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Home My WebLink About2006-03-30 Info Packet I = I --= -~- ~~~Wi!:~ ::"'.. -ga.' CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET March 30, 2006 MISCELLANEOUS ITEMS IP1 City Council Meetings and Work Session Agendas IP2 Letter from Mayor Wilburn to Barb Nervig: Support for Regency Hospital long term acute care IP3 Letter from Mayor Wilburn to Addison Stark: Congratulations on election as Vice- President of the University of Iowa Student Government IP4 Letter from the City Manager to Margaret Emmons: On-street parking on George Street IP5 Memorandum from the City Manager: Chief Fire Officer IP6 Letter from the City Manager to Scott Bullock: Condemnation Legislation - Update IP7 East Central Iowa Council of Governments Board Meeting March 30, 2006 [submitted by Council member Vanderhoef] IPS Memorandum from the Director of Planning and Community Development: Community Development Coordinator Appointment IP9 Memorandum from the Director of Planning and Community Development: 335 S. Clinton - the Bradley House IP10 Memorandum from the Director of Planning and Community Development: Infrastructure for Moss property IP11 Memorandum from the City Engineer to the City Manager: 2006 Pavement Replacement for Water Main Project IP12 Memorandum from the Director of Parking and Transit and the Transit Manager: Time Schedule for Proposed Route Changes IP13 Email from Jeremy Schreiber: Late night bus service IP14 Memorandum from the Human Services Coordinator and Human Services Intern to the Director of Finance and the Director of Parking and Transit: Free Bus Ticket Program IP15 Memorandum from the Senior Center Coordinator to the City Manager: Iowa City Senior Center Fund, Inc. Asset Report IP16 Letter from Mayor Glenn Potter: Invitation to celebrate 100th year in Tiffin [Mayor Wilburn's response enclosed] March 30, 2006 Information Packet (continued) 2 IP17 Email from Meredith Hay: Luncheon Invitation April 10, 2006 IP18 Email from Douglas Elliott: Johnson/Linn County Public Leadership Group Meeting May 25,2006 IP19 Police Department Use of Force Report - February 2006 IP20 Agenda: Economic Development Committee April 4, 2006 (March 15, 2006 draft minutes included in packet) IP21 Minutes: [Final] Deer Task Force September 27, 2005 PRELIMINARY/DRAFT MINUTES IP22 Public Library: February 23, 2006 IP23 Parks and Recreation Commission: March 8, 2006 IP24 Police Citizens Review Board: March 21, 2006 IP25 Youth Advisory Commission: March 23, 2006 IP26 Planning and Zoning Commission: March 2, 2006 ,= 1 -...= -~... !~~~!::~ ~~_...~ --- CITY OF IOWA CITY City Council Meeting Schedule and Work Session Agendas DE:] March 30, 2006 www.icgov.org . TUESDAY, APRIL 4 5:30p Emma J. Harvat Hall 7:00p Special Council Work Session . Planning and Zoning Items . United Natural Foods Amended Agreement [agenda item 16] . Community Events Funding [ agenda item 23] . Agenda Items . Council Time . Schedule of Pending Discussion Items Formal Council Meeting No Dinner TENTATIVE FUTURE MEETINGS AND AGENDAS I . WEDNESDAY, APRIL 12 Emma J. Harvat Hall 4:30p - 6:30p Joint Meeting . Separate Agenda Posted . MONDAY, APRIL 17 6:30p City Council Work Session Emma J. Harvat Hall . TUESDAY, APRIL 18 7:00p Formal Council Meeting Emma J. Harvat Hall . MONDAY, MAY 1 6:30p City Council Work Session Emma J. Harvat Hall . TUESDAY, May 2 7:00p Formal Council Meeting Emma J. Harvat Hall . MONDAY, May 15 6:30p City Council Work Session Emma J. Harvat Hall . TUESDAY, May 16 7:00p Formal Council Meeting Emma J. Harvat Hall . MONDAY, JUNE 12 6:30p Special Council Work Session Emma J. Harvat Hall . TUESDAY, JUNE 13 7:00p Special Formal Council Meeting Emma J. Harvat Hall . MONDAY, JUNE 26 6:30p Special Council Work Session Emma J. Harvat Hall . TUESDAY, JUNE 27 7:00p Special Formal Council Meeting Emma J. Harvat Hall March 26, 2906 i 1 ~ l[jf[] -~= -lit !~W~'t ~"ST~..~ ......~ CITY OF IOWA CITY Barb Nervig Certificate 0 Need Program Iowa Depart ent of Public Health Lucas State ffice Building 321 East 12' Street Des Moines, Iowa 50319-0075 410 East Washington Street low' Cily. low, 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.lcgov.org This letter i being written in support of Regency Hospital Company's plan to construct and operate a 4 -bed long term acute care (L TAC) hospital in Iowa City, Iowa. It is apparen there is a need for this type of facility in the Iowa City area. At present, seriously ill patients req iring this level of care must either be referred to facilities a considerable distance from their h mes and families, or be kept in acute care at our local hospitals who are pressed to serve this emand; these are the only two options currently available. The availability of a L T AC hospi al to which Iowa City physicians could refer patients with appropriate diagnoses would repre ent an improvement to the quality and appropriateness of patient care as well as the use of fi ancial resources. This facility ould also bring economic benefits to the City of Iowa City and its citizens. As a newemplo r, the hospital would provide jobs for 210 clinical and support staff and contribute $6.5 Million ew payroll dollars to our economy. In addition, the facility will contribute to the local economy wi h the purchase of local goods and services and the payment of local taxes. Given the p sitive benefits of a new Regency Hospital Company L TAC in Iowa City I hope you will join us i supporting their certificate of need application. c2: '~ Ross Wilbu n Mayor Cc vtlty Council Dav d Berkey, Regency City Manager March 28, 2006 ~ I~~ -....= -~ ~~W!:1lt -..;:.... ..aa.' ...... CITY OF IOWA CITY Addison Stark, Vice President University of Iowa Student Government Room 48, Iowa Memorial Union Iowa City, IA 52242 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org Dear Vice President Stark: Congratulations on your recent election as Vice-President of the University ofIowa Student Government (UISG). It is a wonderful honor to be elected, and I'm confident a job you will do well. This past year the City Council has had the opportunity to work with the first student liaison to the City Council, Jeremy Schreiber, and it has been a very rewarding process. Jeremy has been a diligent attendee to our meetings, and has developed an excellent working relationship with City Council. He has been approachable to City Council and to the student body and government he represented. In his absence we have had the opportunity to work with the UISG alternate Austin Baeth. Again Austin showed the same professional and dedication to the appointment. In accordance with Resolution 05-124 (enclosed) it is now time that you as the Vice-President begin interviews for the new student liaison and alternate. The resolution states that appointments should be made not later than May I. Our meeting schedule for April is 4 and April 18. Our first meeting is May is May 2. I suggest that we have an item on the formal agenda for May 2 approving the recommendation, and we would invite Jeremy and Austin, as well as the new appointees to the May 1 work session. Please contact City Clerk Marian Karr (356-5041 or marian-karr@iowa-city.org) on deadlines for the agenda and inclusion of documents in the packet. I look forward to working with you and President McElligott, the new UISG appointees, and the student body on issues concerning all of us. Please contact me with any questions you may have. WJk Ro Mayor Enc: Resolution 05-124 Cc: City Council /' UISG Liaison Schreiber ('i1h 16 i/ Prepared by Eleanor Dilkes, Cily Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. 05-124 RESOLUTION FOR APPOINTMENT OF A STUDENT LIAISON TO THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA. WHEREAS, the City of Iowa City, Iowa desires to establish good communications with the Government of the Student Body and with the students of the University of Iowa in order to better identify issues of common concern to students and the City; and WHEREAS, it is determined that the appointment of a person to serve as a designated student liaison to the City Council will serve to improve communication between the University of Iowa Student Government ("UISG') and the City of Iowa City. NOW, THEREFORE, BE IT RESOLVED by the City Council of Iowa City, Iowa that: Section One. The Iowa City City Council shall each year appoint a person registered as a full-time student at the University of Iowa to the position of non-voting ex-officio Student Liaison to the Iowa City City Council. Section Two. The Student Liaison, or designated alternate, shall attend every meeting of the Iowa City City Council including Council work sessions. Section Three. The Iowa City City Council shall set aside time at each Council work session for the Student Liaison to give a report on student-city relations, if necessary. Section Four. The Student Liaison shall provide insight to the Iowa City City Council during its regular and special meetings on issues relating to city-student relations or on any agenda item, speaking during the time allowed for public comment. The Student Liaison shall be in attendance at City Council work sessions. The Student Liaison shall sit with the Council at work sessions but not at formal meetings. Section Five. The Student Liaison shall provide information to UISG as directed by its Executive Council. . Section Six. Selection of persons to be appointed by the City Council as Student Liaison and Alternate shall be by the Vice-President of UISG or his/her designee. The Alternate shall attend meetings of the Iowa City City Council in place of the Student Liaison when the Student Liaison is absent from the City, ill, or for some other reason unable to attend the City Council meeting. The Alternate shall become the Student Liaison in the event the person appointed as Student Liaison ceases to be a registered full-time student at the University of Iowa, or is removed by resolution of the City Council. Section Seven. The Vice-President of the UISG shall be responsible for advertising for the positions of Student Liaison and Alternate, creating an application form, facilitating resumes and cover letter collection and designing the interview and selection process. Section Eiaht. The criteria for selection of persons to be appointed as Student Liaison and Alternate shall be: Resoultion No. Page 2 05-124 a) a registered student, enrolled full-time at the University of Iowa whose address is also in the City of Iowa City, Iowa; b) a student with leadership, communication skills, desire to serve, and applicable experience; c) a student whose schedule will permit the appointee to attend every meeting of the City Council, including during the summer months of June, July, and August; d) a student dedicated to serving in the best interests of the relationship between the City of.lowa City, Iowa and the students of the University of Iowa who live in the City. Section Nine. The Student Liaison shall notify the City Clerk if he or she will not be able to attend a City Council meeting, and arrange for the Alternate to attend in his or her place. Section Ten. Upon recommendation of the Vice-President of UISG, or on initiative of the City Council, the Student Liaison may be removed by the City Council for any of the following reasons; a) two unexcused absences; b) failure to competently act as a liaison between the City and UISG; c) inappropriate behavior at Council meetings; ill inappropriate behavior outside of Council meetings that is detrimental to the interest of the students and the City. Section Eleven. The Vice-President of the UISG shall begin interviews for the position of Student Liaison and Alternate on a schedule that allows an opportunity for the City Council to make appointments not later that May 1, 2005. The Vice-President of the UISG shall act as the interim Student Liaison, and his designee as Alternate, until May 1, 2005. Section Twelve. The Student Liaison and Alternate shall serve a term of one year, from May 1 to May 1 of each year. Passed and approved this 22nd day of ~/~):oYwL ~ ]OVed by ,.,,:->.Uht. - ..1- ~ 1 ~ p~ ATTEST: MAYOR ~M~/U'J .J!. CITY CLERK ~/iA ) City Attorney's Office Eleanor/res/studentliaison Resolution No. 05-124 Page 3 It was moved by Bail e v and seconded by adopted. and upon roll call there were: Wilburn the Resolution be AYES: NAYS: ABSENT: X Bailey X Champion X Elliott x Lehman X O'Donnell X Vanderhoef X Wilburn March 28, 2006 _.d -C;:J ~~w;!:'t -..;:;::....._IIII'~ ..... - ~ CITY OF IOWA CITY Margaret S. Emmons, Secretary Oak noli Retirement Community Resident Council 701 Oaknoll Drive Iowa City, IA 52246 410 East Washington Street Iowa City. Iowa 52240-1826 (319) 356-5000 (3 t 91 356-5009 FAX www.icgov.org Re: Your correspondence of February 27, 2006; on-street parking on George Street Dear Margaret and Members of the Resident Council: In response to your correspondence of February 27, 2006, the City agreed to resurvey the residences on George Street north of Oak noli Drive to determine if it was desirable to remove on- street parking from this block of George Street. I indicated to you that the City had determined there was not a safety issue in this block which would force the removal of on-street parking. There is currently on-street parking in this block because a survey of residences had determined that it was desired. We agreed that if a follow-up survey determined that the on-street parking was no longer needed in this block, the City Council could consider removing it. It has been brought to my attention that on-street parking may be occurring in the block of George Street north of Oaknoll Drive by residents of George Street south of Oaknoll Drive. This is because of the ongoing Oak noli Retirement Community construction project. Apparently construction workers fill up the on-street parking on George Street between Benton Street and Oaknoll Drive. It is my opinion that the survey of neighborhood residences should be delayed until your construction project is completed and the construction workers are no longer parking on George Street. It has been indicated to me that your project is scheduled to wrap up this fall. I have asked our Traffic Engineering Planner to conduct the follow-up survey this fall after the Oaknoll Retirement Community construction project is completed. You should feel free to contact Traffic Engineering Planner Anissa Williams at 356-5254 if you have any questions about the on-street parking survey. Sincerely, ~~ Stephen J. A~~S - - City Manager cc: City Council Jeff Davidson Anissa Williams Pat Heiden jccogadm/llrsfemmons3-28.doc I ~ 1 ~~~~Ilf: -.::;..... "D11I~ ........~ CITY OF IOWA CITY MEMORANDUM ~ Date: March 24, 2006 To: City Council From: City Manager Chief Fire Officer Re: Fire Chief Andy Rocca has been designated as a "Chief Fire Officer" by the Commission on Chief Fire Officer Designation. Andy has earned the professional designation after review by a board of review consisting of members of the fire and emergency services profession, academia, and municipal agencies, all of which review and recommend for candidate designation by the commission. The Chief Fire Officer designation program is a voluntary program designed to recognize individuals who have demonstrated their excellence in seven measured components. They include experience, education, professional development, professional contributions, association membership, community involvement, and technical competency. This is a significant recognition for the Iowa City Fire Department. mgrfmemlchief.doc 'i?:tf~. I = I (~~~8t .-,.;." _..i.\f__ ............. ~ :ITY OF IOWA CITY www.icgov.org ~ February 24, 2006 ~~Jf~ ;;~~ OFFICE OF THE CITY MANAGER Scott Bullock Institute for Justice 901 N. Glebe Road Suite 900 Arlington, VA 22203 / Stephen J. Atkins City Manager slcvc-atk lns@iowa-cily.org Dale E. Helling Assistant City Manager dale-hell ing@iowa-cily.org Dear Mr. Bullock: In the Wednesday, February 22, 2006 editorial page of Des Moines Register, a letter attributed to you offers your comments concerning condemnation legislation currently being considered by the Iowa State Legislature. A copy of your letter is attached. In the body of the letter you quote that, "private property is also threatened in Coralville and Iowa City." A number of my City Council members have read this and asked me specifically what private property is currently under threat of condemnation in Iowa City. We do have occasional projects where easements and other street-related improvements may require condemnation, but I am unaware of any large scale private property condemnation issues. Would you please provide me with the specifics to which you have attributed private property condemnation in Iowa City? Thank you. Sincerely, /fb-~~~' ~;h:~~.~kins City Manager Enclosure cc: City Council mgr/llrs/bullock.doc 410 E. Washington Street Iowa City, IA 52240 Phone: (319) 356-5010 Fax: (319) 356-5009 - n- fa ;, ut in pe. ri- d nd de, ays ng ore fu- ake on- ~ , , Education shouldn't become a partisan battle Education should not be a right.left issue. Partisan- ship is tearing apart the spirit of cooperation to improve our educational system ("Iowa's Teachers Need to Rethink Partisan Attitudes,. Feb. 9). ' There is an alternative for Iowa educators who do not wish to take part in the partisan activities of the Iowa State Education Association. Professional Educators of Iowa is the state's largest non-union, non-partisan educators' organization. PEl provides a much needed choice for teachers by providing them with professional support and services without get- ting involved in personal politics. Teachers should ask whether their hard-earned money is well spent and effectively used to gain benefits for teachers. PEl offers professionalism and protection for a fraction of the cost of union dues. Unlike the Iowa State Education Association, PEl dues are not used for political activities or given to other organizations that may go against the deeply held convictions of teach- ers, whether they are left, right or center. - Jim Hawkins, director, Professional Educators of Iowa, Des Moines. Cheney incident about politics, not PR Thanks, Marc Hansen, for your insight ("Coming Clean Sooner Would Have Helped Cheney," Feb. 16). You're kidding, right? How to make the worst of a bad situation? So the crisis.communica- tions guru for Gary Kirke and Bill Knapp thinks Vice President Dick Cheney had a perfect opportunity to set the record straight in a way that would have put himself in a more positive light? In a more positive light with whom? The red states or the blue states? This is politics, not public relations. Now you're afraid that even a Cheney supporter like myself may fear that Cheney is a goofball, and he dilly-dallied around. You want dilly-dallying? Chap- paquiddick was dilly-dal- lying. The Rose law-firm billing records, that was dilly-dallying. Condemnation power abused Your editorial ("Calm Down: Law Protects Property Rights," Jan. 29) claims thalthere are no ex- amples of eminent-domain abuse in Iowa. Des Moines resident Nate Nicewanger would surely disagree. The city forced him to relocate his popular music store and seized the building for economic redevelopment. He may now be forced to relocate from his new loca- tion as the city threatens to seize this property, too, for redevelopment. And through a dubious blight designation, an entire neighborhood of humble homes in Clinton was targeted for "urban renewal." Homeowners were pressured out for the SA\gN U1~OA\ benefit of a politically con- nected private business. Private property is also threatened in Coralville and Iowa City. The public overwhelm- ingly opposes eminent domain and bogus blight declarations for private development. The Iowa Legislature must step up and guarantee that Iowa property owners are safe from land-hungry devel- opers and tax-hungry local officials. - Scolt Bullock, Arlington, Va. [The author is a senior attorney for the Institute for Justice, a public-inter- est law firm that fights eminent~domain abuse nationwide.] Look, Marc, you and col- umnist Molly Ivins would have gotten a hoot out of this no matter how it was handled. At least he didn't use that famous alibi, "I didn't know \!!'r was loaded," "'.~ - Tom O'Brien, Uroondale. Guns are , blameless I hope all those involved in the Dick Cheney inci" dent remember, "Guns don't kill people; peOple kill people." - PrIscilla Brown, Cedar Falls. ABOUT CONTRIBUTIONS Alllelters and guest opinions submitted to The Des Moines Register must be the original work of the author. All submissions may be edited for length, accuracy and clarity and may be published or distributed in print, electronic or other forms. Our address: The Des Moines Register, Box 957, Des Moines, la. 50304. By fax: (5151286-2504. 8ye-mall: letters@news.dmreg.com Include your complete name, home address and daytime telephone number for verification. .'. -, ------ ~ - -" ----- - - .- too complex for a single answer. They are, however, a very important step in the right direction by engaging participants in their health. care decisions. The United States is in the midst of a national health crisis, one that will only woreen if people do not become more involved in managing their own health care. The rapidly rising health-care costs are reflective of the health decisions being made by citizens. Our focus must shift from merely how we allocate increasing costs among participants to how we improve the health of Iowans to help contain this cost. Solu. tions must be a practical option for more than just the healthy or the weelthy, the young or the old. A March 2005 study from America's Health Insur- ance Plans found that 37 percent of the individual, high-deductible health- plan policies purchased were by people who were previously uninsured. At the same time, HSAs are beCOming a viable option for funding high medical costs during re- tirement. High-deductible health plans and HSAs give all participants more control over their health care and empower them to participate in health decisions. An important component to any health-care discus. sion is giving participants the tools they need to make informed decisions, including much more . information about best practices, quality and cost. Improving the health of Iowans by offering qual- ity, affordable health care should be a priority for all. HSAs are a step in the right direction. - Jerry Ripperger, director, Consumer Health, The Principal Financial Group, Health Division, Des Moines. IS J9jSI69H S9U!OW S90 941 From Council MembereVanderhoef East Central Iowa Council 0 Governments Board Meeting Notice 1:00 P.M. March 30, 2006 East Central Iowa Council of Governments 700 16th Street NE, Suite 301, Cedar Rapids 'P7 TEL 365-9941 FAX 365-9981 pages 1.0 CALL TO ORDER .1 Recognition of Alternates .2 Public Discussion .3 Approval of Agenda 2.0 ROUTINE MATTERS 1-3 .1 Approval of Minutes (January 26,2006) 4-6 .2 Budget ReportslBalance Sheets 3.0 AGENCY REPORTS 7 . I Director's Report . Committee Assignments . Strategic Plan Update 8-9 .2 Community Development Report 10-12 .3 Housing Report 13-16 .4 Transportation Report 17 .5 Solid Waste Report 4.0 COMMITTEE REPORTS 18 .1 Executive Committee .2 Personnel Committee .3 Budget Committee 19-20 .4 Transit Operators' Group 21-22 .5 Solid Waste Technical Advisory Committee 5.0 OLD BUSINESS .1 Approval of Expenditures 6.0 NEW BUSINESS .1 Local Issues Discussion .2 Legislative Discussion 7.0 NEXT MEETING: Apri127,2006 ECICOG is the Region 10 planning agency serving local governments in the counties of Benton, Iowa, Johnson, Jones, Linn, and Washington. MINUTES ! East Central owa Council of Governments Board Meeti g 1 :00 p.m. - January 26, 2006 108 Third S eet SE, Suite 300, Cedar Rapids, IA MEMBERS PRESENT David Verme ahl-Benton County Supervisor Linda Langs n-Linn County Supervisor Jennifer Fisc er-Jones County Citizen Bill Daily-B ton County Citizen Randy Payne Washington County Supervisor Pat Harney- ohnson County Supervisor Dee Vanderh efIowa City City Council Larry Wilson Johnson County Citizen Ann Hearn-L 'nn County Citizen Dennis Hans n-Jones County Citizen Alice DeRyc e-Iowa County Supervisor Gary Edwar -Iowa County Citizen Don Magdefi au-Benton County Citizen Ed Raber- Iv. shington County Citizen MEMBERS ABSENT Ric Gerard- wa County Supervisor Don Gray-U yor of Central City Henry Herwi -Coralville City Council Leo Cook-Jo es County Supervisor Ed Brown-U yor of Washington Charles Mon ross-Iowa County Supervisor Linn County-Vacancy ALTERNA ESPRESENT Lu Barron-L nn County Supervisor STAFF P SENT Doug Elliott- xecutive Director Gina Peters- dministrative Assistant Jennifer Rya -Planner Chad Sands- lanner Lisa-Marie arlich-Planner Eric Freese- ousing Specialist Mary Rump- T/Transportation Planner Robyn Jacob on-Transit Administrator TO ORDER as called to order by Chairperson, David Verrnedahl at 1 :02 p.m. .1 Reco nition of Alternates Verrnedahl ,elcomed Alice DeRycke to the ECICOG Board. , .2 PUbltc Discussion - None .3 App oval of Agenda M/S/C (Hans n/DeRycke) to approve the agenda. I All ayes. I 2.0 ROUTINE MATTERS .1 Approval of Minutes (November 29, 2005) M/S/C (Langston/Harney) to approve the minutes as written. Vanderhoef abstained, all the rest ayes. .2 Budget Reports/Balance Sheets Elliott gave an overview of the Decembedinancial statements. Quarterly departmental statements were included in the board packet. M/S/C (Hearn/Langston) to receive and file the December financial statements for audit. All ayes. 3.0 COMMITTEE REPORTS .1 Nominating Committee Hearn told the board the nominating committee recommends the following slate of officers for 2006: Vermedahl-Chairperson, Herwig- V ice-Chairperson, and Edwards-Secretary/Treasurer. M/S/C (Hearn/V anderhoef) to accept the slate of officers. All ayes. .2 Executive Committee M/S/C (Wilson/Edwards) to approve the minutes of the December 21,2005 meeting. All ayes. .3 Personnel Committee Wilson thanked the members of the personnel committee for their hard work. He gave an overview of the executive director's performance review. He announced the committee recommendations for FY 2007: a $500 longevity increase for staff, a 3.5% increase for the executive director, and a 4% increase for staff based on the agency merit system. He also told the board the committee recommends filling the grant administrator position based on grant awards to be announced in March. Wilson referred to pages 12-13 in the board packet, the minutes from the personnel committee meeting. He reviewed the goals that were set for the executive director outlined on those pages. M/S/C (Raber/Langston) to accept the recommendations of the Personnel Committee. All ayes. Langston thanked Wilson for his work on the committee. .4 Budget Committee Elliott reviewed the Proposed Agency Budget - Fiscal Year 2006-2007 (FY 2007) included in the board packet mailing. Discussion followed. M/S/C (Harney/Wilson) to adopt the FY 2007 budget. Elliott told the board each county and solid waste commission in the region was informed of the new assessment. No comments were received. All ayes. .5 Transit Operators' Group Minutes from the last meeting were included in the board packet. .6 Solid Waste Technical Advisory Committee Minutes from the last meeting were included in the board packet. 