HomeMy WebLinkAbout2010-09-16 Info Packet1 - 1
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CITY OF IOWA CITY
www.icgov.org
CITY COUNCIL INFORMATION PACKET
September 16, 2010
SEPTEMBER 20 WORK SESSION
IP1 Council Meetings and Work Session Agenda
IP2 Summary of Pending Work Session Issues
MISCELLANEOUS
IP3 Memorandum from the Interim City Manager: Fire Department FY2011 Goals and
Objectives
IP4 Memorandum from the Interim City Manager: Maintenance Coverage for the Senior Center
IP5 Memorandum from the City Clerk: KXIC Radio Show
IP6 Memorandum from the City Clerk: Human Rights Breakfast
IP7 Memorandum from the Fire Chief: Badge Pinning Ceremony
IP8 .Memorandum from the Director of Planning and Community Development: I-JOBS grant
funding for west side levee
IP9 Memorandum from John Yapp to JCCOG Urbanized Area Policy Board: October 27 JCCOG
Board Meeting Location
IP10 Memorandum from the Director of Public Works and the Director of Planning and Community
Development: Update: Flood-related activities
IP11 Press Release: Iowa City Fire Department Purchases New Rescue Truck
IP12 Invitation: Annual International Writing Program Dinner September 20, 2010
IP13 Invitation: League of Women Voters of Johnson County Annual Reception September
29, 2010
DRAFT MINUTES
IP14 Planning and Zoning Commission: September 2, 2010
IP15 Historic Preservation Commission: September 9, 2010
IP16 Police Citizens Review Board: September 14, 2010
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``~ "'"`®'~~ City Council Meeting Schedule and
CI~TYa40F IOWA CITY 09-1b=10
Work Session Agendas 1~1 '
www.icgov.org
• MONDAY, SEPTEMBER 20 Emma J. Harvat Hall
6:30p Special Formal -Executive Session
Pending Litigation 8~ City Manager Search
Regular Work Session
^ Planning and Zoning Items "b,d,e"
^ Council Appointments
^ Agenda Items
^ Legal Age Exemptions-Split Venue/Entertainment Venues (Agenda #10]
• Information Packet Discussion (9/9 & 9/16]
^ Council Time
^ Budget Priorities
• Summary of Pending Work Session Issues (IP#2]
^ Upcoming Community Events/Council Invitations
• Discussion of Meeting Schedules
• TUESDAY, SEPTEMBER 21 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
TENTATIVE MEETING SCHEDULE
SUBJECT TO CHANGE
• MONDAY-WEDNESDAY, SEPTEMBER 27-29 Emma J. Harvat Hall
TBD Hold dates for City Manager Interviews/Meet & Greet
• MONDAY, OCTOBER 11 Emma J. Harvat Hall
TBD Special Work Session
Special Formal
• WEDNESDAY, OCTOBER 20 Room 8/C /CPL
4:30p Joint Meeting (Separate Agenda Posted)
• MONDAY, OCTOBER 25 Emma J. Harvat Hall
6:30p Special Work Session
• TUESDAY, OCTOBER 26 Emma J. Harvat Hall
7:OOp Special Formal Council Meeting
• MONDAY, NOVEMBER 15 Emma J. Harvat Hall
6:30p Regular Work Session
• TUESDAY, NOVEMBER 16 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
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``V ""`®'~~ City Council Meeting Schedule and
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CITY OF IOWA CITY Work Session Agendas September 15, Zo,o
www.icgov.org
• MONDAY, NOVEMBER 29 Emma J. Harvat Hall
6:30p Special Work Session
• TUESDAY, NOVEMBER 30 Emma J. Harvat Hall
7:OOp Special Formal Council Meeting
• WEDNESDAY, DECEMBER 1 Emma J. Harvat Hall
6:30p Special Work Session
• MONDAY, DECEMBER 6 Emma J. Harvat Hall
6:30p Regular Work Session
• TUESDAY, DECEMBER 7 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
IP2
SUMMARY OF PENDING WORK SESSION ISSUES
9/16/10
Location of Affordable Housing (OCTOBER 25)
Brick Streets Repair/Funding Strategy (OCTOBER 25)
Alley Inventory (OCTOBER 25)
Economic Development Projects Update (NOVEMBER)
Transit Service Enhancement Options (December 6)
Review Function of Boards/Commissions: Explore Possible Consolidations
Flood Response & Mitigation Update (PERIODIC)
Oct. 11-Combined
Oct. 25 - 26
Nov. 15 -16
Nov. 29 - 30
Dec. 6 - 7
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Date: September 16, 2010
To: City Council
From: Dale Helling, Interim City Manager _
Re: Fire Department FY2011 Goals and Objectives
Attached are the FY2011 Goals and Objectives established by the Iowa City Fire Department
Administration and staff. These are prepared annually and submitted for Council review as part
of the Department's requirements for retaining its Accreditation designation. No formal action by
Council is required.
These goals and objectives tie closely with the Department's strategic plan that you received
recently and that was reviewed with you by Chief Rocca at your September 7, 2010 work
session. The cost estimates are either included in current budget allocations or are anticipated
as part of future operations and thus subject to future years' budget decisions.
If Council has questions or if you need further clarification, time can be scheduled at an
upcoming work session with Chief Rocca present to respond accordingly.
cc. Chief Andy Rocca
IOWA CITY FIRE DEPARTMENT
410 E. Washington Street -Iowa City, IA 52240-1821
Phone: 319.356.5260 www.ic ov.org FAX: 319.356.5263
DATE: September 10, 2010
TO: Dale Helling, Interim City Manager `~
FROM: Andrew J. Rocca, Fire Chief
C.~
RE: FY2011 Goals and Objectives
The FY2011 Goals and Objectives of the Iowa City Fire Department are in final form for your
review. The goals and objectives are aligned with the accreditation process and the department's
strategic plan. A requirement of the Commission on Fire Accreditation is to submit the
department's goals and objectives to the City Council for their review.
Please forward the goals and objectives to the City Council at your convenience.
Thanks in advance for your assistance.
AJR/bdm
Attachment
cc: Chief Officers
IOWA CITY FIRE DEPARTMENT
FY2011 GOALS & OBJECTIVES
FIRE SUPPRESSION BENCHMARKS
1. Goal: Maintain fire apparatus and equipment according to NFPA Standard 1901, 2003 Edition, and
the Insurance Services Office requirements and implement new technologies as they become
available. (Specific Recommendations 6B.4 and 6C.4)
Obiectives•
A. Annually review and bring into compliance equipment carried on all apparatus.
B. Provide for annual pump, ladder, and hose testing.
C. Ensure all required preventive maintenance on apparatus and equipment is completed annually,
or as required.
D. Annually attend apparatus and equipment conferences to review new technologies.
E. Annually review and update vehicle replacement schedule.
F. Report on NFPA compliance of reserve apparatus standard by August 1, annually.
Estimated Expenditure: $35,000
2. Goal: Improve response to high-hazard occupancies. (Strategic Recommendation 8)
Obiectives•
A. Develop an operational guideline for high-hazard occupancies by October 1, 2010.
B. Integrate the SOG with the new computer aided dispatch system by January 1, 2011.
Estimated Expenditure: $4,500
2011
FIRE SUPPRESSION BENCHMARKS Contd.
Goal: Improve ability to respond and mitigate structural collapse situation. (Specific
Recommendation SE. S)
Obiectives•
A. Obtain necessary equipment that is recommended by the SORT by October 1, 2010.
B. Develop and implement operational guidelines and procedures by October 1, 2010.
Estimated Expenditure: $5,000
-2-
2011
FIRE PREVENTION/LIFE SAFETY PROGRAM BENCHMARKS
4. Goal: Develop methods and procedures to improve the utilization of fire prevention data (includes
education and fire investigation) in Firehouse software. (Strategic Recommendation 4)
(Specific Recommendation SB. 7)
Objectives:
A. The Deputy Fire Chief will collect and distribute fire prevention data to the program manager by
March 1 annually.
B. The program manager will analyze the fire prevention data and make recommendations for
service enhancements by July 1 annually.
C Present the analysis in the Fire Department annual report.
D. Develop parameters for analyzing effectiveness of fire prevention efforts by December 31, 2010.
Estimated Expenditure: $5,000
5. Goal: Develop a quick access pre plan system.
Objectives•
A. Update information from Permit Plan, City-assessor web site, and PCD in the Firehouse pre-plan
module by July 1 annually.
B. Update and identify additional information and conduct field verification for development of a
quick access pre-plan by July 1 annually.
C. Plan for MDC implementation and migration of data as resources become available by January 1,
2011.
Estimated Expenditure: $118,000
-3-
201.1
FIRE PREVENTION/LIFE SAFETY PROGRAM BENCHMARKS Contd.
6. Goal: Annually complete assigned fire inspections.
Obiectives•
A. Develop a hazard based fire inspection program (including business tracking component) with
presentation to the City Council by March 1, 2011.
