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HomeMy WebLinkAbout2009-12-14 Bd Comm minutes12-14-09 4b ~ MINUTES APPROVED PARKS AND RECREATION COMMISSION October 14, 2009 - 5 p.m. MEETING ROOM B, ROBERT A. LEE COMMUNITY RECREATION CENTER Members Present: David Bourgeois (5:30 pm); Lorin Ditzler (5:30 pm), Maggie Elliott, Aaron Krohmer, Margie Loomer, Ryan O'Leary, Jerry Raaz, John Westefeld Members Absent: Craig Gustaveson Staff Present: Mike Moran, Terry Robinson Others Present: Del Holland RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None OTHER FORMAL ACTION TAKEN: Farmers Market Evaluation 8~ Discussion: After recommendation from Commission at a previous meeting, Tammy Neumann, Mike Moran and Barb Coffey (City of Iowa City Document Services Director) worked together to draft a Farmers Market Survey. Staff is asking for Commission to review and give their approval. If approved, there will be a note included in all City water bills directing people to the website for the survey or to the locations where they may pick up a hard copy. There is also a survey specific to vendors of the farmers market. These surveys will be mailed directly to the vendors. Moran will write a cover memo to City Council that will also include the surveys for their review at their work session on Monday, October 19. The deadline for feedback is December 18. Staff will report results to the Commission at the January 2010 meeting. Raaz asked if these surveys would be handed out to customers during the last few farmers markets. Neumann reported that they would be as long as they are available. Elliott asked if changes will be made to the market in the upcoming season based on these surveys. Moran reported that it depends on the extent of the changes desired as some may take longer to put into place than others. _Moved by Krohmer, seconded by Raaz to distribute the Iowa City Farmers Market surveys as written Motion passed 6-0 with Ditzler, Bourgeois and Gustaveson being absent. BUDGET UPDATE: The budgets are due to the City Finance Department on Friday, October 16. Moran reported that initially staff was told that there was a need fora $750,000 reduction in the budget. That number has since increased to more than a one million dollar reduction. Directors have been informed not to request additional staff. The previously submitted cuts for FY10 are still on the table and will be reviewed and prioritized for FY11. The revenues for Parks and Recreation will be submitted in December. Of note is that the department has put in a $10,000 line item in the farmers market budget to allow for free parking during the Saturday morning markets. This amount is to reimburse the Parking Division for their revenue loss. PARKS AND RECOMMENDATION PARKS COMMISSION October 14, 2009 Page 2 of 10 Moran handed out the current CIP list to Commission members for their review. The Commission will need to prioritize CIP projects for FY11, 12 & 13. Moran and Robinson have discussed a couple of projects that may no longer be feasible. For example, the request for an outdoor skating rink at the skate park. O'Leary asked if all City departments are asked to cut the same amount. He further stated that he would advocate that the Parks & Recreation Department maintain a strong budget as there are components that affect the quality of life for the community. He is startled at the simplicity of the idea of cutting uniformly across the board. He hopes that the City is sophisticated enough to determine if some departments need to cut more or less than others Krohmer discussed a franchise fee that is being considered for energy use through MidAmerican. He stated that this can be used for public safety or economic development and that Council is planning to limit the fee amount to what is required to add a fourth fire station and a few additional police officers. His idea is recommending to Council that instead of budget cuts in parks and recreation, as well as other City departments, that the franchise fee be increased so as to fund existing public safety expenditures, freeing up funds for other departments. Westefeld asked if Krohmer would be willing to draft a letter to Council regarding this topic. Krohmer agreed to draft a letter and bring to Commission for their review and approval. FLOOD PROPERTY ACQUISITIONS & DISCUSSION: Moran distributed an updated list of flood property acquisitions on Normandy Drive and Taft Speedway. There are three more homes to be demolished prior to November. Discussions are still taking place as to what to do with these properties. One option being considered is using some of the properties on Normandy Drive as community gardens. Moran reported that the Library has secured an ecological grant that may assist in funding this type of project. In fact, some of these funds are going to be used for community gardens at the north side of the Recreation Center. These particular beds will be used for recreation programs. This project is being done cooperatively with Backyard Abundance and Project Green. This group will be meeting again soon to further discuss this possibility for Normandy Drive. The group is aware of the sensitivity in this neighborhood, therefore, they will be working with Steve Long from the Planning Department who is working closely with this neighborhood. One obstacle, however, with this plan, is that these vacant properties are scattered throughout the neighborhood rather than side by side. O'Leary commented that he would not want see the Iowa City Parks and Recreation name on any plan for this property other than housing, thus giving the impression that they want people to leave this area. Moran said that as far as he knows, this has not been the case so far and doesn't believe that it will happen in the future, further stating that the City will not exercise land rights on the residents who want to stay in the neighborhood. Raaz suggested that if the land is not going to be used for trails etc., and since it is next to a waterway, that the City discontinue mowing, therefore, creating a flood buffer. Westefeld asked Robinson for his opinion on this. Robinson stated that there is an Iowa City ordinance that states that once grass is so high it has to be mowed. There is, however, a provision that says that an area can be turned into a natural area and can be left so that it is not mowed. However, he would like to make sure that the City has the potential to place a trail through there at some point. If it is turned into a natural area, then that would not be an option. PARKS AND RECOMMENDATION PARKS COMMISSION October 14, 2009 Page 3 of 10 O'Leary asked if there has been a site chosen for the bridge. Moran reported that there has been a site picked, however, this is all dependent on funding. AFFILIATE GROUP DISCUSSION: Moran distributed the updated affiliate group listing to the Commission for their review and recommendations. He would like to move ahead with writing a letter to these groups as soon as possible. He suggested that if we cannot approve the proposal as written tonight, that perhaps the Commission form a smaller group to discuss and then bring recommendations to the full Commission in November. His goal is to send out in November or December to affiliate groups. These fees would go into effect in July 2010. Ditzler asked to be reminded what the Parks and Recreation agreement is with Riverside Theatre for the use of the Shakespeare Festival Stage at City Park. Riverside Theatre currently pays Parks & Recreation $1 per ticket sold during their Shakespeare Festival. Moran reported that the justification for this