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HomeMy WebLinkAbout2009-11-17 Bd Comm minutesApproved Minutes 4fJ 1 August 2008 MINUTES SENIOR CENTER COMMISSION AUGUST 2S, 2009 ROOM 208, IOWA CITY/JOHNSON COUNTY SENIOR CENTER Members Present: Chuck Felling, Jay Honohan, Sarah Maiers, Charlotte Walker, Nancy Wombacher Members Absent: Merce Bern-Klug, Michael Lensing Staff Present: Linda Kopping, Emily Light Others Present: Dianne Day E~CO`MM€NDATIONS TO OCR UNCIL: None. CALL TO ORDER: The meeting was called to order at 3:30 PM. Jay Honohan chaired the meeting. APPROVAL OF MINUTES FROM JI~NE 30, 2009 MEETING: Felling asked for the minutes to be adjusted to reflect that he was asking about safety concerns related maintenance storage issues during the discussion about the future of the ceramics room Motion: To accept the minutes with Felling's correction. Motion carried on a vote of 5/0. Maiers/Wombacher. PUBLIC DISCUSSION OF ITEMS NOT ON THE AGENDA: Curriculum committee chair Dianne Day presented a review of the Senior Center curriculum committee's activities over the past year. Michelle ~BuhmanJ formed the curriculum committee a year ago with 6 volunteers. 1 was elected chairman and Jean Martin was elected secretary. We meet the second Tuesday of each month from 11:30 AM to 1:00 PM. This past dear was spent mainly helping out with special events, both in originating and promoting events such as Martin Luther King week activities, ~i bowling tournament, participating in the Gay Pride parade, and of course our major project has been to organize the Public Forums to be presented this September. approved Minutes August 2009 This year we have expanded to 11 members representing the major interest groups at the Center to ensure that we have a better picture of the activities and needs of the membership. We have also divided into three sub-committees induding programming, evaluation, and promotioN outreach. These committees are currently meeting to fine tune their goals for the coming year. In general, the programming committee will work on special events, help locate instructors, and create new lasses. The evaluation committee will be kicking off a major evaluation event in September in three areas: new class evaluations completed by students, an instructor survey to determine how the Center is meeting the needs of instructors, and a verbal survey of members to be conducted at various times at the Center by members of the curriculum committee to see if members feel their needs are met and how we can improve. The promotiorVoutreach committee will work on promoting the Center and its activities in various ways, induding worlang with groups outside of Iowa City to publicize the activities of the Center through the establishment of a speaker's bureau of Senior Center members. Officers for the coming year include Day as chair, Louie De Grazia as vice chair, and Jean Martin as secretary. COMMISSION ASSIGNMENTS: Honohan will write the web article for the August meeting and visit the Board of Supervisors. Maiers will visit the City Council to report on the August meeting. Felling will write the web amide for the next meeting. PUBLIG FORUM UPDATE: Day presented a report from the planning committee for the Public Forums: We have about 6 active members recruited from the curriculum committee, Senior Center members, and the general public. Senior Center staff has not been present at these meetings but have been available to answer questions at any time. They have been very supportive, patient, and helpful to al! of the members of the committee. The general fomaat of the program will indude greeters, an informational packet, including activities at the Center, and a program guide if they don't have one. Apple juice and cookies will be served as refreshments. SCTV, the Senior Center TV station, will be frlming both events. I will make a few opening comments, as weN as discuss the general guidelines of the forum. We have asked representatives of various interest groups at the Senior Center, induding music, fitness, SCTV, and lectures, to give a brief 3 minute overview of each area. We will be limiting questions and comments to 2 minutes per person, with no one speaking again until everyone else Approved Minutes August 2009 has been heard. 