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Home My WebLink About2006-05-18 Info Packet I; 1 !~~~Ilt -.;;;:.... -....!W'<<-- ....~ ~ CiTY OF IOWA CiTY www.icgov.org CITY COUNCIL INFORMATION PACKET May 18, 2006 MAY 23 WORK SESSION ITEMS IP1 City Council Meetings and Work Session Agendas IP2 Memorandum from the JCCOG Traffic Engineering Planner and the Assistant Director of Planning and Community Development: Proposed traffic calming project on College Street between Morningside Drive and th Avenue IP3 Memorandum from the Executive Director: Discussion of Joint Emergency Response Communication System MISCELLANEOUS IP4 Memorandum from the Director of Parking and Transit and the Transit Manager: Final Recommendation on Route Changes IP5 Memorandum from the Director of Housing and Inspection Services: Permits issued that are related to the 2006 Tornado damage IP6 Letter from Jeffrey Peck: Veterans Trail Dedication Ceremony May 29,2006 IP7 Email from Joe Bolkcom: Corridor Trails Meeting May 22, 2006 IPS Take a walk on the new Iowa River Power Dam Bridge [submitted by Carol Sweeting] IP9 Iowa City Farmers Market 2006 Vendor List/Fees IP10 Impact, the Iowa City/Coralville CVB E-Newsletter IP11 Annual Report of the 2005-2006 Iowa City Deer Task Force, memorandum from the Deer Task Force Chairperson with attachments, and the 2006 Summary Report by White Buffalo, Inc. PRELIMINARY/DRAFT MINUTES IP12 Deer Task Force: May 2, 2006 IP13 Senior Center Commission: April 18, 2006 IP14 Public Library: April 27, 2006 IP15 Planning and Zoning Commission: April 20, 2006 May 18, 2006 Information Packet (continued) 2 IP16 Police Citizens Review Board: May 9,2006 IP17 Airport Commission: May 11, 2006 IP18 Historic Preservation Commission: May 11, 2006 IP19. Historic Preservation Commission: May 4, 2006 I = 1 -...= -~... !~W;!l~ -.;;;;... .....,~ -~ - CITY OF IOWA CITY City Council Meeting Schedule and Work Session Agendas UTI May 18, 2006 www.icgov.org . TUESDAY, MAY 23 5:00p - 6:30p Emma J. HalVat Hall 7:00p Special Council Work Session Planning and Zoning Items College Street traffic calming between 7th Ave and City High . Robert A. Lee Recreation Center (agenda item #16) . JCCOG Emergency Response System Council Appointments . Agenda Items Council Time . Schedule of Pending Discussion Items . Future Meetings Special Formal Council Meeting (rescheduled from May 16) Dinner Provided TENTATIVE FUTURE MEETINGS AND AGENDAS I . MONDAY, JUNE 12 6:30p Special Council Work Session Emma J. HalVat Hall . TUESDAY, JUNE 13 5:30-7:00p Special Council Work Session 7:00p Special Formal Council Meeting Emma J. HalVat Hall Emma J. HalVal Hall . MONDAY, JUNE 26 6:30p Special Council Work Session . TUESDAY, JUNE 27 7:00p Special Formal Council Meeting Emma J. HalVat Hall . MONDAY, JULY 17 6:30p Council Work Session Emma J. HalVat Hall . TUESDAY, JULY 18 7:00p Formal Council Meeting Emma J. HalVat Hall . MONDAY, JULY 31 6:30p Council Work Session Emma J. HalVat Hall . TUESDAY, AUGUST 1 7:00p Formal Council Meeting Emma J. HalVat Hall . WEDNESDAY, AUGUST 2 4:30p Joint Meeting Coralville City Hall . MONDAY, AUGUST 21 6:30p Special Council Work Session Emma J. HalVal Hall . TUESDAY, AUGUST 22 7:00p Special Formal Council Meeting Emma J. HalVal Hall I ~ 1 f~~~*t -..:;::....~IIII.' ...... ... CITY OF IOWA CITY~ MEMORANDUM Date: May 5, 2006 To: City Council Anissa Williams, JCCOG Traffic Engineering Planner ~ ~ / Jeff Davidson, Assistant Director of Planning and Community Development r-~ Re: Item for May 23, 2006 City Council work session: Proposed traffic calming project on College Street between Morningside Drive and ih Avenue. From: College Street residents between Morningside Drive and ih Avenue have requested by petition to be considered for the City's Traffic Calming Program. This is the section of College Street immediately west of City High School. We have completed our initial evaluation of traffic volume and traffic speed (steps 3 and 4 of the traffic calming evaluation process). The average daily traffic volume is 527 vehicles per day. College Street is classified as a local street so it meets the traffic calming threshold of 500 vehicles per day. The 85th percentile speed is 29.5 mph. This falls short of the traffic speed threshold by 0.5 mph. One of the traffic calming program criteria is met for this section of College Street. Since there has been much City Council discussion of our recent traffic calming projects, we would like to address this project with you before proceeding with the neighborhood meeting which is step 5 of the traffic calming evaluation process. Please indicate at the May 23 work session how you would like us to proceed. If directed accordingly, we will continue with the remainder of the traffic calming evaluation process, including a neighborhood meeting and neighborhood survey. cc: Steve Atkins Karin Franklin Marcia Klingaman Rick Fosse Ron Knoche ppdadm/memicollegecalming.doc IP3 =JCCO ~~ ~~ m e m (.... o Date: May 17, 2006 To: Iowa City City Council From: Jeff Davidson, Executive Director --r-# Re: May 23, 2006 Work Session; Discussion of Joint Emergency Response Communication System At the last JCCOG Urbanized Area Policy Board meeting, there was discussion of creating a single emergency response communication system in Johnson County. There are currently two such systems; one operated by the City of Iowa City and one operated by the Johnson County Sheriff's Office. The City Manager of Iowa City reviewed how a joint system might operate, and there was general concurrence from the group to proceed with investigation and evaluation of a single emergency response communication system. JCCOG has been asked to assist with this matter in terms of coordinating the discussions and keeping all Johnson County emergency responders apprised of what is going on. It is clear, however, that the City of Iowa City and Johnson County are the two major players in this discussion. The other significant users of the emergency response communication system, including the City of Coralville, the City of North Liberty, the University of Iowa, and the Fire Department Mutual Aid Association, have indicated their support of a single emergency response communication system. As with all things, the expense of such a system and how it compares to the expense of the existing two separate systems will be a major factor. Governance and control are also big issues to be worked out. JCCOG Urbanized Area Policy Board Chairperson Regenia Bailey and I have discussed how to proceed regarding this matter. The next discussion is scheduled for the JCCOG Urbanized Area Policy Board meeting on June 28, 2006. Because of comments made at the April 19th meeting of the Board, Regenia and I have decided that a good interim step would be for me to meet individually with the Iowa City City Council and Johnson County representatives to see if there are concerns or issues on proceeding with evaluation of a single emergency response communication system. I will be meeting with Johnson County representatives on May 18 and will have a similar discussion with you on May 23, at which time any particular concerns can be expressed. These will then be summarized for the discussion at the June 28 JCCOG Urbanized Area Policy Board meeting. Bring your comments and concerns regarding this matter to the May 23 work session. cc: City Manager Fire Chief Police Chief jccogadmlmemltoinl response.doc City of Iowa City MEMORANDUM ULJ May 16, 2006 To: City Council From: Joe Fowler, Director Parking & Transit -::1'- Ron Logsden, Transit Manager R-L Reference: Final Recommendation on Route Changes Iowa City Transit has worked with the University ofIowa Parking & Transportation Department to determine the residences of students, facility and staff in Iowa City. Using the information developed by the University several changes in transit service are proposed. The highest concentration of University related residents is located west of the Iowa River and south of Melrose Ave. A portion of this area has a high level of transit service but a large portion has none. Weare proposing adding service to the area west of Mormon Trek Blvd. and north of Rohret Road. This area would be divided into two routes, one forty minutes long and the other twenty minutes. The unusual aspect of this route is it would not continue to downtown but would use the CAMBUS turn around at University Hospital Ramp II. The forty minute route would add service to neighborhoods north of Rohret Road: Coll Drive, Shannon Drive, Hunter's Run and the developments north of Weber School. In addition it would serve the north side of the Mormon Trek Village development, and Westwinds Drive. The twenty minute segment would serve the area along Melrose Avenue. This would include Chatham Oaks, the Galway Hills neighborhood, and West High. Four members of the audience spoke in favor of the extension of service to Chatham Oaks. These routes serve the same area as the current Westside Loop route that serve West High. Our original recommendation was to discontinue this route. After receiving public input concerning the afternoon release time at West High we recommend the afternoon portion of this route be continued. The second route addition is to increase service on the east side ofIowa City. A forty five minute route would leave downtown and travel east on the current Court Hill route to Scott Blvd. It would then continue east on Court Street turning into Windsor Ridge. It would then return to Court Street and head west serving the neighborhoods developing along the north side of Court Street. The bus would then go north on Scott Park to Scott Blvd. From there it would go north to Rochester turning west and proceeding downtown. This route would be an express with no outbound stops until Peterson and inbound stops eliminated from Regina to Mercy Hospital. As part ofthis change the current Court Hill bus route would no longer service Peterson and Arbor Drive. It would return to its previous route returning downtown using Friendship. The second portion of this route would continue to the north side of University Hospital and then return to downtown. Three current routes are being recommended for change. The current Manville Heights route travels through the Manville Heights neighborhood twice. The recommendation is to continue the current use of Lee Street/Woolf Avenue but to drop the return trip and use Dubuque Street to leave/return downtown. It was our intention to recommend discontinuing service to Forest View and extending service to the Peninsula. After the public meeting we are dropping this recommendation because of concerns by five residents about walking on Laura drive with no sidewalks or street lights. Service would not be extended to the Peninsula. This route would run in different directions a.m. and p.m. The morning route would go outbound by University Hospital and the afternoon route would go downtown from the hospital. The second proposed change would combine the Rochester Route and the North Dodge route at night and on Saturday. The exact routing has yet to be determined but 1st Avenue would be used as a connector. This change would increase service to the North Dodge route while having little impact on the Rochester route. ACT, Pearson, and other business located on North Dodge Street would be served at night and Saturdays under this proposal. The third proposed change is to extend the current night/Saturday Broadway route to serve the industrial park located on Scott Boulevard. This will result in the Broadway becoming a forty-five minute route. The proposal for a late night shuttle service had two members of the public speak out against it. Concerns expressed concerned passenger and driver safety. No one spoke in favor ofthe shuttle. Our recommendation is not to operate late night shuttle service. The University ofIowa CAMBUS was contacted and they do not wish to offer this service at this time. Following your public hearing May 23 we will incorporate any additional route changes you wish implemented. I ~ 1 -~= -stl ~~W~'t "\;;..... _l1li" .......~ CITY OF IOWA CITyrnJ MEMORANDUM Date: To: May 17, 2006 Re: Steve Atkins, City Manager Doug Boothroy, Director of Housing Permits Issued that are Related to th From: Attached is a report listing permits issued by the Department of Housing and Inspection Services as of the date 5-17-06 for storm-related damage. The permits have been sorted alphabetically by street address. This should help in identifying the areas where most of the permit activity has occurred. The total permit value loc.ated at the end of the report is understated because no value was assigned to the electrical/gas utility releases approved by Housing and Inspection Services. In addition, there may have been a few permits issued that were not identified as tornado storm damage, and therefore not included in this report. If you have any questions concerning the report, please give me a call. hisadmlmernltornado-permits.doc PROJECT VALUE OF PERMITS RELATED TO THE 2006 TORNADO Printed On: 511712006 Case No. Name Address Proi. Value Use DescriDtion ELE06-00152 SHAY ELECTRIC 119N 7TH AVE $0 RES Repair EI.ectrical Service damaged in 4.13-2006 Tornado. ELE06-00 168 SHAY ELECTRIC 15N7THAVE $0 RES Repair Electrical Service damaged in 4.13-2006 Tornado. ELE06-00 III ADVANCED ELECTRIC 124 W BENTON ST $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. PLM06-00 122 EUGENE W NISSLEY 204 W BENTON ST $0 RES Gas ELE06-00 164 SHAY ELECTRIC 37 BROOKFIELD DR $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. BLD06-00269 AUR 201 E BURLINGTON ST $23,200 MIX REROOF BLD06-00233 MACHT, INC 304 E BURLINGTON ST $0 Property has been Placarded "Red" ~Heavy Structural Damage. Roof and 2nd floor. PLM06-00074 BILL'S PLBG & HTG 310 -18 E BURLINGTON S $200 COM gas BLD06-00222 335 PARTNERS 320 -22 E BURLINGTON S $0 Property has been Placarded "Red" - Residential - Heavy Structural Damage to roof and exterior walls ELE06-00 166 GERARD ELECTRIC 323 E BURLINGTON ST $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. PLM06-00075 BILL'S PLBG & HTG 340 E BURLINGTON ST $200 COM Gas for three meters addressed 245 S Gilbert and 340 Burlington St PLM06-00091 ALBAUGH PLBG & HTG 920 E BURLINGTON ST $0 RES gas BLD06-00274 CITY OF lOW A CITY 220 CAPITOL ST $10,015 NON STORM REPAIR PLM06-00 123 BREESE PLBG & HTG I 102 CLAPP ST $0 RES GAS ELE06-00 126 ACE ELECTRIC 102 CLAPP ST $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00155 SHAY ELECTRIC 117 CLAPP ST $0 RES Repair Electrical Service damaged in 4.13-2006 Tornado. PLM06-00066 MULLER PLBG & HTG 212 S CLINTON ST REST Al $400 COM gas PLM06-00107 R.M. BOGGS CO 325 S CLINTON ST $400 COM gas BLD06-00209 CENTER CITY PARTNER 336 S CLINTON ST $0 Property has been Placarded "Red" - Rebel Motel- Heavy Structural Damage- (Roof & 2nd Floor Damage) PLM06-00060 MULLER PLBG & HTG 109 COLLEGE ST $500 COM gas pressure and meter release PLM06-00086 AAA MECHANICAL CO 115 COLLEGE ST $900 COM gas PLM06-00121 R.M. BOGGS CO 117 -19 COLLEGE ST $500 COM Soap Opera building Gas BLD06-00223 RUTH V SWISHER REV 117 -19 COLLEGE ST $150,000 MIX REPAIR OF STORM DAMAGE BLD06-00224 SWISHER, RUTH V TR 121 -23 COLLEGE ST $0 Property has been Placarded "Red" -Commercial - Heavy Structural Damage to third floor and roof. ELE06-00 183 ADVANCED ELECTRIC 127 COLLEGE ST $1,000 COM Repairs to be made from 4-13-2006 Tornado. BLD06-00225 MARTINI'S 127 COLLEGE ST $75,000 NON REPAIR OF STORM DAMAGE BLD06-00270 CITY OF lOW A CITY 408 E COLLEGE ST $25,000 MIX STORM DAMAGE REPAIR OF COMMERCIAL BUILDING PLM06-00081 NELSON'S PLUMBING 528 COLLEGE ST $0 RES gas BLD06-00290 CHARLES AUKEMA 617 E COLLEGE ST $6,750 RDF REROOF STORM DAMAGE ELE06-00 108 MILLER ELECTRIC CO 706 COLLEGE ST $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00096 OASIS ELECTRIC 714 E COLLEGE ST $0 COM Repair Electrical Service damaged in 4-13-2006 Tornado. BLD06-00312 JAMES A DIXON 715 E COLLEGE ST $20,000 RAC REPAIR CARRIAGE HOUSE FOUNDATION, RESIDE, REROOF BLD06-00275 CITY OF lOW A CITY 170 E COURT ST $64,000 NON STORM REPAIR OF PARKING RAMP ELE06-00200 UNKNOWN DAMAGE R 112 S DODGE ST $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. PLM06-00089 MULLER PLBG & HTG 116 S DODGE ST $0 RES gas ELE06-00 162 ADVANCED ELECTRIC 212 DOUGLAS ST $0 RES Repair Electrical Service damaged in 4.13-2006 Tornado. BLD06-003 II RONALD TURECEK 308 DOUGLAS ST $8,643 RAC REPLACE 2 CAR DETACHED GARAGE FOR SFD ELE06-00 115 ACE ELECTRIC 308 DOUGLAS ST $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00 114 ACE ELECTRIC 314 DOUGLAS ST $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00 104 ADVANCED ELECTRIC 321 DOUGLAS ST $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00 158 SHAY ELECTRIC 326 DOUGLAS ST $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00 161 ADVANCED ELECTRIC 434 DOUGLASS ST $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. ~tomado2006.rpt Page 1 of6 Case No. Name Address Proi. Value Use Descriotion BLD06-00272 CITY OF lOW A CITY 220 S DUBUQUE ST $39,000 NON REPAIR OF STORM DAMAGE ON PARKING RAMP BLD06-00300 CAPITAL HOUSE APART 320 S DUBUQUE ST $115,776 NON REROOF COMMERCIAL BUILDING PLM06-00088 R.M. BOGGS CO 320 S DUBUQUE ST $500 COM gas ELE06-00145 ELECTRICAL CONNECTl 114 EVANS ST $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. PLM06-00104 MULFORD PLBG & HTG 19 EVANS ST $200 RES Gas ELE06-00 128 ACE ELECTRIC 19 EVANS ST $0 RES Repair Electrical Service damaged in 4-13.2006 Tornado. ELE06-00 160 SHAY ELECTRIC 701 GIBLIN DR $0 Repair Electrical Service damaged in 4-13-2006 Tornado. BLD06-00277 CITY OF lOW A CITY 220 S GILBERT ST $60,000 NON STORM REPAIR OF REC CENTER BLD06-00208 JOHN & PAMELA S DAN 225 S GILBERT ST $0 Property has been Placarded "Red" - Happy Joes Pizza - Heavy Structural Damage DEM06-00015 JOHN & PAMELA S DAN 225 S GILBERT ST $0 NON commercial restaurant building damaged in tornado of 2006 BLD06-00218 OUTLOT 25 ASSOCIATE 302 S GILBERT ST $0 ? Property has been Placarded "Red" Damage to roof and exterior wall. PLM06-00071 BILL'S PLBG & HTG 308 S GILBERT ST $0 COM gas BLD06-00219 LYMAN ADDmON ASS 308 S GILBERT ST $0 Property has been Placarded "Red" - Residential- damage to roof and exterior wall. ELE06-00 I 05 ADVANCED ELECTRIC GOVERNOR & WASHING $1,000 COM Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00143 CROWN ELECTRIC 103 S GOVERNOR ST $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. BLD06-00287 WILLIAM NOWYSZ 103 S GOVERNOR ST $50,000 RMF STORM REPAIR PLM06-00105 VITTETOE PLBG & HTG 103 S GOVERNOR ST $500 COM Gas ELE06-00 131 ADVANCED ELECTRIC 104 S GOVERNOR ST $0 RES Repair Electrical Service damaged in 4.13.2006 Tornado. ELE06-00142 ADVANCED ELECTRIC 112 S GOVERNOR ST $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. PLM06-00098 MULFORD PLBG & HTG 14 S GOVERNOR ST $0 RES gas ELE06-00 179 ACE ELECTRIC 14 S GOVERNOR ST $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. BLD06-00257 DA VlD WITTENBERG 14 S GOVERNOR ST $6,800 RAC DETACHED SINGLE CAR GARAGE ADDITION TO REPLACE GARAGE LOST IN STORM DEM06-00016 BENJAMINE J RlTTGER 17 S GOVERNOR ST $0 RMF rooming house ELE06-00095 OASIS ELECTRIC 18 S GOVERNOR ST $0 COM Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00141 ADVANCED ELECTRIC 208 -ION GOVERNOR ST $0 RES Install a new service to an EXISTING duplex. BLD06-0021O WEAR, JERRY E 24 N GOVERNOR ST $0 Property has been Placarded "Red" - SFD - Heavy Structural Damage DEM06-00014 JERRY E WEAR 24 N GOVERNOR ST $0 RSF single family house damaged in tornado of 2006 ELE06-00088 ADVANCED ELECTRIC 26 N GOVERNOR ST $0 COM Repair Electrical Service damaged in 4.13.2006 Tornado. ELE06-00 109 CROWN ELECTRIC 28 N GOVERNOR ST $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00 189 TRI- T ELECTRIC 1375 HIGHWAY 1 W $0 COM Re-lnstall wiring (48Ov) and make up control wiring for (7) rooftop units damaged in the Tornado. MEC06-00047 BLAIR SERVICE INC 1375 HIGHWAY I W $0 COM Replace rooftop units PLM06-00 118 MULLER PLBG & HTG 809 HIGHWAY 1 W $500 COM gas BLD06-0025I BETTIE BAUMERT 1109 HOTZ AVE $60,000 RSF REPAIR STORM DAMAGE FOR SFD ELE06-00153 SHAY ELECTRIC 1110-12 HOTZAVE $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00212 SHAY ELECTRIC 1112 HOTZAVE $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00 170 CROWN ELECTRIC 1116 HOTZAVE $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00 195 UNKNOWN DAMAGE R 1127 HOTZAVE $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00187 ESCO ELECTRIC COMPA 1127 HOTZAVE $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. BLD06-00232 DA VlD L ALBERHASKY 1129 HOTZ AVE $0 Property has been Placarded "Yellow" - Dwelling. Heavy Structural Damage to the west wall will need Structural Eng. BLD06-00215 WISSINK, MARY K 1130 HOTZ AVE $0 Property has been Placarded "Red" - Dwelling - Heavy Structural Damage DEM06-00021 EUGENE J & MARY K W 1130 HOTZ AVE $0 RSF single family house ELE06-00 110 CROWN ELECTRIC 1138 HOTZ AVE $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. BLD06-0021I GREATER lOW A CITY H 1153 HOTZ AVE $0 Property has been Placarded "Red" - Duplex 1153 & 1155 - Heavy Structural Damage - Tree Collapsed Structure. BLD06-00236 DUSTI K WINKlE 1154 HOTZ AVE $30,000 RSF Install new roofinc1uding rafters, sheathing and shingles ELE06-00 186 ESCO ELECTRIC COMPA 1154 HOTZ AVE $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. _tomado2006.rpl Page 2 of6 Case No. Name Address Proi. Value Use Descriotion ELE06-00 148 SHAY ELECTRIC 1158 HOTZ AVE $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00 102 CROWN ELECTRIC 1162 HOTZAVE $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00 130 ADVANCED ELECTRIC 1164 HOTZAVE $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. BLD06-00268 JEFFREY J COOPER 1164HOTZAVE $8,880 RSF FOUNDATION REPAIR BLD06-00194 STACY L VAN ZANTE 1168 HOTZAVE $8,000 re-frame and re-construct roof PLM06-00099 COYLE PLUMBING REP 1168 HOTZAVE $0 RES gas ELE06-00 196 UNKNOWN DAMAGE R 1192 HOTZAVE $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00206 UNKNOWN DAMAGE R 70310WAAVE $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. BLD06-00293 HARVEY & MAXINE MI 805 IOWA AVE $30,200 RSF STORM REPAIR ELE06-00 123 HOMEWOOD ELECTRIC 805 IOWA AVE $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00 122 HOMEWOOD ELECTRIC 80910WAAVE $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. BLD06-00292 HARVEY & MAXIME M 809 IOWA AVE $34,400 RMF STORM REPAIR OF RMF FLD06-00009 HARVEY D MILLER 815 IOWA AVE $0 RES roof, siding, soffitt, gutter repair BLD06-00249 HARVEY & MAXINE MI 81510WAAVE $5,000 RSF ROOF REPAIR OF STORM DAMAGE FOR SFD BLD06-00304 HARVEY & MAXINE Ml 815 IOWA AVE $15,000 RSF SIDING, SOFFETS, GUTTER FOR SFD IN HISTORIC DISTRICT ELE06-00121 HOMEWOOD ELECTRIC 815 IOWA AVE $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00 178 CROWN ELECTRIC 81910WAAVE $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00159 SHAY ELECTRIC 821 IOWA AVE $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. PLM06-00102 DAVID W STEPP 821 IOWA AVE $0 RES gas PLM06-00078 J & S PLUMBING & HTG 90410WAAVE $0 RES Gas- PLM06-00063 BILL'S PLBG & HTG 910 IOWA AVE $0 RES Gas ELE06-00167 JASEN'S ELECTRIC 910 IOWA AVE $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. BLD06-00267 PHILLIP & SUSAN LUTG 91110WAAVE $125,000 RSF STRAIGHTEN WALLS, REPAIR BROKEN RAFTERS, STRENGTHEN FLOORS, REPAIR WALL FINISHES INTERIOR AND EXTERIOR ELE06-00 144 STEVE'S ELECTRIC 911 IOWA AVE $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00 to I E & J ELECTRIC 912 IOWA AVE $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. PLM06-00068 INSTALLED-RITE 912 IOWA AVE $0 RES gas ELE06-00127 E & J ELECTRIC 914 IOWA AVE $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. PLM06-00079 INSTALLED-RITE 914 IOWA AVE $0 RES gas PLM06-00076 INSTALLED-RITE 91810WAAVE $200 RES gas ELE06-00 100 E & J ELECTRIC 918 IOWA AVE $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. BLD06-00220 ROFFMAN, JOHN 0 92310WAAVE $0 Property has been Placarded "Red" - Residential- Heavy Structural Damage to third floor and roof. (Roof & 2nd Floor Damage) ELE06-00 129 ADVANCED ELECTRIC 92310WAAVE $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. DEM06-00020 JOHN 0 & JOELLEN S RC 923 IOWA AVE $0 RMF 9 unit apartment building ELE06-0021O BAUER ELECTRIC 92410WAAVE $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. PLM06-00 108 JP MECHANICAL 924 IOWA AVE $0 RES gas BLD06-00212 SISKA, ERICKA J 924 IOWA AVE $0 Property has been Placarded "Red" - Dwelling - Heavy Structural Damage - (Roof & 2nd floor damage) BLD06-002 I 3 WALSH, GLORIA S 928 IOWA AVE $4,700 RSF REPAIR OF STORM DAMAGE-ROOF AND TOP FLOOR JOIST SYSTEM NON-CONFORMING ZERO LOT LINE UNITS FLD06-00008 WALSH, GLORIA S 928 IOWA AVE $0 RES roof repair ELE06-00213 BAUER ELECTRIC 92810WAAVE $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. BLD06-00221 CENTER CITY PARTNER 929 IOWA AVE $0 Property has been Placarded "Red" - Residential- Heavy Structural Damage to second floor and roof BLD06-00214 WALSH, GLORIA S 930 IOWA AVE $0 Property has been Placarded "Red" - Dwelling - Heavy Structural Damage - (Roof and 2nd floor damage)---See BLD06-00213 for repairs ELE06-00215 BAUER ELECTRIC 930 IOWA AVE $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00211 STEVE'S ELECTRIC 938 IOWA AVE $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. _tornado2006_rpt Page 3 of6 Case No. Name Address ProL Value Use Descrintion BLD06-00216 RANDOLPH E LOAN 93810WAAVE $0 Property has been Placarded "Yellow" Roof and 2nd Floor Damage BLD06-00263 JIM BUXTON 94210WAAVE $2,000 RMF ADD PITCHED ROOF BLD06-00207 JAMES B BUXTON 942 IOWA AVE $0 RMF Placard placed on house with 6 dwelling units (see inspection) PLM06-00087 BILL'S PLBG & HTG 942 IOWA AVE $0 RES gas ELE06-00 103 ADVANCED ELECTRIC 94310WAAVE $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. PLM06-00077 ROSEWATER PLUMBER 94310WAAVE $0 RES gas PLM06-00069 BEA DAY PLUMBERS 947 IOWA AVE $0 RES gas ELE06-00091 ADVANCED ELECTRIC 10 12 E JEFFERSON ST $0 COM Repair Electrical Service damaged in 4-13-2006 Tornado. HOUSE SERVICE ELE06-00092 ADVANCED ELECTRIC 1012 E JEFFERSON ST $0 COM Repair Electrical Service damaged in 4-13-2006 Tornado. (Back Storage Unit) ELE06-00093 HINES HOME IMPROVE~ 1030 E JEFFERSON ST $0 COM Repair Electrical Service damaged in 4-13-2006 Tornado. PLM06-00070 BILL'S PLBG & HTG 1030 JEFFERSON ST $0 RES gas ELE06-00 125 HOMEWOOD ELECTRIC 1100 JEFFERSON ST $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. PLM06-00103 LUNDH CONSTRUCTlO 1100 -04 JEFFERSON ST $0 RES gas pressure test PLM06-00 117 BILL'S PLBG & HTG 1100 JEFFERSON ST $0 RES gas piping & repair of plumbing damaged in stonn BLD06-00244 BOB NAUMAN 1100 JEFFERSON ST $30,000 RDF NEW ROOF FOR DUPLEX UNIT PLM06-00 I 06 ADVANCED PLBG, INC 1116 -20 JEFFERSON ST $0 RES gas BLD06-00245 TERRY A& PATRICIAM 1116 JEFFERSON ST $30,000 RDF NEW ROOF FROM STORM DAMAGE FOR RDF ELE06-0020 1 UNKNOWN DAMAGE R 1134 JEFFERSON ST $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00202 UNKNOWN DAMAGE R 1136 JEFFERSON ST $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00157 SHAY ELECTRIC 1150 E JEFFERSON ST $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00090 ADVANCED ELECTRIC 921 E JEFFERSON ST $0 COM Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00124 HOMEWOOD ELECTRIC 927 E JEFFERSON ST $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00 140 HOMEWOOD ELECTRIC 935 E JEFFERSON ST $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00193 LEKIN, SHIRLEY A 938 E JEFFERSON ST $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00133 STEVE'S ELECTRIC 109 S JOHNSON ST $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. BLD06-00265 BYRON BURFORD 113 S JOHNSON ST $15,000 RSF RESHEATH & REROOF STORM DAMAGE PLM06-00082 NELSON'S PLUMBING 113 S JOHNSON ST $0 RES gas ELE06-00 116 ACE ELECTRIC 15 S JOHNSON ST $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. PLM06-00090 BILL'S PLBG & HTG 15 S JOHNSON ST $0 RES gas ELE06-00203 UNKNOWN DAMAGE R 17 S JOHNSON ST $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. BLD06-00278 CITY OF lOW A CITY 123 S LINN ST $35,000 NON STORM REPAIR PLM06-00061 MULLER PLBG & HTG 222 S LINN ST $500 COM gas pressure and meter release ELE06-00176 NATE MOORE WIRING S 222 S LINN ST $3,000 COM Temporary wiring for (2) 5 ton AC units. Damage occured during 4-13-06 Tornado. BLD06-00266 LEFF LEFF HAUBERT & . 222 S LINN ST $85,000 NON REPAIR STORM DAMAGE PLM06-00096 HA WKEYE SEWER & D 224 S LINN ST $0 COM gas BLD06-00217 KENNEDY, NANCY G 224 S LINN ST $0 Property has been Placarded "Red" - Commercial with Residential. Heavy Structural Damage to second floor and roof. (Roof & 2nd Floor Damage) ELE06-00146 PRECISION ELECTRIC I 224 S LINN ST $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. BLD06-00276 CITY OF IOWA CITY 28 S LINN ST $6,000 NON STORM REP AJR PLM06-00065 JP MECHANICAL 307 -21 S LINN ST $500 COM gas-two meters-307 & 321 S Linn ELE06-00 169 HOMEWOOD ELECTRIC 107 S LUCAS ST $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00156 SHAY ELECTRIC 911 E MARKET ST $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00149 SHAY ELECTRIC 118 MONTROSE AVE $0 RES Repair Electrical Service damaged in 4~13-2006 Tornado. ELE06-00 107 CHAMBERS ELECTRIC 123 MONTROSE AVE $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. PLM06-00093 BREESE PLBG & HTG I 627 ORCHARD CT $0 RES gas PLM06-000n MULFORD PLBG & HTG 652 ORCHARD CT $0 RES gas _tomado2006.rpl Page 4 of6 . Case No. Name Address Proi. Value Use Descrintion .1 ELE06-00 112 ADVANCED ELECTRIC 710 ORCHARD ST $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. .I BLD06-00250 DONALD D & EDITH RO 126 PARSONS AVE $25,000 RSF STORM REPAIR OF ROOF AND CEILINGS .I ELE06-00089 ADVANCED ELECTRIC 126 PARSONS AVE $0 COM Repair Electrical Service damaged in 4-13-2006 Tornado. .I ELE06-00 163 STEVE'S ELECTRIC 526 S RIVERSIDE DR $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. .1 PLM06-00067 HAWKEYE SEWER&D 527 S RIVERSIDE DR $500 COM Building addressed 527-529 S Riverside Dr ,1 Gas piping repair .I BLD06-00195 PETRO-KING INC 606 S RIVERSIDE DR $0 NON Build temporary wall to stabilize structure ELE06-00 147 SHAY ELECTRIC 606 S RIVERSIDE DR $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. PLM06-00073 MULFORD PLBG & HTG 629 S RIVERSIDE DR $500 COM two buildings 124 W Benton & 710 Orchard BLD06-00206 LINDER TIRE 632 S RIVERSIDE DR $0 NON Reroofbuilding #2 ELE06-00 119 NATE MOORE WIRING S 632 S RIVERSIDE DR $0 COM Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00 177 NATE MOORE WIRING S 632 S RIVERSIDE DR $10,000 COM Repair Service Bay area where storm damaged occured from 4-13-2006 Tornado. Install new wiring for the lights, heat, receptacles... etc.Replace wiring in the area where the roof had been taken off. ELE06-00 171 MILLER ELECTRIC CO 708 S RIVERSIDE DR $0 COM Install temporary because of damage to the structure during 4-13-2006 Tornado. BLD06-00298 MARTY GAFFEY 1105 ROCHESTER AVE $12,177 RAC DETACHED GARAGE ADDITION FOR RDF ELE06-00 120 HOMEWOOD ELECTRIC 1105 ROCHESTER AVE $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00151 SHAY ELECTRIC 1109 ROCHESTER AVE $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00 197 UNKNOWN DAMAGE R 1115 ROCHESTER AVE $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00 150 SHAY ELECTRIC 1225 ROCHESTER AVE $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. PLM06-00062 MULLER PLBG & HTG 1317 ROCHESTER AVE $0 RES gas meter ELE06-00 1 06 MOORE ELECTRICAL S 1317 ROCHESTER AVE $0 RES Repair Electrical Service damaged in 4-13.2006 Tornado. PLM06-00080 MULLER PLBG & HTG 1321 ROCHESTER AVE $0 RES gas PLM06-00064 ALBAUGH PLBG & HTG 1401 ROCHESTER AVE $0 RES gas ELE06-00 113 ADVANCED ELECTRIC 1401 ROCHESTER AVE $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00135 PRECISION ELECTRIC 1 1522 ROCHESTER AVE $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00 134 PRECISION ELECTRIC I 1523 ROCHESTER AVE $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00136 PRECISION ELECTRIC I 1530 ROCHESTER AVE $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00154 SHAY ELECTRIC 1605 ROCHESTER AVE $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. PLM06-00094 COYLE PLUMBING REP 109 III S SUMMIT ST $0 RES gas ELE06-00 13 7 PRECISION ELECTRIC 1 115 S SUMMIT ST $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. PLM06-00095 COYLE PLUMBING REP 117 S SUMMIT ST $0 RES gas ELE06-00 13 8 PRECISION ELECTRIC I 117 S SUMMIT ST $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00139 PRECISION ELECTRIC I 214 S VANBUREN ST $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00 199 UNKNOWN DAMAGE R 1037 E WASHINGTON ST $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. BLD06-00271 CITY OF lOW A CITY 410 E WASHINGTON ST $30,000 NON REPAIR STORM DAMAGE ON CITY HALL BLD06-00273 CITY OF lOW A CITY 415 WASHINGTON ST $15,000 NON STORM REPAIR ELE06-00205 UNKNOWN DAMAGE R 530 E WASHINGTON ST $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. (UNIT B) ELE06-00204 UNKNOWN DAMAGE R 530 E WASHINGTON ST $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. (UNIT A) ELE06-00 117 E & J ELECTRIC 630 WASHINGTON ST $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00207 UNKNOWN DAMAGE R 713 E WASHINGTON ST $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00094 OASIS ELECTRIC 718 E WASHINGTON ST $0 COM Repair Electrical Service damaged in 4-13.2006 Tornado. PLM06-00084 MULLER PLBG & HTG 802 WASHINGTON ST $0 RES gas ELE06-00181 STREFF ELECTRIC 805 E WASHINGTON ST $0 RES Repair Electrical Service & Misc. wiring damaged in 4-13-2006 Tornado. ELE06-00208 UNKNOWN DAMAGE R 815 E WASHINGTON ST $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00209 UNKNOWN DAMAGE R 908 WASHINGTON ST $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. PLM06-00085 HA WKEYE SEWER & D 908 WASHINGTON ST $0 RES gas w _tomado2006_rpt Page 5 of6 Case No. Name Address Proi. Value Use Descriotion PLM06-00083 MULLER PLBG & HTG 923 WASHINGTON ST $0 RES gas ELE06-00132 STEVE'S ELECTRIC 923 E WASHINGTON ST $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00 198 STEVE'S ELECTRIC 924 E WASHINGTON ST $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00191 HOMEWOOD ELECTRIC 936 E WASHINGTON ST $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. PLM06-00 10 1 MULLER PLBG & HTG 1011 WOODLAWN $0 RES gas meter release ELE06-00087 ADVANCED ELECTRIC 1036 WOODLAWN $0 COM Repair Electrical Service damaged in 4-13-2006 Tornado. ELE06-00 118 NATE MOORE WIRING S 518 WOODRlDGE AVE $0 RES Repair Electrical Service damaged in 4-13-2006 Tornado. TYPE OF USE ABBREVIATIONS Totals COM - Commercial NON - Non-Residential Total Permits 226 OTH - Other Total Value $1,282,541 RAC - Residential Accessory Building RDF - Residential Duplex RES - Residential RMF - Three or More Residential RSF - Residential Single Family _tomado2006.rpr Page 60f6 ..~ ~ DEPARTMENT OF THE ARMY ROCK ISLAND DISTRICT, CORPS OF ENGINEERS CORALVILLE LAKE PROJECT 2850 PRAIRIE DU CHIEN RD NE IOWA CITY, IOWA 52240-7820 May 10, 2006 Mayor Ross Wilburn and City Council Members Civic Center 410 East Washington St. Iowa City, IA 52240 Dear Mayor and City Council Members, The following veterans will he honored on Memorial Day at the annual Veterans Trail Dedication Ceremony, May 29,2006 at 1 :30 PM. Our selections for this year's honor are as follows: Leroy G. Anderlik John J. Brown Marion L. Green Patrick L. Moore, Jr. Orval R. Spilde Allan L. Young The Corps of Engineers would be honored to have you in attendance at the dedication ceremony. The ceremony will be conducted at the East Overlook Picnic Area located on the east side of the dam. In the event of rain the ceremony will be conducted in the ranger storage area adjacent to the visitor center. Should you have any questions please feel free to contact me at 319-338-3543 ex!. 6310. Sincerely, tmD~Q~ Jeffrey H. Peck Park Ranger ....' co 9 c~ <0' :.~-o ~.... p- ~ ':;?-'" -'n --< , (j N !- --,.-.-., en --1 '... -' -,,<i'~. - ri--\ s: \,,"--1, ad ~..J - '--/, - <~ ., ~ (~ :P- O" ,-, ~0 ~ \::j'" g,-'", ?:: -1\ .-:.:: S:-., ::A:. -;::. -,?'..-', .c-' ./ / -- \ r- "" '.-n ~ ~ ,-~' 1 -:-.....-\'-,:"- -"" -.--' ...::C-<_ ~t \....) :. '\\-.,', ...-'" ~-,) ..- r-"::;-::" ~ ..-:;:, I ...-;:>" IJ) .