4.0 AGENCY REPORTS .1 Director's Report Elliott referred to page 18, the depository resolution. He explained that a new resolution has to be signed each year. M/S/C (Hansen/Raber) to approve the depository resolution. All ayes. Elliott told the board the new office space is under construction. He npted there might be a few days when the office phones and emai] are down during the move. He is scheduling meetings with communities that want a presentation on ECICOG services based on results of a survey that was sent out. Elliott handed out a copy of the 2005 Annua] Report to the board, it will be sent out to the communities in the regIOn. Elliott said the personnel committee asked him to discuss the agency funding depreciation. He suggested the money should come from the state transit assistance. Discussion followed and the board agreed to not make any changes to depreciation. ~ .2 Community Development Report Sands told the board the Iowa County Watershed Improvement Grant for Conroy was recently funded. .3 Housing Report Garlich said grant announcements are to be made on March I ". She and Treharne attended a workshop on business grants and handed out information from the workshop. Garlich told the board Homeland Security funds are available and handed out information on eligible projects. .4 Transportation Report Rump gave an update on the ITS project, she said level 2 training was completed in November and "Go Live" training was the week of December 21 st. Benton, Iowa, Jones and Washington Counties are all using the software and are scheduling rides. Langston asked about the projections for Linn and Johnson Counties. Rump said beta tests should be complete in March or April. A public hearing for the consolidated transit application needs to be held at the February meeting. .5 Solid Waste Report Ryan told the board that Simon has been giving presentations to various groups using the Mini MRF. She said she has been working with a solid waste 15 in 5 committee that is a joint venture between the Cedar Rapids Chamber and the Greater Cedar Rapids Foundation. She announced that Iowa County signed a contract for electronics recycling last night. She also said she and Simon are working on the final report for the illegal dumping project. 5.0 OLD BUSINESS .1 Approval of Expenditures MlS/C (Daily/Hansen) to approve payment of expenditures. All ayes. 6.0 NEW BUSINESS .1 Local Issues Discussion Raber told the board that Ed Brown's wife Mary had a stroke a couple of weeks ago. Vermedahltold the board Sands is doing a remarkable job working on Benton County's comprehensive plan. .2 Legislative Discussiou Ryan told the board there is a bill to increase the litter fine from $35 to $50. Barron talked about the cigarette tax and Vanderhoef told the board about the Iowa League of Cities and ISAC's joint property tax proposal. 7.0 NEXT MEETING: Elliott told the board the office would be in the process of moving when the February meeting is scheduled to take place. He suggested the executive committee meet to take care of agency business. MlS/C (Vanderhoef/Langston) to authorize the executive committee to meet on February 23'd in lieu of the full board. All ayes. M/S/C (Langston/Hansen) to set the public hearing date for the consolidated transit application for February 23'" at 1:00 p.m. MIS (DeRycke/Raber) to adjourn the meeting at 2:20 p.m. Gary Edwards, Secretary/Treasurer March 30. 2006 3 10:14AM 03/23/06 Accrual Basis EAST CENTRAL IA COUNCIL OF GOVERNMENTS Balance Sheet As of February 28, 2006 ASSETS Current Assets Checking/Savings 1120' CHECKING-USBANK 1140 . CHECKING.JC-FHLB 1150 . PETTY CASH 1220' SAVINGS-TRANSIT 1230, SAVINGS-USBANK 1240. SAVINGS-HOUSING Total Checking/Savings Accounts Receivable 1500. ACCOUNTS RECEIVABLE Total Accounts Receivable other Current Assets 1400. PREPAID EXPENSES 1450. REHAB LOAN REC-WILCOX Total Other Current Assets Total Current Assets Fixed Assets 1610. TRANSPORTATION EQUIP 1615' AID TRANSPORTATION EQUIP 1620. FURNITURE & FIXTURES 1625. AID FURNITURE & FIXTURES 1630. LEASEHOLD IMPROVEMENTS Total Fixed Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2100. ACCOUNTS PAYABLE Total Accounts Payable Other Current Liabilities 2300. ACCRUED VACATION PAY 2360 . CAFETERIA 2450. STATE PAYROLL TAXES 2460. STATE UNEMPLOYMENT Total other Current Liabilities Total Current Liabilities long Term liabilities 2455 . AMOCO LOAN Total long Term Liabilities Total Liabilities Equity 2500 . FUND BALANCE-UNRESERVED 2510. FUND BALANCE-RESERVED Net Income Total Equity TOTAL LIABILITIES & EQUITY 4 Feb 28, 06 6,921.01 47.979.88 50.00 17,621.18 128,829.73 55,653.09 257,054.89 521,481.76 521,481.76 8,991.21 958.05 9,949.26 788,485.91 3,880,754.88 (2,787,049.73) 72,246.41 (71,400.82) 11,551.12 1,106,101.86 1,894,587.77 501,130.52 501,130.52 11,184.99 1,187.00 1,687.00 1,219.05 15,278.04 516,408.56 21,728.00 21,728.00 538,136.56 .286,849.01 415,734.00 653,868.20 1,356,451.21 1,894,587.77 Page 1 10:10AM 03/23/06 Accrual Basis EAST CENTRAL IA COUNCIL OF GOVERNMENTS Profit & Loss February 2006 TOTAL ------------- -----'- -------------- Feb 06 Jul 'OS - Feb 06 %YTD -~_._---------- ----..------- .------ ------ Ordinary IncomelExpense Income 3100 . FEDERAL FUNDS 373.00 932,132.00 0.0% 3200. STATE FUNDS 26.531.11 317.474.37 8.4% 3300 . LOCAL FUNDS 8.817.00 589,510.84 1.5% 3900 . INTEREST INCOME 81.07 715.85 11.3% -~. Total Income 35,802.18 1,839,833.06 1.9% Expense 4100' ADVERTISING 28.75 28.75 100.0% 4140. CONTRACTED SERVICES 370.00 2,681.12 13.8% 4170, DEPRECIATION 15,097.17 120,777.35 12.5% 4180. DUES & SUBSCRIPTIONS 272.00 8,685.22 3.1% 4200. EDUCATION & TRAINING 90.00 3,629.90 2.5% 4220. FREIGHT & POSTAGE 46.85 2,704.45 1.7% 4225 . SUMMER LIBRARY READING PROGRAM 0.00 636.36 0.0% 4260 . INSURANCE-GENERAL 761.02 6,211.80 12.3% 4280. INS-HEALTH & DENTAL 4,244.28 36,091.27 11.8% 4300 . IPERS 2,192.74 18,287.22 12.0% 4330 ' JC-FHLB 0.00 43,661.50 0.0% 4335 ' JONES COUNTY SWAP 0.00 5,332.03 0.0% 4340 . LEGAL & ACCOUNTING 449.00 7,338.00 6.1% 4345 . MINI-MRF PROJECT 0.00 491.41 0.0% 4360 . OFFICE EXPENSE 193.16 3,082.90 6.3% 4380, PARKING 360.00 2,270.00 15.9% 4400, PAYROLL 38,134.53 319,219.35 11.9% 4420 . PAYROLL TAXES 3,507.68 25,628.76 13.7% 4460 . PRINTING & COPYING 53.58 1,674.58 3.2% 4480 . PASS.THRU 28,884.35 540,671.22 5.3% 4510. RENT 0.00 10,500.00 0.0% 4540 ' TELEPHONE/UTILITIES 428.87 8,350.70 5.1% 4560' REPAIRS & MAINTENANCE (1,496.18) 2.023.51 (73.9)% 4600 . TRAVEL 330.73 14,921.38 2.2% 4610. TRAVEL-PD 1,610.85 3,591.08 44.9% 4990, ADMIN ALLOCATION 0.00 0.00 0.0% Total Expense 95,559.38 1,188,489.86 8.0% Net Ordinary Income (59,757.20) 651,343.~0 (9.2)% Other I"com'e/Expense Other Income 5005 . GAIN ON SALE OF ASSETS 2,525.00 2,525.00 100.0% Total Other Income 2,525.00 2,525.00 100.0% Net Other Income 2,525.00 2,525.00 100.0% Net Income (57,232,20) . 653,868.20 (8,8)% 5 Page 6 10:12AM 03/23/06 Accrual Basis EAST CENTRAL IA COUNCIL OF GOVERNMENTS Profit & Loss Budget vs. Actual July 2005 through February 2006 Ordinary Income/Expense Income 3100. FEDERAL FUNDS 3200. STATE FUNDS 3300 . LOCAL FUNDS 3400 . PROGRAM REIMBURSEMENTS 3900 . INTEREST INCOME Total Income Expense 4100. ADVERTISING _ . ASSESSMENT --.. BENTON COUNTY RECYCLES 4140 . CONTRACTED SERVICES 4170. DEPRECIATION 4180. DUES & SUBSCRIPTIONS 4200, EDUCATION & TRAINING 4220. FREIGHT & POSTAGE 4225 . SUMMER LIBRARY READING PROGRAM ~GRO 424tr. FUEL TAX -425C)..HPG 4260 . INSURANCE-GENERAL 4280 . INS-HEAL TH & DENTAL 4300 . IPERS 4330 . JC-FHLB 4335 . JONES COUNTY SWAP 4340 . LEGAL & ACCOUNTING 4345 . MINI-MRF PROJECT 4360 . OFFICE EXPENSE 4380 . PARKING 4400 . PAYROLL 4420' PAYROLL TAXES 4460 . PRINTING & COPYING _. SAFE CHEMICALS PROJECT ~ . TIRE RECYCLING 4480. PASS-THRU 4490 . EQUIPMENT PURCHASE ...6iI5GO . RENT-EQUIPMENT 4510. RENT 4520". RCC SATELlTE GRANT 45Zs---RECYCLlNG EVALUATION 4540 . TELEPHONE/UTILITIES 4560 . REPAIRS & MAINTENANCE 4600 . TRAVEL 4610. TRAVEL-PD -4620~ WASH HACAP 464lt. WARRANTY EXPENSE --'I99O'--ADMIN ALLOCATION Total Expense Net Ordinary Income Other Income/Expense Other Income 5005 . GAIN ON SALE OF ASSETS 5010. PRINT/COPY REIMBURSEMENT Total Other Income Net Other Income Net Income TOTAL -------------. .._._._-~._-_._,._.._,_. -------..-----..,..- --.---------'. Jul '05 - Feb 06 Budget $ Over Budget % of Budget ---~ ------~- ------.-.... ._.~--~- 932,132.00 1,028,874.00 -96,742.00 90.6% 317,474.37 444,531.00 -127,056.63 71.4% 589,510.84 691,503.00 -101,992.16 85.3% 0.00 0,00 0,00 0.0% 715,85 2,500.00 -1,784,15 28.6% - ----...---- -------. 1,839,833,06 2,167,408.00 -327,574.94 84.9% 28.75 700,00 -671,25 4.1O/tl 0,00 0.00 0.00 0.0% 0.00 0,00 0,00 0.0% 2,681.12 2,650.00 31,12 101.2% 120,777.35 181,166,00 -60,388,65 66.7% 8,685.22 7,990,00 695,22 108.7% 3,629,90 6,750.00 -3,120.10 53.8% 2,704.45 5,000.00 -2,295,55 54.1% 636.36 0.00 636.36 100.00/0 0.00 0.00 0,00 0.0% 0.00 0.00 0.00 0.0% 0,00 0,00 0.00 0.0% 6,211,80 10,694,00 -4,482,20 58.1% 36,091.27 69,422,00 -33,330,73 52.0% 18,287.22 31,839,00 -13,551.78 57.4% 43,661,50 0.00 43,661.50 100.0% 5,332,03 0,00 5,332,03 100.0% 7,338,00 8,220.00 -882.00 89.3% 491.41 0.00 491.41 100.0% 3,082.90 5,000,00 -1,917,10 61.7% 2,270.00 3,828,00 -1,558,00 59.3% 319,219,35 493,732,00 -174,512,65 64.7% 25,628.76 37,993.00 -12,364.24 . 67.5% 1,674,58 2,000.00 -325.42 83.7% 0.00 0.00 0.00 0.0% 0.00 0.00 0,00 0.0% 540,671.22 1,411,926.00 -871,254,78 38.3% 0,00 2,000,00 -2,000.00 0.0% 0.00 0.00 0.00 0.0% 10,500,00 20,500,00 -10,000.00 51.2% 0,00 0.00 0.00 0.0% 0.00 0.00 0.00 0.0% 8,350.70 13,000.00 -4,649.30 64.2% 2,023,51 3,500,00 -1,476.49 57,8% 14,921,38 22,025,00 -7,103.62 67.7% 3,591.08 5,500,00 -1,908.92 65.3% 0,00 0,00 0.00 0.0% 0.00 0,00 0.00 0.0% 0.00 -1,00 1,00 0.0% 1,188,489,86 2,345,434.00 -1,156,944.14 50.7% 651,343,20 -178,026,00 829,369.20 -365.9% 2,525,00 0.00 2,525.00 100.0% 0.00 0.00 0,00 0.0% -,-~----..._-- ----...------ _.-_._._-----~. .- ------..- 2,525.00 0,00 2,525,00 100.0% ----- --~-- -~~-- 2,525.00 0.00 2,525,00 100.0% ----.- -------- ------ 653,868,20 -178,026.00 831,894.20 ~367 .3% ------ it; Page 7 ECICOG BOARD OF DIRECTORS Standing Committees for 2006 PROPOSED EXECUTIVE David Vermedahl, Chairperson (Benton County) Henry Herwig, Vice Chairperson, (Johnson County) Gary Edwards, Secretary/Treasurer (Iowa County) Randy Payne, Budget Committee Chairperson (Washington County) Ann Hearn, Personnel Committee Chairperson (Linn County) BUDGET Chairperson, Randy Payne, Washington County Supervisor Alice DeRycke, Iowa County Supervisor Don Gray, Mayor, City of,Central City Don Magdefrau, Benton County Citizen Pat Harney, Johnson County Supervisor Jennifer Fischer, Jones County Citizen PERSONNEL Chairperson, Ann Hearn, Linn County Citizen Richard Cicalo, Mayor, City of Washington Dennis Hansen, Anamosa City Council Bill Daily, City Administrator, City of Belle Plaine Larry Wilson, Johnson County Citizen Charlie Montross, Iowa County Supervisor TRANSIT SERVICES REVIEW COMMITTEE Linda Langston, Linn County Supervisor Gary Edwards, Iowa County Citizen Don Magdefrau, Benton County Citizen -~="-'f)ee Vanderhoff, Iowa City City Council Leo Cook, Jones County Supervisor Ed Raber, Washington County Citizen 7 Community Development Report ! Date: March 30, 2006 From: Chad Sands, AICP, Planner Lisa J. Treharne, Planner Lisa-Marie Garlich, Planner Eric Freese, Housing Inspector Status of Planning Projects · Work on the City of Anamosa comprehensive plan has begun. The town meeting was held to gather public input for the plan. Monthly work-sessions are currently being held to draft the plan. The plan is expected to be complete this summer. · Work on the City of Atkins comprehensive plan has begun. A town meeting"is scheduled to gather public input for the plan. Monthly work-sessions will then be held to draft the plan. The plan is expected to be complete this fall. · The City of Belle Plaine has approved EClCOG's proposal for codification services. Work has begun on updating the City's code of ordinances. The project is expected to be complete this summer. · The Benton County Comprehensive Plan and LESA program are in final draft form. Work will now begin on updating the County's zoning and subdivision ordinances. All four documents are expected to be adopted at the same time once the ordinances have been completed. · The City of Fairfax Comprehensive Plan update is nearing completion. A public hearing was held by the Planning and Zoning Commission in February. A public hearing will be scheduled for the City Council later this spring. A major inititive of the plan includes updating and expanding the City's park and recreation space. · Work on the Johnson County Land Use Plan has begun. Five town meetings to gather public input have been scheduled. Once the town meetings have been held, monthly work-sessions with the planning committee will be held to update the plan. · Jones County has finalized their zoning ordinance. A public hearing has been held with the County's Planning and Zoning Commission and another hearing will be scheduled with the Board of Supervisors this spring. Once complete, the County is expected to update their subdivision ordinance. · Washington County has approved EClCOG's proposal to update the County's Comprehensive Plan. A preliminary meeting with the County planning committee has been scheduled. After that, several town meetings will be scheduled to gather public input for the plan update. · ECICOG is providing site plan and development review services for the Cities of Bertram and Shueyville. Staff represents the City of Bertram on the Linn County Technical Review Committee when reviewing conditional use applications outside of the City of Bertram. There were no conditional use permit reviews during the month of November in Bertram. 8 Community Development Report March 30 Page 2 Community Development Block Grants and other Grant Programs Projects: City of Washington: Funded $329,500 for the construction of 5,000 sq. ft. building which will house the Lending Hands Adult Daycare. Start-up administration has begun. Benton County: Funded $109,000 for the installation of a sanitary sewer system for the unincorporated area of Watkins. The project has been submitted to the DNR for permitting. Jones County: Funded $131,000 for the installation of a sanitary sewer system for the City of Center Junction. City of Wellman: Funded $338,175 for the construction of a 5,597 sq. ft. daycare to serve 60 children. Design work is being finalized and construction should begin in the fall of 2006. The following CDBG Sewer and Water applications were recently funded: Iowa County - $666,085 project ($268,000 CDBG) for Poweshiek Water to provide water service to the unincorprated community of Conroy. City of Mount Auburn - $143,000 project ($133,300 CDBG) for sanitary sewer system improvements. Watershed Improvement Grant ECICOG submitted an application on behalf of the Iowa County Soil and Water Conservation District for funding through the Iowa Department of Agriculture and land Stewardship's Watershed Improvement Fund. The application for $500,000 is to go towards the $1,009,400 wastewater treatment system in Conroy. This application was FUNDED. The project will now seek additional CDBG / USDA-RD funding. Community and Attraction Tourism Grant The City of Millersburg will be contracting with ECICOG to complete the CAT Grant application for funding assistance in a Community Center/ Senior Dining Site Project. The City of Center Point will be contracting with EClCOG to complete the CAT Grant application for funding assistance in the Fross Park Expansion Project EClCOG Community Development Department - 2006 q Eric Freese Ext. 24 Lisa-Marie Garlich Ext. 33 Lisa Treharne Ext. 29 Upcoming Grant Deadlines: FEMA Assistance for Firefighters Grant - April Upcoming Workshops/ Conferences: I Grant Updates CDBG Grants The following oommunities have applied for housing grants this year: Riverside, Kalona, North Liberty, Coralville, Marion, Monticello, Belle Plaine, Washington, Fairfax, Wellman, Olin and Linn County. Awards were announced March 1st; Coralville & Kalona Applications were FUNDED. I Housing Rehabilitation Projects Anamosa Rehabilitation II. The City was awarded funds to rehabilitate 10 houses. The City will complete a total of 14 homes once the project is done. The project is being closed out at this time. Three homes were deemed ineligible. Grant: $379,850 Local Match: $10,000 TIF Funds: $52,120 Source of Funds: HUDjIDED Housing Fund Anamosa Rehabilitation III. The City was awarded funds to rehabilitate 10 houses. This activity is limited to households whose incomes are at or below the 50% median county inoome limits. Release of Funds date was August 25, 2005. Two homes are going to bid and one home was deemed ineligible. Applications are still being accepted. Grant: $412,790 Local Match: (TIF Funds) $25,000 Source of Funds: HUDjIDED Housing Fund Brighton Rehabilitation. The City was awarded funds to rehabilitate 10 houses. Ten homes are complete. Grant: $370,600 Local Match: $14,000 Source of Funds: HUDjIDED Housing Fund Lone Tree Rehabilitation. The City was awarded funds to rehabilitate 9 houses. Nine homes are oomplete. Grant: $320,312 Local Match: $8,000 Source of Funds: HUDjIDED Housing Fund Marion Rehabilitation. City of Marion was awarded funds to rehabilitate 10 affordable Single-family, owner-occupied units. Six homes are oompleted. Three homes are under construction. One home is being income and historically verified. Two applicants have had to drop out. 23 applications were received. Grant: $396,790 Local Match: $40,000 Source of Funds: HUDjIDED Housing Fund Wellman Rehabilitation. The City was awarded funds to rehabilitate 10 houses. All ten homes are complete. 12 homes were completed. There are funds to do one additional home: this home is being inspected at this time. Two homes were deemed to be infeasible. The other applicants are on a waiting list. Grant: $379,850 Local Match: $17,000 Source of Funds: HUDjIDED Housing Fund 10 ECICOG Housing Report Page 2 of 2 Solon Rehabilitation. The City was awarded funds to rehabilitate 7 houses. Rehabilitation has begun on the first 2 homes, with the next three will be beginning the bidding process next month. Grant: $288,295 Local Match: $20,902 Source of Funds: HUDjIDED Housing Fund I Federal Home Loan Bank Projects Johnson County Federal Home Loan Bank III. ECICOG received a third round of funds on behalf of the Johnson County Housing Task Force for the rehabilitation of 20 homes. All homes have been completed. Grant: $107,500 Local Match: $101,820 Source of Funds: Federal Home Loan Bank Washington County Federal Home Loan Bank I. ECICOG received funds on behalf of Washington County to assist 10 homes. All homes have been completed. Grant: $53,750 Local Match: $50,910 Source of Funds: Federal Home Loan Bank Jones County Federal Home Loan Bank. EOCOG received funds on behalf of Jones County to assist 10 homes. Applications are being accepted and processed. Three homes are completed, two are under construction and we have four other applicants at various stages in the program. Grant: $55,000 Local Match: $50,000 Source of Funds: Federal Home Loan Bank Washington County Federal Home Loan Bank II. ECICOG received funds on behalf of Washington County to assist 10 homes. Applications are being accepted and processed. Four homes have been completed one is acquiring bids~ Grant: $55,000 Local Match: $50,170 Source of Funds: Federal Home Loan Bank Johnson County Federal Home Loan Bank IV. EOCOG received a fourth round of funds on behalf of the Johnson County Housing Task Force for the rehabilitation of 20 homes. Waiting for contracts to be signed. Grant: $110,000 Local Match: $100,340 Source of Funds: Federal Home Loan Bank I Flood Buy Out Projects No actively current flood buyout programs. II EOCOG Housing Report Page 3 of 3 I Rental Rehabilitation Project Village of Troy Mills/linn County Rental Rehabilitation. The County was awarded funds for adaptive reuse of a vacant school to four units of senior housing. All grant funds have been expended and construction is still on-going. An extension to complete this program was granted. Grant: $122,807 Local Match: $98,633 Source of Funds: HUD/IDED Housing Fund I Homeownership Assistance Projects Vinton Homeownership Assistance. The City was awarded funds to assist at least 10 applicants with homeownership. Ten (10) applicants are completed. It is estimated at this time, that there will be almost enough grant funds left over to assist an eleventh applicant, an eleventh applicant is being verified at this time and beginning the search for a home. Grant: $317,573 Local Match: $10,000 Source of Funds: HUD/IDED Housing Fund Washington Homeownership Assistance II. The City was awarded funds to provide down payment assistance to 5 households. Six homes have been purchased and are completed. An extra seventh home is a possibility and being looked into. Grant: $198,845 Local Match: $5,000 Source of Funds: HUD/IDED Housing Fund /2 ECICOG- MARCH 2006 Important Dates TOG Meeting - June 15, 2006 Policy Committee Meeting- April 27, 2006 TTAC Meeting- TBA Upcoming Conferences United Way Ride- May 3, 2006 North Liberty, Iowa Mary Rump, Planner-Ex!. 28 Robyn Jacobson, Planner-Ext. 34 TRANSPORTATION REPORT Transit Request for Additional Services None. United We Ride Workshop New federal planning provisions require human service agencies be involved in the transportation planning process. To assist planning agencies in this coordination effort, the Iowa Department of Transportation (IDOT) is hosting \~ "United We Ride" workshops in each ofthe planning regions. The meeting for 7\ our region is scheduled for May 3 at the South Slope offices in North Liberty. The mOT will be sending registration information out shortly. Passenger Surveys To prepare an assessment ofthe regional ITS project, the United Way of East Central Iowa asked for input from transit users. A passenger survey was completed in January. The results of the survey are attached. In addition, agencies currently contracting for transit service are also being surveyed. The results of this survey will be provided when complete. Transportation/ITS ITS Project Update Each of the providers has been using the RouteMatch software since December. Most of the providers are doing fairly well, and growing more comfortable with the software. Mini Bus has continued to struggle, not with the software, but with operational issues related to the software. The staff and transit providers have agreed to meet weekly for the next while to work through these issues. FY 2007-2010 Transportation Improvement Program (TIP) The Policy Committee met in February to review new applications and prepare a draft TIP. They will meet again on April 27 and hold a public hearing to solicit input regarding the new program. A draft document is available on the agency website. 13 Transportation Client Satisfaction Survey Results Baseline Data January 2006 A total of 130 client satisfaction surveys were returned. County Responses: Washington Co. = 3.1 % (4), Jones Co. = 33.1 % (43), Benton Co. = 36.2% (47), Iowa Co. = 27.7% (36). Who Is UsinQ Transportation Services 1. Gender: Male = 41% Female = 59% 2. Do you have a disability? Yes = 68% No = 32% 3. Age of respondent: Under 18 = 4% 19-35 = 24% 36-50 = 22% 51-65 = 15% 66-80 = 17% 81+ = 18% 4. What is your annual income? Under $5,000 = 46% $5,000 - $9,999 = 20% $10,000 - $19,999 = 15% $20,000 - $29,999 = 6% $30,000 - $44,999 = 6% $45,000 or more = 7% 5. With what racial/ethnic group do you most closely identify? CaucasianlWhite = 91 %; Native American = 8%; Latino/Non-white Hispanic = 1 %; African American/Black = 0%; Asian/Pacific Islander = 0%; Other = 0% How Transportation System Is Used 6. What is the primary purpose of your trip? Work = 50%; Medical = 14%; School 12%; Shopping = 9%; Recreation = 8%; Other = 7% (did not have a space for comments) 7. How often do you ride the bus each week? 1-2 times each week = 21% Other = 10% (twice a month; 3-4 times each week = 29% monthly; twice a year; as needed; 5-6 times each week = 30% varies) 7 + times each week = 11 % 8. Why do you ride the bus? No other means of transportation = 70% Other = 15% (blind; visit mother twice a year; socialization; don't drive; physically handicapped; don't drive when road are icy; prefer to ride bus; get children to and from school; shows independence) Cannot drive the car I own = 11 % My car is not dependable = 2% More economical = 2% IY Tell us what YOU think about the Transportation System 9. How long does it take to make a reservation? 