HomeMy WebLinkAbout2006-05-23 Resolution
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Prepared by: Susan Dulek, Asst. City Attorney, 410 E.Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO.
OIi-lt.Q
RESOLUTION OF INTENT TO CONVEY A SINGLE FAMILY HOME
LOCATED AT 2667 INDIGO COURT TO A PUBLIC HOUSING PROGRAM
TENANT AND SETTING A PUBLIC HEARING FOR JUNE 13, 2006.
WHEREAS, the City Council of the City of Iowa City functions as the Iowa City Housing
Authority; and
WHEREAS, on September 14, 1993, the City Council considered and passed Resolution No.
93-255 approving the Section 5(h) implementing agreement for the conversion of public
housing to private ownership, also known as the Tenant-to-Ownership Program; and
WHEREAS, the Iowa City Housing Authority owns a single family home located at 2667 Indigo
Court, Iowa City; and
WHEREAS, a public housing program tenant has offered to purchase the home at 2667 Indigo
Court for the principal sum of $107,000, which is the appraised value of the property; and
WHEREAS, this sale would provide the opportunity for a low-income family to obtain ownership
of their own home; and
WHEREAS, this sale is conditioned on the family securing adequate financing for the' purchase
of the home.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, that:
1. The City Council does hereby declare its intent to convey a single family home located at
2667 Indigo Court, Iowa City, Iowa, also known as Lot 87, Whispering Meadows
Subdivision, Part Two, to a public housing program tenant for the sum of $107,000.
2. A public hearing on said proposal should be and is hereby set for June 13, 2006, at 7:00
p.m. in Emma J. Harvat Hall of the Iowa City City Hall, 410 East Washington Street, Iowa
City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter
as posted by the City Clerk, and that the City Clerk be and is hereby directed to cause
notice of said public hearing to be published as provided by law.
Passed and approved this 23 rd day of
M",~ ( "):YL ^_
MAYOR
ATTEST: ~ I!. k~
CIT LERK
Approved by
~~~'(\-CC:,
City Attorney's Office
Resolution No.
Page 7
06-]49
It was moved by Champion and seconded by Vanderhoef
adopted, and upon roll call there were:
the Resolution be
AYES:
NAYS:
ABSENT:
Bailey
Champion
Correia
Elliott
O'Donnell
Vanderhoef
Wilburn
x
x
x
X
X
X
X
I::[
Prepared by: Susan Dulek, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO.
06-150
RESOLUTION OF INTENT TO CONVEY A SINGLE FAMILY HOME
LOCATED AT 617 BROOKSIDE DRIVE TO A PUBLIC HOUSING
PROGRAM TENANT AND SETTING A PUBLIC HEARING FOR JUNE 13,
2006.
WHEREAS, the City Council of the City of Iowa City functions as the Iowa City Housing
Authority; and
WHEREAS, on September 14, 1993, the City Council considered and passed Resolution No.
93-255 approving the Section 5(h) implementing agreement for the conversion of pUblic
housing to private ownership, also known as the Tenant-to-Ownership Program; and
WHEREAS, the Iowa City Housing Authority owns a single family home located at 617
Brookside Drive, Iowa City; and
WHEREAS, a public housing program tenant has offered to purchase the home at 617
Brookside Drive for the principal sum of $137,000, which is the appraised value of the property;
and
WHEREAS, this sale would provide the opportunity for a low-income family to obtain ownership
of their own home; and
WHEREAS, this sale is conditioned on the family securing adequate financing for the purchase
of the home.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, that:
1. The City Council does hereby declare its intent to convey a single family home located at
617 Brookside Drive, Iowa City, Iowa, also known as part of Lots 237 and 238 in Court
Hill, Part Four, to a public housing program tenant for the sum of $137,000.
2. A public hearing on said proposal should be and is hereby set for June 13, 2006, at 7:00
p.m. in Emma J. Harvat Hall of the Iowa City City Hall, 410 East Washington Street, Iowa
City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter
as posted by the City Clerk, and that the City Clerk be and is hereby directed to cause
notice of said public hearing to be published as provided by law.
Passed and approved this 21rd day of
~"~ C6~
MAYOR
ATTEST: 7~~ ,,;: ~
CIT LERK
Approved by
~ ~r~-Ob
City Attorney's Office
110-1 --.11
Page ?
It was moved by r.hRmpi on and seconded by Vanderhoef
adopted, and upon roll call there were:
the Resolution be
AYES:
NAYS:
ABSENT:
x
X
X
X
X
X
X
Bailey
Champion .
Correia
Elliott
O'Donnell
Vanderhoef
Wilburn
D:J:
Prepared by: Susan Dulek, Assl. City Attorney, 410 E. Washington SI., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO.
06-151
RESOLUTION OF INTENT TO CONVEY A SINGLE FAMILY HOME
LOCATED AT 2673 INDIGO COURT TO A PUBLIC HOUSING PROGRAM
TENANT AND SETTING A PUBLIC HEARING FOR JUNE 13, 2006.
WHEREAS, the City Council of the City of Iowa City functions as the Iowa City Housing
Authority; and
WHEREAS, on September 14, 1993, the City Council considered and passed Resolution No.
93-255 approving the Section 5(h) implementing agreement for the conversion of public
housing to private ownership, also known as the Tenant-to-Ownership Program; and
WHEREAS, the Iowa City Housing Authority owns a single family home located at 2673 Indigo
Court, Iowa City; and
WHEREAS, a public housing program tenant has offered to purchase the home at 2673 Indigo
Court for the principal sum of $105,000, which is the appraised value of the property; and
WHEREAS, this sale would provide the opportunity for a low-income family to obtain ownership
of their own home; and
WHEREAS, this sale is conditioned on the family securing adequate financing for the purchase
of the home.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, that:
1. The City Council does hereby declare its intent to convey a single family home located at
2673 Indigo Court, Iowa City, Iowa, also known as Lot 86, Whispering Meadows
Subdivision, Part Two, to a public housing program tenant for the sum of $105,000.
2. A public hearing on said proposal should be and is hereby set for June 13, 2006, at 7:00
p.m. in Emma J. Harvat Hall of the Iowa City City Hall, 410 East Washington Street, Iowa
City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter
as posted by the City Clerk, and that the City Clerk be and is hereby directed to cause
notice of said public hearing to be published as provided by law.
Passed and approved this 23 rd day of
M'~ (O~Jt
M YOR
ATTEST: )J~~-0 c-=I!. ~
CITYERK
Approved by
~ ),(\-cc.
City Attorney's Office
Resolution No.
Page ?
06-151
It was moved by Champion and seconded by Vanderhoef
adopted, and upon roll call there were:
the Resolution be
AYES:
NAYS:
ABSENT:
Bailey
Champion
Correia
Elliott
O'Donnell
Vanderhoef
Wilburn
x
x
x
x
x
x
x
Prepared by: Mitchel T. Behr, Asst. City Atty., 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO.
06-152
RESOLUTION OF INTENT TO APPROVE A PURCHASE AGREEMENT
BETWEEN THE CITY OF IOWA CITY AND WESTS IDE AUTOMOTIVE L.L.C.
FOR AN UNDEVELOPED .95 ACRE PARCEL OF PROPERTY LOCATED ON
THE NORTH SIDE OF HIGHWAY 1 WEST BETWEEN THE MORMON TREK
BOULEVARD AND DANE ROAD INTERSECTIONS, AND TO DISPOSE OF
SAID PARCEL ACCORDANCE HEREWITH, AND SETTING A PUBLIC
HEARING FOR JUNE 13, 2006.
WHEREAS, a .95 acre parcel of undeveloped property located on the north side of Highway 1
West between the Mormon Trek Boulevard and Dane Road intersections was previously
purchased as a remnant along with adjacent property needed for the Iowa City Airport runway
protection zone; and
WHEREAS, said .95 acre parcel is not necessary for Iowa City Airport purposes; and
WHEREAS, the City has negotiated a purchase agreement with Westside Automotive L.L.C. for
the sale of said parcel of property, which purchase agreement is attached hereto and requires City
Council approval; and
WHEREAS, the Iowa City Airport Commission has approved of said purchase agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. The City Council does hereby declare its intent to approve the attached purchase
agreement between the City of Iowa City and Westside Automotive L.L.C. for a .95 acre
parcel of undeveloped property located on the north side of Highway 1 West between the
Mormon Trek Boulevard and Dane Road intersersections (Johnson County Auditor's
Parcel No. 2005176) and to dispose of said property in accordance with that agreement.
2. A public hearing on said proposed agreement should be and is hereby set for June 13,
2006 at 7:00 p.m. in Emma J. Harvat Hall of the Civic Center, 410 E. Washington Street,
Iowa City, IA or if said meeting is cancelled, at the next meeting of the City Council
thereafter as posted by the City Clerk. The City Clerk is hereby directed to cause notice of
public hearing to be published as provided by law.
Passed and approved this 23rd
day of
Z ,20.1l.2-.
C l)j)Q,,,-
MAYOR
ATTEST: ~~ I<!. ~
CITY ERK
AiEdbY . ~
City Att~
S";'.!t9~
MitchlDlHagen Airport ParceVRes 1
Kesolution No.
Page ?
06-152
It was moved by C:hampion and seconded by Vanderhoef
adopted, and upon roll call there were:
the Resolution be
AYES:
NAYS:
ABSENT:
x
x
x
X
X
X
X
Bailey
Champion .
Correia
Elliott
O'Donnell
Vanderhoef
Wilburn
Prepared by: Craig N. willis, P.O. Box 143, Iowa City, lA, 52244 (319)337-9621
OFFER TO BUY REAL ESTATE
Dated: April 11, 2006
To: Iowa City Airport Commission; City Council of Iowa City (Seller)
1. The undersigned Buyers hereby offer to buy the real estate located in Johnson
County, Iowa, described as:
That portion of Section 20, Township 79 North, Range 6 West of the 5th P. M. that
is described as Auditor's Parcel 20pS17S on the attached Plat of Survey,
with any easements and appurtenant servient estates, but subject to zoning and other
ordinances, covenants of record, and easements of record; provided Buyers, on possession,
are permitted to make the following use of the real estate:
any use permitted in the Cll Commercial Intensive Zone as defined by the Iowa City
Zoning Ordinance.
2. The purchase price shall be $440,000, payable as follows:
In cash payable at closing.
3. This offer is not contingent on buyers' financing.
4. Buyers, upon timely performance of their obligation, are entitled to possession
of the real estate on a mutually agreed upon date to occur within thirty days of the
latest to be given of the following: approval of the transaction by the Iowa City Airport
Commission; completion of all statutorily required sale procedures by the City Council of
Iowa City; and approval of the transaction by the Federal Aviation Administration (date
of closing).
5. Subject real estate is currently exempt from taxation. No tax proration shall
be paid by the Seller.
6. There are no fixtures associated with the subject real estate.
7. Risk of loss prior to Sellers' delivery of possession of the real estate shall
remain with Seller.
B. Seller shall, at its expense, promptly obtain an abstract of title continued to
within 30 days of the date of closing and deliver said updated abstract of title to the
Buyers for examination. The Seller must evidence marketable title pursuant to Iowa Law
and the Title Standards of the Iowa State Bar Association. If, at the time of closing
there remain unresolved title objections, which can reasonably be expected to be able to
be satisfactorily cured, the parties agree to escrow from the sale proceeds sufficient
money to protect the Buyers' interest until said objections are corrected. Upon payment
in full of the purchase price, the abstract shall become the property of the Buyers.
Seller shall pay the costs of any additional abstracting required to evidence Seller's
marketable title.
9. Upon payment of the purchase price, Sellers shall convey the real estate to
Buyers or their assignees by warranty deed, free and clear of all liens and restrictions
and encumbrances.
10. Time is of the essence of this contract.
11. Remedies of the parties:
a. If Buyers fail to timely perform this contract, Seller may forfeit it as
provided in the Iowa Code, and all payments made shall be forfeited or, at Sellers'
option, upon thirty days written notice of intention to accelerate the payment of the
entire balance because of such failure (during which thirty days such failure is not
corrected) Sellers may declare the entire balance immediately due and payable.
Thereafter this contract may be foreclosed in equity and the Court may appoint a
receiver.
b. If Seller fails to timely perform this contract, Buyers have the right to
have all payments made returned to them.
c. Buyers and Seller also are entitled to utilize any and all other remedies
or actions at law or in equity available to them and shall be entitled to obtain judgment
for costs and attorney fees as permitted by law.
12. This offer shall expire on October 11, 2006, if all of the three events
described in paragraph 4, have not taken place by that date.
13. Buyers acknowledge that the sale is subject to the restrictions and limitations
described in the Memorandum dated March 23, 2006, a copy of which is attached.
14. Buyers' obligation to perform under this agreement is expressly contingent
upon:
. Partial release, as to the conveyed parcel, by the City of Iowa City of
the sewer easement affecting the larger parcel from which the subject
parcel was divided;
. Description by the Seller of, and conveyance to the Buyers of an access
easement for vehicular and pedestrian access over and across Auditor's
Parcel 2005175;
. The ability of the Buyers to construct a roadway, acceptable to the FAA
and the Seller, across the easement area, to provide practical access
to the subject parcel for Buyers commercial purposes;
. The ability of the Buyers to construct signage acceptable to the FAA
and consistent with the Iowa City Sign Ordinance, that is reasonably
visible from Highway 1;
. The ability of the Buyers to obtain a building permit to construct a
commercial building permitted by the zoning Ordinance, for Buyers'
commercial purposes;
. The ability of the Buyers to install and operate display and parking
area lighting under the regulations of the Seller and the FAA.
In the event of the failure to occur of any of the conditions, Buyers may, at
their option, deem their obligation hereunder void.
Dated this 11th day )'f April, 2006
I
Buyers:
WESTS IDE
<:::::.
By:
rp( II)
MEMORANDUM
TO:
FROM:
RE:
DATE:
Prospective Purchasers and Lessors of Parcel on Highway I
Iowa City Airport Commission
FAA requirements and Other Information
March 23, 2006
Below is additional information regarding the sale and lease of the parcel on Highway 1.
1. The Commission intends to discuss the offers at its meeting on April 13, 2006 beginning
at 6:00 p.m. at the airport terminal.
2. The Commission has the authority to lease, but not to sell, the parcel. Acceptance of an
offer to purchase is contingent on City Council approval. If the Commission decides that
it wants to proceed with a sale, it will forward its recommendation to the City Council.
The Commission and the City are under no obligation to accept any offer.
3. Attached is a copy of the Plat of Survey. The parcel is 1.34 acres, but the .39 acres
within the runway protection zone (RPZ) (auditor's parcel no. 2005175) will not be
leased or sold.
4. A copy of the appraisal is available for review at the Iowa City Airport Terminal at the
office of the Iowa City Airport Specialist, Mike Tharp, whose telephone number is 356-
5045.
5. The parcel cannot be sold without the permission of the Federal Aviation Administration
("FAA"). The process is referred to as a "release," and the FAA typically releases the
property on the following conditions:
. Reserve for use and benefit of the public a right of flight for the passage of aircraft in the
airspace above the surface of the property to be released and a right to cause noise
inherent to the operation of any aircraft used for navigation of flight in the vicinity of.
the Iowa City Municipal Airport.
. Prevent any use of the subject property which would interfere with the landing or taking
off of aircraft at the Iowa City Municipal Airport.
. Restrict the height of structures, objects of natural growth, and any other obstructions on
the property to a height as determined by an FAA airspace review under Federal Aviation
Regulation (FAR) Part 77.
6. Additional FAA and City restrictions on the use of the land due to its proximity to the
airport include, but are not limited to:
. The maximum elevation (NGVD 88) that an object located along the south end of the
property is 747 and the maximum elevation that an object located along the north end of
the property is 774 (NGVD 88).
. Prior to any development of the parcel, the developer shall submit an Airspace Review
Form 7460-1 to FAA. Once the FAA as completed an aeronautical study, a
determination is made regarding the impact to air navigation. One of three responses is
typically issued:
· No Objection - The subject construction did not exceed obstruction
standards and marking/lighting is not required.
· Conditional Determination - The proposed construction/alteration would
be acceptable contingent upon implementing mitigating measures
(Marking & Lighting, etc.)
· Objectionable - The proposed construction/alteration is determined to be a
hazard and is thus objectionable. The reasons for tills determination are
outlined to the proponent.
Please note that if at any time during the aeronautical study, the proposed alteration is
determined to be a hazard, the study is halted with no further consideration and an
objectionable determination is issued.
7. There is an access road on the parcel providing access to the neighboring properties to the
east and west. Request to move the road will need to be made to the FAA. It is the
Commission's understanding that the FAA will not be very receptive to moving the
access roan unless it is outside of the Runway Protection Zone.
8. The parcel is zoned Cl-l for commercial intensive, and attached is an excerpt of the
City's zoning map.
Copy to:
Mike Tharp and Sue Dulek
to'
"
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IOWA CITY MUNICIPAL AIRPORT
1801 South Riverside Drive Iowa City, Iowa 52246
Office Phone (319) 356-5045
"
15 May 2006
To: City Manager & City Council
He: "Hagen" property sale recommendation
Earlier this year the Airport Commission requested offers to purchase or lease the portion of the
"Hagen" property outside the Runway Protection Zone. This property was originally purchased
with Federal Aviation Administration funds and therefore requires FAA. approval to sell the
requested portion. The FAA has indicated a willingness to approve the sale contingent on there
being an approved airfield project the proceeds can be applied to. There are many pavement
needs on the airport and the Commission feels that by selling the unneeded portion of this
property much needed upgrades can be addressed. In addition, the sale places property on the
City's tax roll. One of the concerns raised during the Commission's discussion was the
possibility of some future use of the property not consistent with airspace restrictions. The
Commission urges the City to prevent such occurrences through the airspace approval
requirements and zoning regulations. The offer from Westside Automotive is $440,000; the
appraised value is $432,000. The Commission greatly appreciates the support from the City
Council and believes this sale would be address needs of the City and the Airport.
Respectfully,
!~~ \ l
\)
Ich -t:r
Randall D. Hartwig
Iowa City Airport Commission, Chair
I ~:&L
Prepared by: Mitchel T. Behr, Ass't City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO.
06-153
RESOLUTION OF INTENT TO ENTER INTO A LEASE AGREEMENT FOR THE
LEASE OF THE BUILDING LOCATED AT 2401 SCOTT BOULEVARD TO IOWA
VALLEY HABITAT FOR HUMANITY AND SETTING PUBLIC HEARING ON SAID
LEASE FOR JUNE 13, 2006.
WHEREAS, the City is in the process of purchasing a 3.7 acre parcel of property located at 2401
Scott Boulevard for construction and operation of a recycling facility; and
WHEREAS, City Staff is negotiating a lease agreement with Iowa Valley Habitat for Humanity
for the lease of the currently existing building located on the balance of the site, for operation of
their Restore Project;
WHEREAS, said lease will require City Council approval and is in the public interest.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. The City Council does hereby declare its intent to enter into a lease agreement for the
lease of the above-referenced building to Iowa Valley Habitat for Humanity.
2. Public hearing on said lease should be and is hereby set for June 13, 2006, at 7:00 p.m.
in the Emma J. Harvat Hall at the Civic Center, 410 East Washington Street, Iowa City,
Iowa or if said meeting is cancelled, at the next meeting of the City Council thereafter as
posted by the City Clerk, and that the City Clerk is hereby directed to cause notice of said
public hearing to be published as provided by law.
Passed and approved this 23rd day of May , 20~.
~.U~
MAYOR
ATTEST: /Jl~ k. <K~
CITY CLERK
Approved by
Jr..~ Z; ~ ffl(,/o~
City Attorney's Office
Kesolution No.
Page ?
06-153
It was moved by Champion and seconded by Vanderhoef
adopted, and upon roll call there were:
AYES:
x
x
x
x
X
x
x
NAYS:
ABSENT:
Bailey
Champion .
Correia
Elliott
O'Donnell
Vanderhoef
Wilburn
the Resolution be
rn:
Prepared by: Mitchel T. Behr, Ass't City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO.
06-154
RESOLUTION APPROVING AN EARLY OCCUPANCY AGREEMENT FOR IOWA
VALLEY HABITAT FOR HUMANITY AND THE BUILDING LOCATED AT 2401 SCOTT
BOULEVARD
WHEREAS, the City is in the process of purchasing a 3.7 acre parcel of property located at 2401
Scott Boulevard for construction and operation of a recycling facility; and
WHEREAS, City Staff is negotiating a lease agreement with Iowa Valley Habitat for Humanity
for the lease of the currently existing building located on the balance of the site, for operation of
their Restore Project;
WHEREAS, said lease will require City Council approval and public hearing thereon is set for
June 13, 2006;
WHEREAS, Iowa Valley Habitat for Humanity has requested permission to access the building
prior to June 13, 2006, to clean the building, in anticipation of approval of the lease agreement on
that date and their subsequent possession of the building.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. The City Council does hereby authorize the Director of Public Works to enter into an
early occupancy agreement with Iowa Valley Habitat for Humanity for 2401 Scott
Boulevard, upon terms and conditions approved by the Director of Public Works and
the City Attorney's Office.
Passed and approved this
23rd
d"mGi C ) ,Qk
MAYOR
ATTEST: jl1~ K ~~
CITY ERK
Approved by
~~'<.~-z,
City Attorney' Office
~1t7ItPt."...
Kesolution No.
Page ?
06-154
It was moved by r.hampion and seconded by Vanderhoef
adopted, and upon roll call there were:
the Resolution be
AYES:
NAYS:
ABSENT:
Bailey
Champion .
Correia
Elliott
O'Donnell
Vanderhoef
Wilburn
x
x
x
x
x
x
x
-----~-------_._-_._-_.._------'_.
Cl[
Prepared by Jann Ream, Code Enforcement Assistant, 410 E. Washington St., Iowa City, IA 52240
RESOLUTION NO.
06-155
RESOLUTION APPROVING THE DESIGN OF NEW EXTERIOR DOORS FOR
THE MAHARISHI ENLIGHTENMENT CENTER ON THE CLINTON STREET
ELEVATION OF OLD CAPITOL TOWN CENTER AT 201 S. CLINTON
STREET.
WHEREAS, the applicant, Neumann Monson Architects, has filed an application
for the design approval of new exterior doors for the Maharishi Enlightenment
Center at Old Capitol Town Center located at 201 S. Clinton Street, hereinafter
"Project;" and
WHEREAS, given that the project consists of new construction on an urban
renewal parcel that is subject to Iowa R-14, Title 14, Chapter 4, Article E, entitled
"Design Review" of the City Code requiring the Design Review Committee to
review and make a recommendation to the City Council regarding the design of
the project; and
WHEREAS, the design review application for the project, a copy of which is on
file in the Housing and Inspection Services Department, has been reviewed by
the Design Review Committee and after a consensus vote has recommended the
design of the project be approved and
WHEREAS, the design of the project with the above stated conditions is found to
conform with all of the applicable requirements of the Design Review Ordinance.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF IOWA CITY, IOWA THAT:
The design of the proposed new exterior doors for the Maharishi Enlightenment
Center on the Clinton Street elevation of Old Capitol Town Center located at 201
S. Clinton Street be approved.
1. The Mayor and City Clerk of the City of Iowa City, Iowa are hereby
authorized and directed to certify this resolution; and
2. Upon this approval, necessary permits may be issued for the project upon
full compliance with all applicable codes and ordinances.
Passed and approved this
23rd
d"'(jl( ) ]L
MAYOR
Approved by
'!C~i::=
.>,4dev
ATTEST:)J~ II -f!~
CIT CLERK
Kesolution No.
Page 7
06-155
It was moved by Champion and seconded by Vanderhoef
adopted, and upon roll call there were:
the Resolution be
AYES:
NAYS:
ABSENT:
x
x
x
x
x
x
x
Bailey
Champion
Correia
Elliott
O'Donnell
Vanderhoef
Wilburn
Prepared by: Liz Osborne, CD Division, 410 E. Washington SI., Iowa City, IA 52240 (319)356-5246
RESOLUTION NO.
06-156
RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK
TO ATTEST TO THE RELEASE OF LIEN REGARDING A MORTGAGE FOR
THE PROPERTY LOCATED AT131 FRIENDSHIP STREET, IOWA CITY,
IOWA.
WHEREAS, on September 17,2002, the owner executed an Mortgage with the City of
Iowa City; and
WHEREAS, the loan has been paid off; and
WHEREAS, it is the City of Iowa City's responsibility to release this lien.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
IOWA CITY, IOWA that the Mayor is authorized to sign and the City Clerk to attest the
attached Release of Lien for recordation, whereby the City does release the property
located at 131 Friendship Street, Iowa City, Iowa from a Mortgage recorded September
25, 2002, in Book 3386, Page 184 through Page 188 of the Johnson County Recorder's
Office.
Passed and approved this
",' ~(~ ,~ .
MAYOR
ATTEST: ~ k ~
CITY ERK
~roved ~
~~ 'f-( 1(-0(,0
City Attorney's Office
It was moved by Champion and seconded by
Resolution be adopted, and upon roll call there were:
Vanderhoef
AYES:
NAYS:
ABSENT:
x
X
X
"
X
X
X
Bailey
Champion
Correia
Elliott
O'Donnell
Vanderhoef
Wilburn
r;[
the
Prepared by and return: Liz Osborne, Housing Rehab Division, 410 E. Washington St., Iowa City, IA 52240 (319)356-5246
Legal Description of Property: see below
Mortgagor(s): Lisa M. Crawford
Mortgagee: City of Iowa City
RELEASE OF LIEN
The City of Iowa City does hereby release the property at 131 Friendship Street, Iowa City,
Iowa, and legally described as follows:
Lot 25, Court Hill Scott Boulevard Part IV Addition, an Addition to the City of Iowa City,
Iowa, according to the plat thereof recorded in Plat Book 18, page 8, of the Plat Records
of Johnson County, Iowa.
from an obligation of the owner, Lisa M. Crawford., to the City of Iowa City represented by a
Mortgage, recorded September 25, 2002, Book 3386, Page 184 through Page 188 of the
Johnson County Recorder's Office.