1 will remind the audience that this is a discussion, not a debate, and that this forum is to learn how the Senior Center works, cornea misinformation, and discuss the goals of the Senior Center as seen by those present. One way we are going to promote greater knowledge about the Center is to have a series of posters titled "Did You Know" wifh facts about the Center. A few of these are now posted in the Senior Center as well as other public facilities in the Iowa City/Johnson County area. More will be posted at the time of the forum. Carl Malone has worked diligently to make sure the information is correct and concise. We expect the forums to last not longer than 1.5 hours depending on the discussion. We will also offer tours of the building after the forum ends for those interested. Special invitations have been sent to fhe Mayor, City Manager, City Council, Johnson County eoarr! of Supervisors, Senior Center Commission, legislators, as well as administrators of various senior related agenaes and living faalities. Press releases have or will be sent to the local papers and radio stations. I feel that the planning committee has worked diligently to prepare and promote these forums. Every public agency reeds to actively evaluate what it does and if it is indeed serving the needs of its members as well as fhe whole community. The Iowa City/Johnson County Senior Center is no exception. I would like to thank you as commission members for encouraging us to hold these public forums. Thank you. Honohan suggested that the planning committee invite the new candidates for the City Council. The Commission made suggestions of additional groups to be invited and represented at the forums, induding cards, billiards, quitters, and volunteers. Day said the committee is working to find a balance between representing participants of several different Center activities and leaving ample time for public discussion and questions. Kopping suggested inviting volunteer leaders of all activity groups to attend the forum so that each group feels like their perspective is valued and they have an opportunity to represent their interests. Kopping pointed out that she has been invited to attend the public forums in order to provide information as questions arise. She described her role as someone who will °speak when spoken to." Honohan agreed and expressed that he believes the Commission members in attendance should adopt a similar rote. Motion: To adjourn for a meeting of Iowa City Senior Center Fund, Inc. Motion carried on a vote of 510. Maiers/Felling. Approved Minutes August 2009 FUTURE_ MEETING DATES AND TIME The Commission discussed choosing a different day to hold regular meetings in order to accommodate the teaching schedule of Merce Bem-Klug. Everyone agreed that Thursday afternoons would be the most convenient for all members. Motion: To set the regular meeting time as the afternoon of the third Thursday of month. Motion carried on a vote of 5/0. Wombacher/Maiers. OPERATIONAL OVERVIEW: Accreditation Plan: Kopping said the Center has a new Master of Soaal Work student intern who wants to partiapate in Center operations at the "macro° level. In accordance with this, she will be coordinating a large portion of the self evaluation procedure that is outlined in the national senior center accreditation process. Over the next few months, she will be bringing together broad-based committees to complete comprehensive evaluations of the Center in 6 of the 9 operational areas identified in the self-evaluation. Kopping told Commission members that they will likely be contacted to serve on some of these committees. Annual Report on FY2009 Commission Accomplishments: Kopping asked the Commission to review the document that was distributed electronically and submit recommendations for improvement to her by noon on Friday. The final document will be submitted to the City Manager's office early Friday afternoon and subsequently published in the aty's annual report of commissions and boards. Motion: To approve the report, subject to any Commission suggestions, for submittal to