HomeMy WebLinkAbout2010-10-21 Info Packet~ 1
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CITY OF IOWA CITY
www.icgov.org
CITY COUNCIL INFORMATION PACKET
October 21, 2010
OCTOBER 25 SPECIAL WORK SESSION
IP1 Council Meetings and Work Session Agenda
IP2 Memorandum from the Interim City Manager: 2011 Legislative Priorities
IP3 Summary of Pending Work Session Issues
Memorandum from Director Planning & Community Development and Community
Development Coordinator: Affordable Housing Discussion [Distributed to Council on
10/21/10]
MISCELLANEOUS
IP4 Memorandum from the City Clerk: Public Reception for Tom Markus
IP5 Memorandum from the Transportation Planner: Kirkwood Ave/Summit St. intersection
IP6 Memorandum from the Director of Public Works and the Director of Planning and Community
Development: Update: Flood-related activities
IP7 Email from Amy Bratsos: My recent visit to Iowa City [staff response included]
IP8 JOB FAIR -Building Blocks to Employment October 26, 2010
IP9 Minutes: Joint Informal Meeting of Johnson County Board of Supervisors and Criminal
Justice Coordinating Committee: August 4, 2010
IP10 Minutes: Joint Informal Meeting of Johnson County Board of Supervisors and Criminal
Justice Coordinating Committee: September 1, 2010
Invitation: Peninsula Fall Festival October 24, 2010 [Distributed to Council 10/22/10]
News Release: UniverCity Neighborhood Partnership program [Distributed at 10/25 Work
Session]
Email from Chamber of Commerce: Iowa City Area Chamber celebrates passenger rail
victory [Distributed to Council at 10/25 Work Session]
DRAFT MINUTES
IP11 Police Citizens Review Board: October 12, 2010
IP12 Planning and Zoning Commission: October 4, 2010
IP13 Planning and Zoning Commission: October 7, 2010
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•wrw~~; CITY COUNCIL INFORMATION PACKET
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CITY OF IOWA CITY
www.icgov.org October 21, 2010
I OCTOBER 25 SPECIAL WORK SESSIOI~I' ~
IP1 Council Meetings nd Work Session Agenda
IP2 Memorandum from th Interim City Manager: 2011 Legislative P orities
IP3 Summary of Pending ork Session Issues
MISCELLANEOUS
IP4 Memorandum from the City Cle :Public Reception for om Markus
IP5 Memorandum from the Transportat n Planner: Kirkwo d Ave/Summit St. intersection
IP6 Memorandum from the Director of Pu is Works and a Director of Planning and Community
Development: Update: Flood-related ctivities
IP7 Email from Amy Bratsos: My recent visit low:
IP8 JOB FAIR -Building Blocks to Employmen ~
IP9 Minutes: Joint Informal Meeting of Johnso
Justice Coordinating Committee: August , 20
[staff response included]
r 26, 2010
~ Board of Supervisors and Criminal
IP10 Minutes: Joint Informal Meeting of Joh son Cour~ Board of Supervisors and Criminal
Justice Coordinating Committee: Sep tuber 1, 201
FT MINUTES
IP11 Police Citizens Review Board: ctober 12, 2010
IP12 Planning and Zoning Commi sion: October 4, 2010
IP13 Planning and Zoning Com fission: October 7, 2010
~ R7 10-21-10
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~.`~°~,~`~ IP1
~_ City Council Meeting Schedule and
CITY OF IOWA CITY Work Session Agendas October 21, zo,o
www.icgov.org
• MONDAY, OCTOBER 25 Emma J. Harvat Hall
6:30p Special Formal -Executive Session (Separate Agenda Posted)
^ Pending Litigation
Special Work Session
^ Council Appointments
^ Agenda Items
^ Location of Affordable Housing
^ Council Legislative Priorities for 2011 ~IP2]
^ Information Packet Discussion (Oct 14, 21]
^ Council Time
^ Budget Priorities
^ Summary of Pending Work Session Issues (IP3]
^ Upcoming Community Events/Council Invitations
^ Discussion of Meeting Schedules
• TUESDAY, OCTOBER 26 Emma J. Harvat Hall
7:OOp Special Formal Council Meeting
TENTATIVE MEETING SCHEDULE
SUBJECT TO CHANGE
• MONDAY, NOVEMBER 15 Emma J. Harvat Hall
6:30p Regular Work Session
• TUESDAY, NOVEMBER 16 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
• MONDAY, NOVEMBER 29 Emma J. Harvat Hall
5:30p Special Work Session
Meeting with Area Legislators
• TUESDAY, NOVEMBER 30 Emma J. Harvat Hall
7:OOp Special Formal Council Meeting
• WEDNESDAY, DECEMBER 1 Emma J. Harvat Hall
6:30p Special Work Session
• MONDAY, DECEMBER 6 Emma J. Harvat Hall
6:30p Regular Work Session
• TUESDAY, DECEMBER 7 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
r IP2
~•!h®~~ CITY OF IC1WA CITY
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Date: October 21, 2010
To: City Council
From: Dale Helling, Interim City Manager
Re: 2011 Legislative Priorities
Council's work session agenda for October 25, 2010, includes a discussion of your priority
issues for the 2011 State Legislature. Traditionally you have determined your priorities and
conveyed them to our area State legislators prior to meeting with them in late November or early
December. You are scheduled to meet with them this year on November 29.
Based on your discussion, staff will prepare a draft resolution containing your legislative
priorities for your review and possible revision at your November 15 work session, and for
adoption on November 16.
To assist you in your discussion, please find attached a copy of Resolution 09-377 establishing
your legislative priorities for 2010. Also attached is a copy of the Iowa League of Cities' 2011
legislative priorities. Further, I have summarized below the priority areas on which the
Metropolitan Coalition will focus its lobbying efforts in 2011. Hopefully you will find this
information helpful in determining your priority issues. Certainly you may have other issues you
wish to consider as well.
The Metropolitan Coalition has identified four major priority areas for 2011 that will be refined
and better detailed in preparing for the legislative session. These four areas are:
1. Infrastructure -Will promote a "home rule" emphasis on watershed and flood plain
management and support for fully funding of TIME-21 initiatives including a possible
adjustment in the State gasoline tax.
2. Economic Development -Defend TIF program incentives; promote lifting the cap on
Historic Tax Credits; and support incentives for infill and Brownfield development,
appropriations for Workforce Housing, and continued funding of CAT and RECAT
grants.
3. Alternative Revenue - support a broadening of local revenue sources including a local
option to increase the Hotel-Motel Tax.
4. 411 Pension System for Police Officers and Firefighters - Support a program that
will make the system sustainable while controlling the costs to cities for supporting the
system.
Certainly there are other lower priority issues that the various entities will address in their
lobbying efforts, and is likely that other issues will arise during the session that will merit
attention.
"'~ C ~
Prepared by: Dale Helling, Interim City Manager, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5013
RESOLUTION NO. 09-377
RESOLUTION ESTABLISHING CITY OF IOWA CITY 2010 LEGISLATIVE
PRIORITIES
WHEREAS, the Iowa City City Council seeks to encourage legislation that enhances economic
development and opportunity in Iowa City as well as the State of Iowa; and
WHEREAS, the City of Iowa City and other cities play a critical rule in the future of the State; and
WHEREAS, it is in the interest of the citizens of Iowa City that the City Council establish legislative
priorities and convey said priorities to State legislators who directly represent Iowa City, as well as
to other State legislators.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
The Iowa City City Council hereby outlines its legislative priorities to the Iowa City area legislative
delegation for the 2010 Iowa State legislative session as follows:
1. Tax non-owner occupied condominiums as commercial properties.
2. Hotel/Motel Tax -increase maximum tax option from 7% to 9%.
3. Tax Increment Financing - no changes or further restrictions.
4. Increase fees for cigarette licenses (have not increased in over 20 years).
5. Municipal Fire and Police Retirement System -work with Iowa League of Cities to contain
future costs to employers under this system.
6. Funding support for Passenger Rail initiatives:
a. Commuter Rail
b. Extension of AMTRAK to Iowa City from the Quad Cities
7. I-JOBS -support another round of funding of at least the same amount as last session -
$118.5 million.
8. Alcoholic beverages:
a. State statute to restrict price specials and related promotions that encourage
excessive consumption.
b. There is local concern about under-reporting revenue from cash-only cover
charges, as well as the concern that this is essentially a charge that supplements
below-cost drink specials, thereby encouraging excessive drinking.
c. Increase fees for liquor and beer licenses.
9. The City supports the legislative priorities set forth by the Iowa League of Cities for the
2010 legislative session.
Passed and approved this 1st day of December ~ 20~_.
ATTEST:
Attorney's Office
wpdatalmgrlassVres120101eg islativepdorities. doc
Resolution No. 09-377
Page 2
It was moved by Wilburn and seconded by O'Donnell the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
Bailey
X
R Champion
R Correia
~ Hayek
_ O'Donnell
x
X Wilburn
~_ Wright
wpdala/glossary/resolution-ic.doc
Iowa League of Cities 2011 Legislative Priorities
Providing Essential City Services
Cities provide services and infrastructure fundamental to the lives of Iowa's citizens and businesses.
These constituents need and expect cities to maintain safe roads and bridges, and to provide clean
drinking water, and reliable wastewater and stormwater services. Public safety such as police, fire and
emergency response are some of the most crucial services cities provide. In this time of tight budgets,
cities want to ensure these essential services are maintained by addressing key issues associated with
the provision of these necessary services.
Essential City Infrastructure and Planning
Increase funding for city road and water infrastructure and intent smart planning and watershed
planning.
Public Safety
Ensure cities can adequately provide and fund public safety services for our citizens.
Pensions
Address needed systemic changes to the Municipal Police and Fire Retirement System of Iowa
(MFPRSI), aimed at creating a fair, balanced system and controlling costs to cities.
Enhancing Essential City Services
Cities want to enhance the ability to cost-effectively provide essential city services such as key
infrastructure and public safety. This session, cities are seeking solutions like increasing efficiencies,
supporting economic development initiatives, and diversifying revenue options.
Local Government Efficiency
Enhance cities' ability to operate efficiently and to more effectively deliver city services.
Flexible and Efficient Revenue Options for Cities
Ensure an efficient and reliable property tax system while diversifying funding options.
Local Economic Development
Maintain and support funding for economic development programs, and support policies aimed at
improving city economic development.
IP3
SUMMARY OF PENDING WORK SESSION ISSUES
10/21/10
Towncrest Redevelopment Incentives (NOVEMBER 15)
Economic Development Projects Update (NOVEMBER 15)
South Gilbert Street Streetscape (NOVEMBER 15)
Meet with Area State Legislators (NOVEMBER 29 @ 5:30 pm)
Brick Streets Repair/Funding Strategy (NOVEMBER 29)
Alley Inventory (NOVEMBER 29)
Urban Renewal Plan -Near South Side Parking Facility (DECEMBER 6)
Transit Service Enhancement Options (December 6)
Review Function of Boards/Commissions: Explore Possible Consolidations
Single Stream Recycling
Flood Response & Mitigation Update (PERIODIC)
Nov. 15 -16
Nov. 29 - 30
Dec. 6 - 7
r
~`~.®~~ C[TY OF [OWA C[TY
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Date: October 20, 2010
To: City Council
From: Jeff Davidson, Director of Planning & Community D~velopmen~
Steve Long, Community Development Coordinat~~ `~
Re: October 25 Work Session; Affordable Housing discussion
At your October 25 work session we will be seeking guidance on where in Iowa City you would
like to see affordable housing located that receives funding through the Community
Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) programs.
Your adopted Consolidated Plan for Housing, Jobs and Services for Low-Income Residents
(CITY STEPS) identifies affordable housing as a high priority, and states the City will create and
expand affordable housing in Iowa City. We seek guidance on where the affordable housing
assisted with CDBG/HOME dollars should be located and why. Once you are able to provide us
with this guidance, we will provide it to the Housing and Community Development Commission
prior to their deliberation on FY12 CDBG and HOME funding.
In the information which follows we have attempted to provide some general information to
guide your deliberations on the 25th
We receive annually approximately $1.5-$2 million in CDBG and HOME funds from the U.S.
Department of Housing and Urban Development (HUD). CDBG funds support a variety of
activities that benefit low-to-moderate income households. These projects include salaries for
local human service agencies, brick and mortar type projects for non-profits, the development of
affordable housing and loans to help finance small businesses created by or hiring primarily low
income employees. HOME funds are used only for affordable housing, both rental and owner-
occupied.
Affordable Housing Definitions
Affordable Housing. Affordable housing is generally defined as housing in which the occupant
is paying no more than 30% of their gross .income for gross housing costs, including utilities.
Affordability is determined by the household size and the amount of household income.
Community Development Block Grant (CDBG) Program. This program provides grants to
local and state governments to develop viable urban communities by providing decent housing
and economic development opportunities that assist low and moderate income residents. The
City of Iowa City has used CDBG funds for economic development, affordable rental and owner-
occupied housing, operating funds for non-profits, owner-occupied housing rehabilitation, and
public facility projects for expansion and rehabilitation of non-profit facilities.
Home Investment Partnerships (HOME) Program. The HOME program provides grants to
states and localities to purchase, build, and rehabilitate affordable housing. HOME funds are
often used in partnership with local for-profit and not-for-profit entities. In addition to purchasing,
building, and rehabilitating affordable housing, HOME funds are also used for tenant based
rental assistance.
October 21, 2010
Page 2
General Categories of Affordable Housing
The City of Iowa City funds affordable housing projects that serve a variety of households with
varying needs and income levels. These can be sorted into the following general categories:
• Shelter and transitional housing. Households in need of shelter and transitional
housing typically receive intensive social service supports. This type of housing is
considered temporary as households work towards a more permanent housing situation.
These programs primarily assist persons under 30% of Area Median Income. Specific
examples include:
o Shelter House (homeless)
o DVIP (homeless)
o HACAP (transitional)
o Successful Living (transitional)
Tenant Based Rental Assistance (TBRA). HOME funds are used periodically for
tenant-based rental assistance. TBRA is similar to the much larger Section 8 program
which is not associated with CDBG and HOME funding.
Rental. CDBG and HOME funds can be used for acquisition of land, acquisition of
existing homes, rehabilitation of existing properties, or new construction that creates
affordable rental housing. Current income requirements for CDBG are 51 % of the
program's beneficiaries must be 80% or below Area Median Income. For HOME 90% of
the beneficiaries must be 60% or below Area Median Income. The income of households
assisted is primarily under 50% of Area Median Income. Of the 351 HOME and CDBG
assisted rental units, 46% are restricted for the elderly and persons with disabilities.
Households living in CDBG/HOME rental units pay rent which cannot exceed the fair
market rent for our area. In 2010 fair market rent fora 2 bedroom unit is $734, and for a
three-bedroom unit is $1,069. The household is responsible for the total rent amount.
Tenants in CDBG/HOME rental units may also receive Section 8 rent assistance.
Specific projects we have funded include:
o The Housing Fellowship (general)
o Isis .Investments (general)
o Melrose Ridge (persons with disabilities)
o Concord Terrace/Lexington Place (elderly)
o Aniston Village (general)
Owner-occupied. Owner-occupied affordable housing can receive assistance which
includes down-payment assistance, owner-occupied housing rehab or new construction.
Households must be below 80% of Area Median Income for CDBG and HOME funded
programs. The households assisted typically range from 40 to 80% of Area Median
Income. Households benefitting from owner-occupied housing typically have the highest
income of all the affordable housing categories. Social service supports, if any, are
minimal. Specific projects include:
o Habitat for Humanity
o The Housing Fellowship
October 21, 2010
Page 3
Income Standards
The affordable housing programs under discussion include income limits which are ~ based on
"Area Median Income" to determine eligibility. In addition to Area Median Income, a common
measurement of income eligibility is the free and reduced lunch standard. In spite of the fact that
income eligibility for assisted housing is not based on the free and reduced lunch standard, it is
commonly used for assessing low and moderate income populations. It is important to
understand that Area Median Income and free and reduced lunch standards are different means
of assessing income standards. Many households that are income eligible for affordable
housing programs have too much income for the free and reduced lunch programs.
