HomeMy WebLinkAbout2002-03-19 Info Packet of 3/14 CITY COUNCIL INFORMATION PACKET
Ott~ ~,~a, March 14, 2002
www.icgov.org
I March 18 WORK SESSION ITEMS
IP1 Memorandum from City Manager: Budget Adjustments
IP2 Memorandum from City Manager: Senior Center Budget - FY03
IP3 Memorandum from City Manager: Airport Budget
IP4 Memorandum from Airport Manager to Finance Director: Airport Projects
IP5 Memorandum from City Attorney: Advice Concerning Council E-Mail
Communications
IP6 Memorandum from City Clerk: Meeting Schedule (April I - September 30)
IP7 Memorandum from Planning and Community Development Assistant Director:
Presentation of Clerk Creek Master Plan
I MISCELLANEOUS ITEMS
IP8 Memorandum from Council Member Kanner to Mayor: March 27 JCCOG Meeting
IP9 Memorandum from City Manager: Capital Projects - 200'1
IP10 Memorandum from City Manager: Federal Grants
IPll Letter from City Manager to Carol Thompson (Chair, JC Board of Supervisors): Transit
Authority
IP12 Letter from JCCOG Traffic Engineering Planner to James Glonke: Intersection of
Woodside Place and Woodside Drive
IP13 Memorandum from City Clerk: February 27 Council Work Session
IP14 Memorandum from City Clerk: Council Group Photo
IP15 Memorandum from City Clerk: Agenda Items for Joint Meeting of April 10
IP16 Memorandum from Planning & Community Development Assistant Director and Parking
& Transit Director: Summary of City of Iowa City Downtown Parking System
Accomplishments Since '1997
IP17 Memorandum from Police Officer Mebus to Police Chief: Community Activity -
February 2002
IP'18 Agenda: March 2'1 City Council Economic Development Committee
IP'19 Memorandum from Dianna Furman: Utility Discount Program Statistics - Fiscal Year
'99 Total, FY00, FY01 and FY02
City of Iowa City
MEMORANDUM
DATE: March 12, 2002
TO: City Council
FROM: City Manager
RE: Budget Adjustments
One of the greatest problems in reducing any government's budget is the highly political
question of the relative value of public services. All public services are valued to some
extent, at least to those citizens who utilize that particular service.
People benefiting from the service under consideration for reduction invariably desire,
out of their own self interest, to preserve their particular interest. Even if the service in
question benefits a relative few, councils have certainly seen the meeting halls jammed
in order to apply pressure. This appears to be a rudimentary fact of political life in local
government.
The following report represents a series of changes in the current FY02 budget and the
FY03-04-05 Financial Plan. These changes represent both revenues and expenditures.
The changes reaffirm the City Council's policy of a minimum 15% cash balance in our
General Fund. You will recall the cash balance as projected had fallen to unsatisfactory
levels in FY05. Projecting expenses and revenues is difficult but also a very useful tool
for budget planning. We must, however, be mindful that the further out we project (in our
case 3 years plus), the less reliable the information can become-particularly knowing
what the State may or may not do with respect to local government finances. We must
also be aware of national economic issues that could be imposed upon us, such as the
effects of inflation.
In undertaking these changes, we have assumed the State will not lower the roll back
any further in Fiscal Years 04 and 05. I simply do not know how we can predict the
State's regulations; therefore, we assume it cannot get worse. Also, we have assumed
no further major reductions in State aid. Although State aid is a small portion of our
General Fund operating budget, any reductions simply work against our efforts at budget
balancing.
Another principle applied in making these adjustments is there would be no layoff of our
permanent employees and, therefore, as you read through the report you will note we
have concentrated on the reductions in temporary employment as well as capital outlay.
Much of what is changed as it pertains to capital outlay is of short-term consequence,
usually a postponement. In order to maintain an inventory of safe as well as
technologically up-to-date equipment, capital outlay is deferred rather than eliminated in
the revised budget plan.
Budget Adjustments
March 12, 2002
Page 2
You will note Attachment #1 represents the General Fund budget plan as adopted as
well as cash balances. The second chart on Attachment #1 (Revised Budget Plan)
identifies the impact of the proposed budget amendments identified in this report and
fulfills Council policy.
Also in this report we have identified other financial issues (Attachment #2 - Expenditure
Reductions, Attachment #3 - New Revenues to the General Fund FY03-04-05, and
Attachment #4 - Budget Issues FY03-04-05) which we believe are worthy of your
consideration, yet have not been incorporated into the Revised Budget Plan. We have
identified policies which we believe will need further worl(, often extensive analysis, but
may have a financial impact on future budgets.
Hopefully this series of reductions is only short-term and the State will return to its earlier
economic vitality and therefore the impact of the State's regulations on our local
government can be minimized.
If the Council finds the following reductions/increases acceptable, the policy of a 5-year
average of 20% with no year less than 15% in cash reserves has been fulfilled. Some of
the changes as proposed will require Council legislative action which will be prepared as
you direct.
This report does not address the Council's 25% Debt Levy policy. A separate report is
being prepared.
Attachment #1: Revised Budget Plan
Attachment #2: Expenditure Reductions
Attachment #3: New Revenues to the General Fund FY03~04-05
Attachment #4: Budget Issues FY03-04-05
Mgr\mem\budgetadjust.doc ~ ,,
Attachment #1
Budget as Adopted
01 Actual 02 Estimate 03 Adopted 04 Projected 05 Projected
Receipts $34,869,777 $36,087,836 $38,930,422 $39,784,093 $39,911,761
Expenditures 35,665,684 37,437,001 39,350,910 40,701,147 42,040,748
Ending Balance 9,055,114 7,705,949 7,285,461 6,368,407 4,239,420
25.4% 20.6% 18,5% 15.4% 10.1%
Revised Budget Plan
01 Actual 02 Estimate 03 Adopted 04 Projected 05 Projected
Receipts $34,869,777 $36,087,836 $39,212,922 $40,172,756 $40,628,354
Expenditures 35,665,684 37,437,001 38,859,910 40,334,747 41,779,348
Ending Balance 9,055,114 7,705,949 8,058,961 7,896,970 6,745,976
25.4% 20.6% 20.7% 19.6% 16.1%
Attachment #2
EXPENDITURE REDUCTIONS
03 04 05
Airport Reduced mowing -500 -500 -500
City Clerk Reduce miscellaneous accounts -1,000 -1,000 ~1,000
City Council Reduced training/education budget -2,500 -1,500 -2,500
City Manager Reduced training/education -2,500 -2,000 -1,000
Finance Reduced hours for accounting intern, Some routine -1,300 -1,300 -1,300
clerical assignments will be transferred to full-time
staff.
Reduced hours for accounting support from -1,300 -1,300 -1,300
temporary employees for new accounting system
Cost savings in replacement of 12-year old -1,100
microfiche machine
Eliminate safety awareness calendar -1,500 -1,500 -1,500
Temporary employees in Treasury for replacement, -2,700 -2,700 -2,700
fill-in for vacation and other absences.
Temporary employees in Document Services. -1,000 -1,000 -1,000
Used for time-consuming transcriptions.
Hiring Delay Hold permanent employee vacancies open for up -40,000 -30,000 -20,000
to 30 days
HIS Reduce summer temporary employees -1,000 -1,000 -1,000
Reduce planned computer upgrade -50,000
Library Reduce temporary employees. The work affected -30,000 ~30,000 -30,000
is shelving of books, assisting patrons, emptying
remote book drops, etc.
Misc. Will find during the course of the year additional -50,000 -50,000 -50,000
savings through bidding, alternate product sources,
etc.
Parks & Close Rec. Center pool every Sunday, which is a -6,300 -6,300 -6,300
Recreation Iow-attendance day (average 32 swimmers on a
Sunday)
Eliminate the Trail Ranger program, which was -7,000 -7,000 -7,000
initiated last year for age 13-15 youth
Reduce temporary maintenance employees at the -4,000 -4,000 -4,000
Cemetery
Reduce temporary maintenance employees -3,000 -3,000 -3,000
(miscellaneous accounts)
Eliminate computer software and accessories at -18,000
Cemetery
Reduce capital outlay -50,000 -50,000
Reduce temporary maintenance at Forestry. Fewer -8,000 -8,000 -8,000
tree trimming responses.
Reduce temporary maintenance at CBD. -8,000 -8,000 -8,000
Reduce ball diamond maintenance. -8,000 -8,000 -8,000
Close Mercer Aquatic Center for 3 weeks each -6,000 -6,000 -6,000
August to perform maintenance.
Postpone Master Plan. -40,000
mgdbudget/reductions-03-02 doc
03 04 05
PIN Grants Reduce and encourage projects which can be -10,000 -10,000 -5,000
funded by Road Use Tax
Planning Reduce non-grant Community Development. -40,000 -40,000 -40,000
Currently well within administrative charges to
CDBG in accordance with HUD regulations.
Police Records: Temporary hours for data entry and -1,700 -1,700 -1,700
window services.
Records: Work study students perform a variety of ~1,800 -1,800 -1,800
administrative tasks.
Animal Shelter: Temporary hours for front desk, -2,000 -2,000 -2,000
walk-ins. Reduction will reduce hours on patrol.
Capital Outlay: Reduce number of items -44,000 0 0
Senior Center Reductions due to County-reduced funding -45,000 -85,000 -45,000
(assumes no further County reductions)
c/o-40,000 c/o +40,000 c/o-40,000
other-5,000 other-45,000 other-5,000
Transit Reduced seasonal employee hours. This work -$1,800 -$1,800 -$1,800
involves grounds maintenance and bus stop
cleaning.
Total $491,000 $366,400 $261,400
mgr/budgeFreductJor~s-03-02 doc 2
Attachment #3
New Revenues to the General Fund
03 - 04 - 05
03 04 05
Increase Building Inspection Fees by 10%. The last increase was +50,000 +50,000 +40,000
1994.
Transfer 6½% of Cable Franchise Fees to General Fund. Current +32,500 +32,500 +32,500
revenue is $500,000 annually.
Change formula for Hotel Tax from 75% General Fund/25% CVB to - +13,000 +25,000
80% GeneraJ Fund/20% CVB. Phase over 3 years.
Senior Center - an increase in revenue by imposing a fee on non- ? ? ?
City participants at Center
Police - review and increase police fees, such as excessive false ? ? ?
alarms, escort services (excluding funerals), incident reports, etc.
Eliminate Landfill surety revenue item and replace with a revenue +200,000 +200,000 +200,000
from the interest income earned on Landfill reserves. Due to new
DNIR regulations which will bring our reserves substantially under
State control.
Attachment#4
Budgetlssues
03- 04- 05
1. ECICOG Payment
The FY03 ECICOG assessment to Johnson County is $40,697. This consists of an overall
population-based multi-county assessment of $35,501, of which Iowa City pays $20,012. There
is also a small communities' planning assistance assessment ($5,197) which Iowa City does not
pay. Additionally is the $33,000 solid waste assessment which is paid 100% from landfill funds.
The regular assessment pays for the overall support of ECICOG. The small communities
planning assistance assessment enables the small cities to be eligible to receive planning and
grant writing assistance; there are additional charges for specific projects. The solid waste
assessment is principally for preparation and maintenance of the multi-county solid waste
management plan that is required by Iowa DNR. Review the assessment, determine if work can
be done in-house by our planning staff resulting in reduction of $20,000 population-based
payment.
2. Payment in Lieu of Taxes (PILOT)
Consider an assessment/payment in lieu of taxes (PILOT) for enterprise funds that have
substantial property holdings. These would include water, sewer, landfill, parking, and airpod.
This payment in lieu of taxes would recognize the independent financial status of these services
and the fact they have removed property from the tax rolls, thereby limiting income to the City's
tax-supported services. These PILOT funds directed to the General Fund would be based upon
the asset value of each enterprise fund. Detailed appraisals would need to be prepared. This
proposal is not dissimilar to the consideration of a municipal electric utility, in that if the City
were to purchase the electric distribution system which is currently an investor-owned company,
the value of the properties acquired would be removed from the tax rolls. In order that this would
not severely affect our General Fund revenues, acquisition and ownership would require a
payment in lieu of taxes (which is a common practice among municipal electric utilities) paid to
the General Fund. This proposed finance policy for other City utilities is merely an extension of
that thinking.
3. Landfill Interest Income to General Fund
The State Depadment of Natural Resources intends to impose further restrictions on the use of
landfill reserves. It will have the effect of minimizing, if not eliminating, our internal borrowing
from that fund. With this new State policy, I directed the Finance Department to transfer interest
income from the landfill reserves to the General Fund. This will provide some flexibility for
smaller capital projects within our General Fund, improves our cash balance, and we remain in
full compliance with the DNR regulations for landfill closure. This regulation is clearly one of the
more stringent State controls over local government whereby monies generated locally and paid
by private businesses and governments into closure funds are now under the strict control of
DNR officials. The regulation would require us to secure State approval for the financing of any
local capital project for which we may choose to use landfill monies. The landfill surety revenue
proposed to start in FY03 would be eliminated.
rngdbudget/issues03-02.doc
City of Iowa City
MEMORANDUM
Date: March 12, 2002
To: City Council
From: City Manager
Re: Senior Center Budget - FY03
We have recently learned that the County government has chosen to reduce its funding to the
Senior Center from $145,000 to $100,000 in the upcoming budget year, FY03. The $145,000
represents the contracted (28E) amount of 20% of the Senior Center budget. I have asked Linda to
prepare budget reductions in the amount of $45,000. She has reviewed her operating budget and
identified where services to our seniors could be reduced. The effects of these reductions can only
be estimated; however, it is our intent to proceed with an internal review in order to provide the City
Council with the information necessary Jn order for you to assess the consequences of a reduction of
$45,000 plus per year.
