HomeMy WebLinkAbout2010-11-10 Info Packet1 = i
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CITY OF IOWA CITY
www.icgov.org
CITY COUNCIL INFORMATION PACKET
November 10, 2010
NOVEMBER 15 WORK SESSION
IP1 Council Meetings and Work Session Agenda
IP2 Memorandum from the Director of Planning & Community Development and the Economic
Development Coordinator: Economic Development Projects Update
IP3 Memorandum from the Director of Planning & Community Development and the Community
Development Coordinator: Affordable Housing
IP4 Summary of Pending Work Session Issues
IP5 Memorandum from the City Clerk: Budget & Meeting Schedule January-March 2010
MISCELLANEOUS
IP6 Memorandum from the Interim City Manager: Flood Recovery and Mitigation Update
IP7 Memorandum from the City Clerk: KXIC Radio Show
IP8 P.A.U.L.A. Report October 2010
IP9 Memorandum from the Director of Public Works and the Director of Planning and Community
Development: Update: Flood-related activities
IP10 Newsletter: Grant Wood Neighborhood Association -November 2010
IP11 Approved Minutes: Economic Development Committee: September 22, 2010
DRAFT MINUTES
IP12 Economic Development Committee: November 8, 2010
IP13 Senior Center Commission: October 21, 2010
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CITY OF IOWA CITY Work Session Agendas November 10, 2010
www.icgov.org
• MONDAY, NOVEMBER 15 Emma J. Harvat Hall
6:30p Regular Work Session
^ Council Appointments
• Agenda Items
• Economic Development Projects Update (agenda #7, IP#2J
• Location of Affordable Housing [IP#3]
^ Information Packet Discussion (Nov 4 & 10J
^ Council Time
^ Budget Priorities
• Summary of Pending Work Session Issues [IP4]
• Upcoming Community Events/Council Invitations
• Discussion of Meeting Schedules [IP5]
• TUESDAY, NOVEMBER 16 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
TENTATIVE MEETING SCHEDULE
SUBJECT TO CHANGE
• MONDAY, NOVEMBER 29 Emma J. Harvat Hall
5:30p Special Work Session
Meeting with Area Legislators
• TUESDAY, NOVEMBER 30 Emma J. Harvat Hall
7:OOp Special Formal Council Meeting
• WEDNESDAY, DECEMBER 1 Emma J. Harvat Hall
6:30p Special Work Session
• MONDAY, DECEMBER 6 Emma J. Harvat Hall
6:30p Regular Work Session
• TUESDAY, DECEMBER 7 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
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CITY OF IOWA CITY 1P2
MEMORANDUM
Date: November 9, 2010
To: City Council
From: Jeff Davidson, Director of Planning and Community Development a~/~~'C~
Wendy Ford, Economic Development Coordinator ~ ~~+,.-
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Re: City of Iowa City Economic Development Projects Update
We are pleased to have the opportunity at your November 15 City Council work session to
discuss economic development projects with you, as well as review some of our ongoing
economic development initiatives. It is no secret that the last couple of years have been difficult
economic times. We are encouraged when we see positive indicators showing general
economic recovery, but it is a fact that lending for commercial and residential projects in our
local economy continues to be tight. In this economic climate it is critically important for public
sector investment to spur private economic development activity in order to grow the
commercial/industrial tax base.
Compared to other communities, the City of Iowa City has a reputation of being conservative in
its incentivizing of economic development projects. We proceed carefully and with great due
diligence when we provide economic development incentives to the private sector. We believe it
is important for our economic development incentive activities, particularly those related to Tax
Increment Financing (TIF), to be easily understandable and defensible. If there is a majority of
the City Council that believes we should be more or less aggressive than our current efforts, this
would be appropriate for us to discuss on the 15~'.
TIF. It seems like it is an annual occurrence for the state legislature to discuss the Iowa Code
statute enabling Tax Increment Financing to be used by municipalities. We will monitor those
discussions in the upcoming legislative session. During the past year we have had three TIF
projects completed and closed out - Alpla #1, Sycamore Mall, and Plaza Towers. These
projects now benefit Iowa City, Johnson County, and the Iowa City Community School District
with property taxes that would not exist (at least in their current form) if the TIF project had not
occurred.
Two additional TIF projects will be completed next year. They are United Natural Foods and
Mercer (formerly Seabury and Smith). This will leave us with three active TIF projects - Plamor,
Pepperwood Plaza, and Alpla #2.
We are currently in the process of establishing or expanding four urban renewal districts in Iowa
City. These districts are intended to enable some new TIF projects in order to foster economic
development in Iowa City. These will be highlighted in the materials which follow.
November 9, 2010
Page 2
1. Expansion of the Southeast Industrial Park
We have recently completed the annexation,
rezoning, and platting of a new 173-acre industrial
park. This is intended to allow the continued growth
of industrial development in southeast Iowa City
which began with the Procter & Gamble plant in the
late 1950s. We have been actively marketing the
property along with our partners at the Iowa City
Area Development Group (ICAD).
We are targeting suppliers to the wind power industry in our marketing efforts. However,
the global economic malaise has significantly impacted the wind power industry. We are
also providing information to general industrial prospects.
We are currently investing approximately $6.5 million to extend utility infrastructure to the
area, and will also be implementing a project to extend rail access to all lots. The
reconstruction of 420th Street is nearly complete. We are pursuing shovel-ready site
certification which we hope to achieve shortly. This certification will streamline the
process by which interested companies contact the State of Iowa, ICAD, or the City, and
proceed through their evaluation process.
We have already had interest from one adjacent private property owner in the area who
wishes to have their property annexed to Iowa City.
2. Moss Green Urban Village
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In October the rezoning and preliminary platting of Moss
Green Urban Village was completed. We have also approved
the development agreement which allows the developer to be
reimbursed through TIF funds for expenses related to the
extension of street and utility infrastructure to the property.
Final platting will occur after the appropriate sign-offs by the
U.S. Army Corps of Engineers on wetland and environmental
issues. The project is approximately 173 acres in size and will
include a mix of office, research park, and commercial
development.
The developer has indicated a great deal of interest in the
property.
The continued economic development of downtown is of
critical importance. Downtown has by far the highest
property tax collection in the community on a per-acre
basis. We are attempting to more fully develop
downtown as an arts and entertainment center for the
community. We are specifically attempting to grow the
non-student residential and specialty retail sectors of the
downtown economy.
There are three exciting projects which fall under the
umbrella of downtown in which the City is actively
involved.
3. Downtown
November 9, 2010
Page 3
Multiuse Parking Facility on former St. Patrick's Parish Hall property. Our
next multiuse parking facility project is moving ahead and will be a catalyst for
additional development in both downtown and the Riverfront Crossings area. We
are in the process of finalizing an agreement with a private developer partner
who will own the residential and commercial space elements of the building. Our
goal is to create between 25,000 and 90,000 square feet of taxable commercial
and residential space on a property which has not generated property taxes
since at least the 1920s.
In accordance with the City Council's direction, the housing element of the
project will be efficiency and one-bedroom workforce housing units marketed
predominantly to the non-student market. We hope to have between 25,000 and
35,000 square feet of commercial space, designed along the general design
concepts that we have used in the Tower Place and Court Street Transportation
Center projects. The City will retain between 500 and 600 parking spaces as our
portion of the project.
At an upcoming City Council meeting we will bring you the contract for the design
team we have assembled for the project, as well as the development agreement
with our private sector partner. We will commence schematic design and design
development after the first of the year. We hope to begin preparation of
construction documents by the middle of 2011 and commence construction by
the fall of 2011.
Music School/Hieronymus Square. The
Hieronymus Square Partners have indicated
to us that this project has nearly resolved all
of the issues to enable the new Music School
and Clapp Recital Hall projects to proceed.
