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HomeMy WebLinkAbout2002-02-27 Info Packet of 2/21 CITY COUNCIL INFORMATION PACKET February 21,2002 www.icgov.org FEBRUARY 27 WORK SESSION ITEMS IP1 City Conference Board Meeting Materials MISCELLANEOUS ITEMS IP2 Memorandum from Mayor: Budget IP3 Memorandum from Council Member Kanner: Budget IP4 Memorandum from Council Member Vanderhoef: Budget IP5 Memorandum from Parks and Recreation Director to City Manager: Waterworks Park IP6 Memorandum from City Attorney: Absence IP7 Memorandum from Senior Planner: Prioritization of Work Program IP8 Iowa City Police Department Use of Force - January 2002 IP9 Iowa City Police Department Bar Check Report - January 2002 IP10 Minutes: January 23 Neighborhood Housing Relations Task Force IP11 Minutes: January 30 Neighborhood Housing Relations Task Force IP12 Minutes: February 6 Neighborhood Housing Relations Task Force IP13 Minutes: December 20 PATV Board of Directors COUNCIL CORRESPONDENCE PREVIOUSLY DISTRIBUTED - ACCEPTED FEBRUARY 19 Availab e at the City C erk's Off ce · Doug Elliott: Flood plain Management Workshop · Caroline Dieterle: Press Citizen Editorial · Peter Hansen: Public Power Initiative · Floyd and Jean Blakely: Fareway · Casey Cook: Budget · Bryon Ross: Budget · Paula Brandt: Planning & Zoning Appointment OFFICE OF THE IOWA CITY ASSESSOR JOHNSON COUNTY ADMINISTRATION BUILDING DENNIS BALDRIDGE ASSESSOR CAROLYN BURKE DEPUTY February 19, 2002 Dear Conference Board Member: The meeting of the Iowa City Conference Board for the public hearing on the Iowa City Assessor's FY 2003 budget is scheduled for Wednesday, February 27, 2002 at 5:30 P.M. at the Iowa City Civic Center. Enclosed for your review before the meeting are: 1. The Agenda. 2. A copy of the February 4, 2002 minutes. 3. A copy of the FY03 Itemized Budget. If you have any questions about the budget please feel free to phone me at the office at 356-6066 or at my home at 688-2661. Sincerely, Dennis Baldridge Iowa City Assessor 913 SOUTH DUBUQUE STREET * IOWA CITY IOWA 52240 TELEPHONE 319-356-6066 February 19, 2002 TO WHOM IT MAY CONCERN: The Iowa City Conference Board will meet at 5:30 P.M. on Wednesday, February 27, 2002 at the Iowa City Civic Center. The purpose of this meeting is to hold a public hearing on the Iowa City Assessor's proposed budget for FY 2003. AGENDA: 1. Call meeting to order by the Chairperson. 2. Roll call by taxing body. 3. Act on minutes of February 4, 2002 Conference Board meeting. 4. Public hearing on budget. 5. Adopt budget. 6. Other business. 7. Adjournment. Dennis J. Baldridge Clerk, Iowa City Conference Board IOWA CITY CONFERENCE BOARD FEBRUARY 4, 2002 City Conference Board: February 4, 2002, 6:30 P.M. in the Council Chambers at the Iowa City Civic Center. Mayor Emie Lehman presiding. Iowa City Council Members Present: Champion, Kanner, E. Lehman, O'Donnell, Pfab, Vanderhoef, Wilburn. Johnson County Supervisors Present: Harney, M. Lehman, Neuzil, Thompson. Iowa City School Board Members Present: Wallace. Others Present: Baldridge, Hudson, Burke, Helling, Dilkes, Karr. Tape Recorded: Reel 02-19, Side 2. Chair Emie Lehman called the meeting to order and clerk Baldridge called roll and stated that a quorum was present. (The School Board having only one member present will not have a vote recorded.) The City moved to accept the minutes of the last Conference Board meeting, September 24, 2001, the School Board seconded and the motion carried, 2/0. Iowa City Assessor Baldridge presented his FY '03 Assessment Expense Fund budget. The increases are $12,234 for an adjustment to equalize the Iowa City Assessor's salary with the Johnson County Assessor's salary, $12,480 for an additional half-time clerk, $3170 for an increase in FICA and IPERS, $7200 for the biennial assessment rolls and postage, $600 for an increase in schools and conferences, $1000 for an increase in equipment purchases, and $2800 for an increase in software maintenance. Reductions are $605 for a decrease in salaries, $1470 for a decrease in health insurance, $400 for a decrease in assessor and deputy bonds. Funding for the Special Appraisers Fund of $48,483 is requested, down from last year's $ 52,127. Increases include $1500 for the car replacement fund, and $2500 for the leave contingency ftmd. Discussion was held about the adjustment to match the Johnson County Assessor's salary and the additional half-time employee. The City moved to eliminate these two items from the budget, the County seconded, and the motion carded, 2/0. The County moved to accept the proposed budget (as amended), the city seconded and the motion carded, 2/0. The City moved to set the public heating for February 27, 2002 at 5:30 P.M. at the Iowa City Civic Center, the County seconded and the motion carded, 2/0. The vacancy on the Iowa City Board of Review has been advertised and there was one applicant. It was moved by the City to appoint Richard Donahue to the Board of Review for a six-year term ending December 31, 2007. The County seconded and the motion carded, 2/0. There being no further business it was moved by the County and seconded by the City to adjourn at 6:49 P.M. Motion carried, 2/0. ITEMIZED BUDGET - ASSESSMENT EXPENSE FUND ITEM # EXPENDITURE FY '02 FY '03 SALARIES 36 City Assessor $63,340 $65,560 37 First Deputy $53,840 $55,720 37 Second Deputy $50,670 $44,230 40 Real Estate Clerk $37,550 $34,430 40 Clerk/Appraiser $29,570 $30,610 40 Clerk/Accounting $28,910 $33,780 36, 37, 40 Longevity $2,825 $1,775 Sub-Total $266,705 $266,105 Total Salaries $266,705 $266,105 OTHER EXPENDITURES 39 Board of Review $10,500 $10,500 41 Employer Share: FICA $21,210 $20,750 42 Employer Share: IPERS $15,340 $15,300 43 Health Insurance $50,500 $49,030 44 Mileage & Auto $1,600 $1,600 45 Office Supplies $4,800 $4,800 46 Postage $1,100 $6,800 47 Telephone $1,100 $1,100 48 Publications, Subscriptions & Dues $1,800 $1,800 49 Printing $300 $1,800 50 Appraisal Service $400 $400 51 Insurance $3,500 $3,500 52 Schools & Conferences $6,000 $6,600 53 Appeals to Court/Legal $27,000 $27,000 54 Equipment Purchase $1,000 $2,000 55 Equipment Maintenance $200 $200 56 Unemployment $2,000 $2,000 57 Conference Board $0 $0 58 Examining Board $30 $30 59 Board of Review Expenses $200 $200 60 Data Processing Services $12,000 $12,000 61 Software Maintenance $9,700 $12,500 63 Bonds & Worker's Compensation $1,600 $1,200 Total Other Expenditures $171,880 $181,110 TOTAL BUDGET $438,585 $447,215 UNENCUMBERED BALANCE ($41,756) ($44,079) TO BE RAISED BY TAXATION $396,829 $403,136 BUDGET - SPECIAL APPRAISERS FUND FY '02 FY '03 Mapping & Appraisal $12,500 $11,216 Car Replacement $10,500 $12,000 Re-Appraisal Fund $16,627 $15,202 Leave Contingency $10,000 $2,500 Computer Replacement $2,500 $2,500 TOTAL $52,127 $43,418 UNENCUMBERED BALANCE ($29,058) ($38,992) TO BE RAISED BY TAXATION $23,069 $4,426 GRAND TOTAL TO BE RAISED BY TAXATION $419,898 $407,562 MAXIMUM LEVY ALLOWED Maximum Assessment Expense Fund 1,948,048,715 x .00027 $525,973 IPERS & FICA Funds 39,720 Unemployment Compensation & Tort Liability 4,000 Maximum for Assessment Expense Fund $569,693 Maximum Special Appraisers Fund 1,948,048,715 x .000405 $788,960 Maximum allowed without State approval $1,358,653 Maximum Emergency Fund 1,948,048,715 x .00027 $525,973 (Which requires State Appeal Board Approval) Maximum that could be raised by taxation for FY '03 $1,884,626 LEVIES AND RATES SINCE 1991 EXPENSE FUND SPECIAL APPRIASERS FUND Fiscal Year Amount Levied Levy Rate Amount Levied Levy Rate 1991-92 252,789 0.20574 75,000 0.06104 1992-93 242,474 0.18729 120,000 0.09269 1993-94 228,690 0.16688 78,000 0.05845 1994-95 316,002 0.22132 64,000 0.04462 1995-96 303,281 0.20446 30,000 0.02023 1996-97 319,513 0.2045 17,000 0.01088 1997-98 318,270 0.19946 52,834 