- cf' J7 Coralville Lake Veterans Trail Dedication Ceremony May 29, 2006 1 :30 PM Dedication ceremonies will be conducted at the East Overlook Picnic Area located on the east side of the dam adjacent to the Veterans Trail. Marian Karr ~ Joe Bolkcom Ooe@joebolkcom.org] Wednesday, May 17, 2006 10:23 AM joe. bolkcom@legis.state.ia.us; robert. dvorsky@legis.state.ia.us; wally. horn@legis.state.ia.us; ch uck.larson@legis.state.ia.us; mary.1 und by@legis.state.ia.us; Swati. Dandekar@legis.state.ia.us; Jeff. Elg in@legis.state.ia.us; Ro. F oege@legis.state.ia.us; Rob. Hogg@legis.state.ia.us; Vicki. Lensing@legis.state.ia.us; Mary. Mascher@legis.state.ia.us; Kraig. Paulsen@legis.state.ia.us; Todd. Taylor@legis.state.ia.us; Dick. Taylor@legis.state.ia.us; david. miller@legis.state.ia.us; bobdvorsky@yahoo.com; bd_supervisors@linncounty.org; bjames@ci.north-liberty.ia.us; 'City Council; ross-willburn@iowa-city.org; rsullivan@co.johnson.ia.us; sstutsma@co.johnson.ia.us; pharney@co.johnson.la.us; tneuzil@co.johnson.ia.us; m leh man@co.johnson.ia.us; doug.elliott@ecicog.org; Jeff Davidson; Steve Atkins; msulliva@co.johnson.ia.us; khayworth@ci.coralville.ia.us; jfausett@ci.coralville.ia.us; kay. halloran@cedar-rapids.org; a. vansloten@cedar-rapids.org bd_supervisors@linncounty.org; bjames@ci.north-liberty.ia.us; 'City Council; ross- willburn@iowa-city.org; rsu IIivan@co.johnson.ia.us; sstutsma@co.johnson.ia.us; pharney@co.johnson.ia.us; tneuzil@co.johnson.ia.us; mleh ma n@co.johnson.ia.us; doug.elliott@ecicog.org; Jeff Davidson; Steve Atkins; msulliva@co.johnson.ia.us; khayworth@ci.coralville.ia.us; jfausett@ci.coralville.ia.us; kay. halloran@cedar-rapids.org; a.vansloten@cedar-rapids.org; John Yapp Subject: Reminder: Corridor Recreation Trails Meeting - Monday May 22 - North Liberty Attachments: May 22 Agenda.doc From: Sent: To: Cc: Dear Colleagues, Here is the agenda for the Corridor trails meeting on Monday, May 22. Looking forward to seeing you all on Monday. Regards, Joe ... Agenda Johnson/Linn County Public Leadership Group & Legislative Delegation Meeting Russ Gerdin Conference Center North Liberty, Iowa Monday, May 22, 2006 5:00 p.m. INFORMAL MEETING Work Session 1. Call to order - 5:00 p.m. 2. Welcome and Introductions Mike Lehman, Chairperson - Johnson County Board of Supervisors Jim Houser, Chairperson - Linn County Board of Supervisors 3. Completion of Johnson/Linn Trail Link Senator Joe Bolkcom a) Review of Johnson/Linn County Trail Systems b) Identification of Link Corridor c) Action Steps and Work Assignments 4. Five Seasons Transportation & Parking Van Pooling Pilot Project Update Doug Elliott, ECICOG 5. Next meeting date and location 6. Other 7. Adjournment I 05-18-06 1 Submitted by Carol Sweeting, Public Info/Education Coordinator \P8 Take a walk on the new Iowa River Power Dam Bridge , . The Iowa River Power Dam and Bridge was part of a project to restore the Iowa River Dam, located west of the peninsula, between Iowa City and Coralville. Restoration of the dam was necessary to preserve the upstream pool that supplies water to alluvial wells that contribute the majority of source water to Iowa City's new water treatment facility. The pedestrran bridge IS part of the Iowa City River COrridor Trail system and includes two observation platforms for the enjoyment of viewing the Iowa River. The 700-foot bridge and dam were completed at a cost of $1.9 million. An Iowa Department of Natural Resources REAP grant was also awarded for $100,000. '1> ;fI- ~.- - i':i>;.~~ ~""""".;~" .-..,~".s~,,,~., l?\.., ~ ! .. " m ~ "', J ~j ,i< ''''''''.0,'''''''''''' try "Y' "'!Iii q!l' "t" \; -"'"',",-"'., -""-,c';' a "-""R.~_o.",' J.~~~'tt; \ .' ..;'!!l .I.~.' U:.';'..\~',ILa NNW, Inc. (Structural Design) ',- ",.." .. Schmidt Construction Company e~-- Dan Scott, City of Iowa City Senior Civil Engineer Wheeler Consolidated Bridge ~-r- Rob Decker, City of Iowa City Inspector tdt~ .~--lM~1L ~ 'I ~..(h..u4 ~1.~:t V t.lc.t4-c- ~ May IS, 2006 IOWA CITY FARMERS MARKET 2006 VENDOR LIST/FEES VENDOR WEDNESDAY SATURDAY FEE Arnold -------- 1 stall $208.00 Barkley I stall May-Sept. --------- $288.00 2 Stalls Sept & Oct. Beachy -------- 2 stalls $416.00 BeaslevlMickelson ----.--. I Stall $208.00 Boysen I stall I stall $416.00 Bryant -------- 1 stall $208.00 Buser 2 stalls 2 stalls $832.00 Campbell I stall I stall $416.00 Colland 1 stall I stall $416.00 Comstock -------- I stall $208.00 Devalk -------- 1 stall $208.00 Dill -------- 1 stall $208.00 Edgar -------- 1 stall $208.00 Ervin/Zahradnik 1 stall 2 stalls $624.00 Fein I stall -------- $208.00 Frederick -------- 1 stall $208.00 Greazel 3 stalls 3 stalls $1,248.00 Hammond 1 stall -------- $208.00 Hansen -------- I stall $208.00 Hellweg -------- 1 stall $208.00 Hotz 2 stalls Julv & August 2 stalls Julv & August $340.00 lneichen /Wall 2 stalls 2 stalls $832.00 Klouda 1 stall 1 stall $416.00 Langenberg I stall I stall $416.00 Larsen -------- 1 stall $208.00 Lopata 2 stalls May-July, 3 stalls 2 stalls May-July, 3 stalls $1,182.00 Julv-Oct. Julv-Oct. LunklevlIsrael -.------ 1 stall $208.00 D.Miller 2 stalls 2 stalls $832.00 F. Miller I stall 1 stall $416.00 1. Miller 1 stall 1 stall $416.00 Moore -------- 1 stall $208.00 Morlan -------- I stall $208.00 Neel -------- 2 stalls $416.00 Neeson 1 stall 1 stall $416.00 Newport 2 stalls 2 stalls $832.00 Osborn 3 stalls 3 stalls $1,248.00 Palmer -------- 1 stall $208.00 Pethoud -------- 2 stalls $416.00 Prochaska -------- 4 stalls $832.00 Reha 3 stalls 3 stalls $1,248.00 Roller -------- 1 stall $208.00 Sass -------- 1 stall . $208.00 Sickles -------- 3 stalls May & June, 2 $496.00 stalls Julv - Oct. Sisomphane -------- 1 stall $208.00 Sourgeon 1 stall .......-- $208.00 Sauier/Donnellv 2 stalls 2 stalls $832.00 Sullivan 1 stalls 1 stall $416.00 Tvgrett 3 stalls 3 stalls $1248.00 Wasson 2 stalls 2 stalls $832.00 Weems 1 stall 1 stall $416.00 Wenger 2 stalls 2 stalls $832.00 Woodford/Judge -------- 1 stall $208.00 Yoder 1 stall 1 stall $416.00 Young 1 stall -------- $208.00 Zacharakis-Jute 2 stalls -------- $416.00 SEASON STALL FEES: $208.00 for each season stall (amounts to $8.00 per market/per stall) NON-SEASON STALL FEES: $10.00 per market/per stall Total Stalls Available for Rent; Wednesdays = 50 Saturdays ~ 77 Beginning in 2006, vendors are limited to two stalls per market. Those with more than two stalls in the past, however, have been "grandfathered" in. Marian Karr U[] From: anna@iowacitycoralville.org Sent: Wednesday, May 17, 20061:52 PM To: 'City Council Subject: Impact, the Iowa City/Coralville CVB E-Newsletter ct. .. . . . . . . . . www.lowIlc:Ityc:lIrlllfl.All.9l ".h.!l!llfl:lllll'iili'ililll!'IIl!iI\l'nil May Eoitor's Coffee Wednesday, May 17,9:00 AM GALLERY EXIBITS Wednesday, May 17, 10:30 AM GALLERY EXHIBITS Wednesday, May 17, 10:30 AM Raku I for Adults Wednesday, May 17, 7:00 PM Friends of Historic Preservation Board Meeting Wednesday, May 17, 7:00 PM Open House Wednesday, May 17, 7:00 PM Jazz to the Max Wednesday, May 17, 7:30 PM Barefoot in the Park Wednesday, May 17, 8:00 PM Fund. Raising with Regenia Bailey and Monique DiCarlo Thursday, May 18, 9:00 AM GALLERY EXIBITS Thursday, May 18, 10:30 AM GALLERY EXHIBITS Thursday, May 18, 10:30 AM Learn at Lunch Thursday, May IS, 12:00 PM Barefootin the Park Thursday, May 18, 3:00 PM PM Exchange Thursday, May 18, 5:00 PM Irving B. Weber Days History Lecture Thursday, May 18, 7:00 PM DEEP SEA Test Screening Thursday, May 18, 7:00 PM Going Out Show Choir Concert - 5/17/2006 ... May 17, 2006 Going, Going...Almost Gone! Tee times for the First Annual Nate Kaeding Golf Tournament are almost gone... but there are still a few AM spots available! For registration information contact Jillian Helscher at jiJIian@iOW<lci\Ycoral\filJeOrg or call (319) 337-6592 as soon as possible. The golf tournament takes place on Thursday, June 1 at Brown Deer Golf Club with shotgun starts at 7:30am and 1 :OOpm. The Greater Iowa City/Coralville Area Sports Authority and Nate Kaeding are bringing this exciting golf experience to Iowa City! Activities include tournament giveaways, hole-in-one prizes, flag events, various sports-related activities and great silent auction items. Proceeds will benefit the Iowa City Hope Lodge, Training with Nate Kaeding Sports Camp, and the Greater Iowa City/Coralville Area Sports Authority. For more information on how to register your four-person team today email Jillian Helscher at iilliant1iliowacitycoralvjlleorg or call (319) 337-6592. Congrats to our Volunteer of the Year Donna Jondle, Guest Services Assistant at the Iowa City/Coralville Convention & Visitors Bureau, will be honored this Thursday, May 18 for her outstanding dedication and devotion to Special Olympics Iowa for more than fifteen years. Pam Wagner, the Vice President of Games and Competition truly understands Donna and her passion. "The success of Special Olympics Iowa's Cheerleading Competition is the direct result of our Cheerleading Director. Donna's devotion and love for oLJr athletes is rare. She has organized the competition in such a way that the athletes are made to feel very special and their cheerleading skills are appreciated. We are so fortunate to have her involved with our athletes because of the love and self-worth that she has given to -,- Page 2 0f3 Kennedy High School them." Thursday, May 18, 7:30 PM GALLERY EXIBITS Congratulations Donna! Friday, May 19, 10:30 AM GALLERY EXHIBITS Friday, May 19, 10:30 AM Tornado Relief Breakfast S"gar Bottom Campgrollno Open In an effort to help local charities with Friday, May 19, 12:00 PM financial strains caused by the tornados that swept through Iowa City on April 13, Sycamore Mall and Old Capitol Town Center have teamed up to sponsor a breakfast to raise money to benefit tornado relief. The breakfast will take place on Saturday, May 20 from 7:00am - 10:30am at Sycamore Mall. Both Sycamore Mall and Old Capitol will match donations up to $2500 to contribute to the cause. One hundred percent of the proceeds from the breakfast will go toward tornado relief thanks to costs being covered by The Sycamore Mall, The Old Capitol Town Center and many local co- sponsors of the event including: Hy-Vee, Aero Rental, KCJJ , Gazette, Big Ten Rentals and Technigraphics. Proceeds from the event will go to benefit The Salvation Army, The United Way, and SI. Patrick's church. Tickets can be purchased for $5 at any Hills Bank, Iowa State Bank, Liberty Bank or West Bank location. They can also be purchased at Sycamore Mall or Old Capitol Town Center offices and various stores in both locations. New Members this Month Heartland Portable Storage/PODS www.Dods.com Zephyr's Copies www.~eDhvrcoDies.com Enjoy a Day at the Ballpark, FREE! The Greater Iowa City/Coralville Area Sports Authority and the Iowa City/Coralville Convention and Visitors Bureau are proud to bring you a day at the ballpark on Sunday, June 11! Kids 12 and under who participate in Iowa City/Coralville youth baseball/softball receive a complementary ticket to the Cedar Rapids Kernels vs. Fort Wayne Wizards baseball game. Parents receive $6 discounted tickets. Many fun activities will be taking place throughout the game! To receive a form for a complementary ticket, please call Jason or Jillian at 319-337-6592. There are a limited number of complementary tickets and reservations are on a first come, first serve basis so request your tickets today! Ticket order deadline is June 1, 2006. RAGBRAI Corner 5/17/2006 Page 3 of3 There are lots of RAGBRAI-related biking events this weekend! A Bike Rally will be held this Friday at 5:00pm at Old Chicago restaurant in Coraiville. There will be food, live music, and a prize drawing for four bicycles! This Saturday is the RAGBRAI Tune-Up Ride from Marengo to Coralville. The cost to participate in the ride is $20 before May 20 and $25 the day of the event. Price includes the official Coralville Iowa's Midsummer Dream t-shirt. Registration forms can be picked up at the Coralville Recreation Center. Visit www.cicbikeweek.orq for more information on these exciting events! Questions? Comments? As a valued CVB member, we are pleased to share with you these bi-monthly a-newsletter updates! If you have any upcoming events you would like us to mention in the a-newsletters, please em ail Anna Lackender, Director of Communications, at anna@iowacitycoralville,ol1l two weeks prior to your events. Thank you for your continued support of the ICCCVBI Erneil us at annaiq>iowacitvcoralville.ora. *The Iowa City/Coralville eVB does not sell Of distribute the names or emails on this mailing list. If you prefer not to receive future emalls from the Iowa City/Coralville eVB, please click the unsubscribe link below. You are receiving this message because you have requested information and updates sent via email. If you no longer wish to receive these emaiJs, simply click on the following link: Unsubscribe Created By THXe Copyright (c) 2003-5 Informatics, Inc http://www.allthingsintemet.com 5/1712006 ANNUAL REPORT OF THE 2005-2006 Iowa City Deer Task Force 2005-2006 Long-Term Plan (found on page 4) approved by the Iowa City City Council on October 4, 2005 TABLE OF CONTENTS I. DEER TASK FORCE...................... ............... ..................... ..................... ............ ...;.... ......3 II. LONG-TERM DEER MANAGEMENT PLAN......_.............................;....................................4 III. SUMMARY OF ACTIVITY 2005-2006.................................................... ................................5 IV. BACKGROUND CONSIDERA nONS............ ... .... ..... ... ... .... ....... ..... ........ ...... ...................................8 1. DETERMINING IF DEER SHOULD BE KILLED IN 2005-2006..............................................8 Deer counts and conditions.... ................... ......... ..... ................ ....... ......... ....... ..........9 Projected number of deer to be removed 2005-2006....... ............................ .............. ..... .12 Traffic safety issues............................................................................................ .14 2. SUMMARY OF POPULATION MANAGEMENT OPTIONS ...............................................16 No Lethal Action.......... ................ ..... .. . ......... ... . .............. ...... ........ .. .. ....... .. .. ..... .16 Control of Deer Reproduction via Contraception and Sterilization.... ........ ...... .....................16 Trap (or Dart) and Relocate. ...... ...................... ........... .................. ........ ....:.............16 Bow Hunting.................................................................................................. ....17 Trap and Kill1.. .... .. ...... ... .............. . ...... ..... ...... ...... ..... ... ..... .. . ...... ... ..... .. .. ......... . .18 Sharpshooting.................................................................................................. ..19 3. EDUCATION AND OTHER NONLETHAL INITIATIVES FOR IMPROVED HUMAN-DEER COEXiSTENCE.................................................................................................... ....21 Completed and Current Projects.... ...... ......... ........ ............ .................. ............. ....... .........21 Ideas for Future Consideration...........................................................;...........................22 V. HISTORY OF DEER MANAGEMENT IN IOWA CITY -1997-2005.............................................22 1997-1998................................................................................................................. ..22 1998-1999................................................................................................................. ..23 1999-2000................................................................................................................. ..23 2000-2001. ......... ... ........ .......... ... ...... ............. ........... ......... ................ .. ...... ................ ..24 2001-2002................................................................................................................. ..25 2002-2003.............................................................................................................. ... ..25 2003-2004................................................................................................................. ..26 2004-2005................................................................................................................. ..26 VI. COMMO"!LY ASKED QUESTIONS AND TASK FORCE ANSWERS..........................................26 I. DEER TASK FORCE Members Pat Farrant (Chair) Janet Ashman Linda Dykstra Harold Goff Peter Jochimsen Martin Jones Alan Nagel Pete Sidwell Gene Szymkowiak (effective March 1, 2005) Responsibilities To annually recommend to the City Council a Deer Management Plan that meets the goals of the Long-Term Deer Management Plan. To that end, members should review data (population count, deer-vehicle accidents, reflector effectiveness, previously implemented population control programs, herd health), review current and recommend future educational tools, review and consider all non-lethal and lethal management methods, and recommend appropriate action. The members of the 2005-2006 Iowa City Deer Task Force acknowledge that we are not wildlife specialists, traffic engineers, mathematicians, or politicians, but rather citizens who have come together to address an important matter facing our community. We developed this plan after researching options for deer management, considering documented evidence, gathering information about other communities in comparable situations, receiving advice from the Iowa Department of Natural Resources, listening to the opinions and experience of fellow citizens, and exploring our perceptions of the kind of plan likely to be both accepted by and effective for the community. We believe it is unlikely that eveI}' component of any deer management plan would be accepted by eveI}' member ofthe Task Force or eveI}' resident of Iowa City. This plan is a compromise, the product of our attempt to understand and respect many different voices. City of Iowa City Advisors Department of Natural Resource Advisors Brian Krei, Doug Hart (Police) Kathi Johansen (City Manager's Office) Tim Thompson, Willie Suchy, Greg Harris, Dale Garner 3 II. LONG-TERM DEER MANAGEMENT PLAN (Rev. 10/05) 1. The City of Iowa City will develop an educational program that will provide residents with Information on deer habits and guidelines for limiting localized deer damage through the use of screening, alternative plantings, and other techniques. The City's Long Term Deer Management Plan will be included. Educational materials will be distributed through a variety of methods including public informational meetings, pamphlets, and govemment television programs. 2. The City of Iowa City wiil evaluate the need for and, where appropriate, install or petition the State or County to install on roadways under their jurisdiction warning signs and/or reflectors that may reduce the likelihood of vehicie- deer accidents. l'he City will prepare annual reports on effectiveness of deer reflectors. In addition, thoughtful consideration will be given to deer migratory paths as transportation improvement projects are approved by the City Council. 3. In order to prevent irreparable damage to the ecosystems in Iowa City and to prevent significant injury or damage to persons or property, the City Council has set the maximum deer population density to be twenty-five (25) per square mile per City-designated management district. Actual numbers are to be collected via helicopter count. 4. In order to implement its long-term deer population limit, the City of Iowa City formally requests that the Natural Resource Commission approve a rule establishing a special deer population management area for Iowa City with the following conditions, limitations. and procedures: a. The special deer management area is defined as all public and private land in Iowa City as designated by the City Council of Iowa City. b. The City Is allowed to kill as many deer as the City determines necessary to reach its desired goal. Killing may occur between September 1 and February 28. . (1) The City Is allowed to utilize sharpshooting with centerfire rifles and rimfire rifies for the lethal removal of deer. Bait may be used to attract deer to the sites. The City shall determine locations, training. and all other conditions for the sharpshooting activities. The City shall also comply with all applicable state laws. (2) All deer killed by sharpshooting are to be processed for human consumption and distributed free of charge. Processing lockers participating in the plan will be allowed to keep and utilize the deer hide. (3) No licenses will be required for the City and no fees will be charged. C. The City will initially utilize sharpshooting over bait to reduce the number of deer in each management district to the population limit. By the end of the initial reduction plan, it is projected that the deer population will be to a level that requires maintenance rather than aggressive reduction. The City will strongly encourage use of non- lethal methods to maintain deer numbers but recognizes that killing of deer may be necessary to maintain the population goal. 5. The Deer Task Force will convene each spring to review educational material, deer population numbers (current and projected). management options. and to recommend methods to kill deer. Any or all legal lethal methods available (including sharpshooting and bow and arrow hunting) may be utiiized after the initial reduction plan if the method(s) meet the following criteria: 1) public safety, 2) community acceptance, 3) effectiveness in maintaining the desired number of deer. 6. To aid in the implementation of the Long Term Deer Management Plan, the Deer Task Force will submit an annual plan to be adopted by the City Councii following public hearing. Annual plans as approved by the Councii will be forwarded to the Department of Natural Resources and, if necessary, the Natural Resources Council for authorization to implement. 03/05/98 Approved by Deer Management Committee 03/10/98 Approved by City Council 06/26/01 Affirmed by Deer Task Force 07/09/01 Affirmed by City Council 6/05/02 Affirmed by Deer Task Force 07/02/02 Affirmed by City Council 07/08/03 Affirmed by the Deer Task Force 07/14/03 Affirmed by the City Council 11117/04 Affirmed by the Deer Task Force 12/07/04 Affirmed by the City Council 09/27/05 Revised by Deer Task Force i 0/04/05 Approved by the City Council 4 III. SUMMARY OF ACTIVITY 2005-2006 The members of the 2005-2006 Iowa City Deer Task Force affirm our concurrence with the goals of the . City's Long-Tenn Deer Management Plan. We agree that deer management within the city limits is a necessary duty of the City to maintain the health of the herd, to prevent irreparable damage to plant and animal life in the ecosystems of the natural areas in the City, to protect citizen safety and welfare, and to prevent major deer damage to public and private property. Because managing deer-human-ecosystem interaction is an ongoing process, each year the City must gather information and evaluate the outcomes of the implementation of the long-term plan. As have previous committees, we value the presence of deer in the city limits and are recommending a number of ways to encourage citizens to become better educated about ways to coexist with deer. We do not recommend total elimination of deer in the city limits. But it is clear that the presence of high numbers of deer in areas in the city limits may endanger human lives because of deer-vehicle accidents, cause destruction of landscaping and yard plantings, and further disrupt already altered ecosystems. Natural habitat for many types of wildlife in the Iowa City area is being continuously reduced as previously rural land is developed for housing and commercial purposes. In a natural setting, the size of a deer population depends on food sources, predators, hunting, and wildlife management practices. Inside the city limits, deer have an abundant supply of food and no natural predators. Starvation and disease will have little effect on the deer population. The sole effective controlling of over-population of deer is by lethal means. The task force has considered reproductive control, trapping and relocating, and trapping and killing. None of these methods meets the criteria by which we can best balance effectiveness, cost, and humane considerations. The task force continues to apply the thresholds of 25 deer per sauare mile or more for reviewing the need to reduce deer numbers, and of 35 deer of more for requiring reduction. See also following section "Determining If Deer Should Be Killed." After reviewing the results of the most recent deer population survey, we concluded that killing of deer is necessary within the Iowa City corporate limits for the winter of 2005-2006. We recommend the killing of no more than 192 antlerless deer. By a vote of five for and three against, the Task Force passed a motion that killing by bow and arrow be permitted this year, in addition to killing by sharpshooting. See following pages for motion and rationale submitted to Council. The City Manager submitted a memorandum to the City Council expressing his views on the bow and arrow option. Council discussed the recommendations made by both the Task Force and the City Manager. By informal poll at the May 2 work session, Council rejected the Task Force recommendation of bow hunting. We also agreed the City should pursue a number of other nonlethal methods, discussed in subsequent sections of this report. Council members expressed interest in reviewing costs associated with sharpshooting and in researching whether there are other qualified individuals/organizations who might also perform sharpshooting services for the City. In September 2005, a Request for Proposal for Deer Management Services for the City of Iowa City was posted to the City's web site. Proposals were received from 6 vendors. Upon completion of the evaluation of the Request for Proposals it was determined that White Buffalo, Inc. be awarded the sharpshooting contract for deer management during the winter of 2005-2006. Prebaiting was conducted from 15 January - 1 February 2006. Deer removal activities began on 2 February 2006 and continued through 12 February. Eleven days of fieldwork were required to achieve the harvest of 150 deer. Eighteen bait sites were selected throughout the area of operation. Bait sites were shut down during the program as productivity declined. Deer were shot on a first opportunity basis. This means that deer were shot only when, 1) a safe opportunity presented itself, and 2) maximal harvest efficiency would be achieved. Carcasses were then tagged and delivered to Ruzicka's Meats for processing and data collection. White Buffalo, Inc. harvested 104 females (69%) and 46 males (31%). The summary report of White Buffalo's 2005-2006 activity is included with this report. Approximately 4,750 pounds of meat were distributed to local residents by the Salvation Army. 5 4-26-05 Bow Hunting Rationale by Iowa City Deer Management Task Force At the March 22, 2005 meeting the Deer Management Task Force made the recommendation "that the Iowa City Council allow bow hunting on private property and on designated City property, subject to DNR rules and procedures". The motion carried by a vote of five to two (with two of the nine members absent). This recommendation represents a new direction for the Task Force, albeit an evolutionary one, not rapidly arrived at, but developed after discussion over several years. In previous years, including the fall of 2004, the Task Force deferred consideration of bow hunting due to time constraints required for amendment of City code and organization of regulated bow hunting. A bow hunting component is consistent with the Long-Term Deer Management Plan that speaks to this option in item 5 of the plan. The following summarize the primary points of discussion. An additional method is needed to reduce and limit deer population Sharpshooting has proven very effective in reducing deer numbers in certain areas of the City where access has been convenient for White Buffalo staff. For example, aerial deer counts on the peninsula dropped from 154 in 1999 to 19 this January. However, zones such as Dubuque to Dodge, Hickory Hill/ACT, and North of 1-80 have remained above the goal of 35 per sq. mile in the majority of years since control measures began. On the west side of Iowa City citizen complaints about plant damage, deer-traffic accidents, and deer counts are of increasing concern. A regulated bow hunting option clearly should be available for property owners (through granting permission to certified bow hunters) in those areas where sharpshooting has proven impractical. Bow hunting can also help maintain populations in those zones where sharpshooting has succeeded. Moreover, the presence of hunters for several months is likely to reduce the number of deer finding areas of safe refuge in the City. Thus, there will be some reduction in population without killing. (This effect is not achieved by sharpshooting for a brief period over bait). Cost considerations Although the Task Force favors continued use of sharpshooting in selected areas of the City, cost considerations support use of bow hunting to minimize City expenses of bringing populations to the established goals. Sharpshooting activities in February, 2005 cost the City $60,081 (not including staff administrative time). With 154 deer killed, the cost was $390 per deer. In contrast, individual bow hunters would be charged for deer tags, and the only City expense would be for administrative staff and police involvement. Public safety Public safety is of primary importance in any urban deer population control plan. Bow hunters would be required to attend a hunter safety course, pass a proficiency test, and minimal distance limitations with respect to adjacent properties would be in place. Bow-hunting accidents do occur, but these result from hunters falling from tree-stands or otherwise injuring themselves. Risks from fired arrows appear negligible as reports of other urban bow hunts mention no injuries or threats to the general public. To put matters into perspective, the greatest public risk comes from ignoring deer over-population, as nearly 200 people die annually from deer-vehicle accidents nation-wide. City code does currently permit target shooting by bow and arrow with only the stipulation that the person "exercises due care and caution". Once again as a matter of perspective, which is the greater risk: that of a beginner target shooting in a backyard, or of a certified, experienced hunter in the woods? 6 Bow hunting experiences in other cities and in Iowa City A Task Force member gathered information about the procedures and experiences of several Iowa cities that utilize regulated bow hunting to manage urban deer populations. Contacts were made with one or more city staff members in Bettendorf, Cedar FallslWaterloo, Coralville, Des Moines, Dubuque, Marion, and University Heights. These staff describe remarkably uneventful bow hunts with respect to problems and citizen complaints. Reports of deer surviving with a visible arrow range from none in Des Moines to "two or three in ten years" in Cedar FallslWaterloo. Coralville began regulated bow hunting in 1999, and over 500 deer have been killed in the six- year period. Occasional incidents include parking violations, concern about hunting in proximity to trails, and a complaint about an exposed carcass when a pick-up truck cover flew off. It should be noted that the Johnson County Conservation Board will allow bow hunting in Kent Park again in 2005-6, and will not close the Park during bow hunting season. What is Iowa City's experience with bow hunting? Until 1997 City code did not specifically prohibit bow hunting in Iowa City and unregulated hunting took place guided only by general DNR rules. Task Force members recall no problems, complaints, or even an awareness of bow hunting in City Iirnits. This pre-1997 experience is relevant to the expectation that regulated deer bow hunting will be innocuous and invisible to most of the citizens of Iowa City. Regulations and requirements for Iowa City bow hunting Task Force members agree that details of special requirements need to be formulated with involvement of the Police Department, other City departments, and DNR representatives. The Task Force does not recommend specific details of implementation, following legal advice (Sue Dulek) that it would be unnecessary at this time. The group can draw from the plans and experiences of other Iowa communities. Some of the common, key requirements are: safety training, demonstrated proficiency, and orientation of hunters; permission of property owners; and abiding by DNR regulations. Regulations that closely match those of Coralville would assure the availability of a large pool of local bow hunters experienced in the special demands of urban bow hunting. Task Force members who oppose bow hunting as a management tool do so because they feel the method is inhumane. The necessity for compromise during the initial "Deer Committee" deliberations in 1997-1998 permitted inclusion of the requirement that deer death be "instantaneous and painless". The majority of current Task Force members are less concerned about this philosophical goal, than the fact that bow hunting represents a legal, generally accepted method for killing wild animals throughout the Country. A decade of controlled urban deer bow hunting demonstrates that the practice is safe for the general public, effective in reducing or controlling deer population, and cost-effective in comparison with professional sharpshooting. Indeed this is the conclusion of every other city in eastern Iowa that practices active deer population management. 7 IV. BACKGROUND CONSIDERATIONS 1. DETERMINING IF DEER SHOULD BE KILLED IN 2005-2006 For deer management purposes, the most commonly accepted number of deer an urban setting can sustain is 20 to 25 per square mile. Based on recommendations from the DNR and review of management plans from other communities, the 1997 Deer Management Committee established the following guidelines for the City's long-range management plan: 0-24 deer/square mile: Educate residents about living with deer. 25-34 deer/square mile: Review on an area-by-area basis. Educational material may be recommended or killing methods implemented depending on the management area, number of complaints, and/or evidence of types of damage. 35+ deer/square mile: Reduction must be implemented. At this level, deer pose threat to the ecosystem. Since deer populations generally tend to increase by approximately 30% each year, approximately 30% of a given population must die or be killed annually if that population level is to remain stable. IV.1.a. DNR Projections 2005-2006 The Iowa City Deer Task Force requested that the DNR provide a projection of the number of deer that must be killed in 2005-2006 to maintain the progress being made toward the goal of 35 deer per square mile by area established by the Long-Term Deer Management Plan. In making such projections, the DNR typically assumes 30 deer per square mile to allow some flexibility so areas are not constantly stressed with the maximum number of deer. The recommendations the DNR provided (see Table 1 on page 12) indicate a total of 192 antlerless deer to be killed. Taking into account the deer/vehicle accidents and projections by the Department of Naturai Resources, the Task Force recommends killing no more than 192 antlerless deer during the winter of 2005-2006. Under this plan, sharpshooting activities will occur only within the Iowa City corporate limits. The Task Force recognizes that attainment and maintenance of population goals in these areas will require cooperation among these jurisdictions. The Task Force affirms its desire and willingness to coordinate our activities with those of other jurisdictions. The Task Force specifically recommends the City Council issue a request to University of Iowa President Skorton to allow consideration of University property as possible shooting locations for future management plans. Reduction of the herd to the level established in the Long-Term Deer Management Plan will be an ongoing activity, and its complexities require constant evaluation. The Council relies on the Task Force for the information needed each year to make decisions regarding management of the herd. But, even with aerial counts, no one can determine exactly how many deer are inside the City limits or how many will survive and reproduce after each year's count. Survival variables include weather, traffic speed and volume, available forage, disease, reproductive rates, the success of killing activity by area, the degree of harassment by activists and others during shoots, development of land, deer movement, and willingness of residents to allow deer to be killed on their property. We recommend that deer meat be processed and distributed free of charge. If requested, reproductive necropsies should be conducted to increase our knowledge of the deer herd. 8 IV.1.a.i) Deer Counts by Helicopter: 1997, 1999,2000,2001,2002,2003,2005 To estimate as accurately as possible the number of deer in the city limits, the City has conducted seven counts via helicopter. 