This obligation has been satisfied and the property is hereby released from any liens or clouds
upon title to the above property by reason of said prior recorzment.
() C J~~
MAYOR
ATTEST: /M A"'~ c/I. ~
~RK
Approved by
~~ It-l~--a~
City Attorney's Office
STATE OF IOWA )
) ss:
JOHNSON COUNTY )
On this ;,13,0 day of (Y~ ,A.D. 20 ot;., before me, the undersigned, a Notary Public in and for said County, in
said State, personally appeared Ross Wilburn and Marian K. Karr, to me personally known, who being by me dUly sworn, did say that
they are the Mayor and City Clerk, respectively, of said municipal corporation executing the within and foregoing instrument; that the
seal affixed thereto is the seal of said corporation, and that the instrument was signed and sealed on ~alf of the corporation by
authority of its City Council, as contained in Resolution No. Of, -/5t" adopted by the City Council on the ~ day /Yl ,." I r--. ,
20~ and that the said Ross Wilburn and Marian K. Karr as such officers acknowledged the execution of said instrument to be the
voluntary act and deed of said corporation-. by it and by them voluntarily executed.
i KELLiE K. TUTTLE
~ . ~ Commission .Nu,mber 221819
My Co mls on Expires
ow Ii>
K.(L~ ((~ K"Iv-+f{~
Notary Public in and for Johnson County. Iowa
rn=
Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa C~y, JA 52240 (319)356-5246
RESOLUTION NO.
06-157
RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY
CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE
CITY OF IOWA CITY AND IOWA STATE BANK & TRUST, CO., IOWA CITY,
IOWA FOR PROPERTY LOCATED 3035 STANFORD AVENUE,IOWA CITY,
IOWA.
WHEREAS, the City of Iowa City is the owner and holder of a Mortgage in the amount of
$38,783, executed by the owner of the property on September 20, 2005 and recorded on
October 4, 2005, in Book 3947, Page 580 through Page 584, in the Johnson County
Recorder's Office covering the following described real estate:
Lot 58 in Oak Woods Addition Part One, an addition to the City of Iowa City,
Iowa, according to the plat thereof recorded in Book 7, Page 16, Plat
Records of Johnson County, Iowa Subject to the easements and
restrictions of record.
WHEREAS, Iowa State Bank & Trust, Co. is financing a mortgage to Brian J. and Tiffany
M. Fleener of 3035 Stanford Avenue and is securing the loan with a mortgage covering
the real estate described above; and
WHEREAS, it is necessary that the Mortgage held by the City be subordinated to the
loan of Iowa State Bank & Trust, Co. secured by the proposed mortgage in order to
induce Iowa State Bank & Trust, Co. to make such a loan; and
WHEREAS, Iowa State Bank & Trust, Co. has requested that the City execute the
attached subordination agreement thereby making the City's lien subordinate to the lien
of said mortgage with Iowa State Bank & Trust, Co.; and
WHEREAS, there is sufficient value in the above-described real estate to secure said
lien as a second lien.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF, THE CITY OF
IOWA CITY, IOWA that the Mayor is authorized to execute and the City Clerk to attest
the subordination agreement between the City of Iowa City and Iowa State Bank & Trust,
Co., Iowa City, Iowa.
Passed and approved this 23rd day of
Mav
, 20-.aL.
Approved by
. ATTEST:~ {,(. cl<!.z.AA../
CI ERK
~~ \-~--q;
City Attorney's Office
It was moved by Chamoion and seconded by
Resolution be adopted, and upon roll call there were:
V;:Innprhnpf
the
AYES:
NAYS:
ABSENT:
Bailey
Champion
Correia
Elliott
O'Donnell
Vanderhoef
Wilburn
x
x
x
x
x
x
x
SUBORDINATION AGREEMENT
THIS AGREEMENT is made by and between the City of Iowa City, herein the City, and Iowa
State Bank & Trust. Co. of Iowa City. Iowa, herein the Financial Institution.
WHEREAS, the City is the owner and holder of a certain Mortaaae which at this time is in the
amount of $38.783, and was executed by Greater Iowa Citv Housing Fellowship. n/kla The
Housing Fellowship (herein the Owner), dated September 20. 2005, recorded October 4. 2005,
in Book 3947, Page 580 through Page 584, Johnson County Recorder's Office, covering the
following described real property:
Lot 58 in Oak Woods Addition Part One, an addition to the City of Iowa City, Iowa,
according to the plat thereof recorded in Book 7, Page 16, Plat Records of Johnson
County, Iowa Subject to the easements and restrictions of record.
WHEREAS, the Financial Institution proposes to loan the sum of $ 117.250.00 on a
promissory note to be executed by the Financial Institution and Brian J. and Tiffany M. Fleener,
securing a mortgage covering the real property described above; and
WHEREAS, to induce the Financial Institution to make such loan, it is necessary that the Mortaaae
held by the City be subordinated to the lien of the mortgage proposed to be made by the Financial
Institution.
NOW, THEREFORE, in consideration of the mutual covenants and promises of the parties hereto,
the parties agree as follows:
1. Subordination. The City hereby covenants and agrees with the Financial Institution that
the above noted Mortaaae held by the City is and shall continue to be subject and
subordinate to the lien of the mortgage about to be made by the Financial Institution.
2. Consideration. The City acknowledges receipt from the Financial Institution of One
Hundred and Fifty Dollars ($150.00) and other good and valuable consideration for its act of
subordination herein.
3. Senior Mortgage. The mortgage in favor of the Financial Institution is hereby
acknowledged as a lien superior to the Mortgage of the City.
4. Binding Effect. This agreement shall be binding upon and inure to the benefit of the
respective heirs, legal representatives, successors, and assigns of the parties hereto.
Dated this 23 rd day of
CITY OF IOWA CITY
Mav
,20...llL.
FINANCIAL INSTITUTION
B,~Go~
Mayor
By
Attest:
~A/.u ck'. ~e:v.J
City rk
CITY'S ACKNOWLEDGEMENT
STATE OF IOWA )
)SS:
JOHNSON COUNTY )
On this ~3r<'l day of rY\ 0 '0 - ,200"', before me, the undersigned, a Notary
Public in and for the State of Iowa, personally appeared Ross t<;XJbu.r/? and
Marian K. Karr, to me personally known, and, who, being by me duly sworn, did say that they are the
Mayor and City Clerk, respectively, of the City of Iowa City, Iowa; that the seal affixed to the
foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and
sealed on behalf of the corporation, by authority of its City Council, as contained in (Ordinance)
(Resolution) No. O~ - 157 passed (the Resolution adopted) by the City Council, under Roll Call
No. - of the City Council on the b\3 r4 day of rYW::u.;-.. , 20~, and
that K oS5 W jib u. n ) and Marian K. Karr acknowledged the execution of the
instrument to be their voluntary act and deed and the voluntary act and deed of the corporation, by it
voluntarily executed.
.l'.( KELLlE K. TUTILE ______
ct~~."commiSSionNumber2?1819 1/. -{ 1/ I"}
~ m ': My Co ~ ion Expires fL-~"L- - I't'- r' ~ e....,...
, lotf- Notary Public in and for the State of Iowa
STATE OF IOWA )
) ss:
JOHNSON COUNTY )
This instrument was acknowledged before me on Apri 1 ?7.
PPggy T nnp'"gp (name(s) of person(s)) as Vice President
authority, e.g, officer, trustee, etc.) of Iowa State Bank and Trust Company
party of behalf of whom instruments was executed) .
.~. .'~""'~"';"".'''''''..''''"'''''',,"~'''''-''-'-,,-,",-
_;;>"1'4 <l'" ERIC 8AUMGARTH
~ )-'A 1)'1=. Commission Number 727317
.. '&')f My Commission Expires
/OW~ ".----~_:.J~~~
My Commission expires: S
2006 by
(type of
(name of
~
~
Prepared by: Daniel Scott, Project Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5144
RESOLUTION NO.
06-1~8
RESOLUTION ACCEPTING THE WORK FOR THE
IOWA RIVER DAM RENOVATION PROJECT
WHEREAS, the Engineering Division has recommended that the work for construction of the Iowa
River Dam Renovation Project, as included in a contract between the City of Iowa City and
Schmidt Construction Co., Inc. of Winfield, Iowa, dated March 25, 2003, be accepted; and
WHEREAS, the Engineer's Report and the performance and payment bond has been filed in the
City Clerk's office; and
WHEREAS, the final contract price is $1,876,509.82.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa.
Passed and approved this
23rd
d,yof ~.,
MAYOR
,20 06
L~ ~1l
-
,
Approved by
ATTEST:~~ k'. K~
ITY'eLERK
c{!~~ --z: rl"7/~
It was moved by Champion and seconded by Vanderhoef
adopted, and upon roll call there were:
the Resolution be
AYES:
NAYS:
ABSENT:
x
x
x
x
x
x
x
Bailey
Champion
Correia
Elliott
O'Donnell
Vanderhoef
Wilburn
pweng\res\iowa river dam work.doc
I 4ft6)
Prepared by: Brian Boelk, Civil Engineer, 410 E. Washington St..lowa City, IA52240 (319) 356-5437
RESOLUTION NO.
06-159
RESOLUTION ACCEPTING THE WORK FOR THE GRAND AVENUE
IMPROVEMENTS PROJECT.
WHEREAS, the Engineering Division has recommended that the work for construction of
the Grand Avenue Improvements Project, as included in a contract between the CitYt of
Iowa City and All American Concrete, Inc. of West Liberty, Iowa, dated February 25h,
2005, be accepted; and
WHEREAS, the performance and payment bond has been filed in the City Clerk's office.
WHEREAS, the final contract price is $248,875.60
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
IOWA CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa
City, Iowa.
Passed and approved this 21rd day of Mav , 2006.
~LJ~2~
Mayor
ATTEST: 12.~u.) J! ~
City lerk
Approved by:
Ci(~~ C.-/f7/t?V
Kesolution No.
Page 7
06-159
It was moved by r.harnpion and seconded by Vanderhoef
adopted, and upon roll call there were:
the Resolution be
AYES:
NAYS:
ABSENT:
x
x
x
X
x
x
X
Bailey
Champion .
Correia
Elliott
O'Donnell
Vanderhoef
Wilburn
~
Prepared by: Steve Long, CD Coordinator, 410 E. Washington Street, 52240, (319) 356-5250
RESOLUTION NO.
06-160
RESOLUTION IN SUPPORT OF AN APPLICATION BY THE HOUSING TRUST FUND
OF JOHNSON COUNTY FOR FUNDS FROM THE STATE HOUSING TRUST FUND
WHEREAS, the Housing Trust Fund of Johnson County has been created to secure and
allocate resources to address the need for affordable housing in Johnson County;
WHEREAS, Johnson County and the Housing Trust Fund of Johnson County desire to address
housing needs in cooperation and partnership with the various municipalities located within the
county; and
WHEREAS, the Housing Trust Fund of Johnson County has requested a resolution of support in
preparation for an application to the Iowa Finance Authority for $200,000 from the State
Housing Trust Fund to support the preservation and construction of affordable housing in
Johnson County; and
WHEREAS, the City of Iowa City, Iowa, wishes to participate and partner with Johnson County
and other municipalities located within the county in addressing the unmet housing needs within
the City of Iowa City, Iowa, by securing a flexible source of funds to address affordable housing
needs.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
The City of Iowa City, Iowa does hereby support an application by the Housing Trust
Fund of Johnson County to the Iowa Finance Authority for funds from the State Housing
Trust Fund.
Passed and approved this 23rd
d'Ym~c )~
MAYOR
ATTEST: h~ k ~
CIT LERK
APprOV~y. _ _ _
~ ~-(~-os:.
City Attorney's Office
wpdatalpcd cdbglreslhsg trust fund.doc
lZesolution No.
Page 7
06-160
It was moved by Champion and seconded by Vanderhoef
adopted, and upon roll call there were:
the Resolution be
AYES:
NAYS:
ABSENT:
x
x
x
X
X
X
X
Bailey
Champion .
Correia
Elliott
O'Donnell
Vanderhoef
Wilburn
1..+(7)
Housing Trust Fund
h of
10 nson County
Housing Trust Fund of Johnson
County
1700 South First Avenue, Suite
25B
Iowa City, IA 52240
Email: htJjc@avalon.net Wehsite: www.htJjc.org
Office: 319.358.0212 Fax: 319.358.0053
May 16, 2006
City Council
City oflowa City
410 East Washington
Iowa City, Iowa 52240
Dear City Council Members:
The Housing Trust Fund of Johnson County (HTFJC) has been recognized by the Johnson County
Board of Supervisors and the Johnson County Local Homeless Coordinating Board "as the sole
housing trust fund serving the county and which will promote coordinated and logical long-term
planning to address critical housing needs." Since 2004, HTFJC has obtained over half a million
dollars of new money, including local, state, federal, and private funds, to support the creation and
preservation of affordable housing in Johnson County. All HTFJC funds are used to address the
unmet housing needs of Johnson County's low income residents.
To date we have committed funds for the purchase of land and/or construction costs for five single
family homes, and six affordable rental units as well as the rehabilitation of 25 rural homes. Funds
have assisted projects in Iowa City, North Liberty, Lone Tree, Solon, Oxford, Hills and Swisher.
Recently, the Trust Fund made a donation to assist with emergency housing needs for residents
affected by the April tornados.
The City oflowa City has been an important partner in the development ofHTFJC. Staff from the
Housing Authority and the Planning and Community Development departments participate in the
leadership of the organization. Elected officials and staff have provided the Trust Fund with
information, encouragement and funds for designated purposes.
Our primary source of funding has been the State Housing Trust Fund (SHTF), administered by the
Iowa Finance Authority (IFA). The SHTF is dependent on appropriations from the Iowa legislature
for its funding. Last year, the legislature did not appropriate any funds for the SHTF and no allocation
was made to local funds such as HTFJC. As part of the budget passed this session, the legislature
authorized IF A to transfer funds from the Home Improvement Fund to the SHTF. We have been
notified by IF A that this means that there will be a funding round this year, with applications due as
early as September, 2006. In order to receive a $200,000 grant from the state fund, HTFJC must have,
among other criteria, a Housing Assistance Plan and give evidence of local support through matching
funds of at least 25%, or $50,000.
IF A has recently added a requirement that county-wide trust funds have a resolution of support from
each community with a population of 10,000 or more. As the largest community in Johnson County,
an indication of support from Iowa City will be extremely important to the success of our grant
application. Therefore, on behalf of the Board of Directors of the Housing Trust Fund of Johnson
County (HTFJC), I am writing to request a resolution of support which would be included as a part of
our grant application.
The Housing Trust Fund of Johnson County is the only entity in Johnson County that seeks to address
the entire continuum of housing needs (including homeless services, transitional and affordable rental
housing and homeownership) throughout the County. As a private, not for profit corporation, HTFJC
is uniquely positioned to seek investments from both public and private sources. Our goal is not to
replicate the efforts of, or compete for funding with, existing entities but to attract additional resources
which can help bring projects to fruition.
The key to addressing area housing needs is collaboration and cooperation among the public and
private sectors and a housing trust fund holds great potential to foster these relationships. With more
secure funding, HTFJC could partner with communities and businesses to make money available for
land banking, downpayment assistance, public education campaigns, home rehabilitation and low cost
construction financing. As the City Council considers the recommendations of the Scattered Site
Housing Task Force, HTFJC would be pleased to assist with the creation and promotion of the new
solutions, revenue streams, and partnerships that must be developed to address housing needs.
In order to foster these relationships, HTFJC is already working with ECICOG, the Iowa City Housing
Authority and the United Way of Johnson County, to hold a "housing summit" that will bring public
and private sector leaders together to discuss cooperative efforts that may result in more meaningful
long-term housing solutions. While regional efforts have succeeded in areas such as transportation
and waste management, the response to housing problems has largely been determined by the
availability offederal and state funding. The housing sununit will be a forum to invite the creative
local collaborations that must happen if real progress on housing needs is to occur.
The City of Iowa City and the residents of Johnson County benefit from having a housing trust fund
that provides a flexible and innovative source of funds to produce new and preserve existing
affordable rental and transitional housing, promote homeownership and support homeless services.
Thank you for considering a formal resolution of support for the work and mission of the Housing
Trust Fund of Johnson County.
1 ~ j
-...= -lit...
f~ciij'~....
"'i::.... .._.,
...... ... iJ
CITY OF IOWA CITY~
MEMORANDUM
Date: May 11, 2006
To:
City Council and City Manager
From:
Deb Mansfield, Budget Management Analyst
{)~m~
Re: Budget Amendments for Fiscal Year Ending June 30,2006
A public hearing is set for the City Council meeting on May 23, 2006, at 7:00 p.m., for the purpose of
amending the FY2006 budget. This supporting documentation is on public display and available to the
public at the City Clerk's office, the Iowa City Public Library and Finance Administration offices. The public
hearing notice published on May 9, 2006 includes the FY2006 total budget as last amended, the current
amendments and the total budget after current amendment City Council approval of the amendments will
be requested following the public hearing on May 23, 2006. Attached you will find exhibits providing
information on the FY2006 budget amendment. Page 1 is the Budget Amendment and Certification
Resolution in the format required by the state; Page 2 is the notice of public hearing which appeared in the
Iowa Cify Press-Citizen on May 9, 2006.
Revenues and other financing sources are being amended by $1,405,929, and expenditures and transfers
out by $5,307,123.
Each of the black boxed subtotals on the exhibit titled "FY 2006 Budget Amendment Detail" matches the
current amendment amount column of the same category in the public hearing notice.
The primary reason for this amendment is to amend for budget capacity for emergency measures during
and clean up and repair after the 4/13/06 tornado. Other amendments included are for Hwy 11 Ruppert
intersection, Hwy 1/S Naples Left Turn and Signal, Hwy 218/Hwy 1 signalization, Kitty Lee Right Turn Lane,
and the South Grand Roundabout Purchase of land for the recycling center east, amendment of salaries -
with additional allowed for storm clean-up, receipt and disbursement of an endowment to the Senior Center,
and fuel amendments to Transit and Police are other significant items.
Please call me at 356-5051 or Kevin O'Malley, Finance Director at 356-5053 if you have any questions.
Attachments
""...
Fo"nl53.Cl
NOTICE OF PUBLIC HEARING
AMENDMENT OF CURRENT CITY BUDGET
The City Council of Iowa City in JOHNSON
will meel at City Hall, 410 E. Washington Street
at 7:00 pm on 5/23/06
(/tour) lo.te)
,for the purpose of amending the current budget of the city for the fiscal year ending June 30,
2006
,-,
by changing estimates of revenue and expenditure appropriations In the following functions for the reasons given.
Additional detail is available at the city clerk's office showing revenues and expenditures by fund type and by activity.
Total Budget Total Budget
as certified Current after Current
or last amended Amendment Amendment
Revenues & other Flnanclna Sources
Taxes Levied on Prone- 1 36,459,804 0 36,459,804
less: Uncollectted Property Taxes-Levy Year 2 0 0 0
N.t Cunent Prooertv ra... 3 36,459,804 0 36459,804
Delinauent prop;'::;:-Taxes . 0 0 0
TIF Revenues 5 836,539 0 836,539
Other City Taxes , 1,385,307 0 1,385,307
Licenses & Permits 7 1,251,381 0 1,251,381
Use of Monev and PropertY . 2,166,493 3,408 2,169,901
Intergovernmental , 26,598,824 189,310 26,788,134
Charoes for Services 10 36,630,420 1,254 36,631,674
Special Assessments 11 0 0 0
Miscellaneous 12 4,064,645 504,118 4,568,763
Other Financing Sources 13 59,002,450 707,839 59,710,289
Total Revenue. and Other Sources ,. 168,395,863 1,405,929 169,801,792
EXDendltures & Other Flnanclna Uses
Public Safelv 15 16,412,484 1,178,328 17,590,812
Public Works 16 9,830,129 970,149 10,800,278
Health and Social Services 17 0 0 0
Culture and Recreation 16 10,360,674 371,341 10,732,015
Community and Economic Oevelooment ,. 8,561,723 128,800 8,690 523
General Government 20 6973,819 68,504 7,042,323
Debt Service 21 11,435,634 0 11,435,634
CaoitalProjecls 22 23772,914 992,162 24,765,076
Total Government AcUvlties Expenditures 23 87,347,377 3,709,284 91 056,661
Business Type I Enterprises 2' 45 509,806 1,100,000 46,609,806
Total Gov Activitie. & Buslnes. Expenditure. 25 132,857,183 4,809264 137,866,467
Transfers Out 26 50,022,118 497,839 50,519,957
Total ExpendituresfTransfe,. Out 27 182,879,301 5,307,123 188,186,424
Exce.. Revenue. & Other $ourc85 Over
(Under) ExpendituresfTransfers Out Fiscal Vear 26 -14,483,438 -3,901,194 -18,384,632
Continuing Annroprlatlon 29 0 N/A 0
Beginning Fund Balance JuW1 30 107,959,719 0 107,959,719
Ending Fund Balance June 30 31 93,476,281 -3,901,194 89,575,087
Explanation of increases or decreases in revenue estimates, appropriations, or available cash:
Amend for estimated emergency protective measures, clean-up and uninsured traffic and parks repair costs from
4/13/06 tornado. Contributions received for 1) Sr. Center and 2) Ruppert Intersection Improvements. Capital project
revisions affects the following: Intergovernmental, Other financing sources, Public Works, Capital Projects, Bus.
Type, and Transfers Out. Bus. Type also includes land acquisition for Recycling Center on east side of town.
General Government amended for additional costs in Accounting & City Clerk's offices.
There will be no increase in tax levies to be paid in the current fiscal year named above. Any increase in
expenditures set out above will be met from the increased non.property tax revenues and cash balances not
budgeted or considered in this current budget. This will provide for a balanced budget.
Marian Karr
City Clerkl Finance OffIce~ Name
- 2-
City of Iowa City
FY 2006 .Budget Amendment Detail
Public Hearing May 23, 2006
Amend Amount
14: USE OF MONEY AND PROPERTY
OTHER LIBRARY
i1nl On Investmentsl
3,408
3,408 :
,
19: INTERGOVERNMENTAL
OTHER LIBRARY
: Enrich Iowa-Library State Grant
~
-15,013
-15,0131
STREET SYSTEM MAINTENANCE
:State U-Step Grantl Kitty Lee Rt Turn Ln
; U of I for S Grand Roundabout
140,465
10,465:
130,000;
TRAFFIC ENGINEERING
:State U-Step Grantl Hwy 218- Hwy1 Signal
63,858
63,858:
33: CHARGES FOR FEES AND SERVICES
OTHER LIBRARY
!Library FeeslReimb.
~
1,254
1,254:
35: MISCELLANEOUS
GIFTS & MEMORIALS
:Library GiltslDonations
:Senior Center Endowment Received
-.m
303,847
1,125:
302,7221
1 Reimb to JCCOG for Cedar Rapids Rail Study
36,000
36,000:
,
JCCOG
jMisc. Other
1,700
1,700i
LEGISLATIVE
OTHER LIBRARY
: Bill Gates FoundationlLibrary Grant
;Misc. Other
12,571
15,000:
-2429:
, !
STREET SYSTEM MAINTENANCE
iHwy 1/Ruppert Wal-Mart Contribution
150,000
150,000:
,
! Recycling Center East
~
70,000
70,000i
.
39: OTHER FINANCIAL SOURCES
LANDFILL
STREET SYSTEM MAINTENANCE
:RUT for Hwy 1/Ruppert
:RUT for Hwy 1/S Naples Lit TurnlSignal
,
: RUT for Kitty Lee Rt Turn Ln
: RUT for S Grand Roundabout
488,562
150,000:
,
84,500:
,
44,062:
210,000:
TRAFFIC ENGINEERING
!RUT for Hwy 218/1 Signal
149,277
149,277:
,
- 3 -
City of Iowa City
FY 2006 Budget Amendment Detail
Public Hearing May 23, 2006
Description
111: PUBLIC SAFETY
ANIMAL CONTROL
IRefund to Coralville of Animal Capital 28E
54,745
54,7451
CRIME CONTROL & INVESTIGATION
! Police PatrollFuel
46,800
,
46,800:
STORM DAMAGE
1 Debris cleanup Estimate
:Emerg. Prot. Estimate
iStorm Traffic Repairs
1,076,783
440,733:
299,600:
,
336.450 !
120: PUBLIC WORKS
STREET SYSTEM MAINTENANCE
: Purchase Endloader Jib Boom
:To Operations from CIP: Street Pavement Rehab, CIP #3807'
!To Operations from CIP:Brick Pr09ram #3823
iTo Operations from CIP:Pavement Rehab. Program #3824
:To Operations from CIP:RR Xing Maintenance #3643
~
713,995
3,995:
60,000:
,
20,000:
550,000:
80,000i
TRAFFIC ENGINEERING
!Traf l.ightslFull Time Wages
:Traf SignslFull Time Wages
:Traffic Ctrl. Imprv Materials
134,154
60,000:
,
73,000:
1,154:
ITransitlDiesel fuel
,
122,000
122,000:
,
TRANSIT
138: CULTURE AND RECREATION
GENERAL REC ACTIVITIES
1 Recreation MaintenancelStorm Damage Clean-up
~
60,000
60,000!