House-
hold'Size 30% Area
Median
Income Free Lunch
Income
Limit. Reduced
Lunch Income
Limit 50% Area
Median
Income 60% Area
Median
Income 80% Area
Median
income
1 $16,350 $14,079 $20,036 $27,250 $32,700 $43,600
2 $18,700 $18,941 $26,955 $31,150 $37,380 $49,800
3 $21,050 $23,803. $33,874 $35,050 $42,060 $56,050
4 $23,350 $28,665 $40,793 $38,900 $46,680 $62,250
5 $25,520 $33,527 $47,712 $42,050 $50,460 $67,250
6 $27,100 $38,389 $54,631 $45,150 $54,180 $72,250
Pro rams Fundin Parameters Current Beneficiaries
Shelter/Transitional CDBG <80°% AMI
HOME <60 /o AMI <30%AMI
30%AMI
One-half
Section 8 <50% AMI
HUD o
One-half 30 /0 50 /o AMI
Public Housing HUD <80% AMI Majority <80%AMI
Rental CDBG <80°% AMI Majority <50%AMI
HOME <60 /o AMI
Owner Occupied CDBG <80°% AMI
HOME <80 /o AMI 40% to 80% AMI
Section 8 Vouchers
The Section 8 program is always a topic of discussion when we discuss affordable housing. The
Section 8 program is not part of the distribution of CDBG and HOME funds. Section 8 vouchers
are administered by a City Division, the Iowa City Housing Authority.
Section 8 vouchers are used to subsidize rent paid to a private landlord. The tenant chooses
where to live; the City does not control that choice. The total number of vouchers has not
changed since 1998. There are 533 vouchers in use in non-subsidized rental housing in Iowa
City; 786 total vouchers in use in subsidized and non-subsidized rental housing in Iowa City.
The income limit is 50% of Area Median Income. Approximately one-half of the participants
have incomes below 30% of Area Median Income and one-half have incomes between 30% and
50% of Area Median Income. Approximately 65% of the households using Section 8 are elderly
or persons with disabilities.
October 21, 2010
Page 4
Public Housing
The City owns 81 homes and the tenants must be below 80% of the Area Median Income in
order to qualify for admission. Approximately 40% of the tenants have incomes greater than
50% of Area Median Income, and 60% of tenants have incomes less than 50% of Area Median
Income. The rent is based on income and the family can remain in Public Housing even if their
income exceeds 80% of the median income for their family size after admission.
Location Map
At the work session on the 25`h we will be handing out a map showing the location of all publicly
subsidized affordable housing in Iowa City. You may wish to use this information to assist in
your discussion of where CDBG and HOME funded affordable housing should be located in
Iowa City.
Questions to be answered
In developing a policy on the location of affordable housing funded with CDBG and HOME
dollars you must identify the problems you wish to address and why you think those are
problems. To that end, consider the following:
1. For each of the four types of CDBG/HOME funded housing programs (shelter and
transitional, rental assistance, rental, and owner-occupied) identify the following:
a. Your concerns about location.
b. The evidence on which you base those concerns and/or the additional
information you require in order to verify your concerns. For example: the mix of
housing in various geographical areas (neighborhoods? Census tracts? School
attendance areas?); free and reduced lunch data; school boundary data; crime
statistics; current position or thoughts of the school district regarding the location
of housing assisted with CDBG/HOME funds; the use of Section 8 vouchers in
homes assisted with CDBG/HOME etc.
Staff will be present on October 25 to answer questions about CDBG and HOME programs and
assist in guiding your discussion.
cc: Dale Helling
Eleanor Dilkes
Sue Dulek
Tracy Hightshoe
Steve Rackis
w/ppddirlmem/Affordable Hsg-10-25-10. doc
~1,=,®~ CITY OF IOWA CITY IP4
,~®,,~ A ~ D ~ M
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Date: October 18, 2010
To: Mayor and City Council
From: Marian K. Karr, City Clerk ;~~~~
Re: Public Reception for Tom Markus
Please mark your calendars for a public reception for our new City Manager Tom Markus on
Thursday afternoon, December 9. More information will be forthcoming.
IP5
.:--~
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Date: October 14, 2010
To: Iowa City City Council
From: John Yapp, Transportation Planner 7y-~-~''
Re: Kirkwood Ave /Summit St intersection
You recently received the attached letter regarding the lack of an all-way Stop sign
installation at the Summit St / Kirkwood Ave intersection, and how this can make it difficult
for pedestrians to cross Kirkwood Ave at this location. There is some history to the traffic
control at this intersection and other nearby intersections on Kirkwood Ave.
History
In the early 1990's Kirkwood Ave was repaved east of Gilbert St. This was a controversial
project at the time, and with the input from adjacent neighborhoods, the City Council
directed the road be repaved without any change to the roadway width, geometry and
intersections. Subsequently in 1993 'the City Council directed, by resolution, that the
traffic control in place today be implemented, including: Three-way Stop sign installations
at the Kirkwood Ave / Keokuk St and the Kirkwood Ave /Dodge St intersections, and a
single Stop sign for Summit St at Kirkwood Ave (prior to this time there was an all-way
Stop at Summit St / Kirkwood Ave).
This specific traffic control was advocated for by members of the adjacent neighborhood
in order to 1) Intentionally create congested conditions on Kirkwood Ave at Dodge St and
Keokuk St in order to limit the desirability of Kirkwood Ave as a route option; and 2) to
make it difficult to turn left from Summit St to Kirkwood Ave (and vise-versa) thereby
discouraging motorists from using Summit St.
In 1998, the Council revisited the issue largely at the request of the Highland Ave
Neighborhood Association, who believed the system of traffic control on Kirkwood Ave
was encouraging cut-through traffic on Highland Ave. Our traffic study in 1998 found that
traffic signals at the intersection of Kirkwood Ave /Dodge St and Kirkwood Ave / Keokuk
St were warranted i.e. met the criteria for traffic signal installation. Ultimately the City
Council decided not to have traffic signals installed, and instead implement a traffic
calming project on Highland Ave. The traffic calming measures on Highland Ave were
met with substantial opposition, and were removed approximately one month after
installation.
C:\Documents and- Settings\jyapplDesktop\Summit Klrkwood.doc
Observations
We recently conducted peak hour pedestrian counts at the Summit St / Kirkwood
intersection to determine if the intersection meets the criteria for marked crosswalks
and/or pedestrian warning signs. There were five pedestrians observed crossing
Kirkwood Ave at Summit St in the AM peak hour, and four in the PM peak hour. These
numbers to not rise to the level which justify a marked crosswalk and/or warning signs [all
crossings at intersections are legal crosswalks; marked crosswalks are used at high
pedestrian volume locations, signalized intersections and school routes].
Conclusion
Because the current traffic control was designated by resolution, staff feels we cannot
implement changes without City Council direction. Options include:
1. Acknowledge that the current traffic control is preferred by the City Council and
make no changes.
2. Update the traffic signal warrant studies at the Kirkwood Ave intersections with
Dodge St and Keokuk St, and ask staff to make recommendations on traffic signal
installation.
Conduct an all-way Stop and traffic signal analysis at the Kirkwood Ave /Summit
St intersection, and ask staff to make recommendations on Stop sign or traffic
signal installation.
4. Request continued, targeted traffic speed enforcement on Kirkwood Ave.
Because changes to traffic control in locations like the Summit St / Kirkwood Ave
intersection can affect traffic patterns on other nearby streets and neighborhoods, we do
not recommend any changes without further analysis. Let us know how you would like us
to proceed.
Cc: Dale Helling
Jeff Davidson
Rick Fosse
Ron Knoche
Marcia Bollinger
Darian Nagle-Gamm
Q:\Racument~and &ettings\jy,,app\DesktoplSummit Kirkwood,doc
Previously distributed to Council
?.0105!:;'?.~ ~=,. _ ~-;
1002 Marcy St.
Iowa City 52240
Sept. 22, 2010
,._
To i;he I~oh:'1~Ia.y~or and City Council of Iowa City
C/O City Clerk
City Hall
410 E. Washington St.
Iowa City, Iowa 52240
I call your attention to the dangerous and busy, three-
way intersection of Suom Summ t StreetKnothing indicates the
Aside from stop signs
hazards of this T-intersection, particularly the dangexs to
pedestrians and cyclists attempting to cross Kirkwood to
proceed north on Summit. Nor, except for the stop signs, are
there any devices or means to make passage of pedestrians
across Kirkwood safer. The stop signs, in fact, contribute to
the hazard in attempting to cross Kirkwood.
The greatest danger to pedestrians at the intersection
results from drivers attemat~ng f° on Kirk (ood) thoutp into
the heavy, raped eastboun
consideration for pedestrians. Stop signs on Kirkwood would
greatly reduce this danger
In the past, probably before completion of the new
Summit Street bridge over the railroad tracks, three-way stop
signs were in place at this intersection. One has to wonder
why they were removed when the new bridge likely led to
increased traffic moving from Summit to Kirkwood. As you
may know, three-way stops are in place at other T-
intexsections on Kirkwood--at Dodge Street and Keokuk
Street--with the result that pedestrians can crass and traffic
can turn more safely. Such stop signs also would relieve the
backup of traffic on Summit, sometimes beyond Walnut
Street, a block north of Kirkwood.
During the two-plus years we have lived at this
address, one pedestrian I am aware of sustained grave head
and other injuries and another bs ~~ wood. Both involved
by a car while attempting to cro
left-turning vehicles attempting on Kirkwood and drive ~affic
on Summit into easbound traff'
either unaware of the pedestrians or ignoring them. It is not
unusual to see pedestrians at the intersection scrambling or
running across the intersection.
I have talked to a traffic engineer about how to improve
safety at this intersection and stop signs on Kirkwood appear
to the most feasible, effective way to reduce the hazards.
I, and others, would appreciate your considering and
acting on improving safety at this intersection.
Very truly yoursf ~'
/GjIN, (iYt/Orl
Wm. Eginton
copy to: Darian Nagle-Gamm
Traffic Engineer and Planner
10-21-10
~~_,_-'.r,®~ ~tTY OF IUVt/A CITY IP6
~ ~~~~~~~
E~QR
Date: October 21, 2010
To: City Council
From: Rick Fosse, Director of Public Works
Jeff Davidson, Director of Planning and Community Development
Re: Update: Flood-related activities
Engineering Division
• Preparing specifications for the demolition of two HMPG properties and nine CDBG
properties.
• Received bids for the Asbestos Abatement of CDBG demolition properties.
• Preparing specifications for the demolition of the Animal Shelter.
• Asbestos Abatement for the HMPG and CDBG properties is ongoing.
• Preparing specifications for repair of two storm sewer outlets to the Iowa River.
• Preparing specifications for surface repair of the tennis courts at City Park.
Dubuque Street Elevation and Park Road Bridge Reconstruction Project
• Staff has completed review of scope with the consultant for Project Management,
Coordination and Public Involvement, Phase I -Environmental Assessment and for
Phase II -Design Related Services.
• Staff has completed review of fee, schedule and contract language
• Phase III, Bidding and Construction Services will be negotiated at a later date under a
separate contract due to funding from the EDA.
• The submittal to the EDA has been made for approval of the contract, scope, fee and
schedule. They require 2 weeks for review.
• The consultant agreement will be presented to the Council at the November 16th
meeting for approval.
WWTP Consolidation Project
• Conducted workshop covering hydraulic sizing and evaluation criteria
• Finalized EQ basin sizing and selected 45 mgd as peak for wwtp analysis
• Developing outline for Facilities Plan Report
• Developing collection system sizing and layout for Rapid Creek watershed
• Proceeded with BioWin simulations of process alternatives
• Worked on CFD modeling of the secondary clarifiers
• Established flow rate for satellite treatment plant alternative on Rapid Creek watershed
• Developing collection system routing to serve Rapid Creek watershed
• Continued work on floodplain analysis of Snyder Creek and Unnamed Creek
Water Division - 10/19/10
River Crossings
• This project includes replacement of two 12" water main river crossings that were
undermined by the flood of '08. They are located at the Old Water Plant and Hwy 6.
• The original PW which included interim repair was de-obligated on 7/9/10.
• Anew PW which includes replacement of the two water mains was signed on 7/9/10.
October 21, 2010
Page 2
• Howard R Green Consultants (HRG) has completed 95% of the design and
specifications for the projects. A contract for bid documents and optional inspection
services for the replacement have been negotiated.
• Congress voted to replenish the FEMA Disaster Relief Fund (DRF) as part of the
Supplemental Appropriations Act for FY2010.
• FEMA has responded favorably at the request to have project inspection services
provided by HRG.
• We are expecting notification of funding obligation in the next few weeks at which time
we will proceed with completing final design and bidding these projects for construction.
• Earl Stoller, Project Specialist with Iowa Homeland Security and Emergency
Management, was checking into the status of the funding for these projects.
• Deb Mansfield and the Water Division received indication from Homeland Security and
Emergency Management that an environmental review study would probably not be
required for this project.
Peninsula Source Protection
• The HRG Hazard Mitigation Study is the source of planning for proposed funding and
projects on the peninsula site and the plant site improvements.
• The PW and Hazard Mitigation Plan for peninsula work; CW 3, CW 4, SW 4, JW 2 and
the respective electrical systems has been 'obligated' by FEMA.
• Plans and Specifications for the Hazard Mitigation projects are being scheduled for
public hearings with the City Council in order to put them out for bid. The proposed
schedule will have the projects completed by 12/31/10.
• A City Floodplain Development Permit Application was approved by Julie Tallman with
HIS for the project(s).
• City Council voted to award a contract to Price International Electric, Inc. on 7/12/10.
Notice to Proceed is scheduled for 7/26/10 with project completion scheduled for
12/31 /10.
• Apre-construction meeting was held on 7/28/10 with the general contractor, consulting
engineers and Water Division staff.
• The contractor began work on the project on 8/5/10. Inspection services are being
provided by HRG and Water Division staff.
• The project is proceeding with installation of the medium voltage cabling, grading and
compaction of the generator switch gear pad and equipment submittal review.
• Medium voltage cable is being trenched and bored from the generator pad to CW 3 &
SW 4.
• SW 4 has been removed from service and the contractor is performing work in the well
house and the exterior area to raise electrical equipment above the 500 year flood level.
Water Works Prairie Park Source Protection
• The HRG Hazard Mitigation Study is being used for additional funding requests for
hazard mitigation for plant site well houses.
• We have received notice that the FEMA funding application has been approved. We are
awaiting the funds to be approved by Congress.
• David Purdy and Sara Sproule attended a Grant Pre Award Meeting in Urbandale on
6/18/10.
• Congress voted to replenish the FEMA Disaster Relief Fund (DRF) as part of the
Supplemental Appropriations Act for FY2010.
• A meeting with David Purdy and Sara Sproule and the Water Division was held on
8/9/10 to discuss Federal and State documentation for project funding.
October 21, 2010
Page 3
• Official notification of funding obligation was received by Iowa Homeland Security and
Emergency Management Division dated 8/16/10. City official signatures are required to
accept the funding.
• An RFP for engineering services was sent to 6 engineering firms last week. The
submittal deadline is Oct. 27th.