1-31 1-19 1-24 3-17 2-3 2-17 Area Description Dist Ac,es Sq. 1997 Dee" ,... oeerl 2000 Oeerl 2001 Deerl 2002 Deerl 2003 Dee,/ 1..2. Deer/ Mile D_, $qMI Dee, SqMI Killed Dee' SqMI Killed Dee, SqMi Killed Dee, SqMi D_, SqMI 2005 SqMI Ileel' W of DubUQue St/N of 1-80 1 230 0.360 NA NA NA NA 15 NA NA 2 6 17 27 NA NA NA NA NA NA Peninsula 213 590 0.922 69 75 154 167 206 81 88 74 33 30 48 30 33 30 33 19 21 Dubuque 5t to Dodge $t 415 780 1.219 78 54 90 74 57 99 81 123 39 32 51 36 30 60 49 43 35 Dubuque $1 to Hwy 1 6 560 0.875 37 .2 60 6' - 74 85 - 64 73 - 29 33 76 87 71 81 (N of 1-80) Hickory HUVACT 7 1260 2.000 65 33 127 64 102 140 70 122 38 ,. 93 25 13 100 50 B8 .. SE Iowa City 10 720 1.125 NA NA NA NA - 7 8 - 9 8 - NA NA 12 11 9 8 Iowa River (S) 11/12 720 1.125 11 10 15 13 - 4B 43 19 42 37 10 15 13 74 .. 65 58 Willow Creek 17 280 0.438 3 7 0 0 - 4 . - 0 0 - 0 0 0 0 5 11 Manville Heights 20 500 0.781 NA NA NA NA - 6 8 - 3 . - NA NA 2 3 0 0 5660 8.845 263 40 446 6B 382 459 54 340 234 26 229 135 21 354 .. 300 34 1-31 1.19 1..2. 3-17 2-3 Area Description Oist Acres Sq. 1997 Oeerl ,... Deerl 2000 oeerl 2001 Dee,1 2002 Deerl 2003 Dee,/ 2005 Deer/ Mil. Dee, SqMI Dee, SqMi Killed Dee, SqMI Killed Dee, SqMi Killed Dee, SqMi Dee' SqMI Ileel' SqMI Finkbine (U of I) ,. 370 0.578 6 10 31 54 - 48 83 - 24 42 - 23 40 42 73 6 10 East Clear Creek* 889 1.391 49 35 79 57 - 193 13. - 99 71 21 43 31 169 121 109 78 West Clear Creek.- 2.359 152 .. 'Includes properties under multiple jurisdictions (Iowa City, Coralville, and The University of Iowa) "Includes Iowa City, Coralville, and Johnson County. "'No helicopter counts were made in 2004. "'No helicopter counts were made in 2006. 9 I Deer count conditions were as follows: January 31, 1997 Surveyors: Navigator: Conditions: Technique: Results: January 19, 1999 Surveyors: Navigator: Conditions: Technique: Results: January 24, 2000 Surveyors: Navigator: Conditions: Technique: Results: March 17,2001 Surveyors: Navigator: Conditions: Technique: Results: February 3, 2002 Surveyors: Navigator: Conditions: Technique: Results: February 17, 2003 Surveyors: Navigator: Conditions: Tim Thompson and Dale Garner (DNR) Ron Fort (Iowa City Police Department) Temperature 45 degrees F, wind 15 to 30 mph SW, sky clear and sunny, snow cover 5" and melting Parallel back-and-forth flight pattern by management district, counting only deer actually viewed (no estimations) 269 total deer Tim Thompson and Dennis Proctor (DNR) Lisa Mollenhauer (City Manager's Office) Temperature 28 degrees F, wind 3-7 mph W, sky clear and sunny, snow cover 1-2" new snow on top of 10" old snow Parallel back-and-forth flight pattern by management district, counting only deer actually viewed (no estimations) 477 total deer Tim Thompson and Bruce Freeman (Coralville Police) Lisa Mollenhauer (City Manager's Office) Temperature -2 warming to 25 degrees F, wind 10 mph S, sky clear and sunny, snow cover 1" new snow on top of 6" old snow Parallel back-and-forth flight pattern by management district, counting only deer actually viewed (no estimations) 507 total deer Tim Thompson and Bruce Freeman (Coralville Police) Bill Clarahan (Coralville Police) Temperature 20-25 degrees F, wind still, sky clear and sunny, snow cover 8" new snow Parallel back-and-forth flight pattern by management district, counting only deer actually viewed (no estimations) 258 total deer in Iowa City (with an additional 99 in East Clear Creek) Tim Thompson and Bruce Freeman (Coralville Police) Bill Clarahan (Coraiville Police) Temperature around 31 degrees F, wind NW at 17-24 mph, sky clear and sunny, snow cover 6-8" Parallel back-and-forth flight pattern by management district, counting only deer actually viewed (no estimations) 135 total deer in Iowa City (with an additional 66 in areas under multiple jurisdiction) Tim Thompson and Bruce Freeman (Coraiville Police) Bill Clarahan (Coralville Police) Temperature around 30 degrees F, winds calm, sky fog, snow cover 5" 10 Technique: Parallel back-and-forth flight pattern by management district, counting only deer actually viewed (no estimations) Results: 354 total deer in Iowa City (with an additional 211 in areas under multiple jurisdiction) January 24, 2005 Resu Its: Tim Thompson and Greg Harris (IDNR) Ron Freeman, Perry Walton Temperature around 25 degrees, wind S at1 0 mph. Sky sunny, snow cover 5-6 inches. Parallel back-and-forth flight pattern by management district, counting only Deer actually viewed (no estimations) Per DNR helicopter counts, the estimated deer total is 871 which includes Iowa City and multiple jurisdictions. Surveyors: Conditions: Technique: Helicopter counts were not performed by the IDNR in 2004 by the DNR due to issues with obtaining use of a helicopter and problems with high winds, Helicopter counts were not performed by the IDNR in 2005- 06 due to lack of appropriate snow cover. 11 IV.1.a.ll) Projected Number of Deer to be Removed 2005-6 by Willie Suchy Wildlife Biologist, IDNR The simulations developed here are based upon the number of deer observed during the helicopters surveys conducted since 1997. The simulations assume that about 60% of the initial number counted were does and about 1/3 of the does were fawns. The annual cycle begins with dispersal and reproduction. Then the number of deer present after normal mortality through the end of December are calculated. Removals occur during the fall and winter and are additive to normal mortality. Then the cycle repeats. Multiple simulations are made for each area to find a model that best "fits" the observed aerial counts. Table 1 lists the estimated number of does that need to be removed to reach (or maintain) the objective of less than 30 deer per square mile in 1 year. The simulations "fit" the counts observed on all areas reasonably well if the productivity data from the statewide model is used (See Fig 1). This is the same estimate of productivity that has been used in the past to make the projections. Table 1. The number of female deer that would need to be removed this year to reduce the simulated populations below the goal of 30 deer / square mile. Deer Goal Deer Number sighted (30 deer killed in 'of Area Distric Sq. Miles in 2005 per sq. 2005 does to t mile) remove W of Dubuque & 1 0.36 NA 11 0 19 North of 180 Peninsula 2&3 0.92 19 28 13 10 Dubuque Street to 4&5 1.22 43 37 44 11 DodgeStreet Dubuque to Hwy 1 6 0.88 71 26 0 42 North of 1-80 Hickory Hill/ACT 7 2.00 88 60 48 10 SE Iowa City 10 1.13 9 34 8 0 Iowa River (South) 11&12 1.13 65 34 0 30 Willow Creek 17 0.44 5 13 0 0 Manville Heights 20 0.78 0 23 0 0 Finkbine (U of I) 16 0.59 6 17 0 0 Clear Creek East 1.39 109 42 41 70 Total 10.06 415 325 154 192 12 Figure 1. Results of simulation of deer numbers in districts 2 and 3 (the Peninsula) using productivity from Kent Park model where doe fawns produce 0.95 fawns and adults 1.83 fawns. The simulation indicates the projected population with annual "maintenance" removals. 250 50 '" / \ // \ / \ / \ / / \ / \ . \ "- "- "- "- "- "- "- "- "- '---....... .... ......... ............. .....:'..."'.-.-..-.-.- - - - Simulation . Aerial Counts . Goal 200 150 - 100 . o 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 13 IV.1.b. TRAFFIC SAFETY ISSUES Deer-Vehicle Accident Statistics The Iowa City Police Department is responsible for collecting deer-vehicle accident information. The Department prepares maps showing locations and dates of accidents reported from 1996 to the present. They are available for review at the City Manager's Office. The deer-vehicle accident reporting process has improved beginning with the 1999 report. Each accident is assigned a reference number and the date, time, location, property damage amount, and miscellaneous comments are included. Accident victims are mailed a questionnaire to return to the City indicating information such as age of driver, weather conditions, speed, etc. to better our understanding of deer-vehicle accidents. Chart 3. Deer-Vehicle Accidents 1996-2005 I-----r--~~~~~:~-l-$.~:::::~~;;::~::...I.... "NU;;'b;~;~:~~fl;~t;;;-1 . r~~-"-'-'-""'-'-"'.f.-------~'-'-'-'-"-----'-------'--.-. .___,,.____.__..___.................._.._____.....___n__...._. ..- - - _____.__....._.__.'__n_________.,...".o_'....n'_ - --, I--~::~--I. -.----. ---l-i---.. ---'.1'.-'-.. $32,~~~ -. .-.....f. "---'.---. .i--.......-.......--..-j !-199~=~_r.~=~50~_==-~r-=~~~~~i~8~~~~=~~I~====---4~~=~=_-~::~I ~999' 103 , $116,273! 26 I -20~~_._~=C==' 86=~=I=~~::=!i~~:8_3-3=_==[~:~:=~-2~=:::-::=::~J 2001! 106 L $115,531 i 12' I .-200~.~=J===3~=l-~:==~2,909 __:==t=_===85'--::=-.:~=~: ~~~:--.+----- '-~-i-- --- -- - :-~~H6~ -- .+-- - -.is--- ----I __2005 j __ _ __....63._ ____~._.y~1_0~_______I_______ __ ._m _ _..J 1 Includes deer reported dead along roadways (vehicle left scene of accident). In 2000, drivers officially reported 46 accidents; 2001,48 accidents; 2002, 32. 2 Damage estimates by police staff, not certified repair personnel. Estimates over $1,000 require claimant and pollee to file special state report. . 3 Time of accident and position and maintenance of reflectors influence effectiveness. , 11 of the 12 accidents in reflector zones occurred during darkness. 5 4 of the 8 accidents in reflector zones occurred during darkness. 6 6 of the 8 accidents in reflector zones occurred during darkness. Reflectors Reflectors were installed on Dubuque Street (38 posts) in September 1994 and N. Dodge Street (152 posts) in spring 1997. Construction began on N. Dodge Street in summer 1998, temporarily displacing many reflectors. Additional reflectors were added to N. Dodge and Dubuque Streets, and a new system installed on Rochester Avenue in spring 2000. Effectiveness of reflectors is yet to be determined. It is important to keep in mind they are designed to work only when vehicle lights are in use. They also require diligent regular maintenance. In 2005, the Deer Task Force met with Misha Goodman, Animal Control, regarding the upkeep and maintenance of the reflectors. This item will be discussed at a future Deer Task Force meeting. 14 Traffic Speeds In a meeting with the Task Force in 2000, Jeff Davidson (City Planning & Community Development Assistant Director and JCCOG Transportation Planner) explained the speed a motorist travels is primaril~ a function of comfort level, not of the posted speed limit. Eighty-fifth percentile speeds are measured; 85 percentile indicates the general comfort level of drivers and is generally used for determining appropriate speed limits. Speed limits should be set so there is compliance by most motorists; otherwise, they create an enforcement problem for police. Artificially low speed limits are not only difficult to enforce, they may also create general disrespect for speed limits, including those in areas where lower limits may be particularly appropriate. On Dubuque Street, the average speed was 39.5 miles per hour in the 35 mph zone; the 85th percentile speeds were 42 mph. On Rochester Avenue, two locations were studied. On the eastern portion, 85th percentile speeds were 33 mph. Further west, 85th percentile speeds were 42 mph. As a result, the City concluded that the current limits are appropriately set at 35 mph. In light of this information, we concluded that reducing limits below 35 mph would not reduce actual driving speeds. It should be noted that we found no studies that relate the incidence of deer-vehicle accidents and vehicle speed (for speeds in the 25 to 45 mph range). Since 1999, the City has mounted a defensive driving campaign during October and November, when deer-vehicle accidents are more frequent. Media releases prompted articles, display ads were run, and a sequencer on City Channel 4 warn drivers to be alert. Recommendations: Because of the high number of deer-vehicle accidents, the Task Force recommends the City: . Continue to assess the effectiveness of reflectors. Since maintenance of the reflectors is essential to their effectiveness, the Task Force continues to request resources be committed to reflector maintenance. . Continue to monitor developments in the area of road sign age so Iowa City regularly uses the most up-lo-date and innovative sign age technologies on the market. . Agree to thoroughly assess, during design and planning phases of new road and road improvement projects, the impact these projects may have on deer migratory paths and, if appropriate, to include passageways under roads for deer in such projects. 15 IV.2. SUMMARY OF POPULATION MANAGEMENT OPTIONS THE TASK FORCE HAS CONSIDERED No Lethal Action The Task Force considered and rejected this option. Control of Deer Reproduction via Contraception and Sterilization Most studies of the effectiveness of contraceptives with deer have been conducted on populations living in enclosed or confined areas, not with free-ranging deer. Because of drug safety issues, the FDA has not yet approved the use of immunocontraceptives on free-ranging deer. The Task Force reaffirms its interest in the progress and results of tests using immunocontraception and recommends the City continue to investigate the feasibility of a pilot project in our area. The Task Force has also agreed to research the possibility of deer population control through sterilization and release programs that are similar to techniques being used to humanely manage colonies of feral cats. Trap (or Dart) and Relocate The Task Force assumed the use of a box trap. Is it humane? A properly-constructed trap is unlikely to injure deer. If the trap is checked with sufficient frequency, the trapped animal is unlikely to suffer significant trauma from its stay in the trap. To minimize trauma in transport, trapped animals must not be held for long prior to transport. Even with prompt transport, experience with trap and relocate methods suggests that a 4% mortality rate is to be expected during transport, 26% delayed mortality due to stress induced by the experience, and between 58% and 85% mortality in the following months. At this time, trap and relocation of deer cannot be considered humane. Is it safe? Properly managed box traps pose very little risk to people. Is it effective? No, considering the high mortality rate of transported deer and the fact that few sites in the Midwest have the combination of adequate habitat, low deer population, and willing human stewards this method requires. This method is selective; if only does are to be relocated, bucks caught in a trap may be easily released. Dart and relocate was considered briefly. We find no distinction between trapping and darting when relocation is the goal, since the results of relocation are the same, and conclude trap/dart and relocate is not effective. 16 What does it cost? The cost depends on trap placement and deer population. Frequency of trap monitoring adds uncertainty. In the late 1990s, North Oaks, Minnesota reported a cost per deer capture of $131. Urban trapping for live release has been reported to cost, per deer, $113 in Wisconsin and $800 in Long Island. Total costs, including transport, have been reported in the $300 to $1,000 range. Highland Park, IL, reported a cost of $3,074 per deer to relocate 20 deer. Eight months after transport, 11 of the 20 were reported dead. Frequent trips with small numbers of deer are more humane but more expensive. The cost of trapping by dart is comparable to the cost of sharpshooting. Is it legal? The Iowa DNR does not recommend trap and relocate for deer, although it is currently used for dealing with waterfowl and small animals. Relocation of wild deer to private ownership is not currently legal in Iowa. Task Force Conclusion The Task Force does not view trap and relocate as an option because of high mortality, the possible high cost, and lack of areas to relocate deer. Bow Hunting Suggested regulations for bow hunting in urban areas assume the hunter shoots from a fixed stand, waiting there until the deer comes to the hunter. Stalking or driving deer is not permitted. While the use of elevated stands is common, it is required in some, but not all, jurisdictions. The Task Force assumed the imposition of strict hunter education and certification standards such as have been adopted in Waterloo/Cedar Falls and Coralville in addition to regulations governing hunter behavior. Such standards address some of the more severe criticisms of the humaneness and effectiveness of bow hunting. Is it humane? Bow hunting rarely leads to instantaneous death. Estimates by hunters indicate that bow hunting may cripple more animals than gun hunting. A crippling injury is defined as one which does not kill, and after which the hunter fails to find and kill the injured animal. The Waterloo/Cedar Falls and Dubuque experiences suggest a significant degree of success. Recent studies appear to confirm the belief that crippling rates from bow hunting in relatively cramped settings such as those encountered in urban deer management are indeed lower than the crippling rates reported for bow hunting in general. The only scientific studies the Task Force found to review were conducted by bow-hunting advocacy groups or funded by archery-related industries. Is it safe? Evidence indicates that urban bow hunts pose very little risk to people. No evidence of injury to humans appears in any of the programs reviewed. 17 ..~-r-._------- Is it effective? It can be, assuming that sufficient numbers of hunters are willing to comply with the additional regulations governing hunting within city limits. Bow hunters within Coralville city limits in recent years have killed over one hundred deer per year. However, in areas where killing of large numbers of deer is recommended, bow and arrow hunting aione may be ineffective in reducing the population. Bow hunting can be selective. The hunting season is before the bucks shed their antlers, so gender is fairly easy to determine. Hunting traditions place a high value on killing older bucks- the so-called trophy bucks with large, many-branched antlers. This is of little use if popuiation control is the goal. If bow hunting is to be used as an effective component of a population control plan, hunters must be induced to kill does. What does It cost? The costs of a DNR-administered hunt are largely borne by the individual hunters who, through license fees, pay for the cost of regulating the hunt. These costs are partially offset by the value of the meat taken. DNR generally relies on individual hunters to police other hunters. The cost to the City would be minimal. Is it legal? Yes, according to State law. However, the City of Iowa City prohibited bow hunting within the City limits by Ordinance 97-3815, 12-9-1997, at the time of instituting deer management by sharpshooting. Task Force Conclusion The Task Force recommended bow hunting as an option for killing deer during the winter of 2005- 2006. Some members view bow hunting as inhumane. In addition, some members do not regard Iowa City's deer management as a recreational activity or sport for hunters and do not wish to encourage such a concept. The Task Force recognizes, however, that bow hunting is a legal option. Trap and Kill The Task Force assumed the use of a baited box trap or modified clover trap. Trapping is typically done in mid to late winter. Deer are killed by gunshot to the head; deer meat so acquired is suitable for human consumption. Is it humane? If a trap is properly constructed and checked frequently, deer are unlikely to suffer significant trauma while in it. The killing methods assumed are instantaneous and therefore humane. Is it safe? Properly managed box traps pose very little risk to people. 18 Is it effective? Yes, but only to remove small numbers of deer. As with trapping and relocation, this method is selective. Deer may be released if they are not of the desired age and sex. Dart and kill was briefly considered. The cost of darting is approximately the same as sharpshooting; meat from darted animals is not considered fit for human consumption. What does it cost? Costs depend on trap placement, deer population, and weather conditions. The sometimes- complicated logistics of regular trap monitoring add complexity to this method. In the late 1990s, North Oaks, MN, reported a cost per deer capture of $131, not including carcass disposal or processing. Minnetonka, MN, reported total costs of $209-$214 per deer, including meat processing. Is it legal? The DNR has authorized use of box traps for the killing of deer in Iowa City and in September 2005 the Task Force deleted it from the Long-Term Plan which was approved by the City Council by Resolution #05-328 on October 4, 2005. Task Force Conclusion The Task Force does not recommend use of trap and kill. With the high number of deer recommended to be killed, the costs and staff time associated with trap and kill would not justify the number of deer killed. Sharpshooting Sharpshooting has been used in many residential areas and parks to control deer populations and has been the kill method recommended by the Task Force and approved by the City Council over the past several years. High-powered rifles are the weapon of choice for sharpshooting. Sound suppression devices'were used by the USDA in 1999 and by White Buffalo, Inc. staff in 2001 but not by White Buffalo, Inc. staff in 2000 because, at the time, it was illegal for a private person to possess a suppressed weapon in the State of Iowa. As of July 1, 2000, suppressors could be used in Iowa by a person shooting a deer pursuant to a state-approved deer management plan, if the person has a valid federal permit for the device. Also effective July 1, 2000, a shooter need only get permission of the owner or tenant to discharge a firearm during a sanctioned sharpshoot if the shooter is within 50 yards of an inhabited structure. The prior law prohibited the discharge of a firearm anywhere within 200 yards without permission. The City requested the legislature make these two changes to the Iowa Code in order to facilitate future sharpshooting in more developed areas. In a professional sharpshoot, shooting sites are selected based on safety and access to deer. An appropriate site includes an orientation relative to the bait station so that shooting occurs from an elevated location (e.g., a tree stand or from the top of a ridge), which directs the bullet in a downward trajectory. Site preparation, consisting of clearing underbrush and pre-baiting, lasts for several weeks. Shooters typically work at night using artificial light. Is it humane? A high-powered rifle can cause instantaneous death; from this point of view, no method of killing is more humane. Of all weapons for killing at a distance, high-powered rifles are the least likely to inflict an inhumane wound, one that cripples, or kills slowly. The likelihood of such injuries is 19 reduced even more by using trained sharpshooters and a bait station to attract and hold deer for the kill. Is it safe? All evidence indicates that urban sharpshooting poses little risk to people. No evidence of injury to people or property was reported in any of the programs we reviewed. I S it effective? Assuming there is appropriate access, yes. Studies have shown, and DNR advisors concurred, that sharpshooting is more effective at reducing larger numbers of deer than bow and arrow hu"nting. What does it cost? The City contracted with the USDA in 1998, and the USDA killed 22 deer at a cost of $3,850. Ruzicka's Locker charged $35 per deer to field dress and process the meat into 5 Ib packages. In 1999-2000, the City contracted with the private firm of White Buffalo, Inc. White Buffalo, Inc. killed 360 deer. Costs incurred were approximately $72,000, including $69,300 to White Buffalo, Inc. for labor and reimbursable expenses, and about $2,500 for supplies and other expenses (e.g. housing, bait). Ruzicka's Locker charged $45 per deer to field dress and process the meat into 1 Ib and 5 lb packages. The Salvation Army received Community Development Block Grant funding to help defray processing and storage costs. In 2000-2001, the City contracted with White Buffalo, Inc. White Buffalo, Inc. killed 340 deer. Costs incurred were approximately $109,400, including $96,400.97 for labor and reimbursable expenses and about $13,000 for supplies and other expenses (e.g. housing, bait). Ruzicka's Locker charged $50 per deer to field dress and process the meat into 1 lb and 5 Ib packages. The Salvation Army again served as the main distributor to individuals and agencies. In 2001-2002, the City contracted with White Buffalo, Inc. White Buffalo, Inc. killed 250 deer. Costs incurred were approximately $100,000, including $75,000 to White Buffalo for labor and reimbursable expenses and about $10,000 for supplies and other expenses (e.g. housing, bait). Ruzicka's Locker charged $55 per deer to field dress and process the meat into 1 lb and 5 Ib packages. The Salvation Army again served as the main distributor to individuals and agencies. In 2002-2003, the Task Force determined killing of deer would not be necessary during the winter of 2002-2003. In 2003-2004, the City contracted with White Buffalo, Inc. White Buffalo, Inc. killed 200 deer. Costs incurred were approximately $94,000 including $74,899.14 to White Buffalo, Inc. for labor and reimbursable expenses. Ruzicka's Locker charged approximately $65 per deer to field dress and process the meat into 1 lb and 5 lb. packages. The Salvation Army served as the main distributor to individuals and agencies. In 2004-2005, the City contracted with White Buffalo, Inc. White Buffalo, Inc. killed 154 deer. Costs incurred were approximately $60,000 including $45,379.79 payable to White Buffalo, Inc. for labor and reimbursable expenses. Ruzicka's Locker charged approximately $65 per deer to field dress and process the meat into 1 lb. and 5 lb. packages. The Salvation Army served as the main distributor to individuals and agencies. In 2005-2006, the City contracted with White Buffalo, Inc. White Buffalo, Inc. killed 150 deer. Costs incurred were approximately $61,300 including $48,735.38 payable to White Buffalo, Inc. for labor and reimbursable expenses. Ruzicka's Locker charged approximately $75 per deer to 20 field dress, process and freeze the meat into 1 lb. and 5 lb. packages. The Salvation Army served as the main distributor to local residents. Is it legal? This method involves night shooting over bait, with lights and high-powered rifles. The DNR has approved sharpshooting as a method authorized for the City of Iowa City. The City must petition the Natural Resource Commission each year to be eligible to utilize sharpshooting. To assist deer management programs, the Iowa legislature amended the Code in spring 2000 to allow sharpshooters to use devices to decrease the sound and to permit shooting within 50 yards of an inhabited structure, with the owner's permission. Task Force Conclusion The Task Force recommends sharpshooting as the most effective, efficient, and humane method to continue to make progress toward the population goals established in the Long-Term Deer Management Plan. The Task Force recommends White Buffalo, Inc. be engaged this year to conduct the sharpshoot. All public grounds should be assessed for safe and appropriate shooting sites. Private properties should be allowed as sharpshooting sites with the permission of land owners and occupants and in conformance with all laws, regulations, and safety concerns. The contractor engaged to conduct the sharpshoot must arrange with property owners and occupants for use of their land. IV.3. EDUCATION AND OTHER NONLETHAL INITIATIVES FOR IMPROVED HUMAN-DEER COEXISTENCE Completed and Current Projects The City has undertaken a number of steps toward nonlethal management: . Coordinated an educational program with the Johnson County Conservation Board entitled 'Whitetail Deer: Treasure, Trophy or Trouble"? Two programs were presented and both were made available to the public. . Requested the Humane Society of the United States (HSUS) to consider Iowa City as a deer contraception test site. . Conducted Deer Issues Listening Sessions at which residents can convey to Task Force members and each other their opinions about and experience with Iowa City's deer. These sessions were taped for broadcast on the City Channel. . Began updating the brochure explaining Iowa City's approach to deer management and emphasizing methods to help residents devise strategies for living with deer. . Utilized the City's website and City Channel 4 for disseminating information. The Task Force recommends continued expansion of both forums. . Participated in classroom discussions, presentations, and radio call-in programs. . Installed additional reflectors as well as five warning signs. Upgraded warning signs with the' highest quality of reflective material available. The City will continue maintenance of these systems. . Worked with media on defensive driving campaign during high deer-vehicle accident incidence time of year. . Completed a consultant-assessment of impact of N. Dodge Street improvements on deer. An under-passageway is being considered. . Made available for checkout and began broadcast of 'Whitetails at the Crossroads," a deer management educational video. 21 . Began production of a video on deer-traffic issues. '. . Advertised seminar on gardening, landscaping, and wildlife (joint project with IC Landscaping). . Information sharing with comparable communities. Ideas for Future Consideration We have developed a long list of possible initiatives for nonlethal management of the interactions between Iowa City deer and Iowa City people, drawing on our own discussions, resident comments, correspondence, and the listening sessions. Here is a working draft of that list, which will continue to guide our deliberations about nonlethal deer management: . Gather and consider information on experience with deer contraception/sterilization projects across the country. . Produce educational video. Could deal with practical or 'philosophical' issues. Provide copies for checkout at libraries, broadcast on City Channel 4. . Expand information on City web site. More resources. More links. . Adopt-a-reflector system or City staff assignment to assure continuous maintenance. . Presentation by HSUS staff or others on immunocontraceptives or other reproductive control project. . Add a 'deer resistant' garden to the Project GREEN Garden Tours, other gardener activities. . Provide information, etc., at Parade of Homes, Project GREEN and business fairs, Chamber office. . Promote safe driving through campaigns on TV, in newspapers-particularly in May and October/November. . Provide newspaperlTV/radio features on timely deer-related issues (traffic, plantings, etc.). . Visit deer-resistant gardens. . Host gardening seminars (present live, rebroadcast on public access TV) . Research solar powered deer deflectors that are currently being used in Indiana. These are deflectors that turn on flashing lights to warn motorists when deer are present. v. HISTORY OF DEER MANAGEMENT IN IOWA'CITY -1997- 2005 1997-1998 In response to citizen complaints, in 1997 the City Council established a Deer Management Committee to recommend a management plan. Council appointed members representing the following interests: Iowa City staff, Iowa City/Coralville Animal Shelter, Iowa City Police Department, hunters, Project GREEN, residents of areas heavily populated with deer, residents of areas not heavily populated with deer, animal protection, science/nature/biology, Iowa Wildlife Federation, City of Coralville staff, residents of Coralville, and Johnson County Board of Supervisors. The Committee divided the Iowa City/Coralville community into twenty Deer Management Areas, using natural and constructed barriers as lines of division and taking into consideration the ability to implement management techniques in each area. After reviewing the size of the deer population, numbers of deer-vehicle accidents, the deer management plans of other communities, comments from citizens, and advice from the DNR, the Committee recommended and Council approved a multi-component management plan. The plan consisted of initiating an education program, using reflectors and warning signs, consideration of deer when 22 constructing/renovating arterial streets, and the killing of 180 deer by sharpshooting over bait and by trap and kill. To arrive at consensus about killing methods, we considered the costs, legality, risks to humans, and humaneness of each method of killing. For purposes of our discussion, we defined a humane death as one that is instantaneous and painless. For deer management purposes, the most commonly accepted number of deer an urban selling can sustain is 20 to 25 per square mile. Based on recommendations from the DNR and review of management pians from other communities, the 1997 Deer Management Committee established the following guidelines for the City's long-range management plan: 35+ deer/square mile: Educate residents about living with deer. Review on an area-by-area basis. Educational material may be recommended or killing methods implemented depending on the management area, number of complaints, and/or evidence of types of damage. Reduction must be implemented. At this levei, deer pose threat to the ecosystem. 0-24 deer/square mile: 25-34 deer/square mile: Upon reviewing the 1997-1998 plan, the DNR rejected sharpshooting as an option for urban deer management. But after making a comprehensive assessment of Iowa City's situation, DNR officials concurred that bow and arrow hunting (a kill method that would be permissible) would not be an effective method to reduce the herd according to our guidelines. Staff recommended and, on February 12, 1998, the Natural Resource Commission approved, Iowa City's request to sharpshoot deer. City officials worked with legislators to amend the State of Iowa Code to allow the use of artificial light over bait for the purpose of urban deer management. There was not enough time remaining in the season to initiate a sharpshooting program for 1997-1998; however, a permit was authorized for September 1, 1998, through February 28, 1999. 1998-1999 On October 21,1998, the Deer Management Committee resubmitted the original plan to the City Council for approval, setting the number of deer to be killed at 240, as a result of increases in the size of the deer herd. Council approved the plan on December 1. The City contracted with the USDA to conduct the sharpshoot. In the south Peninsula area, 19 deer (8 adult does, 6 fawn does, and 5 fawn males) were shot on January 20, and 3 deer (1 adult doe and 2 fawn males) were shot on January 21, 1999. All adult does were pregnant. On January 20, one deer was shot and dropped, but ran off and was not recovered. A group of local animal rights activists backed by national groups filed a request in federal court for an injunction against the USDA, thereby halting shooting activity until a federal judge could review the points of contention. The request for injunctive relief alleged that the USDA had failed to meet federal procedural requirements before the sharpshoot. The window of shooting authorization expired before mediation eventually sellied the litigation. 1999-2000 The 1999-2000 Deer Management Committee met from April 21 through August 16, 1999, formulating a plan similar to the first two and increasing the number of deer to be killed to no more than 733. The Committee examined the credentials of three agencies that submitted proposals to conduct the sharpshoot. The Committee recommended and the City agreed that the sharpshooting contract should be awarded to White Buffalo, Inc., of Hamden, Connecticut. 