HomeMy WebLinkAbout2010-08-26 Info Packetj ~ - 1
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CITY OF IOWA CITY
www.icgov.org
CITY COUNCIL INFORMATION PACKET
August 26, 2010
SPECIAL WORK SESSION AUGUST 30
IP1 Council Meetings and Work Session Agenda
IP2 Memorandum from the Director of Transportation Services: Sunday Bus Service
IP3 Memoranda from the Interim City Manager and the Director of Planning and Community
Development: City DevelopmentlPermitting Process
IP4 Memorandum from the City Clerk: Council Laptop Computer Policies
IP5 Summary of Pending Work Session Issues
MISCELLANEOUS
IP6 Letters from Mayor Hayek to Senator Tom Harkin and Senator Charles Grassley:
Electrification Legislation
IP7 Memorandum from Council Member Bailey: United Way of Johnson County's 2010
Community Assessment
IP8 Memorandum from the Interim City Manager: Neighborhood Safety/Enforcement Activities
IP9 Memorandum from the City Clerk: National League of Cities/Congress of Cities meeting
IP10 Memorandum from the Director of Transportation Services: Elevator Project Update
IP11 Staff response to Arlene Brenneman: Trucks on First Avenue
IP12 Memorandum from the Director of Public Works and the Director of Planning and Community
Development: Update: Flood-related activities
IP13 The Planner -August 16, 2010
IP14 Grant Wood Neighborhood Association Newsletter -August 2010
Memorandum for Zach Wahls (Youth Advisory) to City Clerk: Sunday Bus Service
[Distributed at 8/30 Council Work Session.
Staff response from Interim City Manager: Trucks on First Avenue [Distributed at 8/30
Council Work Session]
Invitation: Annual Fulbright Foreign Students Dinner: September 2, 2010 [Distributed at
8/31 Council Meeting.]
August 26, 2010 Information Packet (continued) 2
Letter from Tracy Barkalow: Stadium Club Temporary Use Permit [Distributed at 8/31
Council Meeting.]
DRAFT MINUTES
IP15 Human Rights Commission: August 17, 2010
IP16 Police Citizens Review Board: August 10, 2010
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~~~•~ CITY COUNCIL INFORMATION PACKET
CITY OF IOWA CITY
www.icgov.org August 26, 2010
I SPECIAL WORK SESSION AUGUST 30 ~
IP1 Council Meetings and Work Session Agenda
IP2 Memorandum from the Di ctor of Transportation Services: Sun ay Bus Service
IP3 Memoranda from the Interi City Manager and the Director of Planning and Community
Development: City Develop nt/Permitting Process
IP4 Memorandum from the City Clerk. Council Laptop Compu r Policies
IP5 Summary of Pending Work Sessio Issues
MISCE'LLANEOU
IP6 Letters from Mayor Hayek to Senator m H rkin and Senator Charles Grassley:
Electrification Legislation
IP7 Memorandum from Council Member Bailey: ited Way of Johnson County's 2010
Community Assessment
IP8 Memorandum from the Interim City Manager: eighbor ood Safety/Enforcement Activities
IP9 Memorandum from the City Clerk: National eague of Citi s/Congress of Cities meeting
IP10 Memorandum from the Director of Transpo ation Services: EI ator Project Update
IP11 Staff response to Arlene Brenneman: Tr cks on First Avenue
IP12 Memorandum from the Director of Pub c Works and the Director of nning and Community
Development: Update: Flood-relate activities
IP13 The Planner -August 16, 2010
IP14 Grant Wood Neighborhood Asso cation Newsletter -August 2010
MINUTES
IP15 Human Rights Commission: ugust 17, 2010
IP16 Police Citizens Review Bo :August 10, 2010
!1 ~~®~~
_A_ ~""~'~~ City Council Meeting Schedule and uu-Lb-lU
cIT OF IOWA CITY Work Session Agendas IP1
www.icgov.org
• MONDAY, AUGUST 30 Emma J. Harvat Hall
6:30p Special Work Session
^ Agenda Items
^ Sunday Bus Service (IP2 & Agenda 2f(2)]
^ Future Review of DevelopmentlPermitting Process (IP3]
^ Information Packet Discussion (8/19 & 8/26]
• Council Laptop Computer Policies (IP4]
^ Budget Priorities
^ Summary of Pending Work Session Issues (IP5]
^ Upcoming Community Events/Council Invitations
^ Discussion of Meeting Schedules
• TUESDAY, AUGUST 31 Emma J. Harvat Hall
7:OOp Special Formal Council Meeting
TENTATIVE MEETING SCHEDULE
SUBJECT TO CHANGE
• MONDAY, SEPTEMBER 6
Labor Day Holiday -City Offices Closed
• TUESDAY, SEPTEMBER 7 Emma J. Harvat Hall
TBD Special Work Session and Formal (combined)
• MONDAY, SEPTEMBER 20 Emma J. Harvat Hall
TBD Special Formal (City Manager Interviews)
6:30p Regular Work Session
• TUESDAY, SEPTEMBER 21 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
• MONDAY-WEDNESDAY, SEPTEMBER 27-29 Emma J. Harvat Hall
TBD Hold dates for City Manager Interviews/Meet 8~ Greet
• MONDAY, OCTOBER 11 Emma J. Harvat Hall
TBD Special Work Session and Special Formal (combined)
• WEDNESDAY, OCTOBER 20 Room 8/C ICPL
4:30p Joint Meeting (Separate Agenda Posted)
• MONDAY, OCTOBER 25 Emma J. Harvat Hall
6:30p Special Work Session
• TUESDAY, OCTOBER 26 Emma J. Harvat Hall
7:OOp Special Formal Council Meeting
®-~
"'~'®'~~ City Council Meeting Schedule and
CirY OF IOWA CITY Work Session Agendas August 26, 20,0
www.icgov.org
• MONDAY, NOVEMBER 15 Emma J. Harvat Hall
6:30p Regular Work Session
• TUESDAY, NOVEMBER 16 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
• MONDAY, NOVEMBER 29 Emma J. Harvat Hall
6:30p Special Work Session
• TUESDAY, NOVEMBER 30 Emma J. Harvat Hall
7:OOp Special Formal Council Meeting
• WEDNESDAY, DECEMBER 1 Emma J. Harvat Hall
6:30p Special Work Session
• MONDAY, DECEMBER 6 Emma J. Harvat Hall
6:30p Regular Work Session
• TUESDAY, DECEMBER 7 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
City of Iowa City
MEMORANDUM
TO: City Council
FROM: Chris O`Brien, Director of Transportation Services ~~,
DATE: August 25, 2010
RE: Sunday Bus Service
On Monday, August 30, we will be discussing Sunday bus service at the City Council
work session. The following information is provided to help stimulate that conversation.
Service
For the purpose of our discussion on August 30`h, we will assume that the service will
mirror that of our Saturday service. We would begin operations at roughly 6;OOam and the
last bus would depart downtown at 7:OOpm. The following routes would be in service and
run once per hour:
Lakeside Westwinds
Rochester North Dodge
Broadway Manville Heights
Court Hitl Oakcrest
Towncrest
Costs
On a regular Saturday we provide nearly 66 hours of service which is the same level
of service we are discussing for Sundays. In order to provide Sunday service, we would
need to hire additional drivers, maintenance staff and possibly mechanics. There would be
an increase in our SEATS contract as inre would be required to provide paratransit service
that operates during the same hours as our fixed route service. Currently, SEATS operates
from 8:OOam - 2:OOpm on Sundays resulting in an increase of between 7.5 - 8 hours of
service. The additional hours of service provided by our fleet would also lead to a small
increase in our maintenance costs. !n order to provide Sunday bus service, we estimate
that this will cost in the neighborhood of $350,000.00 - $400,000.00 per year.
Ridership
The addition of Sunday service would provide us with an opportunity to increase our
ridership. The American Public Transit Association (APTA) estimated that the average
ridership on a Saturday would be nearly 50% of the average weekday ridership and that
Sunday ridership would be nearly 25% of the average weekday ridership.
During academic semesters, when ridership is at its peak, we provide 7800 rides per
weekday and 1400 rides per Saturday. The rides per hour of service is around 45.6 for
weekdays and 21.3 for Saturdays, which falls in line with the estimates provided by APTA.
In using those calculations for Sunday service, we would be looking in the neighborhood of
690 rides per Sunday.
IP2
August 26, 2010
Page 2
Opportunities for exaansion
As a result of increases in transit ridership and revenues generated from the Court
Street Transportation Center, we have continued to build a transit cash reserve. Over the
past several months, the Transportation Services Department has been discussing
opportunities to utilize these funds to enhance our services. There are several options that
are competing for these funds including maintaining a reserve for a new facility, purchasing
new transit vehicles, etc. Many of our discussions have centered on providing more
frequent service (i.e. 20 minute or 15 minute), to areas that are high density with high transit
ridership. In addition, we have discussed making changes to east side routes to provide all
day service between points of interest and the high transit demand areas without going
downtown. Lastly, we have discussed adding routes that provide services that are not
currently offered during the week. Iowa City has continued to expand and we are working
on ways to provide weekday service to these areas. These opportunities do not impact our
discussion of Sunday service except in the fact that they compete for the same pool of
funds.
Cc: Dale Helfing
^~®~ C[TY OF tO1NA CITY 1P3
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Date: August 25, 2010
To: City Council
From: Dale Helling, Interim City Manager
Re: City Development/Permitting Process
In response to Council direction, time has been scheduled at your August 30, 2010 work
session for discussion of the City's Development/Permitting Process. Materials from TechSolve,
Inc. received by Councilmember Susan Mims are included in your information packet, along
with a memorandum from the Director of Planning & Community Development summarizing the
results of a 2001 review of development processes by a consulting firm, Duncan & Associates.
This information should be helpful for understanding the type of services that consultants can
provide in this area, as well as some history of the City's efforts to evaluate the processes we
use in responding to development proposals.
Staff will be present at the work session on the 30`h to answer questions.
cc. Jeff Davidson, Director of Planning & Community Development
Rick Fosse, Director of Public Works
Doug Boothroy, Director of Housing & Inspection Services
Andy Rocca, Fire Chief
Eleanor M. Dilkes, City Attorney
OUR SERVICES
Community development presents constant challenges to local government managers,
whether they are trying to stimulate development or control growth. These challenges are
made even more complex by today's uncertain economic conditions.
How TechSolve Helps
TechSolve, Inc., an International City/County Management Association (ICMA) strategic
partner, is anot-for-profit professional services organization whose proven process improve-
ment approach helps local governments streamline and simplify their permitting processes
by:
• Creating systems that improve communication between local government agencies, owners,
and developers
• Eliminating redundant and non-value-added (wasteful) tasks
• Helping to create electronic review capabilities to enable online permitting
Impact
Relying on principles and techniques from Lean methodology, TechSolve has helped many
local governments reduce their permitting process lead times by an average of 40% while
decreasing labor and processing costs as it pertains to development by an average of 25%.
Specific results include:
• Pearland, Texas, decreased its permitting process lead time by 43% while
decreasing its labor and processing costs by 11%
• Kennedale, Texas, decreased its permitting process lead time by 93% while
decreasing its labor and processing costs by 31%
• Montgomery, Ohio, decreased its permitting process lead time by 36% while
decreasing its labor and processing costs by 25%
• Conroe, Texas, decreased its permitting process lead time by 31%
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LOCAL
GOVERNMENT
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TECHSOLVE BACKGROUND INFORMATION
TechSolve is anot-for-profit professional services organization that helps local governments,
non-profit organizations, and private sector businesses identify process and organizational
improvement opportunities that reduce cost and lead time and enhance effectiveness and
quality. TechSolve exists to enable its clients to provide outstanding products and services
thereby improving the economic vitality of the nation.
Through a hands-on approach, TechSolve's experts identify constraints and provide the
resources and methodologies to eliminate them. TechSolve does not just explain solutions--its
personnel roll up their sleeves and help implement change.
We don't just say what could be done.
We don't just assess and train.
We get in there and do it.
HISTORY
TechSolve, formerly the Institute of Advanced Manufacturing Sciences, Inc. (IAMB), was
founded in 1982 by the City of Cincinnati, the Greater Cincinnati Chamber of Commerce, the
University of Cincinnati, and local industry leaders including Proctor & Gamble and General
Electric. In 1984, TechSolve became one of the Ohio Edison Technology Centers through the
Ohio Department of Development (ODOD). Beginning in the mid-1990s, using techniques
established by one of the best managed companies in the world (Toyota), TechSolve assumed
a leadership role in the innovative application of these techniques in a variety of business
sectors to achieve continuous improvement and quality management.
Today, TechSolve works with many industry sectors including manufacturing, healthcare, local
government, and non-profit. The local government practice works with jurisdictions across the
United States and has worked with more than a dozen jurisdictions on their development
processes. TechSolve has partnered with PW Consulting Services (Mesa, Arizona) to provide
local government services.
June 2010
The Use of
"Lean" in Local
Government
ocal government managers routinely find themselves on the proverbial horns
-_ of a dilemma: Shall I reduce costs but face criticism for slippages in the quan-
tity and duality of services? Or shall I improve services, only to run headlong
into the budget hawks among my constituents? "Give me more while I fund
- - -you with less" is a troubling but all-too-familiar refrain from local govern-
ment's customers.
Public sector managers might take some comfort in knowing that they are not
alone. The specter of intense global and domestic competition haunts the private sec-
tor and raises similar challenges. How can local governments make continuous cost
reduction a reality without undermining the value they deliver?
"Lean" is one answer. Lean is a philosophy that seeks the involvement of all workers
in the elimination of waste and the adding of value. It has produced startling results,
first, by stressing respect for people and teamwork and, second, by incorporating a
series of analytical techniques to reduce wasteful and nonvalue-adding activities.
While lean found its early development in manufacturing environments, leading
lean practitioners have expanded into more advanced applications of lean tools and
principles that produce valuable results outside of manufacturing, in both public and
private sector organizations. As this article outlines, managers would do well to seize
the cost reduction opportunities that these applications represent.
Public Management :September 2006
LEAN MANUFACTURING Managers and
Lean manufacturing techniques have facilitators
been around in one form or another '' can construct
for more than 85 years. Individually and examine
value-stream
applied, these techniques offer logical maps in a
and organized approaches to manu- ', tracking
factoring the products that customers center.
demand. Collectively, the techniques ;~~~~~~,
enable companies to gain a significant
competitive advantage by produc-
ing higher-quality products at lower
costs, all the while shortening the !!
time between orders and delivery.
LEAN OFFICE
Processing information, handling
paper, correcting processing errors,
meeting deadlines, and fulfilling
internal and external customer ex-
pectations-these office production
activities are important to office effec-
tiveness. The processes necessary to
convey customer orders and to deliver
a product or service are key to gaining
and maintaining customer satisfaction
in all business environments.
The experiences of organizations
that have embraced lean office prin-
ciples prove the existence of abundant
opportunities to reduce office process
waste. Typical results include reduc-
tions of paperwork process flow time
of at least 50 percent, dramatic reduc-
tions of required flour space, reduc-
tions of hand-offs from 50 to five, and
on-time performance improvements
of up to 100 percent.
The h:an office journey begins with.
the creation of a visual value-stream
map (see accompanying photo).
First, the team chooses for analysis a
service or product for which process
improvement holds good potential
for an impact. on customers. Then,
mapping the process helps the team
and facilitators understand and see
wastes in the current process, includ-
ing paper handling, hand-offs, excess
information flow, and quality deficien-
cies. Acurrent-state map forms the
foundation for later discussion and
for the analysis needed to name the
processes that currently add value
for the customer. From there, the
team develops afuture-state map.
An example illustrates the power
ICMA.orglpm
of this approach. An approval process
for one customer required the sign-off ',
of eight top management personnel It ''
took just over 12 days, on average, for
the paperwork to visit all in-baskets
for review and signature. Simply scan-
ning the document and e-mailing the
approval form reduced the processing
time to less than one day-a 92 per-
cent reduction.
Office inefficiencies extend beyond ''
unnecessarily complex or cumber-
some approval processes. Other in-
stances of process wastes are:
• Not collecting the data needed for
information processing at all steps
during the initial contact. ',
• Collecting or reentering the same
data at multiple steps.
• Disseminating data beyond those
who require it (for example, doing
an unnecessarily large e-mail dis-
semination).
• Not providing for the convenient and
efficient use of office equipment.
• Inconsistent locations for data,
files, and other items necessary for
particular processes.
• Excessive processing of documents.
• inefficient use of electronic re-
sources.
• Doing work that. is not necessary to
produce the service.
Successful lean office initiatives rely
on value-str-earn trashing centers as a
critical deployment technique. Clients
develop these centers after the creation
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of current- and future-state value-
stream maps. A tracking center is a
physical space where the owners of im-
provement projects can meet regularly
to discuss needed changes; such a cen-
ter also allows team members to hold
each other accountable for completing
projects on time (see Figure 1).
LEAN GOVERNMENT
The complexity of government opera-
tions can make the process of defining
desired results less straightforward
than it is in private business. Govern-
ment managers cannot always iden-
tify the customer, much less know
exactly what that customer finds truly
value-adding. The building inspector
serving the public through building
code enforcement, for example, has
to balance the competing demands
of homebuilders, potential buyers,
and political personalities in policy
positions. Constructing a product like
bird feeders without defects at a rea-
sonable price seems, by comparison, a
simple undertaking.
When focusing on government op-
erations, an analysis must include re-
views of both. the laws and regulations
applied to the government agency
and the laws and regulations applied
by the agency. With respect to each,
the agency must consider the need,
or lack thereof, for a particular law or
regulation.
Then, the agency can more clearly
assess how the marginal benefits of
satisfying a requirement lay up against
Public Manaeement Seosember 2006
_.
Figure 1. Sample Postings in a Tracking Center
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compliance costs. While agencies usu-
ally cannot control enactment or the
need to enforce laws and rules, their
ability to question these underlying
assumptions can provide valuable
information about the compliance
processes they decide to execute.
In developing a lean government
organization, a manager should also
analyze customer perspectives. Typical
questions should include:
• Who are our customers? Are they
the residents of our community,
regulators, lawmakers, and/or busi-
nesses?
• Can we make a service more read-
ily available? Can we offer more
convenient office hours? Can we
facilitate one-stop permitting, or
permitting over the Internet?
• How frequently do agency errors
cause processing delays for our ''
customers or result in costly inter-
nal rework?
• Are our services meeting our cus-
tomers' needs? What represents
true value to them? If we could
read a customer's mind, what unex-
pressed or inaccurately expressed
needs could we identify? Henry
Ford once cautioned that custom-
ers who say that they want faster
horses really don't. care at all about
horses; they simply want a way to
get from point A to point B in the
fastest and safest way possible.
._
Step 3: Implement. As implementers
gain knowledge and an understanding
of lean, they can focus on applying
these skills in a number of ways. For
efforts involving a short time frame
and a narrowly focused improvement
opportunity, implementers can em-
brace a haizen approach, wherein a
cross-functional group focuses on im-
proving a process over a limited peri-
od to achieve a desired result or goal.'