0.03311 1998-99 318,699 0.19269 184,357 0.11146 1999-00 341,910 0.19784 352,508 0.20398 2000-01 359,341 0.19823 180,293 0.09946 2001-02 396,829 0.20636 6,442 0.00335 2002-03 403,136 0.20694 4,426 0.00227 IP2 FEB. 19, 2002 COUNCIL MEMO FROM: ERNIE LEHMAN We have all been involved with extensive budget discussions over the past few weeks. We have made some progress but I believe we need to do more. The following represents my thoughts about budget changes that I would support. I am sure there are other changes, which each of you might propose and we can consider all of them at our Feb. 27th. Meeting. I believe it is imperative that we take steps to address the projected dwindling cash balances. As we have seen in state and county budgets, across the board cuts are ugly and very difficult if not impossible to implement fairly. If we act prudently now, we can lessen the possibility of such actions at the city level.. As we all are aware, the budget presented to us by the city manager has been cut dramatically from the asking of department heads. Even so, I believe further cuts are necessary to ensure fiscal responsibility. Consequently, I would suggest that we as a council direct the city manager to reduce spending from the general fund by a minimum of 1% in each of the projected years, and that the policy of a reserve ora minimum of 15% be strictly observed. It is important that we let the city manager make the decisions as to where savings will occur in that he is ultimately responsible for city operations. I am confident in Steve's ability to make such adjustments and believe he will do so with a minimum ofinconvience to the stall'and the level of service to the community. A second area of concern, which I believe we must address, is the amount of our tax bills, which will be necessary for GO debt retirement. The sale of the library bonds this year when combined with projected capitol projects will push the debt retirement portion of our tax bills over the 25% policy which we have established for ourselves. Projected CIP projects need to be prioritized in a fashion, which will not jeopardize the viability of the community and still not exceed the 25% policy. During tight economic times, we need to recognize the difference between "nice to have" projects and those which materially affect the viability of our future. The following suggestions, which I believe, are viable and will improve our GO position. Hopefully each of you will add to this list. The Market street project is a "nice to have" item which can easily be moved out at least 2 years to correspond with what I understand to be the University's plans. I cannot justify $500,000 for this project at this point in time nor do I believe it can be justified to the public. Waterworks Park is a wonderful project but its time has not come. This is another project, which would be nice to have, but certainly is not a high priority in the total scheme of things. The funding should be moved into the "out" years when funds may be available and demand is greater. We can do the Butler portion of the project--adding $50,000 for the parking lot and $25,000 for erosion control but the building of an amphitheatre and trails with borrowed money is extremely difficult to justify, given our financial constraints. Miller Orchard park should stay on the CIP but be moved to a later year. After the SE plan is completed this fall, we should be in a much better position to determine when this development will occur. I believe we have already agreed to reduce public art funding, traffic calming to be limited to $10,000/year and moving fire apparatus acquisitions out a minimum of 2 years. Other projects, which we may have to be moved out, could be Mormon Trek-HWY 1 in the year 04, Camp Cardinal Road, Foster Rd/Dubuque, Mormon Trek 05, and Lower West Branch Rd. 06. These are projects, which I believe we should leave in the CIP but should be prepared to move into later years if necessary. PROPOSED BUDGET ADJUSTMENTS for FY '03 by Steven Kanner 2/21/02 General Operating Funds CUT: · Jazz Fest -? - cut in 1/2 to $4,300 - low attendance .... · Economic Development - cut in 1/2 (Services & Charges) to $45,000 /.. · 3 Police Officers - by attrition over next three years - eventually save $150,000/yr - 147 police hired since 1996 w/fed, grants that have expired. · Parks & Rec Consultant - costs about $5,000/yr - Duties made up in part by addition of Nat. Areas Res. Man. · Edward Byrne Police Grant - lose about $50,000/yr - $'s made up in part by removing officers above by attrition · Non-union Management Raise in Half - Have Finance Director figure out savings - Use savings to make up in part, loss of County funding to Sr. Ctr. in '03 · ICAD - in half to $25,000 for '03 because of eeonomic downturn - reevaluate in '04 - many functions of ICAD can/are being done by Chamber, UI business school, Iowa City, etc. · Airport General Levy Support - cut by $100,000 in '03 - cut by $150,000 in '04 - provide zero dollars in '05 · Airport Capital Debt. Payments - Have Airport Commissionpickup 1/2 of past capital debt service - Have Finance Director Figure out the amount - Airport can raise fuel fees, hanger fees, charge landing fees, etc. · Water Customer Service Position (Enterprise Fund) - Cut proposed new 1/2 time position - Save $19,000 · Broadband Telecommunications Special Projects Ass't (Enterprise Fund) - Cut proposed new position - Save $53,000 - Put money into other Telecommunication expenses (Services & Charges - up to $102,000/yr.) ADD: · IncreasedParking Rates - $.10 - $.20/hr in parking ramps - this amount is beyond what staff b~as proposed - put money into public transit $100,000 to Human Services Agencies - above Vanderhoef/Pfab recommended rates - dire times for Human Services - increased funding now pays offin lower costs (police, etc.) later · Parks & Rec Natural Areas Resource Manager - $54,000/yr · Mass Transit - $400,O00/yr - Sunday Service and later service, etc. · Residential (over four units)/Commercial I~aste Pickup - rough estimate is $500,O00/yr - consider bringing in all size residential, commercial and industrial into mandatory fees for City waste pickup in order to control flow. · Family Resource Center - $50,000/yr to local schools · Child Care/Babysitting Reimbursements for Commission, Board and Council members - Cost is about $10,000/yr · $'sfrom Sale of 64-1-A - Don't take less then $100,000 under appraised value (currently about $1.8 mil.) - Put money into Public Transit or Child Care Center · UI RiverFest - add $2,000/yr per previous request Capital Funds CUT (or DELAY): · Scott Blvd- ACT/Roch. - Move fi-om '03 to '04 - Open 1 ~ Ave. - Save $2.4 mil. in G.O. Bonds; $100,000 in Road Use · Dodge St Expansion - Move fi-om '04 to Unfunded - Put up needed Stoplights - Save $5.4 Fed. Grants; $100,000 Road Use; $100,000 in G.O. Bonds · Economic Development Fund - Cut $1,000,000 to Mormon Trek Expansion - Cut '04 to $150,000 and '05 to $150,000 · Burlington St. Parking Ramp (aka Transit Intermodel Facility) - Move fi-om '03 to '04-'06 - Save $700,000 in local in '03, etc. -2- · Mormon Trek Expansion - Hwy 1/Hwy 921 - Move to Unfunded - Save $5.633 mil. in G.O. Bonds · NS Marketplace Streetscape - Move from '03 to '05 - Save $500,000 in '03 in G.O. Bonds · Bridge over Iowa River Dam - Cut back from $1.255 mil. - Make simple access for rescue operations · Runway 7 Extension at Airport - Move to unfunded year. - Save $677,000 in fed. $'s; $74,000 in local G.O. · Camp Cardinal Rd~Cir. Cr£ - Move to Unfunded - Save $1.9 mil. in G.O. Bonds - Total project cost is $6.0 mil. · S. Gilbert/Napoleon EWArterial - Move from '05 to Unfunded - Save $800,000 in G.O. costs (1/2 might come from private developers) · Lower W. Branch Rd Reconstruction - Move from '06 to Unfunded - Save 1/2 of $3.825 mil. (Private developers to pay other 1/2) · Foster Rd- Dub./Pr. Du Chien - Move from '05 to Unfunded - SaveS900,000 in G.O. · IA Ave Streetscape - Move fi'om '03 to '05 - Save $400,000 this year in G.O. · Radio System Upgrade - Move fi'om '04 to '06 - Save $600,000 this year in G.O. · (Is Sycamore-Burns still in budget?) ADD: · Art - Restore to $100,000 in '03' - Increase to $125,000 in '04; $150,000 in '05 · Tap on Fees - Increase from present rates for outlying districts of City - Help pay costs associated with sprawl -3- City of Iowa City MEMORANDUM ' Date: February 20, 2002 To: Mayor and City Council From: Dee Vanderhoef, Mayor Pro tern Re: 2003 Budget Goals 1. To maintain our cash reserve throughout the next three years at a minimum of 15%. To that end I'm requesting the City Manager to cut, as he sees fit, $500,000 of General Fund expenditures from the 2003 budget. 