23 The 1999-2000 sharpshoot included a preliminary kill of 11 deer on November 9 to coordinate logistics. Extensive preparation of 29 bait sites took place between December 12 and 31 . Between January 1 and January 11, White Buffalo, Inc. killed 349 deer by sharpshooting [215 females (60%) and 145 males (40%) /65 (16%) had visible antlers and 295 deer (62%) were antlerless. Including the 11 killed in November, 360 deer were killed and transported to Ruzicka's Locker in Solon for processing and packaging. Graduate students from Coe College performed reproductive autopsies and collected blood samples to test for evidence of Lyme disease. Blood analyses revealed the incidence of Lyme antibodies in the samples studied was consistent with the statewide average of 5 percent. Deer meat was distributed to local residents by the Salvation Army. Approximately 16,600 pounds were distributed to 1,574 households (4,331 individuals), the Free Lunch Program (Wesley House), the SE Linn Community Food Reservoir (for Johnson County families), churches and community groups, and the Salvation Army Evening Meal Program. Crisis Center distribution is not included in the distribution figures. Qualifications for receiving meat included: Johnson County resident, collect meat only once a month, choose either but not both the Salvation Army or the Crisis Center as preferred pick-up location, and five pounds per family/one pound per individual. Recipes were provided with the meat. The City initiated an educational program, including display ads in local newspapers, the use of City Channel 4 to convey high risk periods for deer-vehicle coilisions, a brochure discussing Iowa City deer issues and suggesting ways to coexist with deer, and a deer management video broadcast on City Channel 4 and available for checkout at the public library. Additional Streiter reflectors were added to the N. Dubuque Street and N. Dodge Street systems, and a new system was installed on Rochester Avenue. Deer warning signs manufactured with improved reflective material were placed at the beginning of the reflector systems along each traffic lane. In March, the City's website launched a deer information page including frequently asked questions, a listing of deer resistant plantings, a map indicating deer-vehicle accidents for 1999, and a public comment board. Content of the website will be expanded as the program progresses. After assessing the local situation, White Buffalo staff did not recommend Iowa City as a potential site for a contraceptive study at this time. The City requested a similar analysis and recommendation from HSUS. 2000-2001 The 2000-2001 Deer Management Committee met from June 19 through August 30, formulating a plan similar to the first three and increasing the number of deer to be killed to no more than 500. The Committee reviewed criteria on recommendation of a sharpshooting contractor. White Buffalo, Inc. had established contacts with property owners and performed the shoot in 1999-2000 as they indicated. Committee members felt comfortable with the manner in which they conducted their operation. Therefore, the Committee recommended and the City Council agreed that the sharpshooting contract should be awarded again to White Buffalo. Extensive preparation of 36 bait sites took place between November 27 and December 11. Sharpshooting took place between December 12 and December 22 and resumed again January 7 through January 18. During those periods, White Buffalo, Inc. killed 340 deer by sharpshooting. When using the "first opportunity" approach, the killing demographics are usually representative of the population as a whole. A total of 204 females (60%) and 136 males (40%) were killed. Seventy-six deer (22%) had visible antlers, whereas 264 deer (78%) were antlerless. Sixty male fawns were included in the antlerless grouping. Students from Coe College performed reproductive autopsies and collected blood samples to test for evidence of Lyme disease. 24 Deer meat was distributed to local residents by the Salvation Army. Approximately 15,000 pounds were distributed to 3,104 households, the Free Lunch Program (Wesley House), the SE Linn Community Food Reservoir (for Johnson County families), churches and community groups, and the Salvation Army Evening Meal Program. Recipes were provided with the meal. The City continued an educational program, including display ads in local newspapers, the use of City Channel 4 to convey high risk periods for deer-vehicle collisions, an area on the City's web site containing deer issues and suggesting ways to coexist with deer, and a deer management video broadcast on City Channel 4 and available for checkout at the public library. The Streiter reflectors were maintained. After assessing the local situation, White Buffalo staff again did not recommend Iowa City as a potential site for a contraceptive study at this time. The City continues to await a response from HSUS. 2001-2002 The 2001-2002 Deer Task Force met from March 20 through September 10, 2001, formulating a plan similar to the first four and selling the number of deer to be killed to no more than 325. The Task Force reviewed criteria on recommendation of a sharpshooting contractor. White Buffalo, Inc. had established contacts with property owners and performed the shoot in 2000-2001 as they indicated. Task Force members felt comfortable with the manner in which they conducted their operation. Therefore, the Task Force recommended and the City Council agreed that the sharpshooting contract should be awarded to white Buffalo. Extensive preparation of 28 bait sites took place between November 20 and November 30. Sharpshooting took place between December 1 and December 20. During that period, 18 days of fieldwork were required to achieve the killing of 250 deer. When using the "first opportunity" approach, the killing demographics are usually representative of the population as a whoie. A total of 137 females (55%) and 113 males (45%) were killed. Fifty-six deer (22%) had visible antlers, whereas 194 deer (78%) were antlerless. Fifty-seven male fawns were included In the antlerless grouping. Deer meat was distributed to local residents by the Salvation Army. Approximately 8,715 pounds were distributed to 3,548 individuals as well as 852 pounds of meet distributed to nine organizations. Recipes were provided with the meal. The City continued an educational program, including display ads in local newspapers, the use of City Channel 4 to convey high risk periods for deer-vehicle collisions, an area on the City's web site containing deer issues and suggesting ways to coexist with deer, and a deer management video broadcast on City Channel 4 and available for checkout at the public library. The Streiter reflectors were maintained. After assessing the local situation, White Buffalo staff again did not recommend Iowa City as a potential site for a contraceptive study at this time. 2002-2003 After taking into consideration several factors, the Task Force, by a vote of 6-1 (2 members were absent), determined killing of deer would not be necessary during the winter of 2002-2003. The money that was budgeted for deer management in 2002-2003 was carried over for possible use in 2003-2004. 25 2003-2004 The 2003-2004 Deer Task Force met on a regular basis, formulating a plan similar to the first four and setting the number of deer to be killed to no more than 200. The Task Force reviewed criteria on recommendation of a sharpshooting contractor. White Buffalo, Inc. had established contacts with property owners and performed the shoot. Task Force members felt comfortable with the manner in which they conducted their operation. Therefore, the Task Force recommended and the City Council agreed that the sharpshooting contract should be awarded to White Buffalo, Inc. Initial site preparation and prebaiting were conducted from 16 November 2003 - 26 November 2003. Sharpshooting began on November 28, 2003 and continued through December 13. During that period, 14 days of fieldwork were required to achieve the killing of 200 deer. When using the "first opportunity" approach, the killing demographics are usually representative of the population as a whole. A total of 107 females (54%) and 93 males (46%) were killed. Sixty-two deer (31%) had visible antlers. whereas 138 deer (69%) were antlerless. Thirty-one maie fawns were included in the antlerless harvest. Deer meat was distributed to iocal residents by the Salvation Army. Approximately 4,851 pounds of meat were distributed to approximately 556 families. Recipes were provided with the meat. 2004-2005 The Deer Task Force was re-established in August 2004 with two of the three vacancies being filled at that time. Originally, a deer kill was not scheduled or budgeted for the winter of 2004-2005, however upon review of the deer/vehicle accidents and a population modeling prepared by the Iowa DNR, it was determined deer removal should be implemented for the winter of 2004-2005. It was a unanimous decision by the Deer Task Force to recommend to the City Council to enter into an agreement with White Buffalo, Inc. to kill deer during the winter of 2004-2005. Initial site preparation and pre baiting were conducted from 20-30 January 2005. Deer removal activities began on 31 January 2005 and continued through 9 February. During the 10-day removal period, 9 days of fieldwork were required to achieve the killing of 154 antlerless deer. Deer were shot on a "first opportunity" basis. A total of 96 females (62%) and 58 males (38%) were killed. The summary report of White Buffalo's 2004-2005 activity is included with this report. Approximately 6,000 pounds of meat is currently being distributed to local residents by the Salvation Army. VI. COMMONLY ASKED QUESTIONS AND TASK FORCE ANSWERS Don't I have the right to enjoy the deer in my neighborhood or the park I visit? Absolutely yes! It has never been the intent of the Task Force to eradicate Iowa City's deer herd. I don't understand the discussion of a deer no.feed policy. If we can have bird feeders, why can't we feed cracked corn to deer In the backyard? Our desire to observe wildlife and to know they are present in our surroundings is understandable. However, the well-being of wild creatures is best maintained by watching from a distance and not by attempting to entice them to our immediate living area. Even bird feeders can have undesirable consequences if placement or poor maintenance alters migration timing, spreads disease, or causes an imbalance in species distribution. Given the large deer population in Iowa City, supplemental 26 feeding is an invitation to negative deer-human interactions that further promote the call for lethal deer removal. Deer movement to .and from a supplemental feeding site or salt block frequently involves street crossings and consequent automobile accidents. Concentration of deer at a feeding site causes increased browse damage, soil erosion, and excrement in the feeding area and on neighboring properties. Given their varied diet, it is wrong to assume deer will eat only the corn and ignore vegetation in the area. Routine backyard feedings alter deer behavior patterns such that they no longer fear humans. With repeated invitations to human surroundings, deer that should otherwise be shy and dispersed away from humans spend their time looking for handouts and tasty plantings in more densely developed areas. The desire to feed and view deer up-close shouid be tempered by the realization that this activity is a primary cause for deer-human conflicts. Deer will ultimately be the loser in these conflicts. A good general reference is Living with Wildlife, California Center for Wildlife (a Sierra Club Book, 1994) available at the Iowa City Public Library. If no population control methods are implemented, what would likely occur to other plant and animal life in the city? The effect of deer on other plant and animal life depends greatly on the number of deer present and the length of time numbers stay at a given level. Although at even low levels (10-20 deer/sq. mi.), the effects on species composition of the plant and animal communities are measurable, they are quickly reversed when deer levels are reduced. At high levels (25 or more deer/sq. mi.), the effects over the short term are likely reversible; over the long term, however, many native plant species will be eliminated locally, and they will not likely reestablish even if deer numbers are reduced. In addition, animals, both vertebrate and invertebrate, that depend on those plants will be driven locally extinct. The result is a species-poor community consisting only of a few plants, often non-native, that are avoided by deer because of their thorns or distastefulness. For example, the area behind the Mayflower Apartments contained a full complement of spring flora species 25 years ago, but today nearly all non-woody vegetation between ground level and approximately 6 to 8 feet above ground has been eliminated. Why don't you provide more educational programs and materials? It appears the most cost-effective method of educating the public is to respond to citizen requests for information by providing items such as a brochure. Information from each year's plan will be available on the City's website. The Task Force is committed to regularly recommend and develop new educational materials and resources. We also encourage all those interested in educating the public about ways to live with deer to do so. This effort does not necessarily have to be organized through the City. Can't the peninsula be preserved to provide a refuge for the deer in Iowa City? No. Deer frequently swim across the Iowa River and cross the highways to feed in other areas of town. Creating a safe haven for deer there would require fencing the peninsula and would eventually lead to destruction of all vegetation there. Have you killed deer on the peninsula because of the planned development? The City purchased portions of the peninsula in 1995 for $2,000,000, using general funds ($1.3m) and HUD Supplemental CDBG Flood Relief Funds ($.7m). The iower peninsula, situated in the floodplain, is already designed as both a natural woodland, prairie, and wetland park as well as a well field for the City's water supply. To reimburse the general fund, the 70-acre upper peninsula has been soid to a developer. The peninsula neighborhood is intended to be a well-designed and environmentally sensitive development 27 in the special setting of land overlooking a natural park and the Iowa River. The goals of the project are to provide housing for a variety of types of households and to show how different housing types can be proximate to each other and succeed through careful design, to complete an urban neighborhood in an infill site, and to provide a model of an alternative to conventional subdivisions for the development community in Iowa City. The recommendation to kill deer on the peninsula was made without reference to planned development and, according to City staff, the planned development was made without reference to the deer. The peninsula was one of the most appropriate areas to implement the reduction program because It has the highest number of deer per square mile and it provides several natural sites for sharpshooting. Why aren't you recommending that bow and arrow hunting be included in the plan, particularly since it is cheaper than hiring sharpshooters? Some members believe that sharpshooting is the most humane and effective lethal method of reducing Iowa City's large deer herd. Some members view bow hunting as inhumane. In addition, some members do not regard Iowa City's deer management as a recreational activity or sport for hunters and do not wish to encourage such a concept. The Task Force recognizes, however, that bow hunting is a potential legal option, and some members have voiced interest in a bow hunting component in Iowa City's management plan. We recognize that costs are minimal with bow hunting, but believe the community finds sharpshooting a more acceptable method than bowhunting for killing deer for management purposes. How have other communities handled deer management? Programs for deer management vary widely. Communities we contacted in Minnesota, Wisconsin, Illinois, Iowa, Missouri, and New York have tried a variety of methods: . City officials implementing a plan without citizen input. . City officials appointing a citizens' task force to review options and recommend a plan. . Leaving the issue of killing deer up to the citizens via a non-binding referendum (it is interesting to note the residents voted to kill deer and the Council ultimately decided not to kill deer.) . Use of bow hunting only (both extremely regulated and nearly unregulated restrictions). . Use of sharpshooting only (local law enforcement, federal agents, or private contractors). . Use of a combination of methods to kill deer (bow hunting and sharpshooting). The Task Force did not locate a single community in which deer were not killed and the population stabilized or decreased naturally. One community in Illinois reported that they did not kill deer and no longer had a "deer problem." However, the surrounding communities were actively managing deer using an annual kill. 28 MEMORANDUM Date: May 17, 2006 To: City Council From: Pat Farrant, Chair Re: Deer Task Force Recommendation made in 2005 The three members of the 2005-2006 Iowa City Deer Task Force (Ashman, Farrant, and Sidwell) who were in the minority in the vote taken on March 22, 2005 to recommend bow hunting as a method of deer kill independently prepared statements explaining why they voted as they did. Copies of those statements are attached. Why I don't support the recommendation ofthe Deer Task Force, 2005 . This year, there was simply no pattern of sustained, meaningful interaction among Task Force members. At least three and possibly more members appear to have come to this year's group with a single personal objective in mind-they wanted, and were going to get, a bow hunt. . Some members did not consistently attend meetings; some came late and left early. Some attempts at dialogue failed simply because some members were clearly unprepared and, as a result, we wasted valuable time going over and over operational issues like schedules and chronologies. Some members were often rude and imperious in their refusal to engage in substantive discussion. . When those who did want to consider the full set of issues related to management of Iowa City's deer population attempted to begin a discussion, one of the new members decided to call the question. A vote on bow hunting was taken and further discussion was effectively shut off. . The recommendation dismisses in just a few closing sentences one of the most significant matters the Task Force has regularly addressed in the course of its deliberations over the years. It has been a concern expressed even by those citizens who favor a deer kill: choosing humane methods of killing deer. At Council's invitation a few months ago, I participated in a discussion on the general topic of "making the decision to kill and choosing a kill method." I stressed then that even among those who have been adamant about the ne.ed to reduce the deer population, most people have wanted assurance that deer would be killed humanely. . No one has been able to identify a single study concluding that death by a bow and arrow wound is humane, within the simple definition the original Task Force came to consensus about: a death that is instantaneous and oainless. Indeed, the guidelines of the American Veterinary Medical Association specify that the only humane way to kill most wildlife is by an appropriately placed gun shot to the head. . For these reasons and because I do not wish to invalidate the work that Task Force members have done since the mid-1990s, I cannot support the recommendation made this year. Pat Farrant April 28, 2005 Dissenting Opinion - Recommendation to allow bow hunting within Iowa City limits to assist in the control of the deer population. I disagree with the recommendation for the following reasons: _ Death by arrow, in my opinion, is not a humane way for a deer or any other living creature to die. Nothing provided in the documentation for the recommendation has shown otherwise. We are the ones that have altered the environment which has created the situation. If we have to kill the deer I feel we should as least do it in the most humane way possible. - I do not feel that bow hunting is or would be supported by the majority ofIowa City residents. _ The employees of White Buffalo are experts in their field. The weekend bow hunter is not. A bullet to the head, in most cases, results in instantaneous death. An arrow somewhere in the body of a deer does not. The thought of a live, or near death, deer with an arrow somewhere in its body does not appeal to me or, in my opinion, will it to most of the Iowa City population. Pete Sidwell Member - Iowa City Deer Task Force Bow Hunting? No Thanks: a dissenting opinion from Janet Ashman to the City Council of Iowa City As we appropriate wildlife habitat for our use, we dislocate hundreds of thousands of animals each year. The resulting habit loss drastically changes territories and negatively impacts the predator/prey balance. Add to that, we've been manipulating the population of deer for decades. Now, when deer eat the red tulips and arborvitae we plant on what used to be their territory, and they have the nerve to leap out in front of our cars, we refer to them as pests and can't wait to kill them/literally. What kind of stewardship is that? These are my deer, too. And if, after all this, we deem they must die, I will settle for nothing less than a humane death: one that is instantaneous-thus as painless and free of s~ffering as possible. Why? Because the capacity to suffer is the critical similarity between humans and all other animals. It binds us together and places us in the same moral category. Of course, this principle of "the equality of all beings" is not a description of an actual equality among all beings. It's a "bigger picture" prescription of ho\-\' we should treat all beings. I stay on this committee because I care about how animals are treated-how they live and how they die, especially at the hands of humans. The Emperor's New Clothes It's important to note that from tlle start, our local DNR folks (especially Tim Thompson) have consistently made themselves available to us and have played a helpful role in our deliberations, as \ve have tried to make sense out of deer population control. Our deer task force has met since 1997, but one subject rarely gets any coverage: why are we in this predicament? I believe the burden is on the IDNR to effectively limit deer populations to numbers sustainable by what's left of their natural habitat. It is inconceivable to me that they are "unable" to do so. Current policies of wildlife and land management agencies exacerbate deer overpopulation to provide a population large enough to suit sport hunters (who ironically account for only 4-8% of the human population). The over abundance of deer stems not only from the mismanagement of deer populations, but from the mismanagement of forestlands and natural areas. Until the IDNR is confronted by a broader range of the stakeholders (e.g., lwmeowners, land developers, hikers, gardeners, cities, deer advocates, farmers, law enforcement, the insurance industry, ecologists, drivers, humane societies, etc.) affected by deer populations who have something to say about how their wildlife and lands are being mismanaged, little will change. As a long-time member of the task force, I am particularly puzzled about the lack of IDNR confrontation by some very significant stakeholders-the many city / town governments of Iowa who have been held hostage and forced to become natural resource gurus in hopes of resolving their local habitat issues with their own resources. Until we approach thjs from an ecosystem perspective rather than a recreational hunting perspective, the deer population will continue to be "managed" using something called the maximum sustained yield (MSY), a concept from the 1970s that is no longer considered sdentifically valid or appropriate. Death by Arrow is Not Humane Bow-hunting proponents continue to claim that this method of killing is humane-bleeding to death (j.e., exsanguination) doesn't take all that long and shouldn't hurt much because the arrows are very sharp. Despite this claim, I nave not found a single scientific study to support that death by arrow is humane. Much to the contrary, the American Veterinary Medical Association (AVMA) 2000 Report of the Panel on Euthanasia states: \Velfare issues are increasingly being identified in the management of free-ranging wildlife, and tne need for humane euthanasia guidelines in this context is great (p. 671). In the context of this report, euthanasia is the act of inducing humane death in an animal. It is our responsibility as veterinarians and human beings to ensure that if an animal' 5 life is to be taken, it is done with the highest degree of respect, and with an emphasis on making the death as painless and distress free as possible (p. 672). Ethical considerations that must be addressed when euthanizing healthy and unwanted animal reflect professional and societal concerns. (p. 673) 'When animals must be euthanized/killed, either as individuals or in larger groups, moral and ethical concerns dictate that humane practices be observed Janet Aslmum . 903 FIfth Ave. Iowa City. lA 52240 . daytime phone: 335.1496 . Submitted 4/27/05 (p. 674). For death to be painless and distress free, loss of consciousness should precede loss of motor activity (muscle movement) (p. 675). Physical disruption of brain activity. caused by concussion, direct destruction of the brain, or electrical depolarization of neurons, induce rapid loss of consciousness (p. 675). Physical methods of euthanasia include captive bolt, gunshot, cervical dislocation, decapitation, electrocution, microwave irradiation, kill traps, thoracic compression, exsanguination, stunning, and pithing (p. 681). A properly placed gunshot can cause immediate insensibility and humane death. on For wildlife and other freely roaming animals, the preferred target area should be the head. ...A gunshot to the heart or neck does not immediately render animals unconscious and thus is not considered to meet the panel's definition of euthanasia (p. 682). Exsanguination, stunning, and pithing are not recommended as a sole means of euthanasia, but should be considered adjuncts to other agents or means-(p. 681). Exsanguination can be used to ensure death subsequent to stunning or in othenvise unconscious animals. Because anxiety is associated with extreme hypovolemia [massive blood 1055,]* exsanguination must not be used as a sole means of euthanasia (p. 684). Conditions found in the field, although more challenging than those that are controlled, do not in any way reduce or minimize the ethical obligation of the responsible individual to reduce pain and distress to the greatest extent possible during the taking of an animal's life (p. 686). '"brackets mine If bow hunting is such a humane, effective, and efficient way to k.i1l an animal, why is it that zero percent of the bow hunters I've asked say they would consider using this method when it comes time for their hunting dog, family pet, or livestock to be euthanized? Currently, the only lethal method that meets the "is it humane I safel effective I affordable /legal I acceptable to the community" criteria established by this group during its first year is sharpshooting. As humans making decisions about life and death, I feel we have an ethical obligation to look beyond convenience and the opportunity for entertainment. In addition, to allow bow hunting y.,rjthin the confines of Iowa City would require a substantive change in the city code (Title 8, chapter 3, S8-3-3A) that the Iowa City Animal Control Advisory Board (of which I was a member-1995- 1999) worked very carefully to crafL The inclusiveness of the language sends an unmistakable message about animal protection. Making exceptions in this portion of the code would result in an attenuated, mixed message. A Few Comments on this Year's Disturbing Group Process Considering the controversial nature of deer management, it stands to reason that divergent views are brought to the table--views born of differing values and mores. Throughout past years, I have been amazed to see how effectively and efficiently the groups have been able to do their work. When everyone's voice is heard and views, values, and mores are respected, individuals are more likely to give and take on certain issues. A few seeds of discontent were sown last summer with the following letter that appeared on the Ted Nugent Adventure Outdoors web site at <http://w\vw.tednugenLcom/members/ ia_801.shtml> from one of the Tribe Nuge Eastern Iowa Area Directors to "keep in touch with the local Iowa warriors." -text begins llere- Howdy I 0\""" a Blood Brother's & Sister's. I hope everyone's summer is going good and that you're all getting psyched for our upcoming hunting seasons. I knO\\' I am. I want to give all the new members that joined us in the past couple of months a big Welcome Aboard! Don't hesitate to contact any of us directors with suggestions on projects or anything you feel we should or could do to upgrade our great state. Right now I am working on gathering data from cities that hold bow hunts to control their deer herds, as we are going to HAMMER on Iowa City about using sharpshooters instead of allowing US to control the herd. If anyone would be interested in attending an Iowa City city council meeting \'Vith me to drill them on this issue, let me know. The more the merrier! Janet A~hmall . 903 F~fth Ave. ](J"ll/a City. IA 52240 . daytime phone: 335-1496 . Submitted 4/27/05 Jon, Dave and I are still working on the CON issue for !he state. It's going to take a while, but we'll get there, and we WILL get this state's CCW changed from May Issue to Shall Issue. We'll keep you posted on OUf progress as things develop_ Lastly, I want to welcome and thank our newest Regional Director, Maj. Dave Lewis. Dave vviIl be handling the East Central Iowa Region and will be getting everyone his contact info soon. Joel Flack Eastern Iowa Area Director Home: 319-354-9219 Cell: 319-631-3966 E-Mail: BumtFFg@msn.com -text ends here- Mr. Flack attended a number of Deer Task Force meetings this year and spoke anecdotally at greatleng!h during citizen comment time about the humane nature of death by arrow. The lack of consistent meeting attendance and the particular mix of people this year have taken a toll on group process. The tone of this year's group is decidedly acrimonious. Attempts to identify common ground are thwarted by intolerance and disrespect. How could individuals who can't demonstrate simple respect for one another, begin to demonstrate any respect for non-human animals? In my view, this year' 5 group process is dysfunctional at best. Janet Ashman . 903 Fifth Ave . Iowa City . JA 52240 . daytime pholle: 335-1496 . Submit/ed 4/27/05 SUMMARY REPORT 2006 Deer Management Program Iowa City, Iowa by Wbite Buffalo, Inc. Site Description Iowa City contains a matrix of suburban/commercial development, agricultural fields, parks and open grasslands. As a result of no legal hunting opportunities and fertile soils, the deer population had increased to a level incompatible with some land uses and human activities. Although deer physical condition is not an issue, there is concern regarding numerous deer/vehicle collisions and damage to garden and landscape plantings. As part of the 2006 comprehensive deer management program under the authorization of the Iowa Department afNatural Resources this is the sixth year, taking the 2002-2003 winter off, in which a population reduction program was implemented. Deer Manaeement Proeram Overview Prebaiting was conducted from 15 January - I February 2006. Deer removal activities began on 2 February 2006 and continued through 12 February. Eleven days of fieldwork were required to achieve the harvest of 150 deer. Field Methods We followed the operations protocol outlined in the contract and changes agreed to verbally prior to the onset of site preparations. Eighteen bait sites were selected throughout the area of operation. Bait sites were shut down during the program as productivity declined. Deer were shot on a first opportunity basis. This means that deer were shot only when, I) a safe opportunity presented itself, and 2) maximal harvest efficiency would be achieved. Carcasses were then tagged and delivered to Ruzicka's Meats for processing and data collection. Harvest Demol!raohics The entire data set generated from harvested deer is represented in the spreadsheet entitled "Iowa City Harvest By Tag Number: 2 - 12 February 2006" (Appendix A). We harvested 104 females (69%) and 46 males (31 %). The overall harvest demographics are summarized in Table I. Fifty-two (35%) fawns and 98 (65%) adults were harvested. Table 1. Age class and sex distribution of deer harvested in Iowa City, Iowa from 2 - 12 February 2006. AGE #MALE(%) # FEMALE (%) # COMBINED Fawn 23 (15) 29 (19) 52 Adult 23 (] 5) 75(50) 98 Harvest bv Deer Manal!ement Zone To allow for a more comprehensive population management program, we summarized all the harvest data by management zone (Table 3) relative to the Districts of deer concentration identified by the City's 2005 aerial snow count. Zone I (District I) covered the City's new water treatment facility property, north of Route 80 and west of Dubuque Street. Zone 2 (District 2 and 3) was delineated on the west and south by the Iowa River, on the east by Dubuque Street and on the north by Route 80. Zone 3 (District 4 and 5) was located east of Dubuque Street, south of Route 80 and northwest of Dodge Street. Zone 4 (District 7) included land southeast of Dodge Street, north of Rochester Avenue and west of Scott Boulevard; Zone 5 (No District) covered the area east of the Iowa City airport, south of Route 6 and west of Sycamore Road. Zone 6 (District 16) consisted of all areas west of the Walnut Ridge Association to the County Line. In total, the program was conducted in appromimately 5 square miles of the city. The most productive sites were within Zones 4 and 6, where 66 and 41 deer were culled respectively (71 % ofthe total harvest). Overall herd health was based on body measurements, fetal counts and yearling antler beam diameters. Dr. Harlo Hadow of Coe College, Cedar Rapids, Iowa collected these data. Deer sampled were determined to be in good health. The pregnancy status of the female deer harvested is summarized in Table 2. XX does (xx%) were sampled, including xx female fawns and xx (xx%) were pregnant. XX (xx%) of the pregnant does had x fetuses. Only xx of the adult does were not pregnant. 1 Table 2. Pregnancy status of female deer harvested in Iowa City, Iowa from 2 - 12 February 2006.1 TRIPLETS TWINS SINGLE NOT PREGNANT ADULT FAWN 1 Pending data from Coe College 2 Discussion There is a longstanding need to clarify the discrepancies in the State's harvest projections and reality. First, what the State defines as District 6 (Dubuque to Hwy I, north ofI80) is in the County and not legally accessible. Therefore their recommendation for removing 42 does could not be met. Second, Districts II and 12 (SE Iowa City Iowa River (South)) where 30 does are suggested for removal, also are predominantly in the County and that which is in City Limits is commercial development except for the old City landfill. Finally, much of District 16 (Finkbine/Clear Creek East) became inaccessible this year because of liability concerns of the developer that owns a majority of the area. In addition, the State would not permit an earlier start date to accommodate the concerns of the University (i.e., conduct sharpshooting activities during the Christmas break). Therefore, we only had access to two private properties in the entire District. Harvest demographics this year are similar to the last year's data, as IDNR again restricted our harvest to antlerless deer only. At least 40 adult males had to be "avoided" as they still had antlers. These males not only would have added to the total reduction, but they also exhibited dominant behavior, preventing females and fawns from accessing bait. As in the past, we summarized the harvest data by Deer Management Zone (Table 3) so comparisons of harvest data to past and future helicopter snow counts can be conducted and future harvest efforts can be refined. More aggressive efforts in Zone 6, which includes the University, will address complaints from neighborhoods such as Manville Heights and Walnut Ridge. Table 3. Five year comparison of harvest data by deer management zone. ZONE 1999-2000 2000-01 2001-02 2003-04 2004-05 2005-06 I (District I) 15 2 27 - - - 2 (Districts 2 & 3) 186 74 48 31 13 19 3 !Districts 4 & 5) 57 123 51 49 44 17 4 (District 7) 102 122 93 117 48 66 5 !District 10) - 19 10 3 8 7 6 (Clear Creek) - - 21 - 41 41 Total 360 340 250 200 154 150 Future Prol!ram Adiustments I would strongly advise that the State permit be made valid earlier if there is the possibility of using the University property during the Christmas break. Also, I would emphasis to the State that by avoiding males it will begin to compromise our long-term efficiency through "educating" deer to the sharpshooting procedures. Acknowledl!ments We would like to thank Kathi Johansen, City Manager's Office, the Iowa City/Coralville Deer Commission, Glenn Pauley, Iowa City Fire Department, Jeff Ruzicka, Ruzicka Meats, and his crew, Dr. HarIo Hadow and his students, and all the participating landowners for their cooperation and support. 