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Home My WebLink About2006-04-20 Info Packet I;; 1 -.... = -o4'!r :t~~~ -..;::,.... -=." CITY COUNCIL INFORMATION PACKET ......~ CITY OF IOWA CITY www.icgov.org April 20, 2006 I MISCELLANEOUS I IP1 Tentative City Council Meetings and Work Session Agendas IP2 Memorandum from the Purchasing Agent to the City Manager: Iowa Joint Utilities Management Program IP3 Letter from the Assistant Director of Planning and Community Development to Residents of Lexington Avenue between River Street and Park Road and the McLean Street cui de sac: Lexington Avenue barricade IP4 Memorandum from the Community Development Coordinator: FY2007 Annual Action Plan IPS Approved Minutes: Deer Task Force April 11 , 2006 I PRELlMINARYIDRAFT MINUTES I IP6 Planning and Zoning Commission: April 6, 2006 IP7 Public Art Advisory Committee: April 6, 2006 IPS Economic Development Committee: Aprii 4, 2006 IP9 Housing and Community Development: March 29, 2006 IP10 Telecommunications Commission: March 27, 2006 --- l = ! [jf[l -....: -14' !~~;!:tr -..;:;.... ......~ City Council Meeting Schedule and -~ CITY OF IOWA CITY Work Session Agendas April 20, 2006 www.icgov.org I TENTATIVE FUTURE MEETINGS AND AGENDAS I . MONDAY, MAY 1 Emma J. Harval Hall 7:30p City Council Work Session . TUESDAY, May 2 Emma J. Harval Hall 7:00p Formal Council Meeting . MONDAY, May 15 Emma J. Harval Hall 6:30p City Council Work Session . TUESDAY, May16 Emma J. Harval Hall 7:00p Formal Council Meeting . MONDAY, JUNE 12 Emma J. Harval Hall 6:30p Special Council Work Session . TUESDAY, JUNE 13 Emma J. Harval Hall 7:00p Special Formal Council Meeting . MONDAY, JUNE 26 Emma J. Harval Hall 6:30p Special Council Work Session . TUESDAY, JUNE 27 Emma J. Harval Hall 7:00p Special Formal Council Meeting . MONDAY, JULY 17 Emma J. Harval Hall 6:30p Council Work Session . TUESDAY, JULY 18 Emma J. Harval Hall 7:00p Formal Council Meeting . MONDAY, JULY 31 Emma J. Harval Hall 6:30p Council Work Session . TUESDAY, AUGUST 1 Emma J. Harval Hall 7:00p Formal Council Meeting . WEDNESDAY, AUGUST 2 Coralville Cily Hall 4:30p Joint Meeting . MONDAY, AUGUST 21 Emma J. Harval Hall 6:30p Special Council Work Session . TUESDAY, AUGUST 22 Emma J. Harval Hall 7:00p Special Formal Council Meeting I ~ 1 CITY OF IOWA CITY~ -....= -lit!!' ~~W!: --.;;:......l1li., MEMORANDUM ........ / ci-.~ Date: April 18, 2006 i-cft L~ To: Stephen Atkins, City Manager iL~ From: Mary Niichel, Purchasing Agent Re: Iowa Joint Utilities Management Program The fluctuation in natural gas prices has had a substantial impact on the economy over the past few years. Private and public organizations have been forced to make predictions on future gas prices amidst an unstable market. For this reason, many organizations have had to adjust their budgets to reflect these price irregularities. In an effort to stabilize and decrease the City's cost for natural gas, I recommend that the City participate in the Iowa Joint Utilities Management Program (IJUMP). IJUMP, established in 1997 by the Iowa Association of School Boards, is a statewide non-profit natural gas purchasing cooperative serving over 193 governmental agencies including schools, municipalities, county and state governments. The Iowa City School District, The City of Cedar Rapids, and the Davenport School District are a few of the members that participate in the natural gas cooperative. The main goals of IJUMP are to lower utility costs, reduce price spikes, and provide greater budget certainty. As a representative for governmental agencies throughout the state of Iowa, IJUMP's main responsibilities include: . analyzing historic consumption data to determine potential savings for agencies . negotiating and administering utility company, pipeline, and gas supply contracts . directly purchasing natural gas on the wholesale market and billing IJUMP participants . representing IJUMP participant interest in regulatory dockets The natural gas cooperative, also known as a purchasing pool, is able to maximize savings to its participants by purchasing under one statewide contract, sharing administrative costs and fees, and maximizing both the natural gas volume purchased and the number of participants. In essence, an increase in IJUMP participation increases the potential for natural gas suppliers to provide more aggressive pricing. As a participant, the City would enter into a one-year contract for natural gas with the option to renew on an annual basis for an additional three years. Under the contract with IJUMP, Mid American Energy would continue to provide service to the City of Iowa City through the Natural Gas Pipeline. As a result, the City would continue to operate without any service interruptions. IJUMP provided an analysis of the City's thirty-one naturai gas meters to determine potential savings if the City selected to participate in the program. The analysis is based on an annual average usage over a two-year period. Since one of the main goals of the program is to lower utility costs and there are fixed costs associated with joining the program, there must be sufficient savings to justify becoming a participant. Based on the data analysis, IJUMP recommends that the City enrolls fifteen out of its thirty-one meters into the program. The cost to participate in the program includes a monthly fee of $15 to $20 per meter and a .8 to 1.5 cents charge per thermo With the data analysis of the City's usage, the estimated annual net benefit of enrolling fifteen meters would have been $8,286. -~--_.- April 18, 2006 Page 2 In summary, IJUMP's program will not only lower the City's annual cost for natural gas, but it will also assist in minimizing price spikes making it less difficult to forecast budgetary requirements. In addition, IJUMP will continue to work as an advocate for the City and other participants to monitor the natural gas market, negotiate and administer contracts, and provide joint action with regulators and the legislature to reduce rate barriers. Based on the potential cost savings and the services offered by IJUMP, I feel it would be advantageous for the City to become a participant in the natural gas cooperative. -----.- --- -.._-~-_..,--------_._- I ~ 1 c;:J -.... = -lit!!' ~~W!: -..;:::,.... ,.l1li.' ......~ CITY OF IOWA CITY 410 East Washington Street Iowa City. Iowa 52240-1826 April 19, 2006 (319) 356-5000 (319) 356-5009 FAX www.icgov.org Residents of Lexington Avenue between River Street and Park Road and the McLean Street cui de sac Re: Lexington Avenue barricade Dear Residents: You are aware that the Lexington Avenue traffic calming barricade was reinstalled recently. At the request of your neighborhood, this barricade is installed in early April and removed in November so that Lexington Avenue is accessible from either end during the winter months. Members of the City Council have recently received correspondence from residents of the Manville Heights neighborhood expressing concern that the Lexington Avenue barricade is diverting traffic onto their streets. At the April 17 City Council work session, City staff was directed to conduct another traffic study showing the impact of diverted traffic onto Lee Street, Magowan Avenue, and Ferson Avenue. This study will be conducted in fall of 2006. For the present time the barricade will remain installed on Lexington Avenue. However, the City Council asked me to advise you of the upcoming traffic study, and let you know that they will be having a discussion on the future of the barricade once the traffic study is completed. We will let you know when that discussion is scheduled. The City Council also asked about installing sidewalks on Lexington Avenue, and I indicated to them that during our initial discussions your neighborhood was not in favor of installation of sidewalks on Lexington Avenue. This may come up again as a discussion point when the issue is discussed this fall. Feel free to contact JCCOG Traffic Engineering Planner Anissa Williams at 356-5254 or anissa- wilfiams@iowa-city.org if you have any questions. Any comments expressing your views on the barricade should be directed to the City Council. =;::ill).t~ Jeff Davidson, Assistant Director Department of Planning and Community Development cc: City Council City Manager ppdadm/ltrsflexington-manvilletraffic.doc --~-_._- -- ._--~. u_w___~_~. City of Iowa City C!fW MEMORANDUM DATE: April 20, 2006 TO: City Council FROM: Steve Long, Community Development Coordinato~ RE: FY07 Annual Action Plan A public hearing on the FY07 Annual Action Plan, which formally allocates the City's CDBG and HOME funding, is to be held on May 2. In addition, City Council will also be considering the approval of the FY07 Annual Action Plan at the May 2 meeting. Copies of the FY07 applications are available at the Planning and Community Development Department, 410 E. Washington Street, Iowa City and also on the City's website at www.icgov.org/commdev, A draft copy of the FY07 Annual Action Plan is included in this information packet. If you have any questions about the FY07 Annual Action Plan or about the proposed projects, please feel free to contact me at 356.5250 or at steve-Iong@iowa-city.org. i - --,--~._-----~ -~~_.._-- ---~ ~- --------- -- ------ -~---- DRAFT FY 2007 ANNUAL ACTION PLAN COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS HOME INVESTMENT PARTNERSHIP FUNDS (HOME) FUNDS ,~ J. -~= -~Ir ~ .- ~ ~III~~ '" ~~~ ..,..... . CITY OF IOWA CITY March 2006 PREPARED BY THE PLANNING AND COMMUNITY DEVELOPMENT DEPARTMENT _._~ -- .-. --~--------_._--'-_._- FY07 ANNUAL ACTION PLAN City Council of Iowa City Ross Wilburn, Mayor Regenia Bailey, Mayor Pro Tem Connie Champion Amy Correia Mike O'Donnell Bob Elliott Dee Vanderhoef Housing and Community Development Commission Jerry Anthony, Chair Brian Richman, Vice Chair William Greazel Matthew Hayek Kelly Mellecker Thomas Niblock Michael Shaw CITY OF IOWA CITY Planning and Community Development 410 East Washington Street Iowa City, IA 52240 (319) 356-5230 www.icgov.org ~-----_._~~_._-_._._.. FY07 ANNUAL ACTION PLAN Introduction The Fiscal Year 2007 Annual Action Plan highlights the use of Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) funds. The Annual Action Plan is the result of a four-month process of public involvement and decision-making regarding the needs, priorities and proposed uses of CDBG and HOME funds in Iowa City. The following action plan represents the efforts of local residents, Housing and Community Development Commission members, public officials and staff to craft a document responsive to identified opportunities and needs in the community. Resources Federal resources expected to be available to address the priority needs identified in this plan include CDBG and HOME funds. The City anticipates $845,249 in CDBG assistance in Fiscal Year 2007 (July 1, 2006-June 30, 2007), which includes the annual entitlement of $680,249, program income of $115,000 and unexpended CDBG funds of $50,000. The City anticipates $732,222 in HOME funds, representing the annual entitlement of $637,222 and program income of $95,000. The City continues to work with private developers and non-profit organizations to access Low Income Housing Tax Credits and various other programs to increase affordable housing opportunities in Iowa City. Description of Activities The City of Iowa City distinguishes between five different but complementary areas of program development in its overall CDBG and HOME programs: Housing, Public Facility, Public Service, Economic Development and Planning & Administration. Section III of the Annual Action Plan summarizes the projects to be funded in FY2007 through the use of CDBG and HOME funds. . ,-.._------ ----_._--~_.- -...--..--------- - "._----~-------_.~-_..~ TABLE OF CONTENTS SECTION I ...........................................................................................................................1 Standard Form 424: CDBG & HOME Program ..............................................................................2 Resolution Adopting the FY06 Annual Action Plan ........................................................................4 SECTION II: Funding Sources ..................... ..... ~........ ................... ...... ... ...... ... ....................7 FY07 Funding Sources ... ............"., ...... ...... .......... ........ .....,............."..,.........,........ ........ ............. 8 SECTION III: FY07 CDBG and HOME Projects ...................................................................9 FY07 CDBG\HOME Budget ,.,...............................................................................................10 Description of FY07 Projects ....................,............................................,.......,...............,.....11 SECTION IV: Geographic Distribution of Resources ........................................................28 Geographic Distribution of Resources ..................................................................................29 Map Showing Low to Moderate Income Households (2000 Census data) ............................... 30 Map Showing Iowa City FY07 Project Locations .................................................................... 31 Method of Distribution ........................................................................,.......,...........,...........32 SECTION V: FY07 Annual Action Plan Narrative ............................................................... 33 SECTION VI: FY07 Fair Housing Annual Action Plan.......................................................39 Annual Fair Housing Action Plan for FY07.........................................................,......................... 40 SECTION VII: Certifications for FY07 CDBG and HOME Programs.................................... 43 SECTION VIII: Publication Notices ................................,.................................................... 55 -----.. SECTION I ppdcdbgl07 hud action plan.doc 1 ------- ~._------,--_._-~---_.._----~-------_._- <I,..~""\oIi Ni 0"...,'0 ! 11_1 ' standa'" F..m 424, CDOG .. HOME P......m ;;l * III * 6"> The SF 424 is part of the CPMP Annual Action Plan. SF 424 form fields are included in this document. \ i Grantee information is linked from the lCPMP.xls document of the CPMP tool. ~"l If' $"l1V DE>J\\'-'O SF 424 Complete the fillable fields (blue cells) in the table below. The other items are pre-filled with values from the Grantee Information Worksheet. Date Submitted Mav 10 2006 ~pplicant TvDe of $ubmlssion dentifier42600480S Date Received bv state tate Identifier lDDlication Pre-aDDlication Federal Date Received bv HUD dentifier42600480S Ii9 Construction o Construction Ii9 Non Construction o Non Construction ADDlicantInformation urisdiction City of Iowa a.:;;- UOG Code lstreet Address Line 1 410 E. Washinnton Street Oroanizational DUNS 14540996 Istreet Address Line 2 Oroanizational Unit MuniciDalitv l-:itv Iowa City !rowa Deoartment Planninn &. Communitv Devt ZIP 52240 rount>'V U.S.A. Division Communitv Develonment EmDlover Identification Number CEIN): Countv Johnson 142-6004805 Pro~ram Year Start Date IMWDD\ 07/01/06 iApplicant Type: $pe~lfy pther TYpe IfneceS$ary: ~unicipality Soecifv other Tvee U.5. Department 0 Program Fundinn Houslnn and Urban DeveloDmen :atalogue of Federal Domestic Assistance Numbers; Descriptive Title of Applicant Project(s); Areas Affected by Project(s) (cities, Counties, localities etc.); Estimated Funding :ommunity D~velQpment Block Grant 14.218 Entitlement Grant D8G Project Titles pescription of Areas Affected by CDBG Project(s) CDBG Grant Amount $680,249 ~Additional HUD Grant(s) Leveraged IDescribe Additional Federal Funds Leveraged $460,685 $Additional State Funds Leveraged Locally Leveraged Funds $738,041 Grantee Funds Leveraged $206,574 Anticipated Program Income $115,000 ~her (Describe) Total Funds Leveraged for CDBG-based Project(s) $1,405,300 HpmeHlriv~$tment'.Pal'tjje~liips.pi'ogi'am 14.239 HOME HOME Project Titles Description of Areas Affected by HOME Project(s) ~HOME Grant Amount $637,222 fAdditional HUD Grant(s) Leveraged IDeSCribe ~Additional Federal Funds Leveraged $24,000 $Additional State Funds Leveraged $Locally Leveraged Funds $230,380 $Grantee Funds Leveraged $48,000 $Anticipated Program Income $95,000 otller (Describe) otal Funds Leveraged for HOM E-based Project(s) $~02,380 ppdcdbgl07 hud action p1an.doc 2 _._---~~- _,_-"~,~----"-------~---'~----'----_. Conoressional Districts of: Is application subject to review by state Executive Applicant Districts I Project Districts Order 12372 Process? Second Second Is the applicant delinquent on any federal debt? If DYes This application was made available to the "Yes" please include an additional document state EO 12372 orocess for review on DATE explaining the situation. 181 No Program is not covered by EO 12372 DYes 1181 No D N/A Program has not been selected by the state for review Person to be contacted regarding this application First Name Stephen Middle Initial J Last Name Atkins itle City Manager Phone 319.356.5010 Fax 319.356.5217 email steve-atkins@iowa-city.org ,rantee Website www.icgov.org :Jther Contact Steve Long ignature of Authorized Representative Date Signed ppdcdbgl07 hud action plan.doc 3 -~-- ---- ._--~--------"_._.~---- Prepared by: Tracy Hightshoe, Associate Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5230 RESOLUTION NO. RESOLUTION ADOPTING IOWA CITY'S FY07 ANNUAL ACTION PLAN, WHICH IS A SUB-PART OF IOWA CITY'S 2006-2010 CONSOLIDATED PLAN (CITY STEPS), AND AUTHORIZING THE CITY MANAGER TO SUBMIT SAID PLAN AND ALL NECESSARY CERTIFICATIONS TO THE U,S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT, AND DESIGNATING THE CITY MANAGER AS THE AUTHORIZED CHIEF EXECUTIVE OFFICER, WHEREAS, the U.S. Department of Housing and Urban Development requires the City of Iowa City, Iowa, to prepare and submit the FY07 Annual Action Plan as part of the City's 2006-2010 Consolidated Plan (CITY STEPS), as amended, to plan for the use of federal funds to assist lower income residents with housing, jobs and services; and WHEREAS, the Iowa City Housing and Community Development Commission has held a series of meetings regarding the use of federal Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) funds for City of Iowa City fiscal year 2007; and WHEREAS, the City has disseminated information, received public input and held a public hearing on the FY07 Annual Action Plan; and WHEREAS, the FY07 Annual Action Plan contains the allocation of CDBG and HOME funds attached hereto as Exhibit A; and , WHEREAS, adoption of the FY07 Annual Action Plan will make Iowa City eligible for federal and state funds administered by the U.S. Department of Housing and Urban Development; and WHEREAS, the City Council finds that the public interest will be served by the adoption of the FY07 Annual Action Plan and submission to the U,S. Department of Housing and Urban Development. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The City of Iowa City FY07 Annual Action Plan, filed in the office of the City Clerk, be and the same is hereby a pproved a nd adopted. 2. The City Manager of Iowa City is hereby authorized and directed to submit the City of Iowa City FY07 Annual Action Plan to the U.S. Department of Housing and Urban Development, and is further authorized and directed to provide all the necessary certifications or documents required by the U.s. Department of Housing and Urban Development. 