Linda will take the budget and proposed reductions to the Participant Advisory Committee for their
review and recommendation. This is an internal participant based committee of the Senior Center.
She will also take recommendations and the budget reduction information to the Finance Committee
of the Senior Center Commission. Upon review by these two committees, the matter will be referred
to the fulr Senior Center Commission for their review and comment to you.
r would also suggest that the City Council, or representatives of, meet with the Board of Supervisors
as soon as practical to discuss this issue. While we move ahead with a review of the impact of the
County funding decision, we are left with a number of concerns. The most significant of which is the
28E Agreement provides for a 20% share of the Senior Center operating budget. That amount is
$145,000 for FY03. If the agreements that are in place between governmental jurisdictions can be
subject to what appears to be unilateral change in funding commitment, it is difficult to plan the
public services expected by the other jurisdiction. Of greater concern is the other jurisdiction in this
case, the County, has not articulated its expectation of senior services other than
funding. There are several other concerns I believe warrant the meeting of the City Council and the
Board of Supervisors. They include:
1. What is the expectation on the part of the County as far as Senior Center services, with an
approximate one-third reduction in resources to the Senior Center?
2. Is this a one-time reduction? If it is, that can significantly influence any plans in the future for
reduction in services. We would likely reduce projects of a capital nature on a short-term
basis. This would maintain the overall integrity of public services provided by the Senior
Center. If it is expected that this is of a long-term nature, then permanent reductions must be
in place in order to accommodate the permanent reduction in funding.
3. It would seem that a new agreement must be reached between the two parties or, at the very
least, some policy understanding between the two jurisdictions. It is simply impossible to plan
a program of senior services for al._~l Johnson County if there is no financial and policy
commitment over an extended period of time.
I certainly appreciate the financial difficulties of the County government. Those difficulties are also
similar to our experiences in our planning for our FY03 Budget. As soon as practical, I would
encourage the meeting of the two governments.
cc: Linda Kopping
r
WHEREAS, Section IV (B) of the Agreement ftr Senior Center~::)peration dated June 30,
1981, by and between the City of Iowa City and Johnson L;ounty provides that on or before
February 15 of each year the County shall transmit a resolution of funding commitment; and
WHEREAS, the County is facing a substantial revenue shortfall and the need to reduce
expenditures for FY 2003 from the level of the current year; and
WHEREAS, the Board of Supervisors has concluded that it cannot commit the
$145,664.00 which Iowa City has requested for 20% of the operational costs of the Senior Center
for the fiscal year which begins on July 1, 2002, but that it can and is willing to contribute
$100,000 under the terms of the Agreement;
NOW, THEREFORE, BE IT RESOLVED as follows:
1. $100,000 is the amount determined by the County as its financial commitment to
the Senior Center for FY 2003;
2. The Board's Executive Assistant is authorized and directed to notify the City of
Iowa City of this resolution of commitment by providing copies thereof to the Senior Center
Commission and the City Council.
Adopted this I~4'1~ day of February, 2002.
Motion by L~hrc¢.,~ seconded by--to pass Resolution /.,0~-I~
Harney~ Lehman.._~ Neuzil._~ Stutsman~ Thompson ~.
CarOl Thompson, ChaCrpe~--
Board of Supervisors
Attest: Tom Slockett
City of Iowa City
MEMORANDUM
Date: March 12, 2002
To: City Council
From: City Manager
Re: Airport Budget
As you know, in preparing the budget for FY03 through FY05, the airport experienced a significant
revenue shortfall in the income generated from airport operations. The FY02 Budget will also, by
year end, need a substantial increase in General Fund monies. The General Fund is currently the
only means available to finance any such shortfall in airport revenues. With the state of the City's
General Fund budget and your recent direction to provide further reductions, the significant
increase in airport General Fund operating subsidy needs our immediate attention.
It seems the City Council has two options. One, direct the Airport Commission to reduce its
operating subsidy by their own action. I would encourage you to require approval of the City
Council. That is, they are to undertake whatever action necessary in order to offset the revenue
shortfall by some initiative on their part and return subsidies to original levels.
A second option would be to direct my office to undertake a thorough review of airport finances
and operations in order to provide finance and operational recommendations to you. If this option
is chosen, it will be necessary that I be provided complete access to all airport records such as
leases and related agreements. This will allow assessment of previous airport commitments in the
light of the likely budget problems for the foreseeable future in our General Fund.
The rental income from the airport hangars has been determined to be insufficient to cover the cost
of the debt service on each hangar. I believe the City Council's policy has been very clear. The
cost of hangar construction, plus any interest, must be recovered by rents from the hangars. No
other subsidies, whether they be the General Fund or other Airport revenues, were to support
these hangars. It had been my understanding this was acceptable financially to the Airport
Commission at the time of arranging for the construction of hangars. Please be reminded we
borrowed internally, that is the use of our own monies to finance these capital projects, and it is
critical that internal funds be reimbursed in accordance with the original planning. Normally,
borrowing would likely have occurred for a capital project of this nature, and those monies
generated from our debt service levy would be used to retire that debt. Borrowing internally creates
a more critical financial exposure for the City.
We have also recently completed the construction of the Aviation Commerce Park, and it is
financed by capital debt. The cost of that capital debt is to be recovered by leases on the property,
similar to the hangar financing policy. Income generated from leases was not to be used to
subsidize other loan commitments.
As I stated earlier the substantial increase in the airport operational subsidy is a circumstance
which made the balancing of the General Fund more difficult.
The financial circumstances that have been created at the airport, given its impact on our overall
General Fund, are critical and need immediate attention. In order to correct these issues, I believe
a comprehensive review of airport finances needs to be undertaken. The method by which you
choose is a policy question and I will await Council's direction. Regardless of your policy choice, it
must be undertaken and completed promptly.
IOWA CITY MUNICIPAL AIRPORT
1801 South Riverside Drive Iowa City, Iowa 52246
Office Phone (319) 356-5045
Memorandum
To: Kevin O'Malley
From: RonO'Neil ( ~
Date: March 7, 2002
Re: Airport projects
Because the budgets for the next few years are predicted to be very tight, I wanted to clarify the
capital projects the Airport anticipates receiving grant funding for and what that means for local
matching funds.
1. Obstruction removal project - The Commission applied for and received a grant in the
amount orS 241,560 to remove obstructions on and around the Airport. These
obstructions are identified in the Airport Master Plan. This grant is fxom the Iowa
Department of Transportation. Because it is a safety issue, the IDOT will pay for 90% of
the project, with a local match of 10%. The total project is budgeted at $ 268,400, with
the local match being $ 26,840.
The main obstruction to be removed is the old hangar building located at 1701 South
Riverside Drive. Other obstructions include trees, power poles, light poles, etc. The
Airport Commission has advertised for a consultant to develop a scope of services and
proceed with the obstruction removal. The Commission should have a consultant
selected sometime in March and proceed with the project as soon as a contract is signed.
The project will take about a year to complete.
2. Environmental Assessment and Section 106 Historic review - Before the Commission
can proceed with the Runway 07/25 projeet and with removing the 1701 Riverside Drive
building, an Environmental Assessment (EA) must be completed. The Commission has
advertised and will soon select an engineering firm for this project. This is reimbursable
through the Federal Aviation Administration, with the FAA paying 90% and a local
match of 10%. The EA could take up to a year to complete. The 106 review will
determine if there are any archeologically significant areas on the Airport that need to be
documented before moving forward with the projects. The total cost of the EA and 106
review will be approximately $ 50,000.
3. Runway 07/25 extension - Phase I - Dane Road relocataon - In order to meet safety
requirements for this runway, the runway threshold on the east end (near Riverside Drive)
will have to be displaced about 800 feet and an additional 800 feet will be added to the
west end. The simplest explanation is that the runway will be shifted 800 feet to the
west. The first phase of the prOject would reronte Willow Creek and relocate Dane Road
to intersect with Highway l, at the Mormon Trek intersection. During the Airport's land
acquisition and relocation project, a half-acre parcel was purchased on the south side of
the Mormon Trek intersection to allow for the relocation of Dane Road. The FAA paid
for 90% of the parcel.
Phase 1 of the RW 7 project was budgeted at $ 745,000, with the local share being
$ 74,500. The FAA notified the Commission that $ 670,000 was being programmed for
FY 2002 for this project. It was the desire of the Commission to combine Phase 1 of the
project with the Mormon Trek South project. Public Works said they would not be ready
to bid the Mormon Trek project until FY 2003. In an effort to combine this project with
the Mormon Trek project, the Commission requested the FY 2002 funding be forwarded
to FY 2003. Although the FAA would not completely commit to carrying the funding
over to the next year, they said they would attempt to have it available in FY 2003.
·lae Council has indicated they would like to postpone the Dane Road relocation project
until FY 2004 or FY 2005. If that is the case, the Airport will go directly to Phase 2. By
04 or 05, Mormon Trek South will connect Dane Road with Highway 1 and the
Commission will not need to request grant money to relocate the road.
4. Runway 07/25 extension - Phase 2 - Grading and drainage - The Commission has
requested funding for Phase 2 in FY 2004. The total cost is $1,490,000, with the local
share being $149,000.
5. Runway 07/25 extension - Phase 3 - Paving and lighting - Funding for the third phase of
the runway project is being requested in FY 2005. The cost of the project is $1,386,000,
with the local share being $138,600. Because Congress funds projects like this on an
annual basis, there is no guarantee of funding in any particular year. Past history has
shown that if the FAA makes a commitment to a multi-year project, they have found the
funding to complete all phases.
6. Iowa Department of Transportation Vertical Infrastructure grant - The Commission is
applying for a grant to install new roofs on Buildings B and C. The total project cost
would be $ 72,000, with the IDOT paying $ 50,000 and the local match being $ 22,000.
The Commission received a grant through this program last year and used it to
rehabilitate the exterior of Building D.
7. Iowa Department of Transportation Airport Improvement Program (ALP) - At their
meeting on March 14, 2002, the Commission will discuss an application for funding from
the IDOT through the AlP. Depending on what category the projects are in, it may be a
70/30 %, 80/20 % or 90/10 % matching program, with the IDOT's share being the higher
per cent in each case. There is discussion by the State legislators of eliminating the AIP
in FY 2003 in an effort to help balance the State budget. Aviation user fees contribute
about $8,000,000 annually to the State general fund and the AlP is about $ 2.2 to $ 2.4
million annually from the general fund. I will let you know after March 14t~ what the
Commission decides to do about the AlP application.
At this time, there are no locally funded Airport capital projects in the FY 2003 budget. They
were eliminated m an effort to balance the budget. Like with other City Departments, operational
costs am increasing and the ability to generate additional income is limited. As you am aware,
the expenditures over the past years have followed within budget. It is the sudden drop in
revenues that has complicated the Airport budget.
If you want to discuss any of the projects I have listed, please contact me at 5045.
Cc: Airport Commission
Steve Atkins
Sue Dulek
City Council ~""
City of Iowa City IP5
MEMORANDUM
DATE: March 13, 2002
TO: City Council
FROM: Eleanor M. Dilkes, City Attorne
RE: Advice Concerning Council E-Mail Communications
My advice regarding your e-mail communications is given in consideration of the
following:
1. Communications via e-mail to or from the City Council or a member or members
of the City Council may be public records subject to disclosure.
2. E-mail communications between members of the City Council raise issues under
the State's open meetings law.
3. City equipment should be used for city, not personal business.
My advice is as follows:
A. A city-owned computer and e-mail address will be provided to each Council
member to be used for city-related business only and the City will provide and service
only that equipment. As I understand it the equipment available to a council member is
as follows:
Dell (or similar) Laptop computer loaded with:
- Operating System (Windows 2000 PRO or similar)
Productivity Software (Microsoft Word 97, PowerPoint 97, Excel 97, and
Outlook 98
- Adobe Acrobat Reader Version 4.0
- LaserFiche Notebook Version 5.0 (electronic packet software package)
- CD Copy (for use with LaserFiche)
- E-Mail Address
Printer (Hewlett Packard 890 or similar)
Printer Cable Connection
Printer Cartridge
Miscellaneous equipment/software if requested:
WinFax Pro Version 10.0
External Super Disk (Addonics Pocket SuperDisk 240)
March 13, 2002
Page 2
B. Only the city e-mail address will be disseminated by the City (e.g. on directories,
business cards, etc.)
C. Council members should confine their city-related business to the computer and
e-mail address provided by the City.
D. Council members should avoid providing any personal/private e-mail address for
city-related business or encouraging its use for city-related business.
E. Council members replies to e-mails should advise the senders that their e-mail
communications and Council's reply to those communications may be public information.
F. You are discouraged from using e-mail to communicate with each other in any
manner whereby a majority of you are discussing an item at the same time. To
determine whether a violation of the open meetings law has occurred any occurrence
would have to be examined on its own facts. However, due to the instantaneous nature
of e-mail communication use of e-mail to communicate among yourselves is
problematic.
G. If an individual Council member chooses to reply to an e-mail sent to the Council,
a copy of the reply should be provided to the City Clerk for dissemination to the entire
Council.
H. You are reminded that the hardware and software are owned by the City. They
are not your private property. You should not consider any communication via the
system to be personal and/or private. See attached City policy.