is that Parks does not have to prepare the stage for their use, where ball fields, for instance, have to be prepped etc. by Parks maintenance staff prior to their use. Ditzler pointed out that if she were a group looking at this number, she would feel that the proposal is inequitable. Krohmer asked for clarification for the reason behind this proposal, i.e. is it to recover budget cuts specifically or is it a policy change for the affiliate groups? He also asked why the goal for baseball groups etc. is set at a 40% recovery of expenditures and room rentals are proposed at 50% cost recovery, further stating that these numbers seem arbitrary. He questioned whether Commission might consider no discounts at all for meeting room reservations. He expressed his concern that the Commission has discussed this topic several times and they do not seem to have a linear line of thought which makes it difficult for Commissioners to explain if asked. Moran explained that the majority of the staff has always thought that we should be recouping some of the department expenses from these groups, however, it has never been agreed upon by all staff. When the budget cuts were made known, staff once again talked about using revenue as a way to improve the budget. The 40% amount was agreed upon as a target as this is the percentage that the Recreation Division has always strived for when recovering Recreation expenses. Moran stated that this would, however, be a policy change, not just a reaction to the budget. Krohmer suggested that a cover letter be drafted by the smaller group or staff that states the line of reasoning for why this policy is being written reiterating the need for a clearly written statement from the start. He further noted that he is comfortable with starting the fee structure at 10% and gradually increasing to 40% cost recovery. However, he remained opposed to including social service agencies in this group. He thought that it may be good to ask Commission members for a formal vote on this topic. O'Leary asked for a clarification of public meeting room use vs. affiliate group usage. His understanding is that an affiliate group is qualified by a longstanding relationship with Parks and PARKS AND RECOMMENDATION PARKS COMMISSION October 14, 2009 Page 4 of 10 Recreation. Moran confirmed that that is the case. O'Leary then asked how do we distinguish between one group or another when both are nonprofit. Krohmer stated that there is a clear federal law that differentiates between the different organizational tax codes. Discussion would be whether we want to use that as a reason to differentiate. It would make it easy to explain why one organization is treated one way and another is treated another way. O'Leary does not think that social service groups will complain about having to pay 20% of market value for their room reservations and noted that some of these groups have a significant amount of usage, and could even see asking them for 40% as well. Krohmer noted that he spoke with someone from the Neighborhood Center who said that the dollar amount proposed for them would mean them significantly cutting back their usage which in turn means cutting services as they do not have $15,000 extra in their budget for reservation fees and that all of their funds are spoken for. Krohmer said that this is a very worthy program and would hate to see it cut due to the inability to pay these fees. Krohmer further stated that while both groups are nonprofit, he sees a philosophical clear difference between Boys Baseball and Neighborhood Association. Moran reported that the philosophy for leaving the social service groups off of this list came from previous discussions with this group, feeling that the majority of the group felt we should not be charging them. Westefeld asked aside from the Commission, what are staff's thoughts. Moran stated staff is also divided. Raaz noted that if they are charged nothing, what is to keep them from taking advantage of the space. For instance, scheduling more hours than needed. Krohmer would also contend that we are a city agency and the general policy is to encourage additional activities, not to discourage them and we would be looking at a policy that would discourage these activities. O'Leary asked where the estimate of $15,000 came from. Krohmer reported that this was on the initial draft. Moran reported that the number was based on actual usage in the last year of our facilities if they had been charged the full rate. Krohmer noted that the $15,000 was actually 50% of the regular rate. Elliott agrees that there should be a different policy written based on their tax status. She doesn't believe that these organizations will take advantage of the room use hours as they do not have the staff or time to do so. She feels that they should not be charged for their use, however, there should be boundaries in place regarding number of hours allowed. Moran stated that we have had experiences where rooms were reserved and then not used due to perhaps another activity outside of the facility but the group forgot to let us know that they would not be using the room. Krohmer stated that there needs to be a rule stating that in the future their use will be more limited if they don't take advantage of the time scheduled. Moran stated that staff anticipates that this is what will happen with baseball, softball and soccer--they will be more cognizant of their schedules. PARKS AND RECOMMENDATION PARKS COMMISSION October 14, 2009 Page 5 of 10 O'Leary noted that he has been approached by three different members of the public. One was asking if his baseball team could practice at City Park. O'Leary encouraged him to contact Parks & Recreation. His point being that people have the misconception that it belongs to Boys Baseball. He has also been involved with trying to schedule things at Scanlon and Grant Wood and there are groups that think it belongs to them and they do schedule an inordinate amount of time that does or doesn't get used and this doesn't respect city facilities or resources. He cannot see moving on a policy like this and taking organizations that have been affiliate groups of the city for 50 years who have never had a charge before and saying you pay an amount and yet we have other groups that we can't even charge 5% or 10% of market value. Ditzler feels it would be reasonable to charge the social service groups a very minimal fee. Westefeld summarized that there are three ideas in place regarding social service groups: 1) No fee, 2) minimal fee, or 3) full fee. Krohmer again noted that there is a clear cut definition of the differences in the tax laws regarding non-profit groups and there is a clear definition of why a community service agency would apply and a sport group would not qualify as such. He further stated that he would be okay with a "token" fee when dealing with the politics of it but would have to be assured that it would not have an ill-effect on the group or organization. O'Leary stated that organizations thrive or fail based on their resourcefulness. It is a sensitive issue when Kickers, for instance, has offered free membership for kids from Neighborhood Centers. He is on board with a set fee. He is not entirely in support of increasing the for profit groups up to 40% in less than 10 years. He doesn't feel that, for instance, Neighborhood Centers paying 10% of a room rate compares to a sudden charge to Boys Baseball of $20,000. fie suggests that each percentage level should remain in place for two or three years at each benchmark. Westefeld asked Moran what his timeline is for getting a