3. The City Manager is hereby designated as the Chief Executive Officer and authorized to act on behalf of the City of Iowa City in connection with the FY07 Annual Action Plan. 4. The City Manager is hereby authorized to execute, terminate or amend CDBG and\or HOME Agreements entered into in connection with the allocation of public funds with subrecipients, Community Housing Development Organizations (CHDOs) or other legal entities. ppdcdbgl07 hud action p1an.doc 4 --"----~-_._---_.... Passed and approved this day of May, 2006, MAYOR ATTEST: CITY CLERK City Attorney's Office It was moved by and seconded by the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn ppdcdbgf07 hud action plan.dOC 5 -..- --"~_.-._--- EXHIBIT A PROJECTS RECOMMENDED FOR FY07 CDBG & HOME FUNDING HCDC (3/23/06) Recommendation Request or Council Earmark* ECONOMIC DEVELOPMENT PROJECTS Economic Development Fund - City of Iowa City* $141,000 $141,000 Subtotal $141,000 $141,000 HOUSING PROJECTS Affordable Homeownership - Iowa Valley Habitat for Humanity $220,000 $220,000 Tenant Based Rent Assistance - Iowa City Housing Authority $368,064 $200,000 Housing Rehabilitation - City of Iowa City* $279,021 $279,021 HOME Funds Not Allocated $89,409 Subtotal $867,085 $788,430 PUBLIC FACILITIES PROJECTS Facility Rehabilitation - The Arc of Johnson County $2,852 $2,852 Facility Rehabilitation - Community Mental Health Center $18,280 $18,280 Facility Rehabilitation - Domestic Violence Intervention Program $6,400 $6,400 New Construction - Four Oaks $200,000 $200,000 Playground Improvements - Grant Wood Elementary $56,437 $56,437 Facility Rehabilitation - MECCA $22,000 $22,000 Subtotal $305,969 $305,969 PUBIC SERVICE PROJECTS Operational Expenses - Compeer $2,584 $1,000 Operational Expenses - Extend the Dream Foundation $2,250 $1,000 Case Management - Iowa City Free Medical Clinic $21,000 $4,900 Outreach Coordinator - Shelter House $10,000 $4,900 Operational Expenses - Visiting Nurse Association $10,000 $2,500 Aid to Agencies* $105,000 $105,000 Subtotal $150,834 $119,300 ADMINISTRATION AND PLANNING HOME Program Administration $63,722 CDBG Program Administration and Planning $159,050 Subtotal $222,772 TOTAL $1,577,471 SOURCES OF FUNDS FY07 CDBG Entitlement $680,249 FY07 CDBG Estimated Program Income $115,000 Unexpended CDBG Funds (from contingency, projects, & unallocated PI) $50,000 TOTAL CDBG $845,249 FY07 HOME Allocation $637,222 FY07 HOME Estimated Program Income $95,000 TOTAL HOME $732,222 FY07 TOTAL $1,577,471 ppdcdbglO7 hud action p1an.doc 6 ----,._-~....._. ---.--..-...----- SECTION II FUNDING SOURCES ppdcdbgl07 hud action p1an.doc 7 ...._-,_..._----,_._-~._------- -.------- ---------..-..-- FY07 FUNDING SOURCES FY07 CDBG Entitlement $680,249 FY07 CDBG Estimated Program Income $115,000 Unexpended CDBG Funds (from contingency, projects, & unallocated PI) $50,000 TOTALCDBG $845,249 FY07 HOME Allocation $637,222 FY07 HOME Estimated Program Income $95,000 TOTAL HOME $732,222 FY07 TOTAL $1,577,471 ppdcdbgf07 hud action plan.doc 8 -^-_._------~_.,. ..-.---..---- SECTION III FY07 CDBG AND HOME PROJECTS ppdcdbg/07 hud action plan.doc 9 ----~---_._--- -_..~------,---_.~---- FY07 CDBG/HOME BUDGET HCDC (3/23/06) Recommendation or Request Council Earmark* ECONOMIC DEVELOPMENT PROJECTS Economic Development Fund - City of Iowa City* _$141,000 $141,000 Subtotal $141,000 $141,000 HOUSING PROJECTS Affordable Homeownership - Iowa Valley Habitat for Humanity $220,000 $220,000 Tenant Based Rent Assistance - Iowa City Housing Authority $368,064 $200,000 Housing Rehabilitation - City of Iowa City* $279,021 $279,021 HOME Funds Not Allocated $89,409 Subtotal $867,085 $788,430 PUBLIC FACILITIES PROJECTS Facility Rehabilitation - The Arc of Johnson County $2,852 $2,852 Facility Rehabilitation - Community Mental Health Center $18,280 $18,280 Facility Rehabilitation - Domestic Violence Intervention Program $6,400 $6,400 New Construction - Four Oaks $200,000 $200,000 Playground Improvements - Grant Wood Elementary $56,437 $56,437 Facility Rehabilitation - MECCA ~22,000 $22,000 Subtotal $305,969 $305,969 PUBLIC SERVICE PROJECTS Operational Expenses - Compeer $2,584 $1,0'00 Operational Expenses - Extend the Dream Foundation $2,250 $1,000 Case Management - Iowa City Free Medical Clinic $21,000 $4,900 Outreach Coordinator - Shelter House $10,000 $4,900 Operational Expenses - Visiting Nurse Association $10,000 $2,500 Aid to Agencies* _$105,000 $105,000 Subtotal $150,834 $119,300 ADMINISTRATION AND PLANNING HOME Program Administration $63,722 CDBG Program Administration and Planning $159,050 Subtotal $222,772 TOTAL $1,577,471 ppdcdbglO7 hud action p1an.doc 10 -~-_.. .---~----_.- DESCRIPTION OF FY07 PROJECTS Applicant's Name: Iowa Valley Habitat for Humanity Housing Priority Need: Owner-occupied, Large Related - Medium Project Title: Affordable Homeownership - Iowa Valley Habitat for Humanity Project Description: Habitat for Humanity will use funds to acquire four lots to construct affordable homes for sale to low-moderate income homebuyers. Local Objective: Production of New Units: Encourage the production of new affordable rental and owner-occupied housing units. (See CITY STEPS p. 96- 109) Location: Community Wide Objective Number Project ID Funding Sources: .......................................................... See above 0001 HUD Matrix Code CDBG Citation CDBG $25031 ..................,........................................... 01 570-201 (a) ESG ...........................~.................... ........... Type of Recipient CDBG National Objective HOME $!~'.!IQ~Q............ SubreciDient Private LMH HOPWA ......................... . ............ Start Date Completion Date Total Formula .................................. .......................... 07/01/2006 09/01/2008 Prior Year Funds ............. ............................................... Performance Indicator Annual Units Assisted Housing .................... ................................ Housina Units (10) 4 PHA LocallD Units Upon Completion .................................. ........................ Other Funding ....$.?.EI9Q9......... 2006-001 4 Total: ..$.'.!~?l9Q9............. The primary purpose of the project is to help: Dthe Homeless DPersons with HIV{AIDS DPersons with Disabilities DPublic Housing Needs ppdcdbglO7 hud action p1an.doc 11 ----~._--- .__._....,.._"_._.-..._--_._~_..- Applicant's Name: Iowa City Housing Authority - Tenant Based Rent Assistance Housing Priority Need: Renter - High Project Title: Tenant Based Rent Assistance Project Description: The Iowa City Housing Authority will operate a Tenant Based Rental Assistance program that will target low income households under 30% of the median income. Local Objective: Rental Assistance: Encourage the expansion of rental assistance programs. (See CIlY STEPS p. 96-109) Location: Community Wide Objective Number Project ID Funding Sources: See above 0002 m............................... .................... HUD Matrix Code CDBG Citation CDBG ...m...mm...................................... 05S N/A ESG ........................................................ Type of Recipient National Objective HOME ..$?QQ1QQQ.... ......... Local Government N/A HOPWA .................................................... ... Start Date Completion Date Total Formula .................................... ........................ 07/01/2006 6/30/2008 Prior Year Funds ......... ............................ .............. Performance Indicator Annual Units Assisted Housing .................... ....................... .............. Households (04) 20 (39 over 2 vears) PHA ................. ........................ .......... Local ID Units Upon Completion Tenant Rents $85 380 2006.002 .................l................... .. NA Total: $285 380 .....................L...................... The primary purpose of the project is to help: Dthe Homeless DPersons with HIV/AIDS DPersons with Disabilities DpUbliC Housing Needs ppdcdbglO7 hudaction p1an.doc 12 '"n. Applicant's Name: City of Iowa City Housing Priority Need: Owner-occupied, Physical Defects - High Project Title: City of Iowa City Housing Rehabilitation Program Project Description: Provide rehabilitation services to low-to-moderate income homeowners. Services include comprehensive rehabilitation, exterior rehabilitation, emergency repair, accessibility and mobile home repairs. Local Objective: Rehabilitation of Old Units: Encourage and support the rehabilitation of low-interest rehabilitation loan/grant funds for owner-occupied housing units. (See CITY STEPS p. 96-109) Location: Community Wide Objective Number Project ID Funding Sources: .................... See above 0003 . ......................... HUD Matrix Code CDBG Citation CDBG $94 899 ..................l..................... ................... 14A 570-202 ESG ............. ...................... ...................... Type of Recipient CDBG National HOME ...E?11..!.??..... .. Local Government Objective HOPWA ..................... ................... LMH Total Formula ......................................... ................... Start Date Completion Date Prior Year Funds ..m........................... ............................ 07/01/2006 06/30/2007 Assisted Housing ................. .................... .................. Performance Indicator Annual Units Private Housina Units (10' ....................................... ..................... 27 Total: ....$.?Z9,9?! ..................... Local ID Units Upon Completion 2006.003 27 The primary purpose of the project is to help: Dthe Homeless DPersons with HIVjAIDS DPersons with Disabilities DPublic Housing Needs ppdcdbgf07 hud action p1an.doc 13 .-"_. -..- ----.--... ----_.~-- Applicant's Name: The Arc of Johnson County Public Facility Priority Need: Child Care Centers - High Project Title: Facility Rehabilitation Project Description: Replace carpet in their Eastdale Plaza location. Recipient serves 280 clients per year, of which 200 are children with disabilities. Local Objective: Provision of Dependent Care Facilities - Support development of respite care, child care, and family resource centers. (CnY STEPS p. 112) Location: 1700 S. First Avenue, Suite 16, Iowa City, IA 52240 Objective Number Project ID Funding Sources: ....~P!?G............. .... See above 0004 HUD Matrix Code CDBG Citation CDBG $2 852 .............L............................ ............. 03M 570-201 c ESG ........................... .................. .... Type of Recipient CDBG National Objective HOME ........................................ .................... Subreci ient Private LMC HOPWA .............................. .............................. Start Date Completion Date Total Formula ......................... ............ .....m............ 07/01 2006 06/30/2007 Prior Year Funds .......................................... .................. Performance Indicator Annual Units Assisted Housing .............. ....m.................... ................ Pu lic F cili 11 1 PHA .......................................... .................. Local ID Units Upon Completion Private Funding ....$~9.~........................ 2 -004 1 Total: ..g:,!~?............ The primary purpose of the project is to help: Dthe Homeless DPersons with HIV/AIDS 0Persons with Disabilities DpUbliC Housing Needs ppdcdbglO7hudactionplan,doc 14 "--- --~-_._---^--- Applicant's Name: Community Mental Health Center Public Facility Priority Health Facility - Low Need: Project Title: Facility Rehabilitation Project Description: Install a railing/fence along sidewalk and repair and/or replace cement work at the facility. Recipient serves over 2,000 individuals with mental illness annually. Local Objective: Provision of Health Services - Support expansion needs of existing medical/dental facilities. (Cm STEPS p. 113-115) Location: 505 & 507 E. College Street, Iowa City, IA 52240 Objective Number Project ID Funding Sources: ........................................ ......... See above 0005 HUD Matrix Code CDBG Citation CDBG ...$!~,?:?Q....... 03P 570-201 c ESG ........................ ................................... Type of Recipient CDBG National Objective HOME ...................................... ...................... Subreci ient Private LMC HOPWA ...................... ....m............................... Start Date Completion Date Total Formula .............................................................. 07/01/2006 06/30/2007 Prior Year Funds ............................................................ Performance Indicator Annual Units Assisted Housing ....................... ............................... P Iic F cili 11 1 PHA ....................................................... Local ID Units Upon Completion Private Funding ...$1,.~QQ .................. 2006. 5 1 Total: $22 880 ..................!.............. .......................... The primary purpose of the project is to help: Dthe Homeless DPersons with HIV/AIDS Dpersons with Disabilities DPubliC Housing Needs ppdcdbglO7 hud action p1an.doc 15 .-- -------~-_. Applicant's Name: Domestic Violence Intervention Program Public Facility Priority Need: Emergency Shelter - High Project Title: Facility Rehabilitation Project Description: Repair and replace existing flooring at the domestic violence shelter. Recipient serves 905 victims of domestic abuse annually through direct shelter, crisis intervention, advocacy and support services. Local Objective: Addressing Shelter Needs of Persons who are Homeless: Improve and maintain existing shelter facilities (CIlY STEPS p. 108) Location: Confidential Objective Number Project ID Funding Sources: ............................ ......................... See above 0006 HUD Matrix Code CDBG Citation CDBG $6 400 .............1........................... .................. 03C 570-201 c ESG .................................................. ..m..." Type of Recipient CDBG National Objective HOME ..................................................... .. Subreci ient Private LMC HOPWA ......................... ........................ Start Date Completion Date Total Formula .................... .......................... 07/01 2006 06 30/2007 Prior Year Funds ........................................ .................... Performance Indicator Annual Units Assisted Housing .......m..................................................... P lic Facili 11 1 PHA .....m........................................... ......... Local ID Units Upon Completion Private Funding .J~.QQ...... ................ 2006.006 1 Total: .$~l.~.QQ................... The primary purpose of the project is to help: [g]the Homeless DPersons with HIV/AlDS Dpersons with Disabilities DpUbliC Housing Needs ppdcdbgf07 hud action plan.doc 16 ...... ..-- Applicant's Name: Four Oaks Youth Homes Public Facility Priority Need: Youth Center - High Project Title: New Construction - Four Oaks Youth Center Project Description: Recipient will construct a new building to house various youth development programming focusing on supervised treatment, delinquent behaviors, and space needs for the youth in the youth emergency shelter. The addition will provide space for over 300 youth annually. Local Objective: Provision of Youth Center: Continue support of before/after school facilities for all youth and investigate the need for additional space for youth programs. (Cm STEPS p. 112) Location: 1916 Waterfront Drive, Iowa City, IA 52240 Objective Number Project 10 See above 0007 Funding Sources: ................................ ................... HUD Matrix Code CDBG Citation 03D 570-201 (c) CDBG $200 000 .......................!..................................... Type of Recipient CDBG National Objective ESG ............. ....m........................................ Subrecipient Private LMC HOME .................. .......................................... Start Date Completion Date HOPWA ............................................. ............... 07/01/2006 06/31/2007 Total Formula .......................... ................................. Performance Indicator Annual Units Prior Year Funds ............................................................... Pllhlic Facilitv (11) 1 Assisted Housing ............................................................... Local 10 Units Upon Completion PHA ....................................... ..................... 2006.007 1 Private Funding $150 000 ......................l...................................... Total: .....n~.Q.l.Q.QQ_................ The primary purpose of the project is to help: cgJthe Homeless DPersons with HIV/AIDS DPersons with Disabilities DPublic Housing Needs ppdcdbglO7 hud action p1an.doc 17 ------_.__._---~~------,--_.__._-- Applicant's Name: Grant Wood Elementary Public Facility Priority Neighborhood Facilities - High Need: Project Title: Playground Improvements - Wood Elementary Project Description: Upgrade and replace playground equipment and surfacing at Grant Wood Elementary. Project located in a census tract where over 51 % of the households are considered low-to-moderate income. Local Objective: Provision of Neighborhood Facilities: Explore the need; plan and construct neighborhood facilities. (Cm STEPS p. 113) Location: 1930 Lakeside Drive, Iowa City, IA 52240 Objective Number Project ID See above 0008 Funding Sources:......................................... HUD Matrix Code CDBG Citation 03E 570-201 c CDBG $56 437 ................1............ ......................... Type of Recipient CDBG National Objective ESG ......................................... ..m.............. Subreci ient Private LMA HOME ............................................................... Start Date Completion Date HOPWA ............................................................... 07/01 2006 06/30/2007 Total Formula m.............................................. ....m... Performance Indicator Annual Units Prior Year Funds .................................. .......................... P lie Faeili 11 1 Assisted Housing ............................................................... Loeal ID Units Upon Completion PHA ............................................................... 20 1 Private Funding $105045 ....................L................ ................ Total: $161 482 ......................L...................... ............. The primary purpose of the project is to help: Dthe Homeless DPersons with HIV/AIDS DPersons with Disabilities DPublic Housing Needs ppdcdbg/07 hud action p1an.doc 18 ..,--"."-~----~~_....~~-- Applicant's Name: MECCA Public Facility Priority Need: Health Facility - Low Project Title: Facility Rehabilitation Project Description: Replace existing carpeting at the substance abuse treatment facility, Recipient provides comprehensive substance abuse treatment services to approximately 2,800 persons annually. Local Objective: Provision of Health Facilities: Support expansion needs of existing medical/dental facilities, (CITY STEPS p. 113-115) Location: 430 Southgate Avenue, Iowa City, IA 52240 Objective Number Project ID Funding Sources: .... ................................................... See above 0009 HUD Matrix Code CDBG Citation CDBG $22 000 ..................1..................................... 03P 570.201 c ESG mm......................................................... Type of Recipient CDBG National Objective HOME ....m ..................................................,.. Subreci ient Private LMC HOPWA nom......................................................... Start Date Completion Date Total Formula ............................. ............................... 