Although these University facilities are not
property-tax producing, they will spur the
construction of the Hieronymus Square
multiuse development project on Block 102
adjacent to the Court Street Transportation Center.
This entire multiuse project will create new commercial and residential property
tax generation which is approximately equal to what was envisioned for the
original stand-alone Hieronymus Square project. It is hoped to relocate the two
displaced bank facilities into new locations either downtown or in Riverfront
Crossings. The City will be providing two parcels of property for this project - an
alley and a remnant parcel from the Court Street Transportation Center.
The private developer has indicated they will be requesting TIF funding to assist
with the financing of the project. This project will establish world-class theater
and recital hall facilities downtown. This is consistent with the City Council's
desire to expand arts and entertainment venues in downtown Iowa City.
Downtown Business Incubator. Our downtown business incubator feasibility
study has been completed and we are currently working through the details of
how to proceed. Our study indicated that the downtown business incubator
proposal should not proceed solely as an initiative of the City, but that we should
go forth with a private sector-related partner of which we believe ICAD is the best
choice. Our study showed that a co-work type of incubator facility is preferred
November 9, 2010
Page 4
and is a niche not currently provided by the existing business incubators in the
community. Potential sites have been identified and we hope to have a more
specific proposal following a due diligence process being conducted by ICAD.
We are also evaluating with ICAD a proposal from a local private downtown
business to develop a business incubator associated specifically with fine arts
manufacturing. This would take advantage of the pipeline of graduate students
from the Art/Art History program at the UI, and as envisioned, would produce a
fine arts business enclave in downtown Iowa City. More to come on this
proposal.
The community from which the new City Manager is relocating has a significant downtown
development effort. It is similar to the effort outlined as a possibility for us in our downtown
market analysis from a couple of years ago. This includes a downtown business manager that
would focus on attraction and retention of certain retail, office and business clusters in
downtown Iowa City.
4. Towncrest
Our Towncrest redevelopment initiative has
ti advanced to the stage where we are
developing financial incentive programs to
encourage reinvestment in the Towncrest
"~ ~ area. We have completed a master design
~ plan for the area which establishes a vision
for future development projects. We are
establishing an urban renewal area which
~~~''~~~- ~~rwvd~ will allow the use of TIF funds for public and
~" private redevelopment projects. We are
encouraged by our discussions with businesses from both within and outside of the area.
There are businesses that remain committed to Towncrest, but want to see the area
upgraded.
The general redevelopment model for Towncrest involves higher density development
than exists currently. There will be a mix of residential, office, and commercial retail
uses. The establishment of commercial retail uses in Towncrest will largely depend on
the degree to which the area can be opened up to First Avenue and Muscatine Avenue.
The development of the Towncrest Design Plan has involved extensive public input. Our
public meetings have been well-attended by businesses and residents of the area. We
hope you have an opportunity to take a look at the design plan
(www.icgov.org/towncrest) which addresses the public realm and building facades in the
area.
The Towncrest financial incentive programs which will be formally rolled out shortly
include:
A Predevelopment Assistance Fund which will provide small grants for getting
project ideas and financing packages more fully developed.
^ A Facade Improvement Program for low-interest or forgivable loans that will allow
facade improvements to existing buildings consistent with the redevelopment
design plan.
November 9, 2010
Page 5
A Notice of Financial Assistance (NOFA) for gap financing of development
projects that are consistent with the redevelopment design plan.
5. Riverfront Crossings
,.
Crossings
Our Riverfront Crossings redevelopment initiative received a
tremendous shot in the arm recently when it was announced that
the States of Illinois and Iowa will receive $230 million for
infrastructure improvements related to the creation of Amtrak
service between Chicago and Iowa City. It is our hope to have
this initiative extended to Des Moines as soon as possible.
Within the next couple of months we hope to be back to you with information on
acquiring the old railroad depot from the current private owners. We will be working with
the Iowa Department of Transportation and Amtrak on the development of the depot,
platform, and parking facilities for the proposed service. It is currently being suggested
that Amtrak service might start operation as early as 2015. We will be developing an
Urban Renewal District for Riverfront Crossings. This will enable the use of TIF to incent
development projects.
The most important initiative currently occurring in Riverfront Crossings is the relocation
of the North Wastewater Treatment Plant, and the subsequent cleanup and
redevelopment of the site. We are completing a redevelopment concept plan for the
subarea around the North Wastewater Treatment Plant. This project is being funded
through a second grant we received from the Environmental Protection Agency.
The recent Amtrak announcement has significantly spurred interest from the private
sector in this area. In spite of our master planning efforts not being completed, we are
attempting to assist private developers in putting together project proposals that are
consistent with our desire for a high density mixed-use urban neighborhood. The flood of
2008 has accelerated several initiatives including preliminary design of the new
Riverfront Park, which will return the floodplain to a more appropriate land use.
What we envision for Riverfront Crossings is the establishment of buildings which may
range in height from two to ten stories along the edge of the new riverfront park, with
views of the river beyond the park. Walkability and bikeability are major goals. It is likely
that this area will initially be served by a free transit shuttle which will enable easy
access to the University and University Hospitals and Clinics employment center.
Eventually we hope to begin trolley car service along the CRANDIC line between
Riverfront Crossings and Iowa River Landing in Coralville.
Additional exciting projects in Riverfront Crossings include redevelopment of the Sabin
School site after it is vacated by the Iowa City Community School District, and planning
for the new Johnson County Justice Center. We will also be meeting with City Carton to
discuss plans for their property.
6. Single-family new construction program
This project is not, strictly speaking, an economic
development initiative, but it has had a significant
impact on our local property tax base. The focus of
our flood mitigation efforts in the last two years has
been on the buyout of properties which are located
in flood hazard areas along the Iowa River. We
have currently acquired and are in the process of
November 9, 2010
Page 6
demolishing 61 residential properties. We believe we will ultimately end up buying out
80-85 residences, which represent approximately $22 million in residential taxable value.
We are fortunate that the state has established a replacement housing program to
supplant our lost residential taxable value from buyouts. The initial round of the program
granted us funds for 40 single-family homes. These homes have already been
constructed in non-flood hazard areas throughout Iowa City, and are already occupied
by new families.
Round 2 of the program approved an additional 37 single-family residential units, and
construction of these homes is underway. Seven units are already sold and occupied.
We are currently involved in administering Round 3 of the program, which will bring our
total number of new housing units to 108. We have been able to replace what will
eventually be 80-85 bought-out homes with 108 new homes located in non-flood hazard
areas. These units have been a significant factor in keeping local residential contractors
working during the past two years.
A summary map will be handed out on the 15th. There may be fourth and fifth rounds of
this program which we estimate could add another 60 residential dwelling units in Iowa
City.
7. Aviation Commerce Park
Aviation Commerce Park was platted by the City in 2006. It consists of 17 commercial
lots zoned CC-2 or CI-1. It was formerly property under the ownership of the Iowa City
Municipal Airport.
All the lots on the south side of Ruppert Road have been sold. Three of the lots were
purchased in 2007 by ITC, a company that maintains the electrical distribution system.
The fourth lot was purchased by the University of Iowa to replace the helipad at Oakdale
Campus. The sale of these lots allowed the bonds to be paid off that funded the
construction of Ruppert Road and the extension of sewer and water into the area.
On the north side of Ruppert Road, Lot 6 was sold to IWI. Van Meter Electric recently
purchased Lot 10. With the construction of the new Walmart we anticipate there may be
additional interest in the westernmost lots, which are zoned CC-2.
8. CDBG Economic Development Fund
The City's CDBG Economic Development Fund has assisted 17 businesses since 2002,
involving the creation or retention of 346 jobs. Loans have ranged from $3,350 to
$175,000, but are typically in the $5,000 to $50,000 range. We are usually involved in
assisting with gap financing that cannot be obtained from private lenders. The current
balance in the fund is $182,329.