I will be available to answer questions at your work session on March 18.
cc: Steve Atkins, City Manager
Dale Helling, Assistant City Manager
Marian Karr, City Clerk
Gary Cohn, Information Services Coordinator
Colin Hennessey, Information Technology Services Consultant
eleanor/mem/cou ncilemail.doc
-- 'Email Policy Page 1 of 2
CITY OF IOWA CITY
INTERNET/INTRANET/ELECTRONIC MAIL POLICY
Last Updated: May 25, 1999
The following represents a policy regarding access to and disclosure of activity conducted on the City's
internet/intranetJelectronic mail system.
1. The City owns and maintains an intemetJintranetJelectronic mail system hereafter referred to as "system."
This system is provided by the City for the purpose of conducting City business.
2. The system hardware and software are owned by the City and as such are City property. Additionally, all
messages composed, sent, or received on the system are and remain the property of the City. They are
not the private property of any employee, and employees should not consider any communication via the
system confidential, personal, and/or private.
3. The use of the system is for the conduct of City business. Personal business or other non-job related
activities should be minimized. Supervisors may further limit or restrict personal use.
4. The system shall not be used to solicit or persuade for commercial ventures, religious or political causes,
outside organizations or other non-job-related solicitations, except for items posted to the City's intranet
bulletin board (bulletin board guidelines and regulations are explained at the bulletin board site).
5. The system shall not be used to send (upload) or receive (download) copyrighted materials, trade secrets,
proprietary financial information, or similar materials without specific prior authorization.
6. The system shall not be used to create or retrieve any offensive or disruptive messages or files. Among
those which are considered offensive are any messages or files that contain any comment that offensively
addresses someone's age, color, creed, disability, gender identity, marital status, national origin, race,
religion, sex, or sexual orientation.
7. The confidentiality of any activity or message should not be assumed or expected. Deleting a message
may not fully eliminate the message from the system. Further, the use of passwords for security does not
guarantee confidentiality. The system automatically records information such as origin, destination,
content, and amount of time used. The City Manager or designee may direct Information Services staff to
monitor sites accessed. The City Manager or designee also reserves the right to access, review, and audit
all messages and files created, received, or sent over the system for any purpose, even after said
message or file is deleted. The contents of any electronic mail or file may be disclosed without the
permission or prior notification of the employee who sent or received the message or created the file. The
City is not responsible if "hackers" retrieve, and make public, employee system activity. Thus, privileged
or confidential material shall not be communicated via the system due to potential monitoring.
8. Employees shall not use a code, access another employee's messages or files, or retrieve or modify any
stored information, unless authorized to do so by a supervisor. All computer pass codes must be provided
to supervisors upon request.
I have read the InternetJlntranet/Electronic Mail Policy and agree to abide by the terms and conditions listed
above. I understand the system is a privilege, not a right, and that if I violate this policy or attempt to use the
system for improper purposes, I shall be subject to discipline, up to and including discharge.
Employee Name (print) Employee Signature Date Employee Department
You can either print this page, or download the Microsoft Word 6. 0/95 version of this document
here.
http://www.civic.towa-city.org/policy/policy_rnail.htm 3/12/2002
City of Iowa City
MEMORANDUM
DATE: March 13, 2002
TO: Mayor and City Council
FROM: Marian K. Karr, City Clerk ~.~.~'~x.
RE: Meeting Schedule (April 1-September 30)
The Mayor askes that you brin~[ your calendars to the March 18 work session to
discuss a summer schedule.
Traditionally Council has made some changes in the schedule due to absences, holidays,
etc. In the past some Councils have opted to change only one month at a time, while
others have made adjustments in the June through early September schedule at one time,
Your current schedule for meetings is as follows:
April 1, 2
April 15,i6
May 6, 7
May 20, 21
June 3, 4 [Lehman]
June 17, 18
July 1, 2
August 5, 6 [Champion]
August 19, 20
September 2 (Labor Day), 3
September 16, 17 [Karmer]
I placed brackets by meeting dates showing the Council Members that have indicated
they will not be able to attend those meetings. If them are dates listed above that you are
unable to attend please provide that information at Monday's work session so that we can
firm up the schedule.
Staffis generally able to work with any meeting adjustments given ample notice. Special
meetings will be called as necessary.
U: schedule (April-September)
City of Iowa City
MEMORANDUM
Date: March 14, 2002
To: City Council
Davidson, Asst. Director, Department of Planning and Community Development ',,/~
/
From:
Jeff
Re: March 18, 2002 city council work session; presentation of Clear Creek Master Plan
At your March 18 work session there will be a presentation of the Clear Creek Master Plan by
Southgate Development Company. Southgate's plan involves the redevelopment of
approximately 462 acres of land in an area bounded roughly by Clear Creek on the north, the
future extension of Highway 965 on the west, U.S. Highway 218 on the south, and Walnut Ridge
subdivision on the east. The property is currently partially within the corporate limits of Iowa
City, and partially in unincorporated Johnson County. According to the land use agreement
between the City of Iowa City and the City of Coralville, the property will eventually be within the
corporate limits of Coralville and Iowa City.
The Clear Creek Master Plan is a mix of residential, commercial, and public property
redevelopment. The most significant public improvement which would be required for the first
phase of development to occur is the extension of Camp Cardinal Road between Melrose
Avenue in Iowa City and U.S. Highway 6 in CoralvHle. A Memorandum of Understanding is
proposed between Southgate Development Company, the City of Iowa City, and the City of
Coralville, which would enable the construction of this road and subsequent redevelopment of
property adjacent to it. The Iowa City portion of the project is currently in the City of Iowa City
Capital Improvements Program as a $1.9 million (Iowa City share) project in 2005. The entire
Camp Cardinal Road project cost is approximately $6.7 million.
The purpose of the presentation at your work session is to familiarize you with the elements of
the Clear Creek Master Plan. This will enable subsequent discussions to occur pertaining to the
Memorandum of Understanding with Southgate Development Company and the City of
Coralville.
cc: City Manager
jw/mem/jd-clearcreek doc
EVEN KANN.ER
C~ty C~uncilmember. Iowa CdT.
Home Address: 630 S. Governor, #I, Iowa City, Iowa 52240 (319)338-8865
To: Ernie Lehman
From: Steven Kanner ~/~/~
Re: 4/27/02 JCCOG Meeting
Date: March 8, 2002
Ernie, I will not be able to anend the Wednesday, March 27, 2002 JCCOG meeting
scheduled for 4:00 PM at the Senior Center. I will be traveling out of town in order to celebrate the
Passover holiday that begins on March 27.
I am requesting that you, as the Iowa City City Council alternative to JCCOG, attend the
3/27 meeting in my place.
Thank you in advance.
cc: Iowa City City Council
Jeff Davidson, JCCOG Executive Director
City of Iowa City
MEMORANDUM
Date: March 12, 2002
To: City Council
City Manager
From:
Re: Capital Projects - 2001
I thought you would be interested in a summary of our capital improvement work done by
the Department of Public Works. This work involved 36 active projects totaling $33 million.
mgr/mem/cip01 .doc
COUNCIL ACTZONS on
ENGINEERING PROSECTS
CALENDAR YEAR 2001
PRO3ECT NAME AWARD CONTRACTOR ESTIMATED B'rD ACTUAL COST OUTSI'DE ACCEPTANCE
DATE COST RECEZVED FUND~'NG DATE
2000 Pavement Marking Project 9/12/00 All Iowa Contracting Co. 50,000.00 33,976.90 31,223.76 7/31/01
Waterloo~ IA
L.L. Pelling Co. 931,610.00 832,763.33 914,098.01 9/25/01
2001 Asphalt Resurfacing 4/3/01 North LibertTr IA
Bloomington Street Booster Station 10/23/01 Wendler Engineering Under
South Amana~ IA 880,000.00 835,568.0(]
Construction
Knutson Construction
Cable TV Division Offices 1/16/01 Iowa Cityr IA 250,000.00 256,500.00 246,716.84 10/23/01
Captain Irish Parkway Extension (Phase TAB Construction Under
II) & First Avenue Extension 4/17/01 Bettendorf, IA 2,490,378.00 1,814,620.00
Construction
First Avenue Water Main 9/19/00 Bockenstedt Excavating
Iowa Cityr IA 477,500.00 329,099.00 453,450.64 9/25/01
Foster Rd. Improvements & Water Langman Construction, Inc.
Facility Site Development Phase II 5/18/99 Rock Island, IL 6,353,000.00 4,946,238.00 5,042,353.54 9/11/01
Iowa City Landscaping
Foster Road & Mormon Trek Blvd. 3/20/01 60,000.00 41,668.00 40,406.00 7/10/01
Landscaping Iowa Cityr IA
Maxwell Construction, Inc. 1,770,000.00 1,228,678.20 Under
Foster Road Grading & Water Main 6/12/01 Iowa City~ IA Construction
McAninch Construction
Highway 6 Corridor Improvements 3/5/01 West Des Moine% IA 2,805,000.00 1,892,597.50 1,859,397.25 1,279,492.67 11/13/01
Hwy 6 Pedestrian Bridge Overpass 3/21/00 Iowa Bridge & Culvert
Washington, IA 860,000.00 1,242,356.90 1,268,997.35 1,268,997.35 10/8/01
IAIS/CRANDIC Interchange 5/4/99 Steger-Heiderscheit Const. 803,950.00 689,971.40 893,321.47 893,321.47 2/20/01
Dyersvillef IA
Iowa Avenue Streetscape, Phaes I 4/4/00 All American Concrete, Inc.
West Liberty, IA 1,056,900.00 1,098,758.10 1,099,405.10 400,000.00 5/15/01
Iowa Avenue Streetscape, Phase II 12/19/00 All American Concrete, Inc.
West Liberty~ IA 2,509,145.00 2,457,469.00 2,445,503.35 1,100,000.00 10/8/01
Iowa City Gas Collection System 2/15/00 Westmar, Inc. 1,500,000.00 922,998.00 955,845.34 5/1/01
Whitesboro~ TX
Iowa City Landfill Paving 5/2/00 Metro Pavers, Inc.
Iowa City, IA 200,000.00 204,015.85 259,398.17 9/11/0i
Bill Whitters Construction
Iowa City Landfill Recycling, Phase I 9/28/99 Swisher, IA 200,000.00 158,808.50 161,387.39 5/1/01
Iowa City Landfill Recycling, Phase II 4/4/00 Apex Construction
Iowa City, IA 380,000.00 360,000.00 381,252.34 100,000.00 8/21/01
Page 1 of 2
PRO,,1ECT NAME AWARD CONTRACTOR ES'DZMATED BID ACTUAL COST OUTSIDE ACCEPTANCE
DATE COST RECEfVED FUNDTNG DATE
Moore Construction
Iowa City Police 2nd Floor Const. 6/13/00 Iowa City~ IA 566,000.00 534,800.00 552,567.00 4/!7/01
Johnson Street Sanitary Sewer 10/8/01 Yordi Excavating Under
North Libertyr IA 160,000.00 143,455.25
Construction
_ongfellow / Twain Pedestrian Tunnel 6/12/01 Dixon Construction 250,000.00 288,114.80 yes Under
Correctionville~ IA Construction
Metro Pavers, Inc.
Mormon Trek Blvd. Improvements 4/18/00 2,880,000.00 2,384,289.40 2,454,266 37 9/11/01
Abbey - Hwy 1 Iowa Cib/~ IA
Mormon Trek Boulevard Improvements - 4/),7/01 Streb Construction Co., Inc. Under
Melrose to 1AlS RR Iowa Cib/r IA 3,465,000.00 2,933,175.08 yes Construction
Streb Construction Co., Inc.
North Airport Development 10/3/00 Iowa City~ IA 1,527,550.00 1,149,9!7.80 1,268,079.45 10/8/01
Public Works Complex Admin Building 4/4/00 Apex Construction
Towa CitTt IA 698,500.00 730,000.00 753,944.53 10/8/0!
Recreation & Civic Center HVAC & 11/27/01 Ace Refrigeration Cedar Under
Plumbing Replacement Rapids/IA 527,000.00 484,551.00
Construction
River Street / Woolf Avenue Reconst. 3/30/99 Tschiggfrie Excavating
Dubuque~ IA 2,306,283.65 2,888,645.20 2,821,971.85 622,422.35 4/3/0I
Cedar Falls Construction
Rochester Ave. PCC Pavement Rehab 12/19/00 Cedar Falls~ IA 275,000.00 199,805.03 254,536.78 10/23/01
Senior Center Building Envelope 9/25/01 Stumpf Construction Under
Waterproofing Riverside~ IA 74,050.00 76,892.00
Construction
McComas-Lacina Const. Under
Senior Center Pedestrian Bridge 2/6/01 Iowa CiW~ IA 268,000.00 311,334.00 yes Construction
NcComas-Lacina Const.
Senior Center Sprinkler System & Ceiling 7/27/99 2!2,421.00 228,2:1.1.00 322,023.72 11/13/01
Installation Iowa CitT~ IA
South Sycamore Regional Greenspace & DeLong-Keith Construction
Storm Water 4/17/0! Washing]ton/IA 1,500,000.00 1,!21,738.50 1,215,530.50
South Sycamore Regional Greenspace I0/23/01 Bush Seeding 115,000.00 96,119.00 Under
SeedJn9 Milan~ IL Construction
Apex Construction
Transit Interchange Project, Phase II 3/5/01 Iowa City~ IA 140,000.00 155,900.00 157,265.38 11/13/01
L.L. Pelling Co. 101,000.00 85,412.00 120,260.96 94,339.0C 8/2!/01
Transit Parking Lot Resurface 5/15/01 North Liberb/~ IA
Westside Trunk Sanitary Sewer 6/20/00 Maxwell Construction, Inc.