07 01/2006 06/30/2007 Prior Year Funds .............................................................. Performance Indicator Annual Units Assisted Housing ..... ......... ........................................... P lic Facili 11 1 PHA ............................................................... Local ID Units Upon Completion Private Funding ..g~IQ9Q............ 20 1 Total: $50 000 ................./......................... ............... The primary purpose of the project is to help: Dthe Homeless DPersons with HIV/AIDS DPersons with Disabilities DpUbliC Housing Needs ppdcdbglO7 hud action plan.doc 19 -._....._-~"-----_. ...__._~--_._------~------_._-..__...._._-,_... Applicant's Name: Compeer Program, Community Mental Health Center Public Service Priority Need: Health Services - High Project Title: Compeer Program Operational Expenses Project Description: Operational funding for a part time Compeer director, Compeer is a program that matches volunteers from the community with adults receiving treatment for a chronic mental illness. Local Objective: Provision of Health Services - Continue support of health, dental, and HIV/AIDS services (Cm STEPS p. 113-115) Location: 507 E. College Street, Iowa City, IA 52240 Objective Number Project ID Funding Sources:m~[)I3Gmmm See above 0010 HUD Matrix Code COBG Citation COBG $1 000 .............L................... m..................... 050 570.201 (e) ESG ........................... ................................. Type of Recipient CDBG National Objective HOME .................. ............................ ........... Subrecipient Private LMC HOPWA ............................... ......................... Start Date Completion Date Total Formula ............................ ....m........................ 07/01/2006 06/30/2007 Prior Year Funds ............................... .......................... Performance Indicator Annual Units Assisted Housing ......... ............... .............. Pennie (01) 19 PHA ......................... ................................... Local ID Units Upon Completion Donations .J..!IQ.~1.mmm............mm.. 2006.010 19 Total: mgQ~1mmm.....m The primary purpose of the project is to help: Dthe Homeless DPersons with HIV/AIDS I:8JPersons with Disabilities DpUbliC Housing Needs ppdcdbg.lo7 hud action plan.doc 20 ------_._._.._---_._,-_.._-_._-,_._-,~ Applicant's Name: Extend the Dream Foundation Public Service Priority Need: Employment Training - High Project Title: eCommerce Training Program Project Description: Extend the Dream Foundation will employ a part time coordinator for the eCommerce training program for persons with disabilities. The coordinator will assist in the recruitment of trainees, the coordination of the training program, and individual tutoring of entry level trainees to become buyers and sellers on the internet. The skills learned will help the trainee start a home based business. Local Objective: Economic Development Needs: Provide Employment Training and Education - Continue and expand apprenticeship and employment training programs, (Cm STEPS p. 122-123) Location: 912 2nd Avenue, Iowa City, IA 52240 Objective Number Project 10 Funding Sources: ....................... See above 0011 HUD Matrix Code CDBG Citation CDBG ...$1&9Q....................... 05H 570.201 (e) ESG ............................................................. Type of Recipient CDBG National Objective HOME ............................................................... Subrecipient Private LMC HOPWA ................................."........................... Start Date Completion Date Total Formula ......................................................... . 07/01/2006 06/30/2007 Prior Year Funds ........................................... ................. Performance Indicator Annual Units Assisted Housing ........................ ............. .................... Pennie (On 4 In-Kind ....$?,?QQ ................ Local ID Units Upon Completion Private ..g~.!.Q................ 2006.011 4 Total: ...$~,~.!Q............ ............. The primary purpose of the project is to help: Dthe Homeless DPersons with HIV/AIDS ~persons with Disabilities DpUbliC Housing Needs ppdcdbglO7 hud action p1an.doc 21 -- -_._-_..._---_._-_._-.-...-----~--~-~-"._~- Applicant's Name: Iowa City Free Medical Clinic Public Service Priority Need: Health Services - High Project Title: Case Management Project Description: Operational funds for a case manager for people with chronic illness. Local Objective: Provision of Health Services - Continue support of health, dental, and HIVjAIDS services (CITY STEPS p. 113-115) Location: 2440 Towncrest Drive, Iowa City, IA 52240 Objective Number Project ID Funding Sources: ............................ See above 0012 HUD Matrix Code CDBG Citation CDBG ....$.~l~QQ ............... 05M 570.201 e ESG ............................................................... Type of Recipient CDBG National Objective HOME ............................. ............................... Subreci ient Private LMC HOPWA ..mm................... ................................ Start Date Completion Date Total Formula ................... ......................................... 07/01 2006 06/30/2007 Prior Year Funds ..................................... .. .............. Performance Indicator Annual Units Assisted Housing .................................... ............... Peo Ie 1 6 PHA Local ID Units Upon Completion In Kind Donations ..l.!Q~l?QQ......... 20 . 12 9 Private ..$.~l~~g..... . Total: ..$..!.!.~l.?.~Q...................... The primary purpose of the project is to help: [glthe Homeless DPersons with HIV/AIDS DPersons with Disabilities DPublic Housing Needs ppdcdbglO7 hud action plan.doc 22 -.. Applicant's Name: Shelter House Public Service Priority Need: Other Public Service Needs - High Project Title: STAR Outreach Services Coordinator Project Description: Operational funds for an outreach service coordinator for the Supported Training and Access to Resources (STAR) program. The program provides supportive services for area homeless persons. These funds also qualify as match for the STAR Continuum of Care grant. Local Objective: Homelessness - Reaching out to Persons who are Homeless and Assessing Individual Needs (CIlY STEPS p. 107-109) Location: 1700 S. First Avenue, Suite 21, Iowa City, IA 52240 Objective Number Project ID Funding Sources: ..................................... ................ See above 0013 HUD Matrix Code CDBG Citation CDBG 4900 .........r.................................... 05 570.201 (e) ESG .......................................... Type of Recipient CDBG National Objective HOME .... ................................................... Subrecioient Private LMC HOPWA ........................................................... . Start Date Completion Date Total Formula 07/01/2006 ........................... ................................. 06/30/2007 Prior Year Funds ............................. ............................ Performance Indicator Annual Units Assisted Housing ............................................................... Peonle f01' 257 PHA Local ID Units Upon Completion ............................................................... Continuum of Care $459,860 200fi.013 257 SHP grant ............................................ ................ Total: $464 760 .......................f....................................... The primary purpose of the project is to help: [8Jthe Homeless DPersons with HIV/AIDS DPersons with Disabilities DPubliC Housing Needs ppdcdbgl07 hud action plan.doc 23 -~~--- ---- -_.._.._..,-----_.~--_._-_.,--~- Applicant's Name: Visiting Nurse Association Public Service Priority Need: Health Services - High Project Title: Mental Health Home Care Services Project Description: Operational funds for the cost of home health services for persons with mental health disorders. Local Objective: Provision of Health Services - Continue support of health, dental, and HIV/AIDS services (CIlY STEPS p. 113-115) Location: 2953 Sierra Court, Iowa City, 52246 Objective Number Project ID Funding Sources: ........................ ........................... See above 0014 HUD Matrix Code CDBG Citation CDBG $2 500 .............1........................ 050 570.201 (e) ESG ....m..... .................. ........................... Type of Recipient CDBG National Objective HOME .................................. .......................... Subrecioient Private LMC HOPWA ....................................... ..m........... Start Date Completion Date Total Formula ................................................... 07/01/2006 06/30/2007 Prior Year Funds .............. .....m................... ................ Performance Indicator Annual Units Assisted Housing ...m................................................. ppnnle (01' 10 PHA ............................................................... Local ID Units Upon Completion Private Funding $10932 ..................1........................................... 2006,014 10 Total: $13 432 ..................1........................................... The primary purpose of the project is to help: Dthe Homeless DPersons with HIV/AIDS [gJpersons with Disabilities DpUbliC Housing Needs ppdcdbgl07 hud action plan.doc 24 ._~-~.. .-- ---..--~._-- Applicant's Name: City of Iowa City - Aid to Agencies Public Service Priority Need: Youth Services - High, Elder Services - High, Substance Abuse Services - High Project Title: Aid to Agencies Project Description: These funds are provided to a pool of human service agencies that assist low-to-moderate income clients. FY07 funds will go to Elder Services, Inc., Mid-Eastern Council on Chemical Abuse and United Action for Youth. Local Objective: Provision of Youth Services, Senior Services, and Health Services. (CITY STEPS p, 112-124) Location: Community Wide Objective Number Project ID Funding Sources: ................ ............. See above 0015 HUD Matrix Code CDBG Citation CDBG $105 000 ......................1................................. 05 570.201 (e) ESG ............................................... m.......... Type of Recipient CDBG National Objective HOME .......................................................... Subrecioient Private LMC HOPWA ............................................ .............. Start Date Completion Date Total Formula ................................................ 07/01/2006 06/30/2007 Prior Year Funds ............................................................." Performance Indicator Annual Units Assisted Housing ............................................................... Peonle (On 4400 PHA ................ ............................................ Local ID Units Upon Completion City of Iowa City $341 973 ......................J....................................... 2006.015 4400 Total: $446 973 .....................1.................................... The primary purpose of the project is to help: Dthe Homeless DPersons with HIV/AIDS DPersons with Disabilities DpUbliC Housing Needs ppdcdbgl07 hud aellon p1an.doc 25 -.---- -,._--- __~__.___.~_____.__._._____,..,____,_ _______u Applicant's Name: City of Iowa City, Iowa Economic Development Priority Need: Micro-Business - High, Other Business - Medium Project Title: Economic Development Fund Project Description: These funds will be used primarily for assisting micro-enterprise businesses with job creation and/or retention of low-to-moderate income persons. Funds may be used by both small and large businesses (HUD Matrix Code 18A) along with micro-enterprises for capital improvements, job training or working capital. Local Objective: Economic Development Needs: 1) Encourage Employment Opportunities that Pay at Least a Living Wage, and 2) Encourage the Expansion and Retention of Business and Industry that Meets the State's CEBA Wage Thresholds. (CITY STEPS p. 121 - 124) Location: Community wide Objective Number Project 10 Funding Sources: .................................... See above 0016 HUD Matrix Code CDBG Citation CDBG $141 000 ....................../.................................. 18C 570.201 0 ESG ............................................................... Type of Recipient CDBG National Objective HOME .......................................................... Local Government LMJ HOPWA ......................................................... Start Date Completion Date Total Formula ............................................................... 07/01/2006 06/30 2007 Prior Year Funds .............. ........ .................... ............ Performance Indicator Annual Units Assisted Housing ............................................................... B ines es 0 6 PHA ............................................................... Local 10 Units Upon Completion Private $.?!Q./QQQ....... 20 .016 6 Total: $.}?!./QQQ............ The primary purpose of the project is to help: Dthe Homeless DPersons with HIV/AIDS o Persons with Disabilities DPublic Housing Needs ppdcdbglO7 hud action p1an.doc 26 "._-~~-~-------~~ -----_.._----~---_.~~._._---~._----- Applicant's Name: City of Iowa City, Iowa Project Title: Planning & Administration Project Description: Successfully administer the CDBG and HOME programs. Research and plan for projects and activities designed to meet the needs of low and moderate income households. Local Objective: Administration of the CDBG and HOME programs Location: 410 E. Washington Street, Iowa City, IA 52240 Objective Number Project ID ....... ..................................................... See above 0017 Funding Sources: ...m................................................... HUD Matrix Code CDBG Citation CDBG ....$t?~1.9?9........................ 21A 570.206 ESG ............... ............................................. Type of Recipient CDBG National Objective HOME $63 722 ..................1............... .................... Local Government N/A HOPWA ................ m......................................... Start Date Completion Date Total Formula ......m... ................................................ 07/01/2006 06/30/2007 Prior Year Funds ............................................................... Performance Indicator Annual Units Assisted Housing ........................................................ nrnaniz"tinns r09' 1 PHA Local ID Units Upon Completion .................... ....................... .............. Other Funding 2006.017 ..........................................,.................... . 1 Total: $222 722 ......................1..................................... The primary purpose of the project is to help: Dthe Homeless DPersons with HIVjAIDS DPersons with Disabilities DpUbliC Housing Needs ppdcdbgf07 hud action plan.doc 27 ----- ---------._- - --- -----_._---- SECTION IV GEOGRAPHIC DISTRIBUTION OF RESOURCES ppdcdbgl07 hud action pan.doc 28 --~~- ----,-,~._~---_.~_.._---_._-----_.~~---_. GEOGRAPHIC DISTRIBUTION OF RESOURCES As stated and shown in Iowa City's 2006-2010 Consolidated Plan (a.k.a. CIlY STEPS), Iowa City does not have areas of heavy concentrations of low-moderate income households or minorities (see p. 61-67 of CIlY STEPS). The map of low-moderate income areas, according to the 2000 U.S. Census, is included in this document. The map showing Areas of Low to Moderate Income Households shows that a large number of lower income persons do live in the downtown area, but the housing is mainly student rental units and does not contain a concentration of low income families. The one area identified as a Concentration of Minorities (see p. 65 of CIlY STEPS) predominately represents persons residing in University owned or sponsored housing. Due to these factors, the City has not discussed or adopted a plan to allocate CDBG and HOME funds geographically. Also, a number of the projects funded by CDBG and HOME will serve persons living community-wide and not target specific populations (other than low income) or areas. For example, the City's Housing Rehabilitation Program serves residents on a citywide basis and distributes its resources via individual projects, which may be located anywhere within the jurisdiction. All of the public service projects are based in Iowa City and serve individuals and families, living citywide, according to their needs. The maps in this section of the FY07 Annual Action Plan shows the Areas of Low to Moderate Income Households and FY07 projects that have been approved for funding (as described in Section III). Several of the projects are not identified on this map because their services are citywide, a specific site has yet to be identified, or the location is suppressed. ppdcdbglO7 hud action plan.doc 29 _._~------- ."-_._._------~----------_._._-~~_.,----,--"'----- ~ Areas of Low to Moderate Income Households Census tracts where 61% or mO/1l of the households are below 80% of the median family Income for Iowa City ppdcdbglO7 hud action p1an.doc 30 --~-----.-. ---.-- ..- - , . -.. .. ...-..- . I: -.., I __'_ f' 'i : __'. '" '. '" I, . I.. '-0." ~ Iowa City . S '\ r "" 'c.l..r _ " "", . t Locahon , \ , . FY07 ProJec -- ""\ ,.-::. -L ~\;( . " ..\ \ / I '- '-'~~.~ . ", "'" '--'O'e , ' . .~, .....--"( I '" ." 'I J -,--,-. ~-- , '-1'! :, r \ r / '\ I ~ " 'nY' ". ,~~. . 'I ,/ , /'. " I I / ~ ,. I I \. i , . I i._.J , \. ! ,'~ I , ' _/ , QJ-c / ' ~:, / X , ...- i ~'\ ,_/ II ~') 'f+ ~ I r< [I" ! , I I I I , ~ I '~onstMldioa Fouroa~'~:Uit,~lilDl_-1 ~'\..1~ II-AId .ViECCAS- 1 ~'ILJ . MECCA ", ......~ I , , '-r _ I~}'" I _ I -' ~ I I ,,--, I ~ Ekalcntar;y- .\ ~, ,.;-. , c: Gnnl Wood ......,~ ~".. -..1-____, TIl' Mlm...._ ' - .+-L' .l- PIa"""u' i \ " ,! LI I '~r I , &~,~., ~ I . , , . '.~ '\" ", "-. %3 I _ , ~.,_ '" ' . -- , \ "-"-'1 I '~ , .'- ' . -- "-. ' - / , I _,_ . .. ' *_,v".. ....IaT...'... . j _F_1ity I PnlJf1UD fidMlgll ' {klallioaaltl I I I , I 31 \ ction p1an.doc I pdcdbglO7 hud a ! p i i Method of Distribution CDBG Min Amount Max Amount Comoetitive 0 0 Formula 0 $680 249 Retained for State Proiect 0 0 Non-Comoetitive 0 0 State Admin of Proaram 0 0 ESGP . Min Amount Max Amount Comoetitive 0 0 Formula 0 0 Retained for State Proiect 0 0 Non-Comoetitive 0 0 State Admin of Proqram 0 $87,974 HOME Min Amount Max Amount Comoetitive 0 0 Formula 0 $637 222 Retained for State Proiect 0 0 Non-Comoetitive 0 0 State Admin of Proaram 0 0 HOPWA Min Amount Max Amount Comoetitive 0 0 Formula 0 0 Retained for State Proiect 0 0 Non-Comoetitive 0 0 State Admin of Proaram 0 0 ppdcdbgf07 hud aclion p1an.doc 32 - - ----- _..._-- SECTION V FY07 ANNUAL ACTION PLAN NARRATIVE ppdcdbglO7 hud action p1an.doc 33 --- - ------_._.."..~.~- FY07 Annual Action Plan Narrative This section contains information related to the amount of public funding that is available for FY07 projects, including the amount of other funds that are being leveraged by these projects. Information on homeless and other special needs activities, specific program requirements, and the process for citizen participation and amendments to the Consolidated Plan are also included in this section. FISCAL YEAR 2007 RESOURCES (July 1, 2006 to June 30, 2007) The following is a description of the federal resources the City of Iowa City is anticipating to receive for use within the community. The City of Iowa City allocates the CDBG & HOME funds shown below to eligible projects serving low-moderate income persons. In addition, the City expects to administer Emergency Shelter Grant funds, which are awarded by the State of Iowa. Federal Resources FY07 CDBG Entitlement $680,249 FY07 CDBG Estimated Program Income $115,000 Unexpended CDBG Funds (from contingency, projects and excess PI)_$ 50.000 TOTAL CDBG $845,249 FY07 HOME Allocation $637,222 FY07 HOME Estimated Program Income $ 95,000 TOTAL HOME $732,222 FY05 TOTAL $1,577,471 Federal Resources (State allocated) FY07 Emergency Shelter Grants (estimate) $87,974 Housing Opportunities for Persons with AIDS (HOPWA) (3 year period starting in FY05) $ 175,768 Other Resources Leveraaed Iowa City is fortunate to have active and vital organizations that provide housing and supportive services within the community As such, multiple resources (federal, state, local and private) are available for activities including housing, jobs and human services. In addition to these monies, other resources like donations and volunteers are utilized. According to the applications, we have been able to estimate that $1,708,975 in other funds will be leveraged. This amounts to $1.08 leveraged for each dollar of local CDBG and HOME funds allocated by the City of Iowa City. In addition, other municipal resources such as general fund expenditures, infrastructure improvements and tax exemptions may be used to meet the City's HOME match liability. Actual leverage and HOME match figures will depend on the outcomes of the projects proposed in this annual action plan. Upon completion of the FY07 projects the exact amount of other resources leveraged by these projects will be known and included within the Consolidated Annual Performance and Evaluation Report, ppdcdDglO7 hud action p1an.doc 34 --~----_.