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HomeMy WebLinkAbout2006-04-04 Transcription April 4, 2006 April 4, 2006 Council: Staff: City Council Work Session Page 1 City Council Work Session 5:30 PM Bailey, Champion, Correia, Elliott, O'Donnell, Vanderhoef, Wilburn Atkins, Dilkes, Helling, Hightshoe, Karr, Morris, Franklin TAPES: 06-29 Side I and 2 Al!enda Item ITEM 11. Wilburn: Franklin: Atkins: Karr: Dilkes: Atkins: Wilburn: Atkins: Wilburn: Atkins: Bailey: Atkins: Bailey: Karr: Elliott: APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE ROBERT A. LEE RECREATION CENTER EXTERIOR GLAZING AND PANEL REPLACEMENT PROJECT ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH ADVERTISEMENT FOR BIDS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Ok, Karin. OK. First item is a public hearing on amending the planned development housing plan for Silvercrest Part 3. Karin, I'm so sorry. It's before. Yes, Steve? I apologize. Kumi is here for. Oh, that's right, I forgot about that. Sorry Kumi. Kumi is here, who's in charge of the recreation/renovation project. She has to be somewhere else. If you have any questions about it, could we do it now? Yes, certainly we can. So, Kumi, come to the microphone, see if they need you - otherwise. What item? That's the, I don't know what number it is, excuse me. Recreation Center Renovations - windows. I just need to find it so everybody knows. Item II. Thank you. This represents only a reasonable accurate transcription of the Iowa City City Council meeting of April 4, 2006. April 4, 2006 City Council Work Session Page 2 Bailey; Thank you. Wilburn; Sorry about that Kumi. Bailey: You're not going to say anything, we just have to have a discussion ourselves? (laughter) Morris: Basically, the project involves renovating the exterior. Anything that's off the masonry, so that means replacing all the doors, the windows, the metal panels on all sides of the facility. It also includes adjusting the HV AC system to accommodate those changes. The windows are, that on there and the panels that are on there currently are from the existing structure, and we'll be getting higher efficiency updating the exterior of the structure and better security. Champion; Long overdue. Elliott: I have a very, perhaps a foolish question, but you make a distinction between egress and public entry doors. Does that mean you're going to do something to the exits and something different to the entry? It seems like it's. Morris; Right. The public entry doors, when I wrote that, I was thinking of the doors that mostly the public uses. We also have egress doors that are just exits, special exit doors that are for emergency exiting, replacing those as well. Elliott: Ok. Thanks. Morris: Sure. O'Donnell: It's a great project. Morris: Yeah, I think it it'll be a great project. It'll really help to bring a lot more light to the facility, specifically in the gymnasium areas. Vanderhoef: And, when was the rec center built? Morris: I knew you were going to ask me that. Atkins: '60, I think. Morris; I think that's correct. Vanderhoef: I, I knew it was '60 something, but I wasn't, it was 1960? Atkins: Yes. Elliott: My problem is, I remember when it was new. O'Donnell: I remember when the old one burned down. This represents only a reasonable accurate transcription of the Iowa City City Council meeting of April 4, 2006. Apri14,2006 City Council Work Session Page 3 Bailey: What? O'Donnell: It did bum down. (can't hear) Wilburn: Thanks, Kumi. Morris: Sure. Vanderhoef: Yes, thank you. Atkins: Karin, thank you. Sorry. Franklin: No problem. Plannin!! and Zonin!! Items Franklin: Elliott: Franklin: a) AMENDING THE ZONING ORDINANCE BY AMENDING THE PLANNED DEVELOPMENT HOUSING (OPD-12) PLAN FOR SILVERCREST PART 3 ON 12.17 ACRES LOCATED AT AMERICAN LEGION ROAD AND SCOTT BOULEVARD. (REZ05-00026/SUB05-00019) Ok. Rezoning of Silvercrest., which is at the comer of American Legion Road and Scott Boulevard. What's being requested here is a change in the configuration of the buildings as well as a change in the number of units. This is the original plan, in which there were four 24-unit buildings proposed as well as a number of townhouses and duplexes to the south of the project. The total number of units that would have been in this plan is I 14. The proposal - let me see ifthat's - well, shoot. Ok. The proposal is to join these two buildings. There will be one large building, which is 57 units. There would be then the existing 24-unit building, a 27 -unit building at this location, and then the number of townhouses and duplexes in this area would be reduced by 10. The net effect is that there are 2 more units than in the currently approved plan. The biggest difference is in the joining of these two structures into one structure of 57 units, and it will have a skywalk to this building here. The reason that Silvercrest is proposing this is to be competitive. They feel that it's necessary for them to include in their project certain amenities, such as a recreation area, an auditorium, a common dining facility, and have access to these facilities without going outside. The building is a big one, but they have taken, we have worked with them quite a while on the design of the building to try to make it less imposing, particularly for the property owners to the east, which currently is vacant land and in the county. Is what again? Vacant land and in the county. I don't think the church is right there. Yes? This represents only a reasonable accurate transcription of the Iowa City City Council meeting of April 4, 2006. April 4, 2006 Correia: Franklin: Wilburn: Correia: Franklin: Wilburn: Franklin: Correia: Franklin: Correia: Franklin: Correia: Franklin: Correia: Bailey: Franklin: Correia: Bailey: City Council Work Session Page 4 The church is behind it? The church is to the east of it. Closer to (can't hear). So it's like you continue on American Legion and the church is past it, is that right, cause this is on the comer of Scott? Yes. Correct. The church would be up here in this part of this lot, so where this building is being constructed, along here is open space at this point and time. So this is housing for persons over the age of 55, is that? Yes. Ok. So is it? It's, it's a combination of independent living and assisted living. So, are there, is the design, are they all universal design homes, or units? Is there a portion that's going to be? They would be, I'm trying to think what the term is. It's not handicap accessible, but it can be made. I mean, I don't know what the interior of each of the units, but I'd assume that they are all going to have grab bars in the bathrooms and pull cords, and all of that sort of thing. They, I don't know that they would qualifY totally as universal design, but they are certainly going to be designed for people who are wheelchair-bound. Ok. Is this a population that uses our transit system, or does this facility have its own van, and transit, because I noticed it's a quarter mile away from our transit system, the nearest stop. To my knowledge, I don't know if they have their own van or not. We may have looked at that with the original proposal, but I don't recall it being discussed this time, and I imagine you're asking that because of the concern about (can't hear). Is that, that east side loop, I mean, is the proposed east side loop, which is going to go by the industrial park, that's not going to go up Scott? I didn't think it was going to go out, and currently it says the nearest bus route is Towncrest, approximately a quarter mile west ofthis property, which is, I don't know, awayaways. This represents only a reasonable accurate transcription of the Iowa City City Council meeting of April 4, 2006. April 4, 2006 Correia: Bailey: Correia: Champion: Franklin: Bailey: Franklin: Bailey: Franklin: Correia: Franklin: Correia: Bailey: Franklin: (laughter) Franklin: City Council Work Session Page 5 So that's current, but not the proposed new. Yeah, and I can't tell. I know, I can't either. I can't remember either, but we're only being asked to approve two more units basically, with a change in design, isn't that correct? That's correct. So then, I saw a lot of discussion about lighting. Is that going to be resolved? Yes. We have reviewed that. That was more of an administrative function, and they will need to bring their entire lighting plan into compliance with our current standards, which means probably the removal of some of the fixtures that they have there. Good. Right. It's quite bright now. Are these units mainly accessible to persons over 55 with a housing voucher? I can't answer that. I can find that out for you, but definitely not before 7:00 tonight. No, that's fine, I was just wondering. Slacker. Thank you, Regenia. b) CONDITIONALLY REZONING APPROXIMATELY 1.51 ACRES OF PROPERTY LOCATED ON KOUNTRY LANE SE EAST OF SYCAMORE STREET FROM INTERIM DEVELOPMENT-MUL TI- FAMILY (ID-RM) TO LOW DENSITY MULTI-FAMILY RESIDENTIAL ZONE (RM-12). (REZ06-00003) Shall we move on? The next item is the conditional rezoning of property at the end ofKountry Lane, which, to orient you, Sycamore Street, this is property that's in the county to the north of this project. I guess probably the best way to orient you is that this is at the south end of the Sycamore Greenway. Is everybody located as to where we are? This particular project adds units here, H and I. The debate that occurred at the Planning and Zoning Commission had to do with the relationship with this development to the property to the east. What This represents only a reasonable accurate