2. To lower our tax asking for bonded expenditures for 2003 in the following projects: a. Move out two years the $200,000 for the Benton Street Park. $200,000 This means no dollars expended for Waterworks Park except the $50,000 city match for the Butler House trail and parking lot. b. Move Marketplace Streetscape out three years to '06 500,000 c. Cut City entrance beautification for '03 20,000 d. Keep traffic calming policy in place without funding 27,565 e. Cut City Hall upgrades by half 25,000 f. Suspend the owner occupied building renovation program until it can 100,000 be suppoded by the General Fund g. Move airport runway extension to '05 742,500 h. Suspend Public Art Program until it can be funded by the General 100,000 Fund Total 2003 bonding decrease $1,715,065 council/mem/2003budgeLdoc IP5 city of iowa city PARKS AND RV CRV ATION DEPARTMENT 220 S. Gilbert Street TO: City Manager ~ :.,ll~[/~/ ~ ) FROM: Parks & Recreation Director ~ DATE: February 14, 2002 ~[J~ RE: Waterworks Park The Parks and Recreation Commission met on February 13 and discussed the proposal for development of Waterworks Park, including the use of funds currently allocated for the Miller/Orchard Park Development. You will recall that staff had presented a proposal to the City Council totaling $550,000 from three funding sources (Butler House area, Waterworks Park and Miller/Orchard Park). The proposed funding was reduced by the City Council to a total of $376,000. Chuck Schmadeke and I prepared a recommendation for the commission's review, a copy of which is attached. The commission discussed this recommendation and adopted it unanimously. They also passed a motion reiterating that the Miller/Orchard Park Project is a high priority, and it is important to reallocate funds for this project in FY04 as the council had indicated a willingness to do. 2/6/02 WATERWORKS PARK RECOMMENDED DEVELOPMENT COMPONENTS Original Revised Recommendation Recommendation ($550,000) ($376,000) Northeast Parking Lot $100,000 $100,000' Trail from lot to Butler House $25,000 $25,000* Trail Connector to Dubuque Street $25,000 $25,000* Well and pond access roads/trails $30,000 $30,000 Amphitheater access walks $29,000 $29,000 Amphitheater stage $7,000 $7,000 Wetland access walks $33,000 $33,000 South trail extension $38,000 0'* Park shelters (2) $37,000 0'* Storm sewer, silt fence, etc. $26,000 $26,000 Prairie seeding; nature trails $200,000 $101,000'* o,o0o r - 3 ,ooo *Must stay in project due to grant funding. **Apply for REAP or LAWCON Grant to supplement budget; if not successful, proceed with seeding as much of the property as possible. Recommended by the Public Works Director and the Parks and Recreation Director. City of Iowa City MEMORANDUM Date: February 19, 2002 To: City Council ^ , ,~jt~ From: Eleanor Dilkes, City Attorney Re: Absence I will be out of the office on Monday and Tuesday, February 25 and 26 and will be back for the Council meeting on Wednesday the 27th. Cc: City Manager Assistant City Manager City Clerk tp2-1 ed doc City of Iowa City MEMORANDUM Date: February 20, 2002 To: City Council and City Manager From: Robed Miklo, Senior Planner Re: Prioritization of Work Program Over the past several months the City Council has directed the Planning and Zoning Commission to consider potential amendments to the zoning code. Although the entire code is in the process of being reviewed, the Council has indicated that these items should be addressed separately from the comprehensive review. At its February 7~h meeting the Planning and Zoning Commission prioritized these items. The order in which the Commission proposes to address these items is as follows: 1. Consider amending the Sensitive Areas Ordinance to require that Sensitive Areas Development Plans that do not seek waivers of zoning requirements, be reviewed and approved by staff rather than require Planning and Zoning Commission and City Council review. 2. Consider regulation of isolated wetlands beyond those regulated by federal regulations. 3. Consider zoning requirements for establishments that serve alcohol. 4, Review parking requirements for housing for the eldedy. If this is satisfactory to the Council the Commission will proceed to study these potential amendments as listed above. If the Council has concerns about the order in which these items will be reviewed, please call me at 356 5240 or contact me by email at bob-miklo@iowa- city.org. IOWA CITY POLICE DEPARTMENT tx ~' ,, ,.~ USE OF FORCE REPORT January 2002 ~ OFFICER DATE CASE # INCIDENT FORCE USED 43, 26 1-I-01 02-04 Criminal Mischief Subject was suspected of damaging property inside a local bar. When officers attempted to contact him to iuvestigate, he attempted to leave. Officers restrained him and he continued to resist. Officers took subject to the ground and handcuffed him. 17 1-1-02 02-05 Fight in progress Subject was involved in a fight at a bar and failed to stop when ordered to do so by officer. Officer tried to pull the subject away from the fight and he resisted. Subject was taken to the ground and attempts were made to handcuff him. He attempted to get back to his feet and was taken down a second time and was handcuffed. 11 1-1-02 02-23 Burglary Officer attempted to arrest subject involved in attempted burglary to vehicle. Subject fought with officer who deployed chemical agent and used hands on to control subject 07, 52 1-4-02 02-112 Assault Officer attempted to arrest delusional subject during assault investigation. Subject charged at officer who deployed chemical agent. Subject fled, fell to the ground and was taken into custody. 08 1-5-02 02-129 Animal Officer dispatched injured raccoon with sidearm 42,18, 45 1-8-02 02-205 Court order Officers located subject who was ordered to substance abuse treatment. As they escorted subject to car she attempted to pul1 away. Officers used hands on to handcuff for transport 9 1-10-02 02-257 Medical assist Violent juvenile male was to be taken to hospital for evaluation at request of his father. Juvenile began striking father in face. Officer handcuffed juvenile for transport. OFFICER DATE CASE # INCIDENT FORCE USED 25, 58,32, 49 1-11-02 02-300 MV Subject was involved in accident after Accidenl/OWI/Eluding, travelling down street at high speed. Assault on Police Officers directed driver to get out of Officer vehicle. Subject became combative while refusing. Officers deployed chemical agent and subject was eventually removed from vehicle. Subject exited vehicle and ptmched officer in face. Officers took subject to ground and handcuffed him. 11, 58 1-12-02 02-301 Disorderly conduct Officers axrested subject who was involved in a fight. Subject resisted being handcuffed and officers used hands on to handcuff the subject as well as to get him into the police car for transport to jail. 33 1-16-02 02-408 Mental committal After assault on staff member, subject was to be transported to facility for evaluation. Officer handcuffed subject for safety. 