Improvement efforts of longer dura-
tion will require a guided implemen-
cation approach, involving managing
direct resources to achieve the desired
result or goal. Both approaches use
lean continuous improvement. tools,
process measurement techniques, and
project management skills.
• Is the price of our service reason-
able? Do we know its actual cost?
THE PROCESS
Progressive managers in both sectors
can benefit from using the same four-
step approach to implementing lean
improvements.
Step I: Assess and plan. The assess-
and-plan step focuses on understand-
ing the needs of the organization
and how it operates. Insight into the
organization is achieved through
interviews of executive leaders and
key staff members, data gathering and
analysis, and process observations.
The output of this step is a report
identifying 1) strengths, constraints,
opportunities, and threats; and 2) pri-
oritized improvements.
Step 2: Train. Successful lean imple-
mentations occur only when organi-
zations develop a critical mass of lean
expertise within themselves. Develop-
ing this expertise must begin at the '!
top, with the executives of the organi-
zation thoroughly understanding and
committing themselves to lean im-
provement. Only then can [.hose with
more responsibility for implementing
a lean initiative begin to develop
their own knowledge and expertise
through change management, process
improvement techniques, and perfor-
mance measurement.
Step 4: Embed. Sustainment is the
most difficult aspect of lean improve-
ment.. Yet the linchpin of lasting lean.
improvements remains the creation of
a culture of continuous improvement
that. embeds the lean philosophy in
an organization. The monitoring and
tracking of key performance measures
and the coaching and mentoring of
lean implementers are critically im-
portant steps to building this desired
culture.
CASE STUDY
Since 2003, Cincinnati, Ohio, has
progressed in its implementation of
lean government. Following the four-
step approach to implementing lean
improvement., city leaders sought to
modify the culture of their organiza-
tion with lean techniques for process
improvement.
The first step was to conduct a
citywide assessment of the local gov-
ernment. Fifty-four city staff members
representing 16 departments, three
local unions, and the office of the city
manager were formally interviewed.
The information generated from these
interviews was synthesized and cat-
egorized into strengths, constraints,
opportunities, and threats across the
entire organization.
Pareto charts were developed to
highlight significant problems and
opportunities.z (One of these charts
is shown in Figure 2). Managers de-
Public Management ,September 2006
veloped a prioritized plan of action to 'i Figure 2. Obstacles to Achieving Departmental Goals and
focus on key improvement opportuni- Objectives
ties. Finally, they agreed on a sched-
ule for specific lean training for city (,I~~
leaders and facilitators of continuous '',
improvement.
Cincinnati conducted two distinct
training efforts. The first, aone-day
"Lean Leadership" course for the 16 I
department directors and 35 depart- ''
ment improvement. facilitators, intro- '!
duced the concept of lean and stressed
the importance of generating a culture '!
of continuous improvement..
The second, athree-day "Process
Improvement" course for the depart- !~~
mental improvement facilitators, gave
them a structured methodology for ''!
continuous improvement. Though
city staff had not seen these tools be-
fore, they quickly learned and adopted ',
tools like standard work instructions,t '!
visual management, and haizen and
fishbone diagrams.s
Using techniques from the lean
leadership and. process improvement ',
trainings, each facilitator wrote a de-'
parunental improvement plan focus-
ing on process redesigns and continu-
ous improvements within their home
departments. Facilitators documented '',"
63 process redesigns and 48 continu-
ous improvements. Implementation '~
of these efforts is expected to result
in millions of dollars of cost savings
and greatly improved public service in
Cincinnati.
The following discussion presents
two of the process redesigns and
shows the major impacts that lean
improvements can have on a local
government.
Process Redesign: Police
Recruitment Process
"throughout 2004 and 2005, 20
months passed between the accep-
tance of any police employment appli-
cation and the applicant's admission
to the police academy. The glacial
pace of this process often resulted in
qualified candidates' needing to move ',
on and find work elsewhere. Typical
applicants saw six weeks go by from
the time they applied for the job un- I
til they took the written exam. More
than 55 percent of applicants who
applied failed even to take the initial
written exam. And when the physical i!
agility test was administered 20 weeks `
after the applicant originally applied,
only 49 percent of the applicants !''
scheduled to take this test actually }
took it.
Similarly, about 38 weeks passed
between the written exam and the
behavioral assessment. All of these ',
delays had predictable results: while
exam and test requirements eliminat-
ed only 22 percent of the applicants,
almost 86 percent of them did not
complete the hiring process.
To construct a visual representation
of the entire process, the improvement
team drew acurrent-state process Wrap
that identified the steps between. hu-
man resources' advertisement for the
position and a candidate's enrollment
in the academy (see Figure 3).
The map helped the team find
many opportunities to streamline the
process:
• Use electronic communications
(e-mail), and eliminate paper and
hard-copy mailings of information
and notifications.
• Incorporate innovative scheduling
techniques by allowing applicants
to schedule themselves online for
key meetings.
• Automate the data transfer for test.
scores.
• Implement concurrent activities by
conducting the behavioral written
test an hour after the physical agil-
ity exam.
• Minimize waiting times between
key-event milestones.
The team then outlined afuture-
state process map incorporating these
improvements (see Figure 4) and set
a three-month time frame for imple-
mentation.
Currently, the human resources
department. is implementing these
improvements. The expected impact
is a 35 percent timeline reduction.
Additional improvements identi-
fied through ongoing coaching and
mentoring of the staff involved in the
process are expected to yield timeline
reductions of up to 50 percent.
Process Redesign: Sanitary
Sewer Easement Process
Ten and one-half months (314 days)
typically passed between the develop-
ICMA.org/pm _f'ublic Manaeement , September2006
Figure 3. Current-State Process Map: 20-Month Timeline
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Figure 4. Future-State Process Map: 13-Month Timeline
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ment of engineering plans and the re- Involvement of at least four city at times be strained. Application of
cording of a sanitary sewer easement. agencies, two county agencies, and lean principles, however, is making a
In addition, some 30 percent of the ', the property owner makes the sani- difference. Some initial improvements
Projects found a home in appropria- Lary sewer easement. process complex seen as a result of the city's efforts
lion legislation, a fate that added an in Cincinnati. Rework and duplicate include:
extra six months to two years to the efforts hamper the process, and tom-
process. munication between participants can Coordinating engineering project
Figure S. Key-Milestone Process Checklist: Capital Improvement Project
Project Name: Sewer #:
1 Finalize project plans, and submit to MSD ROW. MSD engineering-
project manager Time begins now.
2 Review plans, and submit to city law real estate. MSD ROW 15 days (from #1)
3 Assign negotiator, and conduct first meeting with
owner. City law real estate
4 Complete appraisal. City law real estate 30 days (from #2)
5 Complete title opinion. Ciry law real estate
6 Review appraisal, and approve offer amount. City law real estate 21 days (from #4)
7 Survey crews stake out alignment /take areas. MSD engineering-proj-
ect manager
8 Conduct meetings with owner, make offer, and
present contracts. City law real estate 60 days (from #6)
9 Sign contract with owner, or send to Hamilton
County prosecutor for appropriation. City law real estate 15 days (from #8)
.Public Management ; .September 2446
plans between the engineers and
right-of-way staff and setting stan-
dard specifications and require-
ments have drastically reduced
project rework and turnaround
times.
• Work has begun on devising al-
ternative. ways to find and retain
qualified appraisers. Standardized
appraisal reports and procedures
to shorten report turnaround times
are also under development. In
addition, incentives to improve
response times on appraisal. reports
have been proposed.
• Implementation of a checklist of
key project milestones-with ex-
pected timing and actual dates-to
be used for all projects has begun.
This checklist. involves realistic ex-
pectations of timing and allows for
improved accountability for each
key milestone (see Figure 5 for a
sample. checklist).
• Improved communication between
the sewer department. staff and the
people who contract with apprais-
ers has brought a better under-
standing of work expectations.
• The fact that the easement negotia-
tor now conducts the first meeting
with the property owner before
completion of the appraisal and
title reports has permitted concur-
rent process activity, which reduces
overall process time.
• A project must now be sent to legal
staff for appropriation within 15
days of the date when the prop-
erty owner receives an offer. This
significantly cuts the amount of
time (two to three months) spent
in negotiations between the real
estate department and the property
owner. In addition, a firm date for
appropriations improves city lever-
age during negotiations.
The city anticipates that these im-
provements will reduce easement pro-
cessing time by more than 50 percent,
from 314 to 156 days. Ongoing coach-
ing of the staff involved in the process
and reinforcement of the key-milestone
process checklist will help sustain
these efforts and will likely produce
further process improvements.
ICMA.org/pm
LEAN GOVERNMENT
CHALLENGES
Lean government implementation
clearly presents difficulties. In many
localities, the answer to the question
"Who is in charge?" is sometimes
"No one" or even "Everyone." Many
governmental processes overlap dif-
ferent levels of government. Func- ''
tional departments are often managed '!~~~;
by politically independent elected
officials. Statutes spell out the duties
of some agencies, and changes liter- '
ally require an act of Congress. There
can be no guarantee of continuing
top-level "ownership" of the process;
'! political leadership, for instance, can
be transitory (and term limits assure
that it is).
Even where there is clearly some-
one in charge, processes may have !
evolved so imperceptibly that their 'i
existence, much less their impacts, are '!
not readily apparent to anyone. Those
in charge (and anyone else) simply
may not comprehend undocumented
~~! processes that have real operational "'
implications. Moreover, varying ex- ;
planations prevail as to who the cus-
tomes is. Not surprisingly, precise
definitions of governmental customer
requirements often do not exist.
All of these characteristics of gov-
ernment run counter to both the phi-
losophy and the practice of lean. Yet ''
the principles underlying lean, plus
the analytic and other tools required
to implement it, help managers un-
derstand the nature of their customer
service requirements and the work ',
necessary to deliver the desired level
of service. Line workers and. top man-
',! agers collaborate more routinely and
effectively to more clearly understand
what constitutes good, value-adding
work, as well as the constraints faced
'; in maintaining a sharp focus on only
this kind of work.
Local government managers will
still have to contend with the horns
of their dilemma: Shall I reduce costs ''I
but face criticism for slippages in ';
the quantity and quality of services?
Or shall f improve services, only to
'; run headlong into the budget hawks
among my constituents? Yet, while
the dilemma may remain., lean gives
public sector managers a valuable
means of avoiding impalement on the
point of either horn.
Progressive managers are adopting
the lean concept. and making signifi-
cant improvements in governmental
operations by clearly identifying
activities that should be eliminated,
simplified, or enhanced. This takes
courage, commitment, resources, and
sound analytical work, but at the end
of the day, lean implementation is
well worth the journey.
'Kaizen is a Japanese term meaning "good
change."
'-Pareto charts are used to show visually
the 20 percent of categories that drive 80
percent of the issues.
'Standard work means operations orga-
nized in the safest, best known sequence
using the most effective combination of
resources.
4Visual management involves the use of
techniques (signs, displays, scoreboards)
to communicate the status of a system or
condition.
'Fishbone, or cause-and-effect diagrams,
are used to map the possible root causes
of issues.
David Krings, ICMA-CM, a former admin-
istrator of Hamilton County, Ohio, is a
consultant with TechSolve, Inc., Cincinnati
(Krings@TechSolve.org). Dave Levine is a
process improvement specialist, TechSolve,
Inc. (Levine@TechSolve.org). Trent Wall is
a lean facilitator at TechSolve, Inc. (Wall@
TechSolve.org).
Coming in
~w Managers
e Leadership
Differently
Public Management September 2006
r
^~„®~ CITY OF 101NA CITY
.~~~~~~~
.-~. ~~~,-~ ~ E ~ CJ RA ~ D U ~
Date: August 25, 2010
To: City Council
From: Jeff Davidson, Director of Planning and Community Development
Re: August 30 Work Session Discussion: Review of City Development/Permitting
Process
At your August 30 work session you have scheduled a discussion of the City's
development/permitting process. This is the process by which developers come to the City for
approval of development projects that will ultimately increase the taxable value of the City.
Depending on the development project, the process may involve annexation, amendment to the
City's Comprehensive Plan, rezoning of property, platting of property, site plan review, and
various permitting processes including but not limited to building permits and ultimately
occupancy permits.
Examination of the City's development process can be a useful exercise. If appropriate
mechanisms for streamlining the development process can be developed, the development
community benefits and the City benefits. It is only by working together as partners that the
development community and the City can prosper by developing new residential, commercial,
and industrial property.
It is important for the City Council to identify your priorities for the development process, and
specify any problems that you perceive with how the City conducts its development process.
Over the years I have had many discussions with the development community about our
development process. Some of these discussions have led to constructive criticism that has
resulted in improvements to how we process development requests.
Other discussions, however, have indicated that some developers have an issue with virtually
any manner of regulation by the City. There will probably always be provisions in the City's
Zoning Code, Subdivision Code or Building Code that are seen by some developers as going
beyond the benefit to their individual projects. If the City Council has adopted a development
provision by ordinance, then as City staff we are bound to enforce that ordinance. In addition,
particularly for larger development projects, there are often state and federal permits required
that add time to the development process.
To aid your discussion on August 30, I thought it would be helpful to summarize past initiatives
that have resulted in streamlining of our development process. In 2001 we contracted with
Duncan & Associates for a review of our development process. Duncan & Associates conducted
surveys and interviews with several developers and neighborhood representatives. This review
resulted in several subsequent changes to our development code which were undertaken
specifically to streamline the development process. To summarize:
August 25, 2010
Page 2
1. Consider consolidating second and third ordinance readings on non-
controversial rezonings. Implemented
2. Implement environmental regulations (Sensitive Areas Ordinance)
through administrative development standards rather than Planned
Development procedures. Implemented
3. Allow minor plats to bypass the preliminary plat stage and move
directly to the final plat stage. Implemented
4. Review concept plans with developers to inform them of applicable
procedures, submittal requirements, development standards and other
pertinent matters before going to the expense of platting. Implemented
5. Minimize the use of Special Exceptions in the Zoning Ordinance and
rely instead on permitted and provisional uses where possible. Implemented
6. Allow minor site plans to be handled administratively, while preserving
the opportunity to send individual site plans to P & Z for approval. Implemented
7. Allow minor modifications to be handled by the same staff panel that
handles zoning interpretations. Implemented
8. Existing processes for review and approval of variances and appeals
of administrative decisions were found to be consistent with state law
and no additional opportunity was found for streamlining. No action taken
9. Cross-train staff to increase the number of employees that can
expedite the approval process. Implemented
10. Clarify cross-references to Zoning Code sections and use quick
reference tables wherever possible. Implemented
11. Clearly spell out submittal requirements and the level of detail
expected in applications. Do not require detailed design and Implemented
engineering plans to be submitted until the basic concept of a proposal
is agreed upon.
12. Introduce timeframes for review and action to eliminate vague and
lengthy review processes. Implemented
13. Conduct interdepartmental review of development projects to eliminate
discrepancies in the comments that are received from individual
departments. Implemented
14. Conduct concurrent reviews of different steps in the application
process, reducing the time involved in sequential reviews. Implemented
15. Allow more decisions to be handled administratively by staff, such as
issues that are mostly technical, minor changes to submittals, and
minor approvals. Implemented
16. Facilitate involvement between applicants and neighborhoods early in Staff proposed
the development process and strengthen overall the citizen compulsory
participation program to require developer-led neighborhood meetings. neighborhood meetings
in the recent Zoning
Code rewrite, but
Council changed to
voluntary at the request
of the Homebuilders
Association.
17. Provide more notice to surrounding residents of proposed land
development matters and enhance the techniques for greater
notification. Implemented
August 25, 2010
Page 3
The Duncan & Associates report found that the standard approval period for development
projects in Iowa City was in the range of 90 to 120 days. This timeframe was considered well
within the typical range found in other communities.
In 2005 the Planning and Zoning Commission requested an analysis of the time it takes to
process subdivision and rezoning applications. The data which was compiled in 2005 indicated
that the P & Z Commission acted on 95% of the applications that it received within five weeks of
the project having been submitted to the City. The average processing time was 3.8 weeks. In
the analysis of 2005 projects, only one in 39 cases was recommended for denial and this was
for non-compliance with the Iowa City Comprehensive Plan.
Let us know if there is any other information you would like for your discussion on August 30.
cc: Dale Helling
Bob Miklo
Doug Boothroy
Rick Fosse
Andy Rocca
Eleanor Dilkes
ppddir/mem/083010worksession. doc
r IP4
~~_,;,®~~ CITY OF [OWR CITY
~ EEO
Date: August 26, 2010
To: Mayor and City Council
~c~
From: Marian K. Karr, City Clerk
Re: City Council Laptop Computer Policies
Background:
A number of years ago City Council directed staff to provide information packets in electronic
format versus paper packets. At the direction of Council, hard copies ceased to be produced
for City Council and printing costs significantly lowered. At that time 7 laptops and printers were
ordered and assigned to Council. Members agreed to bring their laptops to meetings.
Currently:
Over the years the practice has changed, with individual Council Members wishing to use their
personal laptops or no computer. We are printing hard copy information packets for all Council
Members. City procedure for all Departments is to place computer equipment on a replacement
schedule (four year replacement schedule for laptops.) Replacement charge backs are used to
build funds necessary to replace that equipment.
City Council budget still includes these 7 laptops (one for each Council Member, and an Stn
added for the Council office). This includes annual budget charge backs of:
$ 3,975 ITS - PC and Peripheral support charge
$ 5, 774 ITS -Computer Replacement Chargeback
Now is the time that the schedule provides for the replacement of the 8 laptops. The laptops
are available in the Clerk's office. At the present time only two Council Members utilize the
laptops, although the budget reflects the charges for seven. Staff is seeking direction on how to
proceed with the Council distribution of equipment and/or budget.
Do you wish to change the present procedure for City Council replacement? i.e. all 8 replaced at
one time and annual chargebacks?
If the City Council does want to change the policy, one option is to have ITS purchase laptop
computers only for those City Council Members who request one. This would save the recurring
annual replacement chargebacks; and eliminate the purchase of laptops that may not be
needed.
Please remember that regardless of whether city business is conducted on your personal laptop
or city equipment it is subject to the laws governing disclosure of public records.
Staff will be available at your next work session to answer any questions you may have
U:councillaptops.doc
IP5
SUMMARY OF PENDING WORK SESSION ISSUES
8/26/ 10
Fire Department Strategic Plan (SEPTEMBER)
Location of Affordable Housing (SEPTEMBER)
Brick Streets Repair/Funding Strategy (SEPTEMBER/OCTOBER)
Alley Inventory (FALL `10)
Review Function of Boards/Commissions: Explore Possible Consolidations
Economic Development Projects Update (NOVEMBER)
Flood Response & Mitigation Update (PERIODIC)
Sept. 7 -Combined
Sept. 20 - 21
Oct. 11-Combined
Oct. 25 - 26
Nov. 15 -16
Nov. 29 - 30
Dec. 6 - 7
UtS-Lb-7 U
IP6
I ? i
~. ,wr®~~iil
-.._,.__
CITY OF IOWA CITY
www.icgov.org
August 23, 2010
CITY COUNCIL
The Honorable Tom Harkin
United States Senate
Matthew J. Hayek 731 Hart Senate Office Building
Ivtayor Washington, D.C. 20510
Ross Wilburn
Mayor Pro Tem
Dear Senator Harkin:
Regenia Bailey
Connie Champion On behalf of the City of Iowa City, I am writing in strong support of efforts to advance
Terry Dickens the wide-scale deployment of electric vehicles and to develop the infrastructure needed
Susan Mims
to support them.