transcription of the Iowa City City Council meeting of April 4, 2006. April 4, 2006 City Council Work Session Page 6 has been agreed is that Building I will be limited in its height and there will be a vegetative screen placed along the east boundary of the project. Vanderhoef: Is there a berm there also? Bailey: Where' s that berm that they were talking about? Franklin: That would be in that area also I believe. See? In here. Elliott: What is east of the, of the tree? Franklin: A single-family home. It's an old farm. Correia: Is that? Because I drove out there. Is that home in the county, or is it Iowa City? Franklin: That I believe, that's in the county still, it's that little notch. Correia: Yeah, because there's an unpaved road that ends right where the, that ends right in front ofthere. Franklin: This is where the home is, and then of course all of this is in the county still. Correia: So it's right on the boundary of the county? Franklin: Yep. Right. But it appears from the discussion at the Planning and Zoning Commission, their ultimate recommendation, that people are satisfied, although I suspect you'll hear later if that's not the case during the public hearing. Correia: Can you go back to the picture? A, Band C are all there now, and D through I are not there, but H and I are proposed to be added now? Franklin: H and I are. Bailey: A through G are there. Correia: It's hard. Franklin: Yeah. You know, I have to go back and look. I'm pretty sure that most of this is there except for H and I. Correia: Ok. Franklin: Well, it doesn't say. I was looking in the minutes. Correia: And is there a plan to, in our capital improvement, is there, we have a plan to upgrade that Sycamore Street? Because right now it's not to city standards. Franklin: Sycamore improvement is in our capital improvement program. Of course, the portion that is here is in the county right now, so that part is not in our capital This represents only a reasonable accurate transcription of the Iowa City City Council meeting of April 4, 2006. ._--~~~------_._-----,_.,"-,----_._--_._~_._,._,~--~ April 4, 2006 Atkins: Correia: Franklin: Bailey: Atkins: Bailey: Correia: Franklin: Dilkes: Elliott: Dilkes: Bailey: Dilkes: O'Donnell: Bailey: Dilkes: City Council Work Session Page 7 improvements. We have Burns to the city limits, which I don't remember the year. Steve, are you looking that up? Yeah. So they go through County Road, but then this is in Iowa City. Right. And that's the way it is now for all of those apartments that currently exist there for the traffic that goes down to the soccer park, all of this ground is in the city, and the only way that you can get there is to use Sycamore in the county. The county. Sycamore Bums to the city limits is '09, two years from now. '09. Do we know what those apartments that are being constructed rent for? Do they accept Section 8 vouchers? I don't know that, and Amy, we don't ask that question. As we're going through these zoning considerations what we're looking at is the structures that are going to be built in terms of density, and the occupancy of them varies depending on the market and the ownership, so typically we have not looked at, except for elderly housing projects, who is going to live in a place, just how many, how many units there are. And I don't know that aside from looking at elderly housing we can concern ourselves with those issues as a zoning matter, in terms of fair housing. But we can look at that further, if that's something we can look at at all, in terms of rezonings, if it's dependent on whether it's going to provide a certain amount of affordable housing. The Council should probably have a discussion about that. I mean I don't, typically we don't now. I'd be interested. We don't, we don't now, it has been, I think there are problems associated with it. So you don't think it would be legal to include that information or to find that information out just even as a point of information as we, as we look at housing overall? I don't know. I don't know. I don't know why we would want that, I really don't. Well because we're going to (can't hear). Why don't we schedule that for a This represents only a reasonable accurate transcription of the Iowa City City Council meeting of April 4, 2006. April 4, 2006 City Council Work Session Page 8 Karr: Why don't you include that in Elliott: Scattered site discussion would involve that. Dilkes: Yeah, that would be good. Champion: Franklin: And it's something that could be looked at in a rezoning situation. That's what I'm. I don't know. Dilkes: That's the issue, because it's, I mean, that's the issue, whether it's an appropriate issue when you're looking at land-use issues and it may be, it may not be, I don't know. c) REZONING APPROXIMATELY ONE (1) ACRE FROM LOW DENSITY SINGLE-FAMILY RESIDENTIAL ZONE (RS-5) TO PLANNED DEVELOPMENT OVERLAY ZONE (OPD-5) WITH A SENSITIVE AREAS DEVELOPMENT PLAN, FOR THE PROPERTY LOCATED ON DUBUQUE ROAD AND NORTH DODGE STREET (REZ06-00004). Franklin: Ok. I made a note of that. Ok. Are we moving on? The next item is the rezoning at Dubuque Road and Highway I, from RS-5 to OPDH-5, and this is to enable a 5-unit townhouse building. I keep looking to see if the developer was here. This has been recommended for approval by the Planning and Zoning Commission by a vote of 7 to O. The reason that I was looking for the developer is that we understand that he is interested in possibly making some changes to this or adding to it, so there may be a request to continue the public hearing tonight. If I can snag him before you actually have that public hearing l' II let you know. I mean, otherwise, just proceed as you would normally. Bailey: And that access is off of Dubuque Road. Franklin: It's off of Dubuque Road, yeah. Bailey: Right. I got it. Franklin: And the road will be improved up to the north property line as part of this project and it's also a part of the North Dodge Street project. That's the elevation of it. Vanderhoef: I wondered if the garages were under or is this surface parking behind? Franklin: The garages are underneath the units. Vanderhoef: So this is another one of those cases where there are stairs from the car to the kitchen, and the front of the house has no drive or visible parking in front of it? This represents only a reasonable accurate transcription of the Iowa City City Council meeting of April 4, 2006. April 4, 2006 City Council Work Session Page 9 Franklin: I don't see any parking delineated there Dee. It's certainly not in the front, there isn't enough room. This is the right of way line here, and the property is quite steep in the back. Vanderhoef: So it has to be pushed forward that far? Franklin: I don't know where else you would put it, yeah. d) REZONING A 1.80 ACRE PROPERTY LOCATED AT 1803/1835 BOYRUM STREET FROM INTENSIVE COMMERCIAL (CI-1) TO COMMUNITY COMMERCIAL (CC-2). (REZ06-00005) Franklin: The next, if we're going on to the next item, is to rezone 1803/1835 Boyrum from CI-I to CC-2. This is for the HyVee and you can see the hatched-mark area is the area that will be subject to the rezoning, and one of the consequences of this is that a couple of these access points on Boyrum, this one and this one, will be closed as a consequence of this redevelopment. Bailey: Can you say that, can you point again, because that's the question I had about that, this rezoning. So how do you get back to the office store? Is that? Franklin: Right here is where you get back into Office Depot. Bailey: Is that, but is that going to continue to be open? Franklin: That will continue to be open. This one is going to be closed, and this one will be closed, and this one. Elliott: Those two side-by-side driveways have been confusing. Franklin: These two right here. Maybe I've got the - no, I don't- thought I might have the site plan. And then one of these other ones down here. Wilburn: So Yen Ching, the old Goodwill. Franklin: This one, yeah. So we'll have an entrance here, here and up here. So it's really going to improve that. Bailey: Although that up there entrance is very, it's so close to the intersection, I don't know. I think that there are traffic problems out there. Franklin: This was discussed at Planning and Zoning and one of the suggestions was made that there be additional signage placed at this southerly entrance point, so it was clear that that was where you should go for HyVee. My recollection is the response was that they would look at that. That is, the owners would look at that to see if that would be necessary. Assuming that most people are going to come this way to get into the HyVee, they will still come this way for these shops, Zephyr and the video rental and for the Office Depot. Champion: And once you get HyVee traffic at that intersection, it's going to be, make a huge difference. This represents only a reasonable accurate transcription of the Iowa City City Council meeting of April 4, 2006. April 4, 2006 City Council Work Session Page 10 Bailey: Although it's going to be, it's still going to be difficult to make a left turn onto Boyrum from the Zephyr Copies entrance, the up there entrance, because you'll have people coming out of the HyVee. Vanderhoef: From the southerly exit of the HyVee. I think a lot of people will still use the northern one to come in, to come down the rows like they've been doing right now for the parking in the front. If they want the parking on the side, then I could see where they would choose to come to the more southerly entrance. Franklin: You know, all I can say is that usually Jeff Davidson