The URL can be used to link to this page

Home My WebLink About2006-06-08 Info Packet I:; 1 =....=....lIt... ~~W~'"!. "'-.... _1III.$[i- -....- ~ CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET June 8, 2006 JUNE 12 WORK SESSION ITEMS IP1 City Council Meetings and Work Session Agendas IP2 Memorandum from the City Manager: Continuing Discussion/Housing Policy IP3 Pending Discussion Items [Submitted by the City Manager] MISCELLANEOUS IP4 Memorandum from the Director of Planning and Community Development and the Community Development Coordinator: FY07 Unallocated HOME Funds IP5 Memorandum from the Parking Manager to the City Manager: The Shoe Doctor IP6 Building Permit Information - May 2006 IP7 Letter from Margaret Reihman: Invitation: Tiffin Centennial Celebration IP8 Invitation: "Ambassadors to Cities" June 19, 2006 [Submitted by Housing Authority] IP9 Minutes: Public Access Television Board of Directors Meeting: March 16,2006 IP10 Minutes: Public Access Television Board of Directors Meeting: April 20, 2006 Letter from Mayor Wilburn to Peter Wallace, School District: SILO Revenues Invitation: Check presentation & Reception June 16/Tornodo Grant PRELIMINARY/DRAFT MINUTES IP11 Airport Commission: May 31, 2006 IP12 Youth Advisory Commission: May 25, 2006 IP13 Historic Preservation Commission: May 18, 2006 IP14 Historic Preservation Commission: May 25, 2006 IP15 Historic Preservation Commission: May 11,2006 I:;; 1 !:~~~'t ~... _1III.llr__ ---~ ~ CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET June 8, 2006 IP1 iI Meetings and Work Session Agendas JUNE 12 WORK SESSION IT IP2 Memorandum rom the City Manager: Continuing Disc ssion/Housing Policy IP13 IP3 ion Items [Submitted by the City Mager] IP4 Memorandum from the 'rector of Planning and ommunity Development and the Community Development Coordinator: FY07 Unallocated OME Funds IP5 Memorandum from the Parki The Shoe Doctor IP6 IP7 Letter from Margaret Reihman: Invl ti : Tiffin Centennial Celebration IPS Invitation: "Ambassadors to Cities" ne 19, 2006 [Submitted by Housing Authority] IP9 Minutes: Public Access Televisio Boar of Directors Meeting: March 16, 2006 IP10 Minutes: April 20, 2006 IP11 Airport Commission: IP12 Youth Advisory Com IP14 May 18, 2006 May 25,2006 May 11, 2006 IP15 .... t;: J --= -14'... ~~~~'"t. -..:..' ......~ -~ - CiTY OF IOWA CiTY City Council Meeting Schedule and Work Session Agendas I o~;:t I June 8, 2006 www.icgov.org . MONDAY, JUNE 12 6:30p Emma J. Harvat Hall Special Council Work Session . Transit . SILO (School Infrastructure Local Option) [Previously distributed 6/1 Info pkt] Kemper/Farmers Market [Reference 6/13 Consent Calendar 4f8] . Planning and Zoning Items Housing (continued discussion) Council Appointments Agenda Items Council Time Schedule of Pending Discussion Items . Future Meetings (Items to be continued to June 13) . TUESDAY, JUNE 13 5:30p Special Council Work Session NO DINNER . Continued discussion of June 12 items 7:00p Special Formal Council Meeting Emma J. Harvat Hall TENTATIVE FUTURE MEETINGS AND AGENDAS I . MONDAY, JUNE 26 6:30p Special Council Work Session Emma J. Harvat Hall . TUESDAY, JUNE 27 7:00p Special Formal Council Meeting Emma J. Harvat Hall . MONDAY, JULY 17 6:30p Council Work Session Emma J. Harvat Hall . TUESDAY, JULY 18 7:00p Formal Council Meeting Emma J. Harvat Hall . MONDAY, JULY 31 6:30p Council Work Session Emma J. Harvat Hall . TUESDAY, AUGUST 1 7:00p Formal Council Meeting Emma J. Harvat Hall . WEDNESDAY, AUGUST 2 4:30p Joint Meeting Coralville City Hall . MONDAY, AUGUST 21 6:30p Special Council Work Session Emma J. Harvat Hall . TUESDAY, AUGUST 22 7:00p Special Formal Council Meeting Emma J. Harvat Hall ,! 1 ~""::"....14'~ ~~~!:~ -..:::....~IIII'~ ........ .. CITY OF IOWA CITY~ MEMORANDUM Date: June 7, 2006 From: City Council City Manager Continuing Discussion/Housing POlicy To: Re: I reviewed the transcription/minutes of our recent housing discussions. There seems to be a number of items where there is general concurrence among the City Council. Attached i$ a list of those issues. It would be my intent to draft a formal housing policy position for the City Council's action at some time in the future. Upon your review of these items, please feel free to comment and critique in that it is simply my interpretation of the Council's discussion. Attachment mgr/mem/hsg-policy.doc JU;t/wzF- "SEEMS TO BE CONCURRENCE" 1. The new Zoning Code has numerous new elements that should make affordable housing easier to develop. 2. A need to pursue an educational campaign which includes measurable outcomes. Those involved would be neighborhood associations and other policy partners such as other cities, County, fellowship, churches. 3. A need for more involvement by the news media in order to better inform the public, such as City participation in editorial board discussions, specific stories concerning the issue of housing. 4. A statement of policy by various governments that housing is a priority community issue within that particular community. 5. Defining housing elements to include emergency shelter; transitional (temporary) housing; permanent, whether it be assisted, non-assisted, rental or ownership; and ownership through private market. 6. Identify the importance of education and the stability that it offers for children that won't be moving around from neighborhood to neighborhood, school to school. 7. Keep school district involved in housing related discussions. 8. Keep the City actively involved in the provision of financing to the fullest extent possible for affordable, assisted, and related housing goals. 9. Keep private providers involved. mgr/housing-list.doc r;:J PENDING DISCUSSION ITEMS 6-7-06 Liquor Licensing Procedures Crime Stoppers Housing Fellowship - financial assistance $250,000 MidAmerican Franchise Housing Policy Transit Route Policy Aid to Agencies Financing Homeless Joint Communication Center Concept Plan New Recycling Center Eastside Parking in City Parks on football weekends Fire Station #2 - rebuild/renovate/new construction Fire Station #4 SILO - Schools - sales tax - share agreement Burlington Street Median - concept plan Concept Plan - Sand Lake (to be named?) recreation area Grand Avenue Roundabout - Concept plan Ju;.l~ City of Iowa City mJ MEMORANDUM Date: May 18, 2006 From: Karin Franklin, Director, Planning and Community Develo ment Steve Long, Community Development Coordinator~ To: City Council Re: FY07 Unallocated HOME Funds At your May 1st informal meeting you discussed the FY07 Annual Action Plan budget which included the proposed FY07 CDBG and HOME funded projects. There was considerable discussion about the $89,409 in HOME funds that were not allocated to a particular project. One Council suggestion was to create a revolving loan fund in order to allow for the funding of housing projects year round and another suggestion was to have a special mid-year allocation to distribute the funds. As you know, the Housing and Community Development Commission (HCDC) recommended that the Council not allocate the remaining HOME funds and combine the funds with the FY08 HOME funds that will be allocated beginning in December 2006. HCDC received a smaller than usual number of housing applications which they thought may be due to issues such as land cost, zoning, the unavailability of good lots and scattered site requirements. Of the four housing applications received, two were funded, one withdrew and one was not funded. One of the reasons that HCDC did not fund the one project was because of the high cost per unit ($239,196). HCDC intends to spend time advertising and advocating for a wide range of affordable housing projects prior to the next funding round. After checking with the regional office of the U.S. Department of Housing and Urban Development (HUD) it was determined that a HOME revolving loan fund is not allowed. The two remaining options are to have a mid-year allocation to distribute the funds or to hold on to the funds and combine the funds with the FY08 allocation process that begins in December 2006. If the decision is made to have a mid-year allocation, the process should begin soon given that we need to allow for adequate notice to potential applicants, review the applications, gain Council approval and comply with the applicable HUD regulations regarding public comment periods. This process could take up to three months and the FY08 allocation process begins in less than seven months. Staff recommends that Council members take the recommendation of HCDC and combine the funds with the FY08 HOME funds that will be allocated beginning in December 2006, allowing HCDC time to advertise and advocate for a wider range of projects. Please feel free to contact Steve Long at 356.5250 if you have further questions or suggestions about the use of the HOME funds. Cc: Housing and Community Development Commission City of Iowa City MEMORANDUM ~ TO: FROM: DATE: RE: Steve Atkins, City Manager Chris O'Brien, Parking Managerctf.-.' May 26, 2006 The Shoe Doctor I W ~ ~~ In response to an e-mail sent by Mr. Nick Nassif Jr., owner of The Shoe Doctor, I met with him on May 11 as well as on May 26, 2006. During these meetings we discussed issues related to the parking iocated in front of his store on the 600 block of South Dubuque. This block has 11 one hour meters as well as 8 five hour meters. We provide both long term and short term parking in this area. The rate for all 19 of these meters is .40 per hour and will be increasing to .50 per hour on July 1, 2006. Parking is available to Mr. Nassif behind his store for long term parking while he is at work. During our discussions, Mr. Nassif requested that we provide a mechanism for him to be able to cover some meters during business hours so that his customers could park for free while doing business in the store. His customers did not have to pay for parking while conducting business at his other store and he stated the main problem is that they are having trouble adjusting and remembering to pay. Mr. Nassif also stated that parking availability is not a problem. After our discussions, Mr. Nassif understood why providing free parking for his business was problematic. I informed him that in order to help allow his customers to become accustomed to paying the meter while doing business in the stores along 600 South Dubuque, we would only issue warning citations along this block until July 1, 2006. This allows for customers to get used to the new location while also allowing for the City to remind these users to pay for their parking. Cc: Joe Fowler Dale Helling / ~ ~". t)V1Y ~ .... " / Ii" (~ .. .....c -.... '. BUILDING PERMIT INFORMATION f}V 1#1 AvI- "S I Q V ~q,'} May 2006 KEY FOR ABBREVIATIONS . Type of Improvement,' ADD - Addition ALT - Alteration REP - Repair FND - Foundation Only NEW - New OTH - Other type of construction Type of Use,' RSF - Residential Single Family RDF - Residential Duplex RMF - Three or more residential RAe - Residential Accessory Building MIX - Mixed NON - Non-residential OTH - Other Page: 2 City ofIowa City Date : 6/1 /2006 Extraction of Building Permit Data for To: 5/112006 Census Bureau Report From: 5/3 1/2006 Imf Imf Permit Number Name Address [mor Use Stories Units Valuation BlO06-00241 OUR REDEEMER LUTHERAJ 2301 E COURT ST ADD NON 5 $91,088 ENTRY ADDITION AND AL TERA TION OF CHURCH BLD06-0033I ROY L CHOPEK POST #17 AI 3016 MUSCATINE AVE ADD NON 0 $26,000 Enclose existing ramp to make building more accessible. BLD05-00672 DAVE SEYDEL AUTO & TRl 917 MAIDEN LN ADD NON 0 $20,000 STORAGE ADDITION FOR AUTOrrRUCK REPAIR SHOP BlO06-00227 UNITED ACTION FOR YOUT 410 IOWA AVE ADD NON 2 $5,000 FOUNDATION FOR FUTURE ADDITION FOR COUNSELING OFFICES P2 ZONE Total ADDINON permits: 4 Total Valuation : $142,088 BLD06-00255 ARTHUR MILLER 1700 N DUBUQUE RD ADD RSF 2 5 $186,000 ADDITION FOR SFD BLD06-00339 SCOTT A & DIANA S FRISBII 43 HUNTERS CT ADD RSF $170,000 ADDITION & REMODEL FOR SFD LOT 99 HUNTERS RUN PART FIVE BLD06-00330 WENDY WASSERMAN 445 HUTCHINSON AVE ADD RSF 2 0 $65,000 ADDITION FOR SFD BlO06-00352 mSTIN & HOLLY P ARDEKO 2025 A ST ADD RSF 2 $58,75[ ADDITION FOR SFD BLD06-0031O SAM & ELLEN ABUSADA 147 STANWYCK DR ADD RSF 0 $29,857 Four season room with uncovered deck BLD06-00305 WILLIS BYWATER 62 I S SUMMIT ST ADD RSF 2 0 $15,000 ADD STOOP FOR SFD IN HISTORIC DISTRICT BLD06-00254 NANCY WALKER 2922 STANFORD AVE ADD RSF 2 5 $6,000 SCREEN PORCH ADDITION FOR SFD BLD06-00295 GUY J & RUTH SMITH 205 TAFT SPEEDWAY ST ADD RSF 2 $5,000 3 SEASON PORCH ADDITION FOR SFD BLD06-00328 GEORGE MEINTS 1245 EMILY CT ADD RSF 2 0 $2,079 SCREEEN PORCH ADDITION FOR SFD BLD05-00745 SINA Y A NADLER 308 CHURCH ST ADD RSF 2 $2,000 DECK ADDITION FOR SFD BLD06-00315 KRISTEN MERTENS 1545 WETHERBY DR ADD RSF 0 $2,000 ADD STAIRS TO DECK FOR RSF BLD06-00317 KYLE & SARAH GALLOW A ~ 1110 FRANKLIN ST ADD RSF 0 $1,800 DECK ADDITION FOR SFD Total ADDIRSF permits: 12 Total Valuation : $543,487 BLD06-00 170 CITIZEN BUILDING LIMITEI 319 E WASHINGTON ST ALT MIX 2 $15,000 BASEMENT STORAGE AND RESTROOM FOR COMMERICIAL BUILDING TotalALTlM1X permits: I Total Valuation : $15,000 BLD06-00234 OC GROUP LC 201 S CLINTON ST ALT NON 2 $8,900,000 2ND FLOOR OFFICES IN MALL Page: Date : To: From: 3 6/1/2006 5/112006 5/3 112006 City ofIowa City Extraction of Building Permit Data for Census Bureau Report 1= 1= Permit Number Name Address Imor Use Stories Units BLD05-00860 BRlGHT EYES & BUSHY TAl 3030 NORTHGA TE DR ALT NON 3 TENANT FINISHES FOR I ST AND 2ND LEVEL OF COMMERCIAL BUILDING BLD06-00252 PIZZA RANCH 1610 1/2 SYCAMORE ALT NON 5 THE PIZZA RANCH RESTAURANT IN MALL TENANT SPACE BLD06-00158 IOWA STATE BANK & TRUS 102 S CLINTON ST ALT NON 2 SIDEW ALKlCANOPY/SIGN FOR COMMERCIAL BUILDING BLD06-00306 PROCTER & GAMBLE HAIR 2200 LOWER MUSCA TINE ALT NON 2 0 ALTERATION OF FACTORY BLD06-00285 CASTLE HOLDINGS LLC 242 SCOTT CT ALT NON 2 BUSINESS OFFICE IN TENANT LEASE SPACE OF MIXED USE BUILDING BLD06-00322 REBEKA MACHADO BERSTJ 2732 NORTHGA TE DR ALT NON 0 ADD DOOR INTO RELOCATED RECEPTION AREA Total AL TINON permits: 7 Total Valuation : BLD06-0032 I T J LEWIS 220 -22 MELROSE CT ALT RDF 0 REMODEL BATH AND KITCHEN FOR DUPLEX UNIT Total ALTIRDF permits: 1 Total Valuation: Valuation $490,000 $170,000 $92,800 $50,000 $6,948 $1,400 $9,711,148 $20,000 $20,000 BLD06-00243 CHRJSTIAN RTRMNT SERV 701 OAKNOLL DR ALT RMF 5 $23,000 APARTMENT #107 REMODEL BLD06-00279 MATTHEW ROFFMAN 9 I I E WASHINGTON ST AL T RMF 3 I $6,000 CONVERT EFFICIENCY DWELLING UNIT INTO ONE-BEDROOM UNIT FOR RMF BY RELOCATING BATHROOM Total AL T/RMF permits: 2 $29,000 BLD06-00332 BRlAN O'MEARA 632 KIMBALL RD MOVE SFD TO DIFFERENT LOCATION ON LOT BLD06-00326 BRlAN BRADLEY & NIKKI r 1905 ROCHESTER CT BASEMENT FINISH FOR SFD BLD06-00301 SOUTHGATE 1024 JENSEN ST BASEMENT FINISH OF ZERO-LOT LINE UNIT BLD06-00157 CHRlSTIAN RETIREMENT SI 1214 OAKCREST ST AL TERA TION AND REPAIR FOR SFD BLD06-00286 MARYGRACE ELSON 3661 FOXANA DR BASEMENT SITTING ROOM BLD06-00299 NICHOLAS LIND 836 HUDSON AVE BASEMENT BEDROOM FOR SFD BLD06-00160 TERRY & ELAINE PAUL 516 GALWAY DR ADD STAIRS TO EXISTING DECK FOR SFD BLD06-00253 BRYAN SVOBODA 526 W PARK RD INSTALL TRUSS ROOF SYSTEM ON EXISTING FLAT ROOF FOR SFD TotalALTIRSF permits: 8 o $200,000 o $25,000 o $15,000 $12,000 $7,088 o $3,000 $2,500 5 $1,000 $265,588 Page: Date : To: From: 4 611/2006 5/1/2006 5/3 112006 City ofIowa City Extraction of Building Permit Data for Census Bureau Report Permit Number Name Address IYI1-' IYI1-' Imm Use Stories Units Valuation NEW MIX 2 10 $832,837 NEW MIX 2 8 $738,940 BLD06-00185 TRIPLE CROWN CONDOS A! 2785 HEINZ RD MIX COMMERCIALIRESIDENTIAL BUILDING WITH 10 APARTMENTS OPD RS12 ZONE BLD06-00193 TRIPLE CROWN CONDOS A~ 2871 HEINZ RD MIX COMMERCIALIRESIDENTIAL BUILDING WITH 8 APARTMENTS OPD RS12 ZONE Total NEW/MIX permits: 2 Total Valuation : $1,571,777 BLD06-00356 GREG DOWNES & GREG ZIl\ 3812 LIBERTY DR CONTRACTOR'S STORAGE UNITS BLD06-00238 GREG DOWNES & GREG ZIl\ 3812 LIBERTY DR FOUNDATION FOR CONTRACTOR'S STORAGE UNITS NEW NON o $585,000 NEW NON 5 $30,000 Total NEW/NON permits: 2 Total Valuation : $615,000 BLD06-00129 PETER & AMY WILSON 404 W PARK RD NEW RAC DETACHED GARAGE ADDITION FOR SFD BLD06-00298 MARTY GAFFEY 1105 ROCHESTER AVE NEW RAC DETACHED GARAGE ADDITION FOR RDF BLD06-00311 RONALD TURECEK 308 DOUGLAS ST NEW RAC REPLACE 2 CAR DETACHED GARAGE FOR SFD BLD06-00257 DAVID WITTENBERG 14 S GOVERNOR ST NEW RAC DETACHED SINGLE CAR GARAGE ADDITION TO REPLACE GARAGE LOST IN STORM BLD06-00309 SUZANNE GLEESON 1823 C ST NEW RAC Uncovered detached wood deck 2 $24,000 2 o $12,177 o $8,643 o $6,800 $2,000 BLD06-00365 KURT A & KERI L BOHNSAC 1822 H ST 16' above ground pool 4' deep NEW RAC o $1,000 Total NEW/RAe permits: 6 Total Valuation : $54,620 BLD06-00205 ELK RUN DEVELOPMENT LI 910WFOSTERRD NEW RMF II. .0' $1,600,000 12 PLEX APARTMENT BUILDING BLD06-00181 TRIPLE CROWN CONDOS A! 2829 HEINZ RD NEW RMF 2 12 $958,087 12 PLEX APARTMENT BUILDING OPD RS12 ZONE BLD06-00237 THREE BULLS DEVELOPME 1888 N DUBUQUE RD NEW RMF 2 5 $708,084 5 UNIT TOWNHOUSES WITH ATTACHED 2 CAR GARAGES 1888-1890-1892-1894-1896 NORTH DUBUQUE ROAD OPD 5 ZONE BLD06-00259 ARLINGTON DEVELOPMEN 315 HUNTINGTON DR NEW RMF 2 4 $585,638 4 UNIT TOWNHOUSES WITH ATTACHED 2 CAR GARAGES 315-319-323-327 HUNTINGTON DR Total NEW/RMF permits: 4 Total Valuation : $3,851,809 BLD06-00358 FRANTZ CONSTRUCTION 2363 KRISTIAN ST NEW RSF 2 $205,000 SFD WITH ATTACHED 2 CAR GARAGE BLD06-00283 SGA CONST 100 I LANGENBERG AVE NEW RSF 2 $200,000 Page: Date : To: From: 5 6/1 12006 5/112006 5/3112006 City ofIowa City Extraction of Building Permit Data for Census Bureau Report Permit Number Address ~ ImDr Stories ~ Use Name SFD WITH ATTACHED 2 CAR GARAGE OPD-5 ZONE BLD06-00336 DONOVAN & GLICK, INC. 957 LANGENBERG AVE NEW RSF SFD WITH A IT ACHED 2 CAR GARAGE OPD-5 ZONE BLD06-00308 ARLINGTON DEVELOPMEN 42 EVERSULL LN NEW RSF 2 S.F.D. with three car garage BLD06-00201 PENINSULADEVELOPMENl 1471 FOSTERRD NEW RSF 2 SFD WITH DETACHED 2 CAR GARAGE "TWAIN" BLD06-00262 SADDLEBROOK MEADOWS 2643 WHISPERING MEADC NEW RSF 2 SFD WITH ATTACHED 2 CAR GARAGE BLD05-00699 GREATERIOWACITYHOm 101 LINDEMANN DR NEW RSF 2 SFD WITH A IT ACHED 2 CAR GARAGE Total NEW/RSF permits: 7 Total Valuation : BLD06-0029I TIMOTHY D LEIST 8' FENCE FOR BACKYARD 1413 KEOKUK ST OTH RSF 2 Units Valuation $190,000 $170,282 $153,991 $147,432 $116,802 $1,183,507 $1,000 $1,000 $150,000 $150,000 $428,000 $200,000 $85,000 $82,676 $75,000 $64,000 $60,000 0 $49,348 0 $45,000 $39,000 TotalOTHIRSF permils : I Total Valuation: BLD06-00223 RUTH V SWISHER REVOCAI 117 -19 COLLEGE ST REPAIR OF STORM DAMAGE REP MIX 2 Total REPlMlX permits: I Total Valnation : BLD06-00345 WAL-MART REALTY COMP, 1001 HIGHWAY #1 WEST REP NON REROOF RETAIL STORE BUILDING BLD06-00206 LINDER TIRE 632 S RIVERSIDE DR REP NON 2 Reroof building #2 BLD06-00266 LEFF LEFF HAUBERT & TRA 222 S LINN ST REP NON 2 REPAIR STORM DAMAGE BLD06-00264 OUALlTY INN 2525 N DODGE ST REP NON 2 WINDOW REPLACEMENT IN HOTEL BLD06-00225 MARTINI'S 127 COLLEGE ST REP NON 2 Roof replacement and structural stablization due to storm damage. Permit doesn't include repairs to the front elevation. BLD06-00275 CITY OF IOWA CITY 170 E COURT ST REP NON 3 STORM REPAIR OF PARKING RAMP BLD06-00277 CITY OF IOWA CITY 220 S GILBERT ST REP NON STORM REPAIR OF REC CENTER BLD06-00335 MCW ANE DAIRY QUEEN IN 526 S RIVERSIDE DR REP NON REBUILD ICE CREAM STORE --REPAIR EXTERIOR WALLS, NEW ROOF, INTERIOR PARTITIONS BLD06-00364 IOWA STATE BANK & TRUS 325 S CLINTON ST REP NON Reroof commercial building BLD06-00272 CITY OF IOWA CITY 220 S DUBUQUE ST REP NON 3 REPAIR OF STORM DAMAGE ON PARKING RAMP Page: 6 City ofIowa City Date : 6/112006 Extraction of Building Permit Data for To: 5/112006 Census Bureau Report From: 5/3 112006 ~ ~ Permit Number Name Address [mor Use Stories Units Valuation BLD06-00278 CITY OF lOW A CITY 123 S LINN ST REP NON $35,000 STORM REPAIR BLD06-0027I CITY OF lOW A CITY 4 I 0 E WASHINGTON ST REP NON 3 $30,000 REPAIR STORM DAMAGE ON CITY HALL BLD06-00270 CITY OF lOW A CITY 408 E COLLEGE ST REP NON 2 $25,000 STORM DAMAGE REPAIR OF COMMERCIAL BUILDING BLD06-00273 CITY OF lOW A CITY 415 WASHINGTON ST REP NON 3 $15,000 STORM REPAIR BLD06-00274 CITY OF lOW A CITY 220 CAPITOL ST REP NON 3 $10,015 STORM REPAIR BLD06-00320 WILLOWWIND SCHOOL 226 S JOHNSON ST REP NON 0 $10,000 REPLACE CHIMNEY, REROOF FROM STORM DAMAGE BLD06-00276 CITY OF lOW A CITY 28 S LINN ST REP NON 3 $6,000 STORM REPAIR BLD06-00246 TRAVEL LODGE 2216 N DODGE ST REP NON 5 $4,000 REROOF MOTEL BLD06-00256 GARY J HARDING 928 MAIDEN LN REP NON 0 $0 Repair roof from fire damage Total REPINON permits: 19 Total Valuation: $1,263,039 BLD06-00312 JAMES A DIXON 715 E COLLEGE ST REP RAC 0 $20,000 REPAIR CARRIAGE HOUSE FOUNDATION, RESIDE, REROOF Total REPIRAC permits: 1 Total Valuation : $20,000 BLD06-00245 TERRY A&PATRJCIAMDU 1116 JEFFERSON ST REP RDF 5 $30,000 NEW ROOF FROM STORM DAMAGE FOR RDF BLD06-00290 CHARLES AUKEMA 617 E COLLEGE ST REP RDF 2 $6,750 REROOF STORM DAMAGE BLD06-00340 MIKE CILEK 28 N GOVERNOR ST REP RDF $3,000 REPAIR FRONT PORCH FOR RDF WITH NEW ROOF FRAMING AND RAILING Total REPIRDF permits: 3 Total Valuation : $39,750 BLD06-00300 CAPITAL HOUSE APARTME" 320 S DUBUQUE ST REP RMF 2 0 $115,776 REROOF COMMERCIAL BUILDING BLD06-00240 HARVEY & MAXIME MILLE 809 IOWA AVE REP RMF 5 $5,600 REROOF OF RMF BLD06-00239 JIM BUXTON 946 IOWA AVE REP RMF 5 $5,550 ROOF REPAIR AND WINDOW REPLACEMENT FOR RMF BLD06-00198 TRAIL RJDGE CONDO ASSQi 743 WESTWINDS DR REP RMF 2 8 $1,400 REPLACE WINDOWS FOR TOWNHOUSE COMPLEX 743 THROUGH 813 WESTWlNDS DR BLD06-00357 WILLIAM L LAUNSPACH 717 WASHINGTON ST REP RMF 2 0 $1,000 Replace three windows from tornado 2006 Page: Date : To: From: 7 6/1 /2006 5/1/2006 5/3 1/2006 City ofIowa City Extraction of Building Permit Data for Census Bureau Report Permit Number Name Address ~ Imor ~ Use Stories Units Valuation Total REPIRMF permits: 5 Total ValuaU... ; $129,326 BLD06-00251 FIRST GENERAL SERVICES 1109 HOTZ AVE REP RSF 5 $60,000 REPAIR STORM DAMAGE FOR SFD BLD06-00294 WALDEN RIDGE HOMEOW} 2428 BITTERSWEET CT REP RSF 2 $35,000 FIRE REPAIR OF ZERO-LOT LINE DWELLING UNIT RS-I2 OPD ZONE BLD06-00327 JOSEPH & PEARL CODR 805 E WASHINGTON ST REP RSF 2 0 $28,000 REBUILD 2ND STORY DORMER, AND REROOF SFD DUE TO STORM DAMAGE BLD06-00250 DONALD D & EDITH ROBER 126 PARSONS AVE REP RSF 5 $25,000 STORM REPAIR OF ROOF AND CEILINGS BLD06-00265 BYRON BURFORD 113 S JOHNSON ST REP RSF 2 $15,000 RESHEATH & REROOF STORM DAMAGE BLD06-00304 HARVEY & MAXINE MILLEI 815 IOWA AVE REP RSF 2 0 $15,000 SIDING, SOFFETS, GUTTER FOR SFD IN HISTORIC DISTRICT BLD06-00297 MAAS, ANTHONY W 1734 F ST REP RSF 2 0 $10,000 Install new foundation, windows and electrical BLD06-00268 JEFFREY J COOPER 1164 HOTZ AVE REP RSF 2 $8,880 FOUNDATION REPAIR BLD06-00194 STACY L V AN ZANTE 1168 HOTZ AVE REP RSF 2 8 $8,000 Te-frame and Te-construct roof BLD06-00296 SCOTT, AUDREY W 502 GRANT ST REP RSF 2 $7,000 Replace front stoop BLD06-00249 HARVEY & MAXINE MILLEI 815 IOWA AVE REP RSF 5 $5,000 ROOF REPAIR OF STORM DAMAGE FOR SFD BLD06-00213 WALSH, GLORIA S 928 IOWA AVE REP RSF 2 $4,700 REPAIR OF STORM DAMAGE-ROOF AND TOP FLOOR JOIST SYSTEM NON-CONFORMING ZERO LOT LINE UNITS BLD06-00302 JAMES B BUXTON 942 IOWA AVE REP RSF 2 0 $3,250 Replace 7 windows BLD06-00289 NANCY A DOOLEY 120 DARTMOUTH ST REP RSF 2 $2,600 ROOF REPAIR FOR SFD Total REPIRSF permits: 14 Total Valuation : $227,430 GRAND TOTALS: PERMITS: 100 VALUATION; $19,833,569 Ti . tn ~ City of Tiffin P.O. Box 259 Tiffin, Iowa 52340 phone: 319.545.2572 fax: 319.545.4147 e-mail: tiffin@avalon.net May 26, 2006 Dear Elected Official: Plans continue for our Tiffm Centennial Celebration with a parade to begin at 10:00. The 34th Army band is scheduled to be in attendance and will play at the dedication of the new Veteran's Memorial immediately following the parade. We once again extend an invitation to you to join us for this event. We are planning a Mayor's Breakfast to begin at 9:00 for elected officials and special guests. Mayor Glenn Potter and city officials will welcome you to our celebration with a very light breakfast at the Springmier Community Library located on the northeast corner of the Clear Creek Amana High School building. The Tiffin elected officials will line up in the parade directly behind the color guard and area emergency vehicles at the Clear Creek Mobile Home Park which is located immediately south of the railroad tracks on Ireland Avenue. Ireland Avenue will close down for the parade at approximately 9:30 a.m. You will want to plan accordingly. We would ask you to drop into the parade line with us at the Mobile Home Park. It would be helpful if you can let us know if you are coming by dropping a line, or calling 545-2572. We hope you join us. \"-..) 