Mike Wright
Earlier this year, Senators Byron Dorgan (D-ND), Lamar Alexander (R-TN), and Jeff
Merkley (D-OR) introduced S. 3442, The Electric Vehicle Deployment Act, legislation
under which geographic areas would compete to be selected as electrification
"deployment communities"apecific geographic areas in which targeted, temporary
financial incentives are employed in support of electric vehicles and infrastructure.
Representatives Ed Markey (D-MA), Judy Biggert (R-IL), Anna Eshoo (D-CA) and
Jerry McNerney (D-CA) introduced similar legislation in the House.
This approach-to deploy all of the elements of an electrified transportation system
simultaneously at scale in select geographic areas-is designed to represent a path
forward that is fiscally responsible while still minimizing the risk of electric cars being
relegated to a niche market for enthusiasts.
On July 21, an overwhelming majority from both parties supported electrification
legislation in the Senate Committee on Energy and Natural Resources. Shortly
thereafter, Majority Leader Harry Reid included electrification in his oil spill response
package. We applaud these efforts as we believe any oil spill or energy bill must
include the electrification of our transportation system, which represents the only way to
fundamentally affect our oil consumption.
Americans look toward the Gulf and see an entire way of life potentially destroyed.
They look to the Middle East and see our economy and our national security being held
hostage by nations that wish us harm. The American people understand the danger.
They want to be able to drive cars powered by cleaner, domestic fuels. And American
industry can provide those cars and the infrastructure needed to support them. We are
one short step away from widespread deployment of a major new American born-and-
bred technology. Electrification will open the floodgates, and the result will be a
cleaner, safer, stronger nation.
Iowa City supports this electrification legislation and we hope you will too.
counci I ~iowa-city.org
Sincerely,
410 E. Washington Street
Iowa City, IA 52240
Phone: (319) 356-solo Matthew 1. Hayek
Fax: (319) 356-5009 Mayor
cc: City Council
r
_~ -~
~~_
CITY OF IOWA CITY
www. icgov. org
August 23, 2010
CITY COUNCIL
The Honorable Charles Grassley
United States Senate
Matthew J. Hayek 135 Hart Senate Office Building
Mayor Washington, D.C. 20510
Ross Wilburn
Mayor Pro Tem
Dear Senator Grassley:
Regenia Bailey
Connie Champion
On behalf of the City of Iowa City, I am writing in strong support of efforts to advance
Terry Dickens the wide-scale deployment of electric vehicles and to develop the infrastructure needed
Susan Mims to support them.
Mike Wright
Earlier this year, Senators Byron Dorgan (D-ND), Lamar Alexander (R-TN), and Jeff
Merkley (D-OR) introduced S. 3442, The Electric Vehicle Deployment Act, legislation
under which geographic areas would compete to be selected as electrification
"deployment communities": specific geographic areas in-which targeted, temporary
ftnancial incentives are employed in support of electric vehicles and infrastructure.
Representatives Ed Markey (D-MA), Judy Biggert (R-IL), Anna Eshoo (D-CA) and
Jerry McNerney (D-CA) introduced similar legislation in the House.
This approach-to deploy al] of the elements of an electrified transportation system
simultaneously at scale in select geographic areas-is designed to represent a path
forward that is fiscally responsible while still minimizing the risk of electric cars being
relegated to a niche market for enthusiasts.
On July 21, an overwhelming majority from both parties supported electrification
legislation in the Senate Committee on Energy and Natural Resources. Shortly
thereafter, Majority Leader Harry Reid included electrification in his oil spill response
package. We applaud these efforts as we believe any oil spill or energy bill must
include the electrification of our transportation system, which represents the only way to
fundamentally affect our oil consumption.
Americans look toward the Gulf and see an entire way of life potentially destroyed.
They look to the Middle East and see our economy and our national security being held
hostage by nations that wish us harm. The American people understand the danger.
They want to be able to drive cars powered by cleaner, domestic fuels. And American
industry can provide those cars and the infrastructure needed to support them. We are
one short step away from widespread deployment of a major new American born-and-
bred technology. Electrification will open the floodgates, and the result will be a
cleaner, safer, stronger nation.
Iowa City supports this electrification legislation and we hope you will too.
council @iowa-city.org
Sincerely,
410 E. Washington Street
Iowa City, IA 52240 ,~, t~g
Phone: (319) 356-5010 Matthew J. Hayek
Fax: (319) 356-5009 Mayor
cc: City Council
IP7
To: Iowa City City Council Members
From: Regenia Bailey
DATE: August 24, 2010
p~~ i ~n;rarl wav of Johnson Countv's 2010 Community Assessment
Last week, I attended the United Way of Johnson County's presentation of data from
the 2010 Community Assessment. The Community Assessment provides baseline
information for ongoing evaluation of the community's needs and assets. The next
steps in United Way's assessment process are to establish three commissions in the
areas of education, income, and health to look at data in these areas and to establish
goals, strategies, metrics, and targets for 2020.
United Way will present additional presentations of the 2010 Community Assessment
on:
Wednesday, September 22 from 5:30-7 p.m. at the Coralville Public Library
Monday, September 27 from 5:30-7 p.m. in the McAuley Conference Room at
Mercy Medical Plaza in Iowa City
Wednesday, September 29 from 5:30-7 p.m. at the North Liberty Community
Center.
Given this broad community discussion about issues that affect all of us and relate to
areas of public policy, I wanted to make you aware of these opportunities to learn
more about the 2010 Community Assessment and the community goal-setting process.
~~~,®a7
,~®,~-~
~~
CITY OF IOWA CITY ~P$
MEMORANDUM
Date: August 26, 2010
To: City Council ~^
From: Dale Helling, Interim City Manager -
Re: Neighborhood Safety/Enforcement Activities
Attached you will find copies of two memoranda. The first one details enforcement activities by
Housing & Inspection Services reflecting the direction from Council last Spring that a program
for systematically addressing nuisance properties and related unlawful activities be
implemented by the beginning of the school year. These efforts are ongoing and appear to be
generating some positive results.
The second memo from the Housing Administrator provides data regarding criminal charges
filed against clients in our housing assistance programs as compared to communitywide figures,
and also details a two-year comparison of reasons for ending client participation in the
program(s), voluntary or otherwise.
You were invited to the recent celebration of a "summer of collaboration, community and fun"
celebrating a comparatively quiet summer in Southeast Iowa City, and some of you were in
attendance. This is the culmination of an effort by many neighbors and volunteers,
neighborhood association activities, support from local businesses and industries,
Neighborhood Centers programs, and active participation and assistance from many community
groups and organizations.
On behalf of the City, there continues to be ongoing participation primarily by the Neighborhood
Services Planner and the Police and Parks & Recreation Departments, as well as Housing &
Inspection Services. The splash pad at Wetherby Park was an extremely popular summer
attraction as was the 319 Music Festival in May and many other events in the parks and the
Grant Wood gymnasium. The Police substation will open in early September and the Crime
Prevention Officer will be officed there.
I cannot begin to mention all the new or enhanced programs, events, and other activities that
have taken place in Southeast Iowa City neighborhoods over the summer. You have heard
about many through the local media. I intend to provide Council with an update on related Police
Department activities in the near future. A summary of activities involving the Neighborhood
Services Office and the Parks & Recreation Department could also be prepared if Council would
like.
cc. Doug Boothroy, Director of Housing & Inspection Services
Steve Rackis, Housing Administrator
Sam Hargadine, Police Chief
Marcia Bollinger, Neighborhood Services Planner
Mike Moran, Director of Parks & Recreation
r
~~.®~,~
~ ~~I~~ ~
~~~~~
~~
CITY OF IOWA CITY
MEMORANDUM
Date: August 18, 2010
To: Dale Helling, Interim City a a er
From: Douglas Boothroy, Director o in d Inspe ion Services
Re: Housing Inspection Services and ousing Authorit enforcement activities
Iowa City Housing Authority
On June 7, a letter was sent to every owner/landlord with an active Housing Choice voucher
client. In the letter they were reminded that while screening is the responsibility of the owner,
and upon request, the Housing Authority will also supply the following factual information if
known:
1. Drug-related or violent criminal activity (public record information);
2. Landlord evictions;
3. Lease violations;
4. Termination of housing assistance;
5. Client's current address, name, and previous landlord contact.
Also included in the letter were updates to the Iowa City Housing Authority website and access
to the following resources: a link to Iowa Courts Online search so owners/landlords can conduct
criminal background checks through the Iowa City Housing Authority website, the Iowa City
Housing Authority email address and phone number to request the above information, a list of
available rental properties, and a link to the State of Iowa Landlord Tenant Law Chapter 562A,
Uniform Residential Landlord and Tenant Law.
The Housing Authority continues to enforce family responsibilities obligations with tenants,
which includes reviewing criminal background of all Housing Choice voucher clients and public
housing tenants. Information provided on your previous memo remains the same as far as
Housing Authority policy.
Housing Inspection Enforcement Activity
A. Neighborhood meetings
The Senior Housing Inspector and the Director of Housing and Inspection Services held
meetings with both the Grant Wood and Northside Neighborhoods. On April 15 we met
with the Grant Wood Neighborhood Association to share with interested citizens what
Housing Inspection Services was currently doing in their neighborhood. We also made
the neighborhood aware of our ability to do targeted inspection on certain housing,
zoning, and nuisance code violations. The targeted inspection items mentioned to us by
the neighborhood included tall grass and weed complaints, trash, and vehicle issues. As
a result of the neighborhood meeting, Housing Inspection Services no longer waits for a
complaint to enforce tall grass and weed ordinance in this neighborhood. This has been
August 18, 2010
Page 2
helpful in keeping the development lots in this area in compliance. If these areas are
kept mowed, it should remove an opportunity for individuals to dump trash and stolen
property on unkempt lots. Our next step has been to do sweep inspections looking for
targeted violations. We started on Taylor and Davis Streets and continued throughout all
residential areas south of Highway 6 and east of Taylor Drive. During the targeted
enforcement, the inspectors have noticed multiple trash issues in front yards coupled
with tall grass and weeds in back yards. Inoperable vehicles and vehicles parked on the
grass were not found to be an issue in this area. After the initial sweep, compliance has
been met and maintained. We continue to do sweep inspections throughout the area
and can report good compliance. Housing Inspection Services has been using the
temporary part-time weed inspector as a more multipurpose inspector to do sweeps and
targeted inspections both in .the Grant Wood area and the North Side: Last year, sweep
inspections for couches resulted in 57 cases. Each fall and spring we will continue to
address un-approved furniture stored outside in the neighborhoods surrounding
downtown.
B. The chronic criminal nuisance properties
Housing Inspection Services has been meeting regularly since January 2010 with
owners/management of a chronic nuisance property located in the Towncrest area. As a
result of these meetings, the owners/management have agreed to do the following:
1. All tenants are now required to sign a written lease.
2. The written lease has been revised to include a "crime-free" provision, the violation of
which results in eviction.
3. Tenants that have been charged with a crime are being evicted.
4. Iowa City Police Department is provided with an up-to-date list of all tenants that are
on the lease at the apartment complex.
5. Application for tenancy has been significantly revised to include detailed information
about the tenant's credit, income, employment, landlord, and criminal background.
6. New leases can be denied based upon incomplete applications and any past criminal
activity.
7. New rules and responsibilities for on-site tenant behavior have been adopted and
handed out to all tenants.
8. Owners/management have distributed all this information to every tenant and have
held a tenant meeting to discuss these issues.
9. Professional on-site security is being provided 24-7.
10. Letter from management to the Iowa City Police Department has been sent,
authorizing the Police Department access to the property for criminal enforcement.
11. Use of criminal trespass notice by owners/management given to unwanted persons
on the site, and this information is shared with the Police Department for possible
future trespass citations by the Police.
August 18, 2010
Page 3
12. Improved communication with the Iowa City Police Department, including requests
from owners/management to use the police dog for on-premises inspection for drugs.
13. Removal of inoperable vehicles, clean-up of trash, and improved lighting for security.
Staff met with the owners/management the 12St week of June t0 assess their
commitment and progress. Review of criminal activity on the premises shows that it
has been slightly reduced, but it is still too early to know whether or not the changes
implemented have had much effect. Changing the character of a large apartment
complex is difficult and takes long-term commitment by management. Housing
Inspection Services is taking the same approach with a large chronic nuisance
property located in the Grant Wood Neighborhood and regular meetings with the
property owners started in late July 2010. The next meeting is scheduled in mid-
August with both property owners to determine if any progress has been made.
C. Housing Inspection Services has been distributing "Be Sure You Are Ready to Party"
flyers to all rental units as part of their regular inspection program since the first of April
2010. This information is provided to discourage violations of the nuisance property
ordinance. Staff has also been involved in discussion concerning cooperation between
the University and the City about the registration of parties.
D. Housing Inspection has met with Information Technology Services to make changes to
the web page that will make it easier for residents to track the status of code violations in
their neighborhood. Those changes are expected to be rolled out some time in
September 2010.
hisadm/mem/enforcementactivitie561510. doc
Phone: (399) 356.5400
F~Y.• (399) 356.5459
l..L S 1 n TDD: (3 99) 356.5404
U T H O R I TY 410 E. GYlashington .S•treet • Iowa City Iowa • 52240.1826
Wednesday, August 25, 2010
To: Dale Hellling
From: Steven J. Rackis, Housing Administrator ~2'
SUBJECT: Crime Data and Housing Authority Participating Families
Under federal regulations found at 24 CFR 982.552, the Federal Department of Housing
and Urban Development (HUD) defines the circumstances under which a Housing
Authority must and may terminate the assistance of participating families. Regarding the
termination of assistance for criminal activity, HUD's mandates and focus is primarily on
charges/crimes that fall under the definitions of violent and drug related criminal activity.
As of August 10, 2010, the Iowa City Housing Authority (ICHA) assists 1,364
households containing 2,969 individuals.
For the period July 1, 2009 -June 30, 2010, the Iowa City and Coralville Police
Departments issued 8,172 total criminal charges (NOTE: Iowa City data is through
6/28/2010 due to computer upgrades completed on 6/29/2010. Reports have not been
developed for the rest of June). Of these 8,172 charges, 480 were for Violent Criminal
Activity (Charges Higher than Disorderly Conduct); 787 were for Drug Related Activity
(Charges Higher than Possession of Paraphernalia).
For the period July 1, 2009 -June 30, 2010, two-hundred and forty-seven (247) ICHA
participants accounted for 347 of the total criminal charges; 27 were for Violent Criminal
Activity (Charges Higher than Disorderly Conduct); 19 were for Drug Related Activity
(Charges Higher than Possession of Paraphernalia). Following is the same information in
a spreadsheet format:
Comparison of Charges by Individual Charge[s]
Total Charges Iowa City and Coralville 711/2009-
6/3012010
Charge[s] Type Count
Violent Criminal Activity (Charges Higher
Than Disorderly Conduct) 480
Drug Related Activity (Charges Higher
than Possession of Paraphernalia) 787
All Charges 8.172
Total Charges ICHA Participants
7/1 /2009-6/3012010
Count
27
19
347
NOTE: Iowa City data is through 6128/2010 due to computer upgrades completed on
612912010. Reports have not been developed for the rest of June.
From July 1, 2009 -June 30, 2010, the arrests/charges by ICHA participants resulted in:
Thirty-six (36) terminations of assistance: Nineteen (19) families were terminated for
violent criminal activity; seventeen (17) for drug charges; an additional ninety-four (94)
families were terminated for cause. As of August 10, 2010, seven (7) termination
hearings are pending. The following chart lists all ends of participation reasons for July 1,
2009 -June 30, 2010:
Iowa City Housing Authority -End of Participation Reasons
July 1, 2009 -June 30, 2010
Voucher Expired 62
Left In Good Standing 41
Moved Without Notice * 34
Port Out Absorbed 31
Voucher Expired 27
Over Income 22
Violent Criminal Activity * 19
Deceased 18
Drug Related Criminal Activity * 17
Paperwork Missing * 14
Unauthorized Person * 14
Evicted * 9
Violation of Family Obligations * ~
Fraud-True and Complete * 4
Lease Violations * 3
Non Payment to PHA * 3
Public Housing Move-Out 3
Unreported Income * 3
VASH Referral Revoked * 3
TOTAL 334
* Termination for cause total 130
For comparison, the following chart lists all ends of participation reasons for July 1, 2008
-June 30, 2009:
Iowa City Housing Authority -End of Participation Reasons
July 1, 2008 -June 30, 2009
Left In Good Standing $$
Port out-absorbed 49
Moved Without Notice * 41
Voucher expired 27
Over income 22
Drug related activity " 20
Paperwork missing * ~ ~
Unauthorized persons'` 15
Violent criminal activity " 15
Deceased 14
Evicted * 10
Non-payment to HA " 6
Fraud -True and Complete " 5
Public Housing move-out 3
Lease Violations * 2
Theft' 2
Disorderly Conduct'` ~
EOP of ADHOP ~
Forgery * ~
Homeownership ~
Unreported Income'` ~
Violations of Family Obligations * ~
TOTAL 342
* Termination for cause total 135
~ r
CITY OF IOWA CITY
MEMORANDUM
IP9
Date: August 26, 2010
To: Mayor and City Council
From: Marian K. Karr. City Clerk'~`~~~
Re: National League of Cities /Congress of Cities meeting
Registration is available for the National League of Cities Congress of Cities conference in
Denver November 30 -December 4. I've attached some information on the conference, and do
have extra brochures if any of you are interested. Please let me know if you'd like me to handle
any registration or travel plans for you.
U:N~Cmemo.doc
Mobile Workshops
Regional Collaboration: Learn from the Denver Experience
Denver and its surrounding cities, towns and villages are a living laboratory of regional collaborations
that are creating diversified and resilient economies and infrastructures. Mobile workshops will
include:
• FasTracks Transit System & Transit Oriented Development
• Scientific Cultural Facilities District
• The U.S. 36 Multi-Modal Transportation Project and Corridor Coalition Building
• National Renewable Energy Laboratory
• Providing Sustainable Recycling Solutions through Public/Private Partnerships
• River Vision Implementation Plan
• Re-use of Major Facilities: Lowry, Stapleton and Fitzsimons
ATTEND THE 2010 CONGRESS OF CITIES & EXPOSITION
Immerse yourself in real-world programs and projects from cities in Colorado
and across America.
Come to Denver to:
Share and learn from more than 4,000 participants
Explore examples of notable regional collaborations & other model programs in and around Denver
Learn from dozens of sessions on topics critical to municipalities
Choose from two days of Leadership Training Institute Seminars
Connect with NLC staff to answer questions about what is happening across the nation & on Capitol
Hill
Roam the Exposition Hall with more than 200 vendors
Visit NLC Enterprise Program Partner booths, presenting programs and services that bring solutions
and savings to cities.