~-_. ~-----_. Private banks and lending institutions often provide significant capital to both Community Development Block Grant (CDBG) and HOME Investment Partnerships Program (HOME) projects. Both the City and local organizations recognize this mutually beneficial relationship. To promote the goals and objectives of the Consolidated Plan (a,k.a. CITY STEPS) both parties have taken steps to strengthen and expand our partnerships. As stated above, other resources include in-kind donations, volunteers, foundations and businesses. The following is a list of organizations or groups identified as contributing to FY07 CDBG and HOME projects: Private (donations) Private (loans) Private (foundations) Private (faith based) United Way Johnson County In-kind Donations (skilled labor, goods, materials, waived fees) Volunteers City of Iowa City University of Iowa Hospitals and Clinics HOMELESS AND OTHER SPECIAL NEEDS ACTIVITIES In FY07 human service agencies, private organizations and the City of Iowa City will be addressing homeless and other special needs activities. Projects proposed within this plan (publicly funded) are specifically targeted towards this type of need. In addition to the projects herein there are numerous other human agencies and others providing assistance through hundreds of other activities. Emergency Shelter & Supportive Services for Homeless or Near Homeless Persons The City of Iowa City's Consolidated Plan identifies these needs as "high" priorities. The needs of this population are numerous; however to assist the human service organizations Iowa City is allocating the maximum amount of CDBG possible for public services. CDBG funds will be used by the Shelter House to fund an outreach coordinator to work with homeless persons, This project will assist Shelter House provide the match necessary for the HUD funded STAR Program. STAR provides approximately $448,000 in funds for supportive services for the homeless of Johnson County. Shelter House administers the program. The State recently announced the FY07 Emergency Shelter G~ant Program awards, Iowa City was allocated $87,974 in individual awards to fund four local human service organizations that provide services to persons who are homeless or threatened with homelessness. The Domestic Violence Intervention Program, Shelter House, and Table to Table will receive FY07 ESGP funds. Through an agreement with the State of Iowa, the City of Iowa City acts as the administrative agent for these funds. The Iowa Center for AIDS Education and Resources (ICARE), an Iowa City non-profit agency that provides support and services to persons with AIDSjHIV, receives HOPWA funds. ICARE received a $175,768 award in 2004 (FY05) to be utilized over a three-year period from the State of Iowa. The City anticipates that ICARE will continue to receive funding through the State's annual allocation. ICARE uses HOPWA funds for rental assistance for persons with AIDS. ppdcdbgl07 hud action p1an.doc 35 ._--~-~----_. ----,-.----..-. Homeless Prevention In FY07, CDBG and HOME funded activities will directly address the prevention of homelessness. Many of the activities undertaken by human service organizations (CDBG funded and Aid to Agencies funded) are designed to prevent homelessness. Shelter House is receiving CDBG funds as match for the STAR (HUD continuum of care program). Public facilities funding is allocated to several service providers whose mission is to assist persons who are homeless or providing services to prevent homelessness. Domestic Violence Intervention Program (DVIP) is using CDBG funds to replace the heavily worn carpeting. DVIP is estimating that it will assist 905 persons in FY07. Other projects include carpet replacement at the Mid-Eastern Council on Chemical Abuse (MECCA) and a 3,500 sf addition to the Four Oaks Youth Center. The City of Iowa City will continue its owner-occupied Housing Rehabilitation Program, which provides comprehensive rehabilitation, exterior repair, emergency repair, residential accessibility and manufactured home repair services to low-moderate income households. By assisting these households, and fixing up the existing affordable housing stock, this project helps people remain in their homes. In addition to our regular housing rehabilitation program our staff will be coordinating minor accessibility and safety projects with non-profit community partners. Supportive Services Supportive service projects funded through CDBG include Iowa City Free Medical Clinic, Compeer, Extend the Dream Foundation and the City's Aid to Agencies budget (Mid-Eastern Council on Chemical Abuse, Elder Services, Inc. and United Action for Youth). The Iowa City Free Medical Clinic will be continuing a case management position to assist very low- income or homeless persons access medical treatment and medications. Compeer will use the funds to fund a part-time director. The Compeer program matches volunteers from the community with adults receiving treatment for a chronic mental illness. Extend the Dream Foundation will use CDBG funds to fund a part-time coordinator for the eCommerce training program for persons with disabilities. The City of Iowa City allocates $105,000 in CDBG funds as a supplement to the Aid to Agencies budget that in FY07 is $446,973. The City's Aid to Agencies budget is divided up among 14 local human service agencies. The funds are used for the agency's operational expenses. For ease of administration, CDBG funds are provided to 3 of the 14 agencies. Iowa City is allocating the maximum amount of CDBG funds possible for public services. The City of Iowa City will contribute approximately $341,973 of the City's general funds to the Aid to Agencies budget. The City also contributes over 13,260 bus tickets annually to area agencies. These tickets enable individuals to access a variety of needs such as employment, medical care, social services, and daycare. In addition, the City makes 7,920 bus tickets available annually at a 50% reduction for social service agencies. Transitional Housing Needs Iowa City has adopted a "continuum of care" approach to addressing housing needs. We support programs and projects that range from homeless shelters to homeownership. One very important component of this continuum is transitional housing with supportive services, We have successfully partnered with several local organizations to create additional transitional units for persons who live alone and for families. ppdcdbglO7 hud action p1an.doc 36 -- .~--~-". -.---- --"-_._._.__._._._~..-_._._,. Non-Homeless Special Needs Populations This year there are several proposed projects that will target persons with special needs, both capital activities and operational. The Arc of Johnson County will be replacing worn carpet at their Eastdale Plaza facility. The Arc of Johnson County provides respite care, childcare and a family resource center for persons with disabilities. The Community Mental Health Center will be rehabilitating the exterior of their facility to improve safety issues. The Grant Wood Elementary School will be using the CDBG funds to install playground equipment and surfacing that is used by the school children and by the entire neighborhood of which 51% or more of the households are below 80% of the median income. The Visiting Nurse Association will use CDBG funds to assists with the cost of home health services to persons with mental health disorders. In addition, two housing projects (see below) will provide affordable housing to non-homeless, special needs populations. Economic Development Starting in FY03, the City of Iowa City set aside CDBG funds to capitalize an Economic Development Fund, To maximize the utilization of CDBG funds for economic development the City Council established the CDBG Economic Development Fund. These funds are available throughout the year, instead of a once a year funding cycle to allow greater flexibility and attract a greater number of applicants. Since the Economic Development Fund started in July 2002, it has been successful in attracting 15 eligible applicants. To date, the City Council has awarded $439,000 to eight economic development projects. In FY07, an additional $141,000 will be set aside for this Economic Development fund. Other Actions Throughout the year City staff is involved with numerous community development activities covering housing, jobs and services. By providing technical assistance to other organizations we are able to develop partnerships, access additional resources and expand the level of service for persons in need, The City of Iowa City continues to provide on-going support as part of a Supportive Housing Program grant awarded to the Shelter House. HOUSING In a continuance of the City's goal to provide a housing continuum of care, the City will fund two affordable housing projects. HOME funds were allocated to the Iowa City Housing Authority for Tenant Based Rent Assistance (TBRA) due to the large waiting list of nearly 3,000 households. To increase homeownership opportunities for low-income households, the Iowa Valley Habitat for Humanity will use funds to purchase four lots. Habitat will construct homes on these lots with area resources, including the owner's sweat equity, to provide an affordable, interest free mortgage to low-income households. PROGRAM SPECIFIC REQUIREMENTS A. Community Development Block Grant (CDBG) 1. Activities to be undertaken in FY07 with CDBG funds are described in Section III on the pages entitled: U.S. Department of Housing and Urban Development CPD Consolidated Plan System -- Listing of Projects 2. The available CDBG and HOME funds from all resources are listed in Section II of this document. . ppdcdbglO7 hucl action p1an.doc 37 ---"---,-_._----- --.------------------.----" 3. No CDBG activities are being undertaken, with the funds described herein, in FY07 that meet the "Urgent Need" National Objective. 4. (See #1 above) B. HOME Investment Partnership Program 1. HOME funds are being invested in the forms allowed under 24 CFR 92.205(b) 2. All of the HOME funds used for assistance to homebuyers will be recaptured (whenever possible) if the home is sold prior to the termination of the mandated affordability period. As required, a lien will be placed on the any units qualifying herein to legally insure repayment according to the HOME regulations. CITIZEN PARTICIPATION PROCESS Throughout the year the Housing and Community Development Commission (HCDC) holds public hearings to oversee the operation of the Community Development Division and the Iowa City Housing Authority, monitor CDBG and HOME projects, and listen to publiC input into these and other programs. The City of Iowa City's current 5-year Consolidated Plan (2006-2010 CITY STEPS) was adopted in December 2004. Numerous public meetings and hearings were held to solicit public comment regarding the development of the CITY STEPS plan. In addition, HCDC and the City Council have held a number of meetings for the preparation of the FY07 Annual Action Plan and other HUD related documents. The public has been invited to participate in all of the meetings and efforts were made to encourage and increase citizen participation. The following is a chronology of the events, meetings, public hearings and actions taken in relation to the FY07 Annual Action Plan and Iowa City's 2006-2010 Consolidated Plan (a.k.a. CITY STEPS). Dec. 8,2005 Public notice that CDBG and HOME applications are available Dec. 20,2005 CDBG/HOME Applicant Workshop Jan. 11, 2006 CDBG/HOME Applicant Workshop Jan. 25, 2006 Applications due to City of Iowa City by 12 noon Feb. 15, 2006 HCDC meeting question/answer discussion with applicants Mar. 9, 2006 HCDC meeting: review of groupings & consensus funding scenario Mar. 23, 2006 HCDC meeting: recommendation onCDBG/HOME funding awards Mar. 31, 2006 Draft FY07 Annual Action Plan - 30-day comment period begins Apr. 18, 2006 Council Sets FY07 Action Plan Public Hearing Apr. 24, 2006 Public Hearing Notice Appears in Press-Citizen Apr. 25, 2006 Display Ad Appears in Press-Citizen May 1, 2006 Expiration 30-day comment period on the FY07 Annual Action Plan May 1, 2006 If Needed - joint HCDC/City Council meeting May 2, 2065 City Council: public hearing on the FY07 Annual Action Plan May 2, 2005 City Council: resolution-approving the FY07 Annual Action Plan Anticipated Dates May 10, 2006 FY07 Annual Action Plan submitted to HUD May 26, 2006 Submission of Environmental Review Record and FONSI (as applicable) June 14, 2006 Submission of Request for Release of Funds July 1, 2006 Start FY07 CDBG and HOME projects ppdcdbglO7 hud action p1an.doc 38 --"'-,-~------~-,~---- --~--_.~---~-_...._._.._..,- SECTION VI FY07 FAIR HOUSING ANNUAL ACTION PLAN . ppdcdbglO7 hud action plan.doc 39 ----,. ----- Annual Fair Housing Action Plan for FY07 The City of Iowa City continuously works to identify and overcome barriers and impediments to Fair Housing, Various City departments work diligently with each other as well as with local organizations, agencies and businesses to solve, educate and bring attention to problems associated with fair housing. City of Iowa Citv- Human Rights Office Title Two of the Iowa City Code entitled the Human Rights Ordinance prohibits discrimination in housing based on race, color, creed, religion, national origin, age, sex, marital status, sexual orientation, familial status, presence or absence of dependents, disability, gender identity, or public assistance source of income. While the Human Rights Staff which consists of a full-time coordinator and two three-quarter time investigators enforce the Human Rights Ordinance, the Human Rights Commissioners work to promote the goal of non-discrimination and equal opportunity for all residents of Iowa City. Responsibilities include education through public programs to share ideas and solutions to local barriers to fair housing. The Commission consists of nine residents of Iowa City who are appointed by the City Council to serve a three year term on the Commission. Commissioners, all committed to civil rights, reflect a broad cross-section of the community, thus insuring diversity of ideas and interests. ComDlaint Activity During the period from July 1, 2005 to April 1, 2006, twenty (20) human rights complaints have been filed.' Employment Public Education Credit Housing Accommodation Aae 2 Race 3 2 Marital Status 1 National Oriain 1 Sexual Orientation 2 2 Physical Disabilitv 2 1 Creed Sex 5 Color 2 Reliaion 1 Mental Disabilitv 3 Retaliation 5 Gender Identitv 1 Public Assistance Source of 1 Income Resolution of Complaints From July 1, 2005 to April 1, 2006, 19 cases have been resolved. 1 The above nwnbers reflect complainants who may have filed on more than one basis. ppdcdbglO7 hud action plan.doc 40 -~-------_._--_._-_. Actions Taken To Affirmatively Further Fair Housinq in FYOS-06 Actions Taken Results Weekly advertisement in local newspapers Frequent phone calls and walk-in ex lainin Fair Housin . in uiries. Weekly advertisement in local newspapers Increase in the number of Fair Housing informing community on how to file a complaints filed within the last fiscal year. com laint aile in a violation of Fair Housin Referrals of housing discrimination complaints Interagency cooperation. outside of Iowa City's jurisdiction were made to HUD and the Iowa Civil Ri hts Commission. Public Service Announcements on Housing Increase in number of inquiries of Fair Housing. Discrimination are shown on local cable TV Ci Channel 4 . Community outreach at forums to educate the Community more aware of local Anti- ublic on Fair Housin . Discrimination laws and Fair Housin . Pamphlets and posters on the Fair Housing Increased awareness of Fair Housing. discrimination laws are posted at community organizations and are disseminated at various local events and activities. Discrimination complaints were received by the Complaints were addressed as necessary Human Ri hts Coordinator. See Human Ri hts Commission Annual Re ort. Plans for Fiscal Year 2007 . Annual Iowa City Human Rights Commission Seminar Landlord Tenant Law. . Continue to participate in community outreach to bring increased awareness to fair housing and other anti- discrimination laws. . Work with City Channel 4 to increase community knowledge of anti-discrimination law. . Continue to advertise fair housing laws in the Iowa City Press Citizen, the Cedar Rapids Gazette and the Daily Iowan. . Continue to inform the public on barriers to fair housing by working with other local organizations and associations. Iowa City Housin9 Authority The Iowa City Housing Authority, a division of the City of Iowa City, administers and manages federally funded Section 8 and Public Housing programs. The Iowa City Housing Authority covers an area which encompasses Johnson County and half of Iowa and Washington counties. Funding is provided by the Department of Housing and Urban Development. Established in 1969, the Iowa City Housing Authority serves over 1,200 families a year. Participants qualify based upon income guidelines. Of the program participants approximately 50% are disabled or elderly. In addition, the Iowa City Housing Authority strives to improve the quality of life for those they serve; the Iowa City Housing Authority has and continues to act as a community leader on not only affordable housing but also Fair Housing.2 Analysis of ImDediments to Fair Housinq In February 2006 the Community Development Division, with the assistance of the Human Rights Division designed an evaluation to determine impediments to fair housing. The survey conducted at a community event represented a cross section of Iowa City residents taking into account men and women of various racial, religious, cultural, social and economic groups within the City. Summary In FYO? City staff and many other local organizations will continue to work on barriers and impediments to fair housing. The City of Iowa City is committed to furthering fair housing and also educating the community on fair housing laws. 2 See Iowa City Housing Authority: Who We Are & What We Do. ppdcdbglO7 hud aclion plan.doc 41 ----~,--- -----_._--~--"------ - -_.~-,.- For further information contact Stefanie Bowers, Human Rights Coordinator, at 319-356-5022, or 5teven Rackis, Housing Administrator for the Iowa City Housing Authority at 319-356-5400. ppdcdbgl07 hud action p1an.doc 42 --,_.-----,-~-_. SECTION VII CERTIFICATIONS FOR FY07 CDBG AND HOME PROGRAMS ppdcdbg/07 hud action p1an.doc 43 -_._.