0 C~ = Sf) C' ::"'_.\"i '- p-c .= -:) :"~ 11 C) --'.. I ~,) r:; N ,"-- iTl ~--...... , ___ CT: -0 ::I: ie-I (:I=-l~ , .....J :s; /~ - 5> .. Cl \.D I:.~ I Chureh I " 5': Tiffin Centennial Parade July 1 , 2006 .j .100m , !001t 01 EJ ClearCreekA. IlighSdMJOl Fdm G) "" ill - .- .... ~.~-,---~.-,., , ,...:-., fiJ "" :w 2nd $t I~ . !O\'ffJ jn~er:,'~If. ., , '. .1!iI $14 i ".< ,..{ ; ,..., , .. . il rn Re8coe olFlIBl Reapoaden IlcginIkR ~ 'Q, fJ) .l3td St"" Cl ~- "" III IQ !l> if) .. .... E 3rt! St ~'ll " or ::l ~ .. ~ l'l - ::1' I:l ~ .. ... ~I) '(t "0 :'J" S\ :l ,~ tJ> .. E 2hcl Sf ~ !l: ~ l5'rbwi\ St' PIIlIde Begios and and Euds Hrle 5 :2:0 :P'==) r-" - ~.:;C) ---< \;;:\ 0::0 .~7' Z 7 ~ "'" "'" ~ ~"- I N II - .- \ ''\1 '.~-1 \,j '" ::;.: - o ..0 Parade Route begins at Regency Property on Ireland Ave NW, south of Clear Creek and north ofI-80 Exit. Route proceeds north through the main section of Tiffin and back to starting point.. Route is 1.3 Miles. Parade starts at 10:00am. Line up begins at 9:00am. Johnson County Deputies will close 1-80 exit at 9:30am. All streets south ofHwy 6 will be closed at 9:30am. These closures will be removed as soon as the parade ends. Fire Rescue & First Responder Units will assemble at East Street, south of Railroad Tracks. For the Safety of our Residents, Visitors, and Parade Participants we have adopted the following Parade Rules: I. No Sirens or other load noises during Parade 2. No shooting of water or other liquids from moving vehicles or at moving vehicles 3. No throwing of candy or items from moving vehicles or at moving vehicles 4. Walkers will be allowed to hand out candy or items along Parade Route A wards for Best Centennial Theme & Costumes for Businesses, Families, & Group Participants. Recognition & Awards at 1:00pm Entertainment Venue at High School Facilities. Schedule of Events 5 ENTERTAINMENT VENUE 1 :00 - 7:00PM 4 5K RACE & FUN RUN I WALK 7:30AM IN FRONT OF HIGH SCHOOL ENTRANCE METHODIST CHURCH PARKING LOT BRING LAWNCHAIRS OR BLANKETS 2 SOFTBALL TOURNAMENT 8:00AM - 6:00Pr,I 1 :00 AWARDS & RECOGNITIONS TIFFIN BALL FIELDS BEARD CONTEST EIGHT LOCAL TEAMS PARTICIPATING 2:00 lOCAL ENTERTAINMENT & TALENT BOOSTER CLUB CONCESSIONS 3:00 SILENT & LIVE AUCTIONS 1 BUS SHUTTLES 9:00AM. 4:00PM 4:00 PIE IN THE FACE AUCTION SHUTTLES AVAILABLE BETWEEN 5:00 LOCAL ENTERTAINMENT & TALENT 5 HIGH SCHOOL & EAST SOCCER FIELDS RELAX AND ENJOY 8 PARADE 10:00AM 6 TIFFIN FIRE RESCUE DEMONSTRATlON~ LINE UP OFF IRELAND AVE @ 9:00AM 1 :00, 2:00, & 3:00pm 4 TIFFIN METHODIST CHURCH 11:00-3:00PM LUNCH MEAL SERVED CITY PROPERTY NEAR RAILROAD 11 :00- 3:00PM JUDGED NEEDLEWORK, ART & 3 VEHICLE EXTRACATION DEMONSTRATIONS PHOTO DISPLAYS 12:00-3:00PM 10 & UNDER ACTlvmES FARMERS & CRAFT MARKETS 4 COTTON CANOY & REFRESHMENTS 5 1:00 -4:00PM 4 6:30PM CEREMONY SERVICES HIGH SCHOOL PROPERTY 1 CLASSIC AUTO SHOW 11:00AM -3,OOPM LOCAL PRODUCTS AND CRAFTS FEATURED & ANTIQUE TRACTOR SHOW SOCCER FIELDS - EAST SIDE OF TIFFIN 5 HORSE & CARRIAGE RIDES 1:00-5:00PM JUDGED SHOW WITH AWARDS CEREMONY FREE-WilL DONATIONS AFTERNOON TRACTOR PARADE MUSIC PROVIDED 5 HOT AIR BALLOON DEMONSTRATIONS 5 SPRINGMEIR LIBRARY 11 :00 - 4:00PM NORTH END OF HIGH SCHOOL BUILDING 5 COMMEMORATIVE POSTAGE STAMPING HISTORY DISPLAYS CREATED FOR TIFFIN CENTENNIAL PORTIONS OF CENTENNIAL BOOK ON DISPLAY 5 OXFORD AMERICAN LEGION AUX BINGO BOOK AVAILABLE AT END OF 2006 4:00 - 8:00pm 11 :00-3:00PM CUTE LITTLE MISS & MISTER HIGH SCHOOL PROPERTY CONTEST 11 :00-3:00PM SILENT & LIVE AUCTION BASIC FIRST AID STATION ITEMS FOR BIDDING 5 9:00AM-6:00PM 5 11 :00 -3:00PM COMMUNITY SIGNATURE QUILT HIGH SCHOOL PROPERTY PURCHASE SIGNATURE SQUARES AIR CONDITIONED LIBRARY FACILITIES SIGN IN YOUR FAMilY VETERANS MEMORIAL DEDICATION 5 CENTENNIAL ITEMS ON SALE 3 NOON BOOTH AT HIGH SCHOOL POTTER PARK - NORTH OF HWY 6 COMMEMORATIVE NUMBERED NEAR FOOT BRIDGE RED WING CROCKS 34TH ARMY BAND CENTENNIAL LOGO BLUE T-SHIRTS & LASTING MEMORIAL TO HONOR All CITY LOGO CAPS AND VISORS VETERANS OF All WARS TIFFIN FIRE RESCUE & 7 FIRST RESPONDERS SUPPER 4:30 - 7:30PM DOWNTOWN LOCATION ENJOY HOME COOKED MEAL CENTENNIAL CELEBgATiON 2:,.--, t.-. / '--'" -n ::~ ::;~ l,.~;: "!-::::: ',_.J I" :::1 ~~r\ ) """0 -~-~-" :'~--;-"0 ' ) <. 5 FIREWORKS DISPLAY AT HIGH SCHOOL LOCATION AT DUSK RAINDATE SUNDAY NIGHT JULY 3RD 1 i,-o 7 BAND AND DANCE - SLIM'S SALOON AFTER FIREWORKS DOWNTOWN LOCATION i ~II fllI, N ~. "j ,. t , --.* 'Aw ... t r- It_" ~:QWIJ lr -- - ~'-I~ l'lS; l'lS 11 R..~,- , -- n'l \l' lli -'';'' ~ ~_~td f1='" ......./ ... I .I 1906 - 2006 COME CELEBRATE 100 YEARS WITH US A~ t I I + 1 . I t I ! SATURDAY JULY 1, 2006 TIFFIN, IOWA ""L- ~ y~ FLOWER POWER ~~ y~ JOIN IN THE COMMUNITY EFFORT OF PLANTING FLOWERS AROUND YOUR HOME OR BUSINESS IN CELEBRATION OF THE CENTENNIAL MONTHLY AWARDS FOR BEST YARD OR BUSINESS VOLUNTEERS ARE BUSY GROWING AND PLANTING COMMUNITY PLANTERS THE CITY PLANTERS WILL FEATURE YELLOW MARIGOLDS AND PURPLE WAVE PETUNIAS JOIN THE COMMUNITY PRIDE AND PLANT FLOWERS CENTENNIAL BOOK SPRINGMEIR LIBRARY VOLUNTEERS AND CLEAR CREEK AMANA HIGH SCHOOL STUDENTS HAVE BEEN INVOLVED IN COLLECTING AND ORGANIZING HISTORICAL INFORMATION, PICTURES, AND ITEMS IN PRODUCING A CENTENNIAL BOOK, TO BE SOLD LATER IN 2006. PARTS OF THE BOOK, AS WELL AS ARTIFACTS, AND PICTURES WILL BE ON DISPLAY AT THE LIBRARY ON CENTENNIAL DAY. MANY GOOD PICTURES OF YEARS GONE BY HAVE BEEN COPIED FOR DISPLAY, ADDITIONAL PICTURES ARE WELCOME. IF YOU HAVE NOT BEEN NOTIFIED AND POSSESS INFORMATION BENEFICIAL TO THE PRODUCTION OF THIS BOOK, PLEASE CONTACT THE LIBRARIAN, SHIRLEY YERIES. 545-2960 COST OF BOOK HAS NOT YET BEEN DETERMINED. ORDERS FOR BOOK MAY BE TAKEN ON DAY OF CENTENNIAL. COMMEMORATIVE POSTAGE STAMPING TIFFIN POSTMASTER, KAREN RUPPERT, WILL STAMP YOUR MAIL WITH THE SPECIAL CENTEN- NIAL COMMEMORATIVE POSTAGE CANCEL STAMP ON JULY 1ST AT SPECIAL STATION AT HIGH SCHOOL. CREATE A PIECE OF HISTORY FOR YOUR FAMILY. PIE-IN-THE-FACE EVENT THROW A CREAM PIE AT THE ELECTED CITY OFFI- CIAL OF YOUR CHOICE. ALL ELECTED OFFICIALS HAVE AGREED TO PARTICIPATE IN THIS EVENT. HOW IT WORKS: BIDS CAN BE TAKEN BY EMAIL OR TELEPHONE LEAVE A MESSAGE. INCLUDE WHO YOU WANT TO BID ON, HOW MUCH YOU WOULD LIKE TO BID, AND YOUR NAME. ON JULY 1ST. THE HIGHEST BIDDER GETS TO THRO\\' A PIE IN THE FACE AT 4:00PM AT THE ENTERTAINMENT VENUE AT THE HIGH SCHOOL THE VOLUNTEERS ARE: MAYOR- GLEN POTTER COUNCIL PERSONS- JIM BARTELS RUTH DEMUTH KARIN D1LS MARK PETERSEN JOHN WRIGHT HIGH SCHOOL PRINCIPAL: TOM MCDONALD EMAIL: tlffin-ple_fac:e@yahooocom OR LEAVE MESSAGE AT: (319) 43ll-<i007 BEST BEARD COMPETITION JUDGING OF BEST BEARD WILL TAKE PLACE AT ENTERTAINMENT VENUE AFTER 1:00PM AWARDS AND RECOGNITIONS. JUDGES WILL DETERMINE BEST BEARD REPRESENTATIVE OF 1906 ERA. CUTEST LITLE MISS AND MISTER NOMINATE YOUR CHILD OR GRANDCHILD FOR THIS EVENT BY SENDING IN A MAXIMUM PICTURE SIZE OF 8" X 10" OF CHILD BETWEEN THE AGES OF 1-5 YEARS. EACH PICTURE WILL BE DISPLAYED IN THE LIBRARY A WEEK BEFORE THE CENTENNIAL AND DURING THE DAY OF JULY 1ST. FINAL VOTES UNTIL 3:00PM. VOTES WILL BE CAST BY DROPPING A S1.00 IN THE CONTAINER FOR THE CUTEST LITTLE MiSs'OR MISTER. THE WINNERS WILL BE ANNOUNCED AT THE ENTER- TAINMENT VENUE BEFORE THE SILENT AND LIVE AUCTIONS. ALL PROCEEDS OF THIS EVENT GO FOR THE PUR- CHASE OF CHILDRENS BOOKS AND PROGRAMS AT THE LIBRARY. SEND YOUR NOMINATIONS AND PICTURES TO LAURENE OR MARTI AT CITY OFFICE. NEEDLEWORK, ARTWORK & PHOTO COMPETITION IF YOU WANT TO BE PART OF THE TIFFIN CENTENNIAL DISPLAY AND ENJOY NEEDLEWORK, ARTWORK AND PHOTO HERE IS YOUR EVENT. DISPLAY ON CENTENNIAL DAY AT THE METHODIST CHURCH TWO AGE GROUPS FOR ALL EVENTS, . 12 AND UNDER . ADULTS NEEDLEWORK TWO DIVISIONS: . PATRIOTIC . GENERAL PROJECTS MAYBE ANY SIZE OR MATERIAL. (EXAMPLES: QUILTS, NEEDLEPOINT, EMBROIDERY, OR DECORATIVE SEWING ITEMS) ARTWORK CITIZENS ARE INVITED TO CREATE ARTWORK FOR A WARDS AND RECOGNITION. TWO DIVISIONS: OILS ON CANVAS EVERYTHING ELSE PHOTO IF YOU HAVE A CAMERA, TURN IN YOUR BEST PICTURES OF TIFFIN CATEGORY #1: "THIS IS TIFFIN" CATEGORY #2: "FAMILY & PEOPLE IN TIFFIN" CATEGORY #3:"HA VING FUN IN OUR HOME TOWN" ENTRIES 8 X 10 OR SMALLER IN DIMENSION. SOME PARTICIPANTS WILL ALSO BE DONATING THEIR PROJECTS TO THE LIVE AUCTION. JUDGED A WARDS WILL BE ANNOUNCED AT ENTERTAINMENT VENUE. ALL PROJECTS WILL RECEIVE RECOGNITION. CONTACT MARTI OR LAURENE AT CITY OFFICE FOR ADVANCE INFO OR SPECIAL ARRANGEMENTS 545-2572 8 PARADE lO:OOAM LINE UP AT 9:00AM BEGIN & END AT REGENCY PROPERTY SOUTH OF CLEAR CREEK -NORTH OF 1-80 EXIT AND PROCEEDS NORTH THROUGH TIFFIN. AWARDS FOR BEST CENTENNIAL THEME BUSINESSES, FAMILIES AND GROUPS OLDEST CITIZENS & VETERANS PARADE RULES APPLY NO SIRENS NO SHOOTING OR SPRAYING OF WATER NO THROWING FROM MOVING VEHICLES WALKERS MAY HAND OUT ITEMS COLOR GUARD OXFORD AMERICAN LEGION IOWA 34TH ARMY BAND CLEAR CREEK AMANA BAND GOVERNOR & SPOUSE INVITED HONORED SENIOR CITIZENS HONORED VETERAN CITIZENS CLASSIC & ANTIQUE VEHICLES LOCAL FIRE & FIRST RESPONDER UNITS TIFFIN METHODIST CHURCH YOUTH GROUPS LOCAL POLITICIANS SHRINERS AWARDS AND PARTICIPANT RECOGNITION PRESENTED AT AFTERNOON ENTERTAINMENT VENUE FOR SPECIAL RESERVATION IN PARADE CONTACT MARTI OR LAURENE AT CITY OFFICE 545-2572 PARADE ROUTE MAPS A V AILABLE UPON REQUEST IRELAND A VENUE NORTH OF 1-80 AND STREETS SOUTH OF HWY 6 CLOSED DURING PARADE DETOUR MAPS AVAILABLE UPON REQUEST TRAFFIC CONTROL DIRECTED BY JOHNSON COUTY SHERIFF DEPARTMENT Submitted by Housing Authority r;:] Th, NDliDnDI Am';Dt;" Df REALTORS, ODd th, u. S. Conference of Moyors will present the much coveted designation of "Ambassadors to Cities" and (] $5,000 grant to the City of Iowa City Housing Authority and the Iowa City Area Association of REAL- TORS!!'), in recognition of collaborative efforts to support DffDldDbl, horn,ownership in 10wD City . Date: June 19, 2006 2:00 p.m. Chauncey Square Park (Across the street from City Hall) Time: Place: PLEAS6 PLAN TO A TTFND ! \.A/VlW tnLs HoV'..oYI' v rhe Iowa City Area Association of REAL TORS,t. and City of Iowa City Housing Authority formed 0 partnership to present (J 'luolily (ourse lor firsl lime homebuyers. The first session was lompleled in Monh 2006 and resu1tedin morelhlln 70graduoles.. mmediolely alter the first se<;sion, other (ummunily Partners came 'lnboardtopresenlhonds-onbosi(home repllirseminors. rhe gront will provide needed funds to continue these successful ~lforts. The next course is scheduled for October. M"~OrRDSS wtLb"r"" wLLL .ccept 0"" b'l'l.Lf oftl'l' CLt~ of [ow. ci.t~ l'resf.d,v.t TIM Lel'l""""" wLLL .ccept 0"" b'l'l.Lf of the lowQ cLtk:! Art&t Assocu:~Holl\, ofR-€AL TORS- NewnOVLottOWl.'\.er5 wtU also shclY"e tl-1eLy expeYl.eV\.Ge5 IlW Public Access Television Board of Directors Meeting Minutes - FINAL Thursday, March 16, 2006 7:00 PM PATV - 206 Lafayette Street,lowa City, Iowa 52240 1. Meeting called to order at 7:09 PM by Tom Nothnagle. Present: Holly Berkowitz (11/04- 11/07), Jack Fuller (12/01-12/07), Brett Gordon (11/04-11/07), Walter Jahava (11/05-11/08), Ross Meyer (11/04-11/07), Steve Newell (11/01-11107), Tom Nothnagle (11/05-11/08), Phil Phillips (11/03-11/06), Damon Shutt (3/06-3/09) and Director Josh Goding. 2. Consented to agenda, 3. Approved minutes for February unanimously. 4. Old business: 5. Short public announcements: No members of public present. 6. New business: . Terms: Josh asked about length of terms. Phil announced that his term ends in November. Tom would like associate members. Recruit for associates at chili supper. . BITS Legislation and Lobbying: Discussion.of BITS legislation and similar legislation in Iowa that attempts to stifle consumer protection laws. League of Cities. FCC deadline for filing comments tonight: Reply. Phil: MNN called Tom's Guitar Show. Made MP3. . Chili supper: Will send post cards as invitation and discussion of contacts. $5/person. Discussed speaker. 3/30/06 @5:00 PM. Open @ 3:00 for volunteers. Tom, sound. Tables. PATV utensils, bowls. Drinks. Flier. Board and others bring chili. Charge for pop. Bring ice. Name tags. Talk value of PATV. . Contract: Read contract and contact Josh. Discussion of options. 7. Reports A. ICTC: None. B. Committees a. Building and grounds: None. b. Outreach and fundralsing:. Discussed chili supper. c. Technology: Discussed live baseball on internet, technology of carriage, trust fund reserve, web streaming and account, dedicated server. C. Treasurer: Steve reported on TIPS returns. Doing well. Discussion of long term options. D. Management - Iowa Shares: Josh reported: a. Management: i. IS: Report, telecommunication meeting, Nonprofits. Ii. Newsletter. Josh asked BOD to submit article in Word, 250-300 words. III. 11 :00 AM meeting. Iv. ACM Conference: Josh invited BOD. 8. Board announcements/discussion: None. 9. Adjournment: 8:50 PM Draft of PATV BOD minutes of March 16, 2006 respectfully submitted 4/20/06 @ 6:45 PM via e- mail by Holly Berkowitz, Secretary. Hb Public Access Television Board of Directors Meeting Minutes - FINAL Thursday, April 20, 2006 7:00 PM PATV - 206 Lafayette Street,lowa City, Iowa 62240 1. Meeting called to order at 7:12 PM by Tom Nothnagle. Present: Holly Berkowitz (11/04-11/07), Jack Fuller (12/01-12/07), Brett Gordon (11/04-11/07), Ross Meyer (11/04-11/07), Tom Nothnagle (11/05-11/08), Phil Phillips (11/03-11/06), Damon Shutt (3/06-3/09) and Director Josh Goding. 2. Consented to agenda. 3. Approved minutes for March with discussion. 4. Old business: . Chili Supper: Discussed revenue, supper asa fund raiser, as outreach, strategies for a larger draw, thanking John, Jim, others, 'help of board members. 6. Short public announcements: No members of public present. 6. New business: . Jazz Festival: Discussed possibility of PATV involvement in documenting Iowa City Jazz Festival. . Legislation: o Josh reported that state legislation is also a threat to PATV; handed out sheet of talking points for lobbying. Go to the "Save Access" link on the PATV website, www.patv.tv. o Phil reported on legislation, letter from ACM; new bill expected to be released; on franchising, rules, actions, support, grandfathering. o Actions discussed; letters, strategies, e-mails, impact of PA TV, leaders. . Brett on PATRIOll(similar to "Friends of Public Television"). . Mortgage: Phil reported on research: Discussed possibility of increasing monthly payment, liquidity. 7. Reports A. ICTC: No report. B. Committees a. Building and grounds: Jack and Ross will be out in warm weather. b. Outreach and fundralslng. I. Chill Supper: Discussed revenue, supper as a fund raiser, as outreach, strategies for a larger draw, thanking John, Jim, others, role of board members. ii. Jazz Festival: Discussed PATV involvement in documenting Iowa City Jazz Festival live; need 9 persons; Tom on sound, cables. iii. Live pedestrian mall events in warm weather. Iv. Suggestion: Bug on programs. v. Tom: Contact Tom with ideas for fundraising and outreach. c. Technology: Discussed relevant technology advancement. C. Treasurer a. No report. b. Mortgage: Phil reported on research: Discussed possibility of increasing monthly payment, liquidity, distributed two handouts with two different options for repayment. I][] I. PATV BOD voted unanimously: "Pay $2600 per month on mortgage note beginning In May, 2006 with review after three months." D. Management- a. Management: i. Legislation reported: Josh handed out sheet of talking points for lobbying. Go to the .Save Access" link on the PATV website, www.patv.tv. ii. ACM Conference 7/6/06-7/8/06: Scholarships available, need to enroll first. Deadlines for registration: 5/5/06; 6/23/06. Board and staff development. iii. Contract: Haven't signed contract yet, but was passed. iv. Great month: Josh plans to document Noam Chomsky. v. City Council of Iowa City thanked Josh (and others) for PATV coverage on night of tornado. vi. PSA, Eastern Iowa Mediation Services: Will assist. vii. Letters needed for PA TV newsletter: Submit to Josh. viii. Bike-In-Theater; again in 2006. See website. ix. PATVwill be closed during ACM conference (See above). 8. Board announcements/discussion: A. PATRIOTS (Public Access Television Radio Internet and Open Telecommunications Society): Brett is organizing PATRIO~with functions of supporting and promoting PATV; promotion, programming, producers' club, letters, lobbying, document events such as Jazz Festival, staff support, list, developing contacts, database. B. Recognition of PA TV and those who helped with broadcast of the tornado In Iowa City: a. Phil and others: The PA TV Board of Directors would like to recognize the extraordinary comments made to management, . staff and producers for the live cable casting of tornado until 2:30 AM, the videos of the tornado and call-In for Instruction for shelter and other services. We had the only video of the tornado that was broadcast by at least two commercial stations [including Channel 9 (KCRG), HBF (Rock Island)]. 