Planning and Community Development
• One more property was acquired with CDBG funds (732 Manor Drive). A total of 60 residential
properties and 16.5 acres of property from Parkview Church along Taft Speedway have been
acquired with Federal and State funds. Of the 60 properties, 32 of the properties have been
acquired through the Hazard Mitigation Grant Program (HMGP), 22 with Community
Development Block Grant (CDBG) funds, and six with Community Disaster Grant (CDG) funds. A
total of 42 properties have been demolished in the Parkview Terrace and Taft Speedway
neighborhoods. All structures in the Showers Addition have been demolished and cleared.
• On October 12th, planning staff attended a joint meeting with the University of Iowa, Coralville,
and MidAmerican. Participants outlined current and future flood recovery projects in the area and
how they could work together to coordinate schedules and efforts.
On October 13th, staff participated in a monthly disaster recovery teleconference with the Iowa
Department of Economic Development (IDED), Iowa Finance Authority (IFA), the Rebuild Iowa
Office (RIO), and other government agencies administering disaster assistance funds. Topics
covered included the Single Family New Construction Program, CDBG Buyout Program, Multi-
Family New Construction, and changes to the Expanded Business Rental Assistance Program
and Equipment Reimbursement Assistance Program.
• On October 14th, staff submitted the application for Single Family New Construction Round #3.
Iowa City will assist homebuyers, whose income is at or below 100% of area median income,
with acquisition assistance to purchase newly constructed homes. 31 new homes will be built in
Round #3. 16 homes will be sold at $150,000 or less and 15 homes will be sold at $180,000 or
less.
State Community Development Block Grant (CDBG) Disaster loan to a local housing developer is
being paid back to the City so $2.8 million in CDBG funds has become available for a wide range
of CDBG-eligible projects, including housing, public facilities, neighborhood or recreational
facilities, economic development activities, and infrastructure improvements. Each project must
meet at least one CDBG national objective; primarily benefit low- to moderate-income people or
help to prevent or eliminate slums and blight. The deadline to submit applications is noon on
Friday, October 29, 2010. The Housing and Community Development Commission will review the
applications and City Council will make final recommendations on how the funds will be allocated.
• Staff is working with the EPA Office of Brownfields and Land Revitalization on a design plan for a
subarea of Riverfront Crossings.
Staff is continuing to work on an HMGP application for a tornado safe room near the Public
Works building in Napoleon Park. The park is heavily used during the summer. The safe room
would protect park users against high winds and tornados.
• Staff continues to review Jumpstart applications for disbursing State Jumpstart 2 and State
Jumpstart 3 funding for housing rehab/repair, down payment assistance and interim mortgage
assistance. A total of $2.08 million in State Jumpstart funding has been used to assist 79 flood-
impacted residential households and $861,000 in Federal Jumpstart funding has been used to
assist 17 households.
October 21, 2010
Page 4
The City continues to accept applications for the following disaster business assistance
programs: Loan Interest Supplement Program, Residential Landlord Business Support Program,
Commercial Rental Revenue Gap Program, Equipment Reimbursement Assistance Program,
Flood Insurance Reimbursement Program, and Expanded Business Rental Assistance Program.
The deadline for all business programs is December 31, 2010.
IP7
Marian Karr
From: Sam Hargadine
Sent: Monday, October 18, 2010 2:45 PM
To: 'mbrat10524@aol.com'; Jim Steffen
Cc: Council
Subject: RE: my recent visit to Iowa City
Dear Ms. Bratsos,
The officer in question is a Johnson County deputy and not a member of the Iowa City Police. I have
forwarded your email to the Johnson County Sheriff's Office.
Regards,
Sa:mccee E. ,3Ea~u~cd~rce
Chief of Police
Iowa City Police Department
410 E. Washington St.
Iowa City, IA 52240-1826
From: mbrat10524@aol.com [mailto:mbrat10524@aol.com]
Sent: Sunday, October 17, 2010 4:50 PM
To: Sam Hargadine; Jim Steffen
Cc: Council
Subject: my recent visit to Iowa City
Dear Captain Steffen and Mr. Hargadine,
I am writing to tell you about a recent visit I had to Iowa City. My daughter is a senior at University of
Iowa, so we have been visiting your city 3 or 4 times a year for the last several years and have always
enjoyed your hospitality and local establishments. In September my son (a senior in high school) and I
drove to the school to make an "official visit" to the swim team, as he had met your swim coaches at Jr.
National meet this summer and they saw him as a prospect for the 2011-2012 school year. Bethany (my
daughter) has had a fabulous experience at the school, so we were thrilled that Andrew was invited.
On Saturday, September 10th (or 11th?) I received a traffic ticket for going the wrong way on a two way
highway- I was coming off the highway at the Melrose exit, turned left mistakenly thinking that it looked
like a street with only one lane each way, and found myself facing oncoming traffic. I was going
approximately 30 miles an hour would be my guess. It was a really stupid and careless mistake,
suppose, due to me being unfamiliar with your town. Within a short distance off the ramp I pulled as far to
the right as I could and stopped the second I noticed what I had done. I was guilty, did not want to make a
3 1/2 hour ride to Iowa City to come to court, and have paid my fine.
However, I want to share with you that I was extremely disappointed, and, frankly, disgusted by the
treatment I received from Officer Tyler Kisner. As stated, I realize it was a careless and dangerous traffic
violation, but done innocently due to my miscalculation. Officer Kisner was rude and condescending from
the moment I rolled down my window. He used an angry tone of voice and asked what I felt were
unnecessary questions, such as "Why did you do that?" and "Have you ever been to Iowa City before?".
Although I made a careless move, I do not think that every safe driver that has been in any town once
could name all of the 1 or 2 way streets, traffic signals, landscape,etc. and so I find this question
demeaning and ridiculous. I readily took a breathalizer (and can understand why he suspected I might
have been drinking, although I wasn't). But then when he asked about my corrective lenses and I told
him I was wearing contacts he felt the need to get a flashlight to shine in my eyes to "see" my contacts.
And when I had trouble opening my eyes wide because I have sensitive eyes in the sunshine he
commanded that I "open my eyes wider". My friend explained to him that this was the first time we had
driven in the city, were trying to get to know the roads, and could we possibly get a warning..." He said "I
can choose to give you a warning or a ticket and I choose to give you a ticket."
I am aware that this was the afternoon of the Iowa vs. Iowa State football game, and so there was a
10/18/2010
Page 2 of 2
high probability of drunk driving for obvious reasons, probably stressful for an officer. However, I feel that this is
no excuse for unprofessional and rude behavior. Unfortunately, although it was just one of your town's
employees, I feel that as a police officer he represents your city and, unfortunately, my high regard for Iowa City's
friendly small town personality is forever tainted.
Thank you for taking the time to read my very real concerns. I would appreciate it if Officer Kisner is made aware
of the poor impression he made so he does not continue to exhibit this kind of behavior to all of your visitors... And
possibly realize that 200 + dollars out of pocket expenses to pay this ticket during a weekend when I was already
paying a motel and food establishments has been very hard on my family's budget.
Sincerely,
Amy Bratsos
2724 Modaff Rd.
Naperville, IL
60565
(630)369-4822
10/18/2010
JOB FAIR
au~u~~ ~~ ~ ~rrr
(Geared to Entry Level Job Seekers)
Open to the Public -Everyone is welcome!
Tuesday, October 26th
4:30 p. m. to 7:30 p. m.
IP8
Eastdale Plaza
1700 S. 1 st Avenue • Iowa City, IA
EMPLOYERS CONFIRMED:
Chick-fi I-A
First Resources Corporation
Iowa City Community School District
J C Penney
Kelly Services
Burger King
Mediacom
Nordstroms
Pearson
Premier Security Company
Quality Associates
Reach for Your Potential, Inc.
Sears
Target
Team Staffing Solutions
University of Iowa
Windmill Manor
Representatives from the following
organizations will be available to assist
participants
Goodwill of the Heartland
Iowa Vocational Rehabilitation Services
Iowa Workforce Development
Dress professionally and bring your resume!
Don't miss out on the part-time and full-time job opportunities
Meet with hiring managers
Get information about specific employers
Develop & strengthen your networking skills
• Daycare will be provided
Hosted by: Eastdale Plaza Owners Association
Event Assistance provided by:
Community-Based Corrections Program for the Sixth Judicial District
Sponsored by the Building Blocks To Employment Committee
and the
CITY OF IOWA CITY ~~l~l~~r Iowa City Area
HUMAN RIGHTS ~-j(~t~.Se Development Group
COMMISSION
___
• Goodwill __~.__
~pp~~ y using
He"artland ~~ ~~
a' UTHORITV
All sponsors would like to recognize Pizza Pit for offering reduced price pizza and refreshments for this event.
MINUTES OF THE INFORMAL MEETING OF THE JOHNSON COUNTY BOARD 0... Page 1 of 11
MINUTES OF THE JOINT INFORMAL MEETING OF JOHNSON COUNTY BOARD OF
SUPERVISORS AND CRIMINAL JUSTICE COORDINATING COMMITTEE:
AUGUST 4, 2010 Mpg
TABLE OF CONTENTS
Page
Report from Public Information/Outreach Subcommittee
Report from Facilities Subcommittee
Report from Funding/Grants Subcommittee
Additional Comments from Criminal Justice Coordinating Committee Members
Set Next Meeting Date
Vice-Chair Harney called the Johnson County Board of Supervisors to order in the Johnson County
Administration Building at 4:32 p.m. Members present were: Pat Harney, Terrence Neuzil, Janelle
Rettig, and Rod Sullivan; absent: Sally Stutsman.
Criminal Justice Center Coordinating Committee members present were: Department of Corrections
Supervisor Jerri Allen, MECCA Director Ron Berg, Citizen Representative Bob Elliott, County
Attorney Janet Lyness, County Sheriff Lonny Pulkrabek, Citizen Representative Professor Emeritus
John Stratton, Consultation of Religious Communities Representative Dorothy Whiston. Staff present
were: MH/DS Director Kris Artley, Executive Assistant Andy Johnson and Auditor's Office Recording
Secretary Nancy Tomkovicz.
REPORT FROM PUBLIC INFORMATION/OUTREACH SUBCOMMITTEE
Neuzil said the Public Information/Outreach Subcommittee has begun work on the five initiatives
that were laid out for them to complete by October 2010. Each member of the Subcommittee was
assigned to either take an initiative or share in one that has been laid out. About a month ago, the Public
Information/Outreach Subcommittee started this process and has since completed the initiative to
develop the actual planning and objectives document.
Neuzil said another initiative is to develop a timeline of County progress over the last ten years.
Neuzil and County Sheriff Lonny Pulkrabek will be initiating that. Another initiative is updating and
addressing the Jail and Courthouse space needs and the ten frequently asked questions from the 2008
brochure; their subcommittee will update that. Neuzil said that Citizen Representative Bob Elliott is in
charge of working on that and Neuzil will help out as well.
Neuzil said another initiative is developing a report on the downtown location of the justice center.
He said Johnson County Bar Association Representative James McCarragher is responsible for that
task. McCarragher had given a report on that about six months ago and will be putting it together for
review from the Public Information/Outreach Subcommittee before they present it to the Criminal
Justice Center Coordinating Committee (CJCC.)
Neuzil said the last objective to complete by October 2010 is to work with the Auditor's Office to
determine eligible election dates in 2011 and 2012. City of Iowa City Chamber of Commerce Vice
President Rebecca Neades is spearheading that effort.
Neuzil said once the Public Information/Outreach Subcommittee has checked off these initiatives,
the Subcommittee will start looking at the next section of initiatives they are responsible for. Neuzil
said that McCarragher wants to put together a Subcommittee meeting obviously before the next month.
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REPORT FROM FACILITIES SUBCOMMITTEE
Harney said that the Facilities Subcommittee has not met. It has been four weeks since the
Committee met with U.S. General Services Administration (GSA) representatives. The GSA
representatives had wanted six to eight weeks, so the Facilities Subcommittee will wait another week or
two before Harney gives them a call.
Harney said that the Facilities Subcommittee is going to begin setting up at least a monthly meeting
to begin with, and start putting things together. They will draw up plans for a Request for Proposal
(RFP) for a firm that may design a facility. They have a lot of things to work through before they get
there; that is one of the steps the Subcommittee will be taking in the near future.
Sullivan said one thing on the Facilities Subcommittee list is negotiation for the purchase of the
homes across from the Jail. County Attorney Janet Lyness had agreed to do that and Sullivan thinks it is
fine to keep this task on the Facilities Subcommittee list, but reminds people that Lyness will conduct
the negotiations. Harney asked Lyness if she has had any response from those homeowners. Lyness
said no. Neuzil said a letter had been sent to the landowners. He thinks now that the CJCC has agreed
with this plan, it is fairly justifiable that those are pieces of property the CJCC has identified as an
essential purpose for this project, which Neuzil thinks is leverage for additional action. Harney asked
Lyness if she has received any response from the landowners after the letter was sent. Lyness said yes.
REPORT FROM FUNDING/GRANTS SUBCOMMITTEE
Rettig said the Funding/Grants Subcommittee met on August 3, 2010. The members of this
Subcommittee are County Auditor Tom Slockett, County Treasurer Tom Kriz, Facilities Manager David
Kempf, Budget Coordinator Rich Claiborne, and Rettig. Over the last couple of months they have
handed out a number of documents, financial impact charts, and cost information on transporting
inmates versus housing them in a new justice center. They also identified Iowa Code Chapter 346,
which she thinks was assigned to Lyness for further review.
Rettig said one thing on the Funding/Grants Subcommittee list to do from now until October 2010, is
to determine if outside grant money is available. However, they have little to no capacity to do that; the
one person on the Subcommittee who had expertise in this area has resigned.
Rettig said the Subcommittee does not have anything new to report on numbers, although she did
meet with Sheriff's Major Steve Dolezal. She said Dolezal took the sheet the Subcommittee had handed
out two months ago and was going to talk to Pulkrabek to work on the numbers. The Subcommittee had
plugged in a number for inmate food costs and had literally thrown in a number as a placeholder. The
Subcommittee might be able to give some revised numbers soon, but she thinks it would be premature to
do too much work until they decide on the scope of any possible project.
Pulkrabek referred to the Code that Lyness is looking into. One of the things they had talked about
was finding out if there would be interest in a joint type of project where the funding amount or, if they
are talking about a bond referendum, would include monies to remodel the current Jail facility and
perhaps have another law enforcement agency move into it. Pulkrabek had a preliminary conversation
with Iowa City Chief of Police Sam Hargadine who said he would be open to those discussions because
the Iowa City Police Department could use the space. Hargadine was going to talk to Iowa City Interim
City Manager Dale Helling about this. In preliminary discussions, it sounds like something the Iowa
City Police Department would be open to discussing with the County to make it a collaborative effort or
project.
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MINUTES OF THE INFORMAL MEETING OF THE JOHNSON COUNTY BOARD 0... Page 3 of 11
Rettig thanked Pulkrabek. She said she has no idea whether that would be allowed under the Code.
Neuzil said that is a good question to ask. Clearly it is going to be a fairly significant remodel for a
police department to move into where the Jail is. It would have to be worthwhile for the County too.
He thinks the potential exists for awin-win situation here by bringing the Iowa City Police Department
into this process.
Pulkrabek said it is just a matter of keeping the door and their options open. He thinks everyone
knows that the University of Iowa has a desire to acquire much property south of Burlington Street now,
so maybe they do not automatically assume that the County would sell the property, but maybe it is in
the County's best interest to sell it. He thinks it is one more option for the CJCC to take into
consideration, if they could legally do it.
Neuzil asked if the Facilities Subcommittee has determined that it was too late to create a parking
structure for the Courthouse, utilizing the ramp that is currently being built. He referred to the potential
of utilizing Saint Patrick Catholic Church's new parking ramp. Rettig said it is not too late, because they
have not released any bids; though the Facilities Subcommittee would need to decide quickly. Harney
said they do not even have a design complete. Rettig agreed.