19 1-18-02 02-464 Fight in progress Subject refused to separate from other combatants during a fight and continued assault on another when officer intervened. Officer advised subject that he was under arrest and attempted to place subject's hands behind his back for handcuffing. When subject resisted he was taken to the ground for control and handcuffed. 58, 19 1-18-02 02-459 Intoxicated person Subject actively and physically resisted being escorted for transport after he was arrested. Officers used hands on techniques to gain compliance. 97,13 1-20-02 02-555 Mental commitment After officers were summoned to assist in committal of violent subject, he resisted being handcuffed. Officers deployed chemical agents and used hands on techniques to gain compliance and get the subject handcuffed. 58, 38 1-21-02 02-565 Home intrusion Police were summoned to a forcible intrusion of a home. On arrival officers heard the complainant screaming and entered the residence. Officers observed a subject fleeing and breaking out a window to attempt to exit, OFFICER DATE CASE # INCIDENT FORCE USED ignoring officer's commands to stop. K9 was released for apprehension of subject. Officer outside had weapon drawn while covering exit point(s) of the residence. 08, 22 1-22-02 02-604 Medical assist Officers were called to school to assist staff in restraining out of control male. Officers used handcuffs to restrain subject until he calmed down. Subject was taken to hospital for evaluation. 36, 18 1-27-02 02-759 Armed subject Report given to police regarding a vehicle with 6 occupants pointing a gun at other persons. Vehicle was located, officers had weapons drawn while vehicle's occupants were removed, handcuffed and searched. 16, 52 1-31-02 02-897 Traffic stop Driver exited vehicle after traffic stop. Driver had hands in pockets and refused to remove hands from pockets after being directed to do so by officer. Officers had to physically remove driver's hands from his pockets prior to handcuffing him. CC: City Manager, Chief, Captains, Lieutenants, Training Sergeant, City Clerk, Library Iowa City Police Department iP9 Bar Check Report -- January 2002 (PAULA = Possesion of Alcohol Under the Legal Age) ' Monthly Totals Year-to-Date Totals PAULA per Visit Business Name visits arrests visits arrests (year-to-date) Airliner 5 4 5 4 0.800 Alley Cat 1 1 1 1 1.000 Atlas World Grill 2 2 0.000 Bo-James 4 11 4 11 2.750 Brewery Brothers Bar & Grill 5 5 0.000 Carlos O'Kelly's College St Billiards Club 3 3 0.000 Colonial Bowling Lanes 3 3 0.000 Dave's Fox Head Tavern Deadwood Tavern 1 1 0.000 Diamond Dave's Taco Co Du~ii~ U~der~round 1 / 2 2 0.000 Eagle's Lodge Elks Country Club . Et Cetera 2 0.000 Fieldhouse Restaurant & Bar 5 1 5 1 0.200 First Avenue Club 2 2 0.000 Fitzpatrick's Gabe's 1 1 0.000 George's Buffet Givannis Green Room Gringos Mexican Bar & Grill Grizzly's South Side 01000 Ground Round Restaurant Hanrahan's Happy Joe's Pizza Hilltop Tavern Joe's Place 2 2 0.000 Kitty Hawk 1 1 0.000 Malone's 6 7 6 7 1.167 Martinis 5 3 5 3 0.600 Memories 1 I 0.000 Micky's 2 ~ 2 0.000 Mike's Tap Mill Restaurant i ' 1 0.000 Mondo's Downtown Moose Lodge Morgan's Bar & Grill 6 2 6 2 0.333 Mumm's Saloon & Eatery 4 4 0.000 One-Eyed Jake's 3 5 3 5 1.667 Outer Limits 1 1 0.000 Plamor Lanes 1 1 1 1 1.000 Press Box 1 1 0.000 Q Bar 2 4 2 4 2.000 Quinton's Bar & Deli R T Grunts 1 1 0.000 Sam's Pizza Sanctuary Restaurant & Pub I Serendipity Laundry Caf6 / ~hakespeare;s 1 ~ I 0.000 Sports Column / 2 5 2 5 2.500 Summit Restaurant & Bar / 12 8 12 8 0.667 Union Bar 6 2 6 2 0.333 VFW Post Vine Tavern Vito's 10 6 10 6 0.600 Wig & Pen Pizza Pub Totals:! 106 60 106 60 0.566 Other PAULA at non-business locations: 7 7 PAULA Totals: 67 67 current month year to date MINUTES FINAL/APP NEIGHBORHOOD HOUSING RELATIONS TASK FORCE WEDNESDAY, JANUARY 23, 2002- 3:30- 5:00 PM CITY MANAGER'S CONFERENCE ROOM Members Present: Hillary Sale, Jerry Hansen, Tim Walker, Ted Chambers, Larry Svoboda, Nick Klenske, Mike Newman, Ann Freerks, Anne Vespa, and Sally Cline Members Absent: Mike Carberry Staff Present: Marcia Klingaman, Sue Dulek, Capt. Matt Johnson, Norm Cate, and Doug Boothroy City Council Members Present: Irvin Pfab University Staff Present: None Others Present: Maryann Dennis and Kyle Vogel Call to Order Hillary Sale called the meeting to order at 3:37 PM Approval of Minutes for December 19, 2001 Minutes for December 19, 2001: Page 1) None Page 2) None Page 3) None Page 4) None Page 5) End of 1st paragraph should read: "Housing Inspection Department" not "Housing Authority" Page 6) None Page 7) None MOTION: Tim Walker moved to approve the minutes of December 19, 2001 as amended. Jerry Hansen seconded. Motion passed unopposed. There was a brief follow-up on instances in past minutes where the committee requested more information. 1. Review Neumann Report on Recycling- Klingaman will have copies available for review at the next meeting. 2. Have Dave Henderson speak on drug issues- Henderson is the Johnson County Sheriff Representative on the Multi-Agency Drug Task Force. Capt. Johnson suggested that the committee invite the Iowa City representative instead. Newman expressed a strong opinion to hear from a police officer from outside of Iowa City. 3. Get parking requirements flow diagram from Boothroy- Boothroy has the diagram finished and will distribute them at the next meeting. 4. Look into how long a new Iowan has before their car must be licensed in Iowa City- Dulek look into this and discovered that there is currently no required time period within which this must be done. Capt. Johnson added that there is a presumption of residency if one resides in Iowa for a period exceeding thirty days (except for brief absences). Students and military personnel are exempt. 5. Get letter from Luther College courtesy of Boothroy- Klingaman will get letter. 6. Is the city able to escalate fines over a certain number regardless of type? - Dulek looked into this and the answer is no. Boothroy pointed out that a large number of fines are expensive without escalation. 7. Look into placing boots on cars for legitimate infractions and then requiring them to pay all city fines in order to get them off- Iowa City has not used boots for ten years, lC doesn't use boots because Iowa City Neighborhood Housing Relations Task Force Minutes January 23,2002 Page 2 they're too expensive (Students would jack up their car, take the booted tire off and throw it in the trunk. Then they would put on the spare and drive off) and labor intensive since they must be checked often. However, if there is an order to immobilize a car in place, boots can be used. 8. Have Mark Schantz look into withholding UI grades until City fines are paid- Sale will ask Schantz to provide another UI representative or for he, himself, to come to future meetings. 