9. Adjournment: About 9 PM Draft of PATV BOD minutes of 4/20/06 respectfully submitted to Josh Goding, Director and Tom Nothnagle for review on 5/16/06 by Holly Berkowitz, Secretary. Hb Final hard copy delivered 52606 by HB. I: I (~~~'t ~~ ..I~ CITY OF IOWA CITY www.icgov.org CITY COUNCIL Ross Wilburn Mayor Regenla Bailey Mayor Pro Tern Connie Champion Amy Correla Bob Elliott Mike O'Donnell Dee Vanderhoef council@iowa-city;org 410 E. Washington Street Iowa City, IA 52240 Phone: (319)356-5010 Fax: (319)356-5009 June 13, 2006 Dr. Peter Wallace Iowa City Community School District 509 S. Dubuque Street Iowa City, IA 52240 Dear Dr. Wallace: At our work session of June 12, the Iowa City City Council indicated they wish to participate with the School Board as a partner in sharing the SILO revenues. I would look forward to your direction in determining how the Iowa City City Council and School Board can meet to discuss and decide this issue. The City Council is most interested in working with the School Board in a sharing agreement as well as fulfilling your calendar as it pertains to the calling of a SILO election. We understand you are currently in the process of deliberating and will soon reach a decision as to whether to proceed with a SILO referendum. Thank you. "Y'0~ mgrlllr/wallace.doc Page I of2 Marian Karr From: Iowa City Area Chamber of Commerce [info@iowacityarea.com] Sent: Tuesday, June 13, 20064:22 PM To: 'City Council Subject: You Are Invitedl Dear Council Members: On behalf of Nancy Quellhorst, the Chamber invites you to attend a Check Presentation and Reception on Friday, June 16. To give you a litde background, the Chamber was approached by W.W. Grainger a few days after the tornado. If Grainger recognized the need, they were willing to grant money to small businesses that suffered damage. The Chamber was able to satisfy their criteria and we've been awarded $50,000 to help small businesses. Grainger is making a check presentation Friday at 12:30 at Rebel Apartments. This event is open to the public. At 1:00pm Friday there is a small reception at the Gazette Office in Old Capitol Mall, to honor those who responded so quickly to the tornado damage. The Chamber understands how hard the Council worked to assist the businesses and residents during this time and hope you will attend these events. Thank you. DarIa Boudjenah Please RSVP to info@iowacityarea.com Press Release: Area Chamber to receive $50,000 grant to help local business tornado recovery Who: Iowa City Area Chamber of Commerce, Nancy Quellhorst Iowa City Mayor Ross Wilburn What: Check presentation, from W.W. Grainger, Inc. to Iowa City Area Chamber of Commerce. Through an application process, funds will be distributed to area businesses recovering from the April 13 tornadoes. Where: Rebel Plaza, comer of Clinton and Court Streets When: Friday, June 16, 12:30 p.m. Please join us! Daria Boudjenah Office Manager Iowa City Area Chamber of Commerce 6/13/2006 Page 20f2 325 E Washington SI. Suite 100 Iowa City, IA 52240 ph. (319) 337-9637 fx. (319) 338-9958 e. info@iowacityarea.com i. www.iowacityarea.com 6/13/2006 rnrJ MINUTES Iowa City Airport Commission May 31, 2006 Iowa City Airport Terminal-lO:30AM DRAFT Members Present: Randy Hartwig, Chair; Howard Horan; Greg Farris; Janelle Rettig Members Absent: John Staley Staff Present: Michael Tharp - Arrived Late Others Present: Congressman Jim Leach; Kitty Donahue, Congressman Leach Staff Assistant DETERMINE QUORUM: Chairperson Hartwig called the meeting to order at 10:30 AM. RECOMMENDATIONS TO COUNCIL: NONE PUBLIC DISCUSSION: NONE ITEMS FOR DISCUSSION/ACTION: A. A general discussion of Federal Airport Improvement Plan (AlP) funding for FY 2007 was held. A discussion was held about the President's proposed budget cuts of almost $1 billion to AlP's authorized funding for FY 2007 of$3.7 billion. Commission members conducted an overview of airport operations and improvements. B. Commission members and Congressman Jim Leach were given a tour of The University of Iowa's mechanical and industrial engineering research projects by Tom Schnell, Associate Professor, University ofIowa. Adjourn: Meeting adjourned at 12:00 PM Airport Commission May 11, 2006 Page 2 Airport Commission ATTENDANCE RECORD YEAR 2006 IMeetine Date) TERM 1/12 2/9 3/9 4/13 5/1 5/11 5/31 6/8 NAME EXP. Daniel Clay 5/3/11 --- --- -- --- -- -- - Randy Hartwig 3/1109 X X X X X X X Greg Farris 3/1/07 0 X X X X X X John Staley 3/1/10 X X X X X X OlE Howard Horan 3/1108 X X X X X X X Janelle Rettig 3/1112 -- --- X X X X X KEY: X = Present o = Absent OlE = AbsentlExcused NM = No meeting -- = Not a Member 2 ~ MINUTES Youth Advisory Commission May 25, 2006 - 7:00 P.M. Harvat Hall, City Hall DRAFT Call to Order: Meeting called to order at 7:00 P.M. Members Present: Kamps, Subramanian, Nelson, Keranen, Stubbers (electronically) Members Absent (Excused): Bleam, Ziegenhorn Others present: City Council Liaison Correia; City Clerk Karr Recommendations to Council (effective onlv after seoarate Council action) None Aooroval of Minutes Moved by Subramanian, seconded by Kamps, to approve the minutes from the minutes of April 13 and April 20. City Clerk Karr distributed a corrected copy of page 1 of the by- laws. Motion carried unanimously, 5/0, Bleam and Ziegenhorn absent. Set Next Meetina and Summer Schedule Members agreed to the following schedule for the summer months: Wednesday, June 14, 6:30 p.m. Monday, July 10, 6:30 p.m. Monday, August 14, 6:30 p.m. Facilitated Discussion of mission driven olannina City Council Liaison Correia facilitated discussion. She noted that the first flip[ chart contained only one of the two statements contained in the bylaws and in the resolution establishing the Commission. FLIP CHART # 1 Mission To promote understanding and awareness of Iowa City among IC Youth, allow a select group of youth to make decisions concerning them & their peers, enable youth members to utilize & expand on their leadership abilities, & to serve as a mechanism for communication between youth and adults in IC and create a bridge whereon youth & adults can develop partnership. Correia encouraged members to identify common themes that had been discussed in previous meetings. That exercise resulted in the formulation of the second flip chart. Youth Advisory Commission May 25, 2006 Page 2 FLIP CHART # 2 . Environmental Concerns . Mini grants . Exposure T shirt Ilogo Enhance communication Design website . Mapping youth leadership & involvemenVresources Correia suggested a relationship between Mapping and Exposure, and the majority agreed it was difficult to proceed to the items listed without first developing further those two. There was discussion on development of a website and the possibility of asking city staff (webmaster) to attend the next meeting. It was decided that members would research individual websites for the next meeting (June 14) and bring examples with them. City Clerk Karr stated that the room was wireless and members could actually access the sites and share likes and dislikes at the meeting. If hard copy handouts of sites would be helpful Karr offered to print them as well. It was decided that each member would bring 2-3 examples, not necessarily of Youth sites, to the June meeting. City staff would be asked to attend a future meeting after some agreement and consensus had been reached. Correia noted she is involved in the Iowa Youth Survey and asked for any volunteers that might be interested in being trained as facilitators. _Subramanian, Keranen, and Kamps volunteered. Nelson stated he needed more information and Stubbers indicated she would be out of town for the summer months and unable to participate. Correia stressed this would be totally separate from the Commission but a great opportunity to become connected with other youth and be visible. In order to identify what other resources I projects are available in the community, Subramanian offered to contact Janie Jeffries at United Action for Youth and Nancy Quellhorst from the Chamber as speakers for the June 14 meeting. It was agreed that they would be scheduled first on the agenda and provided 30-45 minutes. DeveloDment of Loao It-shirt Keranen offered some preliminary designs for the t-shirt, suggesting it be professional and simple. She offered to provide additional designs for consideration at the June 14 meeting. It was agreed she would provide designs to help focus discussion and then a City staff would clean up the design for final approval by the Commission. In response to Commission Members, Karr indicated that the Commission would be involved in selecting the design, shirt material, and color. Karr stated that until a design is selected materials, vendors, timeline, etc could not be determined. Keranen suggested the shirt be a polo type rather than a T shirt. Kamps wondered if the shirts could be done for summer events. Correia suggested the Commission re-visit name tags. Keranen and Subramanian stated they had examples of nice buttons that might be considered. Both offered to bring them to the June meeting. Youth Advisory Commission May 25, 2006 Page 3 Public Discussion None Announcements/lnvitation City Clerk Karr distributed contact information to each member and asked they review and return to her. Email distribution of packets will remain and Subramanian requested a hard copy in addition to the electronic one. Moved by Subramanian, seconded by Kamps, to adjourn 8:00 p.m. Motion carried unanimously, 5/0. Prepared by Karr Youth Advisory Commission May 25, 2006 Page 4 Youth Advisory Commissiou ATTENDANCE RECORD YEAR 2006 (Meetinl! Date) TERM 3/23 3/30 4/13 4/20 5/25 NAME EXP. Audrey 12/31/07 X X X X X Keranen Sarah 12/31/07 X X X OlE OlE Ziel!enhorn Subha 12/31/06 X X X X X Subramanian Elyse 12/31/06 OlE X X X X Abboud KamDs Maison 12/31/07 X X X OlE OlE Bleam Jacqueline 12/31/07 X X X X X Stubbers Michael 12/31/06 X X X X X Nelson KEY: X = Present o = Absent OlE = Absent/Excused NM = No meeting --- = Not a Member I];i] MINUTES HISTORIC PRESERVATION COMMISSION THURSDAY, MAY 18, 2006 EMMA J. HARVAT HALL PRELIMINARY MEMBERS PRESENT: Esther Baker, Michael Brennan, Richard Carlson, Michael Gunn, Michael Maharry, Tim Weitzel MEMBERS ABSENT: Jim Ponto STAFF PRESENT: Sunil Terdalkar OTHERS PRESENT: Helen Burford, James Niebuhr CALL TO ORDER: Chairperson Weitzel calied the meeting to order at 6:00 p.m. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: There was none. ITEMS FOR CONSIDERATION: Certificate of Appropriateness: 815 East Washinoton Street. Terdalkar stated that this property is a contributing structure in the College Hill Conservation District. He said the appiication is to replace windows; replace some siding on the existing additions in the back; replace some of the capping on the wood patterns for the Tudor revival style, prominently on the west side; gabie the eaves on the west side; and add some roof shingles. Terdalkar said the proposal is to replace the windows with vinyl windows. Niebuhr said the plan is to just repiace what was there before the tornado. Terdalkar said the owner would also replace the aluminum capped storms. He said that the siding to be replaced is on an addition to the original structure. Terdalkar said that one piece was blown away entirely, and on all other sides, the siding has been damaged. Niebuhr said the siding contractor quoted what he considered to be a better product than aluminum, a higher grade vinyl. He said that this is on the addition to the back side of the structure, where all the aluminum siding had a lot of damage. Niebuhr said that a lot of the siding is dented, and where it's not dented, it's loose and bagging. Niebuhr said that in between the buildings on the west gable, the brick veneer from the apartment building about nine feet away coliapsed onto the windows on the west gable, affecting both the first and second story windows. He added that the area of siding there is completeiy missing. Niebuhr said the sider proposed putting back a premium grade vinyl. He said the salesman said it would be more cost effective for the owners and would not fade or dent the way aluminum does. Niebuhr said the sider's proposal was to strip ali the aluminum siding off, reusing some of it to fit in on some of the dormers and higher areas. Gunn asked what is underneath the siding. Niebuhr said he believes it is wood lap siding. Terdalkar said this is a contributing structure and is also an individualiy eiigible National Register property for architectural integrity. He said that when it was surveyed, the architecture was more intact; there was some work done in 2003. Terdalkar said the applicant believes ali the windows were replaced around that time. Historic Preservation Commission Minutes May 18, 2006 Page 2 Weitzel asked if the proposed windows would be aluminum clad wood or just aluminum. Niebuhr said that they would be vinyl windows. He said it is the same as what was installed about three years ago. Niebuhr said the windows were installed under permit, so the windows that have 'been ordered as ' replacements are exactly what were there. Terdalkar said the work was done before this property was in a conservation district. Weitzel said the guidelines do not allow vinyl windows. Niebuhr said he talked with the sorority's alumni advisor during the week after the tornado. Niebuhr said that discussion involved what to do to just get up and running. He said that a week later, they met with the insurance adjuster to survey the extent of the damages. Niebuhr said that shortiy after that meeting, he talked to the Building Department and went over the list and asked what a permit would be needed for. He said the Building Department told him he would probably need a permit for the windows. Niebuhr explained that he would probably be putting back in what existed before the storm. He said the person asked him if it was done under permit, and he confirmed this. Niebuhr said the person explained to him that if the same window went back in, it should be no problem, and it could probably be handled with a certificate of no material effect. Maharry asked for the name of the Building Department official. Niebuhr did not know but said the person did not necessarily render an opinion but said she did not believe that he would need more than a review by a couple of Commission members. Gunn asked how many windows were ordered based on that information. Niebuhr said that 34 windows would be replaced. Brennan said he believes that the Act of God provision allows restoration of the condition the building was in prior to the storm, which would be a Building Department issue and not for the Commission to decide. Weitzel said that if the Building Department gave Niebuhr the impression that it would be okay to put back what was already there, the Commission would probably have to be bound by that. Maharry said the Buiiding Department may have made a very big assumption that these were historic windows that were actually blown out, but they were not. Niebuhr agreed that he did not explain that he was replacing vinyl windows, because at the time he was not aware that they were vinyl windows. He said he simply stated that the plans were to replace what existed before the storm, and all these windows were replaced only three years ago. Weitzel said the real question is whether the Commission can change what was done by a storm or if the storm is a special circumstance that automatically grants an exception. Regarding vinyl, Weitzel said that it is not really inherently more durable than aluminum. He said that it doesn't dent, but it breaks, and the plastic fractures. Niebuhr agreed and said that there are UV effects on the vinyl as well and said it becomes brittle. Weitzel asked if the owner would be amenable to repairing the wood underneath the aluminum. Niebuhr said that was possible. He said that on the west gable, which is original, someone came through with brown coil stock and vented around the gable. Niebuhr said that the battens and the corner pieces were capped with bent coil stock. He suggested taking those off and said that underneath, he believes there is the original Tudor board with stucco. Niebuhr said it will need some prep and stain or paint. Niebuhr said the crown cornice at the rake, the small overhang, has the angled piece of aluminum over it. He said he would take that out. Niebuhr said he did not know the condition of that, although he talked to the roofer, who said that there is a crown-type cornice. Niebuhr proposed taking the aluminum off that rake and then putting that back. He said if it is damaged, he would just prefabricate something to match exactly. Niebuhr said the plan is then to put back that west gable to the wood. Niebuhr said that on the additions where the siding was dented and pulled loose, that would be repaired. He said that on the front of the building, he believes the upper Tudor stucco battens are still all wood. Niebuhr said he would duplicate that on the west gable. Historic Preservation Commission Minutes May 18, 2006 Page 3 Regarding the additions on the back, Niebuhr stated that they were sided over with aluminum at some point. He said that when he first heard the conservation district issue being discussed, he was under the impression that the concern was more about what is seen from the street. Niebuhr said that one really can't see any of those additions. Weitzel said there was some discussion about the concern being the street fayade, but ultimately the Commission went back to the Secretary of the Interior Standards, which do not distinguish frontages. Maharry said that the sorority must have had a good adjustment, because putting aluminum back up there would be expensive, and that's what they were insured for. He stated that fiber cement board or repairing would save them money. Weitzel agreed that it might be a lot cheaper to repair, with a really high quality paint job. Niebuhr said he would bring that up to the adjuster, who is still in the process of working on the claim. He said the insurance adjuster asked him for an estimate. Niebuhr said that the adjuster also was waiting for the house to be unoccupied before he would be able to make a full adjustment. He said he will peel off the siding to see if he can get a cost analysis. Weitzel asked Niebuhr if he was looking for a certificate now or if he would like to come back with a full cost analysis. Niebuhr said he needs to get something in motion, because the sorority really would like to have the work done by rush week in August. Weitzel said the Commission would not be worried about the interior. He said that unless Niebuhr thinks he will find something that changes things on the outside, the Commission can grant a certificate of approval, as the conditions are currently understood. Weitzel said that if things change, Niebuhr could come back to the Commission again. Niebuhr said that would be fine and would help him get started. Niebuhr said he currently has a call in to the House Corporation President to get an answer from the insurance company regarding a non-conforming clause and if there is coverage on any of this. Niebuhr said he did not know if they had coverage for putting back anything that wasn't there before the storm. Maharry said the cost of aluminum would be prohibitive, so he thought they would be eager to use fiber cement board or repair the wood underneath. Gunn said there have been cases in which the Commission has said it should be fiber cement board or the wood should be repaired, and that has prompted the insurance company to go along with that as part of the repair. Weitzel pointed out that the Johnson County Bar Association is currently working with applicants to ensure that they get fair settlements from insurance. Gunn stated that the Commission has been meeting every week and will do so as long as there are storm-related issues to deal with. He said the Commission could make a motion regarding repairing the wood or fiber cement board. Gunn said that by the time the insurance company responds, the Commission will have another meeting in the near future. He said there is normally hesitation on the part of the Commission to approve vinyl siding. Niebuhr said he does not know where the insurance company stands on any of this. He said he is simply representing the sorority house right now in trying to work through it as quickly as possible. Niebuhr asked what specifically the Commission would like to know before granting approval on the siding of the addition. MOTION: Gunn moved to approve a certificate of appropriateness for the plans for 815 East Washington Street to include repair of the trim; replacement of the windows with vinyl windows comparable to the windows that were there before, referencing the non-conforming clause regarding Act of God damage; the repair of the wood siding that is there; and the application of fiber cement board. Brennan seconded the motion. Gunn said it seems that the Act of God provision gives owners the right to rebuild, regardless of the extent of the damage, even a key property in a conservation district as it was prior to the storm damage. Historic Preservation Commission Minutes May 18, 2006 Page 4 Weitzel said it is an exception for something the owner had no control over. Brennan said that, as he reads the provision, the first provision is that if the damage is less than 75% of the value, the owner can restore it to the way it was, regardless of what the zoning code says now. He said the second stipulation is that if the damage is more than 75% of the value, the owner can restore it, but only in compliance with the zoning code so that the owner would have to bring it up to code. Brennan said the third part allows a building with a historic designation to be constructed on its original foundation regardless of the current zoning code requirements. Maharry asked why the Commission is then reviewing applications. Gunn said this appiies only under certain conditions. Maharry replied that all of the applications reviewed in the last few weeks have been under these conditions in that they have been damaged to 75% or less of their value and can therefore do what they want. Maharry said the owners can put the building back to what it was before. Weitzel said the Commission still needs to review whether the materia is are appropriate. Gunn said the Act of God provision seems pretty clear. Carlson said then that the vinyl windows and aluminum siding would be permissible, but changing aluminum for vinyl siding wouid not be permissible, because vinyi is strictly forbidden. Maharry said that the motion is consistent with this. Carlson said the motion didn't include repiacing the aluminum. Brennan said it failed to mention that it couid be replaced with aluminum. Gunn said he left that out, because the Commission wouid rather see the wood repaired and rather see fiber cement board as a replacement material. He said that if the certificate is approved that way, then the insurance company may okay this with the wood repair and fiber cement board. Maharry said that aluminum would be more expensive than fiber cement board. Weitzel commented that it might not be when the labor costs are included. Niebuhr said that the installation of fiber cement board would be more expensive than aluminum, because painting adds cost and the labor is more expensive. He said that even the prepainted fiber cement board should have at ieast one coat of paint. Terdalkar asked, if the owner can do vinyl windows, why can't he do aluminum siding. Commission members responded that he can. Terdalkar said then that this could receive a certificate of no materiai effect. Weitzel said that the HIS person was therefore correct. Weitzel asked Niebuhr if the motion was acceptable to him or if he needed more latitude. Niebuhr said that in terms of scheduling, the windows are more important than the siding, although he did not know how much he could speak for the owners. Weitzel said the Commission couid vote on the motion, and if it turns out the owner wants the aluminum, that could be done through a certificate of no material effect by chair and staff. Terdalkar asked if the Commission would have to still vote on windows, because the proposal is to take off the coil stock. Gunn said he assumed that part of the motion was to repair the trim, without the coil stock. Niebuhr said he would like to see the coil stock off the west gable. Regarding the windows and the sashes, Terdalkar said that all of them have the coil stock. He