Sullivan said that somewhat depends on the GSA. Neuzil. said, whether it is the GSA or some other
entity, they have to provide parking for the employees. There is the Jail building and he is trying to
figure out if there is a way that the City could invest in a parking lot with GSA in exchange for the Jail.
Sullivan said he is not particularly hopeful, but they may have an opportunity with the University, who
is putting in a ramp with the new Campus Recreation and Wellness Center (CRWC). The University is
going to build basketball courts to the south of the CRWC and build a parking ramp just east of that.
That would be a possibility in terms of partnering.
Rettig said that conversation predisposes the County deciding not to reuse the Jail. She would prefer
that the County reuse the Jail, either for a jail on both floors, or for administrative offices. Alternatively,
she suggested wrapping the building around on the land the County owns and moving the parking across
the street. This study of $47 million is problematic. She thinks the space needs that the County has
now, or will have in the future, needs to be a lot more affordable than $47 million. The County should
be reutilizing the Jail and the Courthouse.
Neuzil said the kicker is weighing the investment of utilizing the existing Jail and what resources
would be needed to upgrade that, versus what the County could get if they sold the Jail and reinvested
those dollars into a new facility. At some point, someone has to figure that out.
Sullivan said the other consideration is whether any or all of the GSA lot will be available. With the
GSA lot, they can be more fast and loose with the Jail site because they have more land. Without more
land, and land is an extremely scare commodity there, everyone needs to be careful about giving up any
land. Neuzil said he does not disagree with Rettig that $47 million would be a tough sell to the
community, especially without reutilizing the existing Jail.
Neuzil said he does not know which subcommittee is charged with determining whether they use the
existing Jail. Sullivan said he thinks it is all dependent on GSA's response. If they cannot get any GSA
land, then he does not see how the County can possibly part with any land because they do not have
enough as it is.
Pulkrabek said the main level of the current Sheriffs Office building cannot be converted to jail
space because of ceiling height; his understanding is that the ceiling is not high enough. That is why all
along they have said they cannot simply make both levels a jail and build a Sheriff s office across the
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MINUTES OF THE INFORMAL MEETING OF THE JOHNSON COUNTY BOARD 0... Page 4 of 11
street. Rettig said she did not know that. Harney said in reality, they could remodel the space for the
Sheriffs Office administrative space. Pulkrabek said absolutely. Rettig said she was not aware of what
Pulkrabek said, but still, the same thing could happen.
Pulkrabek said they will be doing some remodeling soon on the building and that may still be
useful. There are a lot of things up in the air and a lot of it depends on GSA's response. Rettig said she
wants to make it clear that she has little interest in selling the Jail or the lot to the University. She would
hope the County would find a way to reuse it. Pulkrabek agreed.
Neuzil said it gets back to how to utilize the existing Jail if they choose to keep it. There will be the
potential of two ends of that that could be added on to the building and that could have the footings to
create a skywalk type system. It does not necessarily mean the jail would be in there; it could be for
administrative offices, court services, kitchen facilities, storage, or intake. All of those are possibilities
for utilizing the existing Jail. Sullivan said they could tear down the building and use the space for
parking. Neuzil agreed.
Harney said in the Iowa Farm Bureau's newsletter it states they do not support a justice center; that is
one of their legislative stances.
ADDITIONAL COMMENTS FROM CRIMINAL JUSTICE COORDINATING COMMITTEE
MEMBERS
Neuzil asked if it seems reasonable to ask the subcommittees to complete some of their tasks by
September 2010. He said the completion date is October 2010, and some of these items are pretty easy
to accomplish. Rettig said that the Funding/Grants Subcommittee has completed four of the five tasks,
and they cannot do the fifth because one of the volunteers resigned.
Harney said hopefully they will have a reply from the GSA in the next two or three weeks. Neuzil
said there is a pretty crucial question that needs to be asked fairly soon. It boils down to Pulkrabek,
Lyness, the court services, and the judges, prioritizing their needs if they only had a certain amount of
money. They have to think about what would solve something for 15 years and what would solve
something for 30 years. Neuzil said he keeps calling it the potential of a phasing; the County might
bond for something and it may result in the opportunity to help them for the next 15 years. But the
Board can save money, and they have done that, which is basically what paid off the Health and Human
Services (HHS) Building. Over a 15 year period, the County could potentially have $15 million more to
reinvest in phase two.
Neuzil said he hopes that Pulkrabek, Lyness, court services and the judges think about their
priorities; are 11 courtrooms necessary, or can they can get by with five. Another question would be
who would stay if they utilize the existing Courthouse.
Former University Campus Planner Larry Wilson said committee members have raised a couple
questions which may require professional guidance. One is reusing the Jail; the County will probably
need someone to determine what services will best fit in the space, which in turn would reduce
remodeling costs. The other question is how best to get each department to decide how much they can
do without. Maybe this will require a facilitator to recommend what is available for a set amount of
money. Then, the CJCC can ask departments if that would be acceptable.
Elliott said that with the conversation that has gone on previously today, he really likes the idea of
keeping options open. He is also concerned that they not be hamstrung by their options. He hopes that
after the GSA responds and something becomes semi-finalized, they can begin to put things into place.
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Sullivan said if the GSA takes the maximum amount of time they said, that would lead right up to
the next CJCC meeting. He clarified that Harney said he would try to get in touch with GSA within the
next week or two. Harney agreed. Sullivan said it does not make much sense to meet again until after
the GSA responds. Lyness said she thinks they should schedule the meeting for September 1, 2010, and
reschedule it if GSA has not responded by then. Harney agreed.
Harney said he still thinks they can get a nice facility for $40 - $45 million. The issue is taxes and
how much people are willing to pay, no matter what the County does. He thinks with time, the Farm
Bureau might change its position. The County needs to look for what they can accomplish and move
forward with that. They can cut back if they have to, but the County should try to get what it really
needs.
Neuzil said there will be some give and take in all of this. He is suggesting they may not be able to
build a 350-bed facility now; they might have to build a 220-bed facility first, but one big enough to
house 350 beds. He referenced the HHS building with the third floor yet unfinished, but ready when
needed. Ultimately, the Board's decision is to determine what should be on the ballot. That is their job
as the Board of Supervisors. The leaders of the departments that will be housed in the facility are the
ones to tell the Board what they want.
Pulkrabek said he likes Wilson's idea of seeking professional guidance. A professional could show
them what they can get for a certain amount of money. Pulkrabek said he does not know that he could
take the plan and start removing parts of it to whittle away $10 million. He asked if the Board is
prepared to fund some professional help, since the Board is asking department heads to identify
operational and program necessities.
Neuzil said he is just suggesting that Pulkrabek, Lyness, and court services prioritize what they think
they need for the next ten or 15 years, and what they need for 30 years. They can have Novak Design
Group determine how much space is needed. If each department puts every single thing down on a wish
list, which is what is in the Durrant Report, the project will cost $70 million; the County cannot have
that.
Sullivan said there are political pieces too. He thinks that people like the idea of a justice center
because they like bringing in the courthouse piece. The other part is that the Jail costs the County every
day, but the lack of space in the Courthouse does not. Looking at it from acost-benefit analysis,
attorneys could be housed on the second floor of the Jail or the third floor of the HHS building, but, the
County cannot do anything else with the Jail, except pay.
Consultation of Religious Communities Representative Dorothy Whiston said the $70 million
facility proposed in the Durrant Report was the Cadillac version. Now the roughly $40 million facility
currently being discussed seems like the Chevy version. She is concerned that if they cut so much out of
the plans upfront, the facility will not last very long, just like the situation they are in today with the
current Jail.
Neuzil said he is just suggesting that at some point this Board has to make a determination of what to
put out to the voters to vote on. The give and take is going to be the price tag. He has a difference of
opinion from some of the other Board members and maybe others in the room, and he does not want to
put something in front of the voters that he thinks is not going to pass. He is not going to put a $70
million project on the ballot and say if it does not pass, they will try again in two years. He wants to put
something on the ballot that is realistic for this community.
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MINUTES OF THE INFORMAL MEETING OF THE JOHNSON COUNTY BOARD 0... Page 6 of 11
Sullivan told Whiston that the key is to think in terms of whether there is enough physical space to
expand in the future. The County is hamstrung by space more than money. Much of the concern is if
the plans will include the ability to add on to the facility, that is the key. He does not think the Board of
Supervisors will make that mistake; they have been pretty careful to not revisit the mistakes of the past
in that way.
Elliott said he wanted to react to what Sullivan and Harney said. They cannot lose track of the really
dangerous situation that exists at the Courthouse. It is easy to talk about the lack of space for prisoners
and money they are spending, but he shudders the more he thinks about the Courthouse and the potential
for something unbelievably tragic happening there.
Whiston said she cannot imagine the people of Johnson County wanting to readdress the Jail issue in
15 years. With major funding and building projects of this size, people expect it to last for 30 years. It
seems that the Committee has to get themselves in agreement and make the commitment to sell it to the
community. She is not talking about the Cadillac version, but it is disheartening for her to hear the
Committee talk about stop-gap measures and whittling and whittling when they have already waited ten
years since the last attempt to do anything.
Rettig said that ten years ago it was a $20 million project and failed overwhelmingly. Now they are
at a $50 million project. Tax bills went out recently and she thinks that a $50 million project would cost
a homeowner of $200,000 somewhere in the range of $70 a year. The question is what people would be
willing to tax themselves to build a justice center. She suggested to the Iowa Bar Association that one
reason she thinks interested parties should form a political action committee sooner rather than later, is
to survey and figure out what people would be willing to pay. Her instinct is that a $50 million project
will fail, but if it is the wish of the CJCC and the Board, she is perfectly willing to put it on the ballot.
Rettig said she thinks they have to figure out what people want. She thinks people want the County
to reutilize what they have and do this in the most cost-effective way possible at the moment, but have
the capacity to expand later. The County could fix the Courthouse situation right now, if they decided
they wanted to; they have $2 or $3 million in the rainy day fund and will have another $2 to $3 million
in another year. They could take ashort-term loan, like they did with the HHS building, and put a $10
or $11 million building next to the Courthouse within two or three years. That would not address the
Jail situation. If voters' natural instinct is to be taxing themselves $25 or $26 a year, what can the
County persuade them that they wanted to do; she is not sure what it is. Philosophically, she thinks $50
million would fail.
Neuzil emphasized that the County would not have to go back to the voters if it was agreed upon to
start saving for improvements in 15 years. He believes in building the foundation and the walls for
future expansion, but wait to put in the extra cells and toilets until needed. He would hate to have an
extra 100 cells sitting there empty for 15 years. He raised the question of who should pay for what and
when. He said should the people today pay for something 15 years from now, particularly in a
community like Iowa City where the voting population changes by almost two thirds every ten years.
He asked if the County makes everyone pay at once, now, or do they make them pay 15 years later. The
people who move here ten years from now get a pretty good bargain.
Harney said the bottom line is that the County has to sell it and that will not come easy. He did not
hear anyone complaining about the University's new $70 million Campus Recreation and Wellness
Center. Rettig said the students paid for it. Some actually did complain. Harney said anytime a jail is
on the ballot, it is going to be an issue. Schools are going to come up again, right up against a jail.
Citizen Representative Professor Emeritus John Stratton said he is looking for a common thread in
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what is being said. It seems that the CJCC agrees they need to know what the needs are now and to be
able to predict their needs 15 or 30 years in the future. They want to build something that will take into
account short-term and long-term needs. Stratton thinks they are getting too caught up in the dollars,
though he knows the cost is important. Taxes are going to go up and everyone knows that. The people
the Board hears from the most are people who do not want to see any change.
Stratton said he would submit that at least 20% to one third of the voters are not going to vote for
anything that requires more taxes, no matter what it is. CJCC members need to know what they need,
and then sell that. He would find it very difficult to go before voters asking for support for a facility
they know now is inadequate. He said that Rettig just pointed out that ten years ago the cost was $20
million, now it is $70 million. If they wait ten to 15 years, they will be faced even higher costs.
Stratton said that in regards to Neuzil's comment about who is going to pay for it, they need to pay as
they go. Iowa City just built a new water plant and taxpayers here and now are paying for it. It is the
same with schools. He is not going to be concerned with whether future generations are going to pay.
Rettig said she does not disagree with Stratton, but that he did say that 20% to one third of the
people will not vote for it. They have to get to 60% plus one voter. She thinks the key is figuring out
how voters are persuadable, and to what dollar amount. Sullivan said he thinks that Rettig is exactly
right. The pollsters are very good at predicting where the support is, and how much support is out
there. The CJCC does not know what that is now and can only speculate because they have not asked
anyone to poll yet. If the Bar Association, or somebody else, does that research, the CJCC will have a
good idea. Stratton said the CJCC needs to do something like that. The experts on the bond issue for
Conservation told people exactly what to expect. Rettig said they knew exactly how to get the vote
because the Trust for Public Land had polled. But the Trust for Public Land owned the poll; Rettig
didn't have it, the government didn't own it, and the Conservation Board didn't own it. She believes an
independent body should conduct the survey.
Neuzil said those surveys are effective. The same thing goes for why there is a casino in
Washington County and not in Johnson County. Sullivan added that is also why the casino is not in
West Branch, Williamsburg, or Mount Vernon. The surveyors did a very thorough job all the way
around.
Harney said if they are going to do a poll like that they need to inform people what they will lose if it
drops off. Sullivan said the fact is that it won't matter to people. Harney said he thinks it does. Sullivan
said the pollsters were almost exact with the Conservation bond issue. Rettig said she does not know
how they did it; their projections were exactly right. Neuzil said it was the same with the casino in
Washington County.
Wilson said the Board needs to state what dollar amount they think will sell to the community;
would it be $35 million, would $45 million be too much. The CJCC is hearing that $30 million
probably will not get the County what it needs. He wondered what would sell to the community and if
they could get the facility they need for that amount. If they cannot, then they will need to raise the
money.
Neuzil said he thinks those who will be using the facility need to determine what their priorities are.
They need to work with Novak, or whomever, to determine what can be purchased for $50 million, $40
million, or $30 million. If it is a $30 million project, either the Board is going to have to save up for the
next 15 years and invest another $15 million into it, or the CJCC will be back for another bond
referendum.
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Elliott said in reference to phasing, if the facility can be completed now by leaving a portion of it
unfinished, that is more affordable, and that is a lot different than going back to the voters with another
bond issue in the future. Neuzil said that is how the County built the HHS building. Elliott said they
can tell voters that they are building a facility to last 25 or 50 years; it will be added to in the future as
the County can afford it.
Neuzil said one of the big arguments when this issue came up two years ago was that they were
building too many beds. He does not know that they need to build a 350-bed facility today. The County
is investing almost $1 million this year between the upgrade to the Courthouse with the tuck pointing,
and the addition of the intake area of the Jail. Someone should be able to make a pretty accurate
prediction of how many cells will be needed. Sullivan said that University of Iowa Professor Emeritus
of Psychology John Neff s data is almost exact, showing an inmate population growth of five inmates
per year. Stratton said it is less than that; Neff s numbers were very conservative. Sullivan asked if over
the last ten years, it has been on average five people per year.
Stratton said it was fairly stable and Neff was projecting on the basis of the past. In the last couple
of years there was an increment that was beyond what Neff had projected. That will happen. There will
be unforeseen variables that cannot be predicted, such as new laws or a change in law enforcement
staffing. The best way to predict the future is from the past, but that is just the best estimate and will not
necessarily be right.