final decision. Moran said that these groups generally will meet in January to start working on their fees and schedules. He would like to have a letter to them no later than December so that they can put this item on their agendas. Based on this information, Westefeld suggested that the Commission schedule a full or smaller group meeting between now and the regularly scheduled November meeting. Krohmer would be comfortable with having a small group meeting. He would like to get a show of hands here tonight to give Moran some direction of how people are feeling about things like the nonprofit affiliate groups etc. Moran agreed that this would help him get a sense of how the Commission wants to proceed. After some discussion, Krohmer suggested that the entire Commission schedule an informal meeting prior to the regularly scheduled November meeting. This would allow. the public to attend if they wish, however, they would not be able to speak at such a meeting. Loomer asked how do we encourage the public to attend. Moran said by posting the agenda on- line and on City Hall and Recreation Center bulletin boards, noting that there is not time for a more formal process. O'Leary said that since they would not be able to speak at an informal meeting, they should be encouraged to attend the regular meeting in November where they can comment. PARKS AND RECOMMENDATION PARKS COMMISSION October 14, 2009 Page 6 of 10 Ditzler noted that she is in agreement with scheduling an informal meeting, however, would like to have an alternative plan to consider so that if initial plan is voted down, there is something else to vote on. Raaz suggested that we have a group meeting to come up with two or three options prior to the regular November meeting. Then let affected people know that they can speak at the November Commission meeting, and then the Commission will vote on it after comments are heard. Westefeld summarized the process. He said that Commission has time to first, hold an informal meeting prior to the regular meeting, second have public speak at regularly November Commission meeting, then third, vote on the proposal. He questioned if this should be scheduled in three separate meetings Elliott said that she had the impression when coming into the meeting tonight that this proposal was created to make up for budget cuts, however, tonight she is hearing it is strictly a policy change. O'Leary recalled that the catalyst for this discussion was when meeting with DogPAC about their fee structure, it was mentioned that there are other groups who pay nothing or a very small amount. This happened to coincide with the budget discussions. Ditzler said that she recalled it differently because she thinks that this discussion did arise out of a budget conversation. Moran noted that increasing revenues was part of a package put together by staff to help with budget cutbacks and was to be proposed to Council, however, it never went that far. Krohmer stated that he believes it started with discussions with DogPAC and that is when we became aware of other agencies who were not being charged and Commission asked for more information on this. Those discussions coincided with the time that the need for budget cuts was announced. However, this proposal was not created because of budget alone. Westefeld feels that for the public to give input and react there needs to be something for them to react to and it doesn't feel to him that we have anything that exists to present to them. Krohmer proposed that as a possible solution that the Commission agree to meet again in two weeks, create a few alternative plans and get Commission consensus. Next schedule a second meeting two weeks later for public input and finally a third meeting for a Commission vote. Moran stated that based on the discussion he could put together three different policy drafts for Commission to review in two weeks. O'Leary is not comfortable about developing a policy without having feedback from the affiliate groups stating that this is a very important part of the process. He is concerned that establishing a policy and telling them what it is, is not a good idea.. Raaz stated that he did not sign up for the Commission to write cover letters or policies. He said that the Commission is an advisory board. Del Holland, audience member, suggested that the Commission open this topic up to the public. He believes that Commission will get some pertinent information by doing so. PARKS AND RECOMMENDATION PARKS COMMISSION October 14, 2009 Page 7 of 10 Westefeld suggested that we meet on November 4. In the meantime Moran will formulate a series of options. At that meeting Commission will discuss those and try to arrive at some kind of a decision. The public will be given the opportunity to speak at the regular November Commission meeting. At the following meeting Commission will make a decision. Elliott suggested that perhaps we had enough information to vote tonight. Krohmer asked who was in support of charging the social service agency groups for their room usage. Those in favor of charging a minimal fee were Bourgeois, Ditzler, Loomer, O'Leary, and Raaz. Those in favor of charging no fee were Elliott and Krohmer. O'Leary said that if it is a foregone conclusion that these three options can exist, he thinks the three options come from the feedback, and that we flip-flop the meeting. He see's a problem with establishing one policy and take that to a meeting to get feedback. We already know what the three options are. Why not take the three options to the public and then come up with a policy based on the feedback. Moran supports the idea of meeting for an informal session on November 4, then hold our regular meeting on November 18 (moved from November 11 due to the holiday) where the public can speak. He doesn't feel that we can give the public a fair amount of information without the Commission meeting again prior to the regular meeting. Consensus is for the Commission to meet again on November 4 to get more united on a policy. Schedule a second gathering for public input on November 18. Then vote on the policy during the December 9 Commission meeting. Commission will meet on November 4 at 5:30 p.m. in meeting room B for an informal meeting. MASTER PLAN DISCUSSION: Moran reported that based on the minutes of last month this group was going to prioritize the goals. He asked if the subcommittee should meet again to finalize the priorities. Ditzler felt that the priorities are set and would not change her mind if another meeting was scheduled. Krohmer said he too is comfortable with the priorities as they have been set. Moran will proceed with those priorities as listed. COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS: Ditzler mentioned that she was very pleased to see the Master Plan noted in a recent staff report. Krohmer brought up the possibility of the need for a policy regarding snow removal on trails, noting that perhaps some be left with snow cover to allow cross-country skiing, etc. Especially since there seems to be more trails added but not more staff to maintain them. Krohmer had previously discussed with Tammy Neumann the possibility of having a contracted minute taker start recording the minutes for the Commission meetings. Due to time constraints, and staff having many other duties, the Commission Minutes are summarized in comparison to minutes from Planning and Zoning etc. which are verbatim. Krohmer feels it is important to have more complete transcripts of the Commission Meetings, therefore, allowing Council insight into PARKS AND RECOMMENDATION PARKS COMMISSION October 