said that if 34 of them are removed, the applicant might have to remove all of them. Terdalkar said the motion is to replace the windows without the coil stock capping. He said the applicant might therefore want to remove the coil stock above all the windows, because it would look unusual to have some capped and some not capped. Niebuhr said that what is there now is vinyl, with aluminum capping on the exterior, and the person who did the capping did a good job. He said that the job is oniy three years old, and he thought the Act of God provision would appiy. Niebuhr said the original rough openings were not changed, and the configurations remain essentially the same, except for the difference between double hung and casements for egress purposes. He said it would probably not be well received by the owner to have to do a different application on the windows. Historic Preservation Commission Minutes May 18, 2006 Page 5 Gunn said that all has to come off anyway to replace the windows. Niebuhr said he believed so. Gunn said that he would have to put something back, and the issue is what goes back. Niebuhr said his answer would be that what was there before would go back. He said that of the 40 or so windows on the property, there is virtually no window that did not show evidence of being hit by something. Gunn said that was has to go back would either be a board and paint or a board and cladding with coil stock. Niebuhr stated that these are replacement windows and were good vinyl replacement windows. He said that the existing original wood box, frame, sash, and everything were removed from the masonry opening, and probably a dimension lumber frame was put around. Niebuhr said the inserts go in, and then on the exterior there is aluminum cladding. Terdalkar said that some kind of frame was buiit around and said that the window frame is inside, and then the contractor boxed out and capped over. Niebuhr said he didn't install the windows, but it appears that there was an attempt to duplicate the look of what had been there in wood before. He said they were apparently ordered with the same number of sash openings, the inserts went in, and then the aluminum cladding was applied on the exterior. Gunn said that if the trim is all deteriorated, then putting on coil stock is probably the cheapest and easiest way to fix it. He questioned, however, if it all comes out, is it necessarily the only reasonable way for it to go back. Gunn asked if it is really more expensive to put on a trim board and paint it than to wrap it around. He said it has to be boxed out or trimmed or something. Gunn said it depends on what is under there, but it does not strike him as necessarily a whole lot cheaper to make it look like a cheap repair job, as opposed to a new window. Niebuhr said that in his opinion, whoever installed the windows did a pretty good job. Maharry said the appiicant can actually put up what was there before. He said the Commission can encourage the applicant not to but could not require him to do something that wasn't there before. Niebuhr said that in removing what was there before in the way of aluminum on the west gable, it would still be more expensive to put back any kind of wood. He said in redoing the gable side, the costs would be about an even exchange; he did not think it would be that much extra to do it back to the painted wood and expose the crown, especially the crown corners, instead of just the straight lines of the clad aluminum there at the roofing. Weitzel asked if the Commission wanted to amend the motion to specify that the coil stock to be removed is specifically on the half timbering, as opposed to all trim. Gunn said that is what he intended when he made the motion. The motion carried on a vote of 6-0. Discussion of 17 South Governor Street Storm Damaoe. Weitzel said that this is not just related to storm damage but is the lack of any activity to try to protect the building after the storm damage. He said there has been rainwater through the roof, and the upper windows are open. Weitzel said this discussion is being initiated the Commission. Weitzel said the concern is that it's known that the owner doesn't necessarily want to preserve this building or maintain it. Terdalkar said the caretaker of the structure has applied for a building permit to demolish it. He said the caretaker has not applied to the Commission as of yet, but the building permit for demolition is on hold pending the Commission's decision. Terdalkar said the owner apparently doesn't want to preserve the building or even stabilize it, as it has been stabilized only the first floor. He said there are some basement windows open all around. Terdalkar said the turret was destroyed, but there is no tarpaper over the turret. He said that it appears to need more stabilization than what has been done. Terdalkar said that lack of stabilization would lead to Historic Preservation Commission Minutes May 18, 2006 Page 6 more destruction so that it would be very difficult to restore the building if a certificate of appropriateness for demolition is not granted. Carlson asked if there was a structural assessment. Terdalkar said the City is trying to gain access to the structure. He said the City is willing to bring in a structural expert to go through the building. Terdalkar said there has already been a survey done on the outside with the potential structural expert, who has given a proposal as to how much it would cost. He said the City now just needs access to the structure to get in and do a proper survey. Weitzel said there could probably be an application to the State technical advisory network for that. Weitzel said Terdalkar informed him that the original interpretation was that the landowner said there was termite damage so that the building would have to be torn down. Weitzel said there was no strong evidence of termite damage, and furthermore, a building with termite damage could be repaired. He said the case being made indicates that the owner simply doesn't want to have this property any more and would like to tear it down to build something that would probably be larger. Weitzel said that the building is currently over capacity, and he did not believe the same number of individuals could go back in, because the building would probably lose its grandfathered in status. Maharry said he believed there could be seven units, based on the lot size, as long as adequate parking is provided. Weitzel said this is a narrow lot and might be too narrow to allow decent subterranean parking because of the ramps that would be needed to get down in there. Maharry asked if the plan is to initiate something to HIS to go out there and inspect the house and tell the owner what to do to seal up the house. Terdalkar said that there are two or three ways to go ahead and get access to the structure. He said that if the owner doesn't allow access, the City might initiate this, so there would need to be action to tell HIS to initiate a review. Maharry asked if it would be necessary to get inside the house to get HIS to review it. He said that to stabilize the house right now, the windows need to be covered and the roof needs to be covered with tarps. Terdalkar said that the Commission can request or initiate structure review from inside to see if the building is or is not beyond repair. Weitzel said he thought the discussion was to be about demolition by neglect. Terdalkar said this is consideration of both things. Weitzel said that if City staff wants the Commission to ask the owners to allow access to the building in order to review its integrity, that is different from demolition by neglect. Terdalkar said that the process for prevention of demolition by neglect needs to be initiated, and the Commission can request HIS to start the process. Maharry said that involves pulling a tarp on the roof and boarding the windows; the inside doesn't need to be accessed for that. He said the Commission just needs to tell the owner to seal up his building. Maharry said if the owner wants to provide evidence that the building is structurally unsound, he can do that. Terdalkar said the opinion in the planning office is that the process should be more proactive, because staff suspects that the owner doesn't want to keep the building. He said that if the assessment is done, there could be evidence that the building is structurally sound and doesn't need to be demolished. Weitzel said the City can pursue that without asking the Commission to request that the owner let the City into its building. He said the Commission doesn't have the authority to require someone to give access to his property. Brennan said the question would go to whether the Commission would approve a demolition permit. Weitzel agreed and said that is a different issue. Maharry said perhaps the City staff wants the Commission to be proactive, because they are worried the owner will go into the building and make the building unstable. Weitzel said the Commission could offer some sort of resolution about the demolition of this building and whether or not it should be pursued. Historic Preservation Commission Minutes May 18, 2006 Page 7 Maharry said that if the owner applied for a demolition permit, he did not know what the City or Commission could do to provide evidence either way. He said that obviously the owner would need to provide evidence to have the demolition approved. Terdalkar said this is a contributing structure. Weitzel said that it is probabiy the Thomas MacBride House, so it probably has landmark potential. Terdalkar said there are two opinions about this issue: one says this is the Thomas MacBride House and the other says the sorority house next door is the MacBride House. Weitzel said that Keys thought this building was the MacBride House. Carlson said that the sorority is an older house, and this later house was buiit in the 1890s. Gunn said that if the owner wants to demolish the house, he has to demonstrate that it is structurally unsound and irretrievable. Terdalkar said there is a hold on the building permit by the Building Department. He said that unless the owner applies to the Commission and gets approval, the permit will not be issued. Maharry said it appears that the owner is waiting for the house to fall down on its own. Terdaikar said that is why staff wants to make sure the house is stabilized. MOTION: Maharry moved that the Commission file a petition with the Building Official requesting investigation of the building at 17 South Governor that is suspected of neglect or deterioration according to the standards of 14-3B-7 A. Carlson seconded the motion. Brennan asks if, in the interests of consistency, 5t. Patrick's Church is eligible for National Register listing. Terdalkar confirmed this and said that the Commission could also iook at that. Brennan said that because it is not in a district, the church couid apply for a demolition permit, and there is nothing the Commission could do about that. Terdalkar said that the sorority also has not done anything to stabilize that structure. Gunn asked who suggested the Commission look into this. Terdalkar replied that planning staff was concerned about this. Gunn said that he would vote against the motion, because he did not feel this was demolition by neglect. He said it does not fall under decayed, deterioration, free from structural defects. Gunn said that if the owner wants to tear this down, he has to come before the Commission anyway for a decision. He said he did not think the Commission should reach this far into something that was written for something totally different and invoke it for this case. Carlson said he is not convinced, because he believes that a month after the tornado, there should at least be tarps over the roof to prevent water damage. He said he believes that is demolition by neglect. Gunn said that, given the amount of rain we've had, the damage is already done inside. Burford asked if there is a way to direct this so that there would be an opportunity for the City to take possession of the house. Maharry said there is not. Gunn said this discussion should be based on a demolition permit. He stated that he did not think the owner would let the building sit like this for ten years; he has already applied for a demolition permit, which is the issue to be resolved. Gunn said that if in the coming weeks the owner has still not applied, the Commission might do something else. Weitzel said that from that perspective, if the owner plans to demolish the house, why would he put a tarp on the roof. He said he believes the owner is being consistent with his intent. Weitzel said the Commission has to review whether or not what the owner is doing is demolition by neglect. Terdalkar said in view of the fact that the Commission reviews the certificates based on whether the building is structurally sound or not, by making it structurally unsound, the owner is forcing the situation on the Commission to say that this is not something that is reparable. Weitzel said the key thing is that the owner has applied for a demolition permit but has not followed up with the necessary paperwork to get that carried out. Terdalkar said that when the owner submitted the application for a permit about two weeks prior, he also took an application for historic review and discussed the procedures with Terdalkar. Historic Preservation Commission Minutes May 18, 2006 Page 8 Maharry asked what other properties are not covered by now except the sorority and the church and the ones that the Commission approved for demolition. He questioned whether there are some extraordinary reasons, such as a lack of funds, that the owner is unable to protect the house. Terdalkar said the HRDP emergency grant is specifically for the stabilization of structures. Terdalkar said he contacted the owner to ask for access to the property and requested that the owner put up tarps and boards on the windows. He said he left a message with the owner but has had no response. Carlson said his main reason for supporting the demolition by neglect petition would be to get the owner to do something. Maharry said that if the building is structurally unsound, then it needs to come down. Weitzel said he believes there are ways the City could pursue having the applicant complete the application or finding him in abeyance of some kind of procedure. Carlson asked if this has a legal hook to it _ if there is actually some legal means the City would have to do this or if this is just negotiation with the owner. Burford asked if there is any evidence that this building was insured. Terdalkar said he would have to investigate that. He said there was not an active renter's permit for the building, although it was apparenlly occupied as a rental property. Weitzel asked why HIS could not just tell the owner that he was not maintaining his property and why they had to come to the Commission for this. Maharry said that HIS wants the Commission to force the issue. Weitzel said that, given the situation the Commission is in with certain members of the community right now, he did not want the Commission to have to be someone else's tool. He asked why, if the City can act on its own, it didn't do it. Weitzel said that if the City really cannot act to pursue this without a complaint, then the Commission would be willing to do this. Maharry added that any private citizen can make a complaint. Terdalkar stated that HIS should have acted before the caretaker applied for a demolition permit. He said that now HIS is going to wait for the Commission's decision. Weitzel said that if HIS thinks the Commission is not going to allow the house to be demolished, then he would support this demolition by neglect. He said that until there is actually some kind of consensus, however, that this is where this is going, then he feels the Commission is out of order for that. Burford said that this is what the owner wants - to stall the decision about the demolition. Weitzel said the Commission can discuss that ~ whether this is an eligible house and whether the house needs to come down or would the Commission more than likely say that it can't come down and therefore should be protected. Carlson said that, based on current information, he would say that the building should not come down. Maharry agreed. Weitzel said that since there seems to be a consensus, the Commission could support this type of motion. Carlson asked if this would be the Commission's best course of action. He said that there are alternatives, and he did not want the Commission to be the bully if it did not have to be. Brennan said that someone would have to investigate this. He said the way for the City to get someone in there would be by consent of the owner or by having a search warrant. Maharry said that these are not ordinary circumstances. He said that the sorority house is presumably to be torn down, because it is structurally unsound. Weitzel said that it was acknowledged by the Commission at the last meeting that that was going to happen. For purposes of consistency, Maharry said the other building to be considered is the church. Terdalkar said the church is not a landmark property. Weitzel stated that the church is eligible to be a landmark, but no one ever followed up with the paperwork. Historic Preservation Commission Minutes May 18, 2006 Page 9 Gunn said that the prevention of demoiition by neglect applies to the church whether it is in a district or not. Weitzel agreed and said that the Commission could look at that and said he feels more comfortable when the Commission acts on its own initiative. Maharry said that staff put the item regarding 17 South Governor Street on the Commission's agenda. Gunn stated that one alternative would be to ask staff what it recommends and if staff has any other ideas and then review them next week. He said the building looks fairly unsafe and asked if there isn't a more direct way to deal with an unsafe property than invoking demolition by neglect. The motion carried on a vote of 5-1. with Gunn votina no. Maharry asked who would file the petition. Terdalkar said he would be willing to do it. He said that this is the first time this provision has been invoked. Maharry suggested that the concerns be listed in the narrative to detail why this is demolition by neglect, and the Commission should give specific reasons. Maharry said that the reason essentially involves the windows and the roof. Weitzel added the fact that every other owner intending to maintain his property has already done the preliminary work of protecting the building. Carlson added that the house is not off its foundation, and there is no obvious buckling of the walls. Regarding St. Patrick's, Brennan said he hated to see it standing there open if it is going to be restored. Maharry said he had heard that the interior was redone in 1976. Brennan confirmed this. Maharry said that because this was a 30-year old restoration, he worried less about this and said he heard there is not much remaining of the original interior other than the windows and the wood beams. Carlson asked why the church has not been tarped over. Weitzel stated that the church administration wants to sell the property, so demolishing the building expedites that for them. He said that the zoning plan for that part of town and what the diocese wants to do are in conjunction with each other. Weitzel said they both want to get rid of the building and sell the property to a developer. He added that the people who belong to that church don't want that to happen. Gunn asked if the church has applied for a demolition permit. Weitzel said he did not believe so. Brennan stated that the church could do that and since it is not in a historic district, it would be approved. Maharry said if the Commission had notification from some parishioners that they wanted to pursue the possible historic status of the church, the Commission could investigate it that way. Weitzel said that Ann Freerks has requested that, and he asked her to make the request in a more formal way. Carlson said that the Commission would only have authority if the property is eligible for listing on the National Register. He asked if, in its current state, it is eligible for listing on the National Register. Weitzel said that Marlys Svendsen's interpretation is to include things that were potentially eligible on the day of the storm. Weitzel said that Hotz Avenue is therefore okay for the buildings that were potentially eligible for a district. He said there is a board that will meet and discuss which projects get funding. Maharry said the board won't discuss which houses are historic and which aren't. He said that evidently, a drive-by would give sufficient basic information to deem a property eligible, according to what Bob Miklo had told him. Weitzel said he had not heard that and had not heard that from the State. Maharry said there would never be anything eligible on Hotz Avenue by the June 12'" deadline. Weitzel responded that Svendsen had looked at that area already for a district and had already done discussion of it. Weitzel said that Svendsen had intended to inciude that in the Preservation Plan as a new intended area for a district. Weitzel said that information tells the Commission that the area was potentially eligible as a district. Burford asked if there is a list of contributing and National Register eligible houses. She said that the maps don't always add up the numbers that have been discussed. Maharry said that the lists are Historic Preservation Commission Minutes May 18, 2006 Page 10 mapped and are on-line. Weitzel said that originally there were 125 damaged historic properties, but the number submitted to the State started at twelve and then went up to 20. He said he didn't know why there have been different numbers discussed and has received no explanation for the discrepancy. Burford said that the College Hiil evaluation and application to become a National Register District is scant in comparison to the other surveys done in the