~_.~- -- ------..---..-------------..-- ~~~1;!.\rIO"~o ,ff ~ CPMP Non-State Grantee Certifications . III .:.,:"..f.... ,-,.. m., '"'mp''''' d'drom,illy, ..ww''''.......,,~, \ ~ 1111 :i .b: i~:~:all~ applied and the docnment must be submitted in paper form to the Field Office. ~ DE'I~" .~lj~.I,~ ,~SC NON-STATE GOVERNMENT CERTIFICATIONS In accordance with the applicable statutes and the regulations governing the consolidated plan regulations, the jurisdiction certifies that: Affirmatively Further Fair Housing -- The jurisdiction will affirmatively further fair housing, which means it will conduct an analysis of impediments to fair housing choice within the jurisdiction, take appropriate actions to overcome the effects of any impediments identified through that analysis, and maintain records reflecting that analysis and actions in this regard. Anti-displacement and Relocation Plan -- It will comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and implementing regulations at 49 CFR 24; and it has in effect and is following a residential antidisplacement and relocation assistance plan required under section 104(d) ofthe Housing and Community Development Act of 1974, as amended, in connection with any activity assisted with funding under the CDBG or HOME programs. Drug Free Workplace -- It will or will continue to provide a drug-free workplace by: 1. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; 2. Establishing an ongoing drug-free awareness program to inform employees about- a. The dangers of drug abuse in the workplace; b. The grantee's policy of maintaining a drug-free workplace; c. Any available drug counseling, rehabilitation, and employee assistance programs; and d. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; 3. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph I; 4. Notifying the employee in the statement required by paragraph I that, as a condition of employment under the grant, the employee will- a. Abide by the terms of the statement; and b. Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; 5. Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph 4(b) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; 6. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph 4(b), with respect to any employee who is so convicted - a. Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or b. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; 7. Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs 1,2, 3,4,5 and 6. ppdcdbglO7 hud action p1an.doc 44 -----._---- ----.---. ---_._-"_..~-_._---- Anti-Lobbying -- To the best of the jurisdiction's knowledge and belief: 5. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 6. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and 7. It will require that the language of paragraph I and 2 of this anti-lobbying certification be included in the award documents for all subawards at all tiers (including subcontracts, sub grants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. Authority of Jurisdiction -- The consolidated plan is authorized under State and local law (as applicable) and the jurisdiction possesses the legal authority to carry out the programs for which it is seeking funding, in accordance with applicable HUD regulations. Consistency with plan -- The housing activities to be undertaken with CDBG, HOME, ESG, and HOPW A funds are consistent with the strategic plan. Section 3 -- It will comply with section 3 of the Housing and Urban Development Act of 1968, and implementing regulations at 24 CFR Part 135. I May 3, 2006 I Signaturel Authorized Official Date I Stephen J. Atkins I Name I City Manager I Title I 410 E. Washington Street I Address I Iowa City, IA 52240 I City/State/Zip I 319.356.5010 I Telephone Number , ppdcdbglO7 hud action p1an.doc 45 ----~--,-- ----------.---.-.---.-------.---....---.. Specific CDBG Certifications The Entitlement Community certifies that: Citizen Participation - It is in full compliance and following a detailed citizen participation plan that satisfies the requirements of 24 CFR 91.1 05. Community Development Plan - Its consolidated housing and community development plan identifies community development and housing needs and specifies both short-term and long-term community development objectives that provide decent housing, expand economic opportunities primarily for persons oflow and moderate income. (See CFR 24 570.2 and CFR 24 part 570) Following a Plan -It is following a current consolidated plan (or Comprehensive Housing Affordability Strategy) that has been approved by mID. Use of Funds -It has complied with the following criteria: 8. Maximum Feasible Priority - With respect to activities expected to be assisted with CDBG funds, it certifies that it has developed its Action Plan so as to give maximum feasible priority to activities which benefit low and moderate income families or aid in the prevention or elimination of slums or blight. The Action Plan may also include activities which the grantee certifies are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other fmancial resources are not available); 9. Overall Benefit - The aggregate use of CDBG funds including section 108 guaranteed loans during program year( s) 2006, 2_, 2_, (a period specified by the grantee consisting of one, two, or three specific consecutive program years), shall principally benefit persons oflow and moderate income in a manner that ensures that at least 70 percent of the amount is expended for activities that benefit such persons during the designated period; 10. Special Assessments -It will not attempt to recover any capital costs of public improvements assisted with CDBG funds including Section 108 loan guaranteed funds by assessing any amount against properties owned and occupied by persons of low and moderate income, including any fee charged or assessment made as a condition of obtaining access to such public improvements. However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the capital costs of public improvements (assisted in part with CDBG funds) financed from other revenue sources, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. The jurisdiction will not attempt to recover any capital costs of public improvements assisted with CDBG funds, including Section 108, unless CDBG funds are used to pay the proportion of fee or assessment attributable to the capital costs of public improvements financed from other revenue sources. In this case, an assessment or charge may be made against the property with respect to the public improvements financed by a soUrce other than CDBG funds. Also, in the case of properties owned and occupied by moderate-income (not low-income) families, an assessment or charge may be made against the property for public improvements financed by a source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment. ppdcdbglO7 hud action p1an.doc 46 -------.- Excessive Force - It has adopted and is enforcing: 11. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and 12. A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within its jurisdiction; Compliance With Anti-discrimination laws -- The grant will be conducted and administered in conformity with title VI of the Civil Rights Act of 1964 (42 USC 2000d), the Fair Housing Act (42 USC 3601-3619), and implementing regulations. Lead-Based Paint - Its activities concerning lead-based paint will comply with the requirements of part 35, subparts A, B, J, K and R, of title 24; Compliance with Laws -- It will comply with applicable laws. I May 03, 2006 I Signature/Authorized Official Date I Stephen J. Atkins I Name I City Manager I Title I 410 E. Washington Street I Address I Iowa City, IA 52240 I City/State/Zip I 319.356.5010 I Telephone Number ppdcdbg/07 hud action p1an.doc 47 ~""_.._------- II ... 4., "II!1~. !:II~' 'hi.' . ~njjei OPTIONAL CERTIFICATION CDBG Submit the following certification only when one or more of the activities in the action plan are designed to meet other community development needs having a particular urgency as specified in 24 CFR 570.208(c): The grantee hereby certifies that the Annual Plan includes one or more specifically identified CDBG-assisted activities, which are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community and other financial resources are not available to meet such needs. I I Signature! Authorized Official Date I I Name I I Title I I Address I I City!State/Zip I I Telephone Number ppdcdbglO7 hud action p1an.doc 48 ~-_._-~~_. Specific HOME Certifications The HOME participating jurisdiction certifies that: Tenant Based Rental Assistance -If the participating jurisdiction intends to provide tenant-based rental assistance: The use of HOME funds for tenant-based rental assistance is an essential element of the participating jurisdiction'S consolidated plan for expanding the supply, affordability, and availability of decent, safe, sanitary, and affordable housing. Eligible Activities and Costs -- it is using and will use HOME funds for eligible activities and costs, as described in 24 CFR 9 92.205 through 92.209 and that it is not using and will not use HOME funds for prohibited activities, as described in 9 92.214. Appropriate Financial Assistance -- before committing any funds to a project, it will evaluate the project in accordance with the guidelines that it adopts for this purpose and will not invest any more HOME funds in combination with other Federal assistance than is necessary to provide affordable housing; I May 03, 2006 I Signature/Authorized Official Date I Stephen J. Atkins I Name I City Manager I Title 1410 E. Washington Street I Address I Iowa City, IA 52240 I City/State/Zip I 319.356.5010 I Telephone Number ppdcdbgl07 hud action p1an.doc 49 -~-------'-- ---,--~--- HOPW A Certifications The HOPW A grantee certifies that: Activities -- Activities funded under the program will meet urgent needs that are not being met by available public and private sources. Building - Any building or structure assisted under that program shall be operated for the purpose specified in the plan: 1. For at least 10 years in the case of assistance involving new construction, substantial rehabilitation, or acquisition of a facility, 2. For at least 3 years in the case of assistance involving non-substantial rehabilitation or repair of a building or structure. I I Signature/ Authorized Official Date I I Name I I Title I I Address I I City/State/Zip I I Telephone Number ppdcdbglO7 hud action p1an.doc 50 -~-- --- --- ESG Certifications I, ,Chief Executive Officer of Jurisdiction, certify that the local government will ensure the provision of the matching supplemental funds required by the regulation at 24 CFR 576.51. I have attached to this certification a description of the sources and amounts of such supplemental funds. I further certify that the local government will comply with: 1. The requirements of24 CFR 576.53 concerning the continued use of buildings for which Emergency Shelter Grants are used for rehabilitation or conversion of buildings for use as emergency shelters for the homeless; or when funds are used solely for operating costs or essential services. 2. The building standards requirement of 24 CFR 576.55. 3. The requirements of24 CFR 576.56, concerning assurances on services and other assistance to the homeless. 4. The requirements of24 CFR 576.57, other appropriate provisions of 24 CFR Part 576, and other applicable federal laws concerning nondiscrimination and equal opportunity. 5. The requirements of24 CFR 576.59(b) concerning the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970. 6. The requirement of 24 CFR 576.59 concerning minimizing the displacement of persons as a result of a project assisted with these funds. 7. The requirements of24 CFR Part 24 concerning the Drug Free Workplace Act of 1988. 8. The requirements of24 CFR 576.56(a) and 576.65(b) that grantees develop and implement procedures to ensure the confidentiality of records pertaining to any individual provided family violence prevention or treatment services under any project assisted with ESG funds and that the address or location of any family violence shelter project will not be made public, except with written authorization of the person or persons responsible for the operation of such shelter. 9. The requirement that recipients involve themselves, to the maximum extent practicable and where appropriate, homeless individuals and families in policymaking, renovating, maintaining, and operating facilities assisted under the ESG program, and in providing services for occupants of these facilities as provided by 24 CFR 76.56. 10. The requirements of 24 CFR 576.57( e) dealing with the provisions of, and regulations and procedures applicable with respect to the environmental review responsibilities under the National Environmental Policy Act of 1969 and related authorities as specified in 24 CFR Part 58. 11. The requirements of24 CFR 576.21(a)(4) providing that the funding of homeless prevention activities for families that have received eviction notices or notices of termination of utility services will meet the requirements that: (A) the inability of the family to make the required payments must be the result of a sudden reduction in income; (B) the assistance must be necessary to avoid eviction of the family or termination of the services to the family; (C) there must be a reasonable prospect that the family will be able to resume payments within a reasonable period of time; and (D) the assistance must not supplant funding for preexisting homeless prevention activities from any other source. 12. The new requirement of the McKinney-Vento Act (42 USC 11362) to develop and implement, to the maximum extent practicable and where appropriate, policies and protocols for the discharge of persons from publicly funded institutions or systems of care (such as health care facilities, foster care or other youth facilities, or correction programs and institutions) in order to prevent such discharge from immediately resulting in homelessness for such ppdcdbgf07hudaction plan.doc 51 _._~ --.. ----- persons. I further understand that state and local governments are primarily responsible for the care of these individuals, and that ESG funds are not to be used to assist such persons in place of state and local resources. 13. HUD's standards for participation in a local Homeless Management Information System (HMIS) and the collection and reporting of client-level information. I further certifY that the submission of a completed and approved Consolidated Plan with its certifications, which act as the application for an Emergency Shelter Grant, is authorized under state and/or local law, and that the local government possesses legal authority to carry out grant activities in accordance with the applicable laws and regulations of the U. S. Department of Housing and Urban Development. I I Signature/Authorized Official Date I I Name I I Title I I Address I I City/State/Zip I I Telephone Number ppdcdbgf07 hud action p1an.doc 52 ...~------~-----_...- APPENDIX TO CERTIFICATIONS Instructions Concerning Lobbying and Drug-Free Workplace Requirements Lobbying Certification This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Drug-Free Workplace Certification 1. By signing and/or submitting this application or grant agreement, the grantee is providing the certification. 13. The certification is a material representation of fact upon which reliance is placed when the agency awards the grant. If it is later determined that the grantee knowingly rendered a false certification, or otherwise violates the requirements of the Drug-Free Workplace Act, HUD, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug-Free Workplace Act. 14. Workplaces under grants, for grantees other than individuals, need not be identified on the certification. Ifknown, they may be identified in the grant application. If the grantee does not identify the workplaces at the time of application, or upon award, if there is no application, the grantee must keep the identity of the workplace(s) on file in its office and make the information available for Federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee's drug-free workplace requirements. IS. Workplace identifications must include the actual address of buildings (or parts of buildings) or other sites where work under the grant takes place. Categorical descriptions may be used (e.g., all vehicles of a mass transit authority or State highway department while in operation, State employees in each local unemployment office, performers in concert halls or radio stations). 16. If the workplace identified to the agency changes during the performance of the grant, the grantee shall inform the agency of the change(s), if it previously identified the workplaces in question (see paragraph three). 2. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address, city, county, state, zip code) Check if there are workplaces on file that are not identified here. The certification with regard to the drug-free workplace is required by 24 CFR part 21. Place Name Street City Countv State Zip City Hall 410E. Iowa City Johnso IA 52240 Washington Street ppdcdbglO7 hud action plan.doc 53 ---. . ~--_._~---._--_. 17. Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug-Free Workplace common rule apply to this certification. Grantees' attention is called, in particular, to the following definitions from these rules: "Controlled substance" means a controlled substance in Schedules I through V of the Controlled Substances Act (21 V.S.C. 812) and as further defined by regulation (21 CFR 1308.11 through 1308.15); "Conviction" means a finding of guilt (including a plea of nolo contendere) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of the Federal or State criminal drug statutes; "Criminal drug statute" means a Federal or non-Federal criminal statute involving the manufacture, distribution, dispensing, use, or possession of any controlled substance; "Employee" means the employee of a grantee directly engaged in the performance of work under a grant, including: All "direct charge" employees; all "indirect charge" employees unless their impact or involvement is insignificant to the performance of the grant; and a. temporary personnel and consultants who are directly engaged in the performance of work under the grant and who are on the grantee's payroll. This definition does not include workers not on the payroll of the grantee (e.g., volunteers, even if used to meet a matching requirement; consultants or independent contractors not on the grantee's payroll; or employees of subrecipients or subcontractors in covered workplaces). Note that by signing these certifications, certain documents must completed, in use, and on file for verification. These documents include: 1. Analysis of Impediments to Fair Housing 2. Citizen Participation Plan 3. Anti-displacement and Relocation Plan Signature/Authorized Official Date I May 03, 2006 I I Stephen J. Atkins I Name I City Manager I Title I 410 E. Washington Street I Address I Iowa City, IA 52240 I City/State/Zip I 319.356.5010 I Telephone Number ppdcdbglO7 hud action plan.doc 54 -- ---_._~~--_._.._._-_.. SECTION VIII PUBLICATION NOTICES ppdcdDgl07 hudaction p1an.doc 55 ----~---~------------------------ ."-_._~._~"._-". IOWA CITY ress- Friday, March 31, 2006 , 'II!~.pre~!i.~ItI.