the City Manager. Motion carried on a vote of 5/0. MaierslWombacher. Showers in Weight Room: Kopping said that the warranty for the shower design and construction is expired by a few months. We are looking for a permanent fix, so C. Buhman will be working with a contractor to have the shower floors re- sloped in the near future. Partiaaation Reports: Kopping referred the Commission to the partiapation reports in the Commission packet. The format presented in the packet used information collected in Apri12009 for demonstration purposes only. This format will not be retroactively adopted for FY09, but will be used going forward in FY10, beginning with July 2009. In this format, volunteers have been pulled out of every activity and listed separately. Visits have been divided to show activity from 8 AM to 5 PM Monday- Friday, as well as activity outside of those times (evenings, weekends, and early mornings). The report also separates activities that occur outside of the building. Approved Minutes August 2009 Walker asked why the extreme detail is necessary and said she thinks the information in the reports is distorted. Kopping said that the purpose of maintaining these counts with such a high degree of detail is to document use of the faality and demonstrate interest in Senior Center programming. This type of information is also used in grant reports and annual reports. Kopping explained that each count in the reports represents a visit, not necessarily a single person. A person who comes to the Center to attend two different classes and eat lunch on a single day will be counted three times. The reports reflect the frequency of participation, not an unduplicated number of individuals using the Center. Parkino Program: Kopping reported that the Center is discontinuing all currently used parking stamps as of September 1. A new stamp `SCP' will be distributed on the first floor only, at the front desk, operations assistants office, and coordinator's office. Parking validation will only be issued to current members with Senior Center parking permits, Senior Center volunteers, and meal program participants who only come to the Center to dine. Parking validation will not be provided to in-house agency volunteers and employees. COMMISSION DISCUSSION: Maiers suggested not having a bowl of candy at the quilt raffle stand. She noticed several people taking advantage of the candy bowl. Maiers said she thought the Coralville Hy-Vee was a good place to have a quilt raffle table because of the extremely high traffic. Walker noted that May minutes are not an the website yet. Walker asked about the Newcomers Club meeting in July. Walker was told not to attend the meeting because there were already too many Commission members scheduled to attend, but she believes there were not enough members present to require her exclusion. Kopping said she would look into the situation and apologized for any misunderstanding. Walker asked why the staff is not at the current meeting. Kopping said that staff attends Commission meetings as their reports require. ADJOURNMENT: Motion: To Adjourn. Motion carried on a vote of 5/0. WombacheNFelling. ~~ mo ~o CN ~ ~ m ~ oa L fl. Q. Q E~ V w ~. d; m (~ ~ O ~ ~ N ~ L ~Q } r ti r r 0 N O r r 0 X X ~ X X X M ~ X X X X X X m X X X o X X X X X x X X X o X X X X X X N N X X X X X ; M a ~ z z z z ~ z ~ ~ ~ ~ ~ ~ N ' Z Z Z Z ' Z N r r r r r T T W ~' `~ ~ a N N a N N r r r r r r r ~ F- rn ~ ~ , c Y E ~ ~ m ~ w ~ ` E m_ H ~ ~ J ~ m _ i0 L V Z ~ U ~ ~ ~ U Z -may N `y .o tl~ -~~- w ~ ~ ~ ~II mn~ o's a¢¢zz u u u ° ~ ~ u X O O Z ; a~i Y 4b 2 MINUTES YOUTH ADVISORY COMMISSION OCTOBER 8, 2009 - 7:30 PM LOBBY CONFERENCE ROOM, CITY HALL Members Present: Zach Wahls, Hannah Green, Jerry Gao, Luan Heywood Members Absent: None Staff Present: Marian Karr, Ross Wilburn Others Present: None CALL TO ORDER: APPROVED The meeting was called to order at 7:33 p.m. Hannah Green chaired the meeting. Before any other business took place, Karr noted that the "Broadway" or "Fas Trac" group the Commission had been referring to in their previous meeting is called "The Coalition." The minutes had been appropriately changed. MINUTES: Gao motioned to approve the minutes of October 1. Wahls seconded. The motion passed 4-0. YOUTH FORUM: The Commission quickly worked through a rough email that had been complied by Wahls to reflect the full nature of the youth forum. These changes primarily made the email suitable for Junior High and High School counselors. The forum was also shortened from 2:00 - 5:00 pm to 2:00 - 4:00 pm. The Commission then compiled questions for the presenters, which will include the Police Department, The Coalition and the Iowa City Neighborhood Association. These questions are: 1) What changes in neighborhood safety have you seen and/or experienced? 