City. She suggested there might be some homes that were not identified as contributing that actually are contributing structures to the district. Maharry said he thought the research done on College Hiil was pretty good and said there was a lot of it. He said that it is a local conservation district that never went to the national district level. Maharry said that College Hill is a conservation district, but East College and College Green are historic districts. Terdalkar referred to the Iowa Avenue reconnaissance survey. He said there are detaiied surveys of Washington Street and, in some cases, Lucas and Governor, but Iowa Avenue has only a reconnaissance survey. Terdalkar added that the State has requested a compilation of photograph evidence from before the storm. Weitzel agreed that the College Green Historic District had a very thorough examination of what is contributing and what is a key structure, which would be individually eligible even if there were no district. He stated that a contributing structure contributes to the whole historic district. Terdaikar said that the most destruction occurred in the College HIli Conservation District. He said there are fewer individually eligible properties in that district. Weitzel asked if the State had made a ruling on that. He said that during the tour with Svendsen, Svendsen referred to eligible, National Register properties, which would include contributing structures for historic districts and potentially eligible for a conservation or historic district. Terdalkar said that Barbara Mitchell's e-maii to him stated that it would not include a conservation district. Maharry asked if none of the $250,000 would be for a conservation district property. Terdalkar replied that was true, if they are not National Register eligible or National Register properties. Weitzel responded that Svendsen thought it was the opposite - if it was potentially eligible for a district, it counted and should get funding. He said she was mostly referring to Hotz Avenue. Weitzel said Svendsen thought that the Hotz area was eligible to be a historic district the day of the storm; therefore those houses should be eligible to receive aid. Weitzel said he would think that the conservation district, by definition, is not eligible for a historic district, because the Commission designated It a conservation district and not a historic district. He said that none of those properties would then be eligible, unless they are individually significant. Weitzel said that would make the sorority eligible, but the property next to it would not be eligible. Gunn said that properties can still be individually eligible in a conservation district. Weitzel confirmed this but said that the conservation district designation doesn't give group protection to the whole area. He said that Svendsen had discussed Hotz being a National Register historic district and not a conservation district. Maharry said it is difficult to believe that the people on Hotz could get preservation money and a protected conservation district can't. Weitzel said that a National Register individually eligible property in the College Hill Conservation District could receive funds. He said that a property contributing to a local designation wouldn't count, because it doesn't meet the threshold for a National Register historic district. Maharry said that the City will have to get an interpretation about where that money is supposed to go. He said there is no organized research submitted to the City right now about Hotz. Maharry stated that there is plenty of research that says that College Hill is historic. He said that Hotz doesn't have to go by any standards right now and the Commission would have no control over what the owners do, so why should they get money. Historic Preservation Commission Minutes May 18, 2006 Page 11 Weitzel said that Svendsen looked at the Hotz area as a potential district, and property owners would get the money to restore it to the previous condition so it could continue to go on and become a district. Carlson asked who would review it if the Hotz area got federal money. Weitzel responded that it would be the State panel that would review all the projects. Carlson asked how the money would be prioritized. Weitzel said it is supposed to be first come-first served, but the discussion determined that they would all be reviewed at the same time. He said that there will still be a $15,000 maximum per applicant. Weitzel said that in a National Register district, all the contributing properties, in fact all the properties, should be eligible for funding. Terdalkar asked if they are all severely damaged. Weitzel said that not all of them were damaged, but the number is certainly more than twelve. MINUTES FOR MAY 4.2006 AND MAY 11. 2006 MEETINGS: Mav 4. 2006. Carlson said that on page four, in the first paragraph after the amendment to the main motion in the second line, the words "what is" should be removed. He said that on page six, the word "mutton" should be changed to "muntin" throughout. Carlson said that on page six, in the third to last paragraph, first sentence, the word "shingle" should be included at the end after "weathered wood." MOTION: Carlson moved to approve the May 4, 2006 minutes of the Historic Preservation Commission, as amended. Maharry seconded the motion. The motion carried on a vote of 6-0. Mav 11. 2006. Carlson said that on page two, "mutton" should be changed to "muntin." He stated that on page three, in the fourth full paragraph, last sentence, the word "opening" should be inserted after "door", and the word "exception" should be changed to "prohibition." Carlson said that on page four, in the third to last paragraph, in the second to iast line, the word "moving" should be changed to "removing." He stated that on page five, in the fourth paragraph, first sentence, the words "for his property at 819 East College Street" should be inserted at the end of the sentence. Carlson said that on page ten, in the fifth full paragraph, second sentence, the word "Clarion" should be inserted before "planning associates." MOTION: Carlson moved to approve the May 11, 2006 minutes of the Historic Preservation Commission, as amended. Gunn seconded the motion. The motion carried on a vote of 6-0. OTHER: Weitzel said that he and Terdalkar discussed perhaps limiting public comments at the beginning of the meeting to five or ten minutes. Regarding the State panel to review properties for funding, Weitzel said that someone from Iowa City will probably be on that panel, and he would encourage them to grant whatever leniency possible to buildings that are important to that street. He said the panel is imposing standards on it, but he would see what the panel member could do. Terdalkar said the State has asked if the Iowa City representative should have voting powers or not, and the panel would be open to the person having voting powers. Weitzel said the appropriation was made specifically for certain cases, but in order for the money to be distributed according to the State laws, it has to go through the procedure that is already set up. Weitzel said he was willing to serve on the State panel, unless someone else was interested. Maharry asked if the owners of historic homes on Market, Jefferson, and/or Rochester would just be out in the cold. Weitzel said that he would like to get a more consolidated opinion from Svendsen about that area and what she has previously looked at before the State panel meets. He added that it is a National Register standard that potentially eligible counts as eligible in cases of reviews. Weitzel said that Svendsen has designated hundreds of districts and has a pretty good idea of what constitutes a district. Historic Preservation Commission Minutes May 18, 2006 Page 12 Terdalkar said that for properties outside the district that are not eligible and for ineligible properties in the district, there may be a possibility for City and local funding. Weitzel stated that the specific appropriation was for gap funding; it was not designed to just give money out for anything that was damaged. He said it was for homeowners who didn't receive an insurance settlement to cover the full costs. Weitzel said that there are attorneys to help with insurance settlements and AlA to help with design work. He said the State money won't go far enough, but there are other avenues for help. Maharry suggested that the best spent time would be fighting for a fair and adequate insurance adjustment. Carlson asked what the State would need as proof that a property is National Register eligible - if the opinion of a consultant would be adequate or if it wouid have to be something more formal. Weitzel did not know. Maharry asked if Svendsen could drive down Iowa Avenue and designate a particular property as National Register eligible. Weitzel said that because it is not a historic district, the funding falls down to the ones that actually have a National Register individual eligibility, because it would never have become a historic district on the National Register level. He said the Commission doesn't make local conservation districts to get funding, because they aren't eligible for federal assistance. Terdalkar said that there would be the same criteria for the properties on Hotz Avenue - they will only get money if they are individually eligible. Weitzel said he disagreed with that based on the information he had. Terdalkar said that Barbara Mitchell from the State has indicated that if something is not designated, it is not eligible. Weitzel said the Commission should confirm that with Mitchell. Maharry suggested the Commission move to designate the north side of the 900 block of Iowa Avenue as National Register eligible. Terdalkar said that there wouid be a State process to go through. Maharry pointed out that these are extraordinary circumstances. Terdalkar said the city is compiling mailing lists in order to send out letters to homeowners within the district. He said that the deadline to apply for funding will be June 13'h Terdalkar said the City is sending letters to everyone in the district, because there will possibly be more than one source of funding. Weitzel said that a contributing property for a conservation district is still a historic property, so there may be some leniency. He said that technically, however, a conservation district would not be eligible. Maharry suggested the Commission discuss whether a building is nationally eligible or not. He said that if the Commission can do that, it would be good to include as many properties as possible on Iowa Avenue, which has actually been researched. Weitzel said that would be possible, as long as there were criteria. Carlson said that in the past, the Commission did Section 106 reviews fairly informally, based on minimal information, to make a determination of eligibility for CDBG money. Terdalkar said that is administered locally. Weitzel said that for ,Iowa Avenue, he would consider the following as both eligible and severely damaged: 928, 930, and 942. He said that Kathy had toid him that 936 would not be eligible individually. Maharryasked about 819 and 821 Iowa Avenue. Carlson confirmed that those are Carpenter houses. Weitzel said he believed that they would therefore be absolutely eligible. He suggested that 17 South Governor be included as eligible. Carlson said that the problem is that none of them seem to have been evaluated, because the starred properties on the map are the ones that are individually National Register eligible, based on the survey. He said there are very few of those and none on those two blocks of Iowa Avenue. Carlson said the Commission would have to go against the survey to say that the properties are in fact eligible. Weitzel said the Commission could do that. Carlson agreed but said there has to be a reason for the Commission to make such a determination. He said he wouid like to see the Carpenter houses restored Historic Preservation Commission Minutes May 18, 2006 Page 13 to what they were. Weitzel said he did not know what criteria Amy Smothers used for her survey but said that with this list of properties, he could suggest properties that need to be looked at more carefully. Maharry said that the houses on Hotz are similar to these houses on Iowa. He said that those houses are National Register eligible because it could be a cohesive district, whereas these on Iowa are not because a conservation district was created. Weitzel said that occurred because one whole side of the street was not even considered contributing, so that took away the 65% necessary to get up to a historic district. Maharry said that the research was done for Iowa Avenue but not for the Hotz area. Weitzel said the research showed that the area failed the criteria to meet the national standard. Gunn said that if it would have been eligible for nationai historic district designation, it would not have brought forth as a conservation district, because the City ordinance would not have allowed it. He said that if it is eligible as a historic district, it is not supposed to be a conservation district. Weitzel said that is consistent with the national procedures. He said that there are other sources of funding as well. Terdalkar said it is not guaranteed that houses on Hotz will be eligible for funding. He said he will have to clarify that with Barbara Mitchell. Terdalkar said he will get more information and also put forth the case that these houses on Iowa Avenue are eligible. Terdalkar said that on May 1 't, the State presented certificates for National Register historic districts for Gilbert-Linn and Melrose Avenue. Terdalkar said the Commission would probably need to hold a meeting next week to review applications for storm damaged properties. ADJOURNMENT: The meeting was adjourned at 8:05. Minutes submitted by Anne Schulte s:fpcdlmnutesIHPC/2006HPCminulesJ05-1 a-06.doc Historic Preservation Commission Attendance Record 2006 Term Name Expires 01/19 02/9 02/22 03/16 04/13 04/27 05/04 05111 05/18 E. Baker 3/29/09 ---- ---- -- -- -- -- -- -- X X X X M. Brennan 3/29/08 X X OlE OlE X X X X X R. Carlson 3/29/07 X X X X X X X X X J. Enloe 3/29/06 X X OlE OlE .- -- -- -- ---- -- -- ---- M. Guon 3/29/07 X X X X X X X X X M. Mahany 3/29/08 X X X X X X X OlE X M. McCallum 3/29/06 X X X X -- -- -- -- -- -- ---- ---- J. Pardekooper 3/29/07 X X X 0 ---- -- -- -- -- -- -- -- -- J. Ponto 3/29/07 X X X X X X X X OlE M. Schatteman 3/29/09 ---- ---- -- -- ---- X -- -- -- -- ---- -- -- J. Weissmiller 3/29/06 0 0 0 0 -- -- -- -- -- -- -- -- ---- T. Weitzel 3/29/08 X X X X X X X X X Key: X = Present 0 = Absent I OlE = AbsentlExcused , NM = No Meeting , I -- -- = Not a Member I I I , MINUTES HISTORIC PRESERVATION COMMISSION THURSDAY, MAY 25,2006 LOBBY CONFERENCE ROOM PRELIMINARY U[] MEMBERS PRESENT: Esther Baker, Michael Brennan, Richard Carlson, Michael Gunn, Pam Michaud, Jim Ponto, Ginalie Swaim MEMBERS ABSENT: Michael Maharry, Tim Weitzel STAFF PRESENT: Sunil Terdalkar OTHERS PRESENT: Jesse Bulman, Helen Burford, Peter Kaboli, John Raley CALL TO ORDER: Vice Chair Carlson called the meeting to order at 6:00 p.m. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: There was none. ITEMS FOR CONSIDERATION: 111 South Lucas Street. Terdalkar said this is an application to remove the damaged aluminum siding from the house and install fiber cement board in its place. He said that the house originally had stucco siding, which was later covered with aluminum siding. Terdalkar said that the applicant is considering the possibility of going back to stucco, depending on the cost and finding someone with that expertise. . Terdaikar said the house has been built with the influence of craftsman style. He pointed out some details such as the exposed rafters and the tapered columns on the porch. Terdalkar said the owner intends to reveai all the details by removing the aluminum siding, capping etc. and keep the trim on the windows and the corner-boards. Raley said that he would not be the owner of this house until August 4th, but the owner agreed to let him clean up the property. Raley said he wants to remove the siding. He said the insurance company is only giving about $8,000 for all the siding, so he will have a lot of money out of his pocket. Raley said he is excited about the opportunity to restore this house. Raley said that his wife would be most open to going back to stucco. He said he realizes that if water permeates stucco, there can be mold problems. Raley said he is also open to doing it, however. Raley said that where the foundation is on the house, where the brick is, is actually bowed out about eight inches. He said the inspector informed him that it can be fixed from the inside in the basement, where it can be reinforced and rebraced. Raley said that the soffits are all wood, and he will be replacing any rotted wood with wood. Raiey said he appreciated the letter from Terdalkar, because it gave him a starting point from which to repair damages. He said the inspector felt the chimney on this house was okay. Raley stated that when he pulls off the siding on the porch, there might be some sagging. Terdalkar said that the baluster on the railing is missing so that the steps might have to be redone. Raley said that there is about a three or four-inch separation between the porch and the house. He stated that some of the windows were previously replaced by the current owner with vinyl windows. Raley said he plans to go back and do more of a window insert in order to keep the integrity of the wood around the window. Raley said the proposed skylight may not even be feasible, because the attic is very small. Ponto said that if the owner wants to install a skylight, the Commission would prefer that it be on the back and not the street side. Raley said he would have no problem with that. Raley said he would be using architectural shingles on the house. Carlson said that replacing the roof and replacing the gutters do not need to be reviewed by the Commission. He said the only thing the Historic Preservation Commission Minutes May 25, 2006 Page 2 Commission would be concerned about would be removing the siding, which everyone on the Commission seemed to approve of. Carlson said that Raley mentioned doing something with the windows, which is not included in the application. He said the Commission may need something more specific. Terdalkar said that the front stairs and railings would also need to be reviewed. He said that in the later stages when those things are closer to being done, Raley might want to come back with design plans for those. Carlson suggested that the Commission approve the siding for now. Raley said he was okay with that. MOTION: Ponto moved to approve an application for 111 South Lucas Street, specifically related to removing the existing siding, allowing either stucco or wood or fiber cement board siding, and maintaining whatever wood trim is underneath the aluminum siding and/or repairing/replacing it with appropriate material, style and appearance. Swaim seconded the motion. Carlson said that the windows and raiiing could come before the commission later. Michaud asked if, even though Raley intends to put in comparable windows and an appropriate front porch, the Commission needs to review that a second time. Terdalkar said it was not included on this application. He said the Commission could consider the skylights, with the condition that they are on the back side. Terdalkar said, however, that the Commission would want to at least see the design for the railings on the front porch. He said the Commission could consider the windows at the present time. Raley said he did not yet know which windows need to be replaced. Terdalkar said that if this is just sashes, the owner might be able to just go through an administrative review and not have to go to the full Commission. Terdalkar said that installation of storms does not need review at all, but the handbook provides useful recommendations. Raley said he would come back to the Commission after the siding is done with a more detailed plan for the windows and railing. The motion carried on a vote of 7-0. 