14, 2009 Page 8 of 10 how policies/ideas come forth He is waiting for a response on the cost to do this and will report back at the November 18 meeting. CHAIRS REPORT: Westefeld reported that he and Ditzler went to the Council Meeting and reported activities of the Commission. He thanked the Council for their support in renaming Sand Lake Recreation to the Terry Trueblood Recreation Area. Westefeld reminded the Commission that it is time to nominate a Chair and Vice-Chair for the 2010 Commission. Members that are interested in participating in this committee are to let Westefeld know as soon as possible. Westefeld announced that the Parks and Recreation Foundation will be holding their annual meeting on October 15. Westefeld suggested that since November 11 is Veterans Day and City offices are closed, that the November 11 Commission meeting be rescheduled for Wednesday, November 18. Members were in agreement. Westefeld reminded Commission that an informal meeting will be scheduled for November 4 at 5:30 p.m. and that the regular Commission meeting will be scheduled for November 18 at 5 p.m. Westefeld wanted to thank everyone for the discussion earlier this evening. He noted that the Commission has had a lot of time consuming issues in the past year and he really appreciates the way that people have provided input and attended meetings. DIRECTORS REPORT Terry Trueblood Recreation Area (TTRA): Moran distributed a map of the TTRA. He reviewed the trail plan with Commission. The McCollister bridge is now complete. There will be a north parking lot and a crushed limestone access point to the trail with two access points to the park. This phase is to be complete in late November or early December. Krohmer asked if we could find out from Public Works if they plan to do any screening of their facility along McCollister Blvd. Robinson reported that the way that site sits right now they aren't planning on developing any screening because that site is supposed to change and they are planning on constructing a new facility that will combine Equipment Division and Streets Division etc. Moran noted that the contract with Snyder & Associates, who developed Phase 1 and the trail plan for TTRA, will end after completion of Phase 1. Moran and staff would like to have them continue on this job with Phase 2. CIP plan shows that $1.25 million dollars is scheduled for TTRA development next year which will start July 1, 2010. Future Council Meeting Dates: The upcoming Council meeting dates are October 20, November 2, November 17, December 1, and December 14. Let Moran know if you can go to any of these meetings. You can use the Friday updates if you need points to talk about. PARKS AND RECOMMENDATION PARKS COMMISSION October 14, 2009 Page 9 of 10 Ditzler reported that initially we had talked about Commission reporting quarterly to Council. Moran said that is the case, but now during budget time Commission may want to attend more regularly. Subcommittees and Informal Commission Meetings: Moran stated that when holding informal meetings or work sessions, we will have to publicize the agenda and minutes. If you meet as a subcommittee there have to be 4 or less in attendance so as not to meet a quorum. The legal staff recommends that you do not communicate by email. Trail applications and awards process: Moran gave an update on trail applications. 1) Court Hill Trail Phase 3 of 3. This is a $580,000 project and we requested $464,000. Staff should hear on that one next month. 2) Staff applied for a transportation enhancement application, which is mostly for signage for $19,500 and requested $15,600. Staff just met yesterday with the JCCOG trails group and recommended funding for that. This is a joint project between Coralville, North Liberty and Iowa City. It will be used for signage for river trails and land trails. 3) The third application is an Iowa Water Trails Program Phase I of the Iowa River Water Trail. We received $24,000 which will pay for a kiosk and some water signage from the Iowa Light and Power Bridge to Napoleon. Packet Distribution: If you are interested in packet distribution electronically please let Tammy know. We have been cleared to do that through the City Clerks Office. O'Leary noted that he appreciates the email confirmation of attendance. Foundation Meeting: The Foundation will be reviewing and hopefully approving a gift catalog that will be distributed to funeral homes and to anyone interested in pledging money to the Foundation. Hazard Mitigation Funds: Moran reminded Commission that staff is applying for hazard mitigation funds for safe rooms at various parks. Initially staff was proposing placement at Court Hill Park, Kiwanis Park and South Hickory Hill Park. As Court Hill Park and Kiwanis Park are both in a flood plain, they do not qualify for the grant. Staff will be meeting with residents in the Hickory Hill Neighborhood to show the plan for such a building. This building will be very similar to the Norton Wayside Shelter that has been recently placed at Hickory Hill. Senior Swim Update: Staff is now placing sandwich board signs in the game room area noting the time of Senior Swim. Staff is also keeping track of attendance during these times. Moran will continue to update Commission as necessary. ADJOURNMENT: Moved by Ditzler, seconded by Krohmer to adjourn the meeting at 7 p.m. Motion passed 7-0 with Gustaveson and Raaz being absent. PARKS AND RECOMMENDATION PARKS COMMISSION October 14, 2009 Page 10 of 10 PARKS AND RECREATION COMMISSION ATTENDANCE RECORD YEAR 2009 NAME TERM ~ ~ '"' N r' M ~ ~ '~ t ° ~ ~ ^ '"~ \ ~ ~ at ~ O o~ ~ ~ ~ N -i i 0 0 e EXPIRE S David 1/1/11 X O/E X O/E X X X X O/E X Bourgeois Lorin Ditzler 1/1/13 X X X X X X X X X X Maggie Elliott 1/1/13 X X X X X X X X X X Craig 1/1/11 O/E X X X X X X X X O/E Gustaveson Aaron 1/1/13 O/E X X X X X O/E X X X Krohmer Margaret 1/1/12 X O/E X X O/E X O/E X X X Loomer Ryan O'Leary 1/1/10 X X O/E X X X X X X X Jerry Raaz 1/1/12 X X X X X X X X X X John 1/1/10 X X X X X X X X X X Westefeld KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting LQ = No meeting due to lack of quorum MINUTES-FINAL CITY OF IOWA CITY CIVIL SERVICE COMMISSION November 13, 2009 - 8:15AM LOBBY CONFERENCE ROOM -CITY HALL Members Present: Lyra Dickerson, William Cook, Elizabeth Cummings Members Absent: None Staff Present: Karen Jennings, Fire Chief Andy Rocca and Jane Molony Others Present: None 4b 2 RECOMMENDATION TO COUNCIL (become effective only after separate Council action): None CALL TO ORDER: Meeting called to order at 8:17 a.m. Lyra Dickerson chaired the meeting. FIRE DEPARTMENT PROMOTIONAL TESTING: The first item of business was approval of Fire Department Promotional Testing. Dickerson requested clarification on what constituted a passing score for the Assessment Centers. Rocca and Jennings explained that the passing score has historically been set as 70% by the Consultant facilitating assessment centers. The company that produces the written test used for Fire Lieutenant establishes a recommended passing score to be used for that exam, also 70%. The candidates with the highest 15 passing scores on the Lieutenant exam will be eligible to participate in the Fire Lieutenant Assessment Center. Cook commented that he was impressed by the extensive educational background required for promotion in the Iowa City Fire Department and that the Department has a sufficient quantity of qualified internal candidates to fill the positions. Cook said Chief Rocca should be commended for having professional staff that is willing to continue education for the betterment of the department. Dickerson