Conclusion
It is clear that with the new incoming City Manager we will have the opportunity to re-evaluate
our economic development efforts. The City of Iowa City's current annual financial investment in
economic development activities is significantly less than other similarly sized communities.
Ultimately, it is the City Council's decision as to whether or not we ratchet up our efforts.
The City has an extremely capable staff from which to draw expertise and assistance for our
economic development efforts. Interim City Manager Dale Helling has been completely
supportive when we have asked for his involvement. We have started an outreach program with
November 9, 2010
Page 7
our major employers that has been extremely rewarding. The City Council Economic
Development Committee has provided great leadership.
We have also been engaging our partners at ICAD in discussions of expanding the scope of
their interstate commerce business attraction and retention efforts. Specifically, ICAD has
several new "creative economy" strategies they are developing. Expect to hear more about this
in the near future.
We are happy to expand on any of these items at your November 15 discussion.
cc: Dale Helling
Tom Markus
ppdir/mem/ecodev-update 11-4-10.doc
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CITY O F IOWA CITY IP3
MEMORANDUM
Date: November 10, 2010
To: City Council
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From: Jeff Davidson, Director of Planning & Community Development
Steve Long, Community Development Coordinator
Re: November 15, 2010 Work Session; Continuation of affordable housing discussion
At your October 25`h work session we began discussion of where affordable housing that is
funded through the City's CDBG and HOME programs should be located. We are seeking this
guidance from you so that our policy for locating transitional, rental and owner-occupied
affordable housing can be clearly delineated for affordable housing providers and the Housing
and Community Development Commission.
After an overview of the issue, we spent most of our time at the October 25`h work session
identifying your concerns. There were several concerns which seemed to be consistent for a
majority of you:
We do not want to further burden neighborhoods and elementary schools that already
have issues related to a concentration of poverty
There is a desire to have diverse neighborhoods in terms of a range of income levels
We need to have a better idea from the Iowa City Community School District as to its
views on the affordable housing issue
We provided you with a map identifying CDBG/HOME assisted rental housing, LIHTC, HUD
Project-based rental housing, and Section 8 vouchers. In addition, you expressed interest in
collecting and reviewing additional data including the following:
• Income distribution data
• Housing values
• Inventory of vacant platted land
• Elementary school district data to be determined after discussion with the school district
administration
• Crime statistics
We also discussed the best way to categorize the information you would receive. Elementary
school districts and neighborhood boundaries were both suggested. There are issues with both
of these methods. Elementary school district boundaries are subject to change annually. Not all
of the city is represented by formal neighborhood associations. Although we believe we could
overcome these shortcomings, we believe we have a better method for you to consider.
We believe we can develop a Geographic Information System (GIS)-based system for
displaying demographic data to you for evaluation of affordable housing projects. We are
prepared to enter data for the entire city and generate information for a particular location that is
suggested for an affordable housing project. In addition, we are prepared to acquire additional
software to allow us to visually show the results of the analysis.
November 10, 2010
Page 2
Once a location for an affordable housing project is identified, we would zoom in on that point
and produce data for a concentric ring surrounding the location. This would eliminate issues
related to imprecise or changing elementary school district or neighborhood boundaries, and
eliminate having non-representative data generated when an affordable housing project location
is on the edge of a boundary. A GIS-based system allows for the evaluation data generated for
each point to be representative of the area where the project would be located.
We would like you to indicate at the November 15 meeting if you would like us to pursue aGIS-
based analysis system for proposed affordable housing project locations.
We also had the opportunity on November 8 to meet with Steve Murley, Superintendent of
Schools, and Joan VandenBerg, Youth and Family Development Coordinator. We explained to
Steve and Joan that the City Council wanted a more accurate view of the Iowa City Community
School District's perspective on affordable housing issues, specifically the location of new
affordable housing units.
Steve indicated to us that research clearly shows that low-income children do better in schools
where there is a range of socio-economic levels represented. They also do better if they are in
schools which are located in the neighborhood where they live. Steve indicated that it would be
the school district's preference that the City not cluster affordable housing in specific areas of
the community. Ideally, every elementary school would have kids from a range of socio-
economic levels.
The issue of locating affordable housing near elementary schools where there are special
services provided is not a significant issue. Steve and Joan stated that the school district has
been developing several district-wide programs that serve students in all schools. Steve and
Joan concurred that elementary school districts would not be the best basis for evaluating
affordable housing locations. They emphasized that elementary school attendance boundaries
change on a regular basis and they would expect this to continue in the future.
The school district reports that the issue of student mobility is a significant concern. This issue
arises mostly with shelters and transitional housing or families that are homeless or near
homeless. The students may be living in assisted transitional housing, but are often living in
non-assisted privately owned housing. Families in assisted rental housing often stay much
longer than families in transitional housing.
Steve and Joan liked the idea of a GIS-based system for making affordable housing location
decisions. Steve and Joan also agreed that free and reduced lunch percentages should not be
the only factor used to address the impacts on elementary schools. They stated that the
following data could be provided by the school district for use in evaluating the impact on
elementary schools:
• Elementary school academic performance as indicated by Iowa Test of Basic Skills
scores
• Mobility data represented by the percentage of annual turnover in a particular
elementary school
• Free and reduced lunch percentage
November 10, 2010
Page 3
Summary questions for November 15 work session discussion
1. Have we accurately summarized your concerns regarding the location of affordable
housing projects funded by the City?
2. Does consideration of the information provided by the school district change, affect, or
further define your concerns?
3. Are there any other school district issues which you feel have not been addressed?
4. Do you approve of the use of a GIS-based evaluation system rather than one based on
elementary school district boundaries or neighborhoods?
5. Is there any additional information you would like staff to consider as we develop the
GIS-based evaluation system?
We look forward to the discussion on November 15cn
Copy to:
Dale E. Helling-Interim City Manager
Eleanor M. Dilkes-City Attorney
Marian K. Karr-City Clerk
Tracy Hightshoe-Associate Planner
Susan Dulek-Assistant City Attorney
w/ppdd i rlmem/Afford Housi ng Discussion.l0-15-2010
IP4
SUMMARY OF PENDING WORK SESSION ISSUES
11/10/10
Meet with Area State Legislators (NOVEMBER 29 @ 5:30 pm)
Location of Affordable Housing (NOVEMBER 29)
South Gilbert Street Streetscape (NOVEMBER 29)
Special Work Session (Tentative) (DECEMBER 1)
Location of Affordable Housing (DECEMBER 1 or 6)
Brick Streets Repair/Funding Strategy (DECEMBER 1 or 6)
Alley Inventory (DECEMBER 1 or 6)
Single Stream Recycling (DECEMBER 1 or 6)
Urban Renewal Plan -Near South Side Parking Facility (DECEMBER 6)
Transit Service Enhancement Options (JANUARY)
Sanctuary City (JANUARY)
ICAD Annual Update Presentation (JANUARY)
Review Function of Boards/Commissions: Explore Possible Consolidations
Flood Response & Mitigation Update (PERIODIC)
Nov. 29 - 30
Dec. 6 - 7
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Date: November 9, 2010
To: Mayor & City Council
From: Marian K. Karr, City Clerk~y~~
Re: Budget & Meeting Schedule January-March 2010
A draft schedule for meetings in January, February, and March has been prepared for
discussion purposes. The draft schedule attached takes into consideration formal meetings on
the first and third Tuesday; assumes night meetings (unless noted); individual Council absences
or conflicts that I am aware of. I also took into consideration the third Tuesday in March was
spring break and moved the meeting to avoid that period of time. Please review this draft and
be prepared to discuss changes and finalize a schedule at the Monday work session.