GIFTS & MEMORIALS
: l.ibrarylChild MaterialslBooks
: l.ibrarylPuppet FestivallOther Prof Services
i l.ibrarylUndesignated GiftslMisc. Supplies
! l.ibrarylUndesignated GiftslOutside Printing
!Sr. Center Endowment disbursed to Sr. Center Inc
276,381
-4,000:
-700:
1,000:
,
1,500;
278,581 i
LIBRARY PUBLIC SERVICES
! Friday Nite addl hours
1,375
1,375:
,
OTHER LIBRARY
:Generalll.ib Xerox
i l.ibrarylDamages & LosseslSoftware
i l.ibrarylEliminate Regionall.ibrary Reference Center Budget
: l.ibrary\Enrich 10wa\Books
: l.ibrarylEnrich 10walOperating Equipment
,
: l.ibrarylEnrich 10walSoftware
! l.ibrarylEnrich 10walTraining & Educ.
: l.ibraryINat'll.ibr of Medicine GrantlMicro-computer
:l.ibraryINat'll.ibr of Medicine GrantlSoftware
! l.ibrarylReciprocal Borrowing State FundslMisc.
22,115
1,000
-4,900
-20,000
6,000
5,100
-7,500
-1,000
13,900
1,100
15
-4-
Program
City of Iowa City
FY 2006 Budget Amendment Detail
Public Hearing May 23, 2006
Description
LibrarylReciprocal Borrowing State FundslOperating Equip
LibrarylReciprocal Borrowing State FundslRFI Tags
LibrarylReciprocal Borrowing State FundsIVacation payoutslterminations
PARK & REC ADMIN
iVacation payoutslterminations
PARKSICEMETERY MAINTENANCE
i CemeterylCity Vehicle Rental
,
!CemeterylHeating Fuellgas
:CemeterylMicro Computer
iCemeterylMisc. Commodities
iCemeterylOvertime Wages
,
iCemeterylSewer Utility Charge
iCemeterylWater Utility Charge
!Vacation payouts\terminations
SENIOR CENTER
iMisc. Commodities
ITemporary Employees
144: COMMUNITY AND ECONOMIC DEVELOPMENT
HOUSING AUTHORITY
iCompletion of Peninsula Apartments
JCCOG
:JCCOG Serv Directory
I Passenger Rail Study
152: GENERAL GOVERNMENT
EXECUTIVE
!PersonnellTemporary Empl.
FINANCIAL ADMINISTRATION
iAcctgl Annual Audit addional costs
iAcctgl Microfilm
,
iAcctgl Personnel costslAccounTemps & Consultant
iAcctgl Personnel costslTemp Empl.
iAcctgl Scanning Services
:Acctgl Software Support
:Acctgl TraininglEducationlNew Staff
!Acctgloffice Furniture
LEGISLATIVE
iCity ClerklDCI Databank Svcs.
,
iCity ClerklElections Exp.
iCity ClerklMlcrofilm
iCity ClerklOther
iCity ClerklTemp Empl.
NON-OPERATIONAL ADMINISTRATION
i ContinglSalary Amend
iContinglTranslt Diesel
iContinglAnimal payout to CV for 28E termination
- 5-
Amend Amount
15,800!
10,000!
2,600;
4,450
4,450i
4,320
1,300:
,
5001
,
-4,900i
2,200!
200:
,
100:
,
600:
4,320j
2,700
500:
,
2,200:
~
90,000
90,000!
38,800
2,800:
36,000i
,
~
220
220!
60,079
5,959
-12,018
17,035
2,550
25,600
16,464
3,250
1,239
8,425
1,700
4,450
700
575
1,000
-220
-204,370
-122,000
-54,745
Program
City of Iowa City
FY 2006 Budget Amendment Detail
Public Hearing May 23, 2006
Description
ContinglPatrol Fuel
ContinglAcctglTemp & Consultants due to illness\staffing
ContinglAcctglSoftware Support
ContinglAcctglScanning Svcs
ContinglJCCOGICR Rail Study
ContinglCity Clerk
ContinglStreets Endloader Jib Boom
ContinglAcctglTraining of new staff
ContinglLibrary Friday Night Hrs
ContinglAcctg Office Furn.
ContinglTraffic Control Barricades
ContinglPersonnel Dept.ITemporary Empl.
IC Contrib Passenger Rail Study
Contingl"ncr for FY06 OpeL
Contingl'lncr Contlng available for year-endlstorm
Contingl'lncr for GF Salary Amend
154: CAPITAL PROJECTS
STREET SYSTEM MAINTENANCE
:Hwy 1 Lodge/Ruppert Improvements
:Hwy 1/S Naples Left Turn & Signal
:Hwy 218/1 Signal- reclass to "Traffic" for signalization
,
: Kitty Lee Right Turn Lane
: S Grand Roundabout
TRAFFIC ENGINEERING
i Hwy 218/1 Signal - reclass from "Streets" and revise project est
169: BUSINESS TYPE ACTIVITIES
HOUSING AUTHORITY
iTenant to Owner Program
LANDFILL
: Land AcquisitionlRecycling Center East
! Recycling Center East I Design
172: TRANSFERS OUT
LANDFILL
iTo CIP/ Design of Recycling Center East
STREET SYSTEM MAINTENANCE
:RUT to Hwy 1/218 #3886
,
:RUT to Hwy 1/S Naples 3891
,
:RUT to Hwy11Ruppert
,
: RUT to Kitty Lee Rd 3887
- 6-
Amend Amount
-46,8001
-25,544:
-16.464:
-13,582:
,
-10,000:
,
-6,725:
-3,995:
-3,250:
-1,375:
,
-1,239:
-1,154:
-220:
,
10,000:
,
147,809:
149,0641
204,370:
~
531,496
300,000:
84,500:
-247,531 :
,
54,527:
,
340,000:
460,666
460,6661
-
300,000
300,OOOi
800,000
730,000:
70,000;
--.m
70,000
70,000;
427,839
149,277
84,500
150,000
44,062
IProgram
City of Iowa City
FY 2006 Budget Amendment Detail
Public Hearing May 23, 2006
Description
Amend Amount
Non Budgetarv \ Internal Service Funds INot Dart of State Forms)
42: REVENUES AND OTHER FINANCING SOURCES
Equipment Division
GENERAL FLEET MAINTENANCE
Operating Chargeback Revenues
Relmb Of Expenseslfrom Pollee, Fire & other Direct billed
GENERAL FLEET MAINTENANCE Total
241,086
292,459
533,545
73: EXPENDITURES/OTHER FINANCIAL USES
Central Services
CENTRAL SERVICES
Copier
Laminator
CENTRAL SERVICES Total
1,500
240
1,740
Equipment Division
GENERAL FLEET MAINTENANCE
Diesel Fuel
Gasoline
Training & Education
GENERAL FLEET MAINTENANCE Total
207,239
159,282
2,852
369,373
-7 -
STA5: 05.09.06 15:26:41
Iowa City General Ledger system
FY 2006 State Reporting
Report Shows Amended Budget Scheduled for Public Hearing / Resolution on 5/23/06
(a) (b) (e) (d) (e) IgJ
I Account General Spec Revenue Debt Svc Cap Proj ect Permanent (a) Thru {el proprietary GRAND TOTAL
,
------------------------------------------------------- -----------~ ------------ ------------ ---~.------- -----------. - - - -. - - - - - - - -. - - - - - - - - - - - - - - ~ - - - - - --
01; TAXES LEVIED ON PROPERTY TAXES 19733666.00 8095534.00 8630604.00 36459804.00 36459804.00
03: NET CURRENT PROPERTY TAXES 19733666.00 8095534.00 8630604.00 36459804.00 36459804.00
04: DELINQUENT PROPERTY TAXES
05: TIF REVENUES 836539.00 836539.00 836539.00
06: UTILITY TAX REPLACEMENT EXCISE TAXES 412428.00 169239.00 177740.00 759407.00 759407.00
09: MOB:tLE HOME TAX
I 10: HOTEL/M:>TEL TAX 625900.00 625900.00 625900.00
!
12: OTHER CITY ,TAXES 1038328.00 169239.00 177740.00 1385307.00 1385307.00
, 13: LICENSES AND PERMITS 1251381.00 1251381.00 1251381.00
00
,
14: USE OF MONEY AND PROPERTY 834719.00 74674.00 28680.00 835.00 938908.00 1230993.00 2169901.00
15: FEDERAL GRANTS AND REIMBURSEMENTS 611823.00 2626222.00 3021688.00 6259733.00 8317216.00 14516949.00
16: STATE SHARED REVENUES 5333490.00 5333490.00 5333490.00
17; STATE GRANTS 431048.00 222141.00 3140607.00 3793196.00 393122.00 4186918.00
18: LOCAL GRANTS 1733200.00 318577.00 639000.00 2690777.00 2690777 .00
I 19; INTERGOVERNMENTAL 2776071.00 9500430.00 6801295.00 18077796.00 8710338.00 26788134.00
I
I
I 20: WATER 9289130.00 9289130.00
21; SEWER 12397460.00 12397460 00
24; PARKING 2724782.00 2724782.00
26: LANDFILL/GARBAGE 6879125.00 6879125.00
28: TRANSIT 1208642.00 1208642.00 1208642 00
29: TV/INTERNET/PHONE 705822.00 705822.00
31.: STORM WATER 625000.00 625000.00
32: OTHER CHARGES 2801353.00 2801353.00 360.00 2801113.00
33: CHARGES FOR FEES AND SERVICES 4009995.00 4009995.00 32621679.00 36631674.00
I 35: MIsCELLANEOUS 1916773.00 576404.00 100000.00 439823.00 3033000.00 1535763 00 4568763.00
I
OTHER REVENUES 11827267.00 10157286.00 306420.00 7241118.00 835.00 29532926.00 44098773.00 73631699.00
I
i
STA5: 05.09.06 15:26:42
Iowa City General Ledger System
FY 2006 State Reporting
Report Shows Amended Budget Scheduled for Public Hearing / Resolution on 5/2)/06
(a' (b) Ie) (d) Ie' '9'
Account General Spec Revenue Debt Svc Cap proj ect Pennanent (a' Thru (e) Proprietary GRAND TOTAL
36; OPERATING TRANSFERS IN 13359631.00 1259282.00 1857187.00 17648236.00 34124336.00 16605621.00 50729957.00
37: PROCEEDS OF DEBT 8300000.00 8300000.00 8300000.00
38; PROCEEDS OF CAPITAL ASSET SALES 75150.00 75150.00 605182.00 680332.00
39: OnmR. FINANCIAL SOURCES 1343-4781.00 1259282.00 1857187.00 25948236.00 42499486.00 17210803.00 59710289.00
42; REVENuEs AND OTHER FINANCING SOURCES -44995714.00 19512102.00 10794211.00 33189354.00 835.00 108492216.0 61309576.00 169801792.0
01; POLICE DEPARTMENT/CRIME PREVENTION 8935002.00 8935002.00 8935002.00
05: FIRE DEPARTMENT 5379563.00 5378563.00 5378563.00
07: BUILDING INSPECTIONS 1298802.00 1298802.00 1298802.00
09: ANIMAL CONTROL 630486.00 630486.00 6304.86.00
10; OTHER PUBLIC SAFETY 1076783.00 271176.00 1347959.00 13479'59.00
, 11; PUBLIC SAFETY 17319636.00 271176.00 17590812.00 17590812.00
<D
, 12; ROADS, BRIDGES, SIDEWALKS 3402369.00 3402369.00 3402369.00
14; STREET LIGHTING 480775.00 480775.00 480775.00
15; TRAFFIC CONTROL AND SAFETY 813557.00 813557.00 813551.00
16; SNOW REMOVAL 145716.00 145716.00 145716.00
17: HIGHWAY ENGINEERING 1051324.00 1051324.00 1051324.00
18; STREET CLEANING 18015.00 18015.00 18015.00
21; OTHER PUBLIC WORKS 4887008.00 1514.00 4888522.00 4888522.00
20: PUBLIC WORKS 10798764.00 1514.00 10800278.00 10800278.00
31; LIBRARY SERVICES -4444772.00 4444772.00 4444772 00
33; PARKS 1727998.00 1727998.00 1727998.00
34: RECREATION 3201151.00 3201151.00 3201151.00
35; CEMETERY 379998.00 379998.00 379998.00
27; OTH!;:R CULTURE AND RECREATION 978096.00 978096.00 978096.00
38; CCLTtJRE.AND RECREATION 10732015.00 10732015.00 10732015.00
39, COMMUNITY BEAUTIFICATION 516807.00 516807.00 516807.00
40: ECONOMIC DEVELOPMENT 188657.00 3195787.00 3384444.00 3384444.00
41: HOUSING AND URBAN RENEW1lL 3317304.00 3317304.00 3317304.00
42; PLANNING AND ZONING 712631.00 712631.00 712631.00
43: OTHER COMMUNITY AND ECONOMIC DEVELO 759337.00 759337.00 759337.00
44: COMMUNITY AND ECONOMIC DEVELOPMENT 1418095.00 7272428.00 8690523.00 8690523.00
i
STA5; 05.09.06 15:26;46
Iowa City General Ledger System
FY 2006 State Reporting
Report Shows Amended Budget Scheduled for Public Hearing 1 Resolution on 5/23/06
(a) (b) Ie) (d) Ie' (g'
Account General Spec Revenue Debt Svc Cap Project Permanent {al Thru (el Proprietary GRAND TOTAL
------------------------------------------------------- ------------ ------------ ---_.------- ------------ ------------ ---_.~------ -.----.----. ------------
4S: MAYOR, COUNCIL, CITY MANAGER 611011.00 611011.00 611011.00
46: CLERK, TREASURER, AND FINANCE ADMIN 2946481.00 2946481.00 2946481.00
48; LEGAL SERVICES -AND CITY ATI'ORNEY 614455.00 614455.00 614455.00
49: CITY HALL AND GENERAL BUILDINGS 465648.00 465648.00 465648.00
50: TORT LIABILITY 766069.00 766069.00 766069.00
51: OTHER GENERAL GOVERNMENT 1402378.00 236281. 00 1638659.00 1638659 00
52; GENERAL GOVERNMENT 6806042.00 236281.00 7042323.00 7042323.00
53; DEBT SERVICE 11415484.00 20150.00 11435634.00 11435634.00
S4: CAPITAL PROJECTS 3500.00 24761576.00 24765076.00 24765076.00
55: GOVERNMENT ACTIVITIES 47078052.00 7781399.00 11415494.00 24781726.00 91056661.00 91056661.00
56; WATER UTILITY 6488477.00 6488471.00
, 57; SEWER UTILITY 5218036.00 5218036.00
~
0 60; AIRPORT 288482.00 288482.00
61; LANDFILL/GARBAGE 5804)10.00 5804310.00
63: CABLE TV, INTERNET AND TELEPHONE 527533.00 527533.00
64: HOUSING AUTHORITY 7737975.00 7737975.00
65: STORM WATER UTILITY 415855 00 415855.00
66; OTHER BUSINESS TYPE (CITY HOSP, ISF 2694455.00 2694455 00
67: ENTERPRISE DEBT SERVICE 10355210.00 10355210 00
68; ENTERPRISE CAPlTAL PROJECTS 390000.00 390000.00 6689473.00 7079473.00
69: BOSINESS TYPE ACTIVITIES 390000.00 390000.00 46219806.00 4660'806.00
71; GOVERNMENT AND BUSINESS TYPE EXPENDITURES 47078052.00 7781399.00 11415484.00 25171726.00 91446661.00 46219806.00 137666467.00
72; TRANSFERS OUT 1363380.00 17133186.00 12907339.00 31403905.00 19116052.00 50519957.00
73; EXPENDITORESfOTHER FINANCIAL USES 48441432.00 24914585.00 11415484.00 38079065.00 122850566.00 65335858.00 188186424.00
52-483
CITY BUDGET AMENDMENT AND CERTIFICATION RESOLUTION
To the Auditor of JOHNSON County. Iowa;
The City Council of Iowa City in said County/Counties met on 5/23/06
,at the place and hour set in the notice, a copy of which accompanies this certificate and is certified as to
publication. Upon taking up the proposed amendment, it was considered and taxpayers were heard for and against
the amendment
The Council, after hearing all taxpayers wishing to be heard and considering the statements made by them, gave
final consideration to the proposed amendment(s) to the budget and modifications proposed at the hearing, if any.
thereupon, the following resolution was introduced.
RESOLUTION No.
06-161
A RESOLUTION AMENDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE: 2006
(AS AMENDED LAST ON .)
Be it Resolved by the Council of the City of Iowa City
Seclion 1. Following notice published 5/9/06
and the public hearin9 held, 5/23/06 the current budget (as previously amended) is amended as set out
herein and in the detail by fund type and activity that supports this resolution which was considered at that hearing:
Total Budget Total Budget
as certified Current after Current
or last amended Amendment Amendment
Revenues & Other Flnanelng Sources
Taxes levied on Property 1 36,459,804 0 36,459,804
less: Uncollectted Property Taxes.levy Year 2 0 0 0
Net Current Property Tu.. 3 36,459,804 0 36,459,804
Delinquent Property Taxes 4 0 0 0
TIF Revenues 5 836,539 0 836,539
Other City Taxes 6 1,385,307 0 1,385,307
Licenses & Permits 7 1,251,381 0 1,251,381
Use of Money and Property 8 2,166,493 3,408 2,169,901
Intergovernmental 9 26,598,824 189,310 26,788;134
Charges for Services . 10 36,630,420 1,254 36,631,674
Special Assessments 11 0 0 0
Miscellaneous 12 4,064,645 504 118 4,568,763
Other Financing Sources 13 59,002,450 707,839 59,710,289
Towl RevenUII and Other Sourc.. 14 168,395,863 1,405,929 169,801,792
Expenditures & Other Financing Uses
Public Safety 15 16,412,464 1,178,328 17,590,812
Public Works 16 9,830,129 970,149 10,800,278
Health and Social Services 17 0 0 0
Culture and Recreation 18 10,360,674 371,341 10,732,015
Community and Ei,conomic Development 19 8,561,723 128,800 8,690,523
General Government 20 6,973,819 68,504 7,042,323
Debt Service 21 11,435,634 0 11,435,634
Capital Projects 22 23,772,914 992,162 24,765,076
Total Government Activities Expenditures 23 87,347,377 3,709,284 91,056,661
Business Type I Enterprises 24 45,509,806 1,100,000 46,609,806
Total Gov Activities & Business Expendttures 25 132,857,183 4,809,284 137,666,467
Transfers Out 26 50,022,118 497,839 50,519,957
Total ExpenditureslTrans'er. Out 27 182,879,301 5,307,123 188,186,424
Excess Revenues & Other Sources Over . ..
(Under) ExpenditureslTransfers Out Fiscal Year 28 -14,483,438 -3,901,194 -18,384,632
Continuing Appropriation . 29 0 N/A 0
Beginning Fund Balance July 1 30 107,959,719 0 107,959,719
Ending Fund Balance June 30 31 93,476,281 -3,901,194 89,575,087
Passed this
23.r d
(O,y)
day of
May~ u2Q~
Signature
Mayor
)?1~~0 '~n.t~
C~y Clerk/Finance Officer
-1-
1\.e~Ol.uc~on l'lO.
Page 7
06-161
It was moved by Champion and seconded by
adopted, and upon roll call there were:
AYES:
x
X
X
X
X
X
X
NAYS:
Bailey
ABSENT:
the Resolution be
Bailey
Champion
Correia
Elliott
O'Donnell
Vanderhoef
Wilburn
CHESTER J. CULVER
IOWA SECRETARY OF STATE
LUCAS BUILDING, FIRST FLOOR
DES MOINES, IOWA 50319
May 30, 2006
MARIAN KARR
%CITY OF IOWA CITY
410 E WASHINGTON ST
IOWA CITY, IA 52240-1826
RE: Filing of 28E Agreement between the CITY OF IOWA CITY and the
UNIVERSITY HEIGHTS
Dear MS KARR
We have received the above described agreement which you have submitted
to this office for filing, pursuant to the provisions of Chapter 28E, Code of Iowa,
You may consider the same filed as of May 30, 2006,
Sincerely,
~~
Chester J Culver
Secretary of State
CJC/PK
Enclosures
TEL (515) 281-5204 FAX (515) 242-5953
www.sos.state.ia.ussos@sos.state.ia.us
f IU:.l)
SH~f\ETARY OF STATE
IOWA
~
L!LJ
HAY 30 \0 00 AH '06
Prepared by: Jeff Davidson, PCD, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5252
RESOLUTION NO. ----96-16~
RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK
TO ATTEST THE FY2007 AGREEMENT BETWEEN THE CITY OF IOWA CITY
AND THE CITY OF UNIVERSITY HEIGHTS FOR THE PROVISION OF TRANSIT
SERVICE WITHIN THE CORPORATE LIMITS OF UNIVERSITY HEIGHTS
WHEREAS, Chapter 28E, Code of Iowa (2005), provides, in substance, that any power which may
be exercised by a public agency of this state may be exercised jointly with another public agency
having such power; and
WHEREAS, it is in the mutual interest of the City of Iowa City and the City of University Heights to
encourage the use of public transit by residents of University Heights; and
WHEREAS, the parties have negotiated a contract for transit service in FY2007 at a rate of
$29,804, a copy of which is attached and incorporated herein.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
1. The attached FY2007 28E Agreement for transit services between the City of Iowa
City, Iowa and the City of University Heights, Iowa is hereby approved, and the Mayor
is hereby authorized to execute four (4) originals and the City Clerk to attest same on
behalf of the City of Iowa City.
2. The City Clerk is directed to file a copy of said agreement with the Secretary of the
State of Iowa and the Johnson County Recorder, as required by Iowa Code Chapter
28E.
Passed and approved this 23rd day of
May
,20~.
~LJ
MAYOR
ATTESTJI1~ K.. .~
CIrY"tLERK
Aw-oved by
~ <i~!'~(.
City Attorney's Office
-
Ppdadm/resf28E.IC-UHeights.doc
KesO!ution No.
Page ?
06-162
It was moved by Chamuion and seconded by
adopted, and upon roll call there were:
Correia
the Resolution be
AYES:
NAYS:
x
X
X
X
X
X
X
ABSENT:
Bailey
Champion
Correia
Elliott
O'Donnell
Vanderhoef
Wilbum
Prepared by: Jeff Davidson. PCD. 410 E. Washington, Iowa City,lA 52240319-356-5252
FY2007 28E AGREEMENT FOR TRANSIT SERVICES BETWEEN
THE CITY OF IOWA CITY"IOWA AND THE CITY OF UNIVERSITY HEIGHTS, IOWA
This agreement is made and entered into this 23rd day of Mav , 2006. by
and between the City of Iowa City. Iowa and the City of University Heights, Iowa. both municipal
corporations.
WHEREAS, Chapter 28E of the Code of Iowa provides, in substance. that any power which may
be exerCised by a public agency of the state may be exercised jointly with another public agency
having such power, and
WHEREAS. It is in the mutual interest of the parties to encourage the use of public transit by
resl<jents of Iowa City and University Heights.
NOW, THEREFORE, it is hereby agreed by and between the City of Iowa City and the City of
University Heights. as follows:
l Scope of Services
The City of Iowa City shall proVide public transit service to the City of University Heights. Iowa City
shall determine the scheduling of buses. the routes, and the location of bus stops within University
Heights. It is agreed that residents of University Heights will obtain the same level of transit service
as residents of Iowa City who are served by the same routes. Residents of University Heights will
also be eligible for the same fare structure as Iowa City residents.
Il Duration
The term of this agreement shall commence July 1, 2006, and continue through and including
June 30, 2007.
III Termination
This agreement may be terminated upon thirty calendar days writte!1 notice by either party.
IV. Compensation
The City of University Heights agrees to pay $29,804 for the provision of pUblic transit service
as herein described during FY2007. Payment shall be made in twelve monthly payments of
$2,483.67 each, to be received by the City of Iowa City on or before the 15th of each month.
. V. Chapter 28E, Code oflowa
In accordance with Chapter 28E of the Code of Iowa, this agreement shall be filed with the
Secretary of the State of Iowa and the County Recorder of Johnson County, Iowa.
CITY ~A CITY
By: ~( J
Ross Wilburn, Mayor
~
CITY OF UNIVERSITY HEIGHTS
Attest:
Attest:
J~~.JK. ~__
City Clerk
zoved by:
City Attorney's Office
YpY/o~
STATE OF IOWA )
) ss:
JOHNSON COUNTY )
On this C}.3 rot day of ~ , 20,:) "', before me,
/< e-/ I re ~ +He-, a Notary Public in and for the State of Iowa,
personally appeared Ross Wilburn and Marian K. Karr, to me personally known, and, who, being
by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Iowa
City, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation,
and that the instrument was signed and sealed on behalf of the corporation, by authority of .its City
Council, as contained in (QrlliAaAeo) (Resolution) No. ~/G:>:::l.. passed by the City Council,
on the ;;J.3r4 day of rYl-a-.tr ,20 I!3fP , and that Ross Wilburn and
Marian K. Karr acknowledged the execution of the instrument to be their voluntary act and deed
and the VOluntary act and deed of the corporation, by it voluntarily executed.
iWor., KELLlE 0(. 'fU iLE
o ..,. Commission Nwmber 2'21819 ~
. 0; My Co mis Ion Expires (' ./ J J U .
ow c= .. ,-e..- r\ ---;:: ~
Notary Public in and for the State of Iowa
STATE OF IOWA )
) ss:
JOHNSON COUNTY )
,.-/,):( <S(I..
jccoglplagll28E"'C~~Jt&J
! . law.