9. Get a copy of Couch Ordinance from Ames- Klingaman explained that this particular ordinance doesn't apply to Iowa City. However, there is a Couch Ordinance from Boulder, CO that is more applicable and worth looking into. Discussion Reqardinq List of Problems and Solutions Before discussion commenced, Newman insisted that the committee talk about the Davenport Ordinance in it entirety. Sale replied that everyone received a copy of this ordinance in the initial distribution and that this subject will be covered later when dealing with things missing from the list. Walker noted that Davenpod's policy is good for filling gaps in Iowa City policy, but it wouldn't be feasible to implement all of it. Newman suggested that a representative from Davenport be asked to speak with the committee. Cline commented that the Davenport ordinance has some viability, but there is no reason for a representative to visit unless the committee decides to implement a small task force like theirs, to which Walker added, that a representative should only be consulted if specific questions need to be asked of them. Group opinion sided with Cline, but Newman's suggestion will be noted as a future option. The committee began reviewing a complete list of all suggested solutions to problems that have been discussed in past meetings. Sale began by setting the ground rules to this discussion: the committee will only entertain problems with and omissions from this list. 1. Planning and Zoninq: a. Paragraph one- The Good Neighbor Policy was discussed briefly as there were no real problems, only clarifications to be made. The notification is already mandatory; it is only a mandatory meeting with neighbors that would be added. Klingaman noted that the only reason that this meeting was not made mandatory in the past is that the City Staff didn't think that this would go over well with developers as they would feel that making the meeting mandatory will just require more work. Sale suggested that the proposal be that a mandatory "opportunity to be heard" provision be added to the mandatory notice. There was full support for this proposal. b. Paragraph two- there was a lengthy discussion about whether or not current standards for determining the number of parking spaces provided by landlords are adequate. Issues discussed included ramp parking, resident permit parking, commercial parking and UI campus parking. Svoboda noted that around four years ago, code was changed so that newer buildings now are being developed with adequate parking. It is only the older buildings that have been grandfathered in that put a strain on public parking. This problem won't be resolved unless their grandfather clause is revoked. Newman asked that staff look into these clauses to see if and when they can be revoked (Sale commented that it is possible that there might already be a sunset provision). Beothroy remarked that there would be a problem with properties with no parking because the owners would no longer be able to use the property for its intended use. Sale noted that this brings up a takings issue, which might make it unconstitutional to revoke these clauses. Walker said that the code needs to be rewritten again. He voiced his belief that it is a realistic assumption that for every body in a property there should be a parking space. It should also be taken into account that cars are bigger than they used to be and so these spaces need to be bigger as well in order to compensate. He also said that the grandfather clause parking problem can be eased by neighborhood parking permits that are awarded to the legal number of tenants in these buildings and no more. Iowa City Neighborhood Housing Relations Task Force Minutes January 23, 2002 Page 3 Svoboda noted that he feels that the resident permit idea is a good one that should be concentrated on. However, he suggested that the system be left as it is because he feels that it'll only upset things and create problems if it is changed. Svoboda was concerned that by increasing the parking requirement, that new construction would be financially impossible or at the least slowed. This might lead to deflation of property values. Hansen suggested that development be moved out of high- density areas and that public transportation be more encouraged. Svoboda also observed that there is a tax rollback system whereby property owners are hurt because there is a roiling back to income property. Boothroy clarified that this is a state rollback, not a City one. Chambers commented that he has, with the help of appraiser, Greg Downs, put together a study on the cost per square foot per house vs. community property. This study will be available for review soon. The value of some of these properties runs backwards. Currently, the problem with using ramps for parking is that there is usually a waiting list on day parking and most individuals need twenty-four hour parking. There is also a long waiting list for campus parking. Commercial parking lots are not allowed because they would decrease demand for ramp and meter parking which are paid to the City. CB-10 residents cannot be given permit parking since they live in metered area, so ramp parking becomes crucial for them. Sale noted that the Tower ramp is rarely full. Joe Fowler, who is in charge of parking, can give more details. Sale asked that the resident permit issue be deferred until later. Boothroy observed that what is generating the demand for parking and development, namely UI, is rarely part of the discussion. The biggest problem is that the City is reacting to the impact of Ul's decision not to build more dorms. The City needs to be more proactive. UI needs to be encouraged to have more storage facilities that are available to students who live in or near town. Also under consideration is a housing project proposed for South Gilbert Street, which will have transit to UI, only by private agreement. However, the greater problem is that there will still need to be a place for individuals (students and employees) to put their cars. Sale articulated Walker's concern as a proposal to amend the ordinance by increasing the number of parking spaces in a multi-unit complex. There was also a decision to look at parking zone by zone. The committee needs to consider the density of residential development in parking issues. A subcommittee was created to deal with the parking issues discussed. Members include: Larry Svoboda, Tim Walker, Ann Freerks and Nick Klenske. Representatives from P&Z and Parking, as well as Boothroy, will support them. They will report to the Task Force in two weeks time. 2. Police: a. Paragraph one- Dulek explained that disorderly conduct is already described as being a state criminal violation; therefore, it cannot be made into a municipal infraction. There was a suggestion to reword the provision, but it is doubtful that a rewording that got around the state statute would be effective in dealing with the problem since the definition of disorderly conduct is "loud and raucous noise" which is what is being targeted in disorderly houses. There is also no possibility of making this into a mandatory citation. Sale summed up the problem by saying that as long as an activity is criminal by state standards; it cannot be called civil under City standards. The magistrate sets the fines, so all the committee can do is to push for higher fines and to put pressure on the magistrates to fine more. So, police should be encouraged to cite more, use warnings less, share notices of infractions with housing inspections, and to notify landlords of violations on their properties. There is no way to enforce police calling property owners, but perhaps they can provide complainants with the owners' phone numbers so that they, themselves, can contact them. Iowa City Neighborhood Housing Relations Task Force Minutes January 23, 2002 Page 4 The landlords had no problem with complainants calling them in the middle of the night, but they did not know what good they would be able to do until morning. Sale said that if the owners are not notified when the problem occurs, there is a feeling that they are not living with their tenants as their neighbors are. Perhaps, if they are awakened enough times, they will not renew leases of troublemakers. There was some discussion of corporate owners who would be hard to reach, as well as answering machines. The former problem is currently remedied by local designated agents and the latter is just an unpleasant fact. b. Will begin with paragraph two of Police in two weeks. Review of Other Issues for Next Meetin.q At the next meeting in two weeks, the task