Iowa City~ IA 530,000.00 298,664.00 342,201.55 9/11/0!
TOTALS 39~173~287.65 331457~110.741
Page 2 of 2
City of Iowa City IP10
MEMORANDUM
Date: March 13, 2002
To: City Council
From: City Manager
Re: Federal Grants
We had a good year with respect to federal grant programs.
Attachment
CITY OF IOWA CITY FEDERAL GRANTS EXPENDED DURING FISCAL YEAR 2001
NAME OF AMOUNT DESCRIPTION
FEDERAL PROGRAM EXPENDED
Community Development Block $1,540,424 Community Development Block Grant (CDBG) is used to provide funding for activities that assist
Grants/Entitlement Grants Iow-moderate income persons, as defined by HUD. Iowa City uses these funds for housing
projects (e.g. housing rehabilitation, rental housing, and home ownership), jobs (e.g. creation or
retention of jobs and job training) and services (e.g. operational and capital funds for human
service organizations).
Emergency Shelter Grants $137,000 The Emergency Shelter Grants (ESG) Program is a federal grant that is distributed to the State of
Program Iowa. Iowa City is acting as the State's administrative agent for these funds. ESG monies are
utilized by organizations providing services to persons who are homeless. In Iowa City, the
organizations funded in FY02 include: Emergency Housing Project, Domestic Violence
Intervention Program, Youth Homes, Greater Iowa City Housing Fellowship, and Table to Table.
Home Investment Partnership $634,433 The HOME Investment Partnership Program is used to provide funding to organizations that
Program provide affordable housing. Eligible activities include homeownership, rental housing, housing
rehabilitation, and rent assistance.
Public and Indian Housing $73,942 Operating study for Public Housing. Funding based on Performance formula for additional
operating funds for Public Housing.
Public Housing Comprehensive $117,532 Comprehensive Improvement Assistance grant paid for capital improvements (i.e. concrete repair,
Improvement Assistance Program replace carpets, replace appliances, painting, new air conditioners, siding, landscaping, doors,
roof, computer software and hardware.)
Section 8 Housing Choice $5,189,354 Section 8 rental assistance. Housing Assistance payments to Section landlords and
Vouchers administrative fees for Housing Authority operations.
Byrne Formula Grant Program $48,565 Utilized for the Johnson County Narcotics Task Force. Pays part of the cost for one officer from
Iowa City who is assigned to the Task Force.
Violence Against Women Formula $36,511 Utilized for the Domestic Violence Investigator for the Iowa City Police Department. Reviews all
Grants Domestic Violence reports for ICPD. Works for the Domestic Violence Intervention Program and
the Johnson County Attorney's Office to provide necessary support to domestic violence victims.
Local Law Enforcement Block $136,166 Used for upgrading the Emergency Communications Center. Computer software, hardware,
Grants Program workstations, and other work in the center.
Public Safety Partnership and 25,527 Last of funding, before expiration date, for two officers from a grant of $980,000 for a total of eight
Community Policing Grants officers.
Public Safety Partnership and 217,295 COPS grant for six officers.
Community Policing Grants
Airport Improvement Program $8,702 Supplement to grant to purchase and relocate the Iowa City Mobile Home Park. The relocation
part of the project eliminated some below minimum standard housing and upgraded the housing
stock for about 30 Iowa City families.
Highway Planning and $6,984 Final expenses on the Summit Street Bridge replacement.
Construction
Highway Planning and $464,047 Mormon Trek Melrose/IAIS Railroad Improvements.
Construction
Federal Transit - Capital $109,104 Drawn down for expenses relating to the Near Southside Transportation Facility.
Investment Grants
Federal Transit - Capital $163,508 Used for methane abatement project at the transit facility.
Investment Grants
Federal Transit - Capital $74,083 Used to resurface the parking lot at the transit facility.
Investment Grants
Federal Transit - Formula Grants $4,091 Used to purchase spare parts for the wheelchair lifts on buses.
Federal Transit - Formula Grants $172,740 Used for the construction of the Downtown Transit Office at 23 E Washington Street.
Federal Transit - Formula Grants $8,000 Used to replace the energy management system at the main transit facility.
Federal Transit - Formula Grants 391,064 $12,000 was used to purchase bike racks for buses and $8,000 to replace plexi-glass panels on
bus shelters. $38,068 was drawn down by accounting in error and returned in FY02. The
remaining was received for federal operating assistance.
State Planning and Research $99,967
Wetlands Protection - $76,444 Used to fund field research in the Snyder Creek Watershed and conduct outreach programs that
Development Grants focused on wetlands and water quality within the watershed.
TOTAL $9,735,483.00
Carol Thompson, Chair
Johnson County Board of Supervisors ~P~ C~~
913 S. Dubuque Street
Iowa City, IA 52240
Dear Carol:
I have asked the staff to review your February 25 letter as it pertains to a proposed transit
authority for Johnson County. The idea remains as it has in the past an interesting option. As
we both know, there are many issues that will need to be addressed. A successful proposal will
likely require an in-depth analysis by all parties interested in order to develop the framework of
an agreement.
The first issue is taxation and/or the general financial support for the combined system. As I
understand the law, there is currently no taxing authority in Iowa to allow a County to establish a
transit tax. Each city in the county currently has such authority (a maximum of $.95 levy) and to
the best of my knowledge, only Iowa City exercises this transit tax option. If legislation is passed
allowing counties to tax for transit, this would be a step in the right direction as it pertains to
forming some regional transit system (authority) by assuring a financial foundation. I would note
that I am concerned rural residents may not wish to be taxed for what appears to be an urban
transit service. Yet, I also believe certain rural areas would like some level of public transit
service. Those issues would need to be sorted out.
Allowing each governmental unit some control over the level of transit service I believe is
important. At the present time Iowa City and Coralville each operate a public transit system. The
level of service and hours of operation are different in each community. Iowa City and Coralville
both provide Sunday paratransit service, while Johnson County does not. These types of issues
lead to a series of questions which need further research.
Some of the other questions could include:
1. Will a joint authority allow each governmental unit to continue to provide the service they
deem desirable for their citizens or could the appointed board of directors of such an
authority impose their will on these communities?
2. Each community will have a very different perspective as to what is a quality public transit
service. How to satisfy those very different perspectives and demonstrate that funding is
being directed to fulfilling those local policies will be a challenge.
3. There are state and federal funding sources for operational and capital assistance for both
urban and rural transit service. An accounting and management system that would keep
funds separate while operating a joint system would also need to be a priority.
4. A means by which to incorporate the respective labor agreements in order to provide for a
master agreement as it relates to the employees that would serve this regional entity.
5. Creating a new government body will likely cause duplication of functions that each member
of this regional authority currently provides. These services include but are not limited to:
Carol Thompson
March 12, 2002
Page 2
personnel, purchasing, information services, legal, etc. Additionally, a capital expense to
purchase a single radio system and single site to house the combined service must be
considered.
6. Will Iowa City and Coralville find it necessary to repay the Federal Transit Administration for
current facilities if for any reason they are abandoned and have not reached their projected
useful life?
7. In considering these issues, is the creation of the authority the only realistic means to create
a joint transit authority or system and the resultant cost savings.
Another alternative for savings and efficiencies to occur would be for each governmental unit to
establish its own set of operational goals, objectives, etc. and combine under one management
contract. This would allow Iowa City, Coralville, North Liberty and Johnson County to each set
its hours, days and level of service for their respective communities. It would seem that the
current 28E power vested in local communities by State law could provide for such a system. In
essence, once the communities came to agreement to join into one system and identify the
services they wish to have for the constituencies, they would then hire a management team to
oversee the operations. Each body would control their own individual services, make any
additions or deletions as they wish within the framework of a master agreement, and would feel
they can respond directly to their constituent interests. The management team would implement
the decisions. It would seem that cost savings as well as efficiencies could result from one
management team.
Thank you for putting forth this option. I would seem, as you suggest, JCCOG might be an
appropriate entity to review and possibly answer many of the questions that have been raised. I
look forward to further discussions.
Sincerely,
Stephen O. Atkins
City Manager
cc: Mary Sue Coleman, University of Iowa
Mike Finnegan, University of Iowa
David Ricketts, University of Iowa
Clair Mekota, Mayor, North Liberty
Jim Fausett, Mayor, Coralville
Martin Jones, University Heights
City Council
Joe Fowler
Jeff Davidson
mgr~ltrs\transit authority.doc
March 11, 2002
James Richard Glonke
718 Oakcrest Street, Apt. 5
Iowa City, IA 52246
Re: Your letter of March 4, 2002; intersection of Woodside Place and Woodside Drive
Dear Mr. Glonke:
Your tetter of March 4 pertaining to the intersection of Woodside Place and Woodside Drive was
forwarded to me for response. I have conducted a traffic study at the intersection and found that
the warrants are met for installation of a yield sign on the west approach of this intersection.
This will require traffic on the minor approach of the intersection to yield to the predominant
traffic movement through the intersection. This matter will be considered by the City Council at
their March 19 meeting, and if approved the yield sign will be installed shortly thereafter. Feel
free to contact me at 356-5254 if you have any questions.
Sincerely,
Beth Pfohl
JCCOG Traffic Engineering Planner
cc: City Council
City Manager
TpS-lbp doc
410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240- 1826 · (319) 356-5000 · FAX t319) 356-5009
City of Iowa City
MEMORANDUM
Date: February 27, 2002
To: Mayor and City Council
From: Marian K. Karr, City Clerk
Re: Council Work Session, February 27, 2002, 5:35 PM in Emma J. Harvat Hall
Council: Champion, Kanner, Lehman, O'Donnell, Pfab, Vanderhoef (5:40), Wilburn (6:35)
Staff: Atkins, Helling, Dilkes, Karr, Fosse, Franklin
Tapes: 02-26, Side 2; 02-27, Side 1
(A complete transcription is available in the City Clerk's Office)
AGENDAITEMS
1. (Item #13 - Resolution...execute...agreement with MMS Consultants...for the design of
South Sycamore Regional Greenspace Landscape and Trail project) City Engr. Fosse
stated the project could be designed in house but we would have to delay the project one
year to complete already committed projects in house, and noted the favorable bidding
climate that currently exists. Majority of Council agreed to proceed.
2. (Item #11 - Resolution adopting.., annual budget for...fiscal year ending June 30, 2003) City
Engr. Fosse provided information on the Iowa River Power Dam Improvements and cost
incurred for the public pedestrian crossing bridge, and the need for rescue components.
Fosse stated a full pedestrian bridge with both features but dead ending at the far side of
the dam, not taking it across the spillway would be approximately $800,000.(Contributions
have been committed from REAP funding of $150,000 and $100,000 from Coralville to offset
$250,000 of that figure.)
3. (Item #13 - Resolution...execute...agreement with MMS Consultants...for the design of
South Sycamore Regional Greenspace Landscape and Trail project) In response to Council
Member Kanner, City Engr. Fosse stated there was no plans to use the wetlands for
wastewater treatment. Fosse reminded Council of an experiment currently being done with
the University at the South Wastewater Treatment plant facility were some wetlands were
constructed to experiment with wastewater treatment.
(Additional agenda items were discussed after Planning and Zoning)
PLANNING & ZONINGITEMS
PCD Director Franklin present for discussion of the following items.
A. Ordinance to rezone approximately 2,800 square feet from Low Density Multi-Family
Residential, RM-12, to High Density Multi-Family, RM-44, for property located at the north
end of West Benton Court. (Oaknoll/REZ01-00027) (First Consideration)
Council Work Session
February 27, 2002
Page 2
Franklin stated the applicant would be requesting expedited action.
B. Ordinance to amend Section 14-6E of the Zoning Ordinance in order to allow grocery stores
in the Intensive Commercial Zone, C1-1, as a provisional use or as a special exception. (First
Consideration)
Franklin noted two ordinances were prepared, one dealing with the use as a provisional use,
and the other as a special exception. There was not a majority suppoding either ordinance, and
the matter will be discussed at the formal meeting.
C. Ordinance to amend the Sensitive Areas Development Plan for lots 3 and 4 of a
resubdivision of Lot 53 of Walden Hills, located at the intersection of Rohret Road and
Shannon Drive. (REZ01-00026) (Second Consideration)
Franklin noted the applicant had requested expedited action.
D. Ordinance to rezone approximately 0.63 acres located at 707 N. Dubuque Street from High
Density Multi-Family, RM-44, to High Density Multi-Family Sensitive Areas Overlay,
OSA/RM--44. (Svoboda/REZ01-00010) (Second Consideration)
E. Ordinance to rezone 95 acres located between Court Street and Lower West Branch Road
from Low Density Single Family, RS-5, and Medium Density Single-Family, RS-8, to
Sensitive Areas Overlay. (Lindemann/REZ01-00023/SUB01-00025) (Pass and Adopt)
F. Resolution approving a preliminary plat of Lindemann Subdivision, an approximate 95 acre,
261-Lot residential subdivision located north of Court Street, south of Lower West Branch
Road, and east of Hummingbird Lane / Scott Park Drive.
G. Ordinance to vacate the northern 182 feet of the 20-foot wide alley right-of-way located
south of Burlington Street and west of Dubuque Street. (VAC01-00004) (Pass and Adopt)
City Atty. Dilkes noted the resolution of intent to convey was item #14 on the agenda and this
item should be deferred to March 19 to coincide with Council action on the conveyance.