1 - 4 minutes = 80% 10- 14 minutes = 3% 5 - 9 minutes = 10% 15 or more minutes = 7% 10. The peoplk who take my reservation are courteous and helpful. Strongly Agree = 69% Agree = 22% Neutral = 8% Disagree = 1 % Strongly Disagree = 0% 11. The vehicles are kept clean. Strongly Agree = 54% Agree = 36% Neutral = 5% Disagree = 5% Strongly Disagree = 0% 12. The drivers are careful and drive safely. Strongly Agree = 64% Agree = 30% Neutral = 2% Disagree = 1 % Strongly Disagree = 1 % 13. The drivers are helpful and nice. Strongly Agree = 73% Agree = 25% Neutral = 2% Disagree = 0% Strongly Disagree = 0% 14. The bus is generally on time. Strongly Agree = 43% Agree = 48% Neutral = 6% Disagree = 2% Strongly Disagree = 1 % IS 15. Other Comments: (Represents 45 out of 130 surveys.) 78% Positive Comments - Special staff; nice; friendly; helpful; great service; best; appreciate service; lucky; love it; fine; like it; super; courteous drivers; alert drivers; good work; blessing; lifesaver; good; commend staff; feel safe; on time; good program 13% Negative Comments - need more wheelchair positions; need longer office hours; is it really necessary to charge each person at one location; why is cost higher than in CR; buses are noisy 9% Neutral Comments - children ride bus; would like to go to CR everyday Performance Measure: When total percentages of Agree and Strongly Agree responses for items 10 - 14 are totaled, an average percentage can be calculated and used as an indicator of performance. A performance measure of 92.8% was achieved within the January 2006 client satisfaction survey. jl.P ECICOG Solid Waste Planning Report DATE: FROM: March 22, 2006 Jennifer Ryan, Solid Waste Planner, ext. 31, iennifer.rvan(Cilecicog.oro Kristin Simon, Solid Waste Planner, ext. 26, kristin.simon@ecicog.org White aoods orocessina RFP The solid waste planning area has participated in regional processing contracts for white goods since 1998. The current two-year contract expires June 30, 2006, with no renewal clauses. ECICOG is facilitating the RFP process on behalf of the member landfills. Review of bids and selection of a processor will take place in April and May. Each landfill signs an identical contract with the selected processor. Contact Jennifer for more information. IIIeaal Dumoina Prevention oilot oroiect The final report for the Illegal Dumping pilot project was completed and presented to the statewide task force in early February. The project involved development of a reporting system and database for illegal dumping occurrences. Pilot project benefits include' increasedccommunication between the affected departments in Linn County as well as database development. The database has become a useful tool in tracking illegal dumpsites and the true costs of cleaning them up. Contact Kristin for more information. CESOG hazardous material awareness arant The CR /LC Solid Waste Agency and Iowa City Landfill are participating in a grant project (administered by ECICOG) to increase the use of their hazardous material collection programs by qualified businesses. Staff will provide information to agencies and businesses that interact with potential HHM collection program clients such as fire inspectors and insurance agents. Contact Jennifer for more information. Jones County School Recvclina project Finishing the solid waste education unit in Monticello, Anamosa, Olin and Midland schools. Kristin has given 26 presentations at the schools since October and has 26 more scheduled in the coming month. Working with the schools to organize a recycling calendar art contest. Contact Kristin for more information. Educational Presentations - Van Horne Junior Garden Club presented "How Landfills Work" program. - Cedar Rapids Noon Kiwanis Club presented "Waste Management Basics." - Trinity Lane Preschool (Cedar Rapids) presented "Diary of a Worm" program. - Home schooling group (Cedar Rapids) presented "Mini-MRF" program. Contact Kristin or Jennifer to schedule a presentation for a local group. /7 MINUTES East Central Iowa Council of Governments Executive Committee Conference Call 1 :00 p.m., February 23, 2006 - ECICOG office 108 Third Street SE, Cedar Rapids, Iowa MEMBERS PRESENT Gary Edwards-Iowa County Citizen Larry Wilson-Johnson County Citizen Pat Harney-Johnson County Supervisor MEMBERS ABSENT David Vermedahl-Benton County Supervisor STAFF PRESENT . Doug Elliott-Executive Director Gina Peters-Administrative Assistant Robyn Jacobson- Transportation Planner 1.0 CALL TO ORDER The meeting was called to order by Secretaryrrreasurer Edwards at 1 :06 p.m. .1 Public Discussion - None .2 Approval of Agenda M/S/C (HameylWilson) to approve the agenda. All ayes. .3 Public Hearing: Consolidated Transit Application MfS/C (Harney/Wilson) to open the public hearing at 1:07 p.m. All ayes. A notice was published, there were no public present and no comments were received. Jacobson read the list of projects and costs included in the ECIT Consolidated Transit Application. MfS/C (WilsonIHamey) to close the public hearing at 1:10 p.m. All ayes. (Herwigjoined and chaired the meeting from this pointforward) M/S/C (Harney/Edwards) to authorize the chair to sign the authorizing resolution for the EClT Consolidated Transit Application for submittal with the application and to authorize Jacobson to be the official signatory. All ayes. 2.0 ROUTINE MATTERS .1 Preceding Month's Budget ReportsfBalance Sheets Elliott gave an overview of the January fmandal statements. MfS/C (EdwardslWilson) to receive and file the January financial statements for audit. All ayes. 3.0 AGENCY REPORTS .1 Director's Report Elliott told the conunittee the move to the new space would begin on Monday. He said he would be emailing an update ou '. .,the FDA designat;on to the board soon and designation should take place in the next 2-3 weeks. Elliott said he would send an email reminding everyone of the move. Wilson asked if there would be an open house at the new space. Elliott said the owners want to have a building open house at the end of April. The March board meeting will be held at the new office. 4.0 OLD BUSINESS .1 Approval of Expenditures M/S/C (EdwardslHarney) to approve payment of expenditures. All ayes. 5.0 NEW BUSINESS - None 6.0 NEXT MEETING: March 30, 2006 (full board) M/S/C (Wilson/Edwards) to adjourn the meeting at I: 17 p.m. Gary Edwards, Secretaryrrreasurer March 30, 2006 JB East Central Iowa Transit Operator Group Meeting ECICOG offices March 16, 2006 The following individuals were present: Contract providers: . Mary Halstead, Benton County Transportation Manager . Sam Gipple, Iowa County Transportation . Tom Brase, Johnson County SEATS . Kathy Koerperich, Jones County JETS . Ron Herdliska, Linn County LIFTS . Joanne Miller, Washington County Mini Bus Manager Staff: . Robyn Jacobson, Transit Administrator . Mary Rump, ITSfTransportation Planner Others: None 1.0 Routine Matters .1 Call to Order Brase called the meeting to order at 10:02 am. .2 Approval of Minutes M/S/C (Gipple, Koerperich) to approve minutes of December 15, 2005. All Ayes. 2.0 New Business .1 Elections of Chair and Vice Chair: M/S/C (Herd liska, Miller) to reelect Brase and Herdliska for Chair and Vice Chair. All ayes. .2 FY 2006 Qtr. 4 requests for additional services: M/S/C (Brase, Miller) to approve Iowa County's shuttle service request. All ayes. 3.0 Old Business .1 Update on capital purchases - Jacobson stated that six vehicles should be here by early April. .2 ITS Dicussion - Rump talked about Routematch training and emails. Rump will send out all emails from Routematch to make sure providers receive them. All providers' em ails have been provided to IDOT and Routematch for future training dates. /9 Providers wondered about whether Sue from Routematch would be coming back to their facilities to help work out kinks in the system. Rump stated she understood that Sue would be doing that but she will contact her to double check. Rump also discussed an interactive voice response system that allows customers to schedule their own trip through an automated system. This would probably be only valuable to LIFTS and SEATS. Rump inquired as to whether the providers would like to start their own user group beyond the TOG meetings at individual locations for additional help. These meetings would be held at each of the four providers currently using Routematch. Providers thought this was a good idea. Discussion followed on changing runs on a vehicle and deleting runs. Rump thought it might be helpful to start in Washington County but it was decided to start in Iowa County so that everyone could see what Gipple has set up and give others ideas on how to best use the software. This could help everyone figure out how to run reports and get the most useful information from Routematch. Jacobson suggested that the TOG figure out what types of reports they want to be able to run and that she and Rump could provide detailed instructions on how to run those reports and create a binder for running reports. Miller stated that Routematch is not working for Mini Bus. She has had to hire more people because they physically cannot do all the changes required everyday. Herdliska asked if Miller would like his operations manager to come down to Washington and help them figure out how to make operational changes to help the Mini Bus staff. Miller stated she would appreciate the help. Herdliska asked when LIFTS and SEATS are going to go to Routematch. Rump stated it would be about two weeks before Region 9 had the software and hardware up and running comfortably. Since Region 9 is the test site, it is better to wait for them to get the kinks out. The providers discussed a schedule for visiting each location for observing how each provider has implemented Routematch. Iowa County will be first on Wednesday, March 22 at 10:00, Mini Bus will be the following Wednesday, with Benton and Jones the following Wednesday's. 4,0 Other Discussion Items: Gipple asked the other providers about volunteer drivers for RAGBRAI. Some of the other providers may be able to send a bus and driver to help out if needed. Brase left the meeting at 11 :19am. 5.0 Set next Meeting date: June 15, 2006. Herdliska adjourned the meeting at 11 :21 am. Next meeting will be held at Washington County Mini Bus. ;zo MINUTES EAST CENTRAL IOWA COUNCIL OF GOVERNMENTS Solid Waste Technical Advisory Committee (SWTAC) 1 PM, March 9, 2006 East Central Iowa Council of Governments 700 16th Street NE Cedar Rapids, Iowa VOTING MEMBERS PRESENT NON-VOTING MEMBERS PRESENT Benton County: Myron Parizek IC/Johnson County: Jon Thomas CRlLC SW Agency: Karmin McShane, CR/LC SW Agency: Teresa Kurtz Floyde Pelkey STAFF PRESENT IC/Johnson County: Brad Neumann Jennifer Ryan Tama County: Lyle Brehm Kristin Simon MINUTES: MIS (Brehm/Neumann) to approve the minutes from the February 2006 meeting, as corrected. Motion passed. Local Updates - Cedar Rapids I Linn County Solid Waste Agency. Mc Shane, Pelkey reported: . Construction at Site #2 is progressing; the office building will be finished in April. Work has begun on the scale house. . The open IWE position dedicated to the counties surrounding Linn County will not be filled. Discussion was held concerning IWE in the region. *. The City Planning CotTl!!lj~QD,,13..m?D2\{~g.b9.Il.iugJQratransfl;lr !ltatiQn.aL3.8.Q.Q~_~treilt _fJ.Y:L Discussion was held regarding the impact of a transfer station on Agency services. . The Agency will hold a mobile HHM collection in Hiawatha on May 10th. . Evaluating the recycling drop off facilities at Site #2. . Education, Kurtz reported: o Agency will sponsor the Earth Day Grocery Project again this year. o Climb Theatre will be in Linn County schools the week of April 3rd. o The DNR Trailer will be on site for the Great American Cleanup, 1-380 Cleanup on April 23rd. . o Staff is starting their annual community visits. o KLCB developed a website at: www.keeplinncountvbeautiful.orQ. Benton County. Parizek reported: . Landfill staff participated in the Landfill Certification Training held in Coralville. . Developing enforcement procedure for the landfill recycling ban. Iowa County. Ryan reported: . Rick Heller will be back from medical leave on March 27th. . The leachate pumping well is being re-drilled at the landfill. Iowa City I Johnson County. Thomas and Neumann reported: . City Carton is preparing an application for a SWAP grant to improve safety at their drop-off facility on Benton Street in Iowa City. . Grinding 225 cubic yard of stumps for compost operations. . Considering designating a specific area of the landfill for C & D waste only. ;</ . The mobile HHM trailer has been delivered. · The landfill will have a booth at the IC Home Show in late March. · Applying to DNR for a variance to landfill latex paint. Jones County. Ryan reported: · The landfill is paving and improving the entrance to the landfill. · Progress on construction of the new cell. Tama County. Brehm reported: · The Settlement has appointed a new representative to the Commission. . Recycling collection contract expires July 1st. Regional update. Ryan reported: · DNR released the draft of proposed changes to Chapter 113. DNR is releasing the changes in three parts and will hold ICN meeting to discuss each part. Part 1 ICN will be 3/17 from 9AM to noon, Part 2 will be 4/7 from 1 PM to 4PM, and Part 3 will be 4/28 from 9AM to noon. Ryan will arrange for a 10callCN location for TAC members. ISOSWO, Technical Advisory Committee will meet to discuss Part 1 on 3/13 at 1 PM at Metro Waste Authority in Des Moines. · Reviewed proposed white goods RFP and approved timeline. · Legislative update: SF 2319 is a bill introduced in the Senate to increase fines'for illegal dumping and littering. The bill doubles the fine for iHegal'dumping from $500 up to $1000 and increase littering fines from the 'current$35 ufYt6$70. The bill also divides the money collected for illegal dumping witn 50% going lothe DOT for illegal dumping cleanup and the other 50% going to the Solid Waste Alternatives Program (SWAP). ISOSWO is encouraging members to contact their legislators in support of SF2319. · IRAlISOSWO are calling for topics for the Fall Conference. Simon reported: · Scheduling Day Care programs in cooperation with the Cedar Rapids Public Library and Cargill Cares. · Scheduling classroom presentations in Anamosa for the Jones County School Recycling Grant. · Scheduling a reading program at the Kalona Public Library. Next meeting: 1PM, Thursday, April 13, 2006 at ECICOG, 700 16th Street, NE, Cedar Rapids ~~ I ~ I -'"' =- -~... :f~W~~ ",-... ~...~ ......~ CITY OF IOWA CITY~ MEMORANDUM From: City Manager Karin Franklin, Director, PC Community Development Coordinator Appointment I ~ cJJ)1rf Uv~ Date: March 27, 2006 To: Re: I have appointed Steve Long to be the new Community Development Coordinator. Steve has served as an Associate Planner in the Community Development Division for 13 years. He is very knowledgeable in the arena of housing and federal programs and has demonstrated his commitment to further the success of low to moderate income people in our community by his service with the City and by his volunteer involvement with community organizations. He has also shown leadership within the division in addressing changes which need to occur as a consequence of federal budget cuts. With this appointment, it is my intent to hold open the associate planner position which Steve will vacate until such time as we are assured of no further deep cuts in the annual CDBG and HOME allocations. Further cuts are anticipated for the FY08 federal budget; these will not be decided until Oct. 2006 at the earliest. If those cuts are not forthcoming and the workload dictates, it would be my intent to fill the associate planner position when the federal budget is known. Salaries in the Community Development Division, with the exception of the Targeted Area Rehab Program, are covered by the federal allocation. In the interim, the Community Development Division staff understand the need to cross-train and be flexible to cover the workload. I appreciate their willingness and enthusiasm to get through this time. Cc Community Development Division staff ___J I 1 1 -- - - !t ~-- ~~W ... .... m' C I T Y 0 F lOW A C I T yrnJ MEMORANDUM Date: To: From: Re: M rch 30, 2006 Ci Y Council K rin Franklin, Director, 3 5 S. Clinton--the Bradley House At the March 22 meeting at which the Council decided not to pursue landmark designation for the house at 335 S. Clinton, an update on the progress made toward the possible relocation of this building t College Street was requested. The followin day, staff from the Building and Fire departments inspected the structure and apprised Mar McCallum of the work that would be required for the house to be used at the site on College S reet. Mr. McCallum will be estimating the costs of those requirements to help in his determin tion of the feasibility of the project. Concurrently an evaluation of the Zoning Code requirements for the proposed use of the building on t e lot with the existing multi-family structure at 811 E. College was completed. The zoning issue pertain to density and off-street parking. Both of these matters can be resolved by the Board of Adjustment if the house is a landmark. We have pro eeded with the research necessary to begin landmark designation and will begin the process f Historic Preservation Commission (HPC) review, State review, and Planning and Zoning Com ission (P & Z) review with the understanding that no public hearing before the City Council will e set until the building is transferred to someone who wishes to move it. Mr. Bender has een apprised of these intentions and agrees to this process. We will also proceed with consid ration by the Board of Adjustment of the density and off-street parking accommodat ons anticipating the landmark designation. The Board's action will be contingent on such desi nation. May 10 is th Board meeting date at which this action is contemplated. By that time, the HPC and P & Z will have deliberated on the landmark status so the likelihood of the designation can be evaluate. After the Board action on May 10, Mr. McCallum will be expected to make a decision as t his commitment. If he decides to go forward, the house would need to be moved between Ma 10 and June 1. In the mean ime, the details of the actual move are being researched by Mr. McCallum, our streets and t affic signal personnel, police, and the City Forester. Mr. McCallum will be working with the utilit companies on moving any lines. Public Works has also engaged NNW Engineers to evaluate t e impact of the load of the move on the bridge on Burlington Street over Ralston Creek. NN has advised us that the bridge should hold but that there should be temporary supports pia ed under the bridge. Mr. McCallum advises me his mover had anticipated this. NNW will be utlining for us specifically what is necessary. We will keep you apprised as this proceeds. Cc City anager Mark cCallum Tom ender Rick osse Terry Robinson Sam argadine i l__ March 30, 200p Page 2 Guy I in Doug oothroy Roger ensen Histori Preservation Commission I , I--------.--.---.-.-~...._~.__._- ,! 1 (~~~'t ... "'aII;m-'" CITY OF IOWA CITY~ MEMORANDUM Date: M rch 29, 2006 Re: C ty Council K rin Franklin, Director, In rastructure for Moss property To: From: At the last C uncil meeting after discussion of a potential road through the Pearson property for access to th Moss property, information was requested as to the availability of sewer and water to the Moss site. Water can be extended relatively easily from a 12'" line that runs along N. Dodge Stre . The water line likely would follow the alignment of any road that accesses the property, or i could be in a separate negotiated easement. Sewer servi e in this area is a little more complicated. As the Council may know, Pearson and Northgate orporate Park are currently served by a lift station located just north of the convenience store on N. Dodge. Development of the Moss property would require at least a temporary Ii station and force main to the existing lift station for this area. Although the Moss property wa not considered in the design of the existing lift station, sufficient capacity exists to serve this a ea. If this area is served by the existing lift station, the tap-on fee should be amended to include the Moss property. The tap-on fee is $894.35 per acre. In addition, easements f r future improvements to the Rapid Creek trunk will be required through the north end of the Moss property. The sewer system within the subdivision would need to be constructed uch that it could be connected to this future extension of the Rapid Creek trunk at the appropri te time. At the Coun il meeting, a question was also raised about TIF for the area west of N. Dodge Street. Pres ntly the Northgate Corporate Park Urban Renewal Area, which defines the area in which TIF ay be offered, includes Northgate Corporate Park and the Weiler and Jones properties n rth of the Park. This area is approximately 94 acres. With justification and at Council's di cretion, this urban renewal area could be expanded west to include the Pearson property and the Moss property. Cc City anager Rick osse Ron noche City of Iowa City MEMORANDUM ~- TO: FROM: DATE: RE: Steve Atkins, City Manager Ron Knoche, City Engineer~ March 23, 2006 2006 Pavement Replacement for Water Main Project At the p blic hearing for the 2006 Pavement Replacement for Water Main Project held on March 2 ,Council asked questions in regards to the brick pavement portion of the Brown Street c nstruction. Any portion of brick streets removed for City or private utility constru ion are replaced with brick. The original brick is salvaged and the City maintains a limited s pply of replacement bricks for those which can not be reused. The end avor of preserving our brick streets does come at a higher cost than replacing the area wit Portland Cement Concrete (PCC) pavement. Depending on the location, the cost for repla ing pee pavement is between $8 and $10 per square foot. The cost for replacing brick pa ements is between $30 and $35 per square foot. The difference in the cost is the amount f hand work a contractor must do when placing the bricks. ();wA.~ -~ cwn City of Iowa City MEMORANDUM rnrJ U1'Q / ~ ()<" March 2 , 2006 To: City Council From: J e Fowler, Director Parking & Transit ~ n Logsden, Transit Manager (LL : Time Schedule for Proposed Route Changes The foil wing is the tentative time schedule we have adopted to implement changes to the curre t Iowa City Transit routes: Present ntil April 18, 2006 - We will post notice of the public hearing on buses and advertis ents in local newspapers. Information about the public meeting will be forward d to the neighborhood associations for inclusion in any newsletters mailed prior to the meting. We anticipate have the proposed route changes posted on the Iowa City web site y April 3, 2006. April 18 2006 - A public meeting will be held in meeting room A of the Iowa City Public L brary from 4:00 p.m. until 6:00 p.m. The routes will be displayed and questions from the public will be answered. This date was selected to coincide with an Iowa City City Co ncil meeting to allow anyone with concerns to voice them during the public commen portion of,the meeting. The time was selected to allow transit users to view the propose changes and still make the connections to go home. April 19 to May 10, 2006 - Receive public input and develop final routes and time schedul s. Prepare final information for Council review. May 16, 2006 - Iowa City City Council Public Hearing. August 4, 2006 - Implement route changes. If Coun il would like to see any changes to this schedule please notify us so they can be incorpor ted. Marian Karr From: Sent: To: Subject: Marian- Here is a copy 0 information cant the permission 0 if it is not to Jeremy Jeremy Schreiber [homers742@hotmail.com] Wednesday, March 29, 2006 7:36 PM Marian-Karr@iowa-city.or9 FW: RE: late night bus service my interaction with Brian McClatchey of Cambus. ined in the e-mail per the council's request. I Mr. McClatchey to be distributed to the council ate. Thanks! I asked for the am forwarding this with for next week's meeting Iowa City City C uncil Liaison 48 Iowa Memorial Union Iowa City, IA 52 42 e-mail: jererny-s hreiber@uiowa.edu phone: (847) 903 1316 >From: "McClatch >To: "Jeremy Seh >Subject: RE: la >Date: Tue, 28 M > >Jeremy - > >We have very fe >year) that we f >incidents gener >highly intoxica >uncooperativ8, > >This is not to >we have rowdy p >true of the ser >relatively crow >The buses get 1 >to keep the beh >other passenger >with "special" > >Prior to the ba >rides are fairl >Cambus drivers >that they have >operating the s > >In general, we >when providing >shortly after t > >1 hope this hel s. Please get back to me if I can provide more >information. > >Brian > > > >Brian McClatchey >Cambus - Parki g & Transportation Dept. >100 Cambus Office y, Brian J" <brian-mcclatchey@uiowa.edu> eiber" <homers742@hotmail.com> e night bus service r 2006 15:25:01 -0600 incidents on our SafeRide service (probably 2 to 3 per el we need to formally document as an incident. Such lly involve concern for the safety of someone who is ,ed, someone who is being too loud/offensive and nd conflict between passengers. ay that the service is not "animated". Many would say ssengers every night of the service. This is especially ice after the bars close. We get a couple of trips with d buses - and several passengers who are intoxicated. ud and the behavior more extreme. We are generally able vi or from getting too extreme through the assistance of and fairly tolerant drivers. We also equip each bus quiprnent for those who may feel ill. s closing, the service is pretty unremarkable. The light and the behavior is controlled. In general, the eel the SafeRide service has value. But they also know o be more active, attentive and assertive when rvice. ave little concern about the behavior of passengers ate night service - EXCEPT for the period of time e bars close. 