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Home My WebLink About2006-05-11 Info Packet I;;: 1 -....= -14'... !~Wit:'"? -.;;:.... _1III.l\t'___ ..,.. - ~ CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET May 11, 2006 MISCELLANEOUS IP1 City Council Meetings and Work Session Agendas IP2 Letter from Mayor Wilburn to The Honorable Jim Leach: The COPE bill IP3 Memorandum from the City Attorney: Sharing of SILO (School Infrastructure Local Option) Revenues - State legislation IP4 Memorandum from the Assistant City Manager: Permanent Pavement Marking Project IPS Memorandum from Council Member Vanderhoef: Region 10 Workforce Investment Board (RWIB) and Chief Elected Officials (CEO) Board IP6 Memorandum from the City Clerk: Absence IP7 Memorandum from the Code Enforcement Assistant to Frank Gersh: Complaint regarding 942 Iowa Avenue IPS Email from Douglas Elliott: Agenda for the May 22 Public Leadership Group/Corridor Legislators Meeting PRELIMINARY/DRAFT MINUTES IP9 Telecommunications Commission: April 24, 2006 IP10 Human Rights Commission: April 25, 2006 IP11 Historic Preservation Commission: April 27, 2006 IP12 Housing and Community Development Commission: April 20, 2006 IP13 Youth Advisory Commission: April 20, 2006 IP14 Youth Advisory Commission: April 13, 2006 I;; 1 -~= -lit ~~~!:1It "=-~ .....,~ --- CITY OF IOWA CITY City Council Meeting Schedule and Work Session Agendas ~ May 11, 2006 www.icgov.org . MONDAY, MAY 15 6:30p Emma J. HalVal Hall City Council Work Session Housing Discussion (Scattered Site recommendations) . TUESDAY, MAY 16 7:00p Emma J. HalVal Hall Formal Council Meeting - Cancelled (rescheduled to May 23) TENTATIVE FUTURE MEETINGS AND AGENDAS I . TUESDAY, MAY 23 5:00p - 6:30p 7:00p Emma J. HalVal Hall Special Council Work Session Special Formal Council Meeting (rescheduled from May 16) . MONDAY, JUNE 12 6:30p Special Council Work Session Emma J. HalVal Hall . TUESDAY, JUNE 13 7:00p Special Formal Council Meeting Emma J. HalVal Hall Emma J. HalVal Hall . MONDAY, JUNE 26 6:30p Special Council Work Session . TUESDAY, JUNE 27 7:00p Special Formal Council Meeting Emma J. HalVal Hall . MONDAY, JULY 17 6:30p Council Work Session Emma J. HalVal Hall . TUESDAY, JULY 18 7:00p Formal Council Meeting Emma J. HalVal Hall . MONDAY, JULY 31 6:30p Council Work Session Emma J. HalVal Hall . TUESDAY, AUGUST 1 7:00p Formal Council Meeting Emma J. HalVal Hall . WEDNESDAY, AUGUST 2 4:30p Joint Meeting Coralville City Hall . MONDAY, AUGUST 21 6:30p Special Council Work Session Emma J. HalVal Hall . TUESDAY, AUGUST 22 7:00p Special Formal Council Meeting Emma J. HalVal Hall I. I --....-ot~ ~~~;t:"t. -=~ -..,m-i- ---...... ~ CiTY OF IOWA CITY www.icgoy,org CITY COUNCIL Ross Wilburn Mayor Regenia Bailey Mayor Pro Tern Connie Champion Amy Correia Bob Elliott Mike O'Donnell Dee Vanderhoef council@iowa-city.org 410 E. Washington Street Iowa City, IA 52240 Phone: (319) 356-5010 Fax: (319) 356-5009 rn:J May 8, 2006 The Honorable Jim Leach House of Representatives 2186 Rayburn House Office Building Washington, D.C. 20515 Dear Mr. Leach; The c:OPE bill, currently being drafted in the Congress, has some potentially devastating effects to cities and citizens in Iowa. This bill tries to establish some framework for video service competition. The concept is to enable phone companies to offer video service in competition to incumbent cable TV operators. That is a good idea, competition is needed - but so is a level playing field. The COPE bill as currently drafted includes provisions that would establish the following which the City of Iowa City is very concerned about: it establishes a national franchising process which the FCC is to administer with minimal required information; it puts the FCC in charge of consumer protection where cable and phone related video services are concerned; it takes the authority over local public rights of way (PROW) from the cities and gives that authority to the FCCi it does not allow cities to monitor any aspects of these companies use of the PROW; it has no requirements in terms of build outs of systems and would allow the practice of red-lining; it establishes no requirements for the operational funding of public access centers and redefines gross revenues so that the franchise fees now collected by the cities would be lowered; it limits the number of local access channels; it allows for no rate regulation, and perhaps most importantly it does not allow for any community to establish their own needs and interests, which has been a long standing practice in the cable franchising process. A national franchising process eliminates any community from the opportunity to establish their own needs and interests. Both the cities and cable companies have for years gone through a lengthy process, at great cost to both, to address the best interests and needs of a community. Through this process communities have been able to realize many very positive results, not the least of which are the local access channels. These are the only local video channels for many, if not most, of the communities in the United States. Providing a framework for national franchising, which discounts this process, puts the cities and cable companies at a disadvantage. It may also grounds for cable companies to contend that their existing franchises should be voided. All of these results of the national franchising approach are detrimental to cities. 1 This bill proposes to put a national franchising process into the hands of the FCC, and with it the matter of consumer protection. When a local cable company does not respond to complaints, whether they are about a cable being cut, incorrect billing, availability of cable service, damaged property, etc., consumers expect and should receive quick relief. The cities have responded to thousands of such complaints in the past - and have done so in a timely and efficient manner, in a large part because they are local entities. The FCC has never been able to respond to such local complaints on a timely basis - if at all. There has been a longstanding principle of ensuring that cable companies build out the entire communities they serve. Red-lining, whether in this business or in any other, should be prohibited. If telcos are able to build only those areas of town that they prefer, then it is likely that only the wealthy will be served and only they will benefit from the competition the bill attempts to create. The cable companies have provided operational funding for many public access channels and have provided franchise fees to cities for their use of the PROW. These channels are precious and remain the only local source of video information for thousands of communities. To eliminate their operational funding is to ensure their demise. The fees paid to cities is reduced due to the definition of gross revenues in the proposed bill. The franchise fees as defined in each community should be required. There are no rate regulation provisions in the proposed bill. The cities have seen their authority in this area deteriorate over the years, until today cities can regulate only the basic service tiers. Even so, as an example, the City of Iowa City has carefully monitored the cable company's charges and as a result, over the years returned over $190,000 to consumers due to rates they have been charged. The COPE bill needs to address all of these issues. There is a simple and quick alternative to national franchising and that is to allow each competing entrant to sign a franchise that is the equivalent of existing franchises. This ensures competition and a level playing field. It also gives a tremendous advantage to the telcos - they will not have to spend the millions of dollars and years it took the cable companies to obtain their franchises. If no compromise can be reached on national franchising, then all other matters mentioned - cities' control over PROW and consumer protection; ensuring the current number of access channels and their operational funding is maintained; prohibiting red- lining and requiring full build-outs; and maintaining the same local definition of gross revenues for franchise fees - should remain the same. 2 Thank you for your time and consideration. If you have any questions or wish to discuss this matter further, please feel free to contact me or call Drew Shaffer, the City's Cable TV Administrator, at 319-356-5046. ~G~ Ross Wilburn, Mayor cc. / City Council Iowa City Telecommunications Commission 3 I ~ 1 ~~~~Ilt :::~~"aDl' CITY OF IOWA CITY MEMORANDUM [j;J From: May 10, 2006 City Council ^. .,1 Eleanor M. Dilkes, City Attorney '\.}JP"- Sharing of SILO (School Infrastructure Local Option) Revenues - State Legislation Date: To: Re: Based on press reports and council member questions, there appears to be confusion regarding legislation waiting for the Governor's signature and its impact, or lack thereof, on the ability of the school district to enter into a Chapter 28E agreement to share in local option tax revenues from a SILO with the City. There has been no change in this aspect of local option tax law. The legislation, an amendment to Section 423B.7 in House File 2792, would not prevent a school district with a SILO from entering into a Chapter 28E agreement to share its local option tax revenues from the SILO with a City. The amendment to 423B.7 would prevent a city with a local option sales tax (LOST) from sharing its local option tax revenues with a school district unless the school district had a SILO in place. I understand from the League of Cities that this amendment was made to prevent a school district without a SILO from making an arrangement with a city to share LOST revenues as a way to avoid the statewide revenue sharing provisions that apply to SILOs. Please call me if you have any questions. cc: Steve Atkins, City Manager Dale Helling, Assistant City Manager Marian Karr, City Clerk eleanorlmem/silos.doc I ~ j -....= -14- !~w!-:'t -,;;;:.... "IIIII~ ....... .. CITY OF IOWA CITyrnJ MEMORANDUM From: May 10, 2006 City Council Assistant City Manager O~ Permanent Pavement Marking Project Date: To: Re: At your May 1 work session, Council asked about the locations and type of pavement markings to be included in this year's project. The paint material used is projected to last three years as opposed to one year for the conventional paints we have been using. Over the next three years it will be applied on a number of arterial streets and to all marked crosswalks. Most of the latter are located downtown, at school crossings, and at all signalized intersections. This year's project includes lane markings on North Dubuque Street from Park Road to the Butler Bridge and on Muscatine Avenue from Wade Street to Scott Boulevard, as well as all marked crosswalks in the downtown area. The specific areas for application next year have not yet been determined. cc. City Manager I ~ j -~= -at t~~w;e:tt -.;;:;..... ~1II1' ..,...~ CITY OF IOWA CITY~ MEMORANDUM DATE: May 10, 2006 TO: Mayor and City Council FROM: Dee Vanderhoef, Council Member RE: Region 10 Workforce Investment Board (RWIB) and Chief Elected Officials (CEO) Board I have represented Region 10 since its inception and subsequently since 1999 when it was transferred into the federal Workforce Investment Act. Iowa was up and running two years prior to the federal one. The CEO Board was started in 1999-2000, and I have served as the City's representative since that time. The article attached provides further clarity on both boards, and I am available to answer further questions. RWIB targets goals and objectives for Corridor's workforce Governing board reflects business, labor en years ago and two years before the u.s. Con- ,. gress enacted legislation, the state of Iowa began the process of adopting workforce development legislation. Three years later in January 1999, Gov- ernor Tom Vilsack designated Iowa Workforce Development would implement the Workforce Investment Act (WIA). Vilsack's goal was to develop a workforce plan and help continuously improve regional Workforce Development Centers (WOe). The most important aspect of federal WIA legislation focuses on meeting businesses' needs for skilled workers, and individuals' training, education and employ- ment needs. The Act's key components enable customers to access information and needed services through "one-stop" Work- force Development Center systems; empower adults to ac- quire training they desire through Individual Training Ac- counts; and help ensure all state and local programs meet customer expectations. The Act's responsibilities include linkages to assure coor- dination and to avoid duplicating programs and activities carried out by WOC system partners. In the Cedar Rapids I Iowa City Technology Corridor™ these workforce programs are administered and supervised by Regional Workforce Investment Boards (RWIB). Kim Johnson, Executive Director Continuing Education Programming for Kirkwood Community College, coordi- nates RWIB activities for Region 10. "The Regional Work- force Investment Board plays a key role in supporting the region's workforce strategies and assuring individuals re- ceive the guidance, training and education they need to ob- tain employment in the region. The region is fortunate to have strong partnerships that provide much needed ser- . " VIces. The RWIB works in conjunction with the region's Chief Elected Officials Board (CEO) to develop and submit to the Governor of Iowa a two-year comprehensive plan that meets with the state's Workforce Investment Iowa City Arei) Devf>iopment Group plan. The plan must reflect the workforce needs of the re- gion and how the needs will be met through the region's Workforce Development System. A regional customer service plan focuses on streamlined services, customer choices, universal access, increased ac- countability, strengthened roles for local workforce invest- ment boards, state and local flexibility and improved youth programming. The customer service plan documents the region's work- force development system, and is comprised of one-stop partners who operate a variety of programs that serve as an access point to core services for WIA and Workforce Devel- opment Centers. WIA Title 1 authorizes services for youth, adults and laid-off workers. Eligible youth must be 14 to 21 years of age, low income and meet at least one of six specific barriers to employment. A year-round youth program emphasizes basic skills competency attainment, and enhances opportu- nities for academic and occupational training. In addition, the program that emphasizes services for out-of-school youth exposes participants to the job market and employ- ment. Eligible adults must be 18 years or older and are gener- ally individuals who have been terminated from employ- ment and unlikely to return to their previous industry or occupation. Displaced homemakers and self-employed indi- viduals may also qualify for services. Region 10 WIA Act governance structure In light of recent media coverage of problems with CEITC governance, we want to make certain the region is informed about the organization, oversight and structure of Region 10's Regional Workforce Investment Board (RWIB) and Chief Elected Officials (CEO) Board The Region 10 Workforce Investment Board is made up of 14 voting members representing business, labor, county and city government; and education. Five of these members represent business, five represent labor, one each represents a school district, a