B. Deploy computer-based inspection forms and hardware for company personnel by January 1,
2011.
Estimated Expenditure: $10,000
7. Goal: Deliver Public Education Programs to targeted audiences. (Strategic Recommendation SB.7)
Obiectives•
A. Utilize the staff activity report in the Firehouse software to record all public education events and
activities as they are completed within a 24-hour duty shift.
B. Annually identify alternative funding sources and partnerships to support the public education
program.
C. Annually update public education program outlines for target audiences (K-3, RAs, senior
citizens, Juvenile Firesetters).
Estimated Expenditure: $55,000
-4-
2011
EMERGENCY/DISASTER MANAGEMENT BENCHMARKS
8. Goal: Improve inter jurisdictional cooperation in emergency/disaster management. (Specific
Recommendation SH.2)
Objectives:
A. Annually review the roles, responsibilities, and authority of public safety agencies in
emergency/disaster management.
B. Participate in an annual multi-agency disaster drill using the Johnson County-Wide Multi-Hazard
Emergency Operation Plan.
C. Actively participate in Johnson County Emergency Management's funding procurement for
homeland security, emergency operations center, etc., through attendance at all monthly and
special meetings.
D. Promote, investigate, and implement the NIMS Incident Command System for City events and
other special events.
E. Seek contractor funding to draft acity-wide emergency operations plan that interfaces with the
Johnson County-Wide Multi-Hazard Emergency Operations Plan by July 1, 2011.
F. Participate in the State of Iowa Incident Management Team.
G. Formulate a plan to address the issues identified in the vulnerability risk assessment and apply it
to SH.2 in the Self-Assessment Manual by July 1, 2011.
H. Seek grant opportunities to institutionalize an ICS training and certification regimen and annually
participate as funding allows in Blue Card ICS training and certification for Type VI and Type V
incidents.
Estimated Expenditure: $40,000
-s-
2011
ADMINISTRATION AND SUPPORT BENCHMARKS
9. Goal: Improve internal and external department communications. (Specific Recommendation 7B.10)
Objectives•
A. Develop a policy to describe the use and method of SharePoint utilization from document
origination through review and approval to archiving by August 1, 2010.
B. Present for approval, a policy to require bi-annual internal customer surveys by January 1, 2011.
C. Complete an internal customer survey by March 1, 2011.
D. Include baseline standard of cover in the department's annual report by April 1, 201 1.
E. Convene the Labor Management Committee to discuss current issues of concern by April 1
annually.
Estimated Expenditure: $5,000
10. Goal: Open Station 4. (Strategic Recommendations 2, 6, and 7) (Specific Recommendations 7B.2,
7B. S, 7B. 6)
Objectives:
A. Redistrict the city to include a fourth fire district by April 1, 2011.
B. Hire and train nine personnel in FY 11.
C. Complete construction of the building by July 1, 2011.
Estimated Expenditure: $4.2 million
-6-
Zo>>
ADMINISTRATION AND SUPPORT BENCHMARKS Contd.
11. Goal: Successful with CFAI reaccreditation in 2013. (Specific Recommendation 7C.4)
Objectives:
A. Construct and staff Station 4 by July 1, 2011.
B. Complete the CFAI Annual Compliance Report by June 30 annually.
C. Comply with GP-063 requirements, annually.
D. Provide annual funding for CFAI agency, accreditation manager (AM), and peer assessor (PA)
involvement.
E. Construct department goals to coincide with CFAI final report strategic and specific
recommendations and/or 8th Edition FESSAM Performance Indicator requirements and plans by
July 15, annually.
Estimated Expenditure: $15,000
12. Goal: Cause budget request to reference applicable department goals and strategic planning goals.
(Strategic Recommendations 1 and 2)
Objectives:
A. Use identifiers to coordinate and link budget requests to the strategic plan and goals/objectives by
January 1, 2011.
B. Educate the City Council on the provisions of the strategic plan and its connection to budgetary
requests by March 15, 2011.
C. Investigate tracking expenditures by station by July 1, 2011.
D. Request the City Council adopt or acknowledge the Standards of Response Coverage summary
annually.
E. Explore creative ways to communicate fire department issues and market our plan by July 1,
2011.
Estimated Expenditure: $2,500
-~-
Zo>>
ADMINISTRATION AND SUPPORT BENCHMARKS Contd.
13. Goal: Develop methods and procedures to better utilize the data to align department activities and
increase knowledge and efficiency. (Strategic Recommendation 4)
Obiectives•
A. Annually evaluate our use of data and identify missing data elements.
B. Use high risk occupancy data to quantify a higher level of response (three engines instead of two,
ladder, BC).
Estimated Expenditure: $5,000
14. Goal: Develop a document retrieval system to track incidents and project trends to identify problem
areas for the implementation of accident training programs. (Specific Recommendation 7F.3)
Obiectives•
A. Conduct quarterly Health and Safety Committee reviews and provide or produce follow-up
recommendations for corrective measures.
B. Recommendations from Health and Safety/Risk Management reviews will be added to exhibits
on an annual basis.
C. The Health and Safety Committee review practice should be identified in a policy and added to
the list of references; complete by January 1, 2011.
Estimated Expenditure: $2,500
-8-
2011
TRAINING PROGRAM BENCHMARKS
15. Goal: Maintain a program based on skill maintenance and proficiencies focusing on all areas of
firefighter skill development using NFPA standards and Iowa City Fire Department policies and
guidelines. (Specific Recommendation 8B.2)
Obiectives•
A. Update the training evolutions manual by January 1, 2011.
B. Work toward completion of Goal #1 of the 2011-2016 Strategic Plan.
Estimated Expenditure: $25,000
16. Goal: Include the appropriate training resources in the inventory management system. The inventory
tracking system should include all individual items, current editions, or public dates of text, and
document repair, replacement, and disposal of items in order to maintain current and relevant
information about materials and equipment. (Specific Recommendation SC. S)
Obiectives•
A. Assign this project to the training officer in conjunction with the Firehouse Tech Committee by
January 1, 2011.
B. Review progress on the inventory management process by March 1, 2011.
Estimated Expenditure: $2,500
17. Goal: Develop a more comprehensive list of education, knowledge, skills, and special talents of
individual members of the department. (Specific Recommendation 7D.3) (Specific
Recommendation 7D.3)
Obiectives•
A. Propose enhancements to current data set by January 1, 2011.
B. Develop a policy for annual review of the list by July 1, 2011.
Estimated Expenditure: $1,000
-9-
2011
18. Goal: Ensure that incident command system training for Joint Emergency Communications Center
personnel is provided.
Obiectives•
A. Meet with the JECC's executive director to identify training requirements by January 1,
2011.
B. Meet with the JECC's executive director to schedule training by April 1, 2011.
C. Ensure training is provided for JECC personnel by July 1, 2011.
Estimated Expenditure: $1,000
-10-
Rev. 07/13/10
2011
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Date: September 16, 2010
To: City Council
From: Dale Helling, Interim City Manager
Re: Maintenance Coverage for the Senior Center
Attached please find a memorandum from the Senior Center Coordinator requesting that the .81
FTE Maintenance Worker I be increased to full-time, and detailing the reasons why her request
is being made at this time. I concur with the rationale set forth in the memo and I am
recommending Council approval.
This position was full-time prior to FY03 and the use of the Senior Center has increased
significantly since that time. Further, the Cable TV Division is in need of maintenance services
greater than that which a .19 FTE position can provide, and the current arrangements have
proven to better serve that need for them. Finally, this increase will not only enhance the
cleaning and maintenance of the building, but will also provide better safety and supervision in
the facility during those times in the evenings and weekends when the building is in use.
The cost of additional wages for restoring this position to a full-time equivalent will be
approximately $6900.00 annually. With Council's concurrence, I will include a resolution to
approve this change on your October 11 meeting agenda.
cc. Linda Kopping, Senior Center Coordinator
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Memorandum
To: Dale Helling, Acting City Manager
From: Linda Kopping, Senior Center Coordinator
Re: Maintenance Coverage
Date: July 29, 2oio
The intent of the memorandum is to request that the Senior Center's MWI
position be increased from .8i FTE to 1FTE.
Background on Center's MWI position
In FYoo, two half-time MWI positions, one temporary and the other permanent,
were combined to create a permanent, full time Maintenance I position at the
Center.
The Center's programming was expanding in to nights and weekends and this
change provided reliable coverage necessary to maintain the facility, improve
building security and visitor safety, provide maintenance coverage for vacation or
sick leave, and to reduce the possibility of employee injury resulting from
singlehandedly moving such things as stage sections and large conference tables.
In FYo2, the Center developed a cooperative agreement with Cable Television
(CATV). Specifically, Center maintenance staff would provide i.5 hours of
custodial services five days a week. In return, CATV staff assisted the Center
Volunteers and employees (part time temporary) on an occasional basis.