1 >The University >319-335-8632 >www.uiowa.edu/~ >~----Original M >From: Jeremy Sc >Sent: Tuesday, >To: McClatchey, >Subject: late n > >Brian- > >Thank you again >participation i >most comprehens > >While present in >service, one co >raucous passeng >this concern, I >sorne numbers or >night service i >If so, I would >at least some f > >figures, so tha >city. >Please feel fre >directly. Agai > >Sincerely, > >Jeremy Schreibe > >Iowa City City >48 Iowa Memoria >Iowa City, IA 5 >e-mail: jeremy- >phone: (847) 90 > > f Iowa - Iowa City, IA 52242 ambus ssage----- reiber [mai1to:homers742@hotmail.comJ arch 28, 2006 12:56 PM Brian J ght bus service for meeting with us a couple of weeks back. Your a clear sign that we are working together to form the 've transit system possible for Iowa City. my proposal to the council for an Eastside late night cern they voiced was over the behavior of potentially rs. I told them that to better gauge the validity of would contact Cambus to see if I could corne up with examples of incidents that occurred on your own late the past year. Do you keep records of such incidents? reatly appreciate it if I could have access to them, or cts and we may determine the best course of action for the to contact me through e-mail or by calling my phone , thank you very much for all your consideration. ouncil Liaison Union 242 chreiber@uiowa.edu -1316 2 == ;;JCC ~ ~ f~ memo ........ From: Kevin O'Malley, Director of Finance Joe Fowler, Director of Parking & Transit Linda seversorf. Human Services Coordinator Peggy Swails, Human Services Intern~ Free Bus Ticket Program (l,o'f{ w--1 .. !l [,Lv:../ otJt L Date: March 23, 2006 To: Re: For the third quarter of FY06 (Jan., Feb., and Mar. 2006) the City of Iowa City dispensed 3,315 tickets to hu an service agencies through its Free Bus Ticket Program. The totals, by agency, were: 3rd Year-To- Jan Feb. Mar Quarter Date Crisis Cente 395 395 395 1185 3555 Department f Human Services 220 220 220 660 1980 Department f Veteran Affairs 20 20 20 60 180 Domestic Vi lence Intervention Program 130 130 130 390 1170 (DVIP) Shelter Hou e 150 150 150 450 1350 Neighborho d Centers: Broa way 50 50 50 150 450 Phe sant Ridge 50 50 50 150 450 Vocational ehabilitation Services 70 70 70 210 630 The Nest of ohnson County 20 20 20 60 180 TOT L 1105 1105 1105 3315 9945 Thank you or supporting the Free Bus Ticket Program. Your continued assistance in this endeavor is ery much appreciated. Should you aye any questions or concerns, please contact Linda at x5242. cc: Jeff avid son Stev Atkins jccoghs\mem\busti 3.doc i .---1 Center rnn 28 S. Linn Street. Inwa City, IA 52240-3920 Mem randum 'V ,,"1'1>\ / {: ~ VI ~ ~ Cv 0 To: teve Atkins, City Manager From: Linda Kopping, Senior Center Coordinator Date: 2 March 2006 Re: I wa City Senior Center Fund, Inc. Asset Report On 21 arch 2006, the Board of Directors of the Iowa City Senior Center Fund, Inc. met and reviewed accounts held for the Senior Center in the Community Founda ion of Johnson County and Hills Bank and Trust Company. Current assets re as follows: Total Assets Balance $381,125.47 $107,943.91 $780.80 $489,850.18 Account Senior Center Endowment Fund Senior Center Charitable Giving Account Hills B nk and Trust Checking I have a tached a letter from Michael L. Stoffregen, Executive Director of the Commu ity Foundation of Johnson County that provides more detailed informa ion about transactions in the Senior Center's Endowment Fund and Charita Ie Giving Account. The "Donor Deposit" and "Transfers to endow" listed in Stoffr gen's letter refer to the funds received from the estate of Eleanor Hughes The $5,406.88 "Grant Dispersal" represents a portion of the 2005 Endow ent earnings that has been received and deposited in the Center's FY06 operati nal budget. The int nt of the Iowa City Senior Center Fund, Inc. Board is to use a portion of the mo ey in the Charitable Giving Account to fund items requested in the Center' FY07 operational budget. In addition, the Board tentatively has pledged funding rom this account to support the purchase of new furnishings for the Assem Iy Room and some type of donor recognition system. Both the furniture and do or recognition system are in the early planning stages. Please I t me know if you have any questions about this information. Lind Kopping, Coordinator. 319.356.5225 -linda-kopping@iowa-city.org-www.icgov.org/senior CO:rnnl.unity Foundation -of- Johnson County Executive Director MichaelL. Stoffregen President Dean Price Board of Directors Catherine Abrams Gary Appleby V.ha Balakrishnan Michael Beck Connie Benton Wolfe Sheila Boyd Bill Burger Su"Evans Tom~edken Jim Griffin B. Ryder Houston ToddJacobson PhilLeff Vicki Lensing Leslie Moore Ann Parker n"anPrice John D. Schneider Dick Schwab Chub Skaugstad SallyStut.man TomWerderitsch March 15, 2006 Linda Kopping Senior Center 28 South Linn Street Iowa City, Iowa 52240 Good Morning Linda. . The Community Foundation of Johnson County has reached another milestone... our second million dollars of endowed assets. While it took us four years and major assistance from the Senior Center to reach our first million...in a little over a year we are poised to break the two million mark. We will be forever grateful to you for your part in making this happen. Our endowment investment earnings from these assets for the year to date ending February 28,2006 was 7.61%. In the second and third quarters of this year the markets fluctuated because of uncertainty over rising oil prices and the drag of the Iraq situation. Markets, particularly in November, were very strong. The good news is that even with all time high oil prices, our investment committee outperformed the benchmarks (S & P 500 and bond funds) for the markets by over 1.77%. Listed below is (are) the February 28,2006 balance(s) of the named fund(s). We appreciate your decision to allow us to help build your Endowment and Charitable Giving Funds. Endowment Fund December 31, 2005: $181,885.25. Donor Deposits -0- Transfers to endow 200,000.00 Dividends and Interest 4,646.22 Grant Disbursal; (5,406.00) February 28, 2006; $381,125.47 Charitable Giving $ 29,180.07 77,615.67 -0- 1,148.17 (since 12/31) $107,943.91 The Community Foundation transferred $200,000 to endowment and added $77,615.67 to the Charitable Giving Fund in February 2006. Thank you. c e toffregen Executive Director To serve the peoPle of Johnson County ~ building an endowment for the greater community good. 3~5 E Washington St . Iowa City . IA 5~~4,0 . tel 319 . 337 04,83 . fax 319 . 338 9958 www.communityfoundatio;ofjohnsoncounty.org Ti . In (][J City of Tiffin P.O. Box 259 Tiffin, Iowa 52340 phone: 319.545.2572 fax: 319.545.4147 e-mail: tiffin@avalon.net Mayor City Officials 410 E ashington St Iowa C ty, IA 52240 March 0, 2006 This Ie er is to invite you to attend and join us for our looth year in Tiffin. We rec gnize that you as a public official participate in the work that makes self- gove ent possible in this country. As one of these public officials, this letter is an invitati n from our community to you to be part of our 100th year. Our Ce tennial Celebration is set for Saturday, July I st and includes a day of fun. We are lanning a parade to begin at 10:00 and we hope you will participate in this event with us. One pr .ect of the Centennial Committee is chaired by Ret. Major General Robert Sentm with a goal to erect and dedicate a memorial to area veterans in a ceremony tentativ Iy planned to immediately follow the parade. As this date draws nearer we can let you ow if this project appears to be successful. Can yo please return this response at your earliest convenience. We will hope to reserve you a 10 ation immediately behind the color guard and local city officials in our cente al parade. We will hopefully get more Centennial information to you as this July 1st date nears. If you nee more information please feel free to call (3 I 9) 545-2572. your calendar! Glenn Mayor I ~ ! -....= -II').., ~~Iai~~ -";::";;'~"IIDI' ..... ~ CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org March 2 , 2006 Glenn R. Potter, Mayor City of iffin P. O. Bo 259 Tiffin, 52340 Dear Ma or Potter: Thank y u for your invitation to join your community in observance of Tiffin's lOoth year. I will in ude your invitation in the Thursday information packet going out to City Council rs, and ask that they let our City Clerk know if they plan on attending. Please a cept Iowa City's congratulations on this milestone and our best wishes for a wonderfi I celebration. w~ Ross Wi burn, Mayor Marian Karr From: Sent: To: Cc: Subject: Attachments: rnJ urlingame, Susan K [susan-burlingame@uiowa.edu] on behalf of Hay, Meredith [meredith- ay@uiowa.edu] uesday, March 28, 2006 4:49 PM watL Dandekar@legis.state.ia.us; adandekar@fastekintl.com; eth_freeman@harkin.senate.gov; mary _day@grassley.senate.gov; Leach; t m.vilsack@iowa.gov; sally.pedersen@iowa.gov; jeff.lamberti@legis.state.ia.us; j hn. kibbie@legis.state.ia.us; robert.dvorsky@legis.state.ia.us; I rry .mckibben@legis.state.ia.us; jack. hatch@legis.state.ia.us; ichael. 9 ronstal@legis.state.ia.us; stewart. iverson@legis.state.ia.us; h ristopher. rants@legis.state.ia.us; dan ny. carroll@legis.state.ia.us; huck. 9 i pp@legis.state.ia.us; I ibby .jacobs@legis.state.ia.us; pat. m u rphy@legis.state.ia.us; gartner@iowacubs.com; aarbisser@usa.net; beckerm@aea15.k12.ia.us; bedell@peacestation.com; bobd@meardonlaw.com; ruth.harkin@cox.net; j nrokes@unLedu; rvasquez.hspa@unitedwaydm.org; Twahlert@midamericagroup.com; korton,David J; True, Douglas K; Hogan, Michael J; Parrott, Steven R; Mills, Marcus M; aheim, Salome; Jones,Phillip E; patrick-butler@uiowaedu; gregory-carmichael@uiowa.edu; eber, Larry J; v-c-patel@uiowa.edu; Reddy,Sudhakar M; krishnan-chandran@uiowa.edu; eisinger, William M; Merchant,James A; Maxson, Linda; joe-kearney@uiowa.edu; Robillard, ean E; Mark, Allyn; Rajagopal, Rangaswamy; Subramanian,Venkiteswaran; Missen, Clifford ; Greenough, Paul R; Cook, Thomas M; karim-abdel-malek@uiowa.edu; Willard, Derek H; ou neil@iowa-city.org; jfau sett@ci.coralville.ia.us; khayworth@ci.coralville.ia.us; ay. halloran@cedar-rapids.org; j raso@iowacityarea.com; mseckman@cedarrapids.org; jbu blit@rockwellcollins.com; good rich I i nda@johndeere.com; sackettci ndyl@johndeere.com; t omopulosg@stanleygroup.com; Tina.hoffman@iowalifechanging.com; ick. vegors@iowalifechanging.com; lisa. mason@iowalifechanging.com; athy. h iII@iowalifechanging.com; jeff-rossate@iowalifechanging.com; ynthia.eisenhauer@iowa.gov; clang@ifbf.org; spayne@ifbf.org; swaters@ifbf.org; ary .Iawyer@iowalifechanging.com; gwstein@iastate.edu; bob. koob@uni.edu; eoffroy@iastate.edu; willsp@nicc.edu; morrimic@niacc.edu; vnewhouse@iowalakes.edu; illiam@nwicc.edu; Paxton@iowacentral.com; tim.wynes@iavalley.edu; schmitz@hawkeyecollege.edu; pkeir@eicc.edu; mick. starcevich@kirwood.edu; unkerr@witcc.edu; dkinney@iwcc.edu; Crittenden@swcciowa.edu; jlindem@indianhills.edu; simone@sceiowa.edu; Denson,Robert jaer, Jacqueline R; Hoogerwerf Reardon, Cheryl R; Zamastil, Norine M eience and Technology Minister Kapil Sibal Visit Invitation maillnvitation.doc Meredith Hay, Ph. . Vice President fo Research Professor of Physi logy & Biophysics Professor of Psyc ology University of Iowa 201 GilrnoreHall Iowa City, /A 522 2 319-335-2132 H* eSafe sea ned this email for malicious content *** IMPORTANT: Do not open attachments from unrecognized senders *H *H 3/28/2006 The University of Iowa requests the honor of your presence at a luncheon hosted by Meredith Hay Vice President for Research In honor of The Honorable Kapil Sibal inister of Science and Technology, India And his delegation Monday, April 10, 2006 12:30 - 2:00 p.m. Hawkinson Room, 4th Floor The Levitt Center for University Advancement North Riverside Drive and Park Street Iowa City, IA RSVP re uired by April 5th, 2006 to Susan urlingame 319-335-1587 or by em i1: susan-burIiDlmme(/ll,uiowa.edu Parkiug available Marian Karr rnTI G na Peters [gina.peters@ecicog.org] M nday, March 27, 2006 2:46 PM M yor Eldon Slaughter; Mayor Robert Kurt; Sandie Deahl; Mayor Russell Bailey; Mayor David F anker; Beth Freeman; Gary Grant; Lee Clancey; Arnold-Olson & Assoc.; Becky Shoop; A ministrator Brian James; Casie Kadlec; City Clerk Connie Evans; Mary Day; Mayor Dale S anek; Mayor Don Gray; Don Saxton; Doug; Mayor Mike Williams; Mayor Glen Potter; Mayor L uise From; Howard R. Green; IA Environmental Education Project; J. Patrick White; James H user; Jane Tompkins; Jeff Davidson; jeff schott; Jo Hogarty; Mayor John Nieland; Joshua Shamberger; Kelly Hayworth; Mayor Lynn Hudson; Les Beck; Linda Langston; Lu Barron; City C erk Marian Karr; Maggie Grosvenor Mowery; Mark K Kresowik; C Clerk Tracey Mulcahey; M chael Lehman; Mike Goldberg; Executive Assistant Mike Sullivan; City Clerk Tawnia K kacek; Cily Clerk Nancy Beuter; Pat Harney; Mayor Patrick Murphy; Paula Freeman-Brown; P iorily One; Mayor Joel Miller; Mayor Paul Tuerler; Chad; Rod Sullivan; Mayor Rozena McVey; S lIy Stutsman; Scott Grabe; Sharon Meyer; Iowa City; Terrence Neuzil; Mayor Thomas C. P tterson; Mayor Betty Svoboda; Mayor William Cooper; Mayor William Voss; Mayor Jim F usett; Christine Taliga SUbject: J hnson/Linn County Public Leadership Group Importance: H.gh From: Sent: To: Dear Colleagues: Due to a scheduli g conflict for the Johnson County Board of Supervisors, we have rescheduled the April Johnson/Linn Co nly Public Leadership Group meeting for Thursday, May 25, 2006. The meeting will be held at the Linn County ministration Building, 930 First Street SW, in Cedar Rapids. The cochairs and I met to discuss the three priorities identified at the January meeting, and I'll be contacting individuals soon request their assistance with those priorities. Best regards, Douglas D. Elliott Executive Directo ECICOG 700 16th Street N ,Suite 301 Cedar Rapids, IA 2402-4665 319.365.9941, ex. 22 319.365.9981 (fa) www.ecicog.org Dear Colleagues: Oops. The time of the Leadership Group meeting on May 25 remains the same: 5:30 p.m. Douglas D. Elliott Executive Directo ECICOG 700 16th Street N ,Suite 301 Cedar Rapids, IA 2402-4665 319.365.9941, ext 22 319.365.9981 (fax www.ecicog.org lOW A CITY POLICE DEPARTMENT ~/ vr" ~10 () USE OF FORCE REPORT February 2006 OFFIC R DATE INC# INCIDENT FORCE USED 60,20,18 020106 5420 OWl Subject had been placed under arrest and resisted handcuffmg efforts. Officers used control techniques to place the subject in handcuffs. 51 020206 5558 Felony Traffic Stop Officer drew sidearms when assisting in the arrest of a subject who had attempted to elude police. Subject was taken into custody without incident. 31,51 020206 5742 Armed Subj ect Officers drew sidearms when responding to a report of a subject armed with a handgun. Subjects were taken into custody and searched without incident. 55 020306 5927 Search Warrant Subject attempted to destroy evidence during a search warrant and refused to comply with Officer directives. Officers used control techniques to prevent further destruction of evidence and place handcuffs on the subject. 58,59 020406 6012 Assault Subject had been placed under arrest and resisted handcuffmg efforts. Officers used control teclmiques to place handcuffs on the subject. 59,48,1 020406 6131 Stolen Vehide Officers drew sidearms and a long weapon when stopping a vehicle that had been reported as stolen and had two occupants. Subjects were taken into custody without incident. 25 020506 6175 Disorderly Conduct Officer used control teclmiques to prevent a subject from assaulting another. 95,30,5 020906 6739 Building Search Officers drew sidearms to search the residence of a subject involved in a shooting. The subject was not located. 58 021206 7277 911 Call Subject had been placed under arrest and was in handcuffs. Subject refused to get into a squad car to be transported. Officers used control teclmiques to direct the subject into the squad car. 58 021206 7297 Disorderly Conduct Subject fled on foot from Officers after being told they were under arrest. After catching up with the subject Officers used control techniques to place them in handcuffs. 57 021206 7367 Traffic Stop Subject fled on foot during a traffic stop. Officer used control techniques to direct the subject to the ground and place them in handcuffs. 19 021206 7400 Theft Officer drew sidearm when confronting a subj ect who had been hiding in a closet during a search of a residence. The subject was taken into custody without incident. 38,06,5 021306 7500 Armed Subject Officers drew sidearms and long weapons when they came into contact with a subject who was reported to be armed. The subject was taken into custody without incident. 27 022006 8644 Juvenile Complaint Subject was taken into custody and refused to get into a squad car to be transported. Officer used control teclmiques to direct subj eet into the car. 36 022206 8920 Assault Officer use control techniques to prevent a subject from assaulting them. 56,13 022406 9283 Traffic Stop Subject armed themselves with a kuife during a traffic stop. Officers used control techniques to direct the subject out of the car and place them in handcuffs. 44 022506 9445 Juvenile Complaint Subj ect was damaging the property of another. Officer used control techniques to prevent the subj ect from causing additional damage and to place them in handcuffs. 09,31 022606 9554 Fight in Progress Officers exposed a subject to OC to prevent them from assaulting another. Subject also resisted handcuffmg efforts. Officers used control techniques to place the subject in handcuffs. 30,57,1 022706 9834 Traffic Stop Subject was placed under arrest and resisted handcuffing efforts. Officers exposed the subject to a chemical irritant and used control techniques to place the subject in handcuffs. 13 022806 9981 Intoxicated Subject Subject was placed under arrest and resisted handcuffing efforts. Officers used control techniques to place the subject in handcuffs. ~ AGENDA City of Iowa City City Council Economic Development Committee Tuesday, April 4, 2006 9:00 a.m. City Hall *Planning Conference Room* 410 East Washington Street 1. Call to ( rder 2. Approva of Minutes - March 15,2006 3. Discuss on of regular meeting schedule. 4. Discuss on of protocol for review of financial assistance applications. 5. Discuss on of next steps regarding retail incubator. 6. Discuss on of impacts of other development in the County on Aviation Commerce Park So .th. 7. Adjournment MINUTES CITY COUNCIL CONOMIC DEVELOPMENT COMMITTEE MARCH 15, 2006 LOBBY CONFER NCE ROOM PRELIMINARY Members Present Regenia Bailey, Connie Champion, Bob Elliot Members Absent: NONE Staff Present: Karin Franklin, Tracy Hightshoe, Steve Atkins Others Present: Cleo McConnell CALL MEETING 0 ORDER Chairperson Baile called the meeting to order at 3:00 PM. APPROVAL OF T E MINUTES FROM MARCH 10 2006 Motion: Elliot oved to approve the minutes from March 10, 2006 meeting as written. Champion seconded the m tion. DISCUSSION 0 APPLICATION FROM MCCONNELL REVENUE CYCLE SOLUTIONS INC. FOR CDBG ECONOMIC DEV LOPMENT FUNDS Franklin said tha Cleo McConnell from McConnell Revenue Cycle Solutions, Inc. has applied for CDBG Economic Develo ment Funds. McConnell said t at for the past three years she worked at the University of Iowa Hospitals and Clinics. She said she was em loyed by a company from Houston, Texas which performed billing services for hospitals. She said she was hir d to work as on site project manager. McConnell said her proposed business will perform billing services f r hospitals. She noted that billing has become an overwhelming task for hospitals to do themselves. McC nnell said hospitals need the expertise of companies that focus solely on billing and coding requirements. Franklin asked wythe focus of the business is solely on billing for hospitals, and not for individual medical practices. McCon ell said that billing practices are different for hospitals versus physician's offices and her expertise is in hos ital billing. Champion said th t she would like to see 20% of McConnell's personal money go into the business start-up. She added that it is unusual to have a $60,000 start-up salary at the beginning of the business. She said that she would have n issue with the city funding that guaranteed $60,000 salary. Champion said that starting a business involves some risk that has to be taken by the proponent. Elliot said that h would like to know more about McConnell's experience. He said he would like to see a timeline for emplo ment. He said he would also want to know what happened with the Houston based firm, and the reasons for st pping employment with them. McConnell said s e left in May 2005 to start her own billing company. She said that she had three bosses throughout the ti e frame they were contracted with the hospital. She added that one boss left without letting her know. She sai that one day a person flew in from Texas and introduced himself as the new boss and asked her to write every hing she has done since employed with the company. McConnell said that three weeks later the new boss flew back, met the staff, and said they needed to separate employment, meaning she and the staff had to go. McCon ell added that the contract with the hospital was terminated at a later date. Elliot asked how I ng she was on site project manager. McConnell said she was on site project manager for 3 years from 2002- 003. She noted that she had had her own business from 2001-2002 doing billing services from home while Iso maintaining a full time job with Johnson County Mental Health. Bailey asked Me onnell to discuss the business budget. McConnell said that as noted in the budget plan she would like to start ith fewer employees and get enough funding for operating expenses for at least a two month period because t e company will start to internally fund thereafter. She said that when starting billing the Economic Develo ment Committee Minutes March 15, 2006 Page 2 payment is recei ed two months after the initiation of process. McConnell said the budget comprises the salaries of peopl required based on the size of the account, rent for space, insurance costs, copy machines and computers. cConnell said there are facilities and professional fees. She noted that the budget is based on essentials until re eiving first receipts. McConnell noted hat she looked for a software company that could do all that was needed. She added that she found a com pan which was selling software called Papers. She said the software was very expensive. However, she sai she found a new company with a much lower price. She added she was able to speak with their clients. She noted speaking with a client from Alabama who was very open to discuss the software capabilities and a out the start-up steps as well. McConnell said the company gave her an option to use a host system. She said he host is maintained by the software company, and she would need to pay a monthly fee to connect and use t e software. She noted the cost is highly reduced through this option. Elliot asked If sh spoke with any other customers. McConnell said she discussed with two other clients, however the pers n from Alabama took it one step further by advising on start-up steps and experiences. She added that she pr posed he become her consultant, but he said he will help her for free. Champion asked f she approached any small hospitals. McConnell said that small hospitals need billing help. She added that ne of the advisory board members Sarah Voulterback is the vice-president for the human services for the I a Health System Network. McConnell said that Voulterback gave her a list of contact details for 14 hospitals hich came to the Iowa Health System Network asking for billing services. She added the Network could n t take them due to overload of activity. She added that Voulterback contacted all CEOs of these hospitals w 0 contacted their CFO saying there is a new Iowa based company starting in Iowa City that can take their ac ount and do the billing service for them. McConnell said she does not have any letters of intent, but is activ Iy bidding on one contract in Knoxville. She added that she will have meetings with two more hospitals in April. Elliot said that the key is that the