U: budgetmtgschedule. doc
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11-10-10
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t~~_,,p~r~ CITY OF IOWA CITY
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To: City Council ,,
From: Dale Helling, Interim City Manager
Date: November 9, 2010
RE: Flood Recovery and Mitigation Update
It has now been well over two years since the 2008 flood. We are at a point where flood
recovery work is winding down and flood mitigation work is picking up. The focus of this
memo is on mitigation projects. A summary of the $30 million of flood recovery work is
outlined in Attachment A.
We have made significant strides since our last Flood Recovery and Mitigation Update
in April. I bring to your attention the following advances:
• The number of homes acquired in the Residential Buyout Program has more
than doubled. We have now acquired 61 homes.
• Design is underway for the relocation of the North Wastewater Treatment Plant.
• $3.8M of CDBG funds has been secured for the West Side Levee Project.
• $3.9M of CDBG funds has been secured for the East Side Levee Project.
• $8.OM of CDBG funds has been secured for the Taft Speedway Levee Project.
• Design contract for the Dubuque Street Elevation and Park Road Bridge Project
has been approved by the EDA.
• Design proposals have been solicited for the Rocky Shore Lift Station and Flood
Gate Project.
• The Floodplain Management Ordinance has been amended to regulate to the
0. 2% chance flood (500 year).
Flood Mitigation Details
Iowa City has identified 18 flood mitigation projects totaling approximately $162.8M. We
have secured $96.67M in state and federal assistance and continue to pursue more.
The local option sales tax is expected to generate in excess of $30M over its four year
life, bringing our funding level to $126.67M. We will endeavor to design and construct
funded projects over the next five years. When compared to pre-flood capital program
budgets, this work will effectively triple our capital program for the next five years.
Outlined below are our comprehensive flood mitigation strategy, flood mitigation
projects, and regulatory/plan changes. Staff will be happy to provide additional
information on any of these topics.
November 9, 2010
Page 2
Mitigation Strategy
Flood Mitigation consists of efforts designed to reduce the city's vulnerability to future
floods. This includes not only projects but also regulations and action plans. Iowa
City's comprehensive flood mitigation strategy emerged shortly after the flood and has
remained relatively unchanged. This overall strategy was outlined in a March 19, 2009
memo from Jeff Davidson and Rick Fosse to the City Council and is quoted below in
italics. Updates or refinements to this plan are shown in bold.
"The staff committee that has developed the funding proposals which you will receive on March
23 has tried to be consistent with the overall flood recovery strategy which you agreed to for the
Hazard Mitigation Grant Program (HMGP). To restate those objectives in priority order.'
We will attempt to buy out residential property in the 100-year floodplain of the Iowa
River. This will involve purchasing some properties (approximately 40) at the present
time, with the goal of buying out the remainder over the next 10 to 15 years. Those who
refuse buyout funds will not be granted public funds for the rehabilitation of their homes,
nor are they guaranteed that they may not be negatively impacted by future flood
mitigation strategies. The area of residential buy out offers has been expanded to
include most homes in the 500-year floodplain that were at least 60% damaged.
This strategy is the most effective flood mitigation strategy possible. It reduces risk on
the highest flood-prone properties to zero. A property which is bought out cannot be
used for anything except open space in perpetuity.
2. For the remainder of the flood-impacted residential neighborhoods in the 500-year
floodplain of the Iowa River, we will implement realistic protection measures that can be
implemented at this time. This includes elevating roads in flood-prone neighborhoods,
elevating structures, elevating mechanical systems within structures, backflow
prevention valves, and attempting to provide secondary access to flood-prone
neighborhoods. This has been expanded to include access to areas that were
isolated by the flood, specifically the Peninsula Neighborhood.
3. Our number one priority public infrastructure project will be the elevation of Park Road
Bridge and Dubuque Street. This will assist flood-prone neighborhoods upstream by
allowing water to be conveyed downstream more easily and not back up into the
neighborhoods. Our second priority public infrastructure project is relocation of the North
Wastewater Treatment Plant. These two projects are the focus of our local option sales
tax efforts, but additional funding sources will be required as well. Iowa City voters
approved a 1 cent local option sales tax to help finance these projects.
4. If in the future the required funding for levees and flood walls is made available, we will
consider such strategies in flood-prone neighborhoods. However, we do not believe
such funding opportunities are realistic at the present time and do not believe That flood-
impacted residents should be making decisions based on them occurring. We have done
preliminary planning to know that these structures could cost approximately $34 million."
Additional projects have evolved involving critical and non-critical infrastructure.
These projects are categorized as "Other" in the table below.
November 9, 2010
Page 3
Flood Mitigation Projects
Pro'ect Cost Status Notes
Objective #1
Buy-Out of $24.4M Ongoing 61 homes have been purchased.
Residential Pro ert
Buy-Out of $950,000 Ongoing Purchases property in the
Development Property 100 year floodplain to prevent
additional at risk develo ment
Single Family New $5,343,307 Ongoing Constructs 108 new homes
Construction Unit outside the floodplain to
Production Program replace homes removed in
bu out ro ram
Aniston Villa e, LP $2,900,000 On oin Constructs 22 new rental homes
Objective #2
Elevation of the $1.1 M Preliminary Design No funding sources have
Normandy/Manor been secured yet.
Intersection
Foster Road $3M Preliminary Design No outside funding sources have
Elevation been secured. Can be protected
b the Taft Levee
Objective #3
Dubuque Street / $32M Contract pending $3M EDA secured
Park Road Bridge EDA approval $1.5M THUD secured
Local O tion Sales Tax Revenues
North Wastewater $63M Design contract $22M EDA secured
Facility Relocation awarded to Stanley $5M CDBG secured
Consultants $5.49M I-JOBS secured
$6.51 M I-JOBS possible
Local O tion Sales Tax Revenues
Objective #4
Taft Levee $10M Prelimina Desi n $8M CDBG secured
East Side Levee $3.9 Prelimina Desi n $3.9M CDBG secured
West Side Levee $3.95 Desi n $3.95M CDBG secured
Other
Water Source Protection $921,016 Construction FEMA funds have been
Peninsula Well Field secured for this project
Water Source $569,000 Design FEMA and CDBG matching
Protection -Water funds have been
Plant Site secured for this ro~ect.
Animal Shelter $1.96M Preliminary Design FEMA funds have been committed,
Relocation but limit scope of project. Awaiting
site a royal b FEMA
Fire Training Center $1.OM Preliminary Design No outside funding has been
Relocation secured for this ro~ect
Rocky Shore Lift Station $6.6M Preliminary Design $6,586,300 CDBG secured
and Flood Gates
River Street /Arts $1 M Preliminary Design This will be a joint project
Cam us Lift Station with the UI
River Crossings $200,000 Planning The preliminary planning was complete
Redevelo ment with FEMA fundin
Total $162,793,323 $96.67M in outside funding secured
November 9, 2010
Page 4
Flood Mitigation Regulatory and Plan Changes
Updates to policies and practices represent various "non-structural" means to better
prepare our community for future floods. They include changes to regulatory, planning,
and action plans designed to guide development and better prepare for effective
response to future floods.
Regulatory Changes
• Update of Estimated Flood Flows -The Corps of Engineers has completed a
report entitled "Iowa River Regulated Flow Frequency Study" dated October
2009. In this report they estimate the new flows for various frequency floods
based on information collected during the 2008 flood. Their findings are as
follows:
100 yr / 1.0% chance - 30,100 cfs (formerly: 29,000)
200 yr / 0.5% chance - 36,430 cfs
500 yr / 0.2% chance - 45,260 cfs (formerly: 45,000)
1000 yr / 0.1 % chance - 52,210 cfs
The University of Iowa is performing an independent review of this work.