9th day of May , 20 06 , before me,
Steven E. Ballard , a Notary Public in and for the State of Iowa,
personally appeared Louise From and Jerry Musser, to me personally known, and, who, being by
me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of -
University Heights, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of
the corporation, and that the instrument was signed and sealed on behalf of the corporation, by
authority of its City Council, as contained in (Resolution) No. 06-~_ passed by the City
Council, on the 9th day of May , 20 06 , and that Louise From
and Jerry Musser, acknowledged the execution of the instrument to be their voluntary act and
deed and the voluntary act and deed of the corporation, by it voluntarily executed. .
_~_ .~--P ~//f
STEVEN E. BALLARD otary Public in and for the State of Iowa
COMMISSION NO. 161385
~ CO'!M1SSlON EXPiRES
. \- .<.. -ll (..
On this
Prepared by: Steven E. Ballard, P.O. Box 2447, Iowa City, IA 52244 (319) 338-7551
RESOLUTION NO. 06- n,
RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK
TO ATTEST THE FY2007 AGREEMENT BETWEEN THE CITY OF IOWA
CITY AND THE CITY OF UNIVERSITY HEIGHTS FOR THE PROVISION
OF TRANSIT SERVICE WITHIN THE CORPORATE LIMITS OF
UNIVERSITY HEIGHTS.
WHEREAS, Chapter 28E, Code of Iowa (2005), provides, in substance, that
any power which may be exercised by a public agency of this state may be
exercised jointly with another public agency having such power, and
WHEREAS, it is in the mutual interest of the City of Iowa City and the
City of University Heights to encourage the use of public transit by
residents of University Heights, and
. WHEREAS, the parties have negotiated a contract for transit service in
FY2007 at a rate of $29,804.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
UNIVERSITY HEIGHTS, IOWA, THAT:
1. The Mayor is hereby authorized to sign and the City Clerk to attest
the FY2007 28E Agreement between the City of University Heights and
the City of Iowa City for transit service.
It was moved by Yeggy and seconded by McGrath
Resolution be adopted, and upon roll call there were:
the
AYES:
NAYS:
ABSENT:
X Anderson, C.
X Anderson, E.
X Laverman
X McGrath
X Yeggy
Passed and approved this 9th day of May, 2006.
c;P~r~
06 050406
ATTEST:
Jan/seb/u
,
.;~/O
ARTHURO. LEFF (1906-1989)
PHIUP A. LEFF
R. BRUCE HAUPERT
CHARLEST. TRAW
RANDALL B. WILLMAN
STEVEN E. BALLARD
MARK C. DANIELSON
THE OFFICES OF
LEFF LAW FIRM, L.L.P.
222 SOUTH UNN STREET
Mailing Address: P.O. BOX 2447
IOWA CITY, IOWA
52244-2447
TELEPHONE,
(319) 338-7551
FACSIMILE:
(319) 338-6902
direct e-mail:
sballard_lhtw@qwest.net
PATRICK J. FORD
May 16, 2006
Mr. Jeff Davidson
Johnson County Counsel
on Governments
410 E. Washington Street
Iowa City, Iowa 52240
Re: Iowa City - University Heights
Agreement for Transit Services
Dear Jeff:
For your reference, I am enclosing a copy of the University Heights
Resolution No. 06-05 authorizing the Mayor to sign and the Clerk to
attest the FY2007 28E Agreement for Transit Services Between the City
of Iowa City, Iowa, and the City of University Heights, Iowa. I also
am enclosing five original versions of this agreement, all of which
have been signed by the Mayor of University Heights and attested by
the Clerk. Once the agreement has been approved by the City of Iowa
City and signed, would you please see that we receive a fully
executed copy? Moreover, I assume that the City of Iowa City will
see that this agreement is filed of record as required by law.
If you have questions or wish to proceed differently, please call me.
Very truly yours,
LEFF LAW FIRM, L.L.P.
A ~ l
~~en E. Ballar
Enclosures
cc: The Hon. Louise From, Mayor
The Hon. Pat Yeggy, Council Member
Mr. Jerry Musser, Clerk
CITY OF UNIVERSITY HEIGHTS, IOWA
dml/SEB!UH!Davidson,J 051606 Itr UH TransitAgmt
Prepared y: Jeff Davidson, PCD, 410 E. Washingto ,Iowa City, IA 52240319-356-5252
FY2 7 28E AGREEMENT FOR TRA SIT SERVICES BETWEEN
THE CITY OF WA CITY,. IOWA AND THE C OF UNIVERSITY HEIGHTS, IOWA
This agreement is ma e and entered into this day of ___________, 2006, by
and between the City f Iowa City, Iowa and the ity of University Heights, Iowa. both municipal
corporations.
WHEREAS. Chapter 28E f the Code of low provides, in substance. that any power which may
be exercised by a public a ncy of the stat may be exercised jointly with another public agency
having such power. and
f the parties to encourage the use of public transit by
hts.
NOW, THEREFORE. it is hereby geed by and between the City of Iowa City and the City of
University Heights. as follows:
l Scope of Services
The City of Iowa City shall provid publi transit service to the City of University Heights. Iowa City
shall determine the scheduling buses, t e routes. and the location of bus stops within University
Heights. It is agreed that reside ts of Unive ity Heights will obtain the same level of transit service
as residents of Iowa City who re served by e same routes. Residents of University Heights will
also be eligible for the same re structure as I wa City residents.
II. Duration
The term of this agreeme t shall commence July 2006. and continue through and including
June 30, 2007.
III Termination
This agreement may ys written notice by either party.
IV. Compensation
The City of Univers Heights agrees to pay $29,804 for the rovision of public transit service
,
as herein describ during FY2007. Payment shall be made in twelve monthly payments of
$2,483.67 each. t be received by the City of Iowa City on or before the 15th of each month.
V. Chapter 28E, Code oflowa
In accordance with Chapter 28E of the Code of Iowa. this agreement shall be filed with the
Secretary of the State of Iowa and the County Recorder of Johnson County, Iowa.
CITY OF IOWA CITY
CITY OF UNIVERSITY HEIGHTS
On this ____ day of ,20 ,before me,
, a Notary Public in and for the State of Iowa,
personally appeared Ross Wilburn and, . Karr, to me personally known, and, who, being
by me duly sworn, did say that they arEi"the Ma r and City Clerk, respectively, of the City of Iowa
City, Iowa; that the seal affixed to the ..foregoing i trument is the corporate seal of the corporation,
and that the instrument was signed and sealed 0 behalf of the corporation, by authority of its City
Council, as contained in (Ordinance) (Resolution) o. _____ passed by the City Council,
on the day of ' 20___, and that Ross Wilburn and
Marian K. Karr acknowledged the execution of the strument to be their voluntary act and deed
and the voluntary act and deed ,of the corporation, by voluntarily executed.
By:___---------------------
Lou e From, Mayor
By:_____________________
Ross Wilburn, Mayor
Allest:
Allest:
City Clerk
~ved by:
City Attorney's Office
STATE OF IOWA )
) ss:
JOHNSON COUNTY )
Notary Publ in and for the State of Iowa
STATE OF IOWA )
) ss:
JOHNSON COUNTY. )
On this day of ' 20______, before me,
blic in and for the State of Iowa,
personally appearfld Louise From and Jerry Musser, to me pers ally known, and, who, being by
me duly sworn'itlid say that they are the Mayor and City Cle ,respectively, of the City of
University Heigl)'ls, Iowa; that the seal affixed to the foregoing instr ment is the corporate seal of
the corporatiol); and that the instrument was signed and sealed on ehalf of the corporation, by
authority of it~ City Council, as contained in (Resolution) No. __________- passed by the City
Council, on~e day of __ ' 20__, and that Louise From
and Jerry usser, acknowledged the execution of the instrument to be their voluntary act and
deed and t e voluntary act and deed of the corporation, by it voluntarily executed.
Notary Public in and for the State of Iowa
)cctlgtplagV28E-1CUH07.doc
~ -g ..'J3 L!W
Prepared by: Eric R. Goers, Asst. City Attorney, 410 E. Wasbington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO.
RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY
CLERK TO ATTEST A LEASE AGREEMENT FOR THE LEASE OF
APPROXIMATELY 760 SQUARE FEET OF COMMERCIAL SPACE
LOCATED WITHIN THE COURT STREET TRANSPORTATION
CENTER.
WHEREAS, the Court Street Transportation Center contains commercial space being
marketed for lease for commercial use; and
WHEREAS, the Parking and Transit Director has negotiated a lease agreement for the
lease of approximately 760 square feet of said commercial space to Hieronymi
Partnership, L.L.P. for a term of two (2) years with a one (1) year renewable option; and
WHEREAS, it is in the public interest to enter into said lease for the commercial space as
provided therein.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF
THE CITY OF IOWA CITY, IOWA, THAT:
1. The lease and lease agreement attached hereto and made a part hereof is approved
as to form and content.
2 The Mayor and the City Clerk be, and they are hereby authorized and directed to
respectively execute and attest the lease agreement attached hereto.
3 The City Manager is hereby authorized to execute any subsequent renewal
options, as provided in the attached Lease.
Passed and approved this _ day of
,2006.
MAYOR
ATTEST:
CITY CLERK
7VedbY:_ ~~.(
City Attorney's Office
LegallEriclParking and TransitIH PartnersILease Resolution
LEASE
BETWEEN THE CITY OF IOWA CITY AND HIERONYMI PARTNERSHIP, L.L.P.
This Lease Agreement ("Lease") is made by and between the City of Iowa City ("City" or
"Landlord") and Hieronymi Partnership, L.L.P. ("Tenant") in Iowa City, Iowa.
RECITALS
A. The City of Iowa City, a municipal corporation, is the owner of fee title to certain
premises situated in the City of Iowa City, State of Iowa, commonly known as the Court Street
Transportation Center, and has the authority to lease said premises.
B. Hieronymi Partnership, L.L.P. intends to use the space as an office for general
management of property holdings.
C. The parties desire to enter into a.lease for space in the Court Street Transportation
Center, located at 152 E. Court Street, Iowa City, IA.
In consideration of the foregoing and the mutual covenants hereinafter contained, and for other
good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged
by the parties, Landlord and Tenant hereby agree as follows:
AGREEMENT
1. DATE. This Lease is made to be effective as of May 24th, 2006.
2. PREMISES. Landlord hereby leases to Tenant and Tenant hereby leases and takes
from Landlord for the Term the real property comprising approximately 760 square feet of floor
space located in the Court Street Transportation Center, 152 E. Court Street, Iowa City, Iowa,
on the ground level of the Court Street Transportation Center more particularly described in the
site plan on Exhibit "A" (the "Premises") attached hereto and incorporated herein, together with
the continuous and uninterrupted right of access to and from the Premises.
3. TERM. The term of this Lease ("Term") shall be from May 24th, 2006 through May
31st, 2008, unless sooner terminated pursuant to any provision hereof.
Option to Renew. With the exception of Section 5 entitled "rent," Tenant shall have the
option to renew this Lease upon the same terms and conditions contained herein for one (1)
successive one (1) year term following the initial term. Tenant shall be required to give notice to
Landlord, in writing, not less than one hundred-twenty (120) days prior to the expiration of the
preceding term of Tenant's intent to exercise an option for the renewal ferm. Rent for the option
term shall be $798 per month.
4. FIT-OUT. Landlord will reimburse Tenant for tenant's actual, documented
expenditures for fit-out expenses, not to exceed $10,000.00. As part of these fit-out expenses
Tenant shall construct at least one bathroom with a toilet and sink. All fit-out, whether
reimbursed or not, is subject to prior landlord approval.
5. RENT. Tenant shall pay a deposit for damage or default in the amount of two
month's base rent upon the execution of this lease. Said deposit may not be offered by Tenant
in lieu of regular monthly rent payments. Tenant shall have possession of the premises rent-
free for the period of May 24th through June 30, 2006. Rent shall begin July 1, 2006. Tenant
shall pay to Landlord $760 per month as rent for the use of the Premises, payable in advance
on or before the first day of each calendar month of the initial term. Rent for the option term, if
exercised, shall be $798 per month.
Rent shall be payable to the Court Street Transportation Center, at the Iowa City Parking
Office at 335 E. Iowa Ave., Iowa City, IA 52240, or at such other address as Landlord may
designate by written notice as provided herein.
6. UTILITIES AND JANITORIAL. Tenant shall pay for all utilities, including, but not
limited to, water, sewer, gas, and electricity. Tenant shall pay for all janitorial services and
regular cleaning service to the Premises, as well as garbage removal. Landlord will be
responsible for any common area maintenance, including, but not limited to, exterior window
cleaning (twice a year), and sidewalk cleaning. Tenant may wish to enhance the upkeep of the
sidewalk and exterior windows as needed outside of this set maintenance schedule.
7.
holdings.
Landlord.
USE OF PREMISES. Tenant shall use the Premises for an office to manage property
The Premises may not be used for any other purpose without written approval of
8. PARKING. The Premises includes no provision for parking. Tenant must secure its
own parking.
9. QUIET ENJOYMENT. Landlord covenants and agrees that so long as Tenant
observes and performs all of the agreements and covenants required of it hereunder, Tenant
shall peaceable and quietly have, hold and enjoy the Premises for the Term without any
encumbrance, interference or hindrance by Landlord. If Tenant's use of the Premises is limited
or denied through rezoning, environmental impact edict, or other action of any public or quasi-
pUblic agency or governmental authority, this Lease, at the sole option of Tenant, shall
terminate as of the effective date of such action and the rent applying to the unexpired portion of
the Term will abate.
10. REPRESENTATIONS. WARRANTIES AND COVENANTS OF TITLE. Landlord
hereby represents, warrants and covenants to Tenant that as of the Commencement Date:
(a) Landlord is the sole owner in fee simple of the Premises and has full right, power
and authority to grant the estate demised herein and to execute and perform all of the terms,
provisions, covenants and agreements provided in this Lease;
(b) to the best of its knowledge, the Premises complies with all applicable zoning
requirements, ordinances, regulations, and all applicable laws, affecting the Premises or
required in Tenant's use of the Premises or common areas appurtenant to the Premises,
including the Americans with Disabilities Act (or other laws affecting handicapped access) and
any environmental impact or traffic studies or requirements; and
(c) the Premises does not contain any asbestos or Hazardous Materials (as defined
in Section 28 herein) and Landlord is not in violation of any federal, state or local law, ordinance
or regulation relating to industrial hygiene or to the environmental conditions on, under or about
the Premises including, but not limited to, soil and ground water condition, and that no previous
occupant of the Premises has used, generated, manufactured, stored or disposed of on, under
or about the Premises any Hazardous Materials, as determined by a Court of competent
jurisdiction.
11. ASSIGNMENT AND SUBLETTING. Tenant shall not assign this Lease, or sublease
all or a part of the Premises for any purpose, without the prior written consent of Landlord. If
Tenant subleases all or a part of the Premises with Landlord's written consent, Tenant agrees to
remain primarily liable for the payment of rent for the remaining term of this Lease.
12. ALTERATIONS. IMPROVEMENTS AND ADDITIONS. Tenant, without Landlord's
consent, may make any alterations, improvements, or additions in, on or about the Premises,
which Tenant may deem necessary or desirable, except for structural repairs and maintenance,
2
which are the sole obligation of Landlord, provided such alteration, improvement, or addition
costs not more than one thousand dollars ($1,000.00). For any improvements exceeding one
thousand dollars ($1,000.00), in seeking Landlord's approval, Tenant shall submit a written
description of the proposed work along with plans and drawings respecting the same to
Landlord for Landlord's approval, which approval shall not be unreasonably delayed or withheld.
Tenant, at its option, may remove such alterations, improvements, or additions made by it in, on
or about the Premises if the removal may be done without structural damage to the Premises.
Tenant's personal property and its trade fixtures, including all machinery, equipment and
furnishings, shall remain the property of Tenant and may be removed by Tenant. Any personal
property, trade fixtures, alterations, improvements, or additions not removed by Tenant within
thirty (30) days after the end of the Term shall automatically become the property of Landlord.
Landlord shall, at its sole expense, make any alterations, improvements or additions to the
Premises (structural or non-structural) that may be required on account of any existing or future
laws of any governmental authority, except alterations, improvements or additions to the
Premises as may be required solely by reason of the nature of Tenant's business. In no event
shall Tenant make any changes, modifications, alternations, or additional to the exterior of the
Premises without Landlords' specific written approval, notwithstanding any provision contained
herein to the contrary.
13. REPAIRS AND MAINTENANCE. Tenant shall make ordinary interior repairs in the
Premises, including for plumbing and electrical fixtures, and be responsible for maintenance of
all floor coverings, as well as be responsible for protecting against insect and pest infestation.
Landlord shall maintain and promptly make all exterior repairs and common area maintenance,
all repairs, replacements or retro-fitting of a permanent character (including, but not limited to,
components in the air conditioning, boiler and heating systems, HVAC system, sprinkler system,
gas lines, and hot water systems, including heaters), and all floors (excluding floor coverings),
wall, roof (including water tightness), foundation, footings, Building Systems (as herein defined)
and structural repairs, support systems, strengthenings, alterations, reconstructions, or
additions necessitated by reason of lapse of time, weakness or decay, or damage to or
destruction of the Premises, or to any part thereof, or which may, at any time, be required by
any governmental or publiC authority, except for any damage caused solely by Tenant's
negligence. Tenant shall promptly notify Landlord of any known defect, damage, decay or
dangerous condition associated with the Building System. As used herein, 'Building Systems'
means the building utility elements essential for Tenant's use and occupancy of the Premises
including, but not limited to, such systems as are not readily accessible to Tenant, such as
underground water, sewer, electric and other utility lines and all elevator services and
maintenance services related to the Premises. Tenant shall surrender the Premises in as good
order, repair and condition, or better, as the same were in the commencement of the Term,
damage by fire and items covered by extended coverage insurance, unavoidable casualty,
reasonable wear and tear, alterations, improvements and additions made by Tenant and
Landlord's failure to repair excepted.
14. SIGNAGE. Tenant may, at Tenant's expense, install signage, consistent with City
Code requirements, and subject to the approval of Landlord. Tenant is responsible for care,
maintenance, and replacement of any and all signs.
15. TAXES. Tenant, during all terms, shall be responsible for all general ad valorem real
estate taxes and assessments which may be imposed upon the Premises. Tenant shall further
pay all taxes assessed against and levied upon Tenant's trade fixtures, and all other personal
property of Tenant contained in the Premises. As used herein, the term 'real estate tax'"
includes any form of tax, assessment, license and permit fees, rent tax, income tax, franchise
tax, levy, penalty, or tax imposed by any authority having the direct or indirect power to tax,
including any city, county, state or federal government, or any school, agricultural, lighting,
drainage or other improvement district thereof or any public or quasi-public agency or
governmental authority, upon any legal or equitable interest of Landlord in the Premises, upon
3
Landlord's right to rent or business of leasing the Premises, or upon Tenant's use or occupancy
of the Premises.
Tenant shall pay, as additional rent, on the 1st day of each month during the term of this
lease an amount calculated by Landlord to provide for payment installments of real estate taxes
and special assessments, as those payments accrue. The monthly payment shall be adjusted
from time to time as the costs of real estate taxes are known so that the amount held by
landlord will be sufficient to pay those obligations in full and in a timely manner.
Any deficiency in the amount necessary to timely pay the obligations provided for shall be
promptly reimbursed by Tenant upon notice. At the end of the lease period a reconciliation will
take place to refund any excess funds collected by Landlord to Tenant, or for Tenant to pay
Landlord whatever additional sums are needed to account for all taxes accrued during Tenant's
tenancy.
Tenant and Landlord agree to promptly provide the other with copies of statements for taxes so
that payment can be made in a timely manner and each can document the amount of the
payments due and made.
16. INSURANCE. Tenant covenants and agrees that it will at its own expense procure
and maintain general insurance in a company or companies authorized to do business in the
State of Iowa, in the following amounts: .
Tvpe of Coveraae
a. Comprehensive General Liability
Each Occurrence
Aaa rea ate
(1) Bodily Injury & Property Damage
$1,000,000
$1,000,000
$2,000,000
$1,000,000
b. Excess Liability
c. Worker's Compensation Insurance as required by Chapter 85, Code of Iowa.
Tenant's insurance carrier shall be A rated or better by A.M. Best. Tenant shall name the
Landlord as an additional insured. Tenant shall deliver to the Landlord, within thirty (30) days of
execution of this Lease, Certificates of Insurance and copies of said policies, naming the
Landlord as an additional insured. Tenant shall provide fifteen (15) days' notice to the Landlord
before cancellation of said insurance.
17. INDEMNITY. Landlord hereby disclaims, and Tenant hereby releases the Landlord
from any and all liability, whether in contract or tort (including strict liability and negligence) for
any loss, damage or injury of any nature whatsoever sustained by Tenant, its employees,
agents or invitees during the term of this Lease, including, but not limited to, loss, damage or
injury to the property of Tenant that may be located or stored in the Premises, unless such loss,
damage or injury is caused by the Landlord's gross negligence or intentional willful misconduct.
The parties hereby agree that under no circumstances shall the Landlord be liable for indirect,
consequential, special or exemplary damages, whether in contract or tort (including strict liability
and negligence), such as, but not limited to, loss of revenue or anticipated profits or other
damage related to the leasing of the Premises under this Lease.
18. DAMAGE OR DESTRUCTION. If the Premises is damaged or destroyed in whole or
in part by fire or other casualty, Landlord shall repair and restore the Premises to a good
tenantable condition. All rent shall wholly abate in case the entire Premises is untenantable, or
shall abate pro rata for the portion rendered untenantable in case a part only is untenantable,
until the Premises is restored to a tenantable condition. Landlord shall commence and complete
all work required to be done under this Section with reasonable promptness and diligence. In
4
the event Landlord repairs or restores the Premises, the rent due under this Lease shall be
abated or reduced proportionately during any period which, by reason of such damage or
destruction, there is any interference with the operation of the business of Tenant. If Landlord
does not commence the repair or restoration within fifteen (15) days after the damage or
destruction occurs, or if repair or restoration will require more than ninety (90) days to complete,
Tenant may, at Tenant's option, terminate this Lease by giving Landlord notice of Tenant's
election to do so at any time prior to the commencement of the repair or restoration. In that
event, this Lease shall terminate as of the date of such damage or destruction, without further
liability other than accrued but unpaid rent, utilities and or applicable taxes.
19. CONDEMNATION. If all the Premises or a substantial portion thereof is taken by
condemnation or under the power of eminent domain, or sold under the threat of the exercise of
said power (all of which are herein called "coridemnation"), this Lease, at Tenant's sole
discretion, shall automatically terminate, without further liability other than accrued but unpaid
rent, utilities and or applicable taxes, as of the date the condemning authority takes title or
possession, whichever occurs first.
If any other taking (of the Premises or otherwise) adversely and substantially affects
Tenant's use, access, or rights of ingress or egress of or to the Premises, then Tenant may elect
to terminate this Lease as of the date the condemning authority takes possession, without
further liability other than accrued but unpaid rent, utilities and or applicable taxes. Tenant's
election to terminate shall be made in writing within thirty (30) days after Landlord has given
Tenant written notice of the taking (or in the absence of such notice, within fifteen (15) days
after the condemning authority has taken possession). If Tenant does not terminate this Lease
in accordance with this Section, this Lease shall remain in full force and effect as to the portion
of the Premises remaining, except that rent shall be reduced in the proportion that the area
taken diminishes the value and use of the Premises to Tenant. In addition, Landlord, at its
expense, shall promptly repair any damage to the Premises caused by condemnation and
restore the remainder of the Premises to the reasonable satisfaction of Tenant.
Any award or payment made upon condemnation of all or any part of the Premises
shall be the property of Landlord, whether such award or payment is made as compensation for
the taking of the fee or as severance damages; provided Tenant shall be entitled to the portion
of any such award or payment for loss of or damage to Tenant's trade fixtures, removable
personal property, and additions, alterations and improvements made to the Premises by
Tenant, and for its loss of business or the leasehold herein created or any other consequential
or special damages, such as Tenant's relocation and moving expenses.
20. DEFAUL T5. The following shall constitute "Events of Default":
(a) Monetarv. Tenant shall fail to pay rent at the time required or any other
monetary obligation or payment required under this Lease when due, and such failure shall
continue for a period of ten (10) days following written notice from Landlord to Tenant; or
(b) Non-performance. Tenant shall fail to observe or perform any of the other
covenants, terms or conditions contained in the Lease, or a warranty made by Tenant shall fail
to be accurate and complete, and such failure shall continue and not be cured for a period of
thirty (30) days after written notice by Landlord to Tenant, provided that if the default is not
reasonably susceptible of being cured within thirty (30) days, an Event of Default shall occur
only if the Tenant fails to promptly commence such cure or fails thereafter to diligently pursue
such efforts to completion; or
(c) Bankruptcv: Receivership. If (i) Tenant files a petition in bankruptcy or for
reorganization or for an arrangement pursuant to any present or future federal or state
bankruptcy law or under any similar federal or state law, or is adjudicated a bankrupt or
insolvent, or makes an assignment for the benefit of its creditors, or admits in writing its inability
5
to pay its debts generally as they become due, or if a petition or answer proposing the
adjudication of Tenant as a bankrupt or a reorganization of Tenant under any present or future
federal or state bankruptcy law or any similar federal or state law is filed in any court and such
petition or answer is not discharged or denied within thirty (30) days after the filing thereof; or (ii)
A receiver, trustee or liquidator of Tenant of all or substantially all of the assets of Tenant or of
the Leased Premises or any portion thereof is appointed in any proceeding brought by or
against Tenant and is not discharged within thirty (30) days after such appointment or if Tenant
consents to or acquiesces in such appointment.