Reaistration Rates* (Good through September 15
NLC & Associate Member $415
State Municipal League Member $525
Non-Member $595
First-Time Attendee $375
Student Rate $175
Youth Delegate $100
Youth Chaperone $100
Spouse/Guest $80
exaerience solutions in action
"The Congress of Cities conference is a unique opportunity for elected and appointed leaders to
come together for discussion, training and sharing of best practices on critical issues facing all
cities, no matter what the size."
Belinda Kenley, Councilmember, Centerville, Ohio
City of Iowa City
MEMORANDUM
TO: City Council
FROM: Chris O'Brien, Director of Transportation Services Q,~,%
DATE: August 25, 2010
RE: Elevator Project Update
IP10
Recently, questions arose from City Council surrounding the elevators and lobby
floors within our parking facilities. We are currently working with Neumann Monson and two
other consultants on a project to modernize the two elevators at the Capitol Street Parking
Facility as well as the two elevators at the Dubuque Street Parking Facility. These elevators
were originally installed in 1980 and will be completely refurbished as a result of this project.
This project includes the upgrade or replacement of all major components including the
elevator cars, doors, etc. Currently, we are completing a consultant agreement with
Neumann Monson, which will lead to the development of the plans and specifications for this
project. Solicitation of bids will follow and our goal is to have the project awarded by this fall.
This project also includes the modernization of the elevator at the Recreation Center.
After completion of the elevator modernization project, our next steps include
painting the walls and replacing the the floors in the lobbies of the Capitol Street Parking
Facility.
Cc: Dale Helling
VO-LO-IV
IP11
Included on 8/17 Formal Consent Calendar 4~ 3f (11)
Marian Karr
From: John Yapp
Sent: Thursday, August 19, 2010 1:45 PM
To: 'aab27@mchsi.com'
Cc: Dale Helling; "City Council; Matt Johnson; Brad Neumann
Subject: Trucks on First Ave
Hello Ms Brenneman -your email has been forwarded to me for a response. I have checked
the signage on First Ave and intersecting streets, and the signs are all in place and are
regulation size. I considered flashing beacons as you've suggested, but flashing beacons
should only be used to call attention to potentially precarious situations such as sharp curves
or steep shoulders.
The 16-ton prohibition primarily affects semi-trailer trucks and loaded materials transport
trucks. There is an exception in the truck embargo for trucks which have a destination on
First Ave and therefore cannot avoid using First Ave, such as trucks being used for deliveries
(goods or construction materials) on First Ave, moving trucks, etc. You may be seeing some
of this truck traffic. The Police have occasionally pulled over trucks on this segment of First
Ave, and found that they had legitimate destinations on First Ave.
That said, you may notice we have placed traffic counters on First Ave north of Rochester
Ave this week, to verify the percentage of truck traffic. If there is an unusual amount of
truck traffic reflected in the traffic count, we will request the Police conduct further spot-
enforcement. I'll be able to report the percentage of truck traffic to you next week.
Thanks for your note,
John Yapp, Transportation Planner
From: Arlene Brenneman [mailto:aab27@mchsi.com]
Sent: Tuesday, August 10, 2010 9:42 AM
To: Council
Subject:
My name is Arlene Brenneman 118 N. 1st Ave., Iowa City, Telephone 319-351-3589 and I have a question for all or
anyone who can let us know WHY.......?
1st Ave. residents were told when the City Council and others passed the law to open up 1st Ave. to Scott Blvd., NO
trucks, vans, car carriers, tour buses would be traveling this street over 16 tons. Signs are posted at beginning of
1st Ave. and down by Hy Vee -- could you make them bigger or put a flashing light on it.
We have so many driveways on 1st Ave. and also school traiff we can't get out or in our driveways. WHAT
HAPPEN TO THAT PROMISE??? I have never seen a truck or any of the above stopped yet or given a ticket. We
sure would like to know how many tickets have been given.
I asked one of our former council members if something could be done but this is a year later and it is still
happening. I'm asking for something to be done for other residents on 1st Ave. too.
Sometimes 1st Ave. looks like Interstate 380.
Thank you for any help you can give and let me know what your thoughts are on this.
Arlene Brenneman
This correspondence will become a public record.
8/20/2010
r
~_ air CITY OF IOWA CITY IP12
~_.:.® ~
~nl~ ,~
~~~~~ R~ ~ D LI NI
~ E~t~
Date: August 25, 2010
To: City Council
From: Rick Fosse, Director of Public Works
Jeff Davidson, Director of Planning and Community Development
Re: Update: Flood-related activities
Engineering Division
West Side LeveeProject
• Staff met with an owner and resident of Baculis Mobile Home Park.
• Staff is preparing a response to questions received during the comment period for the
CDBG funds.
Parkview Terrace Home Demolitions
• One property remains to be demolished which for the current CDBG buyout demolition
project contract.
Wastewater Treatment Plant Consolidation Project
• The U.S. Economic Development Administration (EDA) Investment Review Committee
and the I-JOBS Board both approved amendments changing the schedule for
disbursement of funds for their respective grants that were awarded to the Wastewater
Treatment Plant Consolidation Project. The change in schedule will accelerate the
distribution of I-JOBS 1 funding.
• The I-JOBS Board also approved the $2 million I-JOBS 2 Targeted Project Grant for the
Wastewater Treatment Plant Consolidation Project.
Dubuque Street Elevation and Park Road Bridge Reconstruction Project
• Staff is in the process of reviewing the draft contract and scope of work from HNTB
• The EDA has been contacted about the proposed schedule for contract and scope
review prior to Council approval; they require a week minimum review time
• It is anticipated that the consultant agreement will be presented to the Council at the
September 21st Council meeting
Water Division
River Crossings
• This project includes replacement of two 12" water main river crossings that were
undermined by the flood of '08. They are located at the Old Water Plant and Hwy 6.
• The original PW which included interim repair was de-obligated on 7/9/10.
• Anew PW which includes replacement of the two water mains was signed on 7/9/10.
• Howard R Green Consultants (HRG) has completed 95% of the design and
specifications for the projects. A contract for bid documents and optional inspection
services for the replacement have been negotiated.
• Congress voted to replenish the FEMA Disaster Relief Fund (DRF) as part of the
Supplemental Appropriations Act for FY2010.
• FEMA has responded favorably at the request to have project inspection services
provided by HRG. Upon notification of funding obligation, the project(s) will be bid and
constructed.
August 25, 2010
Page 2
Peninsula Source Protection
• The HRG Hazard Mitigation Study is the source of planning for proposed funding and
projects on the peninsula site and the plant site improvements.
• The PW and Hazard Mitigation Plan for peninsula work; CW 3, CW 4, SW 4, JW 2 and
the respective electrical systems has been 'obligated' by FEMA.
• Plans and Specifications for the Hazard Mitigation projects are being scheduled for
public hearings with the City Council in order to put them out for bid. The proposed
schedule will have the projects completed by 12/31/10.
• A City Floodplain Development Permit Application was approved by Julie Tallman with
HIS for the project(s).
• City Council voted to award a contract to Price International Electric, Inc. on 7/12/10.
Notice to Proceed is scheduled for 7/26/10 with project completion scheduled for
12/31 /10.
• Apre-construction meeting was held on 7/28/10 with the general contractor, consulting
engineers and Water Division staff.
• The contractor began work on the project on 8/5/10. Inspection services are being
provided by HRG and Water Division staff.
• The rainy weather and electrical equipment lead times have slowed the project.
Water Works Prairie Park Source Protection
• The HRG Hazard Mitigation Study is being used for additional funding requests for
hazard mitigation for plant site well houses.
• We have received notice that the FEMA funding application has been approved. We are
awaiting the funds to be approved by Congress.
• David Purdy and Sara Sproule attended a Grant Pre Award Meeting in Urbandale on
6/18/10.
• Congress voted to replenish the FEMA Disaster Relief Fund (DRF) as part of the
Supplemental Appropriations Act for FY2010.
• A meeting with David Purdy and Sara Sproule and the Water Division was held on
8/9/10 to discuss Federal and State documentation for project funding.
• Official notification of funding obligation was received by Iowa Homeland Security and
Emergency Management Division dated 8/16/10. City official signatures are required to
accept the funding.
• A draft of an RFP for engineering services has been drafted for review by David Purdy in
anticipation of funding receipt.
Planning and Community Development
• The City has acquired a total of 56 residential properties and 16.5 acres of property from
Parkview Church along Taft Speedway with Federal and State funds. Of the 56 properties, 32 of
the properties have been acquired through the Hazard Mitigation Grant Program (HMGP), 18 with
Community Development Block Grant (CDBG) funds, and six with Community Disaster Grant
(CDG) funds. A total of 38 properties have been demolished in the Parkview Terrace and Taft
Speedway neighborhoods. All structures in the Showers Addition have been demolished and
cleared.
• Iowa City received notice from FEMA they have been awarded funds for the Water Well Head
Protection Project. This would protect 3 well heads on the Water Treatment Facility site. FEMA
funds will pay for $426,544 of the total cost of $568,726. Supplemental Disaster CDBG funds will
pay the remaining costs.
• I-JOBS II grant application has been submitted for the Westside Levee project that would protect
Thatcher and Baculis Mobile Home Parks, and the Commercial Court area.
• The City's 2011 Action Plan for City Steps has been amended to allow CDBG funds to be used
for the local match for the Westside Levee.
August 25, 2010
Page 3
• A $12 million TIGER II grant application was submitted on Monday, August 23`d for the Dubuque
Street/Park Road Bridge elevation and reconstruction project. Design and engineering of this
project has commenced.
• A $200,000 TIGER II grant application was submitted on Monday, August 23~d for Iowa City,
Coralville and the UI to coordinate on a rail transit corridor study between Riverfront Crossings
and River Landing.
• Consideration of revisions to the City's floodplain management standards are at the Planning and
Zoning Commission. The next formal meeting is on September 2nd
• Staff is working with the EPA Office of Brownfields and Land Revitalization on a design plan for a
subarea of Riverfront Crossings.
• Staff is continuing to work on an HMGP application for a tornado safe room near the Public
Works building in Napoleon Park. The park is heavily used during the summer. The safe room
would protect park users against high winds and tornados.
• Staff continues to review Jumpstart applications for disbursing State Jumpstart 2 and State
Jumpstart 3 funding for housing rehab/repair, down payment assistance and interim mortgage
assistance. A total of $1.85 million in State Jumpstart funding has been used to assist 78 flood-
impacted residential households and $861,000 in Federal Jumpstart funding has been used to
assist 17 households.
• The City continues to accept applications for the following disaster business assistance
programs: Loan Interest Supplement Program, Residential Landlord Business Support Program,
Commercial Rental Revenue Gap Program, Equipment Reimbursement Assistance Program,
Flood Insurance Reimbursement Program, and Expanded Business Rental Assistance Program.
The deadline for all business programs is December 31, 2010.
• The City was awarded $1.39 million in State CDBG Disaster funds for round 3 of the Single
Family New Homes program. To date, 77 homes have been constructed or are under
construction to replace the homes lost due to the flood. These additional funds will assist with the
construction of 30 additional homes in Iowa City.
VOLUME 2, ISSUE 13 Weelc of AUGUST I6, 2010
Newsletter for the Iowa City Planning & Community Development Department
Urban Planning ~ Historic Preservation ~ Housing Rehab ~ Community Development
Economic Development ~ JCCOG Transportation Planning ~ Neighborhood Services ~ Public Art
Calendar
For a schedule of upcoming meet-
ings for the Planning & Commun-
ity Development Department,
see our Calendar. Page 8.
Inside
Towncrest plan
The design firm hired to create
the Towncrest streetscape plan
has created a website with the
latest info -and has scheduled
a public meeting for next Monday
to reveal two concept plans.
Page 3.
Trail update
Looking for a new place to hike,
bike, or just enjoy nature? Try
the Terry Trueblood Trail, the
newest addition to the City's
trail system. Page 4.
In the neighborhood
i What's new in Neighborhood
i Services? An info rack for stu-
dents and new City residents,
roller skating at Grant Wood,
and awrap-up from Rummage
in the Ramp. Pages 5-6.
P&Z considers
coning code changes
The Planning & Zoning Commis-
sion will meet this Thursday to
consider its recommendation to
the City Council for revisions to
the floodplain chapter of the
City's zoning ordinance. Page 7.
:.....................................................:
Investment in
the community
.............................................................................
Community Development Celebration
will mark 36 years of CDBG projects
Community Development Blocl< Grants (CDBG) allow a community to
invest in itself -and on Thursday, August 19, the City of Iowa City will
mark its 36-year affiliation with the program during its annual Commu-
nity Development Celebration. The event will also include an awards
ceremony that will recognize special efforts by nonprofits, businesses,
organizations or individuals that have benefitted the community during
the previous year. The public is invited to the attend the celebration,
which will be held from 4:30 to 6 p.m. at the new 4Cs Home Ties Child
continued on next page
New home
The 4Cs Home Ties Child Care Center found a new permanent home in the past
year - in an addition built onto the First Mennonite Church. Construction o f the
childcare was funded partly by CDBG funds. Tours o f the center will be scheduled this
Thursday, August 19 as part o f the annual Community Development Celebration.
The Planner, week of 8.16.10 -page 2
CDBG investment in the community
continued from cover
Care Center, located in the
First Mennonite Church at
405 Myrtle Avenue in Iowa
City.
This year's Community De-
velopment award recipients
are: 4Cs Home Ties /First
Mennonite Church, Mayor's
Youth Empowerment Pro-
gram, and the University of
Iowa College of Nursing.
The Contractor of the Year
Award goes to Lee Eno and
Candi Evans, owners of
Century Roofing. Mayor
Matt Hayel< will present the
awards beginning at 5 p.m.,
and will also recognize pro-
jects or programs that have
been awarded funding for
FYI I.
The event's guest speaker will
Tours of the new 4Cs Home Ties childcare center will be offered
during the Community Development Celebration this Thursday.
be Alice Atkinson, a retired University of Iowa Early Childhood Education professor. Ms. Atkinson has been
involved with the 4Cs Home Ties program and has also served on the Johnson County Empowerment Board,
which advocates for quality childcare, early childhood education, and school readiness. The celebration will also
feature a service recognition for Brian Richman, an outgoing member and current chair of the Housing and
Community Development Commission which helps determine where community development funds will be
allocated, as well as tours of the 4Cs Home Ties child care center, which provides free childcare to homeless
or near-homeless families. CDBG Recovery (American Recovery and Reinvestment Act) funds were used, in
conjunction with private funds from First Mennonite Church, to build an addition onto the church that will
serve as the permanent home of the Home Ties pro-
gram. First Mennonite provides this space at no
charge to Home Ties.
Community Development Blocl< Grants and HOME
Investment Partnership funds are federal funds that
are made available from the Department of Housing
and Urban Development (HUD). The funds, which
help create a viable community for citizens of all in-
come brackets by supporting housing, economic de-
velopment, and services targeted to the community's
low- and moderate-income residents, are adminis-
tered locally by the Community Development division
of the City's Planning and Community Development
Department. A total of $2, 117,241 in CDBG and
HOME funds have been allocated to local community
development projects for FYI I .
Children at the 4Cs Home Ties childcare center have a
chance to enjoy their Wee Garden during outdoor activities. For more information, contact Tracy Hightshoe at
The center is located adjacent to the First Mennonite Church. 3 19.356.5244 or tracy-hightshoe@iowa-city.org.
Childcare services
In the Wee Garden
The Planner, week of 8.16.10 -page 3
PLANNING
ROBERT MIKLO
Senior Planner
3 19.356.5240
bob-mil<lo@iowa-city.org
Web page:
www.icgov.org/urbanplanning
COMING UP NEXT:
Towncrest
open house &
concept review
Design firm creates
website for Towncrest plan
RDG Planning & Design, a landscape architecture design firm that has
been hired to develop a streetscape plan for the Towncrest urban re-
newal project, has announced the creation of a website that will provide
updates on the Towncrest Redevelopment Master Plan. As it's devel-
oped, the plan will include design concepts for sidewalks, landscaping,
signage, basic architectural treatments, parking, public open spaces, and
amenities.
The website, www.rdgusa.com/urbandesign/towncrest, now includes a
project overview and a copy of a presentation given to Towncrest area
business owners and residents during aday-long design work session on
July 28. Updates to the master plan will continue to be posted as the
project progresses. RDG encourages the public to submit comments on
the plan and view comments that others have made via the website.
The Towncrest urban renewal project was sparked by the City's work
on the Southeast District Plan, during which the City's Planning and
Community Development Department held a series of workshops with
people from the district to create a vision for the future of the area.
When finalized, the Southeast District Plan will be added to the City's
Comprehensive Plan to help provide a framework that will guide
growth and development in the area, including housing and quality of
life; parks and trails; streets and transportation; industrial development;
planning for new neighborhoods east of Scott Boulevard; Sycamore Mall
and the I st Avenue corridor; as well as the future of the Towncrest
commercial area.
The general boundaries of the Southeast District are Court Street on
the north, Highway 6 on the south, I st Avenue and the Sycamore Mall
area on the west, and the growth area located just beyond Taft Avenue
on the east.
For more information, contact City of Iowa City Associate Planner
Christina Kuecl<er at 319.356.5243 or e-mail Christina-Kuecl<er@iowa-
city.o rg.
On Monday, August 23, RDG will host an open house to share
concept ideas they've developed for the Towncrest redevelopment
plan. The event will be held at the Church of the Nazarene at
1035 Wade Street in Iowa City from 5:30 to 6:30 p.m.
The day after the open house, on August 24, the concept plans will
be posted to the website at www.rdgusa.com/urbandesign/towncrest.
The public is encouraged to review the concepts online, and submit
comments from August 24 to August 3 I .
URBAN
dlStt°1C.~
The Planner, week of 8.16.10 -page 4
PLANNING
JOHN YAPP
Johnson County
Council of Governments
Executive Director
3 19.356.5252
john-yapp@iowa-city.org
Website:
www.jccog.org
Sign up for your
FREE e-subscription
to The Planner!
Free e-subscriptions to The Plan-
ner, the City of Iowa City's Plan-
ning & Community Development
Department newsletter, are
available by signing up on our
website. Go to:
www.icgov.org/subscribe
then to "Newsletter"
then click on
"Planner Newsletter."
After you subscribe, we'll e-mail
a copy directly to you each time
a new issue is released.
Or, you can visit our website at
www.icgov.org/PCD to see cur-
rent or previous issues.
~~ ~~
;~ "
~` . ,~ ;:a~`r . ~:.
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-~
~~~~ `'~ 1 i _;~
~ ~F. ~5 ~ r~ a 3y inn ~ r 4N;~
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Terry Trueblood Trail
Trail update
Terry Trueblood Trail
The Terry Trueblood Recreation Area, a 152-acre park located at 4213
SE Sand Road, now features a paved trail that winds around the park's
lake, providing a great site for hiking, biking, bird-watching, fishing, or
just taking in the serenity of the park's rural scenery. There are two
trail access points on McCollister Boulevard, and a parking lot at the
south end of the park off Sand Road, if you're driving. The two-mile
trail, which was completed earlier this summer, is part of the developing
Iowa River Corridor Trail System that will eventually provide a 13-mile
paved trail that parallels the Iowa River from the Terry Trueblood and
Napoleon Parl<s south of town, through the center of the City, and then
over a planned pedestrian bridge across I-80 to Waterworks Prairie
Parl< and North Liberty. The trail link between the Terry Trueblood
Recreation Center and Napoleon Parl< will be completed this fall. For
more information, contact Kristopher Acl<erson, JCCOG Assistant
Transportation Planner, at 319.356.5247 or by e-mail at I<ristopher-
acl<erson@iowa-city.org.