community college, county-elected offi- cial and city-elected official. The RWIB in Region 10 provides local oversight for the WIA adult, dislocated worker services and youth programs including evaluation of services provided, ensuring per- formance standards are met, establishing policy, and devel- oping the regional budget. In addition to the 14 voting members nine ex-officio members represent economic development, older workers, individuals with disabilities, partner agencies and youth programs. The board is also balanced by gender and politi- cal affiliation consistent with the state Code sections 69.16 and 69.16A. Region 10 continued page 3 2 Multiple groups focus on diversity In February 2006, the Professional & Technical Diversity Network (PTDN) hosted a welcome luncheon for new Diversity Focus Executive Director Alfred Rameriz (see March 2006 Business Solutions newsletter). Last month, the Iowa Department of Economic Development sponsored the Iowa Career Consortium panel discussions focusing on diversity in Iowa City. Following the meeting, the Professional & Technical Olver. slty Network (PTDN) hosted a Corrl. dor Welcome Reception. PTDN introduced representatives prepare for a June 8 planning meet- from Corridor organizations address- ing that will ultimately lead to a fall ing diversity including Diversity Fo- Corridor Diversity Summit. cus, PTDN, New Iowan Center, Ac- Community, business, govern- cess Iowa, The James Gang, Iowa ment and cultural leaders will be in- Cultural Corridor Alliance, First Step vited to participate in the planning and the University of Iowa Ambassa- meeting. Contact Ramirez at arami- dor program. rez@diversityfocus.org for more in- This group continues to meet to formation. maries and quarterly performance data is shared with the Boards at each meeting. Kirkwood Community College and Iowa Workforce Development serve as the Regional Coordinating Service Provider and in that capacity provide staff liaison services to the RWIB and CEO Board. RWIB program administration In May 2005, a public hearing was held by the Region 10 RWIBjCEO Boards at which time, Kirkwood Community College was named service provider for the Workforce In- vestment Act Youth, Adult and Dislocated Worker Pro- grams through a competitive RFP process. Kirkwood has administered the programs since 1999. Kirkwood Commu- nity College also serves as the provider for the Region 10 Promise Jobs program in partnership with the Region 10 Iowa Workforce Development Center. In Region 10, Kirkwood Community College Skills-to- Employment department holds the subcontract with the state to provide staff support to WIA and Kirkwood's con- tractual portion of the Promise Jobs programs. WIA and 1::::. Promise Jobs staff are all Kirkwood employees, hired by the college and paid according to the college's salary struc- .\.!illh Kim Johnson is Executive Director Continuing Educa- tion Program. Twenty-two percent of her $89,579 salary covers administration of the Skills-to-Employment pro- grams. Cheryl Tabarella-Redd, Skills-to-Employment Di- rector who handles day-to-day management and services, earns $45,098 annually. Kris Armstrong, Skills-to- Employment Supervisor, handles contract compliance, ac- counting and operations. She earns $49,420. The division is comprised of 23 staff members. Skills-to-Employment serves 2,000-plus promise jobs clients and more than 550 participants a year in the WIA Programs. The FY2006 combined budget for WIA and Promise Jobs was slightly more than $2 million. Region 10 continued from page 2 Members of the RWIB are a ointed b the Governor in consultation with the CEO Board. The process for appoint- ment consist of the CEO Board soliciting nominations from the required business, labor, education, and governmental entities upon notification of a RWIB vacancy. Nomination forms are completed along with an appointment resume and forwarded to the Governor. The governor reviews the nominations, adds or deletes nominees and returns the list to the CEO Board. The CEO Board then makes final selec- tion of a person to fill the vacancy. The Region 10 Chief Elected Officials Board is com- prised of one member from each of the Counties of Benton, Cedar, Iowa, Johnson, Jones and Washington and the Cities of Coralville, Marion and Iowa City; and three members from each of the County of Linn and the City of Cedar Rap- ids. The member agencies appoint their representative to the CEO Board, all of whom are locally elected officials. The CEO Board in Region 10 serves as the local sub- recipient, accepts liability for any misuse of WIA funds, and partners with the RWIB Board on local oversight for the WIA adult, dislocated worker services and youth pro- grams The RWIB, covering Linn, Johnson, Cedar, Iowa, Wash- ington, Benton and Jones counties, meets six times a year - September, November, January, March, May and June. The CEO Board and RWIB Board hold joint meetings in May and November. The May meeting represents the annual planning meet- ing where workforce strategies and operating budgets are approved for the following program year. At every meet- in the Boards review the Re . on 10 financial statement for the' WIA and Promise Jobs programs. This statement docu- ments staff, overhead and participant budgets, expendi- tures and obligations to date. In addition, enrollment sum- 3 Iowa City Area Devi>lopment Group I ~ j ;=:,~~__IIt... :!:~~W~~ -.::.... "IIIII~ ..,.. .. CITY OF IOWA CITY~ MEMORANDUM DATE: May 10, 2006 TO: Mayor and City Council Marian K. Karr, City Clerk ~~ FROM: RE: Absence I will be out of the office Friday, May 12, and will return Monday, May 22. Deputy City Clerk Julie Voparil will be attending the work session on May 15 and will available during my absence. cc: Steve Atkins Dale Helling Eleanor Dilkes U/absence.doc ~ Marian Karr From: Jann Ream Sent: Tuesday, May 09, 20064:55 PM To: frank_gersh@hotmail.com Cc: 'City Council: Steve Atkins; Dale Helling Subject: 942 Iowa ~~ CITY OF IOWA CITY MEMORANDUM To: Cc: From: Date: Re: Frank Gersh City Council, Steve Atkins, Dale Helling Jann Ream, Code Enforcement Assistant May 9, 2006 942 Iowa Avenue You registered a complaint concerning 942 Iowa Avenue. This property is a non-conforming use (rooming house) in an RNS-20 zone. You were concerned that a "perfectly good" garage in a conservation district was tom down to create more parking and, therefore, the property could be over-occupied. I had already investigated a similar complaint on the property a few days before your e-mail to City Council. According to the contractor at the property, the garage was severely damaged in the tornado. He stated that at least half of the garage had been deposited in the neighbor's yard and that what was left on the site was not salvageable. There is no way to confirm or disprove this assertion. The contractor had formed up an area next to the existing cement slab of the former garage in order to enlarge the slab. This would have allowed two cars to park in that area instead of the existing space for one. The contractor was told he could not enlarge the cement slab since the addition of a parking space would be considered an expansion and the zoning ordinance prohibits the expansion of non-conforming uses. A follow up inspection on 5/4/2006 showed that the contractor had not poured cement to enlarge the slab. The forms had been removed and a simple curb had been poured around the existing the slab. The curb would prevent a car from driving off of the edge and is not considered an expansion. The occupancy limit for this non-conforming rooming house has been established at 12 persons. Ifthere is a complaint of over occupancy, a housing inspector from Housing and Inspection Services would investigate and require compliance with the established occupancy. Also, the property is inspected every two years and occupancy would be verified during that inspection. City staff is very aware of citizen concerns that property owners in the conservation and historic districts will not 5/9/2006 Page 2 of2 be made to restore their buildings to the required historic guidelines. Please be assured that all appropriate building permits and review by the Historic Preservation Commission are being required. If you have further concerns, please contact Housing and Inspection Services directly at 319-356-5120. 5/9/2006 rnJ Marian Karr From: Sent: Gina Peters [gina.peters@ecicog.org] Monday, May 08, 2006 3:05 PM To: Steve Atkins; A. Vansloten; Ross Wilburn; Mayor Kay Halloran; Administrator Brian James; Arnold-Olson & Assoc.; Becky Shoop; Beth Freeman; C Clerk Tracey Mulcahey; Casie Kadlec; Chad; Christine Taliga; City Clerk Connie Evans; Marian Karr; City Clerk Nancy Beuter; City Clerk Tawnia Kakacek; Don Saxton; Doug; Executive Assistant Mike Sullivan; Gary Grant; Hills; Howard R. Green; IA Environmental Education Project; Steve Atkins; J. Patrick White; James Houser; Jane Tompkins; Jeff Davidson; jeff schott; Jo Hogarty; Joshua Schamberger; Kelly Hayworth; Lee Clancey; Les Beck; Linda Langston; Lu Barron; Mark K Kresowik; Mary Day; Mayor Betty Svoboda; Mayor Dale Stanek; Mayor David Franker; Mayor Don Gray; Mayor Eldon Slaughter; Mayor Glen Potter; Mayor Jim Fausett; Mayor Joel Miller; Mayor John Nieland; Mayor Louise From; Mayor Lynn Hudson; Mayor Mike Williams; Mayor Patrick Murphy; Mayor Paul Tuerler; Mayor Robert Kurt; Mayor Rozena McVey; Mayor Thomas C. Patterson; Mayor William Cooper; Mayor William Voss; Michael Lehman; Mike Goldberg; Nancy Quellhorst; Pat Harney; Paula Freeman-Brown; Priority One; Rod Sullivan; Sally Stutsman; Sandie Deahl; Scott Grabe; Sharon Meyer; Terrence Neuzil Cc: Senator Joe Bolkcom; Representative Dick Taylor; Representative Jeff Elgin; Representative Kraig Paulsen; Representative Mary Mascher; Representative Ro Foege; Representative Robert Hogg; Representative Swati Dandekar; Representative Todd Taylor; Representative Vicki Lensing; Senator Chuck Larson; Senator David Miller; Senator Mary Lundby; Senator Robert Dvorsky; Senator Wally Horn Subject: May 22nd Meeting Reminder & Agenda Importance: High Attachments: May 22 Agenda.doc Dear Colleagues: The agenda for the May 22 Public Leadership Group/Corridor Legislators Meeting is attached. This will serve as the regular quarterly meeting of the Leadership Group, as well as a special meeting with corridor legislators, called by Senator Joe Bolkcom, to discuss trail linkages between the two metrolpolitan counties. The meeting will be held in the Gerdin Conference Center Room at the North Liberty Community Center, 520 West Cherry, in North Liberty. We hope you will be able to attend. Douglas D. Elliott Executive Director ECICOG 700 16th Street NE, Suite 301 Cedar Rapids, IA 52402-4665 319.365.9941, ex!. 22 319.365.9981 (fax) www.ecicog.org H* eSafe scanned this email for malicious content *** IMPORTANT: Do not open attachments from unrecognized senders *H *H 5/8/2006 Agenda JohnsonlLinn County Public Leadership Group & Legislative Delegation Meeting Russ Gerdin Conference Center North Liberty, Iowa Monday, May 22, 2006 5:00 p.m. INFORMAL MEETING Work Session 1. Call to order - 5:00 p.m. 2. Welcome and Introductions Mike Lehman, Chairperson - Johnson County Board of Supervisors Jim Houser, Chairperson - Linn County Board of Supervisors 3. Completion of Johnson/Linn Trail Link Senator Joe Bolkcom a) Review of Johnson/Linn County Trail Systems b) Identification of Link Corridor c) Action Steps and Work Assignments 4. Five Seasons Transportation & Parking Van Pooling Pilot Project Update Doug Elliott, ECICOG 5. Next meeting date and location 6. Other 7. Adjournment MINUTES IOWA CITY TELECOMMUNICATIONS COMMISSION MONDAY, APRIL 24, 2006--5:30 P.M. CITY CABLE TV OFFICE, 10 S. LINN ST.-TOWER PLACE PARKING FACILITY ~ DRAFT MEMBERS PRESENT: Gary Hagen, Saul Mekies, Michael Christians, John Weatherson, James Ehrmann MEMBERS ABSENT: STAFF PRESENT: Drew Shaffer, Mike Brau, Bob Hardy, Dale Helling OTHERS PRESENT: Josh Goding, Beth Fisher, Susan Rogusky, Lee Grassley RECOMMENDATIONS TO CITY COUNCIL None at this time. SUMMARY OF DISCUSSION Grassley reported that the tornado causedl4 nodes to go down during the tornado, effecting about 7000- 8000 subscribers. By the end of the next day only 2 nodes were down. Those two nodes could not be repaired because there were no poles upon which to attach cable. By Monday all nodes were operational. Goding reported that P A TV was able to be live during the tornado and stayed on the air until 2 a.m. providing information to the public on the availability of shelters and where the damage was. P A TV happened to have interns available and they were taping the damage to downtown. Fisher reported that many ofthe Irving Weber events will be cablecast by the library. Hardy reported that the Community Television Service has been very busy and there have been a large number of requests for productions. The Video Voter Project and the campaign season will be one of the major focuses ofthe Media Unit over the coming months. Hardy reported that the CTG met and decided that in regards to monthly programming reports provided to the Commission that each member will review their missions and goals to develop a report that would best reflect how they are meeting their mission. It was agreed that quarterly written reports are preferable. However, monthly verbal reports are still expected. In regard to the pass-through fee allocation of funds, the CTG discussed developing a proposal that would permit spending the funds on programming projects rather than being limited to equipment. Shaffer said that a couple years ago the City Channel initiated the Video Voter Project in which candidates for all levels of office are offered an opportunity to tape a statement of up to eight minutes and have those statements cablecast locally as well as across the state through Mediacom's cooperation. The City Channel will be taping all candidates running for primary elections, except those who are unopposed. These will be cablecast on City Channel 4. In addition, City Channel 4 will be making them available on the Cable Division's website in the weeks before the election. Shaffer reported that the state franchising legislation is unlikely to pass, but it is still possible it could be voted on at the last minute. The federal legislation, known as the Cope bill, will be marked up in the House Commerce Committee tomorrow. This bill and similar bills in the Senate would undercut municipalities' ability to regulate cable TV services. Shaffer reported that he held a discussion with the person responsible for Marshalltown's WiFi system. Mediacom took over the operations oftheir system. The bottom tier service is free for subscribers that have at least the expanded basic service tier, but is slower than the next tier, which costs $20 per month. Marshalltown officials are pleased with Mediacom's handling ofthis matter. 