 to RM-44 a small area of 2,800 square feet, which is the north 20 feet of this lot at the end of Benton Court and a portion of the Benton Court fight of way. This is to enable construction of a portion of the Oaknoll building. Wasn't listening, wasn't paying attention, nothing. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of February 19, 2002. February 19, 2002 Special Work Session Page 2 O'Donnell/Can't you take a hint? Champion/Time out, time out. Franklin/Okay, this is a portion of the larger Oaknoll property and Oaknoll building, the portion that will be built in this section is of one story in height and it has been approved by myself as part of a site plan review as being consistent with the area. What your being asked to do is to rezone this 2,800 square feet from RM-12 to Kanner/Tell me how it fits in with the rounding. Franklin/Well what I looked at with this and that is part of a consideration and the conditional zoning agreement for the RM-12 area was the portion that was actually going to be in RM-12 area and this south elevation which you can see here is what is being built in the portion that's in the RM-12 area and it is one story, this is the elevation of Benton Court because there's a change in elevation between Benton Court and the rest of Oaknoll property, and so basically what we have here is a building which is a one story building. This doesn't show fully the ins and outs of the building, but it was a judgment that was placed with myself or a designee in the conditional zoning agreement and the finding ~vas that it was compatible. That is not the issue that you are being asked to make a decision upon in the public heating. The public heating is about the rezoning from RM-12 to RM-44 of that 2,800 square feet. C. PUBLIC HEARING ON AN ORDINANCE TO AMEND THE SENSITIVE AREAS DEVELOPMENT PLAN FOR LOTS 3 AND 4 OF A RESUBDIVISION OF LOT 53 OF WALDEN HILLS, LOCATED AT THE INTERSECTION OF ROHRET ROAD AND SHANNON DRIVE. (REZ01-00026) Franklin/Okay the next item is a public hearing on an ordinance, do you want to get Ernie? Let him back in. O'Donnell/Let's leave him out. Champion/Eat a cookie. Lehman/He's got a cookie, he'll be happy. Champion/Oh he does have a cookie. Franklin/No fair. Vanderhoef] Oh the snitch. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of February 19, 2002. February 19, 2002 Special Work Session Page 3 Franklin/Okay this is a public hearing on an ordinance to amend the sensitive areas development plan for lots 3 and 4 ofresubdivision of lot 53 of Walden Hills. This is part of the elderly housing project that has been going on here at Shannon Drive, the change which is occurring is from these two buildings being consolidated into one building, I'm going to show you this is the old plan, and this is the new plan. The new building being this L shaped building here. The change is from two buildings to one, from three stories to two, 60 units to 54 units and it's going from apartments to assisted living for the elderly. Both of the projects, the previous project and this project are for people of low to moderate income. There is an 80 foot setback of the building from Shannon Drive. The recommendation of Planning & Zoning Commission and the staff is for approval of this. There is some information that was included in your packet, Dee that you requested the last time about the number of subsidized assisted living units for the elderly in Iowa City and in Iowa, there are none, this will be the first project and is a project that is in a partnership between Mr. Bums and the state, Department of Elder Affairs I think is the group. Kanner/Karin. Franklin/Yea. Kanner/I had two questions, one about the last thing you just said. Doesn't Oaknoll have assisted living, are they subsidized at all? Vanderhoef/No. Franklin/No, Oaknoll is not subsidized, it's more private. Kanner/Okay. Franklin/The only, there's a subsidized elderly apartments on the east side at Washington and Scott, but that is not assisted living. There's assisted living at the corner of Scott and American Legion Road but it's not subsidized. Kanner/Okay. Pfab/I would just make a comment when your finished. Kanner/In terms of comprehensive plan, I'm not real clear on how it deals with institutional looks, I would assume that we would prefer two smaller buildings often times over one bigger one. Is that tree? Franklin/Often that is the case and in fact when this project first came in for this entire lot 53 there was a large building proposed and we worked with the developer to break that down into smaller buildings. And that had a lot to do with the mass of This represents only a reasonable accurate transcription of the Iowa City Council Meeting of February 19, 2002. February 19, 2002 Special Work Session Page 4 the building that was being suggested. In this one given the topography of the site the way this building is configured, the fact that it's two stories rather than three stories, it sits down in the topography, we felt that this in combination with the other buildings that are already there worked. Kanner/Do you have a drawing similar to the one you showed for the previous agenda item? Franklin/An elevation, I don't but the applicants have hard copies if you'd like to see those. Vanderhoeff Karin when you say the setback is more, what would typically be the setback there? Franklin/20 feet, this is 80. Vanderhoef/Okay and that puts the parking in the front rather than around the parameter like the previous plan ifI remember it. Franklin/There is a change yes in that the parking on this plan, it's a little bit hard to see but it's back in here. Vanderhoeff Yea that's the way I recalled it. Franklin/Yea and this, there's some parking here and then there's this parking in a circle configuration in that location. Vanderhoef/So it does give a bit more of an institutional look when you get all that parking out front and the additional mass of the building even though it's lower. Franklin/Possibly, yea, it could. Champion/Well it is an institution. Pfab/I was at a meeting last night where Dr. Maureen McDonnell talked about the housing needs, Iowa's housing needs as they look out into the years and the term she used was one of the biggest needs in the state and this area also is what she called Enriched Services Elderly Housing and I think that's what she was referring to, I asked her would she have any ideas of what kind of thing she was talking about and she mentioned this one. And it's the fact that for lower income people who just that they're thinking 85 and up and some of us will get there quicker than others so I'm just hoping there's enough combinations. No she said that and some one other thing, she was on the Housing Commission or that Governor Vilsack's mentioned, this is one of the most identifiable needs that's coming up so Iowa City is pretty lucky to get this I do believe. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of February 19, 2002. February 19, 2002 Special Work Session Page 5 Franklin/Did you want to see the elevations? Kanner/I wouldn't mind seeing them. Vanderhoef/Can you also tell me a little bit about the screening and so forth about the parking lot out front. Do we have? Franklin/Well we've got some landscaping along this edge here and of course this is the single family over here. I'm trying to see exactly what is in here. Bob can you? It looks like there's some landscaping that is also proposed in this part of it Dee. Bob Burns/Along Shannon Drive. Franklin/Right there'll be the required street trees along here. Vanderhoef/Is there any burm of anything that sort of hides it a little bit more? Franklin/Bob. Lehman/Bob you'll have to speak into the microphone we don't get you on the tape. Franklin/! will remind you that this is a two story building so any trees that are planted along here will have as much screening affect as you have with a house. Vanderhoef/ It's more the parking lot that I'm interested in screening. Bob Burns/These shrubs and trees along here would be the, these would be the screening where the arrow is. Alaina WelshJ There's not likely going to be a lot of. Lehman/We really can't, if your going to speak you have to speak in the microphone. Bums/We had two options, we had, one would be this plan where the building is pulled away from the neighborhood and we screen the parking lot. The other option would be to flip the building and have the building closer to the neighborhood and have the parking lot behind the building. We thought this was better because we can screen it with landscaping and keep the building mass farther away from the rest of the neighborhood and that was the reason we made that decision. Vanderhoef/Well there's pros and cons either way. WelshJ The parking lot there we do meet the requirement of 1 .??? space for every unit but given the nature of this project being assisted living chances are very few of our This represents only a reasonable accurate transcription of the Iowa City Council Meeting of February 19, 2002. February 19, 2002 Special Work Session Page 6 tenants will actually have automobiles, there's not going to be a lot of additional traffic generated by that parking lot so the size of the parking lot is because of the requirement because there's no special exception for the type of project we're doing. But it's likely, I mean it would be very unusual for that to be full of traffic generated by that lot. Vanderhoef/Kafin remember when we did the one out east and we had some reserve area for parking if it was needed but it was the same interest in that these folks didn't have that many cars. Franklin/Yea, well we've also got that item on our agenda to look at the parking for elderly housing that's on the Planning & Zoning Commission's agenda. And that came up after we had some discussions about people who are providing services we have found that the number of vehicles that you might have for those service providers comes into the whole equation. The residents themselves may not be able to drive, they may be restrict to driving, or they may have a car that is just there even though they don't drive it very much. But then there are also the service providers and so that's, there may be that there are not a lot of cars parked in this parking lot on a regular basis however I don't think we know that for sure yet until we look into how that dynamic is working with assisting living. Vanderhoef/Do we have any information on the one that we did? Franklin/It's not far enough along yet, I mean the one building is done, but it's also the whole configuration of that has changed a little bit and they're changing it again and it will be back to you with a change. Kind of scaling it down some more, so we may in fact find that we have, in that original plan a lot more parking than we needed out there. Vanderhoef/Okay. Lehman/Okay. E. CONSIDER AN ORDiNANCE TO REZONE APPROXIMATELY 0.63 ACRES LOCATED AT 707 N. DUBUQUE STREET FROM HIGH DENSITY MULTI- FAMILY, RM-44, TO HIGH DENSITY MULTI-FAMILY SENSITIVE AREAS OVERLAY, OSA/RM-44, (REZ01-00010) (FIRST CONSIDERATION) Franklin/Okay next item, last time because of technical difficulties I couldn't show you the illustrations on this and this is the Dubuque Street rezoning for Larry Svoboda, it's an RM-44 to OSA-44 and what I wanted to s how you was the prospective from Dubuque Street. This is the existing building that you can see from Dubuque Street, it sits down on the hill, and that's the fraternity next door to the This represents only a reasonable accurate transcription of the Iowa City Council Meeting of February 19, 2002. February 19, 2002 Special Work Session Page 7 north which is a little bit closer to the street. From the west elevation, this is the existing building and what you would see today. The new elevation this east elevation is what you will see from Dubuque Street and it will be up closer to the street than the previous building and whoops went the wrong way. West elevation which is looking from the fiver from Hancher toward this property this is what you'll see on the west side and it will be farther up the hill than this building, it will be farther away from the river. I don't know if that gives you any better sense fthe whole thing or not but that was (can't hear). Pfab/Is it, am I correct had some input on the exterior design of that building? Franklin/Yes Shelley McCafferty's been working with Larry Svoboda on this a lot to try to get something that was going to fit in, not dominate either the streetscape or the fiver corridor. Pfab/And was there much cooperation with the developer? Franklin/Yes, a lot. Larry was on our apartment infill committee and so he's very sensitive to the needs of trying to fit