• Update to Floodplain Map -The Iowa City Floodplain maps need to be updated
to incorporate the new flood flow estimates noted above, reflect the impacts of
flood mitigation projects, and to correct for "map drift" that occurred in FEMA's
last revision to Iowa City's maps. The new maps will also benefit from the highly
accurate hydraulic model of the Iowa River recently completed by the University
of Iowa. Of these factors, the impacts from the flood mitigation projects will have
the greatest impact. Because of the expense and difficulty in updating the
floodplain maps, staff recommends waiting until Iowa City's, the University's and
Coralville's major mitigation projects are nearly complete (roughly 2014) before
updating the maps.
• Update to Floodplain Management Ordinance -The state legislature, after
consideration, ultimately decided not to make any changes to state law in terms
of floodplain management and continues to regulate to the 1 % chance flood (100
year). However, cities can adopt standards that are more stringent than the
state. Iowa City has now joined Cedar Falls in adopting the 0.2% chance flood
(500 year) as the standard for local floodplain management.
Updates to Plans
• Hazard Mitigation Plan - A Hazard Mitigation Plan has been developed for a
wide variety of potential natural and human caused hazards facing the Iowa City
area. FEMA has granted its approval to the plan. The adoption of this plan is a
condition of the Hazard Mitigation Grant Funds that have been awarded to Iowa
City to assist with flood recovery and mitigation projects. Johnson County is
working on aMulti-Jurisdictional Hazard Mitigation Plan. Iowa Homeland
Security has requested all Johnson County communities be a part of the plan.
Staff will work with the Johnson County to incorporate the Iowa City Local plan
into the Johnson County Multi-Jurisdictional Plan.
November 9, 2010
Page 5
• Emergency Action Plan /Flood Response Plan -Iowa City is currently
covered by Johnson County's Multi-Hazard Emergency Action Plan. However
Iowa City is developing a more detailed plan for the specific hazards facing our
community, including a Flood Response Plan. The details of this plan will
depend on the ultimate scope and completion of the mitigation projects noted
above. In many cases it is appropriate for private properties to develop their own
flood response plan. To this end, the Parkview Church has developed a specific
plan for their property and the Idyllwild Condominium Association used a grant
from the City to work with MMS Consultants to develop a plan for their site.
• Volunteer Coordination Plan -The United Way of Johnson County has
developed a program to solicit and coordinate volunteers for a wide range of
activities from responding to natural disasters to assisting with community
events. You may recall that volunteer coordination during the 2008 Flood was a
very consuming and staff intensive task. We believe that the program that the
United Way has developed will be a significant asset to our community and we
have entered into a Memorandum of Understanding that will enable the City of
Iowa City to take advantage of this service.
Please let me know if you would like additional detail on any aspect of this report.
cc: Eleanor Dilkes
Marian Karr
Rick Fosse
Jeff Davidson
Ron Knoche
w/pwad mi n/mem/2009-EndOfYearS u mmary
November 9, 2010
Page 6
Attachment A
Flood Recovery Summary
Flood recovery includes debris removal, cleanup and work that is necessary to restore
facilities and operations. Contrary to flood response, we are able to quantify many of
the private sector flood recovery efforts through the issuance of building permits and the
administration of various local, state and federal assistance programs. Both private and
public flood recovery efforts are outlined below.
Three public flood recovery projects remain to be completed with a combined total value
of about $1.6M.
Flood Recovery -Private Properties
Flood recovery for private homes and businesses entails much more than simply
repairing or replacing the flood damaged structures. Families continue to need a place
to live and businesses still need a place to operate during recovery. You will find that
some of the programs outlined below are specifically targeted to meet these needs. It is
also important to note that for many of the structures located within the 100 year
floodplain, the extent of damage triggered building code requirements for modifications
(such as elevation) to reduce risk to future floods. For the purpose of this memo, these
mitigation efforts are categorized with the flood recovery projects.
November 9, 2010
Page 7
Programs Administered by the City to Assist Private Recovery
Pro ram Amount Status Notes
Business Pro rams
The Iowa City $75,000 Complete Assisted 18
Recovery Program businesses with up
to $5,000 each
Community Foundation $97,340 Complete Chamber assisted
Funds with distribution
Jumpstart Iowa $1,248,546 Complete Assisted 44
Small Business businesses with up
Assistance Program to $50,000 each
CDBG Business $2,000,000 Ongoing 54 businesses
Disaster Recovery assisted to date.
Programs
• Business Rental Ongoing Assists with up to
Assistance Program 6 months rent.
• Expanded Business Ongoing Includes assistance
Rental Assistance for machinery
Program and equipment.
• Loan Interest Ongoing Assists with interest
Supplement Program on disaster loans.
• Commercial Rental Ongoing Assists with rent
Revenue Gap revenue loss for
Program commercial property.
• Residential Landlord Ongoing Assists with rent
Business Support revenue loss for
Program residential property.
• Flood Insurance Ongoing Assists with one
Reimbursement year of flood
Program insurance coverage.
• Equipment On oin
g g
Assistance for
Reimbursement machinery and
Assistance Pro ram
9 equipment.
Residential Pro ram
CDBG Housing Disaster $1,788,754 Ends 12/31/10 Used for homebuyer
Recovery Fund assistance, repair &
(Federal Jumpstart 1) interim mortgage
pa ments
CDBG Housing Disaster $1,029,295 Ends 3/31/11 Used for homebuyer
Recovery Fund assistance, repair &
(Federal Jumpstart 2) interim mortgage
pa ments
Jumpstart Housing $2,507,604 Ends 12/31/10 Used for homebuyer
Assistance Program assistance, repair &
(State Jumpstart 1, 2 & 3) interim mortgage
payments
November 9, 2010
Page 8
Building Permit Summary for Flood Related Work
Number of Permits T e of Permit Proeect Value
218 Buildin $15,184,845
207 Electrical $118,513
115 Plumbin $114,704
115 Mechanical $755,013
655 Total $16,173,075 Total
Notes:
1. The City does not issue building permits for University of Iowa facilities. Therefore
no University work is included in this total.
2. For comparison, building permits issued for recovery from the 2006 tornado totaled
$15,195,420, of which $10,524,740 was St. Patrick's Church.
Flood Recovery -Public Facilities
The following projects represent the majority of the flood recovery work necessary to
clean, repair and restore public facilities.
Proeect Cost Status Notes
Debris Removal $1,489,595 Complete
Iowa Avenue Sewer Si hon $1,123,401 Com lete
Water Main River Crossings $628,609 Design Pending archaeology
review
Water S stem Re airs $135,798 Complete
Animal Shelter Temporary
Facilit Ongoing This is limited to the
tempora facilities
North Wastewater Plant Re airs $358,295 Com lete
Lift Station & Sewer Repairs $109,195 Complete
Street Repairs $66,124 Complete
Parks and Trail Repairs $639,956 Ongoing 21 of 22 Projects
Com lete
Shakes eare Theater $213,204 Com lete
Vehicles & E ui . Re airs $85,589 Com lete
Iowa River Power Dam
Repairs $360,140 Design
Iowa River Power Dam
Brid a Re airs $100,000 Design
Clean Riverbanks -
Peninsula Park to the town
of Hills 977 Volunteers Complete 146 tons of debris
removed
Fiber Optic and Communications
Re air $31,984 Complete
Fire Trainin Facilit $146,324 Complete
Total $5,488,214
r
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Date: November 2, 2010
To: Mayor and City Council
From: Marian K. Karr, City Clerk ,~~'~
Re: KXIC Radio Show
We are booked through November 10 but need to schedule for the next few weeks. Please
take a look at your calendars and come prepared to help fill in the schedule Monday evening.