Wayfinding signs on Court Hill Trail
Wayfinding signs will be installed this month on Court Hill Trail. The
trail, which links Creekside, Court Hill, and Scott Parks, uses residential
streets as connectors in some areas. The signs will assist trail-users in
Knowing which direction to go to pick up the next trail section. Next
summer, the trail will be extended to the Windsor Ridge neighborhood.
Info for Iowa City newcomers
If you're new to Iowa City and would like to access information on the
local trail system or bicycling amenities in Iowa City -including the
location of bike racks -visit the JCCOG website at www.jccog.org.
JCCOG
TRANSPORTATION
The Planner, week of 8.16.10 -page 5
NEIGHBORHOOD
SERVICES
MARCIA BOLLINGER
Neighborhood Services
Coordinator
3 19.356.5237
marcia-bollinger@iowa-city.org
Web page:
www. i cgov. o rg/
neighborhoodservices
New to the City? Stop by
the info rack at City Hall
If you're new to Iowa City, the City's Neighborhood Services Division
has a variety of free informational handouts and brochures available at
City Hall to help you learn about the Iowa City community and the ser-
vices and recreational opportunities we can provide. An information
rack has been set up in the lobby of City Hall at 410 E. Washington
Street, so stop by anytime to pick up materials. For specific questions,
please visit us during office hours, from 8 a.m. to 5 p.m. Monday
through Friday, or call 319.356.5000. We'd be happy to assist you with
information and answers to any questions you may have.
If you're unable to make it to City Hall, visit the City's website at
www.icgov.org for general information about Iowa City, including our
"Handy Guide: Tips and Info for Neighborhood Living in Iowa City" at
www.icgov.org/handyguide; and our "Newcomers' Guide," which pro-
vides information on City Services, at www.icgov.org/newcomers.
Other websites of interest may include:
Iowa City Chamber of Commerce: www.iowacityarea.com
Convention & Visitors Bureau: www.iowacitycoralville.org
Downtown Association: www.downtowniowacity.com
Late ~kaG~~
.......................................................
Grant Wood roller skating events resume September 3
Beginning Friday, September 3,
the Grant Wood Neighborhood
Association will resume its Fri-
day night roller-skating events at
the Grant Wood Gym. They'll
continue throughout the school
year, except for holidays and
spring break.
SI<ating is free, but skaters must
make adeposit -either $ I or
an ID - to borrow a pair of
skates. SI<ates are available in
sizes for young children through
adults. Children under the age of
8 must be accompanied by a par-
ent or responsible adult. From 7
to 8 p.m., slow skating /family
skating is scheduled. The last
hour, from 8 to 9 p.m., is fast
skate time for more experienced
skaters.
The program was funded by a more information, contact
"Program for Improving Marcia Bollinger in Neighbor-
Neighborhoods" (PIN) grant hood Services at 319.356.5237
from the City of Iowa City. For or send an e-mail to marcia-
bollinger@iowa-city.org.
The Planner, week of 8.16.10 -page 6
Rummage in the Ramp
sets new records (again!)
Rummage in the Ramp, the City of Iowa City's donation-and-resale event that concluded last week, set all Kinds
of new records, and not just in the number of donors (648), the number of shoppers (2,124), the number of
volunteers who helped (2 15), or the amount of sales the event brought in ($ 15,202) -but also in the volume
of goods that were diverted from the landfill. This year, 28.2
tons of household items that in the past might have headed for
the landfill as people moved out of their apartments - furni-
ture, lamps, cookware, clothing, exercise equipment, books,
and even a hair salon sink -were instead donated and then
sold to help raise money for good causes. The number repre-
sents 4.2 more tons than last year, and 8.2 more tons than the
first year the event was held in 2007.
The event got off the ground four years ago in an effort to
Keep items out of the landfill and get them into the hands of
people who could use them. Rummage in the Ramp encourages
tenants and other Iowa City residents to donate the items they
no longer need or want, and then offers the items for sale to
the public at deep discount prices. As part of the program, lo-
cal nonprofit organizations volunteer their time to help at the event by offloading donations, providing a pick-
up service, pricing items, organizing the sales area, and assisting customers. After the event is over, the non-
profits divide the proceeds. Rummage in the Ramp is scheduled in late July /early August, when annual leases
expire and thousands of tenants are moving out of apartments or rental homes.
In addition to the combined ef-
forts of City departments and divi-
sions to coordinate the event -
Public Worl<s /Landfill, Planning &
Community Development /
Neighborhood Services, Parking
and Transportation, Parl<s & Rec-
reation, and Finance -Rummage
in the Ramp relies on local spon-
sors to ensure a successful event.
This year, sponsors provided in-
I<ind donations or offered cash
donations so that expenses for
signage, advertising and promo-
tion, display tables, t-shirts, and
other show costs could be paid
for up front rather than being de-
ducted from sales revenue. As a
result, most of the proceeds from
the sale will go directly to the nonprofits. For a list of 2010 sponsors, or a list of nonprofit organizations that
will benefit from this year's sale, visit the website at: www.icgov.org/rummageintheramp.
For more information, contact Jen Jordan, Landfill Recycling Coordinator, at 319.887.6160 or Marcia Bollinger,
Neighborhood Services Planner, at 319.356.5237.
The Planner, week of 8.16.10 -page 7
Flood lain mana ement:
p g
Planning & Zoning considers revisions to zoning ordinance
The Iowa City Planning and Zon-
ing Commission is considering
what recommendation it will
make to the City Council regard-
ing revisions to the floodplain
chapter of the zoning ordinance,
the section of the City's Zoning
Code designed to protect resi-
dents and minimize property loss
and damage due to flooding. The
suggested revisions have been
proposed by staff members from
the City of Iowa City's Building
Inspection, Public Worl<s, Urban
Planning, and City Attorney divi-
sions to reflect a new set of stan-
dards they feel are necessary in
light of the amount of damage the
City incurred during the 1993 and
2008 floods.
The Planning & Zoning Commis-
sion will meet on Thursday, Au-
gust 19 at 7 p.m. in Emma Harvat
Hall in City Hall to discuss its rec-
ommendation. If finalized, the pro-
posal will be forwarded to City
Council for final consideration and
approval. The proposed changes
the Commission is considering
include:
EXPANDING
BUILDING STANDARDS
AND REQUIREMENTS:
The new ordinance would in-
crease floodproofing and elevation
standards to meet the risk of a
500-year flood, resulting in a hori-
zontal expansion of the floodplain
boundaries to encompass prop-
erty in the 500-year flood hazard
area, as well as a vertical expan-
sion of the minimum elevation
requirements to one foot above
the 500-year flood elevation.
Under the new standards, any
new construction in a flood haz-
ard area would need to be ele-
vated (or, in the case of commer-
PLANNING
ROBERT MIKLO
Senior Planner
3 19.356.5240
bob-mil<lo@iowa-city.org
Web page:
www.icgov.org/urbanplanning
cial buildings, flood-proofed) to
one foot above the 500-year flood
elevation. Existing structures in
flood hazard areas would be re-
quired to be elevated or flood-
proofed to one foot above the
500-year flood elevation, if any of
the following occur:
• a building expansion that is 25%
or more of the structure's original
(pre- 1977) floor area;
• improvements that are valued at
50% or more of the structure's
assessed value; and
• repairs to damages from fire,
flood, lightning strike, tornado, or
any other disaster where the cost
of the damage equals or exceeds
50% or more of the structure's
assessed value prior to damage.
Expansions, improvements, and
repairs that fall below these
thresholds would not require ele-
vating or floodproofing an existing
structure.
TERMINOLOGY:
The terms "100-year floodplain,"
and "500-year floodplain" would
be replaced with "Flood Hazard
Area" in the zoning ordinance.
NEW DEFINITIONS:
Definitions would be added for
"Class I Critical Facilities" and
"Critical Facilities." Class I Critical
Facilities would include emergency
operation centers and hospitals
that must have access during a
flood, as well as facilities that may
be difficult to evacuate during a
flood, such as jails and nursing
homes. Critical Facilities would
include City Hall, courts, schools,
water distribution, and wastewa-
ter treatment facilities that need
to be protected from flood dam-
age but do not necessarily need to
be accessible during a flood. New
standards would require that new
Class I Critical Facilities be lo-
cated outside of flood hazard ar-
eas. Existing Class I Critical Facili-
ties would be allowed to remain
in their current locations, but
would be subject to floodproof-
ing/elevation requirements for
expansions or improvements that
exceed the defined thresholds.
A definition and provisions for
"historic structure" would be
added for when a historic struc-
ture may be exempt from the
minimum elevation or floodproof-
ing requirements.
SHALLOW FLOODING:
Areas of shallow flooding, such as
where Willow Creel< flows across
the airport runways, would be
codified as another class of flood-
i ng.
For more information, contact
Robert Mil<lo, Senior Planner, at
3 19.356.5240.
URBAN
The Planner, week of 8.16.10 -page 8
UPCOMING MEETINGS
This is a tentative schedule of upcoming meetings. To verify that the meeting will be held, check the
calendar on the City website at www.icgov.org or call the Planning & Community Development
office at 356.5230. Meetings will be held at City Hall at 410 E. Washington Street. The individual list-
ings below provide the name of the meeting room.
Thursday,August 19
^ Housing & Community Development Commission To view agendas
6:30 pm, Lobby Conference Room
& meeting packets
^ Planning & Zoning Commission for City meetings
7 p.m., Emma Harvat Hall
Thursday, September 2
^ Public Art Advisory Committee
3:30 p.m., Lobby Conference Room
^ Planning & Zoning Commission
7 p.m., Emma Harvat Hall
\l1/ednesday, September ~
^ Board of Adjustment
5:15 p.m., Emma Harvat Hall
Thursday, September 9
^ Historic Preservation Commission
6 p.m., Emma Harvat Hall
Thursday, September 16
^ Housing & Community Development Commission
6:30 pm, Lobby Conference Room
^ Planning & Zoning Commission
7 p.m., Emma Harvat Hall
Agendas have not yet been
written for some of these
meetings. To find out
what's on the agenda,
visit the City website
prior to the meeting.
Go to the City's
Calendar page at
www.icgov.org/default/apps/
GEN/calendar.asp,
click on the date of the
meeting, and then on the
name of the group that will
be meeting. Agendas and
meeting packets for all
scheduled meetings are
posted to the web at least
24 hours in advance.
UPCOMING EVENTS
Sand in the City
August 20-22
Another Summer of the Arts
event! Discover the real art (and
fun!) of sand sculpture in down-
town Iowa City, along Iowa Ave-
nue. For more information about
this event, the final in the Iowa
City Summer of the Arts series,
visit www.summerofthearts.org/
festival-menu/sand-in-the-city/
schedule.aspx.
The Planner, week of 8.16.10 -page 9
it eeQ ~ iZ~i~Li WiZiZ SDiZ1e
home repairs?
ROOFS & GUTTERS
HEATING
s
19
~~~ ak w 9 I
~-
~-°
If your home needs
AIR CONDITIONING
ELECTRICAL SYSTEMS
essential repairs but you
can't afford to make them, the
City of Iowa City
Housing Rehab Program
may be able to help.
You may qualify for fislaslcial assistaslce
to repair or rehabilitate your home if...
You are a resident of Iowa City, and own and live in your home.
Your home needs one or more essential repairs, but you
do not
have the financial means to have the work done.
Your household income meets guidelines for assistance.
You have enough equity in your home to support the City's loan.
PLUMBING
ENERGY EFFICIENCY
STEPS & SIDEWALKS
COMPREHENSIVE REPAIR
INCOME GUIDELINES
Household size Maximum income
1 person $43,600
2 persons $49,800
3 persons $56,050
4 persons $62,250
5 persons $67,250
6 persons $72,250
The City's housing rehabilitation program offers no-interest or low-interest loans through federal
City of Iowa City Housing Rehabilitation www.icgov.org/commdev E-mail Housing Rehab staff members:
410 E. Washington Street liz-Osborne@iowa-city.org
Iowa City, IA 52240 -_ Jeff-vanatter@iowa-city.org
Phone 319.356.5246 david-powers@iowa-city.org
~4uau nousla~c
O PPfl RTU!lITY
WHO SHOULD YOU CONTACT?
PLANNING & COMMUNITY DEVELOPMENT DEPARTMENT
General Phone: 319.356.5230 Fax: 319.356.5217
Department Web Page: http://www.icgov.org/PCD
ADMINISTRATION COMMUNITY JCCOG
Jeff Davidson DEVELOPMENT John Yapp
Director Steve Long Executive Director
319.356.5232 Coordinator 319.356.5252
Jeff-davidson@iowa-city.org 3 19.356.5250 john-yapp@iowa-city.org
Janet Dvorslcy steve-long@iowa-city.org Transportation Planners:
Administrative Secretary Community Brad Neumann
319.356.5230 Development Planners: 319.356.5235
Janet-dvorsl<y@iowa-city.org Tracy Hightshoe brad-neumann@iowa-city.org
Jodi DeMeulenaere 319.356.5244 Kent Ralston
Public Information Assistant tracy-hightshoe@iowa-city.org 319.356.5253
319.356.5236 Doug Ongie Kent-ralston@iowa-city.org
Jodi-demeulenaere@
iowa-city.org 319.356.5479
Kristopher Ackerson
doug-ongie@iowa-city.org 319.356.5247
••••••••••••••••••••••••••••••••••••••••••••••• David Purdy Kristopher-acl<erson@
3 19.356.5489 iowa-city.org
URBAN david-purdy@iowa-city.org Darian Nagle-Gamm
PLANNING Housing Rehabilitation 319.356.5254
Robert Miklo Specialists: darian-nagle-gamm@
Senior Planner David Powers
iowa-city.org
319.356.5240 319.356.5233 Human Services
bob-mil<lo@iowa-city.org david-powers@iowa-city.org
Planning:
Urban Planners: Jeff Vanatter Linda Severson
Karen Howard 319.356.5128 Coordinator
319.356.525 I Jeff-vanatter@iowa-city.org 319.356.5242
Karen-howard@iowa-city.org linda-Severson@iowa-city.org
Liz Osborne
Christina Kuecl<er
: Program Assistant
:
Historic Preservation
319.356.5246 .................................................
319.356.5243 liz-Osborne@iowa-city.org
Christina-I<uecl<er@ NEIGHBORHOOD
iowa-city.org
.
.................................................
. SERVICES
Sarah Walz Marcia Bollinger
Board of Adjustment ECONOMIC Coordinator of
319.356.5239 DEVELOPMENT Neighborhood Services
sarah-walz@iowa-city.org Wendy Ford & Iowa City Public Art Program
Coordinator 3 19.356.5237
319.356.5248 marcia-Bollinger@iowa-city.org
• Wendy-ford@iowa-city.org
~r~nt ~/
N~Igh~
SSOCI~
O
orr
tion
OOd
Newsletter
Roller Skating Returns
Restarting on Friday, Sept. ;, roller skat-
ing will return to the community gym at
Grant Wood Elementary school and will
continue every Friday evening (except for
holidays and spring break) throughout the
school year.
The first hour, from ~ to 8 p.m. is slow
skating, with the second hour from 8 to 9
p.m. reserved for more experienced, speedy
skaters.
Skating is free, but a dollar or an ID is
required as deposit to borrow a pair of the
ne~~~ skates. We have skates available in sizes for young children through adults, but no one
under 8 years old will be admitted without a parent or responsible adult.
This program funded by a grant from the City of Iowa City Program for Improving Neigh-
borhoods.
B ~o c h C~ p ~~ I n s Crossing Sycamore Safely
August 2010
Grant Wood
Neighborhood Association
GrantWoodNei,hborhood.or,
Co-chairs
Cindy Roberts
Cindy-robert~C~iaioata.edi~t
open position
Secretary
open position
7Yeasurer
open position
Event Coordinators
open positions
Newsletter Editor
Nick Bero_us
nbe~gi.tsC?gnutil.com
Website Editor
Diana Lei-Butters
ehi-IeiCi'uiov~a.editi
Community Garden Coordinator
The Block Captains Due to construction on Sycamore Street, the City of Iowa Alicia Trn„ble
Program, organized by City has temporarily reassigned the school crossing guard for ctlicictnun,n6leCynhoo.com
the Broadway Neighbor- Grant Wood School and will provide an additional crossing
hood Center, helps current
guard until the project is completed. Communication Coordinator
Cindy Roberts
residents get to know each Temporary stop signs will be installed on Sycamore Street cindti~-rob~rr~C~~lioara.edii
another and welcome new at Dickenson Lane SE before the start of school on August
residents to the area. i9th. One crossing guard will be assigned to cross children at Iowa City Neighborhood
The program includes that intersection. A temporary walkway will be installed on Services Coordinator
community members from the east side of Sycamore Sheet from Dickenson Lane to the Mardi Bollinger
m arci a-bol l i ngerC4ii oa i'n-ci ry.org
four different blocks who walk path connecting with Stanwyck Drive. From that point,
serve as captains for their ar- the suggested path is shown on the map. Mission
eas. The goal is to greet new An additional crossing guard and school crossing signs will The c~wNA exists to i,,,prove d,e
and existing neighbors and be posted at the intersection of California Avenue and Syca. overall quality of (~fe .n d,e Grant
provide information about more Sn-eet until the completion of the construction project ~'OO~~ nei,hborhood.
schools, transit, healthcare, However, there will not be temporary stop signs installed at
jobs, laws, youth activities, this location. The association achieves its mission
and more. The outreach Once the project is complete, the crossing guard will return by buildinh relationships by brin,in,
meshes well with organizing a to the authorized school crossing location at the intersection its families tohether through
neighborhood watch.
of Lakeside Drive and Sycamore Street social events as well as educational
opporn,nities, enhandn~ safety and
For information about the Parents are encouraged to walk the chosen route with their security,,,,akin~ n„prove,,,ents, and
program, contact the center child during this construction period and again once the route using our public parks and facilities
at 3547989• returns to normal Construction is expected to continue for to promote volunteer activism.
For Neighborhood Watch six to eight weeks after the start of school.
information, contact Officer cp ~
]orey Bailey at jorey-bailey a ~j
Iowa-city.org or 3S6-Sz~3.
Reduced-Price Motion
Detector Kits Still Available
Last fall, motion detector kits were made available to the
Grant Wood neighborhood at a reduced price through a grant
received fi-om Mid American Energy . The kits, normally sold
for $zo, are available through this program for $g.
The kits adapt many outdoor lights to be motion-sensitive,
are still available and are very easy to instaLL_ Please bring this
coupon to Ace Hardware, i5S8 Mall Drive, to take advantage of
the reduced cost of these kits.