2 APPROVAL OF MINUTES Hagen moved and Weatherson seconded a motion to approve the March 27, 2005 minutes. The minutes were approved unanimously. ANNOUNCEMENTS OF COMMISSIONERS Hagen said that P A TV did a great community service during the tornado. Christians announced that he will be moving to Des Moines in July and will be resigning from the Commission following the June meeting. SHORT PUBLIC ANNOUNCEMENTS None. CONSUMER ISSUES Shaffer referred to the complaint report in the meeting packet and said that all complaints had been resolved. There were a total of 5 complaints. All but one has been resolved. This complaint pertained to supplying cable to a new development area in town. Grassley of Mediae om said building this area is to start next week. MEDIACOM REPORT Grassley reported that the tornado causedl4 nodes to go down during the tornado, effecting about 7000- 8000 subscribers. By the end of the next day only 2 nodes were down. Those two nodes could not be repaired because there were no poles upon which to attach cable. By Monday all nodes were operational. Charlie King, Senior Regional Vice-President has retired. Ed Pardini has been hired to replace him. During the period before Pardini started work there was a gap in time in which orders approving build-out to newly constructed areas did not get signed in a timely manner. The process has been corrected. The area referred to in the letter from John Moreland included in the meeting packet will have service in 48 hours. Randy Brown has contacted Moreland regarding the matter. Grassley reported that the state franchising legislation is very unlikely to reach the Senate floor. There appears to not be enough votes for it to pass. The Barton bill at the federal level will undergo a House Commerce Committee markup on Wed., April 26. Mekies asked if Mediacom has taken any steps towards a la carte offerings or a family- friendly tier. Grassley said that unless Congress acts and addresses programmers bundling demands that Mediacom will be unable to offer channels on an individual basis. UNIVERSITY OF lOW A REPORT No representative was present. PATV REPORT Goding distributed statistics on their operations that will be included in their annual report. P A TV was able to be live during the tornado and stayed on the air until 2 a.m. providing information to the public on the availability of shelters and where the damage was. P ATV happened to have interns available and they taped the damage downtown. The Bradman show was scheduled during the tornado and Brad Laborman 3 stayed on the air throughout the night. The Press Citizen ran an article about P A TV during the tornado and City Councilors commented at their next meeting that PATV had performed a great public service. The article in the Press Citizen was sent to the Alliance for Community Media and local elected officials. The PATV Board will meet May 18 at 7 p.m. at PATV's facility. The next Open Channel program will be Wed., April 26 at 8 p.m. Mekies asked ifthe City had considered installing a web cam to stream video similar to the local broadcast channel's "weather cams"? Shaffer said that the City Council discussed it in the past and decided not to pursue the idea because some people may not want to be identified or feel that they are being watched. Mekies said it could be good publicity for the town, especially for people who have lived in Iowa City and now live elsewhere. SENIOR CENTER REPORT Rogusky reported that SCTV recently held a launch party for the new SCTV online service that webcasts SCTV programming in conjunction with the University ofIowa Intermedia Department. A concert given by Shimek School 4th and sth grade students at the Senior Center was taped but lacks permission from one parent for cablecast. IOWA CITY COMMUNITY SCHOOL DISTRICT REPORT No representative was present. LEGAL REPORT No representative was present. LIBRARY REPORT Fisher reported that Irving Weber Days have been moved up a month to May. Many of the Irving Weber events will be cablecast by the library including a lecture entitled "Weber History Lecture: The Power of Place: New Dimensions in Local History," presented by Thomas Dean of the Iowa Project on Place Studies and a lecture by Joni Kinsey, Associate Professor, Art and Art History "Grant Wood at the University of Iowa ". The People's Law School Series will resume and be carried live. The League of Women Voter will sponsor two candidate's forums, one for the county Attorney on May 22 and the Board of Supervisors on May 23. Both events will be shot by the Community Television Service and carried live on the Library Channel. KIRKWOOD REPORT Hagen noted that Kirkwood returned the access channel questionnaire the ICTC sent them. Kirkwood indicated that they were unaware of the Commission. Mekies said that the new contact person was out of town but does plan on attending Commission meetings in the future. CITY MEDIA UNIT REPORT Hardy reported that the City Cable TV Division received no damage during the tornado. The Community Television Service has been very busy and there have been a large number of requests for productions. The Media Unit will help meet that demand. The CTS taped 6 programs last week and has 4 scheduled for next week. Time between shooting and cablecast will be a bit longer due to the large number of productions. The Video Voter Project and the campaign season will be one of the major focuses of the Media Unit over the coming months. 4 COMMUNITY TELEVISION GROUP PROPOSAL Hardy reported that the CTG met and decided that in regards to monthly programming reports provided to the Commission that each member will review their missions and goals to develop a report that would best reflect how they are meeting their mission. It was agreed that quarterly reports are preferable. However, monthly verbal reports are still expected. In regard to the pass-through fee allocation of funds, the CTG discussed developing a proposal that would permit spending the funds on programming projects rather than being limited to equipment. For example, funds might be granted to community producers using PATV as a funding agent and the CTG members serving as a review committee. The CTG will develop written proposals for programming reports and pass-through funding and present them at the next Commission meeting. Mekies said that a written quarterly report is fine with him. Short oral reports at Commission meetings would be beneficial and having a representative present permits Commissioners to ask questions. CABLE TV ADMINISTRATOR REPORT Shaffer reported that the current Avatar Project program is on the Arts. The following programs will be on senior citizens in May, Community Reading Month in June, and the Neighborhood Associations in July. PATV's contract was approved by the City Council. PATV CONTRACT Shaffer reported that the P A TV contract was approved by the City Council and will be for three years. Shaffer emphasized the tremendous public service P A TV provided during the storm. ACCESS CHANNEL OUESTIONAIRE Shaffer said that due to time constraints the synopsis of the questionnaires is not yet complete. Mekies said that the central issues addressed by the questionnaires are how the channels are serving their constituencies, are they doing the job they intend, how are the channels measuring their success, and how do they know if they are reaching their constituencies. Hagen said the questionnaires should be thought of as a work in progress. Mekies said one goal of the questionnaires is to determine how the Commission can assist the channels meet their goals. Weatherson said it was interesting that Kirkwood reported that the old movies are reported to be popular with older viewers and that it appears that while popular, they may not be meeting Kirkwood's educational mission. VIDEO VOTER PROJECT Shaffer said that a couple years ago the City Channel initiated the Video Voter Project in which candidates for all levels of office are offered an opportunity to tape a statement of up to eight minutes and have those statements cablecast locally as well as across the state with the cooperation of Mediacom. The City Channel will be taping all candidates running for primary elections, except those who are unopposed. These will be cablecast on City Channel 4. In addition, City Channel 4 will be making them available on the Cable Division's web site in the weeks before the election. LEGISLATION UPDATE Shaffer report that the state franchising legislation is unlikely to pass but it is still possible it could be voted on at the last minute. The federal legislation, known as the Cope bill will be marked up in the 5 House Commerce Committee tomorrow. This bill and similar bills in the Senate would undercut municipalities' ability to regulate cable TV services. The City Cable TV Office continues to contact legislators about these bills. WIFI Shaffer reported that he held a discussion with the person responsible for Marshalltown's WiFi system, City Manager Dick Herstein. Mediacom took over the operations ofthe system. The bottom tier service is free to those who subscribe to the expanded basic service tier, but is slower than the next tier ofWiFi service, which costs $20 per month. Marshalltown officials said they are pleased with Mediacom's operations. Most cities have approach wi-fi by issuing Request for Proposals (RFPs) to private companies. San Francisco is considering a system that is free but is paid for by ads and tracks subscribers by placing cookies on their computers. Mekies said that the highly publicized system in Philadelphia in actuality is not very extensive. In fact, Iowa City may be ahead of them. Grassley said the Marshalltown system offers free service at 56k to subscribers to the family package of cable TV service. The next tier offers 256k download speed for $20 a month. The city of Marshalltown made a $35,000 investment in the system prior to Mediacom taking over the maintenance and operations aspects. ADJOURNMENT Ehrmann moved and Hagen seconded a motion to adjourn. The motion passed unanimously. Adjournment was at 6:29 p.m. Respectfully submitted, Drew Shaffer Cable TV Administrator 6 12 MONTH ATTENDANCE RECORD 01/01/03 to CURRENT Meeting Date Kimberly Saul Meikes Brett Castillo Terrv Smith Jim Pusaek Thrower 6/2/03 x x x x x 7/28/03 x x x x x 8/25/03 x x x x ole 9/22/03 x x x x ole 10/27/03 x x x x ole 11/24/03 x x ole x x 12/15/03 ole ole x x x 112/04 x ole x x x 1/26/04 x x x x x 2/23/04 x ole x ole x 3/22/04 x x x x x 41 26/04 x x x x O/C 5/24/04 x x O/C x x 6/28/04 x x x ole x 7/26/04 ole x x x x 8/26/04 did not meet did not meet did not me"t did not meet did not meet 9/27/04 X X X X X 1 0/25/04 X X 11/04 Did not meet Did not meet Did not meet Did not meet Did not meet ~ ~ ~ ~ ~ 12/20104 1124105 X X X X X 2/28/05 X X X X Garv Hanen 3/8/05 X X X X X 3/25/05 X 0 X X X 4/25/05 x ole X X X 5/23/05 X 0 x vaeanev X James ~ li Bebe x Ehrmann Balantvne 6/27/05 X x X X X x Michael Chritians 7/25/05 0 X X X X 9/26/05 0 X X 0 X 10/31/05 X X ole X X 11/28/05 X X X X X 1123/06 ole X X 0 X 2.27106 X X X 0 X 3/27/06 ole ~ ~ John X Weaterson X 4/24/06 X X X X X (X) = Present (0) = Absent (O/C) = Absent/Called (Excused) MINUTES lOW A CITY HUMAN RIGHTS COMMISSION TUESDAY, APRIL 25, 2006 LOBBY CONFERENCE ROOM, CITY HALL PRELIMINARY ~ Members Present: Lisa Beckmann, GeoffWilming, Scott King, Beverly Witwer, Sara Baird, Martha Lubaroff. Members Absent: Paul Retish, Sehee Foss, Kate Karacay. Staff Present: Stefanie Bowers. Others Present: Keith Ruff, Karrie Kalemba, Tracy Falcomata. Call to Order Beckmann called the meeting to order at 7:06 p.rn. Consideration of the Minutes of the Februarv 28.2006 Meeting MOTION: Witwer moved to accept the minutes as submitted, and King seconded. The motion passed on a vote of 6-0. Recommendations to Council There was no discussion. Presentation ofTransDortation Issues Keith Ruff (Evert Conner Center) and Tracy Falcomata discussed an as.islive living center that is being developed in North Liberty. The age range is 18-65. The facility is scheduled to open summer 2007. Ruff's concern is North Liberty has no transit system and it will be hard for residents of the facility to travel freely. Ruff is concerned that the residents will not be independent because of the lack of transportation. Many of the residents will have full time jobs and go to college and the lack of transportation will be problematic for most residents of the facility. Tracy Fa1comata who works for Burns and Burns a developing firm that specializes in affordable housing stated that the residence Ruff is referring to is being developed by Harmony a entity owned by Jesse Bums. It will contain 30 units targeted for persons with disabilities and the elderly. It will be located on North Front Street across from South Slope. Beckmann wanted more information on what Burns and Burns has done to address the issue with the City of North Liberty. Falcomata believed that Mayor Franker is aware of the issue and is trying to push for coordination between North Liberty, Iowa City and Cedar Rapids. Wilming mentioned a bus service offered in Washington County that may serve as a model for other counties trying to set up a county wide bus systern. Beckmann suggested the developers (Board of Directors) implement a task force and have a few of the Commissioners placed on the task force. The hope is that the facility could apply for federal grants to,provide private transportation for the residents of the facility until the various City Governments work out a more universal transit system for Johnson County. This item will be on the June Agenda. Iowa Citv Pride Festival Bowers asked for volunteers to sit at the table on Saturday, June 17. The event runs from 12-5. Sara volunteered to sit at the table 12- 2; Scott 2-4 and Beckmann will fill in any gaps. This item will be on the May Agenda. Youth A wards Beckmann commented on the quality of the nominations for this year's event. Beckmann and Lubaroffvolunteered to arrive early and help with set up. Beckmann also mentioned that this year there will be assigned seats and she will need Commissioners to help get kids in their proper seats and also to guide the rows. Beckmann added there would be refreshments served in the gallery and the entry way at the Englert Theatre after the Ceremony. King mentioned in future years to give the youth name tags with their seating location written on the name tag or Lubaroffthought giving out tickets with the seat location may be a good idea in future Ceremonies. Relational Aggression Witwer attended a Relational Aggression event at Wickham and though1 it was well presented. Witwer also mentioned that Wagner and Balvanz were free agents and could participate in a Commission sp~nsored event, she was thinking in August or September. Bowers thought the Iowa City Public Library would be a good place to hold the event but felt October may be a better time to sponsor a program because of the Human Rights Breakfast in September. WitWer would check with Wagner and Balvanz to see what time works best for thern. This item will be on the May Agenda. Kenneth Cmiel Human Rights Breakfast Award Beckmann stated a sub committee of the Commission would need to be formed soon to select recipients from the list of nominees for the Annual Breakfast. Beckmann also wanted nomination forms by the June meeting so that Commissioners could help stuff the envelopes. September 1 was selected as the nomination deadline. Bowers also stated she had sent letters to Kenneth CmieI's family and Amy Weisman informing them of the new award and would be doing a press release within the next few weeks. Movie Series Uodate Baird reported on the success of the Lost Boys of Sudan. Baird also medtioned she had previewed Hairkutt a documentary about three friends who try to help another friend fight a 20 year heroin addiction. ~aird liked the film and encouraged other Commissioners to watch the film. Beckmann agreed to watch the film within the next few weeks. Bowers reported I'm