November 17
November 24
December 1
December 8
December 15
December 22
December 29
January 5
U:radioshow.doc
Iowa City Police Department
P.A. U. L.A. Report -October 2010
(Possession of Alcohol Under Legal Age)
Business Name (occupancy] Monthly Totals Year-to-Date Totals
(occupancy loads updated Oct 'os~ visits arrests visits arrests
808 Restaurant & Nightclub [176] 2 1 54 53
Airliner [223] 2 1 34 7
A L~ n (140] 1 0 12 0
mencan egio _.__._ _ __ _ __
Aoeshe Restaurant [156]
Atlas World Grill [165] ~ 0 0
Blackstone [297] - __ _ ,. __
Bluebird Diner [82]
Blue Moose [436] 1 0
Bob's Your Uncle [260'] _ __ _ _
Bo-James [200] - ~ 0 , 0
Bread Garden Market & Bakery ! ~
[It'sj Brothers Bar & Grill [556] 4 0
[The] Brown Bottle [289)
Buffalo Wild Wings Grill & Bar [189] 0 ~ 0
Caliente Night Club [498] i 0 0
_ - - - -- _ I ---
Carl & Ernie's Pub & Grill [92] 0 0
Carlos O'Kelly's [299]
Chefs Table [162]
-- _ --- ---r - -
Chipotle Mexican Grill [119]
[The] Club Car [56] 0 0
Coaches Corner [160] 0 0
Colonial Lanes [502]
Dave's Foxhead Tavern [87] 0 0
David's Place (aka Dawit's) [73] 0 0
DC's [120]_ _~_ 0 ___ _ 0
[The] Deadwood [218] 0 0
Devotay [45]
Donn_elly's Pub [49] ___ _
_ __ 0___~__ -
[The] Dublin Underground [57] 0 0
[Fraternal Order of] Eagle's [315]
EI Banditos [25] _ ___- _- _ - ____- _a__ -_
EI Dorado Mexican Restaurant [104]
[BPO] Elks #590 [205]
EI Ranchero Mexican Restaurant [161]_
Englert Theatre [838]
[The] Field.House (aka Third Base) [420] _ 4 ~ 0
Firewater [114] 2 0
First Avenue Club [280]
Formosa Asian Cuisine [149] 0 0
Gabes [261 ] 1 0
0 0
George's Buffet [75] _ ~ _
-- -- -
Givanni's [158] 0 0
Godfather's Pizza [170]
Graze [49] 0 ~ 0
- - - - _ __
Grizzly s South Side Pub [265] 2 0
Guido's Deli [20]
Hawkeye Hideaway [94) _ 0 ___ _ 0
[The] Hilltop Lounge [90] 1 i~ 0
IC Ugly's [72] ~ 0 0
India Cafe [100] __ __~_
Jimmy Jack's Rib Shack [71] 2 0
Jobsite [120]
Joe's Place [281] _ _ _ 1 __ ' ___ 0
Joseph's Steak House [226] t
Karaoke La Reyna [78]
1 0
IP8
Gov - s 20~
Ci!y Clerk
;~ :~~ ~: , ti,ti,~
2010 NOV -8 PM 2: ZO
PAULA Visit
0.206
0.000
0.000
28 g 0.286
21 i 0 0.000
61 13 0.213
4 0 0.000
7 _
0 ___ 0.000 ---
_
1 __
_
0 0.000
-- -_ -
5 0 0.000
2 0 0.000
1 0 0.000
3 0 0.000
21 2 0.095
_
8 ~ 0 0.000
7
I~ 0 0.000
_ - - -_ ___
-- 9 _
0 __
0.000
43 _78
18 ~ 0
2 ' 0
6 ~ 0
4_ _ 0
1 0
2 _..- _ 0
12 0
1 0
3 0
5 ~ 0
1.814
0.000
0.000
0.000
0.000
0.000
0.000
0.000
0.000
0.000
0.000
13~ 0 0.000
15 0 0.000 _
La Reyna [49]
Linn Street Cafe [80] ~'
Los Portales [161] _ _
- - -- _ ___ _ _ _
Martini's [200] 4 0
Masala [46]
Mekong Restaurant [89]
~
- _
-
-
Micky's [98] 0 ~
(TheJ Mill Restaurant [325] 0 ~ 0
[Loyal Order ot] Moose [476]
- - -
--
[Sheraton] Morgan's [231 ]
Motley Cow Cafe [82]
Okoboji Grill [222J __ ~ _
~
Old Capitol Brew Works (294] 0 0
One-Eyed Jake's [299] aka J Bar 2 !i 0
One-Twenty-Six [105]
Orchard Green Restaurant [200] 0 0
Oyama Sushi Japanese Restaurant [87]
~
Pa liars Pizza 113
- .9 _- [ 1 __ _ _-
-~ 1
--_ ~
- 0
Panchero's (Clinton St) [62]
Panchero's Grill (Riverside Dr) [95]
Piano Lounge [65] 0 0
Pints [180] 4 0
Pit Smokehouse 40 _
Pizza Hut [116]
Pizza Ranch [226]
Quality Inn/Highlander [971]
- - __
-
--
Quinton's Bar & Deli [149] 0 0
[The] Red Avocado [47]
R_i_ck's Grille_& Spirits [120] _
__
_
___
Riverside Theatre [118]
Saloon [120] 0 0
_
Sam's Pizza [174] _~i_ 0 _ _ 0
_
[The] Sanctuary Restaurant [132] ~ 0 0
Shakespeare's [90] ~ 1 j 0
Short's Burger & Shine [56]
---- - --- 1
__ ~ 0
- -
Slippery Pete's [178] 2 0
Sidelines [200]
--- - - - ~_ 0 ' 0
Sports Column [400] , 1 I 0
Star Lounge [144] -- -_
-- __-
- -
~- 0 _ - __ 0
Studio 13 [206] 0 0
[The] Summit [736]
---__ _..._ 4 ' _ 0
Sushi Popo [84] ~
Takanami Restaurant [148] II
TCB 250
[ ]_ -- - - 0 _ _ _ 0
_
Thai Flavors [60]
Thai Spice [91 ]
Tim_ es Club @ Prairie Lights [60] ~_-_ _ '
T. Spoons [102]
Union Bar [854] 3 1
VFW Post #3949 [197] _ _ _
[The] Vine Tavern [170] 3 ~ 0
Vito's [320] 4 0
Wig & Pen Pizza Pub [154] -
- __ 0
f _ -
-
- 0
-_ -
- - -
[lowa City] Yacht Club [206] ', 0 0
Zio Johno's Spaghetti House [94]
Z'Mariks Noodle House [47]
Totals: 53 I 3
Other PAULA at non-business locations: 11
PAULA Totals: 14
*includes outdoor seating area current month
22 I 6
0.273
12 ~ 1 0.083
1 0
6 0 0.000
35
~ 30 0.857
--
1 '
-~
_
0
- _
-- -
0.000
0.000
2 0 0.000
33 1 0.030
_ ..~
- _
--
--
----- -------------
--
9 0 0.000
4 0 0.000
4 0 0.000
- --- -
6 _ - -
0 - 0.000
9 0 0.000
4 0 0 000
18 1 0 056
8 ' 0 0.000
44 _ _ 33 0.750
3 0 0.000
_
15 1 0.067
61 ` 71 1.164
14 ! 1 0.071
40 17 0.425
13 3 0.231
30 2 0.067
1 ~ 0 0.000
_
5 -- -
2
__
- __ _ . - --
0.400 0
d
2
805 330
143
473
year-to-date
0.410 "~
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~~Y_„r®~~ CITY O F IOWA. CITY I P9
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Date: November 9, 2010
To: City Council
From: Rick Fosse, Director of Public Works
Re: Update: Flood-related activities
Engineering Division
• Received bids for the demolition of two HMPG properties and four CDBG properties.
• Preparing specifications for the demolition of the Animal Shelter.
• Asbestos Abatement for the HMPG and CDBG properties is ongoing.
• Preparing specifications for repair of two storm sewer outlets to the Iowa River.