In FYo3, the Finance Department split the Center's MWI position so that the
Center had .8i FTE and CATV .19 FTE. The Center continued to be responsible
for hiring, supervising, and evaluating the MWI.
Between FYo3 to FY~o the service agreement with CATV became increasingly
difficult to honor due to expanded programming and expanded hours of
operation. In the FYo9 and FYio budget cycles I requested that the MWI
position be increased to iFTE at the Center.
In the summer of 2oio the Center's MWIII began an extended leave for health
reasons. Upon returning to work in late July, the MWIII has been on light duty
and unable to lift more than io pounds. During this time the MWI has been
working at the Center full time and custodial service was not provided to CATV.
In addition, a 20 hour per week part time temporary worker was hired to help
with custodial duties here.
Linda Kopping, Ph.D. ~ Coordinator
319-3.56-5225
Linda-Kopping{a)towa-City.org
CATV, having no custodial coverage during the medical leave of the MWIII, made
arrangements with another city department to obtain custodial services. They
plan to continue with this service. As a result, when the MWIII returns to
regular duty, the Center's MWI, who has been a full time employee,
will be reduced to.8i FTE.
Current Situation
The Center needs two full time, permanent maintenance workers. In FYoo, when
the MWI was made a full time permanent position, we recorded a total of 94,069
visits to the Center. In FYo9 we recorded i2i,93o visits and many of them took
place during evenings and weekends. For instance, in the first five months of
FYio, 6,859 evening and weekend visits were recorded.
Request
I am asking for budget authority to return the Center's MWI position to a full
time, permanent position. Our needs have not decreased since FYoo, they have
increased with the expansion of programming and services.
A permanent full time MWI will not only enable us to maintain the facility, it will
facilitate the provision of building and visitor security on weeknights and
Sundays when the building is open for a program and the only other person in
the Center is a volunteer building attendant. It will also help provide coverage for
vacations and sick leave and ensures that there is a second pair of hands to help
with large room setups or large maintenance projects.
Thank you for considering this request.
2
Linda Kopping, Ph.D. ~ Coordinator
319-356-5225
Linda-Kopping(u~Iowa-City.org
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~~.®~r CITY OF IOWA CITY IP5
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Date: September 15, 2010
To: Mayor and City Council
From: Marian K. Karr, City Clerk ~~~
Re: KXIC Radio Show
We are booked through September 22 but need to a schedule for the next few weeks. Please
take a look at your calendars and come prepared to help fill in the schedule Monday evening.
September 29
October 6
October 13
October 20
October 27
November 3
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~~.®~r CITY OF IOWA CITY ~IP6
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Date: September 13, 2010
To: Mayor and City Council
From: Marian K. Karr, City Clerk ~~
Re: Human Rights Breakfast
Attached is information on the Human Rights Breakfast scheduled for Thursday, October 28, at
hotelVetro. Please let me know if you are interested in attending.
CITY OF IOWA CITY
HUMAN RIGHTS
COMMISSION
CELEBRATE HUMAN RIGHTS AT THE
27Th ANNUAL HUMAN RIGHTS BREAKFAST!
GEORGINA DODGE, CHIEF DIVERSITY OFFICER AND ASSOCIATE VICE-
PRESIDENT OF THE UNIVERSITY OF IOWA IS THE SCHEDULED SPEAKER
The 27th annual Human Rights Breakfast is scheduled for Thursday, October 28,
at 7:30 A.M. in the E. W. Lehman Ballroom of the hotelVetro. The Breakfast hosted
by the City of Iowa City Human Rights Commission is open to the public and
everyone is welcome. Tickets for the breakfast are $17.00 each. Seating is limited
so purchase your tickets early!
At the Breakfast, the City of Iowa City Human Rights Commission honors those who
have been committed to Human Rights. The Six Awards that will be presented
include: The Isabel Turner Award, The Individual/Service Organization Award, The
Business/Community Award, The International Award, The Rick Graf Award and The
Kenneth Cmiel Award. For more information about the Awards and nominations
please visit www.icgov.org/humanrights.
Tickets are available at the Cashier -City Hall (410 E. Washington Street), by
calling 356-5022, or by filling out and mailing in the form below. It is not
necessary to nominate someone to attend the Breakfast.
Please detach and return to:
Name:
Representing
Address
Email
City of Iowa City Human Rights Coordinator
410 East Washington Street
Iowa City, IA 52240
# of Tickets Requested at $17.00 each:
Total Amount Enclosed: $
(Make checks payable to City of Iowa City)
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October 28, 2010 - 7:30 a.m.
H ote I Vetro
201 S. Li n n Street
Nomination forms are available at: www.icgov.org/humanrights
Nominations due by October 7th
For more information call 356-5022 or
email humanrights@iowa-city.org
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IOWA CITY FIRE DEPARTMENT
410 E. Washington Street -Iowa City, IA 52240-1821
Phone: 319.356.5260 www.ic og v.org FAX: 319.356.5263
DATE: September 10, 2010
TO: Dale Helling, Interim City Manager
FROM: Andrew J. Rocca, Fire Chief ~~,,~~~
~~,~
RE: Badge Pinning Ceremony
Please join us as we welcome firefighter recruits Wendy Scholz, Merv Miller, and Clint
McFarland to the Iowa City Fire Department. A badge pinning ceremony will be held on
Monday, September 20, 2010, at 11:30 AM in Emma J. Harvat Hall.
AJR/bdm
cc: City Council
Marian Karr, City Clerk
Karen Jennings, Personnel Administrator
Stations 1, 2, & 3
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~~~,,,;.~~~ CITY D F [ Q W A C I T Y
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- ~E~ORANDUM
Date: September 15, 2010
To: City Council
From: Jeff Davidson, Director of Planning & Community Developments--(~~
Re: I-JOBS grant funding for west side levee
At your August 17 City Council meeting, you approved making application to the I-JOBS II grant
program for funding of the West Side Levee flood control project. This project would construct a
levee between the CRANDIC railroad bridge and McCollister Boulevard and provide flood
protection to Commercial Court and the Baculis and Thatcher mobile home parks. Our
application to the state was for $2.1 million, which would be matched with $1.9 million in CDBG
funds.
On September 2, Dale Helling, David Purdy, and I attended the I-JOBS II Review Committee
meeting in Ankeny. At this meeting a subcommittee of the I-JOBS Board reviewed the 142
projects that applied for the available $30 million.
Twenty-one projects did not meet the minimum scoring threshold, and 30 projects were
disqualified because of non-compliance with statutory requirements. The remaining 91 projects
were scored and 23 projects were recommended for funding.
The West Side Levee ranked 30`h of the 91 scored projects. There are approximately $7.4
million in unfunded projects ahead of us, so it is unlikely that we will receive the funding for the
West Side Levee from the I-JOBS II program. The I-JOBS Board will take formal action on the
projects recommended for funding at their September 15 meeting.
The West Side Levee remains in the City's Capital Improvements Program in year 2014.
Consistent with your adopted policy, implementation will go forward when state or federal
funding is made available. In your upcoming FY12 budget consideration you will have the option
to move this project to the unfunded list where the East Side Levee and Idyllwild Levee projects
are currently located. The $1.9 million in CDBG local match funds will be reallocated.
On a more positive note, we have been informed by staff persons from the Iowa Finance
Authority, which oversees the I-JOBS program, that they believe it is likely we will receive
additional funding for the North Wastewater Plant relocation. You will recall that in the first round
of I-JOBS funding we applied for $10 million for the North Wastewater Plant relocation, and we
were the final project funded. We received the last $3.5 million in available funding, with $6.5
million deferred until additional funding was available. It appears that in the current bidding
climate, projects above us which were funded have been coming in significantly under budget. It
appears likely that we will receive turned-back funds that will assist us in funding at least a
portion of the remaining $6.5 million.
Let Dale, David or me know if you have any questions.
cc: Dale Helling
David Purdy
Rick Fosse
Ron Knoche
ppdd it/mem/I-JOBS_wslevee.d oc
IP9
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Date: September 10, 2010
To: JCCOG Urbanized Area Policy Board
From: John Yapp, Executive Director
Re: October 27 JCCOG Board Meeting Location
This note is to confirm that the next meeting of the JCCOG Urbanized Area Policy Board is on
October 27, at 4:00 p.m., in the Gerdin Conference Room in the lower level of the North Liberty
Community Center; 520 West Cherry Street, North Liberty.
Please give me a call at 319-356-5252 or email john-yapp@iowa-city.org with any questions.
jccogadm/mem/1027UAPB-location. doc
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~'~i~.®~ar~ CITY OF IOWA CITY ~P10
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Date: September 16, 2010
To: City Council
From: Rick Fosse, Director of Public Works
Jeff Davidson, Director of Planning and Community Development
Re: Update: Flood-related activities
Engineering Division
• Staff attended the Joint Flood Recovery Meeting.
• Reviewed project plans with staff for the West Side Levee.
• Reviewed status of FEMA projects with staff.