News Between
Newsletters
For information and
announcement between
issues of the almost-
monthly newsletter, visit our
website at its new address,
grantwoodneighborhood.org.
Visitors to the old address,
grantwood.wordpress.com,
will be forwarded to the new
address.
If you want to be added to
the GWNA news e-mail list,
send your name and e-mail
address to Cindy Roberts,
cindy-roberts@uiowa.edu.
GrantWoodNeighborhoodorg
. . . . .
~ Coupon Good For
One
'I~lotlon
;Detector
.Adaptor
Ace Hardware • 1558 Mall Drive
~ . . . . . . . . . . i
Thanks to those who have come forward to assume leader-
ship roles for our neighborhood association board; Diana
Lei-Butters, Nick Bergus and Alicia Trimble. Others have
expressed interest in event planning.
Our remaining board openings are for co-chair, secretary
and treasurer. Please consider volunteering. If you are inter-
ested, contact Cindy Roberts, our co-chair, at cindy-robertsC~
ui owa.ed u.
Grant Wood Neighborhood Association
zz,r California Avenue
Iowa City IA jzzgo
Next Meeting
_~ ~ ~ / ~ ~ ~ ~Y1
~-
~~ r~ I'1 ~ WOOU
E~~'YlCri~~~i')/
After no August meeting, Royer
Lusala, executive director of
h~[ayor's Youth Empowerment
Program will talk about the
programs provided to area youd~
by MYEP as well as an update
on the FasTrack program.
Additionally, Crime Prevention
Officer Jorey Bailey will offer an
update on d,e new police sub-
station at Pepper~~~ood Place.
Presorted Standard
US Postage
PAID
Iowa City, Iowa
Permit No. rjj
Your neighborhood newsletter is produced by your neighborhood association. The Office of Neighborhood Services of the City of Iowa City prints and mails
the newsletter but is not responsible for the quality or the content, although ne~~~sletters must meet the approved Neighborhood Ne~~~sletter Guidelines
This ^e~~~sletterhas been sent to all residents in the GrantlV~ood and Wetherby areas.
Page 1 of 1
Marian Karr
From: Zach Wahls [zach.wahls@gmail.com]
Sent: Sunday, August 15, 2010 3:44 PM
To: Marian Karr
Subject: Re: A note from the YAC
From: Zach Wahls [mailto:zach.wahlsC~gmail.com]
Sent: Friday, August 13, 2010 11:31 AM
To: Marian Karr
Subject: A note from the YAC
Hi Marian,
We did not feel comfortable making a formal recommendation either for or against Sunday
bus service, due to a lack of information, though we urge the City Council to bear in mind that
the youth population of Iowa City is often heavily reliant on public transportation due either to
age or circumstance, particularly during the winter months. Even though ours is often an
easily forgotten demographic in this regard, we strongly encourage the Council to consider this
when weighing costs and benefits.
Thanks.
-The Youth Advisory Commission
8/27/2010
Page 1 of 2
Marian Karr
Included on 8/17 Formal Consent Calendar ~~ 3f (11)
From: Dale Helling
Sent: Friday, August 27, 2010 12:11 PM
To: *City Council
Subject: FW: Trucks on First Ave
City Council: FYI. -Dale
From: John Yapp
Sent: Friday, August 27, 2010 10:43 AM
To: 'aab27@mchsi.com'
Cc: Dale Helling; Jim Steffen; Brad Neumann
Subject: FW: Trucks on First Ave
Hello Ms Brenneman - we have the data from our traffic count on First Ave last week, and we had an
average of 1 southbound semi truck and 2 northbound semi trucks per day. This is a much lower volume
of trucks than on most arterial streets, and I think shows the posted embargo is having the desired effect.
Trucks that have a destination on First Ave are exempted from the embargo. We also counted small
trucks, and there were an average of 32 southbound and 28 northbound small trucks and/or buses per
day -these vehicles are permitted on First Ave due to being under 16 Tons. Small trucks and buses
represented 0.8 % of total traffic, which is a much lower percentage than on other arterial streets; for
example we recently conducted a traffic count on Scott Blvd and found as average of 416 small trucks per
day.
Overall average daily traffic volumes were 3,435 southbound and 3,519 northbound vehicles per day; this
is comparable and similar to other east-side arterial streets such as Rochester Ave, Court Street, and
residential segments of Muscatine Ave.
I have copied Police Operations Captain Steffen on this email so he is aware of your concern. Let us
know if you have more questions.
John Yapp, Transportation Planner
__ _
From: John Yapp
Sent: Thursday, August 19, 2010 1:45 PM
To: 'aab27@mchsi.com'
Cc: Dale Helling; *City Council; Matt Johnson; Brad Neumann
Subject: Trucks on First Ave
Hello Ms Brenneman -your email has been forwarded to me for a response. I have checked
the signage on First Ave and intersecting streets, and the signs are all in place and are
regulation size. I considered flashing beacons as you've suggested, but flashing beacons
should only be used to call attention to potentially precarious situations such as sharp curves
or steep shoulders.
The 16-ton prohibition primarily affects semi-trailer trucks and loaded materials transport
trucks. There is an exception in the truck embargo for trucks which have a destination on
First Ave and therefore cannot avoid using First Ave, such as trucks being used for deliveries
(goods or construction materials) on First Ave, moving trucks, etc. You may be seeing some
of this truck traffic. The Police have occasionally pulled over trucks on this segment of First
Ave, and found that they had legitimate destinations on First Ave.
That said, you may notice we have placed traffic counters on First Ave north of Rochester
Ave this week, to verify the percentage of truck traffic. If there is an unusual amount of
8/27/2010
Page 2 of 2
truck traffic reflected in the traffic count, we will request the Police conduct further spot-
enforcement. I'll be able to report the percentage of truck traffic to you next week.
Thanks for your note,
John Yapp, Transportation Planner
From: Arlene Brenneman [mailto:aab27@mchsi.com]
Sent: Tuesday, August 10, 2010 9:42 AM
To: Council
Subject:
My name is Arlene Brenneman 118 N. 1st Ave., Iowa City, Telephone 319-351-3589 and I have a question for all or anyone
who can let us know WHY.......?
1st Ave. residents were told when the City Council and others passed the law to open up 1st Ave. to Scott Blvd., NO trucks,
vans, car carriers, tour buses would be traveling this street over 16 tons. Signs are posted at beginning of 1st Ave. and down
by Hy Vee -- could you make them bigger or put a flashing light on it.
We have so many driveways on 1st Ave. and also school traiff we can't get out or in our driveways. WHAT HAPPEN TO
THAT PROMISE??? I have never seen a truck or any of the above stopped yet or given a ticket. We sure would like to
know how many tickets have been given.
I asked one of our former council members if something could be done but this is a year later and it is still happening. I'm
asking for something to be done for other residents on 1st Ave. too.
Sometimes 1st Ave. looks like Interstate 380.
Thank you for any help you can give and let me know what your thoughts are on this.
Arlene Brenneman
This correspondence will become a public record.
8/27/2010
-~,°°
Marian Karr
From: Sarolta Graves [uichr@ui-center-for-human-rights.ccsend.com] on behalf of Sarolta Graves
[civic@uiowa.edu]
Sent: Friday, August 27, 2010 9:55.AM
To: Council
Subject: Annual Fulbright Foreign Students Dinner and Reception
~I~'~
Council for International Visitors
` ~ Iowa Cities
Annual Fulbright Foreign students Dinner
Dinner and Reception for Fulbright Foreign Students ~ `~'
'~y , '~~
Gateway Orientation to U.S. ~'~'`~ rb
~ ~.
The Council for International Visitors to Iowa Cities and University of
Iowa International Programs invite you to join us for a reception and
dinner welcoming -~; ,,
~'.~~
FULBRIGHT FOREIGN STUDENTS
Thursday, September 2nd, 2010
Old Brick Church, 26 East Market Street, Iowa City
6:30 p.m. Reception and Social Hour
7:30 p.m. Dinner
Each year, the United States welcomes over 1,800 of the world's brightest minds to
study at U.S. campuses. For one week in September, the University of Iowa's
International Programs will host approximately 50 of these students for a prestigious
Gateway Orientation to U.S. Culture!
The Fulbright Gateway Orientation and all surrounding events are sponsored by the
U.S. Department of State, administered by the Institute for International Education,
and presented by University of Iowa International Programs.
Cost of the dinner is $12/person. Please RSVP by Tuesday, August 31st, to Sarolta
at civicC~uiowa.edu or 319-335-0351.
Catered by Chef Mickey
Choice of marinated chicken breast, sirlion of roast beef, or spinach lasagna.
Dinner will also include mixed green salad, Chef Mickey's Focaccia & dinner rolls, as
well as dessert.
Ice tea, coffee, and water provided with dinner at no charge. Wine will be available,
and donations will gladly be accepted!
We hope to see you there!
Danielle and the CIVIC/ICFRC Staff
Page 1 of 2
Page 2 of 2
CIVIC & ICFRC ~ 1111 University Capitol Center ~ Iowa City, IA 52242 ~ 319-335-0351
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8/27/201 ~
Page 1 of 2
Marian Karr
From: Tracy Barkalow [tracy@barkalowhomes.com]
Sent: Tuesday, August 31, 2010 11:49 AM
To: Jann Ream
Cc: Doug Boothroy; Sam Hargadine; Marian Karr; Eleanor M. Dilkes; Council
Subject: The Stadium Club Temporary Use Permit Applicaiton
Attachments: 4615_001. pdf
Doug & Jann-
I am a little confused by the email after thinking about it we as the owners of the property would agree to
make changes to the property to get a Temporary Use Permit that is the contingency. If we can not get a
Temporary Use Permit we are not willing to make changes so to say in your last email we are not willing
too is an inaccurate statement. If that is the issue we can resolve that and make changes to the property
before kick off if we have Temporary Use Permit issued today or tomorrow and a resolution on the entire
matter. I think we have made that clear from the beginning.
I would also like to point out I dropped the application fee off at your office today hand delivered to Stan
I would have given that you on the 25th had you asked for it that afternoon.
Also in the last discussion and per my email to you both The Stadium Club is filing for or has filed for a
non-profit status with the State and Federal government and will file all tax returns for 2010 for this entity
as a nonprofit. Even though Doug clearly said in the meetings it does not matter if we are for profit or
non profit. I would also point out you both told me you would allow the Magicbus at this site and police
department would allow the Magicbus well at this site, yet the same venue at the same location is not
allowed? I submitted the attached Temporary Use Permit Application with the same exact plan that the
Magicbus has run at that sight for more than 16 years in plain view of the City.
In conclusion I think you should really look at these facts before you issue a denial as you stated in your
email and then your next email stated Doug has not even looked at the application but yet has concluded a
denial of it? I do not think that is fair due process to the general public or to me? Please review my
application and respond to it I think that all you will see in the application is that our group has met the
same standards and use as the Magicbus to a tee. I am asking no more no less that what was there and
equal and fair treatment to the general public. I am free for any questions you might have please feel free
to call me at the office 319-354-8644.
Respectfully,
TRACY S. BARKALOW - CBR
COMMERCIAL -RESIDENTIAL DEVELOPMENT
REAL ESTATE BROKER
Barkalow & Associates Realtors
320 S Linn Street
Iowa City Iowa 52240
Mobile 319-631-3268
Office 319-354-8644
Toll Free 800-728-6819 ext.222
Fax 319-354-8652
Website: www.barkalowhomes.com
Licensed Broker in the State of Iowa
8/31/2010
Page 2 of 2
This e-mail, including attachments, is covered by the Electronic Communications Privacy Act, 18 U.S.C. 2510-2521, is
confidential, and may be legally privileged. If you are not the intended recipient, you are hereby notified that any retention,
dissemination, distribution, or copying of this communication is strictly prohibited. Please reply to the sender that you have
received the message in error, and then please delete it. Thank you.
From: Jann Ream [mailto:Jann-Ream@iowa-city.org]
Sent: Tuesday, August 31, 2010 8:52 AM
~o: Tracy Barkalow
Cc: Doug Boothroy
Subject:
Tracy - While I am sure you are aware that Doug will not consider your second temporary use permit application because the
permanent improvements have not been and, evidently, will not be removed, there will be no official written denial of the
application until the required $75.00 application fee is paid. The application at this time is incomplete. If you have questions,
please contact me at 356-5120.
Jann
8/31/2010
4 10 ( W~~sf~in~ilun `.>treet
TEMP(JRARY USE t~~w;i c;~~y, to ~il~-t~~
"'~~- .' PERMIT APPLICATION r Ax f:3 t ~t ass ~~oc~~,
cry of row~t cri~Y
Application Date: ~• Z- ~ ' t ~
Site Address: __ .~! ~ M.E GF~uSf. 1t'VF .~Ovlft' C'~t~ ~-+~ SZ >/.y 6
. Type of ternp<,rary use prt~t~usecl: ~ovJq ~-}~ttWltt~(C~ TJ'rLs.~ht~'~'~ - ~~T -_ __
• Duration of use: frc~rn l' 1'.~0 (rlale) to ~ 2 ~ ~~ ' C~ _ _ {datE:)
Dimensions of strur.ture (i( ~~pplicahlel: fir, ~~'
• Applicant: __~~ E _ sT ~P~vrt~_ _ G ~ vb_
Address: ___~Z~ ~ tct~NN _ .,~r+l,t. E~"~
C'rty: ____~s?~f#_ ~s~'r'~+ ~taiar: ~,f~ lip. .SZLy U
Work Phone: __ ~? ~~ ~ ~'~y.' `~~!_~~- - _ Fiorne Phnne: __ c3 `'~- X0.,3 ~',.~z6 ~_ _.
Property Owner: _ ~~LfS•~iPG___ ~~l'~-i~.'?"~~4 ___ ~~- __
Address: _~ a ..~-- --~.~-Nr+~-_~T~l ~t-T~ _ _ _
~---
City: __~o,~/~'•#'._CZ-~_ ~~t,~t{>: -t-~ _ iti: 5~ ~ ~~
Work Phone: _.3 (q" 3.5 `~_-~ b ~~_ _ _ l come Phone:._ 3 (g ' k~3_l__:~1~~?~'-.
• Contact Person:~~ ~.~~.9~_.
Phone: ~`~ -.i J ~: ~_~'_~T "_ _
Attachments:
Site Plan
Building elevations fif applicable)
Additional permits (i.e. electrical, sound, or sign) may be required as part of this application for a
Temporary use permit. Please consult with City staff.
• Zone (to be completed by City staff):
hisinsp\Yempapl.doc
~t k~ ' r~
STAC)fUIV1
~_ .,.
The Stadium Club: Business Plan
Mission Statement
i. To provide a safe, secure and enjoyable live music entertainment option
during University of Iowa home football games. To create a fun, lively
atmosphere for all fans. The Stadium Club pledges to commit all net
proceeds to local charitable organizations.
2. What is the Stadium Club?
i. Owner
i. Tracy Barkalow
ii. Location
i. The Stadium Club is an event open to the public at 817 Melrose
Ave. Iowa City, IA Onty.
ii. A six-foot high fence has been installed around the entire perimeter
of the premises by the Owners of the property to replace the
existing damaged fence.
iii. There will be an unblocked entrancelexit; both of which are on
public thoroughfares inclusive of the driveway to the sidewalk to
Melrose Avenue.
iii. Hours of Operation
i. During home football games commencing at 11:00 AM, the
Stadium Club will open at 8:00 AM and will close approximately
two hours after the end of the game.
ii. During home football games commencing at 2:30 PM, the Stadium
Club will open at 8:00 AM and will close approximately two hours
after the end of the game or upon dusk, whichever occurs first.
iii. For 10/02/2010, Penn State at 7:05 PM. The Stadium Club will
open. at 11:00 AM and close at the end of the game.
iv. We will be onsite Friday afternoon and evening before home
games for setup and Sunday mornings for cleanup.
v. The Stadium Club will not be in operation for University of Iowa
away football games.
3. Operational Summary
i. Security... Who gets in?
i. The Stadium Club will be open to only those of legal drinking age
and older. NO ONE under 21 will be allowed inside the Stadium
Club. No Exceptions.
ii. We will have wristbands idcntitying patrons whose id's have been
checked at the door. Theses wristbands will change each week to
prevent fraudulent entry.
iii. Persons t~~und to be inside under false pretense or those without a
wristband will he asked to leave premises.
iv, We will employ approximately 15-20 security personnel who will
be aptly identified as such by uniform.
v. We intend to setup a free beer area per our site plan for anyone that
is 21 and older to receive free beer prior to entering the rear of the
property and prior to paying a fee to enter the event in the rear of
the property. The beer will be donated from a separate company to
The Stadium Club and no funds collected on game day by the
Stadium Club will pay for alcohol.
What goes on inside the Stadium Club?
i. We will provide live musical entertainment and or DJ Music far the
duration of the pre-game anal post-game hours of operation.
ii. Televisions will be located throughout the premises for watching the game
as it happens.
iii. Tap beer will be provided free of charge to the general public at the
entrance before paying a fee and inside the fenced event area. With that
said all areas in which the public beer is given away persons must be 2l
and older.
iv. The distribution of beer will be limited to one cup, one person and staff
will be responsible for dispensation.
i. To be clear, the beer taps will be behind a barrier and all
dispensation will be monitored and administered by staff.
ti. Anyone who appears intoxicated will either not be let onto the
premises in the first place or will be asked to leave the premises.
S. Gate Fee
i. There will be a gate fee that will be determined per game to charge the
general public admission to watch the live band or event schedule that
day. To be determined per game.
6. Operating Costs
i. Gate proceeds will pay for band fees, security, sound equipment, rent,
liability insurance and other expenses such as cups and CO2.
Restrooms
i. We will be contracted with Port o Johnny of Hiawatha to provide
necessary restroom facilities. We anticipate the need of 6-7 units. All will
be placed on the property 24 hours before the event and removed by the
following Monday by S:OQpm.
8. Stage
i. The stage will be placed on the property Friday and removed by Monday
by S:OOpm.
11.
9. Sponsors
i. Billion Automotive ot` Iowa City
ii. Voss Distributing
iii. KRNA
iv. KHAK
v. Several Local Bars & Restaurants
10. Charities
i. 100% of all net proceeds will be donated to Charity.
ii. Local charities such as United Way of Johnson County, Sig Brothers Big
Sisters, Reach for Your Potential, [Jnivcrsity of Iowa Children's Hospital -
Touchdowns for Kids, Systems Unlimited and the Friend's of the Animal
Foundation will be targeted t~~r monetary donations.
ll.lnsurance
i. Terry McDonald of AW Welt Ambrisco is the insurance agent for the
Stadium Club. He can be contacted for any questions at $87-3700.
12. Summation
i. The Stadium Club's main entry point is directly across from Kinnick
Stadium at 817 Melrose Ave and is a hard surface Driveway and
Sidewalk.
ii. The entire perimeter will be fenced off with a chain link or temporary
fence to better ensure safe and legal 21 and older entry.
iii. 817 Melrose has been the site of similar events for nearly two decades
operating in the exact same manner and operational functions of this
business plan.
iv. We will NOT allow any person under legal drinking age onto the
premises.