hospitals know they have a need for billing experts. He asked how many hours will be worked in one year period. McConnell said she plans on having 40 hours per week, multiplied by 52 weeks results 20 0 hours per year. Elliot asked how she calculated the salary budgets because based on his calculations there are a few of employees receiv ng less than $7 per hour. McConnell said that with the exception of the receptionist no one receives less tha $12 per hour. Hightshoe said she had similar results s those of Elliot. McConnell said that she computed the sal ries monthly, but she made an error when adding them annually. Elliot said that on criterion for the Committee is the provision of good employee salaries and work environment, in addition to wha the company means for the City and the tax base expansion that it would provide. He said he would like to see compensation figure. Hightshoe asked ow much time will be needed to buy all needed equipment to start the business. McConnell said the company can become operational in 48 hours. Franklin said that she saw the letter from Hills Bank and asked if they were willing to reconsider the application for a lower amou t. McConnell said they will not reconsider the application. She added that she has no assets at this point. She no ed that she did not have a salary from May 2005 and she is living on savings. Elliot asked if sh has a location for the business. McConnell said she has a location that she moved in. Elliot said there will be n 80/20 split on medical and dental insurance and asked what other benefits will be offered. McConnell said t at Pella Regional will take care of 401 K benefits. In addition, she said, there will be vacation time, sick leave a well as gift certificates. Champion said th plan shows a very viable business. Bailey said that it makes sense to have an Iowa based company to serve the local hospitals. McConnell said there is no Iowa based billing services company. She said she has the right xpertise and support from her advisory board. Elliot asked if the employees will work in an office or have the option of working at home. McConnell said that working with hos itals requires office work. She said that in addition to offering billing services to hospitals she would like to offer coding directions for staff to allow for more claims processed in the first round. She added that each time a clai is denied the reimbursement amount fails. She added that this can be avoided by training Economic Develo ment Committee Minutes March 15, 2006 Page 3 hospital staff ho to code correctly. She added that she discussed with Kirkwood Community College the addition of curric lum for hospital billing. She noted that she is helping them develop the curricula. She added that they could pu together an extemship for students to work in her office, and if it works well at completion of study they could e hired as the company grows. Franklin asked w at type of funding is requested. McConnell said she is asking for a grant or a low interest loan. Bailey requested comments from her fellow Committee members on a decision regarding this request. Elliot said the business will provide good solid compensation, has the potential for growth and providing a tax base, and will be in fav r of funding the project. Bailey said this was one of the best micro enterprise applications received and is in favor of providing funding. Champion said she is also in favor of funding the application. She said the jobs will e good and the business has the potential to grow. Franklin suggested the loan be granted contingent on the irst contract being obtained. Elliot said they would have to do a contingency type statement. MOTION: Cham ion moved to approve a $60,000 loan at 2% interest for 7 years with granting of the loan being contingen on the first contract. Elliot seconded the motion. Motion passed 3 O. Hightshoe said th t McConnell can not order any supplies until the funding agreement is signed because based on federal regulat ons it will be considered prior expenses and will not be covered by the allocated funds. DISCUSSION OF JOB DESCRIPTION FOR ECONOMIC DEVELOPMENT COORDINATOR Franklin said that he worked with the City Manager, Steve Atkins, to compile a list of priorities for the Economic Development Co rdinator position. She noted that the list includes all responsibilities the last full time economic development per n had as well as new, more specific responsibilities. Elliot asked wher this position will fit in within the City organization. Franklin said the position will be equivalent to a division hea position with a salary range of $52,000-$80,000. Champion said that she is willing to try to have the position pproved as proposed. Champion said s e is a great believer in having a great title for the position. Elliot asked if there is any reason why the position an not be considered a director of economic development. Atkins said that the director is a title generally re erved for department heads and connotes a certain placement in the organization with significant supervi ory responsibilities. Atkins said they could recruit in that salary range. Bailey said that h ving the wrong person would be very expensive for this position. Franklin said that even after interviewing they an revisit their decision. Franklin asked th committee to look at the list of responsibilities do determine if it is on the right track for the Council's expecta ions for the position. Atkins said that i the general budget the position is funded part-time, but is currently proposed to go full-time. He said he woui like to charge half time to water and sewer accounts since the position will generate new water and sewer ustomers. He added that the airport should also be included. All the committee members were in favor of advocating for the position. DISCUSS DATE FOR VISIT TO NUCLEUS RETAIL INCUBATOR CEDAR RAPIDS Franklin noted M rch 23rd and March 24th as possible days for the visit. The Committee decided to visit Nucleus Retail In ubator, 207 2nd Avenue SE, Cedar Rapids, on March 23rd at 2 PM. ADJOURNMENT The meeting adjo med at 4:12 PM. Minutes submitte by Bogdana Rus s:/pcdlminuteslecodevI20 3-1S..Q06,doc I I Council Economic Development Committee Attendance Record 2006 I I Term Name Expires 01/18 02/16 03/10 03/15 Regenia Bailev 01/02/08 X X X X Bob Elliott 01/02/08 X X X X Connie Champion 01/02/08 OlE X X X I Key: X = Present 0 = Absent OlE = AbsentfExcused NM = No Meeting I I ~ MINU ES DEER ASK FORCE MEETING SEPTE BER 27,2005 LOBB CONFERENCE ROOM - CITY HALL FINAL MEMB RS PRESENT: Pat Farrant, Chair; Alan Nagel; Harold Goff; Jan Ashman; Martin J nes; Gene Szymkowiak (arrived late) RS ABSENT: Peter Jochimsen, Pete Sidwell, Linda Dykstra RESENT: Kathi Johansen, Sue Dulek CALL 0 ORDER: Chairpe son Farrant called the meeting to order at 5:50 PM. RECO MENDATION TO COUNCIL: Jones ved to accept the Long-Term Deer Management Plan as amended; seconde by Goff. Motion passed 6 to O. APPRO E MINUTES OF SEPTEMBER 20, 2005, MEETING: Farrant sked if anyone had any changes to the minutes. Jones noted that under "Recom endation to Council," in the second paragraph, it should be "Moved by Jones; seconde by Szymkowiak." Jones further noted that in the second line, where it mentions Item 4. .2., it should also have Item 5. Next, on page two, second paragraph, where Szyrnko iak talked about deer habitat, Jones stated that it needs to be changed to reflect what he was saying, such as, ".. .as there will be less deer habitat in these districts." Jones st ted that about three lines down from this, there is a typo with "about." On page three, J nes noted that where it states "Szyrnkowiak stated that he would make the motion,' should be Jones. This was then seconded by Szyrnkowiak. (Szyrnkowiak arrived t 5:56 P.M.) Jones stated that a point had been made at this meeting about inviting he City Manager to a Deer Task Force meeting. Johansen stated that she would add this under "Other Business." Nagel noted that the third sentence of the fourth paragrap , "He feels they..." - this should be "we." Nagel further stated that on page three the e is a close quote, but he does not see the beginning quote, and he believes this is a typ. Nagel moved to accept the September 20, 2005, minutes as amended; seconde by Jones. Motion passed 6 to O. APPRO E LONG-TERM DEER MANAGEMENT PLAN: Farrant oted that the changes that had been requested have been made to the Long-Term Deer M agement Plan. Jones noted that on Item 4, after the word "long-term" there should e the word "deer" added (deer population). Nagel noted that he had some discussi n with Dulek about Item 6. Nagel brought up the "annual plan" wording in the Long-Te Deer Management Plan. There also was a deletion of the phrase "prior to initiatio of City Management plans." Ashman asked if the members wanted to add "Annual" to the wording "Deer Management Plan." Dulek relayed to the members the process hat will take place with their plan. She said that a resolution approving the I Long-T rm Deer Management Plan will be on the City Council's agenda Tuesday evening. Goff stated that he wanted to bring up a "technical" matter. He stated that in 4.B.1. it states "...using centerfire rifles," and essentially it is "centerfire and rimfire rifles." ones moved to accept the Long-Term Deer Management Plan as amended; seconde by Goff. Motion passed 6 to O. Johansen noted that they received six Proposals for the oting contract. Members also asked what the process is, or will be, for homeo ers to let the City know that they are having problems with deer. It was suggeste that they contact the City Manager's office. NITY COMMENT: None. SET A ENDA AND TIME FOR NEXT MEETING: Johansen suggested scheduling a meeti g next week to discuss the 2005/06 Deer Management Plan. After some discussi n, it was decided that this was not needed at this time as the recommendation for sharpsh oting and bowhunting for 2005-2006 had been made last spring. ADJOU Farrant sked for a motion to adjourn. Ashman moved to adjourn the meeting at 6:26 P.M.; se onded by Szymkowiak. Minutes submitted by Laura Berardi 2 Deer Management Task Force Attendance Record Sept 27,2005 - 2006 9/27/0 J. Ashman X L. Dykstra 0 P. Farrant X H. Goff X M. Jones X P. Sidwell OlE A.Nal!el X P. Jochimsen OlE G. X Szymkowiak Key: X = Present 0 = Absent OlE = Absent/Excused NM = No Meeting -- -- = Not a Member 3 - - - ---~-----_.__._-- ~ ~ Iowa City ~Public Library DRAFT BOARD OF TRUSTEES Minutes 5:00 p - February 23, 2006 2nd Flo r Board Room David VanD sseldorp, President Linzee McC ay, Vice PreSident Thomas De n William Ko Thomas Ma 'n Meredith Ri h-Chappell Pat Schnac I Secretary Leon Spies Tom Suter Agenda item 3A Members Present: Thomas Dean, William Korf, Tom Martin, Meredith Rich-Chappell, Pat Schnack, Leon Spies (left at 5:45 pm), David VanDusseldorp Members Absent: Linzee McCray, Tom Suter Staff Pre ent: Barb Black, Sara Brown, Todd Brown, Matt Butler, Teri Byers, Maeve Clark, Karen Corbin, Susan Craig, Maureen Delaney, Debb Green, Craig Johnson, Charlie Koenigsaecker, Heidi Lauritzen, Kara Logsden, Elyse Miller, Kathy Mitchell, Romona Murrell, Patty McCarthy, Hal Penick, Bill Reese Call Me ing to Order VanDuss Idorp called the meeting to order at 5:00 pm. Public Dscussion VanDuss Idorp noted the presence of staff members from the AFSCME bargaining unit. He said he would accept their comments prior to the specific agenda item they wanted to address. Approva of Minutes The minu es of the regular meeting of January 26, 2006 were approved after a motion made by Spies and seconded by Korf. Motion passed 7-0. Leased S ace New Yor NY Deli stopped by this afternoon and got the keys. We have their deposit check. They would lik to open on May 1. Primus met the conditions set and approved by Iowa City City Council t get out of the lease for the basement space. They forfeited their original deposit plus they paid a settlement. The basement space is available, and there are interested parties. Agenda item 3A Page No 2 Review 0 Board Policy #802 - Confidentiality The vitali of the USA PATRIOT ACT was discussed. It was agreed that the policy language was as prote ive as possible. Craig had a legal question; specifically, what the word "process" means in the se tence..."except pursuant to process or court order..." Spies and Rich-Chappell said that this coul be an administrative order and that some states use the term "process" rather than "subpoe ." It was moved by Korf and seconded by Dean to approve the revised Confidentiality policy. T e motion passed 7-0. Universi Heights Contract VanDuss Idorp and Craig will meet with the University Heights committee next week. New Bu iness Review 0 Board Policy #810 - Discussion Rooms Policy This poli was reviewed. No staff changes were recommended. It was noted that at some future date a ti e limit on discussion rooms might be addressed. Martin made a motion to approve, which wa seconded by Rich-Chappell. Motion passed 7-0. Review 0 Board Policy #812 - Hours of Service VanDuss Idorp elected to break the discussion into two parts, regular weekly business hours and the FY07 annual building calendar that begins in July. A group f library staff representing AFSMCE Local 183 members was in attendance. They presente an "Alternate Proposal for Additional Hours from ICPL Staff to Board of Trustees" documen . It included four pages of statistics: Gate counts for the period 2/17-2/23/06 (not including Sunday, 2/19), Circulation Calls by Day and Hour, Fiction Desk Calls by Day and Hour, and Infor ation Questions by Day and Hour. Terri Byers, speaking for the group, the library staff, rea a statement describing the reasons for presenting a proposal to add 9:30 am - 10:00 am Mond y - Thursday to the Library's regular hours rather than 6:00 pm - 8:00 pm on Fridays. She belie es more use would be made of the Library during morning hours. Schnack sked about community preferences for service hours. Craig said that of the stated hours off red to the public in the survey, the most popular choice was extended hours on Sunday, t e second most popular was Friday evening, and the third choice was 9:00-10:00 am Monday- riday. VanDusseldorp thanked the AFSCME representative for this preparation and asked if s aff were involved in the planning process, wherein the proposal for expanded hours was deve oped. Byers stated that she was led to believe that funding for increased hours was not going to happen for a few years. A motion as made by Schnack and seconded by Korf to approve the hours changes as presente in the Board packet. Friday evenings would be added beginning May 19, and an additional hour would be added to Sundays beginning September 10. Martin asked about gate counts. orf wondered about setting an experimental period of time for increased hours. Craig stated th t the proposal in the packet reflects community preference. The identified hours were part of th budget proposal to the City and are supported by the City Council. This is important to keep in indo Rich-Chappell wondered about how City Council might respond to changing the hours tha were originally presented to them and what kind of impression it wouid make on Council if he hours were changed now. Library hours are a public service issue and the public preferenc s have been well known by staff and others since the survey was done. Craig stated that open ng the AFSCME side letter on scheduling was offered to union members so that Friday evenings ould be considered a weekend shift instead of a night shift. Agenda item 3A Page No 3 It is prop sed that Friday hours would begin on May 19 to coincide with the Friday Night Concert series an we will wait until fall to increase Sunday hours because Sundays in the summer are less busy than during the school year. VanDusseldorp referred to the part of the policy in which maximizi g access to the library is discussed. There is a qualitative difference between two hours on a Frid y evening compared with one-half hour Monday through Thursday mornings. Different populatio s are served. Staff who work on service desks believe that it is quite slow the last hour of the da and that evening hours on Fridays not during the Friday Night Concert series would not be p pular. Schnack elieves that it is too late to change the budget proposal. There was a lot of planning involved, there were opportunities during budget development to discuss specifics, the proposal went to t e City Manager, and we need to do what we told City Council we would. VanDuss Idorp remarked that it was a transparent process with opportunities for input from everyone Byers said staff were thrown a curveball as they were led to believe that increased hours wo Id not be funded for some time. VanDusseldorp stated that the opportunity for input into this roposal was available at various meetings. He also added that the proposed hours are helpful fo community members who work 8:00 am - S:OO pm. Sara Brown expressed concern about op ning the side letter. It was stated that staff overwhelmingly do not want to work on Fridayev nings. Todd Brown wondered whether the Board got all of the information they needed when ma ing their decision. Kathy Mitchell described the busyness of the lobby and reference phone ev ry morning and the quiet of the lobby and desk in the evening. She feels the Library should n be embarrassed to go back to the City Council with a different proposal. Motion to approve t e proposed schedule passed 6-1, with Spies voting nay. The next tern called for approving the FY07 building calendar. Closing the Library at S:OO on New Year s Eve, Sunday, December 31, 2006 should have been noted on the original calendar. Martin w ndered about Library hours on Veteran's Day. Since the actual holiday is on a Saturday it is obse ed on Friday. It was moved by Dean and seconded by Martin to approve the proposed calendar ith the correction to New Year's Eve. The motion to approve the building calendar carried 7- Appoint aminating Committee VanDusse dorp selected Dean to chair the Nominating Committee, with the assistance of Martin and McCr y. Staff Re arts De artme tal Re orts: Children's Services, Systems, and Technical Services Children's Services report. All of the great work done by Children's Services was recognized. Systems r port. Hal built a server for e-audio this week. There is e-audio software but it is not yet ready or the public. Technical ervices. Information detailing the behind-the-scenes work in Technical Services was well recei ed. Foundatio Re ort. A special hanks goes to the Trustee Spellers and their representation of the Board at the annual ICPL spell ng bee. Current C II Phone Use Poli Agenda item 3A Page No 4 Currently the Board policy prohibits disruptive use of cell phones and other personal electronics. There ar no suggested changes to the policy at this time. We will send a letter to the patron who brou ht this up at the January public meeting. State Le islation Affectin Libraries. that the legislation pertaining to library Internet filters is hopefully, not going to make it mittee with help from Bob Dvorsky. The obscenity language change is still unknown but next riday is the last day for it to get out of committee. Craig will let the Board know if lobbying s needed. Unitin a d Stren thenin America b Providin A ro riate Tools Re uired to Interce t and Obstruct errorism USA PATRIOT A Act of 2001 U date President's Re ort Craig sta d that an extension of this legislation with modifications has passed the US House of Represen atives. It is not the legislation that the American Library Association had hoped for. There is four-year sunset on some of the Act's provisions. It is still possible for a different piece of legisla ion that will address what affects libraries with respect to PATRIOT Act to be considered later. Miscellan ous. There wa a news item in The Daily Iowan that discussed the number of University of Iowa students sing the public library as a study place. Staff noted that there is a good mix of residents f all ages using the Library, and students are underrepresented in many ways. Preside t's Report VanDuss Idorp expressed appreciation for the work, dedication and experience of Library staff and the ti e Board members devoted to the hours issue. The Library addresses the needs of the communi based on planning. The additional library hours are a response to our community's preferenc . If, in the future, we find that the hours do not reflect community needs and desires, we can c ange them. VanDusseldorp had his Bowl for Kids Sake pledge sheet with him and he offered a ollar for dollar personal donation up to $100 to the Friends Foundation for pledging his team. ments from Members ing Bowl for Kids Sake fundraiser prompted Schnack to emphasize the need for adults in the co munity to participate in the Academic Mentoring Program, a collaboration between the Iowa City Community School District, United Action for Youth, Big Brothers Big Sisters and the Retired a d Senior Volunteer Program. Foundatio Members No report Communications No comm nications. Disburse ents Visa Expe ditures for January 2006 were reviewed. Disburse ents for January 2006 were approved 6-0 after a motion made by Korf and seconded by Rich-C appell. Susan stated that City's auditor forwarded a report in which it was noted that some cre it card charges were not itemized appropriately. Craig is trying to track this down. We will corre any procedures that aren't in keeping with the auditor's needs. Agenda item 3A Page No 5 Set Age da Order for March Meeting Leased p operty. Public rei tions policy. Adult se ices, Circulation Services, Information Services reports. PLA repo . Adjourn ent The mee ing was adjourned at 6:11 pm. Respectf lIy submitted, Elyse Mill r , i I I Board or Commission: ICPL Board of Trustees I ATTENDANCE RECORD ! CALENDAR YEAR 2006 I Meetinlj Date '. .... i IEtrm " EXp . ~, ",,"u'uo "'~/IUO ~, "' ," -,. 