is very insistent upon these things if he feels that there's something that can be rectified, that is a dangerous situation, or is a safety issue. His evaluation of this was that the diminishment of the number of access points was going to improve the circulation. Elliott: Goodbye. Correia: Technical difficulties. Bailey: We're done. (laughter) Franklin: Bailey: Elliott: Bailey: Elliott: Wilburn: Correia: Champion: Bailey: Champion: Correia: Bailey: Yeah, I don't know what happened there. So that's not a, I mean, I've never seen an accident there, but that always surprises me. It just seems so busy. I think what maybe you'll see is people entering that, what did you say, up there. Up there. And exiting down below. Maybe nobody wants their groceries to spill so they're very careful about turning in that comer. Well, I don't know (can't hear) I've never had a problem Really? I think people are too impatient. You have to wait awhile sometimes, but I've never seen. The problem there is there's a driveway that comes across as well. I think it's hard to gauge. This represents only a reasonable accurate transcription of the Iowa City City Council meeting of April 4, 2006. April 4, 2006 City Council Work Session Page II Correia: It can be. Bailey: We can move on. Thank you. Vanderhoef: It may well help the entrance and exit from the west. I t may. Bailey: See, that's the thing. I don't even know where that is. Franklin: Ok. Moving on. Bailey: It just winds around through, anyway. Vanderhoef: Ifit makes it easierto come in through the east, they'll come around. Franklin: e) CONSIDER AN ORDINANCE AMENDING A CONDITIONAL ZONING AGREEMENT TO REMOVE THE REQUIREMENT FOR A 30 FOOT LANDSCAPE SETBACK FROM HIGHWAY 1 FOR A .63 ACRE PROPERTY LOCATED AT 809-817 HIGHWAY 1 WEST. (SECOND CONSIDERATION) Moving on, Item E is an ordinance amending the conditional zoning agreement with Autohaus to diminish that 30 foot landscape setback, and that's the end ofP andZ. Bailey: Got it. Champion: Ok. Elliott: Yep. Vanderhoef: Good job. United Natural Foods Amended A!!reement Wilburn: Hightshoe: Wilburn: Hightshoe: Correia: Hightshoe: Bailey: Hightshoe: United Natural Foods Amended Agreement, Item 16. Tracy? Do you want me to give a brief update? Could you, please? Yes. Back in 2003, United Natural Foods came to the City regarding a proposed expansion of their facility here. Talk louder. Can you hear me now? You're going to have to be really close to that, I bet. Back in, how's that? This represents only a reasonable accurate transcription ofthe Iowa City City Council meeting of April 4, 2006. April 4, 2006 Elliott: Hightshoe: Elliott: Hightshoe: Elliott: Franklin: Hightshoe: Bailey: Hightshoe: Bailey: City Council Work Session Page 12 Good. Back in 2003, United Natural Foods came to the City regarding a proposed expansion to their facility. They were going to double their current facility, that would have had about 120,000 square feet, add about 140,000 square feet, it was an over 4 million dollar investment. At the time we signed a private redevelopment agreement with them, we gave them a property tax rebate, six year rebate, 100%. It also included an employment provision, that by January I" of 2005, they had to employ 300 full-time positions. At the time they applied they had 218. When we went to certify this year, that was back in November of 2005, they had 248 full-time employees. Stafffelt due to the significant investment and how much basically the taxable valuation of that property had raised significantly, that we would amend the redevelopment agreement, giving them an extension of time to create the 300 jobs. They stayed in correspondence and communication with United Natural Foods. They said due to different, the business climate now, I mean they applied three years ago for this assistance, due to the dramatic increase in fuel prices, that they had to go ahead and open a facility in Indiana, which slowed the job creation down in Iowa City. They still increased employment based on their preliminary employment figures. We were recommending an extension of time to June I" of2007. That is when the first property tax rebate would be paid to United Natural Foods. We'd extend it to June I" ,2007 and if at that time they did not reach 300 dollars, we'd add a callback provision, so whatever they came short to that 300 employees we'd reduce their rebate. That was my question. You're talking about, when it says, does not meet the employment level by June I, 2007 or the following five annual certifications, meaning the remaining five certifications, and then each year it would be pro- rated, based on the number of employees added that might be less than was previously agreed upon? Is that? Well, basically, what it means is each year would stand alone. So June I", we would issue the rebate that came out of the development grant in the middle of June, they would certiry in June, and based on that year's certification, we would reduce the (can't hear). So then 80%, they get 80% of what had been promised to them financially? Yeah. Well, it would be reduced by It would be reduced by $1667.00. (can't hear) For each full-time position. And then the next year they would start with that next June certification, so it would be annual. So if they didn't make it one year, it wouldn't affect the remaining four years. It would continue under that contract and have that opportunity. This represents only a reasonable accurate transcription ofthe Iowa City City Council meeting of April 4, 2006. April 4, 2006 Hightshoe: Champion: Vanderhoef: Hightshoe: Vanderhoef: Hightshoe: Vanderhoef: Hightshoe: Vanderhoef: Hightshoe: Vanderhoef: Hightshoe: Elliott: Wilburn: Hightshoe: City Council Work Session Page 13 Yes. I think it sounds good. I'm just curious, when is the first payment? Is it this coming June? No, June of2007, so we pay them nothing until. They were trying to apply for June of 2006? Cause it was built in? No, the way that, there's always that year and a half lag in between. A year and a half. So when we certify, when the City certifies, we had certified this November for the first payment to be issued in 2007. Ok. So we weren't technically going to pay until 20.07. This just extends the job creation. So they have not had a payment yet. No. Good. Thank you, Tracy. Thanks. Communitv Events Fundinl! Wilburn: Community Events Funding. Item 23. Vanderhoef: I didn't tag mine. Correia: Go back. Wilburn: Are you going to review this for us Karin, or are you? Franklin: No, I'm just packing up here. (laughter) Wilburn: Oh, ok, sorry. The last agenda item on the back has the recommendation, recommended funding levels for Council. Item 23. I guess just open up for discussion, unless people have questions about the amounts recommended, or? This represents only a reasonable accurate transcription of the Iowa City City Council meeting of April 4, 2006. April 4, 2006 Bailey: Correia: Bailey: Correia: Bailey: Atkins: Bailey: Correia: Bailey: Champion: Bailey: Correia: Karr: Correia: Atkins: Bailey: Atkins: Bailey: City Council Work Session Page 14 I did have an item, and I probably should have brought this up before. The Johnson County Historical Society. I called to see what we specifically fund. I have a good sense of what the rest of these are, and I have attended most of these. But I'm not sure, and I asked Steve earlier. I would like to hear from them before we approve their funding - what we're paying for, and what we're supporting. Because they no longer have a location downtown. They were for awhile on the second floor of the Old Capitol Mall. I'm assuming it's Plum Grove or some item in Iowa City that we're supporting, but. I think was that, I don't have it with me, but I looked through the application earlier, which was in our January packet. It seemed. I don't remember seeing that. Ok. It was in there, and it had a budget, and it seemed like some of the, their supporting some of the summer programs, in the City park, I think, do they? Oh, ok. Sounds right. I do recall this. They do that with the cabins, Alex did that one year. Ok. That helps. Now I remember reading that. (can't hear) Not a bad question to ask, anyway. But you know, that's one group that we don't regularly hear from, and I guess I have an expectation that we hear from all these group to see how what we supported went. I mean, if we're doing that for Aid to Agencies, I certainly think we should be doing the same for Community Events. So, do? Our practice for Community Events, not to interrupt, was to invite them to the same evening, the end of January with the Board Commissions Community Event, so they are asked to attend that night, but it's totally optional. So, who, but Steve, do the recommendations for these come from your office? From staff. From staff. If you look at the budget '06, there was a request, and then the request in '07; it's just basically carrying through the thinking. Ok. This represents only a reasonable accurate transcription ofthe Iowa City City Council meeting of April 4, 2006. April 4, 2006 City Council Work Session Page 15 Vanderhoef: Margaret Weiting has come Atkins: Before. Vanderhoef: Always before, so this was unusual. Bailey: I don't remember hearing from her. Vanderhoef: Really? Bailey: Yeah, and I mow Margaret, so I think I would remember. Atkins: No, I mow she's been here a couple times, yeah, at least in my time. Bailey: You know, now that you've jogged my memory I'm fine with that, but I do have the expectation that we will get some kind of report from these organizations, written or verbal. I