H. Ordinance to vacate a portion of Northgate Drive. (VAC01-00006) (Pass and Adopt)
I. Ordinance rezoning 4.01 acres located south of Herbert Hoover Highway east of Scott
Boulevard from County Local Commercial, C-1, to Commercial Office, CO-1. (Iowa City
Care Center/REZ01-00025) (Pass and Adopt)
AGENDA ITEMS .(continued)
4. (Consent Calendar #3d(1) - setting public hearing...regulating and restricting use and height
of structures and objects...vicinity of the Iowa City Airport...establishing Airport Zoning
Commission; ...Airport Zoning Board of Adjustment;...) In response to Council Member
Kanner, PCD Franklin and City Atty. Dilkes stated the consultant had prepared the
ordinance which reestablishes the same Commissions as are currently in place. Franklin
Council Work Session
February 27, 2002
Page 3
added the ordinance has an impact on development because it changes the overlay zones.
A staff evaluation will be available at the time of the public hearing.
5. (Item #6 - Resolution...issuance of $27,055,000 sewer revenue bonds) In response to
Council Member Kanner, the City Manager stated staff will prepare calculations on what
impact the refinancing will have on rates and report back to Council.
6. (Item #7 - Ordinance amending Title 1 ......"Election Precincts"...) The City Clerk requested
expedited action on the item.
7. ((Item #11 - Resolution adopting...annual budget for...fiscal year ending June 30, 2003)
Pfab indicated his support to proceed with the Iowa River Power Dam Improvements.
COUNCIL PROCEDURAL ISSUES (IP2 of 1/7 Info Packet)
Mayor Lehman stated he would be willing to discuss rules and regulations for Council but hoped
that once decided the body would follow those procedures. Council discussed Council Member
Kanner's memo and agreed to the following:
1. Three Council Members could place items on the work session agenda or formal agenda
2. Individual Council Member requests to staff for an extraordinary amount of research will be
reported to the City Manager. The City Manager will bring it to the entire Council, and the
majority (4 Council Members) will decide on the request.
3. Retained the same starting time for work session and formal meetings.
After discussion, the Mayor indicated he would be summarize the Council majority direction
verbally for the record after informal discussion, and his desire not to allow public input at a work
session but instead direct it to the formal meeting.
Meeting adjourned 6:50 PM.
City of Iowa City
MEMORANDUM
DATE: March 11, 2002
TO: Mayor and City Council
FROM: Marian K. Karr, City Clerk
RE: Council Group Photo
A new Council photo will be taken at 6:30 Tuesday evening prior to the formal meeting.
If any of you are unable to be here at that time please let me know. This will be a group
photo only and no individual pictures will be taken.
City of Iowa City
IP15
MEMORANDUM
DATE: March 11,2002
TO: City Council, Iowa City
City Council, Coralville
City Council, North Liberty
Board of Supervisors, Johnson County
School Board, Iowa City
FROM: Marian K. Kart, City Clerk
RE: Agenda Items for Joint meeting of April 10, 2002
The next joint meeting of the City Councils of Iowa City, Coralville, North Liberty, the
Johnson County Board of Supervisors and the Iowa City School District will beheld on
Wednesday, April 10, 2002, in Emma J. Harvat Hall at the Civic Center, 410 East
Washington Street.
Please forward any agenda items to be no later than April 2, A complete agenda will be
available on April 4.
My phone number is 356-5041, fax 356-5009, and e-mail is Marian-Karr~hiowa-cit¥.org.
Thanks for your cooperation.
S:jomt request ~Br items doc
City of Iowa City
MEMORANDUM
Date: March 8, 2002
To: City Council
From: Jeff Davidson, Assistant Director of Planning and Community Development ~ ~/~'
Joe Fowler, Director of Parking and Transit~,.,~
Re: Summary of City of Iowa City downtown parking system accomplishments since 1997
In 1997 a Downtown Iowa City Parking Study was completed, which led to several
improvements being implemented by the City Council. We thought we would summarize for you
the progress which has been made by the parking system since 1997.
· New Facilities
The significant new addition to the parking system since 1997 is the Tower P~ace multi-use
parking facility. This structure consists of 500 parking spaces and 27,000 square feet of
retail condominium space. The additional parking spaces in Tower Place enabled
completion of the Iowa Avenue streetscape reconstruction and literary walk. Utilization of
Tower Place parking continues to improve, with the facility now running around 80%
occupied during peak periods.
In the planning stages is the Near Southside Transportation Center, which is tentatively
scheduled to begin construction during fiscal year 2003. In addition to a new intercity bus
depot, a daycare center, and covered bicycle parking, the Near Southside Transportation
Center will include a 500 space parking facility. This facility is intended to be a catalyst for
additional development of the Near Southside neighborhood, and especially Block 102.
· Expansion of Permit Parking
As directed by the City Council, the downtown monthly permit parking system has been
expanded. Fifty monthly permits have been made available for economic development
projects; 21 of those have been sold thus far. One hundred permits have been added in the
Chauncey Swan parking facility, and 100 new permits established in Tower Place. We have
not seen a substantial decrease in the demand for monthly parking permits; there are still
approximately 500 names on the permit waiting lists.
· On-street parking spaces
At the City Council's direction, 15 new angle parking spaces were established on College
and Linn Streets, and 13 new angle parking spaces established on Clinton Street.
Additionally, 24 parallel on-street spaces were established in the 10 block of North Dubuque
Street, for a total of 52 new on-street parking spaces since 1997. On-street parking spaces
are the most preferred type of parking space by the general public, and these 52 spaces
would have cost approximately $624,000 to be constructed in a parking structure.
March 8, 2002
Page 2
· On-street spaces on Jefferson Street
Per recent City Council action, approximately 35 on-street parking meters will have the
parking meter term shortened and rates increased to reflect their use as preferred short-term
parking spaces.
· Improvements to existing parking ramps
In the Capitol Street and Dubuque Street parking ramps, physical modifications have been
made to make the ramps more user-friendly. Floors have been color-coded, new signage
has been installed, and elevator lobbies rehabilitated.
· Short-term meters
Per City Council action, all shod-term on-street parking meters in the Central Business
District were converted from 30-minute meter term to 60-minute meter term.
Let us know if you have any questions.
cc: Steve Atkins
Chris O'Brien
Karin Franklin
ppdadm/mem/parkingupdate.doc
From: Officer R. A. Mebus
Ref: Monthly Activity Report
Date: February 2002
Copy: Captain Widmer
During the period covered by this report, 8 different officers spent a total of 5.5
hours participating in than 5community events and had contacted nearly 168
persons. Listed is an overview of the different events.
DATE OFFICER Contacts Length Activity
02-05-02 Moore, 31 1.0 hr Cub Scouts
Singleman _
02-09-01 Hewlett 32 1.0 hr Boy Scouts - Citizenship
Badge _
02-09-02 Fortmann, 80 2.0 hrs lC Rec Dept. Winter Fair
Hartman,
Miller
02-25-02 Droll 15 .5 hr Weber Elem PTO
02-26-02 Fink 10 1.0 hr Cub Scouts
The month of February showed a total of 3 different officers visiting 7
different schools for various presentations. The presentations include:
DARE (Regina), Classroom visits ( safety issues), visiting at recess
and before school ( meet parents). The school visit hours for
February are approx. 52.5 hours. ( an increase of 20+ hrs).
AGENDA
Iowa City City Council
Economic Development Committee
Thursday, March 21, 2002
9:00 a.m.
Lobby Conference Room
1. Call to Order
2. Approval of Minutes of January 17, 2001 (Defer until next meeting)
3. Report on Iowa City Branding/Position Statement Process * Position Statement
** Iowa City Area Chamber of Commerce's Iowa City Committee Luncheon
4. Discussion of BDI Tax Increment Financing Districts
5. Update Regarding Marketing of Economic Development Financial Assistance Programs
6. Business Outreach Program - Major Employer Visits
7. Review of Any Business Development Proposals Not Previously Listed on the Agenda
8. Other Business
9. Adjournment
Next Meeting
April '18, 2002 at 9:00 a.m.
\\citynt\dschoon$\FILES\Eco Dev~EDC Minutes & Agendas\ED Commiitee 03-21-02 Agenda.doc
G R O U P
Date: February 11, 2002
To: Iowa City Branding Task Force
From: Joe Raso, President, Iowa City Area Development
David Schoon, Economic Development Coordinator, City of Iowa City
Re: Iowa City Branding and Positioning Statement
Since it has been some time since the Iowa City Branding Task Force last met, we felt we owed
the Task Force an update. As you may recall at the last meeting, the task force spent a great
deal of time discussing the need for the iowa City business community to play a greater role in
encouraging economic development in Iowa City. Since that meeting, a subgroup of the task
force has met a couple of times and discussed this issue. The subgroup's discussion focused
on how can we provide a regular forum for Iowa City business leaders to come together and to
discuss issues of importance and significance to Iowa City. After talking about a number of
ideas, the subgroup decided to first pursue a less formal and less structured forum. Examples
of such forums already exist in the area: the Coralville Committee and the North Liberty
Committee of the Iowa City Area Chamber of Commerce.
These Chamber committees meet on either a weekly or a monthly basis in a luncheon format.
These luncheons provide business members of each community with an opportunity to meet on
a regular basis and to informally discuss items of importance occurring in their communities. In
addition to the informal discussion, brief updates from the Chamber staff and from city staff and
elected officials are also made. The purpose of the Iowa City Committee would be to provide a
forum in which Iowa City business members can regularly meet and talk about Iowa City issues.
Pat Guard, Chamber President, presented the concept of forming an Iowa City Committee of
the Chamber of Commerce to the Chamber's Executive Committee. The Executive Committee
gave approval for a yearlong trial run of the Committee. Chamber Board member, David
Bywater, was assigned as the Board's liaison to the Iowa City Committee. David is in the
process of working with the Chamber staff at organizing the first Iowa City Committee meeting.
We will make sure to invite all Branding Task Force members to the first meeting.
Regarding the positioning statement, attached you will find the Position Statement
Subcommittee's recommendation to the full Branding Task Force regarding a position
statement. Based on comments received at the August Branding Task Force meeting, the
position statement is slightly changed to include business and industry through the use of the
broad definition of the term "commerce". The Iowa City Position Statement now reads as
follows:
A world-class combination of Recreation, Education, Arts & culture, Commerce,
and Healthcare identifies Iowa City as one of the most vibrant communities in the
United States.
it was clear by the Task Force's discussions, that we needed to include something about
business and industry in our position statement since we have the likes of national and global
IOWA CITY AREA DEVELOPMENT GEOUP, IN(:,
325 E. Washington * Suite 100 * PO Box 2567
Iowa City, Iowa 52244-2567
(319) 354-3939 · Fax (319) 338-9958
businesses such General Mills, Procter & Gamble, ACT, and NCS-Pearson calling Iowa City
home (to list a few). In addition to these global businesses we have great local businesses such
as Economy Advertising, Blooming Prairie Warehouse, and Buckle Down Publishing and unique
retailers such as Prairie Lights Bookstore and MC Ginsberg Jewelers (again just to list a few).
Members of the task force wanted it to be clear that our commerce is a big part of that "world-
class combination" which makes Iowa City "one of the most vibrant communities in the United
States."
As ltv Jensen constantly reminded us as we put together our position statement, that we must
be able to defend it. What this position statement says is that the combination of these items
are world-class, not that each individual item is necessarily world class (though some are), and
it is this combination that makes us one of the most vibrant communities in the United States.
The next step for us is to begin preparing an economic development marketing plan for Iowa
City. As we begin to work on the marketing plan we will be calling on some of you to assist us
with that endeavor.
We would like to thank everyone for all of your assistance and input in developing the position
statement. In the good old Iowa City tradition, we are sure we could call you all together again
and talk more about the position statement, but we're going to start a new Iowa City tradition.
We're going to give discussion a break for awhile and give this position statement a try. If after
awhile it doesn't feel like it really fits, we can always call you back together again and give it
another try.
In the meantime, spread the word to potential and existing area employers and employees why
Iowa City is worth REACHing for.
Cc: Irv Jensen
\\citynt\dschoon$\FILES\Eco Dev~branding\task force summa~7.doc
Position Statement Subcommittee
.Tuly 18. 2001 - Noon
Chamber of Commerce Large Conference Room
Members Present: Vicki Lansing, Nancy Williams, 5heila Boyd, Tom Goedken, Tom
Werderitsch, ~Toe Raso, and bavid $choon
l:owa City Position Statement
A combination of world-class Recreation, Education, Arts, Culture and Healthcare
identifies ];owa City as one of the most vibrant communities in the United 5tares.
Out of this came a possible tag line, something along the lines of:
REACH for .rowa C/hi: A communih/ with a world-c/ass comb/nation of
Recreation, Education, Arts, Culture, and Healthcare
With the following, the sub-committee started to list characteristics that identify Iowa City as a place where we
excel in these five areas.
Recreation
· As both a participant and a spectator
· Big Ten Sports
· /V~acBride & Coralville Lake
· Trails
· Neighborhood Parks
· I~ecreational facilities - university and community
· Youth sports; family-focused
Education
University of Towa
Kirkwood Community College
P-12 public and private schools
Life-lan9 learnin9
Education-related businesses
Partnerships with businesses
Active and Passive (as a participant or as an audience member)
University-based
Community-based
Strengths in visual arts and performing arts
Arts & Education
Business community very supportive of the arts
Cu/fure
Diversity - Exposure to many different cultures
World-view perspective
Acceptance of different lifestyles and opinions
Combination/blend of rural and urban
University of Iowa Hospitals and Clinics
Veterans Affair Hospital
Mercy Hospital - Iowa City
Research
Alternative medicine
Healthcare for seniors
Business spin-offs.
