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HomeMy WebLinkAbout2010-10-21 Info Packet~ 1 ~~ir ®f~~ ~ :~111~ 7k . ~®~~~ -•~.~ CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET October 21, 2010 OCTOBER 25 SPECIAL WORK SESSION IP1 Council Meetings and Work Session Agenda IP2 Memorandum from the Interim City Manager: 2011 Legislative Priorities IP3 Summary of Pending Work Session Issues Memorandum from Director Planning & Community Development and Community Development Coordinator: Affordable Housing Discussion [Distributed to Council on 10/21/10] MISCELLANEOUS IP4 Memorandum from the City Clerk: Public Reception for Tom Markus IP5 Memorandum from the Transportation Planner: Kirkwood Ave/Summit St. intersection IP6 Memorandum from the Director of Public Works and the Director of Planning and Community Development: Update: Flood-related activities IP7 Email from Amy Bratsos: My recent visit to Iowa City [staff response included] IP8 JOB FAIR -Building Blocks to Employment October 26, 2010 IP9 Minutes: Joint Informal Meeting of Johnson County Board of Supervisors and Criminal Justice Coordinating Committee: August 4, 2010 IP10 Minutes: Joint Informal Meeting of Johnson County Board of Supervisors and Criminal Justice Coordinating Committee: September 1, 2010 Invitation: Peninsula Fall Festival October 24, 2010 [Distributed to Council 10/22/10] News Release: UniverCity Neighborhood Partnership program [Distributed at 10/25 Work Session] Email from Chamber of Commerce: Iowa City Area Chamber celebrates passenger rail victory [Distributed to Council at 10/25 Work Session] DRAFT MINUTES IP11 Police Citizens Review Board: October 12, 2010 IP12 Planning and Zoning Commission: October 4, 2010 IP13 Planning and Zoning Commission: October 7, 2010 1~i~®~~ VIII ~~ •wrw~~; CITY COUNCIL INFORMATION PACKET -~..~_ CITY OF IOWA CITY www.icgov.org October 21, 2010 I OCTOBER 25 SPECIAL WORK SESSIOI~I' ~ IP1 Council Meetings nd Work Session Agenda IP2 Memorandum from th Interim City Manager: 2011 Legislative P orities IP3 Summary of Pending ork Session Issues MISCELLANEOUS IP4 Memorandum from the City Cle :Public Reception for om Markus IP5 Memorandum from the Transportat n Planner: Kirkwo d Ave/Summit St. intersection IP6 Memorandum from the Director of Pu is Works and a Director of Planning and Community Development: Update: Flood-related ctivities IP7 Email from Amy Bratsos: My recent visit low: IP8 JOB FAIR -Building Blocks to Employmen ~ IP9 Minutes: Joint Informal Meeting of Johnso Justice Coordinating Committee: August , 20 [staff response included] r 26, 2010 ~ Board of Supervisors and Criminal IP10 Minutes: Joint Informal Meeting of Joh son Cour~ Board of Supervisors and Criminal Justice Coordinating Committee: Sep tuber 1, 201 FT MINUTES IP11 Police Citizens Review Board: ctober 12, 2010 IP12 Planning and Zoning Commi sion: October 4, 2010 IP13 Planning and Zoning Com fission: October 7, 2010 ~ R7 10-21-10 ~~. ~.`~°~,~`~ IP1 ~_ City Council Meeting Schedule and CITY OF IOWA CITY Work Session Agendas October 21, zo,o www.icgov.org • MONDAY, OCTOBER 25 Emma J. Harvat Hall 6:30p Special Formal -Executive Session (Separate Agenda Posted) ^ Pending Litigation Special Work Session ^ Council Appointments ^ Agenda Items ^ Location of Affordable Housing ^ Council Legislative Priorities for 2011 ~IP2] ^ Information Packet Discussion (Oct 14, 21] ^ Council Time ^ Budget Priorities ^ Summary of Pending Work Session Issues (IP3] ^ Upcoming Community Events/Council Invitations ^ Discussion of Meeting Schedules • TUESDAY, OCTOBER 26 Emma J. Harvat Hall 7:OOp Special Formal Council Meeting TENTATIVE MEETING SCHEDULE SUBJECT TO CHANGE • MONDAY, NOVEMBER 15 Emma J. Harvat Hall 6:30p Regular Work Session • TUESDAY, NOVEMBER 16 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting • MONDAY, NOVEMBER 29 Emma J. Harvat Hall 5:30p Special Work Session Meeting with Area Legislators • TUESDAY, NOVEMBER 30 Emma J. Harvat Hall 7:OOp Special Formal Council Meeting • WEDNESDAY, DECEMBER 1 Emma J. Harvat Hall 6:30p Special Work Session • MONDAY, DECEMBER 6 Emma J. Harvat Hall 6:30p Regular Work Session • TUESDAY, DECEMBER 7 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting r IP2 ~•!h®~~ CITY OF IC1WA CITY ~'~~~~ N D [~ ~ ~E~QRA Date: October 21, 2010 To: City Council From: Dale Helling, Interim City Manager Re: 2011 Legislative Priorities Council's work session agenda for October 25, 2010, includes a discussion of your priority issues for the 2011 State Legislature. Traditionally you have determined your priorities and conveyed them to our area State legislators prior to meeting with them in late November or early December. You are scheduled to meet with them this year on November 29. Based on your discussion, staff will prepare a draft resolution containing your legislative priorities for your review and possible revision at your November 15 work session, and for adoption on November 16. To assist you in your discussion, please find attached a copy of Resolution 09-377 establishing your legislative priorities for 2010. Also attached is a copy of the Iowa League of Cities' 2011 legislative priorities. Further, I have summarized below the priority areas on which the Metropolitan Coalition will focus its lobbying efforts in 2011. Hopefully you will find this information helpful in determining your priority issues. Certainly you may have other issues you wish to consider as well. The Metropolitan Coalition has identified four major priority areas for 2011 that will be refined and better detailed in preparing for the legislative session. These four areas are: 1. Infrastructure -Will promote a "home rule" emphasis on watershed and flood plain management and support for fully funding of TIME-21 initiatives including a possible adjustment in the State gasoline tax. 2. Economic Development -Defend TIF program incentives; promote lifting the cap on Historic Tax Credits; and support incentives for infill and Brownfield development, appropriations for Workforce Housing, and continued funding of CAT and RECAT grants. 3. Alternative Revenue - support a broadening of local revenue sources including a local option to increase the Hotel-Motel Tax. 4. 411 Pension System for Police Officers and Firefighters - Support a program that will make the system sustainable while controlling the costs to cities for supporting the system. Certainly there are other lower priority issues that the various entities will address in their lobbying efforts, and is likely that other issues will arise during the session that will merit attention. "'~ C ~ Prepared by: Dale Helling, Interim City Manager, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5013 RESOLUTION NO. 09-377 RESOLUTION ESTABLISHING CITY OF IOWA CITY 2010 LEGISLATIVE PRIORITIES WHEREAS, the Iowa City City Council seeks to encourage legislation that enhances economic development and opportunity in Iowa City as well as the State of Iowa; and WHEREAS, the City of Iowa City and other cities play a critical rule in the future of the State; and WHEREAS, it is in the interest of the citizens of Iowa City that the City Council establish legislative priorities and convey said priorities to State legislators who directly represent Iowa City, as well as to other State legislators. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The Iowa City City Council hereby outlines its legislative priorities to the Iowa City area legislative delegation for the 2010 Iowa State legislative session as follows: 1. Tax non-owner occupied condominiums as commercial properties. 2. Hotel/Motel Tax -increase maximum tax option from 7% to 9%. 3. Tax Increment Financing - no changes or further restrictions. 4. Increase fees for cigarette licenses (have not increased in over 20 years). 5. Municipal Fire and Police Retirement System -work with Iowa League of Cities to contain future costs to employers under this system. 6. Funding support for Passenger Rail initiatives: a. Commuter Rail b. Extension of AMTRAK to Iowa City from the Quad Cities 7. I-JOBS -support another round of funding of at least the same amount as last session - $118.5 million. 8. Alcoholic beverages: a. State statute to restrict price specials and related promotions that encourage excessive consumption. b. There is local concern about under-reporting revenue from cash-only cover charges, as well as the concern that this is essentially a charge that supplements below-cost drink specials, thereby encouraging excessive drinking. c. Increase fees for liquor and beer licenses. 9. The City supports the legislative priorities set forth by the Iowa League of Cities for the 2010 legislative session. Passed and approved this 1st day of December ~ 20~_. ATTEST: Attorney's Office wpdatalmgrlassVres120101eg islativepdorities. doc Resolution No. 09-377 Page 2 It was moved by Wilburn and seconded by O'Donnell the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Bailey X R Champion R Correia ~ Hayek _ O'Donnell x X Wilburn ~_ Wright wpdala/glossary/resolution-ic.doc Iowa League of Cities 2011 Legislative Priorities Providing Essential City Services Cities provide services and infrastructure fundamental to the lives of Iowa's citizens and businesses. These constituents need and expect cities to maintain safe roads and bridges, and to provide clean drinking water, and reliable wastewater and stormwater services. Public safety such as police, fire and emergency response are some of the most crucial services cities provide. In this time of tight budgets, cities want to ensure these essential services are maintained by addressing key issues associated with the provision of these necessary services. Essential City Infrastructure and Planning Increase funding for city road and water infrastructure and intent smart planning and watershed planning. Public Safety Ensure cities can adequately provide and fund public safety services for our citizens. Pensions Address needed systemic changes to the Municipal Police and Fire Retirement System of Iowa (MFPRSI), aimed at creating a fair, balanced system and controlling costs to cities. Enhancing Essential City Services Cities want to enhance the ability to cost-effectively provide essential city services such as key infrastructure and public safety. This session, cities are seeking solutions like increasing efficiencies, supporting economic development initiatives, and diversifying revenue options. Local Government Efficiency Enhance cities' ability to operate efficiently and to more effectively deliver city services. Flexible and Efficient Revenue Options for Cities Ensure an efficient and reliable property tax system while diversifying funding options. Local Economic Development Maintain and support funding for economic development programs, and support policies aimed at improving city economic development. IP3 SUMMARY OF PENDING WORK SESSION ISSUES 10/21/10 Towncrest Redevelopment Incentives (NOVEMBER 15) Economic Development Projects Update (NOVEMBER 15) South Gilbert Street Streetscape (NOVEMBER 15) Meet with Area State Legislators (NOVEMBER 29 @ 5:30 pm) Brick Streets Repair/Funding Strategy (NOVEMBER 29) Alley Inventory (NOVEMBER 29) Urban Renewal Plan -Near South Side Parking Facility (DECEMBER 6) Transit Service Enhancement Options (December 6) Review Function of Boards/Commissions: Explore Possible Consolidations Single Stream Recycling Flood Response & Mitigation Update (PERIODIC) Nov. 15 -16 Nov. 29 - 30 Dec. 6 - 7 r ~`~.®~~ C[TY OF [OWA C[TY ~~,r~ ~~ RA~DI~~ M E~C~ Date: October 20, 2010 To: City Council From: Jeff Davidson, Director of Planning & Community D~velopmen~ Steve Long, Community Development Coordinat~~ `~ Re: October 25 Work Session; Affordable Housing discussion At your October 25 work session we will be seeking guidance on where in Iowa City you would like to see affordable housing located that receives funding through the Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) programs. Your adopted Consolidated Plan for Housing, Jobs and Services for Low-Income Residents (CITY STEPS) identifies affordable housing as a high priority, and states the City will create and expand affordable housing in Iowa City. We seek guidance on where the affordable housing assisted with CDBG/HOME dollars should be located and why. Once you are able to provide us with this guidance, we will provide it to the Housing and Community Development Commission prior to their deliberation on FY12 CDBG and HOME funding. In the information which follows we have attempted to provide some general information to guide your deliberations on the 25th We receive annually approximately $1.5-$2 million in CDBG and HOME funds from the U.S. Department of Housing and Urban Development (HUD). CDBG funds support a variety of activities that benefit low-to-moderate income households. These projects include salaries for local human service agencies, brick and mortar type projects for non-profits, the development of affordable housing and loans to help finance small businesses created by or hiring primarily low income employees. HOME funds are used only for affordable housing, both rental and owner- occupied. Affordable Housing Definitions Affordable Housing. Affordable housing is generally defined as housing in which the occupant is paying no more than 30% of their gross .income for gross housing costs, including utilities. Affordability is determined by the household size and the amount of household income. Community Development Block Grant (CDBG) Program. This program provides grants to local and state governments to develop viable urban communities by providing decent housing and economic development opportunities that assist low and moderate income residents. The City of Iowa City has used CDBG funds for economic development, affordable rental and owner- occupied housing, operating funds for non-profits, owner-occupied housing rehabilitation, and public facility projects for expansion and rehabilitation of non-profit facilities. Home Investment Partnerships (HOME) Program. The HOME program provides grants to states and localities to purchase, build, and rehabilitate affordable housing. HOME funds are often used in partnership with local for-profit and not-for-profit entities. In addition to purchasing, building, and rehabilitating affordable housing, HOME funds are also used for tenant based rental assistance. October 21, 2010 Page 2 General Categories of Affordable Housing The City of Iowa City funds affordable housing projects that serve a variety of households with varying needs and income levels. These can be sorted into the following general categories: • Shelter and transitional housing. Households in need of shelter and transitional housing typically receive intensive social service supports. This type of housing is considered temporary as households work towards a more permanent housing situation. These programs primarily assist persons under 30% of Area Median Income. Specific examples include: o Shelter House (homeless) o DVIP (homeless) o HACAP (transitional) o Successful Living (transitional) Tenant Based Rental Assistance (TBRA). HOME funds are used periodically for tenant-based rental assistance. TBRA is similar to the much larger Section 8 program which is not associated with CDBG and HOME funding. Rental. CDBG and HOME funds can be used for acquisition of land, acquisition of existing homes, rehabilitation of existing properties, or new construction that creates affordable rental housing. Current income requirements for CDBG are 51 % of the program's beneficiaries must be 80% or below Area Median Income. For HOME 90% of the beneficiaries must be 60% or below Area Median Income. The income of households assisted is primarily under 50% of Area Median Income. Of the 351 HOME and CDBG assisted rental units, 46% are restricted for the elderly and persons with disabilities. Households living in CDBG/HOME rental units pay rent which cannot exceed the fair market rent for our area. In 2010 fair market rent fora 2 bedroom unit is $734, and for a three-bedroom unit is $1,069. The household is responsible for the total rent amount. Tenants in CDBG/HOME rental units may also receive Section 8 rent assistance. Specific projects we have funded include: o The Housing Fellowship (general) o Isis .Investments (general) o Melrose Ridge (persons with disabilities) o Concord Terrace/Lexington Place (elderly) o Aniston Village (general) Owner-occupied. Owner-occupied affordable housing can receive assistance which includes down-payment assistance, owner-occupied housing rehab or new construction. Households must be below 80% of Area Median Income for CDBG and HOME funded programs. The households assisted typically range from 40 to 80% of Area Median Income. Households benefitting from owner-occupied housing typically have the highest income of all the affordable housing categories. Social service supports, if any, are minimal. Specific projects include: o Habitat for Humanity o The Housing Fellowship October 21, 2010 Page 3 Income Standards The affordable housing programs under discussion include income limits which are ~ based on "Area Median Income" to determine eligibility. In addition to Area Median Income, a common measurement of income eligibility is the free and reduced lunch standard. In spite of the fact that income eligibility for assisted housing is not based on the free and reduced lunch standard, it is commonly used for assessing low and moderate income populations. It is important to understand that Area Median Income and free and reduced lunch standards are different means of assessing income standards. Many households that are income eligible for affordable housing programs have too much income for the free and reduced lunch programs. House- hold'Size 30% Area Median Income Free Lunch Income Limit. Reduced Lunch Income Limit 50% Area Median Income 60% Area Median Income 80% Area Median income 1 $16,350 $14,079 $20,036 $27,250 $32,700 $43,600 2 $18,700 $18,941 $26,955 $31,150 $37,380 $49,800 3 $21,050 $23,803. $33,874 $35,050 $42,060 $56,050 4 $23,350 $28,665 $40,793 $38,900 $46,680 $62,250 5 $25,520 $33,527 $47,712 $42,050 $50,460 $67,250 6 $27,100 $38,389 $54,631 $45,150 $54,180 $72,250 Pro rams Fundin Parameters Current Beneficiaries Shelter/Transitional CDBG <80°% AMI HOME <60 /o AMI <30%AMI 30%AMI One-half Section 8 <50% AMI HUD o One-half 30 /0 50 /o AMI Public Housing HUD <80% AMI Majority <80%AMI Rental CDBG <80°% AMI