mean, if we're asking, like I said, if we're asking agencies to do that I think we should do the same with events. How many attend, etc. Elliott: I agree. Correia: Yeah. I'm interested in talking about the holiday lights. O'Donnell: The what? Correia: The Downtown Association. So, there's a history of that that in the past the Downtown Association has paid for the downtown lights. I just, I noticed this last holiday season that the downtown was not looking particularly festive with lights. Wilburn: I mow. Before you go ahead and give the history, Steve, several of us were hoping that the Downtown Association, or members of them have tried to get the Downtown Self-Imposed Tax, that money from that could be used for downtown-type events and improvements and that they could. Correia: Right, but that didn't pass, so that's not an option for money, right? Wilburn: Well, yeah, but I guess I'm not looking, I mean there are other ways for them to work with each other as a Downtown Association to get funding, but. Atkins: The whole downtown light has a rather sordid past. Correia: Ok. Bailey: Sordid? Atkins: Sordid. To the best of my recollection, they were going to do it last year and it just didn't work. This represents only a reasonable accurate transcription of the Iowa City City Council meeting of April 4, 2006. April 4, 2006 Champion: Bailey: Atkins: Bailey: Atkins: (can't hear) Correia: Atkins: Correia: Bailey: Atkins: Correia: Atkins: Correia: Atkins: Correia: Bailey: Atkins: O'Donnell: Bailey: Atkins: City Council Work Session Page 16 They lost the lights. I thought they asked people to do the lights in front oftheir own building, in front of the stores. They did. It was a little bit of a - it just wasn't as well-handled as it could have been. Right. We've had some conversations with, when did we talk, did we talk to them? Well, I don't know, the past aside, I'd like to see the downtown look festive during the downtown, and if the Downtown Association can't. I would like, if you want lights downtown, let us do it. Yeah. Ok. So if we don't do this, then we will do the downtown lights. Oh I see what you're saying. Is that what you suggest? Yeah. I'm saying. Well tbat' s fine then. However, at least to get the however in there. What did you say? It's, it's very expensive putting the lights actually up into the trees, up into the canopy, and if we do do this, I'd just as soon do a, maybe a street level - the trunk of the trees - it would make it look uniform throughout, something nice, but I think the only way it's ever really going to get done is to actually put it on our work program and schedule it. Ok. How much does this cost, to put them in the trees? I mean, Bob's always asking. Boy, it's a good answer - it's a city c~ew for several days. Hasn't Mid-American offered to help witb that? Mid-American helped the Downtown Association last year. They helped before, yeah. This represents only a reasonable accurate transcription of the Iowa City City Council meeting of April 4, 2006. April 4, 2006 City Council Work Session Page 17 Correia: Wasn't there one year that Oakdale helped and provided some? Bailey: Yes. Atkins: Yeah, and we caught a lot of. Correia: Yeah, probably, they were thinking that, right. Champion: Oh, I remember the calls were interesting - we were accused of (can't hear). Atkins: It was a really good idea and a really bad idea at the same time. Correia: Right. Bailey: You don't want Council (can't hear) Helling: Also, Oakdale lost their, the District lost their person that was doing the bulk of their coordinating because oftheir budget cuts, and so that program went away. Bailey: Gotcha. Correia: Ok. Elliott: Well, I agree that if, if we need to discuss this at some point, but the downtown for the holiday season does need to look more festive. Wilburn: Yeah. Atkins: I'll take that as the message and we'll put it together. Wilburn: You want to get back to us in time that we can, ifit falls apart, then it's a 'tis the season kind of thing? Bailey: Wait, what were you saying? Did we decide this? Atkins: I'm going to put something together. You're directing that the City would be responsible for festive lighting downtown. Now, the extent to which that's going to be, I'll prepare something and confirm that with you at the Work Session. Correia: Can that, does that extend to like the Northside neighborhood? Atkins: It has not, traditionally. That doesn't mean it can't. The Northside neighborhood, the Northside merchants have a sort of a loosely, loosely-knit, yeah. Vanderhoef: They have done it, some years. Atkins: Yeah. It's just been on and off and on and off, excuse the light pun. Wilburn: So later on in the year you'll come back to us with. This represents only a reasonable accurate transcription of the Iowa City City Council meeting of April 4, 2006. April 4, 2006 Atkins: Wilburn: Atkins: Elliott: Atkins: Bailey: Wilburn: Vanderhoef: Correia: Wilburn: Champion: Correia: Champion: Atkins: City Council Work Session Page 18 I want to do this right away. Yeah, I will try to get this done fairly quickly so you can have some idea. Because there will be complaints about us being involved at all. And I'm just asking ifthe Council will know in time what's going to happen, so that when the season comes, we'll know what to say. We can say furious. I think the Council is willing to respond to those complaints. Ok. I hear you. Ok. Ok. Any other comments on that? I have one. In continuing with Regenia's analogy of knowing exactly what's going to happen and how it's going to happen and who's in charge, and so forth, I need some more look at this Sports Authority. Who's going to be administering this and reporting back? If this is given as a grant, specifically for that part of the CVB? I like the idea, that, you know, the broad idea that was brought to us, but I'm also looking at the thought that CVB gets 25% of the hotel/motel tax up- front, and we've had some growth over the last few years, not huge, but more than what we have had budgeted for every year. So, I don't know whether to, this should be under the City, that it's reported back specifically on this $17,000.00 is what I'm thinking it ought to be, because if it isn't being used for the Sports Authority project, whatever that project looks like, than they should be accordingly? Well, I was wondering actually, with this item, or this, if this is something the Youth Advisory Commission could actively be involved in, in terms of helping to monitor the events over the year or be the sort of, commission or body that would help review applications and work with? I don't know. I know communities that use their youth advisory commissions to do that. There are a couple I know that use them for approving art-funded projects for the community, others that have the equivalent of their summer festivals. So, it's not unheard offorthatto be a. It would give them a good mission. I would think it would be one way of, like a tangible thing that they would take responsibility over, making recommendations, working with. Right. And just make sure we don't forget Parks & Rec, because I'm assuming the whole concept of the Sports Authority is the use of our recreation facilities for This represents only a reasonable accurate transcription of the Iowa City City Council meeting of April 4, 2006. Apri14,2006 City Council Work Session Page 19 (all talking - can't hear) Bailey: Vanderhoef: Correia: Wilburn: Bailey: Vanderltoef: Bailey: Wilburn: Bailey: Vanderhoef: Correia: Vanderhoef: Correia: Bailey: Correia: Bailey: Champion: Ross is on the advisory committee. I know he's on the advisory committee, but. And they have the staff person at the CVB who is coordinating the Sports Authority - it seems to me like. But the, but it is an advisory group, and the CVB makes decisions about. Well, I'm on the board, and I can assure you that the funding that is designated for Sports Authority will be used as such, because there isn't, there aren't a lot of other funding sources for the Sports Authority, as was indicated in the presentation. Many of these tournaments require bid fees, and that's part of the use of some of this funding. I guess that's what I'd like to see up front, what that budget looks like. I don't think they've developed it yet. I mean, they've hired a person, and I think that they're moving forward with the plan, but I don't think they'll know exactly what kind of tournaments. They have an evaluation offacilities available, but I don't think they'll fully know what kind of tournaments they're going to be looking at until we go through part of a year with the Sports Authority. But they're pursuing them, but they'll go throughout the year making decisions as to which ones they'll actually put bid for, to apply for. It's a sort of bid as available and makes sense for our facility. So that facility inventory has been done. They're continuing to raise funds, with the Nate Kaeding Golf Tournament on June 1st, and I think that we can get a report, but I don't think we're going to get more of an idea than Josh provided in the presentation. So, we don't know whether this $17,000.00 is being paid for the administrator of the program, and bid fees? We have a budget of (can't hear) funds, is that what you're wanting to know? Mm hmm. Is there a budget for these $70,000, and 17 17. What did I say? Even in this initial year, I think part of this had to do with the hire. It seems to me that we were presented with this from the Convention Bureau. This is basically seed money to get things rolling. This represents only a reasonable