and Cummings concurred that the Department's and staff s commitment to setting and meeting such high educational standards were to be commended. Dickerson moved to approve the fire promotional testing processes, Cook seconded the motion, and the motion was carried unanimously. OLD BUSINESS: None NEW BUSINESS: None ADJOURNMENT: Dickerson moved to adjourn, Cook seconded and the meeting was adjourned at 8:24 a.m. Board/Commission: Civil Service Commission ATTENDANCE RECORD YEAR 2009 (Meeting Date) NAME TERM EXPIRES 7/07/09 10/22/09 11/13/2009 L ra Dickerson 4/5/10 X X X Bill Cook 4/1/13 X X X Elizabeth Cummins 4/4/12 X X X KEY: X = Present O = Absent O/E = Absent/Excused NM = No Meeting --- = Not a Member Approved Minutes October 2009 MINUTES SENIOR CENTER COMMISSION OCTOBER 15, 2009 ROOM 202, IOWA CITY/JOHNSON COUNTY SENIOR CENTER Members Present: Merce Bern-Klug, Chuck Felling, Jay Honohan, Michael Lensing, Sarah Maiers, Charlotte Walker Members Absent: Nancy Wombacher Staff Present: Linda Kopping, Emily Light Others Present: Dianne Day, Janice Frey RECOMMENDATIONS TO COUNCIL: None. CALL TO ORDER: The meeting was called to order at 4:00 PM. Jay Honohan chaired the meeting. APPROVAL OF MINUTES FROM AUGUST 25.2009 MEET_I_NG: Motion: To accept the minutes as distributed. Motion carried on a vote of 6/0. Felling/tensing. PUBLIC DISCUSSION OF ITEMS NOT ON THE AGENDA: Dianne Day made a report from the Curriculum Committee. She said that the public forums in September were successful, and two more are scheduled for February 2010. Day described other activities the Curriculum Committee has been working on, including efforts to increase diversity at the Center. The group has been working with the Women's Resource and Action Center (WRAC) and the Human Rights Commission throughout the summer and fall to hold diversity study circle groups and other community outreach programs. Day reported that the pickleball league is going strong, with 3 courts at Mercer Park and more at the North Liberty Rec Center. Pickleball, which combines elements of tennis, badminton, and ping gong, is available to seniors 5 days a week. The group will use the indoor courts during the winter and the outdoor courts during warmer months. An average of 15 seniors participate in each practice, and Senior Center membership is not required. 4b 3 Approved Minutes October 2009 Kopping noted that she has had numerous requests for a ping gong table recently, and she is investigating options. COMMISSION ASSIGNMENTS: Honohan will write the web article for the October meeting. Lensing will report to the City Council on November 2. Honohan will visit the Board of Supervisors. Kopping said she would like to join in on upcoming Commission visits to the City Council and Board of Supervisors. Maiers will write the web article for the November Commission meeting. REPORT' AND DISCUSSION OF USAGE OF ELDER SERVICES. INC. OFFICE SPACE.: Kopping reported that Elder Services has moved most of their staff out of their large first floor office space. The only person currently working out of the office is Joan Cook of RSVP. With only one person occupying such a large space, Kopping wants the Commission to consider potential future uses for the room. The RSVP office could potentially be moved to a smaller space within the building, though a specific location has not been determined. Moving the RSVP office would likely involve expenses related to rewiring and networking phone and intemet lines. Kopping noted that Elder Services may be considering moving the RSVP office out of the Senior Center in the near future. If this is the case, she said it would be better to leave the RSVP office where it is for now, rather than invest in new infrastructure. Honohan noted that the multi-purpose office on the ground floor has been working well for the volunteer legal services, SHIIP counseling, and individual counseling. It has been beneficial to each of those programs to have a private meeting space in which to provide confidential services. Walker suggested turning the room into a central location for Senior Center volunteers, a work space and a social area. Lensing suggested an Internet coffee cafe. Kopping said the room could possibly be leased to a business that provides services to seniors. That kind of decision would have to go through the Council. REVIEW AND DISCUSSION OF PLANNED OPERATIONAL ASSESSMENT: Kopping summarized the two upcoming meetings: Tuesday. October 27: 24 community members and three Senior Center staff people wilt meet at US Bank for a purpose and planning session. The group will be asked to review and modify the Center's programming principles and values, and vision statement. Everyone will receive a copy of the current principles, Approved Minutes October 2009 values, and vision statement in apre-meeting packet. Then the group will work on developing goals for 2010-2015. Karen Franklin is facilitating the meeting, and she wants to be sure there is a logical progression between the principles and values, vision, and goals. The purpose of the meeting is to determine broad guidelines within which the Center staff and volunteers will operate. The group may identify objectives, which will be carried out by staff, Commission, or volunteers. The people involved in this meeting will not be directly responsible for carrying out the goals. Participants will represent members, non-members, County representatives, community partners, staff, Commissioners, experts in the field of Aging, and representatives from the public library and recreation department to avoid duplication of services for seniors among City departments. The Purpose and Planning group list that was sent in the packet was replaced with an updated list; hard copies were distributed to Commission members. November 5' Meetina of the Steering Committee that will Coordinate the Assessment of Eight Operational Areas: The Steering Committee is comprised of 24 people. Some of the same people from the purpose and planning meeting will be participating, but not all. The group will be divided into four sub-committees, each of which will cover two areas in the self-assessment. The groups will be comparing current operations of our Senior Center to national standards developed by the National Institute of Senior Centers to identifying the strengths and weaknesses of our organization. Staff members will be resource people for these groups, but non-staff participants will be driving the process. Deadlines will be set for completion of the review, and each group will determine its own meeting times. Committee members will decide if they would like to invite additional people to help them review particular operational areas. The steering committee will give recommendations to the Commission and staff about the future of the Center. Then a strategic plan will be created and implemented over time. Walker expressed that she would like a place on the Steering Committee in addition to the purpose and planning meeting. Kopping said she would be happy to include her. Approval of Participants in the October 27 Meetina and the Steerina Committee Membership: Kopping asked for approval for the committee selections with the addition of Charlotte Walker to the Steering Committee. Motion: To approve the proposed participants for the October 27 meeting and the Steering Committee. Motion carried on a vote of 5/1. Lensing/Felling. Walker opposed. Approved Minutes October 2009 Walker noted that she feels lower income people are nat represented on the committees. ADJOURN FOR A MEETING OF SENIOR CENTER FUND. INC. RECONVENE THE OCTOBER 15 MEETING