force will review the list, limiting discussion to serious objections. Everyone is encouraged to e-mail points of contention to Sale in advance so that adequate time can be allocated for disputed points. One or two Public Hearings will take place in February. Then, work will begin on drafting final recommendations for the City Council. Other Business The next general meeting will take place on Wednesday, February 6, 2002 at 3:30 PM in the City Manager's Conference Room. The four-person subcommittee on Parking will meet next week at the regular place and time. Adioumment The meeting was adjourned at 5:05 PM neighborlr~nlnhrifO1-23-O2 doc MINUTES r~ iOWA CITY NEIGHBORHOOD PUBLIC HOUSING RELATIONS TASK FORCE- - PARKING SUBCOMMITTEE FIN AL/AP P ROVE D WEDNESDAY, JANUARY 30, 2002 CITY MANAGER'S CONFERENCE ROOM Members Present: Ann Freerks, Larry Svoboda, and Tim Walker Members Absent: Nick Klenske Staff Present: Doug Boothroy, Jeff Davidson, Joe Fowler, Marcia Klingaman, Bob Miklo, Chris O'Brien, and Beth Pfohl Others Present: None CALL TO ORDER Tim Walker called the meeting to order at 3:36 PM. DISCUSSION REGARDING POSSIBLE SOLUTIONS TO PARKING ISSUES IN RESIDENTIAL NEIGHBORHOODS Introductions were made before the discussion began. Walker began by giving a background on parking issues in Iowa City. This overview was provided to participants by e-mail before the meeting. He expressed his belief that the results of this meeting have the potential of getting at over-letting problems as well as solving parking issues. He also stated that he believes that resident permit parking could alleviate crime and loitering in neighborhoods such as Broadway. The first subject of discussion was: A. Resident Parkin~l Permits As most of those present knew, there are a number of neighborhoods that end up providing spillover parking for multi-units with inadequate parking or for UI. Freerks distributed three copies of information on resident permits she had found on the web. Davidson gave a short history of the resident permit discussions in Iowa City. The Council has discussed the subject on three different occasions. Davidson stated that it could be done and is in fact reasonably common in other cities. These programs are known to work in areas like Tempe, AZ where the community centers around a university. If the group puts a coherent self-sustaining proposal for resident permit parking before the City Council, there is a good chance that it would pass. However, before this can be done, significant policy questions must be answered (pro's and con's), and the impacts of such a decision must be carefully considered. The main drift of the discussion centered on making the program financially feasible for the City. Smaller programs tend to not be self-sustaining and impose a burden upon the community. For instance, the last time resident permits were considered in Iowa City, it was in the Tower Coud area. The proposal was that all residents would receive one free permit and pay for any additional ones needed (modeled after Tempe, AZ). The problem was that this only covered 10% of the program cost and would not pay for enforcement of the program (the program was estimated to cost about $30,000 five years ago), so the idea was discounted. In Tempe, the rest of the money was granted. Another fact that troubled the Council was that there is a real possibility that there won't be enough street spaces for paying residents. However, off street parking was not taken into account. Fowler provided information on a program in Madison, WI that began strict but as it became more lenient, it was unable to support the demand for parking in the community. There was some unrelated discussion on parking tickets and parking in alleys. The ticket rate is currently $5 and cannot be changed by the city. Cars parked in alleys cannot be towed unless they are blocking a fire lane. However, if the car is left in the same position for 48 hours, they can be cited for street storage. It was again decided that magistrates should be encouraged to enforce more so that police will be encouraged to ticket more. Fowler gave an instance where increased ticketing was able to change habits. lC Neighborhood Public Housing Relations Task Fome - Parking Subcommittee Minutes January 30, 2002 Page 2 He said that on South Johnson Street, once they started ticketing every two hours, people started moving their vehicles. The Denver boot issue was revisited when Svoboda said that his son in Chicago says that you cannot take them off. The response from the staff was still similar; it costs so much for enforcement that it is not worth it. Freerks suggested booting on a contract basis and Svoboda suggested levying administrative costs in addition to a ticket for booting or towing. Ramp parking was discussed briefly. Right now, there isn't enough room for twenty-four hour parking. The new ramp will add 450-500 spaces and will meet the demand for long-term parking. You'd have to pay $100 for a month for a full-time parking spot in order to be self-sustaining. There is no support from council right now for limited parking in CB-10 zone. There will be more night permits for ramp parking coming available soon. The car must be out by 9 am or the owner will have to pay the hourly rate for extended time. Svoboda commented that CB-10 would solve itself if permit parking gees ahead since downtown parkers cause most of the problems in the neighborhoods. Ideas: 1. More reduced ramp parking 2. Long-time residents get a reduced rate 3. Need two full-time people with a vehicle to enforce 4. Need to take a position on single-family units vs. multi-family units (No opponents on the committee to multi-units-----capped on the # of legal occupants and subtract the # of private property parking) 5. Model after Tempe, AZ program, but make self-sustaining 6. Provide visitor permits 7. Push program through neighborhood by neighborhood with a 2/3 majority (60% is needed for the current traffic calming program to got through---note: there is only one vote per residence) 8. Frequent ticketing 9. Communicate to Captain Johnson specific examples of problems with inconsistent police enforcement 10. No parking 1-5pm on one side and no parking on the other side of the street like in Manville Heights-- -no expense except in the beginning, and also for signage. (instead of resident parking permits) 11. Change provisions regarding fines so that parking fines could support a specific parking program rather than just feeding the general City fund 12. Angle parking in residential areas 13. 90 degree parking 14. Encourage Northside residents to legally pave their backyards for parking (regulate amount that can be paved and for what use) 15. Limit people with permits to the block they live on or in a zone? 16. Use color-coded stickers 17. Link permits with building zones B. App~ying Ted chambers~ p~~icy ~f registering tenant cars at ~arge mu~ti~unit bui~dings t~ the bui~ding This was a relatively short discussion as it was determined that this idea would not work on a large scale. Chambers was given the credit for enforcing this at his own properties, but enforcement would be costly if this was widespread. Svoboda pointed out that in most cases, renting the parking space to residents works better than registering a particular vehicre to the space. Pfohl pointed out that Chamber's policy doesn't allow tenants to have people towed from their spots. Svoboda is considering looking into having tenants have the right to request towing by making them designated agents. Freerks suggested there be a cap for how much a landlord could ask for a parking space. iC Neighborhood Public Housing Relations Task Force - Parking Subcommittee Minutes January 30, 2002 Page 3 Boothroy commented that rooming