1118 Colleqe Street. Terdalkar stated that this is an application for an addition by demolishing part of the current addition on this house. He said the owner will demolish part of the current addition and extend the footprint by about six feet. Terdalkar said it will have a similar shed roof, and there will be a window added that will be similar to what is there. He stated that there is a bay window that will be replaced with a pair of regular windows. Terdalkar said this project involves some demolition, an addition, and some alterations. Michaud asked if this addition would go on the back side of the house. Kaboli, the owner of the house, confirmed this and confirmed that the house is located between Muscatine Avenue and Summit Street. Terdalkar showed where another patio door would be added. He said the rest of the footprint would be covered with a patio or deck. Swaim asked if the aluminum siding would just be removed on the addition. Kaboli replied that the aluminum siding would be removed from the whole house. He said that the addition, which was built in 1980, had aluminum siding. Kaboli said he plans to use new wood for that, and the rest of the aluminum siding would all come off. Kaboli said he took off a littie bit of the aluminum to see what it looked like underneath. He said that narrow clapboard is underneath, and it appears to be in really good condition. Kaboli said he also found some salvaged clapboard of the same size that he can use that should be enough to do the whole addition. Ponto asked if the roofing for the new proposed addition would be metal. Kaboli said he changed that from the application. He said that Sanjay, his contractor, specified standing seam metal on the application, but he is now pianning to just use architectural shingles. Kaboli said the slope will be 3:12. Michaud asked if this will have a continuous roof from the left side to the peak on the right of the new addition. Kaboli said it will not. He said it comes together and will be exactiy like it is now but will just be Historic Preservation Commission Minutes May 25, 2006 Page 3 about eight inches higher where it will come off the house to give it a slightly higher pitch. Kaboli said he is open to any suggestions the Commission might have. Terdalkar said the patio door profile should be wide enough as is seen on the windows and doors. He said the drawing shows about an inch or inch and one-half and suggested that there be a wider profile around the door. Carlson said that since the patio door would not be appropriate to this house, even though it would be on an addition, he would rather not see it there. He acknowledged that this is a modern addition and said that therefore it would not be terrible if the patio door were there. Kaboli said the plan is to have a sliding door to give more options on the interior, but he had looked at some Pella doors that could be siiding or could open in or out. Carlson said the guideiines disallow installing sliding patio doors if they were not original to the building or consistent with the architectural styie. He said the Commission will need to determine if this is consistent with the architectural style of the house or just of the modern addition. Carlson said it is not really clearly stated in the guidelines, and he was not certain what the Commission had done in the past. Kaboli said the doors haven't been selected yet but said he likes the divided lights. He said that Sanjay felt that because none of the windows have divided lights, it would be inconsistent for the doors to have them. Swaim asked about the front door. Kaboli said it is a wood door with a big oval, double glass. He said he is open to suggestions for this. Michaud asked if there are some sliding doors with some metal around them to make the pane a little smaller and not so contemporary. Terdalkar said there are such doors available. Kaboli said he can get a door with a littie framing. Ponto asked if the new window to be added to the addition would be the same or a simiiar size as the existing windows on the house. Kaboli confirmed this and said they would be the same style, without divided lights to be consistent with the house. He added that the bay window would be removed, because it is broken anyway, and there would be two double hung windows there to match the rest of the house. Burford said that the salvage barn had materials that Kaboli might be interested in, including a double door and a sliding oak single door. Carlson recalled that the Commission had, in the past, required even additions to be more faithful to the original part of the building than to whatever year the addition was built. He said he would like to see something more compatible with an early 20th century house than what a sliding door would be. Kaboii said he wants to do what is right and said the look can go either way, whether it is a slider or not. Carlson suggested using any of the options that Terdalkar had drawn that look more iike French doors than sliders. Kaboli said he could do that with a door that has a sliding mechanism but has the outward appearance of a French door. Bulman stated that H Window makes a French door that swings out. He said they are a little more expensive, however. Gunn said another option is the Pella door that hinges in the middle and foids back on itself. Kaboli said that would work. Carlson asked about the window to be replaced on the addition. Kaboli said it is not actually a window but is just a piece of Plexiglas. He said the window to be piaced there will look just like the windows on the rest of the house, a double hung with no divided light. Carlson said the drawings of the rear elevation show hardi plank. Kaboli said that was drawn before the aluminum was removed and before he realized the wood underneath looks okay. He said that was shown because in the event the wood has to be replaced, that is what he would replace it with. MOTION: Michaud moved to approve a certificate of appropriateness for the project at 1118 College Street as proposed; but with a hinged patio door or a door with the appearance of French doors, as opposed to the appearance of a slider; with asphalt shingles instead of a metal seam roof; and with the options of restoring the wood siding or using fiber cement board. Swaim seconded the motion. The motion carried on a vote of 7-0. Historic Preservation Commission Minutes May 25, 2006 Page 4 Kaboli asked about potential color schemes. Burford said that Marlys Svendsen has written extensively about historically appropriate Midwest colors, and Swaim said there is also information available at the State Historical Society. 815 Iowa Avenue. Terdalkar stated that this application was previously reviewed by the Commission regarding the replacement of siding. He said the owner has now opened up the enclosure of the porch and intends to make it an open wraparound porch. Terdalkar said the owner has proposed using PVC materials for the railing, the columns, and the newel posts. He said that is not allowed in the guidelines. Bulman, the architect for this project, said the owner is requesting the PVC because of the cost and because he wants to have a low-maintenance product. He said the design is for a square post and said this is a very simple, small house. Michaud asked if this styie could be applied without a sleeve on the post. Bulman said the PVC is wrapped but then it's toe nailed; the sleeve is still going to have that iook to it. Terdalkar said he suggested a fiberglass material, which can be painted and is also durable. Bulman said he could use fiberglass, and he thought the owner would be open to that. Terdalkar said that fiberglass would also be low maintenance. Carlson asked if a fiberglass railing would look like a wood railing. He said that it is disallowed to use any wood substitutes that do not retain the appearance, function, and paintability of the original wood. Michaud said that this would be painted, and hardi-piank appears like wood. She asked if a grain could be added, but Terdalkar said that looks more fake than without. Bulman said that the PVC looks more like wood than fiberglass, in his opinion. Ponto said the application states that the polyethylene is finished white so that it can be painted. Carlson said he had never seen a PVC product that looked like wood. Burford asked if the house is already sided. Bulman said the house is not currently sided, but the owner has approval to put vinyl siding on the house. Burford said the Friends of Historic Preservation would be willing to have a siding workshop at the house to get a group of people to repair what has to be repaired and to paint. Terdalkar said that Friends could offer to repaint the house, as necessary, but the owner doesn't want to maintain the paint job. Burford said that if the wood siding is painted property, the paint would last for years and years. Terdalkar agreed that it would last for at least ten to twelve years. He said, however, the certificate was approved with the option of using vinyl. Terdalkar said that approval requires that the wood siding be maintained so that it could be restored if a future owner wanted to do so. Terdalkar said that if Friends of Historic Preservation wants to pursue the option of painting the house with the owners' approval, the Commission probably would not have a problem with it. Bulman said he would inform the owner that Friends of Historic Preservation would be willing to paint this. Bulman said he discussed slimming down the columns with Terdalkar. Terdalkar said he had suggested a six by six column, instead of an eight by eight. Swaim said that this is such a small house and asked if all of the pillars are needed. Bulman said the structural engineer recommended using two by eights no farther than nine feet on center, so that's what he used. Bulman said that one could use a four by four post to support that or something that has a lillle more decoration like the pillar. He said that two by four rafters going back were suggested, but although it would support it, he felt it would creep over time. Bulman said that for wood framing, the drawing shows what the structural engineer recommended. Michaud said that it seems like the double pillars on the corners are not suitable for a lillle collage style house. T erdalkar said the double posts on the corner make it heavier. He said a square post is fine, but one would be better than two there. Michaud said that the picture shows a bigger span than indicated, and she did not see why there was a support there for a tiny house. Bulman said than when one runs the structure this way and is coming back Historic Preservation Commission Minutes May 25, 2006 Page 5 to the house, there has to be enough room for the door to swing out. He said therefore, that one can't put a big piece of structure out in front of that and still get a slope back to the original roof. Terdalkar said this is referring to the newel posts. Michaud said that the short posts that don't go to the roof; there is a long span there of about ten feet. Bulman said that could be done; it is just a design thing. Terdalkar said that making sure that there is a masonry or some wider support underneath the decking is also a requirement of the guidelines - that the skirting should be between the supports. Bulman asked if he has to use a masonry product. Terdalkar said that whatever is there now can be used, since this part is a repair job. Bulman said that this porch does not actually have a foundation. Bulman said that the repair to the porch is actually the repair of the broken joist that is there now. He said he plans to also put in footings three feet down. Terdalkar said that the current foundation is plastered over, so that Bulman could use something that is plastered. Swaim asked about the roofing material for the porch. Bulman responded that it is called MightyPly, which is supposed to be one of the better flat, EPM-type filled up roofs. He said it's like a black tar built up, but it has a membrane and is sealed with some tarring material. Bulman said it would not be seen from the street level. Terdalkar agreed that it is almost flat. Gunn said the roofing material is an asphalt coated polyester. Carison said that if what is seen is just the asphait, then that should be fine. Bulman said he wouid revise the elevations and make the suggestions to the owner to talk with Friends of Historic Preservation. Bulman asked if the PVC is a big deal to the Commission. Carlson said it was to him personally, but he could not speak for the rest of the Commission. Michaud said that since there is nothing there now, she thinks it is laudable that the owner is putting something on. She said that a wraparound porch is quite an undertaking, and the owner needs some support. Swaim agreed but said that since the owner is doing all this, it would be nice to go the whole way and use a more appropriate material. Bulman pointed out that this is a small home for this block. Swaim asked if this house had a porch at one time. Bulman said he did not know. Terdalkar said that is why a very simple porch would be appropriate here. Gunn asked if the Commission wanted to recommend wood columns. Terdalkar said that fiberglass was also one of his suggestions, and the Commission has approved that previously on some applications. Buiman said he would probably end up using a wood material still for the railing. Terdalkar said there may be a wood substitute that could be used for the railings and said he has not seen anything that is made of fiberglass for railings. Swaim asked Bulman if he was originally talking about using wood for the railings. Bulman said that originally it would have been PVC c1added wood. Ponto asked about the decking. Bulman said the decking is fine, but the joist running back to the house split. He said that would be replaced, and the existing decking would be maintained. MOTION: Gunn moved to approve a certificate of appropriateness for the proposal for 815 Iowa Avenue as submitted, with the following exceptions: a design similar to what was proposed by staff to be made of wood, fiberglass, or other approved material, not plastic; roof to be a Mightyply membrane; and a support for the existing deck to be rebuilt and exposed in such a way as to be compatible with the present foundation. Brennan seconded the motion. The motion carried on a vote of 7-0. 409 Oakland Avenue. Terdalkar stated that this application is to redo the windows and replace most of the sashes. He said he tried to contact the applicant regarding the window sashes but was unable to do so. Terdalkar said there does not appear from the street to be much of a problem, although there may be probiems on the inside. Historic Preservation Commission Minutes May 25, 2006 Page 6 Terdalkar said the fenestration all around is good; he said the storms have a similar six over nine divided light pattern. He said the owner has not informed the Commission how much damage there is or what the problem is. Terdalkar said that if the owner wants to do this wholesale replacement with metal-clad, the Commission will probably want more information and may want to defer this item. Carlson agreed that he would not vote to approve a wholesale replacement without knowing more about the condition of the existing windows. Terdalkar added that this is not a storm-reiated application. Swaim asked if the sashes are wooden with an aluminum covering. Terdalkar confirmed this. Swaim asked if the aluminum would be the issue. Terdalkar confirmed this. He said that the Commission has approved metal clad before but would generally have reservations about replacing all of the windows on this house, which are probably all original. Terdalkar said that even though they have simulated divided lights, the profile won't match what is there because it is a very thin muntin divided light. Swaim said there would be products that would work here. Terdalkar agreed but said he has not been able to talk to the owners to see if there is a possibility of repair or to find out the extent of damage. Carlson stated that the guidelines encourage repair over replacement, but right now the Commission doesn't have the information to say whether or not these could be repaired. Terdalkar said the Commission was convinced by a previous application in which the damage listed every window and the damage, but it does not have that information in this case. Swaim asked, concerning repairing versus replacing, if someone is trying to save energy by going to one unit, if that would be acceptable. Carlson said that right now this house has a two-layer system and would be probably going to two panes in one window with no storms. He said it might be a bit more efficient from an energy standpoint but beiieved that would only be for about ten to fifteen years. MOTION: Gunn moved to table consideration of a certificate of appropriateness for the project at 409 Oakland Avenue until the condition of the existing windows can be further investigated. Baker seconded the motion. The motion carried on a vote of 7-0. OTHER: Burford said that Friends of Historic Preservation has agreed to call property owners in the historic districts regarding potential funding for repairs. Terdalkar said the list she had includes both historic and conservation districts, as well as some properties outside the districts that are considered landmark properties. Terdalkar said the list is of properties that had storm damage. He said that the HRDP emergency grant will be available for the homeowners who are eligible for the National Register or are part of the National Register District. Terdalkar said the City sent a letter to those owners informing them of the grant and that application materials will be ready as soon as the State provides them. He said he has not had much response to those letters yet. Burford said that she and Terdalkar and Weitzel have received phone calls from Christine Denburg, who spoke to the Press-Citizen regarding 938 Iowa Avenue. Terdalkar said that Denburg has expressed a concern that the owner wants to sell 938 Iowa Avenue with the intention of demolishing of it, although the City has not received a request for a demolition permit. Burford said she believes this is the Love House that was moved from College Street. She said the intent of the owner seems to be to sell the house now that he has received his insurance settlement and not deal with renovation and repair. Burford said the owner is entertaining offers to buy and also apparently implying that this house could be demolished and the potential for the number of units could be maximized. Michaud said the owner had told her that the property has the potential for 4.8 units. Burford said that Friends of Historic Preservation is not in a position to take on another house project but would support any unity effort that might be made to try to save the house. Terdalkar said that Denburg wanted to make sure the owner doesn't demolish the property in the middle of the night. He said he informed Denburg of the Commission's limitations in forcing something but encouraged her to go to the Housing and Inspection Services to raise her concerns. Historic Preservation Commission Minutes May 25, 2006 Page 7 Carlson said the concern then is that the owner may simply demolish the building and take the consequences. Terdalkar confirmed this. Swaim asked if the proper thing would be for the owner to apply for a demolition permit, which would then come before the Commission because the property is in a district. Michaud asked, should a future owner rebuild on this land, if it can have a different footprint but has to comply with setback and height requirements. Terdalkar confirmed that all the zoning and site plan requirements would apply, as well as Commission review. Burford suggested that this should have been anticipated, although no one would have thought that anyone would do this. She said that here is a damaged structure, and all the person wanted to get was an insurance settlement and then maximize his financial gain to cash out on top of that and walk away from the problem. Brennan said that a violation of the zoning code is a simple misdemeanor that carries a minimum fine of $50 and a maximum of 30 days in jail, and there is no upper limit on the fines. He said that if someone demolishes a building in a district, he could be required to restore the building to its appearance prior to the violation, as approved by the Historic Preservation Commission. Terdalkar added that the fines keep accruing as long as the owner is in violation. Michaud said that a straightforward strategy would be to release this information to the Press Citizen where prospective buyers would see it. Terdalkar said that the zoning code is the law, but he did not know how appropriate it would be for a staff person or for the Commission to pursue this. He said that a private citizen could go to the City Council to make sure that these issues are known. Brennan said that if the City Council would want to prosecute something like this, then the City Attorney would file an action with the Magistrate's Court. Michaud asked if this violation included the conservation district. Brennan confirmed this. He said that to pursue this to the level of the courts, the City Council would have to get involved and approve further action. Terdalkar said that Housing and Inspection Services is the body that would go in and enforce anything that is a violation of the building or zoning codes and should be notified of any violation. He said the owner is given a notice of violation and then given a period of time in which to correct the violation. Burford stated that this is not in the Commission's purview, but the sentiments of people are that the Commission is supposed to make sure this doesn't happen and then, if it does not or cannot, that Friends should step in on this. She said the problem is that if the community feels that it wants to save this property, then it takes some action on the part of the people who have those concerns to do something, since it is not in the Commission's purview. Terdalkar said that if a private citizen comes and discusses this with the Commission, he believes the Commission will act on that complaint and make recommendations to the City Council. He said that is how the concern regarding 335 South Clinton Street advanced to the City Council level. Carlson noted that nothing has been done yet for HIS or the Commission or the City Council to act on. He said the Commission can make the issue known, but beyond that, the Commission needs to wait for the permits. Burford said the fact that penalties are possible can be publicized. Terdalkar said that the Press Citizen was approached for this and can be given the information that these provisions are in the zoning code. Brennan asked if the house is currently protected. Burford replied that it is sort of covered. Brennan replied that it might at some point become a demolition by neglect question. Terdalkar said that at least the roof has been covered. He said that at least from a structural point of view, it doesn't appear that the building needs to be demolished. Terdalkar stated that if there are any storm-related applications, the Commission would meet again next Thursday. Historic Preservation Commission Minutes May 25, 2006 Page 8 Minutes: Carlson said that on page four, in the first paragraph, last sentence, the word "constructed" should be changed to "reconstructed." He said that on page five, the second paragraph should begin, "Gunn said that what has to go..." Carlson said that on the same page, in the second to last line, "tarpaper" should be changed to "tarp." Carlson asked Gunn to clarify the statement on page seven, in the sixth paragraph, the fourth sentence. Gunn said it should be changed to read, "He said it does not fall under decay or deterioration." Carlson said that on page eleven, in the second paragraph after "OTHER," in the first sentence, Weitzei should be asked to clarify which street he is referring to here. Carlson said that on the same page, in the second to last line, the sentence, "He added that it is a National Register standard that potentially eligible counts as eligible in cases of reviews," is not really accurate and should be clarified with Weitzel. Carlson said that on page 12, in the ninth paragraph, first sentence, the words "buildings requesting" should be inserted before "CDBG." Carlson stated that on page seven, in the second paragraph, fourth sentence, the word "Keys" should be spelled as "Keyes." MOTION: Gunn moved to approve the minutes for the Historic Preservation Commission's May 18, 2006 meeting, as amended. Brennan seconded the motion. The motion carried on a vote of 7-0. ADJOURNMENT: The meeting was adjourned at 7:54 p.m. Minutes submitted by Anne Schulte s:/pcd/minulesl2006HPCminutesf05-2S-Q6.doc I Historic Preservation Commission Attendance Record 2006 Term Name Expires 01/19 02/9 02/22 03/16 04/13 04/27 05/04 05111 05/18 OS/25 E. Baker 3/29/09 ---- -- -- -- -- -- -- -- -- X X X X X M. Brennan 3/29/08 X X OlE OlE X X X X X X R. Carlson 3/29/07 X X X X X X X X X X J. Enloe 3/29/06 X X OlE OlE -- -- -- -- -- -- -- -- -- -- ---- , M. Guon 3/29/07 X X X X X X X X X X M. Maharry 3/29/08 X X X X X X X OlE X OlE M. McCallnm 3/29/06 X X X X -- -- ---- ---- -- -- -- -- -- -- P. Michand 3/29/09 ---- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- X J. Pardekooper 3/29/07 X X X 0 -- -- -- -- -- -- -- -- -- -- -- -- J. Ponto 3/29/07 X X X X X X X X OlE X M. Schatteman 3/29/09 -- -- -- -- -- -- -- -- X -- -- -- -- -- -- -- -- -- -- G. Swaim 3/29/09 -- -- -- -- ---- ---- -- -- ---- ---- ---- -- -- X J. Weissmiller 3/29/06 0 0 0 0 -- -- -- -- -- -- -- -- -- -- -- -- T. Weitzel 3/29/08 X X X X X X X X X OlE Key: X = Present 0 = Absent OlE = AbsentiExcused NM = No Meeting -- -- = Not a Member ! MINUTES HISTORIC PRESERVATION COMMISSION THURSDAY, MAY 11, 2006 EMMA J. HARVAT HALL preliminary~ MEMBERS PRESENT: Esther Baker, Michael Brennan, Richard Carlson, Michael Gunn, Jim Ponto, Tim Weitzei MEMBERS ABSENT: Michael Maharry STAFF PRESENT: Sunil Terdalkar OTHERS PRESENT: Helen Burford, Jeff Clark, Shelley McCafferty, Mark McCallum, Cindy the House Corporation President from Alpha Chi Omega Sorority CALL TO ORDER: Chairperson Weitzel called the meeting to order at 6:01 p.m. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: There was none. ITEMS FOR CONSIDERATION: Certificates of Aoorooriateness: 929 Iowa Avenue. Terdalkar said that the Commission considered this appiication at the previous week's meeting. He stated that some of the items were not on that appiication, so the Commission is reconsidering them with information that will give enough details to write a certificate. He said that the applicant has provided some more information regarding what the openings will be and the dimensions. Terdalkar said that the Commission still needs the dimensions of the profile of the siider doors that are to be installed. McCafferty said that the drawings provided to Terdalkar show what the owner wants to do with the brick fa<{ade -the portion that was damaged and then removed. McCafferty said she tried to look at the original drawings and incorporate that pattern with the stripe and the banding. Weitzei said that the drawings show a very prairie style building originally in the design. McCafferty showed a sample of the bricks that she wouid use for the building and said that although she could not match the texture or size, she got pretty good matches on the color. McCafferty said that, related to finishes and cladding, on the top floor inside the courtyard, there was originally T111 siding. She said that Clark, the owner, would iike to replace that T111 with fiber cement board clapboard. McCafferty said that based on the era of the house, eight inches would be a common exposure for houses of that vintage. Weitzel said that the top floor had basically a 1970s vertical siding. McCafferty confirmed this and said that it doesn't really last a long time. Terdalkar said the drawings show an additional window on the front elevation. McCafferty said that would be covered up; all the bathroom windows have been covered up. She said that all the bathroom windows, which are located on the back of the courtyard with a few in the front, were covered so that vents could be added. McCafferty said the applicant would just brick over that bathroom window. Clark pointed out that they were covered up before the storm. Terdalkar suggested that windows be added on the side elevation in the living rooms. McCafferty said that Clark would be looking to see if that was okay structurally. Clark said that he has a time frame in which to complete this. He said he would be going in and gutting out every1hing in the lower units, and he did not want to do that if he didn't need to. Weitzel said, for clarification, that staff has proposed a couple of changes in the design, but the applicant does not want to make the changes. McCafferty said that Clark proposes to change out all the windows, as long as he has to change the damaged windows anyway. McCafferty said the windows would be aluminum windows made by Quaker, and Clark would like to use stock sizes where possibie, instead of doing custom sizes, although some openings would require custom sizes because the window openings are too small. McCafferty said the owner would also iike to install patio doors where there are currently picture windows. She referred to the Historic Preservation Commission Minutes May 11, 2006 Page 2 picture windows that are inside the courtyard and said the opening will actually have to be smaller, so she proposes to brick up the sides with the new colored terra cotta brick. McCafferty said that on the front there is also a picture window and a door, and the owner wants to put a patio door there, with terra cotta colored brick on one side. Terdalkar said the Commission requested that there be a wider profile for the doors, not just thin sections. McCafferty asked if it should be the same as the window or two inches or what. Terdalkar said not just two inches, but something that will replicate the bottom rail for the doors. Clark said that if it is possible, he would be willing to go with the wider rail. He stated that he likes the aluminum doors, because they don't get beat up like the other types. Terdalkar said that the metal on the patio door design looks very flimsy. He suggested that there be a better profile. Weitzel said the comment he heard was that they are a thin, banded shiny material and don't match the building very well. Terdalkar said that if they are painted, that would be an added benefit. McCafferty said they come in colors. Clark said he would not have a problem with it if they can be made that way. He said he did not want to use wood or vinyl for the sliding patio doors, because they don't hold up very well. Clark asked, if they can be made of aluminum and he can widen that, what would be the suggestion for the width. Weitzel said it was suggested that the bottom rail be taken and applied equally. Terdalkar said that would be three to four inches, and he would like to see that all the way around. Clark said that if he can get them that way, he would buy them that way. Weitzel said that if the Commission agreed, the motion could be written to have that detail approved by staff and the chair. McCafferty said that on page four, the windows located along the courtyard side are larger than the ones in the back side. She said that in order to use a standard unit, she would have to put some infill panels in it. She said they would be painted the sandstone color. Terdalkar asked if there is a reason for reducing the size of the windows. McCafferty said they would iike to get standard windows off the shelf to minimize the amount of customization to be done. She said that where there are single double hungs, that will have to be a custom size, because the opening is too short and a standard size can't be used. Weitzei asked if the windows to be filled in are on mostly on the interior elevations of the courtyard. McCafferty responded that those are mostly on the inside courtyard. She said that the courtyard size is a larger opening than the rest of the building. Terdalkar said that the windows on the outer elevations would also be changed, and McCafferty confirmed this. She said that is where the egress windows are needed. Weitzel asked what happens on the east and west elevations. McCafferty said they would have to use custom windows, and there would be no change in the openings there. McCafferty said there would be changes with the picture windows, the inside courtyard twin double hung windows, and patio doors and the double hung windows, and everything else would be the same. She said that the double hung windows would have mutton bars the same. McCafferty said that where there are sliders instead of double hungs, there would be a simulated checkrail. McCafferty said there is not the effect of the original design, because of the aluminum storms in front of them. She said this will give it some more detail. McCafferty said that on the upper floor of the courtyard, because the owner is changing out the T111, the size of the opening will actually be the same as the new windows. She said that the extra fillers are only required on the lower and the brick that's on the side of the patio doors, where there is masonry opening. MOTION: Ponto moved to approve a certificate of appropriateness for the application for 929 Iowa Avenue with the following: replacement of the T board with fiber cement board, replacement of the damaged brick, replacement of the east and west living room picture windows with patio doors with fill in brick, replacement of the north living room combination doorlwindows with patio doors with fill in brick, replacement of windows with the gaps filled in with wood filler panels, replacement of other windows with windows of the same size, and replacement of courtyard double hung windows with slider windows. Historic Preservation Commission Minutes May 11, 2006 Page 3 Carlson asked if the double hung windows to be replaced with sliders would be the ones just on the 20d fioor. Terdalkar said they would be the windows on the second fioor without the filler and with the filler on the first fioor. Carlson asked if there is a total of only six in the entire building. McCafferty repiied that there are also some as one faces Iowa Avenue where the wing projects out, on the inside of the wings. Carlson seconded the motion. Carlson said that his one quibble with this is that the blocking down of both the door and window openings doesn't look that great, even though this is a non-historic building, and the Commission can allow a lot of latitude. Weitzel said the germane question is if this would detract from the neighborhood. He said that even if the building is non-historic, the Commission gets to review that standard. Carlson said he thought that all of the window and door guidelines would still come into play, because this is a historic district. Weitzel agreed there are no exceptions for materials on a modern building in a historic district. Terdalkar discussed exceptions for changing the size in this case. Carlson said that a door can be blocked down to fit a modern door, but there is no exception for blocking down windows to accommodate modern windows. Weitzel said that on a historic buiiding, it would look odd to use blocking down to make a window smaller. He said he thought the intent was to not allow standard window sizes if it would make the building look worse. Carlson stated that, in his opinion, this would make the building a Iittie worse, but he said it was up to the Commission to decide if it would look enough worse to deny the windows. Weitzel said he and Terdalkar discussed the elaborate plans for this building and what it was originally going to look like. Weitzel said the plans were never executed, so the building never reached its fuil potential. McCafferty said that the three criteria that apply, from page 11 of the handbook state: does not further detract from the historic character of the neighborhood, does not create a false historic character, and is compatible with the style and character of the non-historic property. Ponto said he thought this would be okay. Baker said she also thought this was okay. She said she had similar concerns as Carlson but did not feel this was tremendously worse. Carlson said he was expressing concerns without expressing opposition. Gunn said he agreed with Carlson. The motion carried on a vote of 6-0. 811 Y, East Colleoe. McCallum, the owner of the property, said there is a little carriage house behind the sanitarium property that he owns. He said the carriage house has steel siding on the second floor and was historically built from salvage. McCallum said that before the sanitarium was built in 1927, there was a Victorian house, so parts of the sanitarium used salvage from the Victorian house. He said that some of the bricks on the carriage house are burnt, so he believes that occurred in the fire that destroyed the main building. McCallum said the building does not have any architectural style except a hybrid of what was used. He stated that the upper level underneath the steel siding appears to be a wood shake. McCallum said one option is to paint the steel siding, although his inclination is to peel the siding off to see what is under the wood. He said that if the wood shakes underneath are in good shape, he may not have to replace them. McCallum showed photographs of the carriage house. He said that if the wood shakes underneath show something unexpected, then he will probably peel that off and then reside it, probably with the thin shakes. McCallum said that there are exterior entrances off of a stairway that go up to the second fioor of the carriage house. He said that right now they have steel slab doors. McCallum said he can paint the slab door and leave it, but architecturally he would prefer an atrium door. He said, however, that he is concerned about using atrium doors because the tenants may not feel secure with that type of door. McCallum said that T erdalkar has proposed doing a little trellis over the tramway on the back side of the building. McCallum said he is probably leaning toward using six-panel doors, because the doors inside Historic Preservation Commission Minutes May 11, 2006 Page 4 the apartments are raised, six-panel doors, but it would be an improvement over the 70s slab door that is there now. McCallum said that when he pulls the trim around the windows, depending on what he finds, he might try to widen the trim boards to create a more defining feature. He said he doesn't know if part of the trim board is covered up already. McCallum said there are Marvin wood storms on the main building, but this building has metal storms. He said he may later use Marvin wood storms on the carriage house to give it more definition. He said these are all original windows. McCallum said that on the west side of the building, there is a doorway that is locked shut, because there are no stairs to the door but there is a three-foot drop outside of the door. He said the door has no functional use, but it is a prairie style door that is kind of interesting looking. McCallum said that he may just rebrick the doorway and fill it in. He said it is sort of a safety issue. McCallum said if he could figure out a way of doing a little step up to it, he might consider keeping it. McCallum said he is open to suggestions and would like to add some architectural interest to the building. Weitzel asked when this building was constructed. McCallum said he believes this was built before the sanitarium was built. Weitzel asked if the overhang is an addition. McCallum said that he believes the overhang was already there. He said that originally the downstairs was just a garage, but the building has gone through an evolution of additions and deletions. Weitzel asked if the sanitarium was built in 1926. McCallum said he had heard varying dates, inciuding 1927 and 1929. He said that both buildings were built with salvage, but he believes the carriage house was built entirely from salvage. Weitzel asked if the style of the building has been altered or if it has always looked like this. He asked if it is a very modern building, with the glass block, overhang, and narrow windows, or if it has been significantly modified. Weitzel suggested that 1926 was a late date for keeping horses so that this was probably an automobile garage to begin with. McCallum said this was always referred to him as a carriage house by the previous landlord, but it was built as a garage. Weitzel said it was probably a modern style building from the beginning. McCallum confirmed this and said that the glass block was added where the garage doors used to be. He stated that the double hung windows on the lower level to the east were filled in and added as well. Weitzel said that this then is a very modern style building, art modere and from a kind of art deco-y period. He said that since this is a modern building, McCallum might want to drop the six-panel door to go with a two-panel or perhaps one large panel to fit more with a late 20s or early 30s building. McCallum said he could get such a door, but on the interior, there are six-panel doors. Terdalkar said that may because they used salvage doors from the Victorian house. McCallum said he could go with whatever the Commission approves and said that it would be better than a 70s slab door. He said that his long-term plans Include enclosing the courtyard, in which case he would go with more of an atrium door. Carlson said that he felt this plan was fine with the possible exception of bricking in the west doorway. McCallum said he is not committed to that but is anticipating HIS telling him to remove that door at some point. He said he could wait until that time and then come back before the Commission. McCallum said that there is a three-foot dropoff out of the door, but there is no way to put a set of steps there without blocking the staircase to the basement. Carlson asked if there is a way to make the door secure without moving the entire opening. McCallum said he has secured it shut and locked it with a double-sided dead bolt. Carlson and Weitzel said that should be enough. Ponto said he was okay with everything in the application. He said he was okay with not blocking the door for now and waiting to see what happens with future inspections. MOTION: Carlson moved to approve a certificate of appropriateness for the application for 811 % East College Street, as proposed, for all presented options, with the exception of bricking in the west door way. Ponto seconded the motion. Historic Preservation Commission Minutes May 11, 2006 Page 5 Carlson stated that there was some discussion about a different door style that might be more appropriate. McCallum asked if Weitzel's suggestion would be for a two-paneled door with a window. Weitzel said that could be done with a privacy window or frosted glass. Carlson said he believes that a six-paneled door would look kind of colonial on a non-colonial building. McCallum said part of the input would come from tenants and what they would be comfortable with. Carlson said he would leave the two options, unless someone wanted to amend the motion. The motion carried on a vote of 6-0. McCallum presented each Commission member with a packet updating what he would like to eventually bring before the Commission. He showed a picture of his parking lot and said this was a philosophical discussion. McCallum asked the Commission members if the parking lot is what the Comprehensive Plan had in mind for a historic district. He said he did not think so. McCallum showed a photograph of the building that used to be located at 819 College Street, the site of the empty parking lot, that has since been moved to a location on Kimball Road. He said that the parking lot was constructed in the mid 80s, when the property was developed as a sorority house. McCallum said that because there was no parking, the sorority house bought both properties, removed the house, and built the parking lot to accommodate the sorority property. He said he therefore has 33 parking spaces, and since then, the other building has been converted back to an apartment building. McCallum said that the downzoning of the property prevents him from doing almost anything on that property except a parking lot. McCallum said he suggested doing a gatehouse here to Terdalkar, because a gatehouse is an accessory use to a parking lot. McCallum said he has since learned that he cannot have an accessory structure until there is a primary structure. He said the issue is that he has a building that at one time housed 45 women. McCallum said that now the building has 17 bedrooms and 13 units. He said that under the special provisions, he may go to Planning and suggest that, if the sanitarium is eligible for landmark status, he could possibly get landmark status put on the parking lot, in the same way that moving the Clinton Street house would have allowed an occupancy use for the building. Terdalkar said that the sanitarium is a landmark eligible property. McCallum said that he is looking at this from several angles. He wondered, if he could get landmark status for the sanitarium at 811 College, if he could then re-grandfather and get an exemption from the dimensional standards required for parking and then redevelop and recreate the house that was originally on the lot. McCallum said he is just throwing this out in a philosophical way, because no matter what kind of landscaping he does with the lot, it won't take away the big gaping whole on College Street that is his parking lot. He said that he will be talking to Planning and Zoning and the Board of Adjustment about this. McCallum said the language on page 47 of the new