21. REMEDIES.
Upon the occurrence of an Event of Default by Tenant, or at any time thereafter
during the continuance of such Event of Default, Landlord may take any of the following actions
and shall have the following rights against Tenant:
(a) Termination. Landlord may elect to terminate the Lease by giving no less than
thirty (30) days' prior written notice thereof to Tenant, and upon the passage of time specified in
such notice, this lease and all rights of Tenant hereunder shall terminate as fully and
completely and with the same effect as if such date were the date herein fixed for expiration of
the Term and Tenant shall remain liable as provided in Section (c) below.
(b) Eviction. landlord shall have the immediate right upon termination of this
Lease to bring an action for forcible entry and detainer.
(c) Tenant to Remain Liable. No termination of this lease pursuant to the
provisions of this Lease, by operation of law or otherwise, and no repossession of the Premises
or any part thereof pursuant to this Lease or otherwise shall relieve Tenant of its liabilities and
obligations hereunder, all of which shall survive such termination, repossession or reletting.
(d) Damaaes. In the event of any termination of this Lease or eviction from or
repossession of the Premises or any part thereof by reason of the occurrence of an Event of
Default:
(i) Rent and Charaes. Tenant shall pay to Landlord the rent and other sums
and charges required to be paid by Tenant for the period to and including the end of the
applicable Term or expiration of an exercised option period as provided for by Section 3 above,
whichever is later.
(ii) Leased Premises. Landlord shall be entitled to offset any amount owing
by Tenant under the preceding section, (d)(i), against any "value added damages" Landlord may
be liable for pursuant to this Lease.
(e) Riahts Cumulative. Non-Waiver. No right or remedy herein conferred upon or
reserved to Landlord is intended to be exclusive of any other right or remedy, and each and
every right and remedy shall be cumulative and in addition to any other right or remedy given
hereunder or now or hereafter existing at law or in equity or by statute. In addition to the other
remedies provided in this Lease, Landlord shall be entitled, to the extent permitted by applicable
law, to injunctive relief in case of the violation, or attempted or threatened violation, of any of the
covenants, agreements, conditions or provisions of this Lease, or to a decree compelling
performance of this Lease, or to any other remedy allowed to Landlord at law or in equity.
(f) Landlord's Riaht to Cure. If after written notice, Tenant fails to pay any utilities
charges described in Section 6, insurance premiums described in Section 16, real estate taxes
described in Section 15, the cost of any of the repairs or maintenance required to be made by
Tenant pursuant to the Lease or any other charges, costs or expenses required to be paid
under the Lease, Landlord shall have the right, but not the obligation, to make all such
6
payments, and in addition to its other remedies under this lease, landlord shall have the option
of requiring Tenant to repay to landlord the amount of such payments (which shall be deemed
additional rent hereunder) on demand with interest after demand at 10% rate per annum. (the
"Default Rate").
(g) late Charae. Default Rate. If landlord does not receive payment of any
installment of rent or any other sum or charge required to be paid by Tenant to landlord
hereunder within ten (10) days after the same falls due (regardless of whether Tenant has
received notice of the delinquency), landlord may impose a late charge equal to five percent
(5%) of the amount of such delinquent sum and if such sum is not received by landlord within
thirty (30) days of its due date, such sum shall, in addition, bear interest at the Default Rate from
the due date until the date paid.
(h) Non-Waiver. The failure of landlord to insist upon strict performance of any of
the covenants or conditions of the lease, or to exercise any options herein conferred in anyone
or more instances shall not be construed as a waiver or relinquishment for the future of any
such covenant, condition, or option, but the same shall be and remain in full force and effect.
The receipt by landlord of any rent or any other sum payable hereunder with knowledge of the
breach of any covenants or agreements contained herein shall not be deemed a waiver of such
breach.
22. HOLDING OVER. If Tenant remains in possession of the Premises after the
expiration or termination of this lease, and without the execution of a new lease, Tenant shall
be deemed to be occupying the Premises as a tenant from month-to-month, subject to all of the
conditions, provisions and obligations of this lease insofar as they are applicable to a month-to-
month tenancy.
23. ACCESS BY LANDLORD.
(a) landlord or landlord's agents, representatives or employees shall have the
right at any time upon at least twenty-four (24) hours oral notice (except in emergencies, in
which case only such notice, if any, as may be feasible under the circumstances shall be
required) to enter upon the Premises for the purposes of inspecting the same, determining
whether this lease is being complied with, and curing (as permitted herein) any default by
Tenant.
(b) landlord or landlord's agents, representatives, or employees shall have the
right whenever necessary and without notice to enter upon the Premises for the purpose of
repairing or maintaining any of landlord's property adjacent to or abutting the Premises.
24. NON-DISCRIMINATION. Tenant covenants, in consideration of the right to lease the
Premises that Tenant, its employees, and agents shall not discriminate against any person in
employment or public accommodation because of race, religion, color, creed, gender identity,
sex, national origin, sexual orientation, mental or physical disability, marital status or age.
"Employment" shall include but not be limited to hiring, accepting, registering, classifying,
upgrading, or referring to employment. "Public accommodation" shall include but not be limited
to providing goods, services, facilities, privileges and advantages to the public.
(a) landlord and Tenant shall construct all improvements according to plans and
specifications that meet the requirements imposed by the Americans with Disabilities Act, (43
U.S.C. ~12101 et. sea.), as amended and any regulations promulgated pursuant thereto ("ADA
Requirements") effective at the time of construction of the improvements
(b) landlord and Tenant mutually agree to maintain and operate such facilities and
services in compliance with the requirements imposed by or pursuant to Sections 27.7 and
27.9(b) of Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A,
Office of the Secretary of Transportation, Part 27, Nondiscrimination on the Basis of Disability in
7
Programs and Activities Receiving or Benefiting from Federal Financial Assistance, and as said
Regulations may be amended
(c) landlord and Tenant mutually agree to maintain and operate such facilities and
services in compliance with the requirements imposed by or pursuant to Section 21.5 of Title 49,
Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary
of Transportation, Part 21, Nondiscrimination in Federally-Assisted Programs of the Department
of Transportation-Effectuation of Title VI of the Civil Rights Act of 1964, and as said Regulations
may be amended.
(d) landlord hereby covenants and agrees to prohibit Iowa City's employees,
officers, board members, or agents from participating in selection, award, or administration of a
third party contract or sub-agreement supported by Federal funds if a real or apparent conflict of
interest would be involved.
(e) Tenant hereby represents and warrants that neither it, nor its principals is
presently debarred, suspended, proposed for disbarment, declared ineligible, or voluntarily
excluded from participation in this lease and from participation in any non procurement activities
by any Federal department or agency.
25. APPLICABLE LAW. The laws of the State of Iowa shall govern the validity,
performance and enforcement of this lease.
26. NOTICES. Notices, statements and other communications to be given under the
terms of the lease shall be in writing, unless otherwise provided herein, and sent by certified or
registered mail, or by commercial courier, return receipt requested, and addressed as follows:
If to landlord:
Parking and Transit Director
335 E. Iowa Ave.
Iowa City, IA 52240
With Copies to:
Iowa City Attorney
410 E. Washington 51.
Iowa City, IA 52240
If to Tenant:
Hieronymi Partnership, L.L.P.
152 E. Court SI.
Iowa City, IA 52240
The address and person for written communication may be changed upon ten (10)
days' written notice to the other party.
27. WAIVER OF SUBROGATION. landlord and Tenant and all parties claiming under
or through them hereby mutually release and discharge each other, any other tenants or
occupants of the building in which the Premises is located, and the officers, employees, agents,
representatives, customers and business visitors of landlord or Tenant or such other tenants or
occupants, from all claims, losses and liabilities arising from or caused by any hazard covered
by insurance on or in connection with the Premises or said building, even if caused by the fault
or negligence of a released party. This release shall apply only to the extent that such claim,
loss or liability is covered by insurance.
28. ENVIRONMENTAL MATTERS. Tenant will comply with all environmental laws
during the term of the lease, but shall bear no liability whatsoever and shall not assume any
conditions for any existing environmental materials or Hazardous Materials on the Premises.
landlord agrees to indemnify, defend and hold Tenant harmless from and against any and all
loss, damage, liability and expense (including reasonable attorneys' fees) that Tenant may incur
as a result of any claim, demand or action related to environmental conditions, Hazardous
Materials or any other environmental laws and regulations not directly resulting from Tenant's
activities on the Premises.
29. HAZARDOUS MATERIALS. The term "Hazardous Materials' as used herein shall
include but not be limited to asbestos, flammable explosives, dangerous substances, pollutants,
contaminants, hazardous wastes, toxic substances, and any other chemical, material or related
substance exposure to which is prohibited or regulated by any governmental authority having
8
jurisdiction over the Premises, any substances defined as 'hazardous substances,"
"hazardous materials" or "toxic substances" in the Comprehensive Environmental Response
Compensation and Liability Act of 1980, as amended, by Superfund Amendments and
Reauthorization Act 42 U.S.C. !l6901, et seq.; the Hazardous Materials Transportation Ad, 42
U.S.C. !l6901, et seq.; Clean Air Act, 42 U.S.C. !l7901, et seq.; Toxic Substances Control Act,
15 U.S.C. !l2601, et seq.; Clean Water Act, 33 U.S.C. !l1251, et seq.; the laws, regulations or
rulings of the state in which the Premises is located or any local ordinance affecting the
Premises; or the regulations adopted in publication promulgated pursuant to any of such laws
and ordinances.
30. SEVERABILITY. The invalidity or unenforceability of any provision of this Lease,
as determined by a court of competent jurisdiction, shall in no way affect the validity of the
remainder of this Lease or any other provision hereof.
31. ENTIRE AGREEMENT. This Lease and any addenda and exhibits attached hereto
or to be attached hereto, set forth all of the covenants, promises, agreements, and conditions
between Landlord and Tenant concerning the Premises and this Lease and there are no
covenants, promises, agreements or conditions, either oral or written, between them. This
Lease may not be modified or amended in any manner except by an instrument in writing
executed by the parties hereto.
32. BINDING EFFECT. The covenants, conditions and agreements contained in the
Lease shall bind, apply to and inure to the benefit of the parties hereto and their respective
successors.
33. ATTORNEY FEES. If either party named herein brings an action to enforce the
terms of this Lease or to declare rights hereunder, the prevailing party in any such action, on
trial or appeal, shall be entitled to its reasonable attorney's fees to be paid by losing party as
fixed by the court.
34. HEADING. Headings as to the contents of particular sections herein are inserted
only for convenience, and are in no way to be construed as a part of the Lease or as a limitation
on the scope of the particular section to which they refer.
35. COUNTERPARTS. This Lease may be executed in counterparts, each of which shall
be deemed to be an original and all of which shall, when taken together, constitute but one and
the same instrument.
IN WITNESS WHEREOF, the parties hereto have executed this Instrument to be
effective as of the day and year first above written.
Landlord:
Tenant:
CITY OF IOWA CITY
HIERONYMI PARTNERSHIP, L.L.P.
John A. Hieronymus, Managing Partner
Mayor
Attest:
City Clerk
9
CITY ACKNOWLEDGMENT
STATE OF IOWA )
) ss:
JOHNSON COUNTY )
On this day of , 2006, before me, the undersigned, a
notary public in and for the State of Iowa, personally appeared Ross Wilburn and Marian K. Karr,
to me personally known, who being by me duly sworn, did say that they are the Mayor and City
Clerk, respectively, of said municipal corporation executing the within and foregoing instrument;
that the seal affixed thereto is the seal of said municipal corporation; that said instrument was
signed and sealed on behalf of said municipal corporation by authority of its City Council; and that
the said Mayor and City Clerk as such officers acknowledged that the execution of said instrument
to be the voluntary act and deed of said corporation, by it and by them voluntarily executed.
Notary Public in and for the State of Iowa
HIERONYMI PARTNERSHIP, L.L.P. ACKNOWLEDGMENT
STATE OF Iowa )
)SS:
COUNTY )
On this day of , 2006, before me, the undersigned, a
Notary Public in and for the State of Iowa, personally appeared John A. Hieronymus, Managing
Partner of Hieronymi Partnership, L.L.P. to me personally known, who being by me duly sworn,
did identify himself as John A. Hieronymus, Managing Partner of Hieronymi Partnership, L.L.P.
and acknowledge the execution of the instrument to be his own voluntary act and deed.
Notary Public in and for the State of Iowa
:L-d:
City Attorney
r /f;~ ~
Eric/Parking and TransiUH Partners/Lease
10
~
L!LJ
Prepared by Kimberly Sandberg, Public Works, 410 E. Washington St., Iowa City, IA (319)356-5139
RESOLUTION NO. 06-163
RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A
LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT-OF-WAY BETWEEN
THE CITY OF IOWA CITY, LANDOWNER UNIVERSITY VIEW PARTNERS, AND TENANT
DAWIT'S RESTAURANT, INC. D/B/A DAVID'S PLACE, FOR A SIDEWALK CAFE.
WHEREAS, the City of Iowa City is the custodian and trustee of the public right of way within
the City; and
WHEREAS, University View Partners, as landlord, and Dawit's Restaurant, Inc., d/b/a DAVID'S
PLACE, as tenant, applied for a temporary use of the public right-of-way at 100 S. Linn Street,
Iowa City, Iowa for a sidewalk cafe and anchored fencing thereon; and
WHEREAS, City staff has reviewed the application, location, and specifications for the proposed
sidewalk cafe and found these to be in compliance with City Code 10-3-3; and
WHEREAS, such use of the public right-of-way is compatible with the public use thereof; and
WHEREAS, it is in the public interest to set forth the conditions regarding such use of the public
right-of-way, as enumerated in the License Agreement for Temporary Use of Public Right-of-
Way (hereinafter "license agreement").
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA
THAT:
1. The Mayor and City Clerk are hereby authorized and directed to respectively sign and
attest said license agreement, copy of which is on file with the Public Works Department.
2. The Public Works Department is hereby directed to record this Resolution and license
agreement with the Johnson County Recorder at Applicant's expense.
Q:['jlh~'"
MAYOR
ATTEST:~~.J -1!. ,~
CICLERK
,2006.
Approved by: ~
~~ "-{~-CCo
City Attorney's Office
Resolution No.
Page ?
06-163
It was moved by Champion and seconded by Correia
adopted, and upon roll call there were:
the Resolution be
AYES:
NAYS:
ABSENT:
x
x
x
x
x
x
x
Bailey
Champion
Correia
Elliott
O'Donnell
Vanderhoef
Wilburn
~
L1LJ
Prepared by: Marcia Klingaman, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5000
RESOLUTION NO. 06-164
RESOLUTION APPROVING DISTRIBUTION OF THE "PROGRAM FOR
IMPROVING NEIGHBORHOODS" (PIN) GRANT FUNDS.
WHEREAS, the City Council allocated $15,000 for Fiscal Year 2007 for the purpose of funding
grants to neighborhood associations so that they could make improvements in their
neighborhood, and
WHEREAS, the Neighborhood Council, a body representing leaders of the neighborhood
associations have been responsible for:
. developing the criteria and format for the grant application,
. establishing a method of evaluating the applications,
. reviewing and evaluating the applications,
. submitting this request to the City Council for their review, and
WHEREAS, the Neighborhood Council will be reviewing the progress of the grant activities
throughout the year to ensure appropriate expenditure, and
WHEREAS, the Neighborhood Services Coordinator will be responsible for ensuring the adequate
completion of the projects and authorizing distribution of funds.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. The City Council has reviewed the applications and recommendation of the Neighborhood
Council for the distribution of funds as outlined in Exhibit A and finds the funding of
projects shown to be appropriate, so that the commencement of these projects can begin
July 1,2006.
2. The Neighborhood Services Coordinator is authorized to administer the funds by
confirming completion of the improvements and approving disbursement of funds.
Passed and approved this Brd
day of May , 20--D..6....-.
GJ~LJ~
MAYOR
ATTEST:cP-~~A.J k. ~
CILERK
A~QM~/t7 0(,
City Attorney's Office I '/
neighbor/reslpinres07.doc
Resolution No.
Page 7
. 06-164
It was moved by O'Donnell and seconded by
adopted, and upon roll call there were:
AYES:
x
X
X
X
X
X
X
Correia
the Resolution be
NAYS:
ABSENT:
Bailey
Champion
Correia
Elliott
O'Donnell
Vanderhoef
Wilburn
Exhibit A
PROGRAM FOR IMPROVING NEIGHBORHOODS
FISCAL YEAR 2007 REQUESTS/RECOMMENDED FUNDING LEVELS
Recommended Originally
LONGFELLOW NA funding requested
Composting Bins for backyard conservation $800 $1600
GALWAY HILLS NA
Mary Reiman Commemorative Plaque $450 $500
OAK GROVE NA
Oak Grove Park Upgrade $2260 $2260
WASHINGTON HILLS NA
Playground Equipment, Phase II $3310 $4970
COLLEGE GREEN NA
Movie Night $375 $375
LONGFELLOW NA
Home weatherizing workshop/safety improvements $1485 $2700
MELROSE NA
Brookland Park Renovation Celebration $1320 $1300
WETHERBY FRIENDS AND NEIGHBORS
Grant Wood Playground $5000 $5000
Total $15,000
neighbor/reslpinresQ7.doc
I ~ j
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-..::..... _IIDI'-
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:#/3
CITY OF IOWA CITY
MEMORANDUM
Date: May 23, 2006
To: Iowa City City Council
From: Neighborhood Council of Iowa City
Re: FY2007 Program for Improving Neighborhood (PIN)
Grant Recommendations
The Neighborhood Council of Iowa City (NCIC) has recently reviewed the FY2007 grant applications
presented by various neighborhood associations for funding through the Program for Improving
Neighborhoods (PIN) Grant program. This is the twelfth year the City has made funding available to
neighborhood associations to make improvements in their neighborhoods. This year $15,000 was
appropriated for funding the Program for Improving Neighborhoods.
The Neighborhood Council developed the program guidelines, the ranking criteria, and process for
evaluating the applications when the program began in 1995. They revisited these program details in
2002 and clarified the use of PIN funds on private property, for school district playgrounds and for
programs that are extensions of existing City services such a spring brush cleanup and couch disposal.
This year, eight grant applications from seven neighborhood associations totaling $18,705 were
reviewed. The Neighborhood Council reviewed the applications, clarified details and negotiated funding
levels. The following is a list of the grants being recommended for funding. A resolution approving this
recommendation and authorizing expenditure of these funds will be considered at your May 23,2006
meeting.
The following is a summary of all grant requests and funding recommendations:
Recommended
funding
$800
LONGFELLOW NA
Composting Bins for backyard conservation
GALWAY HILLS NA
Mary Reiman Commemorative Plaque
OAK GROVE NA
Oak Grove Park Upgrade
WASHINGTON HILLS NA
Playground Equipment, Phase II
COLLEGE GREEN NA
Movie Night
LONGFELLOW NA
Horne weatherizing workshop/safety improvements
MELROSE NA
Brookland Park Renovation Celebration
WETHERBY FRIENDS AND NEIGHBORS
Grant Wood Playground
$450
$2260
$3310
$375
$1485
$1320
$5000
Total $15,000
Attached are the applications that have been recommended for funding. The neighborhood association's
representatives will provide a brief presentation of the recommended 2007 Program for Improving
Neighborhoods (PIN) Grants at your May 23 City Council meeting. We look forward to discussing the
2007 PIN Grant applications with you then.
j! !
~~-~-.:
;.;::..... -_.~
..,.. -
CITY OF IOWA CITY
PROGRAM FOR
IMPROVING NEIGHBORHOODS
PIN Grant Program Application
Name of Project:
Composting bins for backyard conservation
Name of Neighborhood Association:
Longfellow Neighborhood
Location of Proposed Project:
Name/Address/Phone Numbers of Contact Per-
sons:
Jeanette Carter 338-5922
424 Oakland avenue
Iowa City, I 52240
Location is: Public property
Private property
School District property
_x_
Amount of Funds Requested:
Time Period of Proposed Project:
$ 1,600
From: Summer 2006_ To: Fall, 2006
A. Describe the project; why is it needed and what are it's goals:
We hope to obtain 40 composting bins for use by residents of the neighborhood. We received a
grant in 1998-99 to supply bins, and, would like to add at least 40 more to those who didn't get them the
first time around or who have moved into the neighborhood in recent years. Yard waste is no longer
allowed in landfills, and food waste still comprises 14% of the residential waste stream (see Brad
Neumann's letter of support attached). This project will encourage residents to divert these wastes, and,
when spread as compost, will improve the quality of soil for gardens and back yards.
We will obtain the bins (Home Composter by Greenline Products) from the Master Gardener program
, which is operated through the Johnson County Extension Service. Instructions are included. They cost
$40 each, and we will distribute these free to neighborhood participants., especially low income and
elderly.
Add additional pages if necessary.
B. General List and Description of Activities with estimated time line:(please indicate if this project will or
could be phased over a number of years)
This project will consist of obtaining and distributing bins and instructions as soon after funds are
released. Publicity regarding availability will be done through our neighborhood newsletter and the
extensive list of residents' email addresses. Because of the difficulty of storing these bins, it is anticipated
that the project will be done the first year funds are available. The parking lot of the Longfellow school
would be a desirable distribution point.
C. List the names of potential resources (neighborhood and other) that will be utilized in this project:
Add additional pages if necessary.
Type Status
Volun- Cash Antici- Com-
teer pated mitted
1.Greenline Products Home Composter (40) 4l x x 4l
2.Master Gardener program in Johnson County X 41 X 41
3Volunteers in the neighborhood to distribute x 4l 4l x
4.Longfellow School parking lot X 41< x 41
5. 4l 4l 4l 4l
6. 41 41< 4l 41<
Page 2
PROGRAM FOR IMPROVING NEIGHBORHOODS
D. Describe the process used to solicit neighborhood input into this funding request and summarize
results: Requests for suggestion for PIN grant applications have appeared in the Long View, the
Longfellow Neighborhood Newsletter, and at two meetings of the Neighborhood. Attendance at these
meetings ranged from 35 at the October 2005 meeting to 10 at the January 2006 meeting. Requests
also were made through the emaillist of neighborhood residents.
Add additional pages if necessary.
E. Does this project benefit low-income, elderly, youth or other disadvantaged youth? If yes, please
explain.
This project benefits all residents, but would be particularly attractive to the low income and
elderly, who would have a more convenient way to dispense with household and yard waste.
Add additional pages if necessary.
F. Could the project occur without PIN funding?
We could probably sponsor distribution of bins without PIN funding, but would have to charge residents
for most of the cost of the bins.
Add additional pages if necessary.
G. Could the project operate with less funding?
We could buy fewer bins with less funding, or charge residents part of the cost.
Add additional pages if necessary
_._-_._-'--_._---_._---"------,.~-
EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER
FUNDS
I. EquipmenVSupplies $ 1,600 $
J. Project Materials included with bins
K. Professional Services
L. Contracted Improvements
M. Other Costs(List)
TOTALS $ 1,600 $ $
* ADD ADDmONAL PAGES TO PROVIDE DETAlLS OF BUDGET
neighbor\pinfund.app
Johnson County Council of Governments
410 E. WJShlngtOl St. 10M] City lowo 52240
February 16, 2006
Re: Support for Longfellow Neighborhood Association backyard conservation project
I would like to take this opportunity to voice my support for the Longfellow Neighborhood's
backyard conservation program. The neighborhood is requesting funds for backyard composting
containers. The plans are to distribute these compost containers to residents throughout the
neighborhood for the composting of yard waste and additional items such as food waste.
Yard waste has been banned from landfills in Iowa since the early 1990s which makes the
collection and processing of yard waste expensive. In addition, the burning of yard waste is not
allowed in Iowa City and the collection of yard waste at the curb requires a $1 sticker on each
bag. Residential yard waste is accepted for free at the Iowa City Landfill but requires residents
to haul the yard waste to the landfill.
None of the current yard waste disposal options include food waste. Food waste still makes up
about 14% of the residential waste stream and backyard composting of certain food wastes,
with the assistance of compost experts, is one way to reduce the amount of food waste going to
the landfill.
I support this program because it provides a good low cost option for the composting of both
yard waste and food waste and I look forward to learning from this program. I would ask that the
Neighborhood Council support this project.
Sincerely,
~%
Brad A. Neumann
Solid Waste Management Planner
Johnson County Council of Governments
jccogswlltrllongfellow compost.doc
,! !
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.......-
CITY OF IOWA CITY
PROGRAM FOR
IMPROVING NEIGHBORHOODS
PIN Grant Program Application
Name of Project: Name of Neighborhood Association:
Mary Reiman Commemorative Plaque Galway Hills
Name/Address/Phone Numbers of Contact Per- Location of Proposed Project:
sons:
Anita Nicholson 19 Galway Circle 337-2164 Location is: Public property -
Becky Dagle 14 Galway Circle 338-5999 Private property X
--
School District property -
Amount of Funds Requested: Time Period of Proposed Project:
$ 500 From: Julv 10th To: Julv 11th 2006
A. Describe the project; why is it needed and what are it's goals:
The commemorative plaque is to honor Mary Reiman, formerly of 28 Galway Place, who was tragically
killed in an automobile accident on December 26th, 2005. Mary was a dedicated community leader and
was instrumental in starting the Galway Hills Neighborhood Association. Mary advocated strongly for
many years for a safe, pedestrian friendly path from Galway Hills to West High School. The
commemorative plaque is to be placed beside the Dublin street sidewalk leading to West High School
near the Church of Jesus Christ of Latter-Day Saints to honor Mary Reiman's leadership and community
service.