• Provided information to FEMA in regards to the Archaeological Survey for the new
Animal Shelter site.
• Received approval form FEMA to demolish the existing Animal Shelter building. Further
study is necessary to remove all pavement form the site.
• Staff presented at the Iowa Section ASCE Annual Conference regarding the Iowa City
Flood Recovery. The presentation was made jointly with Coralville and the University of
Iowa.
Wastewater Treatment Plant Consolidation Project
• Future flows were incorporated into collection system model
• South Plant future peak flows were analyzed with collection system model
• Flow equalization sizing was analyzed with collection system model
• Draft list of plant needs by categories of repairs/replacement, hydraulic, solids handling,
and permit requirements was prepared
• Continued finalization of IDNR Schedule G submittal regarding flows and loads
• Prepared for second process workshop on September 14tH
• Prepared for insitu oxygen testing scheduled for Wednesday, September 14.
• Prepared for clarifier and mixed liquor settling testing scheduled for September 15-16.
• Prepared for energy assessment/alternatives workshop on September 28tH
• Vetted results of sampling program analytical data and progressed with BioWin model
Calibration
• Progressed with drafting of existing conditions chapter and hydraulic assessment
chapters of draft facilities plan
Water Division - 9/15/10
River Crossings
• This project includes replacement of two 12" water main river crossings that were
undermined by the flood of '08. They are located at the Old Water Plant and Hwy 6.
• The original PW which included interim repair was de-obligated on 7/9/10.
• Anew PW which includes replacement of the two water mains was signed on 7/9/10.
• Howard R Green Consultants (HRG) has completed 95% of the design and
specifications for the projects. A contract for bid documents and optional inspection
services for the replacement have been negotiated.
September 16, 2010
Page 2
Congress voted to replenish the FEMA Disaster Relief Fund (DRF) as part of the
Supplemental Appropriations Act for FY2010.
FEMA has responded favorably at the request to have project inspection services
provided by HRG.
We are expecting notification of funding obligation in the next few weeks at which time
we will proceed with completing final design and bidding these projects for construction.
Peninsula Source Protection
• The HRG Hazard Mitigation Study is the source of planning for proposed funding and
projects on the peninsula site and the plant site improvements.
• The PW and Hazard Mitigation Plan for peninsula work; CW 3, CW 4, SW 4, JW 2 and
the respective electrical systems has been `obligated' by FEMA.
• Plans and Specifications for the Hazard Mitigation projects are being scheduled for
public hearings with the City Council in order to put them out for bid. The proposed
schedule will have the projects completed by 12/31/10.
• A City Floodplain Development Permit Application was approved by Julie Tallman with
HIS for the project(s).
• City Council voted to award a contract to Price International Electric, Inc. on 7/12/10.
Notice to Proceed is scheduled for 7/26/10 with project completion scheduled for
12/31 /10.
• Apre-construction meeting was held on 7/28/10 with the general contractor, consulting
engineers and Water Division staff.
• The contractor began work on the project on 8/5/10. Inspection services are being
provided by HRG and Water Division staff.
• The project is proceeding with installation of the medium voltage cabling, grading and
compaction of the generator switch gear pad and equipment submittal review.
Water Works Prairie Park Source Protection
• The HRG Hazard Mitigation Study is being used for additional funding requests for
hazard mitigation for plant site well houses.
• We have received notice that the FEMA funding application has been approved. We are
awaiting the funds to be approved by Congress.
• David Purdy and Sara Sproule attended a Grant Pre Award Meeting in Urbandale on
6/18/10.
• Congress voted to replenish the FEMA Disaster Relief Fund (DRF) as part of the
Supplemental Appropriations Act for FY2010.
• A meeting with David Purdy and Sara Sproule and the Water Division was held on
8/9/10 to discuss Federal and State documentation for project funding.
• Official notification of funding obligation was received by Iowa Homeland Security and
Emergency Management Division dated 8/16/10. City official signatures are required to
accept the funding.
• An RFP for engineering services has been sent to 6 engineering firms. The due date for
submittals is October 15, 2010.
September 16, 2010
Page 3
PLANNING AND COMMUNITY DEVELOPMENT
• The City acquired one more property (600 Manor Drive) in the last week. A total of 58 residential
properties and 16.5 acres of property from Parkview Church along Taft Speedway have been
acquired with Federal and State funds. Of the 58 properties, 32 of the properties have been
acquired through the Hazard Mitigation Grant Program (HMGP), 20 with Community
Development Block Grant (CDBG) funds, and six with Community Disaster Grant (CDG) funds. A
total of 42 properties have been demolished in the Parkview Terrace and Taft Speedway
neighborhoods. All structures in the Showers Addition have been demolished and cleared.
• On September 15th, staff participated in a monthly disaster recovery teleconference with the Iowa
Department of Economic Development (IDED), Iowa Finance Authority (IFA), the Rebuild Iowa
Office (RIO), and other government agencies administering disaster assistance funds. Topics
covered included Disaster Recovery Enhancement Funds, CDBG Buyout Program, and new
rounds of the Single Family New Construction Program.
• On September 14th, staff participated in a Post-Flood Housing Recovery Focus Group facilitated
by Iowa State University. Discussion focused on how the 2008 flood impacted housing in our
area, which populations had the hardest time replacing housing, gaps in current post flood
housing programs, and issues of sustainability.
• Staff is working with the EPA Office of Brownfields and Land Revitalization on a design plan for a
subarea of Riverfront Crossings.
• Staff is continuing to work on an HMGP application for a tornado safe room near the Public
Works building in Napoleon Park. The park is heavily used during the summer. The safe room
would protect park users against high winds and tornados.
• Staff continues to review Jumpstart applications for disbursing State Jumpstart 2 and State
Jumpstart 3 funding for housing rehab/repair, down payment assistance and interim mortgage
assistance. A total of $2.08 million in State Jumpstart funding has been used to assist 79 flood-
impacted residential households and $861,000 in Federal Jumpstart funding has been used to
assist 17 households.
• The City continues to accept applications for the following disaster business assistance
programs: Loan Interest Supplement Program, Residential Landlord Business Support Program,
Commercial Rental Revenue Gap Program, Equipment Reimbursement Assistance Program,
Flood Insurance Reimbursement Program, and Expanded Business Rental Assistance Program.
The deadline for all business programs is December 31, 2010.
uy-~ s-~ u
' IP11
Dale Helling
From: City of Iowa City [web@iowa-city.org]
Sent: Friday, September 10, 2010 11:31 AM
To: Dale Helling
Iowa City Fire Department Purchases
Rescue Truck
Posted by: Fire
Mailing List(s): Police & Fire
Originally Posted 9/10/2010 11:30:43 AM
Release'`;
The Iowa City Fire Department recently
took delivery of a 2010 Pierce Impel Heavy
Duty Rescue truck. This truck replaces an
11-year-old Toyne Heavy Rescue truck. It is
fully equipped to respond to a variety of
technical rescue emergencies, such as Rescue 4
confined space, vehicle extrication, water [view hi-res image
rescue, high angle rope rescue, and trench rescue, as well as emergency medical services
incidents. The rescue truck was purchased from Pierce Manufacturing Company, Inc., Appleton,
WI, for $646,637.
The rescue truck is equipped with the latest in occupant safety features, including rollover
protection, frontal and side air bags, seat belt alarms, and state-of-the-art siren and emergency
warning light systems. There is a telescoping flood light, and an air cascade system for re-filling
self-contained breathing apparatus. The vehicle is equipped with vertical exhaust to keep
emissions off the street level. The truck will be cross-staffed at Station 1 with four personnel from
the truck company. Specifications for the new rescue truck were put together by a department
committee consisting of firefighters and officers from all three shifts, including: Battalion Chief
Dan Smith, Battalion Chief Brian Platz, Lieutenant Zach Hickman, Firefighter Rick Childs,
Firefighter Troy Roth, and Firefighter Dan Reade. The Iowa City Equipment Division took the
lead in developing and finalizing the vehicle specifications. The new truck was placed in-service
on August 27, 2010, and is currently assigned to Station 1.
Do not reply directly to this a-mail! It is produced from an automated system, and is not monitored for replies. If you
have a question or comment about this information, please contact the originating department of this message, or by
using our feedback form.
For technical questions regarding the website, please contact our web team.
• Unsubscribe or edit your subscription details.
• Visit our lobs page for employment opportunities.
• View more news from the City of Iowa City.
9/10/2010
Subject: Iowa City Fire Department Purchases New Rescue Truck
NIeW Contact: Andrew J. Rocca. Fire Chief
Contact Phone: (319) 356-5256
INVITATION: Annual IWP Dinner
IP12
Annual
International Writing Program
Dinner
loth September 2010
~ea r ]~,ege n i a,
The Council for International Visitors to lawa Cities
(CIVIC) and The Iowa City Foreign Relations Council
(ICFRC) will host its Annual International Writing
Program (IWP) Dinner in honor of the 38
international participants who recently arrived in
Iowa.