Whiston said she thought the purpose of the Novak study was to project needs for 30 years. She
asked if she was wrong. Neuzil said he thinks the Novak study was looking at whether a facility could
fit in the available space. Harney said Novak was going to provide projected space estimates for the
future. Whiston asked how the CJCC got the number of cells they are working with; did someone just
pull the number out of the sky. Sullivan said the CJCC does not have a number of cells they are
working with. Rettig said it is an opening day capacity of 336 persons. She read from a handout that
"all general housing cells are double-bunked and support services for a sized facility of 500 persons to
accommodate future expansion." Whiston asked again where they got this number they are working
with. Harney said he thought it was from the original study.
Pulkrabek said the number did not come from him. They have been talking about 250 cells all
along. He thinks the number 350 came up when they were studying the possibility of using the Iowa
City Press-Citizen building site. He is not sure where the number 336 came from. That does give them
some room to go back to the Novak group and talk about cost cutting. He thinks they could talk about
building the infrastructure to start on opening day with a 220-bed capacity. They could discuss
expanding it to 336 beds within five years and to 500 beds within ten to 15 years. He thinks that gives
the County some flexibility and what Neuzil was asking for.
Harney asked if Rettig is looking at the Durrant study. Rettig said she is looking at the Novak
study. Lyness said she thinks they asked the County Attorney's Office and the courts to project 15 to 20
years into the future. She thinks that is what is reflected in Novak's proposal. Sullivan said he thinks
that Novak has been very clear about what the current proposal is, and that the County can decide to buy
more or less if they wish.
Rettig said Novak asked how much space was needed, reutilized shared space, and then, without
designing a building, projected a cost per square foot to build the facility. That is how he came up with
the $47.2 million. This however, does not take into account reutilizing other buildings. It does take into
account a $4.2 million parking structure and $6 million for renovating the Courthouse; but the County is
spending $1 million renovating the Courthouse right now, so some of these numbers are fluid that they
are changing them already. She said Novak has come up with this estimate and she thinks the question
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for the Facilities Subcommittee to address is whether all the bunks will need to be available right away.
Rettig does not think they need be available right away.
Whiston said it sounds like the variables being considered are reusing the Jail in some way, not
finishing all cells immediately, and maybe not building a parking structure. Sullivan said it depends on
the GSA's response. If the County does not get any land from GSA, they probably cannot give up any
land and would then have to reuse the Jail in some way. If the County acquires the GSA lot, they
probably will not need to keep the Jail; that could be an option.
Whiston said she was just trying to conceptualize where they are going to take big chunks of money
off this project. It sounds like they do not need 336 cells to begin with. Rettig said Novak has a deduct
in the plan. If they deduct it by 64 cells, it would give them a maximum of double bunk 272 cells on
opening day. $745,000 would be deducted to do that. Whiston said that would save about $1 million on
cell structures.
Rettig said this gets back to Neuzil's question of what the Courthouse and Jail staff must have.
Another deduct option from Novak's plan is to eliminate one large conference room, which would save
$213,000. Another deduct is to eliminate one medium courtroom, which would save $280,000. She
said Novak has offered some examples of deducts here.
Whiston said she has looked at the study and she sees that there are some deducts in there. Other
than the number of jail cells, it doesn't seem like there is much wiggle room for what the County will
need for the next 15 to 20 years. She does not think they will be able to sell a jail to the people who will
vote for it unless it is adequate and includes things that are more than just warehousing people. She is
trying to get her mind around where millions of dollars can be cut from the plan. She is fine with
building a shell now and filling in the space later, but she also thinks that Novak's current plan is a fairly
reasonable estimate of what people who work in the Jail and Courthouse think the County needs.
Rettig said that if Whiston wants to put a $50 million project on the ballot, she is happy to do that;
she just does not think it will pass. She added that she has nothing to back that up. Sullivan said bottom
line is that they do not really know what voters think until they poll the community. Pulkrabek asked
how much the parking ramp costs. Rettig said it costs $4.27 million. Pulkrabek said if they take a $47
million project and deduct $4 million for a parking ramp, and if the County sold the current Jail for
another $5 million, the project would be under $40 million. He asked if there is a dollar amount in mind
that, as elected officials, they think they could sell, or, if they should just avoid that question until they
get some polling data.
Neuzil said that holistically it is going to take some time to get a real number. In the meantime,
those who would be using the justice center need to prioritize. What if polling results reveal $29 million
is what people are willing to support. The Board of Supervisor's job is to put a number on the ballot.
Ultimately, the number is going to come back from polling and no one knows what it is going to be. If it
is $25 million, then everyone is going to have to think small and save up.
Sullivan said it is too bad that McCarragher isn't present, because the Bar Association is probably the
appropriate group to commission some kind of polling. Pulkrabek said he thinks McCarragher is
working on that; they are trying to identify someone to do exactly what Rettig has been advocating.
Rettig said she is not saying they should poll to create public policy, but she thinks they do need to have
an understanding of people's willingness to pay. They have to understand if that number is persuadable,
and to what degree. She worked on a bond issue just a year and a half ago and she knows exactly what
it took to convince people. It is hard to convince people to vote to tax themselves. The University does
not have to do that, and different bodies do not have to do that.
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Rettig said if the County would have had to have a ballot initiative for the HHS building, it probably
would have failed because people do not want to tax themselves for something 15 years from now. It
makes more planning sense to do it. The fact that several generations of Board of Supervisors set aside
money to get ready for that, made it possible to shell one third of the building, so it was ready for future
expansion. If the County had to take it to the taxpayers for a vote, people do not want to pay today for
something they might use 15 years from now. The CJCC has to have a sense of what voters want.
Harney said that needs to be based on what the County needs.
Wilson said he thinks Neuzil hit it right on. Presuming the estimates from Novak are pretty close,
the County needs a $45 million facility in 15 years. The question is what the County pays for by
bonding, and what is paid for over time by other methods. It is a matter of postponement, and how the
County covers the gap that is not bonded; he calls this a funding strategy. Ultimately, the facility is $45
million.
Department of Corrections Supervisor Jerri Allen asked what polling company was used for the
Conservation bonding project. Rettig said she does not know who was hired, a national non-profit
organization hired a consulting firm to do the poll. She had nothing to do with it; that was all done
before Rettig became involved. The Trust for Public Land had a Doris Duke Charitable Foundation
Grant; they hired a consulting firm that polled in Johnson County and came out with some information.
The Board of Supervisors and the Conservation Board used that information to put a ballot issue on the
ballot. The consulting firm was just about on the mark on everything. If the County would have gone to
the voters with a $30 million or $25 million project, it would have clearly failed. A smaller project
probably would have passed with larger margins. There are 100 consulting companies in Iowa that
could be hired.
Rettig said if the government pays for the polling, the people own the study and the information is
public. Ten years ago, the County told the voters they had to have a $20 million building for 15 years;
now, 11 years later, the County is getting by. They have to have something that people will pay for. It
is not necessarily what the County needs; it is what voters are willing to pay. She thinks the CJCC
needs to have some sort of sense of that if they intend to win. If the CJCC just wants people to vote on
it, they should go ahead and put it on the ballot this November.
Neuzil said that everyone might not all be on the same page, but in a sense, they are because
everyone ultimately wants this project. Elliott said that he hopes when the Board comes to a consensus,
that those who may disagree are still on board. Neuzil said that is very important. Elliott said it is very
important that they maintain a team approach; and though everyone might not get what they want, when
it goes public, the CJCC needs to support it.
Neuzil said they need to educate the voters, they cannot advocate for or against. Ultimately, they
have to figure out if the time to put the justice center on the ballot is November 2011. If it is not next
November, then other issues, such as a new high school, are going to compete with it. Rettig said it
could not be on the ballot in November 2011 because there is a General Election and they cannot vote
within so many days of that. Neuzil said they will figure out the dates in the next month or so.
SET NEXT MEETING DATE
The next CJCC meeting is scheduled on September 1, 2010, at 4:30 p.m., in the HHS building.
Adjourned at 5:37 p.m.
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Attest: Tom Slockett, Auditor
By Nancy Tomkovicz, Recording Secretary
Sent to the Board of Supervisors on October 18, 2010 at 4:30 p.m.
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MINUTES OF THE JOINT INFORMAL MEETING OF JOHNSON COUNTY BOARD OF
SUPERVISORS AND CRIMINAL JUSTICE COORDINATING COMMITTEE: -
SEPTEMBER 1, 2010 I P 10
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Report from Public Information/Outreach Subcommittee ...............
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Report from Facilities Subcommittee .................................................
Update on General Services Administration Negotiations....
Plans for Purchase of Properties on Capitol Street ................
Update on General Services Administration Negotiations....
Plans for Purchase of Properties on Capitol Street ................
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Request to Iowa City to Vacate Harrison tree ..........................................
Preparation of Request for Qualifications (RFQ) for Building Design.......
Former University of Iowa Campus Planner Larry Wilson ........................
Report from Funding/Grants Subcommittee ............................................................
Additional comments from Criminal Justice Coordinating Committee members...
Set next meeting date ...............................................................................................
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Chairperson Stutsman called the Johnson County Board of Supervisors to order in the Johnson
County Health and Human Services Building at 4:33 p.m. Members present were: Pat Harney, Terrence
Neuzil, Sally Stutsman, and Rod Sullivan; absent: Janelle Rettig.
Criminal Justice Coordinating Committee Members present were: County Attorney Janet Lyness,
County Sheriff Lonny Pulkrabek, Iowa City City Council Member Connie Champion, Iowa Bar
Association Representative James McCarragher, Citizen Representative Professor Emeritus John
Stratton, Citizen Representative Bob Elliott, Iowa City Public Library Adult Service Coordinator Kara
Logsden, and Department of Corrections Supervisor Jerri Allen, and MECCA Director Ron Berg. Staff
present: Executive Assistant Andy Johnson and Auditor's Office Recording Secretary Nancy
Tomkovicz.
REPORT FROM PUBLIC INFORMATION/OUTREACH SUBCOMMITTEE
Iowa Bar Association Representative James McCarragher said that of the five items that have been
set for the Public Information/Outreach Subcommittee tasks to be completed in October 2010, they have
completed one. Three of the other four are in circulation for comment and consideration by the
Subcommittee, and the fourth one is in draft form and about ready to be submitted. He said the Public
Information/Outreach Subcommittee is looking forward to completing their tasks by the October 2010
meeting, which was the deadline.
McCarragher said the Public Information/Outreach Subcommittee is trying to urge all of the chairs
to try to look at the tasks that are set forth in that plan and meet those goals by October. That will keep
them in line with going forward. If they start slipping with a few of them now, then they can't move
forward.
McCarragher said the Public Information/Outreach Subcommittee is also beginning the process of
enlarging their subcommittee to bring in other individuals from the community so that they will be
involved in the discussions early on. The hope is to broaden the base for which they will be able to
communicate to the public at large and provide information to public groups as well. This is particularly
true if the Public Information/Outreach Subcommittee is able to bring them into their subcommittee.
REPORT FROM FACILITIES SUBCOMMITTEE
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Update on General Services Administration Negotiations
Harney said Facilities Manager David Kempf, Executive Assistant Andy Johnson, and Harney were
developing a contract for the U.S. General Services Administration (GSA) regarding the exchange of the
property. They are moving forward. GSA wanted the appraisals of the property, or at least the
comparables of the property. That was furnished to them. It did not include the former Henry Sabin
Elementary School property. GSA has looked at that and has asked for the valuations and the City
Assessor's Office provided that to them. Now GSA is doing a more in-depth look at the exchange
possibilities.
Harney said they have taken Option #3 to the GSA offices in Washington D.C. and are moving
forward. This is the option GSA has chosen and is going to continue to move forward with. They said
it is going to take a considerable amount of time, whether it's a year, but it is on track for April. There is
a list of items that have to be addressed in GSA's process. Harney said, since this is going in place now,
the subcommittee can begin looking at getting involved with a designer.
Citizen Representative Bob Elliott asked Harney if the GSA decision is the last decision that is out
of the Board's hands that has to be finalized before the Board can identify a site. Harney said the thing
about the GSA is that there is still the issue of perhaps closing Harrison Street and taking that from the
City of Iowa City. Elliott said OK. Harney said those are some of the things that are on the agenda and
they would need to make that request to the City and see where they go from there. Elliott said good.
County Attorney Janet Lyness said the handout talks about Option #3, but the attached picture is
labeled Option #2. Executive Assistant Andy Johnson said he thinks the reason for that is that in the
packet that was provided when the GSA representatives were in Johnson County for the site visit, it was
called Option #3. When GSA called and asked for the dimensions, and that was what Novak Design
Group (Novak) sent them, so where it says Option #2 can be ignored. Novak was referring to Option #3
that the County presented when GSA representatives were here in July 2010, which was swapping the
County's land for a portion of GSA's. He assured the group that they are discussing the same option.
Lyness asked if with this option, GSA has a flat parking lot, as opposed to the County having to
build a parking ramp. Johnson said he thinks it is two levels. Neuzil said it's flat, but two levels. Iowa
City City Council Member Connie Champion said the parking area is accessible for entrance from two
different streets.
Johnson said within that was still an option the County would be interested in. That is if the County
could build a ramp where GSA parking would all be on one level and County parking would be
underneath. Harney said that is something the County can discuss with GSA later to see if that is a
possibility to put a ramp on the back side of that. Champion said this is some real progress, which is
great.
McCarragher asked Harney where the County is with regard to the purchase of the buildings along
South Capitol Street. Harney said that is up to Lyness. McCarragher asked at what point the County
would begin rendering plans for building. Harney said once they decide where Lyness is at with the
process of purchasing those buildings, and this is the most recent information the County has, that will
allow them to start moving forward. He thinks the County can start moving forward on how it wants to
proceed with design and putting out a Request for Proposal (RFP) for someone to design this. Those are
all thing to start putting in place through the Facilities Subcommittee.
Plans for Purchase of Properties on Capitol Street
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Lyness said, just to get to that item, which is next on the agenda, she said she hasn't made the
negotiations for purchasing the properties a number one priority until the County heard from GSA, so
now she will pursue it more. The County has had contact with the owners of the properties on South
Capitol Street and Lyness will pursue it more. She didn't want to sit down and negotiate a price when
she didn't even know if the County needed those properties.
Update on General Services Administration Negotiations
Sullivan said he just wanted to talk a little bit in terms of the process with going forward. This is
encouraging, but then when looking at the details, GSA is going to want to negotiate some things. The
Board needs to protect County interests; GSA is going to want to protect Federal interests. He asked if
the CJCC wants to talk about how they will move forward when GSA comes up with some kind of
proposal. He thinks the CJCC needs to be able to act somewhat quickly, but they also want to respect
the public process.
Stutsman asked if Sullivan is saying he wants negotiations to be done in the Boardroom or assign
that to the Subcommittee. Sullivan said he thinks the Board needs to talk about it. What Sullivan thinks
the County doesn't want to do is have someone from GSA contact Harney and give him an offer that
Harney has to get a Facilities Subcommittee Meeting together, which takes two weeks. Then, the
Facilities Subcommittee has to make a recommendation to CJCC, which is a month later, and then CJCC
has to make a recommendation to the Board another two weeks later and the Board has to move to a
closed session. He would like to shrink that window of time somehow.
Champion said she thinks when the County gets an offer from GSA, the Board should immediately
go into closed session. Stutsman asked how the County negotiated the purchase of the Armory
building. She said it seemed like that moved along fairly quickly. Neuzil said the Board had some
closed sessions on that. It was a little more drawn out.
Neuzil said, in looking at the email from GSA, it points out that they are beginning the formal
approval process, which is certainly very encouraging news. He thinks the Request for Qualifications
(RFQ) process should begin in September 2010. He also thinks the CJCC needs to officially make a
request to the City of Iowa City to vacate Harrison Street. The caution of the RFQ is: does the County
design any part of the building in an area where they don't potentially have property ownership?