7''<'O'UO II/U,/Ub 12/28/05 Thomas Dean 7/01/09 X X Bill Karl 7/01/09 X X Tom Martin X X Linzee McCray 7/01/09 X OlE Meredith X X I Rich-Chappel I Pat Schnack 7/01/07 X X i I I I Leon Spies X X I Tom Suter 7/01/07 0 0 ! David , 7/01/07 OlE X i VanDusseldom I I KEY: X = Present I I 0 = Absent , : OlE = Absent/Excused , I i NM = No meeting , I --- = Not a Member I I ! i i I I i I I I ! rnl City of low City Parks & Recreation Commission March 8, 20 6 - 5:00 P.M. Recreation enter Meeting Room B DRAFT CALL TO Meeting called to order at 5:00 P.M. MEMBERS PRESENT: Craig Gustaveson, Judith Klink, Margaret Loomer, Ryan O'Leary, Matt Pacha, Jerry Raaz, John Watson, John Westefeld MEMBERS ABSENT: Phil Reisetter STAFF P Terry Trueblood, Terry Robinson, Mike Moran Del Holland RECOMM NDATIONS TO COUNCIL: Moved b for Wether acha seconded b Westefeld to acce Park. Unanimous. ink seconded b Pacha to a rove the "Birds In FIi ht" ublic art ro' ect for ore Greenwa . Unanimous. and Trainin Area Westefeld to a rove the Februar 8 2006 minutes as Moved b Recreation Commissio PUBLIC DI CUSSION No public di cussion. Parks and R creation Commission March 8, 200 Page 2 of 6 APPROVAL OF PROPOSED PUBLIC ART FOR WETHERBY PARK AND AMORE GREENWAY: Wetherb ark: In accordance with policy, the Parks and Recreation Commission is to approve any public project to be placed in parks prior to going to City Council for their approval. As this is som what of a new policy, the Wetherby Park public art project has already been approved b Council. Although out of order, it now is presented to the Commission for their review. Inc uded in the Commission packets was the detailed description of this sculpture. In summary it is a weathervane where Isaac Wetherby is represented photographing the surrounding of the park. Part of this art project also includes replacing the rails. Trueblood noted that t ere needed to be an alternative to the rails in this shelter as they were easily kickedlbrok n etc. by vandals. The proposed railing for this art project will be metal as opposed to wood, an much sturdier than the previous rails. Moved b acha seconded b Westefeld to acce for Wether Park. Unanimous. South S ca ore Greenwa: Commission reviewed photographs of the proposed "Birds In Flight" publ c art proposed for South Sycamore Greenway. There is some question whether this item needs pproval by Parks and Recreation as Sycamore Greenway is technically not a park and is un er jurisdiction of Public Works, however, since Parks staff maintains the trail/greenw y Trueblood felt it would be advisable for Commission to review. The exact location has not been determined at this time; however, staff is considering placing it at the bottom ofth drainage way where it will be easily seen but not easily assessable. Moved b ink seconded b Pacha to a rove the "Birds In Fli ht" ublic art ro'ect for South S ca ore Greenwa . Unanimous. N OF SAND LAKE RECREATION AREA AND COMMISSIONS' ENT IN THE CONCEPTUAL PLANNING PROCESS: ager has authorized hiring a firm to develop a conceptual plan for this area prior to City taking wnership. The purpose of this item is to discuss the level of involvement the Commission would like to take in this process. Trueblood did not have a proposal at the time of this meetin. Typically there are a series of neighborhood association meetings where commission members are invited; however, as this is more of a destination park versus a neighborhoo park, there will not be neighborhood association involvement. There will, however, lik ly be some public meetings scheduled. Trueblood suggested that staff can update Commission at our regularly scheduled meetings or they may opt to be involved during the entire process, atte ding meetings with the consultant, etc. Moved b acha seconded b Westefeld to have staff re ort ro ress of the Sand Lake Recreation Area conce tual Ian at their re ularl scheduled Parks and Recreation Commissio meetin s. Unanimous. Parks and R creation Commission March 8, 200 Page 3 of 6 REPORT N PLANS FOR CITY PARK CENTENNIAL CELEBRATION: Mike Mor reviewed plans for the City Park Centennial Celebration with the Commission. He reminded m mbers that these plans are all in their preliminary stages at this time. As May is ' Older Americans Month", AARP will be cosponsoring a number of events in the park during the week of May 22. These events may include a family softball tournament, horseshoe t urnament, water walking at City Park Pool, a pool sharks competition, tennis and bocce ball e ents. Saturday, J ne 10 has been designated as "City Park Centennial Family Fun Day." Events planned for his day include free or IW swimming and carnival rides, historical games, lunch (either free r for a minimal fee), entertaimnent ongoing on the hour, skateboard demonstrations, and a re-ded cation ceremony. During July, staff will work in coordination with the Jaycees for activity promotion during their 4th of July c lebration. During the week of July 17-24, the Iowa City Community Theatre will perform a pr duction of "State Fair". August 19 h s been designated as "Welcome Back to School Night" at City Park Pool from 6-8 p.m. Activiti s to include movies, music, swimming and snacks for kids and families. Other prom tional activities are in the works that include website development, media releases, utility bill in erts, neighborhood newsletters, banners and flyers to name a few. The Cente ial Celebration committee meets every other Thursday at 2:00 p.m. Anyone is w 1come to attend. Next meeting is March 23. REPORT N FEBRUARY 22 MEETING WITH BOYS BASEBALL BOARD: On Februar 22 John Westefeld, Matt Pacha, Mike Moran and Terry Trueblood met with six members of he Boy's Baseball Board to discuss various concerns and issues. The board reported that the buil ing construction is coming along and will be open at the beginning of the 2006 season. Tru blood again offered staff assistance with this project to help meet this deadline. Scheduling oncerns were discussed with the board, namely scheduling more fields than what is needed. Sta f made suggestions such as staggering start times to help with parking issues. The Boys' Baseb 11 Board indicated they would discuss this. Trueblood entioned that there is a great need for better communication between Boys Baseball and Parks & Recreation Staff. He suggested that perhaps a staff liaison be put in place. The Boys Baseb I Board was not agreeable to this suggestion. Pacha noted hat he has been notified by 4 members of the public who said they had not received any registrat' on information this year through the school district. One of those people stated she Parks and R creation Commission March 8, 200 Page 4 of 6 had contact d Howard Villhauer who stated they had not distributed them through the school. However, oran noted that the schools no longer distribute such information anyway Pacha directed the e people to the form on the web site. Pacha state that staff needs to make a plan of action decision if some of these issues are not resolved. estefeld stated that it was good to have met with the Board to bring these issues to their attenti n as well as having them on record. Westefeld also noted that he had the opportunity to be in Cit Park 5 weeks ago and then again during this past week and that there had been no obvious or isible progress on the Boys Baseball building. Trueblood stated that City staff will be keeping close eye on the progress and will move forward if no progress is noted. O'Leary ex ressed his disappointment in this organization, stating that this may be the year to enforce ch ges in their practices. He feels that their failings have given Parks and Recreation a bad name. Trueblood sated that staff will maintain close involvement with the Boys' Baseball Board. He will draft a nmrnary of the meeting stating staffs understanding of the outcome of this meeting and expecte action to be taken by the board. A post-season meeting will then be scheduled to revisit these' ssues. Trueblood oted that there were no changes to the approved budget. The Council's final approval oft e budget is scheduled to occur at their March 7 meeting. ITH REGARD TO FINAL APPROVAL OF FY07 OPERATING BUDGET YIO CAPITAL IMPROVEMENT BUDGET: CONSIDE NAMES FOR TWO SECTIONS OF THE DOG PARK: Trueblood r minded Commission that they had already approved naming the entire dog park the "Thornberry Off-Leash Dog Park" to honor Dean Thornberry who contributed most of the money to c nstruct this facility. At that time DogP AC indicated they would be returning to request nam s for the individual sections of the park based on a specific level of contribution. The suggest d names are: I) Lucky Pawz Playground (for the large section, and, 2) Emma's Run Agility and raining Area (named in honor of a donor's dog). They are still hoping for a contributor fi r the small dog section. Moved b ach seconded b O'Lea to acce t the ro osed do ark names as follows: Luck Paw Pia round for the lar e section and Emma's Run A iIi and Trainin Area for the a iIi and train section. Unanimous. COMMISS ON TIME O'Leary stat d that he is looking forward to the Centennial Celebration of City Park. Raaz reporte that Jeff Harper is moving forward on the disc golf course and will be contacting Terry Robin on about tree removal. They are planning a practice round soon (without baskets). Parks and R creation Commission March 8, 200 Page 5 of 6 CHAIR'S PORT: No report. DlRECTO 's REPORT: DOl! Park: rueblood reported that the Dog Park continues to progress and they are planning on a spring ope 'ng. Recreation staff, ITS and Animal Control staff are working together on pass registration rocedures. Bocce Ball: Recreation staff has received a request for formation of a Bocce Ball Leagues. Staff agrees that t is is possible and will continue working on this. PIN Grants PIN Grant requests will be available for Commission Review at the April meeting. The orseshoe Courts: City Park horseshoe courts are being rebuilt. Nine courts were inside the railroad tracks due to safety hazards. Four new courts will be added to and two to the east side of the existing courts. The installation and dedication of this statue is expected during the Ra brai U ate: Trueblood contacted the Parks and Recreation Director in Coralville asking if there is a ne d of assistance for RagBrai. He has not heard back from them at the time of this meeting. H wever, he has been contacted by an Iowa City resident who will be hosing 18-20 bicyclers du . ng this event who was wondering if they could spill over into Scott Park. He gave tentative app oval for this, pending more details. A enda He s: Trueblood reminded Commission members that if they have a request for an agenda item to be sure to bring that to Gustaveson or his attention. He also discussed the possibility 0 placing this as an item on our monthly agenda. Moved b P cha seconded b Raaz to ad'ourn. Unanimous. The meeting was adjourned at 6:20 p.m. Parks and Re creation Commission March 8, 200 Page 6 of 6 PARKS AND RECREATION COMMISSION ATTENDANCE RECORD YEAR 2006 TE tM NAME EXPI RES 1/11 2/8 3/8 4/12 5/10 6/7 7/12 8/9 9/13 10/11 11/8 12/13 Craig Gustaveson 1/1 07 X X X Judith Klink 1/1 07 OlE X X Margaret Loomer 1/1 08 X X X Ryan O'Leary 1/1 10 X X X Matt Pacha 1/1 09 X X X Jerry Raaz 1/1 08 X X X Phil Reisetter 1/1/ 09 DIE X DIE John 1/1/ 07 Watson X DIE X John Westefeld 1/1/ 10 X X X KEY: X= Present 0= Absent DIE = AbsentlExcused NM= No meeting LQ= No meeting due to lack of quorum --- - Not a Member - POLICE CITIZENS REVIEW BOARD MINUTES - March 21, 2006 DRAFT Il:J CALL TO ORDER: Chair Greg Roth called the meeting to order at 7:03 p.m. MEMBERS PRES NT: Candy Barnhill, Elizabeth Engel, Loren Horton, Michael Larson MEMBERS ABSE T: None STAFF PRESENT Legal Counsel Catherine Pugh and Staff Kellie Tuttle OTHERS PRESEf\ T: Capt. Tom Widmer of the ICPO RECOMMENDATIONS TO COUNCIL (1) Accept PCRB Report on Complaint #05-04. CONSENT CALENDAR Motion by Horton and seconded by Engel to adopt the consent calendar. . Minutes of the meeting on 02/14/06 . ICPO General Order #95-01 (Emergency Operation of Police Vehicles) . ICPO General Order #99-02 (Alarm-Open Door Response) . ICPO General Order #01-06 (Juvenile Procedures) . ICPO Department Memo #06-07 . ICPO Use of Force Report - January 2006 Barnhill requested some clarification from Captain Widmer regarding General Order 01-06 (Juvenile Procedures) IV (Procedures), subsection 0 (Criminal Offenses), VI(A) concerning the age of consent to search. Widmer explained that they can not request consent if the juvenile appears to be under the age of fourteen. If they appear to be between the age of fourteen and eighteen the officer must request a supervisor respond to the scene. Barnhill confirmed with Widmer that the date for the fifth item on the January Use of Force Report should be 012606 instead of 012605. Barnhill also wondered if the Use of Force report is supposed to be in chronological date order, and that item two was out of order. Motion carried, 5/0. OLD BUSINESS None. NEW BUSINESS None. PUBLIC DISCUSS.ION None. PCRB March 21, 2006 Page 2 BOARD INFORMATION STAFF INFORMATION EXECUTIVE SESSION REGULAR SESSION Barnhill wanted to go over the policy for media and where they could be during a public meeting for audio/video recording. Pugh stated that she did not think it needed to be in the Standard Operating Procedures because of the infrequency that it occurs. Pugh also said that the Chair or Board should be able to request that the media record from a certain area and if necessary the arrangement of the room could be changed. Pugh reported that she had received a phone call from a complainant that was unhappy with the outcome of the Public Report from the Board. She informed the complainant of the duties and responsibilities of the Board and the section of the City Code regarding the PCRB. She also offered to the complainant that he or she could come to the next meeting and address the Board during Public Discussion, but that the complaint was considered closed and the Public Report had been issued to the City Council. Tuttle informed the Board that the meeting dates on the agenda for May, June, and July were incorrect and would be corrected on the next agenda. Motion by Horton and seconded by Larson to adjourn into Executive Session based on Section 21.5(1 )(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried, 5/0. Open session adjourned at 7:22 P.M. Returned to open session at 7:44 P.M. Motion by Horton and seconded by Larsen to forward the Public Report as amended for PCRB Complaint #05-04 to City Council. Motion carried, 5/0. Motion by Horton and seconded by Engel to cancel the April meeting due to lack of Board business. Motion carried, 5/0. PCRB March 21, 2006 Page 3 MEETING SCHED LE . April 11 ,2006, 7:00 P.M., Lobby Conference Room - CANCELLED . May 9,2006,7:00 P.M., Lobby Conference Room . June 13, 2006, 7:00 P.M., Lobby Conference Room . July 11, 2006, 7:00 P.M., Lobby Conference Room Larson will possibly be gone for the June meeting. ADJOURNMENT Motion for adjournment by Horton and seconded by Larson. Motion carried, 5/0. Meeting adjourned at 7:47 P.M. POLICE CITIZENS REVIEW BOARD ATTENDANCE RECORD YEAR 2006 (Meetine Date) TERM 1/10 2/14 3/21 NAME EXP. B -". "' "' "' arnh.ll Elizabeth 9/1108 X OlE X I Engel Loren 9/1108 X X X Horton I Greg Roth 911/09 X X X I I I Michael 9/1109 X OlE X I Larson I , I i , I I I I I i KEY: X = Present 0 = Absent OlE = Absent/Excused NM = No meeting --- = Not a Member POLICE CITIZENS REVIEW BOARD A Board of the City of Iowa City 410 East Washington Street Iowa City IA 52240-1826 (319)356-5041 TO: City Council Complainant Stephen Atkins, City Manager Sam Hargadine, Chief of Police Officer(s) involved in complaint FROM: Police Citizens Review Board ....., 0 = = ~>() Co1"'" .._'.... _.'~ ):;:..=~ ~ il - ( ,I l'0 '-' ,- N i , , ~ ~- m , ['-' :Po r) :l!: j-~ ,~ 7~ \----) -s: - )> ,. (J1 (J1 RE: Investigation of PCRB Complaint #05-04 DATE: March 21, 2006 This is t e Report of the Police Citizens Review Board's (the "Board") review of the inve tigation of Complaint PCRB #05-04 (the "Complaint"), Board's ResDonsibilitv' Under t~e City Code of the City of Iowa City, Section 8-8-7B (2), the Board's job is to rev'ew the Police Chiefs Report ("Report") of his investigation of a complai t. The City Code requires the Board to apply a "reasonable basis" standan of review to the Report and to "give deference" to the Report "because of the P lice Chiefs professional expertise" (Section 8-8-7B (2). While the City Code di ects the Board to make "findings of fact", it also requires that the Board recommend that the Police Chief reverse or modify his findings only if these findings are "unsupported by substantial evidence", are "unreasonable, arbitrary or capri ious" or are "contrary to a Police Department policy or practice or any Federal, State or Local Law". Sections 8-8-7B (2) a. Board' Procedure The Co plaint was received at the Office of the City Clerk, November 22, 2005. As requ red by Section 8-8-5 of the City Code, the Complaint was referred to the Chief of Police for investigation. The Chi fs Report was due on January 31,2006 and was filed with the City Clerk 0 January 10, 2006. The Bo rd voted to review the Complaint in accordance with Section 8-8- 7B(1 )(a , on the record with no additional investigation. The Bo rd met to consider the Report on February 14, 2006. The co plaint alleges Officer A failed to properly investigate a disturbance complai t and used a condescending tone. The ge eral facts of the incident, as follows, are not in dispute. On October 27, 2005, a approximately 1918 hours, the complainant reported a disturbance in the apa ment above the complainant's. In the complaint filed with the PCRB the complai ant described the disturbance as ..... pounding, jumping, and stomping." Upon a rival of Officer A, there was no disturbance as described by the complai ant. The complainant also mentioned vandalism to private property and related his to living noise. There was no further discussion of vandalism. On Nov mber 15, 2005, during the subsequent police department investigation, both 0 Icer A and the complainant were interviewed. As per complainant's request, Officer A spoke with the complainant prior to speaking with the residents of the a artment above the complainant's. The complainant stated Officer A asked"l this about the kids again?" and felt it was said in a condescending tone. Officer maintained the conversation was professional in nature. The Internal Investig tion Report, dated November 15, 2005, suggests prior complaints with police r sponse. After speaking with the complainant Officer A went upstairs and spoke ith a person in the apartment about the complaint. Officer A reported not hearing any type of disturbance while interviewing the complainant or speaking with the person at the apartment above the complainant's. The complainant did not stat there was any type of disturbance while the officer was present. The co plainant stated past similar disturbances have caused pictures to fall ~, and ceil ng light globes to fall to the floor. The complainant does not bel@'e the~ disturba ce was normal household noise. ::2: 0 :Jt '1> -; ;r,... .- ~ ::.0 In the In erview Report dated November 15, 2005, the complainant stat~q J15erEN to be one actual complaint, that being the perceived condescending ma~~r in N which 0 Icer A asked, "Is this about the kids again?" r:; ~8 ~ ~x _ ~ 'Tl ,.-- ! m "-"-I \...-/ U1 Ul By una imous vote, the Board set the Level of Review for this complaint at 8-8- 7(B)(1) ,believing there to be enough information in the Chiefs Report, and other a ached materials, to allow the Board to come to an informed conclusion. The Bo rd vote was 3-0 with 2 members of the Board absent. The Board finds allegati n #1 to be not sustained. The officer responded to the call, spoke with the com lainant prior to contacting the people in the other apartment, spoke to a person t the other apartment about the problem, and provided the complainant an alter ative course of action to the problem. There is a question if the noise perceiv d by the complainant is a "disturbance" or is usual noise associated with multiple story, apartment living. The Bo rd further finds allegation #2 to be not sustained. From the interviews of the Offi er and the complainant, it is evident that other complaints have been lodged y the complainant concerning disturbances and that Officer A had some knowle ge of those complaints. This would account for the question, "Is this about t e kids again?" Other than the words used, there is nothing in the complai ant's complaint or interview that suggests the tone used by the officer was co descending. It does suggest repetition of complaints which might lead to a perce tion of a condescending tone on the part of the complainant or an actual frustrat d or condescending tone on the part of the responding officer. With the evidenc before it, it is impossible for the Board to ascertain if either of these accurat Iy portrays what occurred. The Bo rd concludes the findings of the Chief of Police are supported by substan ial evidence, are reasonable, not arbitrary or capricious, and are consist nt to a Police Department policy or practice or any Federal, State or Local L w. Com lint #05-04 Aile ati n # 1: Failure to laint Allegat on #1 against Officer A is not sustained. Aile ati n # 2: Usin a condescendin tone when s . Allegation #2 against Officer A is not sustained. Comm nt None. r--..> = 0 = "" :2:0 ~ ~ )>=, >.~ -n ..--/" :;0 .~ ' N , ., =~1rJ N ; :-< t~: "" m ". 1--' O:JJ :Jl: \...J <::x:: - 0<- .. P <.J1 <.J1 )J;J Minutes Youth A visory Commission March 23 2006 -7:00 P.M. Harvat H II - City Hall DRAFT Members Present: Ziegenhorn, Bleam, Subramanian, Stubbers, Nelson, Keranen Members Absent Abboud Kamps Staff: Ci y Clerk Karr, and Temporary Staff Joe1le Osterhaus (Mayor Intern) Others Pr sent City Council Liaison Correia Recomm ndations to Council: None INTROD CTIONS Staff intr duced themselves and distributed handouts. Osterhaus presented power point presentati n. Karr asked if commissioners retrieved electronic packet information and briefly re iewed the electronic manner of distribution. With the exception of Subram ian, everyone requested electronic packets only. PERSON LSTATEMENTS -J ckie Stubbers is at the University of Iowa as a psychology and exercise science major an wants to get the youth ofIC to understand the role ofthe City Council. She feels unin ormed after living in Iowa City 2 years and thinks that everyone should have the oppo unity to know what goes on, what the council does and is here for "putting it in Layman's terms". - ichael Nelson is at the University ofIowa as a Finance and Biology major (was pre-med) d feels he has a lot to offer the commission. In high school he was a part of a committe that gave monies to various non-profits. He helped to form the committee and did a lot ith non-profits and wants to bring that experience and knowledge here to the youth ofI drey Keranen is a sophomore in High School and an environmentalist. She would lik to make IC a greener place. She wants to set up recycling centers/receptacles at shelters in the park or sporting venues. Also, she would like to recycle cell-phones, she is aw e the city recycles computers already. She is also seeking to create a smoking ban or pial smoking ban at bus stops and playgrounds because second-hand smoke at playgroun s may not be the best idea. She states she was full of ideas and is looking forward t ward working with this group. Youth A visory Commission March 23, 2006 Page 2 - arah Ziegehorn is a junior at City High and she wants to promote not only awarenes ofthe city government and how it affects the youth in IC but also making the youth in C aware of what goes on in the community and the various cornmunity service opportun' ies available. - aison Bleam is a freshman at the University ofIowa and is a political science major an business administration minor. He feels there is a lot of apathy among the age group tha the commission is targeting and wants to seek to raise awareness and get them involved. -S bha Subramanian is an 11 th grader at Iowa City West High and is really involved n Student Government and through that role feels aware of the great ideas for youth in I and wants to give them a way to establish their voice and ideas. She wants to get the youth ideas flowing between the adults and youth. - udrey Keranen commented that since most commissioners were interested in raising a areness perhaps a way to do that would be through a website that would appeal to their a e bracket and would be a way in which youth could correspond with the commissi n by filling in comment boxes or other mode. Perhaps that would be an easy and effec ive way to bring in ideas. All co issioners present, liaison, and staff participated. ctivity Osterhaus introduced the following questions: hat is a youth advisory board?" e commissioners a part of something bigger?" hat is your purpose?" hat will this look like?" Commiss oner Subramanian said that she felt they had brought different experiences together d so they were part of something bigger, as was seen by the ice-breaker activity. ommissioner Keranen said the purpose was to be the voice ofIowa City Youth. Commiss' oner Bleam said the commission would be used to access the city council. - Commiss' oner Keranen said that she thought it would look professional once things get going. Os erhaus read the mission of the Youth Advisory Commission as stated in the resolution passed by City Council when they were established. She mentioned it was a work in p ogress, noted the article included with handouts "American Youth Commission Moveme " and encouraged commissioners to read it. Youth A visory Commission March 23,2006 Page 3 OVERV W OF YOUTH COMMISSIONS ACROSS THE UNITED STATES Osterhau reviewed examples from across the country ofY outh Commissions, their purposes d activities/accomplishments. She encouraged Commissioners to examine purposes f the noted commissions and their relationship to their accomplishments, for insight 0 fine-tuning their own purpose or creating a vision on where to go. Commiss oners discussed specific accomplishments noted in the examples, questioned how even s were managed, and stated different areas and area interests may have driven the event. Council liaison Correia and staff discussed the variety of job fairs and related events. 