Still Here: The Truth About Schizophrenia will be shown on July 19th at the Iowa City Public Library Meeting Room A and Hate Crimes will be shown October 25" at the Iowa City Public Library. Calendar Bowers reported that her and Retish had discussed ways of implementing a calendar to the community. Retish thought it would be best to send a letter asking people to check the various interfaith websites to make sure there are no conflicts when scheduling events. Bowers also thought it would be a good idea to include with the letter a \llilgnet or laminated card with the interfaith websites listed. Handouts for International Non Native Sneakers King discussed the outline for the handout and said the only things left to do would be to divide up the topics and start writing. King didn't think there would be a lot of writing involved but really a gathering of information and placing it in a booklet. King is very excited about the project. Read Cases Commissioners read one case where no probable cause was found. Renorts of Commissioners King mentioned a University ofIowa announcement that said they wou1d hire a Director for the Office of Equal Opportunity and Diversity. It will be a 2-3 year appointment from the faculty. King als'1 will be a moderator in a program on intemational Gay and Lesbian issues called Out in the World: What it is like to be Gay or Lesbian in a non u.s. culture. Wilming reported that Quality Care had hired two stellar employees from interviewing them at the Building Blocks Job Fair and really felt the event was a huge success. Baird reported on her experience of1:,eing a facilitator at the Race, Privilege and Cultural Competence Conference held earlier in the month. Baird really enjoyed, the event and looks forward to participating in the event in the future. Baird also mentioned she would be attending the White Privileg~ Conference in St. Louis April 28th and would let Commissioners know how the event went. Baird also expressed her desire for the Commission to set up Listening Posts once a month or once every two months at various locations around the City like the Senior Center, the Recreational Centers and Neighborhood Centers to allow the community an opportunity to meet with Commissioners and express any ideas and/or problems they may be experiencing. This item will be on the June Agenda. Witwer mentioned the One Book-One Community Johnson County rea4s has selected Tortilla Curtain as this year's book. Witwer also mentioned an exhibit at the University of Iowa Hospitals and Clinics featuring a photo exhibit of child labor around the world. Status of Cases Bowers updated Commissioners on the status of cases. Adjournment There being no further business to come before the Commission, Beckmann moved to adjoum. Lubaroff seconded and the meeting was adjourned at 8:44 p.m. 2 Board or Commission:' Human Rights ATTENDANCE RECORD YEAR 2006 (Meetin Dllte TERM NAME EXP. 1/24 2/28 3/28 4/25 5/23 6127 7/25 8/22 9/26 10/24 11/28 12/26 12/27 Lisa Beckmann 1/1/07 X X X X Paul Retish 1/1/07 OlE X X OlE GeoffWilming 1/1/07 X X X X Sara Baird 1/1/08 X X X X Bev Witwer 1/1/08 X X X X Scott King 1/1/08 X X X X Martha 1/1/09 X X X X Lubaroff Sehee Foss 1/1/09 X X X OlE Kate Karacay 1/1/09 X X X OlE KEY: x = Present o = Absent OlE = Absent/Excused NM = No meeting --- = Not a Member NMNQ - No meeting, no quorum 3 MINUTES HISTORIC PRESERVATION COMMISSION THURSDAY, APRIL 27,2006 EMMAJ. HARVAT HALL pn"m,"~ MEMBERS PRESENT: Esther Baker, Michael Brenn~n, Richard Carlson, Michael Gunn, Michael Maharry, Jim Ponto, Tim Weitzel, MEMBERS ABSENT: STAFF PRESENT: Bob Miklo, Sunil Terdalkar OTHERS PRESENT: Bob Arbuckle, Ms. Knudsom, Shelley McCafferty, John Rummelhart, Mrs. Rummelhart CALL TO ORDER: Vice Chairperson Carlson called 'he meeting to order at 7:30 p.m. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: There was none. ITEMS FOR CONSIDERATION: Certificates of Appropriateness: , 621 South Summit Street. Knudson said that she was at the meeting on behalf of William Bywater, the owner of this property, who was unable to attend. She s~id the project is basically for a patio to be put on the back of the house. Knudson said the patio would bel concrete with brick edging all around to match the enclosed porch on the south side. She said there isla step up into the porch and a step up into the entrance to the house, and Bywater wants to put a deck under the balustrade there. Knudson said she just put a general detail there but would use basicallY whatever the Commission requires. She said Bywater also plans to put a fence around his air conditioner. Terdalkar said he spoke with the applicant about an appropriate style for the railing. He said there is a railing on the portico that could be a cast iron or metal r~iling on the top of the portico. Terdalkar said he had asked Bywater if he would be willing to replace wh$t was suggested in the drawing with something like that. Terdalkar said something like that is also visible!on a small bay/oriel here so that both match. He said he suggested a railing that is very similar to that On the back, and Bywater seemed willing to make the change. , MOTION: Ponto moved to approve a certificate of appropriateness for a patio at the rear of 621 South Summit Street with a railing to match the on, on the portico that is in the front. Maharry seconded the motion. Carlson asked if the Commission even approves patios. Iferdalkar said that this is not a patio, because a patio would be at ground level. He said that this Is actually considered a deck. Knudson said that there is a step up into the house: Terdalkar suggested adding that, if required, approval for the steps. He said the owner wants to reconstruct some of the steps. Knudson confirmed this. She said they are currently brick steps and are v~ry settled and uneven. She said they would be replaced with concrete, with a railing on the side. AMENDMENT TO THE MAIN MOTION: Ponto amende~ the motion to include approval for both the steps and railing. Maharry seconded the amendmentJ The motion carried on a vote of 6-0. 1112 East Court Street. Gunn stated that he was contacled about this project by Emerson Andrishok, the consultant, who asked him to review some plans and mive a preliminary opinion. Gunn said the plans were exactly the same thing that is in the packet. He said he informed Andrishok that the plans were generally consistent with the guidelines and that the Commission would most likely be discussing the windows on each side. Historic Preservation Commission Minutes April 27, 2006 Page 2 Terdaikar said that this appiication is for an addition to tihe back porch to extend it by about six feet with the same width. He said the owners plan to add windows! on all sides and plan to replace the profile of the windows on the north elevation to match the kitchen window that will be close by. Terdalkar said the owner would use the wood steps and a landing area fo! the back entry, changing the orientation a little bit. He said he had suggestions about the windows and !the placement of the windows and believed the applicant had new drawings. Mrs. Rummelhart provided new drawings and said she "Iould like to use this as an entry porch and have it be as functional as possible. She showed photographs of some houses in the neighborhood as examples. Mrs. Rummelhart said she realized the size of the windows might be an issue. She provided pictures of some of the neighbors' service porches. Mrsi Rummelhart showed two carriage houses next door, both with the smaller windows. She showed a ph~tograph of the house on Clark Street that went through the Commission's approval process last year. ' Maharry asked about the current dimensions versus the ,evised dimensions. Mrs. Rummelhart said that it is to scale. She said she used what Andrishok had donel on the original drawings. Mrs. Rummelhart said they would have the lattice underneath on all sides. She said Terdalkar also discussed the handrails being of a certain dimension. Mrs. Rummelhart said the current orientation of the landi~g forces someone to back down the steps to get in the door. She said they wouid like to use wood steps 'l-'ith a landing to the side so that the parking can still be used and to make the top deck deeper so that one could deposit things while unlocking the door. Mrs. Rummelhart said they hoped to use a salvaged, histbric door for the replacement door. Maharry asked if the plans were for either double hun~-type or casement. Mrs. Rummelhart said her preference would be for the smaller casements. She added that she has discussed this project with the neighbors on both sides, who have not objected. I Maharry asked what is above the door. Mrs. Rummelhartl said there is a transom there now. She said that Andrishok was trying to replicate all the details in the draWings. Mrs. Rummelhart said she would be using the clapboard. She said that she would also re-use the ~rick support by moving it to the outside edge to keep the look the same from the outside edge. Carlson asked Mrs. Rummelhart if her preferred plan would be to have the small square windows on all three sides. Mrs. Rummelhart confirmed this. Carison s~id he had a bit of a problem with that, because something like this really wouldn't have had that small 01 windows all the way around. Mrs. Rummelhart stated that the small windows were used in certain pl~ces in houses, such as over a mantel or in a stairwell. Carlson agreed that they were used at sll>ecific locations. Mrs. Rummelhart showed a photograph of an addition with small windows to a house' in the Clark Street District that was approved by the Commission in the past year. ! Maharry asked if the plan would include matching the e$ves. Mrs. Rummelhart said they plan for a little less of an overhang. She said the issue is that it would! be visible if it extended beyond the side of the house. Mrs. Rummelhart said she would like to get the m~ximum overhang without being visible. Maharry asked about the railing design. He suggested a pasic, square spindle. Mrs. Rummelhart said she would use something simple. ' MOTION: Maharry moved to approve a certificate o~ appropriateness for a rear addition to 1112 East Court Street, in accordance with the revised drfwings, with the four-pane divided light; with cornerboards to match and a simple square, spindle, wooden staircase; with a door similar to the drawing with one or two panels below and a glass Ipanel above; and with lattice recommended underneath. Brennan seconded the motion. ' ! Carlson said he is still not convinced by the square wimdows, but because this is a small addition, he wouid be willing to let it go. Mrs. Rummelhart pointed Qut that this wouid not be visible from the front. Baker added that there also appears to be precedent for this in the neighborhood. The motion carried on a vote of 6-0. Historic Preservation Commission Minutes April 27, 2006 Page 3 520 Grant Street. Terdalkar stated that he spoke wit~ the applicant regarding this project, and the applicant has still not finalized the porch design and is still considering the porch to go the full width of the house. Terdalkar said the applicant has an insurance <iJeadline for the siding issue and has therefore requested that the Commission consider only the siding ,* this time. , Carlson said the proposal was for fiber cement board to replace the existing aluminum. Terdalkar confirmed this. MOTION: Ponto moved to approve a certificate of a~propriateness for the replacement of siding with fiber cement board, as proposed in the applicati~n. Baker seconded the motion. Maharry said that if the aluminum is removed, there ma~ be cornerboards and trim underneath, although there may not have been with this style of house. Terdal~ar and Carlson agreed that there may not have been with this style of house. Terdalkar suggested amen~ing the motion so that if there are cornerboards and trim, the applicant should try to match it. Gunn suggest including language requiring leaving or re~airing the original trim, since it isn't known what is under the siding. Carlson said that if there was actually a cornerboard, and the owner puts hardi-plank on top of it, he will at least have to rebuild a new corne~board to make it look right. Gunn said he could butt up against the old cornerboard or put a new one on. ' AMENDMENT TO THE MAIN MOTION: Ponto move~ to amend the main motion to require the applicant, if existing cornerboards and trim are still Intact, to keep or repair the existing trim and cornerboards. Baker seconded the amendment. The rjnotion carried on a vote of 6-0. DISCUSSION OF TORNADO RECOVERY: McCafferty said there is an issue on 715 East Colleg~ Street, the Musser Mansion, that will also be applicable to two or three other houses. She said there lis a barn on the property that is being repaired. McCafferty said that Arbuckle, the contractor, has applie~ for a certificate of no material effect to replace the barn roof. McCafferty said that a building permit is required, because the barn has skip sheathing on it right now, and there were then wood shingles, and then !there was metal, which was damaged. She said there was a question as to whether or not this could be awproved as a certificate of no material effect. McCafferty said the owner would really like to just remove the metal roof and put on asphalt shingles to match the house. She said the metal has been corrClding from underneath and is already leaking. McCafferty said there is really not enough left there to re~air. Arbuckle said that about 30% of the metal has been de~troyed and cannot be reused. He said the roof had several places where it leaked before the storm, amj underneath the metal across the entire roof are wooden shingles that crumble in one's hands. Arbuckle ~aid that even the skip sheathing underneath the wood shingles has deteriorated. Arbuckle said the barn was moved off its foundation an~ is sitting on stacked brick at ground level. He said he has had to raise the building up and also deal witp a well and an underground fuel storage tank. Arbuckle said the barn has a built-in metal gutter that th~ owner wants to keep. He said he would repair what is there now or make a new one out of copper. ! I Miklo stated that this issue is similar to the siding iss~e the Commission will be facing. He said it is important for the Commission to establish some policieS,! perhaps allowing a building to be repaired if the damage is less than a certain percentage or basing the r'i'quirements on the significance of the building. I Arbuckle said the insurance coverage for this barn is $42fOOO, but the project will hit $75,000 very quickly, and that is without the metal roof. He said this is a greallooking structure, but the metal roof was never installed correctly. Arbuckle said the barn dates to 1890. I McCafferty said the Commission needs to determine whether this can be approved with a certificate of no material effect. She said that if it were not for the skip shEjathing issue, this would not even require review. Historic Preservation Commission Minutes April 27, 2006 Page 4 Gunn said that on page 16 in the Guidelines under Mbss and Rooflines: Recommended Materials: it reads, "Using asphalt shingles that resemble the textur~ and color of weathered shingles for roofs that had wood shingles historically." He said that this lang~age was added with the last major revision to address this exact situation. . Miklo said that because metal roofs are pretty significa~t