3 Appendix A. City of Iowa City - Deer Harvest by Date: 2 February 2006 - 12 February 2006. DATE TAG # SITE SEX AGE # of FETUSES 2-FEB C211541 SHAGBARK CT M A 2-FEB C211542 SHAGBARK CT M F 2-FEB C211543 SHAGBARK CT F F 2-FEB C211544 SHAGBARK CT F A 2-FEB C211545 SHAGBARK CT F A 2-FEB C211546 SHAGBARK CT F A 2-FEB C211547 SHAGBARK CT F A 2-FEB C211548 SHAGBARK CT F F 2-FEB C211549 SHAGBARK CT M F 2-FEB C211550 SHAGBARK CT F A 2-FEB C211551 N. DODGE ST. M F 2-FEB C211552 N. DODGE ST. M F 2-FEB C211553 N. DODGE ST. F A 2-FEB C211554 N. DODGE ST. F F 2-FEB C211555 SCOTT BLVD. F A 2-FEB C211556 SCOTT BLVD. F F 2-FEB C211557 SCOTT BL YD. F A 2-FEB C211558 DUBUQUE RD. F A 2-FEB C211559 ROCHESTER M Y 2-FEB C211560 ROCHESTER F F 3-FEB C211561 SCOTTBLYD. M A 3-FEB C211562 DUBUQUE RD. F Y 3-FEB C211563 DUBUQUE RD. F F 3-FEB C211564 DUBUQUE RD. F A 3-FEB C211565 DUBUQUE RD. F A 3-FEB C211566 DUBUOUE RD. F A 3-FEB C211567 DUBUQUE RD. F F 3-FEB C211568 DUBUQUE RD. F A 3-FEB C211569 KIMBALL F A 3-FEB C211570 KIMBALL F A 3-FEB C211571 KIMBALL F F 3-FEB C211572 KIMBALL F F 3-FEB C211573 FOSTER RD F A 3-FEB C211574 FOSTER RD M Y 3-FEB C211575 FOSTER RD F A 3-FEB C211576 FOSTER RD F F 4-FEB C211577 FOSTER RD F A 4-FEB C211578 FOSTER RD F F 4-FEB C211579 SHAGBARK CT M A 4-FEB C211580 SHAGBARK CT M A 4-FEB C211581 SHAGBARK CT M A 4-FEB C211582 SHAGBARK CT M F 4-FEB C211583 FOSTER RD M Y 4-FEB C211584 FOSTER RD F A 4-FEB C211585 FOSTER RD F F 4 5-FEB C211586 ROCHESTER F F 5-FEB C211587 ROCHESTER F A 5-FEB C211588 DUBUOlJE RD. F A 5-FEB C211589 DUBUOUE RD. F A 5-FEB C211590 DUBUOUE RD. M F 5-FEB C211591 DUBUQUE RD. M y 5-FEB C211592 DUBUOUE RD. M A 5-FEB C211593 RIDGEWOOD M F 5-FEB C211594 RIDGEWOOD M F 5-FEB C211595 RIDGEWOOD M F 5-FEB C211596 RIDGEWOOD F F 5-FEB C211597 RIDGEWOOD F y 5-FEB C211598 RIDGEWOOD F A 5-FEB C211599 RIDGEWOOD F A 5-FEB C211600 DUBUOUE RD. M A 6-FEB C211601 DUBUQUE RD. M F 6-FEB C211602 SCOTT BL YD. F A 6-FEB C211603 SCOTT BL YD. F A 6-FEB C211604 SCOTT BLYD. F A 6-FEB C211605 SCOTT BL YD. F A 6-FEB C211606 SCOTT BL YD. F Y 6-FEB C211607 SCOTTBLYD. M A 6-FEB C211608 SCOTT BL YD. F F 6-FEB C211609 SCOTT BL YD. F A 6-FEB C211610 SCOTTBLYD. F A 6-FEB C211611 SCOTT BL YD. M F 7-FEB C211612 N DUBUQUE RD. F A 7-FEB C211613 SHAGBARK CT F A 7-FEB C211614 SHAGBARK CT F A 7-FEB C211615 SHAGBARK CT F A 7-FEB C211616 SHAGBARK CT F A 7-FEB C211617 SHAGBARK CT F F 7-FEB C211618 WATERFRONT M F 7-FEB C211619 WATERFRONT M A 7-FEB C211620 SHAGBARK CT F A 7-FEB C211621 SHAGBARK CT M F 7-FEB C211622 SHAGBARK CT F A 7-FEB C211623 SHAGBARK CT F F 7-FEB C211624 SHAGBARK CT F F 7-FEB C211625 FOSTER RD F Y 7-FEB C211626 FOSTER RD F A 7-FEB C211627 FOSTER RD F F 7-FEB C211628 FOSTER RD F F 7-FEB C211629 FOSTER RD F F 7-FEB C211630 FOSTER RD F A 7-FEB C211631 FOSTER RD M F 7-FEB C211632 FOSTER RD M F 8-FEB C211633 DUBUOUE RD. M y 8-FEB C211634 DUBUOUE RD. F A 8-FEB C211635 DUBUOUE RD. M F 8-FEB C211636 SCOTT BL YD. F A 8-FEB C211637 SCOTTBLYD. F A 5 8-FEB C211638 SCOTT BL YD. F A 8-FEB C211639 SCOTT BL YD. M F 8-FEB C211640 ROCHESTER F A .8-FEB C211641 ROCHESTER F F 8-FEB C211642 SHAGBARK CT F A 8-FEB C211643 SHAGBARK CT F A 8-FEB C211644 SHAGBARK CT F A 8-FEB C211645 SHAGBARK CT M F 8-FEB C211646 SHAGBARK CT F F 8-FEB C211647 WATERFRONT M A 8-FEB C211648 WATERFRONT F A 8-FEB C211649 FOSTER RD F A 8-FEB C211650 FOSTER RD F F 9-FEB C211651 SCOTTBLYD. M A 9-FEB C211652 SCOTT BL YD. F A 9-FEB C211653 DUBUOUE RD. F A 9-FEB C211654 DUBUOUE RD. F A 9-FEB C211655 DUBUOUE RD. F A 9-FEB C211656 DUBUQUE RD. F A 9-FEB C211657 DUBUOUE RD. F A 9-FEB C211658 DUBUOUE RD. F F 9-FEB C211659 DUBUOUE RD. M A 9-FEB C211660 WATERFRONT M F 9-FEB C211661 CAMP CARDINAL F A 9-FEB C211662 N. DODGE ST. M F 9-FEB C211663 N. DODGE ST. M F 9-FEB C211664 N. DODGE ST. M F 9-FEB C211665 SHAGBARK CT F A 9-FEB C211666 SHAGBARK CT F A 9-FEB C211667 SHAGBARK CT F A 9-FEB C211668 SHAGBARK CT F F IO-FEB C211669 N DUBUQUE RD F A IO-FEB C211670 N DUBUOUE RD F A IO-FEB C211671 CAMP CARDINAL M A IO-FEB C211672 SHAGBARK CT F F ll-FEB C211673 N DUBUOUE RD F A II-FEB C211674 N DUBUOUE RD M F ll-FEB C211675 DUBUOUE RD. F A II-FEB C211676 CAMP CARDINAL M Y II-FEB C211677 DUBUOUE RD. M Y ll-FEB C211678 N DUBUOUE RD M Y II-FEB C211679 N DUBUOUE RD F A 12-FEB C211680 RlDGEWOOD F A 12-FEB C211681 RIDGEWOOD F Y 12-FEB C211682 RIDGEWOOD F F 12-FEB C211683 RIDGEWOOD F F 12-FEB C211684 SHAGBARK CT F A 12-FEB C211685 SHAGBARK CT F A I2-FEB C211686 SHAGBARK CT M A 12-FEB C211687 SHAGBARK CT F A 12-FEB C211688 WATERFRONT F A 12-FEB C211689 WATERFRONT M A 6 I 12-FEB I C211690 I R1DGEWOOD rr=1 A I 7 G[] MINUTES DEER TASK FORCE MEETING MAY 2, 2006 EMMA HARV AT HALL - CITY HALL DRAFT MEMBERS PRESENT: Pat Farrant, Chair; Alan Nagel; Harold Goff; Jan Ashman; Pete Sidwell; Linda Dykstra MEMBERS ABSENT: Peter Jochimsen, Martin Jones STAFF PRESENT: Kathi Johansen, Sue Dulek CALL TO ORDER: Chairperson Farrant called the meeting to order at 6:05 PM. RECOMMENDATION TO COUNCIL: APPROVE MINUTES OF APRIL 18,2006, MEETING: Farrant asked if anyone had any corrections or additions to the minutes of the April 18 meeting. Ashman moved to accept the minutes of the April 18, 2006 meeting as presented; seconded by Goff. Motion carried 6-0. ANNUAL REPORT OF THE 2005-2006 IOWA CITY DEER TASK FORCE: Nagel began the discussion by stating that he had fewer changes than he thought he would on working to reduce this document. The significant changes are: instead of an introduction on item III (3), this is now a summary of activity for 2005-2006 and would then become a comprehensive summary of the entire year's work. This then eliminates the need for item V (5) to have this history. Nagel stated that this would flow better for the reader. Farrant asked if anyone had any objections to these changes. Goff stated he would like some clarifications on a couple items. Nagel suggested they walk through the document page by page. Nagel explained what changes he made to each page, answering questions from members as he did so. The discussion turned to the minority opinions and submission of these opinions to the City Council last year. Farrant stated she would submit her own opinion to the Council as a private citizen. Members discussed the minority opinions and the desire of some members to not include these in the Annual Report. (several talking at once) Nagel stated he would like to put on record some of the things he objects to for example a few comments made about a bow hunter's web site. Ashman clarified why these comments were included in her minority report. Goff stated he considers this unprofessional and almost juvenile, and that the report should reflect the majority of the Task Force - not personal opinions. The topic of the dissenting opinions continued with members expressing their views. Dulek suggested they be clear with their motion. The motion was made to accept the dissenting opinions as part of the 2005-2006 Annual Report. Motion failed 3-3 with Nagle, Goff, and Dykstra voting in the negative. 1 Nagel next noted on page 6, in the phrase in the next to the last line, at the beginning of the last paragraph, stating that the phrase "as it was last year" needs to be changed. Goffwent back to page 5, bringing up the paragraph beginning with, "By informal poll.. .the May 2nd work session..." Nagel asked for clarification from Dulek on this topic, stating that the Council rejected bow hunting. "By informal poll at the May 2nd work session, Council rejected the Task Force recommendation of bow hunting," was the wording agreed upon. It was also agreed to remove the last sentence in the first paragraph under IV.l.a on page 6. The sentence deleted read: "In Iowa City's management program, it is typical that one antlered deer is killed for every three antlerless deer killed." Also, on page 6 the first sentence of the last paragraph, it was agreed to remove "as it was last year." On page 10, Goffnoted a typo where it says "north ofI-90" and should say "north ofI- 80." It was suggested that page 14 show considerations from previous years, noting that the wording is somewhat outdated. It was agreed the title for IV.2 should read: Summary of Population Management Options The Task Force Has Considered. On page IS, under Bow Hunting, "Is it Humane?" Nagle suggested and members agreed to amend the second sentence to read, "Estimates by hunters indicate that bow hunting may cripple more animals than gun hunting." Under, "Is it Effective?" It was agreed the second sentence should read: Bow hunters within Coralville City Limits in recent years have killed over one hundred deer per year. And in the last sentence the word "would" should be replaced with "may". The first sentence of the second paragraph should read, "Bow hunting can be selective". Under "Is it Legal?" the second sentence should read: However, the City of Iowa City prohibited bow hunting within the City limits by ordinance 97-3815, 12-9-1997, at the time of instituting deer management by sharpshooting. . Nagel continued the discussion regarding the changes he previously outlined in a memo to Task Force members. The next suggestion is under the "sponsorship of research" on page IS, third paragraph. Nagel stated that he feels that University studies are not "contaminated" by other things in their findings. Nagel suggested a conclusion of, "The Task Force did not recommend bow hunting prior to 2004-2005..." and then say "as of2004-2005, the Task Force..." and let this be the conclusion. A brief discussion ensued regarding the history of this wording, with Farrant stating what she remembers of this. "The Task Force recommended bow hunting as an option for killing in the 2005-2006 Iowa City..." was then chosen as the wording for this change. Members next discussed the ending sentence, with the final change to read, "The Task Force recognizes, however, that bow hunting is a legal option. On page 17 under, "Is it legal?" the sentence should read: The DNR has authorized use of box traps for the killing of deer in Iowa City and in September 2005 the Task Force deleted it from the Long-Term Plan which was approved by the City Council by Resolution #05-328 on October 4,2005. Nagel stated that he needed to leave the meeting. The members continued with the last two suggested changes, regarding reflectors. They opted to leave 2 this wording as it currently is. Ashman moved and Dykstra seconded to accept the Annual Report as reconstructed and amended. Motion carried 5-0. IDNR PROJECTIONS: Discussion began on the number counts submitted by the DNR. Goff questioned ifthe projections included all of the numbers, stating that the count took place after the sharpshooting. Johansen stated that she received a call from Tim Thompson after she received Willy's email, and he stated they could have someone come from the DNR attend a future meeting to explain these projections. COMMUNITY COMMENT (5 MINUTE LIMIT PER PERSON): None. OTHER BUSINESS: None. SET AGENDA AND TIME FOR NEXT MEETING: The Task Force adjourned without a set date at this time, agreeing that perhaps later this year they would meet to discuss the DNR projections. Dulek noted that the Task Force will sunset on March IS, 2007. Prior to that date the Task Force will need to reconvene to make a recommendation to the City Council regarding the continuation of the Task Force. ADJOURN: Meeting adjourned at 7:25 P.M. Minutes submitted by Laura Berardi 3 Deer Management Task Force Attendance Record 2006 3/28 4/11 4/18 5/2 J. Ashman X X X X L. Dvkstra X X X X P. Farrant X X X X H. Goff X X X X M. Jones X X X OlE P. Sidwell X X X X A.Nal!el X X X X P. Jochimsen X OlE X OlE G. X OlE X -- -- Szvmkowiak Key: X = Present o = Absent OlE = Absent/Excused NM = No Meeting = Not a Member 4 MINUTES SENIOR CENTER COMMISSION APRIL 18,2006 G08/9- SENIOR CENTER DRAFT APRIL2006~ .~ Members Absent: Staff Present: Others Present: Meeting called to order at 3:00 PM Betty Kelly, Bob Engel, David Gould, Jay Honohan, Jo Hensch, Sarah Maiers and Nancy Wombacher None Michelle Buhman and Linda Kopping Lori Benz, Julie Bobbit, and Lynn Campbell Call to Order: Members Present: RECOMMENDATIONS TO COUNCIL None. APPROVAL OF MINUTES Motion: To approve the March minutes as amended. Motion carried on a vote of 7- O. Kelly/Maiers. PUBLIC DISCUSSION COMMISSION ASSIGNMENTS Wombacher will write the article from this months meeting. Hensch will go to the Board of Supervisors meeting. Honohan will go to the City Council meeting. Engel will write the article from the May meeting. Engel will also attend the Board of Supervisors and City Council meetings to report on the May meeting. PLANNING FOR VOLUNTEER RECOGNITION - Kopping The Volunteer Recognition is typically held in June. Kelly, Gould and Maiers volunteered to work on this event. STANDING COMMITTEE STATUS REPORT- Kopping The committees have set-up meeting dates as follows: ~ Promotion Committee, Friday April 21 at 2 PM. ~ Fundraising Committee, May 5 at 10 AM ~ Community Relations and Outreach Meeting, April 24 at11 AM. DRAFT APRIL 2006 OPERATIONAL REVIEW-Kopping Commissioners reviewed the staff reports that were included in the packet. Maiers asked why the membership numbers had decreased. Staff responded that they are working on developing a method to contact people to find out why they do not renew their membership. Commissioners expressed excitement about Senior Center Television Studio streaming video program and the article in the Press Citizen about the project. The tornado that hit the Iowa City area on April 13, 2006 damaged the Senior Center roof and some window screens. Staff is working with City Engineers to assess the full extent of the damage and repair the effected areas. The Senior Center and University of Iowa's Center on Aging are working together to write a grant though the Bernard Osher Foundation. Lori Benz, Program Associate at the Center on Aging, outlined the project for the commission. A summary of her presentation is attached. Engel expressed his enthusiasm about this program and concern about the increased workload on the staff. Kopping believed this project would allow the senior center to expand and improve ongoing programs with a slight decrease in single day events. Gould asked if this program would be a duplication of another project currently being pursued by the center and another department at the University of Iowa. Kopping thought that these two programs could be integrated into one program. If the grant is awarded all classes offered at the Center will fall under the umbrella of the Osher Lifelong Learning Institute. Each class will be offered to community members 50 and over regardless membership and charged an enrollment fee. Center members will receive a discount and classes will be set-up so they are more affordable for low income seniors. 25th Anniversary Planning The 25th Anniversary Planning Committee is scheduling events to celebrate the 25th Anniversary of Senior Center during the month of September. The Committee suggested a rededication of the Center be held on Aug. 31, 2006. Commissioners were asked to help plan the rededication event. Honohan, Wombacher, and Kelly volunteered to help the 25th Anniversary Committee. COMMISSION DISCUSSION: The May Commission meeting date and time has changed. The meeting will be held on May 23 at 5 PM. Wombacher invited Commissioners to attend the Generations of Jazz scheduled for May, 12 in the Center's Assembly Room. The event will feature the West Branch High School Jazz Band, a local band called Spontaneous Combustion, and the Senior Center's Swing Band. Motion: To adjourn. Motion carried on a vote of 7-0. Wombacher/Kelly. 2 DRAFT APRIL 2006 Senior Center Commission Attendance Record Year 2006 Name Term 1/24 2/21 3/21 4/18 Expires Bob Enoel 12/31/08 X X X X David Gould 12/31/08 X X X X Jo Hensch 12/31/06 X X X X Jav Hanahan 12/31/07 X X X X Bettv Kellv 12/31/07 X OlE X X Sarah Maier 12/31/06 X X X X Nancv Wombacher 12/31106 OlE OlE X X Key: X= 0= O/E= NM= Present Absent AbsenVExcused No meeting Not a member 3 G[] ~ Iowa City ~Public Library DRAFT BOARD OF TRUSTEES Minutes 5:00 pm - April 27, 2006 2nd Floor Board Room David VanDusseldorp, President Unzee McCray, Vice President Thomas Dean William Karf Thomas Martin Meredith Rich-Chappell Pat Schnack, Secretary Leon Spies Tom Suter Agenda item 3A Members Present: Tom Dean, William Korf, Tom Martin, Linzee McCray, David VanDusseldorp Members Absent: Meredith Rich-Chappell, Pat Schnack, Leon Spies, Tom Suter Staff Present: Barb Black, Terri Byers, Maeve Clark, Susan Craig, Debb Green, Heidi Lauritzen, Kara Logsden, Elyse Miller, Patty McCarthy, Hal Penick Call Meeting to Order VanDusseldorp called the meeting to order at 5:01 pm. Public Discussion None. Approval of Minutes The minutes of the regular meeting of March 30, 2006 were approved after minimal changes. A motion was made by Korf and seconded by McCray to approve the minutes as corrected from March. The vote was approved 5-0. Unfinished Business Leased Space. There is no news from Kevin Hanick about prospects for the basement space. The New York NY Deli people are finally getting their building permit. They had hoped to open in May, but issues with the code requirements prevented them from doing so. Korf asked about the difficulty of doing business in Iowa City. Craig pointed out that we have very strict building codes in Iowa City and they are enforced. Building Budget. Craig talked about the building project budget balance that needs to be spent. The City wants us to spend this soon because of the bonding requirements. Since the bathrooms and basement have now been budgeted, Craig would like to have this money spent by late summer. The bond proceeds have to be used to build, equip, and furnish the Library, so Agenda item 3A Page 2 the range of items we could use this money for legitimately is broad in scope. We have already committed to building a firewall for New York NY Deli, the first floor tenant, and to replace/replant some trees in City Plaza. The new building construction caused some trees to be removed and Craig wants to replace them now that the Moen project is nearly complete. The possible items in the building budget range in price. The draft project list is brought to the Board for their information and discussion. Martin wondered if all of the signs could be redone after Dean discussed that he was glad to see signage replacement on this list. VanDusseldorp suggested prioritizing the list and to leave off or delay some things on this list. Craig suggested that we would go forward with items on the list unless they cost more than $5,000. She will bring more expensive items back to the Board as prices are confirmed. Craig discussed purchasing a camera security system to protect both people and the collections. Cameras and/or other security devices were not placed when the building was constructed because we didn't know how much it would cost or where they would be needed. A team headed by Craig has been gathering information about security systems for the Library. Primary areas identified for cameras are restroom entrances and stairwells. The cameras will not be monitored all the time, but digitally recorded so that information on them could be reviewed later. The goal of the implementation of a security system is to balance the privacy of patrons with prevention of theft from the collections and with patron safety. New Business Election of Officers Slate of officers for consideration. Dean, as Chair of Nominating Committee, together with McCray and Martin, worked together to bring forward a slate of candidates. Martin collected information in Dean's absence last month. McCray is currently Vice President and she has been asked and agreed to serve as President; Pat Schnack was nominated to continue as Secretary. Two names were brought forward for Vice President, Dean and Martin. Both nominees expressed interest in the position. After discussion between them, it was decided that Dean would be the Vice Presidential nominee as Martin's term expires later. There were no nominations from the floor. VanDusseldorp asked if there were any objections to having the election handled as a slate of candidates. The slate carried 5-0. The transition to new officers takes place at the July 2006 meeting. Staff Reports Deoartmental Reoorts: Systems, Technical Services Eaudio is closer than ever. Authentication issues have been resolved. Dean appreciates the departmental summaries that describe how things work in each department. He finds it very helpful. Foundation Reoort VanDusseldorp asked about the upcoming Foundation annual event. McCarthy discussed the Building the Collection fund raising event on Sunday, May 7 at hotelVetro. There are many people interested in bidding on the 13 auction items. Craig pointed out that bidders are getting more sophisticated and learning to finesse their bids by pooling resources together, etc. McCarthy also had praise for the silent auction items that will be available for bidding at the event. Everyone is encouraged to attend and participate. Service to University Heiahts and Hills June 1 service begins for University Heights (UH) and Hills. Promoting service to these communities was discussed. Bringing groups from UH for tours once cards are available is one possibility. VanDusseldorp wondered if the governing bodies of these communities want to -,- Agenda item 3A Page 3 encourage their citizens to get library cards, or just acknowledge that they are available. He wondered if UH and Hills are interested in public relations help, etc. Craig pointed out that Hills fee is based on use, UH is not. Since the Library's fee is based on the percentage of overall use, Hills' fee will represent a very small part of overall Library use. Martin mentioned that he spoke with the Coralville Library director about the UH and Hills contracts for library service and that she was very positive about this development. Volunteer Recoanition Craig reported on the Volunteer Recognition event. The theme was "Volunteers are Superheroes." The children's and adult recognitions were celebrated in separate programs but on the same day and it was a great event. Samantha Wikstrom, from Children's Services, infused a lot of energy into the program this year. The Volunteer of the Year was Mike Reimer, a Circulation volunteer. McCray attended the Children's recognition and enjoyed it. Librarv and the Tornado The Library sustained very little damage from the tornado, especially when you consider some of the damage we've had around us. Miller and Beam have documented Library damage and sent it to the City. The roofing company will inspect all of the repairs that Library Building Maintenance staff made to the roof. Dean wondered about Library doors being locked. The Daily Iowan published a letter from a young woman who was locked out of the building to which Craig responded. Dean suggested that maybe in the next issue of The Windowwe could highlight the Library's emergency policies, especially severe weather. Clark and Green were here during the tornado and reported that our emergency plan worked well. The things we learned from that night are being incorporated into a revised Emergency Policy. Theft of Movies The theft of DVDs and their subsequent recovery at the Record Collector represented approximately 25% of materials that have been stolen since December. VanDusseldorp wondered if the Record Collector was cooperative. Logsden reported that the business was cooperative at first, but then had to have some assistance from the Police Department who instructed the Record Collector about what to do and what to look for. The perpetrator has not been back to the Library as far as we know. Other steps are being taken to prevent further theft in addition to the new Checkpoint disc security system. Craig applauded Library staff for their good work in this effort. President's Report VanDusseldorp wants to encourage Board members to get to the Library on different days/times than they normally would and to visit areas of the Library that they wouldn't normally visit. Announcements from Members Korf mentioned the Early Keyboard Society would have their final concert in the Music Building on Sunday at 3:00 p.m. He also mentioned The Crucible, based on Arthur Miller's play, which is coming up. Dean announced that Weber Days is occurring in May to coincide with National Historic Preservation month. McCray mentioned that Old Capitol is reopening on May 6. Committee Reports Foundation Members Included in Foundation report. Evaluation Committee Committee members are meeting with Library managers to help with Craig's evaluation. Martin would like to have comments about Craig's goals statement by 5/12. Agenda item 3A Page 4 Communications None. Financial Reports Fine receipts were down slightly since they follow circulation, which is also down a bit. Use Reports Craig believes we will have the second highest circulation ever this year. Some goals in next strategic plan include looking at DVD Express, which will be in place before the new fiscal year begins. This new service should increase circulation. Dean wondered about the statistics for undefined materials and for the lobby. Martin had a question about circulation by area. Craig explained reciprocal borrowing and that it includes all of the small towns that borrow from our library. Martin found this impressive. Dean was glad to see a healthy increase in YA fiction. Craig said that we emphasized the YA collection this year and those efforts are showing. Disbursements Visa Expenditures for March 2006 were reviewed. A motion was made by Martin and seconded by Dean to approve disbursements for March 2006. The motion carried with a vote of s-o. Set Agenda Order for May Meeting Circulation policy review Leased space Director Evaluation update Building budget items Public relations conversation Adjournment It was noted that Craig will be lobbying the Iowa congressional delegation this week in Washington DC. A motion was made by Martin and seconded by Korf to adjourn the meeting. The motion passed with a vote of 5-0. The meeting was adjourned at 6: 13 pm. Respectfully submitted, Elyse Miller Board or Commission: ICPL Board of Trustees ATTENDANCE RECORD CALENDAR YEAR 2006 Meetinc Date Name Term 1/26/06 2/23/06 3/30/06 4/27/06 5/25/06 6/22/06 7/27/06 8/24/06 9/28/06 10/26/06 11 /16/06 12/28/06 EXD . Thomas Dean 7/01/09 X X OlE X Bill Korf 7/01/09 X X X X Tom Martin 6/30/11 X X X X Linzee McCray 7/01/09 X OlE X X Meredith 6/30/11 X X X OlE Rich-Chaooel Pat Schnack 7/01/07 X X OlE OlE Leon Spies 6/30/11 X X X OlE Tom Suter 7/01/07 0 0 0 0 David 7/01/07 OlE X X X VanDusseldorp KEY: X = Present o = Absent OlE = Absent/Excused NM = No meeting MINUTES PLANNING AND ZONING COMMISSION EMMA J. HARVAT HALL CONFERENCE ROOM APRIL 20, 2006 U[] PRELIMINARY MEMBERS PRESENT: Terry Smith, Wally Plahutnik, Bob Brooks, Ann Freerks, Beth Koppes MEMBERS ABSENT: Don Anciaux, Dean Shannon STAFF PRESENT: Bob Miklo, Mitch Behr OTHERS PRESENT: Don Hilsman, Richard Reiland, Stephen Merkel-Hess, Carrie A. Jones RECOMMENDATIONS TO CITY COUNCIL: Recommended approval, by a vote of 5-0 (Anciaux and Shannon absent), REZ05-00005, a rezoning of 11.36-acres generally located 300 feet east of S. Riverside Drive from 11 General Industrial to 12 Heavy Industrial subject to a conditional zoning agreement specifying: . compliance with an approved site plan . improvements must be installed prior to the issuance of a building permit Recommended approval, by a vote of 5-0. (Anciaux and Shannon absent) REZ06-00008, a rezoning of publicly owned properties including Fire Station #4, Benton Hill Park, Hunter's Run Park, Whispering Meadows Wetland Park, Longfellow Manor Outlot 1, East Hill Subdivision Outlot A, Court Hill Trail, Sycamore Greenway, Glendale Park, Walden Wood Part 9 Outlot A, Windsor Ridge Park, Harlocke Hill Park, portion of Grant Wood Elementary School property, a portion of Irving Weber Elementary School property to P1, Neighborhood Public and the site of the new Iowa National Guard Armory to P2 Institutional Public Zone. Recommended approval, by a vote of 4-0,(Anciaux & Shannon absent; Brooks recused) REZ06-00008, a rezoning of land owned or controlled by the University of Iowa to P2 Institutional Public. Old Capital Mall rezoned to P2/CB-10 zone to reflect the privately and publicly owned mixed tenancy. CALL TO ORDER: Brooks called the meeting to order at 7:33 pm. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. REZONING ITEMS: REZ05-00005, discussion of an application submitted by Ace Auto Recyclers for a rezoning of approximately 11.36-acres from General Industrial (1-1) zone to Heavy Industrial Zone (1-2) zone for property located east of 2752 S. Riverside Drive. Miklo said the proposed rezoning would allow the legitimization of the currently existing salvage yard that is already on the property. Per the City's Zoning Ordinance, salvage yards are allowed in 1-2 zones by special exception, with the conditions that it has to be surrounded by a solid fence, there has to be a fire lane around the perimeter of the salvage materials and the salvage materials may not be stacked higher than the fence. The area began as a salvage yard in the mid 1970's based on a Conditional Zoning Agreement (CZA). Over the years there have been ongoing issues regarding adherence to the CZA. In May 2005 the applicant had approached the City regarding establishing a new office building and warehouse between the exiting salvage yard and the highway. There were discussions that if the existing salvage yard was brought into compliance the City would consider the possibility of adding warehouse/office space in the general industrial zone which would need to comply with 1-1 zoning requirements. The proposed rezoning contained an additional area for growth of the salvage yard which currently is approximately 10-acres. Planning and Zoning Commission Minutes Aprii 20, 2006 Page 2 Miklo said since last year, the applicant had done a considerable amount of clean up on the property and had submitted site plan which showed general compliance with zoning requirements. Some open details still needed to be resolved on the site plan including driveway design which would require additional field work to verify property lines, how the driveway would be paved and an acceptable intersection with the Bekin's Storage property to the south. The site plan indicated the required fencing around the salvage area, additional landscaping which Staff recommended as a condition of approval. Because the site plan was still not fully in compliance, Staff recommended that if the rezoning were to be approved it be subject to Staff signing off on the site plan prior to consideration by City Council. Staff also recommended that the landscaping, fencing, etc be installed prior to issuance of the building permit for the new warehouse/office space with the exception that the landscaping right adjacent to the new building be reserved until completion of the new building and then installed so it would not be damaged during construction. Miklo said this item would also have to be reviewed by the Board of Adjustment; there would also be an opportunity for neighboring property owners to comment as well. Freerks asked if Staff had had the opportunity to review the question raised at the informai meeting regarding required DNR permits. Miklo apologized that Staff had not had the opportunity to do so, but the applicant might be able to address Freerks' concern. Public discussion was opened. Don Hiisman, Ace Auto Recyclers, said they'd had a storm water permit through the State for years. For the past several years they had been testing run-off water for the Iowa Waste Water Reduction program. Public discussion was closed. Motion: Smith made a motion to approve REZ05-00005, a rezoning of 11.36-acres located east of S. Riverside Drive from 11 General Industrial to 12 Heavy Industrial subject to a CZA requiring: . compliance with an approved site plan . improvements must be installed prior to the issuance of a building permit, with the exception that the improvements that will be located adjacent to the proposed building. Koppes seconded the motion. Brooks said he felt Ace Auto Recyclers had come a long way in the past few months and had made a lot of progress. What was being proposed would be a definite improvement for that area. The motion passed on a vote of 5-0 (Anciaux and Shannon absent.) REZ06-00008, discussion of an application submitted by the City of Iowa City to rezone publicly owned properties including Fire Station #4, Benton Hill Park, Hunter's Run Park, Whispering Meadows Wetland Park, Longfellow Manor Outlot 1, East Hill Subdivision Outlot A, the Court Hill Traii, Sycamore Greenway, Glendale Park, Walden Wood Part 9 Outlot A, Windsor Ridge Park, Harlocke Hill Park, a portion of Grant Wood Elementary School property, a portion of Irving Weber Elementary School property to P1, Neighborhood Public and the site of the new Iowa National Guard Armory to P2 Institutional Public Zone and a rezoning of land owned or controlled by the University of Iowa to P2 Institutional Public and Old Capital Mall rezoned to P2/CB-10 zone to reflect the privately and publicly owned mixed tenancy. Brooks said because he was employed by the University of Iowa and had been involved in the acquisition and development of some of the University properties, Staff would give their presentation, then public discussion and Commission vote would be broken into two parts. He would recuse himself from the discussion/vote portion of the meeting regarding the University's properties. Miklo said the Zoning Ordinance required that publicly owned land, land owned by the City, School District, Federal Government or State be zoned 'P' Public. There were two categories of public zoning: P1, Neighborhood Public, applied to the school district, the City, the County. There were certain regulations, such as parking, set-backs and lighting standards, which would apply to those properties. A Planning and Zoning Commission Minutes April 20, 2006 Page 3 P1 zoning allowed the government entity which owned that property to use it for anything that was related to that entity. Examples included the school district using a property for a bus barn, the City using property for park land or public works facility. P2, Institutional Public, was a more intense use and was reserved for the State and Federal government. By Iowa law, the City had very limited ability to regulate those entities. The Zoning Ordinance included some set-back and site deveiopment standards which the City hoped those entities would adhere to, but there was some question regarding if the City could enforce them if challenged. The zone would allow the entities to use them for a government purpose; the properties could also be leased for some other use which would require an overiay zone. The Old Capital Mall had both private retaii uses and University functions. It would be rezoned from CB-10 to P2/CB-10. Miklo said the City did not have a lot of choice in the matter; they were required to rezone publicly owned properties to one of the two public zoning designations. However the rezoning would not change the use of the properties. The rezoning would serve to notify neighboring property owners and future property owners that there was publicly owned land in that area which would be subject to different zoning requirements. Maps indicating the properties to be rezoned were shown, Miklo gave a brief description of each property. Freerks asked if there would be any difference in the way the properties zoned for park land were being maintained. Miklo said this should have no effect, it was up to Parks & Recreation Department as to how the properties were maintained. Public discussion for all non-University properties was opened. Richard Reiland, 2230 Palmer Circle, said he resided approximately 75-100 yards from the Grant Wood School property. Recently the school had had a school expansion which had been very noisy. Currently the property had a prairie reserve and a safety village on it which made for a very quiet area. He liked the peace and quite. Reiland said with the rezoning he feared that he would lose his peace and quiet. He wanted to put on record his opposition to any more construction in that area or noise, he wanted to enjoy his premises and the quiet he currently had. Steve Merkel-Hess 2609 Friendship Street, said he was speaking on behalf of the property owners whose backyards abutted the Court Hill Trail property. They wanted to know the long term plan for what was going to happen to the public property. A bridge had been built at Meadow Street with a wide enough space for the trail to follow along the creek. Was a playground going to be built, what type of equipment installed? Brooks said decisions relating to how the land would be developed and managed was not under the Commission's preview, it wouid be up to the Parks & Recreation Commission. The property owner's concerns / interests shouid be expressed to Parks & Recreation. The