Add additional pages if necessary.
B. General List and Description of Activities with estimated time line:(please indicate if this project will or
could be phased over a number of years)
A bronze 15 x 12-inch plaque in-laid in a cement base (21 inches long x 18 inches wide x 24 inches deep)
will be submersed into the ground. The plan is to purchase the bronze plaque from the Erie Pennsylvania
Landmark Company and the cement work to be done by local labor. The project could be completed with
in 24-48 hours.
Add additional pages if necessary.
C. List the names of potential resources (neighborhood and other) that will be utilized in this project:
NONE
Type Status
Volun- Cash Antici- Com-
teer pated mitted
1. 4t 4t 4t 4t
2. 4t 4t 4t 4t
Page 2
PROGRAM FOR IMPROVING NEIGHBORHOODS
D. Describe the process used to solicit neighborhood input into this funding request and summarize
results:
The Galway Hills Neighborhood Association Newsletter informed neighbors of the plan to submit a PIN
grant for the commemorative plaque to honor Mary Reiman. The leaders of the Church of Jesus Christ
of Latter-Day Saints have been contacted in person. The neighborhood and church members are fully
supportive of this project.
Add additional pages if necessary.
E. Does this project benefit low-income, elderly, youth or other disadvantaged youth? If yes, please
explain. No
Add additional pages if necessary.
F. Could the project occur without PIN funding? No
Add additional pages if necessary.
G. Could the project operate with less funding? No
Add additional Daoes if necessary
EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER
FUNDS
I. Equipment/Supplies $
J. Project Materials $450
(bronze plaque and cement)
K. Professional Services
L. Contracted Improvements
M. Other Costs(List): Labor for $50
cement work
TOTALS $500 $ $
neighbor\pinfund.app
* ADD ADDmONAL PAGES TO PROVIDE DETAILS OF BUDGET
j ~ !
~~~~"t
-..;::..... "IIII'~
~-
CITY OF IOWA CITY
PROGRAM FOR
IMPROVING NEIGHBORHOODS
PIN Grant Program Application
Name of Project: Name of Neighborhood Association:
Oak Grove Park Upgrade Oak Grove Neighborhood
Name/Address/Phone Numbers of Contact Persons: Location of Proposed Project:
Shirley Lekin, 830 Walnut St, 338-0051 Oak Grove Park
Astrid Bennett, 909 Webster St, 338-9176 Location is: Public property ---2L
Lisa Schumacher, 607 Walnut St, 358-6997 Private property -
School District property
Amount of Funds Requested: Time Period of Proposed Project:
$2260, or amount required for purchase of tire swing if From: Julv 1. 2006 To: Nov 15. 2006
purchase price chanQes by July 1
A. Describe the project; why is it needed and what are its goals:
As a new neighborhood association, we have chosen to improve our neighborhood park, which has been sorely neglected
since five playground structures were removed several years ago. Unlillast September, only the swings had been replaced,
and then only with a small structure aimed at toddlers. We have been working with Parks and Recreation Division personnel
with a view towards acquiring more playground equipment for the park. So far, structures have been selected, but pricing has
come in higher than the city anticipated. Our PIN grant attempts to provide the remaining funds to complete the structure in a
way that was initially discussed and informally agreed upon with City officials, a way that truly makes sense for the park and
the area as a whole.
Ours is a mixed neighborhood of small older homes, both rentals and privately owned. There has been a major influx of
families with infants and toddlers in this neighborhood, particularly along the Walnut Street axis. In addition, the park gets
heavy usage from student apartments located across the Dodge Street bridge.
Even for those who will not personally use playground equipment, strengthening the park is one of the best ways to
strengthen a neighborhood. People meet their neighbors in parks, and communication is a key to addressing other issues
that come up. For example, when neighborhoods are strong, developers and speculators think twice about taking them on. A
historically interesting area of the city is also more likely to be preserved and improved.
B. General List and Description of Activities with estimated time line:(please indicate if this project will or could be
phased over a number of years)
Purchase of tire swing module to complement a current playground structure purchase. This particular project is a one-time deal
that would be completed with its installation. We have been working with City Officials (Neighborhood Services Director Marcia
Klingaman and Parks & Recreation SupervisorTerry Robinson) and have been quoted a price of $2260 for purchase of this tire
swing.
As a neighborhood association, we plan a neighborhood celebration in Oak Grove Park, tentatively set for June 18, 2006. This
event tentatively consists of a potluck, music by Dave Zollo, children's activities, sample foods by caterers in our neighborhood,
and other resources such as 2 minute massages or art demonstrations. We have many residents professionally involved in
music, food, puppetry and art. We are not asking for grant funds for the event, which will be an in kind donation on the part of
local residents. We hope to make this an annual event.
Add additional pages if necessal)l.
C. List the names of potential resources (neighborhood and other) that will be utilized In this project:
Type Status
Volunteer Cash Antici- Com-
pated milled
1. See neighborhood celebration discussion in Section B X 4J; X 4J;
2. 4J; Q Q Q
Page 2
PROGRAM FOR IMPROVING NEIGHBORHOODS
D. Describe the process used to solicit neighborhood Input Into this funding request and summarize results:
Following newsletter mailings, neighborhood meetings were held in Oak Grove Park in October 2004 and September 2005.
The purpose was to gauge interest in a neighborhood association and issues of interest. One issue which became
immediately evident was the state of the playground equipment in Oak Grove Park. In order to inform residents about the
meeting with Parks Superintendent Terry Robinson, newsletters were mailed and flyers were distributed to parents in the
area. Signs were posted for all meetings. Although attendance was typically small, many neighbors commented favorably
on the ideas when asked about them at other times.
Add. additional pages if necessary.
E. Does this project benefit low-Income, elderly, youth or other disadvantaged youth? If yes, please explain.
ABSOLUTELY! Ours is a very modest income neighborhood with a wide range of ages. We've had a real influx of families with
infants and toddlers, living in both rental and owner-occupied homes. We have a population of urban refugees in apartment
housing on the other side of the Dodge St. bridge. Youth are well served by improving this park.
In addition, census data information from 2000 determined that Census tract 17, Block Group 3 (the location of the Oak
Grove Neighborhood) has a Low-Moderate Income of 56.2%. This exceeds the criteria for establishment a lowlmoderate
income area which requires that at least 51 % of the population has an income below 80% of the median family income.
Add additional pages if necessary.
F. Could the project occur without PIN funding?
We do not have funds for this project. It would be a shame not to complete the playground structure as planned. We are more
than willing to contribute volunteer time for future projects.
Add additional pages if necessary.
G. Could the project operate with less funding?
If Terry Robinson, Parks & Recreation Superintendent, can come up with an alternative structure for less money, we'd be
happy to discuss this. Our understanding is that current ADA standards make eVen small playground structures expensive.
Add additional pages if necessary
EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS
I. Equipment/Supplies $2260 $
J. Project Materials
K. Professional Services
L. Contracted Improvements
M. Other Costs(List)
TOTALS $2260 $ $
* ADD ADDmONAL PAGES TO PROVIDE DETAILS OF BUDGET
neighbor\pinfund.app
j ~ 1
;f~W~1lt
.....:::.... --.,
......-
CITY OF IOWA CITY
PROGRAM FOR
IMPROVING NEIGHBORHOODS
PIN Grant Program Application
Name of Project:
Name of Neighborhood Association:
Washington Hills Neighborhood Association
Location of Proposed Project:
Playground Equipment, Phase II
Name/Address/Phone Numbers of Contact Per-
sons:
Christy Zierke, 3139 Hastings Ave., Iowa City,
52245,337.7595
Tracy Hightshoe, 109 Amhurst St., Iowa City,
52245, 341.7994
Location is: Public property _
Private property _
School District property ~
$ 4.970
Time Period of Proposed Project:
From: Summer 2006 To: Fall 2006
Amount of Funds Requested:
A. Describe the project; why is it needed and what are it's goals:
The Lemme PT A requested the neighborhood association to consider applying for playground
improvements, specifically two sets of soccer goals and the accompanying benches, as a neighborhood
improvement. The grounds at Lemme are used as a recreation area for several eastside children for
soccer practice, kickball, softballlbaseball, and several other outdoor activities. While the Washington
Hills association is one of the largest neighborhood associations with over 1,100 households and covering
at least 500 acres, it has very little open space. The Northeast Planning Study, approved by the City
Council in 1999, identified this area as having a shortage of neighborhood open space.
Pheasant Hill is the only public park within the neighborhood. It is a great small park and is utilized for
sledding in the winter and gatherings in warmer months; however the park is on a hill and can't be utilized
for sports or activities requiring a level surface. The opportunity to enhance the Lemme grounds as open
space for the entire neighborhood is appealing to our association. 2 sets of soccer goals will allow
expanded use of the Lemme grounds and the benches will provide a sitting area for teams as well as the
many neighbors whose children or grandchildren utilize the play structures or are just out on an evening
walk and stop to rest or visit with other neighbors.
Add additional pages if necessary.
B. General List and Description of Activities with estimated time line:(please indicate if this project will or
could be phased over a number of years)
Research and obtain multiple bids - Spring 2006
Final fund raising efforts - Spring 2006
Approval from ICCSD Safety Coordinator and Principal for equipment acquisition - June 2006
2 sets of soccer goals and 2 sport benches ordered - July 2006
Site Preparationllnstallation - August/September 2006
Add additional pages if necessary.
C. List the names of potential resources (neighborhood and other) that will be utilized in this project:
Type Status
Volun- Cash Antici- Com-
teer pated mitted
x x
1. Neighborhood Program for Improving Neighborhoods
2. Lemme PTA (fundraising, volunteer utilization)
3. Phase I - Numerous organizations and individuals
contacted and resources identified and committed. See
attached list.
o
o
x
x
o
o
x
o
o
o
PROGRAM FOR IMPROVING NEIGHBORHOODS
D. Describe the process used to solicit neighborhood input into this funding request and summarize
results:
The Neighborhood Association formed in 2000 in response to the consideration of the First Ave.
extension. After a long break, the association was revived in September of 2005. Since the September
newsletter, the neighborhood has met twice and sponsored 2 movie nights as well as coming together to
bid for sidewalk replacements as a neighborhood (over 80 families with approx. 230 sidewalk squares
came together and placed a work order for sidewalk replacement).
At the October 2005 meeting (25 in attendance) it was agreed to pursue a PIN grant application and
neighbors were requested to submit ideas. The December 2005 newsletter indicated that the
neighborhood would submit a PIN grant and included a request from the Lemme PT A for all those in the
neighborhood to contribute towards the acquisition and installation of playground equipment that would
cost approximately $20,000 (Phase I Playground Improvements). At the February 3 neighborhood
meeting (approx. 50 in attendance) the Lemme PTA and Principal, John Bacon, made a formal request
to pursue PIN grant funding for Phase II Improvements - soccer goals and benches. The vote was
unanimous to apply for PIN grant funding for the acquisition of two sets of soccer goals and two benches
as a neighborhood improvement that will increase the utilization of open spaces within our
neighborhood.
Add additional pages if necessary.
E. Does this project benefit low-income, elderly, youth or other disadvantaged youth? If yes, please
explain.
Lemme Elementary has approximately 287 students, however according to the 2000 Census 754
children 14 years old and under live in the Washington Hills neighborhood. Of the 754 children, 450 are
under 10 years old. The neighborhood also contains 704 persons over 54 that may have grandchildren
who use the Lemme playground and facilities when visiting.
Approximately 21 % of Lemme's students are eligible for free and reduced lunch. Lemme also operates
a specials needs program for children with various disabilities. Due to this program, part of the Phase I
improvements included a play panel that is accessible to children in wheelchairs.
Add additional pages if necessary.
F. Could the project occur without PIN funding?
Yes the project would proceed, however it may take additional time before all funds could be raised.
The Lemme PT A reported that they typically have an annual budget of $8,000. At the end of the last
school year the district removed four pieces of out dated equipment with little notice. Since the start of
the school year, the PTA has worked to raise an additional $20,000 to replace the equipment removed.
To date they have received grants from the Johnson County Community Foundation, Lowe's, Noon
Optimists, made a general neighborhood request and business appeal and have sponsored several
fund raising events. As the soccer goals and benches will be a neighborhood improvement, funds are
requested through the PIN grant. Playground equipment at each school is not paid by taxes or school
district funds, but through the school and surrounding neighborhood's fund raising efforts.
Add additional pages if necessary.
G. Could the project operate with less funding?
Yes, the project would be scaled to the amount of funds received; however the creation of two separate
soccer fields will increase the utilization by eastside teams immediately. The fall soccer season begins
in September. .
Add additional Daoes if necessarY
EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER
FUNDS
I. Two sets of aluminum soccer $3,030 $ (Estimate from Outdoor Recreation
goals Products)
J. Two sets of soccer net $590
supports
K. Replacement nets $100 Lemme PTA (Various fundraising)
L. 2 - 8' Recycled plastic $1,350 (Estimate from Outdoor Recreation
benches Products)
M. Benches - Freight $310 Lemme PTA (Various fundraising)
O. Installation materials (cement, $100 Lemme PTA (Various fundraising)
etc.)
P. In-kind Volunteer Labor- Included Lemme PTA & Neighborhood
Installation . Representatives .
TOTALS $4,970 $510
neighbor\pinfund.app
* ADD ADDmONAL PAGES TO PROVIDE DETAILS OF BUDGET
Phase I Playground Equipment Contributors
~ Community Foundation of Johnson County
Grant
~ Lowe's Toolbox for Education Grant
~ Gannett Community Foundation
~ ICCSD Foundation Fund (this includes
individual & corporate donations)
~ Iowa City Noon Optimist
~ Girl Scout Troop 1407
~ BASP donation
~ Waldenbooks Fundraiser
~ School Fundraisers: Silent Auction & Carnival,
~ Direct request to Lemme households - over 90
families contributed
~ Neighborhood & Business appeal - over 15 local
businesses contributed
6ICCSD
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It's Great to a
,..'.<:11, e...."""'"';;.'"..."'",,,''' Helen Lemme Elementary School
3100 East Washington Street
Iowa City, IA 52245
(319) 688-1125
.John Bacon, Principal Cindy Slutts, Secretary
February 24, 2006
Dear PIN Grant Committee,
I am writing to you to express my total support for the Washignton Hills
Neighborhood Association's PIN Grant application. I have had the pleasure of
meeting with the Washington Hills Neighborhood Association to discuss their
proposal, and I am very excited about the plan.
The group's proposal is to use the PIN Grant funding to purchase two sets of
soccer goals, and two benches to be placed on the grounds of Lemme School.
There is truly a need at Helen Lemme School to do this. There is currently one
set of soccer goals on our playground, but it is rather dilapidated, and needs to
be replaced. The soccer goals benefit not only our school, but also the entire
neighborhood community. Our playground really serves as a park for the
neighborhood around our school. For many families in the Washington Hills
neighborhood, it is the only park in reasonable walking distance. Also, our school
grounds are used for practice by multiple youth soccer teams, and the new goals
would double the field availability that we have offer. The benches will make the
grounds more "family friendly" for parents who come to watch their children play
soccer.
This year, our PTA has engaged in an extensive effort to raise funds to replace
other playground equipment that our school district removed for safety reasons.
The group has worked extremely hard, and I believe maximized what we are able
to ask of Lemme families financially. Therefore, I am delighted to work with the
Washington Hills Neighborhood Association on this grant project.
Thank you for your generous consideration of the grant application.
Sincerely,
/)d-- i3.'~
John Bacon
Principal
I)....
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"
.'
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.,~,~
~~
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LEMME PLAj<jROUND PRojE~r
Dear Lemme Families and Neighbors,
October 2005
Something exciting is happening at Lemme! Planning and fundraising are underway to purchase new playground
equipment.
Our playground serves not only as a center for fitness and play for Lemme school children, but also as a neighborhood
recreation and gathering place for friends, cousins, grandchildren, and futnre students of our community.
You might know that four older playground pieces were removed from Lemme last year for safety reasons. Lemme
principal Mr. Bacon and the Lemme PTA have chosen four new pieces to replace what was lost. The new pieces meet
current safety and accessibility guidelines, are durable and promote upper body strength, climbing, imaginative play
and socializing. We hope to install the new equipment spring or summer 2006.
The new equipment and preparing the site to meet ADA and district safety standards will cost $20,000. Already, the
Lemme PT A and the Lemme Before and After School Program (BASP) have raised $4,000 toward this goal.
It's a great start, but to provide our children with a fun and safe playground, we need your help.
Please consider:
. Iowa City public school playgrounds are not paid for by taxes or district funds. This project depends entirely
on community support.
. Many companies have matching grant programs that maximize employees' contributions. Check with your
human resources or payroll department.
. When you retnm a donation in the enclosed ICCSD Foundation envelope, your gift is tax deductible.
Any donation, whether it is $1 or $1,000 will help us reach our goal. Please join us in this important community effort
to build a playground for all to enjoy and be proud of. For those of you who have already made a contribution, we
thank you for your support.
Sincerely,
CJ1;1}S+~~
fy-D~
Christine Lewers, Playground Committee Chair
Helen Lemme Elementary School PT A
319 248-1934, jimlewers@aol.com
John Bacon, Principal
Helen Lemme Elementary School
.HELEN LEMME ELEMENTARY $<;.HOOL · 3100 E. Washington Street, Iowa City, IA 52245
John Bacon, Principal . Melissa Shriver, 2005 - 2006 PT A President
Dear PIN Grant Committee
I would like to express how excited the Helen Lemme PT A is to be forging this partnership with
the Washington Hills Neighborhood Association to improve the school grounds at Lemme
Elementary. The PT A has worked very hard this year to raise funds to replace playground
equipment that was removed by the ICCSD for safety reasons. While these efforts have gone
well, many projects remain.
That is why we are pleased to have the support of our neighborhood association and a
recognition that the equipment at our school really serves the needs of area residents beyond the
school day. The soccer goals and benches the neighborhood association is requesting will be
used by students from several neighboring schools in addition to Lemme students who use the
field for practices. The goals will also be a great addition during the summer months for
neighborhood use.
Receiving this grant will allow the neighborhood association and the PT A to provide this great
opportunity for the kids without adding further to the amount of money that has to be raised
directly from our school parents who have already given so much this year.
Thank you so much for your consideration of this grant application. If you have any questions
about the projects our PTA is currently undertaking, you can reach me at 351-6840.
Sincerely,
Melissa Shriver
Helen Lemme PT A President
IOWA CITY COMMUNITY
SCHOOL DISTRICT
Lane Plugge, Ph.D.
Superintendent
509 S. Dubuque Street
Iowa City, IA 52240
(319) 688-1000
(319) 688-1009 FAX
March 21, 2006
Tracy Hightshoe, Associate Planner
City of Iowa City
410 E. Washington St.
Iowa City, IA 52240
Dear Tracy:
I write this letter in regards to a Neighborhood PIN grant submitted by the Washington Hills
Neighborhood Association. The grant requests that park benches and soccer goals be installed on the
Lemme School grounds. Please note that if the grant application is accepted the ICCSD intends to
maintain the installed equipment. In addition the grounds and grant equipment will be available for
neighborhood use.
Sincerely,
Lane Plugge
c John Bacon, Lemme School Principal
j ~ 1
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-=..... -_.~
..,.. -
CITY OF IOWA CITY
PROGRAM FOR
IMPROVING NEIGHBORHOODS
PIN Grant Program Application
Name of Project: Name of Neighborhood Association:
\')'Q\)tt N1:. G, Kr Collese. Gre.eV\ r\)e;<{ ~ bot h~od ~S9,
Name/Address/Phone Numbers of Contact Per- Location of Proposed Project:
sons: I\)Al\IC~ c.fI'lH.SIW Location is: Public property 1L
1"0;). e .::ie~~"'5C" r.c, S'2a'l g Private property
-
3 S I - "3"l3l School District property -
Amount of Funds Requested: Time Period of Proposed Project:
$ '3i S.OD From: ~vq:l~.t)~ To: G~+, \q I D (q
A. Describe the project; why is it needed and what are it's goals:
0\'\ '00. c k.
Add additional pages if necessary.
B. General List and Description of Activities with estimated time line:(please indicate if this project will or
could be phased over a number of years) IJ \"\l;~Ho", 5~x}- -+0 I\e..i,\h bo\"s
')..) ~~u e.",1 is'\': J 'If) ile.\1?G Ie.-l\lel" g) vA~ lhGke.~ ~ost ~I~ers 01'1 e.ot-ninq oQ
e\ll:.....\ Sc-\- \.>~ Sc..~t.-e.~ .~ ~l'u)eLh'V'. Se,.-I- v~ ^Ii\-Pv, -to bl e.
Add additional pages if necessary.
C. List the names of potential resources (neighborhood and other) that will be utilized in this project:
Type Status
Volun- Cash Antici- Com-
, teer pated mitted
Y\€.\C\.\..b"j\'nooJ +0 Se.+ u~ Scre-e l'\ .. AlCll\
1, ~ 0 0 ~
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bet 5;<;', hG\J;V\~ Q soo;C\I e.\?Bl\t 1'0 +OS+eV' ~h;S' CQ 1\
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\"""p\€~-e.V\\eJ b~ "He.. heicehbDthDOd QsS'oc:c~J:OYl.
,.
Page 2
PROGRAM FOR IMPROVING NEIGHBORHOODS
D. Describe the process used to solicit neighborhood input into this funding request and summarize
results: \ l.\)e S~n""e~ <<:rr.V\JI~ \<:>.,1- S:-Jl- the. q:Jeople. th~re... asJ-l.ed \.t
',,,, LOV\J \}e, &Dne, crq4'I),
d. . we. uc\\lvtlsed .. t " VI -t-he. \')o:..\I?$ le-#e...
&-,GC\)tjGeJ it' qt- DD'i l"Ie',q h 1:>0... hoed \IIl~eJil'tl \ ~b,
3. ~~ WI
. ~cc"l1eJ \')€qq,1;Ve. ~ee~ bade..
u.e. \'10 Add additional pages if necessary.
E. Does this project benefit low-income, elderly, youth or other disadvantaged youth? If yes, please
explain. \\JO
Add additional pages if necessary.
F. Could the project occur without PIN funding?
N\)
Add additional pages if necessary.
G. Could the project operate with less funding? WDO \ d I't...d \? C- e.
Wit" less ..r\i\\J~\i\J G\) .e- The..
n ~ ~ 'tIe'f' o~ fllq h ts
Add additional pages if necessary
EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER
FUNDS
I. Equipment/Supplies $ $
J. Project Materials
K. Professional Services
L. Contracted Improvements
M. Other Costs(List) 3 '1'\;),s
('f)tl\lt~ 1...\C."'I'\S'f'1\a. ~e~ ...J
TOTALS $ 31 S. aD $ $
* ADD ADDmONAL PAGES TO PROVIDE DETAILS OF BUDGET
neighbor\pinfund.app
,~ !
~~w~1lt
-...:::..... ......,
..... _ r
CITY OF IOWA CITY
PROGRAM FOR
IMPROVING NEIGHBORHOODS
PIN Grant Program Application
Name of Project: Name of Neighborhood Association:
Home weatherizing workshop and safety Longfellow Neighborhood Association
improvements
Name/Address/Phone Numbers of Contact Per- Location of Proposed Project:
sons: 815 Oakland Ave,. Iowa City, IA 52240
Jeanette Carter, 424 Oakland Ave, Iowa City, IA Location is: Public property
52240 338-5922 -
Private property --L
Tim Weitzel, 523 Grant St, Iowa City, IA 52240 School District property -
354-5290 timwend avalon. net
Amount of Funds Requested: Time Period of Proposed Project:
$ 2,700 From: Julv 1. 2006 To: Januarv 30. 2007
A. Describe the project; why is it needed and what are it's goals:
Please See Additional Page 1, Item A.
Add additional pages if necessary.
B. General List and Description of Activities with estimated time line:(please indicate if this project will or
could be phased over a number of years)
Please See Additional Page 1, Item B.
Add additional pages if necessary.
C. List the names of potential resources (neighborhood and other) that will be utilized in this project:
Type Status
Volun- Cash Antici- Com-
teer pated mitted
1. Longfellow Neighborhood Association It] It] ~ It]
2. Craft Guild of Iowa City It] It] ~ It]
3. Friends of Historic Preservation It] ~ It] ~
4. HUD Q Q III Q
5. ~ ~ ~ ~
6. ~ ~ ~ ~
Page 2
PROGRAM FOR IMPROVING NEIGHBORHOODS
D. Describe the process used to solicit neighborhood input into this funding request and summarize
resu Its:
Please See Additional Page 1, Item D.
Add additional pages if necessary.
E. Does this project benefit low-income, elderly, youth or other disadvantaged youth? If yes, please
explain.
All the main components of the program take into account low-income residents. The low or no cost
distribution of lead paint safety brochures is also intended to benefit the health of youth in the
neighborhood. Several Members of the Craft Guild are low-income or elderly and maintaining space
where they can create their art is viewed as desirable and important to our community as a whole.
Add additional pages if necessary.
F. Could the project occur without PIN funding?
It is possible some variation will be offered without funding, but the exact format would have to be
altered. For instance, without PIN funding, distribution of the kits to low-income residents would not
likely occur.
Add additional pages if necessary.
G. Could the project operate with less funding?
Yes, but less funding would require budget cuts in the areas of printing and distribution of lead paint
brochures or window covering kits which would impact our target population first and more greatly than
other participants.