historically in their own right, the Commission may want to consider looking at these on a case-by-cas~ basis. Carlson suggested having this first go to Terdalkar and the Chair to decide if it should then come gefore the full Commission. Gunn said he had no problem with this application, but it makes sense to look at these on a case-by-case basis. Terdalkar said the Commission needs to decide~' n a conceptual level whether a certificate of no material effect can be considered or not. He said that fo a historic district property, an issue like this will not be a minor or intermediate review. Terdalkar said it ould have to either be a certificate of no material effect or a major review. i Mikio said there is an appearance change with this, solthe Commission would need to go through the process in a situation like this. Ponto said the handbook $ays that a certificate of no material effect can be considered when the change "will have no effect on the ~ppearance of significant architectural features." Carlson stated that the roof is almost always a significantlfeature of a house. I McCafferty asked what is significant about the roof - the ~aterial or the form and shape of it. Carlson said it's more the shape that is significant. McCafferty said lhis would not change the shape but would just change what it is covered with. Terdalkar said the I~nguage also refers to the appearance of the significant features. He said that raises the question of llihether the shingle appearance is architecturally different than the metal's appearance. Gunn said he did not think the intention of the guideline is to require either the removal or the keeping of all metal roofs. He said the intent is to say that there are! times when a wood-shingled roof is every bit as good or better than a new metal roof. Terdalkar questioned how the Commission would know lhat a building or roof is beyond repair. Maharry said the applicant would have to present evidence at th~ Commission's meeting in an open forum. Gunn said he did not feel that a case would have to be mad~ that a metal roof is irreparable in order to put shingles on. ! I Maharry asked Terdalkar if there was a count as to hcjw many structures in conservation and historic districts would have siding issues. Terdalkar replied thaI there are at least 20 or 30 properties on Iowa Avenue that had vinyi siding torn off. I Terdalkar said that in this case, because more than 50t of the sheathing is to be replaced, a permit is required. Miklo said that will probably be the case with all metai roofs. He said it is pretty clear that a certificate of no material effect would not suffice. Miklo said there are circumstances in this case that would provide the Commission with a consensus for approving this. Because of the small insurance proceeds in this case, he said that if the Commission insilsted on saving the metal roof, the whole building would be threatened. I Miklo suggested the Commission consider holding weeollY meetings so that people won't have to wait to have their projects approved. The consensus of the 'pommission was to hold weekly meetings, as necessary, on Thursday evenings at 6:00. ! Maharry asked if there were an inventory of how many homes were damaged and what will have to be done to those homes. Miklo said there were 125 hom~~ damaged in conservation or historic districts although he did not know that all of them wouid need coln,mission review. He said that some houses only have windows out and can receive certificates of no matjrial effect. Terdalkar stated that about 40 houses in the districts ha~e major damage. He said that other houses just have missing window panes, some dents in the siding, oJ vinyl siding damage. Terdalkar said that most of them have already approached the City, and certificate~ of no material effect are being issued for those applications. I Historic Preservation Commission Minutes April 27, 2006 P~e5 i i Terdalkar said that of the 40 plus houses with major ~amage, quite a few are from the conservation district so that minor review and intermediate review will be possible for them, and they will not need to come before the full Commission. He said that most 0 the applicants are doing work that was there previously. I Terdalkar stated that he would research the number of p~perties that have siding damage in the districts. He said the Commission may want to determine a perc ntage at which it would be okay to replace the siding that is there. Maharry said Weitzel has stated bef re that if one has to take off all the siding to put new siding back up, that is replacement, and anything sh rt of that is repair. . Terdalkar said a homeowner discussed with him a case i which there was damage on all sides, but only a few pieces on each side. He said the homeowner as ed if he could remove the siding from one side and use the pieces wherever there is damage. Terdal ar said that if the owner replaces the missing pieces with new vinyl, it doesn't match what is there lready. Miklo said that it Is hard to get exact matches with aluminum and vinyl siding. Terdalkar sai that Section 4.5 of the Guidelines addresses ~~. , I Brennan asked if there were something in the zoning cOl' that allows a property to be restored to its non- conforming use if it was damaged by an act of God. Mikl said the zoning code states that if a property is damaged to more than 75% of the value, it has to co form to the current codes in terms of use and setbacks. I Terdalkar said that in a conservation district, there is~n exception that allows vinyl siding on non- contributing structures. He said that it is an exception t at can be made by the Commission but is not required to be made. Miklo said that one difficulty with so e structures is that they might be contributing if they didn't have the synthetic siding on them in the first pi ceo Maharry asked about the Friends of Historic preservat~' n gap coverage grant program. Miklo said that right now there is a pool of about $10,000 that might help restore two or three buildings. Terdalkar cited several houses on Iowa Avenue that ha e vinyl siding, only one of which is contributing. He asked if the Commission would want to ask the own rs to find out if they could change to contributing status by changing the siding. Ponto said there is a m~chanism to change the status one way or the ~~ ! i Terdalkar said he would get an exact number of the hopses with vinyl siding that have been damaged. Miklo said that too lenient of a policy might risk losing I some owners who would otherwise bring their properties back. ' i I Maharry said that if there are less than ten propertieSjWith siding issues, it should be manageable to review the applications on a case-by-case basis. Gunn s id they all have to come before the Commission anyway. Maharry said the issue is repair versus replac ment, as an owner doesn't need permission to repair. He said the question then is what is considered a epair. i Terdalkar said most people are coming with the notion thrt they want to replace all of the siding with vinyl. Maharry commented that those who sell vinyl say that it ~oesn't fade, so that should allow homeowners to repair any damage. i . Gunn asked if there is a percentage that seems reason~ble. He said that he would have a problem with saying that if it's 25% there that it's okay to re-side the w ole thing. Gunn said he was okay with looking at these on a case-by-case basis. He said he would not, give a very big percentage if one were given, maybe no more than 10%, without seeing the building. i , I Carlson sai9 he believed that in the past the commissiF has allowed, on occasion, the replacement of one synthetic siding with another type of synthetic si ing. Ponto said that in a past application, a homeowner wanted to replace aluminum siding, but the luminum siding was no longer avaiiable, so then he wanted to switch to vinyl. Historic Preservation Commission Minutes April 27, 2006 Page 6 Miklo said the consensus of the Commission seems t be to review these on a case-by-case basis, considering the quality and the contributing versus non-c ntributing status of the building. He said that if a building would go from non-contributing to contributing b taking the siding off, the Commission may want to consider that in its decision. Miklo said that Molly N umann often called a property non-contributing because she felt the siding changed the character of the ouse. Maharry said it sounds like the consensus is to have al zero threshold and consider every application. Gunn said the Commission could say that a certificate of no material effect could be approved if the damage is less than 15% or something like that, with th rest being reviewed on a case-by-case basis. He said that would allow for a small repair. Terdalkar sai that people don't generally go for small repairs. Miklo said the nature of siding is that it is not easily repair d. Terdalkar said he would provide as much information as possible for the weekly meetings on laser fiche so that Commission members could review the materiai head of time. . Weitzel took over chairmanship of the meeting at this pOitt. Minutes for Aoril13. 2006 Meetinq: i I Carlson stated that on page one, Pardekooper should b deleted from the list of members not present. He said that on page four, in the second paragraph fter the motion, the word "product" should be changed to "project." Carlson said that on page five, the term "racing" should e changed to "raised seam" in two places in the first paragraph. He stated that on page nine, in the irst paragraph, the word "curricles" should be changed to "corbels." Carlson said that on page nine, n the last two paragraphs, the word "brackets" should be changed "brackets/corbels." He added that 0 page nine in the second to last paragraph, the second sentence should be changed to "".until it's deter ined whether they are early 20'h century or mid to late 20'h century." MOTION: Maharry moved to approve the minutes bf the April 13'h, 2006 Historic Preservation Commission meeting, as amended. Carlson seconded tht motion. The motion carried on a vote of 7-0. OTHER: i Maharry said that the house at 335 South Clinton Street s scheduled to be torn down. He added that the Alpha Chi Omega house will most likely be demolished also. Maharry asked if there are any other houses in the co servation and historic districts that are deemed structurally unsound and need to be demolished. Terdalk r said there is one designated unsafe, but there is nothing that has been deemed totaled in the districts. Terdaikar said there are some chimneys disappearing. Weitzel said that a lot of them are just being roofed over. He said there are a lot of small things that p ople won't submit applications for if they can get away with it. Terdalkar said that is a difficult thing to ontrol. He added that there are front eievation photographs taken before the storm of most of the house in the districts. ADJOURNMENT: The meeting was adjourned at 8:57 p.m. Minutes submitted by Anne Schulte s:fpcdlminutesIHPCI2006HPCminuleslO4.27..oS.doc I I I i Historic Preservation Commission Attendance Record 2006 Term Name Expires 01/19 02/9 02/22 03/16 04/13 04/27 E. Baker 3/29/09 -- -- -- -- -- -- -- -- -- -- X M. Brennan 3/29/08 X X OlE OlE X X R. Carlson 3/29/07 X X X X X X J. Enloe 3/29/06 X X OlE OlE -- -- -- -- M.Gunn 3/29/07 X X X X X X M. Maharry 3/29/08 X X X X X X M. McCallum 3/29/06 X X X X -- -- -- -- I J. Pardekooper 3/29/07 X X X 0 -- -- -- -- I J. Ponto 3/29/07 X X X X X X I I M. Schatteman 3/29/09 -- -- -- -- -- -- -- -- X -- -- J. Weissmiller 3/29/06 0 0 0 0 -- -- -- -- T. Weitzel 3/29/08 X X X X X X Key: X = Present I 0 = Absent i OlE = Absent/Excused NM = No Meeting -- -- = Not a Member I , ! I I I i I i I ! MINUTES HOUSING AND COMMUNITY DEVELOPMENT COMMI SION THURSDAY, APRIL 20, 2006, 6:30 P.M. EMMA J. HARVAT HALL, CITY HALL PRELIMINARY I][] Members Present: Jerry Anthony, William Greaz I, Matthew Hayek, Kelly Mellecker, Thomas Niolock, Brian Richman, Michael Shaw Tracy Hightshoe, Steve Long I Boo Burns, Dan Garrett (Iowa E9uity Fund), Krista Noah (Planned Parenthood) I I I Staff Present: Puolic Present: Call Meetino to Order Anthony called the meeting to order at 6:30 p.m. A roval of the March 9 March 23 and March 29 2006 eetin Minutes MOTION: Hayek moved to approve the minutes as s omitted. Mellecker seconded, and the motion carried on a vote of 6-0. Greazel arrived at this point. Puolic Comment of Items not on the Aoenda Richman asked if the commission should reconsider allo ations in light of the recent tornado. Long asked if he had suggestions. Richman said he did not have a y particular suggestions, and he has not heard any assessment of damages to puolic facilities. He said his question centers on whether there are other priorities now. Long said people are still trying to assess the damage, so very little is known at this point and funding gaps are unknown. He said the city is working with Th Housing Fellowship with their damages, since CDBG funds were involved in some of their projects. reazel noted the funds which were held oack during allocations are still availaole, and the commission could consider future applications. Long said the city is still waiting to hear from the federal government n whether the area will oe declared a disaster zone. If so, some requirements for applications are wived and money could oe shifted around more easily. Otherwise, projects need to go through the norma application. Anthony asked what the timeline is for the disaster area esignation. Long said it could oe up to 30 days. He said the city has not heard from non-profits reg rding desired funding or if they received any damages. Hayek said he had heard several of the renta houses on Iowa Avenue were underinsured, so there may oe gaps in that area. Anthony said there is a request to have the Iowa Eq ity Fund presentation oefore discussion of the annual action plan. He asked if there were any oojecti ns from commission memoers. There were no oojections. Presentation 0 the Iowa E uit Fund Re ardin Low In me Housin Tax Credits Garrett introduced himself as a representative from the Iowa Equity Fund. The Fund is a non-profit tax credit syndicate that ouys tax credits on affordaole housi g projects. The Fund is part of a larger company called Midlands Housing Equity Group, oased in Omaha, Neoraska. Garrett said the state awards the tax credits for low-inco e projects, and the required compliance period in Iowa is15 years, though an extended period is an opti n. The Fund Is designed to help those with low to moderate incomes. It actually consists of four funds ith four offices. Iowa Equity has two funds, and his area, called Fund Two, is handling aoout $20 million his year. They have syndicated projects all over the state for ooth historic and adaptive rehaoilitation, an assisted living. They have just completed their second assisted living project and plan to do four smaller ones this year. Garrett said tax credits are very competitive, so the Fu d would like to get in on the ground floor. The Fund's greatest offering is that it is local. The national, syndicators are aggressive, and there is more money availaole. He said the Iowa Equity Fund is trying \0 work with people who might need the services and get in on the ground floor. , L Housing and Community Development Commission Minules April 20. 