Majority <50%AMI HOME <60 /o AMI Owner Occupied CDBG <80°% AMI HOME <80 /o AMI 40% to 80% AMI Section 8 Vouchers The Section 8 program is always a topic of discussion when we discuss affordable housing. The Section 8 program is not part of the distribution of CDBG and HOME funds. Section 8 vouchers are administered by a City Division, the Iowa City Housing Authority. Section 8 vouchers are used to subsidize rent paid to a private landlord. The tenant chooses where to live; the City does not control that choice. The total number of vouchers has not changed since 1998. There are 533 vouchers in use in non-subsidized rental housing in Iowa City; 786 total vouchers in use in subsidized and non-subsidized rental housing in Iowa City. The income limit is 50% of Area Median Income. Approximately one-half of the participants have incomes below 30% of Area Median Income and one-half have incomes between 30% and 50% of Area Median Income. Approximately 65% of the households using Section 8 are elderly or persons with disabilities. October 21, 2010 Page 4 Public Housing The City owns 81 homes and the tenants must be below 80% of the Area Median Income in order to qualify for admission. Approximately 40% of the tenants have incomes greater than 50% of Area Median Income, and 60% of tenants have incomes less than 50% of Area Median Income. The rent is based on income and the family can remain in Public Housing even if their income exceeds 80% of the median income for their family size after admission. Location Map At the work session on the 25`h we will be handing out a map showing the location of all publicly subsidized affordable housing in Iowa City. You may wish to use this information to assist in your discussion of where CDBG and HOME funded affordable housing should be located in Iowa City. Questions to be answered In developing a policy on the location of affordable housing funded with CDBG and HOME dollars you must identify the problems you wish to address and why you think those are problems. To that end, consider the following: 1. For each of the four types of CDBG/HOME funded housing programs (shelter and transitional, rental assistance, rental, and owner-occupied) identify the following: a. Your concerns about location. b. The evidence on which you base those concerns and/or the additional information you require in order to verify your concerns. For example: the mix of housing in various geographical areas (neighborhoods? Census tracts? School attendance areas?); free and reduced lunch data; school boundary data; crime statistics; current position or thoughts of the school district regarding the location of housing assisted with CDBG/HOME funds; the use of Section 8 vouchers in homes assisted with CDBG/HOME etc. Staff will be present on October 25 to answer questions about CDBG and HOME programs and assist in guiding your discussion. cc: Dale Helling Eleanor Dilkes Sue Dulek Tracy Hightshoe Steve Rackis w/ppddirlmem/Affordable Hsg-10-25-10. doc ~1,=,®~ CITY OF IOWA CITY IP4 ,~®,,~ A ~ D ~ M E~4R Date: October 18, 2010 To: Mayor and City Council From: Marian K. Karr, City Clerk ;~~~~ Re: Public Reception for Tom Markus Please mark your calendars for a public reception for our new City Manager Tom Markus on Thursday afternoon, December 9. More information will be forthcoming. IP5 .:--~ ~r o~ ~ m e m o Date: October 14, 2010 To: Iowa City City Council From: John Yapp, Transportation Planner 7y-~-~'' Re: Kirkwood Ave /Summit St intersection You recently received the attached letter regarding the lack of an all-way Stop sign installation at the Summit St / Kirkwood Ave intersection, and how this can make it difficult for pedestrians to cross Kirkwood Ave at this location. There is some history to the traffic control at this intersection and other nearby intersections on Kirkwood Ave. History In the early 1990's Kirkwood Ave was repaved east of Gilbert St. This was a controversial project at the time, and with the input from adjacent neighborhoods, the City Council directed the road be repaved without any change to the roadway width, geometry and intersections. Subsequently in 1993 'the City Council directed, by resolution, that the traffic control in place today be implemented, including: Three-way Stop sign installations at the Kirkwood Ave / Keokuk St and the Kirkwood Ave /Dodge St intersections, and a single Stop sign for Summit St at Kirkwood Ave (prior to this time there was an all-way Stop at Summit St / Kirkwood Ave). This specific traffic control was advocated for by members of the adjacent neighborhood in order to 1) Intentionally create congested conditions on Kirkwood Ave at Dodge St and Keokuk St in order to limit the desirability of Kirkwood Ave as a route option; and 2) to make it difficult to turn left from Summit St to Kirkwood Ave (and vise-versa) thereby discouraging motorists from using Summit St. In 1998, the Council revisited the issue largely at the request of the Highland Ave Neighborhood Association, who believed the system of traffic control on Kirkwood Ave was encouraging cut-through traffic on Highland Ave. Our traffic study in 1998 found that traffic signals at the intersection of Kirkwood Ave /Dodge St and Kirkwood Ave / Keokuk St were warranted i.e. met the criteria for traffic signal installation. Ultimately the City Council decided not to have traffic signals installed, and instead implement a traffic calming project on Highland Ave. The traffic calming measures on Highland Ave were met with substantial opposition, and were removed approximately one month after installation. C:\Documents and- Settings\jyapplDesktop\Summit Klrkwood.doc Observations We recently conducted peak hour pedestrian counts at the Summit St / Kirkwood intersection to determine if the intersection meets the criteria for marked crosswalks and/or pedestrian warning signs. There were five pedestrians observed crossing Kirkwood Ave at Summit St in the AM peak hour, and four in the PM peak hour. These numbers to not rise to the level which justify a marked crosswalk and/or warning signs [all crossings at intersections are legal crosswalks; marked crosswalks are used at high pedestrian volume locations, signalized intersections and school routes]. Conclusion Because the current traffic control was designated by resolution, staff feels we cannot implement changes without City Council direction. Options include: 1. Acknowledge that the current traffic control is preferred by the City Council and make no changes. 2. Update the traffic signal warrant studies at the Kirkwood Ave intersections with Dodge St and Keokuk St, and ask staff to make recommendations on traffic signal installation. Conduct an all-way Stop and traffic signal analysis at the Kirkwood Ave /Summit St intersection, and ask staff to make recommendations on Stop sign or traffic signal installation. 4. Request continued, targeted traffic speed enforcement on Kirkwood Ave. Because changes to traffic control in locations like the Summit St / Kirkwood Ave intersection can affect traffic patterns on other nearby streets and neighborhoods, we do not recommend any changes without further analysis. Let us know how you would like us to proceed. Cc: Dale Helling Jeff Davidson Rick Fosse Ron Knoche Marcia Bollinger Darian Nagle-Gamm Q:\Racument~and &ettings\jy,,app\DesktoplSummit Kirkwood,doc Previously distributed to Council ?.0105!:;'?.~ ~=,. _ ~-; 1002 Marcy St. Iowa City 52240 Sept. 22, 2010 ,._ To i;he I~oh:'1~Ia.y~or and City Council of Iowa City C/O City Clerk City Hall 410 E. Washington St. Iowa City, Iowa 52240 I call your attention to the dangerous and busy, three- way intersection of Suom Summ t StreetKnothing indicates the Aside from stop signs hazards of this T-intersection, particularly the dangexs to pedestrians and cyclists attempting to cross Kirkwood to proceed north on Summit. Nor, except for the stop signs, are there any devices or means to make passage of pedestrians across Kirkwood safer. The stop signs, in fact, contribute to the hazard in attempting to cross Kirkwood. The greatest danger to pedestrians at the intersection results from drivers attemat~ng f° on Kirk (ood) thoutp into the heavy, raped eastboun consideration for pedestrians. Stop signs on Kirkwood would greatly reduce this danger In the past, probably before completion of the new Summit Street bridge over the railroad tracks, three-way stop signs were in place at this intersection. One has to wonder why they were removed when the new bridge likely led to increased traffic moving from Summit to Kirkwood. As you may know, three-way stops are in place at other T- intexsections on Kirkwood--at Dodge Street and Keokuk Street--with the result that pedestrians can crass and traffic can turn more safely. Such stop signs also would relieve the backup of traffic on Summit, sometimes beyond Walnut Street, a block north of Kirkwood. During the two-plus years we have lived at this address, one pedestrian I am aware of sustained grave head and other injuries and another bs ~~ wood. Both involved by a car while attempting to cro left-turning vehicles attempting on Kirkwood and drive ~affic on Summit into easbound traff' either unaware of the pedestrians or ignoring them. It is not unusual to see pedestrians at the intersection scrambling or running across the intersection. I have talked to a traffic engineer about how to improve safety at this intersection and stop signs on Kirkwood appear to the most feasible, effective way to reduce the hazards. I, and others, would appreciate your considering and acting on improving safety at this intersection. Very truly yoursf ~' /GjIN, (iYt/Orl Wm. Eginton copy to: Darian Nagle-Gamm Traffic Engineer and Planner 10-21-10 ~~_,_-'.r,®~ ~tTY OF IUVt/A CITY IP6 ~ ~~~~~~~ E~QR Date: October 21, 2010 To: City Council From: Rick Fosse, Director of Public Works Jeff Davidson, Director of Planning and Community Development Re: Update: Flood-related activities Engineering Division • Preparing specifications for the demolition of two HMPG properties and nine CDBG properties. • Received bids for the Asbestos Abatement of CDBG demolition properties. • Preparing specifications for the demolition of the Animal Shelter. • Asbestos Abatement for the HMPG and CDBG properties is ongoing. • Preparing specifications for repair of two storm sewer outlets to the Iowa River. • Preparing specifications for surface repair of the tennis courts at City Park. Dubuque Street Elevation and Park Road Bridge Reconstruction Project • Staff has completed review of scope with the consultant for Project Management, Coordination and Public Involvement, Phase I -Environmental Assessment and for Phase II -Design Related Services. • Staff has completed review of fee, schedule and contract language • Phase III, Bidding and Construction Services will be negotiated at a later date under a separate contract due to funding from the EDA. • The submittal to the EDA has been made for approval of the contract, scope, fee and schedule. They require 2 weeks for review. • The consultant agreement will be presented to the Council at the November 16th meeting for approval. WWTP Consolidation Project • Conducted workshop covering hydraulic sizing and evaluation criteria • Finalized EQ basin sizing and selected 45 mgd as peak for wwtp analysis • Developing outline for Facilities Plan Report • Developing collection system sizing and layout for Rapid Creek watershed • Proceeded with BioWin simulations of process alternatives • Worked on CFD modeling of the secondary clarifiers • Established flow rate for satellite treatment plant alternative on Rapid Creek watershed • Developing collection system routing to serve Rapid Creek watershed • Continued work on floodplain analysis of Snyder Creek and Unnamed Creek Water Division - 10/19/10 River Crossings • This project includes replacement of two 12" water main river crossings that were undermined by the flood of '08. They are located at the Old Water Plant and Hwy 6. • The original PW which included interim repair was de-obligated on 7/9/10. • Anew PW which includes replacement of the two water mains was signed on 7/9/10. October 21, 2010 Page 2 • Howard R Green Consultants (HRG) has completed 95% of the design and specifications for the projects. A contract for bid documents and optional inspection services for the replacement have been negotiated. • Congress voted to replenish the FEMA Disaster Relief Fund (DRF) as part of the Supplemental Appropriations Act for FY2010. • FEMA has responded favorably at the request to have project inspection services provided by HRG. • We are expecting notification of funding obligation in the next few weeks at which time we will proceed with completing final design and bidding these projects for construction. • Earl Stoller, Project Specialist with Iowa Homeland Security and Emergency Management, was checking into the status of the funding for these projects. • Deb Mansfield and the Water Division received indication from Homeland Security and Emergency Management that an environmental review study would probably not be required for this project. Peninsula Source Protection • The HRG Hazard Mitigation Study is the source of planning for proposed funding and projects on the peninsula site and the plant site improvements. • The PW and Hazard Mitigation Plan for peninsula work; CW 3, CW 4, SW 4, JW 2 and the respective electrical systems has been 'obligated' by FEMA. • Plans and Specifications for the Hazard Mitigation projects are being scheduled for public hearings with the City Council in order to put them out for bid. The proposed schedule will have the projects completed by 12/31/10. • A City Floodplain Development Permit Application was approved by Julie Tallman with HIS for the project(s). • City Council voted to award a contract to Price International Electric, Inc. on 7/12/10. Notice to Proceed is scheduled for 7/26/10 with project completion scheduled for 12/31 /10. • Apre-construction meeting was held on 7/28/10 with the general contractor, consulting engineers and Water Division staff. • The contractor began work on the project on 8/5/10. Inspection services are being provided by HRG and Water Division staff. • The project is proceeding with installation of the medium voltage cabling, grading and compaction of the generator switch gear pad and equipment submittal review. • Medium voltage cable is being trenched and bored from the generator pad to CW 3 & SW 4. • SW 4 has been removed from service and the contractor is performing work in the well house and the exterior area to raise electrical equipment above the 500 year flood level. Water Works Prairie Park Source Protection • The HRG Hazard Mitigation Study is being used for additional funding requests for hazard mitigation for plant site well houses. • We have received notice that the FEMA funding application has been approved. We are awaiting the funds to be approved by Congress. • David Purdy and Sara Sproule attended a Grant Pre Award Meeting in Urbandale on 6/18/10. • Congress voted to replenish the FEMA Disaster Relief Fund (DRF) as part of the Supplemental Appropriations Act for FY2010. • A meeting with David Purdy and Sara Sproule and the Water Division was held on 8/9/10 to discuss Federal and State documentation for project funding. October 21, 2010 Page 3 • Official notification of funding obligation was received by Iowa Homeland Security and Emergency Management Division dated 8/16/10. City official signatures are required to accept the funding. • An RFP for engineering services was sent to 6 engineering firms last week. The submittal deadline is Oct. 27th. Planning and Community Development • One more property was acquired with CDBG funds (732 Manor Drive). A total of 60 residential properties and 16.5 acres of property from Parkview Church along Taft Speedway have been acquired with Federal and State funds. Of the 60 properties, 32 of the properties have been acquired through the Hazard Mitigation Grant Program (HMGP), 22 with Community Development Block Grant (CDBG) funds, and six with Community Disaster Grant (CDG) funds. A total of 42 properties have been demolished in the Parkview Terrace and Taft Speedway neighborhoods. All structures in the Showers Addition have been demolished and cleared. • On October 12th, planning staff attended a joint meeting with the University of Iowa, Coralville, and MidAmerican. Participants outlined current and future flood recovery projects in the area and how they could work together to coordinate schedules and efforts. On October 13th, staff participated in a monthly disaster recovery teleconference with the Iowa Department of Economic Development (IDED), Iowa Finance Authority (IFA), the Rebuild Iowa Office (RIO), and other government agencies administering disaster assistance funds. Topics covered included the Single Family New Construction Program, CDBG Buyout Program, Multi- Family New Construction, and changes to the Expanded Business Rental Assistance Program and Equipment Reimbursement Assistance Program. • On October 14th, staff submitted the application for Single Family New Construction Round #3. Iowa City will assist homebuyers, whose income is at or below 100% of area median income, with acquisition assistance to purchase newly constructed homes. 31 new homes will be built in Round #3. 