• Surface repair of the tennis courts at City Park project has been put out to bid.
Dubuque Street Elevation and Park Road Bridge Reconstruction Project
• Staff has completed review of scope with the consultant for Project Management,
Coordination and Public Involvement, Phase I -Environmental Assessment and for
Phase II -Design Related Services.
• Staff has completed review of fee, schedule and contract language
• Phase III, Bidding and Construction Services will be negotiated at a later date under a
separate contract due to funding from the EDA.
• The submittal to the EDA has been made for approval of the contract, scope, fee and
schedule. They anticipate having comments back to us the week of November 1 for final
EDA approval by November 9.
• The consultant agreement will be presented to the Council at the November 16th
meeting for approval.
Wastewater Treatment Plant Consolidation Project
• Analysis of Rapid Creek pumping alternatives to evaluate impact on downstream
sewers.
• Developing Rapid Creek trunk sewer alignment and sizing.
• Continued development of dedicated wwtp alternative for Rapid Creek watershed.
• Consultant and Wastewater Staff attended IDNR meeting to review flows and loads as
well as other issues.
• Preparation for November 9 alternatives workshop.
• Preparation of cost estimates for wwtp alternatives.
• Update conceptual site plan to illustrate locations of proposed facilities.
• Prepared alternative plant layouts for various levels of service.
• Organize plant changes for level of treatment and phasing.
• Develop plant hydraulics for MLE + filters versus 4-stage Bardenflow.
• Continue work on floodplain analysis of Snyder Creek and Unnamed Creek.
November 10, 2010
Page 2
Rocky Shore Drive Pump Station and Flood Gates
• Statement of Qualifications from seven engineering consultants were received on
Thursday, November 4th.
• City Staff is reviewing and will make a consultant selection soon.
Iowa River Flood Modeling
• Iowa City and Coralville flood improvements have been added to the base model.
• Data for UI flood improvements has been obtained and will be added to the model.
Water Division - 11/9/10
River Crossings
• This project includes replacement of two 12" water main river crossings that were
undermined by the flood of '08. They are located at the Old Water Plant and Hwy 6.
• The original PW which included interim repair was de-obligated on 7/9/10.
• Anew PW which includes replacement of the two water mains was signed on 7/9/10.
• Howard R Green Consultants (HRG) has completed 95% of the design and
specifications for the projects. A contract for bid documents and optional inspection
services for the replacement have been negotiated.
• Congress voted to replenish the FEMA Disaster Relief Fund (DRF) as part of the
Supplemental Appropriations Act for FY2010.
• FEMA has responded favorably at the request to have project inspection services
provided by HRG.
• We are expecting notification of funding obligation in the next few weeks at which time
we will proceed with completing final design and bidding these projects for construction.
• Earl Stoller, Project Specialist with Iowa Homeland Security and Emergency
Management, was checking into the status of the funding for these projects.
• Deb Mansfield and the Water Division received indication from Homeland Security and
Emergency Management that an environmental review study will be required for this
project.
• Public Works is sending an RFQ for the environmental/archeological study.
Peninsula Source Protection
• The HRG Hazard Mitigation Study is the source of planning for proposed funding and
projects on the peninsula site and the plant site improvements.
• The PW and Hazard Mitigation Plan for peninsula work; CW 3, CW 4, SW 4, JW 2 and
the respective electrical systems has been `obligated' by FEMA.
• Plans and Specifications for the Hazard Mitigation projects are being scheduled for
public hearings with the City Council in order to put them out for bid. The proposed
schedule will have the projects completed by 12/31/10.
• A City Floodplain Development Permit Application was approved by Julie Tallman with
HIS for the project(s).
• City Council voted to award a contract to Price International Electric, Inc. on 7/12/10.
Notice to Proceed is scheduled for 7/26/10 with project completion scheduled for
12/31 /10.
• Apre-construction meeting was held on 7/28/10 with the general contractor, consulting
engineers and Water Division staff.
• The contractor began work on the project on 8/5/10. Inspection services are being
provided by HRG and Water Division staff.
• The project is proceeding with installation of the medium voltage cabling, grading and
compaction of the generator switch gear pad and equipment submittal review.
November 10, 2010
Page 3
• Medium voltage cable is being trenched and bored from the generator pad to CW 3 &
SW 4.
• SW 4 has been removed from service and the contractor is performing work in the well
house and the exterior area to raise electrical equipment above the 500 year flood level.
• CW 4 has been removed from service and the contractor is performing work in the well
house and the exterior area to raise electrical equipment above the 500 year flood level.
• The berms for the electrical switchgear and transformers have been completed for CW 4
& SW 4.
• Installation of flood doors started this week. Elevation of electrical equipment inside the
well houses continues.
Water Works Prairie Park Source Protection
• The HRG Hazard Mitigation Study is being used for additional funding requests for
hazard mitigation for plant site well houses.
• We have received notice that the FEMA funding application has been approved. We are
awaiting the funds to be approved by Congress.
• David Purdy and Sara Sproule attended a Grant Pre Award Meeting in Urbandale on
6/18/10.
• Congress voted to replenish the FEMA Disaster Relief Fund (DRF) as part of the
Supplemental Appropriations Act for FY2010.
• A meeting with David Purdy and Sara Sproule and the Water Division was held on
8/9/10 to discuss Federal and State documentation for project funding.
• Official notification of funding obligation was received by Iowa Homeland Security and
Emergency Management Division dated 8/16/10. City official signatures are required to
accept the funding.
• An RFP for engineering services was sent to 6 engineering firms last week. The
submittal deadline is Oct. 27th.
• David Purdy received confirmation from IDED to proceed with adesign/inspection
contract with HRG.
• The intention is to complete the contract this week.
PLANNING AND COMMUNITY DEVELOPMENT
On October 28th, the Governor's office released the listing of projects to be funded
through the Disaster Recovery Enhancement Fund Program. Iowa City received funding
for three projects: $3.8 million for a levee along west side of the Iowa River between
McCollister Boulevard and the Crandic Railroad, $3.9 million for a levee along the east
side of the Iowa River between Crandic Railroad and Highway 6, and $8 million for a
levee along Taft Speedway and No Name Road.
One more property was acquired with CDBG funds (701 Eastmoor Drive). A total of 61
residential properties and 16.5 acres of property from Parkview Church along Taft
Speedway have been acquired with Federal and State funds. Of the 61 properties, 32 of
the properties have been acquired through the Hazard Mitigation Grant Program
(HMGP), 23 with Community Development Block Grant (CDBG) funds, and six with
Community Disaster Grant (CDG) funds. A total of 42 properties have been demolished
in the Parkview Terrace and Taft Speedway neighborhoods. All structures in the
Showers Addition have been demolished and cleared.
November 10, 2010
Page 4
On November 10th, staff participated in a monthly disaster recovery teleconference with
the Iowa Department of Economic Development (IDED), Iowa Finance Authority (IFA),
the Rebuild Iowa Office (RIO), and other government agencies administering disaster
assistance funds. Topics covered included the Single Family New Construction
Program, CDBG Buyout Program, Multi-Family New Construction, and CDBG Public
Infrastructure Program.
Staff is awaiting final approval of their development plan for Single Family New
Construction Round 3. Iowa City will assist homebuyers, whose income is at or below
100% of area median income, with acquisition assistance to purchase newly constructed
homes. A total of 31 new homes will be built in Round 3. Of the 31 new homes, 16
homes will be sold at $150,000 or less and 15 homes will be sold at $180,000 or less.
A State Community Development Block Grant (CDBG) Disaster loan to a local housing
developer is being paid back to the City. $2.6 million in CDBG funds has become
available for a wide range of CDBG-eligible projects, including housing, public facilities,
neighborhood or recreational facilities, economic development activities, and
infrastructure improvements. On November 18th, the Housing and Community
Development Commission will review the applications and make their recommendations.