2006 Page 2 Garrell said the Fund is asked by an investor to help on-profits with existing stock turn them into tax credit projects. What happens is that a limited partners ip is created. with the syndicate holding 99.99 percent ownership. The non-profit sells the project to the limited partnership. and holds .01 percent ownership. The resultant tax credit equity helps with reh b done on the unit. and builds a reserve. Also. tax-exempt properties become taxable. There is a form la for calculating affordable housing tax credits based on state code. so it is not the same as becoming 1 0 percent commercial. Garrell said the tax credit money. which covers typical y 60 percent of the project costs. is not public money. It is investor money. such as with Wells Fargo Bank of the West, and Fannie Mae. They get dollar for dollar tax credits on their returns. Hayek aske how much money comes back to the investors per tax credit dollar. Garrell said when he started five y ars ago they were at about 72 cents for every dollar. Burns said it was approximateiy 42 cents on th dollar in the late 1980s, but investors wanted higher returns. Garrett said he is now doing about 92 ents. which is lower than the national average because the company is very conservative. He added it i possible to get over a dollar in some areas. Hayek asked what happens to the property after 15 yea s. Garrett said the affordability period is at least 15 years. At the end of that period. the property can b sold back to the non-profit organization for the balance of the outstanding debt. At that point they could e put back into the tax credit program. Richman asked if the unit would need to apply for additi nal dollars for rehab after 15 years. Garrett said it is a possibility. Greazel noted that projects presented to the commission usually have an affordability period of 30 or 40 years. Garrett said the limited partn rs are only interested in the first 15 years. but there is an option to extend affordability. The investor oniy get tax credit up through year 10. The syndicate is done after 15 years. Greazel asked who keeps track of affordability after 15 ears. Garrett said the Iowa Finance Authority is the agency that awards tax credits. If the property goes ack to the non-profit. they would be responsible for. keeping up the affordability. Otherwise. the unit an be sold with an easement kept to retain affordability. Richman asked if the city could require a 10 ger period of affordability. Garrett said yes. but the affordability requirements are already stringent. and hey are monitored closely because there is a lot at stake. Garrett said his syndicate has placed $300 million of fun ing since its beginning. Though that might seem like a lot, there are national companies that have done ell over a billion. There is a lot riding on keeping up with the requirements and keeping the books straight. Files are audited every year. Long asked for an explanation of the local commitmen . Garrett said the Finance Authority requires a local commitment to indicate the local entity is behind th project, either in the form of a direct placement of money or tax abatement. Then the city also has to gi e a written resolution and letter of support. The local contribution has to be a certain percentage of the pr ject cost. Long asked if the local monetary support could be from he county if the project is in the city. Burns said the city needs to support the project to get the applicatio points. but the funds can come from the county. Garrett said more projects are funded at four percent ere it level because there is so much competition at the nine percent level. Hayek asked what participation is needed at the municip I level other than supporting the project. Garrett said it depends on the entity. Some have given direct ntributions or tax abatements. One good thing about moving forward with it at this point is having the opportunity to think through all these decisions rather than when putting together the materials in August Applications are due in November. Dennis asked for explanation of what investors want to ee in terms of development project numbers for Iowa Finance Authority applications. Garrett said the I wa Finance Authority is the one charged with overseeing the program and awarding the credits. A ce ain amount of money should be put aside per unit per year for the reserve. However, his syndicate req~ires a higher amount to be kept in reserve than the Finance Authority, and the amount depends on the project. The Finance Authority releases reserves after seven years, but the Fund does not. The Fund is very conservative, and the investors expect care to be taken to look for good projects in good markets at good rents. Housing and Community Development Commission Minutes April 20, 2006 Page 3 Dennis asked for clarification on individual items on the budget. Garrett said usually 60 percent are hard construction costs, while 40 percent are soft costs sudh as accounting, attorneys, and reserves. The whole process is very complicated, and a lot is involved. 'At the same time, in similar projects, 60 percent of the costs are covered by tax credits, which is a wondenful way to assist projects and keep them viable. Greazel asked if 60 percent is paid when the project opens. Garrett said not necessarily. They try to make projects as viable as possible. Greazel asked what aven~ge percentage debt is normal. Garrett said there are no average projects because of the wide variability. the Fund requires a certain debt coverage ratio. The Finance Authority requires that debt coverage ratio be met consistently throughout the 15 years. Greazel asked what the acceptable vacancy rate is. Garrett said perhaps five to seven percent. He added that vacancy always depends on price in his opinion. Richman asked whether the Fund participates in scattered site projects, small units, or package deais. Garrett said yes, they are comfortable with that. Shaw asked for clarification where the Fund figures intDi the tax credit funding operation and how much competition there is among the syndicates. Garrett said, the non-profit applies for tax credits, which the Fund then buys. Then the Fund gives the credits to investors. The syndicate does have control over the project, and will assert that if necessary. However, genelally the project is left for the organization to run. The Fund has to make sure the project will work becaus, they cannot afford to have a project go bad, so will assert requirements if things are not proceeding weill. There is a huge amount of competition in this area. All the companies are good at what they do, so what it comes down to is what the developer can do and the developer's performance record. Garrett added that they are very concerned with keeping, projects within compliance, and they are able to enforce if necessary. Dennis noted that if the project is out of compliance, the investor stands to lose credits for every year of the project, and have to pay back the money. The investor does have a strong interest in keeping the project viable and in compliance. Richman asked if there is a difference in price with scattjlred site projects. Garrett said no, it depends on the developer. There is a certain economy of scale, but that can be balanced by other costs or savings. There is no difference in their price. Anthony asked who primarily. invests with the Fund. Garrett said corporate entities. Hayek asked if anyone with state taxes could invest. Garrett said it is based on federal tax. Both C and S corps could get involved, but there is not much benefit to S corps. An1hony said the tax credit program is the largest producer of affordable housing. It is a huge industry, which increases money for affordable housing. Unfortunately, Iowa City has not received many tax credits in the past. Consideration of a Letter of Suooort for the Use of Gener~1 Oblioation Bonds MOTION: Greazel moved to approve submitting a letter of support and Shaw seconded. Hayek asked what the significance is of using General Obligation Bond (GOB) funding for a project like this; that is, why use the GOB versus some other mearls. He also asked for clarification of whether the letter of support refers to this project specifically or the concept of using these funds as a whole. Richman said GOBs are supported by a property tax levy on all taxable property In the city. They are authorized by voters, and then the property tax levy pay$ back the bonds. It is a low risk venture from an investor standpoint, and the money raised can be used for various purposes. Eastman said up to $700K can be issued without voter approval in Iowa City, and the proceeds can be used widely. Shaw asked if $700K could be raised per year. Eastham said per instance. He noted this is not the first time the city has used these funds for affordable housing, and that the Fellowship did not request funding through the bonds. The City Manager suggested this route. Richman asked if the Peninsula loan was through a GOB. Eastham said yes, the same structure was requested for that project as the bond issue. Richman confirmed there was some risk to the city with the Housing and Community Development Commission Minutes April 20, 2006 Page 4 Peninsula project, whether the rents would be high enough to pay back the loan. Eastham said the city manager was satisfied that the risk was acceptable. Hayek asked if this would be the third project using th~se types of funds. Dennis said the Peninsula project was a partnership, with the funds issued through a bond that was split between the Housing Fellowship and the City of Iowa City Housing Authority. lhat was one bond, so this would be the second one. She said the Fellowship did not ask for General Ooligation Bond funding. The Fellowship asked for suggestions on how to fund their project apart from using CDBG funds, and Steve Atkins said the GOB was a good way to go. Hayek asked if the Finance Department approved this funding. Long said yes. Hayek noted he also would like confirmation whether this letter of support is for the general concept of using General Obligation Bonds for this type of project, or if it would support this project in particular. Greazel asked for clarification of what would happen to the funds. Eastham said they would be paid back. Dennis said the bond wouid be issued to a limited partnership rather than directly to the Fellowship. They would then pay back the bond, private financing, and all of the other hard debt. Debt is repaid from renting those units. This partnership would be for this project alone. Eastham said there is no bank financing proposed on the project at this point. Hayek asked if there is a reason this sort of project is suited for these funds, rather than supporting new acquisition. Long said funds are dwindling, so this is a way to find alternative funding. Hayek asked if this would be a way to find additional funds for multiple projepts every year. Hightshoe said it is evaluated on a case-by-case basis. These units are nearing the end 01 their periods of affordability, so this is a way to extend their affordability. Garrett said using these funds would be a good way to do the project. State HOME funding is too competitive. Hightshoe said GOBs have been used for various affordable housing projects in the past such as D&K properties (Successful Living) and the peninsula project. Eastham said this is a way to lower rents, and the units also contribute property tax. VOTE: The motion carried on a vote of 6-0, with Richman abstaining. Richman said he did not abstain because of concerns with this particular project, but because he is not fully aware of other projects the city needs to finance that could be covered by General Obligation Bond funding. Review the FY07 Annual Action Plan Long distributed summaries of the allocations approvep at the March 23 meeting. Summaries of the projects need to be submitted to HUD. He gave an overview of the parts of the packet, and asked the commission members to review the information. Shaw asked for clarification on what the shaded verSU$ unshaded portions of the map signified. Long noted there was no key. Hightshoe said the areas with the small dots are those areas outside the city's corporate limits. Census tracts do not always follow the city's corporate limits. Niblock asked what the turnaround is with HUD. Long said the application must be submitted to HUD by May 15 and the funding is available July 1. Anthony askied if it would be a line of credit or actual money deposited into the bank. Long said it is a line of crellit. The recipient must expend funds, the City reimburses the eligible expense, and then draw downs the funds from HUD. Anthony asked on page 28 under Geographic Distribution of Resources, if having a scattered site policy invalidated one of the statements. Shaw said the entire project is community-wide projects, not just housing, so it quaiifies. Long agreed. Long said a recommendation is needed for the council. MOTION: Niblock moved to recommend the Annual Action Plan as summarized. Greazel seconded, and the motion passed on a vote of 7-0. Housing and Community Development Commission Minutes Aprii 20, 2006 Page 5 Long noted that some organizations are iobbying the council to receive the funding that was heid back during allocation. Discussion of the Communitv Develooment Celebration Hightshoe said this is an annual event recognizing each prganization that will be receiving CDBG/HOME funding in the upcoming fiscal year. It is also an opportuniity to highlight prior CDBG/HOME funding in our community. She suggested having the celebration at the' new Grant Wood School facility. Hayek agreed that is a good idea. Hightshoe asked for volunteers for a planning committee. The committee members would decide where and when to have it, who to honor, <ilnd other details. City staff would then make the arrangements. Anthony, Mellecker, and Shaw volunteered. Discussion of FY07 Potential Aqenda Items Anthony said there are three pieces of information that wiill probably be discussed at the next meeting. He asked city staff to discuss the design guidelines. Hightshoe said the guidelines have been discussed in the past. The city's interest is to have some reference document to use when discussing requirement$ for new housing construction. City staff request HCDC approved criteria when reviewing housing plans a$sisted with CDBG/HOME funds. The document would serve as a simple guideline in hopes that new hou~ing will fit into the neighborhood where it is built. Design guidelines would help to reduce NIMBYism as the resulting house would not be easily recognized as subsidized and may reduce fears about what type of housing will be placed into someone's neighborhood. Long said that all agreements with housing providers' require that city staff review building designs. However, there are no criteria established, so changes are difficult to justify. Hightshoe said some guidelines from other communities can be reviewed suc~ as those from the Springfield, MO (included In this month's packet for review). Staff's intent is to develop generalized guidelines so that assisted housing fits into the neighborhood where it is built, with some basic requirements such as each single family home must have access from the street, utility hookups must be on the side or back of the home, etc. Shaw asked for confinmation that staff would like to have,guidelines and the recommendation would be to give them that guidance. Hightshoe said yes, some established criteria for FY08, since it may be too late for