2) What steps could be taken to increase safety in our neighborhoods? 3) Share your perspective of the proposed curfew ordinance. 4) What role can youth play to address safety issues in our neighborhoods? Heywood also noted that Mr. Harper told her that he has two students who are interested in joining the YAC. YOUTH ADVISORY COMMISSION October 8, 2009 Page 2 of 5 Wahls requested that the representative of the police force come in plain clothes. The Commission then put together an agenda for the forum, which is as follows: • Introduction by YAC [5 min] • Presentations regarding public safety situation [30-45 min] o Police o Coalition o Iowa City Neighborhood Associations • Intermission [10 min] • Small group discussion [30-40 min] • Synthesis/sharing session [20 min] • Open mic [20 min+] The Commission also discussed whether or not to televise or record the forum. The Commission agreed to tape the presentation, synthesis and open mic sections. Wahls asked if the Commission could give a presentation of their own to Council, reporting the results of the forum. Karr said that this was could be done at the public presentation period at the Council meetings November 2 or 17, or during discussion of the deferred curfew ordinance on December 1. Written comments are due the Wednesday prior to the meeting for distribution in the Thursday Council packet. Wahls and Green formed a subcommittee to put together the opening remarks for the forum. The four discussion questions will be: 1. What was your reaction to the presentations? 2. What have your experiences in your community or neighborhood been? 3. What you think youth can do to help make ours a safer community? 4. What tools do you think are best suited to dealing with this problem? BUDGET FY11: The Commission then went through their budget for FY11. The Commission decided to discontinue its participation in the Summer of the Arts Global Village. When the Commission began to discuss the website & advertising, Heywood asked if it would be possible for us to contact a marketing student at the college of business to do some pro-bono work. Karr said that was definitely possible. Wahls requested that the carnival spending be replaced with $1,000 for hosting youth forums and an additional $1,000 for proving two Recognition scholarships at $500 each. The Commission unanimously agreed to these reallocations. Wahls will prepare a summary for attaching to the budget application to be prepared by Karr. YOUTH EMPOWERMENT GRANTS: Gao and Wahls were appointed to this subcommittee. YOUTH ADVISORY COMMISSION October 8, 2009 Page 3 of 5 MEETING SCHEDULE: The November 1St meeting will be the next meeting, other than the youth forum on Saturday, October 24. Heywood reported that Henri Harper had expressed interest in attending a future YAC meeting. ADJOURNMENT: Wahls motioned to adjourn. Heywood seconded. The motion passed 4-0. Meeting adjourned 9:05 PM N 0 N ~ O ~ W vs ;~ ~- W N ~ ~ V ~ c O Z Q 0 Z } ~ Q W H H Q O X ° X X O ° X N X ~ ~ X X ~ X ti N X ~ )( X X ~ X ti ~ X X 0 X X ti X ~ X X X ti 0 X X X X >C X X ~ X X X X ~ X X X N X X X X X ~ X X X 0 X X X M X X X X X r ~ Z ~ Z ~ Z ~ Z G Z ~ i i N N ~ Z ~ Z ~ Z ~ Z ~ ~ ~ ~ i ~ Z r °° X X X X 0 r ~ G Z G Z L Z L Z ~ ~ ~ Z ~ W ~ a X W O r M N ~ O r M N r- O r M N ~ O r M N ~- O r M N ~ O r M N ~ O T M N ~ O r M N ~ W Q Z ~ 2 _ ~ ~ ~ «(]~~~ L 0 Z V X W ~, y ~+ C +..1 r ~ ~ G y ~ d ~ lp y N ~ ~' a`aaZZ° II II LLJ II II XO~Z i W Y Z O O U } 00 0 Q N ~ Q ~ O H ~ ~ ~ ° rn OQ~ Z O ~~ ~~ ~v O W a~ ;; V ~ o ~o ~- W N ~ ~U ~ c OZ Q ~Z } ~ Q W v H H Q O o X ~ ~ X X ~ X o X ~ ~ X X ~ X X ~ ~ X X ~ X w N X i i X X ' X ~ W a X O N O N O N O N O N O N ~ N 00 N W C a Z ~ C~ "~ ~ ~ 2 ~ ~" ~ ~ ~ ~ ~ ~ ~ ~ ~..r ~ .