accurate transcription of the Iowa City City Council meeting of April 4, 2006. April 4, 2006 City Council Work Session Page 20 Bailey: Yeah. I think you're right, Connie. Champion: That's what it is. It's basically seed money, and they have to have money to start. Vanderhoef: I understand. I just want to know what we're using it for really and then what kind of a report we as a Council expect back. Bailey: Well, we see Josh every year. Correia: He'll tell us. Bailey: I mean, I'm sure, and at the annual meeting I'm sure we'll have a report, in the fall, at the CVB' s annual meeting. Elliott: I think I'm willing to look at this year and perhaps a little bit of next year in this perspective, that it is seed money and that this is startup funding, and after that we would assume there would be much more of a budget as how much is going to go to chargebacks to Park & Rec, how much would go to pay any part-time employed person. But I think for the first year and perhaps in at least the second year, maybe, we have to say this is startup funding, but it would not be handled this way after that. Wilburn: Regenia, can you just talk to us (can't hear) Bailey: I'll have, yeah, if you want Josh or Gillian to call, or Jason, who is the staffer, to show you the specifics, I don't think that. Vanderhoef: Well, the report definitely, how it was spent, and how much of the $17,000.00 was spent, I'm presuming it will all be spent, I just want to know where it was spent and accounted for. Correia: So when we grant these funds, we, at the fiscal year we release 100% to the organization, is that how it works? Vanderhoef: No, we can do. Atkins: Say that again. Correia: So when we pass this, these recommendations. Atkins: We appropriate $17,000.00, right. Correia: No, I'm just talking about all of them. Atkins: Oh, all of them, yeah. Correia: So just taking up, that we're talking about a specific thing, but what is the process for getting the money to the programs, do we cut them a check on July I? This represents only a reasonable accurate transcription of the Iowa City City Council meeting of April 4, 2006. April 4, 2006 Atkins: Correia: Bailey: Wilburn: Atkins: Correia: Atkins: Correia: Vanderhoef: Correia: Wilburn: Atkins: Correia: Atkins: Wilburn: Champion: Al!enda Items ITEM 17. Bailey: Correia: Bailey: Champion: Atkins: City Council Work Session Page 21 You know, we inform them by note, generally speaking, they have to send us something, so we can just, so we have a paper trail. Each group is gonna decide when they're going to want their money. Some of them, they want em right away in July, for example the fireworks people want it like, tomorrow. Which one? Fireworks. Fireworks. Some of the others are later in the year, a guarantee that their money is there. Right. But do they request, when they send us an invoice with costs incurred, based on what they ask for, or they just send us what? Just an invoice based on what was approved by you. Gotcha. Ok. With the exception of CVB, and those are collected and returned. I'm just talking about the community events. I'm not talking about other things. Any other questions. Yeah, CVB is a quarterly payment. But that's different. Yeah. Any other questions about any of the other items on there? No. It sounds good. CONSIDER A RESOLUTION ESTABLISHING A FEE FOR CONSTRUCTION SITE RUNOFF (CSR) PERMITS. Item 17, about the fee for the construction site runoff - nice name. I had a question about that. How does that compare with the other cities, other communities in the area? I'm hoping it's the same. To my knowledge, they all will be the same. Now, there may be some minor, but it was intended that they're all the same. This represents only a reasonable accurate transcription of the Iowa City City Council meeting of April 4, 2006. April 4, 2006 Elliott: Atkins: Bailey: Atkins: Bailey: Elliott: Atkins: Champion: Elliott: Atkins: Elliott: Atkins: ITEM 18. ITEM 19. ITEM 20. Elliott: City Council Work Session Page 22 CSR permits. CSR permits, that's the name they arrived at. And the fees are comparable or the same? Yes. Thank you. I was, my question on that fee was inspection fee at $50.00 may be imposed for such additional inspections. How often is it estimated that there will be more than 3 visits? Have any idea? I would think they would be rare, because I think this anticipates a couple to begin with. I think we thought 3, that's right, we're going to be there 3 times, I would find it very unusual that somebody just is not doing what they're asked to do. Yeah, I would think the extra visits would be because of non-compliance. Based on past activities, the additional ones probably won't come into effect. I would be very surprised if they did. Ok. And ifthey are, a handful. CONSIDER A RESOLUTION AMENDING THE BUDGETED POSITIONS IN THE HOUSING INSPECTION DIVISION OF THE HOUSING AND INSPECTION SERVICES DEPARTMENT BY ADDING ONE HALF-TIME DEVELOPMENT REGULATIONS SPECIALIST POSITION. CONSIDER A RESOLUTION AMENDING THE BUDGETED POSITIONS IN THE ENGINEERING DIVISION OF THE PUBLIC WORKS DEPARTMENT AND THE STORMWATER MANAGEMENT FUND BY DELETING ONE FULL-TIME SENIOR ENGINEER POSITION AND ADDING ONE FULL-TIME CIVIL ENGINEER POSITION TO THE ENGINEERING DIVISION AND ADDING ONE FULL-TIME SENIOR ENGINEER POSITION TO THE STORMWATER MANAGEMENT FUND. CONSIDER A RESOLUTION AMENDING THE BUDGETED POSITIONS IN THE PLANNING AND COMMUNITY DEVELOPMENT DEPARTMENT AND THE ADMINISTRATIVE PAY PLAN BY ADDING ONE ECONOMIC DEVELOPMENT COORDINATOR POSITION. I have a question about the staff. This represents only a reasonable accurate transcription ofthe Iowa City City Council meeting of April 4, 2006. April 4, 2006 City Council Work Session Page 23 Bailey: Item? Elliott: We're talking about Item 18, 19, and, I think 20. Total, we're adding one and one half positions, is that correct? Atkins: We're adding one and one half, no, no. We're adding a halftime regulations person. Elliott: For halftime development specialist. Atkins: And that's new. Correia: And is that just for the CSR? Atkins: Yes it is. Correia: And so we're thinking that the fees are going to cover the costs, so it's general fund neutral. Atkins: Yes, that's the plan. Elliott: And with engineering, we're eliminating one and adding two, so that's one and a half. Atkins: Then a halftime for economic development, and that would be charged against water, sewer and airport. Elliott: That brings us up to two positions. Atkins: .5, .5 and 1. Elliott: Yeah. Wilburn: Yes. Bailey: Yes. Elliott: My math is correct. And the annual salary for a hire at Step I is estimated at $20,000.00. Is that $20,000.00 for the halftime position? Atkins: Yes. Elliott: So a full time position would be Atkins: Approximately 40. Elliott: 40. Ok. Vanderhoef: I was just curious, and I don't see any engineers here tonight. This represents only a reasonable accurate transcription of the Iowa City City Council meeting of April 4, 2006. April 4, 2006 City Council Work Session Page 24 Atkins: They may be here for the 7:00. Vanderhoef: The difference between a civil engineer and a senior engineer. Atkins: It's licensing usually Dee. You have to spend 5 years, I think it's 5 years of work-related experience before you can even take the test. (end of tape) Atkins: We can encourage employees that are in these to go after this thing, they can step up and become a senior engineer then. Elliott: The license enables that individual to be responsible for more? Atkins: Yes, they seal plans, that's correct. Vanderhoef: That's the big difference, in. Atkins: That's the big difference. Vanderhoef: So it isn't between whether it's a mechanical engineer or whether it's a civil engineer or an environmental engineer, it's when they get the initial. Atkins: Initial license, that's correct. Now, that doesn't mean an unlicensed engineer isn't a good engineer, they just either have not fulfilled the test requirements or the time in the trenches before they can take the examination. Correia: And how many of these positions are their salaries paid in the general fund, and how many are, well, because it says storm water management fund, so I imagine that position is paid out of storm water. Atkins: Storm water management is not a general fund. The development regulations specialist is in the general fund but there's an off-setting revenue in the general fund. Correia: Say it again? Atkins: There's an off-setting revenue, and that's the fees, and then the economic development coordinator position, it was already budgeted as half-time in the general fund, the remaining halftime, that's where I proposed to you the water, sewer, and the airport. And I did send a letter to the airport informing them of that, so. Vanderhoef: And haven't heard back? Atkins: Have not (laughter) Vanderhoef: We'll see at open-mike. This represents only a reasonable accurate transcription of the Iowa City City Council meeting of April 4, 2006. April 4, 2006 ITEM 9. Elliott: Atkins: Elliott: Atkins: Elliott: Atkins: ITEM 8. Bailey: Atkins: (laughter) City Council Work Session Page 25 AMENDING TITLE 3 ENTITLED "CITY FINANCES, TAXATION & FEES," CHAPTER 4 ENTITLED "SCHEDULE OF FEES, RATES, CHARGES, BONDS, FINES AND PENALTIES," SECTION 3-4-5 ENTITLED "SOLID WASTE DISPOSAL," OF THE CITY CODE TO INCREASE OR CHANGE CERTAIN SOLID WASTE CHARGES. Other question. Item 9. Said that, Item 9, 3% increase in solid waste collection fees. The last increase was '05. Right. And is that, the increase is for personnel, increased wages? It's increased wages, but the big thing that we experienced was we weren't even