FY07 projects. Staff would like to have some consistency in how projects are reviewed. Anthony said the other items are inclusionary zoning and housing. He asked that the commission members read the enclosed information on inclusionary zoning for the next meeting. Also, hopefully some developers could be invited to give their viewpoints on incluslonary zoning to add to the discussion. Shaw asked whether time should be specified and set aside for each issue ahead of time. Anthony suggested incluslonary zoning should have its own meeling, because there are a lot of people who have opinions about the matter, both pro and con. Richman asked if there are other stakeholders besides affordable housing developers that the commission should hear from. Anthony said private market developers and landowners. Richman suggested also neighborhood groups. Anthony said there is a lot of literature written about inalusionary zoning, both in support and against it. Richman asked how to reach out to the other stakeholders. Hightshoe said invitations can be extended. City staff could work with the commission to determine who to invite. Shaw asked whether the commission should spend time just to have a discussion about items, or If the commission should focus on what types of recommendalions should be made to the council and discuss only those. Anthony said the commission should have a discussion about the issues, and if the members agree that a recommendation to the council is needed, then go ahead and make it. Anthony suggested taking up as many of the issues over the summer as Is feasible, including members of the community, then making a recommendation to the council if the commission feels it is warranted. Shaw asked for clarification on the timeline to finish the discussion phase and move back into funding. Anthony said the funding cycle starts up in November, reviewing score sheets and application. CITY STEPS needs to be reviewed in late summer/early fall, which does not take too long, so the commission has time to discuss through November. Housing and Community Development Commission Minutes April 20, 2006 Page 6 Hightshoe said It would be good to have all recommendations be made together, so they are consistent. Anthony noted the recommendations should be given to council early enough that they can act upon them before applications are sent out. In that case, discussion should be finished in September or October. Hayek said this is a big undertaking, and time goes quickly. Shaw agreed, saying that is why he would like to consider the timeline before starting. Mellecker asked how specific the recommendations on design guidelines would be. Anthony said that would have to be decided during the discussion. Hayek said the commission could discuss and decide that design guidelines are a good idea, and then ask staff to come up with something for the commission to review. However, there are also policy issues that are related that need to be discussed. Anthony agreed that looking at the policy level would allow the discussion to move faster. Greazel said the two things go hand in hand. Hayek said there are people who would have a problem with both policies. Shaw said he would like to have some ideas about the scope of the discussion, to help with staying focused. Hightshoe asked what would be placed on the fiscal year 2007 agendas. Anthony asked whether there are any items anticipated besides what the commission was reviewing. Hightshoe said no. Anthony said he would put together agenda information and send it out. Greazel said he would like to have a review of what the commission did for the past few months. Also, there was some discussion of focusing on certain issues. Richman said it would be good to talk about potential priorities for the next funding round. Shaw suggested talking about that first, since those decisions might help guide future discussions. Anthony said the review should happen at the next meeting, and compare to previous years. Discussion of goals could happen at the next meeting or after CITY STEPS is reviewed in August. Richman said having it later is not ideal. Priorities need to be established, and that should happen sooner rather than later. Anthony said CITY STEPS has not changed very much in recent years. He said that those two items, along with a process discussion about inclusionary zoning, would be on the next meeting agenda. Then the actual discussion about inclusionary zoning would occur in June, which would give time to notify interested parties. Discussion of FY06 Proiects that have not Performed oer the Unsuccessful or Delaved Proiects Policv Hightshoe said council policy states that CDBG projects are encouraged to spend at least 50 percent of their funds by March 15. CDBG is evaluated based on timeliness, so the city would like CDBG recipients to complete their projects by the end of the fiscal year. All of the agencies on the list have been contacted for updates. Noah said she is with Planned Parenthood, and director of securing facilities. She reported they are on track per their original request to start paving the parking lot, but they are trying to find the best bid. After the paving is complete, then the entrance will be moved and the other interior improvements will be done. She said they are confident that this will start by May 1 and be done by June 30. Shaw asked whether a recommendation should be made before Noah leaves. Hightshoe asked whether anyone would like to make a recommendation to recapture funding from Planned Parenthood. No recommendations were made by the commission members. Long said Goodwill recently completed their paperwork, so a check went out today. Hightshoe said sometimes there is a difference between the project being completed and the request for reimbursement being submitted. Hightshoe said Old Brick spent half their funds. The restoration contractor expects to be done by May 15. Hightshoe said the fire suppression system for Free Lunch was being installed today. That should be done tomorrow. The flooring asbestos contractor came in, and the floor should be done this week. Free Lunch is being held at other churches this week, so the floor needs to be done quickly. Housing and Community Development Commission Minutes April 20, 2006 Page 7 Greazel asked why the fire suppression system took so many months to do. Long said the whole lunch program needed to be moved to another site, so they were timing it with Free Medical Clinic's move and the floor replacement so they could get it all done at the same time. Long said Hillel's project will start Monday. They had planned to be done by Passover, but hit a snag so they held off so the door would not be out of commission during the holiday. Hightshoe said staff is withholding funds to Compeer until a monitoring visit is completed. Staffs needs to ensure Compeer is meeting the mandatory income reporting requirements. They are spending the money, but they have to keep adequate time records and have to get client intake information. The client can refuse to give income information, but that has to be documented. Due to the nature of the clientele served, staff doesn't have a concern that the clientele served does not qualify as low-to-moderate income, just that they must meet all accounting and client intake requirements. Hightshoe said Extend the Dream says money has been spent and will submit a reimbursement shortly. Monitorina Reoorts Hayek said his information on Hillel is as Long reported. They did not want to tie things up during PassovE;!r, and they expect to be done by May 1. The project involved a power door in the rear of the building and upgrades to the bathrooms. Hayek said Extend the Dream says the money has been spE;!nt. They hired a work-study for 15 hours a week last year, and the salary was paid in part with this funding. That person coordinated e-commerce training programs at the new facilities. Also, all is well with the rE;!ntal housing. Long noted one person runs everything with the organization, and he is swamped. Hightshoe added thE;!y have spent their money based on a call to their DirE;!ctor, but they had not sent in a request for reimbursement until today. Staff has not reviewed it yet. Long said the Iowa City Down Payment Assistance has not spent any money. Hills Bank is the lender in charge of this project, and they say most lenders will now do 100 percent financing through two mortgages, with the down payment essentially a second mortgage on the hOUSE;!. Greazel askE;!d if they anticipate not needing the money. Richman said it does not seem the program is being marketed. Richman asked what happE;!ns if the monE;!y is not spent by June 30. Hightshoe said that is the question for the commission. Long said that no projects are overspending, so contingE;!ncy funds are not needE;!d. The commission could give it until June 30 and ask them to step up marketing or the city could recapture the funds for another project(s). Richman said if there is no need for it in the community, there are probably other projects that could use the money and the funds should be recaptured. Long said if therE;! is a national declaration of a disaster area, this is one pot of money that could be reallocated. He added that the bank said increasing the award amount to $10K might make it more attractive. Shaw asked if there is a reason that lenders would stop financing 100 percent in the next few months. Richman said the advent of 100 percent financing is recent. Greazel said he has also seen more repossessions by financial institutions in the past year than in the prE;!vious 20 years. Previously, if someone was having financiai problems, they would sell the house themselves and take what E;!quity they could get before it was repossessed. Now, people are so far behind that they are not bothering. The lenders are being very aggressive, even though the market is very loose right now. Richman suggested considering whether to recapture the funds at a later meeting. MOTION: Richman moved to extend the compliance period for all projects to June 1 and reconsider recapturing funds from thE;! Iowa City Down Payment AssistanCE;! program at the June meeting. Hayek seconded and the motion carried on a vote of 7-0. Housing and Community Development Commission Minutes April 20, 2006 Page 8 Richman reported all work on the Neighborhood Centers has been compieted. They installed countertop style desks with cabinets in the offices, which has really helped with their office space a lot. All money is expended. Adiournment MOTION: Hayek moved to adjourn. Mellecker seconded, and the motion carried on a vote of 7-0. The meeting adjourned at 8:30 p.m. S:/pcdflTinutesIHCDCJ2006104.20.06.dOC Housing & Community Development Commission Attendance Record 2006 Term Name Expires 01/19 02/16 03/09 03/23 03/29 04/20 Brian Richman 09/01/07 X X X X X X Jerry Anthony 09/01/08 X X X X X X Kelly Mellecker 09/01/08 OlE X X X X X Lori Bears 09/01/07 X OlE X -- -- -- -- -- -- Matthew Havek 09/01/07 OlE X X X OlE X Michael Shaw 09/01/06 X X X X X X Thomas Niblock 09/0 I /08 X X X OlE OlE X William Greazel 09/01/06 OlE X X X X X Yolanda Spears 09/0 I /06 -- -- X -- -- -- -- -- -- -- -- Key: X = Present 0 = Absent OlE = Absent/Excused NM = No Meeting -- -- = Not a Member , I I ~~~-~ I MINUTES Youth Advisory Commission April 20, 2006 - 7:00 P.M. City Attorney Conference Room, City Hall DRAFT Call to Order: Meeting called to order at 7:00 P.M. Members Present: Abboud Kamps, Subramanian, Stubbers, Nelson, Keranen, Members Absent (Excused): Bleam, Ziegenhorn Others Absent: City Council Liaison Correia; UISG Student Council Rep. Schreiber Staff: City Clerk Karr Recommendations to Council (effective onlv after separate Council action) None Approval of Minutes None Set Next MeetinQ Subramanian stated she was heading into a very busy time with work and AP exams and suggested cutting back on the May meetings. She indicated she would be able to meet twice after AP exams scheduled through May 18. City Clerk Karr reported most City Boards and Commission meet monthly, and noted that this Commission had been meeting more frequently. Nelson stated University exams were May 8 through 12, and Stubbers agreed that would be a no meeting time for her as well. Keranen suggested blocking off the first three weeks in Mayas a time for no meetings, and the Commission agreed. Majority agreed to Tuesday, May 23, at 7:00 p.m. Stubbers asked to participate via speaker phone. City Clerk Karr asked Commissioners to send an email if they would be participating via speaker phone, and stated that four members must be present in body and a quorum can not be made up of Commissioners participating via speaker phone. Keranen stated she would be participating via speaker phone in late June. Members agreed to discuss further on May 23. Possible Summer Schedule Stubbers stated she would not be living here in the summer and would be driving back to meetings but that she did work on Friday. Subramanian suggested meeting week-ends during the summer, and Stubbers said that would be nice. Nelson suggested Sunday evenings. Majority agreed to list Sunday evening as a first preference starting June 4 at 6:00 p.m. and further discussion and confirmation would occur at the May 23 meeting. Keranen suggested that Members come to the May 23 meeting with summer schedule and some reactions to meetings Sunday evenings, number of times a month, etc. Subramanian stated that it is important to have at least two meetings a month to have a face in the community. Abboud Kamps suggested maybe one meeting and one event Youth Advisory Commission April 20, 2006 Page 2 could be explored. In response to Stubbers, City Clerk Karr stated that any social event attended by a majority was not a meeting if no Commission business was discussed. Announcements I Invitations City Clerk Karr distributed invitations to the Human Rights Youth Awards, May 9. The Mayor and Liaison Correia had mentioned this event previously. Karr noted that the Commission mission statement includes networking and hearing youth comments, and encouraged attendance as a time to be recognized and seen. More information is included on the City website. City Clerk Karr distributed a letter from new Chamber President Nancy Quellhorst, offering Chamber work and help identifying possible joint initiatives. Karr stated that Ms. Quellhorst had offered to come and speak about the Chamber and maybe address some projects that there could be collaboration between the Chamber and the Commission. Stubbers questioned whether such a presentation should be scheduled before or after a project is determined. Applications for the Youth Leadership Program (YLP) were also distributed by City Clerk Karr with an application deadline of May 15 rapidly approaching. She noted that if Commissioners were not personally interested to pass the information along to other youth that may be interested. Subramanian noted that Council Member Bailey had come into the YLP and introduced herself, and wondered if Commission Members could be invited to the Program to be introduced as well. Keranen stated that Earth Day was Saturday, and wanted to be sure everyone knew and remembered. At the request of Liaison Correia, City Clerk Karr asked for someone to speak to the Juvenile Justice Youth Development Policy Board on Youth Leadership Initiatives on April 25 at 4:50 p.m. Karr stated that Correia would be present but requested that one or two Commissioners