OF THE SENIOR CENTER COMMISSION OPERATIONAL_QVERVIEW: Kopping reported that the budget requests for fiscal year 2011 are being submitted soon. Departments received instructions not to ask for anything new because there is no money available, unless a need can be demonstrated. Many of the amounts recommended by the City for each line item were based on the current fiscal year budget. Some items were left blank, requiring specific justification for any requests. In the area of capital improvements, the Senior Center asked for a ceiling mounted video projector for the Assembly Room, a new treadmill to replace one of the aging machines (Kopping indicated that this may be paid for out of money from the Gift Fund), and a new software system. The latter would be used to monitor participation and revenue, and allow online registration {Kopping indicated that $10,000 of this item may be paid for out of the Gift Fund). Kopping requested to increase the maintenance worker I position by 19% so that it is a full-time position devoted entirely to the Senior Center. Currently the position is split between the Center and Cable TV. With increasing numbers of programs during nights and weekends, there is an increased need for building security, as well as additional cleaning and maintenance. Kopping is not sure whether this request will be granted - it was denied last year -but she wants to be sure that the City understands the need has not gone away. Kopping and the staff are working on the program guide for December, January, and February. Kopping reported that the chiller has not been providing adequate cooling, and the boiler has not been supplying adequate heating. These problems are upsetting because the equipment is brand new. The problem with the chiller extended into the fall, making it impossible to address the issues until spring when the temperatures rise to the point of needing chilling. The chiller is a Carrier brand unit, and while the company has not dissolved, it has removed all offices and service people from this area. The nearest Carrier service workers are only equipped to service small home units, and are therefore unqualified to repair the kind of problems our chiller is having. Approved Minutes October 2009 The Legal Department has gotten involved to argue and establish the fact that we have not accepted this project, and therefore the warranty period has not started. Kopping is holding out for a new chiller from Carrier, which she said could take up to a year and a half to accomplish. She believes that the unit in place now is never going to work properly, and fora $700,000 project, the equipment needs to work. The City is still holding a 10% retainer of about $75,000 for the project, which will not be paid until satisfactory completion of the work and proper functioning of the equipment. Walker asked if we should expect a lack of heat in parts of the building this winter. Kopping said that the most troublesome area has been her office. She will talk to Craig Buhman to find out if we need to expect additional areas to be without heating. Four Commission members will be at the purpose and planning meeting, so it will be considered a public commission meeting and an agenda will be posted. Kopping said that since the last meeting the Center had a participant who was generating a lot of tension and people were feeling threatened. The offended parties asked Kopping how she intended to respond to the situation. Kopping consulted the Legal Department and was told to develop a discipline procedure for non-compliance with the code of conduct. This was completed and the participant was issued aseven-day suspension after which she was allowed to return to the Center. The draft of the discipline policy was provided in the Commission's packet. Review and approval of the discipline procedure will be an agenda item for the next meeting. COMMISSION.. DISCUSSION: Correspondence: Honohan asked the Commission to officially receive the correspondence included in the packet as part of the record. Motion: To receive correspondence from Ina Loewenberg, Eve Casserly, and David Curry as part of the record. Motion carried on a vote of 6/0. Maiers/tensing. Citv Council Report on the August Meeting: No one attended to report on the August Commission meeting. Possible Future Aaenda Items: Walker has requested to place two items on the agenda for the next meeting. If a majority of the Commission chooses to put an item on the agenda, it will be discussed at the next meeting. 1. Open Bulletin Board for Seniors to Use-Large and Not Controlled by Staff: Approved Minutes October 2009 Honohan thinks an unregulated bulletin board is a bad idea. Lensing said he thinks an open bulletin board could be a good thing, but it raises questions about how to be sure inappropriate material is not posted. Walker suggested a space limitation for the postings, and she said the Commission could discuss having some control over content. Kopping said that if there is an open bulletin board, she would not have the ability to censor content. Maiers said the question becomes tricky when determining whether material is °offensive" -what makes it offensive and who does it offend? Light added that there is a bulletin on the ground floor that is designated for public postings. Anyone can submit a poster sized 8.5°x11" to the front desk, and it will be posted on that board. She said that no poster has ever been rejected from this process. Walker said that before she came to the Center, she heard there was a kiosk in the building that was available for public posting. She said it was a popular meeting place in the building. Kopping said the kiosk was removed when new furniture was purchased for the space that housed the kiosk. She also noted that at the time of its removal, the item was broken, unstable, very top heavy, and possibly dangerous. Walker said that the system of submitting a poster to a staff person is too rigid. People do not want to go through someone and have to ask for permission. Bern-Klug suggested that Walker presents a clear proposal at the next meeting for her vision of the open bulletin board, including how or if content would be regulated. Honohan and Lensing agreed with Bem- Klug's suggestion. The Commission agreed to put the bulletin board issue on the next agenda. 2. Liability Waiver Used in Conjunction with Senior Center Memberships: Honohan said that the City's legal department requires that Senior Center members sign a liability waiver because participants are considered to be part of a special population, and there is nothing the Commission can do to change this requirement. Walker is concerned that other City departments do not consistently require release forms for participation. Kopping said that if the Commission decides to put the issue on the next agenda, they can invite clarification on the policy from legal. Motion: To request a written clarification on the purpose of the Senior Center release form from the City's legal department. Lensing/Felling. Motion carried on a vote of 5h. Honohan opposes. ADJOURNMENT: Motion: To Adjourn. Motion carried on a vote of 6/0. Maiers/Felling. m vs 00 ~ N C ,,, '~ O > v 00 a ~. a .