something in, he was very good to work with. Vanderhoef/And so is the, what print of the new building, how does it compare to the footprint of the old one? That gives me an idea of size. Franklin/Let me go back to the, let's see ifI have it on here. Well I can't give you a good illustration of that fight here Dee. Vanderhoef/Are they similar do you think? Franklin/When you count the ramp that comes down to access this property, in terms of how much ground is taken between the building and that access ramp they're probably close, but where they sit on the lot it is different. Vanderhoef/Yea that part doesn't bother me, I'm just thinking about, yes we're looking at streetscape mass but also those are pretty good size houses on either side so you know to fit into "the neighborhood". Franklin/It will not look like a small building i£that's what your concern is. It should fill out that streetscape. Vanderhoef/Okay. Franklin/So that as you see in this building the fraternity to the north that has the feel of a two story building with dormers. This doesn't have the upper dormers but you've got the two story feel with that gable roof. As I recall and there was one This represents only a reasonable accurate transcription of the Iowa City Council Meeting of February 19, 2002. February 19, 2002 Special Work Session Page 8 illustration that I had which is not in here is that if you drew a line across they would be hitting just about the same, not exactly but very close so it's not going to look like there's this little building in amongst these big frat houses. Vanderhoef/That's my concern. Thank you. (See further discussion under agenda items) D. PUBLIC HEARING ON AN ORDINANCE TO AMEND SECTION 14-6E OF THE ZONING ORDINANCE IN ORDER TO ALLOW GROCERY STORES IN THE INTENSIVE COMMERCIAL ZONE, CI-1, AS A PROVISIONAL USE OR AS A SPECIAL EXCEPTION. Franklin/Sure, okay Item F is second consideration and this is the rezoning. Atkins/Karin did we skip D? Champion/Yea, she did. Franklin/Oh, sorry. That wasn't on purpose. Lehman/I'm not sure. Franklin/Honest Bob it wasn't. Yea Item D is a public heating on an ordinance to amend the zoning ordinance, the CI-1 zone to allow grocery stores either as a provisional use or a special exception. How could I ever forget that? Okay you've got a couple of proposals in your packet, one as a provisional use, one as a special exception. A memorandum from Ann Bovbjerg is chair of the Plarming & Zoning Commission and some excerpts from minutes of the Planning & Zoning Commission's discussion. The Commission has recommended that this change not be made but that if you do make it that you look at a couple of things that they were concerned about in terms of sidewalks and traffic and the size of the store that is permitted there. The two ordinances that are in your packet have a size maximum on them whether it's provisional or special exception. And just to kind of refresh provisional means that if someone comes in and wants to locate the particular use and there are provisions that have been met they go ahead and they get the building permit, that's the end of it, or the beginning of it, it gets constructed. With a special exception there are certain requirements in the code for special exceptions generally that the board looks at and the staff looks at in making a recommendation to the board and the staff report and any provisions that are specific to that use are also looked at. It then goes to the Board of Adjustment in a public hearing format for the Board of Adjustment to make their decision as to whether that use meets the different requirements for special exceptions and is appropriate in particular locations. They can at the board impose certain This represents only a reasonable accurate transcription of the Iowa City Council Meeting of February 19, 2002. February 19, 2002 Special Work Session Page 9 conditions on the use in that particular spot, there has to be relationship between the conditions that are imposed and the impacts of that use. Vanderhoef/Can you put conditions on it out of sequence even what I envision happening is that this if the grocery store goes in the time table for upgrading the county road coming in and the road from Scott Boulevard and lights will be accelerated. Franklin/We would have to show that there is a direct relationship between the grocery store, the traffic generated by the grocery store and any signalization or any other public improvement that we wish to put a condition on the grocery store to pay for whether it's a light or an intersection improvement or whatever. So we have to show that nexus between that use and the particular improvement. Vanderhoef/The need for (can't hear). Franklin/And then we do a pro rata calculation of what would be their fair share. Vanderhoef/Which is going to be difficult with open, a lot of open space in the industrial park. Franklin/ Yea, Yea. Vanderhoef/But as I understand it then this is only in a special exception we can do this. Franklin/That's correct. Vanderhoef/It goes as a provisional use then we have no recourse on getting them to share with these kinds of things on the road and lights and so forth. Franklin/That's correct, if there are no particular provisions that are included, and I don't know how you would include a provision in the code that addressed those issues. And remember that this is not just about Fareway and Scott Six, this is grocery stores in all CI-1 zones. Kanner/Karin, the square footage that was mentioned I think was 30,000 square feet as a limit, can you tell me what the Fareway on the west side of town is in square feet for (can't hear). Franklin/I think it's 27,000. Kanner/So what's like the HyVee on First Avenue? Franklin/80. Kanner/80,000. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of February 19, 2002. February 19, 2002 Special Work Session Page 10 Pfab/First Avenue. Franklin/Yea, I think it's 80. Lehman/At least. Kanner/The new superstores are 80. Okay. And are they proposing under 30,000 for the new one? Franklin/For Fairway? Kanner/ Yea. Franklin/As far as I know, I don't know we haven't looked at a specific plan for them but Fareway generally builds that size. Lehman/The attorney for the developer is nodding in the affirmative that is a under 30,000 square foot store. Franklin/Okay. Vanderhoef/So that meets the same guidelines that we already have in the neighborhood commercial. Franklin/Neighborhood commercial, right, right. Lehman/Okey doke. Kanner/Can we at this time should we see if we want to meet with P & Z? Lehman/P & Z doesn't want to meet with us. Franklin/P & Z has considered whether they, let me put this right. Vanderhoef/They don't want to see us. Franklin/They've declined further consultation with the City Council on this matter figuring it's all been said. Pfab/What was the vote? How did the vote go for? Franklin/5-2 with Sharmon and Koppes voting no. Vanderhoef/Koppes. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of February 19, 2002. February 19, 2002 Special Work Session Page 11 Kanner/Right here. Lehman/It's in the packet. Okay. Franklin/Sorry I skipped over that, ~ really didn't mean to, honest. Lehman/Yea, right. Wilburn/Make that a Freudian slip. F. CONSIDER AN ORDINANCE TO REZONE 95 ACRES LOCATED BETWEEN COURT STREET AND LOWER WEST BRANCH ROAD FROM LOW DENSITY SINGLE FAMILY, RS-5, AND MEDIUM DENSITY SINGLE- FAMILY, RS-8, TO SENSITIVE AREAS OVERLAY. (REZ01-00023/SUB01- 00025 (SECOND CONSIDERATION) Franklin/Okay Item F is second consideration on the ordinance to rezone to for the Lindemann Subdivision. Pfab/Karin, how was, was the, okay this is just for rezoning not for the development itself. Franklin/This is for the sensitive areas overlay, that's why it's even a rezoning, but it is also a subdivision plat, on the third reading of this we will have the preliminary plat on your agenda concurrently with the third reading. Pfab/Okay so there's two more readings on this. Franklin/Tomorrow night and the 27th, and then the 27th you'll have pass and adopt on this ordinance and you'll have a resolution approving the preliminary plat. Pfab/Okay now has the park area ever been resolved? Franklin/Yes. Pfab/In what way? Franklin/It has been resolved by Parks & Recreation and the Planning & Zoning Commission to recommend that it be accepted as the developer has proposed it. Pfab/But no internal parks or within the huge development, there's no internal park area. Franklin/Aside from the north south drainage way which is park open space no. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of February 19, 2002. February 19, 2002 Special Work Session Page 12 Pfab/So some of those parks are 17-18 houses away from any recreation area. Franklin/Yes. Pfab/Okay. G. CONSIDER AN ORDiNANCE TO VACATE THE NORTHERN 182 FEET OF THE 20-FOOT WIDE ALLEY RIGHT-OF-WAY LOCATED SOUTH OF BURLINGTON STREET AND WEST OF DUBUQUE STREET. (VAC01- 00004) (SECOND CONSIDERATION) Franklin/Item G, second consideration on the vacation of the alley between Burlington Street and Court Street west of Dubuque, or a portion thereof. Lehman/Right. H. CONSIDER AN ORDINANCE TO VACATE A PORTION OF NORTHGATE DRIVE. (VAC01-00006) (SECOND CONSIDERATION) Franklin/Item H is second consideration on the vacation of a portion of Northgate Drive I. CONSIDER AN ORDiNANCE REZONING 4.01 ACRES LOCATED SOUTH OF HERBERT HOOVER HIGHWAY EAST OF SCOTT BOULEVARD FROM COUNTY LOCAL COMMERCIAL, C-l, TO COMMERCIAL OFFICE, CO-1. (REZ01-00025) (SECOND CONSIDERATION) Franklin/And item I is second consideration on the zoning for the Iowa City Care Center to CO-1 and I am done. Lehman/Very good, thank you Karin. O'Donnell/Thank you. AGENDA ITEMS ITEM NO. 13. CONSIDER A RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE LANDFILL SALVAGE BARN & FURNITURE PROJECT. Atkins/Emie, Kumi's here if you have any questions on the salvage yard bids so we can send her on her way if you don't have anything, bids were good. Lehman/Good. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of February 19, 2002. February 19, 2002 Special Work Session Page 13 Kanner/Well I had, I was at the bid opening for the first time, it was kind of exciting, I saw the signs out there and so I decided to check it out. On the alternative they were talking about deductions, I didn't quite understand that. And then the one, the firm I think that had the lowest bid had something that was not quite in order and I was wondering if you could explain that. Kumi Morris/Sure that's not a problem. What we had was we had, the base bid include just basically a metal builaing with concrete flat work and include a standing seam roof and we thought that we would also take a look at a deduct for a what's called a galvanized paneled metal roof which is a cheaper roof system, it's not nearly as efficient as a standing seam roof, but a standing seam roof is also more expensive and we weren't clear about how the bids would come in and so that's what we, an alternate deduct for that in the bids. Does that answer your question? Kanner/And tell me what was not in order with that one bid and why it was, how it was rectified. Moms/Sure, UBC, United Builders Center which was the lowest bid submitted believed at the time that they did not have an addendum which was issued after the project manual was issued but they had indicated in their bidding, bid forms that they understood that we had a deduct for the standing, for the paneled roof system rather than the, and they had indicated that understood what the addendmn had in place but did not indicate, they did not indicate that they had the appropriate forms, they had the original bid form rather than the bid form that was included in the addendum. However they indicated within their bid forms that they understand that there was a deduct for the roofing panels. After the bids were taken, we had met with Eleanor and we had also faxed the addendum to the apparent low bid and they did indeed, they did acknowledge that this was what they had received, the person who had received it didn't understand that that was what was called an addendum, so that's what, when he said he didn't receive an addendum it was because he didn't understand that that was what it was called. We had opened the bids to a variety of markets in order to get a good price because it generally is just a metal pole building and so we did have, we were encouraging bidders from pole building companies who don't normally do things for farming communities rather than just commercial types of £acilities and so it's not unusual that the person might not have known this type of process. Kanner/Thank you. Morris/But the bids are in order and I've checked with his specifications and they're also all in order, he's bid the product correctly. Lehman/Good. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of February 19, 2002. February 19, 2002 Special Work Session Page 14 Kanner/While your here I had a question on the agenda, I don't know if you've dealt with this, the library are you helping oversee that at all, the bid process? Morris/I might be able to help with that, I helped with the library bidding process but now Joel Miller, the construction manager has taken over the process. How can I help you? ITEM 5B(2). IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES - DECEMBER 10 Kanner/Well I just want to bring up a point that was, I saw the library minutes, this is in the consent calendar, Item 5b(2), library minutes of 12/10, they were talking about there was a person that represented the labor's union saying be careful of a low bid, the underbid, they say it's possible that the construction company goes in with a low bid and then will have, will raise the price as they go along to get the top affect, that they perhaps left out on purpose so that they can get the low bid. And so I assume there's mechanisms in place for you to monitor that. Morris/That's correct with the project manual and the specifications, and actually that's why we acquired someone like Joel Miller who's a representative of the city rather than just the contractor or a consultant on the outside to be able to monitor that process. One of the things that we do is we had something called a schedule of values in the project and as the project proceeds Joel Miller can check with the schedule of values as well as the project manual to make sure that all the items that the apparent low bid for the selected contractor or awarded contractor I should say has followed through. That's actually not an uncommon complaint for other contractors who didn't get the bid so it's not something we haven't heard before. Kanner/Thank you. Morris/Sure. ITEM 5F(8). GEOFF JOHNSON: WATERWORKS PARK, APARTMENT COMPLEX, HICKORY HILL, MEDIACOM Vanderhoef/I don't know if your the one that could answer it for me but where we're talking about hiring someone to do the consulting work for the South Sycamore regional green space landscape and trail project and we're also approving the seeding project. I didn't have a chance, Steve is that on, in the capital budget for 02? Atkins/The seeding project. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of February 19, 2002. February 19, 2002 Special Work Session Page 15 Vanderhoeff Well the seeding is done. Atkins/The seeding is incorporated. Vanderhoef/But what we have here number 8 is. Atkins/What's the number again Dee? Kan'/It's consent calendar. Vanderhoef/It's consent calendar. Karr/5(08, page 4. Atkins/I'm on my way. Vanderhoef/We're moving ahead with South Sycamore green space landscape and hiring an outside consultant and I guess I have a two part question. Could this be done in house and number two was it funded? Atkins/It is funded as part of the overall project, what we did was took the project and broke it apart. Remember about two or three years ago in the Melrose Avenue project out by West High we weren't satisfied with some of the landscaping and we broke out landscaping now and make it a separate bid, that the contractor is certainly entitled to the bid as I understand it but we try to break it out because we just think we can get a better product rather than then sub it out and actually deal with some someone, so no it is budgeted. Secondly as far as doing it in house, how busy are you Kami? Morris/Well I couldn't answer that, that's not my project, but I'm sure one of the other engineers that will be there tonight. Atkins/She can't do it. Franklin/No, she's doing something for me. Atkins/Yea we can do some of those in house Dee, we've found that it just works out better by doing it this way. I don't really have any better answer than that I mean if there's, I mean I can get you something in writing. Morris/Maybe is that Ron Knocke, I think that's Ron's project. Atkins/I think that's Ron's project. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of February 19, 2002. February 19, 2002 Special Work Session Page 16 Morris/So he'll probably be able to answer that tonight. Dilkes/I think he's coming tonight. Atkins/Okay, there you go. Vanderhoef/Okay then I'll ask Ron, sorry I was trying to get it done at work meeting. Atkins/I'm sorry, all the guys know about it. PLANNING AND ZONING #7C Franklin/Excuse me Eruie I forgot something else to tell you, Lot 53, the Walden project, they've asked for expedited consideration so there's public hearing and first consideration just to point that out. Vanderhoef/While your them, is the second building completed out there on the Walden Hills? Franklin/I don't know if it's completed, like I don't know if it's occupied. Vanderhoef/Okay. Lehman/Well before you go, we're in the public hearing. Pfab/I was told there are people moving in it anyway, they are starting to. Franklin/Oh okay then it must have. Pfab/They were just moving in. Lehman/Okay we're having a public hearing on that tonight. Franklin/Yea typically you don't have a first consideration and a public hearing the same night, they're trying to meet the state deadline for tax credits. Lehman/Okay so then are we being asked to have the public hearing and first consideration tonight? Franklin/That's correct, on item C. Lehman/Right, as long as that's okay with the rest of the Council. Franklin/They just need an indicator to give to the state with their support. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of February 19, 2002. February 19, 2002 Special Work Session Page 17 Lehman/Right so then we could do the expedited two weeks, for a week from tomorrow night. Franklin/You could, yea. Lehman/Thank you. CONSENT CALENDAR #5B(2) - PLANNING AND ZONING COMMISSION MINUTES Karmer/Karin, I had a couple questions. One was we had I think it was in Planning & Zoning one of the members talked about the possibility of plats that would divide the land to get around sensitive areas ordinance, how do we guard against that? Franklin/One thing that we've talked about is in the subdividers agreement that we have language which precludes that from happening, that if you have a portion of a sensitive area in this case it's a prairie that the subdivision of the land will not preclude you from having to protect it because then you don't protect that one acre and we're trying to work through how that language will go into a sub dividers agreement. But we're also at the point with that particular one ofrezoning as well as doing resubdivision and so we've got a couple ways in which we can address it either through a rezoning a conditional rezoning agreement or through a subdivisors paper. We're probably more likely to do it through a conditional rezoning agreement just because that's where we've got more latitude agreed. woman/Yea. Kanner/Okay thank you. Franklin/But we're looking at that. I]75 OF 2/14 INFO PACKET Kanner/The other thing was the question about the building in the flood plain, we got a memo on that. Atkins/I don't know if Karin would know much about that, that's Julie Tallman's 7/11. Franklin/Yea I know about it. Atkins/Oh you do okay thank you. Franklin/Well no I just I happen to be involved in that one too, yea. Kanner/It was in the consent calendar, I think it was misplaced perhaps the memo. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of February 19, 2002. February 19, 2002 Special Work Session Page 18 Franklin/It was. Kanner/Number 5 in the consent calendar, you didn't say what the ordinance you are that's being proposed or will be proposed to help get around and so I'm a little uncomfortable with the idea of proposals to allow this kind of building going on, I think it seems that the floodplain ordinances that we have do a pretty good job. Franklin/The particulars that this one have to do with providing some fill around the building that is going to, it's a house that would have an addition or a some expansion put on it, not a significant expansion but some expansion put on it. The current floodplain ordinance requ!res that there be some fill placed on the property beyond that it is a provision of the code that the state code does not require, it appears to be a circumstance in which our local floodplain ordinance didn't keep up with the science of the state code and that we want to make it consistent with the state floodplain ordinance which was the intent when we originally adopted that floodplain ordinance. Kanner/I guess what I'd be. Franklin/I think when you get the ordinance amendment and there's a proposal that Julie's worked on, it's going to be at our joint staffmeeting next week, we'll be looking at it more detail then, what your more concerned about is the building permit that has been issued in anticipation of that passing. Kanner/Well not necessarily the particular but I'll be looking for proof of, or not I don't know ifproof's the right word but justification of why we shouldn't have a stronger language than the state code, we do have in other areas on Planning & Zoning and other parts of our code that are stronger than the state code and maybe it makes sense and I'd like to hear why, when you bring it back to us why. Franklin/Why this doesn't make sense? Kanner/Why you don't think it has to be stronger. Franklin/Yea, you will, because that's one of the things we'll be looking at. Kanner/Thank you. Lehman/Any other agenda items? Appointments Lehman/Okay Council Appointments, Airport Commission we have two applicants. What's your pleasure? This represents only a reasonable accurate transcription of the Iowa City Council Meeting of February 19, 2002. February 19, 2002 Special Work Session Page 19 Vanderhoef/I would like to nominate Michelle Robnett, I had an opportunity to speak with a woman who has known her for 25 years and worked with her intimately in the hospital situation and has been her mentor for quite some time and she can't say enough nice things about this woman and how articulate and project oriented and very bright and carries through with her projects and so I would be very interested in her. Champion/Well she is a pilot, I think. Pfab/Well I would support that, and right now it's four males and no females on the board right as. Lehman/Are there a majority who would support Michelle? Okay. Kanner/Were there four for that? Lehman/Yes there were Steven. Airport Zoning Board of Adjustment, do we not have applications. Vanderhoef/No applications. Lehman/Civil Service Commission, one vacancy, one applicant, Lyra Dickerson. Champion/She's now serving on the Civil Service so. Lehman/Do we wish to reappoint her? Vanderhoef/She's given her time for 12 years and if she's willing to do it again I, I want to say thank you. O'Donnell/But we have (can't hear), but we had an Airport Commissioner that did it for 10 years and we just overlooked that so. Vanderhoef/And this is one that in previous times we have had to advertise two or three times. O'Donnell/But I was pointing that out that we did have an Airport Commissioner that had been there 10 years. Lehman/All right, Historic Preservation Commission, we have one applicant for the At Large. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of February 19, 2002. February 19, 2002 Special Work Session Page 20 Champion/Michael Maharry certainly has, he's well qualified to serve on that commission, he's got a great background in preservation and I think he'd do a great job. Pfab/I'd be happy to support him. Lehman/Is that the other concurrence? Vanderhoef/That's fine. Kanner/Did we in the past had problems serving the Moffitt district does anybody know? Atkins/Yea, off and, yea. Lehman/We've had problems filling that. Champion/That and Woodlawn which are very small districts. Lehman/Okay Planning & Zoning Commission. O'Donnell/Pat Moore seems very, very good. Karr/Mr. Mayor I'd just like to note that that appointment on that unexpired term will begin on Friday the 22nd, the one your considering now. Lehman/Oh the Planning & Zoning Commission, this is for an unexpired term and Mike O'Dounell has. Vanderhoef/Friday the 22nd. Lehman/Putting up the name o£Pat Moore. Vanderhoef/I'll second that. Kanner/I'll throw out David Redlawsk. Pfab/I'd like to see David Redlawsk if we could. Kanner/Has a lot of experience in this. Wilburn/I'd put out Ann Freerks (can't hear) contact many members about her. Champion/Oh I think she's got really good qualifications too and she's very interested in community, I can second her Ann. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of February 19, 2002. February 19, 2002 Special Work Session Page 21 Lehman/Well we've got David, Ann and Pat Moore, I personally have an interest in seeing Pat Moore, I think that she would do well on the Commission, I think she represents to some degree the point of view that was held by Marilyn Schintler who is no longer a member of the Board so. How many would prefer David Redlawsk? Let's go through and. Pfab/Do you get one vote? Lehman/Pardon. Pfab/One vote. Lehman/Yea I'm just counting hands now for David Redlawsk. Pfab/I'd be happy to support him. Lehman/Okay we have two for David, how about Ann Freerk. Pfab/I'd be happy to support her. Lehman/We've got three. How about Pat Moore, now we have three. Champion/And I could certainly support Pat, I mean. Kauner/I could support Ann, why don't we take the top two vote getters then. Lehman/Yea we shall. All right Pat Moore, how many will support Pat? And how many will support Ann Freerk? W have four all right Ann Freerk. Lehman/Senior Center Commission. Pfab/I would suggest Betty Kelly, she's certainly done a great job there although there's probably since it's quite heavily male. Lehman/Betty I think isn't she the wife of the fellow who passed away? Pfab/Yea, she's just a tremendous advocate. Vanderhoef/She's the one the Telecommunication. Pfab/No that's a different person. Kauner/Betty McKray. Vanderhoef/Betty McKray, oh okay. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of February 19, 2002. February 19, 2002 Special Work Session Page 22 Pfab/She's been out to the state Betty Kelly is Older Iowan's Legislature, she's extremely active. Kanner/Is she the square dancer? Pfab/Pardon. Kanner/Is she the square dancer? Pfab/That I don't know, ! don't know that. Lehman/Do we have a majority of the Council who would support Betty? Champion/Yes. Wilburn/Sure. Lehman/Okay. Telecommunications. Pfab/This time we have two. Lehman/Two vacancies and two applicants, name Pusack and Terry Smith, are they satisfactory? Vanderhoef/Yes. Champion/If they' re serving their first term. Lehman/Okay. Transportation Vision Statement (IP1 of 2/14 info. packet) Lehman/Transportation Vision Statement, are there any comments on that? I think we prepared that, ! have no problem with the way it's written. Atkins/I think it's due Friday if I recall, just need to hear from you. Lehman/I guess we love it the way you wrote it, the way we wrote it with your assistance so thank you. Champion/Well we certainly did not write it. Pfab/(can't hear). This represents only a reasonable accurate transcription of the Iowa City Council Meeting of February 19, 2002. February 19, 2002 Special Work Session Page 23 Kanner/I had a few things that I thought that we could throw out. One of the things that perhaps we could strive for is to investigate cities such as Madison and strive to incorporate their methods that encourage such things as their high bicycling rates, they're known as one of the top bicycle commuting, communities in the country, harsher climate than us, a little bigger size. Davidson/Yea we certainly with a lot of our pedestrian and bicycle efforts because Steven's pointed out their climate is similar and there's some other, Missoula Montana and a couple of others that we kind of keep track of what kind of things people are doing because they are in harsher climates, I guess is Council interested in calling out a specific city that you wish to immolate here? Lehman/I think that would be kind of dangerous because I would assume there would be other cities that would be up and down and whatever and may provide good examples over the years. Davidson/Well and Madison is 250,000 people so I mean frequently some of the things they do is out of scale for us when they, you know they've got University Avenue which is a six lane arterial has bike lanes, I mean it's not always comparable but certainly we do keep track of what they're doing. (END OF 02-23 SIDE ONE) Karmer/I think it would be helpful to put something in there about. Davidson/Okay Item Number 3 under Strive to Improve is pedestrian walkways, bicycle trails and multi purpose pedestrian/bicycles facilities I mean that's in there and that's something you do want to go on record as saying we want to improve. Lehman/Right. Champion/It's already in there. Kanner/Okay I was just thinking of possibly stronger language and looking other models for that kind of thing. Davidson/Well I certainly think that's applied in number three, whether or not you want to make it more specific. Champion/It's fine. Lehman/I think it's fine. O'Donnell/It's fine. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of February 19, 2002. February 19, 2002 Special Work Session Page 24 Kanner/And then I thought we had a little stronger language about regionalizing, in number five you talk about consolidation, I'm wondering if that's strong enough, I wondered what people thought. Lehman/Strive to consolidation of area transit systems to encourage efficiency to continue, I think that pretty well says it. Kanner/Well I think that's actually what we do now if I'm not mistaken, I heard from the transportation folks that we work with them we try to do that, I think what we're talking about is something a little more than what we do now, and we talked, when we originally talked about this we said well even if Coralville doesn't want to put it in theirs it's something that we've heard from a lot of people, that's something I constantly hear about, regional transit system, why don't we have it. And I think we need to be specific in saying this would probably be moved under what we maintain, we do this now, correct. Davidson/Yes. Kanner/We do work with Cambus and with Coralville in trying to encourage efficiencies. Davidson/The way I wrote that was meant to imply that we have in the past and in a somewhat regular basis it comes up as an issue and we evaluate it thus far the decision has been to not consolidate the three transit systems. What I'm trying to say here is that this is something that should continue to be an issue, we shouldn't completely right off consolidating transit systems because things are going to change in the future, factors that may change that lead it to be a good idea and that we should continue to evaluate it. Kanner/Well I would propose that we put in regionalized strive for efficient regionalized. Davidson/! mean if there's a majority of Council that feels that consolidating the transit systems is something that you should be doing right now, this does not reflect that. And you should word that stronger if that's the case. Lehman/Are you reading number 5? (Can't hear). Davidson/Number 5, right. Lehman/Well we must strive to for consolidation of various transit systems to encourage, I mean it sounds to me that's what we're saying anyway. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of February 19, 2002. February 19, 2002 Special Work Session Page 25 Pfab/I think that, I think that probably the sense of the Council that may we may wish to try a little harder. Lehman/Well the question is does this say it well enough? All talking/(Can't hear). Lehman/I mean is the Council satisfied with the statement? Champion/I think the statement is fine. O'Donnell/Is fine. Champion/I think we do strive, but we can't do it ourselves. Vanderhoef/That's the whole point Connie you hit it right there. Champion/It may happen. Kanner/Okay two other things, I'd like to see strive to improve looking at new types of buses that are less polluting and diesel, no step buses, again in a number of cities they've gone to no step buses which makes it easier for all types of people with difficulty in climbing steps to take the buses, I think it's got some problems but worth looking at and more accessible buses in general, and I'd like to see language about that. Davidson/Okay, and you don't feel that number 9 under strive to maintain says that? I guess number 9 gives you a little credit for innovations that you have adopted and that we will continue to look at innovations. Kanner/Oh number 9 in above. Davidson/Number nine in the strive to maintain, right. Kanner/No because this is, Vanderhoeff Down below. Kanner/Up above your saying. Vanderhoef/Oh, okay. Davidson/Yea I'm talking about strive to maintain, number 9. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of February 19, 2002. February 19, 2002 Special Work Session Page 26 Kanner/No because I think it's a different category than the issue of buses that are less polluting and buses that are more accessible in general. Davidson/So shall we maybe, I guess the proposal would be to under strive to improve we will add some language that transit capital equipment innovations will be explored, that kind of is an all encompassing. Lehman/As another item. Davidson/Yea as another item. Kanner/Yea and if you could add that are less polluting and more accessible, I think that would meet my needs. Davidson/More accessible meaning exactly what Steven? Kanner/Accessible for people with physical disabilities. Pfab/Challenges. Davidson/Like a low floor, you know Cambus is already operating low floor vehicles so that's the type of thing your. Kanner/ Yea. Lehman/Are we okay with that guys? Champion/Yes. Vanderhoef/Yes, let's go. Kanner/And the one last thing there's been talk about a train between at least North Liberty and Iowa City if not Cedar Rapids, there's been a study that perhaps Cedar Rapids is not going to work but people say perhaps the North Liberty light rail might work and so under number 8 I'd like to see, I'd like to propose that we have stronger language about some sort of either light rail or heavier rail. Davidson/The Coralville and North Liberty vision statements do contain specific language along the lines of we know it's not reasonable now but in the future man we'd like to see that passenger train so let's continue to consider it in the future. Do you want something along those lines? Vanderhoef/Well I like what is in here and I think North Liberty, we're talking about corridor transportation and North Liberty has become a bigger player in that whole This represents only a reasonable accurate transcription of the Iowa City Council Meeting of February 19, 2002. February 19, 2002 Special Work Session Page 27 piece but I don't want to limit it to train I want to look at a regional bus system even if it's just a commuter system. Lehman/Well I think it says a consideration of the Iowa City Cedar Rapids corridor transportation issues where appropriate which (can't hear). Davidson/Yea we're trying to be real general here, Coralville's statement is "Periodic evaluation of the use of the Crandic Railroad line for passenger service should occur." That's what's in Coralville's, do you want that in yours? Kanner/Yea I'd be happy with that, I think we have to be more proactive in terms of trains in general, especially with now Amtrak and others being under attack. If we ever want to have train service through Iowa City on all different levels we've got to be proactive I think. Pfab/Did anyone see the little cartoon with the Amtrak, the little train, I think I can, I think I can. Davidson/Should we add the statement about the Crandic line? Is there a majority of that? Champion/No. Lehman/I think you pretty well said it. Champion/l think it's in there. O'Donnell/Your fine. Davidson/So keep that as is. Champion/I like Dee's statement not to limit it to that. Davidson/Okay. Lehman/All right, thank you sir. Davidson/I appreciate very much your attention to this. Champion/No it's good. Kanner/Thanks Jeff. Lehman/The next item is not here tonight. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of February 19, 2002. February 19, 2002 Special Work Session Page 28 Atkins/Guess he couldn't make it so we'll schedule again. Council Time Lehman/Okay rather than take a lot of time at Council, there's two things under Council time I'd just like for your approval. We need to set, I'd like to give Steve the leeway to set a meeting with the Airport Commission for a work session the evening at 6:30. Champion/Terrific. Lehman/And I don't know what. Pfab/When? Lehman/At a work session. Pfab/Okay that's fine, okay. Lehman/So we can meet with the Commission and Steve whatever works on their schedule. Atkins/Okay I'll get back to you. Lehman/And then the other thing is we had received a request from ICAD to present to us what their doing and kind of an update and again I'd like Council's permission for you to talk to Joe to schedule him on a work session as time permits. Pfab/Is that something that should be done at a Coralville session? Champion/No. Lehman/No I don't think so. Pfab/ Okay. Lehman/But we need to, okay folks let's grab a sandwich and we've got to be back here in 28 minutes. Adjourned 6:32 PM. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of February 19, 2002.