~e~~co~l: OFFICIAL PUBLICATION PUBUC COMMENT PERIOD FY07 Annual Actlon Plan The City allowa City is soliciting public comments on the proposed Federal Fiscal Yeat 2006 (City FV07) Annual Ac1ion Plan. The ,Annual Action Plan is a portion oj Iowa City's 2006.2010 COrlsQlidaled Plan (a.k.a. CITY STEPS). The _ NO? Annual Ac1ion Plan will include inlormaUon on the proposed use 01 Communlly Development Block Grant (COSO) and HOME Investment Partnership (HOME) funds for housing, jobs and services for low-moderate income persons. The FY07 Annual Action Plan will outline proposed aollvi- lies. projecllocations. budgets and the sccpa of aclivllies being funded. Copies 01 the FYO? Annual Aclion Plan are available from the Department of Planning and Community Development, City Hall, 410 East Washington Street, towa ,City, 52240. A copy 01 the FY07 . Annual Action Plan is also available lor review at 1he towa City Public Ubrsry or on the City's web $ite www,icgov.org. Written comments may be submitted to the Department 01 Planning and Communny Development at the address above. A 3O-day public comment period will begin with the publication 01 this notice and end on May 2, 2006. 69499 March 31, 2006 ppdcdbgfQ7 hud acUon plan.doc 56 ~-_._-,. ~ MINUTES FINAL DEER TASK FORCE MEETING APRIL 11, 2006 EMMA HARV AT HALL - CITY HALL MEMBERS PRESENT: Pat Farrant, Chair; Alan Nagel; Harold Goff; Jan Ashman; Martin Jones (arrived at 6:08 PM); Pete Sidwell; Linda Dykstra MEMBERS ABSENT: Gene Szymkowiak; Peter Jochimsen STAFF PRESENT: Kathi Johansen, Sue Dulek CALL TO ORDER: Chairperson Farrant called the meeting to order at 6:05 PM. Nagel suggested a modification to the agenda to reverse Items 3 and 4. Nagel moved to amend the agenda by reversing Items 3 and 4; seconded by Goff. Motion carried 6-0. RECOMMENDATION TO COUNCIL: APPROVE MINUTES OF MARCH 28, 2006, MEETING: Farrant asked for comments on the minutes ofthe March 28th meeting. Nagel questioned the numbers of deer killed versus the number recommended by the DNR. Johansen stated the DNR recommended the killing of no more then 192 deer. White Buffalo, Inc. killed 150. It appears the DNR included approximately seventy deer in their projections that are actually in the county where White Buffalo has no jurisdiction. Ashman moved to accept the minutes of the March 28, 2006 meeting as submitted; seconded by Jones. Motion carried 7-0. Nagel moved to accept the 2006-2007 Deer Management Annual Plan as amended tonight; seconded by Sidwell. Motion carried 5 - 2. Please see motions listed below. ANNUAL DEER MANAGEMENT PLAN FOR 2006-2007: Goff began the discussion, stating that he feels he needs more information before he can approve an annual plan. Johansen noted she contacted Willie Suchy of the IDNR to obtain his projections for 2006-2007. In addition, Johansen asked Suchy to explain how he arrived at his numbers considering the discrepancy in zoning, i.e.; City and County, and taking into consideration an aerial count was not done last winter. Suchy plans to have his projections to her by the end ofthis week. Goff stated that he feels they should address the archery issue again this year, as he feels they need to address those areas that have been inaccessible. Johansen mentioned it appears the University ofIowa may allow sharpshooting on their property next winter. The U of I would like to have permission granted by the IDNR to conduct the deer kill when students are gone during winter break. The discussion turned to Item I on the draft of the 06/07 Deer Management Annual Plan. Nagel moved to delete the last sentence of Item 1, "A video on deer-traffic issues will be produced." Seconded by Goff. Motion carried 7-0. I Nagel next discussed Item 1 where it says, "The City will continue to assemble resources..." - asking the members ifthis should state "the Deer Task Force on behalf of the City." He also asked why in Item 2, it states, "To further minimize deer-vehicle conflict, Council will direct staff..." - asking ifthis is actually done, and if so, is it done annually. Nagel asked the members if they should change "City" to "Iowa City Deer Task Force" on Items 1,2, and 4. Nagel moved to replace "City" with "Iowa City Deer Task Force" on Items I, 2, and 4, and to remove the wording "from qualified scientists" and insert the word "about" from Item 4; seconded by Jones. Motion carried 7-0. The discussion turned to the deer reflectors and what the Task Force wants to do with these. Johansen suggested the Task Force meet with a member of the Police Department about getting the reflector number logged on the vehicle accident report so we know where the deer are actually being hit. Nagel asked the group if on Item 2 they wanted to strike, "... to consult with a qualified professional. . ." and have it read, "_.. will direct staff to evaluate the feasibility of . . .." A brief discussion ensued, with members stating that they did not think this should be changed. Johansen asked for clarification of this change. On Item 2, it is suggested to strike "maintain appropriate" and replace with "evaluate the effectiveness of'. Ashman moved to change the wording to, "...evaluate the effectiveness of...."; seconded by Nagel. Motion carried 7-0. Discussion turned next to Item 3, with members agreeing to keep it as is. On Item 4, Johansen reiterated the changes to read, "The Iowa City Deer Task Force will continue to inquire about the feasibility of a deer contraception pilot project or program in Iowa City." On Item 5, the members agreed to leave as is. Item 6, Nagel suggested removing "immediately," stating that it is out of place here. Members agreed to putting "in a timely fashion" as a replacement. Johansen noted there is not an actual permit issued by the IDNR but that permission is granted or authorized. The members agreed to use "authorization" in place of "permit." Members discussed the "antlerless" deer wording. Nagel suggested the wording be, "...to kill no more than _ deer." (TAPE ENDS) The Task Force discussed various wording, suggesting also"... to kill no more than the number recommended by the DNR... ". The topic of"antlerless deer" was discussed at some length. Farrant gave the members some of the history on why this wording was originally chosen. Johansen mentioned the possibility of the DNR saying "does only" which would then affect the "antlerless" wording. Members decided to leave Item 6 as "antlerless." Nagel suggested they be consistent and have either "Iowa City Deer Task Force" or "Task Force," in each Item of the Annual Plan. Dulek suggested to the members that on Item 6, instead of having the exact number of deer to fill in that they word it as ".. .number recommended by the DNR. ..." Goff stated he would still like more data before finalizing something like this. Members agreed with the changes to Item 6. Discussion turned to the idea of adding archery to the annual plan, especially for those homeowners who would be more amenable to having bow hunting versus sharpshooting on their property. Goff stated he would like to see some test cases or demonstrations for the archery issue, before voting on the Annual Plan. He suggested areas such as the Peninsula, north of Dodge Street, 2 ---- .,-----.-.-- periphery of the City, and people with acreages. Goff also mentioned ifthe DNR continues to disallow the shooting of bucks, Iowa City will become a "refuge" for bucks and thus poachers. After some further discussion, Nagel suggested they vote on the Annual Plan as amended this evening. Nagel moved to accept the 2006-2007 Deer Management Annual Plan as amended tonight; seconded by Sidwell. Before a vote was taken, Goffbrought up again that they really need to get some further data before finalizing this Plan. He asked if they should see Suchy's information first. Other members asked if they should proceed and vote on the changes made thus far. If they choose to do so they can amend it as needed once more information is received. The discussion turned to the word "unanimous" in the first line of the Plan. Ifnot all members are in agreement with the Plan, it was stated that this should be stricken. This was added to Nagel's original motion. Nagel moved to accept the 2006-2007 Deer Management Annual Plan as amended tonight; seconded by Sidwell. Motion carried 5 - 2. LONG-TERM DEER MANAGEMENT PLAN: Nagel suggested and members agreed to defer this item until the next meeting. DEER REFLECTOR SYSTEM: Johansen reiterated the Task Force's decision under Item 4 to keep the deer reflectors that are currently up in place and to not remove them. Reflectors that are in disrepair or removed due to construction will not be replaced. This issue will be addressed later after some data can be obtained. (Jones and Dykstra left at 7:30 P.M.) MAP OF DEER/VEHICLE ACCIDENTS: The map was presented to Task Force members for review. REVIEW ANNUAL REPORT OF THE 2005-2006 lOW A CITY DEER TASK FORCE: Johansen updated the draft report with information from White Buffalo's Summary Report. Discussion turned to how this Report should reflect the changes thus far by the Task Force and some updating of the information should be made. Farrant suggested using the "History" section to add this in formation, and not the body of the Report. (TAPE ENDS) Members agreed they would send their ideas for the Annual Report to Johansen who will distribute them to all of the Task Force members to be discussed at the next meeting. COMMUNITY COMMENT (5 MINUTE LIMIT PER PERSON): None. OTHER BUSINESS: None. 3 -----'.- -.-.-^-----.-.------- SET AGENDA AND TIME FOR NEXT MEETING: Members discussed scheduling their next meeting for Tuesday, AprillSth at 6:00 P.M. Johansen will confirm the meeting room and time and will notify members. ADJOURN: Meeting adjourned at 7:43 P.M. Ashman moved to adjourn the meeting at 7:43 P.M.; seconded by Nagel. Motion carries 5-0. Minutes submitted by Laura Berardi 4 --"--'~~ Deer Management Task Force Attendance Record 2006 3/28 4/11 J. Ashman X X L. Dykstra X X P. Farrant X X H. Goff X X M. Jones X X P. Sidwell X X A.Nal!el OlE X P. Jochimsen X OlE G. OlE OlE Szymkowiak Key: X = Present 0 = Absent OlE = AbsentlExcused NM = No Meeting -- -- = Not a Member 5 MINUTES PRELIMINARY PLANNING AND ZONiNG COMMISSION ~ EMMA J. HARVAT HALL CONFERENCE ROOM APRIL 6, 2006 MEMBERS PRESENT: Don Anciaux, Bob Brooks, Beth Koppes, Wally Piahutnik, Dean Shannon, Terry Smith MEMBERS ABSENT: Ann Freerks STAFF PRESENT: Mitch Behr, Bob Miklo, Sunil Terdalkar OTHERS PRESENT: Andrew Chappell, Charles Eastham RECOMMENDATIONS TO CITY COUNCIL: Recommend approval, by a vole of 6-0, of SUB06-00004, an application submitted by Douglas Schnoebelen for a preliminary and final plat of Schnoebelen Subdivision, Resubdivision of Lot 2, Hoyles 1" Addition, a 4-lot, 2.61-acre residential subdivision located east of Hummingbird Lane. Recommend approval, by a vote of 6-0, of VAC06-00001, an application submitted by the City of Iowa City 10 vacate the Alley of Biock 27, north of Benton Street between Clinton Street and Dubuque Street. CALL TO ORDER Brooks called the meeting to order at 7:30 p.m. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA There was no public discussion. REZONING ITEM REZ06-00001: Discussion of an application submitted by Johnson County Permanent Supportive Housing LP for a rezoning from Public (P) zone to PubliclLow Density Multi-Family Residential (P/RM-12) zone for 2.83 acres of property located at 4435-4455 Melrose Avenue. Miklo said there is an issue regarding a median cut for Melrose Avenue. The developer submitted an application to the DOT, but was denied. They are appealing the decision, and request an indefinite deferral of the rezoning application. Shannon asked for clarification on the appeal. Miklo said the developer made application to the iocal office of the DOT for the median cut and received a letter saying it was not approved, The applicant indicated they will be appealing the decision, but he is not familiar with the appeal process. MOTION: Anciaux moved to defer the rezoning application indefinitely. Smith seconded and the motion carried on a vote of 6-0. SUBDIVISION ITEMS 1. SUB06-00003: Discussion of an application submitted by Dav-Ed Limited for a preliminary plat of Galway Hills Parts 10 & 11, a 56-lot, 21.75 acre residentiai subdivision located at Dublin Drive and Shannon Drive. Miklo said the applicant has requested a deferral until the April 20 meeting. MOTION: Koppes moved to defer the subdivision application to April 20. Anciaux seconded and the motion carried on a vote of 6-0. Iowa City Planning and Zoning Commission Minutes Aprii 6, 2006 Page 2 2. SUB06.00004: Discussion of an application submitted by Douglas Schnoebeien for a preliminary and final plat of Schnoebelen Subdivision, Resubdivision of Lot 2, Hoyles 1,j Addition, a 4-lot, 2.61 acre residential subdivision located east of Hummingbird Lane. Terdalkar reported the application concerns four residential iots in an RS5 zone. The lots do comply with zoning regulations. Three of the lots front on Hummingbird Land, with the other lot facing Lower West Branch Road. Both roads need improvements to meet city standards. The staff report indicates that the applicant is responsible for improvements to Hummingbird Lane adjacent to the subdivision, approximately 328 feet of road, and a portion of the cost wouid be shared by the applicant. However, the city engineer confirmed that this section would be part of the capital improvement project for Lower West Branch Road, so staff would like to amend statement to indicate the applicant wiil not be responsible for a portion of the cost of the road improvement. Terdalker said the applicant will be responsible for instailing sidewalks along this section, which should be noted on the legal papers. The applicant is also required to extend sewer to the adjacent subdivision. The applicant is required to pay for the water main extension and sanitary sewer fees. Also, the discrepancies noted in the staff report been resolved, so staff recommended approval subject to approval of legal papers and construction plans. Brooks opened public discussion. There was none. Koppes asked if the commission needs to note the sidewalk requirement in the motion. Smith asked for confirmation that provision for the sidewalks would be included in the legai papers. Behr said yes. MOTION: Smith moved to approve the subdivision application pending approval of legal documents and construclion plans prior to council consideration. Plahutnik seconded and the motion carried on a vote of 6-0. VACATION ITEM VAC06-00001: Discussion of an application submitted by the City of Iowa City to vacate the Ailey of Block 27, north of Benton Street between Clinton Street and Dubuque Street. Miklo displayed a map indicating the location of the ailey. He reported the aily currently serves several businesses located in the block. The counly is in the process of acquiring ail properties in the area, and had acquired ail but two at the writing of the staff report. The two remaining properties do not use the ailey, nor do they have access to it. The county's intent is to redevelop the block for a human service office campus, and would rather to do it as a whole rather than in pieces. Miklo said there is a sanitary sewer line running through the alley, so either an easement needs 10 be retained, or more likely the sewer line wiil be rerouted to an existing sewer on Dubuque Street. He noted that inquiries have been made with private utility companies, and there are no private utilities in this alley. Shannon said he thinks Quest has a cable in the ailey. Miklo said they were sent a letter, but no response has been received. Miklo said staff does recommend that any necessary utility easements be retained. If there were any utilities other than sanitary sewer, the county would need to work with the private utilities to release the easement in the event that they run through the ailey. He noted staff recommends approval of the application subject to retention of the necessary utilities easements. Brooks asked for input from the applicant. Chappell said he is the Assistant County Attorney in the civil division, and the county does not objecl to the city retaining an easement for the sanitary sewer. He said he suspects the appiication will come up for approval with the city council before the county is ready to remove buildings, so at that point he would recommend the city retain the easement and move the line at a later date. It looks like there is another sewer line on Dubuque Street where the current one could be rerouted, and the easement would be released at that time. Koppes noted there might be a private utility easement as well. Chappeil said the county would take care of that as well. He displayed a picture of the area for the commission members, adding that the county Iowa City Planning and Zoning Commission Minutes Aprii 6, 2006 Page 3 has acquired all but Iwo properties in the area, and are in the process of acquiring the last ones though he does not know what the timing will be on those. Brooks asked whether site plans for the new building would come before the City. Miklo said yes, it would need rezoning to Neighborhood Public P1, and there are some setbacks and site plan requirements for that zoning. Brooks said he would like to make sure there is proper traffic circuiation. Miklo said thaI is under discussion, and the city would work closely with the county on that issue. Chappell added the county is also interested in making sure traffic flows well. Behr said the actual vacation does not affect utilities. When the vacation goes to council, the cily aiways checks on utilities and retains any necessary easements. Smith asked for confirmation that he and Shannon do not have a conflict of interest in Ihis issue due to their employment with private utility companies. Behr said there is no conflict, because the city always keeps those easements. Miklo added that MidAmerican has reported they have no utilities in that alley. Brooks opened up public comment. There was none. MOTION: Anciaux moved to accept the vacation item. Smith seconded and the motion carried on a vote of 6-0. OTHER ITEMS Miklo noted Ihe memo that commission members received regarding the April 17 council meeting and asked the members of the commission to attend. There are two items of interest, the first being that a consultant would be present to outline the steps for the preservation plan. Staff would iike the commission to be informed and involved in the process since the Historic Preservation Plan is part of the Comprehensive Plan. Also, Southgate will be presenting concepts for development of the Cardinal Ridge crossing area. Miklo said there would also be an informal commission meeting after the .council meeting, hopefully in the lobby conference room. Smith asked what time the meeting would be. Miklo said to plan for 6:30 unless notice is sent otherwise. He said he would put a reminder into the meeting information packet. Shannon said he would miss the April 17 and 20 meetings. CONSIDERATION OF THE MARCH 2. 2006 MEETING MINUTES MOTION: Smith moved to accept the minutes from the March 2, 2006 meeting as submitted. Anciaux seconded and the molion carried on a vote of 6-0. ADJOURNMENT MOTION: Smith moved to adjourn. Koppes seconded and the motion carried on a vote of 6-0. The meeting adjourned at 7:50 p.m. s:/pcd/minuteslp&zl2006l04-06-06.doc ---- - i I Iowa City Planning & Zoning Commission I Attendance Record 2006 I I I FORMAL MEETING I Term Name Expires 1/5 1/19 2/2 2/16 3/2 4/6 D. Anciaux 05/06 X X X OlE X X B. Brooks 05/10 X X X X X X A. Freerks 05/08 X X X X X OlE I E. KODDes 05/07 OlE X X X X X W Plahutnik 05/10 X OlE X X X X D.Shannon 05/08 X X X OlE X X I T. Smith 05/06 X X OlE X X X , I I I INFORMAL MEETING Term Name Expires 2113 2/27 D_ Anciaux 05/06 X X B. Brooks 05/10 X X A. Freerks 05/08 X X E. KODDes 05/07 X X W Plahutnik 05/10 X X D.Shannon 05/08 OlE 0 T. Smith 05/06 X X Key: X = Present 0 = Absent OlE = Absent/Excused I N/M= No Meeting MINUTES PRELlMINAR' ~ IOWA CITY PUBLIC ART ADVISORY COMMITTEE IP7 THURSDAY, APRIL 6, 2006 LOBBY CONFERENCE ROOM, CiTY HALL Members Present: Emily Carter-Walsh, Charles Felling, Rick Fosse, Emily Martin, Mark Seabold, Terry Trueblood, DaLayne Williamson Members Absent: NONE Staff Present: Karin Franklin, Marcia Klingaman Others Present: NONE CALL TO ORDER Seabold called the meeting to order at 3:34 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA NONE CONSIDERATION OF THE MINUTES OF THE MARCH 2. 