houses have been a chronic problem because of grandfather clauses. Post 1983, these businesses have had a criterion of one per 100 sq. feet for occupancy and one per 200 sq. feet for parking. OTHER BUSINESS Boothroy noted that in the Northside neighborhood, parking is often not a compliant, and there are instances where many parking spaces do not comply with code. If these properties were made to comply with the code, many off street parking spaces would be lost and more cars would be moved out into the streets. An example would be some fraternities on Dubuque Street that park in the front yard. The NHRTF subcommittee agreed to enforce regulations and to push these cars out onto the street. It was determined that resident permit parking would not alleviate the problems of a "parking lot" appearance to the North side. This is because the permits don't solve for resident parking, only commuter parking. RS-8 is still an issue. New construction would not be a problem unless over let. Boothroy noted that there is a problem with five unrelated roomers but only three spaces. There needs to either be more spaces added or there needs to be a reduction in the number of roomers allowed. ADJOURNMENT The meeting was adjourned at 5:05 PM. neighbor/~n/nhtf01-30~2,do6 MINUTES IP12 NEIGHBORHOOD HOUSING RELATIONS TASK FORCE FEBRUARY 6, 2002- 3:30- 5:00 PM FINAL/APPROVED WEDNESDAY, CITY MANAGER'S CONFERENCE ROOM Members Present: Hillary Sale, Jerry Hansen, Ted Chambers, Larry Svoboda, Nick Klenske, Mike Newman, Ann Freerks, and Anne Vespa Members Absent: Mike Carberry, Tim Walker, and Sally Cline Staff Present: Marcia Klingaman, Sue Dulek, Capt. Matt Johnson, Norm Cate, and Doug Boothroy City Council Members Present: Irvin Pfab University Staff Present: None Others Present: None Call to Order Hillary Sale called the meeting to order at 3:35 PM Approval of Minutes for January 23, 2002 Minutes for January 23, 2002: MOTION: Anne Vespa moved to approve the minutes of January 23, 2002 as submitted. Larry Svoboda seconded. Motion passed unopposed. Minutes for Jan 30, 2002: MOTION: Ann Freerks moved to approve the minutes of January 30, 2002 as submitted. Ted Chambers seconded. Motion passed unopposed. Discussion Reqardinq List of Problems and Solutions The committee resumed reviewing the complete list of all suggested solutions to problems that have been discussed in past meetings. 1. "Police": a. Reached agreement on Good Neighbor Policy b. Referred Parking to the subcommittee, so will be reviewed later under "Resident Parking Permits" c. 1 paragraph (under Police )- took out first two full sentences because Dulek says that it cannot be changed from criminal to civil because of state code. Hansen commented that the committee should state this as the reason that they are not making it criminal. Dulek noted that there is also the separate issue of fines. d. 2"" Paragraph- this will fit in as Kegs, Couches and Parties. The staff should come up with a specific number of people (the number, thirty is arbitrary). Anyone can apply for a permit, but they should know that their landlord might be notified. Everyone must get this permit for their parties whether they will be held on rental or private properties. Su~l~lestion: 1.) Klenske made the suggestion to write into the ordinance that is you have a party with a permit and are fined, the next time you apply for a party permit you will be denied. Concems: 1.) Boothroy voiced a concern that these party permits might make it harder for police to bust disorderly houses Neighborhood Housing Relations Task Force Minutes February 6, 2002 Page 2 2.) Captain Johnson said that this might get into the constitutional right to assemble. It was explained that this is not meant to restrict assembly, but rather to put people on notice that a party will be going on. e. 1st sole sentence (21 year-old bar ordinance)- this ordinance was struck. Comments: 1.) Klenske noted that an alternate to bars must be provided before limiting the bars only to 21 year-olds. 2.) Hansen noted that he is still in favor of the ordinance. Suggestion: 3.) Hansen suggested that the committee lend their support to the City Council when they consider the 21 yr-old bar ordinance. Sale responded that there could be a separate policy suggestion that includes this ordinance so that the Council knows that they have the committee's support. f. 2nd sole sentence (Keg ordinance)- this was described as similar to the party permit. You would need a permit to have kegs at your party. The police and landlords could be notified. Concern: 1.) Sale asked Dulek to look into whether there is a Social Host liability in Iowa. If there is, landlords might be held responsible for any disturbance at the party because they knew that it was going on. g. 3rd paragraph (Police patrols)- this was left as is. h. 4th paragraph (Curb-cuts/Driveways)- Concern: 1.) Hansen and Boothroy were concerned that this might take away parking if you enforce the 6 feet. This would become burdensome. Suggestion: 2.) Svoboda suggested that the ordinance read: any encroachment into the parallel lines of the driveway. There was some concern from others that this was too subjective. 3.) Sale suggested changing the 6 feet to 3 feet. i. 5th paragraph (Parking on lawns)- This was first determined to not be legal. However, there were some suggestions to possibly make it feasible. Suggestion: 1.) Dulek suggested that the police write it up as a municipal infraction. The police could take a picture so that they don't even have to go on site. They could cite the property or the car. The ordinance now reads: Police should be encouraged to use the municipal infraction procedure for cars parked in violation of the zoning code. 6th paragraph (Boots)- this ordinance was struck. k. 2nd to last sentence (Encourage citing)- the property or the vehicle could be cited. I. Last paragraph (Resident parking permits)- the subcommittee made their report saying that they felt that the program should be self-sustaining, permits should be paid for, and that the ordinance should be passed on a neighborhood by neighborhood basis with a 60% approval rating. Staff can figure out the appropriate boundaries. Concern: 1.) Sale was concerned that this would not work unless it was passed as a downtown geographic zone. Everyone must be o board for this to work. Suggestion: 2.) Do a pilot program. Neighborhood Housing Relations Task Force Minutes February 6, 2002 Page 3 Comment: 3.) Dulek noted that city staff can access the registered owner of a car for Iowa and for Illinois (the police can do more). Therefore, the car doesn't have to be registered in Iowa City. 2. "Housinq Inspection": a. 1 st statement- Boothroy noted that this was more of a perception than a reality. The first sentence was struck. b. 2nd sentence- this was kept as is. C. 1st paragraph (Couch Ordinance)- Presumably, the landlord will be fined and it will be their responsibility to recoup the money from their tenant. Concern: 1.) Klenske was concerned that the majority of students have their couches outside because it is cheaper than lawn furniture. He didn't feel that it was fair to penalize them. The committee explained that it was their concern that not all couches outside would be in good condition and without the ordinance; they would have to discriminate against some, which could not be done. Comment: 2.) Sale commented that if you wanted to take a couch out for the night and bring it back in, you probably wouldn't be caught. d. 2® paragraph (Landlord Info)- there was a great deal of disagreement on whether or not this could be implemented. Concern: 1.) Newman was concerned with the constitutionality of telling people to attend a meeting. 