The IWP is a jewel in Iowa's literary crown and is
designed for established and emerging writers --poets,
fiction writers, dramatists, and non-fiction writers. This
year's cadre of international writers will spend the next
few months living in Iowa while they read, write and
immerse themselves in Iowa's unique literary culture.
Join us in hosting a dinner this September 20th to
celebrate IWP and welcome its talented participants
to Iowa! For further details and to R.S.V.P by
September 16th, please click on "Register Now!"
below:
Get more information
Register Now!
If you have any questions ar concerns, please feel free
to email Sarolta at icfrc@uiowa.edu or call
319.335.0351.
http://campaign.r20.constantcontact. com/render?l1r=75ktlbcab&v=001 IgkAmL3 YGSu-_Z... 9/ 13/2010
INVITATION: Annual IWP Dinner
Page 2 of 2
Personal interactions which manifest as a result of such
events reciprocally enrich lives -- both ours and theirs --
and make visits like this so memorable. We are truly
grateful for the kind support you've shown us and Iowa's
guests over the years and look forward to creating more
memories and goodwill at the dinner!
Warmest regards,
Danie~~e,jaro~ta anc~ ~,ach
Council for International Visitors to Iowa Cities (CIVIC)
and Iowa City Foreign Relations Council (ICFRC)
Event Details:
Location: Qld Brick
26 E. Market
Iowa City, Iowa
Time: 7:00 PM
Price: $50 per plate
Contact:
Sarolta Graves
Council for International Visitors to Iowa Cities (CIVIC) and Iowa
City Foreign Relations Council (ICFRC)
sarolta-graves@uiowa.edu
319 335 0351
Join _Our Mailing List!.
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Update Profile/Email Address ~ Instant removal with SafeUnsubscribe'"' I Privacy Policy.
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TRY IT FREE
University of Iowa International Programs 11111 University Capitol Centre ~ Iowa City I IA ~ 52242
http://campaign.r20.constantcontact.com/render?11r=75ktlbcab&v=001 IgkAmL3 YGSu-_Z... 9/ 13/2010
Annual International Writing Program Dinner
Page 1 of 1
Ccmtuct:
Sarolta Graves
Council for International Visitors to Iowa Cities (CIVIC)
and Iowa City Foreign Relations Council (ICFRC)
sarolta-gravest~uiowa. edu
319 335 0351
YV'hen
Monday September 20, 2010 from 7:00 PM to 10:00 PM
CDT
Add to my calendar
Where
Old Brick
26 E. Market
Iowa City, IA 52240
t rs.~.~ ;,; ti~
~..;~:
1
E MarkerSt-.-
Europa 7 echnolc
Annual International Writing Program Dinner
The Council for International Visitors to Iowa Cities and the Iowa City Foreign
Relations Council will host its Annual International Writing Program (IWP) Dinner
in honor of the 38 participants who recently arrived in Iowa.
The IWP is a jewel in Iowa's literary crown and is designed for established and
emerging writers-poets, fiction writers, dramatists, and non-fiction writers. This
year's cadre of international writers will spend the next few months living in Iowa
while they read, write and immerse themselves in Iowa's unique literary culture.
Join us this September 20th as we celebrate IWP and welcome its talented
participants to lowal
For more information on the writers or the IWP, please click on the following link:
h;tp //iwo uiowa edu/writers/index html
Rec~fster• Now!
Even[ Marketing by
- ~ ~__--/
~tIQ7C?~
TRY IT FREE
http://events.r20.constantcontact.com/register/event?llr=w9try8dab&oeidk=a07e30pxprm5... 9/ 13/2010
Driving Directions
IP13
Marian Karr
__
From: Iwv-jc@med iacomb b. net
Sent: Wednesday, September 15, 2010 2:39 PM
To: Council
Subject: League of Women Voters of Johnson County
Attachments: InvitationEOshorter6.pdf
Please find attached an invitation to the League of Women Voters of Johnson County's Annual
Reception for Elected Officials of Johnson County. The date was changed from September 23 to
September 29. The time and location remain the same.
Hope to see you all there. RSVP at lwv jc.com or by calling 321-2601 is appreciated but not
required.
9/15/2010
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S^J^ I T
IP14
MINUTES PRELIMINARY
PLANNING AND ZONING COMMISSION
SEPTEMBER 2, 2010 - 7:00 PM -FORMAL
CITY HALL, EMMA HARVAT HALL
MEMBERS PRESENT: Josh Busard, Charlie Eastham, Ann Freerks,
Michelle Payne, Wally Plahutnik, Tim Weitzel
MEMBERS ABSENT: Elizabeth Koppes
STAFF PRESENT: Bob Miklo, Lorin Ditzler, Julie Tallman,
Sara Greenwood Hektoen
OTHERS PRESENT: None
RECOMMENDATIONS TO CITY COUNCIL:
The Commission voted 5-0 (Busard and Koppes absent) to recommend approval of
SUB10-00009/SUB10-00010, an application submitted by Harold John Dane, Jr., and
Allegra Dane for a preliminary and final plat of Meadowlark Hill 2"d Subdivision, a 2-lot,
363.2 acre subdivision located at 4082 Dane Road SE.
The Commission voted 6-0 (Koppes absent) to recommend approval of REZ10-
00007/SUB10-00004 an application submitted by the City of Iowa City for a rezoning from
General Industrial (11) Zone and Interim Development -Industrial (ID-1) Zone to Planned
Development Overlay -General Industrial (OPD-11) Zone and a preliminary plat for the
Iowa City Industrial Campus, a 9-lot, 173-acre industrial subdivision located along 420`h
Street, west of Taft Avenue.
The Commission voted 5-1 (Payne opposed; Koppes absent) to recommend approval of
amendments to Title 14, including Article J, Chapter 5, Substantial Improvements,
containing the more restrictive language; Article J, Floodplain Management Standards
to regulate the 100 and 500 year floodplains and associated changes located in 14-9F,
Definitions, 14-46-2, Variances, and 14-8B-5, Administrative Approval Procedures.
CALL TO ORDER:
The meeting was called to order at 7:00 PM.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
None.
Planning and Zoning Commission
September 2, 2010 -Formal
Page 2 of 10
DEVELOPMENT ITEM:
SU610-00009/SUB10-00010: Discussion of an application submitted by Harold John
Dane, Jr., and Allegra Dane for a preliminary and final plat of Meadowlark Hill 2nd
Subdivision, a 2-lot, 36.2 acre subdivision located at 4082 Dane Road SE.
Miklo introduced Lorin Ditzler, a graduate student in the University of Iowa's Urban and
Regional Planning Department, who will be working in the Planning Department as an intern
over the next year.
Ditzler noted that the subject property is southwest of Iowa City, and falls under the Johnson
County/Iowa City Fringe Area Agreement. The applicant wants to divide the property into two
lots, with Lot 1 in the north and the second lot serving as Outlot A. Ditzler said this is the
second subdivision of Meadowlark, which had previously been divided into two tracts. Ditzler
said that the first subdivision had no requirement for a review by the City.
Ditzler explained that the Comprehensive Plan supports commercial and office uses in this area
upon annexation by the City. The recent improvements to Mormon Trek had been done in part
to provide access to planned industrial development in that area. Ditzler said that the Fringe
Area Agreement states that subdivision in that area is not advisable unless it is either annexed
by the City or restrictions on its development are put in place until such time as it is annexed.
Ditzler said that the Fringe Area Agreement advises that the property be restricted to agricultural
uses if it is subdivided prior to annexation, and that its access to Mormon Trek Boulevard be
prohibited until Outlot A is annexed.
Ditzler stated that the subdivision design calls for a northern lot of 26.6 acres, and a southern
outlot of 9.7 acres with a frontage, but no access, to Mormon Trek Boulevard.
Ditzler explained that the deficiencies and discrepancies outlined in the staff report have actually
been resolved and a revised plat has been received.
She noted that the County is currently looking at a rezoning of this property from a combination
of R-1 and A-1 to R-20. She said that staff does not object to that. Freerks asked what R-20
zoning meant. Ditzler said that it means that 20 acres per lot are required by zoning. Miklo said
that would prevent the property from being developed further under County jurisdiction.
Ditzler said that staff recommends approval of the application subject to the approval of legal
papers by the City Attorney.
Freerks invited questions for staff.
Eastham asked Ditzler to show him where the access easement currently is for Outlot A. Payne
said that on the plat it looks as though the easement is on the property to the west. Miklo said
that the easement is indeed on the property to the west; the owners of that property had granted
an easement to get to Dane Road. Miklo said that if the property is subdivided he believes that
it is actually the owners to the west who intend to buy the subject property.
Freerks opened the public hearing. No one wished to speak to this issue and the public hearing
was closed.
Freerks invited a motion.