Sullivan said he thinks those are important questions, but he'd still like to go back. Stutsman asked
Sullivan what his idea is on how to move this forward faster. Sullivan said he would hope the CJCC
would give the blessing to the County Attorney, the County Sheriff, and the Board to enter into
whatever negotiations they feel are in good faith, and not feel slighted if for some reason they don't
work with the entire CJCC. Obviously, if the timing is right to work with the CJCC that's great; if it's
not, then Sullivan would hate to see that be a month long holdup.
Elliott said he thinks the Board has had the benefit of the Facilities Subcommittee for some time. He
thinks the responsibility is the Board's. The public will either like it or not like it and the Board will
hear about it. He certainly wouldn't want it to go through a whole multi-month long process. The
Board knows what has gone on and the CJCC has had its opportunity for input, but now it's up to the
Board when push comes to shove. Sullivan said people have given a lot of their time, and as Champion
pointed out, maybe even as much as nine years, to this issue. There is also a lot of expertise, such as that
of Former University of Iowa Campus Planner Larry Wilson's expertise, which is important. At the
same time, Sullivan thinks there does come a time where one has to act. He doesn't want to offend
people by excluding them, but he could also see a situation where timing doesn't allow for as much
inclusion.
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Stutsman asked if the CJCC is OK with this. Champion said she is totally OK. If the Board is going
to act, Champion would love it. Lyness said this is an advisory board anyhow and the Board of
Supervisors can do whatever it wants, though it would nice to have people around the table feeling OK
about it. Harney said there will be a lot of negotiations, for example where the entrances should go,
what gets exchanged for what, to what degree does the County repave the GSA lot, and things like that
and not everybody will be able to participate. Sullivan said it's going to be hard enough to get five
Board members and County Sheriff Lonny Pulkrabek to the same meeting. Champion said she thinks
that would be great.
Pulkrabek asked if GSA is saying that the possibility of them getting the old Public Health Building
and being able to move some people out of their current building and reducing the number of parking
spaces they need is completely off of the table. Based upon GSA's last visit, Pulkrabek said his
impression was that they found that option appealing and were possibly interested in it. If GSA moves
some people out of their current building and moved to the Old Public Health Building, Pulkrabek had
hoped that would reduce some of GSA's parking need. Pulkrabek said he's not an architect, but
he's a little concerned about this giving the County enough space and also giving the County enough
space for future expansion or growth, if needed. If the County goes with this option and they don't have
adequate room for expansion, then they will be back at the table with GSA negotiating for half of a
parking lot. He asked those present if anyone has a feel for that.
Neuzil said this current concept would make it extremely difficult to get rid of the existing Jail.
Harney disagreed. If it is behind the Courthouse and wraps around Harrison Street, there would be more
than enough room. Harney said it is not going to solve all the parking problems; there are plenty of
parking ramps around. Sullivan said he doesn't think anybody present is qualified to answer those
questions. The County has to have an architect draw up some plans. Harney said if worse comes to
worse they could add parking to the Armory property parking.
Pulkrabek said as he understands it, the Board is considering, fairly soon, putting the old Public
Health Building up for sale. If the CJCC could know for sure that the GSA is not interested in that, and
their position is that the County should go ahead and sell it, the County knows that option is out of play.
The last he knew, GSA thought it was something they might be interested in. He would hate to see the
Board sell that property and all of a sudden have GSA say they were interested in that. Harney said the
Board can clarify that with GSA. Pulkrabek said OK.
Champion said she thinks the other option the County has for expansion is the Courthouse, because
that building is a relic. It has absolutely no function and it would be very expensive to make the
Courthouse functional. She asked if the County has ever talked about tearing the Courthouse down.
Lyness said no. Champion said there are a lot of courthouses in Iowa and the Johnson County
Courthouse is so inadequate and outdated. She would remodel it as little as possible, with the plans of
taking the heat and eventually using it for expansion, if the County needs it.
Pulkrabek said the County has talked about reusing that space and having this bond issue include
money to completely remodel the Courthouse and move things around. Champion said that won't last
more than 50 years, no matter what is done to the Courthouse. Pulkrabek said he understands that.
Stutsman said she thinks Champion is talking about way longer. Champion said that's right; it will be
somebody else's problem anyway.
Elliott said he's seen what happens in Iowa City when one talks about taking away a historic
structure. The Courthouse is perhaps the most visible public historic structure in Johnson County. He
doesn't think the County would want to get into that. Stutsman said she doesn't want to discuss that
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today, because they're not even talking about that during this meeting.
Lyness said if the County is looking at future expansion, they don't know what GSA is going to
want to do with the U.S. Postal Service building. GSA may be willing to sell all of that to the County at
that point in time. Pulkrabek said in his opinion, it's absolutely imperative that the CJCC talk about
expansion as they move forward. If the CJCC can't say that they are going to keep the residents of
Johnson County from doing this all over again in 20 years, if need be, then he thinks that is just another
reason to vote no on this. He just wants to make sure the County has a plan in there for expansion and
that it's fairly specific.
Champion asked Pulkrabek how old the current Jail is. Pulkrabek said it was moved into in 1981.
Champion said, so it's not that old. She said the City ran into the same situation with the Iowa City
Public Library, with not being able to add another floor to it. Pulkrabek said the Jail and the Library ran
on bond issues at the same time, twice now, in their lives. Both times the Jail failed and the Library
passed. Champion said she thinks Pulkrabek is right, the possibility of expansion is necessary.
Harney said another thing he wants to make clear, is that he did have contact with officials from the
University of Iowa, just to make sure they and the County are on the same playing field. The University
still has no interest in the Courthouse, for the same reason previously discussed about it not being useful
for anything. The University does maintain an interest in the Jail site, but not in the facility. The
University also made it clear that they want to pay a fair price to assist the County in the justice center
and help out with the cost. Lyness said the County has that Jail space that is right across the street. That
is the County's expansion space. Neuzil said that is kind of what he was suggesting, but that's a little
premature.
Plans for Purchase of Properties on Capitol Street
Sullivan asked Lyness to confirm for the public that they don't necessarily have to have the
permission of the people for the sale of the house. Since it is a public project, the County could use
eminent domain if they needed to. Lyness said that is correct. Sullivan said obviously that is not the
County's first choice. Sullivan asked Lyness if the County did that, there is an appraised value and the
property owners would receive that amount plus moving costs. Lyness said that's right.
McCarragher asked if there wasn't some interest, however, in those people wanting to sell some of
the properties. Lyness said one owner owns three of the properties and they are interested. She thinks
the fourth one might be interested in selling, too, depending on the price.
Request to Iowa City to Vacate Harrison Street
Harney said he thinks the CJCC should print a letter with the request that Iowa City vacate Harrison
Street, and forward it to Lyness for a recommendation on how to proceed. Lyness said yes, proceed.
Champion said her only problem with proceeding with that now is that there is no design yet. Sullivan
said he wonders if the letter could ask permission with the intent that in almost every case the County
sees this being closed, but obviously if a bond issue fails there is no point in closing it then, and the
County would have to go back to the drawing board. Stutsman said at least the Board can get a feel
from the Council and from staff. Harney said the contingency is basically on getting it approved,
because the County can't design it until it's approved.
Neuzil said unless there is an objection from the CJCC, the Board can put that on an Informal
Meeting agenda to send the letter. Neuzil asked if everyone is comfortable with that. Champion said
OK.
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Preparation of Request for Qualifications (RFQ) for Building Design
Harney said that is contingent upon if the CJCC thinks they have enough information here to
proceed with Kempf putting out RFQs. Stutsman asked if the Board is ready to go to that stage. Neuzil
said Kempf had suggested to the Space Needs Committee that the process does take several months.
Stutsman asked if that's to find the RFQ. Neuzil said yes, so to start it now, it's probably a good idea,
particularly if the County is looking at a July 2011 end date. Neuzil said beyond that, as far as the actual
design area, that is something that he thinks the CJCC should give some thought to. He's not sure if the
CJCC wants to design in any area the County doesn't officially have property ownership. He doesn't
want to get into a situation where the building is designed and the County is ready to move forward and
GSA is still not ready. Sullivan said he thinks the Board needs to do an RFQ that hires somebody who
understands the situation the County is in and the need to be flexible, and that they may have design A
and design B ready to go.
Sullivan said he doesn't know if this is the appropriate time to talk about this, or if this is just a
Board issue, but he thinks as the County does this, when the County built the Health and Human
Services (HHS) building it was overwhelming for Kempf. He doesn't think the Board can ask Kempf to
oversee a project of this magnitude and do his regular job. He thinks they need to look at some kind of
construction management type of agreement.
Stutsman said she thinks the County is a long ways from that discussion. The bond issue is going to
have to pass before the Board can even consider that. Harney said he thinks they can print the RFQs and
ask for a draft of what the building would look like and not necessarily have the details in mind, but
rather a concept of what the building would look like. Whoever does it is going to need to know
approximately how many beds and how much expansion space the County wants to look at for the
future. There are a lot of things that will go into the final drawing. He thinks the CJCC can get the
concept of the drawing initially and then go from there.
Pulkrabek said he understands what Sullivan is saying and agrees with him, but he's not clear on the
timing either. He asked, if the County is doing a RFQ for this, how will people go about searching for a
project or construction manager. Pulkrabek said he too is not sure Kempf has the time to do both, so
he's not sure how that would work.
Stutsman said she was thinking the RFQ was just for the design of the building. Harney said in
general, the RFQ is for the design of the building. Pulkrabek asked if they solicit a response, so the
requests are moving simultaneously. Stutsman said regarding some of these details, she wonders if it
would be better to have the RFQ committee work on it. Pulkrabek asked if Stutsman is referring to the
Facilities Subcommittee. Stutsman said she doesn't know if she can answer too many questions today
and may need more information, or if she was presented with different scenarios she could respond.
Elliott said he thinks it's just important that the Board understands, if that is what he's hearing, that
the person the County would be hiring on a contract basis to oversee and double-check everything is not
connected with the firm that is being paid for the development. Pulkrabek said he would like to hear
what Wilson thinks about all this.
Former University of Iowa Campus Planner Larry Wilson
Wilson said there are several ways the County could address this. One is to have an RFQ request for
a firm to design the whole thing, and maybe it could have a preliminary design to get the general look of
it and see how it fits the property, and they won't go to an in-depth design until perhaps the bond issue is
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finished.
Wilson said another way is to hire a firm just to look at massing studies. The firm won't design it;
they'll take the blocks of space CJCC has been talking about, and see if it will fit on the site, how much
site it would take, and it's short of a design. It would be like Hancher Auditorium was done, where a
planning firm was hired, Sasaki Associates, Inc., to determine how these facilities would fit on the site.
Then they got a site that was big enough and they knew the building would fit, and are just now getting
to the design portion of it. That would be another way to go.
Neuzil said the County has kind of done that with Novak. Wilson said that would be an easy way to
go and probably a lot less expensive. It would give the County some more immediate information as to
whether the County is getting enough land from GSA. Wilson agrees with Pulkrabek in that he thinks in
the long term, the County will wish they had the whole block. But, since that doesn't seem possible, he
asked if the County can effectuate some sort of side agreement with the Old Public Health building site
and reduce it as much as the County can. He thinks that would be a good idea and he thinks maybe the
massing study would help. It would also help the County in getting Harrison Street closed in the
process.
Wilson said as far as the construction manager, he thinks that can come at a later date. He agrees
that it should be separate from the firm that is doing the design and construction, or construction, which
is probably two different companies. This way, they are speaking of the owner, and nobody else. There
are several firms that do that on a big scale, or there are construction managers available that the County
can hire. The University has a number of them, but they're not available.
Sullivan asked Wilson if the County could also hire a construction manager that hires an architect
and the contractors or they could hire somebody and then also hire an architect and contractors. The
County could essentially sub out the hiring process. Wilson said Sullivan is getting into a package
situation where a construction manager packages out different elements of it and that requires some
really sophisticated management. Sullivan said that's how the Coralville Marriott was built. Wilson
said right. He said the County can do that. It borders on things like design build and true construction
management from the beginning. Sure, the County can do that. Sullivan said there are a lot of options.
Wilson agreed.
Stutsman said she thought Wilson brought two options, just basically space, does the County have
enough space, or the County could move to a definite design. That is the kind of question the CJCC is
dealing with.
Neuzil said, in the Planning and Objectives document, it does say that in several upcoming months
to determine the process and funding strategy to hire a justice center architect. It does kind of show that
hopefully people are kind of peeking at the next wave of things as they are checking off these first
items. That is going to be a good question for the Facilities Subcommittee. This brings up a question of
funding, which Neuzil thinks that they have to realize that there is going to be some cost associated with
this end of it that the Board needs to think about.
Sullivan said they run a risk when doing this kind of thing, because if they pass the bond issue, then
they can go back and reclaim all of those costs. If it fails, then the County is out whatever they spent.
That's just the way it works. Wilson said Sullivan is probably talking about 6% of the construction cost
for a design architect to do it, which is a chunk of money if the County does it that way. However, they
could make the contract with such a firm two-phased. In other words, a preliminary phase and instead
of paying 6%, the County pays 2% or whatever.
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Harney said he thinks Novak has already done a space study on the space the County is going need
for something; it's just a matter how the County is going to fit in the option of needed space versus
future space.
Wilson said it's his view that that would probably be the simplest and less costly way. It wouldn't
give the County a design. He has a concern, that with the piece of land left with Option #3, it's fairly
long and kind of narrow. He asked if that will affect how the building will be laid out. He asked if that
will make relationships of internal functions not ideal because of the shape of the land. He thinks it
would be good to know upfront if these are problems. So, it could be Novak. Or the County could say
they want three firms to give them a quote for doing a specific portion and do it that way.
Neuzil asked if Wilson is on the Facilities Subcommittee. Wilson said yes. Stutsman asked if the
CJCC refers this to the Facilities Subcommittee to proceed with this and make a recommendation to the
CJCC. Stutsman said basically the CJCC is saying today that they're ready to move on to drafting an
RFQ.
Wilson said he agrees that it would be good to find out where the County stands on closing Harrison
Street. It could always be pending on the fact that the County really needs it.
Neuzil asked Champion if she thinks some Iowa City staff needs to be in on some things now.
Champion said yes, she thinks it would be very important to get some City staff brought up-to-date on
what's going on, the plans, and why Harrison Street is important. That is going to be very important to
City Council members, especially with all of the designs now for that part of town. She supposes
Planning and Zoning, or whoever wants to handle it, should just call the City. Harney said he thinks the
CJCC should check with Iowa City Planning and Community Development Director Jeff Davidson.
Champion agreed that Davidson would be the one to talk to, or the City Engineer, though Champion
thinks the CJCC should start with Davidson. Champion said she thinks there would be support for it,
especially if there is staff support.
REPORT FROM FUNDING/GRANTS SUBCOMMITTEE
Stutsman said there won't be a report from the Funding/Grants Subcommittee, since Rettig is
meeting with the City of Solon City Council tonight. She said Rettig said the Funding/Grants
Subcommittee can't really do anything more until it has more numbers.
ADDITIONAL COMMENTS FROM CRIMINAL JUSTICE COORDINATING COMMITTEE
MEMBERS
Neuzil said the October meeting might be longer. If people are already back, he thinks there are
some tasks that will have quite a few things to review. Sullivan asked if anybody is addressing the
potential need to do some polling. Neuzil said yes, that is on the task list and he thinks the Public
Information/Outreach Subcommittee has already started the process. McCarragher said they did assign
that task at the last meeting and communication will be started on that process. Sullivan said that
definitely needs to be on the front burner. McCarragher agreed.