Planning and Zoning Commission was taking care of a housekeeping item by correctly rezoning City purchased or acquired land. Miklo said the long term plan was to build a trail along the creek but the specifics had not been worked out yet. He encouraged Merkel-Hess to contact Terry Trueblood, Parks & Recreation Director; Parks & Recreation tried to work very closely with adjacent neighborhoods when planning specific improvements. Merkel-Hess said there was access from the east side but not from the west side, it was HyVee property. Miklo said he was aware that the City had had some discussion with HyVee regarding incorporating the trail into their property. Brooks said he thought Parks & Recreation was in the process of a Master Plan revision, input from Merkel Hess and other adjacent property owners would be appropriate at this time. Merkel-Hess said it had been City property for quite some time but the adjacent property owners mowed, gardened and cared for the City's property. Did pUblic property ever revert to private ownership by the persons who maintained it, could part of it be purchased? There was enough public space that even if private citizens purchased an additional 50-feet there would still be room enough for a trail. Planning and Zoning Commission Minutes April 20, 2006 Page 4 Behr said it didn't happen informally. Persons could initiate a request to purchase public property adjacent to their private property. He thought the City would need to have the trail plan designed and installed in order to know if there would be excess land. Parks and Recreation would be the staff department to initially contact, they would give their recommendation to the City Council regarding the sale of the land. It would be sold at fair market value. Public discussion was closed. Motion: Smith made a motion to approve REZ06-00008, rezoning of publicly owned properties including Fire Station #4, Benton Hill Park, Hunter's Run Park, Whispering Meadows Wetland Park, Longfellow Manor Outlot 1, East Hill Subdivision Outlot A, the Court Hill Trail, Sycamore Greenway, Glendale Park, Walden Wood Part 9 Outlot A, Windsor Ridge Park, Harlocke Hill Park, a portion of Grant Wood Elementary School property, a portion of Irving Weber Elementary School property to P1, Neighborhood Public and the site of the new Iowa National Guard Armory to P2 Institutional Public Zone. Plahutnik seconded the motion. The motion passed on vote of 5-0 (Anciaux and Shannon absent). Freerks said if persons had concerns, she encouraged them to contact the appropriate City department. Brooks recused himself and left the room. Public discussion on University of Iowa owned or controlled properties was opened. Carrie A. Jones, 6 Oak Park Court, said the property next to Myrtle Avenue had been sold to the UI several years ago. Initially it had been a rental property through a local leasing company. A burglary had occurred in the neighborhood and it was found that the perpetrator was an occupant of this property. The neighbors had contacted the UI and the UI had removed all the renters. The UI had agreed to rent only to faculty or guest faculty. All dwellings on the street were zoned single-family, however changing this property to P2 zoning would limit the City's jurisdiction over how the property would be used. Jones said her concern as a single homeowner was what level of jurisdiction would the City have? Miklo and Behr said regardless of the zoning, if a property were owned by the UI or the State of Iowa the City would have very little jurisdiction. State law limited the ability of cities to regulate University property. The rezoning would not decrease the City's authority to enforce zoning on a property, the rezoning would put the neighbors, the UI and the State on notice of what regulations the City proposed to enforce as stipulated in the City's Zoning Code. A copy of the City's Zoning Code was available on line. Jones said it was a private street with no parking signs along the street, would that also be enforced? Behr said he was not familiar with the parking standards for private streets. Jones said the property was set fairly far back and was near a steep ravine. If the UI wanted to build a high rise complex they would not have to present their site plan to the Commission. Behr said it would be on a case-by-case basis, until a specific plan had been submitted the City would not know the extent of its ability to regulate. Jones asked if the UI was required to notify the immediate property owners if they intended to make a building structure or property change. Behr said not necessarily. Smith said the issue before the Commission and the rezoning would not change the status of the Ul's notification responsibilities as they existed today. They would remain the same with a P2 public zoning. Her concerns were probably legitimate but were not germane to the rezoning issue. Behr said the City Attorney's office had issued a written opinion on the City's ability to enforce zoning regulations on the University. He would send Jones' a copy. Freerks suggested Jones contact UI Facilities Services Group to review the most recently updated master plan. Jones asked hypothetically if the Ulletthe property become unkempt and overgrown, then she would not have the ability to speak before the Commission again, she would solely have to interact with the UI. Behr Planning and Zoning Commission Minutes April 20, 2006 Page 5 said Housing & Inspection dealt with the University, perhaps on a non-formallevei but they would. Miklo said another option would be to contact the Board of Regents or her elected State officials. Public discussion was closed. Motion: Plahutnik made a motion to approve the rezoning of properties owned or controlled by the University of Iowa as listed on Staff's Report dated 4/20/06 to P2 Institutional Public and Old Capital Mall to P2/CB-10 zone to reflect the privately/publicly owned mixed tenancy. Koppes seconded the motion. The motion passed on a vote of 4-0-1 (Anciaux & Shannon absent; Brooks recused). DEVELOPMENT ITEM: SUB06-00003, discussion of an application submitted by Dav-Ed Limited for a preliminary plat of Galway Hills Parts 10 & 11, a 56-lot, 21. 75-acre residential subdivision located at Dublin and Shannon Drives. Motion: Koppes made a motion to defer SUB06-00003 to May 4, 2006; deferral requested by the applicant. Freerks seconded. The motion passed on a vote of 5-0 (Anciaux & Shannon absent). CONSIDERATION OF 4/6/06 MEETING MINUTES: Motion: Smith made a motion to approve the minutes as typed and corrected. Freerks seconded. The motion passed on a vote of 5-0 (Anciaux & Shannon absent). OTHER ITEMS: The Commission recognized Don Anciaux for his years of service on the Planning and Zoning Commission as well as his leadership during his tenure as Chairperson of the Commission. Special mention was also made of Don's long-term involvement in the area of community service and the many projects / committees that he has been on or is currently involved with. ADJOURNMENT: Motion: Freerks made a motion to adjourn the meeting at 8:16 pm. Koppes seconded. The motion carried on a vote of 5-0. Elizabeth Koppes, Secretary Minutes submitted by Candy Barnhill s:fpcd/minUleslp&zI200614-20-06.doc I I Iowa City Planning & Zoning Commission Attendance Record 2006 FORMAL MEETING Term Name Expires 1/5 1/19 2/2 2/16 3/2 4/6 4/20 D. Anciaux 05/06 X X X OlE X X 0 B. Brooks 05/10 X X X X X X X C. Eastham 05/11 ---- ---- ---- ---- ---- ---- ---- A. Freerks 05/08 X X X X X OlE X E. Koppes 05/07 OlE X X X X X X W Plahutnik 05/10 X OlE X X X X X D.Shannon 05/08 X X X OlE X X OlE T. Smith 05/06 X X OlE X X X X INFORMAL MEETING Term Name Expires 2113 2/27 4/17 D. Anciaux 05/06 X X 0 B. Brooks 05/10 X X X C. Eastham 05/11 ---- ---- ---- A. Freerks 05/08 X X X E. Koppes 05/07 X X X W Plahutnik 05/10 X X X D.Shannon 05/08 OlE 0 OlE T. Smith 05/06 X X X Key: X = Present 0 = Absent OlE = AbsenUExcused POLICE CITIZENS REVIEW BOARD MINUTES - May 9, 2006 nt:Ult=T J ~~~-~ CALL TO ORDER: Chair Greg Roth called the meeting to order at 7:03 p.m. MEMBERS PRESENT: Candy Barnhill, Elizabeth Engel, Loren Horton, Michael Larson MEMBERS ABSENT: None STAFF PRESENT: Legal Counsel Catherine Pugh and Staff Kellie Tuttle OTHERS PRESENT: Capt. Tom Widmer of the ICPO and Public, John Kirby RECOMMENDATIONS TO COUNCIL None. CONSENT CALENDAR OLD BUSINESS NEW BUSINESS PUBLIC DISCUSSION Motion by Horton and seconded by Engel to adopt the consent calendar as presented or amended. . Minutes of the meeting on 03/21/06 . ICPO General Order #98-01 (Written Directive System) . ICPO General Order #99-03 (Prisoner Transport) . ICPO General Order #99-05 (Use of Force) . ICPO Use of Force Report - February 2006 . ICPO Use of Force Report - March 2006 . ICPO Department Memo 06-14 . ICPO Quarterly/Summary Report (Quarter 1) - IAIRlPCRB, 2006 Motion carried, 5/0. None. None. Kirby inquired about handouts and the consent calendar. Kirby was also interested in all of his options for filing a complaint and what the guidelines were to be able to file a complaint. At this time (7: 10pm) a tornado warning was announced and the commission went to the designated tornado safe area for shelter. The meeting reconvened (7:32pm) with Barnhill absent. Kirby had several more questions regarding process and alleged allegations. Pugh and Roth explained to Kirby that in order for the Board to look in to his complaint, a complaint form would need to be filled out and returned to the City Clerk's office. Kirby was supplied with a complaint form and a copy of Title 8, Chapter 8 of the City Code. PCRB May 9, 2006 Page 2 BOARD INFORMATION STAFF INFORMATION EXECUTIVE SESSION REGULAR SESSION None. None. Motion by Engel and seconded by Larson to adjourn into Executive Session based on Section 21.5(1 )(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried, 4/0, Barnhill absent. Open session adjourned at 7:43 P.M. Returned to open session at 7:52 P.M. Motion by Horton and seconded by Engel to set the level of review for PCRB Complaint #06-01 to 8-8-7 (B)(1 )(a), on the record with no additional investigation. Motion carried, 4/0, Barnhill absent. Motion by Horton and seconded by Larson to request a 30 day extension for PCRB Complaint #06-01 due to timelines and scheduling. Motion carried, 4/0, Barnhill absent. MEETING SCHEDULE . June 13,2006,7:00 P.M., Lobby Conference Room . July 11, 2006, 7:00 P.M., Lobby Conference Room . August 8,2006,7:00 P.M., Lobby Conference Room . September 12, 2006, 7:00 P.M., Lobby Conference Room Larson will possibly be gone for the June meeting. ADJOURNMENT Motion for adjournment by Horton and seconded by Larson. Motion carried, 4/0, Barnhill absent. Meeting adjourned at 7:55 P.M. I I POLICE CITIZENS REVIEW BOARD ATTENDANCE RECORD YEAR 2006 (Meetine Date) TERM 1/10 2/14 3/21 4/11 5/9 I NAME EXP. Candy 9/1/07 X X X NM X Barnhill Elizabeth 9/1108 X OlE X NM X Engel Loren 9/1108 X X X NM X Horton I Greg Roth 9/1/09 X X X NM X I Michael 9/1/09 X OlE X NM X Larson I I I I I KEY: X = Present I o = Absent I I OlE = Absent/Excused I NM = No meeting I I --- = Not a Member , ! m: MINUTES Iowa City Airport Commission May 11,2006 Iowa City Airport Terminal- 5:45 PM DRAFT Members Present: Randy Hartwig, Chair; John Staley; Howard Horan; Greg Farris, Janelle Rettig Staff Present: Sue Dulek, Michael Tharp Others Present: David Hughes, Harry Wolf, Andy Bockenstedt, Harrel Timmons, Phillip Wolford DETERMINE QUORUM: Chairperson Hartwig called the meeting to order at 5:45 PM. RECOMMENDATIONS TO COUNCIL: Re: Parcel No. 1020177001 - The Airport Commission recommends to the City Council that they negotiate the sale of this parcel, contingent upon the proceeds from this sale heing spent on Airport improvements (pavement, taxiways, aprons, concrete, asphalt improvements) and that they aggressively defend the airspace of that property in the future. APPROVAL OF MINUTES FROM APRIL 13, 2006 and MAY 1,2006, MEETINGS: Chairperson Hartwig asked if there were any additions or changes to the above-named minutes. Rettig moved to accept the minutes of the April 13, 2006, meeting as amended, and the May 1,2006, meeting as written; seconded by Horan. Motion passed 5-0. PUBLIC DISCUSSION: ITEMS FOR DISCUSSION/ACTION: A. Parcel of Land: Parcel No. 1020177001 (the "Hagen parcel" located on Highway I between land owned by Patricia Wade and Ann Hargrave) - A discussion ensued about what this land is going to be used for. Hartwig noted that he thought it was for used cars. The amount that will have to be paid back to the FAA was also discussed, with David Hughes of Earth Tech stating that it is a percentage that is paid back, not a set amount. The members discussed their feelings regarding selling this parcel of land versus leasing. Hartwig noted that he feels they have some present needs that should be addressed and that the proceeds from this sale would be put to good use. Staley asked Dulek to clarify restrictions to this land, as far as what can and cannot be done near the Airport. She described various FAA regulations regarding usage. Rettig stated that she is in favor of selling this parcel, stating that she feels they should return it to the tax rolls as quickly as possible. Staley questioned possible FAA scenarios regarding this land. Horan stated that he feels they should consider a ground lease on this parcel, and gave a brief history of this parcel ofland. Members next asked questions regarding the amount of taxes that would be collected on this parcel, if allowed to be sold. It was noted again that the part of this parcel that was originally needed will still be protected because it will not be sold, and that the proceeds from this sale would greatly benefit the Airport with projects such as pavement repairs. The topic then turned to how they could set up lease prices at a set amount for five years and then raise to another amount, versus selling the land now and using the proceeds for needed improvements at the Airport. The discussion continued with members stating their opinions on selling versus leasing of this parcel. Rettig moved that the Airport Commission recommend to the City Council that they negotiate the sale on this parcel, contingent upon the proceeds from this sale being spent on Airport improvements (pavement, taxiways, aprons, concrete, asphalt improvements); and that the Commission strongly recommend to the City Council and the Planning and Zoning Commission that they aggressively defend the airspace of that property from now and forever and that they move on with selling this property; seconded by Hartwig. Motion carried 3-2; Staley and Horan voting in the negative. B. F AAlDOT Projects - Earth Tech - David Hughes a. Runway 7/25 - Hughes stated that the area has been graded and seeded, and other than some equipment sitting there, everything is done and will be ready for the grading project. Currently, he states that they are in the bidding process for the grading project and have been working with Planning and Zoning on various aspects of this. Mid-American is aware of needs and Hughes meets with Qwest next to discuss the remaining utilities. Hughes stated that out of 39 airspace review items, 13 have come back so far. Hughes stated that he would like to sit down with the Airport Commission members, or a subgroup of members, and go over some of these items. b. Taxi-lane North Tee's - Hughes noted that asphalt prices have risen dramatically since last summer. He stated that they have put together some preliminary numbers and looked at some possible grant money to see what they can cover. He stated that they still have a shortfall of about $16,000 to $20,000, based on their estimates. Hughes stated that he feels they are at the point where they either ask the City for more funds or see what the State may have. Hartwig stated that he would be in favor of trying to find the funds and to keep this project going. Horan agreed with this. (TAPE ENDS) Hughes stated that he could go back to the State and ask about a relocation of funds to help cover this project. Hartwig noted that if they are not going to be able to do the entire project, they need to review their plans. The 2 members agreed to see if they can find the needed money in- house. c. ASOS Relocation - Hughes stated that he talked with the FAA Weather Service and they are in the process of getting this project going. d. T-Hangar Floors- i. Update - Hughes stated that the contractor is done and everyone is happy with the work. He discussed the payment schedule briefly with the members. Horan noted that when these floors were done, holes were not put in the new flooring for the door pins. Horan stated that he feels they should not accept this project until this is done. The members agreed that this should be completed. ii. Consider a resolution accepting the work for the Hangar B&C Concrete Flooring Project. The Airport Commission members deferred this the next meeting so they can review the locking procedure with doors and the new flooring. C. South Aviation Development - Hartwig and Hughes stated that they are still awaiting information from the FAA on this. D. Eastern Iowa Big Kids Toy Show - Tharp noted that this show begins next weekend, but that other than that he had no news regarding the show. E. Aviation Commerce Park - Dulek addressed a newspaper article regarding the Wal-Mart lawsuit. Although the article referred to the judge denying an "appeal," it was not an appeal but a reconsideration and that the plaintiffs have 30 days from the reconsideration to file an appeal. Wolf noted that the Wal-Mart developer is moving ahead aggressively, and that hopefully plans will be finalized shortly. F. Eastern Iowa Pilot's Association - Kim Brogan-Coleman a. Current Lease/Operations Agreement Expires May 31, 2006 - Andy Bockenstedt was present to represent Kim Brogan- Coleman. He stated that he had a proposal from her for the members. He noted that she would like to rent the hangar on a month-to-month basis for $200.00 per month, and that she has talked to Keith at Iowa City Aircraft Repair about renting space for an office at that location. Horan asked Bockenstedt when the Airport would be paid for the current lease, and Tharp noted that she is behind for April's rent and owes for May. Members asked various questions of Mr. Bockenstedt regarding this operation. Hartwig noted that he is a bit disappointed by this situation and 3 he asked Bockenstedt for some explanation, noting that it is halfway through the month and they are just now discussing her lease, which expires at the end ofthe month. The issue of the $200.00 per month for the hangar space was discussed at length. Hartwig brought up the signage that Ms. Coleman put up and stated that it needs to be addressed. Tharp noted that parking has been an issue, as is the code for the gate entrance. Rettig asked questions regarding the demolition of this building in the future and brought up the topic of not allowing subleasing at the Airport. She feels the Airport should remain in control of who is leasing buildings on the property. Hartwig asked the members how they want to proceed on this. Dulek stated that the members do need to make some decision and to let Ms. Coleman know how they plan to proceed, as her lease expires May 31 st. Members discussed whether or not they should offer an extension to the current agreement while they further discuss Ms. Coleman's current proposed agreement. Rettig stated that she would like to have a total amount that is past due before she moves forward with a decision, and also wants to address the sublease issue. Hartwig posed multiple questions to be answered, stating that he does not have a problem with subleasing, but that he needs answers to some of these questions first. (TAPE ENDS) Tharp suggested they discuss a continuance with the lease for now, in order to give the Commission a chance to discuss this issue. The issue of Ms. Coleman subleasing was again addressed, with Hartwig stating that he feels they should be more specific in their requirements. Rettig stated that she feels they cannot approve a sublease they have not seen, and she suggested that either the property be vacated in 14 days, or Ms. Coleman presents the Commission with a better agreement, covering the month-to-month rental. Hartwig stated that he is in favor of extending the agreement for one month while continuing negotiations. The Commission members agreed that if Ms. Coleman is current with her payments as of May 31st, then she will be charged $300 and $675 on her two leases, for the month of June 2006. Horan and Tharp will continue to work on obtaining an amended agreement with Ms. Coleman. G. Airport "Operations": Strategic Plan-Implementation; Budget; and Airport Management - Hartwig asked Tharp to comment on the budget. Tharp fielded some questions from Horan on some line items. Tharp will look into this for Horan, stating that he believes the full explanation was cut off on this particular item. Rettig asked that they have an agenda item regarding management fees and consulting fees. She would like to understand this better. Hartwig noted that they need to discuss T-hangars next month as these leases expire in September. Tharp 4 noted that he recently asked other airports in the area for their fee schedules and he hopes by next month's meeting to have some information for the Commission members on how their fees compare with other airports. Hartwig stated that he would like to see what each hangar costs the Airport in monthly expenses, something that would break down all of their maintenance expenses. Tharp reported on the heating bill question from last month's meeting and gave the members some numbers to review regarding how Mid-American charges them for electricity. Tharp also fielded questions regarding the individual hangars. Rettig suggested they have some sort of chart that shows what in each building the Airport pays for and what renters pay for. Rettig asked about a sink hole in front of the United building, asking if they can put some gravel in the hole for now and remove the barricades so it looks better. Hartwig mentioned some other items that he and Tharp have been discussing regarding janitorial service and other items ofthis nature. The discussion turned to seeing how the Airport can get rid of old oil and old batteries that have accumulated over the years. H. Subcommittees' Reports - None. 1. Chairperson's Report - Hartwig stated that he appreciates the offers of help with respect to his business that was damaged in last month's storm. He also noted that Dan Clay was planning to announce his resignation at last month's meeting, but since they were unable to continue the meeting, he was letting everyone know that Dan has accepted a new job in western Illinois and will not be able to continue. COMMISSION MEMBERS' REPORTS: Rettig passed around some photos that she recently took within the City of historic markers and suggested a possible fundraiser for these. Hartwig then noted that in regards to the viewing area, these signs may fit in well in this area. Rettig also noted that she is working with Tharp on possibly offering meeting room rentals at the Airport. Rettig next stated that the local State delegation has been invited to the Airport for a tour and an overview of the Airport. She will let members know when this is set up. Rettig noted last that in view oflast month's storm during the meeting, she suggests they consider having a drill so everyone knows that there is a basement at the Airport. She suggested that Tharp contact the City's Safety Director to have a plan set up for the Airport. (TAPE ENDS) STAFF REPORT: None. SET NEXT REGULAR MEETING FOR: June 8, 2006 @ 5:45 P.M. ADJOURN: Meeting adjourned at 8:03 P.M. 5 Airport Commission ATTENDANCE RECORD YEAR 2006 (Meetine Dat e) TERM 1/12 2/9 3/9 4/l3 5/1 51ll 6/8 NAME EXP. Daniel Clay 3/1/08 --- --- --- m --- --- Randy Hartwig 3/1109 X X X X X X . G reg Fa rris 3/1/07 0 X X X X X John Staley 3/1/06 X X X X X X Howard Horan 3/1108 X X X X X X Janelle Rettig 3/1112 --- --- X X X X KEY: X = Present o = Absent OlE = AbsentJExcused NM = No meeting = Not a Member 6 MINUTES HISTORIC PRESERVATION COMMISSION THURSDAY, MAY 11, 2006 EMMAJ. HARVAT HALL preliminal 05-1rw- IP18 MEMBERS PRESENT: Esther Baker, Michael Brennan, Richard Carison, Michael Gunn, Jim Ponto, Tim Weitzel MEMBERS ABSENT: Michael Maharry STAFF PRESENT: Sunil Terdalkar OTHERS PRESENT: Helen Burford, Jeff Clark, Sheiiey McCafferty, Mark McCallum, Cindy the House Corporation President from Alpha Chi Omega Sorority CALL TO ORDER: Chairperson Weitzel caiied the meeting to order at 6:01 p.m. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: There was none. ITEMS FOR CONSIDERATION: Certificates of Appropriateness: 929 Iowa Avenue. Terdalkar said that the Commission considered this application at the previous week's meeting. He stated that some of the items were not on that application, so the Commission is reconsidering them with information that will give enough details to write a certificate. He said that the applicant has provided some more information regarding what the openings will be and the dimensions. Terdalkar said that the Commission still needs the dimensions of the profile of the slider doors that are to be installed. McCafferty said that the drawings provided to Terdalkar show what the owner wants to do with the brick fa9ade - the portion that was damaged and then removed. McCafferty said she tried to look at the original drawings and incorporate that pattern with the stripe and the banding. Weitzel said that the drawings show a very prairie style building originaiiy in the design. McCafferty showed a sample of the bricks that she wouid use for the building and said that although she could not match the texture or size, she got pretty good matches on the color. McCafferty said that, related to finishes and cladding, on the top floor inside the courtyard, there was orlginaiiy T111 siding. She said that Clark, the owner, would like to replace that T111 with fiber cement board clapboard. McCafferty said that based on the era of the house, eight inches would be a common exposure for houses of that vintage. Weitzel said that the top floor had basicaiiy a 1970s vertical siding. McCafferty confirmed this and said that it doesn't reaiiy last a long time. Terdaikar said the drawings show an additional window on the front elevation. McCafferty said that would be covered up; aii the bathroom windows have been covered up. She said that aii the bathroom windows, which are located on the back of the courtyard with a few in the front, were covered so that vents could be added. McCafferty said the applicant would just brick over that bathroom window. Clark pointed out that they were covered up before the storm. Terdaikar suggested that windows be added on the side elevation in the living rooms. McCafferty said that Clark would be looking to see If that was okay structuraiiy. Clark said that he has a time frame in which to complete this. He said he. would be going in and gutting out everything in the lower units, and he did not want to do that if he didn't need to. Weitzel said, for clarification, that staff has proposed a couple of changes in the design, but the applicant does not want to make the changes. McCafferty said that Clark proposes to change out aii the windows, as long as he has to change the damaged windows anyway. McCafferty said the windows would be aluminum windows made by Quaker, and Clark would like to use stock sizes where possible, Instead of doing custom sizes, although some openings would require custom sizes because the window openings are too small. McCafferty said the owner would also like to instaii patio doors where there are currently picture windows. She referred to the Historic Preservation Commission Minutes May 11, 2006 Page 2 picture windows that are inside the courtyard and said the opening will actualiy have to be smalier, so she proposes to brick up the sides with the new colored terra cotta brick. McCafferty said that on the front there is also a picture window and a door, and the owner wants to put a patio door there, with terra cotta colored brick on one side. Terdalkar said the Commission requested that there be a wider profile for the doors, not just thin sections. McCafferty asked if it should be the same as the window or two inches or what. Terdalkar said not just two inches, but something that wili replicate the bottom rail for the doors. Clark said that if it is possible, he would be willing to go with the wider rail. He stated that he likes the aluminum doors, because they don't get beat up like the other types. Terdalkar said that the metal on the patio door design looks very flimsy. He suggested that there be a better profile. Weitzel said the comment he heard was that they are a thin, banded shiny material and don't match the building very well. Terdalkar said that if they are painted, that would be an added benefit. McCafferty said they come in colors. Clark said he would not have a problem with it if they can be made that way. He said he did not want to use wood or vinyl for the sliding patio doors, because they don't hold up very well. Clark asked, if they can be made of aluminum and he can widen that, what would be the suggestion for the width. Weitzel said it was suggested that the bottom rail be taken and applied equaliy. Terdalkar said that would be three to four inches, and he would like to see that ali the way around. Clark said that if he can get them that way, he would buy them that way. Weitzel said that if the Commission agreed, the motion could be written to have that detail approved by staff and the chair. McCafferty said that on page four, the windows located along the courtyard side are larger than the ones in the back side. She said that in order to use a standard unit, she would have to put some infill panels in it. She said they would be painted the sandstone color. Terdalkar asked if there is a reason for reducing the size of the windows. McCafferty said they would like to get standard windows off the shelf to minimize the amount of customization to be done. She said that where there are single double hungs, that wili have to be a custom size, because the opening is too short and a standard size can't be used. Weitzel asked if the windows to be filled in are on mostly on the interior elevations of the courtyard. McCafferty responded that those are mostly on the inside courtyard. She said that the courtyard size is a larger opening than the rest of the building. Terdalkar said that the windows on the outer elevations would also be changed, and McCafferty confirmed this. She said that is where the egress windows are needed. Weitzel asked what happens on the east and west elevations. McCafferty said they would have to use custom windows, and there would be no change in the openings there. McCafferty said there would be changes with the picture windows, the inside courtyard twin double hung windows, and patio doors and the double hung windows, and everything else would be the same. She said that the double hung windows would have mutton bars the same. McCafferty said that where there are sliders instead of double hungs, there would be a simulated checkrail. McCafferty said there is not the effect of the original design, because of the aluminum storms in front of them. She said this wili give it some more detail. McCafferty said that on the upper fioor of the courtyard, because the owner is changing out the T111, the size of the opening will actualiy be the same as the new windows. She said that the extra filiers are only required on the lower and the brick that's on the side of the patio doors, where there is masonry opening. MOTION: Ponto moved to approve a certificate of appropriateness for the application for 929 Iowa Avenue with the following: replacement of the T board with fiber cement board, replacement of the damaged brick, replacement of the east and west living room picture windows with patio doors with fill in brick, replacement of the north living room combination door/windows with patio doors with fill in brick, replacement of windows with the gaps filled in with wood filler panels, replacement of other windows with windows of the same size, and replacement of courtyard double hung windows with slider windows. Historic Preservation Commission Minutes May 11, 2006 Page 3 Carlson asked if the doubie hung windows to be replaced with sliders would be the ones just on the 2,d floor. Terdalkar said they would be the windows on the second floor without the filler and with the filler on the first floor. Carlson asked if there is a total of only six in the entire building. McCafferty replied that there are also some as one faces Iowa Avenue where the wing projects out, on the inside of the wings. Carlson seconded the motion. Carlson said that his one quibble with this is that the blocking down of both the door and window openings doesn't look that great, even though this is a non-historic building, and the Commission can allow a lot of latitude. Weitzel said the germane question is if this would detract from the neighborhood. He said that even if the building is non-historic, the Commission gets to review that standard. Carlson said he thought that all of the window and door guidelines would still come into play, because this is a historic district. Weitzel agreed there are no exceptions for materials on a modern building in a historic district. Terdalkar discussed exceptions for changing the size in this case. Carlson said that a door can be blocked down to fit a modern door, but there is no exception for blocking down windows to accommodate modern windows. Weitzel said that on a historic building, it would look odd to use blocking down to make a window smaller. He said he thought the intent was to not allow standard window sizes if it would make the building look worse. Carlson stated that, in his opinion, this would make the building a Iiltle worse, but he said it was up to the Commission to decide if it would look enough worse to deny the windows. Weitzel said he and Terdalkar discussed the elaborate plans for this building and what it was originally going to look like. Weitzel said the plans were never executed, so the building never reached its full potential. McCafferty said that the three criteria that apply, from page 11 of the handbook state: does not further detract from.the historic character of the neighborhood, does not create a false historic character, and is compatible with the style and character of the non-historic property. Ponto said he thought this would be okay. Baker said she also thought this was okay. She said she had similar concerns as Carlson but did not feel this was tremendously worse. Carlson said he was expressing concerns without expressing opposition. Gunn said he agreed with Carlson. The motion carried on a vote of 6-0. 