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Home My WebLink About2010-09-20 Council minutes~'~__--'r,®~ CtTY OF IOWA CITY ~al~~~~ ~ ESQ Date: September 20, 2010 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, September 20, 2010, 6:30 PM in Emma J. Harvat Hall Council: Bailey, Champion, Dickens, Hayek, Mims, Wilburn, Wright UISG Rep.: Higgins Staff: Helling, Dilkes, Karr, Fosse, Robertson, Lewis, Kopping, Goers, Davidson (A complete transcription is available in the City Clerk's Office and the City website) PLANNING AND ZONING ITEMS [b,d,e] PCD Director Davidson presented a power point (archived) on the following items: b) SETTING A PUBLIC HEARING FOR OCTOBER 11 ON AN ORDINANCE AMENDING TITLE 14, CHAPTER 5, ARTICLE J. FLOODPLAIN MANAGEMENT STANDARDS TO REGULATE THE 100 AND 500 YEAR FLOODPLAIN AND ASSOCIATED CHANGES TO 14-9F FLOOD PLAIN MANAGEMENT DEFINITIONS, 14-46-2 VARIANCES AND 14-8B-5 FLOOD PLAIN DEVI=LOPMENT PERMIT d) RESOLUTION APPROVING THE EXTRATERRITORIAL PRELIMINARY AND FINAL PLAT OF MEADOWLARK HILL 2ND SUBDIVISION, JOHNSON COUNTY, IOWA. (SUB10- 00009/S U B10-00010) e) RESOLUTION AUTHORIZING THE CITY TO FILE AN APPLICATION FOR AN IOWA SMART PLANNING LOCAL COMPREHENSIVE PLANNING GRANT TO CONDUCT A COMPREHENSIVE PLAN UPDATE. COUNCIL APPOINTMENTS (agenda item # 18) Airport Zoning Board of Adjustment - no applicants, re-advertise Airport Zoning Board of Adjustment - no applicants, re-advertise Airport Zoning Commission - no applicants, re-advertise Airport Zoning Commission - no applicants, re-advertise Board of Appeals - no applicants, re-advertise Youth Advisory Commission - no applicants, re-advertise (agenda item # 20) Roosevelt Re-Purpose Task Force -Council Member Dickens AGENDA ITEMS 1. (Agenda item # 7 -amending the FY2011 operating budget) Management Asst. Lewis provided an overall of the amendments. Council Work Session September 20, 2010 Page 2 2. (Agenda item # 4g (4) correspondence ... Beth Sowder ... Student Liaison model) Mayor Hayek will work with Interim City Manager Helling on a response. 3. (Agenda item # 4g (7) correspondence ... Annie Meltzer ... moped parking) PCD Director Davidson said JCCOG was getting feedback on the issue and would ask for an update. Interim City Manager Helling reported that he had discussed the issue with Transportation Services Director O'Brien and he was looking into alternate parking for mopeds before prohibiting moped parking in bike racks. Staff will discuss with University and report back. LEGAL AGE EXEMPTIONS -SPLIT VENUE /ENTERTAINMENT VENUES [Agenda #10] City Atty. Dilkes and Asst. City Atty. Goers presented information, and answered questions regarding the memo contained in the packet. After discussion Council directed staff to prepare an entertainment venue ordinance containing the following components: - Entertainment would include live musical acts, comedy acts or poetry readings, but not DJ's, pre-recorded music or movie screenings. - Allow underage patrons to stay until midnight. - Criteria would include 19 years old to remain on premises; dedicated permanent stage (not used other than performances); permanently installed sound and lighting system; minimum specifications by independent expert; City staff or designee confirmation of the requirements. 1. Requirements that venues have shows on at least 150 days a calendar year; at least 90 minutes of actual performance time; at least 50% of the door receipts on show days must go to performing artists(s); quarterly report of all shows and dates on city-provided standardized form. 2. Venues must have at least one salaried employee responsible for booking entertainment acts; must carry annual subscription to one professional development industry-tracking service, such as Pollstar-Pro; PAULA ratio over the trailing 12 months no greater than .50 based on 10 bar checks; mark all patrons over 21 with a wristband and those