Planning and Zoning Commission
September 2, 2010 -Formal
Page 3 of 10
Payne motioned to approve SUB10-00009/SUB10-00010, an application submitted by
Harold John Dane, Jr., and Allegra Dane for a preliminary and final plat of Meadowlark
Hill 2"d Subdivision, a 2-lot, 363.2 acre subdivision located at 4082 Dane Road SE.
Eastham seconded.
Freerks invited discussion.
Payne asked if the reason behind the subdivision was so that the property owner could sell
Outlot A. Miklo said that was correct. Freerks said that usually when the Commission sees a
subdivision it means that building occurs, but that is not the intent here. Miklo said that with the
purchase of Outlot A, the buyers will have three lots in the same vicinity and that they have
agreed to refrain from developing Outlot A until it is annexed by the City. Miklo noted that the
draft legal papers prohibit further development of the property prior to annexation for anything
other than agricultural uses.
A vote was taken and the motion carried 5-0 (Busard and Koppes absent).
Busard joined the meeting (he had excused himself from participating in discussion of
Meadowlark Hill 2"d addition due to his review of this property as a County Planner).
REZ10-00007/SUB10-00004: Discussion of an application submitted by the City of Iowa
City for a rezoning from General Industrial (11) Zone and Interim Development -Industrial
(ID-I) Zone to Planned Development Overlay -General Industrial (OPD-11) Zone and a
preliminary plat for the Iowa City Industrial Campus, a 9-lot, 173 acre industrial
subdivision located along 420th Street, west of Taft Avenue.
Miklo explained that the staff report had been covered in some detail at the Commission's
August 5th meeting so he would just summarize the issue. The City annexed the property last
year and purchased it with the intent of encouraging industrial uses in the area and increasing
the tax base. Miklo said that the property has good access to 420th Street which leads to
Highway 6 and Scott Boulevard, and ultimately to Interstate-80. Miklo said that the City is
currently in the process of rebuilding 420th Street to arterial street standards, thereby making it
suitable for industrial uses. Miklo said the long term Capital Improvements Plan (CIP) calls for
Taft Avenue to be built to arterial street standards as well.
The property is being subdivided into some fairly large tracts with local roads and a railroad spur
to provide access to those tracts. Miklo said that there are wetlands on the property, some of
which are being restored and enhanced, others of which are being mitigated. Miklo said that
staff had been waiting on an acceptable mitigation plan, which they have now received. Miklo
said that the plat is now in order for approval and staff recommends approval of the plat and the
Sensitive Areas rezoning that is necessary for the mitigation.
Miklo offered to answer any questions the Commission might have.
Freerks asked if it was correct that the mitigation plan still needs to be approved by the Army
Corp of Engineers. Miklo said that was correct. He said that no additional stipulations would be
required for the plat as the City cannot proceed without the Corp's approval.
Eastham said that the staff memo indicates that the City will be responsible for the long-term
Planning and Zoning Commission
September 2, 2010 -Formal
Page 4 of 10
maintenance of the wetlands mitigation area. He asked if there was any estimate as to what the
costs of such maintenance would be. Miklo said he did not believe there was an estimate at
present. He said it is their intent to work with the Parks and Recreation Department for
maintenance of the wetland mitigation. He said the Parks and Recreation Department currently
maintains the wetland park at Whispering Meadow, just south and west of the subject property.
Miklo said it was possible that consulting services would be brought in at times to ensure that it
is a successful wetland.
There were no further questions and Freerks opened the public hearing.
There was no comment from the public and the public hearing was closed.
Freerks invited a motion.
Eastham moved to recommend approval of REZ10-00007/SUB10-00004, an application
submitted by the City of Iowa City for a rezoning from General Industrial (11) Zone and
Interim Development -Industrial (ID-I) Zone to Planned Development Overlay -General
Industrial (OPD-11) Zone and a preliminary plat for the Iowa City Industrial Campus, a S-
lot, 173 acre industrial subdivision located along 420th Street, west of Taft Avenue.
Weitzel seconded.
Weitzel said that he believed this was a sensitive approach to increasing the City's tax base and
industrial zones. Eastham said that consolidation of the wetlands in that area will hopefully
decrease their overall long-term maintenance costs and provide better quality wetlands.
Freerks said this is a good project and she looks forward to seeing it take off and hopefully bring
some good jobs into the community.
A vote was taken and the motion carried 6-0 (Koppes absent).
CODE AMENDMENT ITEMS:
Discussion of amendments to Title 14: Zoning Code, Article J. Floodplain Management
Standards to regulate the 100 and 500 year floodplain and associated changes located in
14-9F Definitions, 14-4B-2 Variances and 14-8B-5 Administrative Approval Procedures
(Floodplain Development Permit).
Tallman said that after the last meeting there were three discussion items remaining, and the
Commission had asked to see more specific language about how these issues might be
addressed in ordinances. Tallman said that in a memo dated August 26th language can be
found that outlines specific language for variances imported into the floodplain management
standards. She noted that #5 was the new language. Tallman said that there are still some
administrative details to work out in order to make the process run as smoothly as possible.
She said that Weitzel had correctly noted at the last meeting that there is already a requirement
in place for properties in historic or conservation districts to go before the Historic Preservation
Commission (HPC), and these requirements do not add much to that process. Tallman said
that there will need to be some cooperation and collaboration between staff. She asked if there
were comments or questions about the language for the variance.
Freerks asked if there would be a written, formalized process for whatever administrative path is
Planning and Zoning Commission
September 2, 2010 -Formal
Page 5 of 10
decided on so that it is a standardized treatment for each party involved in this type of situation.
Tallman said that was possible; she said that there are a number of internal policies within the
Building Department, and it may be advisable to have something written down to share between
the different departments involved. Freerks asked if it would be possible for staff to share with
with the Commission once it is drafted.
Eastham asked if the act of elevating a structure would of necessity alter its historic nature.
Greenwood Hektoen said it would not necessarily alter its historic nature, and that is why a
variance to be reviewed on a case by case basis was included rather than a blanket exemption
for historic properties. Miklo said the goal would be to retain the appearance as much as
possible. He said that raising a property one foot would likely not affect the appearance,
whereas raising it ten feet, likely would. Tallman noted that there are also issues of structural
integrity at play as well.
Tallman said that the second outstanding issue concerned the language dealing with
"substantial improvements." Tallman said that she had noticed a few discrepancies and
inconsistencies in the proposed language as she was reviewing it earlier in the day. She said
the language issues she found were not substantive and would simply clean the language up.
Tallman said that the choice before the Commission really is one of what they want to do
concerning elevating additions or entire homes when substantial improvements are made. She
noted that commercial structures are somewhat different and would have the option of flood
proofing to one foot above flood hazard elevation, an option which is not available to residential
structures. Tallman said that it does bear repeating that of the 280 floodplain permits between
2000 and 2008 only four permits would have required an existing structure to be elevated along
with a lateral addition.
Greenwood Hektoen clarified that the options outlined in the memo were between two versions
of C and D. Payne asked for clarification as to whether the wording would be "within" or if
"above" would be used, and Payne said she believed both would be used. Tallman agreed.
There were no further questions for staff and the public hearing was opened.
No one wished to speak and the public hearing was closed.
Payne asked if the Commission should vote on each of the provisions of the code amendments
separately or if they should all be voted on together. Freerks said she thought it should be one
vote though she thought there could be some discussion if there are questions on how to word
the motions. Greenwood Hektoen said that it was up to the Commission if they wished to vote
on the provisions separately.
Freerks said that this issue has been discussed in a lot of meetings and staff has put a lot of
work into it, so she would like to see the matter put to a vote, and not deferred again. Payne
clarified that she had not intended for anything to be deferred by suggesting that the matters
might be voted on separately. Miklo said that there seemed to be some consensus on the
variance so a motion could be made to approve the language, including the language
concerning historic preservation. He said the second issue is whether to go with the stricter
interpretation regarding lateral additions or continue with the current practice. Freerks said she
felt it would be simpler to have one vote but to discuss the issues separately. Greenwood
Hektoen advised the Commission to make a motion so that they could have
discussion; amendments can always be added to the motion if need be.
Planning and Zoning Commission
September 2, 2010 -Formal
Page 6 of 10
Plahutnik motioned to approve amendments to Title 14: Zoning Code, Article J.
Floodplain Management Standards to regulate the 100 and 500 year floodplain and
associated changes located in 149E Definitions, 14-4B-2 Variances and 14-8B-5
Administrative Approval Procedures (Floodplain Development Permit).
Greenwood asked what language the motion intended to adopt regarding lateral additions.
She noted that 14-5J-7 was not listed in the motion. Miklo said that that section would be
incorporated into Article J.
Plahutnik amended his motion to include the more restrictive definition, Items C and D,
concerning residential structures.
Greenwood Hektoen said that a reference should be made in the motion to each of the sections
being changed. Miklo said that he believed that all of the items being changed under Article J
would be included with the reference to Article J. Greenwood Hektoen said she felt there
should be a 5 in there somewhere. Miklo said that if all of Article J is being amended then
referencing Article J should be sufficient. Miklo said that all of Article J and all of its Section
numbers are being changed. There was some discussion as to whether Chapter 5 was in
Article J or Article J was in Chapter 5.