Champion asked if there is any way to get more newspaper coverage on what this committee is
doing. She asked if anyone has thought about that to get the topic in front of the public. There are some
good articles on the Jail once in awhile. Neuzil said a task of the Public Information/Outreach
Subcommittee, once they have some approval from the CJCC on some of the documentation they are
doing, is to request Information Technology to at least help them get these issues on the website. He
thinks the County website currently has a lot of information on the Jail website and he thinks the County
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MINUTES OF THE INFORMAL MEETING OF THE JOHNSON COUNTY BOARD 0... Page 9 of 9
should create a justice center page. Champion said the County must start educating people now and use
every opportunity to do so. It is very difficult; people don't like the Jail. Harney said that's why it's
called the justice center. Champion said people might like that better. She said it's not a popular thing.
It's not like building a library.
SET NEXT MEETING DATE
Johnson said the next CJCC Meeting is scheduled for October 6, 2010, at 4:30 p.m. in the HHS
building.
Adjourned at 5:13 p.m.
Attest: Tom Slockett, Auditor
By Nancy Tomkovicz, Recording Secretary
Sent to the Board of Supervisors on October 18, 2010 at 9:30 a.m.
http://www.j ohnson-county.com/auditor/min/100901 j .-min.htm 10/ 18/2010
MESSAGE ERGM HGST
Our Peninsula Fall Festival will happen rain or shine in our covered tents
this Sunday on Founders Square! Please join your neighbors and
friends from 4-6pm for Square Dancing, tractor rides, pumpkin
decorating, a Pie Potluck and a costume parade and contest for children
and pets!
If the weather holds up, we'll also show "A Nightmare Before Christmas"
on the giant inflatable screen!
the Peninsula Neighborhood Association
Page 1 of 1
Dale Helling
From: City of Iowa City [web@iowa-city.org]
Sent: Thursday, October 21, 2010 7:25 PM
To: Dale Helling
Subject: UniverCity Neighborhood Partnership program wins Best Development Award
The UniverCity Neighborhood Partnership's Affordable Homeownership Program in Iowa City
was chosen as the recipient of 1000 Friends of Iowa's 2010 Best Development Award in the
category of Best Renovated Residential. 1000 Friends will honor the Best Development award
winners at a reception following their Annual Meeting on October 30, 2010 at 5 p.m., at the
Griffieon Family Farm in Ankeny, IA.
The UniverCity Neighborhood Partnership's Affordable Homeownership Program was selected
to receive the award because the project is innovative and meets almost all of the smart growth
criteria upon which the nominations were judged.
One of the judges remarked, "This project is an excellent example of a collaborative effort that is
helping revitalize older neighborhoods by providing opportunities for affordable homeownership
in locations close to employment."
1000 Friends of Iowa established the Best Development Awards in 2001 to showcase
development projects and programs across the state of Iowa that best reflect the principles of
smart growth and sustainable development and to recognize the cities, companies, non-profit
organizations and individuals that made these projects or programs possible. The winners of the
Best Development Awards are models of how responsible development practices provide
benefits to the community, the environment, and quality of life for future generations.
1000 Friends of Iowa is a nonprofit, membership driven organization headquartered in Des
Moines. With over 400 members across the state, their mission is to unite citizens for
responsible land use and sustainable development. Their goals include farmland protection,
responsible land stewardship, revitalization of cities and towns, and improved quality of life for
future generations.
To learn more about 1000 Friends of Iowa or about the recipients of the 2010 Best Development
Awards, visit 1000 Friends' website at www.1000friendsofiowa.orca. For more information on the
UniverCity Neighborhood Partnership, contact Sarah Walz, City of Iowa City Planner, at
319.356.5239 or a-mail Sarah-Walz(c~iowa-city.org.
Do not reply directly to this a-mail! It is produced from an automated system, and is not monitored for replies. If you
have a question or comment about this information, please contact the originating department of this message, or by
using our feedback form.
For technical questions regarding the website, please contact our web team.
• Unsubscribe or edit your subscription details.
• Visit our iobs page for emolovment opportunities.
• View more news from the Citv of Iowa Citv.
10/22/201 ~
UniverCity Neighborhood Partnership program Contact: Sarah Walz
wins Best Development Award Contact Phone: (319) 356-5239
Posted by: Community Development
Mailing List~sy: General City News
Originally Posted 10/21/2010 7:24:38 PM
Page 1 of 1
Marian Karr
From: Iowa City Area Chamber of Commerce [kelly@iowacityarea.com]
Sent: Monday, October 25, 2010 5:49 PM
To: Marian Karr
Subject: Celebrate Chamber passenger rail victory Tuesday at 10 a.m.
Iowa City Area Chamber celebrates passenger
rail victory
-Iowa City to Chicago route receives federal passenger rail stimulus funds -
The Iowa City Area Chamber of Commerce is celebrating the award of $230 million in
federal passenger rail stimulus funds for the Chicago Flyer Iowa City to Chicago route.
The Iowa City Area Chamber has led the initiative locally by actively lobbying for the
passenger train service connecting Iowa City to Chicago through the Quad Cities.
"This is a major victory for Iowa City and the state and we are proud of the success on
one of the Chamber's strategic initiatives," said Nancy Quellhorst, president and CEO of
the Iowa City Area Chamber of Commerce. "Iowa City to Chicago passenger rail will
play a significant role in the future of our local economy. It will fuel job growth, improve
the environment, increase tourism and improve quality of life in the Iowa City Area."
The Chamber will host Governor Chet Culver for an official announcement at 10 a.m.,
Tuesday, October 26 at the Chamber office, 325 E. Washington Street, Iowa City.
Elected officials, advocates for passenger rail and community leaders will also be in
attendance.
"The Chamber appreciates the support from Governor Chet Culver and other Iowa
legislators who demonstrated commitment to this long-term investment for the state,"
said Quellhorst.
The 79 mph high-speed passenger rail service from Iowa City to Chicago will make two
trips daily. Projected annual ridership is 246,800 for 2015.
The Chamber invites Chamber members and the public to participate in the
announcement to celebrate Amtrak service linking Iowa City, the Quad Cities, and
Chicago.
10/25/2010
DRAFT "''~'-~~
IP11 I
CALL TO ORDER:
MEMBERS PRESENT:
MEMBERS ABSENT:
STAFF PRESENT:
OTHERS PRESENT:
POLICE CITIZENS REVIEW BOARD
MINUTES -October 12, 2010
Chair Donald King called the meeting to order at 5:34 P.M.
Royceann Porter, Peter Jochimsen
Joseph Treloar
Staff Catherine Pugh and Kellie Tuttle
Captain Wyss and Officer Smithey of the ICPD
RECOMMENDATIONS TO COUNCIL
None
CONSENT
CALENDAR Motion by Porter and seconded by Jochimsen to adopt the consent calendar as
presented or amended.
• Minutes of the meeting on 09/14/10
• ICPD General Order 89-04 (Civil Rights)
• ICPD General Order 99-01 (Police Vehicle Pursuits)
• ICPD General Order 99-03 (Prisoner Transport)
• ICPD General Order 00-02 (Harassment and Sexual Harassment)
• ICPD General Order 00-08 (Weapons)
• ICPD General Order 01-03 (Performance Evaluations)
• ICPD General Order 04-01 (Personnel Early Warming System)
• ICPD General Order 07-01 (Patrol Rifle)
• ICPD P.A.U.L.A. Report -September 2010
Motion carried, 3/0, Treloar absent.
REPORT FROM NOMINATING COMMITTEE
King and Jochimsen were appointed to the nominating committee at the
September 14t" meeting. Jochimsen reported that the committee had met and
would like to nominate Donald King for Chair and Joseph Treloar for Vice-Chair.
CONSIDER MOTION TO FIX METHOD OF VOTING
Motion by Porter, seconded by Jochimsen to prescribe the method of voting by a
voice vote and use majority vote for the basis for decision. Motion carried, 3/0.
Treloar absent.
NOMINATIONS FOR OFFICE OF CHAIRPERSON
MOTION TO CLOSE NOMINATIONS
Motion by Jochimsen, seconded by Porter to close nominations.
Motion carried, 3/0. Treloar absent.
BALLOT OR VOTE
Motion carried to elect Donald King for office of Chairperson, 3/0, Treloar absent.
PCRB
October 12, 2010
Page 2
NOMINATIONS FOR OFFICE OF VICE-CHAIRPERSON
MOTION TO CLOSE NOMINATIONS
Motion by Jochimsen, seconded by Porter to close nominations.
Motion carried, 3/0. Treloar absent.
BALLOT OR VOTE
Motion carried to elect Joseph Treloar for office of Vice-Chairperson, 3/0, Treloar
absent.
OLD BUSINESS Community Forum -The Board confirmed the date, time and place of the forum.
Tuttle informed the Board of the publicity that had already been done and what
would be done closer to the forum date. To date no questions or comments have
been received. The Board agreed to add "Annual" to any further publicity going
out. Jochimsen agreed to replace Angie Blanchard-Manning on the forum
subcommittee to work with Treloar on the draft summary.
NEW BUSINESS None.
PUBLIC
DISCUSSION None.
BOARD
INFORMATION
Jochimsen not available for the November 3~d meeting. The Board will discuss
the meeting schedule after executive session.
STAFF
INFORMATION
Tuttle updated the Board on the current vacancy. Applications are due on
Wednesday, November 3rd by 5:00 PM.
EXECUTIVE
SESSION
Motion by Jochimsen and seconded by Porter to adjourn into Executive Session
based on Section 21.5(1)(a) of the Code of Iowa to review or discuss records
which are required or authorized by state or federal law to be kept confidential or
to be kept confidential as a condition for that government body's possession or
continued receipt of federal funds, and 22.7(11) personal information in
confidential personnel records of public bodies including but not limited to cities,
boards of supervisors and school districts, and 22-7(5) police officer investigative
reports, except where disclosure is authorized elsewhere in the Code; and
22.7(18) Communications not
required by law, rule or procedure that are made to a government body or to any
of its employees by identified persons outside of government, to the extent that
the government body receiving those communications from such persons outside
of government could reasonably believe that those persons would be
discouraged from making them to that government body if they were available for
general public examination.
Motion carried, 3/0, Treloar absent.
PCRB
October 12, 2010
Page 3
Open session adjourned at 5:47 P.M.
REGULAR
SESSION Returned to open session at 6:00 P.M.
Motion by Porter, seconded by Jochimsen to set the level of review for PCRB
Complaint #10-04 to 8-8-7(B)(1)(a), on the record with no additional investigation.
Motion carried, 3/0, Treloar absent.
TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change)
• November 1, 2010, 5:30 PM, Emma J. Harvat Hall (Rescheduled from 11/3)
• November 9, 2010, 7:00 PM, The Spot -Community Forum
• December 14, 2010, 5:30 PM, Lobby Conference Rm
• January 11, 2011, 5:30 PM, Lobby Conference Rm
Motion by Jochimsen, seconded by Porter to move the regular monthly meeting
from November 3rd to November 1st so that all Board members can attend.
Motion carried, 3/0, Treloar absent.
ADJOURNMENT Motion for adjournment by Porter, seconded by Jochimsen.
Motion carried, 3/0, Treloar absent. Meeting adjourned at 6:03 P.M.
POLICE CITIZENS REVIEW BOARD
ATTENDANCE RECORD
YEAR 2010
(Meeting Date)
NAME TERM
EXP. 1/19 2/9 2/17 3/9 4/13 4/15 5/11 6/8 6/18 6/24 7/13 7/21 8/10 9/14 10/12
Position
Vacant 9/1/12 --- --- --- --- --- --- --- --- --- ---
---
---
---
---
---
Donald King 9/1/11 X NM X O/E X X X NM NM X X X X X X
Joseph
Treloar 9/1/13 X NM X X O X X NM NM X X O/E X X O/E
Peter
Jochimsen 9/1/13 --- --- --- --- --- --- --- --- --- --- X X X X X
Royceann
Porter 9/1/12 --- --- --- X X X X NM NM X O/E X X X X
Abigail
Yoder 9/1/12 --- --- --- --- --- --- --- --- --- --- --- --- --- --- --- --- --- ---
Vershawn
Young 9/1/13 O NM X O O/E X O/E NM NM O/E --- --- --- --- --- --- --- ---
Janie
Braverman 9/1/12 X NM X X X X X NM --- --- --- --- --- --- --- --- --- ---
Angelina
Blanchard-
Mannin 9/1/12 --- --- --- -- --- --- --- --- --- --- --- --- --- X --- --- --- ---
KEY: X =Present
O =Absent
O/E = Absent/Excused
NM = No meeting
--- = Not a Member
IP12
MINUTES PRELIMINARY
PLANNING AND ZONING COMMISSION
OCTOBER 4, 2010 - 6:00 PM -INFORMAL
CITY HALL, LOBBY CONFERENCE ROOM
MEMBERS PRESENT: Josh Busard, Charlie Eastham, Elizabeth Koppes, Wally
Plahutnik, Tim Weitzel
MEMBERS ABSENT: Ann Freerks, Michelle Payne
STAFF PRESENT: Bob Miklo, Sara Greenwood Hektoen, Tabatha Ries-Miller,
Lorin Ditzler
OTHERS PRESENT: Clark Henry, Doug Bisson
RECOMMENDATIONS TO CITY COUNCIL:
None.
CALL TO ORDER:
The meeting was called to order at 6:00 PM by Vice-Chair, Elizabeth Koppes.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
None.
DISCUSSION OF RIVERFRONT CROSSINGS DISTRICT:
Miklo explained that Iowa City is one of five cities across the country to have been chosen for a
second round of Environmental Protection Agency (EPA) funding for development consulting;
the Iowa City focus for this funding will be the Riverfront Crossings District. Miklo introduced
Clark Henry of SRA in Washington D.C., Doug Bisson of HDR in Omaha, Nebraska as the
consultants who would be in town to study the project over the next few days.
Charlie Eastham stated for the purposes of full disclosure that he is president of the Board of
Directors for anon-profit group that is leasing space in the area to be discussed.
Henry said that the program from which the funding for this consulting comes is The Partnership
for Sustainable Communities, and is funded by the EPA. The goal of the program is to align
transportation policy and resources with environmental protection.
Henry said that the largest component of the project they will be working on for the Riverfront
Crossings area is coming up with a draft conceptual framework. Secondly, the existing zoning
code will be evaluated to determine if it is getting Iowa City the type and scope of development it
Planning and Zoning Commission
October 4, 2010 -Informal
Page 2 of 6
desires; analysis will be done on bridging the gap between what development the city wants and
what development the city is getting. Henry said that another component of the project will be to
evaluate and develop planning for remediation for any ground contamination from existing or
former businesses/endeavors that may come into play with redevelopment. He said this would
be largely technical guidance.
Henry stated that the consultants will be working with market studies and analysis gathered
from the first phase of this project, as well as conducting research and interviews of their own.
Bisson said that the development side of the project will be focused on a small subsection of the
larger Riverfront Crossings District. He said that as they move forward with the project they will
be cognizant of the fact that the area being studied is somewhat out of the immediate realm of
action for downtown Iowa City. Bisson said that there will be challenges in staying out of the
500 year floodplains of the Iowa River and Ralston Creek when contemplating development;
however, that will also present opportunities for green and open spaces. Bisson said that the
transportation system of roads, pedestrian traffic, railroad and light rail, and general connectivity
with downtown will be key factors in design. Sisson said that a density study indicated that a
structured parking solution would be required if a high density was desired for that area. Bisson
said that the hope was that over the next three days a general consensus on the development
direction could be reached.
Eastham asked if it was too early to ask if the soil in that area would support multiple multi-
storied steel and concrete structures. Henry said that there was a certain amount of assumption
required in this planning process, including the assumption that the engineering required is
possible and affordable, and that any environmental issues discovered can be worked through.
He reiterated that this is a conceptual framework.
Miklo invited Commissioners to attend the planning meeting for the following day and also the
wrap up meeting at the end of the week. He said that eventually a more detailed plan will be
drafted and will be presented in a public meeting.