£ ~v U c ~ ~' c ~~ N N Q T a T T T ~ W X X X X X X o ~ T ~ X X ~ X X X L` ~ X X X X X X . W O X X X X X X ~ X X X X X X N X X X X X X N X X X X X ~ N ~ M Z a I Z Z Z Z ° N ~ ~ ~ ~ ~ ~ T ~ ' Z Z Z Z ' Z N ~ T O O O 7T *- O ~Q ` O ` ~ O ` O W M M M M M C7 CT7 ~ a a a a a a a L T T T T T T T ~ L r ~ m C Y ~ ~ m ~ ~ ~~ ~ ~ ~ m o m o ~ ~ = s ~ ~ v E v ~ C L ~ V L Z U ~ U Z ~ ~ ~ N '~ .Q x c' E W ~ W ~ G C N ~ ~~~oo aaazz u u p II W ~ p XOOZ ; Y Approved Minutes 4b 4 October 27, 2009 Minutes Special Meeting of the Senior Center Commission Tuesday, October 27, 2009 US Bank; 204 E Washington Street Members Present: Jay Honohan, Sarah Maiers, Charlotte Walker, Merce Bern- Klug Members Absent: Chuck Felling, Nancy Wombacher, Michael Lensing Staff Present: Linda Kopping, Michelle Buhman, Susan Rogusky Others Present: Tiffiny Johnston-Hines, Marcia Bollinger, Ed Carpenter, Dianne Day, Louis De Grazia, Karin Franklin, Janice Frey, Jean Reese, Ina Loewenberg, Kara Logsden, Cari Malone, Jean Martin, Mike Moran, Christine Scheetz, Linda Severson, Kristin Watson RECOMMENDATIONS TO COUNCIL None CALL TO ORDER The meeting was called to order at 9 a.m. by Johnston-Hines and Kopping. The meeting facilitator, Karin Franklin, was introduced. OVERVIEW OF MEETING ACCOMPLISHMENTS Discussion and review of Senior Center's: mission, vision, values, goals, and objectives lead to a consensus on the following. MISSION The Mission of the Senior Center is to promote optimal aging among older adults by offering programs and services that promote wellness, socialization, community engagement, and intellectual growth. The Center serves the public through intergenerational programming and community outreach. visioN The Senior Center will be the communities' primary resource for the highest quality programs, services, and opportunities that promote optimal aging. PRINCIPLES AND VALUES The primary principle underlying Senior Center programming and services is that of optimal aging. Approved Minutes October 27, 2009 Optimal aging is a broad concept that involves more than physical health or the absence of disease. It is a comprehensive concept of wellness that encourages and extends an optimal balance of physical, intellectual, emotional, social, vocational, and spiritual health for each individual. Values represent the core priorities in an organization's culture and serve as the foundation for all that is done. The Center abides by the following values: i. Intrinsic worth: Every individual will be valued for their intrinsic worth ii. Experience: Life experiences of older adults are to be valued and shared iii. Capacity for growth: Everyone has alife-long capacity to grow and improve iv. Respect: All people and ideas will be treated with respect v. Inclusiveness: Decision-making will be inclusive of different view points vi. Excellence: All programs and services will strive for excellence vii. Collaboration: Engagement of and with the larger Johnson County community will sustain the Senior Center viii. Honesty: All communication will be honest and based on mutual trust. GOALS 2010-2015 Goal 1 To provide opportunities and advocacy to empower seniors and create a positive image of aging in the community Objectives 1. Plan and implement one or more community events annually that promotes a positive image of aging. 2. Develop a campaign that challenges traditional views and stereotypes associated with aging. a. Produce one or more articles/videos/interviews twice a year that promote positive aging. b. Investigate the possibility for producing monthly updates on Senior Center programming for local media outlets. c. Review and adjust the marketing plan annually to best reflect images of optimal aging. 3. Recognize individuals and group who highly promote optimal aging. a. Implement a partnership with Iowa City's Human Rights Commission to incorporate an outstanding senior award at the human rights breakfast. 2 Approved Minutes October 27, 2009 b. Plan a Senior Center sponsored annual award to recognize groups or individuals who promote optimal aging. 4. Create aself-directed advocacy club to address senior issues. Goal 2 To improve stability and diversity of financing. Objectives 1. Develop and implement a comprehensive fundraising plan to support operational expensive. a. Distribute a fundraising appeal to individuals included in a comprehensive mailing list. b. Seek out and create unique fundraising opportunities. c. Apply for new grant and reapply for existing grants annually. d. Investigate selling advertising space at the Senior Center and in the Program Guide. 2. Develop and implement a comprehensive plan to Senior Center Endowment and the Senior Center Charitable Gift Account. a. Establish friends of the Senior Center organization. 3. Maintain fiscal responsibility and accountability in all financial transactions. a. Prepare an annual report on operational budget. b. Regularly review and evaluate the operational budget for possible reduction. c. Prepare and distribute annual report. d. Continue to comply with state and city budgetary guidelines. Goa13 To increase the cultural diversity among participants and promote an environment of inclusion. Objectives 1. Review membership fee restrictions and policy. 2. Review demographics of participants. 3. Increase cultural competency of staff. a. Make available annual diversity trainings for staff. b. Encourage staff attendance at 2 or more culturally diverse events each year. 4. Review process of program development. 5. Improve marketing to diverse populations. a. Partner with community organizations and diverse community leaders to provide a wider range of cultural programs. 6. Reach out to community members who are under-represented among current senior center users. 3 Approved Minutes October 27, 2009 Goa14 To be synonymous with the highest quality programs that promote optimal aging through development, implementation, and evaluation. Objectives: 1. Expand member input into programming and activities. a. Implement evaluation tools that measure outcomes from alt programs. 2. Determine needs for additional programming. a. Develop non-member and member surveys to be handed out at special events off-site. 3. Use identified best practices and innovation to expand the scope of programming. a. Increase the number of academic programs offered in the areas of history, political science, and social studies. 4. Conduct formal and informal operational evaluations, no less then every 5 years, using the NCOA/NISC guidelines for assessment. a. Research changing demographics in Johnson County b. Research changing needs for newly retired residents as compared to those of older generations. 5. Increase participation in all programs. 6. Offer multiple opportunities for informal socialization. a. Create conversation areas. b. Make it known that people can sit in the assembly room. c. Expand topic oriented discussion groups. d. Provide a facility that is welcoming, clean and safe. Goal 5 To involve the community in the Senior Center and the Senior Center in the Community. Objectives 1. Increase staff involvement on age related boards committees, and commissions. a. Encourage staff members to serve on 2 or more boards, commissions, committees, or task forces sponsored by outside agencies or organizations. 2. Expand collaborations with other senior agencies. a. Seek new and creative community partners. 3. Focus on programs that stimulate community involvement. a. Promote the use of meeting rooms by the community. b. Publicize the free Friday afternoon movies. 4 Approved Minutes October 27, 2009 c. Host a quarterly benefits or events for community. 4. Highlight community partnerships on website. 5. Increase intergenerational programming. 6. Review and modify as needed lease agreements every three years. a. Establish timeline for review. b. Make lease modifications as needed. 7. Increase visibility of Senior Center website. a. Review content of website regularly. b. Change content and graphics on website regularly. 