0 terhaus mentioned that recognizing the uniqueness of Iowa City is important to the shapi g of the mission and activities of this commission. Commissioners were encourag s to look into the youth commission examples presented as well as others. Osterhau noted the ICPL, CPL, Neighborhood Centers (disproportionate minority confinem nt), School governments, Chamber of Commerce Youth Leadership program that CUffe tly exist, and encouraged youth to take advantage ofthe opportunity to learn from thos different entities and network with them. Commissioner Keranen noted that UA Y ma have begun their own volunteer Advisory Board, but Commissioner Subram ian noted that as a member of that new Advisory Board she'd say that it was not like t e IC government Youth Advisory Commission but was volunteers meeting together d synthesizing their services, providing support to one another, and working on outrea h. Osterhaus explained the purpose ofa vision map (contained in the handouts) and it's dynamic, iving nature. She stated that it could be a tool for collecting ideas and tracking progress. ommissioners were provided time to draw a vision map/ideas and share them. -C mmissioner Subramanian shared the idea of having a Brother/Sister program for IC ho eless youth in IC. She wishes to inspire positive views toward government. Also like the idea of a youth cafe and youth voting booths because want to have active participati n from youth in government. -C mmissioner Bleam shared ideas about college-aged student housing concerns and the d sire to promote positive neighborhood relations. He also liked the website idea of a digit drop-box. Bleam also mentioned that he wanted greater participation in general. -C mmissioner Ziegenhorn shared ideas about an all-ages club without drugs and alcohol. he felt her ideas were more about informing youth and especially about volunteeri m. -C mmissioner Keranen agreed about the teen club because it isn't offered in a practical anner at present. She is also interested in more biking lanes, and the dangers, especially in areas where there aren't sidewalks. She is also interested in giving trees to local scho Is on Arbor Day. She reiterated her idea to ban smoking on playgrounds. Keranen so noted that the cell-phone recycling would be excellent to donate to soldiers in Iraq. S e also likes the idea of a baby-sitters co-op system as her mother had done. Lowering he voting age on local elections is an interest as well. Liaison Correia noted a Youth A visory Commission March 23, 2006 Page 4 moveme t already underway for school board elections. Commissioner Ziegenhorn mentione that there was some lobbying done by students in this area. - ommissioner Keranen continued that she'd like to see recycling centers in parks and sport ng venues. She shared her personal experience in trying to recycle at Kinnick stadium. Keranen thinks a small group of people should be able to do this. Southeast Jr. High Env'ronmentalist club also same results. Commissioner Bleam encouraged Keranen to talk to he new UISG administration about her concern as they would certainly help her out. ity Clerk Karr also mentioned that a component of this may be considering the fact that I cal booster clubs do clean-up after sporting events at Kinnick. - ommissioner Keranen also noted her concern about the health of the Iowa River. M ntioned that there were a lot of neglected paths, for example, Willow Creek. Noted th strength onc local businesses and wanted to ensure their safety, teach small- business wnership management, give subsidies, to ensure that they stay despite corporate businesses. Lastly wanted to get a public art/comment/writing wall as she'd seen befo e. Many commissioners noted that those in the past were not "pretty" and language as hard to control. Commissioner Keranen did agree that this would be somethin to consider in terms of regulating that space. - ommissioner Nelson mentioned he was very interested in the mini grants for area yout projects and groups. Also wanted to expand the alcohol-free entertainment, such as e panding the summer music in the Pedestrian Mall to appeal to youth audiences. Also wan s to see more youth entering into relationships with homeless. Commissioner Ziegenho mentioned that something like having dinner with the homeless was being done this eekend. - ommissioner Nelson also expressed concern that drunk-driving happened too often her and would like to see more efforts to cease that. -C mmissioner Stubbers agreed with Commissioner Keranen on river clean-up, even if on y on a small scale because can relate to observations via rowing team. Also agreed wi h recycling idea, even at University level, and wants to raise awareness about where the recycling center in IC is. Also thinks the Volunteer Fair would be very important Wanted to mix youth cafe, club, and teen art center into one youth center. Wanted t have a City Council youth day where youth in IC can come meet them and hear abou what they do. Thinks it would be great if they were more accessible. CONCL SIONS Staff finis ed presentation with a few questions/things to think about as they proceed. Bv-Iaws - Liaison Correia talked about the Planning and Zoning Commission and Parks and Recre tion by-laws distributed as part of the handouts. She noted that until by-laws are in pia e, no action can be take; mentioned the major items within a typical set of by- laws; and aid out the process for how by-laws are created, approved, and where a commissi n can go from there. City Clerk Karr encouraged the by-laws be like a skeleton t ensure flexibility and then it could evolve, expand, and amend if needed. She discourag d by-laws being too defined; referenced the by-law examples to see a variety and gener I shape. She reassured commissioners they need to start somewhere and staff Youth A visory Commission March 23, 2006 Page 5 is availab e to assist, and encouraged commissioners to ask questions. Established point that staff re back-up, facilitators, research, but said that commissioners would be the ones to d termine officers, and so forth. Committee for by-laws was established by volunteer, Bleam and Stubbers who would return with a draft for discussion next week. Scheduli - City Clerk Karr stated the in the remaining time the next meeting should be schedule , noting it may take time to firm up a permanent schedule. Summer schedules mayalso e flexible. Commissioner Keranen wanted to meet more frequent than monthly at first. C mmissioner Bleam offered bi-weekly. Commissioner Stubbers questioned the best days of the week to meet. After input from everyone, Tuesday and Thursday evenings ere thought to be good, and Tuesdays may conflict with Council meetings so it was det rmined to stay with Thursdays. After input from commissioners it was decided that it wo Id be next week, March 30th, 2006 at 7:00 P.M. Agenda it ms - City Clerk Karr stated that election of a temporary chair would be the first item fbusiness at the next meeting. Liaison Correia offered ideas for bringing in heads of epartments and other commissions so that awareness could be raised according to their a rementioned interest. It was decided to wait on these presentations until the Commiss on had a better since of goals. City Clerk Karr provided information on open meetings nd quorum issues, noting four members of the City Councilor Youth Advisory Board dis us sing business would be a quorum and would require meeting notice.. Addition I items identified for the March 30 agenda include: introduction of Commission members 0 the City Council; a possible proclamation in accordance with the Youth Service D yes); presentation by the City Attorney on meetings and Roberts Rules of Order. City Cler Karr announced the agenda would be out no later than next Wednesday in accordan e with State open meetings laws. In response to Commissioner Bleam, City Clerk K stated minutes would be prepared by staff until the Commission had a time to discuss b -laws, officers, etc. She noted some commissions elect a secretary from their members ip to do their minutes while others rely on staff. She encouraged discussion of this matte at a later time. Liaison Correia reminded that minutes will be accepted by City Council. City Cler Karr noted that all City Boards and Commissions do an annual report in late summer. his commission will be a 'mini' or shortened one, and could include accompli ments thus far such as by-laws, setting vision and goals, presentations and meeting s aff. Start working on it as early as June for due date in August. Meeting a journed 8:40 P.M. Prepared y Osterhaus and Karr. Youth Advisory Commission March 23, 2006 Page 6 Youth Advisory Commission ATTENDANCE RECORD I YEAR 2006 I (Meetin, Date) I I TERM I 3/23 I I I I I I I I I I I I I I I NAME EXP. Audrey 12/31/07 X Keraneu Sarah 12/31/07 X Ziel!enhorn Subha 12/31/06 X Subramanian I Elyse 12/31/06 OlE Abboud Kamps Maison 12/31/07 X I Bleam Jacqueline 12/31/07 X Stubbers Michael 12/31/06 X Nelson I KEY: X = Present o = Absent OlE = Absent/Excused NM = No meeting --- = Not a Member f IP 2LP 1 MINUTES PLANNING A 0 ZONING COMMISSION EMMA J. HA VAT HALL CONFERENCE ROOM MARCH 2, 2 06 PRELIMINARY MEMBERS P ESENT: Dean Shannon, Don Anciaux, Ann Freerks, Wally Plahutnik, Beth Koppes, Bob Brooks, Terry Smith Larry McChesney, Lawrence Kent, Bob Burns, Steve Gordon, Greg Van Dusseldorp. Larry Schnitljer, John Brehm STAFF PRE ENT: Bob Miklo, Karen Howard, Sunil Terdalkar, Mitch Behr RECOMMEN ATIONS TO CITY COUNCIL: Recommend d approval, by a vote of 7-0, REZ05-00026/SUB05-00019, a rezoning to amend the Planned Dev lopment Housing Overlay Plan (OPDH-12) and a preliminary plat of Silvercrest Part 3 to allow the de elopment of up to 116 multi-family residential units on 12.17 acres located at American Legion Road and Scott Boulevard with a variance in the height limit of up to 47-feet to allow for the underground arking. Recommend approval, by a vote of 7-0, REZ06-00003, a rezoning of approximately 1.51-acres of property fro Interim Development Multi-family Residential (ID-RM) to Low Density Multi-Family Residential ( M-12) located on Kountry Lane SE with substantial compliance with the concept plan presented at he 3/2/06 Commission meeting and subject to a conditional zoning agreement requiring a minimum 35- oot building setback from the east property line with evergreen landscaping to provide a buffer for the djacent single-family home and a height limit of 2 Yo stories for building I. Recommend d approval, by a vote of 7-0. REZ06-00004, a rezoning of approximately 1-acre of land from Low De sity Single-Family Residential (RS-5) to Overlay Planned Development (OPD-5) with a Sensitive Are s Development Plan located at Dubuque Road and North Dodge Street subject to Staff approval of th landscaping plan prior to consideration by City Council. Recommend d approval, by a vote of 7-0, REZ06-00005, a rezoning of approximately 1.8-acres from Intensive Co merciai (CI-1) to Community Commercial (CC-2) located at 1803/1835 Boyrum Street. Recommend d approval, by a vote of 7-0, SUB06-00002, a final plat of Windsor West Subdivision Part One, a 37-lot residential subdivision on approximately 26.04-acres of land located on American Legion Road with fen ing and landscaping conditions addressed in the legal papers. Brooks called the meeting to order at 7:33 pm. PUBLIC DIS USSION OF ANY ITEM NOT ON THE AGENDA: REZONING/ EVELOPMENT ITEM: REZ05-0002 /SUB05-00019, discussion of an application submitted by Dial Land Development Corporation f r a rezoning to amend the Planned Development Housing Overlay Plan (OPDH-12) and a preliminary pi t of Silvercrest Part 3 to allow the development of up to 116 multi-family residentiai units on 12.17-acres land located at American Legion Road and Scott Boulevard. Miklo provide Staff Report. The larger Silvercrest area was annexed into the City in 1998. Phase I included 3 lot on the west which have been constructed; Phase II is the area subject to the amendment to the develo ment. The current planned development for this parcel would allow four 24-unit buildings on 4-lots an a series of townhouse and duplex lots in the southwest corner of the property. Two stormwater b sins serve the development. The applicant had proposed to amend the development to Planning and oning Commission March 2, 200 Page 2 of 13 replace two f the 24-unit independent living apartment buildings with one 57-unit apartment building. The plan curr nlly allowed 48-units, the new proposal would allow 57-units in the same area. The fourth building woul increase from 24-to 27-units; a sky-walk would connect the two buildings. A corridor was also propose which would connect the existing building with the larger building. The number of townhouse a d duplex style units would be reduced by 10-units, the end result would be 116-units instead of 1 4-units on the property which would be within the maximum allowed by a planned development or this property. The applicant had indicated that the primary reason for making the amendment would be to allow the larger buildin to contain communal services such as a large kitchen, dining area and recreation facility including thea er. The applicant wished to connect all the apartment buildings so that the residents would have access t the facilities without having to go outside. Miklo showe elevation plans for the proposed buildings. He said two sides of the buildings would exceed the 3 -foot height limit in order to allow the garage entry to go below grade. Staff recommended approval of t e waiver of the height limit in order to allow the underground parking. The east elevation would be the ost visible to the public, the applicant had included architectural variations to break-up the visual appear nee of the building's mass. The first floor of the building would be a brick veneer, the upper stories ould be cement board siding with balconies and bays and varied roof line. The property to the east was currently a religious institution. It would be possible in the future that it would be ann xed into the city and possibly developed for residential purposes. The subdivisi n of the property currently consisted of seven lots which were being reconfigured to allow the joining of two buildings and adjustment of lot lines. The landscaping plan was similar to what had been previou Iy submitted. Staff had rec ived an e-mail from Don Sanders a neighboring property owner who owned property in the Village Green subdivision. His main concern was the lighting of the facility. When Silvercrest had initially opened Staff had received a number of complaints about the lighting and the glare. City Inspection Department had worked with the applicant to correct that problem. At that time after a retro-fitting the standard of n more than one-foot candle at the property line was met. Because of the design of the fixtures the n ighbors continued to complain about the glare. For the new development the lighting would have to comp y with the new standards which were somewhat stricter and should not result in the amount of glare curre tly being complained about. Miklo said St ff recommended approval of REZ05-00026/SUB05-00019, with a variance of the height limit of up to 7-feet to allow for the underground parking. Freerks aske what was the distance between the east elevation of the building and the church property line. Miklo sa d 120-feet. Brooks asked for more detail regarding the new lighting standards and what changes would improve the light situation. Miklo said th new standards had a provision which required that decorative lighting which had an exposed light source, in this particular case a pole with an acorn shaped fixture on it, not be permitted as the primary s urce of lighting for a sight. A shoebox type lighting fixture which 'downcast' the lighting would be the rimary lighting source. Howard said the Code now had two different ways to measure the light at the pr perty line. Brooks said ne thing that would also make a difference was whether the lens of the light was flat or exposed whic created a point source of the light which could be visually intrusive. A fiat lens would not produce all th little points of light and more clearly cast the light downward which prevented overlighting. Public discus ion was opened. Planning and oning Commission March 2, 200 Page 3 of 13 Lar MeChe ne , TSP Architects and Engineers, Omaha, NE, said he was there representing the Dial Companies. Brooks said n interest of his as well as a concern that had been raised by a neighboring property owner was light poll tion. He asked what was going to be done or what changes might be done in the planning- construction f the development to mitigate and tone down the lighting levels of the development. In the areas that w re already developed, probably nothing much could be done in those areas. Were fixtures that were nei hborhood friendly and that created less light pollution into the area being considered? McChesney aid he was unable to respond as he had been unaware that there would be discussion regarding Iig ting. The lighting consultant had already submitted a lighting plan. His understanding was that they wo Id continue with the same decorative fixture because it was a senior community and the developer de ired the development to feel like home. McChesney said for the developer he could commit to looking at t e criteria with the consultant for this project phase, they would meet the new criteria. Brooks said he'd personally like to encourage the developer to review the situation to see what modifications could be done to take away that irritant point. McChesney aid this particular developer also did retail work and he'd worked with him on retail projects. He agreed t at site lighting and parking lot lighting were important to surrounding neighborhoods, depending 0 the type of fixture used lighting could be different. Miklo had provided him with a copy of the e-mail co cern. McChesney said it was their preference to take care of issues now rather than later. Freerks said when this project had first been developed there had been a lot of discussion regarding lighting, she ncouraged the developer to review the proposed lighting for this development phase. Plahutnik as ed if any screening was proposed for the road in the north-east corner that abutted the church prop rty. McChesney said the topography made it very advantageous, it was proposed to be a lower drivew y than the natural lay of the land and the retaining wall would pick up most of the light. Miklo said a I ndscaping plan had been received late Friday which indicated a row of evergreen trees that eventually w uld provide further screening. Lawrence K nt, resident of Modern Manor development, said his concern was also lighting on the rear side of the p oposed duplexes. He lived right next to the fence line and would be one of the first persons that offende by the lighting. He had no concerns with the buildings, just with the lighting and that it not be over abun ant in that area. Brooks said it was his assumption that it would be a very residential environment with mainly street lighting and t e typical lighting on the back of the house if someone wished to turn it on. Kent said it as his understanding that it would be an exposed basement on the rear side of the duplexes on the south ide. His concern was the lighting. Public discu sion was closed. Motion: S ith made a motion to approve REZ05-00026/SUB05-00019, a rezoning to amend the Planned De elopment Housing Overlay Plan (OPDH-12) and a preliminary plat of Silvercrest Part 3 to allow the de elopment of up to 116 multi-family residential units on 12.17 acres located at American Legion Roa and Scott Boulevard with a variance of the height limit of up to 47-feet to allow for the underground parking. Freerks seconded the motion. Brooks requ sted Staff to convey to Mr. Sanders that his concerns had been noted and discussed and to bring it to th attention of the developer making sure that they were in compliance. Freerks said she thought it was a very large building but had been designed very well and would probably fit into the n ighborhood as well as any structure that size could. Planning and oning Commission March 2, 200 Page 4 of 13 Miklo said at the time of building permit the final site plan would be reviewed. The City's Housing and Inspection D partment would pay particular attention to the lighting plan to make sure it met the new standards. T e developer would be required to provide a photometric reading. The motion p ssed on a vote of 7-0. REZONING I EMS: REZ06-0000 ,discussion of an application submitted by Johnson County Permanent Supportive Housing LP for a rezo ing from Public (P) zone to Public (P) I Low Density Multi-Family Residential (RM-12) zone for 2.83-acre of property iocated at 4435-4455 Melrose Avenue. Howard said the property was owned by Johnson County. The City required that whenever a publicly owned prope y was being leased to a private entity, a rezoning occur with an overlay zone. The proposal was for 18 privately owned affordable rental units for persons with disabilities so the appropriate zone would b Low Density Multi-Family. The proposed rezoning would be P/RM-12. The propert was located on the old County Poor Farm property. Johnson County had recently completed a planning study for this property, at about the same time the City had conducted its Southwest District planning process. There had been a lot of planning, effort and public input put into those two pi ns; there was a lot of information availabie about the County Poor Farm property. Citizens were concer ed about the history of the. property and preserving portions of the Poor Farm. Chatham Oaks, a priv tely owned facility for persons with mental illness was also located on the Poor Farm property dire tly west of the property proposed for rezoning. In their Plan, the County had indicated an interest in Ie sing or using some of the property for more residential uses. This proposed rezoning is consistent wi h those goals of the plan. For new dev lopments that abut multi-lane highways, such as Hwy 218, the City recommends buffering of highway n ise and eiements of the highway. Since this property abuts the highway, Staff recommends a buffer of tr es and landscaping along, the east property line. A challenge t developing this site will be providing safe vehicular access to Melrose Avenue, an arterial street, which bounds the property on the North. Melrose Avenue contains a median that extends along the entire fro tage of the subject property. The median is located to indicate to motorists that this is an approach to major interchange and the number and configuration of travel lanes is changing. The City advised the eveloper last fall that the City would prefer that this property share the existing driveway access with hatham Oaks and extend a private drive to the property from the west rather than establish a new acces point on Melrose Avenue, which would necessitate a cut in the median and approval from the State 0 partment of Transportation. The City had also indicated that if the applicant adamantly wished som access directly to Melrose Avenue, the City would not oppose a right-in/right-out only driveway but it would have to be in addition to a shared access through the existing Chatham Oaks driveway. ith strictly a right-in/right-out only driveway, the only means of access to the site for westbound t velers would be to turn around in the Chatham Oaks driveway or make an illegal u-turn around the median, which would be unacceptable from a safety standpoint. Howard displ yed a site map on which the Armory's plan for the development on the North side of Melose had been superimposed and which illustrated their intent to align their access point with the existing Chatham Oa s access drive and beyond the extent of the median. Howard also stated that because of the historic nature of the old Poor Farm property, the State would require a P ase 1 Archaeological Survey. Staff recommends that the rezoning be conditioned on compliance ith any conditions placed on the site by the State due to findings of this survey. Howard stat d that staff recommends approval, provided the following conditions are met, o Primary ehicular access to the property must be provided by way of a private drive extending behind Chatha Oaks facility utilizing the existing access drive from Melrose Avenue; o Completi n of a Phase 1 Archaeological Survey and compliance with any conditions placed on the use or d velopment of the site by the State; Planning and oning Commission March 2, 200 Page 5 of 13 . Submissi n and approval of a landscaping plan for a vegetative buffer/screen to be established along the east roperty boundary prior to issuance of an occupancy permit Shannon ask d if the City or the State would be agreeable to having a small segment of the median island cut so hat a legal left turn could be made through the median. Howard said ecause access was jointly controlled by the State, the applicant would have to negotiate any cut of th median with the State DOT. Any median cut would have to constructed to state standards and include a turn lane and appropriate length taper. Brooks aske if the concern about the right-in/right-out entrance to the site was being generated from the City Enginee 's Office. Howard said the City's letter to the applicant regarding access, dated October 2005, was in luded in the Commission's information packet. The City always encourages shared access to arterial str ets which helped control traffic flow along arterial streets and prevented accidents. In this case there w s an existing good access point; the new Zoning Code requires cross access easements whenever po sible. Smith asked if the access issues could be put off to a later point. Miklo said it was unlikely that there would be a s bdivision connected to this item; this would be the best opportunity to take those issues into account. Ho ard said the applicant would need to have a safe access to that property. There would be no other pos ible access except cutting the median or utilizing the existing Chatham Oaks access. A right-inlright- ut only access would not be acceptable due to safety issues. If there was no other way to get to the pro erty it would require vehicles to make an illegal u-turn around the median. Public discus ion was opened. Bob Burns, r presenting the applicant. The limited partnership was made up of two entities; the general partner was hatham Oaks, a local non-profit organization with a iocal board of directors that operated the county c re facility for the Board of Supervisors. The other entity was NAMI of Johnson County, National Ass ciation for the Mentally III. Burns said he was there as an architect and developer. The project ad begun in the eariy 1990's. Yesterday he'd been at the Iowa Finance Authority in Des Moines and new for a fact that all of the funds had been committed to build this project. The proposed project woul remain in the ownership and the direction of Chatham Oaks for the lease period. Staff report had s id that the County 'intended' to lease the subject property, but actually the County had already leas d the property to the limited partnership. The lease was in place and waiting for implementati n. It would run for fifty years from the date that a certificate of occupancy for the building was issued. t the end of the fifty years/lease term, all of the improvements including the building would revert to the wnership of the County. The County would never lose control of the land. Burns said th whole goal was to provide independent apartments for the chronically mentally ill so they could live in n independent setting in their own apartment away from an institutional environment. One of the keyele ents of the whole project was the independent identity of this project; it was called Melrose Ridge, not C atham Oaks. It was their hope that the name Chatham Oaks only surfaced in terms of the ownership be ause they were there to be the guiding force. Melrose Ridge would become a reaiity if one problem coul be resolved. They had no issue with the Phase 1 Archaeological Survey and they had no issue with th landscaping plan. The only issue they had was with