close on our fuel estimating, it really spiked, really spiked. We did a couple of years without any increases. We don't automatically do this. We will spend down a reserve for a couple of years to level those out. I think people understand the fuel business. Right. AMENDING TITLE 3 "CITY FINANCES, TAXATION & FEES," CHAPTER 4 "SCHEDULE OF FEES, RATES, CHARGES, BONDS, FINES AND PENALTIES," SECTION 3-4-3 ENTITLED "POTABLE WATER USE AND SERVICE" OF THE CITY CODE TO DECREASE OR CHANGE WATER SERVICE CHARGES AND FEES IN IOWA CITY, IOWA. Item 8. So we're, we're continuing to decrease water service fees because that was what we said when we - can you just recap the whole story again, because I can't remember it. Ok. About a hundred years ago. Vanderhoef: I'm old. I'm the only on'e. Atkins: We started the process, and it was around'92, we started the process ofthe construction of the new water plant, and all the things that have to go with it. Council at that time made a decision that it would be, the water rates would be adjusted high enough that allowed us to pay cash, and I believe it was 20% of the value of the projects, and the remainder would be in debt. We'd originally proposed strictly in just debt. And that was with the understanding that in the future, as the fund, things, expenses settled down, we knew where we were, we would review those on an annual basis and decide whether we could or could not reduce those rates. This is the third year of that review. Two of those years This represents only a reasonable accurate transcription of the Iowa City City Council meeting of April 4, 2006. April 4, 2006 City Council Work Session Page 26 we've been able to reduce those rates, and these are permanent reductions. Only you can put it back on later on if you choose to do so. Elliott: How much totally have we reduced the rates? Atkins: 10%. In the last three years we've lowered it 10%. Bailey: Thank you. Champion: We should save those reductions for about four years so people see a dramatic decreasing - the water's really cheap now. Vanderhoef: Or staying. Correia: Everything's about staying the same. Champion: No, it's good if they can reduce it if they can, actually. Wilburn: Any other agenda items? ITEM 21. CONSIDER A RESOLUTION APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AN AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND ENGINEERING ALLIANCE, INC. TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR THE LOWER WEST BRANCH ROAD - SCOTT BOULEVARD TO TAFT AVENUE IMPROVEMENTS PROJECT. Correia: I have a question on item 21 with the contract with the engineering. So that $195,000.00, that's what we had proposed to spend on the whole contract? Atkins: Yes. That's the, the design of the project, this is the anticipated expense. Correia: Ok, so that would include staff, the consultant time, and their materials? Atkins: It's their time, right. Correia: I was just wondering, this one might be a bit of (can't hear), but I'mjust going to ask. In attachment C with rates for reimbursable expenses, it says that all materials and supplies will be billed at cost plus 10%, why do we do that? Bailey: Yes, what is that? Atkins: It's pretty standard for engineering consultant contracts. We do review those, that's why they're in the agreement, because we do review those expenses. Elliott: A cost-plus. Atkins: A cost-plus. It's not an uncommon procedure. This represents only a reasonable accurate transcription of the Iowa City City Council meeting of April 4, 2006. April 4, 2006 City Council Work Session Page 27 Correia: But what's the reasoning - is it indirect revenue? Atkins: I don't mean to sound smart-alecky, but they can make money off of their materials, and that's pretty much what they do. Correia: Ok. Vanderhoef: It's the same as you pick out a faucet down at one of the plumber supply places, but you can't buy it, the plumber has to go down and buy it, to install it, so you pay the plumber. Atkins: Right. Correia: Right. I hear that it's standard - is that something that, we wouldn't be competitive if we didn't have any. Atkins: We find it acceptable. In most of our engineering contracts you would see that language. The thing where there's some variation is usually how they bill out the time of an individual. Someone maybe $55.00 an hour is called a senior engineer; another company may bill it $65.00 an hour. They may those choices on the staff person they assign to the project. Elliott: I think that, from what I've seen, that when you have absolute confidence in the person with whom you are dealing, quite often a cost-plus is more economically feasible then. Because most will say do it cost-plus - if you want a bid, I'm going to make sure I don't lose any money on it, and it goes higher. Atkins: I'm sure Marian has seen any number oftimes, when they walk in to bid with two envelopes in their hand, and they ask who else has bid? Oh they didn't, and you get this one. (laughter) Karr: We don't give it. Atkins: I know you can't, I know that. They will stand outside the door and see who walks in and out. Champion: The surcharge is very common in any contract and any service organization, though. Wilbum: Other agenda items? Item 4 9 (2) Correspondence. Nancy Ostrognai: Bus purchase for Johnson County Coalition for Persons with Disabilities Vanderhoef: Ok. Just on the correspondence piece. There was an email in the packet addressed to me from Nancy Ostrognai, on the bus for all persons with disabilities, and I called her and had a long conversation and subsequently sent back an email to her that was telling her about a meeting that's coming up. But one of the things that came out of the conversation with Nancy was something This represents only a reasonable accurate transcription of the Iowa City City Council meeting of April 4, 2006. April 4, 2006 City Council Work Session Page 28 that! think !' d like to put on a work session, and it has to do with companion passes for people using the public bus. And we were doing a little brainstorming and had an idea. There seems to be a gap there on companions to help you get to the bus stop, even though the bus is accessible, and then to wherever you're going, when you get off the bus. So, there might be something we can work with Joe and Ron on. Atkins: The companion pass. Bailey: Somebody that works, an aid. Correia: Somebody that works. Vanderhoef: And companion passes are free on the paratransit, but apparently what happens is, for the others, you are assigned only one name for your companion, and, if you are using the public bus and your neighbor was going to go do and say, I'll take you down to the comer and we'll go shopping together today, that kind of thing. And what had crossed my mind was, you know how they had the laminated passes for handicap parking? There's exactly one pass, but the person, the handicapped person, controls that. Atkins: Give it to, Nancy would control it. Vanderhoef: Nancy would control it. Correia: Should we put it on a work session? ! would love to talk about this. ! think it's a good idea. Oh, we can't talk about it. Bailey: Wilburn: Work session. Atkins: Talk to Joe. Vanderhoef: It's got possibilities. Bailey: ! think that's nice. Wilburn: And you understand what's being put on the work session, right? Atkins: ! have. Wilburn: That's what! was waiting for (can't hear) Vanderhoef: Companion passes. Atkins: Companion passes. Wilburn: Ok. Bailey: For transit discussion. This represents only a reasonable accurate transcription of the Iowa City City Council meeting of April 4, 2006. April 4, 2006 Atkins: Wilburn: Elliott: Atkins: Bailey: Wilburn: Elliott: Wilburn: Elliott: Bailey: Schreiber: Wilburn: Schreiber: Wilburn: Schreiber: Elliott: Council Time Wilburn: Vanerhoef: Wilburn: Schreiber: Bailey: City Council Work Session Page 29 You want the rest of the items? Ah, let's just forget that. Are we talking about pending discussions now? Yeah. Are we at Council time? We were still on agenda time. Oh, agenda time. And Dee went to something that was in the packet, which was the correspondence, so are we done with? Well, if that qualifies, 1'd be interested. Do we need to have further discussion on Jeremy's late night bus service? We had some significant conversation, but 1'mjust wondering if we need any, you know, what's happening, how's it going, you know, is that ok at this point? How's it going, Jeremy? Actually, I was going to come up and address that, regardless, so than you Bob, for the seagueway. Why don't we wait until Council time or pending discussion items? Pending discussion items, that's when we'll go? Yep. Sure. Good. So, Council Time. Now, now you can do it. No I need to do that during (can't hear) I would like to suggest an item for pending, or for discussion item, because we heard from Jeff Braverrnan regarding Lexington Avenue. This represents only a reasonable accurate transcription of the Iowa City City Council meeting of April 4, 2006. - ,-"--._._-----_."..-.'-_...,.__.."."...".._---_._~'-'~._.._~"._-_._._...,----,-----_..