underage patrons with a wristband or permanent marker on the hand; and must provide capable staff to monitor patrons at all shows. - Additional requirements would clarify underage patrons would be covered for show days only, & the establishment must provide a list of show dates at least one week prior to the show; and require TIPS training for servers. - Revocation procedures if venues have 2 or more sales to underage patrons; PAULA ratio of .50 based on 10 bar checks; revocation decisions made by Chief of Police with appeal to City Manager. There was no interest to pursue limitations related to capacity. - New Businesses would be allowed to open for a period of X months (to be recommended by staff) and must maintain a PAULA rate lower than .50 for each month during that period. Council agreed to proceed with second consideration of the split venue ordinance along with consideration of the entertainment venue ordinance. STAFF ACTION: Prepare entertainment venue ordinance for October 11 formal agenda. (Dilkes and Goers) Council Work Session September 20, 2010 Page 3 INFORMATION PACKET .DISCUSSION [9/9 & 9/16 Info Packets] September 9 no discussion September 16 1. (IP4 -Maintenance coverage for the Senior Center) Council concurred with the recommendation from the Interim City Manager to fund the position, and a resolution will be placed on the October 11 formal agenda. 2. (IP8 - I JOBS Grant money for West Side Levee) In response to Interim City Manager Helling, Council agreed to consider the option of moving the project to the unfunded list in FY12, and reallocated the $1.9 million in CDBG local match funds. 3. (IP6 - I(XIC Radio show) The Council agreed to the following schedule: September 29 - UISG Rep. Higgins October 6 -Staff October 13 -Dickens October 20 -Mims October 27 -Hayek November 3 -Champion COUNCIL TIME 1. Council Member Champion raised concerns regarding the loud music coming from live entertainment at the Sports Column the previous Friday night, and raised concerns regarding over capacity on the Iowa-Iowa State football game week-end Staff will follow up. 2. Council Member Bailey raised neighborhood concerns the week-end of the Iowa-Iowa State football game, noting the letter from Bob Brooks on the Consent Calendar. Interim City Manager Helling reported that there were some extenuating circumstances with the police communication system picking up those calls, and a glitch didn't reassign the call. 3. Public Works Director & Acting Asst. City Manager Fosse responded to questions from Council Member Wright re single stream recycling. Majority agreed to schedule a the item for a future work session. 4. Council Member Dickens stated he had attended the pinning ceremony for three new fire fighters. 5. Council Member Bailey encouraged Council Members to attend the Iowa League of Cities meeting Coralville later in the week, and the Governor's press conference at 4:00 PM on Thursday, September 23, at the Marriott. BUDGET PRIORITIES No discussion SUMMARY OF PENDING WORK SESSION ISSUES [IP#2] No discussion Council Work Session September 20, 2010 Page 4 UPCOMING COMMUNITY EVENTS/COUNCIL INVITATIONS Council Member Wright distributed copies of information regarding the 2010 Banned Books Week Read-Out and provided information on a reading event planned September 30 at the Iowa City Public Library from 6:00-9:00 PM. 2. (IP13 of 9/16 Info Packet -invitation) Mayor Hayek noted the invitation from the League of Women Voters for a reception September 29. DISCUSSION OF MEETING SCHEDULES City Clerk Karr reminded Council of the schedule for City Manager interviews as follows: Monday, September 27, 8:00 A.M. (special formal executive session) Tuesday, September 23, 7:30-9:00 AM (Meet & Greet) Tuesday, September 23, 3:00 PM (special formal executive session) Wednesday, September 24, 11:30 AM (special formal executive session) Meeting adjourned 9:20 PM.