And the lost thing the committee did was to identify additional words that start to
capture what we mean by the word "vibrant".
IF~brant
Youthful
Energy
Life-long learning
AAentally as well as physically vibrant
Pulse
Active
Inquisitive
City of Iowa City
MEMORANDUM
Date: March 13, 2002
To: a~
Economic Development Committee
From: David Schoon, Economic Development Coordin
Re: Tax Increment Districts in BDI Industrial Park Area
As directed by the City Council, staff has prepared three urban renewal plans: the Heinz Road
Urban Renewal Plan; the Industrial Park Urban Renewal Plan; and the Lower Muscatine Road
& Highway 6 Urban Renewal Plan. Adoption of an urban renewal plan for an area is the first
step in making tax increment financing available in that area. Staff is presenting the plans to the
Committee for your comments and recommendation to the full Council.
The format and content of each of the three plans are similar to the Scott-Six Industrial Park
Urban Renewal Plan. In fact, much of the content of these three plans is similar to each other.
As the Committee reviews each plan, please consider what additional objectives or criteria you
may wish to add to each plan to help differentiate the three areas.
Attached you will find a proposed time schedule for designating these three areas as TIF
districts. This schedule is based upon the Council's regular meeting schedule. If the Council
deviates from its regular meeting schedule, this time schedule will also change.
Time Schedule*
BID Areas Urban Renewal Plans & Tax Increment Financin,q Ordinances
Meetinq Date Action
Tuesday · City Council considers resolution of necessity and resolution setting a public hearing
April 2 on the urban renewal plan for May 7
Thursday · Prior to public hearing on plan, the Planning and Zoning Commission reviews and
April 4 & 18 submits a written recommendation to City Council regarding the urban renewal plan
(Commission has thirb/days in which to make its recommendation).
· Consultation with affected taxing bodies regarding the urban renewal plans
(community college, county, and school district).
Wed, April 3 · Mail out consultation notice to affected taxing bodies.
Monday · Prior to public hearing on plan, a City representative holds consultation with affected
April 15 taxing bodies.
Monday, · Affected taxing bodies may make written recommendations for modification to the
April 22 proposed division of revenue no later than seven days following the date of the
consultation.
Tuesday, · The City shall, no later than seven days prior to the public hearing on the urban
Apdl 30 renewal plan, submit a written response to the affected taxing entity addressing the
recommendations for modification to the proposed division of revenue.
Tuesday · City Council holds a public hearing on the urban renewal plans.
May 7
Tuesday · City Council adopts resolutions approving urban renewal plans.
May 21
· City Council gives first consideration of TIF ordinances.
Tuesday · City Council gives second consideration of TIF ordinances.
June 4
Tuesday · City Council passes and adopts TIF ordinances.
June 18
*Assumes schedule follows regular council meeting dates; city council could hold special council meetings
and could combine and wave readings to expedite the process.
U:\FILES\TIFABAT~BDI\ED Committee Memo.doc
Heinz Road
Urban Renewal Plan
2002
Table of Contents
Section 1 - Introduction
Section 2 - Urban Renewal Plan Objectives
Section 3 - Description of Urban Renewal Area
Section 4 - Proposed Urban Renewal Actions
Section 5 - Land Use
Section 6 - Relocation of Families
Section 7 - Current Debt and Proposed Indebtedness
Section 8 - Other Provisions Necessary to Meet State & Local Requirements
Section 9 - Procedures for Changes in Approved Plan
Addendum No. I - Legal Description
Addendum No. 2 - Heinz Road Urban Renewal Project Area Map
1 11
Heinz Road Urban Renewal Area
Introduction
The Iowa City Comprehensive Plan - 1997 provides a vision for the economic well-
being for the residents of Iowa City and outlines the goals the community must strive to
achieve in order to attain its economic well-being vision. The goals outlined in the
Comprehensive Plan are:
· Diversify and increase the property tax base by (1) encouraging the retention and
expansion of existing industry and (2) attracting industries that have growth potential
and are compatible with existing businesses;
· Increase employment opportunities consistent with the available labor force;
· Provide and protect areas suitable for future industrial and commercial
development;
· Cooperate with local and regional organizations to promote economic development
within Iowa City;
· Improve the environmental and economic health of the community through the
efficient use of resources; and
· Consider financial incentives and programs to facilitate achieving the above goals.
Over the years the Heinz Road Urban Renewal Area has provided a suitable area for
industrial development, which has both increased employment opportunities consistent
with the available workforce and which has diversified and increased the property tax
base of the community. With the likes of national companies such as General Mills and
ACT in conjunction with local businesses such as Blooming Prairie Warehouse,
Economy Advertising, and Buckle Down Publishing, the community's economic well-
being has been improved.
Though only a few vacant parcels of land are available in the Heinz Road Urban
Renewal Area, opportunities are present for existing businesses to expand on existing
developed lots. The Heinz Road Urban Renewal Area provides a place in which the
City can continue to achieve its economic well-being goals.
To achieve the primary objectives of this Plan, the City of Iowa City shall undertake the
urban renewal actions as specified in this Urban Renewal Plan, pursuant to the powers
granted to it under Chapter 403 of the 2001 Code of Iowa, as amended.
Urban Renewal Plan Objectives
The overall goal of the Heinz Road Urban Renewal Plan is to formulate and execute a
workable program using public and private resources to further develop the Urban
Renewal Project Area for industrial development. The following objectives have been
established for the proposed Urban Renewal Project Area:
2 11
· To encourage and support development that will expand the taxable values of
property within the Urban Renewal Project Area.
· To encourage the development of start-up firms, the expansion of existing
businesses, and the attraction of new industries.
· To encourage employers who will provide employment opportunities consistent with
the available workforce.
· To make public and private infrastructure and site improvements as deemed
necessary by the City to support new and expanded industrial development;
· To provide financial incentives and assistance to qualifying businesses, as
necessary.
Description of Urban Renewal Area
The legal description of this proposed Urban Renewal Project Area is included in the
Plan as Addendum No. 1 - Legal Description.
The location and general boundaries of the Heinz Road Urban Renewal Plan Area are
shown on Addendum No. 2 - Location Map: Heinz Road Urban Renewal Project Area.
Proposed Urban Renewal Actions
Proposed urban renewal actions will consist of private site improvements, public
infrastructure improvements, and financial incentives to encourage industrial
development.
Private Site Improvements
Private site improvements may include, but are not limited to, demolition of existing
buildings and site preparation, design and construction of buildings, grading for building
construction and amenities; adequate paving and parking; adequate landscaping; and
on-site utilities.
Tax increment financing may be used by qualifying businesses to finance these private
site improvements. Qualifying businesses must meet the requirements of the Financial
Incentives section in order to use tax increment financing for private site improvements.
Public Infrastructure Improvements
Public infrastructure improvements may include, but are not limited to, stormwater
management facilities, public streets and sidewalks (such as the widening of Highway
6), sanitary sewers, and storm sewers. Tax increment financing shall be available to
finance the construction of these improvements, in whole or in part, at the City Council's
discretion.
Financial Incentives
3 11
Tax increment financing shall be available for providing direct grants, loans, or rebates
for those qualifying businesses engaged in the uses allowed in the General Industrial (1-
1) Zone. The funds from the direct grants, loans, or rebates may be used for, but are
not limited to, financing the private site improvements listed above. Qualifying
businesses shall be determined by the City Council. The Council's determination shall
be based upon the financial assistance guidelines outlined in Addendum A of the
"Economic Development Policies, Strategies, and Actions for the City of Iowa City".
Conformance with Land Use Policy and Zoning Ordinance
Comprehensive Plan
The Land Use Map contained in the Comprehensive Plan illustrates the Urban Renewal
Project Area for industrial development, which is consistent with this Urban Renewal
Plan.
Current Zoning
The Project Area is presently zoned I-1, General Industrial Zone which is consistent
with this Urban Renewal Plan.
Current and Proposed Land Uses
The Project Area is presently used for industrial purposes. The proposed land uses
include industrial purposes, which are consistent with the current zoning.
Relocation of Families
Given that the Urban Renewal Area does not contain within its boundaries any residential housing
units, there is no need to relocate any families.
4 11
Current Debt and Proposed Indebtedness
List of Current General Obligation Debt
General Obligation Debt by Issue
6-30-01
Issue Oriqinal Final Principal
Date .Amount Interest Rates Maturity Outstandinq Notes
1991 $2,340,000 5.4%-5.6% 6/02 $225,000 (1)
1992 4,870,000 4.45%-5.50% 6/02 490,000 (2)
1992 3,450,000 4.75%-5.20% 6/07 1,680,000 (3)
1994 7,370,000 4.6%-4.7% 6/04 2,175,000 (4)
1995 8,500,000 4.8%-5.125% 6/07 4,240,000 (5)
1996 6,100,000 3.6%-5.5% 6/15 5,000,000 (6)
1997 5,200,000 4.5%-4.7% 6/07 3,100,000
1997 5,540,000 4.875%-5.0% 6/17 4,700,000 (7)
1998 8,500,000 4.35%-4.75% 6/13 6,775,000
1999 9,000,000 4.125-4.75% 6/18 8,075,000
2000 14,310,000 4.375-5.50% 6/18 13,605,000
2001 11,500,000 4.00-4.90% 6/16 11,500,000
Total $61.565.00¢)
(1) 9.40% abated by sewer revenues.
(2) 8.68% abated by special assessment revenue. 10.73% abated by water revenue.
(3) 100% abated by parking revenue.
(4) 32.1% abated by sewer revenues and 20.5% abated by water revenues.
(5) 23.88% abated by sewer revenues and 57.88% abated by water revenues.
(6) 72.89% abated by water revenues.
(7) 100% abated by water revenues.
5 11
Current Constitutional Debt Limit of the City of Iowa City
The Constitution of the State of Iowa, Article XI, Section 3, provides as follows:
"indebtedness of political or municipal corporations. No county, or other political or
municipal corporation shall be allowed to become indebted in any manner, or for any
purpose, to an amount, in the aggregate, exceeding five per centum on the value of
taxable property within such county or corporation-to be ascertained by the last State
and County tax lists, previous to the incurring of such indebtedness."
Debt Limit Computation
As March 8, 2002
Total Assessed Actual Valuation $2,904,556,668
Legal Debt Limit of 5% of 2001 Assessed Actual Value $145,227,833
Debt Chargeable Against Limit $61,565,000
Legal Debt Limit Available $83,662,833
Proposed Amount of Indebtedness:
Through the actions of this urban renewal plan, the City of Iowa City proposes to potentially
incur indebtedness for public infrastructure improvements, private site improvements, and
financial incentives to qualifying businesses. Given the uncertainty of the needs of future
business development projects within the Urban Renewal Area, the proposed amount of
indebtedness is difficult to determine at this time. The proposed amount of indebtedness to be
incurred under this Urban Renewal Plan, including loans, advances, indebtedness, or bonds
which qualify, could equal approximately $7.0 million over the 20 year period of the Urban
Renewal Plan's Tax increment Financing District.
8 11
Other Provisions Necessary to Meet State and Local Requirements
Chapter 403 of the 2002 Code of Iowa, as amended, authorizes cities to exercise urban
renewal powers and certain other powers for the development of economic
development areas. Certain provisions must be fulfilled to exercise these powers.
These provisions and the method(s) by which the City of Iowa City proposes to fulfill
these previsions (shown with an *) are detailed below.
Provision: A Resolution of necessity finding that a slum, blighted, and/or an
economic development area exists in the community and that
designation of this area as a proposed Urban Renewal Project Area is
appropriate.
* A Resolution of Necessity was adopted by the City Council on
, 2002. This Resolution of Necessity declares the area
encompassed by this Urban Renewal Plan is appropriate for
development in conformance with the City's zoning and
comprehensive plan; however, due to certain circumstances,
appropriate economic development of industrial park uses has not
occurred on the vacant and under-utilized property which exists in the
proposed Urban Renewal Project Area.
Provision: A Resolution of Necessity which determines that the proposed Urban
Renewal Project Area is in need of economic development because
certain conditions exist which effectively hinder development.
* A Resolution of Necessity designating the area as meeting the criteria
detailed by Chapter 403, Code of Iowa (2002), was adopted by the
City Council on ,2002
Provision: A general plan for the development of the municipality has been
adopted.
* The City of Iowa City adopted the Iowa City Comprehensive Plan -
1989 Update on July 11, 1989.
Provision: The Planning and Zoning Commission has made and forwarded its
recommendation(s) to the City Council as to the conformity of this
Urban Renewal Plan with the Iowa City Comprehensive Plan - 1989
Update.
* The Planning and Zoning Commission recommendation was
forwarded to the City Council on ,2002
7 11
Provision A designated representative of the municipality shall hold a
consultation with designated representatives of the affected taxing
districts after notice is given by regular mail and prior to the public
hearing on the plan.
* The consultation with representatives from the affected taxing districts
was held on ,2002. The notice was mailed by regular mail
on ., 2002.