attend for a brief overview. Stubbers offered to attend, and will contact Liaison Correia for additional information prior to the event. Keranen reported that she had received very positive feedback from a teacher on the Commission's appearance at the April 18 Council meeting. Stubbers requested the Commission talk about t-shirts and logo at the next meeting. Commission asked staff to add the item to the end of the meeting if time permitted. Moved by Abboud Kamps, seconded by Stubbers, to adjourn 7:20 p.m. Motion carried unanimously, 5/0. Prepared by Karr Youth Advisory Commission April 20, 2006 Page 3 Youth Advisory Commission ATTENDANCE RECORD YEAR 2006 (Meetin!! Date) TERM 3/23 3/30 4/13 4/20 NAME EXP. Audrey 12/31/07 X X X X Keranen Sarah 12/31/07 X X X DIE Ziel!enhorn Subha 12/31/06 X X X X Subramanian Elyse 12/31/06 DIE X X X Abboud Kamps Maison 12/31/07 X X X DIE Bleam Jacqueline 12/31/07 X X X X Stubbers Michael 12/31/06 X X X X Nelson KEY: X = Present o = Absent DIE = Absent/Excused NM = No meeting --- = Not a Member rnTI MINUTES Youth Advisory Commission April 13, 2006 - 6:30 P.M. City Attorney Conference Room, City Hall DRAFT Call to Order: Meeting called to order at 6:30 P.M. Members Present: Abboud Kamps, Bleam, Subramanian, Stubbers, Nelson, Keranen, Ziegenhorn Members Absent: None Others Present: City Council Liaison Correia; UISG Student Council Rep. Schreiber Staff: City Clerk Karr, and Temporary Staff Joelle Osterhaus (Intern) Recommendations to Council (effective onlv after separate Council action) Approve the by-laws as presented. Approval of Minutes Moved by Bleam, seconded by Subramanian, to approve the minutes. Motion carried unanimously, 7/0, all present. Bv-Laws Subcommittee Report Commissioner Bleam distributed the by-laws per previous discussion and stated they were ready for final consideration. After discussion Commissioners agreed to: a. Change a portion of the purpose to be more about what the commissioners want and less from the resolutions wording by using "the Iowa City Youth Advisory Commission will engage, ... ". b. Add wording to include the exception of the first year as a segue way to acknowledge the staggered terms that were different than future terms; include age requirement explanation "all ages will be calculated on the date of filing of application". c. Article IV, section B, retain"... four members present at one time shall constitute a quorum." and remove the word 'that' and the rest of the sentence after quorum. d. Article V, section A, "after the first of each year" should be replaced with the "first of the calendar year". e. article VIII, section A, agreed to add language that resignations be in writing; amend section B to clarify notices of absences should be directed to the City Clerk and any prior notice will be accepted as excused. f. Article XX, Section B, amend to read "Proposed amendments must be submitted to the Commission in writing, with discussion and possible decision and action to be scheduled at the following meeting." g. article IX (9) was shown as XI (11) and should be corrected to "IX" Moved by Bleam, seconded by Stubbers, to approve the by-laws. Motion carried unanimously, 7/0, all present. Youth Advisory Commission April 13, 2006 Page 2 City Clerk Karr reviewed the procedure for adoption by the City Council. Elections of permanent officers will take place after Council approval of the by-laws. Schedulina introductions with City Council Proclamation City Clerk Karr noted that the proclamation would be on the agenda for next Tuesday night's formal council meeting, and was early on the agenda. She reminded that Council would be available for a brief reception prior to the 7:00 meeting. Remarks Liaison Correia and City Clerk Karr discussed options for the Commission accepting the proclamation. It was suggested members introduce themselves and an interest or goal that was personal or commission based. Liaison Correia suggested the Commission project a mission and a face. Subramanian suggested that one person accept the proclamation and another person thank the commission, and suggested they read both parts of article two of the proposed by-laws. It was agreed that Abboud Kamps would read one paragraph of the purpose statement and Subramanian the second. Liaison Correia suggested they include when their first meeting was and the number of meetings they have held. Ziegenhorn noted she desired their personal comment section to be professional. Commissioners agreed to do major or activities most involved in. Majority agreed to rehearse later in the meeting. Discussion of five top themes/proiects Keranen began the discussion by sharing her ideas: repaving worn out streets and park paths, no-dumping labels checked and all over town, cell-phone recycling program, honor arbor day city-wide, lower voting age for school board elections, recycling receptacles at sporting venues (at UI and in IC). Subramanian shared her idea about increasing communication with UAY, lower the voting age for school board elections, teen coffee shops, other options beyond Night Storm, educating the public about the environment and homelessness. Nelson noted his were in the minutes of last meeting. Stubbers noted she was still interested in river clean-up and perhaps connecting it to the other environmental ideas as an environmental initiative, get involved with other youth programs. Ziegenhorn suggested her ideas of a teen center beyond UA Y, a job/volunteer fair for 18 and under, website with on-line issue voting to spread awareness, spread awareness of the commission, and all of Keranen's stuff. Abboud Kamps talked to some State Representatives and asked them about what they thought the commission needed the most and they said bike paths were not doing well in the area, volunteering in the area with a t-shirt to get our name out there, volunteering at the shelter house, having a teen art gallery (perhaps in the teen cafe). Youth Advisory Commission April 13, 2006 Page 3 Keranen offered another idea that under-privileged children and sports assistance to help with equipment, traveling and fees in clubs and groups that already existed. Ziegenhorn stated that they did it through scholarships already. Bleam suggested that they seek help from the council as they don't have a budget at this time. Nelson noted that mini-grants were on his list of priorities. Liaison Correia suggested that these ideas be taken into the community to research what is already being done as there some already related to this scholarship idea. The Commission could then find out about those initiatives and see what more can be done and getting in touch with those things and encouraged commissioners to see their roles as something beyond their meetings. Stubbers asked if the goals noted were long or short-term. Keranen agreed they needed to be separated into short and long term items. Discussion amongst commissioners determined that the short list would include raising awareness with the website and t- shirts. Also, outreach would be done through letters to contacts. Commissioners discussed doing resource mapping (cultural, recreational) as a sort of community assessment and would bring together at next meeting for compilation. The job fair was also added to this list. City Clerk Karr suggested they use subcommittees for these things and the subcommittees could meet with important contacts in each area and bring back information to the group. Stubbers asked if it was alright to create subcommittees without by-laws in place and Clerk Karr said it was alright as long as the subcommittees were less than 4 people (quorum). Subramanian suggested an annual youth fair with resources and activities, etc. where presented as there was only one for college age. Keranen asked what defined youth? After discussion it was detenmined, through Liaison Correia's suggestion, that 6th grade and up would be seen as youth because they were recognized by the City Council as Youth Leaders and they could then tap into them later. Subramanian agreed. Student Liaison Schreiber shared an example of youth coming together from his experience Long term goals were determined through discussion to include environmental initiative with one project at a time under that sub-heading. City Clerk Karr suggested that they contact the City Forester about this for more information, amongst other city resources and officials. Stubbers suggested that they wait for the subcommittees to be formed before tapping into those people and Bleam suggested they devote time during the next meeting to fonm those subcommittees. Other long-term goals included having a mini- grant program, a youth center (with a cafe, art gallery, and night club), community outreach (educational programs for the public), and to lower the school board voting age requirements. Commissioners agreed to bring a list of youth programs and resources to the next time. Stubbers suggested they also brainstorm about a letter of introduction to those groups, and Bleam agreed. Keranen and Stubbers suggested ideas for the website like links and Youth Advisory Commission April 13, 2006 Page 4 colors. City Clerk Karr urged discussion after getting input. Bleam moved to table that item until much later. Commissioner Stubbers suggested that they bring subcommittee preferences to the next meeting. Liaison Correia stated that it would be a good idea to go back and make sure that their goals and projects connected with their mission and that their roles did not end at the meeting but extended into the community as well where they are to be listening to the youth in the community. * At this time, a tornado warning was announced in the building and the commission went to the designated tornado-safe area for shelter and the meeting never reconvened. * Prepared by Osterhaus and Karr Youth Advisory Commission April 13, 2006 Page 5 Youth Advisory Commission ATTENDANCE RECORD YEAR 2006 (Meetinl! Date) TERM 3/23 3/30 4/13 NAME EXP. Audrey 12/31/07 X X X Keranen Sarah 12/31/07 X X X Ziel!enhorn Subha 12/31/06 X X X Subramanian Elyse 12/31/06 OlE X X Abboud Kamps Maison 12/31/07 X X X Bleam Jacqueline 12/31/07 X x X Stubbers Michael 12/31/06 X X X Nelson KEY: X = Present o = Absent OlE = Absent/Excused NM = No meeting --- = Not a Member The Iowa City Youth Advisorv Commission By-Laws Article I - Name The official name of the organization shall be The Iowa City Youth Advisory Commission. Article II - Purpose . The mission of the Youth Advisory Commission is to promote understanding and awareness of Iowa City among Iowa City youth, allow a select group of youth to help make decisions concerning them and their peers, enable youth members to utilize and expand on their leadership abilities, to serve as a mechanism for communication between youth and adults in Iowa City and create a bridge whereon youth and adults can develop partnerships. . The Iowa City Youth Advisory Commission will empower, engage, and foster Youth participation in its local community; more specifically to provide a "sounding board" for youth issues affecting the Iowa City community youth. Article III - Membership Shall consist of seven [7] members appointed by the City Council. All members shall be residents of Iowa City. With the exception of the first year, seats shall be filled accordingly to the requirements, as set below. . Two [2] persons appointed to the age fifteen-seventeen [15-17] seats for two [2] year terms. . Two [2] persons appointed to the age eighteen-twenty-one [18-21] seats for two [2] year terms. . Two [2] persons appointed to the age fifteen-seventeen seats for [1] year terms. . One [1] person appointed to the age eighteen-twenty-one [18-21] seats for a one [1] year term. All ages shall be calculated on the date of the filing of applications. Article IV - Meetings Section A: Shall be run in accordance will the most current edition of Roberts Rules of Order. Section B: Quorum must be attained before business can transpire; thus, four [4] commissioner present at one time shall constitute a quorum. Youth Advisory Commission By-Laws Page 2 Section C: Section D: Section E: Section F: Article V - Elections Section A: Section B: Section C: Article VI - Officers Notice of official Commission meetings needs to be in accordance with Iowa Open Meetings Laws. The date/location/time of meetings shall be set by the Chairperson of the Commission [subject to approval by the Commission members] in conjunction with the City Clerk. Special meetings may be called by the Chairperson, or by a consensus of two [2] of the sitting membership of the Commission. Meeting shall be held, monthly, but not limited to. Elections of new officers to a term will occur at the first meeting of the Commission after the first of each calendar year. Officers will be elected by a majority vote of the commission. Terms of all officer positions shall be for one [1] year, but all persons are eligible for re-elections. Officers of the Commission shall consist of, but not limited to, Chair, Vice-Chair, and Secretary. Article VII - Duties Section A: Section B: The Chair shall preside and convene regularly scheduled Commissions meetings; Shall direct the business of the Commission; Shall work in conjunction with the City Council liaison and City Clerk to facilitate all work of the Commission in accordance with the City of Iowa City Ordinances and State Laws; Shall appoint all committees, and appoint other posts within the Commission, except those already mandated, with subject to approval by the commission. The Vice-Chair shall chair all committees on special subjects, except as designated by the Chair; shall assist the Chair in all work of the Commission; shall oversee all work of the Commission; provide ideas, and projects, for the Commission to undertake; shall preside in the absence of the chair. Youth Advisory Commission By-Laws Page 3 Section C: The Secretary shall be responsible preparing the minutes and forwarding them to the City Clerk for distribution; shall assist the Chair and Vice-Chair in their activities; shall work hand-in-hand with the City Clerk. Article VIII - Vacancies, Resignations, Dismissal Section A: Resignations shall be submitted to the City Clerk in writing. Section B: Prior notice of absences to the City Clerk shall be sufficient for an excused absence. Sections C: . Two-thirds [2/3] of the Commission may recommend dismissal to the City Council. Article IX - Committees The commission may create various committees as needed. The Chair shall appoint all committee members, subject to approval by the rest of the commission. No more than three [3] Commission members may serve at once on a committee. Article X - Amendments Section A: These by-laws may be amended when necessary by two-thirds [2/3] majority of the Commission membership. Section B: Proposed amendments must be submitted to the Commission in writing, with possible decision and action to be scheduled for the following meeting. Section C: All changes are subject to approval by the Iowa City Council. ------------------------------------------------------------------- ------------------------------------------------------------------- These By-Laws of the Iowa City Youth Advisor Commission were approved at the meeting of the Commission on April 13, 2006. Temporary Chair: City Clerk: City Council Liaison: ------------------------------------------------------------------- -------------------------------------------------------------------