16 homes will be sold at $150,000 or less and 15 homes will be sold at $180,000 or less. State Community Development Block Grant (CDBG) Disaster loan to a local housing developer is being paid back to the City so $2.8 million in CDBG funds has become available for a wide range of CDBG-eligible projects, including housing, public facilities, neighborhood or recreational facilities, economic development activities, and infrastructure improvements. Each project must meet at least one CDBG national objective; primarily benefit low- to moderate-income people or help to prevent or eliminate slums and blight. The deadline to submit applications is noon on Friday, October 29, 2010. The Housing and Community Development Commission will review the applications and City Council will make final recommendations on how the funds will be allocated. • Staff is working with the EPA Office of Brownfields and Land Revitalization on a design plan for a subarea of Riverfront Crossings. Staff is continuing to work on an HMGP application for a tornado safe room near the Public Works building in Napoleon Park. The park is heavily used during the summer. The safe room would protect park users against high winds and tornados. • Staff continues to review Jumpstart applications for disbursing State Jumpstart 2 and State Jumpstart 3 funding for housing rehab/repair, down payment assistance and interim mortgage assistance. A total of $2.08 million in State Jumpstart funding has been used to assist 79 flood- impacted residential households and $861,000 in Federal Jumpstart funding has been used to assist 17 households. October 21, 2010 Page 4 The City continues to accept applications for the following disaster business assistance programs: Loan Interest Supplement Program, Residential Landlord Business Support Program, Commercial Rental Revenue Gap Program, Equipment Reimbursement Assistance Program, Flood Insurance Reimbursement Program, and Expanded Business Rental Assistance Program. The deadline for all business programs is December 31, 2010. IP7 Marian Karr From: Sam Hargadine Sent: Monday, October 18, 2010 2:45 PM To: 'mbrat10524@aol.com'; Jim Steffen Cc: Council Subject: RE: my recent visit to Iowa City Dear Ms. Bratsos, The officer in question is a Johnson County deputy and not a member of the Iowa City Police. I have forwarded your email to the Johnson County Sheriff's Office. Regards, Sa:mccee E. ,3Ea~u~cd~rce Chief of Police Iowa City Police Department 410 E. Washington St. Iowa City, IA 52240-1826 From: mbrat10524@aol.com [mailto:mbrat10524@aol.com] Sent: Sunday, October 17, 2010 4:50 PM To: Sam Hargadine; Jim Steffen Cc: Council Subject: my recent visit to Iowa City Dear Captain Steffen and Mr. Hargadine, I am writing to tell you about a recent visit I had to Iowa City. My daughter is a senior at University of Iowa, so we have been visiting your city 3 or 4 times a year for the last several years and have always enjoyed your hospitality and local establishments. In September my son (a senior in high school) and I drove to the school to make an "official visit" to the swim team, as he had met your swim coaches at Jr. National meet this summer and they saw him as a prospect for the 2011-2012 school year. Bethany (my daughter) has had a fabulous experience at the school, so we were thrilled that Andrew was invited. On Saturday, September 10th (or 11th?) I received a traffic ticket for going the wrong way on a two way highway- I was coming off the highway at the Melrose exit, turned left mistakenly thinking that it looked like a street with only one lane each way, and found myself facing oncoming traffic. I was going approximately 30 miles an hour would be my guess. It was a really stupid and careless mistake, suppose, due to me being unfamiliar with your town. Within a short distance off the ramp I pulled as far to the right as I could and stopped the second I noticed what I had done. I was guilty, did not want to make a 3 1/2 hour ride to Iowa City to come to court, and have paid my fine. However, I want to share with you that I was extremely disappointed, and, frankly, disgusted by the treatment I received from Officer Tyler Kisner. As stated, I realize it was a careless and dangerous traffic violation, but done innocently due to my miscalculation. Officer Kisner was rude and condescending from the moment I rolled down my window. He used an angry tone of voice and asked what I felt were unnecessary questions, such as "Why did you do that?" and "Have you ever been to Iowa City before?". Although I made a careless move, I do not think that every safe driver that has been in any town once could name all of the 1 or 2 way streets, traffic signals, landscape,etc. and so I find this question demeaning and ridiculous. I readily took a breathalizer (and can understand why he suspected I might have been drinking, although I wasn't). But then when he asked about my corrective lenses and I told him I was wearing contacts he felt the need to get a flashlight to shine in my eyes to "see" my contacts. And when I had trouble opening my eyes wide because I have sensitive eyes in the sunshine he commanded that I "open my eyes wider". My friend explained to him that this was the first time we had driven in the city, were trying to get to know the roads, and could we possibly get a warning..." He said "I can choose to give you a warning or a ticket and I choose to give you a ticket." I am aware that this was the afternoon of the Iowa vs. Iowa State football game, and so there was a 10/18/2010 Page 2 of 2 high probability of drunk driving for obvious reasons, probably stressful for an officer. However, I feel that this is no excuse for unprofessional and rude behavior. Unfortunately, although it was just one of your town's employees, I feel that as a police officer he represents your city and, unfortunately, my high regard for Iowa City's friendly small town personality is forever tainted. Thank you for taking the time to read my very real concerns. I would appreciate it if Officer Kisner is made aware of the poor impression he made so he does not continue to exhibit this kind of behavior to all of your visitors... And possibly realize that 200 + dollars out of pocket expenses to pay this ticket during a weekend when I was already paying a motel and food establishments has been very hard on my family's budget. Sincerely, Amy Bratsos 2724 Modaff Rd. Naperville, IL 60565 (630)369-4822 10/18/2010 JOB FAIR au~u~~ ~~ ~ ~rrr (Geared to Entry Level Job Seekers) Open to the Public -Everyone is welcome! Tuesday, October 26th 4:30 p. m. to 7:30 p. m. IP8 Eastdale Plaza 1700 S. 1 st Avenue • Iowa City, IA EMPLOYERS CONFIRMED: Chick-fi I-A First Resources Corporation Iowa City Community School District J C Penney Kelly Services Burger King Mediacom Nordstroms Pearson Premier Security Company Quality Associates Reach for Your Potential, Inc. Sears Target Team Staffing Solutions University of Iowa Windmill Manor Representatives from the following organizations will be available to assist participants Goodwill of the Heartland Iowa Vocational Rehabilitation Services Iowa Workforce Development Dress professionally and bring your resume! Don't miss out on the part-time and full-time job opportunities Meet with hiring managers Get information about specific employers Develop & strengthen your networking skills • Daycare will be provided Hosted by: Eastdale Plaza Owners Association Event Assistance provided by: Community-Based Corrections Program for the Sixth Judicial District Sponsored by the Building Blocks To Employment Committee and the CITY OF IOWA CITY ~~l~l~~r Iowa City Area HUMAN RIGHTS ~-j(~t~.Se Development Group COMMISSION ___ • Goodwill __~.__ ~pp~~ y using He"artland ~~ ~~ a' UTHORITV All sponsors would like to recognize Pizza Pit for offering reduced price pizza and refreshments for this event. MINUTES OF THE INFORMAL MEETING OF THE JOHNSON COUNTY BOARD 0... Page 1 of 11 MINUTES OF THE JOINT INFORMAL MEETING OF JOHNSON COUNTY BOARD OF SUPERVISORS AND CRIMINAL JUSTICE COORDINATING COMMITTEE: AUGUST 4, 2010 Mpg TABLE OF CONTENTS Page Report from Public Information/Outreach Subcommittee Report from Facilities Subcommittee Report from Funding/Grants Subcommittee Additional Comments from Criminal Justice Coordinating Committee Members Set Next Meeting Date Vice-Chair Harney called the Johnson County Board of Supervisors to order in the Johnson County Administration Building at 4:32 p.m. Members present were: Pat Harney, Terrence Neuzil, Janelle Rettig, and Rod Sullivan; absent: Sally Stutsman. Criminal Justice Center Coordinating Committee members present were: Department of Corrections Supervisor Jerri Allen, MECCA Director Ron Berg, Citizen Representative Bob Elliott, County Attorney Janet Lyness, County Sheriff Lonny Pulkrabek, Citizen Representative Professor Emeritus John Stratton, Consultation of Religious Communities Representative Dorothy Whiston. Staff present were: MH/DS Director Kris Artley, Executive Assistant Andy Johnson and Auditor's Office Recording Secretary Nancy Tomkovicz. REPORT FROM PUBLIC INFORMATION/OUTREACH SUBCOMMITTEE Neuzil said the Public Information/Outreach Subcommittee has begun work on the five initiatives that were laid out for them to complete by October 2010. Each member of the Subcommittee was assigned to either take an initiative or share in one that has been laid out. About a month ago, the Public Information/Outreach Subcommittee started this process and has since completed the initiative to develop the actual planning and objectives document. Neuzil said another initiative is to develop a timeline of County progress over the last ten years. Neuzil and County Sheriff Lonny Pulkrabek will be initiating that. Another initiative is updating and addressing the Jail and Courthouse space needs and the ten frequently asked questions from the 2008 brochure; their subcommittee will update that. Neuzil said that Citizen Representative Bob Elliott is in charge of working on that and Neuzil will help out as well. Neuzil said another initiative is developing a report on the downtown location of the justice center. He said Johnson County Bar Association Representative James McCarragher is responsible for that task. McCarragher had given a report on that about six months ago and will be putting it together for review from the Public Information/Outreach Subcommittee before they present it to the Criminal Justice Center Coordinating Committee (CJCC.) Neuzil said the last objective to complete by October 2010 is to work with the Auditor's Office to determine eligible election dates in 2011 and 2012. City of Iowa City Chamber of Commerce Vice President Rebecca Neades is spearheading that effort. Neuzil said once the Public Information/Outreach Subcommittee has checked off these initiatives, the Subcommittee will start looking at the next section of initiatives they are responsible for. Neuzil said that McCarragher wants to put together a Subcommittee meeting obviously before the next month. http://www.johnson-county.com/auditor/min/100804j.-min.htm 10/18/2010 MINUTES OF THE INFORMAL MEETING OF THE JOHNSON COUNTY BOARD 0... Page 2 of 11 REPORT FROM FACILITIES SUBCOMMITTEE Harney said that the Facilities Subcommittee has not met. It has been four weeks since the Committee met with U.S. General Services Administration (GSA) representatives. The GSA representatives had wanted six to eight weeks, so the Facilities Subcommittee will wait another week or two before Harney gives them a call. Harney said that the Facilities Subcommittee is going to begin setting up at least a monthly meeting to begin with, and start putting things together. They will draw up plans for a Request for Proposal (RFP) for a firm that may design a facility. They have a lot of things to work through before they get there; that is one of the steps the Subcommittee will be taking in the near future. Sullivan said one thing on the Facilities Subcommittee list is negotiation for the purchase of the homes across from the Jail. County Attorney Janet Lyness had agreed to do that and Sullivan thinks it is fine to keep this task on the Facilities Subcommittee list, but reminds people that Lyness will conduct the negotiations. Harney asked Lyness if she has had any response from those homeowners. Lyness said no. Neuzil said a letter had been sent to the landowners. He thinks now that the CJCC has agreed with this plan, it is fairly justifiable that those are pieces of property the CJCC has identified as an essential purpose for this project, which Neuzil thinks is leverage for additional action. Harney asked Lyness if she has received any response from the landowners after the letter was sent. Lyness said yes. REPORT FROM FUNDING/GRANTS SUBCOMMITTEE Rettig said the Funding/Grants Subcommittee met on August 3, 2010. The members of this Subcommittee are County Auditor Tom Slockett, County Treasurer Tom Kriz, Facilities Manager David Kempf, Budget Coordinator Rich Claiborne, and Rettig. Over the last couple of months they have handed out a number of documents, financial impact charts, and cost information on transporting inmates versus housing them in a new justice center. They also identified Iowa Code Chapter 346, which she thinks was assigned to Lyness for further review. Rettig said one thing on the Funding/Grants Subcommittee list to do from now until October 2010, is to determine if outside grant money is available. However, they have little to no capacity to do that; the one person on the Subcommittee who had expertise in this area has resigned. Rettig said the Subcommittee does not have anything new to report on numbers, although she did meet with Sheriff's Major Steve Dolezal. She said Dolezal took the sheet the Subcommittee had handed out two months ago and was going to talk to Pulkrabek to work on the numbers. The Subcommittee had plugged in a number for inmate food costs and had literally thrown in a number as a placeholder. The Subcommittee might be able to give some revised numbers soon, but she thinks it would be premature to do too much work until they decide on the scope of any possible project. Pulkrabek referred to the Code that Lyness is looking into. One of the things they had talked about was finding out if there would be interest in a joint type of project where the funding amount or, if they are talking about a bond referendum, would include monies to remodel the current Jail facility and perhaps have another law enforcement agency move into it. Pulkrabek had a preliminary conversation with Iowa City Chief of Police Sam Hargadine who said he would be open to those discussions because the Iowa City Police Department could use the space. Hargadine was going to talk to Iowa City Interim City Manager Dale Helling about this. In preliminary discussions, it sounds like something the Iowa City Police Department would be open to discussing with the County to make it a collaborative effort or project. http://www.johnson-county.com/auditor/min/100804j.-min.htm 10/18/2010 MINUTES OF THE INFORMAL MEETING OF THE JOHNSON COUNTY BOARD 0... Page 3 of 11 Rettig thanked Pulkrabek. She said she has no idea whether that would be allowed under the Code. Neuzil said that is a good question to ask. Clearly it is going to be a fairly significant remodel for a police department to move into where the Jail is. It would have to be worthwhile for the County too. He thinks the potential exists for awin-win situation here by bringing the Iowa City Police Department into this process. Pulkrabek said it is just a matter of keeping the door and their options open. He thinks everyone knows that the University of Iowa has a desire to acquire much property south of Burlington Street now, so maybe they do not automatically assume that the County would sell the property, but maybe it is in the County's best interest to sell it. He thinks it is one more option for the CJCC to take into consideration, if they could legally do it. Neuzil asked if the Facilities Subcommittee has determined that it was too late to create a parking structure for the Courthouse, utilizing the ramp that is currently being built. He referred to the potential of utilizing Saint Patrick Catholic Church's new parking ramp. Rettig said it is not too late, because they have not released any bids; though the Facilities Subcommittee would need to decide quickly. Harney said they do not even have a design complete. Rettig agreed. Sullivan said that somewhat depends on the GSA. Neuzil. said, whether it is the GSA or some other entity, they have to provide parking for the employees. There is the Jail building and he is trying to figure out if there is a way that the City could invest in a parking lot with GSA in exchange for the Jail. Sullivan said he is not particularly hopeful, but they may have an opportunity with the University, who is putting in a ramp with the new Campus Recreation and Wellness Center (CRWC). The University is going to build basketball courts to the south of the CRWC and build a parking ramp just east of that. That would be a possibility in terms of partnering. Rettig said that conversation predisposes the County deciding not to reuse the Jail. She would prefer that the County reuse the Jail, either for a jail on both floors, or for administrative offices. Alternatively, she suggested wrapping the building around on the land the County owns and moving the parking across the street. This study of $47 million is problematic. She thinks the space needs that the County has now, or will have in the future, needs to be a lot more affordable than $47 million. The County should be reutilizing the Jail and the Courthouse. Neuzil said the kicker is weighing the investment of utilizing the existing Jail and what resources would be needed to upgrade that, versus what the County could get if they sold the Jail and reinvested those dollars into a new facility. At some point, someone has to figure that out. Sullivan said the other consideration is whether any or all of the GSA lot will be available. With the GSA lot, they can be more fast and loose with the Jail site because they have more land. Without more land, and land is an extremely scare commodity there, everyone needs to be careful about giving up any land. Neuzil said he does not disagree with Rettig that $47 million would be a tough sell to the community, especially without reutilizing the existing Jail. Neuzil said he does not know which subcommittee is charged with determining whether they use the existing Jail. Sullivan said he thinks it is all dependent on GSA's response. If they cannot get any GSA land, then he does not see how the County can possibly part with any land because they do not have enough as it is. Pulkrabek said the main level of the current Sheriffs Office building cannot be converted to jail space because of ceiling height; his understanding is that the ceiling is not high enough. That is why all along they have said they cannot simply make both levels a jail and build a Sheriff s office across the http://www.j ohnson-county.com/auditor/min/100804j .