811 Y, East Colleae. McCallum, the owner of the property, said there is a Iiltle carriage house behind the sanitarium property that he owns. He said the carriage house has steel siding on the second floor and was historically built from salvage. McCallum said that before the sanitarium was built in 1927, there was a Victorian house, so parts of the sanitarium used salvage from the Victorian house. He said that some of the bricks on the carriage house are burnt. so he believes that occurred in the fire that destroyed the main building. McCallum said the building does not have any architectural style except a hybrid of what was used. He stated that the upper level underneath the steel siding appears to be a wood shake. McCallum said one option is to paint the steel siding, although his inclination is to peel the siding off to see what is under the wood. He said that if the wood shakes underneath are in good shape, he may not have to replace them. McCallum showed photographs of the carriage house. He said that if the wood shakes underneath show something unexpected, then he will probably peel that off and then reside it, probably with the thin shakes. McCallum said that there are exterior entrances off of a stairway that go up to the second floor of the carriage house. He said that right now they have steel slab doors. McCallum said he can paint the slab door and leave it, but architecturally he would prefer an atrium door. He said, however, that he is concerned about using atrium doors because the tenants may not feel secure with that type of door. McCallum said that Terdalkar has proposed doing a liltle trellis over the tramway on the back side of the building. McCallum said he is probably leaning toward using six-panel doors, because the doors inside Historic Preservation Commission Minutes May 11, 2006 Page 4 the apartments are raised, six-panel doors, but it would be an improvement over the 70s slab door that is there now. McCallum said that when he pulls the trim around the windows, depending on what he finds, he might try to widen the trim boards to create a more defining feature. He said he doesn't know if part of the trim board is covered up aiready. McCallum said there are Marvin wood storms on the main building, but this building has metal storms. He said he may iater use Marvin wood storms on the carriage house to give it more definition. He said these are all original windows. McCallum said that on the west side of the building, there is a doorway that is locked shut, because there are no stairs to the door but there is a three-foot drop outside of the door. He said the door has no functional use, but it is a prairie style door that is kind of interesting looking. McCallum said that he may just rebrick the doorway and fill it in. He said it is sort of a safety issue. McCallum said if he could figure out a way of doing a little step up to it, he might consider keeping it. McCallum said he is open to suggestions and would like to add some architectural interest to the building. Weitzel asked when this building was constructed. McCalium said he believes this was built before the sanitarium was built. Weitzel asked if the overhang is an addition. McCallum said that he beiieves the overhang was already there. He said that originally the downstairs was just a garage, but the building has gone through an evolution of additions and deletions. Weitzel asked if the sanitarium was built in 1926. McCallum said he had heard varying dates, including 1927 and 1929. He said that both buildings were built with salvage, but he believes the carriage house was built entirely from salvage. Weitzel asked if the style of the building has been altered or if it has always looked like this. He asked if it is a very modern building, with the glass block, overhang, and narrow windows, or if it has been significantly modified. Weitzel suggested that 1926 was a late date for keeping horses so that this was probably an automobile garage to begin with. McCallum said this was always referred to him as a carriage house by the previous landlord, but it was built as a garage. Weitzel said it was probably a modern style building from the beginning. McCallum confirmed this and said that the glass block was added where the garage doors used to be. He stated that the double hung windows on the lower level to the east were filled in and added as well. Weitzel said that this then is a very modern style building, art modere and from a kind of art deco-y period. He said that since this is a modern building, McCallum might want to drop the six-panel door to go with a two-panel or perhaps one large panel to fit more with a late 20s or early 30s building. McCallum said he couid get such a door, but on the interior, there are six-panel doors. Terdalkar said that may because they used salvage doors from the Victorian house. McCallum said he could go with whatever the Commission approves and said that it would be better than a 70s slab door. He said that his long-term plans include enclosing the courtyard, in which case he would go with more of an atrium door. Carlson said that he felt this plan was fine with the possible exception of bricking in the west doorway. McCallum said he is not committed to that but is anticipating HIS telling him to remove that door at some point. He said he could wait until that time and then come back before the Commission. McCallum said that there is a three-foot dropoff out of the door, but there is no way to put a set of steps there without blocking the staircase to the basement. Carlson asked if there is a way to make the door secure without moving the entire opening. McCallum said he has secured it shut and iocked it with a double-sided dead bolt. Carlson and Weitzel said that should be enough. Ponto said he was okay with everything in the application. He said he was okay with not blocking the door for now and waiting to see what happens with future inspections. MOTION: Carlson moved to approve a certificate of appropriateness for the application for 811 Y, East College Street, as proposed, for all presented options, with the exception of bricking in the west door way. Ponto seconded the motion. Historic Preservation Commission Minutes May 11, 2006 Page 5 Carlson stated that there was some discussion about a different door style that might be more appropriate. McCallum asked if Weitzel's suggestion would be for a two-paneled door with a window. Weitzel said that could be' done with a privacy window or frosted glass. Carlson said he believes that a six-paneled door would look kind of colonial on a non-co[onial building. McCallum said part of the input would come from tenants and what they would be comfortable with. Carlson said he would leave the two options, unless someone wanted to amend the motion. The motion carried on a vote of 6-0. McCallum presented each Commission member with a packet updating what he would like to eventually bring before the Commission. He showed a picture of his parking lot and said this was a philosophical discussion. McCallum asked the Commission members if the parking lot is what the Comprehensive Plan had in mind for a historic district. He said he did not think so. McCal[um showed a photograph of the building that used to be located at 819 College Street, the site of the empty parking lot, that has since been moved to a location on Kimball Road. He said that the parking lot was constructed in the mid 80s, when the property was developed as a sorority house. McCallum said that because there was no parking, the sorority house bought both properties, removed the house, and buill the parking lot to accommodate the sorority property. He said he therefore has 33 parking spaces, and since then, the other building has been converted back to an apartment building. McCallum said that the downzoning of the property prevents him from doing almost anything on that property except a parking lot. McCallum said he suggested doing a gatehouse here to Terdalkar, because a gatehouse is an accessory use to a parking [at. McCallum said he has since learned that he cannot have an accessory structure until there is a primary structure. He said the issue is that he has a building that at one time housed 45 women. McCallum said that now the building has 17 bedrooms and 13 units. He said that under the special provisions, he may go to Planning and suggest that, if the sanitarium is eligible for landmark status, he could possibly get landmark status put on the parking lot, in the same way that moving the Clinton Street house would have allowed an occupancy use for the building. Terdalkar said that the sanitarium is a landmark eligib[e property. McCal[um said that he is looking at this from several angles. He wondered, if he could get landmark status for the sanitarium at 811 Co[lege, if he could then re-grandfather and get an exemption from the dimensional standards required for parking and then redevelop and recreate the house that was originally on the lot. McCallum said he is just throwing this out in a phi[osophical way, because no matter what kind of landscaping he does with the iot, it won't take away the big gaping whoie on College Street that is his parking lot. He said that he wi[1 be talking to Planning and Zoning and the Board of Adjustment about this. McCallum said the language on page 47 of the new zoning code would not allow him to do this project in some way or another, although he thought it might, but he was not sure. He said he would like to have this reviewed to see what can be done. McCallum said he understands that zoning laws are designed to downzone to prevent people from overdeveloping these neighborhoods. He said, however, that it shouldn't be there, nor should the Comprehensive Plan be there, to stop pulling back what was there originally. McCallum said that a well- intentioned property owner who wants to do something other than 8,000 square feet of asphalt should not be penalized. He said that he is talking about a small 1 ,200 square foot house. McCallum said that another thought would be to designate this lot as a receptor site for another house that would be threatened by demolition. He said that the obstacle is the fact that the timing of it is fairly immediate. McCallum said that he won't have the luxury of time, should another house like this become available. Weitzel said the issue though is that there are zoning codes. He stated that the other boards beyond the Commission have to make these decisions. Weitzel said one of the things that triggered allowing a building to move onto that lot at all is the fact that a special exception can be granted to a landmark. Historic Preservation Commission Minutes May 11, 2006 Page 6 Weitzel said that not any building could be moved there, and he did not even know if a building could be constructed here, based on the new development code. He said that what should be discussed is if McCallum has a design that the Commission could say it would not be opposed to before he moves on. McCallum said what he is proposing is to see if there is some level of support for this general concept and to look at specifically the sections that affected historic preservation when the zoning code was rewritten. He said he is asking to empower the Board of Adjustment to make distinctions. Weitzel said the Commission cannot make that kind of change. He said that McCallum would have to work with the Planning Department and other boards and possibly have this passed by City Council. McCallum said the J-jistorlc Preservation Commission should have the ability to make recommendations to the Planning and Zoning Commission and to Planning staff. Weitzel said that the Commission can't change that right now. McCallum said that last year the Commission was told that it had to accept what it would but could change things later. Weitzel said that the Commission isn't the body to change things, as this is not in the range of things the Commission is empowered to do. McCallum said he is wanting to do something interesting for the larger good and checking to see if there is any support for it. Weitzel said that if McCallum wanted to know if the Commission thought building a new house there was appropriate or if he had a design to be reviewed, that would be in the Commission's purview, but the Commission can't change the ordinance. McCallum said he would be seeking clarification of the current zoning code, because he is not sure that the current language would allow this to happen. He questioned if he got landmark status, if that would be enough. Weitzel said that if the property as it stands becomes a landmark, then the Commission would have to consider what impact an adjacent building would have on the landmark status of the sanitarium. He said that landmark status would not necessarily give permission to build something there; that isn't the way it works. Carlson said that the Commission could come to a consensus that it would be appropriate to have a historically appropriate building on that site. McCallum said that is the idea he is putting out. He said that if everything is in place, he would be willing to reconstruct a replica of what was there prior to 1985, to bring back the College Street fa(fade that was there before. McCallum said he would also be willing to redesign his driveway and use this as a receptor site, and then put lawn in where a future house could go that would be endangered. Weitzel said that any new building to be moved onto the site would have to be significant enough to be a landmark. McCallum said he agreed and said the reason for doing that is it would be eliminating all the steps he would have to go through while contractors wait to do the work. He said then there would be the landmark status in place for the sanitarium and the lot, and he could move more quickly on those situations. Weitzel said the Commission can't really do anything about the development code. McCallum said he believes that the Commission can make recommendations and put bugs in the ears of those who make those decisions. Weitzel said that if McCallum wanted to make that case, he would want to talk to staff about it to find out the appropriate channels to go through. McCallum suggested the Commission think about it. Weitzel said the Commission could discuss whether it could design the lot for a new building to come in the future and what it is that the Commission would allow. McCallum said that there are two separate lots here. T erdalkar said the only way the lots are connected is the fact that the parking requirement for the sanitarium is satisfied on the other lot. He said that if the parking area is reduced, the City would want to make sure that the parking requirements for the apartments are fulfilled. Historic Preservation Commission Minutes May 11, 2006 Page 7 McCallum said that the sanitarium never had any parking historically, aside from the carriage house. Terdalkar said that plan was from the 1920s. McCallum said the Board of Adjustment has the ability to exempt the parking requirements of the sanitarium, which might pave the way for the separate lot to then be redeveloped. Weitzel said the Board of Adjustment has to have a good reason to make an exemption. McCallum said the plan before the Commission would have enough to satisfy the parking needs for both buildings, according to the current code. Weitzel said that as it is drawn, there are two lots, one of which is primarily a parking lot. He said that makes the lot basically contingent on being a parking lot for the building next door, because the building next door has no parking. McCallum said this is a building with one and two-bedroom apartments that could be converted to four- bedroom units according to the current zone to maximize it out more fully. He said that if someone wanted to pave the area between the main building and the carriage house for parking, that could be done, although he would not do it. McCallum said he did not know that he would be the owner of this property forever to prevent someone else from doing something like that later. Weitzel said the Commission is really discussing whether it would allow a building to be here. He said he believes that is already tacitly approved, because the Commission already discussed moving a building there. Weitzel said the question now is whether the Commission would allow a new structure to be built there or would it only accept a compatibiy styled existing building to be moved onto that lot. He said that is basically the Commission's precedent; it decided that a building that meets the neighborhood's look and feel, its historic and stylistic qualities, could be moved there. Weitzel said that has been decided, so the only question is whether it would allow a new building to be constructed there. Weitzel said that building would then have to meet the Commission's standards for the look and feel of the neighborhood. Carlson said the Commission does have guidelines for new construction. Weitzel said he did not see any reason why the Commission would disallow an appropriate building. Carlson said he would prefer to see a historic building that was threatened somewhere else moved here, but the Commission has allowed both in the past, and he did not see any reason the Commission wouldn't allow both now. 1135 East Colleae Street. Terdalkar stated that this is an application for approval of a deck at the back of the property, the footprint of which would be 14 feet by 16 feet. He said the applicant has proposed a basic railing design that could be improved. Terdalkar said he would suggest designing a railing of baluster as recommended in section 4.10 of the guidelines. MOTION: Carlson moved to defer consideration of a certificate of appropriateness for the application for 1135 East College Street. Carlson said the guidelines recommend minimizing this, perhaps by insetting it by at least eight inches. He said it does not appear to be inset on the plan, and he would like to ask the owner if that would be possible, because right now it would be very visible to someone coming from the east side. Terdalkar said the criteria concerns whether it would be visible, and the railing also has to have a proper design. Carlson said that if it is either setback or is lowered closer to the ground, it would be less obtrusive. He said that right now, the plans do not meet the guidelines fully. Baker seconded the motion. Ponto asked, if the deck were inset, would there be any other problems with the plan. Weitzel said that staff recommends that the balustrade look appropriate. Carlson said that minor tinkering couid fix those issues, but there are a couple of other issues that can't be discussed without the owner present. Gunn asked if the setback would only be on the west. Carlson said the purpose of the setback would be to hide the deck more from the street. He said it can't be seen at all coming from the other direction. Weitzel said the owner could get the same square footage by going east with the deck and/or south. Carlson said that it couid also be wrapped around. Historic Preservation Commission Minutes May 11, 2006 Page 8 Gunn suggested the Commission approve a deck with an inset and appropriate railing. Carlson said the Commission does not normally approve these types of changes without the owner's input. Weitzel said the Commission could approve this, and if the owner accepts this and it is explained to him carefully, the application would be complete. Terdalkar said he had no communication with the applicant to date. Ponto said the applicant is proposing one and one-half inch square for the baluster. Terdalkar said it is close, but the way it has been designed, the newel posts are stuck to the outside, and it has a flat handrail that could be improved to have a beller profile. Weitzel said that, minimally, the posts should rise a lillle bit above the rail normally, and even if they didn't, perhaps a board on either side of the spindles would give the appearance of a covering. Ponto said he feels this is prelly close. He said it just needs a little work that he would give discretion to staff and the chair to work out. Ponto said he had no major problem with this but said there are just some minor adjustments to be made to be consistent with the guidelines. Brennan said he would like to give the owner the fiexibility to do this. He said the owner can always come back before the Commission if he doesn't like the results of working with the chair and staff. Carlson withdrew the motion. MOTION: Ponto moved to approve a certificate of appropriateness for the project at 1135 East College Street, subject to staff and the chair's approval of adjustments in the plan to be consistent with the guidelines,including but not limited to the setback and the design of the baluster. Gunn asked if painting is required in a case like this. Terdalkar said it is required to be painted if it is highly visible from the street. Carlson said it is a judgment call in this case. Weitzel said that the cedar would weather to a nature gray in any event. Carlson asked if any pressure treated wood would be visible from the street. Weitzel said that perhaps the back column might be visible. Carlson said that was not significant. He said that the raised parts would be seen from the street. Brennan seconded the motion. The motion carried on a vote of 6-0. Consideration of the April 27. 2006 Historic Preservation Commission meetino minutes: MOTION: Carlson moved to take up from the table discussion of the April 27, 2006 meeting minutes. Baker seconded the motion. Weitzel said that on page five in the second paragraph, last sentence, Maharry had quoted Weitzel as saying that anything less than 100% is a repair. Weitzel said he did not recall ever saying that, and for clarification, he recalled that he had said that the threshold is 20%. Weitzel said that since there are no amendments to the minutes, the consensus of the Commission is that they are acceptable to file. OTHER: Alpha Chi Omeoa House: Terdalkar said that a representative of the Alpha Chi Omega Sorority is present in the meeting, and would like to make some comments. Cindy said she is the sorority's House Corporation President, and she was just present to observe. She said she knew she would be coming before the Commission in future meetings and wanted to get a feel for the process. Weitzel asked Cindy if there were any plans for the property in the works. Cindy responded that the structural engineers seem to think the building is a loss. She said she is now waiting for a response from the insurance company and then they will decide if they rebuild on the foundation as it is or look forward to something new to be designed. Weitzel stated that there used to be one lot here, which was then subdivided into the 17 North Governor address and the Alpha Chi Omega house lot. He said that one of the two properties was the MacBride Historic Preservation Commission Minutes May 11, 2006 Page 9 Pickering house. Cindy said that it was the Alpha Chi Omega house that was MacBride's family house. Weitzel said that Keys thought the other building was the MacBride house. He added that in any case, the Alpha Chi house was so heavily altered, it can't have any architectural or historic significance any more in and of itself. Cindy said that some of the wood floors are still intact, but most everything else had been redone. She added that a historian did a survey and said the house was the Thomas MacBride house. Terdalkar said that Marlys Svendsen did some research on the house and has provided information in a memo to the planning director regarding the history and possible financial sources that can be used for rebuilding. Rebuildinq Funds: Burford said she sent an e-mail solicitation and received two responses so far that raised $450. She said the issue involves raising larger sums. Burford said she is looking at other opportunities. Burford said that she is in the process of preparing a letter to the community. She said she has heard some comments questioning why money could still be needed knowing what the State emergency HRDP funding is. Burford said that if she is going to send a solicitation, she would benefit from having specific dollar numbers and indications regarding specific buildings and the gap between the amount required to rebuild and the insurance adjustments. She said that makes a much stronger argument. Burford said there is a perception that the money in the emergency fund is just for a few houses. Weitzel said that it was settled that the money would go toward 20 homes. Terdalkar said that with the cap that the emergency fund has already, the money would only be sufficient for about 16 houses. He said that the College Block buiiding alone will take $300,000 or more as an estimate. Terdalkar said the insurance gap is huge for that building, as the replacement cost is over one million dollars. Weitzel said the building was insured for about $800,000. Terdalkar said that the Crescent Block building where the Soap Opera is located is also a National Register eligible property. He said it would take another $100,000 or more. Terdalkar said the City is discussing how to allocate the money to prioritize the allocation to those who need it and how to fill in the gap between the insurance proceeds and what is required to do what is right in terms of historic preservation and what is required to keep the historic character. Burford said that is also what the National Trust is about - filling the gap in order to do what is right. Terdalkar said that the HRDP emergency grant is restricted in that only National Register properties or National Register eligible properties can be given that money. He said that therefore the properties that were damaged in the historic districts will be automatically eligible. Terdalkar said that someone will still have to come up with the money for damaged properties in conservation districts, which are outside of the grant. Terdalkar added that there are many properties on Rochester, Hotz and Parsons that suffered damage. He said that very few of those properties would be individually eligible properties. Terdalkar said that the State allocation would therefore not be sufficient for all the damaged properties in the historic or conservation districts. Weitzel said that the City could have easily used one million dollars for damage repair. Terdalkar said that one could prioritize by categories such as owner occupied, contributing structures, key contributing structures, and structures that need repairing of the wood siding or can use fiber cement board siding instead of using vinyl or aluminum siding. He said that if there is not enough funding, there will be a need to prioritize in some way. Burford said that it has to be explained that the City received the seed money from the National Trust and some seed money that is very specific from the State, but the need is far greater. Weitzel said there should be another press release indicating what the money entails, what it's for, how it's going to be spent, and the fact that private contributions from the general public are needed. Terdalkar said he is working with the State grant coordinator and is expecting some response from the State about how the allocation will be done. Weitzel said that it will probably be through the regular HRDP emergency fund application process. He said there would be a review of the building to see if it qualifies Historic Preservation Commission Minutes May 11, 2006 Page 10 for funding. Weitzel said that HRDP will then determine how much funding it will give to each property, so everyone will have to apply individually. He said that it is certainly not a no strings attached grant, but the good thing is that it is not an annual competitive thing; once the funds become available July 1 'I, everyone can apply at once, and then the applications will just be processed. Burford said that with the National Trust money, the Commission is the arbiter for the funds. Burford said that Friends of Historic Preservation has agreed to make the $5,000 match in order to receive the National Trust money. Weitzel said that although the press has reported that $250,000 would be made avaiiable, an average house in Iowa City costs about that much. Burford said that what is missing form the story is how much damage was done, such as the fact that the College Block building alone is short $300,000. Weitzel said those figures have only become known since the adjustments have become available. He said that now it is becoming more apparent what the damage is. Weitzel said that he did not believe the City is going to get the FEMA declaration so will not have access to money from that source. Burford asked for the Commission to continue to feed her information about the costs so that the appeal is stronger. Weitzel suggested that Burford work with Terdalkar on a memo. Ponto said that a few people might have the perception that the money may be going to landlords who don't really need it. He suggested that the appeal be broad based. Weitzel said that the Commission would do another press release. Terdalkar said that he is just waiting for particulars from the State. Weitzel said that for now, it can be said that the damage is much worse than most people perceive. He said that one house on Summit Street is worth more than the funds received. Terdalkar stated that the Christian Science Church with the red tiles will need substantial money just to replace those tiles. Terdaikar stated that Marlys Svendsen plans to hold two public meetings in late June, the week of the 26'h He said that the planning associates from Colorado will also be here during that week on Monday, Tuesday, and Wednesday. Terdalkar said that Svendsen has requested a meeting with the Commission when the consultants are here, so she would like to know what the availability of the Commission members is during that week. Weitzel suggested Terdalkar get the details to the Commission, and Commission members will respond with their availability. Burford said that on June 27'", there will be an evening social event with the Clarion people. She said that the entire Commission is invited. Carlson said there would need to be notice of a public meeting if a quorum attends the event. Terdalkar confirmed this. Terdalkar said there were currently no more applications for Commission review. He said that if a storm- related application is submitted, the Commission could hold a meeting next week if a quorum would be available. ADJOURNMENT: The meeting was adjourned at 7:41 p.m. Minutes submitted by Anne Schulte s:lpcd/minuleslHPCf2006f05-11-06.doc I i I I I I Historic Preservation Commission Attendance Record 2006 Term Name Expires 01/19 02/9 02122 03/16 04/13 04/27 05/04 05/11 E. Baker 3/29109 -- -- ---- ---- -- -- ---- X X X M. Brennan 3/29108 X X OlE OlE X X X X R. Carlson 3/29/07 X X X X X X X X J. Enloe 3/29/06 X X OlE OlE -- -- -- -- -- -- ---- I M. Gunn 3/29/07 X X X X X X X X M. Maharry 3/29/08 X X X X X X X OlE M. McCallum 3/29/06 X X X X -- -- -- -- -- -- ---- J. Pardekooper 3/29/07 X X X 0 -- -- ---- -- -- ---- J. Ponto 3/29/07 X X X X X X X X M. Schatteman 3/29/09 ---- ---- -- -- ---- X -- -- -- -- ---- J. Weissmiller 3/29/06 0 0 0 0 -- -- -- -- -- -- ---- T. Weitzel 3/29/08 X X X X X X X X ! I Key: X = Present 0 = Absent I OlE = Absent/Excused I NM = No Meeting -- -- = Not a Member MINUTES HISTORIC PRESERVATION COMMISSION THURSDAY, MAY 4,2006 EMMA J. HARVAT HALL prelimina~ MEMBERS PRESENT: Esther Baker, Michael Brennan, Richard Carlson, Michael Gunn, Michael Maharry, Jim Ponto, Tim Weitzel MEMBERS ABSENT: STAFF PRESENT: Bob Miklo, Sunil Terdalkar OTHERS PRESENT: Heien Burford, Kevin Burford, Jim Buxton, Jeff Clark, Consultant (for Jim Buxton), Shelley McCafferty CALL TO ORDER: Chairperson Weitzel called the meeting to order at 6:01 p.m. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: Terdalkar said that although notification of this meeting was not posted on the website, it was posted on the bulletin board in City Hall, and notification was sent by e-mail to a list of 300 people and to members of the press. He said that notification requirements have been satisfied per Iowa Code Chapter 21. Terdalkar said that the circumstances qualify the meeting for emergency status. ITEMS FOR CONSIDERATION: Certificates of Aooropriateness: 113 South Johnson. Terdalkar said that this application is for the replacement of a standing seam metal roof, which was damaged in the recent tornadoes, with asphalt shingles. He stated that the building is a contributing structure in a historic district. Kevin Burford, the consultant for this project, said the proposal is to use asphalt with the weathered wood look for the roof. He said that the metal roof that was there was so steeply sloped that he could not get anyone to paint and repair it, although he had tried for a couple of years. Kevin Burford said the roof can't really be replaced, because any metal roof that one puts up there would not look historic. He said that the cedar shakes were original to the house. Kevin Burford said the maintenance of the metal roof was problematic in any case, and the cedar shake roof was a more historic surface. Miklo said he received an e-mail from Jack Porter, the architect for the State Historical Society, who expressed concern about the loss of original materials, including metal roofs. Miklo said there are extenuating circumstances here, such as the steepness of this particular roof and the condition of the roof. He said that in the future, when the situation is non-storm related, with a less steep pitch, the Commission will want to look at these very closely. Miklo said that whatever the Commission decides here should not necessarily set a precedent that the Commission will allow metal roofs to easily come off and be replaced. Kevin Burford said there is no one around who has the skills to replace these metal roofs. Weitzel said that one of the extenuating circumstances here is that a big portion of the roof came off, not just small pieces. He agreed that new metal roofs do not look like the old standing seam roofs. Weitzei said that in the future, for roofs, it should be allowed for homeowners to immediately redo the decking and put tarpaper on, and that would be a watertight roof for at least a week, until the Commission can review it. Helen Burford suggested that the guidelines be clarified. She said the guidelines favor returning to the original roof. Weitzel said that when the Commission passed that guideline, it was not consulting directly with the Historical Society. He said that what they are concerned about now is that, as every one of these roofs comes off, the remainder become more unique and valuable historically. Historic Preservation Commission Minutes May 4, 2006 Page 2 McCafferty said that one needs to look at the practicality of this. She said that after talking with roofing contractors, she found that it is very difficult to put replacement pans in a metal roof and that they tend to leak. McCafferty added that the number of contractors availabie who do this work is very limited. Gunn said that if a standing seam metal roof is taken off and a metal roof goes back on that is a wide, raised ribbed roof with a big cap on top, that looks worse than shingles and worse than the original. MOTION: Gunn moved to approve a certificate of appropriateness for the replacement of a metal roof at 113 South Johnson Street with asphalt shingles. Brennan seconded the motion. The motion carried on a vote of 7-0. 