Add additional pages if necessary
EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER
FUNDS
I. Equipment/Supplies
J. Project Materials $2,750 $,2525 Homeowners; Craft Guild of Iowa City;
LNA
K. Professional Services
L. Contracted Improvements
M. Other Costs(List) $180 in-kind volunteer hours
N. Volunteer Instruction
TOTALS $2,700* $2,705*
* ADD ADDmONAL PAGES TO PROVIDE DITAlLS OF BUDGIT {see Additional Page 2}
neighbor\pinfund.app
Additional Page 1
Longfellow Neighborhood Association FY 2006-2007 PIN Grant
A. Describe the project; why is it needed and what are it's goals:
The proposed project is intended for the general improvement of residential properties through
programs to educate, promote energy efficiency, and increase personal safety, especially for children
and the elderly. The Longfellow Neighborhood Association (LNA) is the primary grant sponsor. We are
collaborating with Friends of Historic Preservation (FHP) and the Craft Guild of Iowa City (CGIC). The
project consists of three components-A weatherization and safe window reglazing workshop,
(including distribution of kits to at-need homeowners), installation of handrails-also to those of lower
financial capacity, and distribution of lead paint safety field guides for painting, home maintenance, and
renovation work. The instructional workshop to teach homeowners and residents home weatherization
techniques includes a hands-on demonstration of window repair and re-glazing procedures. Safety
concerns in working with tools, glass, and lead paint will be addressed. The workshop will take place a
the Craft Guild of Iowa City (815 Oakland Ave.). In addition to providing the hands-on laboratory, The
CGIC is contributing materials as in-kind match for the workshop and allowing participants to learn how
to reg laze and weather strip their windows at no charge. In addition, the CGIC insurance policy will
provide for the event. The instructors will include up to four volunteers-two from LNA and two from
FHP. The relative benefits of various types of storm windows will also be discussed. The LNA is proud
of its local history. There are portions of three Historic Districts and five conservation districts within the
area call the Longfellow Neighborhood. Therefore, In addition to the dissemination of historically
sensitive window maintenance and repair information in the 2006 project, products of the grant will
include distribution of lead paint mitigation (stabilization and safe removal) booklets at low or no cost
and needs-based distribution of home weatherization kits for those who qualify as low-income in Iowa
City. A third component will allow us to offer hand rails at an approximately 50% co-pay rate to those
who qualify as low-income in Iowa City. An informal survey conducted by Neighborhood President,
Jeanette Carter, indicates that well over 40 homes could benefit from having railings installed, either at
the steps leading to the porch, or steps leading up from the sidewalk to the "top" of the lawn.
While the primary purpose of the handrails is to increase safety for the elderly and youngsters
when negotiating steep outdoor steps in the neighborhood, this component of the project will also take
into account the impact handrails can have on the visual landscape. Handrails distributed through this
program will meet the requirements of the Historic Preservation Commission. These would be either
wooden or pipe railings, as described in the Historic Preservation handbook. A menu of pre-made
design options will be provided to applicants to the program. Participants may also choose their own
design and seek individual approval for each through the Commission.
Consultation with contractors who install hand railings indicate that an average cost for a pipe
railing is approximately $250 and wooden railings average approximately $200. The Neighborhood
Association could provide funding for over 15 railings if the amount requested is granted. We will use
the same criteria as that for the city Housing Rehabilitation Program for Homeowners. As of November,
the criteria to qualify as a low or moderate-income homeowner indicated that someone whose gross
household income is below 80% of the median income would qualify. At that time the income limits
were $40,600 for one person and $58,000 for a family of four.
As a whole, the combined project provides for cost-effect improvements that should have long-
term benefits to the neighborhood. Replication of the program in other neighborhoods could distribute
those benefits to other portions of the city as well.
Additional Page 2
Longfellow Neighborhood Association FY 2006-2007 PIN Grant
B. General List and Description of Activities with estimated time line:(please indicate if this project
will or could be phased over a number of years)
The Project Time Line is shown below:
Mav 2005-January 2006 Solicit suggestions for PIN Grant; Form PIN Grant
Committee; Weigh and Discuss program
suggestions for their merit; Choose final grant
project; Announce project concept to partnered
organizations and obtain approval (FHP Annual
Meeting January 22, 2006; CGIC Board Meeting
February 7, 2006)
Write PIN Grant proposal
Submit PIN Grant proposal
Present PIN Grant project to Neighborhood Council
and await notification
Begin scheduling workshop date
Circulate low-Income response forms in The Long
View
Purchase kit materials, Hold workshop, distribute
kits, and distribute lead paint brochures.
November 2006/February 2007 Report initial results of project in The Long View
February 2006
March 2006
Aoril-June 2006
Julv 2006
Auaust 2006
Fall 2006
D. Describe the process used to solicit neighborhood input into this funding request and summarize
results:
Announcements for the FY 2006-2007 PIN Grant were placed in the neighborhood
newsletter, The Long View as well as e-mail and announcements were made at general
meetings throughout the year. .At the October General Meeting, a PIN Grant 2006-2007
committee consisting of Jill Smith, Jeanette Carter, and Bill Craig was formed. The merits
of contributed ideas were discussed by the PIN Grant Committee and at two General
Meetings, evaluated using LNA goals and PIN Grant Criteria, and prioritized. It was
decided at the January 2007 General Meeting that Tim Weitzel would write this grant
proposal. Final decisions have been and will continue to be announced using the same
process of newsletter, e-news, and announcements at meetings.
Additional Page 3
Longfellow Neighborhood Association FY 2006-2007 PIN Grant
Budget Detail
EXPENSE CATEGORY ITEM PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER
DESCRIPTION FUNDS
I. Equipment/Supplies
J. Project Materials $2,700 $2525
15 Kits $825
Weatherization Kits $55
(each)
Workshop Materials $250 100% Match Craft Guild of Iowa City
Printed Materials for $400 50/50 Match LNA (HUD)
distribution
15 handrails $1,875 $1,875 Homeowners
Handrai/s (each) $125 $125 50/50 match (homeowner co-pay)
I K. Professional Services
L. Contracted Improvements
M. Other Costs(List)
Instructors' time 12 hours $180 in-kind volunteer hours
per hour $15
N. Volunteer Instruction
TOTALS $2,700 . $2,705
I
I
I! 1
~~-__IO....
~~W;t:~
-...;::.....-11II.,
~-
CITY OF IOWA CITY
PROGRAM FOR
IMPROVING NEIGHBORHOODS
PIN Grant Program Application
Name of Project:
Brookland Park Renovation Celebration
Name of Neighborhood Association:
Melrose Neighborhood Association
Location of Proposed Project:
Name/Address/Phone Numbers of Contact Per-
sons:
Jean Walker
335 Lucon Drive, Iowa City, IA 52246
319/337-5201
Location is: Public property
Private property
School District property
x
--
Amount of Funds Requested:
Time Period of Proposed Project:
$1.300
A day (TBD) in June 2007
A. Describe the project; why is it needed and what are its goals:
This project is a celebration for the renovation of our historic park (similar to the Benton Hill Park
Dedication Celebration held in August 2005 by the Miller-Orchard Neighborhood Association). One goal
is to bring the Melrose Neighborhood together to celebrate the completion of the Brookland Park
renovation that the Neighborhood worked to plan in the Masterplan Concept stage and will work to plan in
the final planning stage this year. Another goal is to foster good-neighbor relations by facilitating
neighbors getting to know one another better, especially long-term residents and short-term renters
(including UI students). The celebration will also highlight the historic park (and the neighboring Historic
District) to all the citizens of Iowa City.
B. General List and Description of Activities with estimated time line:(please indicate if this project will or
could be phased over a number of years)
It is a one-time, one-day, picnic with entertainment by a small musical group and further entertainment for
children. Those sent invitations would be: residents and property owners of the Melrose Neighborhood,
the City Council, the Director and Staff of the Iowa City Parks and Recreation Department, members of
the Parks and Recreation Commission, and the Landscape Architect from Shoemaker and Haaland who
completed the design for the Park.
Although this project is not a continuation of a previously-funded PIN grant, it is related to a 2005 PIN
grant that helped fund development of the Masterplan Concept for Brookland Park.
C. List the names of potential resources (neighborhood and other) that will be utilized in this project:
Type Status
Volun- Cash Antici- Com-
teer pated mitted
1. Neighborhood members (organizing; solicitation of local
businesses for donations of food, beverages, and door prizes;
set-up and tear-down of picnic)
x
I:il
I:il
x
2. Businesses in, and adjacent to, the Neighborhood will be Q Q x Q
solicited for donations of food, beverages, and door prizes
3. A Neighborhood business will be approached for help in Q Q x Q
the entertainment of attending children
4. A Neighborhood business (adjacent to the Park) will be 4l 4l x 4l
approached for parking facilities.
5. 4l 4l 4l 4l
Note: Terry Trueblood, Director of the Parks & Recreation Department, is aware of this proposed project
and, particularly based on the success of the Benton Hill Park Celebration, has given it his approval.
Page 2
PROGRAM FOR IMPROVING NEIGHBORHOODS
D. Describe the process used to solicit neighborhood input into this funding request and summarize
results:
The 13-member Melrose Neighborhood Executive Committee approved of this project at their 02/13/06
meeting. All residents and property owners of the Melrose Neighborhood were informed of (and
solicited for input concerning) this project in a Newsletter mailed 02/22/06. The project was discussed
and approved at the Melrose Neighborhood Association meeting of 02/27/06.
E. Does this project benefit low-income, elderly, youth or other disadvantaged youth? If yes, please
explain.
Due to planned improvements in the Master Plan, including improved wheelchair access, everyone
will be able to attend this celebration. This is a Neighborhood where there is a mix of people that
includes elderly persons and UI students. Many of the students are probably of low-income, often
living in houses with limited outdoor space, so this celebration should be an enjoyable, free event for
them and everyone else who attends.
F. Could the project occur without PIN funding?
Probably, though it would involve fund raising in a Neighborhood that has already donated generously in
the last few years to other Neighborhood endeavors. Although costs could be decreased by omitting a
musical group, we feel that having such a group would be a more festive environment and encourage
more neighbors (particularly the students) to participate, get to know their neighbors, and become
involved in future projects. It would also foster general good-neighbor relations. In addition, having the
food supplied would not place the responsibility of food preparation on those who consistently bear the
burden of responsibility for the neighborhood.
G. Could the project operate with less funding?
Not as outlined.
EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER
FUNDS
I. Equipment/Supplies $0 $0 Invitees would be asked to bring them.
Chairs/blankets for seating
J. Project Materials
K. Professional Services $500 $0
Musical Group
L. Contracted Improvements
M. Other Costs(List)
Food/BeverageslDishes/utensils $520 $465 Donations of cash and/or gifts-in-kind
from adjacent businesses
Equipment $280 The Parks & Recreation Dept. will
supply games and the PA system
Door prizes Donations from adjacent businesses
TOTALS $1,300 $465 Total: $1,765 (excluding door prizes
Note 1:
We are grateful to the City for offering to cover the costs of copying and mailing involved in the event,
including business solicitations, thank you's, invitations, newsletter, and programs.
Note 2:
See next page for Budget Details.
PIN GRANT APPLICATION BY THE MELROSE NEIGHBORHOOD ASSOCIATION
FOR A CELEBRATION OF THE BROOKLAND PARK RENOVATION
BUDGET DETAILS
In preparing for this celebratory picnic, we are fortunate to have as a model a similar picnic held by the
Miller-Orchard Neighborhood Association for their Benton Hill park Dedication Celebration in August 2005.
We plan to have a similar picnic menu and, like them, allow for 200 persons attending the event.
ESTIMATED COSTS (rounded to the nearest dollar)
Musical Entertainment:
A group has not been selected. The Rock Lobster group
performed at the Benton Hill Park Celebration, costing
$500
Food. Beveraaes. Dishes and Utensils:
Potato Salad/Cole slaw
Fried chicken (400 pieces)
Veggie Burgers
Cookies
Condiments
Buns
Lemonade
144 bottles of water ($4.95 per 24 bottles)
Ice (2 x 16 Ib bags at $1.15 each)
200 plates (tray-type: $2.18 per 20)
200 cups ($5.65 per 100)
200 Knives, forks, spoons ($1.27 per 16 settings)
250 Napkins ($1.97 per 250)
Total:
$320
350
16
100
20
15
90
20
2
$22
11
17
2
$985
Eauipment:
6 tables at $7 each
20 chairs at $0.95 each
Food containers
PA system (through the Parks & Recreation Dept.)
Games (from the Parks & Recreation Dept.)**
Portable toilets
Helium tank ($37.50) and balloons ($10)
Total:
$42
21
19
o
o
150
48
$280
GRAND TOTAL (not including Door Prizes, for which we will request donations):
$1.765
** The Parks & Recreation Department has several children's games and activities including: beanbag
toss, milk bottle/softball toss, a ring toss game.
We plan to approach adjacent businesses for donations for all of the door prizes and for as much of the
rest of the items as possible. The Miller-Orchard Neighborhood Association received a total of $1,000 from
the Program for Improving Neighborhood for their celebration last year to cover the musical group and
other expenses not covered by donations. However, as many of the businesses that we plan to approach
for donations are ones that donated to the Benton Hill Park Celebration, we may not be as successful in
obtaining donations to cover all of our needs. Therefore we are requesting a total of $1,300 to cover the
musical group and costs for food, beverages, dishes, utensils and equipment above those covered by
donations. We will request donations for the remaining $465 costs and for all of the door prizes.
I ~ !
~~wl:-':
-...;::... -_.~
--- -
CITY OF IOWA CITY
PROGRAM FOR
IMPROVING NEIGHBORHOODS
PIN Grant Program Application
Name of Project:
Name of Neighborhood Association:
Wetherby Friends and Neighbors
Location of Proposed Project:
Grant Wood School
1930 Lakeside Drive
Grant Wood Playground
Name/Address/Phone Numbers of Contact Per-
sons:
Beth Koppes
California Avenue 354-1335
Don Anciaux
Russell Drive 339-0709
Location is: Public property
Private property
School District property
x
Amount of Funds Requested:
Time Period of Proposed Project:
$
5000.00
From: 6/06
To:
12/06
A. Describe the project; why is it needed and what are it's goals:
The school is currently involved in a very large playground addition. Most
of the previous playground was torn out due to the construction. The school
serves 440 students.
Add additional pages if necessary.
B. General List and Description of Activities with estimated time line:(please indicate if this project will or
could be phased over a number of years)
The playground is scheduled to be put into place prior to the 2006-2007 school year.
Add additional pages if necessary.
C. List the names of potential resources (neighborhood and other) that will be utilized in this project:
Type Status
Volun- Cash
teer
x
1. Beth Koppes/Don Anciaux
2.Grant Wood PTO
x
~
X
Antici- Com-
pated mitted
~ X
~ X
3.Parks & Recreation Commission
4. Claude W & Dolly Ahrens Foundation
5. Housing and Community Development
6. Lowe's
7. Community Foundation of Johnson County Committed
money
8. HyVee committed money
9. Individual donations including fundraising by the
teachers and students.
4l
4l
4l
4l
x
x
4l
x
x
4l
4l
4l
x
x
x
x
Page 2
PROGRAM FOR IMPROVING NEIGHBORHOODS
D. Describe the process used to solicit neighborhood input into this funding request and summarize
results:
The school has solicited money from many different sources, including grants, business
appeals, and individual requests. The students are doing a coin drive, the teachers held a
separate fund raiser, and the PTO has been involved in many fund raising activities including
a Wendy's night every Monday.
The PTO has requested money from many different sources including the Parks & Recreation
Commission. Below is part of a letter that Terry Trueblood sent to the Housing and
Community Development Commission in support of the playground.
"In an unprecedented move the commission voted unanimously to contribute $10,000 towards
this project. There have been occasions in the past where schools have requested similar
assistance but have been turned down in every instance primarily due to the policy of the
school board and/or administration whereby they allocate no school funding for playgrounds.
In this instance, however the commission felt the unique circumstances warranted a
contribution. These unique circumstances include: the fact the city and school district have
formed a partnership at this facility, the city contributing $500,000 towards the
construction of a full-size gym that will serve both city and school district activities and
programs." --Terry Trueblood
Add additional pages if necessary.
E. Does this project benefit low-income, elderly, youth or other disadvantaged youth? If yes, please
explain.
ADDrOximatelv 38'0 of the school's student body is eligible for free or reduced lunch. Some
of these students come from homes lacking resources, including fitness opportunities, which
promote success at school. A large proportion of the students come from single parent
homes, and a high percentage of dual parent families have both parents working outside the
home. A number of our students care for themselves after school while parents work.
Add additional pages if necessary.
F. Could the project occur without PIN funding?
At this time a playground will be built, but can it all be built is more the question for this
grant. We would like to have a PIN grant to purchase a piece of the playground.
Add additional pages if necessary.
G. Could the project operate with less funding?
At this time a playground will be built, but can it all be built is more the question for this
grant. We would like to have a PIN grant to purchase a piece of the playground.
Add additional pages if necessary
EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER
FUNDS
I. Equipment/Supplies $ $
J. Project Materials 5000.00
K. Professional Services
L. Contracted Improvements
M. Other Costs(List)
TOTALS $5000.00 $ $
* ADD ADDmONAL PAGES TO PROVIDE DETAILS OF BUDGET
neighbor\pinfund.app
A detailed budget and picture of the playground will be provided at meeting for all participants.
PHASE IV
Round Up Climber $1881.00
Rocking Hover Beam $1023.00
Chinning Bar with Post $357.00
Grip-N-Glide $655.00
Serpent Track $778.00
Dipped Overhead Climber $2501.00
SUB-TOTAL $7195.00
Miracle Discount 30% -$2158.50
TOTAL $5036.50
,
Grant Wood Playground
PHASE I
Play Structure
$28,968.10
PHASE n
Web Scape
$8,469.30
PHASE ill
Multi-Pongo and Benches
$4,023.60
PHASE IV
Horseshoe Climber, Power Pedelar, Bongo Jungle Climber, and Orbit
Climber .
$4,939.90
PHASE V
Roundup Climber, Dipped Glider, Rocking Hover Beam, Chinning Bar,
Gripe-N-Glide, and Serpent Track:
$5,036.50
.
j
Source Estimate Item! Anticipated Payee Amount
Governmental Grants: 5,000 Playground, Phase I 28,968
Community Boland Recreation
Foundation of Johnson County ((Miracle)
Iowa City Park and Recreation 10,000 playground, Phase II 13,100
Outdoor Recreation
Products
(Landscape Structures)
Governmental Grants: HCDC 56,400 Playground, Phase III 4,024
Boland Recreation
(Miracle)
Business Donations 10,000 Playground, Phase IV 4,940
Boland Recreation
(Miracle)
Pro 3,500 Playground, Phase V 5,037
Boland Recreation
(Mirade)
ICCSD foundation: Run for the 150 National Safe Surface 61,226
Schools Welsh Products
Students: Coin Drive 1,000 Concrete and Drainage 18,000
Teachers: Fund Drive 850
Parents: Contributions 2,000 Supplies (Tools) 300
Parents: Bake Sales! T-shirt 1,000
Sales
Wendy's Night Fundralser 2,700
Ahrens foundation 15,000
Lowe's Grant 5,000
Governmental Grants: PIN 5,000
Proctor and Gamble 18,000
TOTAL 135,600 TOTAL 135,595
Grant Wood Elementary
Iowa City, Iowa
,
~M!Mgb~
PHASE IV
Round Up Climber $1881.00
Rocking Hover Beam $1023.00
Chinning Bar with Post $357.00
Grip-N-Glide $655.00
Serpent Track $778.00
Dipped Overhead Climber $2501.00
SUB-TOTAL $7195.00
Miracle Discount 30% -$2158.50
TOTAL $5036.50
Dear PIN Grant Committee,
I am very pleased about the South District Playground at Grant Wood
Elementary. It is difficult to express the excitement as this project has evolved
from a school playground to a Community Playground. It is truly a pleasure to
have the opportunity to work jointly with the Wetherby Friends and Neighbors
Neighborhood Association.
Grant Wood Elementary School is the center for "community", the only meeting
place in the area identified by tt)e City of Iowa City as the "South District". Due
to new safety standards, over one half of the playground equipment can not be
repositioned after the completion of the community gymnasium/family resource
center. This has left a significantly inadequate amount of playground equipment
not only for Grant Wood Elementary, but the community as well. The Grant
Wood Elementary School PTO must upgrade and replace playground equipment
which provides a safe environment that promotes physical activity, and meets
outdoor recreation and fitness requirements of the children and families it serves.
The limited PTO budget of $12,000 is insufficient to fund the needed equipment.
In an unprecedented move, the Iowa City Park and Recreation Department has
allocated $10,000 to help fund the project. The rationale for this decision was
based on the many citizens, students and groups that will benefit from this
project. The Grant Wood PTO has been very active in raising funds for the South
District Playground. Many avenues have been accessed to find funding which
include: multiple school fundraising activities, parent donations, local business
donations, grants, foundations, and Iowa City Park & Recreation.
The PIN grant will assist in helping the South District Community achieve the
goal of recreational opportunities. Many community events are planned at Grant
Wood Elementary through The Johnson County Neighborhood Association and
Iowa City Park & Recreation; as well as Safety Village, Boy Scouts, Girl Scouts,
the school, and anyone using the trail system. All of whom would benefit from
the South District Playground.
Thank you for this generous consideration.
Sincerely, /I A ()
J;/j~~
~~~a Eawards
Grant Wood Elementary
PTO President
. .
Grant Wood Elementary
Iowa City Community School District
1930 Lakeside Drive
Iowa City, Iowa 52240
Sandra Lawrence, Principal
Fax 319-688-1181
Phone 319-688-1180
March 7, 2006
To Members of the PIN Grant Committee;
This letter is in support of the Wetherby Neighborhood Association's PIN
Grant application for a large piece of playground equipment. The requested
structure is part of a comprehensive South District neighborhood playground located
at Grant Wood school. Because of our large student population, we have designed
a playground with multiple play areas instead of one large structure. This equipment
forms one of these decentralized areas.
As you are aware, the City of Iowa City has supported the construction of a
new gym at Grant Wood to be used for Iowa City Parks and Recreation
Department programs in the evenings and during the summer. This playground
area will offer an extension for these programs and is a community playground. It is
a stopover point on the Iowa City Trail System and a place for families to spend
time after school, in the evenings and on weekends.
Our PTO has committed to extensive fund raising activities to provide safe
playground equipment and surfaces which will be of great benefit for the City and
the South District neighborhood. Your support can help make this project a reality.
Sincerely,
~~~
Sandra Lawrence, Principal
XD
'\)'" " ,\
\< ~
) .~. ~ u
. J
~
~Ii
~ \ if'] Prepared by: Brian Boelk, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5437
RESOLUTION NO.
~.
\,
RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATE OF COST FOR THE C.ONSTRUCTION OF THE GRAND AVENUE
ROUNDABOUT PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO
ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH ---
ADVERTISEMENT FOR BIDS, AND FIXING TIME AND PLACE FOB-RECeiPT OF
BIDS.' "
,
,
-"'-....-.,
WHEREAS, notice of public hearing on the plans, specifications, form of contract and estimate
of cost for the above-named project was published as required by law, and the hearing thereon
held.
"___._"n..".__.._._u_~___...n.'
-------
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY,
IOWA THAT:
1. The plans, specifications, form of contract and estimate of cost for the above-named
project are hereby approved.
2. The amount of bid security to accompany each bid for the construction of the above-
named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer,
City of Iowa City, Iowa.
3. The City Clerk is hereby authorized and directed to publish notice for the receipt of bids
for the construction of the above-named project in a newspaper published atleaston(:e
weekly and having a general circulation in the city.' ",
4.
Bids for the above-named project are to be r~eived by the City of Iowa City, Iowa, at t e
Office of the City Clerk, at the City Hall, ul)tiI10:00 a.m. on the 24th day of May, 2006, or
at a later date and/or time as determin~~f by the Director of Public Works or designee,
with notice of said later date and/or ti~e to be published as required by law. Thereafter
the bids will be opened by the City ~' gineer or his designee, and thereupon referred to I
the Council of the City of Iowa City, owa, for action upon said bids at its next meeting, to !
be held at the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 7:00 p.m. on the 6th da~i
of June, 2006, or if said meeting is c !lcelled, at the next meeting of the City Council /
thereafter as posted by the City Clerk. "-. /
....~ ////
------- ---- -'~
Nd
tttW
M
Passed and approved this
day of
,2006.
Mayor
ATTEST:
City Clerk
ql"Ptibv
_._--~-------------_._".._.__.
-_._-,_..__.._-_.~._-~._-_._---~..
~
L1i.....J
Marian Karr
From: mjc [mcrane@lcom.net]
Sent: Tuesday, May 09, 2006 10:16 AM
To: 'City Council
Subject: roundabout
"roundabouts" work very well in europe. and the grand ave site would be a perfect place to expedite traffic flow
there.
for sure, there is a "learning curve" to get used to them, but then so does a new stop sign or stop light and iowa
city sure doesn't have any qualms with putting them up anywhere and everywhere!
i would support many other roundabouts in iowa city where practical to improve traffic rather than more stop
signs/lights.
michael crane
5/912006
Marian Karr
From:
Sent:
To:
Subject:
steve thayer [divehawk2@hotmail.com]
Tuesday, May 16, 20062:34 PM
.City Council
Grand Ave roundabout
Dear Council members,
I am a member of the Melrose Neighborhood Association, and would like to ask that you to
please NOT put a traffic circle at the top of Grand Avenue!