8. Develop a Senior Center volunteer speaker's bureau. a. Identify and train volunteers. b. Develop a schedule for speaking engagements. c. Support volunteers as needed. d. Evaluate outcomes from presentations in the community. 9. Repair sign outside the Senior Center. 10. Be a source of public information, community education, advocacy, and opportunities for older adults. a. Provide staff training in local and national aging resources. Goal 6 To improve operational effectiveness, accountability and transparency. Objectives 1. Allow for public feedback to Senior Center Staff. a. Utilize the suggestion box, and post responses to suggestions. 2. Publicize all Senior Center commissions, and committees. a. Inform membership of individuals who serve on commissions and committees. b. Inform membership how to contact individuals who serve on commissions and committees. c. Inform membership of goals and objectives for commissions and committees. 3. Complete a cost benefit analysis of collected fees. 4. Determine feasibility of extending Senior Center hours during FY12. a. Conduct an evaluation among members and non-members. b. Increase staffing (both volunteer and paid) to support the expansion of programs and hours of operation. 5. Provide staff the tools needed to do their jobs effectively. a. Provide physical materials needed. b. Provide education as needed. 4b 5 I Approved Minutes November 5, 2009 Minutes Special Meeting of the Senior Center Commission Thursday, November 5, 2009 Assembly Room, Senior Center Members Present: Sarah Maiers, Charlotte Walker, Chuck Felling, Michael Lensing Members Absent: Nancy Wombacher, Merce Bern-Klug Jay Honohan Staff Present: Linda Kopping, Michelle Buhman, Susan Rogusky, Craig Buhman, Emily Light, Sharon Stubbs Others Present: Jon Cryer, Jim Cuny, Dianne Day, Maggie Elliott, Rose Hanson, Howard Hensch, Loren Horton, Brian Kaskie, Steve Long, Richard MacNeil, Cari Malone, Paul Mulhausen, David Schoenbaum, Rod Sullivan, Bruce Teague, Kristin Watson, Carol Case, Tiffiny Johnston-Hines RECOMMENDATIONS TO COUNCIL None CALL TO ORDER The meeting was called to order at 5:35 PM by Kopping. RGANIZATION AND IMPLEMENTATION OF THE SENIOR CENTER SELF- EVALUATION PROCESS Kopping gave an overview of the recently revised values, purposes, mission statement and goals. She outlined the organization, responsibilities, and timeline for the Self- Evaluation Steering Committee and responded to questions. THE SELF-EVALUATION STEERING COMMITTEE TEAM ASSIGNMENTS AND TEAM RESPONSIBLITIES Each Steering Committee member was assigned to one of four teams, and each team was assigned two operational areas to evaluate using the standards developed by the National Institute of Senior Centers, a subunit of the National Council on Aging: Teams and assignments for all volunteers (present and absent) are as follows: Approved Minutes November 5, 2009 Team Members Assignments/Sta# Su rt Team A ^ Amy Correia - Program Planning ^ Brian Kaskie - Community ^ Steve Long ^ Jean Martin - Staff Support: ^ Paul Mulhausen Michelle Buhman ^ Kristin Watson ^ Loren Horton Team B ^ Carol Case - Administration and ^ Maggie Elliott Human Resources ^ Rose Hanson - Facility ^ Richard MacNeil ^ Cari Malone - Staff Support: ^ Marcos Melendez Craig Buhman ^ Charlotte Walker Susan Rogusky Team C ^ Dianne Day - Governance ^ Chuck Felling - Evaluation ^ Sara Sanders ^ Rod Sullivan - Staff Support: ^ Jim Curry Linda Kopping ^ Jon Cryer Team D ^ Michael Lensing - Fiscal Management ^ Sarah Maiers - Records and Reports ^ Christine Scheetz ^ Bruce Teague - Staff Support: ^ Howard Hensch Emily Light ^ David Schoenbaum TIMELINE The timeline for completion of the entire evaluation is as follows: November 5, to December 31, 2009 Team meetings to conduct assessment of selected area January 4, 2010 Findings and recommendations to staff January 7, 2010 Full Steering Committee meeting to present findings; organize second assessment area January 7, 2010 to February 18, 2010 2 Approved Minutes November 5, 2009 Team meetings to conduct assessment of second operational area February 22, 2010 Full Steering Committee meeting to present findings and celebrate completion of assessment TEAM ORGANIZATION Steering Committee members who were present broke in to their assigned teams. Each picked a team facilitator and briefly reviewed the National Institute of Senior Center standards for their assigned areas to determine which evaluation they would conduct first. Team members decided if they wanted to invite other community members to join their teams and picked a date for their next meeting. It was agreed that staff members assigned to each group would prepare meeting summaries and pre- meeting packets. ADJOURNMENT Each team adjourned individuaNy. 3 4b(61 MINUTES APPROVED YOUTH ADVISORY COMMISSION NOVEMBER 1, 2009 - 6:00 PM LOBBY CONFERENCE ROOM, CITY HALL Members Present: Zach Wahls, Hannah Green, Jerry Gao, Luan Heywood Members Absent: None Staff Present: Marian Karr, Ross Wilburn Others Present: None CALL TO ORDER: The meeting was called to order at 6:05 p.m. Hannah Green chaired the meeting. MINUTES: Karr noted that the "Youth Only" clause in the draft minutes under "Youth Forum" final bullet "Open Mic" should be deleted. Heywood motioned to approve the minutes of November 1, as amended. Wahls seconded. The motion passed 4-0. BUDGET UPDATE AND FY11 APPLICATION: The YAC reviewed the submitted budget proposal. Heywood questioned the provision in the Recognition Scholarship that the scholarship be awarded to one male and one female, noting that had not been discussed. Wahls and Gao replied that it had been referenced in earlier discussion but did not have any problem with removing the clause at this time. An amended summary page will be submitted. YAC reviewed a section describing the advertising budget, but made no changes. YOUTH FORUM WRAP-UP: Wahls distributed a summary report of the forum he had compiled, and noted the Commission has recommended it be presented to the City Council. There was discussion of what should or should not be included in the summary. Wilburn recommended sharing the entire report as presented, even what ICPD Officer Jeremy Bossard had said. Karr recommended that the summary include a reference to all individuals that spoke. It was agreed that the summary of the forum will be distributed to the City Council in their packet of November 12, well ahead of the December 1 scheduling of the curfew ordinance. YOUTH ADVISORY COMMISSION November 1, 2009 Page 2 of 4 The Commission noted the costs of the event, noting the cost of making seven CDs was only $54.25, $7.75 per CD. There was brief discussion on improving the attendance by more direct face-to-face invitations and better advance publicity next time. GRANT APPLICATION FROM REGINA: Wahls and Gao reviewed the Youth Empowerment Grant request from Regina. Green abstained from discussion as a result of her participation in the planned event at Regina. Wahls noted that the group had asked for $900 in funding, but the Commission could only allocate $500. However, no other group has asked for a youth empowerment grant, so Wahls and Gao recommended an award of $500 and encourage them to reapply for the other $400. Wahls motioned to approve the Youth Empowerment Grant Application. Gao seconded. The Commission voted 3-1 to approve the application. (Green voting "no") MEETING SCHEDULE: The next meeting will be December 6th at 4:30. ADJOURNMENT: Heywood motioned to adjourn. Wahls seconded the motion. The Commission voted 4-0 to adjourn. Meeting adjourned 7:15 PM. Z O N ~ ~ ~ ~ ~ O W rn °,.' 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