- April 4, 2006 Correia: Wilburn: Bailey: Correia: Bailey: Correia: Bailey: Elliott: Wilburn: Bailey: Elliott: Correia: Elliott: O'Donnell: Wilburn: Bailey: Correia: Atkins: Schreiber: City Council Work Session Page 30 So we're on Council time? We're on Council time. Right. But that's not pending. But it's not on our list of pending, so I was going to bring it up to add to our list of pending. So that's for your Council time. Ok. Yeah. We're not discussing this, we're just suggesting this. It'sjust a suggestion that's going to throw it out there. I threw it out there for pending. Are there other people who would like to discuss Lexington Avenue again? Yes. Yeah. Yes. (can't hear) That's three. I think we're all two right now So you have that down Steve? I have it down. In Council time, are we in Council time? (can't hear- all talk) Schreiber: Champion: I'd like to say that Austin couldn't be here, because he unfortunately, I think he broke his ankle this morning playing soccer, so maybe if you guys want to send him some wishes, well wishes, that's Council time, right, that's not a pending. agenda item? It was this morning, not last night? This represents only a reasonable accurate transcription of the Iowa City City Council meeting of April 4, 2006. - ---------------.__.-_.~-----~---_..._--._--,--_._-----~.._---~_.._....._.._._-~.._--------,.__._"--_....- April 4, 2006 Schreiber: Champion: Bailey: Schreiber: Vanderhoef: Champion: Wilburn: Bailey: Vanderhoef: Wilburn: O'Donnell: Champion: O'Donnell: Correia: Bailey: O'Donnell: (laughter) Helling: Bailey: O'Donnell: Helling: O'Donnell: Helling: City Council Work Session Page 31 It was this morning playing soccer I think in a gym class. Wow. Wow. So that's why he isn't here. How to meet your summer, in a cast. That's too bad. Dee, any Council time? Can we ask about law school? I have something for pending, but Council time? Oh, just a heads-up. I earmarked, in the ECICOG packet that I put in, I sort of put a star beside it, and we're trying to get more information about a waste transfer system that has been approved in Linn County that is way on the south end of town, which, depending on, I've heard two different stories on what is going to be accepted there, because it might impact what happens at our refuse center. Mike, Council time. Has anybody driven out to the dump lately. I haven't. If you, from 380, from the Landfill. Landfill. Are you, have you driven out to the dump? I, I missed that spot. Landfill? Are you still going? What's that? Are you still going? To the dump? This represents only a reasonable accurate transcription of the Iowa City City Council meeting of April 4, 2006. .. ,,---,-~,-'~.__._-'---'--~--'---'---"'---~--~'- - ---"--'---~-'---------------_."-' April 4, 2006 O'Donnell: Atkins: Bailey: O'Donnell: Bailey: Atkins: O'Donnell: Atkins: Vanderhoef: Atkins: Bailey: Vanderhoef: Atkins: Vanderhoef: Champion: Bailey: Vanderhoef: O'Donnell: Vanderhoef: Atkins: O'Donnell: Wilburn: Item 4g (6) Champion: City Council Work Session Page 32 Whatever. My question is Steve, from 380 on to the dump, you look on both sides of the roads and it looks like a disaster area. It's just absolutely terrible. We should be better about picking up then that. We talked about this at JCCOG, too. Are we still requiring people to cover? Yes. Yes. You just, you, we need to drive out there, because that is, that's just deplorable. I got you. I've been driving behind some of the garbage trucks, and even with the little door up in the back, stuff is floating out. Our trucks? Our trucks? No. I was going to say, our trucks usually compact and everything stops. No, not our trucks. Not the new trucks. Whose trucks? I don't know, I was behind them. License plate. It's just terrible out there. It is. I'll get someone. I was following somebody who did not have a tarp on, and it was hard to maintain vision of the road. Connie. Council time? Correspondence: Marvin and Nancy Boldt: Parking ticket concern I have a couple of things. There was a letter, and this is really petty, but it's from Marvin and Nancy Boldt, who got a parking ticket. This represents only a reasonable accurate transcription ofthe Iowa City City Council meeting of April 4, 2006. April 4, 2006 Correia: Champion: Correia: Atkins: Bailey: Correia: Champion: Correia: Bailey: Correia: Bailey: Correia: Champion: Correia: Champion: Atkins: Champion: Atkins: Champion: Bailey: City Council Work Session Page 33 Yes, I have that. (can't hear) using the parks during football, and I hope we responded to them and sent them a refund. I wondered about that, too. First of all. How do we tell iftheir parking (can't hear). Well, that's what I mean. Well, they were there at half-time, for instance. Well they happened to go to the park during a football Saturday (can't hear) at 10:00. Right, I get that, I read that. Is there, I don't know ifthis is Council time. Should we try and charge, open our lots and try to charge for football parking? Could we put that on our discussion item? A revenue source. A revenue source - there's upper city park. I want to go back to this. I think we should refund their money, too. I hope they're going to have a refund. Why would they bother to write a letter for $5.00. Ok. It says, they were not there during the whole game, so, what do they say next, when they had come by during the course of the game, he or she, whoever it was, their vehicle was gone. We don't know where they were, and the first thing that we did, I asked Chris on Friday to write a letter to these folks. That's all we have, they didn't tell us where. We need to find out what the circumstances were, what the parking regulation might have been. And once we, we are following up on it, so I'll have something for you on it, Ijust don't have it right now. I mean, it's a minor thing, but it's just bad business. It's bad P.R. This represents only a reasonable accurate transcription of the Iowa City City Council meeting of April 4, 2006. April 4, 2006 Atkins: Champion: Atkins: O'Donnell: Champion: Bailey: Correia: Champion: Elliott: Helling: Champion: Bailey: Champion: Wilburn: Correia: Champion: Correia: Wilburn: Bailey: O'Donnell: City Council Work Session Page 34 Sometimes, we will get it, and it's in University Heights, it's in Coralville, it's in University. What, does the ticket say Iowa City? You'd be very surprised, the number of them that. We will follow up and we will, to the best of our ability, we'll get an answer for these folks. The officer is certainly not a mind reader, so you're looking at that then. And then, I have one more thing, and that is, I have something for all of you to read again, aren't you excited? Oh good. Is it going to be on the quiz, because that will determine whether I'll read it or not. This was in the Tribune when I was in Chicago yesterday, and I know we have our problems, and sometimes we don't speak to each other, but we have nothing compared to this, and it's almost. Is this the Cairo thing? The mayor and the city council down in that small river town? It's so unbelievable, that it's hard to believe. Steve made the copies. It's hard to believe. I mean, they really have, they really have a battle on their hands, and they have. Are they speaking to each other? I'm not going to go in to what it says, but you, it's almost humorous. It just really can't even be true, but it is. Amy, Council time? I was serious about it. About what? In terms of talking at some point about charging for parking in our city lots during football Saturdays, if you could put that on a work session. All right, are there three people who would like to have this on a work session? Yep. Great idea. This represents only a reasonable accurate transcription ofthe Iowa City City Council meeting of April 4, 2006. April 4, 2006 City Council Work Session Page 35 Vanderhoef: Great idea. Bailey: Love it. Wilburn: Put it on a work session. So is that all your Council time? Correia: No, no, no - ljust want to update folks on the Youth Advisory Commission. We've had two meetings, they're a fabulous bunch offolks. The first meeting was on March 27th or something, and so, is that right? And we're working with Joelle, who is interning, social work intern with Ross, organizing some of the activities and Marian and 1. And you know, you would assume, ok, meet once a month, but they wanted to meet every other week to get up to speed, and they couldn't meet two weeks out, so we met the next week, so we've had two weeks of meetings in a row. They're working on getting their bylaws in place so that they can start working on official business. They have a temporary chair person they voted in Audrey Keranen is the temporary chair until the bylaws are in place. Got some fabulous ideas, they want to design their own logo, they're thinking about that, talking about being identified in the community by having t shirts, or name tags, so, they're a fabulous group of folks. We want to be thinking about, and they're starting to talk about what they want their identity to be, what they want to do as a commission. But I think, as an advisory board to the Council, and with me as a liaison, this is unique in terms of our boards and commissions, to be thinking about things that we want - information, perspectives that we want from them, recommendations on policies, so I think that that's something that we're going to have to be thinking about as a Council. Bailey: Are they planning to come to a meeting, and Correia: Oh yes. We're planning on the AprillSth meeting, April 20th - 23"' is National Youth Service Day, although it's more than one day, so there's going to be a proclamation that Council meeting, we're going to have them come, and invite all of to be here about 15 minutes before the meeting to meet them and we can just do a little informal meeting then, and then we'll be introducing them, they'll accept the proclamation, you'll introduce them to the TV audience. Champion: Oh fun, that'll be really good, that's great. Correia: And I think they can all make that, so. Bailey: Sounds good. Wilburn: For my Council time I'll just throw out that perhaps