zoning code would not allow him to do this project in some way or another, although he thought it might, but he was not sure. He said he would like to have this reviewed to see what can be done. McCallum said he understands that zoning laws are designed to downzone to prevent people from overdeveloping these neighborhoods. He said, however, that it shouldn't be there, nor should the Comprehensive Plan be there, to stop putting back what was there originally. McCallum said that a well- intentioned property owner who wants to do something other than 8,000 square feet of asphalt should not be penalized. He said that he is talking about a small 1,200 square foot house. McCallum said that another thought wouid be to designate this lot as a receptor site for another house that would be threatened by demolition. He said that the obstacle is the fact that the timing of it is fairly immediate. McCallum said that he won't have the luxury of time, should another house like this become available. Weitzel said the issue though is that there are zoning codes. He stated that the other boards beyond the Commission have to make these decisions. Weitzel said one of the things that triggered allowing a building to move onto that lot at all Is the fact that a special exception can be granted to a landmark. Historic Preservation Commission Minutes May 11, 2006 Page 6 Weitzel said that not any building could be moved there, and he did not even know if a building could be constructed here, based on the new development code. He said that what should be discussed is if McCallum has a design that the Commission could say it would not be opposed to before he moves on. McCallum said what he is proposing is to see if there is some level of support for this general concept and to look at specifically the sections that affected historic preservation when the zoning code was rewritten. He said he is asking to empower the Board of Adjustment to make distinctions. Weitzel said. the Commission cannot make that kind of change. He said that McCallum would have to work with the Planning Department and other boards and possibly have this passed by City Council. McCallum said the Historic Preservation Commission should have the ability to make recommendations to the Planning and Zoning Commission and to Planning staff. Weitzel said that the Commission can't change that right now. McCallum said that last year the Commission was told that it had to accept what it would but could change things later. Weitzel said that the Commission isn't the body to change things, as this is not in the range of things the Commission is empowered to do. McCallum said he is wanting to do something interesting for the larger good and checking to see if there is any support for it. Weitzel said that if McCallum wanted to know if the Commission thought building a new house there was appropriate or if he had a design to be reviewed, that would be in the Commission's purview, but the Commission can't change the ordinance. McCallum said he would be seeking clarification of the current zoning code, because he is not sure that the current language would allow this to happen, He questioned if he got landmark status, if that would be enough. Weitzel said that if the property as it stands becomes a landmark, then the Commission would have to consider what impact an adjacent building would have on the landmark status of the sanitarium. He said that landmark status would not necessarily give permission to build something there; that isn't the way it works. Carlson said that the Commission could come to a consensus that it would be appropriate to have a historically appropriate building on that site. McCallum said that is the idea he is putting out. He said that if every1hing is in place, he would be willing to reconstruct a replica of what was there prior to 1985, to bring back the College Street far;:ade that was there before. McCallum said he would also be willing to . redesign his driveway and use this as a receptor site, and then put lawn in where a future house could go that would be endangered. Weitzel said that any new building to be moved onto the site would have to be significant enough to be a landmark. McCallum said he agreed and said the reason for doing that is it would be eliminating all the steps he would have to go through while contractors wait to do the work. He said then there would be the landmark status in place for the sanitarium and the lot, and he could move more quickly on those situations. Weitzel said the Commission can't really do any1hing about the development code. McCallum said he believes that the Commission can make recommendations and put bugs in the ears of those who make those decisions. Weitzel said that if McCallum wanted to make that case, he would want to talk to staff about it to find out the appropriate channels to go through. McCallum suggested the Commission think about it. Weitzei said the Commission could discuss whether it could design the lot for a new building to come in the future and what it is that the Commission would allow. McCallum said that there are two separate lots here. Terdalkar said the only way the lots are connected is the fact that the parking requirement for the sanitarium is satisfied on the other lot. He said that if the parking area is reduced, the City would want to make sure that the parking requirements for the apartments are fulfilled. Historic Preservation Commission Minutes May 11, 2006 Page 7 McCallum said that the sanitarium never had any parking historically, aside from the carriage house. Terdalkar said that plan was from the 1920s. McCallum said the Board of Adjustment has the ability to exempt the parking requirements of the sanitarium, which might pave the way for the separate lot to then be redeveloped. Weitzel said the Board of Adjustment has to have a good reason to make an exemption. McCallum said the plan before the Commission would have enough to satisfy the parking needs for both buildings, according to the current code. Weitzel said that as it is drawn, there are two lots, one of which is primarily a parking lot. He said that makes the lot basically contingent on being a parking lot for the building next door, because the building next door has no parking. McCallum said this is a building with one and two-bedroom apartments that could be converted to four- bedroom units according to the current zone to maximize it out more fully. He said that if someone wanted to pave the area between the main building and the carriage house for parking, that could be done, although he would not do It. McCallum said he did not know that he would be the owner of this property forever to prevent someone else from doing something like that later. Weitzel said the Commission is really discussing whether it would allow a building to be here. He said he believes that is already tacitly approved, because the Commission already discussed moving a building there. Weitzel said the question now is whether the Commission would allow a new structure to be built there or would it only accept a compatibly styled existing building to be moved onto that lot. He said that is basically the Commission's precedent; it decided that a building that meets the neighborhood's look and feei, its historic and stylistic qualities, could be moved there. Weitzei said that has been decided, so the oniy question is whether it would allow a new building to be constructed there. Weitzel said that building would then have to meet the Commission's standards for the look and feel of the neighborhood. Carlson said the Commission does have guidelines for new construction. Weitzel said he did not see any reason why the Commission would disallow an appropriate building. Carlson said he would prefer to see a historic building that was threatened somewhere else moved here, but the Commission has allowed both in the past, and he did not see any reason the Commission wouldn't allow both now. 1135 East Colleqe Street. Terdalkar stated that this is an application for approval of a deck at the back of the property, the footprint of which wouid be 14 feet by 16 feet. He said the applicant has proposed a basic railing design that could be improved. Terdalkar said he would suggest designing a railing of baluster as recommended in section 4.10 of the guidelines. MOTION: Carlson moved to defer consideration of a certificate of appropriateness for the application for 1135 East College Street. Carlson said the guidelines recommend minimizing this, perhaps by insetting it by at least eight inches. He said it does not appear to be inset on the pian, and he would like to ask the owner if that would be possible, because right now it would be very visible to someone coming from the east side. Terdalkar said the criteria concerns whether it would be visible, and the railing also has to have a proper design. Carlson said that if it is either setback or is lowered closer to the ground, it would be less obtrusive. He said that right now, the plans do not meet the guidelines fully. Baker seconded the motion, Ponto asked, if the deck were inset, would there be any other problems with the plan. Weitzel said that staff recommends that the balustrade look appropriate. Carlson said that minor tinkering could fix those issues, but there are a couple of other issues that can't be discussed without the owner present. Gunn asked if the setback would only be on the west. Carlson said the purpose of the setback would be to hide the deck more from the street. He said it can't be seen at all coming from the other direction. Weitzel said the owner could get the same square footage by going east with the deck and/or south. Carison said that it could also be wrapped around. Historic Preservation Commission Minutes May 11, 2006 Page 8 Gunn suggested the Commission approve a deck with an inset and appropriate railing. Carlson said the Commission does not normally approve these types of changes without the owner's input. Weitzel said the Commission could approve this, and if the owner accepts this and it is explained to him carefully, the application would be complete. Terdalkar said he had no communication with the applicant to date. Ponto said the applicant is proposing one and one-half inch square for the baluster. Terdalkar said it is close, but the way it has been designed, the newel posts are stuck to the outside, and it has a flat handrail that could be improved to have a better profile. Weitzel said that, minimally, the posts should rise a little bit above the rail normally, and even if they didn't, perhaps a board on either side of the spindles would give the appearance of a covering. Ponto said he feels this is pretty close. He said it just needs a little work that he would give discretion to staff and the chair to work out. Ponto said he had no major problem with this but said there are just some minor adjustments to be made to be consistent with the guidelines. Brennan said he would like to give the owner the flexibility to do this. He said the owner can always come back before the Commission if he doesn't iike the results of working with the chair and staff. Carlson withdrew the motion. MOTION: Ponto moved to approve a certificate of appropriateness for the project at 1135 East College Street, subject to staff and the chair's approval of adjustments in the plan to be consistent with the guidelines, including but not limited to the setback and the design of the baluster. Gunn asked if painting is required in a case like this. Terdalkar said it is required to be painted if it is highly visible from the street. Carlson said it is a judgment call in this case. Weitzel said that the cedar would weather to a nature gray in any event. Carlson asked if any pressure treated wood would be visible from the street. Weitzel said that perhaps the back column might be visible. Carlson said that was not significant. He said that the raised parts would be seen from the street. Brennan seconded the motion. The motion carried on a vote of 6-0. Consideration of the April 27. 2006 Historic Preservation Commission meetino minutes: MOTION: Carlson moved to take up from the table discussion of the April 27, 2006 meeting minutes. Baker seconded the motion. Weitzel said that on page five in the second paragraph, last sentence, Maharry had quoted Weitzel as saying that anything less than 100% is a repair. Weitzel said he did not recall ever saying that, and for clarification, he recalled that he had said that the threshold is 20%. Weitzel said that since there are no amendments to the minutes, the consensus of the Commission is that they are acceptable to file. OTHER: Alpha Chi Omeoa House: Terdaikar said that a representative of the Alpha Chi Omega Sorority is present in the meeting, and would like to make some comments. Cindy said she is the sorority's House Corporation President, and she was just present to observe. She said she knew she would be coming before the Commission in future meetings and wanted to get a feel for the process. Weitzel asked Cindy if there were any plans for the property in the works. Cindy responded that the structural engineers seem to think the building is a loss. She said she is now waiting for a response from the insurance company and then they will decide if they rebuild on the foundation as it is or look forward to something new to be designed. Weitzel stated that there used to be one lot here, which was then subdivided into the 17 North Governor address and the Alpha Chi Omega house lot. He said that one of the two properties was the MacBride Historic Preservation Commission Minutes May 11, 2006 Page 9 Pickering house. Cindy said that it was the Alpha Chi Omega house that was MacBride's family house. Weitzel said that Keys thought the other building was the MacBride house. He added that in any case, the Alpha Chi house was so heavily altered, it can't have any architectural or historic significance any more in and of itself. Cindy said that some of the wood floors are still intact, but most everything else had been redone. She added that a historian did a survey and said the house was the Thomas MacBride house. Terdalkar said that Mariys Svendsen did some research on the house and has provided information in a memo to the planning director regarding the history and possible financial sources that can be used for rebuilding. Rebuildina Funds: Burford said she sent an e-mail solicitation and received two responses so far that raised $450. She said the issue involves raising larger sums. Burford said she is looking at other opportunities. Burford said that she is in the process of preparing a letter to the community. She said she has heard some comments questioning why money could still be needed knowing what the State emergency HRDP funding is. Burford said that if she is going to send a solicitation, she would benefit from having specific dollar numbers and indications regarding specific buildings and the gap between the amount required to rebuild and the insurance adjustments. She said that makes a much stronger argument. Burford said there is a perception that the money in the emergency fund is just for a few houses. Weitzel said that it was sellled that the money would go toward 20 homes. Terdalkar said that with the cap that the emergency fund has already, the money would only be sufficient for about 16 houses. He said that the College Block building alone will take $300,000 or more as an estimate. Terdalkar said the insurance gap is huge for that building, as the replacement cost is over one million dollars. Weitzel said the building was insured for about $800,000. Terdalkar said that the Crescent Block building where the Soap Opera is located is also a National Register eligible property. He said it would take another $100,000 or more. Terdalkar said the City is discussing how to allocate the money to prioritize the allocation to those who need it and how to fill in the gap between the insurance proceeds and what is required to do what is right in terms of historic preservation and what is required to keep the historic character. Burford said that is also what the National Trust is about - filling the gap in order to do what is right. Terdalkar said that the HRDP emergency grant is restricted in that only National Register properties or National Register eligible properties can be given that money. He said that therefore the properties that were damaged in the historic districts will be automatically eligible. Terdalkar said that someone will still have to come up with the money for damaged properties in conservation districts, which are outside of the grant. Terdalkar added that there are many properties on Rochester, Hotz and Parsons that suffered damage. He said that very few of those properties would be individually eligible properties. Terdalkar said that the State allocation would therefore not be sufficient for all the damaged properties in the historic or conservation districts. Weitzel said that the City could have easily used one million dollars for damage repair. Terdalkar said that one could prioritize by categories such as owner occupied, contributing structures, key contributing structures, and structures that need repairing of the wood siding or can use fiber cement board siding instead of using vinyl or aluminum siding. He said that if there is not enough funding, there will be a need to prioritize in some way. Burford said that it has to be explained that the City received the seed money from the National Trust and some seed money that is very specific from the State, but the need is far greater. Weitzel said there should be another press release indicating what the money entails, what it's for, how it's going to be spent, and the fact that private contributions from the general public are needed. Terdalkar said he is working with the State grant coordinator and is expecting some response from the State about how the allocation will be done. Weitzel said that it will probably be through the regular HRDP emergency fund application process. He said there would be a review of the building to see if it qualifies Historic Preservation Commission Minutes May 11, 2006 Page 10 for funding. Weitzel said that HRDP will then determine how much funding it will give to each property, so everyone will have to apply individually. He said that it is certainly not a no strings attached grant, but the good thing is that it is not an annual competitive thing; once the funds become available July 1", everyone can apply at once, and then the applications will just be processed. Burford said that with the National Trust money, the Commission is the arbiter for the funds. Burford said that Friends of Historic Preservation has agreed to make the $5,000 match in order to receive the National Trust money. Weitzel said that although the press has reported that $250,000 would be made available, an average house in Iowa City costs about that much. Burford said that what is missing form the story is how much damage was done, such as the fact that the College Block building alone is short $300,000. Weitzel said those figures have only become known since the adjustments have become available. He said that now it is becoming more apparent what the damage is. Weitzel said that he did not believe the City is going to get the FEMA declaration so will not have access to money from that source. Burford asked for the Commission to continue to feed her information about the costs so that the appeal is stronger. Weitzel suggested that Burford work with Terdalkar on a memo. Ponto said that a few people might have the perception that the money may be going to landlords who don't really need it. He suggested that the appeal be broad based. Weitzel said that the Commission would do another press release. Terdalkar said that he is just waiting for particulars from the State. Weitzel said that for now, it can be said that the damage is much worse than most people perceive. He said that one house on Summit Street is worth more than the funds received. Terdalkar stated that the Christian Science Church with the red tiles will need substantial money just to replace those tiles. Terdalkar stated that Marlys Svendsen plans to hold two public meetings in late June, the week of the 26th He said that the planning associates from Colorado will also be here during that week on Monday, Tuesday, and Wednesday. Terdalkar said that Svendsen has requested a meeting with the Commission when the consultants are here, so she would like to know what the availability of the Commission members is during that week. Weitzel suggested Terdalkar get the details to the Commission, and Commission members will respond with their availability. Burford said that on June 27'", there will be an evening social event with the Clarion people. She said that the entire Commission is invited. Carlson said there would need to be notice of a public meeting if a quorum attends the event. Terdalkar confirmed this. Terdalkar said there were currently no more applications for Commission review. He said that if a storm- related application is submitted, the Commission could hold a meeting next week if a quorum would be available. ADJOURNMENT: The meeting was adjourned at 7:41 p.m. Minutes submitted by Anne Schulte s:/pcd/minuteslHPCf2006l05-11-o6.dOC I Historic Preservation Commission Attendance Record 2006 Term Name Expires 01/19 02/9 02/22 03/16 04/13 04/27 05/04 05/11 E. Baker 3/29/09 -- -- -- -- -- -- -- -- -- -- X X X M. Brennan 3/29/08 X X OlE OlE X X X X R. Carlson 3/29/07 X X X X X X X X J. Enloe 3/29/06 X X OlE OlE ~- -- -- -- -- -- ---- M. GUDO 3/29/07 X X X X X X X X M. Maharry 3/29/08 X X X X X X X OlE M. McCallum 3/29/06 X X X X -- -- ---- -- -- -- -- J. Pardekooper 3/29/07 X X X 0 -- -- -- -- ---- ---- J. Ponto 3/29/07 X X X X X X X X M. Scbatteman 3/29/09 -- -- -- -- ---- -- -- X -- -- ---- -- -- J. Weissmiller 3/29/06 0 0 0 0 -- -- -- -- ---- ---- T. Weitzel 3/29/08 X X X X X X X X Key: X = Present 0 = Absent OlE = Absent/Excused NM = No Meeting -- -- = Not a Member