-min.htm 10/ 18/2010 MINUTES OF THE INFORMAL MEETING OF THE JOHNSON COUNTY BOARD 0... Page 4 of 11 street. Rettig said she did not know that. Harney said in reality, they could remodel the space for the Sheriffs Office administrative space. Pulkrabek said absolutely. Rettig said she was not aware of what Pulkrabek said, but still, the same thing could happen. Pulkrabek said they will be doing some remodeling soon on the building and that may still be useful. There are a lot of things up in the air and a lot of it depends on GSA's response. Rettig said she wants to make it clear that she has little interest in selling the Jail or the lot to the University. She would hope the County would find a way to reuse it. Pulkrabek agreed. Neuzil said it gets back to how to utilize the existing Jail if they choose to keep it. There will be the potential of two ends of that that could be added on to the building and that could have the footings to create a skywalk type system. It does not necessarily mean the jail would be in there; it could be for administrative offices, court services, kitchen facilities, storage, or intake. All of those are possibilities for utilizing the existing Jail. Sullivan said they could tear down the building and use the space for parking. Neuzil agreed. Harney said in the Iowa Farm Bureau's newsletter it states they do not support a justice center; that is one of their legislative stances. ADDITIONAL COMMENTS FROM CRIMINAL JUSTICE COORDINATING COMMITTEE MEMBERS Neuzil asked if it seems reasonable to ask the subcommittees to complete some of their tasks by September 2010. He said the completion date is October 2010, and some of these items are pretty easy to accomplish. Rettig said that the Funding/Grants Subcommittee has completed four of the five tasks, and they cannot do the fifth because one of the volunteers resigned. Harney said hopefully they will have a reply from the GSA in the next two or three weeks. Neuzil said there is a pretty crucial question that needs to be asked fairly soon. It boils down to Pulkrabek, Lyness, the court services, and the judges, prioritizing their needs if they only had a certain amount of money. They have to think about what would solve something for 15 years and what would solve something for 30 years. Neuzil said he keeps calling it the potential of a phasing; the County might bond for something and it may result in the opportunity to help them for the next 15 years. But the Board can save money, and they have done that, which is basically what paid off the Health and Human Services (HHS) Building. Over a 15 year period, the County could potentially have $15 million more to reinvest in phase two. Neuzil said he hopes that Pulkrabek, Lyness, court services and the judges think about their priorities; are 11 courtrooms necessary, or can they can get by with five. Another question would be who would stay if they utilize the existing Courthouse. Former University Campus Planner Larry Wilson said committee members have raised a couple questions which may require professional guidance. One is reusing the Jail; the County will probably need someone to determine what services will best fit in the space, which in turn would reduce remodeling costs. The other question is how best to get each department to decide how much they can do without. Maybe this will require a facilitator to recommend what is available for a set amount of money. Then, the CJCC can ask departments if that would be acceptable. Elliott said that with the conversation that has gone on previously today, he really likes the idea of keeping options open. He is also concerned that they not be hamstrung by their options. He hopes that after the GSA responds and something becomes semi-finalized, they can begin to put things into place. http://www.johnson-county.com/auditor/min/100804j.-min.htm 10/18/2010 MINUTES OF THE INFORMAL MEETING OF THE JOHNSON COUNTY BOARD 0... Page 5 of 11 Sullivan said if the GSA takes the maximum amount of time they said, that would lead right up to the next CJCC meeting. He clarified that Harney said he would try to get in touch with GSA within the next week or two. Harney agreed. Sullivan said it does not make much sense to meet again until after the GSA responds. Lyness said she thinks they should schedule the meeting for September 1, 2010, and reschedule it if GSA has not responded by then. Harney agreed. Harney said he still thinks they can get a nice facility for $40 - $45 million. The issue is taxes and how much people are willing to pay, no matter what the County does. He thinks with time, the Farm Bureau might change its position. The County needs to look for what they can accomplish and move forward with that. They can cut back if they have to, but the County should try to get what it really needs. Neuzil said there will be some give and take in all of this. He is suggesting they may not be able to build a 350-bed facility now; they might have to build a 220-bed facility first, but one big enough to house 350 beds. He referenced the HHS building with the third floor yet unfinished, but ready when needed. Ultimately, the Board's decision is to determine what should be on the ballot. That is their job as the Board of Supervisors. The leaders of the departments that will be housed in the facility are the ones to tell the Board what they want. Pulkrabek said he likes Wilson's idea of seeking professional guidance. A professional could show them what they can get for a certain amount of money. Pulkrabek said he does not know that he could take the plan and start removing parts of it to whittle away $10 million. He asked if the Board is prepared to fund some professional help, since the Board is asking department heads to identify operational and program necessities. Neuzil said he is just suggesting that Pulkrabek, Lyness, and court services prioritize what they think they need for the next ten or 15 years, and what they need for 30 years. They can have Novak Design Group determine how much space is needed. If each department puts every single thing down on a wish list, which is what is in the Durrant Report, the project will cost $70 million; the County cannot have that. Sullivan said there are political pieces too. He thinks that people like the idea of a justice center because they like bringing in the courthouse piece. The other part is that the Jail costs the County every day, but the lack of space in the Courthouse does not. Looking at it from acost-benefit analysis, attorneys could be housed on the second floor of the Jail or the third floor of the HHS building, but, the County cannot do anything else with the Jail, except pay. Consultation of Religious Communities Representative Dorothy Whiston said the $70 million facility proposed in the Durrant Report was the Cadillac version. Now the roughly $40 million facility currently being discussed seems like the Chevy version. She is concerned that if they cut so much out of the plans upfront, the facility will not last very long, just like the situation they are in today with the current Jail. Neuzil said he is just suggesting that at some point this Board has to make a determination of what to put out to the voters to vote on. The give and take is going to be the price tag. He has a difference of opinion from some of the other Board members and maybe others in the room, and he does not want to put something in front of the voters that he thinks is not going to pass. He is not going to put a $70 million project on the ballot and say if it does not pass, they will try again in two years. He wants to put something on the ballot that is realistic for this community. http://www.Johnson-county.com/auditor/min/100804j.-min.htm 10/18/2010 MINUTES OF THE INFORMAL MEETING OF THE JOHNSON COUNTY BOARD 0... Page 6 of 11 Sullivan told Whiston that the key is to think in terms of whether there is enough physical space to expand in the future. The County is hamstrung by space more than money. Much of the concern is if the plans will include the ability to add on to the facility, that is the key. He does not think the Board of Supervisors will make that mistake; they have been pretty careful to not revisit the mistakes of the past in that way. Elliott said he wanted to react to what Sullivan and Harney said. They cannot lose track of the really dangerous situation that exists at the Courthouse. It is easy to talk about the lack of space for prisoners and money they are spending, but he shudders the more he thinks about the Courthouse and the potential for something unbelievably tragic happening there. Whiston said she cannot imagine the people of Johnson County wanting to readdress the Jail issue in 15 years. With major funding and building projects of this size, people expect it to last for 30 years. It seems that the Committee has to get themselves in agreement and make the commitment to sell it to the community. She is not talking about the Cadillac version, but it is disheartening for her to hear the Committee talk about stop-gap measures and whittling and whittling when they have already waited ten years since the last attempt to do anything. Rettig said that ten years ago it was a $20 million project and failed overwhelmingly. Now they are at a $50 million project. Tax bills went out recently and she thinks that a $50 million project would cost a homeowner of $200,000 somewhere in the range of $70 a year. The question is what people would be willing to tax themselves to build a justice center. She suggested to the Iowa Bar Association that one reason she thinks interested parties should form a political action committee sooner rather than later, is to survey and figure out what people would be willing to pay. Her instinct is that a $50 million project will fail, but if it is the wish of the CJCC and the Board, she is perfectly willing to put it on the ballot. Rettig said she thinks they have to figure out what people want. She thinks people want the County to reutilize what they have and do this in the most cost-effective way possible at the moment, but have the capacity to expand later. The County could fix the Courthouse situation right now, if they decided they wanted to; they have $2 or $3 million in the rainy day fund and will have another $2 to $3 million in another year. They could take ashort-term loan, like they did with the HHS building, and put a $10 or $11 million building next to the Courthouse within two or three years. That would not address the Jail situation. If voters' natural instinct is to be taxing themselves $25 or $26 a year, what can the County persuade them that they wanted to do; she is not sure what it is. Philosophically, she thinks $50 million would fail. Neuzil emphasized that the County would not have to go back to the voters if it was agreed upon to start saving for improvements in 15 years. He believes in building the foundation and the walls for future expansion, but wait to put in the extra cells and toilets until needed. He would hate to have an extra 100 cells sitting there empty for 15 years. He raised the question of who should pay for what and when. He said should the people today pay for something 15 years from now, particularly in a community like Iowa City where the voting population changes by almost two thirds every ten years. He asked if the County makes everyone pay at once, now, or do they make them pay 15 years later. The people who move here ten years from now get a pretty good bargain. Harney said the bottom line is that the County has to sell it and that will not come easy. He did not hear anyone complaining about the University's new $70 million Campus Recreation and Wellness Center. Rettig said the students paid for it. Some actually did complain. Harney said anytime a jail is on the ballot, it is going to be an issue. Schools are going to come up again, right up against a jail. Citizen Representative Professor Emeritus John Stratton said he is looking for a common thread in http://www.johnson-county.com/auditor/min/100804j.-min.htm 10/18/2010 MINUTES OF THE INFORMAL MEETING OF THE JOHNSON COUNTY BOARD 0... Page 7 of 11 what is being said. It seems that the CJCC agrees they need to know what the needs are now and to be able to predict their needs 15 or 30 years in the future. They want to build something that will take into account short-term and long-term needs. Stratton thinks they are getting too caught up in the dollars, though he knows the cost is important. Taxes are going to go up and everyone knows that. The people the Board hears from the most are people who do not want to see any change. Stratton said he would submit that at least 20% to one third of the voters are not going to vote for anything that requires more taxes, no matter what it is. CJCC members need to know what they need, and then sell that. He would find it very difficult to go before voters asking for support for a facility they know now is inadequate. He said that Rettig just pointed out that ten years ago the cost was $20 million, now it is $70 million. If they wait ten to 15 years, they will be faced even higher costs. Stratton said that in regards to Neuzil's comment about who is going to pay for it, they need to pay as they go. Iowa City just built a new water plant and taxpayers here and now are paying for it. It is the same with schools. He is not going to be concerned with whether future generations are going to pay. Rettig said she does not disagree with Stratton, but that he did say that 20% to one third of the people will not vote for it. They have to get to 60% plus one voter. She thinks the key is figuring out how voters are persuadable, and to what dollar amount. Sullivan said he thinks that Rettig is exactly right. The pollsters are very good at predicting where the support is, and how much support is out there. The CJCC does not know what that is now and can only speculate because they have not asked anyone to poll yet. If the Bar Association, or somebody else, does that research, the CJCC will have a good idea. Stratton said the CJCC needs to do something like that. The experts on the bond issue for Conservation told people exactly what to expect. Rettig said they knew exactly how to get the vote because the Trust for Public Land had polled. But the Trust for Public Land owned the poll; Rettig didn't have it, the government didn't own it, and the Conservation Board didn't own it. She believes an independent body should conduct the survey. Neuzil said those surveys are effective. The same thing goes for why there is a casino in Washington County and not in Johnson County. Sullivan added that is also why the casino is not in West Branch, Williamsburg, or Mount Vernon. The surveyors did a very thorough job all the way around. Harney said if they are going to do a poll like that they need to inform people what they will lose if it drops off. Sullivan said the fact is that it won't matter to people. Harney said he thinks it does. Sullivan said the pollsters were almost exact with the Conservation bond issue. Rettig said she does not know how they did it; their projections were exactly right. Neuzil said it was the same with the casino in Washington County. Wilson said the Board needs to state what dollar amount they think will sell to the community; would it be $35 million, would $45 million be too much. The CJCC is hearing that $30 million probably will not get the County what it needs. He wondered what would sell to the community and if they could get the facility they need for that amount. If they cannot, then they will need to raise the money. Neuzil said he thinks those who will be using the facility need to determine what their priorities are. They need to work with Novak, or whomever, to determine what can be purchased for $50 million, $40 million, or $30 million. If it is a $30 million project, either the Board is going to have to save up for the next 15 years and invest another $15 million into it, or the CJCC will be back for another bond referendum. http://www.johnson-county.com/auditor/min/100804j.-min.htm 10/18/2010 MINUTES OF THE INFORMAL MEETING OF THE JOHNSON COUNTY BOARD 0... Page 8 of 11 Elliott said in reference to phasing, if the facility can be completed now by leaving a portion of it unfinished, that is more affordable, and that is a lot different than going back to the voters with another bond issue in the future. Neuzil said that is how the County built the HHS building. Elliott said they can tell voters that they are building a facility to last 25 or 50 years; it will be added to in the future as the County can afford it. Neuzil said one of the big arguments when this issue came up two years ago was that they were building too many beds. He does not know that they need to build a 350-bed facility today. The County is investing almost $1 million this year between the upgrade to the Courthouse with the tuck pointing, and the addition of the intake area of the Jail. Someone should be able to make a pretty accurate prediction of how many cells will be needed. Sullivan said that University of Iowa Professor Emeritus of Psychology John Neff s data is almost exact, showing an inmate population growth of five inmates per year. Stratton said it is less than that; Neff s numbers were very conservative. Sullivan asked if over the last ten years, it has been on average five people per year. Stratton said it was fairly stable and Neff was projecting on the basis of the past. In the last couple of years there was an increment that was beyond what Neff had projected. That will happen. There will be unforeseen variables that cannot be predicted, such as new laws or a change in law enforcement staffing. The best way to predict the future is from the past, but that is just the best estimate and will not necessarily be right. Whiston said she thought the purpose of the Novak study was to project needs for 30 years. She asked if she was wrong. Neuzil said he thinks the Novak study was looking at whether a facility could fit in the available space. Harney said Novak was going to provide projected space estimates for the future. Whiston asked how the CJCC got the number of cells they are working with; did someone just pull the number out of the sky. Sullivan said the CJCC does not have a number of cells they are working with. Rettig said it is an opening day capacity of 336 persons. She read from a handout that "all general housing cells are double-bunked and support services for a sized facility of 500 persons to accommodate future expansion." Whiston asked again where they got this number they are working with. Harney said he thought it was from the original study. Pulkrabek said the number did not come from him. They have been talking about 250 cells all along. He thinks the number 350 came up when they were studying the possibility of using the Iowa City Press-Citizen building site. He is not sure where the number 336 came from. That does give them some room to go back to the Novak group and talk about cost cutting. He thinks they could talk about building the infrastructure to start on opening day with a 220-bed capacity. They could discuss expanding it to 336 beds within five years and to 500 beds within ten to 15 years. He thinks that gives the County some flexibility and what Neuzil was asking for. Harney asked if Rettig is looking at the Durrant study. Rettig said she is looking at the Novak study. Lyness said she thinks they asked the County Attorney's Office and the courts to project 15 to 20 years into the future. She thinks that is what is reflected in Novak's proposal. Sullivan said he thinks that Novak has been very clear about what the current proposal is, and that the County can decide to buy more or less if they wish. Rettig said Novak asked how much space was needed, reutilized shared space, and then, without designing a building, projected a cost per square foot to build the facility. That is how he came up with the $47.2 million. This however, does not take into account reutilizing other buildings. It does take into account a $4.2 million parking structure and $6 million for renovating the Courthouse; but the County is spending $1 million renovating the Courthouse right now, so some of these numbers are fluid that they are changing them already. She said Novak has come up with this estimate and she thinks the question http://www. j ohnson-county.com/auditor/min/ 100804] .