2.) Boothroy was concerned that tenants could be evicted just because their landlord didn't attend a meeting and lost his/her permit. Comments: 1 .) Cate said that there is no excuse for not knowing the rules now, since all of the information is readily available. 2.) Boothroy noted that the training part was okay; it was the mandatory part that was the issue. 3.) Freerks commented that she didn't think that people would look on the web for this sort of information. Suggestions: 1.) Svoboda suggested disassociating the problem from the permit and to go to licensing. 2.) Boothroy suggested that the information be put on the web (currently it's only available in hard copy). 3.) Newman suggested an escalating amount for the permit if you don't attend the training, e. 3~d paragraph (Posting permits)- There was some initial discussion on where the permits would be posted, but this was not resolved (Boothroy noted, though, that eventually, all of the permits would be available on-line). The discussion turned to the issue of over-occupancy and whether these permits would aid in discovery. It was determined that they could not. f. Sentence following 3rd paragraph (Permits on-file)- this was left as is. g. 4th paragraph (Purposeful over-occupancy)- Sale noted that the recommendation would either be: 1.) Mandatory lease clause with occupancy limit or 2.) Mandatory lease clause with occupancy limit and list of occupants. h. 5th paragraph (Fines for over-occupancy)- this is already on the books and just needs to be enforced. Neighborhood Housing Relations Task Force Minutes February 6, 2002 Page 4 i. Sentence following 5th paragraph- Boothroy needs to e-mail numbers for staffing so that the committee can support staff. This was amended to read: The City should be encouraged to move all single-family and duplex rental units onto a two-year permit review cycle. j. 6th paragraph (UI)- left as is. k. 7th paragraph (Snow model)- this might not be feasible since snow is more dangerous than blowing trash, so they don't really correlate well. Dulek said that a court order would be needed in order to go on a property for trash removal. Boothroy noted that it all had to do with the opportunity to cure. Dulek summed it up saying, "you can't go on private property to remove private property." I. 8th paragraph (Shame list)- This was amended so that City Council and not Housing Inspection would be the enforcer. Boothroy provided a similar Des Moines ordinance and noted that the list is post-conviction, not just post-citation. The DSM ordinance is based on a dollar amount, not number of citations. m. 1st sentence following 8th paragraph (Annual inspection cycle)- Boothroy supported this because it doesn't put a burden on staff because it concerns a small number of properties. It also increases revenue since the permits will be paid for more often. n. 2r~d sentence following 8th paragraph (Mailboxes)- Even though it was noted that this was extremely effective at Cedar'wood, there was a general concern that this could not be enforced. Therefore, it will go into the landlord info packet as a tool. Chambers, Svoboda and Vespa dissented from this decision. Review of Other Issues for Next Meeting At the next meeting, the task force will continue reviewing the list, limiting discussion to serious objections. Items to be revisited include: 1. Landlord meeting/info 2. Ordinances and Policies for housing inspection (Dulek will look at the legality) 3. Mailbox tags Everyone is encouraged to e-mail points of contention to Sale in advance so that adequate time can be allocated for disputed points. One or two Public Hearings will take place in February. Then, work will begin on drafting final recommendations for the City Council. Other Business None. Adjournment The meeting was adjourned at 5:08 PM sharedlpcdlr~nute$1NeighborhoodHousing~nhrtfO20-O6-O2 doc PATV BOARD OF DIRECTORS MEETING Thursday, December 20, 2001 7:00 PM PATV 1. Call meeting to order: Board Members Present: Tom Nothnagle, Mike Petersen, Michael Bell, Phil Phillips, John Carhoff, Steve Newell, Sing Luong Aisc present are Director Rene Paine and Board applicant Jack Fuller. 2. Election of Officers: First order of business called by Chair Phil Phillips is the nominations for a new Chair of the Board; Two nominated were Tom Nothnagle and Sing Luong. Votes were taken and Tom Nothnagle received the gavel as the new Chair for the next year. Vice Chair: Mike P. nominated Sing Luong to be Vice Chair. Motion was seconded by John C. Passed unanimous after discussion of bylaws on reelection. Treasurer: Mike B. nominated and Sing L. seconded the reelection of Mike P. to this office, vote was unanimous. Secretary: Tom Nothnagle nominated and Sing Luong seconded Steve Newell to be Secretary for this year. This after Steve N. indicated his interest in the position as a graduate student studying administration. Passed. 3. Consent Agenda: Agenda was approved unanimously. 4. Approval of Minutes: Motion by Mike P. and 2nd by Sing L. - Approved October minutes as amended. After discussion motion by Phil P. and 2nd by Mike B. - Approved November minutes as amended. 5. Short Public Announcements: None. 6. Board Announcements: Sing Luong announced the availability of two books on fundraising and grants in the office for a resource to the Board following his attendance of a seminar on the subject. Ancillary to this item Rene P. showed that an invite for donations was included in the most recent newsletter. Mike P. mentioned the need for committee activity anew now that the organization of the move has become more nearly complete. 7. Board Applicant Review: Jack Fuller represented his interest in becoming appointed to the Board as a member at large, and was unanimously approved. 8. Old Business: Office Location Move: Rene P. explained the schedule on the move. Painting will be finished tomorrow. December 26th and 27th Adam B. will staff the office for support of a reasonable level of normal business. December 28th is which Mediacom will switch transmission to the new location. Telephones will be switched December 31. Director Evaluation and Renewal: Evaluations were reviewed and discussion was made reference to "Cost of Living" increase this last year by various indices. Unanimous approval of renewal of Rene P. as Director. Mike B. motioned and Mike P. 2nd the motion to increase the Director's wage by 2000 dollars. 9. New Business: Motion was made by Tom N. and 2nd by Mike P. per talks with Phil P. on keeping same signatory to the final process of the office location move of PATV. Database resources discussed for planning new committee activity to fund raising. 10. Reports: ICTC - No report. Committees - New Activity soon on several committees is needed. Treasurer - End of November showed finances reasonably good for operations. Management - New staff: Rene P. reported two new hires for part-time reception: Emily Ashenfelter (former intern) and Megan Wildebauer (Univ. of Iowa Student). Also a Public Relations Intern from Univ. of Iowa, Kristen will be involved and we will also have a Production Intern this next season from Univ. of Iowa. Rec. Center: Ignacio at the Recreation Center presented to PA-FV a Certificate of Appreciation, .,, ,.~ ,.~:~ ..... ,, .- ,- ~ Office Hours: Rene P. - Office hours will be the same at the new office after the normal business operations begin there. Further discussion on hours of access, Jack Fuller suggested Sunday hours access if prior appointment made with PATV staff where Producers who do not need any technical help to do some work may find some time to utilize Sunday hours - discussion followed supportive of the idea from other Board members and Rene P. 11. Adjournment: Motion to adjourn made by Mike P. and 2nd by Sing L. and passed at 8:55PM, December 20, 2001. Submitted by Steve NeWetl, Sec'tetafy .