942 Iowa Avenue. Terdalkar stated that this is a contributing structure in the College Hill Conservation District. He said that the proposal is to replace the existing vinyl siding with new vinyl siding, replace seven metal windows with metal clad windows, the reconstruction of a porch on the southeast corner, and reconstruction of the part of the roof that was damaged on the southeast corner. Consultant said that one part of the fascia board and soffit is totally gone. He said that he already re- trussed the roof on one side, and now he will have to res heath the roof. Consultant said there was a tongue and groove soffit underneath it, and he will match that as closely as he can. He said that he will then match the board. Consultant said that the extension will also come out of the side. He stated that he would get the house back almost to the way it was. Consultant said that the whole house has synthetic vinyl siding all over it. He said the only thing that is not synthetic is the fish scales on the gables and the soffits with the tongue and groove type wood. Consultant said he would power wash and repaint all the exposed wood. He said that the house has been approved by the insurance adjustor for vinyl siding. Consultant said that there was some stucco damage on the north wall in the rear and also on the west wall. He said that he wouid also repair and repaint that damage. Consultant said he also needs to fix the roof and would like to use a laminated, architectural shingle. Consultant said that the main point is that he is going to get the house back as it was. He said there is a door over what used to be a porch on one side of the house, but the decking has been gone forever. Consultant said the only thing there was just a little three-foot hangover that has a crown molding and slants down. He said that the decking has not been there for a long time, at least not since Buxton brought the property. Weitzel asked about the wall that has been pushed out a little bit. Consultant said that Buxton hired a structural engineer to fix the wall. He said the engineer will pull out all the sheet rock on the inside and all the siding off the outside and then pour it back into the floor. Consultant said that when the engineer is done, he will Insulate it and side it. Carlson asked about the large front window. Weitzel said there is decorative detail on the window. Buxton said that he believed that Dyer, his contractor ordered a replacement wood window for that. Consultant said that the top part of the window was not damaged. Weitzel said there is an exterior pane and also interior leaded glass. He said he would like to see the leaded part retained if at all possible. Maharry asked if there is anything that is not going back to the way it was before the tornado. Consultant said he could not speak to the window situation, but said that everything else would go back the way it was. Terdalkar asked if the decking of the porch would be put back under the porch. Buxton said there has not been a deck there for a long time. He said there was a door there, but it is covered by vinyl siding. Terdalkar said the application refers to reconstruction of the porch. Consultant said there is work that needs to be done on the northeast porch of the house. McCafferty asked what the applicant would be doing with the column. Maharry said the application states that the porch will be reconstructed. Consultant said that refers to the porch roof. Weitzel said that when Historic Preservation Commission Minutes May 4, 2006 Page 3 the deck was put down, the column was probably installed then. He said that a round column would be more normal here. Buxton asked if there is a reason to put a deck there if there is no door to get onto the deck. He said that when he purchased the property, there was just a roof over the grass there. Weitzel said that because this is a contributing property, the Commission would usually like to see a higher level of restoration. Brennan said the reconstruction would not be required, because this is a non- conforming property. Terdalkar said the question is just whether the owner Is considering anything. McCafferty said that what the applicant would do would not preclude the porch from being reconstructed in the future. Buxton said there is a fire escape from the basement window here for egress. He said there could therefore not be a deck constructed here. Consultant said they would rather not construct a porch on the front of the house on the southeast side if not required. Buxton said that the reference in the appiication to reconstructing the porch refers to the roof and reconstructing it the way it was before the tornado. Miklo said it is a question for the Commission - if it would be better not to put it back if it did not have the deck under it. Buxton repeated that the deck would interfere with his fire escape. Maharry said that the proposal is to reconstruct the house so that it looks similar to the picture of it before the tornado came through. Consultant said that was true with the exception of the porch on the southeast corner. Weitzel asked if it is not allowed or not recommended to put vinyl siding on a contributing structure. Brennan said that the zoning code allowed a structure that was non-conforming before to be restored to its previous state. Miklo said he was not sure that would apply under the new code. He said that the new code applies to the use, setback, parking, and preservation standards. Weitzel said the issues include reconstruction of the roof and the trim board/bargeboard on the front, repairing the wall, the issue of whether or not to repair the porch and how it should look if rebuilt, and the issue of the siding. He said the guidelines recommend against vinyl siding on a contributing structure and recommend using wood or fiber cement board. Weitzel said the Friends of Historic Preservation are offering a grant for this type of thing, and there are two other sources of grant money, as well as discounts from at least one building supply store for fiber cement board. He said that the Friends of Historic Preservation will help when there is a gap between the insurance settlement and what repair will cost, and there is an appropriation from the State for repair funds. Weitzel said he would need Consultant to outline his costs for the reconstruction and what the insurance will cover, and the Commission will work out a package for the difference. Consultant said he could produce that information in detail. Consultant said that a fiber cement board that is basically just a flat panel is made for the corners. He said he would not touch the window trim, except to paint it. McCafferty said that on some of the windows, whether or not it has been covered, is a drip cap, which is the molded edge that typically projects out. She said that is made of wood and has to be flashed. McCafferty said the question is whether that has been removed and if it has to be reconstructed. Maharry said that if it is not there now, it will have to be put up. He said it would have been there originally. Weitzel said that the drip cap is a functional piece of the window that will keep water form getting behind the window into the wall. Gunn said that at a minimum, it would need a metal drip cap to make it watertight. He said the question is whether there was something else there. Consultant said the window trim itself seems to be pretty sound as it is. Gunn said it is then possible to look at this as putting on the fiber cement cornerboards. He said that if the wood on the window trim is intact, it just takes a metal drip cap. Gunn said there were not always moldings on top, but there would have been a drip cap. Maharry said he does not necessarily recommend that it go back on, but if one goes to the trouble of putting fiber cement board on, it won't improve the exterior appearance if decorative capitals are not put Historic Preservation Commission Minutes May 4, 2006 Page 4 on. He said he would be fine with repairing the vinyl to match what is currently there. Gunn said that this is not just a repair job - that the applicant plans to take off all the vinyl from all four sides of the house. Weitzel said the advantage to the contractor and owner is that when the wood is removed to put on the fiber cement board, there will be access to the wall cavities and they will be able to insulate. Gunn said that the original wood Siding has to be removed to put on fiber cement board. He said the sheathing does not have to be removed. Weitzel agreed that the process would not work unless the wood is removed. Consultant said he would not have a problem with that. He agreed to remove the wood and then use fiber cement board all around. Consultant added that the insurance company would only pay for vinyl siding, because that's what was on the house. MOTION: Gunn moved to approve a certificate of appropriate for the application for 942 Iowa Avenue for the roof, as specified; for the repair of the bulging wall, as specified; for removal of all the wood siding to be replaced by fiber cement board, leaving the trim of the windows in place; not requiring that the porch roof be reconstructed; with the front leaded glass window to remain in place; and the new windows, as specified. Gunn said the windows were proposed to be double-hung, metal clad wood windows. Carlson asked if any of the proposed windows would be any different from the windows that were there before the tornado. Consultant said they would all be the same and would all be the same size. Carlson said that if the dimensions or number of sashes are not changed, then that would be fine. Ponto seconded the motion. Maharry asked if the application addresses the main floor south facing window. Consultant said he would have to check with Dyer to make sure the ordered window only replaces the section below the leaded window. Maharry said the application specifies a double hung window to replace the window that was originally there. Weitzel said he believes it is a fixed window. He said that the storm is a standard T, but the window behind is a transom with the one big pane below. Carlson said that in that case, the window should probably not be replaced with a double hung window. Gunn asked for the window dimensions, and Terdalkar responded that it is 53 by 66. Gunn asked the consultant if he would be willing to use fixed glass. Consultant said that would be okay. AMENDMENT TO THE MAIN MOTION: Gunn moved to amend the main motion to approve the south elevation decorative window on the first floor as a single-glass fixed unit and not double hung windows. Ponto seconded the amendment. Carlson said his one concern is the wholesale removal of what is possibly still good wood siding underneath the vinyl. He said he did not know whether or not what is putting back what was there, the vinyl siding, wouldn't actually be perhaps less aesthetic, but better for the house in the long term. Gunn stated that the Commission used to not allow fiber cement board. He said that he recalls cases in which someone had taken fiber cement board siding and replaced just portions of the wood siding. Gunn said it was a very good match and would not be noticed unless one knew it was there. Miklo said this is not just an aesthetic concern. He said that the vinyl and aluminum tend to collect moisture and cause rot to the wall. McCafferty asked Carlson if he was talking about saving the wood underneath and just painting it. Carlson said that would be the preferred option. McCafferty said that where the vinyl has been blown off, the wood is all gray, so that it would be much more difficult to paint. Weitzel said it would probably cost more to bring the wood back than it would to take it off. Brennan said that he would heartily encourage the owner to go with the fiber cement board, but if the owner wants to replace the vinyl, Brennan believed that he could under the Act of God, non-conforming provision of the zoning code. He said he thinks the owner has that option under 14-4E-6, but he believes the fiber cement board would look much better and would encourage the use of that material. Historic Preservation Commission Minutes May 4,2006 Page 5 Terdalkar asked if siding is a non-conformity or a non-contributing feature. Brennan said that non- conforming refers to requirements or standards that relate to the design of the building or structure, which subsequently, due to a change in the zoning requirements, is no longer in conformance. He said that at the time the siding it was put on, it was okay under the zoning code, but if someone wanted to put siding on today, he could not, because of the zoning code. Terdalkar said he discussed this with the City Attorney's Office, and the City Attorney's Office said that would not be applicable here. Brennan said he respectfully disagreed. The motion carried on a vote of 6-1, with Carlson votina no. 946 Iowa Avenue. Consultant said that this house obviously needs a roof, although that was left out of the application. He said that Kurt Dyer is the contractor for the project and will be doing some aspects of the work. Consultant said the plan is to repair this back to normal. He added that there is a column to be replaced, but the original column was a fake, metal column. Consultant said that the soffit was all vinyl, but he has been told that he has to use wood soffit to replace the vinyl. Terdalkar said that Dyer has told him that he will use wood soffit, and that is in the application. McCafferty said that bead board fiber cement board is available, but it doesn't look like the traditional old bead board. Consultant said that if the Commission wanted him to use fiber cement board, he could do that. Consultant said he would like to go back through the grant process. He said that the exterior material is an asphalt shingle about 1 Y. inch thick and was from the 40s and 50s. Consultant said that it is all beaten up, and he would have to do something with it. McCafferty said there is a fiber board underneath it. Consultant agreed that there is a backing. He said that if the Commission can help with the grant money, he would be happy to put fiber cement board back on that and make it look a lot more attractive. Consultant said that the roof will go back the way it was. He said that he is working on the soffit, fascia, dormers, roof, and siding. Consultant said that Dyer will be working on the porch and the windows. Consultant said that there was some damage to the siding. He said he did not know how much the insurance company would pay on the siding, because he did not think the value of the siding was very high. Maharry asked if there is wood siding under the layers. Consultant said that there is but that it is not in great shape. Weitzel said that because Dyer is not here, the Commission could consider dividing this into two motions in order to deal with the porch later. Maharry asked, siding aside, if the design and appearance of the front porch would be different from what was there before. Consultant said that it was his understanding that it would be nearly identical. Buxton said that the columns that were ordered would be 12 inches in diameter, instead of 14, because 12 was the biggest size he could get. He said the columns would be made out of fiberglass. Carlson asked if the windows would be replaced just as they were. Consultant said that is his understanding. Gunn asked for specifics regarding the siding. Consultant said he would remove it all from the whole house and put fiber cement board back up in whatever construction method it takes to put it up. He said that he really can't tell what is behind all of the material. Consultant said that anything that is exposed wood, of which there is very little, will be power washed and painted. He said that the whole top was already done with aluminum soffit and vinyl, so the only possible wood would be the underneath of the porch. Consultant said that the porch roof of the porch on the second floor was damaged. MOTION: Gunn moved to approve a certificate of appropriateness for the application for 946 Iowa Avenue with the repair of the structure and decking of the roof and application of asphalt shingles, replacing the existing soffits with tongue and groove wood or fiber cement board material, rebuilding the porch to match the original design, removing the siding and replacing it Historic Preservation Commission Minutes May 4,2006 Page 6 with fiber cement board while retaining all window trim that is sound, and replacing all non-sound window trim with wood or fiber cement board. Ponto seconded the motion. Terdalkar asked about the railing for the porch on the 20d level and if it was pressure treated wood. Buxton confirmed this. Terdalkar said the application refers to a "railing with a simple square spindle baluster, paintable wood." AMENDMENT TO THE MAIN MOTION: Gunn moved to amend the main motion to require the porch to have a painted balustrade and to remove and replace six windows, as specified, with wood metal clad windows the meet historic standards. Ponto seconded the amendment. Baker said, for clarification, that discussion of siding was included in the motion, although it was not included in the original application. Weitzel said that happens as a result of negotiations with the applicant. He said the point Is to allow discussion and come to common ground. Terdalkar asked if the siding also included the siding on the dormers. Consultant said that the vinyl will be removed, so he would have to put something back on and would want to match the rest of the house. Terdalkar said that on the front elevation there is a pair of mismatched windows in the dormer. He suggested that it would be preferred to have them be the same size. Weitzel said there is an original window and an egress window there. He said the original window is a short, leaded, glass window. Miklo said it would be good to have them be the same size, and Terdalkar pointed out that it is just a . suggestion. The motion carried on a vote of 7-0. 929 Iowa Avenue. Terdalkar stated that the front portion of the building was damaged and has been rebuilt already. He said the applicant, Jeff Clark, is requesting approval for the replacement of existing windows with the windows shown in the application. Terdalkar said the applicant is proposing to redesign part of the fa9ade, and some of the windows will be changed for egress purposes. McCafferty said the first plan is to replace all the old wood windows with windows with the same mutton bar pattern as is currently there. She said that where there are two windows on the bedrooms, those would be replaced with one large slider window with mutton bar and coat check rail. McCafferty pointed out that this is a non-historic building. McCafferty said the owner wants to put in an all-aluminum window made by Quaker. She said that it looks very similar to a wood window. McCafferty said that where there is a door and large picture window on one side, the owner would like to remove the door, window, and brick below the window, and put in a slider patio door. Clark said that it would be a six foot by six foot eight, aluminum patio sliding door. He said he would like to replace the picture windows in the living rooms with a patio slider too. Clark said he would take the two double hungs to meet egress and do a sliding aluminum window with mutton bars to simulate double hung windows. He said he would like to do that throughout the whole complex. Clark said he would install a sliding patio window and then take the others and make them a four foot by four foot egress window. He said that the doors would remain. McCafferty said that would result in a patio door and one window. Clark said that the roof needs to be replaced, and he would like to replace that with a weathered wood. He added that there is no match for the brick on the front. Clark said he wants to put on something to accent the building so that the building will look better. McCafferty said they would like to use a dark orange color to wrap around where the brick is missing and complement the rest of the brick. Gunn asked about the roof being rebuilt. Clark said the roof was put back on to make it watertight. He said that in talking about rebuilding the roof, he was just referring to putting on new shingles. MOTION: Gunn moved to approve a certificate of appropriateness for the application at 929 Iowa Avenue, as submitted, with the addition of the re-bricking of the two major facades on each building that were removed by the tornado and the installation of the sliding patio doors in place of the center, living room windows. Historic Preservation Commission Minutes May 4, 2006 Page 7 Gunn said that considering that this is a non-historic property, the Commission can give fairly wide latitude. Terdalkar asked if there would be any size changes with the new window openings. Ciark said the openings would probably be a little bit narrower, except that the patio door would be six feet by six feet eight. He said the slider windows would by four feet by four feet. Maharry seconded the motion. The motion carried on a vote of 7-0. 617 East Colleae. MOTION: Gunn moved to approve a certificate of appropriateness to reroof the building at 617 East College Street. Weitzel said that this was a standing metal seam roof to be replaced with asphalt shingles. Carlson asked how badly the roof was damaged, and Weitzel responded that it is gone. Maharry seconded the motion. The motion carried on a vote of 7-0. 923 Iowa Avenue. Terdalkar said this application is to demolish the structure at 923 Iowa Avenue, which is a non-contributing structure in a conservation district. He said that the third story of the building was destroyed in the recent storm. Weitzel said this was non-contributing, because it was a house added on to a house. McCafferty said that it was originally a Victorian house, but then the owners encased it in a four-square and added the third story. She stated that the addition was put on between 1920 and 1926. Carlson said that 1926 seems to be long enough ago to make this a contributing structure. Miklo pointed out that the house really had no recognizable style. Weitzel said that the alterations were done in a historic period, but Amy Smothers, who surveyed the house, did not feel that the alterations had achieved significance in their own right, because they weren't done in a manner sympathetic to the original design. Carlson said he agreed with that. McCafferty said the property owner is trying to determine what he can do with this building. McCafferty said she would at least like to hear discussion about what the Commission might allow, even if that does not result in a vote at this time. She said she realized that a demolition permit requires a drawing of what will replace the building, but she has not yet had time to produce any plans. McCafferty said that the insurance settlement was for $400,000. She said that it would take at least that much to reconstruct the house, and the owner would prefer to demolish the building and construct a new one. McCafferty said the owner is trying to determine whether the Commission would allow the demolition, if in fact there would be a sympathetic building that the Commission would approve that would go in. McCafferty said that the building had nine units - efficiencies and one-bedrooms. She said that if the owner rebuilt the building, the most units he could have would be seven, but they could have additional bedrooms. McCafferty said she will not know what the exact occupancy of the building could be until there are further studies to look at parking, square footage, and other factors. She said that if the Commission absolutely will not let the building be torn down, the owner would like to know that now, in order to do further work to protect the building. Gunn said the intent of requiring approval for what will replace a building was for the purpose of giving the owner fair warning that he would have to comply with certain guidelines, which are contained in Sections 6.0, 6.1, and 6.2. He stated that, given this situation, he thought the Commission could approve the demolition with the full understanding that the guidelines have to be complied with. McCafferty said she informed the owner that one of the risks of demolishing this is that if he can't get the same density that he had here. She said the owner does not see it as financially feasible to rebuild this house, and it seems likely that he could get at least the same number of bedrooms in a new structure that would comply. Weitzel asked if the owner was willing to take that risk, and McCafferty confirmed this. Historic Preservation Commission Minutes May 4, 2006 Page 8 Ponto asked if the new building would have to meet the guidelines for multi-family buildings. McCafferty said that both sections would be applicable. McCafferty said the owner discussed doing a building that kind of looked iike a duplex but would actually have muitiple units. She showed other examples of a direction that the owner might go. Miklo said that the owner would have to comply with height iimitations, so the new building could be at most two and one-half stories. He said that would be more in scale with the rest of the neighborhood. Ponto said that these are exceptional circumstances, and he would be in favor of allowing the demoiition. MOTION: Ponto moved to approve a certificate of appropriateness for the demolition of the structure at 923 Iowa Avenue. Maharry said that the Commission cannot approve the demolition, because the applicant has not submitted a plan for a new building. Miklo said that the Commission could basically take a straw poll to give the owner a direction. Gunn said his rationale for allowing the demolition before a plan is proposed is that the only reason the Commission ever included the requirement for new building plans was to educate the owner of the building to be demolished to the fact that the guideiines would have to be complied with. Weitzel said his only concern is whether the Commission has a mechanism to make the owner build something at that point, if the owner demolishes the building. McCafferty said this is a valuable piece of property that no one would let sit empty. Miklo said a straw poll would give the owner confidence to go ahead and design a new building. Weitzel stated that he would rather approve a demoiition permit than have the owner demolish the property after the Commission does a straw poll and without the permit. Ponto said he believes that this is an exceptional circumstance, and the building is half gone anyway. He said it is different when there is an intact structure. Weitzel added that the building is approaching the point where there is a safety issue. Gunn said the question is whether what is there is better than nothing there, should the owner choose not to rebuild. He said the whole thing was designed to prevent the demolition of a reasonably good structure to put up something ugly. Gunn said the point was to make sure everyone knew they had to comply with the guideiines. He said there is nothing there, in his opinion, that is so precious that the Commission cares if it is gone. Gunn said his interest is in making sure the owner understands he cannot build something iike it again. McCafferty said that the owner does understand that. Gunn seconded the motion. Carlson referred to Iowa City guideiines for demolition, 7.0, where it says that in a case like this, "Demolishing a primary building on a non-contributing property: decision will be made on a case-by-case basis for these cases. The Commission will consider the condition, integrity, and architectural significance of the outbuilding or non-contributing building." He said everyone would probably agree that the condition and integrity are pretty bad, and the architectural significance is also not high enough to really warrant saving the building, especially at the cost involved. Maharry said that the Commission is usually supposed to have a pian in place before approving demolition, and the Commission is allowing this for an extraordinary circumstance. Weitzel said there is a special circumstance for safety reasons also. AMENDMENT TO THE MAIN MOTION: Ponto moved to amend the main motion to include the statement that any new construction would have to comply with the appropriate sections of the guidelines, including Sections 6.0, 6.1, 6.2, and 8.2 and receive a certificate of appropriateness for approval of the building. Gunn seconded the amendment. The motion carried on a vote of 7-0. 30 South Governor. Terdalkar said this application is for the reconstruction of a damaged roof. He said the owner has already changed part of the roof on the north side, which is a shed roof. Terdalkar said the porch columns will be repaired, and the trim will be matched or repaired. He said the only change during the reconstruction would be the change in the shed roof in the back of the house on the north side. Weitzel said that involved a change in pitch, but not a change in style. Historic Preservation Commission Minutes May 4, 2006 Page 9 McCafferty said the pitch was really low, and the owner raised it a little bit. She said the owner raised the pitch slightly for better drainage, and the plate height was not changed. Gunn said that this is a iandmark property. McCafferty said it was named a landmark property when the conservation district was done and said that Helen Keller used to stay in this house, as well as Stephen Baker, who was instrumental in establishing the Carnegie Library. Gunn asked about the siding. McCafferty said the owner would install siding to match. She said the siding is all wood now, and it would be replaced with wood siding. MOTION: Maharry moved to approve a certificate of appropriateness for the project at 30 South Governor Street, as proposed, with the clarification that wood siding will be used to repair the damaged wood siding. Baker seconded the motion. Carlson said the application refers to replacing or repairing the metal roof with asphait. McCafferty said that somewhere there is a metal roof on the building that the owner is not sure if he can replace, although she is not aware of where that metal roof is located. Ponto said the change in the pitch of the shed roof is not substantial and is okay with him. Carlson said the Commission has allowed changes in pitch for drainage before, and this does not obscure anything original on the house. Weitzel said it is also on a previously altered part of the building. The motion carried on a vote of 7-0. 715 East Colleae. Terdalkar said this proposal is to reconstruct the barn as it was, with the exception of the metal roof to be changed to asphalt shingles and to not replace the brick chimney that has collapsed. Weitzel said it appears that the chimney collapsed when contractors lifted the building in order to put in a new foundation, after the whole thing rocked off its footings. He said that the foundation was brick, with concrete poured over it. Weitzel said the issues include allowing the owner to put the building on the new foundation, replacing the roof with asphalt shingles to match the house, and not rebuilding the brick chimney. He said the chimney was very utilitarian and not one of the more decorative ones. Weitzel said that the chimney cannot be seen from the street, and the cost of rebuilding it would be prohibitive for what the owner would get back out of it. Carlson suggested Including that in the motion, because he would not want to encourage the demolition of all chimneys based on this. MOTION: Gunn moved to approve a certificate of appropriateness for the application for 715 East College Street, as submitted. Brennan seconded the motion. Carlson said that the Commission should state that it is allowing the metal roof to be replaced here because it is partially damaged, and it is difficult or impossible to get it replaced or at least extremely expensive to get it replaced. He said the Commission has allowed it for other tornado-damaged buildings and so therefore is allowing it here. Regarding the foundation, Carlson said it appeared as though it was concrete before, because it was concrete over brick. Terdalkar confirmed this and said it is just at the grade level. Carlson said there will then be no change in appearance, so that would be fine as well. He said there would be no other change in appearance. The motion carried on a vote of 7-0. 815 Iowa Avenue. Terdaikar stated that this application originally was to only rebuild the porch roof as it was before. He said the applicant took off the siding, understanding that it did not require a permit. T erdalkar said the owner now wants to put on vinyl siding and is now considering opening up the enciosed area as a porch, as it was before. Terdalkar said this application is for residing with vinyl siding. He said that this is a non-contributing structure in a conservation district. Miklo said that the vinyl could be allowed as an exception, and the Commission may want to offer some compromise, such as approving the vinyl siding subject to opening the porch up as per the original plans. Historic Preservation Commission Minutes May 4, 2006 Page 10 Terdaikar showed photographs of the house, the enclosed porch, and damage to the house. Weitzel said that the whole back would be torn oft, and a smail porch wouid be rebuilt. Maharry said the Commission wouid need to see plans for that. Miklo said this house would be a good candidate to have the siding restored, although the owner is interested in restoring the porch. Terdalkar said staft is not certain that the owner would be willing to open up the porch, although the contractor had said the owner was interested in that. Ponto asked if, since this is a non-contributing structure in a conservation district, the Commission had any authority to deny vinyl siding. Weitzel said that the Commission can do it if it has a reason. He said the Commission has the latitude to require wood or fiber cement board if it can justify it. Terdalkar said he believes that the exception can be made, but the applicant is not entitled to the exception. Brennan said that as long as the owner meets the four builet points under exception, vinyl siding would be ailowed. Miklo said the guidelines state, "May be used upon the Commission's approval." Gunn said that Section 3.2 gives the Commission the right to essentially drop any of the standards if it chooses to. He said that is the blanket guideline that gives the Commission the discretion to address anything and everything. Gunn said that is not the same as the exceptions written over and over that are exceptions to stricter historic district guidelines. He said this is the first time he has ever heard that they are exceptions when the Commission decides they're exceptions or not when the Commission decides they are not. Maharry said he would have to agree. Ponto said the Commission always encourages people to avoid vinyl siding, but in this particuiar case, if the owner is asking for it and meets the four bullet points, the Commission cannot deny it. Miklo added that this is a property that, if it were looked at now, would probably be considered contributing. Carlson said the Commission should make sure that the builet points are met and that what trim is there is retained and that the vinyl matches as closely as possible to the original wood siding in exposure, texture, and design. Gunn asked if this application is for the vinyl siding and the porch. Terdalkar said that the porch is not on the table; it is a potential project. Maharry asked if there is evidence that the wood siding is severely deteriorated. Miklo said the owner's concern is painting and maintaining the wood siding in the future. Maharry said the standards say that unless it is severely deteriorated, historic siding must not be removed. MOTION: Gunn moved to approve a certificate of appropriateness for an application for 815 Iowa Avenue for removal of the porch with the replacement with an original-type porch to be approved at a later time, as well as, in order of preference, the repair and replacement of the existing wood; or the replacement of the existing siding with fiber cement board; or, as a last resort, the application of vinyl siding on the house, in compliance with the exception on page 17 of the guidelines. Ponto seconded the motion. Maharry said that there has been no evidence presented that the siding meets the standard of severely deteriorated. Terdalkar said the owner is not supposed to remove the siding if it is not severely deteriorated and will therefore have to side over the current siding. Carlson said he wanted to express his discomfort with removing sound, original siding in order to put fiber cement board on but said he would vote in favor of the motion. The motion carried on a vote of 7-0. Minutes for April 27. 2006 Meetinq; MOTION: Carlson moved to defer consideration of the minutes of the Commission's April 27'" meeting to a future meeting. Maharry seconded the motion. The motion carried bv consensus. Historic Preservation Commission Minutes May 4, 2006 Page 11 OTHER: Weitzel said that State Senator Joe Bolkcom had obtained a $250,000 appropriation from the State for Johnson County, although Weitzel was not certain what the parameters for receiving the money would be. Miklo said he suspected that it wouid go into HRDP programs, so someone would have to apply to the State. Weitzel said it would be an emergency fund and would be available fairly immediately. Miklo said the money would be for restoration projects. Weitzel said that a memo was issued regarding the workshop that was held last week. He said that it was an informational session, and response seemed to be generally favorable. Miklo said there is also a $10,000 grant to be used to help pay for what insurance settlements do not. He said the pitch to the National Trust was that the money would primarily be used for repair of wood siding or replacement of wood siding with fiber cement board instead of vinyl, although it could be used for other things such as windows, etc. Miklo said the grant needs to be administered in some fashion, so staff will be putting together an application form, possibly based on the key, contributing, and non-contributing status of the building, in terms of priority. He said that the Commission might also want to consider income guidelines, as well as the visibility of the building in question. Maharry asked how many more applications for siding would be forthcoming. Terdalkar estimated that there are 15 to 20 properties with siding damage. He said there are at least 10 to 15 properties that need siding replacement or repair that would have to receive a certificate of appropriateness. Miklo reminded Commission members that there would be another special meeting on Thursday, May 111h, at 6:00 p.m. Maharry said he would be out of town and unable to attend. All other members said that they would be able to attend the meeting, and Terdalkar said that would constitute a quorum. Terdalkar said that there have been nine issued permits for intermediate reviews and certificates of no material effect, along with nine certificates approved at tonight's meeting. Maharry suggested that photographs be taken during the rebuilding process. ADJOURNMENT: The meeting was adjourned at 8:42 p.m. Minutes submitted by Anne Schulte s:fpcdlminutesJhpcl2006HPCminutesl05-04.06.doc I Historic Preservation Commission Attendance Record 2006 Term Name Expires 01/19 02/9 02/22 03/16 04/13 04/27 05/04 E. Baker 3/29/09 -- -- -- -- -- -- -- -- -- -- X X M. Brennan 3/29/08 X X OlE OlE X X X R. Carlson 3/29/07 X X X X X X X J. Enloe 3/29/06 X X OlE OlE ---- -- -- -- -- M. Gunu 3/29/07 X X X X X X X M. Maharry 3/29/08 X X X X X X X M. McCallnm 3/29/06 X X X X -- -- -- -- ---- J. Pardekooper 3/29/07 X X X 0 ---- ---- -- -- J. Ponto 3/29/07 X X X X X X X M. Schatteman 3/29/09 -- -- -- -- -- -- -- -- X -- -- -- -- J. WeissmiJIer 3/29/06 0 0 0 0 -- -- -- -- ---- T. Weitzel 3/29108 X X X X X X X r Key: X = Present 0 = Absent OlE = AbsentlExcused NM = No Meeting -- -- = Not a Member \