-min.htm 10/ 18/2010 MINUTES OF THE INFORMAL MEETING OF THE JOHNSON COUNTY BOARD 0... Page 9 of 11 for the Facilities Subcommittee to address is whether all the bunks will need to be available right away. Rettig does not think they need be available right away. Whiston said it sounds like the variables being considered are reusing the Jail in some way, not finishing all cells immediately, and maybe not building a parking structure. Sullivan said it depends on the GSA's response. If the County does not get any land from GSA, they probably cannot give up any land and would then have to reuse the Jail in some way. If the County acquires the GSA lot, they probably will not need to keep the Jail; that could be an option. Whiston said she was just trying to conceptualize where they are going to take big chunks of money off this project. It sounds like they do not need 336 cells to begin with. Rettig said Novak has a deduct in the plan. If they deduct it by 64 cells, it would give them a maximum of double bunk 272 cells on opening day. $745,000 would be deducted to do that. Whiston said that would save about $1 million on cell structures. Rettig said this gets back to Neuzil's question of what the Courthouse and Jail staff must have. Another deduct option from Novak's plan is to eliminate one large conference room, which would save $213,000. Another deduct is to eliminate one medium courtroom, which would save $280,000. She said Novak has offered some examples of deducts here. Whiston said she has looked at the study and she sees that there are some deducts in there. Other than the number of jail cells, it doesn't seem like there is much wiggle room for what the County will need for the next 15 to 20 years. She does not think they will be able to sell a jail to the people who will vote for it unless it is adequate and includes things that are more than just warehousing people. She is trying to get her mind around where millions of dollars can be cut from the plan. She is fine with building a shell now and filling in the space later, but she also thinks that Novak's current plan is a fairly reasonable estimate of what people who work in the Jail and Courthouse think the County needs. Rettig said that if Whiston wants to put a $50 million project on the ballot, she is happy to do that; she just does not think it will pass. She added that she has nothing to back that up. Sullivan said bottom line is that they do not really know what voters think until they poll the community. Pulkrabek asked how much the parking ramp costs. Rettig said it costs $4.27 million. Pulkrabek said if they take a $47 million project and deduct $4 million for a parking ramp, and if the County sold the current Jail for another $5 million, the project would be under $40 million. He asked if there is a dollar amount in mind that, as elected officials, they think they could sell, or, if they should just avoid that question until they get some polling data. Neuzil said that holistically it is going to take some time to get a real number. In the meantime, those who would be using the justice center need to prioritize. What if polling results reveal $29 million is what people are willing to support. The Board of Supervisor's job is to put a number on the ballot. Ultimately, the number is going to come back from polling and no one knows what it is going to be. If it is $25 million, then everyone is going to have to think small and save up. Sullivan said it is too bad that McCarragher isn't present, because the Bar Association is probably the appropriate group to commission some kind of polling. Pulkrabek said he thinks McCarragher is working on that; they are trying to identify someone to do exactly what Rettig has been advocating. Rettig said she is not saying they should poll to create public policy, but she thinks they do need to have an understanding of people's willingness to pay. They have to understand if that number is persuadable, and to what degree. She worked on a bond issue just a year and a half ago and she knows exactly what it took to convince people. It is hard to convince people to vote to tax themselves. The University does not have to do that, and different bodies do not have to do that. http://www.johnson-county.com/auditor/min/100804j.-min.htm 10/18/2010 MINUTES OF THE INFORMAL MEETING OF THE JOHNSON COUNTY BOARD... Page 10 of 11 Rettig said if the County would have had to have a ballot initiative for the HHS building, it probably would have failed because people do not want to tax themselves for something 15 years from now. It makes more planning sense to do it. The fact that several generations of Board of Supervisors set aside money to get ready for that, made it possible to shell one third of the building, so it was ready for future expansion. If the County had to take it to the taxpayers for a vote, people do not want to pay today for something they might use 15 years from now. The CJCC has to have a sense of what voters want. Harney said that needs to be based on what the County needs. Wilson said he thinks Neuzil hit it right on. Presuming the estimates from Novak are pretty close, the County needs a $45 million facility in 15 years. The question is what the County pays for by bonding, and what is paid for over time by other methods. It is a matter of postponement, and how the County covers the gap that is not bonded; he calls this a funding strategy. Ultimately, the facility is $45 million. Department of Corrections Supervisor Jerri Allen asked what polling company was used for the Conservation bonding project. Rettig said she does not know who was hired, a national non-profit organization hired a consulting firm to do the poll. She had nothing to do with it; that was all done before Rettig became involved. The Trust for Public Land had a Doris Duke Charitable Foundation Grant; they hired a consulting firm that polled in Johnson County and came out with some information. The Board of Supervisors and the Conservation Board used that information to put a ballot issue on the ballot. The consulting firm was just about on the mark on everything. If the County would have gone to the voters with a $30 million or $25 million project, it would have clearly failed. A smaller project probably would have passed with larger margins. There are 100 consulting companies in Iowa that could be hired. Rettig said if the government pays for the polling, the people own the study and the information is public. Ten years ago, the County told the voters they had to have a $20 million building for 15 years; now, 11 years later, the County is getting by. They have to have something that people will pay for. It is not necessarily what the County needs; it is what voters are willing to pay. She thinks the CJCC needs to have some sort of sense of that if they intend to win. If the CJCC just wants people to vote on it, they should go ahead and put it on the ballot this November. Neuzil said that everyone might not all be on the same page, but in a sense, they are because everyone ultimately wants this project. Elliott said that he hopes when the Board comes to a consensus, that those who may disagree are still on board. Neuzil said that is very important. Elliott said it is very important that they maintain a team approach; and though everyone might not get what they want, when it goes public, the CJCC needs to support it. Neuzil said they need to educate the voters, they cannot advocate for or against. Ultimately, they have to figure out if the time to put the justice center on the ballot is November 2011. If it is not next November, then other issues, such as a new high school, are going to compete with it. Rettig said it could not be on the ballot in November 2011 because there is a General Election and they cannot vote within so many days of that. Neuzil said they will figure out the dates in the next month or so. SET NEXT MEETING DATE The next CJCC meeting is scheduled on September 1, 2010, at 4:30 p.m., in the HHS building. Adjourned at 5:37 p.m. http://www.j ohnson-county.com/auditor/min/ 100804] .-min.htm 10/18/2010 ,~ MINUTES OF THE INFORMAL MEETING OF THE JOHNSON COUNTY BOARD... Page 11 of 11 Attest: Tom Slockett, Auditor By Nancy Tomkovicz, Recording Secretary Sent to the Board of Supervisors on October 18, 2010 at 4:30 p.m. http://www.j ohnson-county.com/auditor/min/100804j .-min.htm 10/18/2010 MINUTES OF THE INFORMAL MEETING OF THE JOHNSON COUNTY BOARD 0... Page 1 of 9 MINUTES OF THE JOINT INFORMAL MEETING OF JOHNSON COUNTY BOARD OF SUPERVISORS AND CRIMINAL JUSTICE COORDINATING COMMITTEE: - SEPTEMBER 1, 2010 I P 10 Page Report from Public Information/Outreach Subcommittee ............... ....................................... 1 ..................................... 2 Report from Facilities Subcommittee ................................................. Update on General Services Administration Negotiations.... Plans for Purchase of Properties on Capitol Street ................ Update on General Services Administration Negotiations.... Plans for Purchase of Properties on Capitol Street ................ S t .......................................... 2 ...................................... 3 ......................................... 3 .............................. 6 Request to Iowa City to Vacate Harrison tree .......................................... Preparation of Request for Qualifications (RFQ) for Building Design....... Former University of Iowa Campus Planner Larry Wilson ........................ Report from Funding/Grants Subcommittee ............................................................ Additional comments from Criminal Justice Coordinating Committee members... Set next meeting date ............................................................................................... ................. 7 ...................... 7 ..................... 8 ................. 10 ....................... 10 ............. 11 Chairperson Stutsman called the Johnson County Board of Supervisors to order in the Johnson County Health and Human Services Building at 4:33 p.m. Members present were: Pat Harney, Terrence Neuzil, Sally Stutsman, and Rod Sullivan; absent: Janelle Rettig. Criminal Justice Coordinating Committee Members present were: County Attorney Janet Lyness, County Sheriff Lonny Pulkrabek, Iowa City City Council Member Connie Champion, Iowa Bar Association Representative James McCarragher, Citizen Representative Professor Emeritus John Stratton, Citizen Representative Bob Elliott, Iowa City Public Library Adult Service Coordinator Kara Logsden, and Department of Corrections Supervisor Jerri Allen, and MECCA Director Ron Berg. Staff present: Executive Assistant Andy Johnson and Auditor's Office Recording Secretary Nancy Tomkovicz. REPORT FROM PUBLIC INFORMATION/OUTREACH SUBCOMMITTEE Iowa Bar Association Representative James McCarragher said that of the five items that have been set for the Public Information/Outreach Subcommittee tasks to be completed in October 2010, they have completed one. Three of the other four are in circulation for comment and consideration by the Subcommittee, and the fourth one is in draft form and about ready to be submitted. He said the Public Information/Outreach Subcommittee is looking forward to completing their tasks by the October 2010 meeting, which was the deadline. McCarragher said the Public Information/Outreach Subcommittee is trying to urge all of the chairs to try to look at the tasks that are set forth in that plan and meet those goals by October. That will keep them in line with going forward. If they start slipping with a few of them now, then they can't move forward. McCarragher said the Public Information/Outreach Subcommittee is also beginning the process of enlarging their subcommittee to bring in other individuals from the community so that they will be involved in the discussions early on. The hope is to broaden the base for which they will be able to communicate to the public at large and provide information to public groups as well. This is particularly true if the Public Information/Outreach Subcommittee is able to bring them into their subcommittee. REPORT FROM FACILITIES SUBCOMMITTEE http://www.j ohnson-county.com/auditor/min/ 100901 j .-min.htm 10/ 18/2010 MINUTES OF THE INFORMAL MEETING OF THE JOHNSON COUNTY BOARD 0... Page 2 of 9 Update on General Services Administration Negotiations Harney said Facilities Manager David Kempf, Executive Assistant Andy Johnson, and Harney were developing a contract for the U.S. General Services Administration (GSA) regarding the exchange of the property. They are moving forward. GSA wanted the appraisals of the property, or at least the comparables of the property. That was furnished to them. It did not include the former Henry Sabin Elementary School property. GSA has looked at that and has asked for the valuations and the City Assessor's Office provided that to them. Now GSA is doing a more in-depth look at the exchange possibilities. Harney said they have taken Option #3 to the GSA offices in Washington D.C. and are moving forward. This is the option GSA has chosen and is going to continue to move forward with. They said it is going to take a considerable amount of time, whether it's a year, but it is on track for April. There is a list of items that have to be addressed in GSA's process. Harney said, since this is going in place now, the subcommittee can begin looking at getting involved with a designer. Citizen Representative Bob Elliott asked Harney if the GSA decision is the last decision that is out of the Board's hands that has to be finalized before the Board can identify a site. Harney said the thing about the GSA is that there is still the issue of perhaps closing Harrison Street and taking that from the City of Iowa City. Elliott said OK. Harney said those are some of the things that are on the agenda and they would need to make that request to the City and see where they go from there. Elliott said good. County Attorney Janet Lyness said the handout talks about Option #3, but the attached picture is labeled Option #2. Executive Assistant Andy Johnson said he thinks the reason for that is that in the packet that was provided when the GSA representatives were in Johnson County for the site visit, it was called Option #3. When GSA called and asked for the dimensions, and that was what Novak Design Group (Novak) sent them, so where it says Option #2 can be ignored. Novak was referring to Option #3 that the County presented when GSA representatives were here in July 2010, which was swapping the County's land for a portion of GSA's. He assured the group that they are discussing the same option. Lyness asked if with this option, GSA has a flat parking lot, as opposed to the County having to build a parking ramp. Johnson said he thinks it is two levels. Neuzil said it's flat, but two levels. Iowa City City Council Member Connie Champion said the parking area is accessible for entrance from two different streets. Johnson said within that was still an option the County would be interested in. That is if the County could build a ramp where GSA parking would all be on one level and County parking would be underneath. Harney said that is something the County can discuss with GSA later to see if that is a possibility to put a ramp on the back side of that. Champion said this is some real progress, which is great. McCarragher asked Harney where the County is with regard to the purchase of the buildings along South Capitol Street. Harney said that is up to Lyness. McCarragher asked at what point the County would begin rendering plans for building. Harney said once they decide where Lyness is at with the process of purchasing those buildings, and this is the most recent information the County has, that will allow them to start moving forward. He thinks the County can start moving forward on how it wants to proceed with design and putting out a Request for Proposal (RFP) for someone to design this. Those are all thing to start putting in place through the Facilities Subcommittee. Plans for Purchase of Properties on Capitol Street http://www. j ohnson-county.com/auditor/min/ 100901 j .