Staff's recommendation regarding the access point. Burns said the Commission would be in control of whether the project went ahead or died. Burns said th y understood why Staff recommended a shared access but they did not agree with it. By sharing the e isting access point, would require the construction of over 1,000 feet of new street into the property and ould bring the driveway through the Chatham Oaks property which no one involved in the project want to do. They wanted a separate identity for this project; they wanted the identity to be their own access rive off Melrose Avenue. They felt that was key and would be the only solution that would work. Burns aid they'd submitted a site plan which had shown an access drive with a cut in the median. They'd been in contact with the DOT, County and City on this issue. Burns said they would have to convince the OT, but the DOT had said that the jurisdiction would also lie with the City so they'd have to get the City's support as well as the DOT's support. Burns said he felt they could meet all the design and Planning and oning Commission March 2, 200 Page 6 of 13 safety standa ds of distances between driveways and distances away from the access point onto Hwy 218. Burns said h was there to request the Commission recommend the access point as requested by the applicant and not the access point as recommended by Staff. The main reason for their request came from their so rce of financing. The final source of financing had come from the Iowa Finance Authority under a prog am known as Section 42 Low Income Housing Tax Credit. The Iowa Finance Authority adopted rule which the Johnson County Permanent Supportive Housing L.P. had to follow in order to comply with t e source of funding. [Burns distributed a copy of the key rule/issue.] Burns referenced the sentence in S ction 5.4.2.7 of the 2006 Qualified Allocation Plan for the Low Income Housing Cash Credit rules which a applicant was required to follow to have a qualified project. "All sites proposed must have direct contigu us access from the project site to an existing paved publicly dedicated right-of-ways". Burns said th applicant had represented to the Iowa Finance Authority that that access would be directly from the site 0 Melrose Avenue. There was an existing farm access into the field at that point. Burns said they felt hat a letter written to the L.P. from Karen Franklin dated 10/11/2005 gave them guidance to propose the ccess as a right-in/right-out driveway and they'd relied on that when they'd submitted their application. Burns said they had discussed this issue with the City before they'd submitted their application. ranklin's letter was dated 10/11/05; they had submitted their application in November 2005. Burns quoted from Franklin's letter, "If you are adamant about a separate access point to your proposed project, we w uld be able to support this location as a right-in/right-out access only, in addition to the existing Chat am Oaks driveway." Howard said s a point of ciarification, if the access were to go through the Chatham Oaks driveway, the City would s pport that position. They could have the right-inlright-out but they would also have to provide acce s to this property through the Chatham Oaks driveway as stated in Karin Franklin's letter. For a person raveling from the east, there would be no way to get to the proposed property if there were no cut in the edian and if the only access point were the right-inlright-out access as proposed by the applicant. Th re would be no legal way to access the site; it was posted 'No U Turn." Fire department and emergen y service vehicles would have to have a safe access to that property, a sole right-inlright- out access w uld not permit legal access to the property. Howard said she'd made numerous telephone calls to Burn ' office during the past two weeks to try to clarify this issue with him but he had never returned any f her calls. It had been unclear to Staff from Ms. Falcomata's letter to the City what their proposal actu lIy was. Staff had immediately contacted Falcomata but had been unable to reach Burns so it remaine unclear to Staff what was the applicant's solution regarding safe access to the property. Burns said h felt the way to resolve it would be a cut in the median. He'd been unable to speak to his client and had been unable to get back to City Staff until tonight. Miklo said Fr nklin's October, 2005 letter had also addressed making a cut in the median. The concept plan submitte by the applicant had not shown a cut in the median, if that was something that the applicant wis ed to pursue Miklo recommended deferring this item until that issue could be resolved. Howard said he'd had conversations with the County as well. They'd indicated that they were ok with having a drive ay across the Chatham Oaks property. Shannon ask d Burns if he'd been in contact with the DOT about making a cut across the median. He agreed with ranklin and Howard that it would be a huge mistake to have the only access be a right- inlright-out on y access, someone could get killed having the access in that location. Burns said h had contacted the DOT. The applicant was not in favor of having a right-in/right-out only access. To h ve a cut across the median would be a lot less expensive than building a 1000 foot street around the bu Iding. Shannon sug ested if Burns could obtain something in writing from the State on their position, that would help clear his hinking regarding if the State had a problem or not. Freerks said t ere would be a lot of steps that would have to occur. Brooks said his reading of Franklin's letter was that the cut in the median would not necessarily be a State issue. The project was an excellent Planning and oning Commission March 2, 200 Page 7 of 13 project out f r Burns to imply that the Commission would somehow throw the project into a tailspin oecause of the access issue not oeing resolved was something that he didn't like to hear. However, he was aiso con erned aoout receiving a proposal from an applicant that had not fully addressed all the issues that ad oeen raised; an unaddressed issue was the safe access to the site. When the Commission eceived a plan that showed that the issue had oeen negotiated and was acceptaole to all parties involv d, then at that time the Commission could take action on it. Brooks said to imply that the Commission' action that evening determined whether this project would live or die was unfair. When the Commission as put in the position of having to act on a proposal which did not even address a very oasic concer , safe access to the property for users, vehicies and emergency service vehicles, it put the Commission i a difficult position. Burns said h heard what was oeing said, out the applicants wanted to emphasize to the Commission that the Staff recommendation regarding access was not acceptaole. The reason was it would De too expensive an it didn't meet the criteria of the Iowa Finance Authority. They had thought that in her letter, Franklin was telling them no cut in the median and a right-in/right-out access at that point. If they'd misinterprete her, then they'd have to have someone else look at the letter. Burns said they had not realized 'this' until two weeks ago, they'd oeen waiting and waiting for the funding, then this issue had come up. Th issue had to De resolved. If the Commission wished to defer it until the next meeting, that was fine. Bur s said they didn't want to De in a hurry, they wanted to get it right. Plahutnik ask d, with respect to precedence had there oeen curD cuts, median cuts or turning lanes installed for t e car dealerships that were along other arterial streets or had they oeen required to have access throu h other streets. Howard said taff had not analyzed the median cut option or compared it with other situations oecause Staff had rec ived a letter from Burns' office that had said they would pursue a right-in/right-out access only. Miklo s id it was decided on a case-oy-case oasis; on Mormon Trek there were ousinesses that shared curD c ts versus having a median cut. Smith asked ehr for counsel regarding a DOT review and approval of a median cut. Behr said having seen the stat ment aoout it oeing outside the area where the DOT had purchased access rights, with that qualification it would De suoject to DOT approval. The DOT liked to work with a city and played heavily on the city's d sires when it was so close to (a) town. Burns said they were there to cooperate with the City. For the record and in consultation with their attorney who as further investigating the matter, they did not feel that they should have to De Defore the Commission. The reason: they could not find anywhere in the Zoning Ordinance where there was a P1/RM-12 dis rict. For the record, they didn't concede that a rezoning was required. They were there to cooperate an to try to work out some of the issues. Behr said he ould review that issue. He thought it had specifically oeen discussed that the current Code required that i it was not a use permitted in a puolic zone, the overlay zoning was required. Puolic discus ion was closed. Motion: Smi h made a motion to defer REZ06-00001 while the issues of 1) access; 2) provision of acceptaole de ign and plan to all parties; 3) clarification of need for rezoning. Shannon seconded. The motion p ssed on a vote of 7-0. REZ06-00003 discussion of an application submitted oy Sycamore Apartments for a rezoning of approximately 1.51-acres of property from Interim Development Multi-family Residential (IDRM) to Low Density Multi- amily Residential (RM-12) located on Kountry Lane SE. Terdaikar sal Staff had received a letter from the applicant's representative indicating that the developer had tried to ddress the issues raised at the previous Commission meeting. The developer had also provided a re ised concept plan which showed a landscape Duffer on the berm. Building I would De moved to the outh and to the west so there would De 40-feet oetween the ouilding and the property line. Planning and Zoning Commission March 2, 200 Page 8 of 13 The develop r had proposed a trail connection to the trails in the Sycamore Greenway from the development and had agreed to a CZA condition stipulating a 2)1., story above ground building limit on Building I. T rdalkar said Staff recommended approval of REZ06-00003. Steve Gordo ,A&M Management, said they had been able to move Building I back to the south to make it parallel wit currently existing Buildings A and B and they'd moved Building I approximately 5 feet further to the est so it was now 40-feet from the lot line. From the GIS map on the Assessor's website, Gordon deter ined that the existing farm house was 87-feet from the lot line which wouid make Building I 127 -feet from the adjacent house. They had been able to create a connection from both the current sidewalk in th existing development and the proposed sidewalk in the new development to hook into the City's trail sy tem. A landscape plan which included an evergreen scaped berm and plantings had been provided to S aff; if it was approved by Staff that would become the landscaping plan for the proposed development. A fence, not as a screen but to separate the two properties, had been shown as a split rail fence to be in tailed along the north to south property line by the developer. The land dire lIy to the north of the project was county land, to the northeast on the south side of the stormwater tr il system was ground zoned RS-8, to the east was over 100-acres of land in a conservation easement tha had been set aside with wetlands and trails and couid not be developed, to the southeast the stormwat r basins and trail systems continued, directly to the south was approximately 30 acres which was zo ed ID-RM. Freerks aske if the developer was agreeable to the CZA condition regarding height of Building I. Gordon said that was orrect, a small retaining wall would have to be installed on the west side of the building. Plahutnik ask d if there had been any requests from Van Dusseldorp that the developer had not been able to meet. Gordon said they'd visited after the meeting. It was Gordon's understanding that Van Dusseldorp w uld rather have a 2-story than a 3-story building, but cost issues made the middle story important for 3-story unit. That was the only request that he was aware of that had been unmet. Greg Van Du seldorp, 4387 Kountry Lane SE, said he'd spoken to the developer but was naturally still opposed to t e additional development of more apartments. His list for the City to consider included green space, the amount of dogs and persons who resided in the existing apartments, future development f green space and park space in that area. Low density housing sounded fine but there was a lot of p rsons already residing there who were a transient society who really didn't care about the value of his roperty or about the adjoining wetlands. Van Dusseldorp said if the City was going to continue to bu'ld this type of housing or projects they needed to consider, to develop sensitive areas even if they were E A mandated, that the increased density would have an impact on a pond or wetland. He suggested tha the City conduct a study and talk with Lon Drake to get a comprehensive understanding of the impact of uilding such high density dwellings beside a sensitive area. The areas were very sensitive and should be treated as such. Van Dusseldo p said he'd spoken with Gordon but realized his preferences would not matter a whole lot. He didn't feel hat simply putting in more trees and landscaping was hardly a justification for it, it was a poor way to j stify a project. The trees that would be put in as a buffer needed to be more mature, he didn't think he should have to wait 15 years for something to grow. It was not fair to him or to his children or to anyone ho would end up on his property. Van Dusseldorp said he'd spoken again with a realtor who'd said his property would not increase like it should, it would not decrease but not increase either. Light pollution was another issue. When he'd first moved to his property he'd had the farm light removed because he di n't like it shining in his windows. Now there was more light that should also be addressed. Public discuss on was closed. Motion: Free ks made a motion to approve REZ06-00003, a rezoning of approximately 1.51-acres of property from Interim Development Multi-family Residential (IDRM) to Low Density Multi-Family Residential ( M-12) located on Kountry Lane SE with substantial compliance with the concept plan presented at t e 3/2/06 Commission meeting and subject to a conditional zoning agreement requiring a minimum 35-f ot building setback from the east property line with evergreen landscaping to provide a Planning and oning Commission March 2, 200 Page 9 of 13 buffer for the djacent single-family home and a 2 Y, story height limit for building I. Smith seconded the motion. Miklo indicat d where Sycamore Greenway was located on the site map. It was a constructed wetland that handled rainage in the area and was also trail; there was a 1 DO-plus-acre conservation easement which contai ed wetland as well. Miklo said because of the wetland complex there was a considerable amount of op n space in that part of the city. The South District plan indicated that the ID-RM zoned area to the south should contain a mix of housing and probably would not be just muiti-family. It would require a rezoning b fore development and also a mitigation plan which would show that any stormwater run off or dominant ctivity would not harm the adjacent wetland. Miklo said as the western portion of Sycamore Farms develo ed, a park in the western area was also anticipated. Brooks said t e Parks and Recreation Department was just beginning to update their Master Plan, which should take i to account the need for park and open space in that area as development occurred. Plahutnik sai for clarification purposes, he thought Van Dusseldorp had been referring to open green space within he development itself in which children could play on the property and people could walk their dogs an take care of their pel's refuse on the property rather than exporting it out into the public green space. Freerks said t Monday's work session they'd discussed that as well as the trash issue. It appeared to be more of a pr blem with the way that the residents dealt with their trash rather than the containers or the area around hem. She hoped that one day Van Dusseldorp would feel that his input and communication with the deve oper really had helped the project, there had been compromises on both sides. The motion as approved by a vote of 7-0. REZ06-0000 , discussion of an application submitted by Three Bulls LLC for a rezoning from Low Density Singl -Family Residential (RS-5) zone to Overlay Planned Development (OPD-5) zone for 1-acre of property 10 ated at Dubuque Road and North Dodge Street. Terdalkar sai the proposal was for a planned development of a 5-unlt condominium/townhouse project on one-acre f property. The sensitive areas existing on the property were regulated slopes and wooded areas. The c ustered structure would be located near the east boundary of the property near the street to minimize the disturbance to the sensitive areas. There would be only one access to the property. Staff feit that the roposed design for the structure was compatible with the existing residential area. The traffic that w uld be generated from the development would be about 35-trips per day. The current improvement to Dodge Street would involve some improvements to Dubuque Road, Staff recommended that the deve oper be responsible for sharing the cost of the improvements to the remainder of Dubuque Road in front of this property [80-feet] and for the cost of sidewalks to be installed along Dubuque Road. The develop r would be required to extend the sanitary sewer line to the north boundary line of the property, wa r main extension fees would be paid by the developer. Staff recommended approval of REZ06-0000 . Koppes said he plan did not show a sidewalk to the front doors, would there be one. Miklo said the plan didn't show a sidewalk but it was a Code requirement. Miklo said th most recent elevation plan for the building showed a cultured stone building front for the first floor, th second floor was cement board. Staff had communicated the Commission's concerns regarding la dscaping, having trees planted in the berm, having the landscaping wrap around the south side further nd the placement of evergreen trees along Dodge Street to the applicant who had not responded y t. Lar Schnitt er, MMS Consultants, said he was not involved directly in this project but would work with Staff to reac an agreeable landscaping plan. Public discus ion was opened. There was none. Public discussion was closed. Planning and Zoning Commission March 2, 200 Page 10 of 1 Motion: Fre rks made a motion to approve REZ06-00004, a rezoning of approximately 1-acre of land from Low Density Single-Family Residential (RS-5) to Overlay Planned Development (OPD-5) with a Sensitive Are s Development Plan located at Dubuque Road and North Dodge Street subject to Staff approval of th landscaping plan prior to consideration by City Council. Koppes seconded the motion. Freerks said he thought it was a very nice looking structure and would fit in well with the surrounding single-family ature of the neighborhood. She appreciated the developer's commitment to use quality building mate ial. Brooks agreed. The motion p ssed on a vote of 7-0. REZ06-0000 , discussion of an application submitted by Hy-Vee Food Stores Inc., for a rezoning from Intensive Co mercial (CI-1) zone to Community Commercial (CC-2) zone for 1.80-acres of property located at 18 3/1835 Boyrum Street. Miklo said th property contained the former Goodwill Store and a restaurant. The property to the west which contain d the current Hy-Vee Store was formerly zoned CI-I, Intensive Commercial, and had been rezoned in 1 94 to accommodate the Hy-Vee building. This had left the remnant piece of CI-1 zoned property adja ent to Boyrum Road. The applicant was requesting a rezoning to CC-2 to allow an expansion of he existing Hy-Vee store. Staff felt that the rezoning would be compatible with the adjacent properties wh ch were zoned CC-2 commercial, a more retail oriented zone. The actual site plan would be reviewed nd approved by Staff at an administrative level. Staff felt the redevelopment would improve the situation i that several driveways would be closed, leaving only two driveways In the vicinity which would relieve verall congestion in the area. Staff recommended approval of REZ06-00005. Brooks aske if the City had any concerns regarding the staggered driveways along Boyrum Street. Miklo said S aff generally attempted to have driveways line-up with those across the street. The proposed pia would be such an improvement in terms of closing a number of driveways that the City's Transportatio Planner felt it would be acceptable. Public discus ion was opened. John Brehm, y-Vee Engineering and David Bailev. Hy-Vee. Brehm said they'd held a neighborhood meeting on T esday evening. All comments had been positive, the neighbors were anxious for the project to begi to help improve the area. Brooks said t e Commission had indicated that the access along Boyrum Street for exiting traffic had been proble atic in the past. Would it be possible as the final site plan was developed to try to emphasize th new entrance near the front of the store as the main entrance in an effort to direct as much traffic 0 t and in that way as possible? Anything that could be done would be helpful. Brehm said h felt most motorists would naturally be inclined to go to that route, the current one was fairly convoluted. I there was a problem they could consider placing signage there. The landscape buffer there would b increased with additional plantings which would make the curb cut there more evident. Koppes said s e hoped they would also consider the placement of a right-turn lane there, people turning left often time blocked the view of the persons wishing to turn right. Brehm said they would consider it. Public discuss on was closed. Smith said for public disclosure, he served on the Board of Directors for Goodwill Industries which had formerly occu ied the vacant building and his wife was an employee of Hy-Vee. Staff legal counsel had determined th t there was no conflict of interest. Motion: Smit made a motion to approve REZ06-00005, a rezoning from Intensive Commercial (CI-1) to Community C mmercial (CC-2) for 1.8-acres of property located at 1803/1835 Boyrum Street. Koppes seconded the otion. Planning and Zoning Commission March 2, 200 Page 11 of 1 The motion p ssed on a vote of 7-0. SUBDIVISIO ITEMS: SUB06-0000 , discussion of an application submitt Windsor Wes Part 1, a 37-lot 26.04-acre residential Terdalkar sai the deficiencies noted in the Staff Re estimates for the project in the CIP, a change in th American Le ion Road were reflected in the Staff Road for lots 6, 7 and 8 and temporary constructio Road be add essed in the legal papers. If fences easement an behind the landscape buffer. Staff rec Public discus ion was opened. There was none. Pu Motion: Plah utnik made a motion to approve SUBO 26.04-acre re identiai subdivision located at 4670 A conditions ad ressed in the legal papers. Koppes se The motion p ssed on a vote of 7-0. SUB06-0000' , discussion of an application submitte Hills Parts 10 & 100, a 56-lot, 21.75-acre residentiai Terdalkar saie Staff recommended this item be defe during review of the plat by the City Engineer. Motion: Smit made a motion to defer SUB06-0000 The motion p, ssed on a vote of 7-0. CONSIDERA ION OF 2/16/06 MEETING MINUTES: Motion: Anci ux made a motion to approve the min The motion p, ssed on a vote of 7-0. OTHER ITEM ~: ADJOURNME NT: Motion: Smit~ made a motion to adjourn the meeting The motion ca ried on a vote of 7-0. Elizabeth Kop es, Secretary Minutes subm ted by Candy Barnhill s:/pcdJminutesJp&z1200 03-02-06.doc - ed by Arlington Development, Inc. for a final plat of subdivision located at 4670 American Legion Rd SE. port had been resolved. Because of a change in the e CZA condition regarding costs for improvements to Report. A landscape buffer along American Legion n easement for the improvement of American Legion were installed they should be installed north of the om mended approval of SUB06-00002. blic discussion was closed. 6-00002, a final plat of Windsor West Part 1, a 37-lot merican Legion Rd SE with fencing and landscaping conded the motion. d by Dav-Ed Limited for a preliminary plat of Galway subdivision located at Dublin Drive & Shannon Drive. rred pending resolution of issues recently discovered 3. Anciaux seconded the motion. utes as typed and corrected. Koppes seconded. at 9:13 pm. Koppes seconded the motion. Planning and March 2, 200 Page 12 of 1 ~ oning Commission Iowa City Planning & Zoning Commission Attendance Record 2006 , ) - ------------ FORMAL MEETIN6 Term Name Expires 1/5 1/19 2/2 2/16 3/2 D. Anciaux 05/06 X X X OlE X B. Brooks 05/10 X X X X X A. Freerks 05/08 X X X X X I E. Koppes 05/07 OlE X X X X W Plahutnik 05/10 X OlE X X X I D.Shannon 05/08 X X X OlE X I I T. Smith 05/06 X X OlE X X INFORMAL MEETING Term Name Exoires 2/13 2/27 D. Anciaux 05/06 X X B. Brooks 05/10 X X A. Freerks 05/08 X X E. KOPDes 05/07 X X I W Plahutnik 05/10 X X , D.Shannon 05/08 OlE 0 T. Smith 05/06 X X Key: X = Present 0 = Absent OlE = AbsenVExcused N/M= No Meeting I I i