Provision Representatives of the affected taxing districts may make written
recommendations for modification to the proposed division of revenue
no later than seven days following the date of the consultation. The
representative of the municipality shall, no later than seven days prior
to the public hearing on the urban renewal plan, submit a written
response to the affected taxing entity addressing the affected taxing
districts' recommendations to the proposed division of revenue.
* Comments were (were not) received from the affected taxing districts
by , 2002, which was seven days following the date of
the consultation.
* On ,2002, at least seven days prior to the public hearing on
the urban renewal plan, the representative of the municipality did (did
not) submit a written response on to the affected taxing entity
addressing the affected taxing districts' recommendations to the
proposed division of revenue.
Provision: A public hearing on the on the Urban Renewal Plan is held after
official publication of the public notice.
* The public hearing on the Urban Renewal Plan document pursuant to
state law was held on ., 2002. The public notice was
published ,2002, in the Press Citizen, a newspaper
having a general circulation in Iowa City.
Provision: Approval of the Urban Renewal Plan by the Local public agency after
finding that:
(a) A feasible method exists for relocating families.
(b) The Urban Renewal Plan conforms to the general plan known as
the Iowa City Comprehensive Plan - 1989 Update.
* The plan includes a feasible method for relocating families.
On ., 2002, the City Council of the City of Iowa City by
resolution has found this Urban Renewal Plan to be in conformance
with the Iowa City Comprehensive Plan - 1989 Update, the adopted
general plan for the municipality,
Procedures for Changes in Approved Plan
If the City of Iowa City desires to amend this Urban Renewal Plan, it may do so after
providing public notice, holding a public hearing on the proposed change, and
undertaking other required actions in conformance with applicable state and local laws.
9 11
Addendum No. 1
Legal Description of the
Proposed Urban Renewal Project Area
Consisting of a tract of land described as follows:
Industrial Park Road
Urban Renewal Plan
2002
Table of Contents
Section 1 - Introduction
Section 2 - Urban Renewal Plan Objectives
Section 3 - Description of Urban Renewal Area
Section 4 - Proposed Urban Renewal Actions
Section 5 - Land Use
Section 6 - Relocation of Families
Section 7 - Current Debt and Proposed Indebtedness
Section 8 - Other Provisions Necessary to Meet State & Local Requirements
Section 9 - Procedures for Changes in Approved Plan
Addendum No. 1 - Legal Description
Addendum No. 2 - Industrial Park Road Urban Renewal Project Area Map
Industrial Park Road Urban Renewal Area
Introduction
The Iowa City Comprehensive Plan - 1997 provides a vision for the economic well-being for the
residents of Iowa City and outlines the goals the community must strive to achieve in order to
attain its economic well-being vision. The goals outlined in the Comprehensive Plan are:
· Diversify and increase the property tax base by (1) encouraging the retention and expansion
of existing industry and (2) attracting industries that have growth potential and are
compatible with existing businesses;
· Increase employment opportunities consistent with the available labor force;
· Provide and protect areas suitable for future industrial and commercial development;
· Cooperate with local and regional organizations to promote economic development within
Iowa City;
· Improve the environmental and economic health of the community through the efficient use
of resources; and
· Consider financial incentives and programs to facilitate achieving the above goals.
Over the years the Industrial Park Road Urban Renewal Area has provided a suitable area for
industrial development, which has both increased employment opportunities consistent with the
available workfome and which has diversified and increased the property tax base of the
community. With the likes of international companies such as Loparex and Lear, the
community's economic well-being has been maintained and improved.
Though no vacant parcels of land are available in the Industrial Park Road Urban Renewal Area,
opportunities are present for existing businesses to expand on existing developed lots. In
addition, a few developed parcels may be ready for redevelopment through the actions of private
parties. The Industrial Park Road Urban Renewal Area provides a place in which the City can
achieve its economic well-being goals through continued industrial development.
To achieve the primary objectives of this Plan, the City of Iowa City shall undertake the urban
renewal actions as specified in this Urban Renewal Plan, pursuant to the powers granted to it
under Chapter 403 of the 2001 Code of Iowa, as amended.
Urban Renewal Plan Objectives
The overall goal of the Industrial Park Road Urban Renewal Plan is to formulate and execute a
workable program using public and private resources to further develop the Urban Renewal
Project Area for industrial development. The following objectives have been established for the
proposed Urban Renewal Project Area:
· To encourage and support development that will maintain and expand the taxable values of
property within the Urban Renewal Project Area.
2
· To encourage the expansion of existing businesses and redevelopment of existing sites.
· To encourage employers who will provide employment opportunities consistent with the
available workfome.
· To make public and private infrastructure and site improvements as deemed necessary by the
City to support new and expanded industrial development;
· To provide financial incentives and assistance to qualifying businesses, as necessary.
Description of Urban Renewal Area
The legal description of this proposed Urban Renewal Project Area is included in the Plan as
Addendum No. 1 - Legal Description.
The location and general boundaries of the Industrial Park Road Urban Renewal Plan Area are
shown on Addendum No. 2 - Location Map: Industrial Park Road Urban Renewal Project Area.
Proposed Urban Renewal Actions
Proposed urban renewal actions will consist of private site improvements, public infrastructure
improvements, and financial incentives to encourage industrial development.
Private Site Improvements
Private site improvements may include, but are not limited to, demolition of existing buildings
and site preparation, design and construction of buildings, grading for building construction and
amenities; adequate paving and parking; adequate landscaping; and on-site utilities.
Tax increment financing may be used by qualifying businesses to finance these private site
improvements. Qualifying businesses must meet the requirements of the Financial Incentives
section in order to use tax increment financing for private site improvements.
Public Infrastructure Improvements
Public infrastructure improvements may include, but are not limited to, stormwater management
facilities, public streets and sidewalks (such as widening Highway 6), sanitary sewers (such as
improvements to the Industrial Park Road sanitary sewer), and storm sewers. Tax increment
financing shall be available to finance the construction of these improvements, in whole or in
part, at the City Council's discretion.
Financial Incentives
Tax increment financing shall be available for providing direct grants, loans, or rebates for those
qualifying businesses engaged in the uses allowed in the General Industrial (I-1) Zone. The funds
from the direct grants, loans, or rebates may be used for, but are not limited to, financing the
private site improvements listed above. Qualifying businesses shall be determined by the City
Council. The Council's determination shall be based upon the financial assistance guidelines
3
outlined in Addendum A of the "Economic Development Policies, Strategies, and Actions for the
City of Iowa City".
Conformance with Land Use Policy and Zoning Ordinance
Comprehensive Plan
The Land Use Map contained in the Comprehensive Plan illustrates the Urban Renewal Project
Area for industrial development, which is consistent with this Urban Renewal Plan.
Current Zoning
The Project Area is presently zoned I-1, General Industrial Zone which is consistent with this
Urban Renewal Plan.
Current and Proposed Land Uses
The Project Area is presently used for industrial purposes. The proposed land uses include
industrial purposes, which are consistent with the current zoning.
Relocation of Families
Given that the Urban Renewal Area does not contain within its boundaries any residential housing units,
there is no need to relocate any families.
Current Debt and Proposed Indebtedness
List of Current General Obligation Debt
General Obligation Debt by Issue
6-30-01
Issue Original Final Maturity Principal Outstanding
Date Amount Interest Rates Notes
1991 $2,340,000 5.4%-5.6% 6/02 $225,000 (1)
1992 4,870,000 4.45%-5.50% 6/02 490,000 (2)
1992 3,450,000 4.75%-5.20% 6/07 1,680,000 (3)
1994 7,370,000 4.6%-4.7% 6/04 2,175,000 (4)
1995 8,500,000 4.8%-5.125% 6/07 4,240,000 (5)
1996 6,100,000 3.6%-5.5% 6/15 5,000,000 (6)
1997 5,200,000 4.5%-4.7% 6/07 3,100,000
1997 5,540,000 4.875%-5.0% 6/17 4,700,000 (7)
1998 8,500,000 4.35%-4.75% 6/13 6,775,000
1999 9,000,000 4.125-4.75% 6/18 8,075,000
2000 14,310,000 4.375-5.50% 6/18 13,605,000
2001 11,500,000 4.00-4.90% 6/16 11,500,000
Total $61.565.000
(1) 9.40% abated by sewer revenues.
(2) 8.68% abated by special assessment revenue. 10.73% abated by water revenue.
(3) 100% abated by parking revenue.
(4) 32.1% abated by sewer revenues and 20.5% abated by water revenues.
(5) 23.88% abated by sewer revenues and 57.88% abated by water revenues.
(6) 72.89% abated by water revenues.
(7) 100% abated by water revenues.
Current Constitutional Debt Limit of the City of Iowa City
The Constitution of the State of Iowa, Article XI, Section 3, provides as follows:
"Indebtedness of political or municipal corporations. No county, or other political or municipal
corporation shall be allowed to become indebted in any manner, or for any purpose, to an
amount, in the aggregate, exceedingfive per centum on the value of taxable property within such
county or corporation-to be ascertained by the last State and County tax lists, previous to the
incurring of such indebtedness."
Debt Limit Computation
As March 8, 2002
Total Assessed Actual Valuation $2,904,556,668
Legal Debt Limit of 5% of 2001 Assessed Actual Value $145,227,833
Debt Chargeable Against Limit $61,565,000
Legal Debt Limit Available $83,662,833
Proposed Amount of Indebtedness:
Through the actions of this urban renewal plan, the City of Iowa City proposes to potentially incur
indebtedness for public infrastructure improvements, private site improvements, and financial incentives
to qualifying businesses. Given the uncertainty of the needs of future business development projects
within the Urban Renewal Area, the proposed amount of indebtedness is difficult to determine at this
time. The proposed amount of indebtedness to be incurred under this Urban Renewal Plan, including
loans, advances, indebtedness, or bonds which qualify, could equal approximately $2.0 million over the
20 year period of the Urban Renewal Plan's Tax Increment Financing District.
Other Provisions Necessary to Meet State and Local Requirements
Chapter 403 of thc 2002 Code of Iowa, as amended, authorizes cities to exercise urban renewal
powers and certain other powers for the development of economic development areas. Certain
provisions must be fulfilled to exercise these powers. These provisions and thc method(s) by
which the City of Iowa City proposes to fulfill these provisions (shown with an *) are detailed
below.
Provision: A Resolution of necessity finding that a slum, blighted, and/or an economic
development area exists in the community and that designation of this area as
a proposed Urban Renewal Project Area is appropriate.
* A Resolution of Necessity was adopted by the City Council on
2002. This Resolution of Necessity declares the area encompassed by this
Urban Renewal Plan is appropriate for development in conformance with the
City's zoning and comprehensive plan; however, due to certain
circumstances, appropriate economic development of industrial park uses has
not occurred on the vacant and under-utilized property which exists in the
proposed Urban Renewal Project Area.
Provision: A Resolution of Necessity which determines that the proposed Urban
Renewal Project Area is in need of economic development because certain
conditions exist which effectively hinder development.
* A Resolution of Necessity designating the area as meeting the criteria
detailed by Chapter 403, Code of Iowa (2002), was adopted by the City
Council on ,2002
Provision: A general plan for the development of the municipality has been adopted.
* The City of Iowa City adopted the Iowa City Comprehensive Plan - 1989
Update on July 11, 1989.
Provision: The Planning and Zoning Commission has made and forwarded its
recommendation(s) to the City Council as to the conformity of this Urban
Renewal Plan with the Iowa City Comprehensive Plan - 1989 Update.
* The Planning and Zoning Commission recommendation was forwarded to
the City Council on ., 2002
Provision A designated representative of the municipality shall hold a consultation with
designated representatives of the affected taxing districts after notice is given
by regular mail and prior to the public heating on the plan.
* The consultation with representatives from the affected taxing districts was
held on , 2002. The notice was mailed by regular mail on
~, 2002.
Provision Representatives of the affected taxing districts may make written
recommendations for modification to the proposed division of revenue no
later than seven days following the date of the consultation. The
representative of the municipality shall, no later than seven days prior to the
public heating on the urban renewal plan, submit a written response to the
affected taxing entity addressing the affected taxing districts'
recommendations to the proposed division of revenue.
* Comments were (were not) received from the affected taxing districts by
., 2002, which was seven days following the date of the
consultation.
* On ,2002, at least seven days prior to the public hearing on the
urban renewal plan, the representative of the municipality did (did not)
submit a written response on to the affected taxing entity addressing the
affected taxing districts' recommendations to the proposed division of
revenue.
Provision: A public hearing on the on the Urban Renewal Plan is held after official
publication of the public notice.
* The public hearing on the Urban Renewal Plan document pursuant to state
law was held on , 2002. The public notice was published
, 2002, in the Press Citizen, a newspaper having a general
circulation in Iowa City.
Provision: Approval of the Urban Renewal Plan by the local public agency after finding
that:
(a) A feasible method exists for relocating families.
(b) The Urban Renewal Plan conforms to the general plan known as the
Iowa City Comprehensive Plan - 1989 Update.
* The plan includes a feasible method for relocating families.
On ,2002, the City Council of the City of Iowa City by resolution
has found this Urban Renewal Plan to be in conformance with the Iowa City
Comprehensive Plan - 1989 Update, the adopted general plan for the
municipality.
Procedures for Changes in Approved Plan
If the City of Iowa City desires to amend this Urban Renewal Plan, it may do so after providing
public notice, holding a public hearing on the proposed change, and undertaking other required
actions in conformance with applicable state and local laws.