2006 MEETING MOTION: Felling moved to accept the March 2, 2006 minutes as submitted. Martin seconded the motion. The motion passed on a vote of 7:0. RECOMMENDATION TO CITY COUNCIL: That the City Council approve the installation of The Muse on the Iowa Sculptors Showcase pad downtown in lime for Arts Fest; 7-0. DISCUSSION OF POTENTIAL PUBLIC ART PROJECTS: ROUNDABOUT ON GRAND AND SOUTH GRAND Fosse reviewed the pian for a roundabout on Grand and South Grand. He noted they will put a roundabout to make that intersection work better. He added that there will be an empty spot in Ihe middle which could be a potential site for public art. However, Fosse said that the roundabout needs to fulfill the traffic functions, and the arl should not be distracting. Fosse said they are in the process of deciding whether to work with a landscape architect or initiate a public art project for that space. Franklin said that some communities have incorporated the artist from Ihe beginning of the project to work with the design engineer. Fosse said that he heard about this process for the design of buildings. Franklin said that it is important that the artist have experience in working with an engineer. Fosse said it would be preferable to have something in place at the time of opening of the roundabout which is projected for Fall 2006. He added the University was fairly ambivalent about what will go there. Franklin said that for the fiscal year FY07 there is $65,000 available. She said that the difference between the allocation and everything that has been done or planned is $10,675 to the good. She added that this project might be done in the next fiscal year if it were a collaborative project with the University. Fosse asked for some contacts from the University. Seaboid indicated his firm had been doing some work on the University projects in the area and he couid get a University contact for the project. Martin asked if the money for FY07 is already tied up. Frankiin said there is $10,675 available. Franklin said that the rest of the money is set aside for Birds in Flight, the Wetherby friends and neighbors' project at Wetherby Park, and the Melrose neighborhood project. BURLINGTON STREET MEDIAN Franklin said the City is in the midst of concept-planning for a median on Burlington Street. She said that one of the concepts is to have an entryplece at either end of Ihe corridor. She said that as one comes across from the Burlington Street bridge going eastbound the median will start just after the railroad tracks and at each of intersection with the cross streels it tapers down to provide left turn lanes. She said that in fact if taking the whole corridor from the river to Gilbert Street there will be a continuous median, if the proposal goes forward, which will fatten out in the places were possibie. Frankiin said that in places where it needs to be a left turn lane the median will be 4 foot wide, but in other places it can be up to 12 feet wide. She noted that at the point of beginning the median is wide enough to accommodate some landscaping and possibly an art project. ---.- "-" -------_._---"_._--- Iowa City Public Art Advisory Committee Minutes April 6, 2006 Page 2 Franklin said the consultant had proposed some projects that had Iowa City written on them. She added that Iowa DOT is disinclined to have anything with names written on them. Franklin indicated the median project is now scheduled for FY09. The committee decided to keep an eye on this project for public art possibilities. CONSIDERATION OF SCULPTURE FOR THE DOWNTOWN SCULPTORS' SHOWCASE. Klingaman said there was no response to the call the Downtown Showcase. She added that they started the program 3 years ago. She said that she contacted Gene Anderson, who had been scheduled to display his work there before the library project eliminated the pad for a while, and Gene was very excited to submit a sculpture. The sculpture is titled The Muse. Klingaman presented some pictures of the proposed sculpture. Carter-Walsh asked how big the sculpture is. Klingaman said that it is about 5 feet tall, but it will be placed on a pedestal. She said that it will be more intimate than the Politically Purple sculpture. Martin asked how Ihe sculpture will be attached to the pedestal. Klingaman said there is a hollow metal pipe to secure it together. Fosse asked what the material was.. Klingaman said the sculpture is made out of poured concrete. Franklin said the artist has been asked to coat the sculpture with a protective coating that is easy to clean. MOTION: Martin moved to recommend to the City Council to approve the installation of "The Muse" prior to the Art Festival. Fosse seconded the motion. The motion passed on a vote of 7:0. COMMITTEE TIME/OTHER BUSINESSIUPDATES Franklin said that Klingaman will coordinate the moving of "Ties that Bind" to be placed on a pad between the Piaza Towers and the Public Library. Klingaman said that the first "North side Houses" street sign was installed. She said there were many discussions about how to best secure the signs. She added they ended up having the bracket that sits on the top of the post welded to the post on both sides. Klingaman said that the first signage was installed on the corner of Jefferson and Van Buren. Klingaman said the signage is bigger than the "Geese" and much more obvious. Klingaman said that in Goosetown they had one sign stolen, and a second one was attempted to be stolen. Klingaman said that "Program for Recognition of Art in Non-Public Spaces" was approved by the Council. She said that the deadline is April 30th Klingaman said that "Just for Kicks" will be installed next week. She noted that the City Council is interested in what happens at the Soccer Park and Sycamore area. Martin asked when "Birds in Flight" will be installed. Klingaman said that it will be installed on August 1 st. Martin said that they should have an opening for both, "Just for Kicks" and "Birds in Flight", projects in the same day since they are both located in the same area. Truebiood added that the best time for dedication would be Saturday morning when there are soccer games at the Soccer Park. Klingaman said that the Student Artist Showcase Pedestal initiative did not receive any art submissions. She noted they sent information to students and instruclors. She added that they had the pad installed. She said there will be a dedication ceremon~ for the pedestrian crossing on the Iowa Power Dam Bridge. Fosse noted that was scheduled for May 13 or 20th Franklin said that for the dedication, the committee might consider having a human statue on the pedestal if no student art will be submitted. Franklin said she talked with a Journalism student who is hoping to publish an article about the public art program and the Student Artist Showcase Pedestal. Seabold said that he redid the public art map. He noled the map is not in its final format and needs more specific iocations of the public art. Franklin said that if the map will be placed in a kiosk downtown it might be easier to have an address for people to know where and how to get to the location of the public art. Iowa City Public Art Advisory Committee Minutes April 6, 2006 Page 3 Franklin said that in addition to the big map placed in a kiosk downtown Ihey could have a fold-up map with the map of the city on one side with keys, and on the other side have images of the projects correlated with the keys presented on the city map. Martin indicated she will not attend the next meeting. ADJOURNMENT The meeting adjourned at 4:35 PM. s:/pcdfmi nuleslpublicarV2006l04-OS-06.doc. Public Art Advisory Committee Attendance Record 2006 Term Name Expires 1/05 2/2 3/2 4/6 Emilv Carter Walsh 01/01/08 OlE X OlE X Charles Felling 01/01/09 X X X X OaLayne Williamson 01/01/09 X X X X Emily Martin 01/01/08 X OlE X X Mark Seabold 01/01/07 X X X X Rick Fosse X X OlE X Terry Trueblood X X X X Key: X = Present 0 = Absent OlE = Absent/Excused MINUTES 'REC'.'NARV~ CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE APRiL 4, 2006 LOBBY CONFERENCE ROOM Members Present: Regenia Bailey, Connie Champion, Bob Elliot Members Absent: NONE Staff Present: Karin Franklin, Tracy Hightshoe Olhers Present: Inga Beyer CALL MEETING TO ORDER Chairperson Bailey called the meeting to order at 9:00 AM. APPROVAL OF THE MINUTES FROM MARCH 15.2006 Motion: Elliot moved to approve the minutes from March 15, 2006 meeting as submitted. Champion seconded the motion. Motion passed 3:0. DISCUSSION OF REGULAR MEETING SCHEDULE Franklin said that it would be produclive for the Committee to have a regular meeting time. She added that if there is nothing on the agenda the committee will not meet that month. She noted that there was some discussion with the last configuration of the committee, and time was set aside at 8:30 on the third Tuesday of each month as a reguiar meeting time. The committee decided to have the regular meeting time at g:OO AM on the third Tuesday of each month. Franklin said that the new meeting time will be in effecl starting May 2006. DISCUSSION OF PROTOCOL FOR REVIEW OF FINANCIAL ASSISTANCE APPLICATIONS Franklin said that the protocol is focused mostly on CDBG funds which are usually awarded for micro enterprises. Franklin said that the guidelines are as applicable. Bailey asked if before the proposai gets in front of the committee there are meetings with staff. Franklin said there are meetings with staff previous to the committee meeting. Bailey said that it would be beneficial to note in the application that the application will be verified by staff prior to the committee meeting. Bailey said that when an application is considered she carefully looks at proformas numbers and asked if it can be required that Ihose calculations are readable. Franklin said they are working as an organization on trying to determine a good format for proformas. She added they will require people to bring materials to them that have to be of a certain size font. Franklin asked if there are any changes or additions that the committee has to the application. Bailey said that in the degree verification section of the appiication they should make il clearer that it is not expecled that everyone have a degree. Champion said that instead of degree verification they should use the term verification of qualifications. Elliot said Ihat the experience of the applicants needs to be verified. Champion said the degree verification seclion should not be in the application. Hightshoe said that providing references is not currently required but it might be beneficial to be included. Elliot said that pertinent information needs to be verified. Hightshoe said that she had a discussion with the small business center regarding business mentoring. She noted they had a very small staff and the small enterprises that typically apply for public funds are not their target market. However, she said, it would be possible to have MBA students assigned as mentors for small start-up firms. Concern was expressed that the students would not have had any aclual business experience. Hightshoe noted she had also tried to contact the iocal chapter of SCORE but had received no response yet. Hightshoe indicated she and Franklin had discussed the possibility of working into any financial assistance a percentage for compensation of a mentor; this compensation would be Economic Deveiopment Committee Minutes April 4, 2006 Page 2 fairly minimal. The mentor would be expecled to be "on-call" for the business for at least the first couple of years of a start-up. Bailey asked what City's expectations for ongoing technical support are. Hightshoe said that if there is federal money awarded they have to do annual monitoring of the project. Franklin said that Hightshoe and Long monitor all CDBG projects, but they do not mentor these businesses. She said that she would like to see someone with experience in running a business to mentor new starters. Champion said that mentoring will be very important and "The Rack" is a very good example that might have been successful if they had guidance. Elliot said that he would like to find ways to tie in the Chamber of Commerce more directly in supporting small businesses. Champion asked if there might be business people in the community willing to mentor. Franklin will try to find if there is any avenue for mentoring through the Chamber of Commerce. DISCUSSION OF NEXT STEPS REGARDING RETAIL INCUBATOR Frankiin asked what the Committee would like to do next after visiting the Cedar Rapids incubator. Eliot said that it would be nice to have more of a focused incubator rather than an incubator where everyone is open. He noted the focus for Iowa City needs to be something realistic like an artisticfocus. Champion said that she liked the huge space being divided into smaller spaces, but does not believe that Ihe City can get into an activity like that because there is no such great need in Iowa City. She said she would like to see a private individuai doing an incubator, which will be a great micro-enterprise initiative. Elliot said the City will have to take some leadership towards the deveiopment of an incubator. Champion said thaI the City could give some tax benefits to a business to do the incubator, but does not believe the City itself should do it. Champion said Iowa City is in a different situation than Cedar Rapids. She added that the spaces in the downtown fill up very easily. Bailey said that the City should conduct a study regarding the mix of downtown businesses. Franklin said that they would need some public policy argument for why the City would be involved in the mix of businesses in the downtown. Bailey said the Cultural District comes to mind. She said the public policy question is, given the designation, how can the City support this as a destination for peopie coming to Iowa City and how can the City help the concept of the District thrive. Elliot said that what are needed downtown are smaller spaces. He asked if there is any way the City could assist private people to purchase places and divide them into smaller spaces. Franklin said that one way could be to discuss the concept with the owners of a building like Bremers and express the City's interest in seeing what it wili take for them to move in that direction. She added they can identify opportunities like the former Hills Bank and Discount Records store. Champion said Hills Bank is not suitable for retail because of ils facade. She noted that the location Is ideal but wouid need to be modified. Bailey said they should contact the property owners and determine why the places are not rented out. Bailey said that another pubiic policy that could be considered is street level windows, and getting the businesses closer to the people. Champion said it is very important to see in the store. Bailey said this is a public policy that can be implemented. Champion said that the downtown bar situation is exaggerated. She said she does not believe that more bars will open; instead as one opens another one closes. In terms of the incubator, Baiiey said that the consensus seems to be that one is not currently needed. Franklin said that work seems to be needed towards the mix of uses in downtown. Elliot said there was a probiem in the past regarding complaints on why money is put in businesses downtown, when businesses are all over the town. Elliot said that if they loose the downtown they loose a big portion of Iowa City, therefore the downtown must remain viable. Bailey said that downtown is the heart of the city and is changing more rapidiy than the rest of the city. She added that the City had helped businesses in other parts of the city and not only in downtown. -- _._-~--- Economic Deveiopment Committee Minutes April 4, 2006 Page 3 Elliot asked if staff will discuss with the owners of retail spaces, or if the committee members shouid do it. Franklin said that it would be beneficial in having the committee members discuss with property owners regarding the interest in the space, seeing the available downtown spaces used successfully, and aiso determining their plans, and impediments for successfully leasing their space. Franklin said Ihat she wouid also like the group to ask if the owners have a goal of what will fit the space aside from general retail. Franklin asked if there is a desire to foster through incentives things that will feed in to the cultural district. Elliot said they have significant destination events in Iowa City, and believes people will like to see more art related stores. He noted that arts couid be a way of promoting the cultural district. Franklin asked if the committee suggests that money be devoted to an evaluation of the downtown market and what the best mix of businesses would be for Iowa City. Champion said that if an evaluation is done it couid be pubiished and marketed. Bailey said they could also have priorities and incentives from some of the resuits of the study. She said she is not willing to have the City do the study itself, but in partnership with the Chamber of Commerce and DTA. Bailey asked what the study would be called. Franklin said that it will be a Market Mix Analysis. Champion said that she likes the idea of small entrepreneurship and the study to be done in downtown. Elliot said thaI people that win revolutions know how to win wars but often do not know how to run governments. He said that peopie who have great innovative ideas for something that others might iike don't often have the business equipment that they need. He noted that's why the city needs to partner with the Chamber of Commerce, the Downtown Association and the College of Business. Champion said she likes the idea of local peopie voiunteering to help iocal businesses. Elliot said that as they go out and discuss with owners and possible partners there should be a central person for all information to run through. Franklin said that Bailey as chair of the committee should be the one to centralize the information. Franklin said that the role of the committee is to get the collaboration going politically to focus on the possibiiities in downtown. DISCUSSION OF IMPACTS OF OTHER DEVELOPMENT IN THE COUNTY ON AVIATION COMMERCE PARK SOUTH Bailey said that she proposed this item to be on the agenda because there is a proposed agricultural hog farm development directly south of the Iowa City Airport. She said that the agricultural deveiopment might have an impact on the kind of development going in the Aviation Commerce Park. Franklin said the location of the development is ambiguous. She said that if is 4 miles south of the airport as noted in the newspaper it will be out of the Iowa City fringe area. Bailey said that it is ciose to the Regency Mobiie home park, about 1 Y, miles from the airport. She added that the project is governed by DNR and there is no local control above it. She noted there is no needs for a building permit for the project because it is agricultural related. She said that Lackender will be the owner of the development. Frankiin asked what the committee would like to do if the hog farm is within the city fringe area. Eliiot said they should determine exactly where the development will be prior to deciding on any action. Bailey said that depending on the closeness and the management of the hog farm it could be a challenge to attract office parks within the Aviation Commerce Park. Frankiin said that if it is at the entrance of Iowa City attracting office parks will indeed be problematic. Bailey said they could come with a different zoning mix for the Aviation Commerce Park. Elliot said that they have to remember that Iowa is still an agricuitural state. Franklin accessed the property information on-line and reported the property is iocated east of Dane Road and west of Highway 218 and south of Poweshiek Road. She noted that the farm will not be in the direction of prevailin9 winds, and added that she does not beiieve it will have a major impact on the aviation park. Elliot said they shouid visit the site and determine the likely impact it is going to have. Franklin indicated the next committee meeting will be on May 16 at 9:00AM, unless an application for assistance is received in the interim. ADJOURNMENT The meeting adjourned at 10:15 AM. --"'- -..,-"----- --------~-_.