The Stadium. Club looks forward to the City reviewing our new proposed event
plan and would be more than happy to discuss this plan in person with any City Official
to work together to achieve our goal of opening this Tailgating Event for this football
season. This event has good faith intentions of being one of the safest, most fun and legal
alternative venue for game day Tailgaters. This event is completely designed and located
at the same location that a similar event has functioned at for more than two decades.
With that said if there are any minor detail changes needed above to make this event
exactly as it has been for more than two decades we would like that to be brought to our
attention so that we can modify our plan to make it work for the City.
Thank you
The Stadium Club
817 MELROSE AVE IOWA CI'hY IOWA
~;,,
O
ti
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Y
m
___._ GATE FEE CHARGED TO EN-
TER BACKYARD A T THIS
BE~,IZ "IBNT POINT
FREE B + ER OPEN TU
PUBLI ' IN FENCED ~ ~
AREA PA T ID SECTION m "~
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ID CHECK FOR 21 ANll OLDER
AT THIS POINT
MELROSE A~ENL,1E
KINNICK STADIUM
HAYEK, BROWN, MORELAND & SMITH, L.L P,
ATTORNEYS AT LAW
WIL. L. J. HAYEK t~esc~lea 21 120 EA57 WASHINGTON 6TREET Uf
cDUNSEL:
JOHN W. HAVEK IOWA CITY, IOWA 62240.3924 C. PE1"k.R HAYEK
UAV:'D E. BROWN
JOSEPH T, MORELAND TELEPHONE (118j 1]7.8000
h1ATTHEW J. HAYEK FAX (J19) 1107170
ALISON WERNER SMITH www hhtm112w IX)nl
BENJAMIN P. HAYEK`
-AIJO LIC CN'JC G' IN MINNC+OIA
July 15, 2010
Mr. "[racy Fiarkalo~~~
f3arkalow & Associirtcs Realtors
1210 I-fury 6 400
Iowa City, Iowa 52246
RL:: Beer distril~trtion at tailgate parties
Dear 'T'racy:
This letter is a follow up to our telephone convcrsaiion we recently had regarding
the ahowc-referenced matter. You asked ule to look. into whetl2er your I.I,C would he
exposed to a bootlegging charge if beer was given away at a tailgate party. My
understanding is that there would be a $ l t} charge to enter the tailgating area and once
inside, beer would be given away for free.
I spoke with Karen Freund of the fovea Alcoholic I3cvcrages Division ("ABD"j
regarding thcu~ policy on this issue. Iowa Code Section 123.59 delines bootlegging as
directly or indirectly selling or delivering alcoholic liquor; wine, or beer in violation of
Taw. 1-hus, the question you proposed to me comes to whether there is a "sale" of alcohol
by giving it all away for free once a cover charge is paid to enter the tailgating area.
"I-he current policy of the ABD is that as long as the entity giving away the beer
does not recoup its expenses for the cost of the beer, it does not qualify as bootlegging. l
is my understanding that the cover charge is to go towards covering the expense of the
band and that you will not be recouping any of the expenses for beer. Further, you have
told me that someone will be. donating the beer and will r7ot be repaid for their donation.
Finally; it is my understanding that the proceeds from the cover charge will go to charity.
S"ased upon alt this information, 1' do not believe that the LLC wi11 be exposed to a
bootlegging charge,
We also discussed the fact that if beer is given to a minor, that them will be an
exposure to a giving beer to a minor charge. It is my understanding yatt are taking
appropriate prc~cautigns to make sure that no minors are allowedwithin your tailgating
aria in order to receive a free beer.
Finally, Karen Freund informed me that the A$D is cun•ently reviewing the
above-referenced palicy. Specifically, she indicated that should the policy change, the
policy would change sa that if a cover charge needed to be paid to avail oneself of free
Meer, that the r~BU would consider that scenario as a sale of alcoholic beverages.
however, that is not currently the palicy and there is nothing to say that such a policy
change would ever occur.
If you have any questions regarding any of this information, please do not hesitate
to contact me. I thank you far the opportunity to be of assistance in this matter.
1~tir~ trt~lyf~ourtir
r
l~ ~ ~~
tir,c~f?~i ( ~1:t1..~.IL
~I"I'M:n~s
Trac Barkalow
From: Jann Ream [Jann-Ream@iowa-city.org]
Sent: Tuesday, August 31, 2010 8:52 AM
To: Tracy Barkalow
Cc: Doug Boothroy
Tracy - While I am sure you are aware that Doug will not consider your second temporary use permit application because
the permanent improvements have not been and, evidently, will not be removed, there will be no official written denial of
the application until the required $75.00 application fee is paid. The application at this time is incomplete. If you have
questions, please contact me at 356-5120.
Jann
Trac Barkalow
From: Jann Ream [Dann-Ream@iowa-city,org]
Sent: Tuesday, August 31, 2010 10:38 AM
To: Tracy Barkalow
Cc: Doug Boothroy
Subject: RE:
Doug has not started it yet. If we receive payment, Doug will have it ready tomorrow (Wednesday) afternoon.
From: Tracy Barkalow [mailto:tracy@barkalowhomes.com]
Sent: Tuesday, August 31, 2010 10:01 AM
To: Jann Ream
Cc: Doug Boothroy
Subject: RE:
I will be right over to pay for this can I pick up the written denial at that time?
"OH BY TIIF' WA Y I'M NEVER TOO B USY FOR YOUR REFF'RRALS"
TRACY S. BARKALOW - CBR
COMMERCIAL -RESIDENTIAL DEVELOPMENT
REAL ESTATE BROKER
Barkalow & Associates Realtors
320 S Linn Street
Iowa City Iowa 52240
lvlobile 319-631-3268
Office 31.9-354-8644
'l'oll Free 800-728-6819 ext.222
Fax 319-354-8652
Website: www.barkalo~vhomes.conl
I,icenscd Broker in the State of Iowa
"Phis e-mail., including attachments, is covered by the Electronic Communications Privacy Act, 18 U.S.C. 2510-
2521, is confidential, and may be legally privileged. If you are not the intended recipient, you are hereby
notified that any retention, dissemination, distribution, or copying of this communication is strictly prohibited.
Please reply to the sender that you have received the message in error, and then please delete it. Thank you.
From: Jann Ream [mailto:Jann-Ream@iowa-city.org]
Sent: Tuesday, August 31, 2010 8:52 AM
To: Tracy Barkalow
Cc: Doug Boothroy
Subject:
Tracy - Whi e I am sure you are aware that Doug will not consider your second temporary use permit
application because the permanent improvements have not been and, evidently, will not be removed, there will
be no official written denial of the application until the required $75.00 application fee is paid. The application
at this time is incomplete. If you have questions, please contact me at 356-5120.
Jann
MINUTES IP15
HUMAN RIGHTS COMMISSION PRELIMINARY
August 17, 2010
LOBBY CONFERENCE ROOM, CITY HALL
Members Present: Dianne Day, Wangui Gathua, Martha Lubaroff, Howard Cowen, Harry Olmstead,
Connie Goeb.
Members Absent: Corey Stoglin, Dell Briggs, Yolanda Spears.
Staff Present: Stefanie Bowers.
Others Present: Charles Eastham and Father Rudy Juarez.
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None.
CALL TO ORDER
Vice-Chair Day called the meeting to order at 6:15 p.m.
PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA: Charles Eastham and Father Rudy Juarez
introduced themselves and stated they were present for the Sanctuary City discussion.
CONSIDERATION OF THE MINUTES OF THE July 20, 2010 MEETING:
Lubaroff, moved to approve.
Goeb seconded.
The motion passed 5-0. (Gathua not present for the vote)
INTRODUCTION NEW COMMISSIONER
Commissioner Harry Olmstead recently moved here from Birmingham, Alabama. He is on the Board of Access
2 Independence and recently started a support group for amputees.
ANNUAL REPORT
Bowers summarized the report and noted a few corrections.
Lubaroff, moved to approve noting corrections
Cowen seconded.
The motion passed 5-0 (Gathua not present for the vote)
ONE COMMUNITY ONE BOOK
Bowers updated Commissioners on the date and time author Alan Dew will be discussing his book Gardens of
Wafer (November 7 at 4 pm at the Pomerantz Center Room C20). Day mentioned two other panel discussions
about the book that will be held at the Iowa City/Johnson County Senior Center and the Iowa City Public
Library.
SANCTUARY CITY
Day handed out a proposed ordinance along with several other documents. Father Juarez told Commissioners
that a Sanctuary City is an endorsement of Human Rights. That it does not ask anyone to violate the law and
would lead to more cooperation within the community. Eastham mentioned the human element and that
without an ordinance in place it prevents some in the community from having equal access to all services. The
group plans to hold a public meeting in September and meet with City officials in October. This item will be
placed on the September agenda so that Commissioners can read through the materials before being asked to
vote on a possible recommendation to Council.
BREAKFAST
The Breakfast will be held on October 28, at 7:30 a.m. at the Hotel Vetro. Commissioners need to arrive by
7:00 a.m.
Human Rights Commission
August 17, 2010
Page 2 of 3
SUBCOMMITTEE UPDATES
Goeb (Gathua, Day) reported the Speaker's Bureau has been tentatively renamed Community Dialogue. They
will be working with the University of Iowa Center for Human Rights on this program and will be doing a press
release in the near future to solicit speakers. In addition, Goeb, Gathua, Day and Lubaroff planned to be trained
facilitators for the program. Lubaroff (Spears, Olmstead) reported that subcommittee members still hope to be
able to create a program on bullying this year and will try to meet before the next meeting date.
ADA TRAINING
The date for the training is October 6, at 10 a.m. the program will be held at the Iowa City Public Library.
Lubaroff will announce the program. Olmstead will serve as back up if Lubaroff is unable to make it.
STRENGTHENING LATINO/A COMMUNITIES PROGRAM
Bowers will get more information from the University to find out the actual hours of the program and report back
to Commissioners.
REPORTS OF COMMISSIONERS
Lubaroff and Day mentioned a recent appearance they made on At Home in Iowa City. Bowers will send a link
of the program to Commissioners. Olmstead reported that August 26 is the 90th Anniversary of Women's
Suffrage (19th Amendment). Bowers reported on two recent presentations to the Youth Empowerment Service
participants (YES) on civil rights.
ADJOURNMENT
Lubaroff moved to adjourn.
Olmstead seconded.
The motion passed 6-0 at 19:23.
Human Rights Commission
August 17, 2010
Page 3 of 3
Human Rights Commission
ATTENDANCE RECORD
2010
(Meeting Date)
NAME TERM
EXP.
1/19
2/16
3/16
4/20
5/18
6/15
7/20
8/17
9121
10/19
11116
12/21
Dell Briggs 1/1/11 X X O/E X X X X O/E
Yolanda
Spears 1/1/11 X O/E X X O/E O/E X O/E
Corey
Stoglin 1/1/11 O/E O/E X O/E X O/E O/E O/E
Dianne Day 1/1/12 X X X O/E X X O/E X
Wangui
Gathua 1/1/12 X O/E O/E X X X X X
Martha
Lubaroff 1/1/12 X X X X X O/E X X
Howard
Cowen 1/1/13 X X X X O/E X O/E X
Constance
Goeb 1/1/13 X O/E X X X X X X
Fernando
Mena-
Carrasco 1/1/13 X X O/E X X X O/E R R R R R
Harry
Olmstead
(8-1-2010) 1/1113 - - - - - - - X
KEY:
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting/No Quorum
R =Resigned
- = Not a Member
OS-11-1 U
DRAFT ~P16
POLICE CITIZENS REVIEW BOARD
MINUTES -August 10, 2010
CALL TO ORDER: Chair Donald King called the meeting to order at 5:30 P.M.
MEMBERS PRESENT: Royceann Porter, Peter Jochimsen, Joseph Treloar
MEMBERS ABSENT: None
STAFF PRESENT: Staff Catherine Pugh (5:36p) and Kellie Tuttle
OTHERS PRESENT: Captain Wyss of the ICPD and public, Dean Abel
RECOMMENDATIONS TO COUNCIL
(1) Accept PCRB Report on Complaint #10-03
(2) Accept PCRB Annual Report
CONSENT
CALENDAR Motion by Porter and seconded by Jochimsen to adopt the consent calendar as
presented or amended.
• Minutes of the meeting on 07/21/10
• ICPD General Order 95-04 (Administration of Department Training)
• ICPD General Order 00-03 (Less Lethal Impact Munitions)
• ICPD General Order 00-05 (Off-Duty Conduct: Powers of Arrest)
• ICPD General Order 00-09 (Organization)
• ICPD General Oder 01-06 (Juvenile Procedures)
Motion carried, 4/0.
The Board discussed and agreed to only listing the General Orders on the
agenda and cover sheet and not including them in the packet. The members
would then go on-line to read them before the meeting.
Treloar stated that there are many acronyms within the general orders,
specifically 00-09 Organization, and that it may be helpfully to the public to spell it
out. Treloar also asked who was in charge of giving out information to the press.
Wyss stated it is the Sergeant of Planning & Research that send out press
releases or does interviews with the press. If that person is not available then
either a Watch Commander or if its information pertaining to a specific case the
Investigations Commander would take care of it,
Treloar commented that it appeared about 15% of the patrol officers were
female. He asked if that was average or how it compares within the state or with
the national standards. Wyss stated that he didn't believe there was any
statistical data on those figures.
NEW BUSINESS Community Forum -Tuttle informed the Board that the Library was tentatively
booked and that the Broadway center was also available and held about 40
people. Porter suggested the Grant Wood gymnasium because it was larger.
Tuttle will check into the gymnasium. The Board would like to stick to the
southeast side if possible for a location. They also agreed to November 9th at
PCRB
August 10, 2010
Page 2
7pm. The forum will be for citizens to come and give their views on the policies,
practices and procedures of the Iowa City police department. The Board
discussed the possibility of distributing information regarding the new satellite
station.
OLD BUSINESS Update Complaint Forms -Drafts of the complaint form and brochure were
distributed at the meeting with the suggested changes.
Motion by Jochimsen, seconded by Treloar to approve the updates to the forms.
Motion carried, 4/0.
PCRB Annual Report - A second draft was included in the packet with more
information under presentations.
Motion by Treloar, seconded by Porter to adopt the annual report and forward to
City Council. Motion carried, 4/0.
PUBLIC
DISCUSSION None.
BOARD
INFORMATION None.
STAFF
INFORMATION None.
EXECUTIVE
SESSION Motion by Porter and seconded by Treloar to adjourn into Executive Session
based on Section 21.5(1)(a) of the Code of Iowa to review or discuss records
which are required or authorized by state or federal law to be kept confidential or
to be kept confidential as a condition for that government body's possession or
continued receipt of federal funds, and 22.7(11) personal information in
confidential personnel records of public bodies including but not limited to cities,
boards of supervisors and school districts, and 22-7(5) police officer investigative
reports, except where disclosure is authorized elsewhere in the Code; and
22.7(18) Communications not
required by law, rule or procedure that are made to a government body or to any
of its employees by identified persons outside of government, to the extent that
the government body receiving those communications from such persons outside
of government could reasohably believe that those persons would be
discouraged from making them to that government body if they were available for
general public examination.
Motion carried, 4/0.
Open session adjourned at 6:16 P.M.
REGULAR
SESSION Returned to open session at 6:29 P.M.
PCRB
August 10, 2010
Page 3
Motion by Porter, seconded by Treloar to forward the Public Report as amended
for PCRB Complaint #10-03 to City Council.
Motion carried, 4/0.
TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change)
• September 14, 2010, 5:30 PM, Lobby Conference Rm
• October 12, 2010, 5:30 PM, Lobby Conference Rm
• November 9, 2010, 5:30 PM, Lobby Conference Rm -Community Forum
• December 14, 2010, 5:30 PM, Lobby Conference Rm
ADJOURNMENT Motion for adjournment by Treloar, seconded by Porter.
Motion carried, 4/0. Meeting adjourned at 6:32 P.M.
POLICE CITIZENS REVIEW BOARD
ATTENDANCE RECORD
YEAR 2010
(Meetin Date)
NAME TERM
EXP. 1/19 2/9 2/17 3/9 4/13 4/15 5/11 6/8 6/18 6/24 7/13 7/21 8/10
Janie
Braverman 9/1/12 X NM X X X X X NM --- --- _-- ___ ___ ___ ___ ___ ___ ___
Donald King 9/1/11 X NM X O/E X X X NM NM X X X X
Joseph
Treloar 9/1/13 X NM X X O X X NM NM X X O/E X
Peter
Jochimsen 9/1/13 --- --- --- --_ _-- _-- _-- _-- _-- _-- X X X
Royceann
Porter 9/1/12 --- --- --- X X X X NM NM X O/E X X
Abigail
Yoder 9/1/12 --- --- --- --- --- --- --- --- --- --- --- --- --- --- --- --- --- ---
Vershawn
Young 9/1/13 O NM X O O/E X O/E NM NM O/E --- --- _-- ___ ___ ___ ___ ___
KEY: X =Present
O =Absent
O/E = Absent/Excused
NM = No meeting
--- = Not a Member
POLICE CITIZENS REVIEW BOARD
A Board of the City of Iowa City
410 East Washington Street
Iowa City, IA 52240-1826
(319) 356-5041
August 10, 2010 c:~ ~~
~
~`~ ~
To: City Council ~
~
°'' t_,,
~ F.~
; •- -
Complainant ~= -~ ~' ''
Dale Belling, Interim City Manager ~ `' {a~ - ~ `
~ u
Sam Hargadine, Chief of Police ~~~~ ~~ = `="i
Officer(s) involved in complaint - ~ j
___,
From: Police Citizen's Review Board
Re: Investigation of PCRB Complaint #10-03
This is the Report of the Police Citizens Review Board's (the "Board") review of the
investigation of Complaint PCRB#10-03(the "Complaint").
BOARD'S RESPONSIBILITY
Under the City Code of the City of Iowa City, Section 8-8-7B (2), the Board's job is to review the
Police Chiefs Report ("Report") of his investigation of a complaint. The City Code requires the
Board to apply a "reasonable basis" standard of review to the Report and to "give deference" to the
Report "because of the Police Chiefs professional expertise", Section 8-8-7 B (2). While the City
Code directs the Board to make "Findings of Fact", it also requires that the Board recommend that
the Police Chief reverse or modify his fmdings only if these fmdings are "unsupported by
substantial evidence', are "unreasonable, arbitrary or capricious" or are "contrary to a Police
Department policy or practice, or any Federal, State or local law", Section 8-8-7 B (2) a, b, c.
BOARD'S PROCEDURE
The Complaint was initiated by the PCRB on April 15, 2010. As required by Section 8-8-5 (B) of
the City Code, the Complaint was referred to the Chief of Police for investigation.
The Chief s Report was filed with the City Clerk on July 13, 2010.
The Board met to consider the Chiefs Report on July 21 and August 10, 2010. At the July 21
meeting the Board voted to review the Chiefs Report in accordance with Section 8-8-7 (B) (1) (a),
"On the record without further investigation."