Addendum No. 1
Legal Description of the
Proposed Urban Renewal Project Area
Consisting of a tract of land described as follows:
l0
Lower Muscatine
Road & Hitihway 6
Urban Renewal Plan
2002
Table of Contents
Section 1 - Introduction
Section 2 - Urban Renewal Plan Objectives
Section 3 - Description of Urban Renewal Area
Section 4 - Proposed Urban Renewal Actions
Section 5 - Land Use
Section 6 - Relocation of Families
Section 7 - Current Debt and Proposed Indebtedness
Section 8 - Other Provisions Necessary to Meet State & Local Requirements
Section 9 - Procedures for Changes in Approved Plan
Addendum No. 1 - Legal Description
Addendum No. 2 - Lower Muscatine Road & Highway 6 Urban Renewal Project
Area Map
Lower Muscatine Road & Highway 6
Urban Renewal Area
Introduction
The Iowa City Comprehensive Plan - 1997 provides a vision for the economic
well-being for the residents of Iowa City and outlines the goals the community
must strive to achieve in order to attain its economic well-being vision. The
goals outlined in the Comprehensive Plan are:
· Diversify and increase the property tax base by (1) encouraging the retention
and expansion of existing industry and (2) attracting industries that have
growth potential and are compatible with existing businesses;
· Increase employment opportunities consistent with the available labor force;
· Provide and protect areas suitable for future industrial and commercial
development;
· Cooperate with local and regional organizations to promote economic
development within Iowa City;
· Improve the environmental and economic health of the community through
the efficient use of resources; and
· Consider financial incentives and programs to facilitate achieving the above
goals.
Over the years the Lower Muscatine Road & Highway 6 Urban Renewal Area
has provided a suitable area for industrial development, which has both
increased employment opportunities consistent with the available workforce
and which has diversified and increased the property tax base of the
community. The community's economic well-being has been improved through
the economic activities that have taken place in the Urban Renewal Area.
The opportunity is present for an existing business to expand on its existing
lot. The Lower Muscatine Road & Highway 6 Urban Renewal Area provides a
place in which the City can achieve its economic well-being goals.
To achieve the primary objectives of this Plan, the City of Iowa City shall
undertake the urban renewal actions as specified in this Urban Renewal Plan,
pursuant to the powers granted to it under Chapter 403 of the 2001 Code of
Iowa, as amended.
Urban Renewal Plan Objectives
The overall goal of the Heinz Road Urban Renewal Plan is to formulate and
execute a workable program using public and private resources to further
develop the Urban Renewal Project Area for industrial development. The
following objectives have been established for the proposed Urban Renewal
Project Area:
· To encourage and support development that will maintain and expand the
taxable values of property within the Urban Renewal Project Area.
· To encourage the expansion of existing businesses and redevelopment of
existing sites.
· To encourage employers who will provide employment opportunities
consistent with the available workforce.
· To make public and private infrastructure and site improvements as deemed
necessary by the City to support new and expanded industrial development;
· To provide financial incentives and assistance to qualifying businesses, as
necessary.
Description of Urban Renewal Area
The legal description of this proposed Urban Renewal Project Area is included
in the Plan as Addendum No. i - Legal Description.
The location and general boundaries of the Heinz Road Urban Renewal Plan
Area are shown on Addendum No. 2 - Location Map: Heinz Road Urban
Proposed Urban Renewal Actions
Proposed urban renewal actions will consist of private site improvements,
public infrastructure improvements, and financial incentives to encourage
industrial development.
Private Site Improvements
Private site improvements may include, but are not limited to, demolition of
existing buildings and site preparation, design and construction of buildings,
grading for building construction and amenities; adequate paving and parking;
adequate landscaping; and on-site utilities.
Tax increment financing may be used by qualifying businesses to finance these
private site improvements. Qualifying businesses must meet the requirements
of the Financial Incentives section in order to use tax increment financing for
private site improvements.
Public Infrastructure Improvements
Public infrastructure improvements may include, but are not limited to,
stormwater management facilities, public streets and sidewalks, sanitary
sewers, and storm sewers. Tax increment financing shall be available to
finance the construction of these improvements, in whole or in part, at the City
Council's discretion.
Financial Incentives
Tax increment financing shall be available for providing direct grants, loans, or
rebates for those qualifying businesses engaged in the uses allowed in the
General Industrial (I-1) Zone. The funds from the direct grants, loans, or
rebates may be used for, but are not limited to, financing the private site
improvements listed above. Qualifying businesses shall be determined by the
City Council. The Council's determination shall be based upon the financial
assistance ~uidelines outlined in Addendum A of the ~Economic Development
Policies, Strategies, and Actions for the City of Iowa City".
Conformance With Land Use Policy and Zoning Ordinance
Comprehensive Plan
The Land Use Map contained in the Comprehensive Plan illustrates the Urban
Renewal Project Area for industrial development, which is consistent with this
Urban Renewal Plan.
Current Zonintl
The Project Area is presently zoned I-1, General Industrial Zone which is
consistent with this Urban Renewal Plan.
Current and Proposed Land Uses
The Project Area is presently used for industrial purposes. The proposed land
uses include industrial purposes, which are consistent with the current zoning.
Relocation of Families
Given that the Urban Renewal Area does not contain within its boundaries any
residential housing units, there is no need to relocate any families.
Current Debt and Proposed Indebtedness
List of Current General ObliEation Debt
General Obligation Debt by Issue
6-30-01
Issue Original Final Principal
Date Amount Interest Rates Maturity Outstanding Notes
1991 $2,340,000 5.4%-5.6% 6/02 $225,000 (1)
1992 4,870,000 4.45%-5.50% 6/02 490,000 (2)
1992 3,450,000 4.75%-5.20% 6/07 1,680,000 (3)
1994 7,370,000 4.6%-4.7% 6/04 2,175,000 (4)
1995 8,500,000 4.8%-5.125% 6/07 4,240,000 (5)
1996 6,100,000 3.6%-5.5% 6/15 5,000,000 (6)
1997 5,200,000 4.5%-4.7% 6/07 3,100,000
1997 5,540,000 4.875%-5.0% 6/17 4,700,000 (7)
1998 8,500,000 4.35%-4.75% 6/13 6,775,000
1999 9,000,000 4.125-4.75% 6/18 8,075,000
2000 14,310,000 4.375-5.50% 6/18 13,605,000
2001 11,500,000 4.00-4.90% 6/16 11,500,000
Total $61,565,000
(1) 9.40% abated by sewer revenues.
(2) 8.68% abated by special assessment revenue. 10.73% abated by water revenue.
(3) 100% abated by parking revenue.
(4) 32.1% abated by sewer revenues and 20.5% abated by water revenues.
(5) 23.88% abated by sewer revenues and 57.88% abated by water revenues.
(6) 72.89% abated by water revenues.
(7) 100% abated by water revenues.
Current Constitutional Debt Limit of the City of Iowa City
The Constitution of the State of Iowa, Article XI, Section 3, provides as follows:
"Indebtedness of political or municipal corporations. No county, or other political or
municipal corporation shall be allowed to become indebted in any manner, or for
any purpose, to an amount, in the aggregate, exceeding five per centum on the
value of taxable property within such county or corporation-to be ascertained by
the last State and County tax lists, previous to the incurring of such
indebtedness.,
Debt Limit Computation
As March 8, 2002
Total Assessed Actual Valuation $2,904,556,668
Legal Debt Limit of 5% of 2001 Assessed Actual Value $145,227,833
Debt Chargeable Against Limit $61,565,000
Legal Debt Limit Available $83,662,833
Proposed Amount of Indebtedness:
Through the actions of this urban renewal plan, the City of Iowa City proposes to
potentiaily incur indebtedness for public infrastructure improvements, private site
improvements, and financial incentives to qualifying businesses. Given the
uncertainty of the needs of future business development projects within the Urban
Renewal Area, the proposed amount of indebtedness is difficult to determine at this
time. The proposed amount of indebtedness to be incurred under this Urban Renewal
Plan, including loans, advances, indebtedness, or bonds which qualify, could equal
approximately $2.0 million over the 20 year period of the Urban Renewal Plan's Tax
Increment Financing District.
Other Provisions Necessary to Meet State and Local
Requirements
Chapter 403 of the 2002 Code of Iowa, as amended, authorizes cities to
exercise urban renewal powers and certain other powers for the development of
economic development areas. Certain provisions must be fulfilled to exercise
these powers. These provisions and the method(s) by which the City of Iowa
City proposes to fulfill these provisions (shown with an *) are detailed below.
Provision: A Resolution of necessity finding that a slum, blighted, and/or
an economic development area exists in the community and
that designation of this area as a proposed Urban Renewal
Project Area is appropriate.
* A Resolution of Necessity was adopted by the City Council on
, 2002. This Resolution of Necessity declares the
area encompassed by this Urban Renewal Plan is appropriate
for development in conformance with the City's zoning and
comprehensive plan; however, due to certain circumstances,
appropriate economic development of industrial park uses has
not occurred on the vacant and under-utilized property which
exists in the proposed Urban Renewal Project Area.
Provision: A Resolution of Necessity which determines that the proposed
Urban Renewal Project Area is in need of economic
development because certain conditions exist which effectively
hinder development.
* A Resolution of Necessity designating the area as meeting the
criteria detailed by Chapter 403, Code of Iowa (2002), was
adopted by the City Council on , 2002
Provision: A general plan for the development of the municipality has
been adopted.
* The City of Iowa City adopted the Iowa City Comprehensive
Plan - 1989 Update on July 11, 1989.
Provision: The Planning and Zoning Commission has made and
forwarded its recommendation(s) to the City Council as to the
conformity of this Urban Renewal Plan with the Iowa City
Comprehensive Plan - 1989 Update.
* The Planning and Zoning Commission recommendation was
forwarded to the City Council on , 2002
Provision A designated representative of the municipality shall hold a
consultation with designated representatives of the affected
taxing districts after notice is given by regular mail and prior to
the public hearing on the plan.
* The consultation with representatives from the affected taxing
districts was held on , 2002. The notice was mailed by
regular mail on ,2002.
Provision Representatives of the affected taxing districts may make
written recommendations for modification to the proposed
division of revenue no later than seven days following the date
of the consultation. The representative of the municipality
shall, no later than seven days prior to the public hearing on
the urban renewal plan, submit a written response to the
affected taxing entity addressing the affected taxing districts'
recommendations to the proposed division of revenue.
* Comments were (were not) received from the affected taxing
districts by __ , 2002, which was seven days following
the date of the consultation.
* On , 2002, at least seven days prior to the public
hearing on the urban renewal plan, the representative of the
municipality did (did not) submit a written response on to the
affected taxing entity addressing the affected taxing districts'
recommendations to the proposed division of revenue.
Provision: A public hearing on the on the Urban Renewal Plan is held
after official publication of the public notice.
* The public hearing on the Urban Renewal Plan document
pursuant to state law was held on , 2002. The public
notice was published __ , 2002, in the Press Citizen,
a newspaper having a general circulation in Iowa City.
Provision: Approval of the Urban Renewal Plan by the local public agency
after finding that:
(a) A feasible method exists for relocating families.
(b) The Urban Renewal Plan conforms to the general plan
known as the Iowa City Comprehensive Plan 1989
Update.
The plan includes a feasible method for relocating families.
On , 2002, the City Council of the City of Iowa City by
resolution has found this Urban Renewal Plan to be in
conformance with the Iowa City Comprehensive Plan - 1989
Update, the adopted general plan for the municipality.
Procedures for Changes in Approved Plan
If the City of Iowa City desires to amend this Urban Renewal Plan, it may do so
after providing public notice, holding a public hearing on the proposed change,
and undertaking other required actions in conformance with applicable state
and local laws.
Addendum No. 1
Legal Description of the
Proposed Urban Renewal Project Area
Consisting of a tract of land described as follows:
Date: 1-Mar-02
To: City Manager and City Council
From: Dianna Furman ~
Subj: Utility Discount Program Statistics - Fiscal Year' 99 Total, FY' 00, FY 01 and FY 02
Water
Sewer Total
Refuse Water Accounts
Recyling Sewer on
Discount Discount Discount Water Tax Sewer Refuse Recycling Total
Month s s Program Discount Discount Discount Discount Discount Discounts
Iota s 1522 795 2317 8,019.87 402.18 8,042.58 9,702.28 3,105.90 29,272.81
Iota s 1688 997 2685 10,473.84 527.10 10,052.19 9,969.54 3,388.35 34,411.02
Iotas 1679 975 2473 11,828.26 592.79 10,815.10 10,408.83 3,554.25 37,199.23
FY 02
Jul 116 84 200 835.52 41.99 760.56 658.05 224.70 2520.82
Aug 127 94 221 896.00 44.90 857.69 701.10 239.40 2739.09
Sept 128 93 221 1023.68 51.25 980.49 808.71 276,15 3140,28
Oct 136 107 243 1043.84 52.35 999.90 827.17 282.45 3205.71
Nov 136 113 249 1106.56 55.47 1060.23 836.38 285.60 3344.24
Dec 142 117 259 1151.36 57.77 1103.34 867.14 296.10 3475.71
Jan 147 122 269 1164.80 58.20 1116.29 879.45 300.30 3519.04
Feb 146 124 270 1216.32 61.09 1165.83 913.26 311,85 3668.35
Mar 0 0.00
Apr 0 0.00
May 0 0.00
Jun 0 0.00
Totals 1078 854 2132 8,438.08 423.02 8,044.33 6,491.26 2,216.55 25,613.24
cc: Kevin O'Malley ~--~ .,~
~ori/utitity/utdisc01 .xls