-min.htm 10/ 18/2010 MINUTES OF THE INFORMAL MEETING OF THE JOHNSON COUNTY BOARD 0... Page 3 of 9 Lyness said, just to get to that item, which is next on the agenda, she said she hasn't made the negotiations for purchasing the properties a number one priority until the County heard from GSA, so now she will pursue it more. The County has had contact with the owners of the properties on South Capitol Street and Lyness will pursue it more. She didn't want to sit down and negotiate a price when she didn't even know if the County needed those properties. Update on General Services Administration Negotiations Sullivan said he just wanted to talk a little bit in terms of the process with going forward. This is encouraging, but then when looking at the details, GSA is going to want to negotiate some things. The Board needs to protect County interests; GSA is going to want to protect Federal interests. He asked if the CJCC wants to talk about how they will move forward when GSA comes up with some kind of proposal. He thinks the CJCC needs to be able to act somewhat quickly, but they also want to respect the public process. Stutsman asked if Sullivan is saying he wants negotiations to be done in the Boardroom or assign that to the Subcommittee. Sullivan said he thinks the Board needs to talk about it. What Sullivan thinks the County doesn't want to do is have someone from GSA contact Harney and give him an offer that Harney has to get a Facilities Subcommittee Meeting together, which takes two weeks. Then, the Facilities Subcommittee has to make a recommendation to CJCC, which is a month later, and then CJCC has to make a recommendation to the Board another two weeks later and the Board has to move to a closed session. He would like to shrink that window of time somehow. Champion said she thinks when the County gets an offer from GSA, the Board should immediately go into closed session. Stutsman asked how the County negotiated the purchase of the Armory building. She said it seemed like that moved along fairly quickly. Neuzil said the Board had some closed sessions on that. It was a little more drawn out. Neuzil said, in looking at the email from GSA, it points out that they are beginning the formal approval process, which is certainly very encouraging news. He thinks the Request for Qualifications (RFQ) process should begin in September 2010. He also thinks the CJCC needs to officially make a request to the City of Iowa City to vacate Harrison Street. The caution of the RFQ is: does the County design any part of the building in an area where they don't potentially have property ownership? Sullivan said he thinks those are important questions, but he'd still like to go back. Stutsman asked Sullivan what his idea is on how to move this forward faster. Sullivan said he would hope the CJCC would give the blessing to the County Attorney, the County Sheriff, and the Board to enter into whatever negotiations they feel are in good faith, and not feel slighted if for some reason they don't work with the entire CJCC. Obviously, if the timing is right to work with the CJCC that's great; if it's not, then Sullivan would hate to see that be a month long holdup. Elliott said he thinks the Board has had the benefit of the Facilities Subcommittee for some time. He thinks the responsibility is the Board's. The public will either like it or not like it and the Board will hear about it. He certainly wouldn't want it to go through a whole multi-month long process. The Board knows what has gone on and the CJCC has had its opportunity for input, but now it's up to the Board when push comes to shove. Sullivan said people have given a lot of their time, and as Champion pointed out, maybe even as much as nine years, to this issue. There is also a lot of expertise, such as that of Former University of Iowa Campus Planner Larry Wilson's expertise, which is important. At the same time, Sullivan thinks there does come a time where one has to act. He doesn't want to offend people by excluding them, but he could also see a situation where timing doesn't allow for as much inclusion. http://www.johnson-county.com/auditor/min/100901 j.-min.htm 10/18/2010 MINUTES OF THE INFORMAL MEETING OF THE JOHNSON COUNTY BOARD 0... Page 4 of 9 Stutsman asked if the CJCC is OK with this. Champion said she is totally OK. If the Board is going to act, Champion would love it. Lyness said this is an advisory board anyhow and the Board of Supervisors can do whatever it wants, though it would nice to have people around the table feeling OK about it. Harney said there will be a lot of negotiations, for example where the entrances should go, what gets exchanged for what, to what degree does the County repave the GSA lot, and things like that and not everybody will be able to participate. Sullivan said it's going to be hard enough to get five Board members and County Sheriff Lonny Pulkrabek to the same meeting. Champion said she thinks that would be great. Pulkrabek asked if GSA is saying that the possibility of them getting the old Public Health Building and being able to move some people out of their current building and reducing the number of parking spaces they need is completely off of the table. Based upon GSA's last visit, Pulkrabek said his impression was that they found that option appealing and were possibly interested in it. If GSA moves some people out of their current building and moved to the Old Public Health Building, Pulkrabek had hoped that would reduce some of GSA's parking need. Pulkrabek said he's not an architect, but he's a little concerned about this giving the County enough space and also giving the County enough space for future expansion or growth, if needed. If the County goes with this option and they don't have adequate room for expansion, then they will be back at the table with GSA negotiating for half of a parking lot. He asked those present if anyone has a feel for that. Neuzil said this current concept would make it extremely difficult to get rid of the existing Jail. Harney disagreed. If it is behind the Courthouse and wraps around Harrison Street, there would be more than enough room. Harney said it is not going to solve all the parking problems; there are plenty of parking ramps around. Sullivan said he doesn't think anybody present is qualified to answer those questions. The County has to have an architect draw up some plans. Harney said if worse comes to worse they could add parking to the Armory property parking. Pulkrabek said as he understands it, the Board is considering, fairly soon, putting the old Public Health Building up for sale. If the CJCC could know for sure that the GSA is not interested in that, and their position is that the County should go ahead and sell it, the County knows that option is out of play. The last he knew, GSA thought it was something they might be interested in. He would hate to see the Board sell that property and all of a sudden have GSA say they were interested in that. Harney said the Board can clarify that with GSA. Pulkrabek said OK. Champion said she thinks the other option the County has for expansion is the Courthouse, because that building is a relic. It has absolutely no function and it would be very expensive to make the Courthouse functional. She asked if the County has ever talked about tearing the Courthouse down. Lyness said no. Champion said there are a lot of courthouses in Iowa and the Johnson County Courthouse is so inadequate and outdated. She would remodel it as little as possible, with the plans of taking the heat and eventually using it for expansion, if the County needs it. Pulkrabek said the County has talked about reusing that space and having this bond issue include money to completely remodel the Courthouse and move things around. Champion said that won't last more than 50 years, no matter what is done to the Courthouse. Pulkrabek said he understands that. Stutsman said she thinks Champion is talking about way longer. Champion said that's right; it will be somebody else's problem anyway. Elliott said he's seen what happens in Iowa City when one talks about taking away a historic structure. The Courthouse is perhaps the most visible public historic structure in Johnson County. He doesn't think the County would want to get into that. Stutsman said she doesn't want to discuss that http://www.johnson-county.com/auditor/min/100901 j.-min.htm 10/18/2010 MINUTES OF THE INFORMAL MEETING OF THE JOHNSON COUNTY BOARD 0... Page 5 of 9 today, because they're not even talking about that during this meeting. Lyness said if the County is looking at future expansion, they don't know what GSA is going to want to do with the U.S. Postal Service building. GSA may be willing to sell all of that to the County at that point in time. Pulkrabek said in his opinion, it's absolutely imperative that the CJCC talk about expansion as they move forward. If the CJCC can't say that they are going to keep the residents of Johnson County from doing this all over again in 20 years, if need be, then he thinks that is just another reason to vote no on this. He just wants to make sure the County has a plan in there for expansion and that it's fairly specific. Champion asked Pulkrabek how old the current Jail is. Pulkrabek said it was moved into in 1981. Champion said, so it's not that old. She said the City ran into the same situation with the Iowa City Public Library, with not being able to add another floor to it. Pulkrabek said the Jail and the Library ran on bond issues at the same time, twice now, in their lives. Both times the Jail failed and the Library passed. Champion said she thinks Pulkrabek is right, the possibility of expansion is necessary. Harney said another thing he wants to make clear, is that he did have contact with officials from the University of Iowa, just to make sure they and the County are on the same playing field. The University still has no interest in the Courthouse, for the same reason previously discussed about it not being useful for anything. The University does maintain an interest in the Jail site, but not in the facility. The University also made it clear that they want to pay a fair price to assist the County in the justice center and help out with the cost. Lyness said the County has that Jail space that is right across the street. That is the County's expansion space. Neuzil said that is kind of what he was suggesting, but that's a little premature. Plans for Purchase of Properties on Capitol Street Sullivan asked Lyness to confirm for the public that they don't necessarily have to have the permission of the people for the sale of the house. Since it is a public project, the County could use eminent domain if they needed to. Lyness said that is correct. Sullivan said obviously that is not the County's first choice. Sullivan asked Lyness if the County did that, there is an appraised value and the property owners would receive that amount plus moving costs. Lyness said that's right. McCarragher asked if there wasn't some interest, however, in those people wanting to sell some of the properties. Lyness said one owner owns three of the properties and they are interested. She thinks the fourth one might be interested in selling, too, depending on the price. Request to Iowa City to Vacate Harrison Street Harney said he thinks the CJCC should print a letter with the request that Iowa City vacate Harrison Street, and forward it to Lyness for a recommendation on how to proceed. Lyness said yes, proceed. Champion said her only problem with proceeding with that now is that there is no design yet. Sullivan said he wonders if the letter could ask permission with the intent that in almost every case the County sees this being closed, but obviously if a bond issue fails there is no point in closing it then, and the County would have to go back to the drawing board. Stutsman said at least the Board can get a feel from the Council and from staff. Harney said the contingency is basically on getting it approved, because the County can't design it until it's approved. Neuzil said unless there is an objection from the CJCC, the Board can put that on an Informal Meeting agenda to send the letter. Neuzil asked if everyone is comfortable with that. Champion said OK. http://www.johnson-county.com/auditor/min/100901 j.-min.htm 10/18/2010 MINUTES OF THE INFORMAL MEETING OF THE JOHNSON COUNTY BOARD 0... Page 6 of 9 Preparation of Request for Qualifications (RFQ) for Building Design Harney said that is contingent upon if the CJCC thinks they have enough information here to proceed with Kempf putting out RFQs. Stutsman asked if the Board is ready to go to that stage. Neuzil said Kempf had suggested to the Space Needs Committee that the process does take several months. Stutsman asked if that's to find the RFQ. Neuzil said yes, so to start it now, it's probably a good idea, particularly if the County is looking at a July 2011 end date. Neuzil said beyond that, as far as the actual design area, that is something that he thinks the CJCC should give some thought to. He's not sure if the CJCC wants to design in any area the County doesn't officially have property ownership. He doesn't want to get into a situation where the building is designed and the County is ready to move forward and GSA is still not ready. Sullivan said he thinks the Board needs to do an RFQ that hires somebody who understands the situation the County is in and the need to be flexible, and that they may have design A and design B ready to go. Sullivan said he doesn't know if this is the appropriate time to talk about this, or if this is just a Board issue, but he thinks as the County does this, when the County built the Health and Human Services (HHS) building it was overwhelming for Kempf. He doesn't think the Board can ask Kempf to oversee a project of this magnitude and do his regular job. He thinks they need to look at some kind of construction management type of agreement. Stutsman said she thinks the County is a long ways from that discussion. The bond issue is going to have to pass before the Board can even consider that. Harney said he thinks they can print the RFQs and ask for a draft of what the building would look like and not necessarily have the details in mind, but rather a concept of what the building would look like. Whoever does it is going to need to know approximately how many beds and how much expansion space the County wants to look at for the future. There are a lot of things that will go into the final drawing. He thinks the CJCC can get the concept of the drawing initially and then go from there. Pulkrabek said he understands what Sullivan is saying and agrees with him, but he's not clear on the timing either. He asked, if the County is doing a RFQ for this, how will people go about searching for a project or construction manager. Pulkrabek said he too is not sure Kempf has the time to do both, so he's not sure how that would work. Stutsman said she was thinking the RFQ was just for the design of the building. Harney said in general, the RFQ is for the design of the building. Pulkrabek asked if they solicit a response, so the requests are moving simultaneously. Stutsman said regarding some of these details, she wonders if it would be better to have the RFQ committee work on it. Pulkrabek asked if Stutsman is referring to the Facilities Subcommittee. Stutsman said she doesn't know if she can answer too many questions today and may need more information, or if she was presented with different scenarios she could respond. Elliott said he thinks it's just important that the Board understands, if that is what he's hearing, that the person the County would be hiring on a contract basis to oversee and double-check everything is not connected with the firm that is being paid for the development. Pulkrabek said he would like to hear what Wilson thinks about all this. Former University of Iowa Campus Planner Larry Wilson Wilson said there are several ways the County could address this. One is to have an RFQ request for a firm to design the whole thing, and maybe it could have a preliminary design to get the general look of it and see how it fits the property, and they won't go to an in-depth design until perhaps the bond issue is http://www.johnson-county.com/auditor/min/100901 j.-min.htm 10/18/2010 MINUTES OF THE INFORMAL MEETING OF THE JOHNSON COUNTY BOARD 0... Page 7 of 9 finished. Wilson said another way is to hire a firm just to look at massing studies. The firm won't design it; they'll take the blocks of space CJCC has been talking about, and see if it will fit on the site, how much site it would take, and it's short of a design. It would be like Hancher Auditorium was done, where a planning firm was hired, Sasaki Associates, Inc., to determine how these facilities would fit on the site. Then they got a site that was big enough and they knew the building would fit, and are just now getting to the design portion of it. That would be another way to go. Neuzil said the County has kind of done that with Novak. Wilson said that would be an easy way to go and probably a lot less expensive. It would give the County some more immediate information as to whether the County is getting enough land from GSA. Wilson agrees with Pulkrabek in that he thinks in the long term, the County will wish they had the whole block. But, since that doesn't seem possible, he asked if the County can effectuate some sort of side agreement with the Old Public Health building site and reduce it as much as the County can. He thinks that would be a good idea and he thinks maybe the massing study would help. It would also help the County in getting Harrison Street closed in the process. Wilson said as far as the construction manager, he thinks that can come at a later date. He agrees that it should be separate from the firm that is doing the design and construction, or construction, which is probably two different companies. This way, they are speaking of the owner, and nobody else. There are several firms that do that on a big scale, or there are construction managers available that the County can hire. The University has a number of them, but they're not available. Sullivan asked Wilson if the County could also hire a construction manager that hires an architect and the contractors or they could hire somebody and then also hire an architect and contractors. The County could essentially sub out the hiring process. Wilson said Sullivan is getting into a package situation where a construction manager packages out different elements of it and that requires some really sophisticated management. Sullivan said that's how the Coralville Marriott was built. Wilson said right. He said the County can do that. It borders on things like design build and true construction management from the beginning. Sure, the County can do that. Sullivan said there are a lot of options. Wilson agreed. Stutsman said she thought Wilson brought two options, just basically space, does the County have enough space, or the County could move to a definite design. That is the kind of question the CJCC is dealing with. Neuzil said, in the Planning and Objectives document, it does say that in several upcoming months to determine the process and funding strategy to hire a justice center architect. It does kind of show that hopefully people are kind of peeking at the next wave of things as they are checking off these first items. That is going to be a good question for the Facilities Subcommittee. This brings up a question of funding, which Neuzil thinks that they have to realize that there is going to be some cost associated with this end of it that the Board needs to think about. Sullivan said they run a risk when doing this kind of thing, because if they pass the bond issue, then they can go back and reclaim all of those costs. If it fails, then the County is out whatever they spent. That's just the way it works. Wilson said Sullivan is probably talking about 6% of the construction cost for a design architect to do it, which is a chunk of money if the County does it that way. However, they could make the contract with such a firm two-phased. In other words, a preliminary phase and instead of paying 6%, the County pays 2% or whatever. http://www. j ohnson-county.com/auditor/min/100901 j .