Eastham asked if a market analysis had been done to determine demand for this kind of project.
Miklo replied that a broad market analysis had been completed in December 2009, and that was
being used at this point. He noted that as the plan moves forward further, more detailed market
analysis will be done.
Sisson said that numbers will change as further study is done. Miklo said that the hope is that
the area will evolve as the wastewater treatment plan and other industrial uses relocate, though
those decisions will be made by individual property owners; there will be no City buy-out of
existing structures to make this development plan come into being. He said that public
investment in the area and the addition of parks and green space may have the effect of
increasing land values and attracting different kinds of development. Bisson said that the idea
was to use the green space as an investment tool.
Koppes asked when the wastewater facilities and old animal shelter would be removed. Miklo
said that within the next three to four years.
Eastham asked if the University was involved in this planning process, and Miklo said that there
was a meeting scheduled with the University for the following day.
Koppes asked if a traffic study had been done for the Gilbert Street intersection. Miklo noted
that approximately five years ago there had been a study done that indicated upgrades were
Planning and Zoning Commission
October 4, 2010 -Informal
Page 3 of 6
warranted for that intersection but that plans to implement upgrades had been tabled due to
property owner objections. He said this process could be an opportunity to bring that discussion
up again.
Henry asked if anything discusses so far raised red flags for the Commission, or if there were
opportunities the Commission saw that the consultants were missing.
Eastham asked how confident the consultants were that any potentially contaminated sites had
been identified, and what cost it would take to remediate them. Henry said there were a couple
of sites along Gilbert Street that had some former registered underground storage tanks, and
those are always potential issues. He said that the definition of a "brownfield" is a property
whose development is complicated by the presence or potential presence of a hazardous
waste, toxin or pollutant. He said that as many of these sites will be former industrial sites, a
certain level of due diligence will be required on the part of a property purchaser to satisfy their
lender. Henry said there are federal guidelines for site assessments that lenders generally
require before financing such sites. Henry said that if contaminants are found, the level of
clean-up required is driven by the proposed use for the site; i.e., industrial use would not require
as much clean up as a commercial use, and a commercial use would not require as much clean
up as a residential use. He said he did not foresee the kind of clean up that requires millions of
dollars and decades of time to address coming out of this development area. He noted that it is
important to work with property owners in addressing these issues and to educate them on
grants and funding available to assist with assessment and clean up. He said this was
something property owners, developers and lenders needed to plan for before they were ready
to buy, sell, or build.
There were no further questions from the Commission.
ANNEXATION/REZONING ITEMS:
1. ANN10-00003/REZ10-00010: Discussion of an application submitted by City of
Iowa City for annexation and rezoning from County Agricultural (A) zone to
Neighborhood Pubtic (P1) zone for approximately 207 acres of property located
south of McCollister Boulevard, west of Sand Road SE (Terry Trueblood
Recreation Area).
Miklo introduced Tabatha Ries-Miller, a graduate student in Urban Planning who has been
working on this issue and prepared the staff report.
Ries-Miller said that the property had been a sand quarry in the past, and now contains a lake
where the sand quarry had been located. She said there had been some residential property on
the western part of the property which was removed after the 2008 flood. Ries-Miller said that
when the South District planning process took place this area had been identified as a potential
future park site. She said that the area does fall within the long-range planning boundary of the
South District Plan and that there will be no undue burden placed on the City by annexing this
property. Ries-Miller said that the property is currently owned by the City.
Reis-Miller said that control over the development of this property is in the City's best interest.
She said the voluntary annexation of this property will fulfill the open space goals of the South
District plan and involves preservation of wooded wetlands in the Iowa River corridor.
Ries-Miler said that the zoning code requires pubic-owned property for the purpose of schools,
Planning and Zoning Commission
October 4, 2010 -Informal
Page 4 of 6
parks, etc. to have a P1 zoning designation.
Koppes asked if there would be the capability of providing sanitary sewer to the property, as
when the 1997 long-range planning boundary was set, this property was left out because there
was not that capability. Miklo said he was unsure but would check with Public Works.
2. ANN10-00004/REZ10-00012: Discussion of an application submitted by Max &
LaVaughn Neppel for annexation and rezoning from County Heavy Industrial (MH)
zone to General Industrial (11) zone for approximately 1.85 acres of property
located at 4764 420tH Street SE.
Ditzler said that this property is adjacent to 170 acres of land that was recently annexed for
industrial use. The annexation falls within the guidelines of voluntary annexation requests. The
area is within the long-term planning boundary and satisfies a need for industrial growth
identified in the Comprehensive Plan. Ditzler said improvements are currently being made to
420tH Street, but additional improvements would need to be made once all of the properties in
that area were annexed. She said that sanitary sewer would be possible for this property.
Plahutnik asked what was to the north and east of the property. Ditzler said that north of the
property is some County zoned Heavy Industrial property.
Eastham asked if there was storm water management for the area. Miklo said that would be
addressed with redevelopment. Eastham said drainage patterns could be an issue for future
development and do affect zoning decisions.
Koppes asked if the property owner was looking to redevelop this land. Miklo said the property
is for sale. Given the size of the property, Miklo said, it is most likely that the property would be
redeveloped as a part of the adjacent property to the north or east.
Eastham asked if the cost of the 420tH Street improvements were being born entirely by the City.
Miklo said he believed there was some State funding involved, but there is no private
investment at this point. Eastham asked if the City would be attempting to regain the cost of
some of those improvements from land purchasers in the area. Miklo said that there was no
plan for that. Eastham asked if this annexation would require the extension of the 420tH Street
improvements to the eastern boundary of this property. Miklo said that was yet to be
determined and would depend on the size and scope of any redevelopment that took place. He
said those kinds of improvements would likely be done in conjunction with improvements to Taft
Avenue to the north. Eastham asked if the City is currently planning on further extending 420tH
Street in the future, and Miklo said that it is. Koppes said that the Commission's concern
should be the land use not where the money for road improvements comes from. Eastham said
his concern is not so much where the money comes from but whether the necessary
infrastructure is available to support the use. Miklo said that if this was a much larger piece of
property those kinds of questions would require a much closer examination; however, this
property is less than two acres and will likely be combined with a much larger parcel. Plahutnik
asked if staff was comfortable doing annexation of this area piece-meal rather than waiting for a
larger area to annex. Miklo said that annexations are done at the discretion of the property
owner for the most part, and therefore it occurs as the opportunity arises.
OTHER:
None.
Planning and Zoning Commission
October 4, 2010 -Informal
Page 5 of 6
ADJOURNMENT:
Eastham motioned to adjourn.
Weitzel seconded.
The meeting was adjourned.
PLANNING AND ZONING COMMISSION
ATTENDANCE RECORD
2010
FORMAL MEETING
NAME TERM
EXPIRES
1121
214
3/18
411
4/15
5/6
5/20
6/14
8/5
8119
9/2
9116
BUSARD, JOSHUA 05/11 X X O/E X X X O/E O/E X X X X
EASTHAM, CHARLIE 05/11 X X X X X X X X X X X O/E
FREERKS, ANN 05/13 X X X X X X X X X X X X
KOPPES, ELIZABETH 05/12 X X X X O/E X X X X X O/E X
PAYNE, MICHELLE 05/15 X X X X X X O/E X X X X X
PLAHUTNIK, WALLY 05/15 X X X X X X X X X X X X
WEITZEL, TIM 05/13 x X X O/E X X X O/E X X X X
INFORMAL MEETING
NAME TERM
EXPIRES
3/29
4/12
513
5/17
6/17
7/26
812
8/16
10/4
BUSARD, JOSHUA 05/11 X O/E X O/E O/E X X X X
EASTHAM, CHARLIE 05/11 X X X X X X X X X
FREERKS, ANN 05/13 X X X X X X X X O/E
KOPPES, ELIZABETH 05/12 X O/E X X X O/E X X X
PAYNE, MICHELLE 05/15 O/E O/E X X X X X O/E O/E
PLAHUTNIK, WALLY 05/15 X X X X X X X X X
WEITZEL, TIM 05/13 O/E X O/E O/E X O/E X X X
KEY: X =Present
O =Absent
O/E = Absent/Excused
NM = No meeting/No Quorum
--- = Not a Member
IP13
MINUTES
PLANNING AND ZONING COMMISSION
OCTOBER 7, 2010 - 7:00 PM -FORMAL
CITY HALL, EMMA HARVAT HALL
PRELIMINARY
MEMBERS PRESENT: Josh Busard, Charlie Eastham, Ann Freerks, Elizabeth
Koppes, Wally Plahutnik, Tim Weitzel
MEMBERS ABSENT: Michelle Payne
STAFF PRESENT: Bob Miklo, Sara Greenwood Hektoen, Tabatha Ries-Miller,
Lorin Ditzler
OTHERS PRESENT: None
RECOMMENDATIONS TO CITY COUNCIL:
The Commission voted 6-0 (Payne absent) to approve ANN10-00003/REZ10-00010, an
application submitted by City of Iowa City for annexation and rezoning from County
Agricultural (A) zone to Neighborhood Public (P-1) zone for approximately 207 acres of
property located south of McCollister Boulevard, west of Sand Road SE (Terry Trueblood
Recreation Area).
The Commission voted 6-0 (Payne absent) to approve ANN10-00004/REZ10-00012, an
application submitted by Max & LaVaughn Neppel for annexation and rezoning from
County Heavy Industrial (MH) zone to General Industrial (I-1) zone for approximately 1.85
acres of property located at 4764 420th Street SE.
CALL TO ORDER:
The meeting was called to order at 7:00 PM.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
None.
ANNEXATION/REZONING ITEMS:
1. ANN10-00003/REZ10-00010: Discussion of an application submitted by City of
Iowa City for annexation and rezoning from County Agricultural (A) zone to
Neighborhood Public (P-1) zone for approximately 207 acres of property located
south of McCollister Boulevard, west of Sand Road SE (Terry Trueblood
Recreation Area).
Planning and Zoning Commission
October 7, 2010 -Formal
Page 2 of 4
Ries-Miller said that this area was once a sand quarry and now contains a lake where the
quarry once was. She said that there were formerly residential properties in the area, but those
were removed after the 2008 floods. She said the property is identified as a potential area for
open public place and environmental preservation during in South District Plan planning
process.
Ries-Miller showed a map that outlines the 100 and 500 year floodplains, as well as the areas of
the property that were affected by the 2008 floods. Ries-Miller said the site does have City
water but does not currently have sanitary sewer access. She said that it will be made available
as development continues in the area.
Ries-Miller said that control of the site is in the City's best interest because it provides the public
open space for the South District as well as environmental preservation of the wooded wetlands
and floodplain in the Iowa River Corridor.
Ries-Miller said that the zoning code requires that land controlled by government entities should
be designated as Public (P1) to serve as a notice to owners of nearby land-owners. Rezoning
would bring this property into compliance with that requirement if it is annexed.
Eastham asked for clarification on the sanitary sewer service for the area. Ries-Miller explained
that the area does not currently have sanitary sewer access but that as development continues
to occur it will be extended. Miklo said that Public Works has some buildings off of McCollister
Boulevard and as that area is expanded the subject property could hook into that system. Miklo
said that right now there are no facilities on the property but there are plans for a pavilion and
restrooms which would require sanitary sewer service Freerks opened the public hearing and
invited members of the public to speak. No one wished to speak so the public hearing was
closed.
Miklo said that it is often the case that the Commission has two hearings on annexations in
order to give the public an opportunity to comment; however, it has also been the Commission's
practice that if there is no controversy or comment surrounding the annexation then only one
meeting is taken. Miklo said that there are grant applications due November 1St for funds to
assist with infrastructure for this property, so it is staff's goal to have it annexed prior to that.
Miklo said that if the Commission votes on the issue at tonight's meeting, then it would go
before City Council on October 26tH
Koppes motioned to approve ANN10-00003/REZ10-00010: Discussion of an application
submitted by City of Iowa City for annexation and rezoning from County Agricultural (A)
zone to Neighborhood Public (P1) zone for approximately 207 acres of property located
south of McCollister Boulevard, west of Sand Road SE (Terry Trueblood Recreation
Area).
Eastham seconded.
A vote was taken and the motion carried 6-0 (Payne absent).
Miklo said that Terry Trueblood Recreation Area is a good example of how our Comprehensive
Plan and the district planning process influence our city's growth. He noted that in 1997 this
area was identified by residents of the South District as a potential area for a large park, such as
Hickory Hill. It was proposed as a major amenity for the district. At the time it was an operating
sand quarry. Many were skeptical that this area could ever be developed as a park. But 13
years later the plan is coming to fruition.
Planning and Zoning Commission
October 7, 2010 -Formal
Page 3 of 4
2. ANN10-00004/REZ10-00012: Discussion of an application submitted by Max &
LaVaughn Neppel for annexation and rezoning from County Heavy Industrial (MH)
zone to General Industrial (I-1) zone for approximately 1.85 acres of property
located at 4764 420th Street SE.
Ditzler said this property does fulfill all the requirements of annexation and fulfills an identified
need for industrial property identified in the Southeast District Plan. Ditzler said that 420th Street
is currently being improved, but that those improvements stop right at the western boundary of
this property. Water and sewer will be made to this property and staff recommended approval
of this annexation.
Freerks invited questions; there were none.
Freerks opened public hearing; no one wished to speak and the public hearing was closed.
Eastham motioned to approve ANN10-00004/REZ10-00012: Discussion of an application
submitted by Max &LaVaughn Neppel for annexation and rezoning from County Heavy
Industrial (MH) zone to General Industrial (I-1) zone for approximately 1.85 acres of
property located at 4764 420th Street SE.
Plahutnik seconded.
Freerks invited discussion.
Weitzel said that he would like to see this property combined with other land in the area to add
to the industrial park the City is encouraging. Freerks said this is consistent with the
Comprehensive Plan, and is a good addition for the city.
CONSIDERATION OF MEETING MINUTES: SEPTEMBER 16, 2010:
Eastham motioned to approve the minutes.
Koppes seconded.
A vote was taken and the motion carried 6-0 (Payne absent).
OTHER:
ADJOURNMENT:
Busard motioned to adjourn.
Koppes seconded.
The meeting was adjourned on a 6-0 vote (Payne absent).
PLANNING AND ZONING COMMISSION
ATTENDANCE RECORD
2010
F(~RM~I MEETING
NAME TERM
EXPIRES
1/21
2/4
3/18
4/1
4/15
5/6
5120
6114
8/5
8/19
9/2
9116
10/7
BUSARD, JOSHUA 05/11 X X O/E X X X O/E O/E X X X X X
EASTHAM, CHARLIE 05/11 X X X X X X X X X X X O/E X
FREERKS, ANN 05/13 X X X X X X X X X X X X X
KOPPES, ELIZABETH 05/12 X X X X O/E X X X X X O/E X X
PAYNE, MICHELLE 05/15 X X X X X X O/E X X X X X O/E
PLAHUTNIK, WALLY 05/15 X X X X X X X X X X X X X
WEITZEL, TIM 05/13 x X X O/E X X X O/E X X X X X
INFORMAL MEETING
NAME TERM
EXPIRES
3/29
4/12
5/3
5/17
6/17
7/26
8/2
8/16
10/4
BUSARD, JOSHUA 05/11 X O/E X O/E O/E X X X X
EASTHAM, CHARLIE 05/11 X X X X X X X X X
FREERKS, ANN 05/13 X X X X X X X X O/E
KOPPES, ELIZABETH 05/12 X O/E X X X O/E X X X
PAYNE, MICHELLE 05/15 O/E O/E X X X X X O/E O/E
PLAHUTNIK, WALLY 05/15 X X X X X X X X X
WEITZEL, TIM 05/13 O/E X O/E O/E X O/E X X X