Although I am speaking only for myself, I don't know anyone who thinks the traffic circle
is a good idea. The best idea is to just leave the intersection as it is now. There is
no reason to change to something that is far more dangerous and confusing for all who must
use it.
Also, please do not make any of the remaining streets one way. No one to whom I've spoken
thinks that is a good idea either. Just leave it as it is now.
I don't know if this is true or not, but have been
changes was to prevent traffic from traveling east
that is to simply enforce the current prohibition.
violation there, they will stop trying to use it.
told the reason the city proposed these
on Grand Ave. The way to accomplish
If enough people get a moving
Thank you,
Steve Thayer
Express yourself instantly with MSN Messenger! Download today - it's FREE!
http://messenger.msn.click-url.com/go/onm0020047lave/direct/Ol/
1
Page 1 of 1
Marian Karr
From: Michaelanne Widness [mwidness@mchsi.com]
Sent: Wednesday, May 17, 2006 10:50 PM
To: 'City Council
Subject: Grand Avenue Roundabout
I urge you to vote against the creation of a roundabout on Grand Avenue. I believe this idea has the potential to
exacerbate the current traffic problems, since the two lanes on each side of the divider will be reduced to one lane
as the street approaches the circle. You may recall that last year work was done on Grand Avenue, requiring the
outside westbound lane to be closed, and the result was a dramatic increase in congestion during the busy times
of the day.
I also believe that a roundabout will pose serious concerns for the many pedestrians crossing Grand Avenue in
this area. There is a great deal of foot traffic as students go back and forth between the dormitories and as
students and university employees go to and from the field house and other university buildings. Getting across
the street safely will be greatly complicated, in my opinion, by the addition of a roundabout.
Michaelanne Widness
354-4171
5/18/2006
r-nPI
L.1LJ
Prepared by: Kumi Morris, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5044
RESOLUTION NO.
06-165
RESOLUTION FINDING THE NECESSITY TO INSTITUTE EMERGENCY
PROCEEDINGS, AND APPROVING THE WORK FOR EMERGENCY REPAIR
PROJECTS AT THE ROBERT A. LEE RECREATION CENTER, COURT STREET
TRANSPORTATION CENTER, DUBUQUE STREET RAMP (B RAMP), CAPITOL
STREET RAMP (A RAMP), CHAUNCEY SWAN RAMP, CITY HALL AND THE IOWA
CITY PUBLIC LIBRARY.
WHEREAS, the severe storm damage of Thursday, April 13th 2006, compromised the building
envelopes of the Robert A. Lee Recreation Center, Court Street Transportation Center,
Dubuque Street Ramp (B Ramp), Capitol Street Ramp (A Ramp), Chauncey Swan Ramp, City
Hall and the Iowa City Public Library.
WHEREAS, the damage and penetrations into the facilities resulted in an emergency situation
for the buildings, and immediate repair is necessary to protect the interior assets, provide public
safety and provide a protective barrier to facility; and,
WHEREAS, Iowa Code Section 384.103(2) provides that the public bid-letting procedures may
be avoided if the delay of said procedures may cause serious injury to the City; and,
WHEREAS, it is necessary to institute emergency proceedings to replace damaged systems in
the above-referenced facilities; and,
WHEREAS, a certificate of Richard Caruth, a competent registered professional architect not in
the regular employ of the City of Iowa City has been obtained, certifying that the above-noted
emergency repairs are necessary in order to prevent serious loss or injury.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA:
1. The above-described damage and penetrations create the necessity to institute
emergency proceedings under Section 384.103 (2), Code of Iowa (2005), as certified by
an architect not employed by the City of Iowa City, attached hereto and made a part
hereof.
2. The emergency work caused by the storm will be bid in an expedient and proficient
manner to prevent damage and risk to the interior assets and provide a protective
barrier to the facilities.
3. The City Manager is hereby authorized to execute contracts for replacement of
damaged systems in the above-referenced facilities.
Passed and approved this
23rd
day of
~ ,20~.
M~16R~ (_FA ~
Approved by
,~~~ Z;
~;j 7/"'<-
ATTEST: )7"?..:,,...~
CITY CLERK
pweng/reslstonTl repair.doc
k. -~AAJ
Resolution No.
Page ?
06-165
It was moved by Vanderhoef and seconded by Bailey
adopted, and upon roll call there were:
the Resolution be
AYES:
NAYS:
ABSENT:
x
x
x
x
x
x
x
Bailey
Champion
Correia
Elliott
O'Donnell
Vanderhoef
Wilburn
~
April 27,2006
NEUMANN MONSON
ARCHITECTS
Shaun Bradbury, Special Project Manager
Engineering Division
410 East Washington Street
Iowa City, IA 52240
Re:
Dear Mr. Bradbury,
The purpose of this letter is to document visual observations of damage to the various city facilities indicated,
this damage as a result of the recent tornado which visited our community on April 13, 2006. A walking tour of
the various sites was conducted on April 27, 2006. This documentation was requested by Shaun Bradbury, and
is limited to those visible conditions which present an obvious danger to public safety and compromise the
weather tightness of the building envelopes. It is also the recommendation of Neumann Monson PC that the
conditions noted receive the immediate attention of the City so that emergency repairs can be made as soon as
possible. Any delay in this response is likely to result in further consequential damage to the facilities, and an
increase in the risk of injury to the public.
1.) Court Street Parking Ramp and Transportation Center -
. Cantilevered tops of precast panels have been broken off and perimeter railings are damaged
with some sections completely missing.
. Pole-mounted light fixtures on the top deck have been destroyed. Other miscellaneous light
fixtures have been damaged.
. Glazed, aluminum curtain wall has sustained considerable damage with much broken glass.
. The single-ply membrane roofing on the stair towers and daycare area has sustained numerous
rips and punctures.
. The hydraulic elevator has been damaged from the impact of debris and broken glass.
2.) Dubuque Street Parking Ramp (adjacent to Sheraton Hotel) -
. There appears to be damage to several precise panel connections, and CMU cladding of stair
towers has been chipped and broken by the impact of flying debris.
. Glazed, aluminum curtain wall has sustained considerable damage with much broken glass.
. The hydraulic elevator has been damaged from the impact of debris and broken glass.
. Numerous light fixtures have been damaged or destroyed.
. The single-ply roof membrane has numerous punctures.
3.) Capitol Street Parking Ramp (adjacent to Old Capitol Mall) -
. Glazed aluminum curtain wall has suffered extensive damage. Framing appears to have been
dislocated, and virtually all glass has been broken and blown out.
. Hydraulic elevator has sustained damage as a result of broken glass and impact of flying debris.
. Numerous light fixtures have been damaged or destroyed.
. The single-ply roof membrane has numerous punctures.
4.) Washington Street Parking Ramp (south of Civic Center) -
. Metal railings have sustained damage.
A PRO F E S S ION A t CORPORATION
111 E. COllEGE ST. IOWA CITY, IA 52240
319-336-7676 319-336-7679 FAX
. ,
.-
.
'.
. Glazed aluminum curtain wall also suffered damage and many lights of glass have been broken.
. The single-ply roof membrane has numerous punctures.
S.) Iowa Avenue Parking Ramp (and Clock Tower) -
. No specific damage requiring emergency repairs was observed.
6.) Recreation Center Building -
. There is apparent damage of (spalling) of edge connections of precast roof tees.
. Glazed aluminum curtain wall suffered extensive damage. Perimeter connection of framing to
building appears compromised and glass and translucent panels have been destroyed.
. Rooftop mechanical units have been damaged.
. Single-ply membrane roofing has numerous rips and punctures.
7.) Old Wilson Building -
. The building is missing portions of roof and wall construction. The structure is no longer sound,
and the absence of a continuous envelope should be dealt with immediately.
8.) North Wastewater Treatment Facility - Morgan Lab
. Portions of roof and wall construction area completely missing, which exposes remaining
asbestos contaminated materials.
. Asbestos abatement will be necessary before subsequent demolition or reconstruction can begin.
9.) Civic Center Building -
. The EIFS wall system sustained damage from impact of flying debris.
. Rooftop mechanical units suffered hail damage and have been dislocated.
. The single-ply membrane roof has numerous tears and punctures.
. The standing-seam metal roof has sustained hail damage and the perimeter fascia system has
been virtually destroyed.
10.) City Public Library -
. Rooftop mechanical units have suffered hail damage.
. Repairs to single-ply membrane roofing and flashings will be required.
The above conditions are noted asa matter of record. It is not our intention that this list is all-inclusive of
damages sustained by City facilities.
We suggest that the City seek the services of appropriate design professionals to perform an immediate
evaluation of the conditions noted, and complete the necessary corrective repairs as soon as possible. This
work can be pursued in accordance with provisions in the Iowa Code for emergency repairs (See Section
384.103).
Sincerely,
~Architects PC
Richard Caruth, Architect
Prepared by: Kurnl Morris, Engineering DiY.. 410 E. Washington St., Iowa City, IA 52240 (319)356-5044
RESOLUTION NO.
06-166
RESOLUTION AWARDING CONTRACT AND AUTHORIZING HE MAYOR TO
SIGN AND THE CITY CLERK TO ATTEST A C NTRACTFOR
CONSTRUCTION OF THE ROBERT A. LEE RECREATION CE TER EXTERIOR
GLAZING AND PANEL REPLACEMENT PROJECT.
WHEREAS. REEP, Inc. of Baxter, Iowa. has submitted the lowest respo, sible bid of $654,960 for
construction of the above-named project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL 0 THE CITY OF IOWA
CITY, IOWA, THAT:
1. The contract for the construction of the above-named project is h reby awarded to REEP,
Inc., subject to the condition that awardee secure adequate pe omnance and payment
bond, insurance certificates. and contract compliance program sta ements.
2. The Mayor is hereby authorized to sign and the City Clerk t attest the contract for
construction of the above-named project, subject to the conditi n that awardee secure
adequate perfomnance and payment bond, insurance certificates,. nd contract compliance
program statements.
Passed and approved this
23rd day of
May
o 06
ATTEST: IrwA;~_d !I. ~
ciTY'mRK
S-/I7/tfJ~
It was moved by Champion and seconded by
adopted, and upon roll call there were:
Vanderho f the Resolution be
AYES:
NAYS:
ABSENT:
x
x
x
x
x
x
x
pIIWIefIg\res\award reep.doc
I!-/b
ADVERTISEMENT FOR BIDS
ROBERT A. LEE RECREATION CENTER
EXTERIOR GLAZING AND PANEL
REPLACEMENT PROJECT
Sealed proposals will be received by the City
Clerk of the City of Iowa City, Iowa, until 10 A.M..
on the 2nd day of May, 2006, or at a later date
and/or time as determined by the Director of
Pubiic Works or designee, with notice of said later
date and/or time to be published as required by
law. Sealed proposals will be opened immediately
thereafter by the City Engineer or designee. Bids
submitted by fax machine shall not be deemed a
"sealed bid" for purposes of this Project. Pro-
posals will be acted upon by the City Council at a
meeting to be held in the Emma J. Harvat Hall at
7:00 P.M. on the 16'h day of May, 2006, or at such
later time and place as may be scheduled.
The Project will involve the following:
Removing and replacing all exterior glazing
and metal panels in phases. Associated
elements such as egress and public entry
doors are to be replaced. The project will
include modifications of related HVAC system.
A Pre-bid Conference to be held on Tuesday,
April 18 at 9 a.m., at the Robert A. Lee Recreation
Center, in meeting Room A at 220 South Gilbert
Street in Iowa City.
All work is to be done in strict compliance with
the plans and specifications prepared by Shive-
Hattery, Inc. of Iowa City, Iowa, which have
heretofore been approved by the City Council, and
are on file for pubiic examination in the Office of
the City Clerk.
Each proposal shall be completed on a form
furnished by the City and must be accompanied in
a sealed envelope, separate from the one
containing the proposal, by a bid bond executed
by a corporation authorized to contract as a surety
in the State of Iowa, in the sum of 10% of the bid.
The bid security shall be rnade payable to the
TREASURER OF THE CITY OF IOWA CITY,
IOWA, and shall be forfeited to the City of Iowa
City in the event the successful bidder fails to
enter into a contract within ten (10) calendar days
and post bond satisfactory to the City ensuring the
faithful performance of the contract and mainte-
nance of said Project, if required, pursuant to the
provisions of this notice and the other contract
documents. Bid bonds of the lowest two or more
bidders may be retained for a period of not to
exceed fifteen (15) calendar days until a contract
is awarded, or until rejection is made. Other bid
bonds will be returned after the canvass and
tabulation of bids is completed and reported to the
City Council.
The successful bidder will be required to furnish
a bond in an amount equal to one hundred
percent (100%) of the contract price, said bond to
be issued by a responsible surety approved by the
City Council, and shall guarantee the prompt
payment of all materials and labor, and also
protect and save harmless the City from all claims
and damages of any kind caused directly or
indirectly by the operation of the contract, and
shall also guarantee the maintenance of the
improvement for a period of one (1) year from and
after its completion and formal acceptance by the
City.
The following limitations shall apply to this
Project:
Specified Start Date: August 7, 2006
Completion Date: Completion in phases, refer
to summary of work in specifications
Liquidated Damages: $100 per day
The plans, specifications and proposed contract
documents may be examined at the office of the
City Clerk. Copies of said plans and specifications
and form of proposal blanks may be secured at
the Office of Iowa City Reprographics of Iowa City,
Iowa, by bona fide bidders.
A $50.00 non-refundable fee is required for each
set of plans and specifications provided to bidders
or other interested persons. The fee shall be in
the fonm of a check, made payable to Iowa City
Reprographics.
Prospective bidders are advised that the City of
Iowa City desires to employ minority contractors
and subcontractors on City projects.
Bidders shall list on the Form of Proposal the
names of persons, firms, companies or other
parties with whom the bidder intends to subcon-
tract. This list shall include the type of work and
approximate subcontract amount(s).
The Contractor awarded the contract shall
submit a list on the Form of Agreement of the
proposed subcontractors, together with quantities,
unit prices and extended dollar amounts. If no
minority business enterprises (MBE) are utilized,
the Contractor shall furnish documentation of all
reasonable, good faith efforts to recruit MBE's.
A listing of minority contractors can be obtained
from the Iowa Department of Economic
Development at (515) 242-4721.
By virtue of statutory authority, preference will be
given to products and provisions grown and coal
produced within the State of Iowa, and to Iowa
domestic labor, to the extent lawfully required
under Iowa Statutes. The Iowa Reciprocal
Preference Act applies to the contract with respect
to bidders who are not Iowa residents.
The City reserves the right to reject any or all
proposals, and also reserves the right to waive
technicalities and irregularities.
Published upon order of the City Council of Iowa
City, Iowa.
MARIAN K. KARR, CITY CLERK
Pwengladbidsladbids..rectr.doc
3/06
City of Iowa City
MEMORANDUM
~
Date: May 16, 2006
To: Steve Atkins, City Manager
From: Kumi Morris, Architectural Services and Energy Coordinator
Re: Robert A. Lee Recreation Center Exterior Glazing and Panel Replacement
Project: apparent lowest responsible bid recommendation
We received two bids for the Robert A. Lee Recreation Center Exterior Glazing and
Panel Replacement Project
As presented and discussed in the City Council work session on April 4'h, 2006, the
Robert A. Lee Recreation Center Exterior Glazing and Panel Replacement Project is a
project that will give the Recreation Center a face lift and bring a 1960's exterior
envelope up to higher energy efficiency.
The project involves removing and replacing all exterior glazing and metal panels and
aluminum framing in phases. Associated elements such as egress and public entry
doors will be replaced. The project will also include modifying the HVAC system and
updating the existing fin tube heating system.
The architect's initial estimate was $466,000. Additional items added to the project for
security and safety and to update the HVAC system brought the base bid to $549,500.
We received two bids on May 2nd, 2006. They were from REEP, Inc., for $654,960.00
and Unzeitig Construction Company for $689,000. The two base bids submitted to the
City Clerk ranged within 5% of each other.
The difference between the engineer's estimate and those submitted by the contractors
are due to a number of factors, the two most significant are busy construction market
due to the recent storm impact and increase in material costs.
All noted factors contributing to the increase are:
1. localized storm impact still being felt - contractors very busy with storm
repairs in addition to busy general construction market activity
2. material cost increases (e.g., aluminum raw material up 68% in last 6
months)
3. transportation surcharges for glass (add 7.5% for delivery after 6/30)
4. increased overseas demand driving prices up in general
5. holding period for supplier pricing reduced from 45 to 30 days
6. local workforce busy resulting in fewer sub bidders
7. general increase in costs had been above 5% recently - higher than historical
average
Presently the southern face of the exterior envelope is damaged beyond repair by the
tornado damage from the night of Thursday, April 13th, 2006. The building has a
temporary security and weather barrier wall constructed of plywood until the curtain wall
system can be replaced. The lead time for the manufacturing of curtain wall systems is
a minimum of seven to nine weeks.
Under the review and recommendation of the consulting Architects and Engineering
firm, Shive-Hattery, Inc., I am recommending accepting the base bid and awarding the
contract to the apparent lowest responsible bidder, REEP, Inc.
S:\EngIARCHITECTURE F1LE\Projects\Robert A. Lee Recreation Center Exterior Panel Replacement\MEMO Recommendation to award Ree. Panel and glazing
replacmenl project,DOC
~
UL.J
Prepared by: Susan Dulek, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO. 06-167
RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST
TO AN AGREEMENT WITH RIVERSIDE THEATRE THAT ALLOWS THE SALE OF WINE
AND BEER UNDER LIMITED CIRCUMSTANCES IN CITY PARK FROM JUNE 12, 2006
THROUGH JULY 10, 2006.
WHEREAS, on April 20, 2004, the City Council passed Ordinance No. 04-4123 that allows
private entities to sell wine and beer in a city park, on public right-of-way or on a city ground
excluding public buildings under limited circumstances;
WHEREAS, Riverside Theatre would like to be able to sell wine and beer in City Park
conjunction with Riverside Theatre Shakespeare Festival performances and related events from
June 12, 2006 through July 10, 2006; and
WHEREAS, it is the City of Iowa City's interest to execute the attached agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
The Mayor is authorized to sign and the City Clerk to attest to the attached agreement.
Passed and approved this 2'Jrd day of MRY ,2006.
(Ze.-J ~
MAYOR
ATTEST:.J2J'~"J~sJ cI!. ~~
CI CLERK
Appro~by
~~ ~-~-C(Q
City Attorney's Office
sue/ord&res/BardRes.doc
Resolution No.
Page ?
06-167
It was moved by Bailey and seconded by Correia
adopted, and upon roll call there were:
the Resolution be
AYES:
NAYS:
ABSENT:
x
X
x
x
x
x
x
Bailey
Champion
Correia
Elliott
O'Donnell
Vanderhoef
Wilburn
AGREEMENT
BETWEEN THE CITY OF IOWA CITY AND RIVERSIDE THEATRE
TO ALLOW THE TEMPORARY AND LIMITED SALE, CONSUMPTION, AND
POSSESSION OF BEER AND WINE IN CITY PARK
This Agreement is made between Riverside Theatre (hereinafter "Riverside") and
the City of Iowa City, a municipal corporation (hereinafter "City"), in Iowa City, Iowa.
WHEREAS, Riverside is an "authorized entity" as that term is defined in Iowa City
City Ordinance No. 04-4123;
WHEREAS, Riverside has applied for a license to sell beer and wine for 213 N.
Gilbert Street, Iowa City, Iowa and intends to apply to transfer said license to an area in
City Park in and around the Riverside Theatre Festival Stage; and
WHEREAS, the parties wish to enter into an agreement to allow Riverside to sell
beer and wine and to allow persons to possess and consume beer and wine under limited
circumstances in City Park.
THE PARTIES THEREFORE AGREE AS FOllOWS:
1. Authorized Site. In consideration for Riverside's promises herein, the City
agrees to allow Riverside control over the following area within City Park from
June 12, 2006 through July 10, 2006:
The area shall begin at the northeast comer of the festival stage box office
and continue on a straight line east 25 feet.
.
The line will then make a right angle turn to the south and continue for 150
feet.
The line will then make a right angle turn to the west and continue for 100
feet.
The line will then make a right angle turn to the north and continue 50 feet
until it meets the festival stage.
("authorized site") Attached, marked Exhibit A, and incorporated herein is an
illustration of the authorized site.
2. Term. This agreement shall commence on June 12, 2006 and shall expire on
July 10, 2006.
3. Access. Riverside shall take all reasonable steps to ensure that every person on
the authorized site has a ticket or invitation to that day's event or is an employee
of, an independent contractor of, or volunteer for Riverside and shall exclude any
person who is not.
4. License. This agreement is void if Riverside does not have a license to sell beer
or wine on the authorized site at any time during the period of June 12, 2006
through July 10, 2006.
5. Sale of BeerlWine. Riverside shall only sell beer or wine to a person who is over
twenty-one (21) years of age and who has a ticket or invitation to that day's
event or is an employee of, an independent contractor of, or a volunteer for
Riverside.
6. Advertisement. Riverside shall not, nor shall it allow anyone to, erect or place
any sign or other matter advertising any brand of alcoholic liquor, beer, or wine
upon the authorized site.
7. Inspection. City staff, including the Iowa City Police Department, may
periodically inspect the authorized site without any prior notice to determine
compliance with the terms of this agreement.
8. Debris and Trash. Riverside shall be solely responsible for collecting all debris
and trash from the authorized site, and the City shall then remove the debris and
trash. If Riverside fails to do so and if City staff has to collect the debris and
trash from the authorized site, Riverside may be responsible for the cost incurred
by the City, including staff time, and shall pay the costs in full within thirty (30)
days of receiving an invoice.
9. Insurance.
a) Premises Insurance. From June 12, 2006 through July 10, 2006,
Riverside shall carry comprehensive general liability insurance for bodily
injury and property damage on the authorized site in the amount of
$1,000,000 (one million dollars) for each occurrence and $2,000,000 (two
million dollars) in the aggregate and shall name the City as an additional
insured. Riverside shall furnish a copy of a certificate of insurance for
same, satisfactory to the City at the time of execution of this agreement.
Riverside shall provide thirty (30) days notice to the City before
cancellation of said insurance, and said cancellation shall automatically
terminate this Agreement.
b) Dram Shop Insurance. From June 12, 2006 through July 10, 2006,
Riverside shall carry "dram shop" insurance in compliance with Iowa
Code section 123.92 (2005) in the amount of $500,000 (five hundred
thousand dollars). Riverside shall provide thirty (30) days notice to the
City before cancellation of said insurance, and said cancellation shall
automatically terminate this Agreement.
10. Indemnification. Riverside shall pay on behalf of the City all sums which the
City shall be obligated to pay by reason of any liability imposed upon the City
for damages of any kind resulting from the use of the authorized sight or sale,
consumption, or possession of beer or wine on the authorized site, whether
sustained by any person or person, caused by accident or otherwise and
shall defend at its own expense and on behalf of the City any claim against
the City arising out of the use of the authorized site or sale, consumption, or
possession of beer or wine on the authorized site.
11. Non-Discrimination. Riverside shall not discriminate against any person in
employment or public accommodation because of race, religion, color, creed,
gender identity, sex, national origin, sexual orientation, mental or physical
disability, marital status or age. "Employment" shall include but not be limited
to hiring, accepting, registering, classifying, promoting, or referring to
employment. "Public accommodation" shall include but not be limited to
providing goods, services, facilities, privileges and advantages to the public.
12. Termination. The City may terminate this agreement upon written notice for
violation of any provision of this agreement.
13. Assianment and Sublettina. Riverside shall not assign or sublet this
agreement without prior written approval of the City.
14. Entire Aareement. This constitutes the whole agreement between the
parties, and may be modified in writing only, duly signed by the parties.
RIVERSIDE THEATRE
THE CITY OF IOWA CITY
WITNESS:
u
2zI~ ~ ~~
Man K. Karr, City Clerk
Ross Wilburn, Mayor
RIVERSIDE ACKNOWLEDGMENT
STATE OF IOWA
)
)88:
)
JOHNSON COUNTY
This instrument was acknowledged before me on Nl~ j
2006 by j" 0.1. \J HM land
of perso~ AI"'.\1s.hr '\'I',{~(11:-Dr
authority, e.g, officer, trustee, etc.) of Riverside Theatre.
,
(name(s)
(type of
~~'I Q~
Notary Public in and for the State
tf~~ ...
z l'
. .
low".
ANNIE PEDERSEN
COMMISSION # 142510
MYCO M~SON X~RES
6l
My Commission expires:
CITY ACKNOWLEDGMENT
STATE OF IOWA )
) ss:
JOHNSON COUNTY )
On this J-or4-- day of ~ ' 2006, before me, the
undersigned, a notary public in and for the State of Iowa, personally appeared Ross
Wilburn and Marian K. Karr, to me personally known, who being by me duly sworn, did say
that they are the Mayor and City Clerk, respectively, of said municipal corporation
executing the within and foregoing instrument; that the seal affixed thereto is the seal of
said municipal corporation; that said instrument was signed and sealed on behalf of said
municipal corporation by authority of its City Council; and that the said Mayor and City
Clerk as such officers acknowledged that the execution of said instrument to be the
voluntary act and deed of said corporation, by it and by them voluntarily executed.
k..e-~&-e- K 7:.jf-{e-
Notary Public in and for the State of Iowa
My Commission expires:
'-1/6 It) c;
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Approved by:
~
~'N KELLlE K. TUTTLE
O~\ Commission Number2?1819
~ . ': My Co lissi n ExpIres
lOW
City Attorney's Office
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