-min.htm 10/18/2010 MINUTES OF THE INFORMAL MEETING OF THE JOHNSON COUNTY BOARD 0... Page 8 of 9 Harney said he thinks Novak has already done a space study on the space the County is going need for something; it's just a matter how the County is going to fit in the option of needed space versus future space. Wilson said it's his view that that would probably be the simplest and less costly way. It wouldn't give the County a design. He has a concern, that with the piece of land left with Option #3, it's fairly long and kind of narrow. He asked if that will affect how the building will be laid out. He asked if that will make relationships of internal functions not ideal because of the shape of the land. He thinks it would be good to know upfront if these are problems. So, it could be Novak. Or the County could say they want three firms to give them a quote for doing a specific portion and do it that way. Neuzil asked if Wilson is on the Facilities Subcommittee. Wilson said yes. Stutsman asked if the CJCC refers this to the Facilities Subcommittee to proceed with this and make a recommendation to the CJCC. Stutsman said basically the CJCC is saying today that they're ready to move on to drafting an RFQ. Wilson said he agrees that it would be good to find out where the County stands on closing Harrison Street. It could always be pending on the fact that the County really needs it. Neuzil asked Champion if she thinks some Iowa City staff needs to be in on some things now. Champion said yes, she thinks it would be very important to get some City staff brought up-to-date on what's going on, the plans, and why Harrison Street is important. That is going to be very important to City Council members, especially with all of the designs now for that part of town. She supposes Planning and Zoning, or whoever wants to handle it, should just call the City. Harney said he thinks the CJCC should check with Iowa City Planning and Community Development Director Jeff Davidson. Champion agreed that Davidson would be the one to talk to, or the City Engineer, though Champion thinks the CJCC should start with Davidson. Champion said she thinks there would be support for it, especially if there is staff support. REPORT FROM FUNDING/GRANTS SUBCOMMITTEE Stutsman said there won't be a report from the Funding/Grants Subcommittee, since Rettig is meeting with the City of Solon City Council tonight. She said Rettig said the Funding/Grants Subcommittee can't really do anything more until it has more numbers. ADDITIONAL COMMENTS FROM CRIMINAL JUSTICE COORDINATING COMMITTEE MEMBERS Neuzil said the October meeting might be longer. If people are already back, he thinks there are some tasks that will have quite a few things to review. Sullivan asked if anybody is addressing the potential need to do some polling. Neuzil said yes, that is on the task list and he thinks the Public Information/Outreach Subcommittee has already started the process. McCarragher said they did assign that task at the last meeting and communication will be started on that process. Sullivan said that definitely needs to be on the front burner. McCarragher agreed. Champion asked if there is any way to get more newspaper coverage on what this committee is doing. She asked if anyone has thought about that to get the topic in front of the public. There are some good articles on the Jail once in awhile. Neuzil said a task of the Public Information/Outreach Subcommittee, once they have some approval from the CJCC on some of the documentation they are doing, is to request Information Technology to at least help them get these issues on the website. He thinks the County website currently has a lot of information on the Jail website and he thinks the County http;//www.johnson-county.com/auditor/min/100901 j.-min.htm 10/18/2010 MINUTES OF THE INFORMAL MEETING OF THE JOHNSON COUNTY BOARD 0... Page 9 of 9 should create a justice center page. Champion said the County must start educating people now and use every opportunity to do so. It is very difficult; people don't like the Jail. Harney said that's why it's called the justice center. Champion said people might like that better. She said it's not a popular thing. It's not like building a library. SET NEXT MEETING DATE Johnson said the next CJCC Meeting is scheduled for October 6, 2010, at 4:30 p.m. in the HHS building. Adjourned at 5:13 p.m. Attest: Tom Slockett, Auditor By Nancy Tomkovicz, Recording Secretary Sent to the Board of Supervisors on October 18, 2010 at 9:30 a.m. http://www.j ohnson-county.com/auditor/min/100901 j .-min.htm 10/ 18/2010 MESSAGE ERGM HGST Our Peninsula Fall Festival will happen rain or shine in our covered tents this Sunday on Founders Square! Please join your neighbors and friends from 4-6pm for Square Dancing, tractor rides, pumpkin decorating, a Pie Potluck and a costume parade and contest for children and pets! If the weather holds up, we'll also show "A Nightmare Before Christmas" on the giant inflatable screen! the Peninsula Neighborhood Association Page 1 of 1 Dale Helling From: City of Iowa City [web@iowa-city.org] Sent: Thursday, October 21, 2010 7:25 PM To: Dale Helling Subject: UniverCity Neighborhood Partnership program wins Best Development Award The UniverCity Neighborhood Partnership's Affordable Homeownership Program in Iowa City was chosen as the recipient of 1000 Friends of Iowa's 2010 Best Development Award in the category of Best Renovated Residential. 1000 Friends will honor the Best Development award winners at a reception following their Annual Meeting on October 30, 2010 at 5 p.m., at the Griffieon Family Farm in Ankeny, IA. The UniverCity Neighborhood Partnership's Affordable Homeownership Program was selected to receive the award because the project is innovative and meets almost all of the smart growth criteria upon which the nominations were judged. One of the judges remarked, "This project is an excellent example of a collaborative effort that is helping revitalize older neighborhoods by providing opportunities for affordable homeownership in locations close to employment." 1000 Friends of Iowa established the Best Development Awards in 2001 to showcase development projects and programs across the state of Iowa that best reflect the principles of smart growth and sustainable development and to recognize the cities, companies, non-profit organizations and individuals that made these projects or programs possible. The winners of the Best Development Awards are models of how responsible development practices provide benefits to the community, the environment, and quality of life for future generations. 1000 Friends of Iowa is a nonprofit, membership driven organization headquartered in Des Moines. With over 400 members across the state, their mission is to unite citizens for responsible land use and sustainable development. Their goals include farmland protection, responsible land stewardship, revitalization of cities and towns, and improved quality of life for future generations. To learn more about 1000 Friends of Iowa or about the recipients of the 2010 Best Development Awards, visit 1000 Friends' website at www.1000friendsofiowa.orca. For more information on the UniverCity Neighborhood Partnership, contact Sarah Walz, City of Iowa City Planner, at 319.356.5239 or a-mail Sarah-Walz(c~iowa-city.org. Do not reply directly to this a-mail! It is produced from an automated system, and is not monitored for replies. If you have a question or comment about this information, please contact the originating department of this message, or by using our feedback form. For technical questions regarding the website, please contact our web team. • Unsubscribe or edit your subscription details. • Visit our iobs page for emolovment opportunities. • View more news from the Citv of Iowa Citv. 10/22/201 ~ UniverCity Neighborhood Partnership program Contact: Sarah Walz wins Best Development Award Contact Phone: (319) 356-5239 Posted by: Community Development Mailing List~sy: General City News Originally Posted 10/21/2010 7:24:38 PM Page 1 of 1 Marian Karr From: Iowa City Area Chamber of Commerce [kelly@iowacityarea.com] Sent: Monday, October 25, 2010 5:49 PM To: Marian Karr Subject: Celebrate Chamber passenger rail victory Tuesday at 10 a.m. Iowa City Area Chamber celebrates passenger rail victory -Iowa City to Chicago route receives federal passenger rail stimulus funds - The Iowa City Area Chamber of Commerce is celebrating the award of $230 million in federal passenger rail stimulus funds for the Chicago Flyer Iowa City to Chicago route. The Iowa City Area Chamber has led the initiative locally by actively lobbying for the passenger train service connecting Iowa City to Chicago through the Quad Cities. "This is a major victory for Iowa City and the state and we are proud of the success on one of the Chamber's strategic initiatives," said Nancy Quellhorst, president and CEO of the Iowa City Area Chamber of Commerce. "Iowa City to Chicago passenger rail will play a significant role in the future of our local economy. It will fuel job growth, improve the environment, increase tourism and improve quality of life in the Iowa City Area." The Chamber will host Governor Chet Culver for an official announcement at 10 a.m., Tuesday, October 26 at the Chamber office, 325 E. Washington Street, Iowa City. Elected officials, advocates for passenger rail and community leaders will also be in attendance. "The Chamber appreciates the support from Governor Chet Culver and other Iowa legislators who demonstrated commitment to this long-term investment for the state," said Quellhorst. The 79 mph high-speed passenger rail service from Iowa City to Chicago will make two trips daily. Projected annual ridership is 246,800 for 2015. The Chamber invites Chamber members and the public to participate in the announcement to celebrate Amtrak service linking Iowa City, the Quad Cities, and Chicago. 10/25/2010 DRAFT "''~'-~~ IP11 I CALL TO ORDER: MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: OTHERS PRESENT: POLICE CITIZENS REVIEW BOARD MINUTES -October 12, 2010 Chair Donald King called the meeting to order at 5:34 P.M. Royceann Porter, Peter Jochimsen Joseph Treloar Staff Catherine Pugh and Kellie Tuttle Captain Wyss and Officer Smithey of the ICPD RECOMMENDATIONS TO COUNCIL None CONSENT CALENDAR Motion by Porter and seconded by Jochimsen to adopt the consent calendar as presented or amended. • Minutes of the meeting on 09/14/10 • ICPD General Order 89-04 (Civil Rights) • ICPD General Order 99-01 (Police Vehicle Pursuits) • ICPD General Order 99-03 (Prisoner Transport) • ICPD General Order 00-02 (Harassment and Sexual Harassment) • ICPD General Order 00-08 (Weapons) • ICPD General Order 01-03 (Performance Evaluations) • ICPD General Order 04-01 (Personnel Early Warming System) • ICPD General Order 07-01 (Patrol Rifle) • ICPD P.A.U.L.A. Report -September 2010 Motion carried, 3/0, Treloar absent. REPORT FROM NOMINATING COMMITTEE King and Jochimsen were appointed to the nominating committee at the September 14t" meeting. Jochimsen reported that the committee had met and would like to nominate Donald King for Chair and Joseph Treloar for Vice-Chair. CONSIDER MOTION TO FIX METHOD OF VOTING Motion by Porter, seconded by Jochimsen to prescribe the method of voting by a voice vote and use majority vote for the basis for decision. Motion carried, 3/0. Treloar absent. NOMINATIONS FOR OFFICE OF CHAIRPERSON MOTION TO CLOSE NOMINATIONS Motion by Jochimsen, seconded by Porter to close nominations. Motion carried, 3/0. Treloar absent. BALLOT OR VOTE Motion carried to elect Donald King for office of Chairperson, 3/0, Treloar absent. PCRB October 12, 2010 Page 2 NOMINATIONS FOR OFFICE OF VICE-CHAIRPERSON MOTION TO CLOSE NOMINATIONS Motion by Jochimsen, seconded by Porter to close nominations. Motion carried, 3/0. Treloar absent. BALLOT OR VOTE Motion carried to elect Joseph Treloar for office of Vice-Chairperson, 3/0, Treloar absent. OLD BUSINESS Community Forum -The Board confirmed the date, time and place of the forum. Tuttle informed the Board of the publicity that had already been done and what would be done closer to the forum date. To date no questions or comments have been received. The Board agreed to add "Annual" to any further publicity going out. Jochimsen agreed to replace Angie Blanchard-Manning on the forum subcommittee to work with Treloar on the draft summary. NEW BUSINESS None. PUBLIC DISCUSSION None. BOARD INFORMATION Jochimsen not available for the November 3~d meeting. The Board will discuss the meeting schedule after executive session. STAFF INFORMATION Tuttle updated the Board on the current vacancy. Applications are due on Wednesday, November 3rd by 5:00 PM. EXECUTIVE SESSION Motion by Jochimsen and seconded by Porter to adjourn into Executive Session based on Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried, 3/0, Treloar absent. PCRB October 12, 2010 Page 3 Open session adjourned at 5:47 P.M. REGULAR SESSION Returned to open session at 6:00 P.M. Motion by Porter, seconded by Jochimsen to set the level of review for PCRB Complaint #10-04 to 8-8-7(B)(1)(a), on the record with no additional investigation. Motion carried, 3/0, Treloar absent. TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change) • November 1, 2010, 5:30 PM, Emma J. Harvat Hall (Rescheduled from 11/3) • November 9, 2010, 7:00 PM, The Spot -Community Forum • December 14, 2010, 5:30 PM, Lobby Conference Rm • January 11, 2011, 5:30 PM, Lobby Conference Rm Motion by Jochimsen, seconded by Porter to move the regular monthly meeting from November 3rd to November 1st so that all Board members can attend. Motion carried, 3/0, Treloar absent. ADJOURNMENT Motion for adjournment by Porter, seconded by Jochimsen. Motion carried, 3/0, Treloar absent. Meeting adjourned at 6:03 P.M. POLICE CITIZENS REVIEW BOARD ATTENDANCE RECORD YEAR 2010 (Meeting Date) NAME TERM EXP. 1/19 2/9 2/17 3/9 4/13 4/15 5/11 6/8 6/18 6/24 7/13 7/21 8/10 9/14 10/12 Position Vacant 9/1/12 --- --- --- --- --- --- --- --- --- --- --- --- --- --- --- Donald King 9/1/11 X NM X O/E X X X NM NM X X X X X X Joseph Treloar 9/1/13 X NM X X O X X NM NM X X O/E X X O/E Peter Jochimsen 9/1/13 --- --- --- --- --- --- --- --- --- --- X X X X X Royceann Porter 9/1/12 --- --- --- X X X X NM NM X O/E X X X X Abigail Yoder 9/1/12 --- --- --- --- --- --- --- --- --- --- --- --- --- --- --- --- --- --- Vershawn Young 9/1/13 O NM X O O/E X O/E NM NM O/E --- --- --- --- --- --- --- --- Janie Braverman 9/1/12 X NM X X X X X NM --- --- --- --- --- --- --- --- --- --- Angelina Blanchard- Mannin 9/1/12 --- --- --- -- --- --- --- --- --- --- --- --- --- X --- --- --- --- KEY: X =Present O =Absent O/E = Absent/Excused NM = No meeting --- = Not a Member IP12 MINUTES PRELIMINARY PLANNING AND ZONING COMMISSION OCTOBER 4, 2010 - 6:00 PM -INFORMAL CITY HALL, LOBBY CONFERENCE ROOM MEMBERS PRESENT: Josh Busard, Charlie Eastham, Elizabeth Koppes, Wally Plahutnik, Tim Weitzel MEMBERS ABSENT: Ann Freerks, Michelle Payne STAFF PRESENT: Bob Miklo, Sara Greenwood Hektoen, Tabatha Ries-Miller, Lorin Ditzler OTHERS PRESENT: Clark Henry, Doug Bisson RECOMMENDATIONS TO CITY COUNCIL: None. CALL TO ORDER: The meeting was called to order at 6:00 PM by Vice-Chair, Elizabeth Koppes. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. DISCUSSION OF RIVERFRONT CROSSINGS DISTRICT: Miklo explained that Iowa City is one of five cities across the country to have been chosen for a second round of Environmental Protection Agency (EPA) funding for development consulting; the Iowa City focus for this funding will be the Riverfront Crossings District. Miklo introduced Clark Henry of SRA in Washington D.C., Doug Bisson of HDR in Omaha, Nebraska as the consultants who would be in town to study the project over the next few days. Charlie Eastham stated for the purposes of full disclosure that he is president of the Board of Directors for anon-profit group that is leasing space in the area to be discussed. Henry said that the program from which the funding for this consulting comes is The Partnership for Sustainable Communities, and is funded by the EPA. The goal of the program is to align transportation policy and resources with environmental protection. Henry said that the largest component of the project they will be working on for the Riverfront Crossings area is coming up with a draft conceptual framework. Secondly, the existing zoning code will be evaluated to determine if it is getting Iowa City the type and scope of development it Planning and Zoning Commission October 4, 2010 -Informal Page 2 of 6 desires; analysis will be done on bridging the gap between what development the city wants and what development the city is getting. Henry said that another component of the project will be to evaluate and develop planning for remediation for any ground contamination from existing or former businesses/endeavors that may come into play with redevelopment. He said this would be largely technical guidance. Henry stated that the consultants will be working with market studies and analysis gathered from the first phase of this project, as well as conducting research and interviews of their own. Bisson said that the development side of the project will be focused on a small subsection of the larger Riverfront Crossings District. He said that as they move forward with the project they will be cognizant of the fact that the area being studied is somewhat out of the immediate realm of action for downtown Iowa City. Bisson said that there will be challenges in staying out of the 500 year floodplains of the Iowa River and Ralston Creek when contemplating development; however, that will also present opportunities for green and open spaces. Bisson said that the transportation system of roads, pedestrian traffic, railroad and light rail, and general connectivity with downtown will be key factors in design. Sisson said that a density study indicated that a structured parking solution would be required if a high density was desired for that area. Bisson said that the hope was that over the next three days a general consensus on the development direction could be reached. Eastham asked if it was too early to ask if the soil in that area would support multiple multi- storied steel and concrete structures. Henry said that there was a certain amount of assumption required in this planning process, including the assumption that the engineering required is possible and affordable, and that any environmental issues discovered can be worked through. He reiterated that this is a conceptual framework. Miklo invited Commissioners to attend the planning meeting for the following day and also the wrap up meeting at the end of the week. He said that eventually a more detailed plan will be drafted and will be presented in a public meeting. Eastham asked if a market analysis had been done to determine demand for this kind of project. Miklo replied that a broad market analysis had been completed in December 2009, and that was being used at this point. He noted that as the plan moves forward further, more detailed market analysis will be done. Sisson said that numbers will change as further study is done. Miklo said that the hope is that the area will evolve as the wastewater treatment plan and other industrial uses relocate, though those decisions will be made by individual property owners; there will be no City buy-out of existing structures to make this development plan come into being. He said that public investment in the area and the addition of parks and green space may have the effect of increasing land values and attracting different kinds of development. Bisson said that the idea was to use the green space as an investment tool. Koppes asked when the wastewater facilities and old animal shelter would be removed. Miklo said that within the next three to four years. Eastham asked if the University was involved in this planning process, and Miklo said that there was a meeting scheduled with the University for the following day. Koppes asked if a traffic study had been done for the Gilbert Street intersection. Miklo noted that approximately five years ago there had been a study done that indicated upgrades were Planning and Zoning Commission October 4, 2010 -Informal Page 3 of 6 warranted for that intersection but that plans to implement upgrades had been tabled due to property owner objections. He said this process could be an opportunity to bring that discussion up again. Henry asked if anything discusses so far raised red flags for the Commission, or if there were opportunities the Commission saw that the consultants were missing. Eastham asked how confident the consultants were that any potentially contaminated sites had been identified, and what cost it would take to remediate them. Henry said there were a couple of sites along Gilbert Street that had some former registered underground storage tanks, and those are always potential issues. He said that the definition of a "brownfield" is a property whose development is complicated by the presence or potential presence of a hazardous waste, toxin or pollutant. He said that as many of these sites will be former industrial sites, a certain level of due diligence will be required on the part of a property purchaser to satisfy their lender. Henry said there are federal guidelines for site assessments that lenders generally require before financing such sites. Henry said that if contaminants are found, the level of clean-up required is driven by the proposed use for the site; i.e., industrial use would not require as much clean up as a commercial use, and a commercial use would not require as much clean up as a residential use. He said he did not foresee the kind of clean up that requires millions of dollars and decades of time to address coming out of this development area. He noted that it is important to work with property owners in addressing these issues and to educate them on grants and funding available to assist with assessment and clean up. He said this was something property owners, developers and lenders needed to plan for before they were ready to buy, sell, or build. There were no further questions from the Commission. ANNEXATION/REZONING ITEMS: 1. ANN10-00003/REZ10-00010: Discussion of an application submitted by City of Iowa City for annexation and rezoning from County Agricultural (A) zone to Neighborhood Pubtic (P1) zone for approximately 207 acres of property located south of McCollister Boulevard, west of Sand Road SE (Terry Trueblood Recreation Area). Miklo introduced Tabatha Ries-Miller, a graduate student in Urban Planning who has been working on this issue and prepared the staff report. Ries-Miller said that the property had been a sand quarry in the past, and now contains a lake where the sand quarry had been located. She said there had been some residential property on the western part of the property which was removed after the 2008 flood. Ries-Miller said that when the South District planning process took place this area had been identified as a potential future park site. She said that the area does fall within the long-range planning boundary of the South District Plan and that there will be no undue burden placed on the City by annexing this property. Ries-Miller said that the property is currently owned by the City. Reis-Miller said that control over the development of this property is in the City's best interest. She said the voluntary annexation of this property will fulfill the open space goals of the South District plan and involves preservation of wooded wetlands in the Iowa River corridor. Ries-Miler said that the zoning code requires pubic-owned property for the purpose of schools, Planning and Zoning Commission October 4, 2010 -Informal Page 4 of 6 parks, etc. to have a P1 zoning designation. Koppes asked if there would be the capability of providing sanitary sewer to the property, as when the 1997 long-range planning boundary was set, this property was left out because there was not that capability. Miklo said he was unsure but would check with Public Works. 2. ANN10-00004/REZ10-00012: Discussion of an application submitted by Max & LaVaughn Neppel for annexation and rezoning from County Heavy Industrial (MH) zone to General Industrial (11) zone for approximately 1.85 acres of property located at 4764 420tH Street SE. Ditzler said that this property is adjacent to 170 acres of land that was recently annexed for industrial use. The annexation falls within the guidelines of voluntary annexation requests. The area is within the long-term planning boundary and satisfies a need for industrial growth identified in the Comprehensive Plan. Ditzler said improvements are currently being made to 420tH Street, but additional improvements would need to be made once all of the properties in that area were annexed. She said that sanitary sewer would be possible for this property. Plahutnik asked what was to the north and east of the property. Ditzler said that north of the property is some County zoned Heavy Industrial property. Eastham asked if there was storm water management for the area. Miklo said that would be addressed with redevelopment. Eastham said drainage patterns could be an issue for future development and do affect zoning decisions. Koppes asked if the property owner was looking to redevelop this land. Miklo said the property is for sale. Given the size of the property, Miklo said, it is most likely that the property would be redeveloped as a part of the adjacent property to the north or east. Eastham asked if the cost of the 420tH Street improvements were being born entirely by the City. Miklo said he believed there was some State funding involved, but there is no private investment at this point. Eastham asked if the City would be attempting to regain the cost of some of those improvements from land purchasers in the area. Miklo said that there was no plan for that. Eastham asked if this annexation would require the extension of the 420tH Street improvements to the eastern boundary of this property. Miklo said that was yet to be determined and would depend on the size and scope of any redevelopment that took place. He said those kinds of improvements would likely be done in conjunction with improvements to Taft Avenue to the north. Eastham asked if the City is currently planning on further extending 420tH Street in the future, and Miklo said that it is. Koppes said that the Commission's concern should be the land use not where the money for road improvements comes from. Eastham said his concern is not so much where the money comes from but whether the necessary infrastructure is available to support the use. Miklo said that if this was a much larger piece of property those kinds of questions would require a much closer examination; however, this property is less than two acres and will likely be combined with a much larger parcel. Plahutnik asked if staff was comfortable doing annexation of this area piece-meal rather than waiting for a larger area to annex. Miklo said that annexations are done at the discretion of the property owner for the most part, and therefore it occurs as the opportunity arises. OTHER: None. Planning and Zoning Commission October 4, 2010 -Informal Page 5 of 6 ADJOURNMENT: Eastham motioned to adjourn. Weitzel seconded. The meeting was adjourned. PLANNING AND ZONING COMMISSION ATTENDANCE RECORD 2010 FORMAL MEETING NAME TERM EXPIRES 1121 214 3/18 411 4/15 5/6 5/20 6/14 8/5 8119 9/2 9116 BUSARD, JOSHUA 05/11 X X O/E X X X O/E O/E X X X X EASTHAM, CHARLIE 05/11 X X X X X X X X X X X O/E FREERKS, ANN 05/13 X X X X X X X X X X X X KOPPES, ELIZABETH 05/12 X X X X O/E X X X X X O/E X PAYNE, MICHELLE 05/15 X X X X X X O/E X X X X X PLAHUTNIK, WALLY 05/15 X X X X X X X X X X X X WEITZEL, TIM 05/13 x X X O/E X X X O/E X X X X INFORMAL MEETING NAME TERM EXPIRES 3/29 4/12 513 5/17 6/17 7/26 812 8/16 10/4 BUSARD, JOSHUA 05/11 X O/E X O/E O/E X X X X EASTHAM, CHARLIE 05/11 X X X X X X X X X FREERKS, ANN 05/13 X X X X X X X X O/E KOPPES, ELIZABETH 05/12 X O/E X X X O/E X X X PAYNE, MICHELLE 05/15 O/E O/E X X X X X O/E O/E PLAHUTNIK, WALLY 05/15 X X X X X X X X X WEITZEL, TIM 05/13 O/E X O/E O/E X O/E X X X KEY: X =Present O =Absent O/E = Absent/Excused NM = No meeting/No Quorum --- = Not a Member IP13 MINUTES PLANNING AND ZONING COMMISSION OCTOBER 7, 2010 - 7:00 PM -FORMAL CITY HALL, EMMA HARVAT HALL PRELIMINARY MEMBERS PRESENT: Josh Busard, Charlie Eastham, Ann Freerks, Elizabeth Koppes, Wally Plahutnik, Tim Weitzel MEMBERS ABSENT: Michelle Payne STAFF PRESENT: Bob Miklo, Sara Greenwood Hektoen, Tabatha Ries-Miller, Lorin Ditzler OTHERS PRESENT: None RECOMMENDATIONS TO CITY COUNCIL: The Commission voted 6-0 (Payne absent) to approve ANN10-00003/REZ10-00010, an application submitted by City of Iowa City for annexation and rezoning from County Agricultural (A) zone to Neighborhood Public (P-1) zone for approximately 207 acres of property located south of McCollister Boulevard, west of Sand Road SE (Terry Trueblood Recreation Area). The Commission voted 6-0 (Payne absent) to approve ANN10-00004/REZ10-00012, an application submitted by Max & LaVaughn Neppel for annexation and rezoning from County Heavy Industrial (MH) zone to General Industrial (I-1) zone for approximately 1.85 acres of property located at 4764 420th Street SE. CALL TO ORDER: The meeting was called to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. ANNEXATION/REZONING ITEMS: 1. ANN10-00003/REZ10-00010: Discussion of an application submitted by City of Iowa City for annexation and rezoning from County Agricultural (A) zone to Neighborhood Public (P-1) zone for approximately 207 acres of property located south of McCollister Boulevard, west of Sand Road SE (Terry Trueblood Recreation Area). Planning and Zoning Commission October 7, 2010 -Formal Page 2 of 4 Ries-Miller said that this area was once a sand quarry and now contains a lake where the quarry once was. She said that there were formerly residential properties in the area, but those were removed after the 2008 floods. She said the property is identified as a potential area for open public place and environmental preservation during in South District Plan planning process. Ries-Miller showed a map that outlines the 100 and 500 year floodplains, as well as the areas of the property that were affected by the 2008 floods. Ries-Miller said the site does have City water but does not currently have sanitary sewer access. She said that it will be made available as development continues in the area. Ries-Miller said that control of the site is in the City's best interest because it provides the public open space for the South District as well as environmental preservation of the wooded wetlands and floodplain in the Iowa River Corridor. Ries-Miller said that the zoning code requires that land controlled by government entities should be designated as Public (P1) to serve as a notice to owners of nearby land-owners. Rezoning would bring this property into compliance with that requirement if it is annexed. Eastham asked for clarification on the sanitary sewer service for the area. Ries-Miller explained that the area does not currently have sanitary sewer access but that as development continues to occur it will be extended. Miklo said that Public Works has some buildings off of McCollister Boulevard and as that area is expanded the subject property could hook into that system. Miklo said that right now there are no facilities on the property but there are plans for a pavilion and restrooms which would require sanitary sewer service Freerks opened the public hearing and invited members of the public to speak. No one wished to speak so the public hearing was closed. Miklo said that it is often the case that the Commission has two hearings on annexations in order to give the public an opportunity to comment; however, it has also been the Commission's practice that if there is no controversy or comment surrounding the annexation then only one meeting is taken. Miklo said that there are grant applications due November 1St for funds to assist with infrastructure for this property, so it is staff's goal to have it annexed prior to that. Miklo said that if the Commission votes on the issue at tonight's meeting, then it would go before City Council on October 26tH Koppes motioned to approve ANN10-00003/REZ10-00010: Discussion of an application submitted by City of Iowa City for annexation and rezoning from County Agricultural (A) zone to Neighborhood Public (P1) zone for approximately 207 acres of property located south of McCollister Boulevard, west of Sand Road SE (Terry Trueblood Recreation Area). Eastham seconded. A vote was taken and the motion carried 6-0 (Payne absent). Miklo said that Terry Trueblood Recreation Area is a good example of how our Comprehensive Plan and the district planning process influence our city's growth. He noted that in 1997 this area was identified by residents of the South District as a potential area for a large park, such as Hickory Hill. It was proposed as a major amenity for the district. At the time it was an operating sand quarry. Many were skeptical that this area could ever be developed as a park. But 13 years later the plan is coming to fruition. Planning and Zoning Commission October 7, 2010 -Formal Page 3 of 4 2. ANN10-00004/REZ10-00012: Discussion of an application submitted by Max & LaVaughn Neppel for annexation and rezoning from County Heavy Industrial (MH) zone to General Industrial (I-1) zone for approximately 1.85 acres of property located at 4764 420th Street SE. Ditzler said this property does fulfill all the requirements of annexation and fulfills an identified need for industrial property identified in the Southeast District Plan. Ditzler said that 420th Street is currently being improved, but that those improvements stop right at the western boundary of this property. Water and sewer will be made to this property and staff recommended approval of this annexation. Freerks invited questions; there were none. Freerks opened public hearing; no one wished to speak and the public hearing was closed. Eastham motioned to approve ANN10-00004/REZ10-00012: Discussion of an application submitted by Max &LaVaughn Neppel for annexation and rezoning from County Heavy Industrial (MH) zone to General Industrial (I-1) zone for approximately 1.85 acres of property located at 4764 420th Street SE. Plahutnik seconded. Freerks invited discussion. Weitzel said that he would like to see this property combined with other land in the area to add to the industrial park the City is encouraging. Freerks said this is consistent with the Comprehensive Plan, and is a good addition for the city. CONSIDERATION OF MEETING MINUTES: SEPTEMBER 16, 2010: Eastham motioned to approve the minutes. Koppes seconded. A vote was taken and the motion carried 6-0 (Payne absent). OTHER: ADJOURNMENT: Busard motioned to adjourn. Koppes seconded. The meeting was adjourned on a 6-0 vote (Payne absent). PLANNING AND ZONING COMMISSION ATTENDANCE RECORD 2010 F(~RM~I MEETING NAME TERM EXPIRES 1/21 2/4 3/18 4/1 4/15 5/6 5120 6114 8/5 8/19 9/2 9116 10/7 BUSARD, JOSHUA 05/11 X X O/E X X X O/E O/E X X X X X EASTHAM, CHARLIE 05/11 X X X X X X X X X X X O/E X FREERKS, ANN 05/13 X X X X X X X X X X X X X KOPPES, ELIZABETH 05/12 X X X X O/E X X X X X O/E X X PAYNE, MICHELLE 05/15 X X X X X X O/E X X X X X O/E PLAHUTNIK, WALLY 05/15 X X X X X X X X X X X X X WEITZEL, TIM 05/13 x X X O/E X X X O/E X X X X X INFORMAL MEETING NAME TERM EXPIRES 3/29 4/12 5/3 5/17 6/17 7/26 8/2 8/16 10/4 BUSARD, JOSHUA 05/11 X O/E X O/E O/E X X X X EASTHAM, CHARLIE 05/11 X X X X X X X X X FREERKS, ANN 05/13 X X X X X X X X O/E KOPPES, ELIZABETH 05/12 X O/E X X X O/E X X X PAYNE, MICHELLE 05/15 O/E O/E X X X X X O/E O/E PLAHUTNIK, WALLY 05/15 X X X X X X X X X WEITZEL, TIM 05/13 O/E X O/E O/E X O/E X X X