-. L Q and 0 ~ ? `m ~ ~~ ~ r d r+ C ~ ~ d ~ ~ N H aaaz°z° ~ II ~ II 1 XOpZ Y FINAL/APPROVED POLICE CITIZENS REVIEW BOARD 4b 3 MINUTES -October 13, 2009 CALL TO ORDER: Vice-Chair Donald King called the meeting to order at 5:32 p.m. MEMBERS PRESENT: Janie Braverman, Joseph Treloar, Vershawn Young MEMBERS ABSENT: Abigail Yoder STAFF PRESENT: Staff Kellie Tuttle OTHERS PRESENT: Captain Richard Wyss and Officer David Schwindt of the ICPD; Emily Busse- UI Journalism Student; and public, Caroline Dieterle, Dean Able RECOMMENDATIONS TO COUNCIL None. REPORT FROM NOMINATING COMMITTEE King and Braverman were appointed to the nominating committee at the September Stn meeting. King reported that the committee had met and would like to nominate Donald King for Chair and Janie Braverman for Vice-Chair. CONSIDER MOTION TO FIX METHOD OF VOTING Motion by Braverman, seconded by Treloar to prescribe the method of voting by a voice vote and use majority vote for the basis for decision. Motion carried, 4/0. Yoder absent. NOMINATIONS FOR OFFICE OF CHAIRPERSON Motion by Braverman, seconded by Treloar to nominate Donald King for office of Chairperson as selected by the nominating committee. MOTION TO CLOSE NOMINATIONS Motion by Braverman, seconded by Young to close nominations. Motion carried, 4/0, Yoder absent. BALLOT OR VOTE Motion carried to elect Donald King for office of Chairperson, 4/0, Yoder absent. NOMINATIONS FOR OFFICE OF VICE-CHAIRPERSON Motion by Treloar, seconded by Young to nominate Janie Braverman for office of Vice-Chairperson as selected by the nominating committee. MOTION TO CLOSE NOMINATIONS Motion by Young, seconded by Treloar to close nominations. Motion carried, 4/0, Yoder absent. BALLOT OR VOTE Motion carried to elect Janie Braverman for office of Vice-Chairperson, 4/0, Yoder absent. CONSENT CALENDAR Motion by Braverman and seconded by Young to adopt the consent calendar as presented or amended. PCRB October 13, 2009 Page 2 • Minutes of the meeting on 09/08/09 • ICPD General Order 99-01 (Police Vehicle Pursuits) • ICPD General Order 00-06 (Special Purpose Vehicles) • ICPD General Order 07-02 (Detainee Processing) • ICPD P.A.U.L.A. Report -August 2009 • ICPD Quarterly/Summary Report (Quarter 3) - IAIR/PCRB, 2009 Motion carried, 4/0, Yoder absent. Braverman inquired what CCH stood for. Wyss responded that CCH was Computerized Criminal History. Braverman also noted General Order 99-01 (Police Vehicle Pursuits), section VI(E) under Reporting, that it references an annual analysis/report of all pursuits for the past calendar year. Since the analysis is intended to show patterns or trends that indicate training needs and/or policy modifications and the Board's charge is to review policy, she asked if the Board had ever received this report in the past and if this should be something that the Board is reviewing. After discussion the Board agreed to request to receive the annual analysis of pursuits. OLD BUSINESS Community Forum -King reported that the Chief had some concerns regarding the forum and the presentation portion from the ICPD with the Use of Force policy. The concern was that the forum remains a PCRB forum and not an ICPD forum so that when questions from the public are taken after the presentation they are directed to the Board and not the officer. It was also confirmed by the Board that the intention is not for the officer to have to field questions from the public that could be incident specific. The forum topic is based on policy and questions should be regarding the policy and not particular or hypothetical situations. It was agreed that King would call and set up a meeting with the Chief to discuss his concerns and to confirm the Board's intentions during the forum. The Board agreed to Wednesday, November 18th at 7pm for the forum and also requested staff check into see if it could be broadcast live in addition to taped so it could be ran again at a later date. The Board discussed having some handouts at the forum such as the Use of Force policy, directions for the City website .and how to get to the General Orders, and information regarding the Citizens Police Academy. King said he would do the introduction and complaint process presentation for the forum. Braverman volunteered to do the draft summary of the forum as a follow up to City Council. NEW BUSINESS Service Animal Training - At the September 8th meeting the Board agreed to request any information available regarding Service Animal training for Iowa City police officers. The Board received correspondence from the Police Chief stating that while no specific "Service Animal training has occurred the topic had been covered in MATS training. Wyss stated that the Chief had contacted Police Legal Sciences which is a training seminar that all officers take once a month and has requested that they incorporate service animals into this training. He did not know how long or where in the process it was for incorporating. Treloar asked if the Board could be notified when the service animal training had been incorporated in to the seminar. Wyss agreed to let them know. Comprehensive Review of PCRB Ordinance, By-Laws, SOP's -Braverman reaffirmed that she would like the Board go back over and review the ordinance, by- laws, and SOP's to see if any updates, changes, or additions need to be made since PCRB October 13, 2009 Page 3 an overall review has not been done since the Board was formed. Braverman expressed some of her ideas to the Board and suggested having a planning meeting in December to discuss how they would be reviewing the information. The Board could then discuss any ideas they have and if they would have subcommittees or review as a whole Board. PUBLIC DISCUSSION Schwindt clarified his understanding of one of Braverman's suggested changes. BOARD INFORMATION None. STAFF INFORMATION Tuttle handed out an updated Board phone number list and a FY2011 budget proposal. The Board discussed the budget and what options they had to help keep costs down. There was discussion of scanning the meeting packets to save on printing and mailing costs, but with concern over using personal a-mail accounts. The Board directed staff to look into the possibility and costs of having City a-mail accounts. EXECUTIVE SESSION Motion by Braverman and seconded by Young to adjourn into Executive Session based on Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried, 4/0, Yoder absent. Open session adjourned at 6:42 P.M. REGULAR SESSION Returned to open session at 8:38 P.M. Motion by Braverman, seconded by Young to set the level of review for PCRB Complaint #09-04 to 8-8-7 (B)(1)(a), On the record with no additional investigation. Motion carried, 4/0, Yoder absent. Motion by Treloar, seconded by Young to set the level of review for PCRB Complaint #09-05 to 8-8-7 (B)(1)(d), Request additional investigation by the Police Chief or City Manager, or request police assistance in the Board's own investigation. PCRB October 13, 2009 Page 4 Motion carried, 4/0, Yoder absent. Motion by Young, seconded by Treloar to request 60-day extension for PCRB Complaint #09-03, a 45-day extension for PCRB Complaint #09-04, and a 60-day extension for PCRB Complaint #09-05 due to timelines and scheduling. Motion carried, 4/0, Yoder absent. TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change) • November 3, 2009, 5:30 PM, Lobby Conference Rm • November 10, 2009, 5:30 PM, Lobby Conference Rm (Rescheduled to 11/3) • November 18, 2009 7:00 PM, Harvat Hall (Community Forum) • December 8, 2009, 5:30 PM, Lobby Conference Rm • January 12, 2010, 5:30 PM, Lobby Conference Rm Motion by Braverman, seconded by Treloar to move the November 10th meeting to November 3rd. Motion carried, 4/0, Yoder absent. ADJOURNMENT Motion for adjournment by Young and seconded by Treloar. Motion carried, 4/0, Yoder absent. Meeting adjourned at 8:45 P.M. ;C i 7 0 0 zz~yro o a~~y ~ @ ~ ~ ~ ~~~p~ ~ °~' c fD v~ "'! fD a oA ;o o~ ~ ~~ g ~~ c y ~ o a~• ~ y ~ _ ~° z va ~ ~ o a ~ o ~ ~ ~ ~ o ~ ~' ~ o CrJ as .= ~ o o ~ 'G W W N ~D ~O N „~, N C w k k X k ~ c ~ A ~7/ 77 77 i i X i i ~' ~' ~' ~' ~' \ 0 O z z z z z i i ~ y ~ 7 7 a yy ra y y r1. A' 00 i i ~' ~' ~' ~ ~' ~ o ~ ~ ~ ~ ~ ~ ~ ~ k ~ W 9 E H z ~~ d o~ ~~ .. n O I.~.1 l ~I n I~~I O