Page 1
FINDINGS OF FACT:
On January 28, 2010 Officer A began a motor vehicle accident investigation surrounding an
incident that occurred on January 26, 2010 on South Gilbert Street. During the investigation Officer
A had phone and in person contact with Subject 1, one of the drivers and vehicle owner, and Subject
2, Subject 1's girlfriend. On February 3, 2010, Subject 1's vehicle was towed from Pheasant Ridge
Apartment complex and held by Officer A until investigation information could be ascertained from
Subject 1. On February 5, 2010 Officer A obtained arrest warrants for Subject 1 for Leaving the
Scene of a Property Damage Collision and Failure to Provide Proof of Insurance. On February 28,
2010 Subject 1 was arrested on the warrants by another officer. The vehicle was released to Subject
2 after she showed registration and insurance in her name.
ALLEGATION l: Officer A accused Subject 2 of leg and was "very nas "during an in ep rson
conversation at her apartment.
Officer A stated that he never raised his voice during the interaction, nor did he speak any harsh
words. To him it was just an information gathering exchange. Officer A said that he dic~i~ot accuse
Subject 2 of lying during the conversation. ~ ~'
Subject 2 did not show up for her scheduled interview and did not contactr-thef de~artment~:{o
reschedule the interview. Any additional input, explanation or insight she may lra~d had`'in re~ards
to this allegation is unknown. ~n~ ~`~' ~ - ~' '' d
~~, ~- -z.
Officer A also failed to document the interaction with his car video/audio, so no objecf~g evidence
is available for review. ALLEGATION IS NOT SUSTAINED. '~-'
ALLEGATION 2: Officer A got "Very rude," during a subsequent phone call with Subject 1.
Officer A described his demeanor during the phone call as, "stern and authoritative." Officer A said
they responded by calling him a derogatory name and threatened to sue him. He said he did not
respond in kind. Officer A did not use derogatory language, nor curse at them and was not rude.
Officer A said that Subject 1 was "non-cooperative" not wanting to provide any information, saying
that he had already had a deal with Subject 3. Officer A said that Subject 1 became more "loud"
and "defiant, "with anger in his voice. Officer A said he did raise his voice in an authoritative tone.
Subject 2 then took the phone, swore at Officer A, called the whole thing a derogatory term and
hung up.
Subject 1 and 2 did not show up for their scheduled interview and did not contact the department to
reschedule the interview. Any additional input, explanation, or insight they may have had in
regards to this allegation is unknown. ALLEGATION IS NOT SUSTAINED.
ALLEGATION 3: Officer A went "too far" by making them "tip toe" around an officer who is
supposed to protect and serve.
Officer A initiated two interactions with Subject 2 in a two day period. He had one additional
contact with the Pheasant Ridge Apartment manager a few days later.
Page 2
On January 29, 2010 Officer A had reason to contact Subject 2 as her address was on the vehicle
registration, the vehicle was at the apartment and Subject 2 was closely related to Subject 1. On
January 30, 2010, Officer A again had reason to contact Subject 2, as the vehicle was again located
in the apartment complex in a different location. Officer A believed that Subject 1 may be in the
area and might be at the apartment of Subject 2.
On February 3, 2010, Officer A went to Pheasant Ridge Apartment office on an unrelated matter.
During the course of the visit, Officer A spoke with the manager about his need to locate Subject 1.
This lead to the towing of Subject 1's vehicle at the request of the property manager since he was
banned from the apartment complex. Given the irresponsible and/or deceptive manner in which
Subject 1 had handled his situation with Subject 3, Officer A was expected to diligently work to
locate Subject 1, collect his information and investigate the circumstances surrounding the collision.
These two stops and the conversation with the apartment manager is not unreasonable. Any
irritation or frustration this may have caused Subject 2 is unfortunate, but is completely.Subject 1's
responsibility.
Subject 1 and 2 did not show up for their scheduled interview and did not contact the department to
reschedule the interview. Any additional input, explanation, or insight they may have had in
regards to this allegation is unknown. ALLEGATION IS NOT SUSTAINED. -
ALLEGATION 4: Officer A's actions maybe motivated by Subject 1 and 2's race.
There is no evidence to support this allegation. During Subject 3's interview he was asked about
race related issues surrounding his contact with Officer A and had no reason to believe race was a
factor in Officer A's handling of the investigation. Officer A also denied that race was a factor in
his decision-making during the investigation. Additionally, there is no known complaint against
Officer A where race was a related component.
Subject 1 and 2 did not show up for their scheduled interview and did not contact the department to
reschedule the interview. Any additional input, explanation, or insight they may have had in
regards to this allegation is unknown. ALLEGATION IS NOT SUSTAINED.
ALLEGATION 5: The manner that Officer A handled the investigation may be influenced by him
being related to the driver of the other vehicle.
~~
There is no evidence to support this allegation. Both Officer A and Subject 3 defy being~related in
any fashion. They also state that this is the first time they have ever met. ~~ ~~:. =~° ~~
zs • ,,,_,
Subject 1 and 2 did not show up for their scheduled interview and did not contac~the de~artmei~t°o
i : =
reschedule the interview. Any additional input, explanation, or insight they may have had.~z ~n
regards to this allegation is unknown. ALLEGATION IS NOT SUSTAINED: ~-=,;~--~ `^ ~..-,
ALLEGATION 6: Subject 1 was given a ticket, "For no reason" and it "is really unfair"
All information obtained in this investigation shows this allegation to be unfounded. Additionally,
Page 3
the investigation found the charges to be applicable and appropriate for the circumstances
encountered by Officer A.
Subject 1 was charged with two traffic violations: 1)Leaving the Scene of a Property Damage
accident without providing information (321.262, 321.263) and 2) Failure to Provide Proof of
Security Against Liability -Driving Without Liability Coverage (321.20B).
Subject 1 provided Subject 3 with his name and phone. Subject 3 made multiple attempts to call
Subject 1, even trying different combinations of the number given. Subject 3 was unsuccessful and
called the ICPD for further assistance. Officer A continued to have difficulty locating Subject 1
who then refused to provide his driver's license information.
Subject 1 was driving a motor vehicle in the Biotest parking lot, which is available to customers
without charge, when the collision occurred. According to the Iowa Code Section 321.20B; he is
required to have financial liability coverage in effect, regardless of whether he is at fault in the
accident. No such proof was given to Subject 3 of Officer A.
Subject 1 and 2 did not show up for their scheduled interview and did not contact the department to
reschedule the interview. Any additional input, explanation, or insight they may have had in
regards to this allegation is unknown. ALLEGATION IS NOT SUSTAINED.
On March 25, 2010 Subject 1 was found guilty of these violations in Johnson County magistrate
Court (Iowa Courts Online).
ALLEGATION 7• Officer A failed to record his interactions with Subject 1 2 and 3, in violation
of department policy.
This allegation was initiated by the ICPD investigator for departmental policy violation. ICPD
General Order Number 99-08; In Car Recording Devices, reads in part:
"In addition to traffic stops, officers shall manually activate the recording equipment on calls for service and on self
initiated field activity. This may be done from the car or via the remote voice link. The remote voice link device shall be
carried by officers and utilized to record audio information outside range of the vehicle microphones."
A search for the in car video/audio of Officer A's in person interaction with Subject 3 and two in
person interactions with Subject 2 produced negative results. When asked about the lack of
video/audio of the interactions, Officer A did not indicate that there was ever avideo/audio system
failure. He believed that the policy made it an option to record such interactions instead of a
requirement. Training on the Policy has been conducted with Officer A. ALLEGATION
SUSTAINED.
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Page 4 `~'
POLICE CITIZENS REVIEW BOARD
GENERAL RESPONSIBILITIES
Established in 1997, by ordinance #97-3792, the Iowa City Police Citizens Review Board (PCRB)
consists of five members appointed by the City Council. The PCRB has its own legal counsel.
The Board was established to review investigations into claims of police misconduct, and to assist the
Police Chief, the City Manager, and the City Council in evaluating the overall performance of the
Police Department by reviewing the Police Department's investigations into complaints. The Board is
also required to maintain a central registry of complaints and to provide an annual report setting forth
the numbers, types, and disposition of complaints of police misconduct. The Board shall hold at least
one community forum each year for the purpose of hearing citizens' views on the policies, practices
and procedures of the Iowa City Police Department. To achieve these purposes, the Board complies
with Chapter 8 of the Iowa City Code and the Board's By-Laws and Standard Operating Procedures
and Guidelines.
ACTIVITIES AND ACCOMPLISHMENTS FOR FISCAL YEAR 2010
Meetings
The PCRB holds monthly meetings on the second Tuesday and special meetings as necessary.
During FY10 the Board held twelve meetings and one Community Forum. Five meetings were
cancelled or not held due to lack of Board business, quorum issues and weather.
ICPD Policies/Procedures/Practices Reviewed By PCRB
The ICPD regularly provided the Board with monthly Use of Force Reports, Internal Investigation
Logs, Demographic Reports and various Training Bulletins. The Department also provided various
General Orders for the Board's review and comment. A senior member of the Police Department
routinely attended the open portion of the PCRB meetings, and is available for any questions Board
members have regarding these reports.
Presentations
In November of 2009, the Board held its second Community Forum as required by the change in the
City Charter. The PCRB Chair, Donald King, gave a presentation on the complaint process and the
Police Chief, Sam Hargadine, gave a presentation on the Use of Force policy. There were six
members of the public that spoke at the forum. Topics of discussion included the following: Location
and Format of Community Forum, Use of Force, Counseling Following Use of Force, -ICPD Priorities,
Ammunition Restrictions, and PCRB Past Performance.
Board Members
In September of 2009, Michael Larson and Greg Roth's terms ended and were replaced by Joseph
Treloar and Vershawn Young. In October officers were nominated with Donald King as Chair and Janie
Braverman as Vice-Chair. Abbie Yoder later resigned and was replaced by Royceann Porter in March of
2010.
COMPLAINTS
Number and Type of Allegations
Four complaints (09-06, 10-01, 10-02, 10-03) were filed during the fiscal year July 1, 2009 -June 30,
2010. Three public reports were completed during this fiscal period (09-03, 09-04, 09-05) and two
complaints were dismissed (09-06, 10-02). The remaining complaints filed in FY10 are pending before
the Board (10-01, 10-03).
PCRB Annual Report FY 2010 - (Final/Approved 08/10/10) -1
Allegations
Complaint #09-03
1. No medical assessment was conducted when Citizen A was arrested. NOT SUSTAINED.
2. Citizen A's attackers were not pursued. NOT SUSTAINED.
3. No medical assistance or treatment was offered prior to Citizen A being placed in jail. This allegation
involves Johnson County Sheriff's Department personnel at the County jail. As it does not involve the
Iowa City Police Department. NOT SUSTAINED
4. No continued medical assessment was conducted after Citizen A fell asleep in his cell. This allegation
involves Johnson County Sheriff's Department personnel at the County jail. As it does not involve the
Iowa City Police Department. NOT SUSTAINED
5. Citizen A who had open wounds was allowed to be in the presence of others in a jail cell. This allegation
involves Johnson County Sheriff's Department personnel at the County jail. As it does not involve the
Iowa City Police Department. NOT SUSTAINED
6. Due to Citizen A's open wound, he was exposed to contaminants in the jail cell. He was not offered
gauze to protect against infection. This allegation involves Johnson County Sheriff's Department
personnel at the County jail. As it does not involve the Iowa City Police Department. NOT SUSTAINED
7. Citizen A was in jail for 11 hours and while there, had no access to water to drink or clean up with. This
allegation involves Johnson County Sheriff's Department personnel at the County jail. As it does not
involve the Iowa City Police Department. NOT SUSTAINED
A statement attached to the original 09-02 complaint was from Citizen A. An investigation was
initiated on these allegations and the findinas are listed below as Allegations 8 through 13.
8. Citizen A alleges that he was not read his Miranda warning. NOT SUSTAINED
9. Citizen A alleges that he was sworn at by police and demeaned by the officer's language. NOT
SUSTAINED
10. Citizen A alleges that he was threatened with force. NOT SUSTAINED
11. Citizen A alleges that he was threatened with having the police car filled with tear gas. NOT
SUSTAINED
12. Citizen A alleges that he was not allowed to tell the arresting officer his account of what happened nor
did any officer ask him for his account of what happened, nor was there an acknowledgement of him
having been assaulted and injured. NOT SUSTAINED
13. Citizen A alleges that while in jail, he was offered no medical attention nor was medical intervention
provided by jail staff. This issue does not involve Iowa City Police personnel and should be referred to
the other agency involved. NOT SUSTAINED
A statement attached to the original 09-02 complaint was from Citizen B. An investigation was
initiated on these allegations and the findings are listed below as Allegations 14 through 18:
14. Citizen B alleges that he was told to leave the area after Citizen A was handcuffed and was not given
the opportunity to give a statement about his and Citizen A's assault. He also alleges that the officer
was not interested in pursuing the perpetrators of Citizen B's assault. NOT SUSTAINED
15. The statement also includes references to the officers being non-responsive to his inquiries about
Citizen A and the assaults. NOT SUSTAINED
16. Citizen A also alleges that the officers threatened him with force if he did not quiet down, and that
officers were rough with him when they put him into a police vehicle. NOT SUSTAINED
17. The statement further alleges that later that night, he saw the assault suspect, tried to summon officers
who were with another subject, and they refused to assist him and refused to give him their names.
NOT SUSTAINED
18. Citizen B alleges that when he tried to pick-up Citizen A from jail, jail staff told him he could pay the
Citizen A's fine or leave. NOT SUSTAINED
Complaint #09-04
PCRB Annual Report FY 2010 - (Final/Approved 08/10/10) - 2
1. Citizen alleges that Officer A harassed him during the incident of June 19th. NOT SUSTAINED
Complaint #09-05
1. Officer A did not take responsibility for the "safety and protection" of the Citizen while he was under
arrest and in his custody; did not treat him humanely; and subjected him to unnecessary restraint
applyinq handcuffs too tightly to his wrists. (Violation of Iowa City Police Rules /Regulations, Section
345.8 -Arrests, and Section 345.09 -Custody of Prisoners). NOT SUSTAINED
2. Officer A did not take responsibility for the "safety and protection" of the Citizen while he was under
arrest and in his custody; did not treat him humanely; and subjected him to unnecessary restraint
failing to loosen handcuffs around his wrists in a timely manner after being advised they were too tight.
(Violation of Iowa City Police Rules /Regulations, Section 345.8 -Arrests, and Section 345.09 -
Custody of Prisoners). NOT SUSTAINED
3. Officer A did not take responsibility for the "safety and protection" of the Citizen while he was under
arrest and in his custody; did not treat him humanely; and subjected him to unnecessary restraint bar
causing inflammation (soft tissue brusing) and pain in his "carpal area". (Violation of Iowa City Police
Rules /Regulations, Section 345.8 -Arrests, and Section 345.09 -Custody of Prisoners). NOT
SUSTAINED
Level of Review
The Board decided, by simple majority vote, the level of review to give each report, selecting one or more
of the six levels specified in the City Code per complaint:
Level a On the record with no additional investigation 2
Level b Interview or meet with complainant 0
Level c Interview or meet with named officer 0
Level d Request additional investigation by Chief or 1
City Manager, or request police assistance
in the Board's own investigation
Level a Board performs its own additional investigation 0
Level f Hire independent investigators 0
Complaint Resolutions
The Police Department investigates complaints to the PCRB of misconduct by police officers. The Police
Chief summarizes the results of these investigations and indicates in a report (the Chief's Report) to the
PCRB whether allegations are sustained or not sustained. (If complaints are made against the Chief, the
City Manager conducts the investigation and prepares and submits the reports.) The Board reviews both
the citizens' complaint and the Chief's Report and decides whether its conclusions about the allegations
should be sustained or not sustained. The Board prepares a report which is submitted to the City
Council.
Of the twenty-two allegations listed in the three complaints for which the Board reported, none were
sustained.
The Board made comments and/or recommendations for improvement in police policy, procedures, or
conduct in three of the reports:
Complaint #09-03
Both of these incidents are unfortunate, but both on-scene and post-event investigations were hampered by
the victims themselves.
Citizen A was arrested entirely on his level of intoxication and corresponding behavior that night and had
nothing to do with the fact that he was a victim of an assault. He was detained initially so officers could
PCRB Annual Report FY 2010 - (Final/Approved 08/10/10) - 3
evaluate his role in the conflict. Only as the contact between Citizen A and the police officers escalated was
the decision to arrest him made. He was arrested for public intoxication; being under the legal age; being
profoundly intoxicated; and unable to attend to his own actions safely and satisfactorily.
Citizen B was aggressive and, by his admission to Officer D, intoxicated. He did not like the way the officer
took report information, even though the officer repeated the information back to him. He challenged the
manner in which officers were dealing with a separate issue were deployed, asserting that his issue was a
priority and was defiant when told differently. He has also failed to show investigators evidence related to
his assailants identification (the cell phone photo).
Complaint #09-04
While the Citizen may not have been harassed under the definition of the Iowa Code, the Citizen felt he had
been harassed because he was stopped, then let go, and then stopped a second time. Had the officer
stopped him and completed his investigation in a single stop, the Citizen would not have felt harassed. The
PCRB feels it's important that the officers behave in a way that the citizens don't feel harassed and that this
particular agitation could have been avoided
Complaint #09-05
The Iowa City Police Citizen's Review Board did examine records and listened to the recording from the
police car as part of their investigation into this complaint.
Name-Clearing Hearings
The ordinance requires that the Board not issue a report critical of the conduct of a sworn officer until
after aname-clearing hearing has been held. During this fiscal period, the Board scheduled no name-
clearing hearings.
Mediation
Officers and complainants are notified by mail that formal mediation is available to them at any stage in
the complaint process before the Board adopts its public report. All parties involved must consent to a
request for mediation. No mediations were convened this year.
Complaint Histories of Officers
City ordinance requires that the annual report of the PCRB must not include the names of complainants
or officers involved in unsustained complaints and must be in a form that protects the confidentiality of
information about all parties. In the three complaints covered by the FY10 annual report a total of five
officers were involved.
ICPD Internal Investigations Logs
The Board reviewed the quarterly ICPD Internal Investigations Log, provided by the Chief of Police.
COMPLAINT DEMOGRAPHICS
The following is demographic information from the three complaints that were completed in this fiscal
year. Because complainants provide this voluntarily, the demographic information is incomplete.
Category/Number of Complainants
Age: National Origin: Color:
Under 21 0 US 0 White 0
Over 21 2 Unknown 3 Black 2
Unknown 1 Unknown 1
PCRB Annual Report FY 2010 - (Final/Approved 08/10/10) - 4
Sexual Orientation: Gender Identity: Sex:
Heterosexual 2 Female 0 Female 0
Unknown 1 Male 2 Male 2
Unknown 1 Unknown 1
Marital Status:
Single 2
Married 0
Unknown 1
Physical Disabilitv:
Unknown 3
BOARD MEMBERS
Donald King, Chair
Janie Braverman
Michael Larson /Joseph Treloar
Greg Roth / Vershawn Young
Abbie Yoder / Royceann Porter
Religion: Mental Disabilitv:
Unknown 3 No 0
Yes 0
Unknown 3
PCRB Annual Report FY 2010 - (Final/Approved 08/10/10) - 5