- Economic Development Committee Minutes April 4, 2006 Page 4 Minutes submitted by Bogdana Rus s:/pcdfminutesfecodevI2006lO4-04-0S.dOC I , Council Economic Development Committee Attendance Record 2006 Term Name Expires 1/18 2/16 3/10 3/15 3/30 4/4 Reeenia Bailev 01/02/08 X X X X X X Bob Elliott 01/02/08 X X X X X X Connie Chamoion 01/02/08 OlE X X X X X Key: X = Present 0 = Absent OlE = AbsentlExcused , I I I I I I MINUTES PRELIMINARY HOUSING AND COMMUNITY DEVELOPMENT COMMISSION ~ THURSDAY, MARCH 29, 2006, 6:30 P.M. EMMAJ. HARVAT HALL, CITY HALL Members Present: Jerry Anthony, William Greazel, Kelly Meliecker, Brian Richman, Michael Shaw (via speakerphone) Members Absent: Thomas Niblock, Matthew Hayek Staff Present: Tracy Hightshoe, Steve Long, Sue Dulek Public Present: Stephen Trefz, Tom Walz Call to Order Anthony called the meeting to order at 6:35 p.m. Discussion Regarding FY07 Community Developmeni Block Grant (CDBG) and HOME Investment Partnership Program (HOME) Requests Dulek stated that this is the time for someone to make a motion to reconsider the funding recommendations that were made at the March 23 HCDC meeting. No motion was made. Adjournment There being no further business to come before the commission, Greazel moved to adjourn. Richman seconded, and the motion passed on a vote of 5-0 to adjourn at 6:37 p.m. Housing & Community Development Commission Attendance Record 2006 Term Name Expires 01/19 02/16 03/09 03/29 Brian Richman 09/01/07 X X X X Jerry Anthony 09/01/08 X X X X Kelly Mellecker 09/01/08 OlE X X X Lori Bears 09/01/07 X OlE X -- -- Matthew Havek 09/01/07 OlE X X X Michael Shaw 09/01/06 X X X X Thomas Niblock 09/01/08 X X X OlE William Greazel 09/01/06 OlE X X X I Yolanda Spears 09/01/06 -- -- X -- -- -- -- Key: X = Present 0 = Absent OlE = AbsentlExcused I NM = No Meeting -- -- = Not a Member I I , ! MINUTES DRAFT ~ lOW A CITY TELECOMMUNICATIONS COMMISSION MONDAY, MARCH 27, 2006--5:30 P.M. CITY CABLE TV OFFICE, 10 S. LINN ST.-TOWER PLACE PARKING FACILITY MEMBERS PRESENT: Gary Hagen, Saul Mekies, Michael Christians, John Weatherson MEMBERS ABSENT: James Ehrmann STAFF PRESENT: Drew Shaffer, Mike Brau, Bob Hardy, Dale Helling OTHERS PRESENT: Josh Goding, Beth Fisher, Susan Rogusky, Kevin Hoyland, Lee Grassley RECOMMENDATIONS TO CITY COUNCIL The Commission voted to recommend to the City Council that they approve the contract with PATV. SUMMARY OF DISCUSSION Grassley said that the state cable franchising legislation, which is not City friendly, is still viable in the House. The Senate appears to be waiting to see if a compromise will come out of the House before it acts. For the most part it appears Senate democrats are opposed to the bill. Hagen asked about the $20 cost to install new traps to enable a larger basic tier. Grassley said that because Iowa City shares the local transport with other local communities that they too would need to agree to have new traps installed. If the traps were to be installed only in Iowa City a separate local transport would need to be built and would cost around $250,000. Given that only II % of subscribers have the basic tier only it is not cost effective for the benefit provided to just those subscribers. Goding reported that P A TV continues to offer productions of PSAs to nonprofit organizations. A chili supper fundraiser will be held at Old Brick March 30 at 5 p.m. Mekies suggested that a letter might be sent to Kirkwood requesting that they respond to the access channel questionnaire. Hagen said that all the access channels are sincere and working their best to produce as much programming as possible. Mekies said access channel quarterly reports rather than monthly reports would be sufficient and that some interpretation would be helpful. Shaffer noted the position paper included in the meeting packet that was developed by the City Cable TV Office for the League of Iowa Cities task force dealing with legislation in the Iowa General Assembly. The proposed telco/cable legislation in Iowa is also being proposed in the federal government and the Federal Communications Commission. In short, telecommunications companies have been seeking to change the law to permit them to get either nation-wide or statewide franchises and not play be the same rules as incumbent cable operators. Theses franchises would severely limit what cities are able to accomplish such as enforce consumer protection provisions and regulate rates. The City filed comments with the FCC on their Notice of Proposed Rulemaking regarding this matter. Shaffer said that he has never seen municipal cable TV authority come under such attack from as many directions in 25 years. ELECTION OF OFFICERS Hagen nominated Mekies for chair. Christians seconded the motion. Mekies was unanimously elected. Christians nominated Hagen for vice-chair. Weatherson seconded the motion. Hagen was unanimously elected vice-chair. APPROVAL OF MINUTES Christians moved and Hagen seconded a motion to approve the February 27, 2005 minutes. The corrected minutes were approved unanimously. ANNOUNCEMENTS OF COMMISSIONERS Mekies welcomed John Weatherson to the Commission. SHORT PUBLIC ANNOUNCEMENTS None. CONSUMER ISSUES Shaffer will include the complaints received during the last month in next month's report as he had been on vacation during a portion of March. MEDIACOM REPORT Grassley reported that a customer service representative misinterpreted Mediacom policy recently when asking for a social security number for a service call. Social Security numbers are used to identify subscribers in situations involving a change in service. A subscriber had complained about being asked for their Social Security number. There was a break-through in the pending legislation at the federal level. There was a split between republicans and democrats regarding variable rate structures within a franchise area. The cable industry continues to lobby for anti-redlining provisions and build-out requirements. At the state level it is uncertain if a bill will be passed. Mediacom would prefer that no bill be passed but a bill similar to a bill in Virginia is acceptable to Mediacom as a compromise position. Speaker ofthe House Christopher Rants is the strongest backer of new legislation in the House. The legislation is still viable and remains in its original form. The Senate appears to be waiting to see if a compromise will come out of the House before it acts. For the most part Senate democrats appear to be opposed to the bill as drafted. Hagen asked about the $20 cost to install new traps to enable a larger basic tier. Grassley said that because Iowa City shares the local transport with other local communities that these communities would need to agree to have new traps installed. If the traps were to be installed only in Iowa City a separate local transport would need to be built and would cost around $250,000. Given that only I I % of subscribers take the basic tier only it would not be cost effective. Mekies asked about posting a rate schedule on Mediacom's web site. Grassley said he has forwarded this request to his supervisors and will likely have some information for the next meeting. Hardy reported that he has been working on improving the databases used to track programming and productions. Mediacom recently checked on the quality of the signal coming from the City Channel and made some adjustments to improve its quality. Some transmission equipment was also replaced. The Media Unit has been working on a recycling video to help citizens to better utilize the City's recycling program. Nine recycling videos have been cablecast to this point. InfoVision has put the videos on the video on demand offerings. The Community Television Service has 13 scheduled productions over the next two weeks UNIVERSITY OF lOW A REPORT No representative was present. PATV REPORT --_..~ -----.-." Goding reported that PATV continues to offer free production ofPSAs to nonprofit organizations. During the last quarter PSAs were made for Cub Scouts of America, the Classy Chassis Cruisers, Habitat for Humanity, Iowa Shares and Pflag. The next Open Channel will be Wednesday, March 29 at 8 p.m. A chili supper fundraiser will be held at Old Brick March 30 at 5 p.m. Suggested donation is $5. A Guidelines Workshop will be offered April 2 at 12 p.m. The next Board meeting will be April 20 at 7 p.m. SENIOR CENTER REPORT Rogusky reported that SCTV now has two editing systems up and running. A program will be produced celebrating the Senior Center's 25 year birthday in September. Also planned is a program recognizing Senior Center Volunteers. lOW A CITY COMMUNITY SCHOOL DISTRICT REPORT Hoyland reported that his work area has been redesigned and should be more efficient. Mekies noted that the questionnaires competed by the access channels are available and can serve as a tool to help the Commission determine how they might be able to assist the access channels improve. LEGAL REPORT No representative was present. LIBRARY REPORT Fisher reported that they advertised for a paid internship to assist with editing and productions. Response has been good. KIRKWOOD REPORT No representative was present. Hagen said Kirkwood is totally unresponsive to the Commission and didn't return a survey. Shaffer said that Kirkwood has not sent a representative for a long time. Kirkwood has chosen not to participate in the Commission's meetings and that is not to their advantage. Kirkwood misses out on knowing what is happening in Iowa City and participating in the Community Television Group. Christians asked what guarantees Kirkwood a channel. Shaffer said that the previous agreement with Heritage Cablevision provided a channel for Kirkwood and that provision was carried through to subsequent franchises. Shaffer said Jon Koebrick has informed him that they do not have special relationship with Kirkwood. Christians asked ifthere was anything in the current franchise agreement that provides a channel for Kirkwood. Shaffer said there is a specific provision providing for a channel for Kirkwood. During discussions when formulating the latest franchise agreement it was decided that because Kirkwood provides distant learning opportunities to Iowa City residents that their continued presence on the system would be a benefit to the community. Christians asked if it was known how many people in Iowa City make use of Kirkwood's distant learning classes. Shaffer said he did not know. Mekies said that that information will likely be forthcoming from Kirkwood. Christians said that all the other access channels are actively engaged with the Commission to inform them of their activities and work with the Commission to make the best possible use of the channels. Kirkwood, on the other hand, has not been responsive. Mekies asked if it is possible Kirkwood is unaware that they have sent a representative to Commission meetings in the past. Hagen asked how an access channel would be removed from the system. Helling said that any of the access channels could be removed if the City and Mediacom agreed to modify the .-----.-.- franchise agreement. Even if the City wished to remove Kirkwood, Mediacom could still continue to carry the channel, but Kirkwood has no separate contractual right to be on the system. Hagen said the Commission has a responsibility to monitor the access channels but is unable to do so with Kirkwood as they are not present at Commission meetings. Mekies said there is no pressing reason to have a representative unless there was some problem with the channel. Weatherson said that it may be ill advised to set a precedent that if there isn't a problem with the channel that they need not attend Commission meetings. This would compromise the integrity of the Commission. Mekies suggested that a letter might be sent mentioning the questionnaire and requesting that Kirkwood respond to it. Christian asked if any group has come forward over the past few years and requested a channel. Shaffer said no one has requested a channel. MEDIA UNIT REPORT Hardy reported that he has been working on improving the databases used to track City Channel 4 programming and productions. Mediacom recently checked on the quality of the signal coming from the City Channel and made some adjustments to improve its quality. Some transmission equipment was also replaced. The Media Unit as been working on a recycling video to help citizens to better utilize the City's recycling program. Nine recycling videos have been cablecast to date. InfoVision staff has put them on the video on demand offerings. The Community Television Service has 13 scheduled productions over the next two weeks. Among the topics are the Iowa City Area Development campaign kick-off, a town hall meeting on underage drinking sponsored by MECCA, the importance of preschools sponsored by Iowa City Empowerment, and short programs directed towards students on how to be a good neighbor sponsored by the Neighborhood Association. Hagen referred to the memo from Hardy regarding programming reports to the Commission. Hagen said a quarterly report would be sufficient. Hardy noted that the statistics vary very little month to month and asked what the Commission's needs are regarding monitoring the activities of the access channels. Hagen said that all the access channels are sincere and working their best to produce as much programming as possible. Mekies said quarterly reports would be sufficient and that some interpretation would be helpful. Hardy said the reports are not a good means to compare channels. Hagen moved to request quarterly reports. Weatherson seconded and the motion passed unanimously. Mekies asked that the channels suggest their report formats and provide interpretations of the data with their quarterly reports. Hagen asked about a second point in Hardy's memo regarding Community Television Group funding criteria. Hardy requested guidelines for the annual funding allocation to CTG members be modified to permit funding of special programs or projects. Hagen suggested that the Commission be provided copies of current policy and discuss the issue at the next meeting. CABLE TV ADMINISTRATOR REPORT Shaffer referred to the document in the meeting packet showing the playback schedule of the PSAs promoting the Avatar Project and thanked Mediacom for their assistance. Shaffer also pointed out a section of an article about Mediacom that appeared in Multichannel News. Mediacom Regional Vice- President Charlie King was quoted as saying: "I truly believe that satellite penetration in Iowa City is below the national average in Iowa City because we have access channels that people use and watch." Shaffer noted the position paper included in the meeting packet that was developed by the City Cable TV Office for the League of Iowa Cities task force dealing with legislation in the Iowa General Assembly. What is happening in Iowa in this regard is also occurring in the federal govemment and the Federal Communications Commission. In short, telecommunications companies have been seeking to change the law to permit them to get either nationwide or statewide franchises and not play be the same rules as incumbent cable operators. This proposed legislation would severely limit what cities are able to accomplish such as enforcement of consumer protection provisions and regulate rates. The City filed comments with the FCC on their Notice of Proposed Rulemaking regarding this matter. .~"--' --- Shaffer said that he has never seen municipal cable TV authority come under such attack from as many directions in 25 years. PATV CONTRACT Shaffer reported that the last draft of the P A TV contract was sent to P A TV. Goding said P A TV is pleased with the draft contract and is ready to sign off on the agreement. Mekies said that the contract has been worked on for months by Helling, Shaffer and himself. Shaffer said he believes it is a good agreement. Christians moved to recommend to the City Council that they approve the contract with P ATV. Hagen seconded the motion. The motion passed unanimously. ACCESS CHANNEL OUESTIONAIRE Shaffer asked how the Commission might want to follow-up on the completed questionnaires. Mekies said that the Commission got some good feedback earlier in the meeting. Christians said that he views the questionnaires as working documents that will be utilized as the access channels engage in further monthly discussions with the Commission. CITY CABLE TV BUDGET Shaffer said the City Council's decision to use $100,000 in franchise fees to supplement the City general fund is final. Mekies asked Helling ifthe Council has passed a change in the ordinance to bring policy into compliance with practice. Helling said the 1st two readings have passed and one more is needed. Shaffer said that the Council did ask about the size of the budget reserve and he and Helling have had discussions on this matter. WIFr Mekies noted that Marshalltown, not Mason City as indicated in previous minutes, is developing a citywide Wi-Fi system. WEBSITE UPDATES AND CONSUMER INFORMATION Shaffer reported that Mediacom's rate sheet has been added to the City Channel 4 web site and sequencer screens put on Info Vision promote that this information is now available. ADJOURNMENT Weatherson moved and Hagen seconded a motion to adjourn. The motion passed unanimously. Adjoumment was at 6:57 p.m. Respectfully submitted, Drew Shaffer Cable TV Administrator --- --_._~------,--,--- -----,.---+-..- TELECOMMUNICATIONS COMMISSION 12 MONTH ATTENDANCE RECORD 01/01/03 to CURRENT Meeting Date Kimberly Saul Meikes Brett Castillo Terry Smith Jim Pusack Thrower 6/2/03 X X X X X 7/28/03 x x x X x 8/25/03 x x x x ole 9/22/03 x x x x ole 10/27/03 x x X X olc 11/24/03 x x olc x x 12/15/03 ole ole x x x 112/04 x ole x x x 1/26/04 x x x x x 2/23/04 x ole x olc x 3/22/04 x x x x x 4/26/04 x x x x OIC 5/24/04 x x OIC x x 6/28/04 x x x ole x 7/26/04 olc x x x x 8/26/04 did not meet did not meet did not meet did not meet did not meet 9/27104 X X X X X 10/25/04 X X 11/04 Did not meet Did not meet Did not meet Did not meet Did not meet X X X X X 12/20104 1124105 X X X X X 2/28/05 X X X X Garv Haaen 3/8/05 X X X X X 3/25/05 X 0 X X X 4/25/05 x olc X X X 5/23/05 X 0 x vacancv X James X x Bebe x Ehrmann Balantvne 6/27105 X x X X X x Michael Chritians 7/25/05 0 X X X X 9/26/05 0 X X 0 X 10/31/05 X X ole X X 11/28/05 X X X X X 1123106 olc X X 0 X 2.27/06 X X X 0 X 3/27106 ole X X John x Weaterson X (X) = Present (0) = Absent (O/C) = AbsenUCalled (Excused) --