Plahutnik restated his motion.
Plahutnik motioned to recommend approval to amendments to Title 14, including Article
J, Chapter 5, Substantial Improvements, containing the more restrictive language;
Article J, Floodplain Management Standards to regulate the 100 and 500 year floodplains
and associated changes located in 14-9F, Definitions, 14-4B-2, Variances, and 14-8B-5,
Administrative Approval Procedures.
Eastham seconded.
Plahutnik said he likes the variance for the historic structures, as the value of such structures is
pretty widely recognized in the community. He said there has been some discussion about how
the more restrictive lateral addition language might impose hardships on those who suffer
damage to their homes -whatever the cause: flood, tornado, fire. He said that he views the
more restrictive language as a sort of reverse "spot-zoning." He said that it seems to him that
everyone on the Commission believes that the intent behind the more restrictive language is a
good thing, and that by voting against it Commissioners would be voting to shield the very few
people who might be placed in a position where the stricter standards would cause additional
expense. Plahutnik said that for him, every time he sees the river rise it makes it easier for him
to see that whatever regulations can be put on building in the floodplain will ultimately result in
savings for the community.
Busard said he agrees with Plahutnik's sentiments. He said that as he sees it that the intent of
the ordinance is to eventually ensure that in Iowa City there are no more structures in the flood
hazard zone, and that in the meantime those structures that do remain the floodplain will at least
be flood-proofed and/or elevated. Busard said he believes the standards should be more
rigorous. He said failure to implement more rigorous standards will actually encourage people
to continue building and residing in the floodplain as they have in the past. Busard said that he
is glad to see the variance included that gives historic structures the opportunity for further
review.
Planning and Zoning Commission
September 2, 2010 -Formal
Page 7 of 10
Weitzel noted that the variance for historic structures is actually a process of consideration, not
a de facto exemption.
Payne said that she agrees with creating a variance for the historic structures; however,
regarding the restrictive language she said she sees a distinction between protecting people
and over-regulating. She said that she views the more restrictive language for lateral additions
as over-regulating, and thinks that it is asking way too much of people. She said that this is why
she had wanted to vote on the changes separately; some parts of the regulations she agrees
with, but others she thinks are simply too much.
Freerks noted that the possibility of voting separately could still be discussed and motions
amended if the Commission chooses to go that route. She said that she feels much the same
way as Payne regarding the more restrictive language. Freerks said that she feels the
ordinance should be looked at as how it can best serve the community, and she does not see
the possibility of potentially leaving homeowners homeless because losses incurred by fire or
tornado require them to update to expensive floodplain standards as "spot -zoning" so much as
over-reaching. She said she knows that she is in the minority with these sentiments, and
acknowledged that sometimes you have to compromise to get the most good for the community.
She said she just sees potential for hardship in some cases, and that continues to concern her.
Freerks said she likes the variances for historic structures and the idea of having case by case
reviews is a wise one.
Payne said that flood forecasting is at best an approximation, and in the 2008 floods water
sometimes rose four or eight feet higher than had been projected. She said that for people to
spend so much money to elevate their homes and still to be flooded out would be terrible. She
said she simply feels this is over-regulating.
Busard noted that the intention was not to make it easy to build in the floodplain.
Plahutnik said he agrees with Busard that the regulations serve as a disincentive to double the
size a structure that it is in a floodplain. He said that at some point people will stop building and
expanding in a flood hazard way if it becomes cost prohibitive. Freerks noted that 25% of 600
square feet is not a large structure, which would be the case for some of the homes that could
be affected by these regulations. Plahutnik said that his concerns are for future owners, the
ones who did not make the decision to expand the property but are left holding the bag when a
flood occurs down the line. He said that it is not a question of if there will be another flood, but
when, and zoning is aforward-looking activity. Payne said that nothing stops somebody from
going above and beyond the requirements; she said that if the requirement was to elevate to
one foot above the 100-year flood level, a homeowner could still build to one foot beyond the
500-year flood level. Busard said that it is the same people who would build to the minimum
possible requirements that would then be the first to look for a FEMA buy-out in a flood event.
Freerks said that was not necessarily the case. Weitzel said that this brings up an ancillary
issue which is that if a whole home is elevated, rather than just an addition, there will be an
insurance benefit to the homeowner.
Weitzel said that the idea is to regulate to that place where it is fairly safe for homeowners but
remains reasonable, as it is impossible to know the extent of the next big flood event. Weitzel
said these changes allow continued use of properties in the floodplain with some caveats and
restrictions. Weitzel said that if there is a fire or tornado at a smaller structure, such as Freerks
was concerned with, the damage will very quickly become a total loss and the homeowner may
wish to move at that point. Weitzel said these regulations might cause a homeowner to
Planning and Zoning Commission
September 2, 2010 -Formal
Page 8 of 10
consider relocating over rebuilding in a floodplain, and that is not necessarily a bad thing to
consider.
Eastham said that he has tried to keep in his mind two overriding purposes in considering these
floodplain regulations: 1) to provide a reasonable protection against personal injury and loss of
life, and 2) to provide some way of reducing the amount of public expenditures that floods lead
to. Eastham said that at an informal meeting there was some discussion about the amount of
public money used to restore or buy out private homes in Iowa City as a result of the 2008
floods and that figure was above $15 million. Eastham noted that the total amount for the
community was much, much greater than that. He said he also kept in mind the great
uncertainty of predicting future flooding level; Eastham said that flood predictions have come
back to haunt Iowa City in the past and he is certain they will again in the future. He said
another aspect of this is that there is not a good mechanism to encourage people to assume the
risk on their own and insure against future losses as opposed to the public having to step in
when losses do occur. Eastham said that to him it makes sense to adopt a flood hazard
elevation that is as high as can be supported and he thinks staff has done a very good job of
doing that. He said that he also feels that reducing the number of residential structures in the
floodplain is critical. While there is no mechanism for going back and undoing past zoning, the
Commission can require elevation when individual property owners are expanding their
structures or repairing them from losses. Eastham said that he finds the expectations placed on
the property owners with these regulations to be reasonable and feasible. He said he supports
the restrictive language and the variance for historic properties. Eastham said that the problem
is not actually regulations, but the river, rainfall and nature. He said that in the case of
commercial property owners there may beflood-proofing options that are more financially
feasible for commercial property owners.
Freerks said that unfortunately time will tell how well these regulations will work because
flooding is going to happen in the future. She said she will vote in favor of it, but she is torn by
some of the language in the ordinance and what is being asked of certain residents. She said
that her concern is for people in the floodplain who may have small homes and low incomes, but
she said these are concerns she is simply going to have to deal with. She said that staff has
done an excellent job and has answered all of the Commission's questions, going above and
beyond the call of duty. Freerks said she did see this as something that could be worked with in
the future if it is found that some tweaks are needed.
Eastham asked if any Commission member that wished to support less restrictive language
would like to offer a motion so that their position was clear to the City Council. Freerks said that
she feels the discussion has clearly indicated Commission member's positions, but she would
not deny anyone the ability to make a motion if they so wished. Greenwood Hektoen said that
the record is pretty clear at this point.
A vote was taken and the motion carried 6-1 (Payne opposed; Koppes absent).
CONSIDERATION OF MEETING MINUITES: AUGUST 16th AND AUGUST 19th 2010:
Busard motioned to approve the minutes.
A vote was taken and the motion carried 6-0 (Koppes absent).
Payne noted that the Attendance Record for informal meetings still needed to have her and
Plahutnik's terms updated.
Planning and Zoning Commission
September 2, 2010 -Formal
Page 9 of 10
OTHER:
Miklo thanked the Commission for their hard work on the floodplain regulations, saying that the
ordinance was improved based on their input. He said staff appreciated their very thorough
discussion of a very difficult project.
Miklo noted that Plahutnik was scheduled to attend the next City Council meeting; however, he
said he saw no reason for Plahutnik to attend as the only agenda item was the second reading
of the Historic Preservation guidebook.
ADJOURNMENT:
Payne motioned to adjourn.
Eastham seconded.
The meeting was adjourned on a 6-0 vote (Koppes absent).
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IP15
MINUTES PRELIMINARY
HISTORIC PRESERVATION COMMISSION
SEPTEMBER 9, 2010
EMMA J. HARVAT HALL
MEMBERS PRESENT: Kent Ackerson, Esther Baker, Thomas Baldridge, Andrew Litton, David McMahon, Pam
Michaud, Dana Thomann, Alicia Trimble
MEMBERS ABSENT: William Downing, Ginalie Swaim, Frank Wagner
STAFF PRESENT: Christina Kuecker
OTHERS PRESENT: Elizabeth Whitt
RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action)
None.
CALL TO ORDER: Vice Chair McMahon called the meeting to order at 5:20 p.m.
PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA:
There was none.
CERTIFICATE OF APPROPRIATENESS:
1228 Sheridan Avenue.
Kuecker said this house is in the Longfellow Neighborhood. She said the owner is requesting approval for some
work that was done without a permit, including insulation of a rear patio door, construction of a rear deck/stair,
alteration to a window opening on the east side of the house, and the installation of a gas fireplace vent.
Kuecker showed a photograph of the door to the rear deck. She said it is a French style door with one side that
opens and one that is stationary. Kuecker said the deck is essentially just stairs coming down off that door. She said
in staff's opinion, the patio door meets the guidelines and will have minimal impact on the historic integrity.
Kuecker said staff does believe that trim needs to be installed around the patio door to match the trim of the other
windows of the house. She said staff feels the deck/stair meets the guidelines, and it meets the setback requirements
and such of the rear deck standards.
Regarding the side window and fireplace vent, Kuecker showed the size that the window had been. She said the
window has now been made smaller and showed where the siding was pieced in. Kuecker said the fireplace vent
has been installed below. She said the guidelines allow for window replacement but in general require that new
windows retain the size and type of the original windows. Kuecker said the Commission has made exceptions for
window sizes and patterns if the proposal is in keeping with the architectural character of the house.
Kuecker said staff believes that the retention of the original window would have been most historically accurate.
She said, however, that it is not uncommon for acraftsman-style house to have a short, high window on the side.
Kuecker referred to some images in the packet that demonstrated this.
Kuecker said staff feels the shorter window is in keeping with the architectural style, provided that it is trimmed to
match the other windows on the house with either a new window or this window being retrofitted to have some sort
of decorative grillwork as shown in many of the examples. She said the best solution is probably to have some
vertical muntins to match the other windows on the house.
Kuecker said staff believes the fireplace vent should be painted to match the siding color.
Kuecker said staff recommends approval of the project at 1228 Sheridan with the conditions that: the exterior of the
fireplace vent be painted to match the siding of the house; the side window and patio door being trimmed in wood to
match the existing window and door trim; a decorative, divided light pattern being present in the new window; and
Historic Preservation Commission
September 9, 2010
Page 2
the window being solid wood or metal clad solid wood with the divided light pattern either being true divided lights
or created with muntin bars adhered to both sides of the glass, but not with snap-in muntin bars.
Baldridge asked what is above the French doors in the rear. Kuecker said it is replacement siding to fill in the gap.
Ackerson asked if the fireplace vent would hold paint well with the heat. Kuecker said it may not hold paint as well
as the siding will, but it will hold paint, although it may need to be painted more often than the siding would be.
Whitt, the applicant, apologized for the way this has come about -coming before the Commission after the fact.
She said she had thought she had done everything she needed to do.
Whitt thanked the Commission for considering her request and thanked Kuecker for her help and recommendations.
She said she wants to do what is right by the Longfellow District and by her house. Whitt said she has been trying
to respect the history of the house as well as its future in making her decisions.
Kuecker said that Whitt had applied for what she thought was needed for a certificate to open up the front porch.
Kuecker said that was approved by a certificate of no material effect. She said Whitt was unaware that these other
items required review, although she did know that her house is in a district.
MOTION: McMahon moved to approve a certificate of appropriateness for the application for 1228 Sheridan
Avenue with the following conditions: the exterior of the fireplace vent be painted to match the siding of the
house; the side window and patio door being trimmed in wood to match the existing window and door trim; a
decorative, divided light pattern being present in the new window; and the window being solid wood or metal
clad solid wood with the divided light pattern either being true divided lights or created with muntin bars
adhered to both sides of the glass, but not with snap-in muntin bars. Baker seconded the motion. The motion
carried on a vote of 8-0 (Downins Swaim, and Wagner absent).
CONSIDERATION OF MINUTES FOR AUGUST 12, 2010:
Michaud said that on page six, in the fifth full paragraph, the word "reserve" should be changed to "mature."
MOTION: Baldridge moved to approve the minutes of the Historic Preservation Commission's August 12, 2010
meeting, as amended. McMahon seconded the motion. The motion carried on a vote of 8-0 (Downing, Swaim, and
Wagner absent).
2010-11 WORK PLAN:
Kuecker said she prepared a list of the items discussed at the last meeting. She asked for suggestions.
MOTION: Litton moved to approve the Historic Preservation Commission's 2010-11 Work Plan as presented in the
September packet. McMahon seconded the motion. The motion carried on a vote of 8-0 (Downing, Swaim, and
Wagner absent).
OTHER:
Kuecker stated that she would be sending out a press release soon to request nominations for historic preservation
awards. She said the awards have been scheduled for November 14. Kuecker asked Commission members to
inform her of any properties that may be eligible for awards. She said that the Commission also usually recognizes
some properties from the County, which are compiled by the Johnson County Historical Society.
Kuecker said the new handbook, which was approved unanimously by the City Council, has been distributed to
Commission members.
Baldridge said he was disappointed when he noticed the huge concrete foundation in the 900 block of Burlington
Street. He asked what could be done to avoid situations like this.
Historic Preservation Commission
September 9, 2010
Page 3
Kuecker said the Commission does not have any purview over zoning issues. She said if the property had been in a
district, the Commission would have some purview. Michaud asked about the street facing garage door. Kuecker
responded that a property owner could get a special exception to the regulation if there is not alley access.
ADJOURNMENT:
The meeting was adjourned at 5:38 p.m.
Minutes submitted by Anne Schulte
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IP16
POLICE CITIZENS REVIEW BOARD
MINUTES -September 14, 2010
CALL TO ORDER: Chair Donald King called the meeting to order at 5:33 P.M.
MEMBERS PRESENT: Royceann Porter (5:40pm), Peter Jochimsen, Joseph Treloar,
Angelina Blanchard-Manning
MEMBERS ABSENT: None
STAFF PRESENT: Staff Catherine Pugh and Kellie Tuttle
OTHERS PRESENT: Captain Wyss and Officer Schwindt of the ICPD
RECOMMENDATIONS TO COUNCIL
None
CONSENT
CALENDAR Motion by Treloar and seconded by Jochimsen to adopt the consent calendar as
presented or amended.
Minutes of the meeting on 08/10/10
ICPD P.A.U.L.A. Report -July 2010
ICPD P.A.U.L.A. Report-August 2010
Motion carried, 4/0, Porter absent.
CONSIDER MOTION APPOINTING A TEMPORARY VICE CHAIR
Moved by Jochimsen, seconded by Blanchard-Manning to appoint Joseph
Treloar as the temporary Vice Chair.
Motion carried, 4/0, Porter absent.
NEW BUSINESS Select Nominating Committee -Jochimsen and King volunteered to be on the
nominating committee and will meet and report back to the Board at the next
meeting.
City Manaaer Search Process -King said he would be available to participate in
the City Manager search process as requested by City Council.
OLD BUSINESS Community Forum -Tuttle informed the Board that the Grant Wood gymnasium
was not available but that The Spot, which is on the southeast side, was
reserved for the forum. Board members agreed that The Spot would work for the
forum. The Board discussed receiving questions & comments before the forum.
It was decided that they would attempt to address all correspondence received at
the forum. The Board wanted items forwarded to them and they would discuss at
their regular monthly meeting on November 3~d. The City Cable division will
record the forum and rebroadcast at a later date. Treloar and Blanchard-
Manning volunteered to be on the forum sub-committee and draft a summary of
the forum to forward to Council after Board review.
PCRB
September 14, 2010
Page 2
PUBLIC
DISCUSSION
BOARD.
INFORMATION
STAFF
INFORMATION
EXECUTIVE
SESSION
None.
Porter informed the Board that she had been contacted by someone that wanted
a complaint form and needed help filling it out. Porter asked legal counsel if
Board members should assist in filling out the forms. Pugh stated that it could
possibly muddy the view point of the member if they assisted in filling out the
form, in which they may have more information than the rest of the members and
they would know the identity of the officer so it would be best if the person
requesting the form had someone else help them fill it out.
Jochimsen inquired if the different police entities that help out for home Iowa
football games are considered employees of the University. Wyss started that
even if an Iowa City officer is contracted out by the University, they are still an
Iowa City police officer and they would want to look into any complaints regarding
those officers.
None.
Not Needed.
TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change)
• October 12, 2010, 5:30 PM, Lobby Conference Rm
• November 3, 2010, 5:30 PM, Lobby Conference Rm (Moved from 11/9)
• November 9, 2010, 7:00 PM, The Spot -Community Forum
• December 14, 2010, 5:30 PM, Lobby Conference Rm
Motion by Treloar, seconded by Jochimsen to move the regular monthly meeting
from November 9th to November 3~d due to the scheduling of the Community
Forum.
Motion carried, 5/0.
ADJOURNMENT Motion for adjournment by Jochimsen, seconded by Porter.
Motion carried, 5/0. Meeting adjourned at 6:02 P.M.
Motion carried, 5/0.
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