the Youth Advisory Commission might want to discuss whether or not they want to attend the Youth Human Rights Awards and speak to the Chair of that Commission, to find out if they can give a little schpiel. Correia: Yeah, we have that on our agenda. Wilburn: Great. Sounds good. Pending discussion. This represents only a reasonable accurate transcription of the Iowa City City Council meeting of April 4, 2006. April 4, 2006 City Council Work Session Page 36 Vanderhoef: I have one more thing. (laughter) Wilburn: Your time is up. Vanderhoef: Go, Jeremy. I'll wait. Schreiber: No, I'll go after you. Dilkes: Wait a minute. I don't mean to be a stickler here, but why are you a pending discussion? What is, I think maybe you belong at public discussion at the formal. How would that be? Atkins: I thought the intent was adding something to a work session agenda, that's what I assumed. Bailey: That's a discussion. Atkins: Eleanor, that's what I thought. Dilkes: You want to add something? I thought it was going to be a report. No - ok. O'Donnell: Why are you here? (laughter) Bailey: Champion: Schreiber: Bailey: Correia: Champion: Schreiber: Why are any of us? Because he didn't break his ankle. Well, I, along with what Bob began to discuss was how do we move forward from here on a potential late night bus route, and I really don't know exactly what the procedure would be there, if it has to become an agenda item, or it has to, if it just gets lumped in with the rest of the transit reform. I mean, do you guys have any? What I was going to talk about was, because when we left last time, you asked me to get some information on that particular. Thanks for getting that. It was really good information. Yeah, it was. And this as well as, I wanted to make sure everybody got a chance to read that particular letter, and I also have been in discussion with a number of members of student government about potential sources of possible revenue. So, that's what, I haven't, I don't know what's appropriate, so somebody needs to give me some guidance here. This represents only a reasonable accurate transcription of the Iowa City City Council meeting of April 4, 2006. April 4, 2006 City Council Work Session Page 37 Vanderhoef: Sounds like we've got two or three things that Joe, Ron and Chris are needed. None of the items might be very long, but we can clump those together. Bailey: And the public meeting for transit is April 18, so for starting that process Atkins: Yeah, we have something, we gave you a schedule, we started. Bailey: It's in the info packet. Elliott: My concern is, Ijust want to know that we fully discuss it. We get all the information necessary and we either do it, we decide to do it or not do it, don't let it just ride. Schreiber: Sure, yeah, absolutely not, I completely understand. Correia: So is this, can we add this as an item on a work session? Bailey: During that time period. Atkins: It seems to be independent of the other general direction you've given us. Correia: Right. Atkins: It's sort of a yes or no. Correia: But could it, ifthere is a yes or no, would that then, would it be something that we would add to our transit. Atkins: If you were to say yes to it, it would be adding to the transit package of expansions we're talking about doing. Correia: Right, that's what I mean, yeah. Bailey: But, but shouldn't we discuss it within this transit discussion, because will it have an impact on the other routes we're adding because of the costs associated? Atkins: Yes, and I think we need to do that. It needs to be fitted with that. Bailey: Yeah, ok. Atkins: Ok. I'll assume that's a work session item, a June date. Champion: I'd assume, if we were going to start it, we would need to start by the beginning of the next school year. Schreiber: Absolutely. That's what the goal would be. Atkins: Yeah. This represents only a reasonable accurate transcription of the Iowa City City Council meeting of April 4, 2006. April 4, 2006 Champion: Bailey: Wilbum: . Bailey: Champion: Schreiber: Wilburn: Champion: Bailey: Correia: Elliott: Atkins: Schreiber: Wilburn: Dilkes: Wilburn: Karr: Dilkes: Karr: City Council Work Session Page 38 I think Joe thought it was possible. Well, yeah, because. Without getting into the details of it. The (can't hear) August 14th or changes would be implemented, so if it's part of that package, it seems like. Right. So, do you need anything else from me. No. Good. Thanks. Goodjob. If you were an actor, we'd say break a leg. Stay in touch. I will, you know where to reach me. Let me ask a procedural question. My presumption, when we passed, when Council approved the student liaison position that at the work session, maybe I need to go back and read the resolution, that the work session would be the place for the liaison to comment at, was that not an appropriate exchange, is that what you're suggesting? Well but, he can't comment, he can comment on items that are on the agenda, but he can't, there still has to be notice of what we're going to be talking about. Now you could, for instance, say Council on student liaison time if you wanted him to have the opportunity to make a, pose an issue for a future work session or something like that, but. But, why don't we. If! can just clarify. I didn't think the issue was whether Jeremy was speaking, it was that the subject wasn't noted. Well, that's what I'm saying. It has to be on a subject that's noticed. So adding it, adding it to the agenda as a delegate, we certainly can, but that isn't going to answer the notice of posting. This represents only a reasonable accurate transcription of the Iowa City City Council meeting of April 4, 2006. April 4, 2006 Correia: Wilburn: Correia: Dilkes: Schreiber: Correia: Dilkes: Schreiber: Dilkes: Schreiber: Dilkes: Schreiber: Wilburn: Dilkes: Correia: Dilkes: City Council Work Session . Page 39 Would that, would there be then, in this situation, since Jeremy had put in a memo to the Council for the packet, if there was something that Council liaison time, or whatever. It's in the packet, but it's not No, I know, but if we knew that he had submitted to the packet, then on the agenda item it could have that item plus the issue that he had brought forth through the memo. Right, and that's all the same issue. The subject matter of what's going to, what is going to be discussed by anybody, whether it's the student liaison or you all, has to be noted on the agenda, and Council time does not give anybody that the student liaison is going to talk about whatever matter he wants to talk about. I was under the impression that under the, for last year, that Council time was the time when I had the ability to kind of talk about things that were pertinent to the students. Isn't that how we fashioned the process? You can bring it up. But you can raise the issue and talk about scheduling it for another time, but you can't talk about the transit issue. Ok. I mean for instance, that was why my question, do you want to just ask about? Does the Council want to talk about the late night transit again and lets go ahead and schedule it? But you can't give them an update, elaborate on the information you gave them in the packet and they start discussing among themselves whether they're interested in doing it, and it's that kind of thing. It's totally clear now. You've got it? It's a kind of can we talk about this sometime. They say yes, we put it on the agenda. Ok. Ijust wanted to clarify what the. But we certainly could if you wanted to have a student liaison report or something to that effect, we could put something like, or something as Amy was describing on the agenda. So if the liaison wanted to discuss something particular, if they got it to you, whoever, Ross, who does the agenda by Wednesday, ifthere was a particular thing, then they could do that. Is that what? Sure. This represents only a reasonable accurate transcription ofthe Iowa City City Council meeting of April 4, 2006. April 4, 2006 City Council Work Session Page 40 Correia: Oh, anybody can, but sometimes we have to get three of us to say we want to talk about something, but. (can't hear) Dilkes: It would be better, yes, for Jeremy to talk to the mayor and try to get that on the agenda, whatever subject that was. Atkins: If it's not on the agenda, has Eleanor explained what's not supposed to be on the agenda? Elliott: Yeah. O'Donnell: Thanks a lot, Jeremy. Schreiber: Thanks Mike. Wilburn: I would presume it's like a parliamentary inquiry, which is in order at any time. Pendin!! Discussion Items Vanderhoef: I have one more thing I'd like to put on the agenda, at a future time, and it would be after we had completed our funding and the recommendations from HCDC, but I saw something in their minutes which I think is worth a conversation, and it has to do with the public service funding and how that interfaces with the Aid to Agency dollars. Wilburn: Are there two other Council members that want to put this on a? Bailey: Yes. Elliott: Yes. Wilburn: Ok. Atkins: So the topic is public service funding through our HCDC process? Ok. Got it. Wilburn: Ok. That it? Bailey: Can you just put / Aid to Agencies so we can talk about that? Correia: Can I just do, quick, at the next work session we have scheduled to talk about housing, and Steve and I met to come up with the agenda to lead the discussion and supporting documents for you all to have beforehand. That would be in the packet next week. Champion: Great. Wilburn: See you soon. This represents only a reasonable accurate transcription of the Iowa City City Council meeting of April 4, 2006.