The City Council will make the final decisions regarding the funds.
• Staff is working with the EPA Office of Brownfields and Land Revitalization on a design
plan for a subarea of Riverfront Crossings.
• Staff is continuing to work on an HMGP application for a tornado safe room near the
Public Works building in Napoleon Park. The park is heavily used during the summer.
The safe room would protect park users against high winds and tornados.
• Staff continues to review Jumpstart applications for disbursing State Jumpstart 2 and
State Jumpstart 3 funding for housing rehab/repair, down payment assistance and
interim mortgage assistance. A total of $2.19 million in State Jumpstart funding has
been used to assist 82 flood-impacted residential households and $861,000 in Federal
Jumpstart funding has been used to assist 17 households.
• The City continues to accept applications for the following disaster business assistance
programs: Loan Interest Supplement Program, Residential Landlord Business Support
Program, Commercial Rental Revenue Gap Program, Equipment Reimbursement
Assistance Program, Flood Insurance Reimbursement Program, and Expanded
Business Rental Assistance Program. The deadline for all business programs is
December 31, 2010.
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~~~~h~»r~ Jennifer Morrissey Grant Wood
Neighborhood
Assodation
Our Grant Wood Friday Night Slcate continue to be a huge success (see details below) Ci ra n r WoodNei~ hbo rhood.org
We wanted to introduce one of the adult supervisors who joined us this fall. Iennifer Co-Chairs
Candy Roberts
Morrisse is u member o the Old Cu ital Cit Roller Girl or UCCRG, lea ue. The
y f p y g cindy-roberts@uiown.edu
OCCRG Benson will restart in the spring, and matches are a blast for folks of all ages. open position
You can learn more about the OCCRG at oldcapitolcityroUergirls.com. We asked ten- Secretary
nifer to share a few things about herself and the OCCRG league. open position
I have been on the Old Ca ttal Cit Roller Girls team, or the OCCRG, since
p~ y ~'easurer
open position
June zooq. l had forgotten how fun skating was and then to be able to turn it
Event Coordinators
to sport was more fabulous. I grew up playing basketball, fast pitch softball, open positions
and golf. When 1 found out that the Robert A. Lee Rec Center had a free skate
night, I began attending to have a skate time just for fun! Being able to play Newsletter Editor
Nick Bergus
with the kids and hel them learn was also vet fun. So when I found out
p Y nhergus~agmail.com
Grant Wood needed an adult supervisor, I jumped at the chance. The smiles
on the kids faces when they are skating is a memory I will always have. I am Website Editor
Diana Lei-Butters
glad that the pastime 1 have chosen, roller derby, promotes health, teamwork, chi-lei@uiowa.edu
and sportsmanship.
The Old Capitol City Roller Girls are a group of woman dedicated to the Community Barden
Coordinator
community in which we live. Many of us, including myself, work in health Alicia Trimble
aliciamtrimbleC~yahoo.com
care, others are teachers, police officers, firefighters, and all of us have huge
hearts. We believe in promoting and encouraging strength to women and chil- Commanication
Brea. We always donate half of our profits to charity. We have given to Emma Coordinator
Cindy Roberts
Goldman and WRAC. ~
cindy-robertsC uiowa.edu
Come Durand skate at Grant Wood Elementary! Iowa City Neighborhood
Neighbors are first-person introductions to people involved in the Grant Wood Neigh- Services Coordinator
Marcia Bollinber
boyhood. Would you like to introduce yourself? Contact newsletter editor Nick Bergus +narcia-6ollingerCa?iowa-cicy.org
at nbergus@gntail.com. Thanks to Shelly Jaspers and
Li-Hsien Lin for helpingg us
I Calm"IeadO\X/S ~.OrYIr7lUtlt~/ Gial"CjE~I"1 UI")~.JCt@ label and mailchenewslecter.
Amazing how much can still come out of a garden even if it's planted in July! Cure to fill nn opening? Coruact
The Fairmeadows Community Garden hosted a bumper crop of tomatoes, Cindy Roberts at
cindy-robertsCr?uiou~n.edu.
three different squash varieties, tomatillos, peppers and eggplant, care of all Between Newsletters
the wonderful rain we had this summer. Much of this roduce went home
P For information and
with the gardeners and some to the FasTrack students or distributed through announcement between
the FasSnack van. We're already planning to expand the garden next year and slues of the almost-monthly
newsletter, visit our website
will surely get off to a much earlier start. We're also exploring ways to provide at grantwoodneighborhood.
some of the produce to schools and day care providers. There will certainly be org•
more ro share next spring! If you feel like you'd like to be involved next sum- If you want co be added to
met, please contact Alicia Trimble at 3t9-33t-5u3 or aliciamtrible@yahoo.com. the GWNAnews a-mail list,
send your name and e-mail
~.al"ci111: WOOC~ NCIC~I-li~~Gf"~(IOOCJ C.Ot'Tl(~UL81"5 address to Cindy Roberts,
cindy-robertsC~uiowa.edu.
Computers, funded with a grant provided by the Hawkeye Area Community Mission
Action Committee, have finally been ordered and should be arriving within The GWNA exists ro
rove the overall Bushey
im
the next few weeks. The com uters will be made available at the Grant Wood
p p
of life in the Grant Wood
Elementary gym during regularly scheduled activities such as the Friday Night neighborhood.
Skate. The neighborhood association will also be working on providing com- The assoc;acu,n achieves
pater literacy classes ranging from Computer Use rot or focusing on specific its mission by building
programs such as Word, Excel or Publisher. If you have ideas on the type of relationships by bring
classes you might be interested in attending (free of charge), please contact its families together
throw rh social events
Marcia Bollinger, Neighborhood Services Coordinator, City of Iowa City at as wel~as educational
6- z or marcia-bollin er@iowa-cit or We are also lookin for su
(319) 35 5 37 g Y• g• g g- opporwn;ties, enhanc;ng
safety and security, making
gestions on who may be able to teach these types of classes. Any suggestions improvements, and using our
would be appreciated! public parks and facilities to
promote volunteer activism.
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IP11
MINUTES APPROVED
CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE
SEPTEMBER 22, 2010
CITY MANAGER'S CONFERENCE ROOM, 8:00 A.M.
Members Present: Regenia Bailey, Matt Hayek
Members Absent: Susan Mims
Staff Present: Wendy Ford, Jeff Davidson, Tracy Hightshoe
Others Present: Elizabeth Munger, Karen Kubby, Adrienne Vevera, Joe Raso,
Mark Nolte, Gigi Wood
RECOMMENDATIONS TO COUNCIL:
Hayek moved to recommend the request for a CDBG Economic Development loan
for The Paper Nest as discussed. Bailey seconded the motion. Motion carried 2-0.
Hayek moved to recommend the request for a CDBG Economic Development loan
for Miss Manners School for Dogs, LLC, as discussed. Bailey seconded the
motion. Motion carried 2-0.
Hayek moved to recommend approval of the Resolution of Necessity for the
Towncrest Urban Renewal Plan as discussed. Bailey seconded the motion.
Motion carried 2-0.
CALL MEETING TO ORDER:
The meeting was called to order by Chairperson Bailey at 8:06 A.M.
CONSIDER APPROVAL OF THE MINUTES OF THE AUGUST 13, 2010. ECONOMIC
DEVELOPMENT COMMITTEE MEETING:
Hayek moved to accept the August 13, 2010, meeting minutes as submitted.
Bailey seconded the motion. Motion carried 2-0.
CONSIDER A REQUEST FOR CDBG ECONOMIC DEVELOPMENT LOAN FOR THE
PAPER NEST:
Tracy Hightshoe briefly explained the request from The Paper Nest, giving Members an
idea of what this business entails - a retail custom print and design company. The
business offers quality printing and bookbinding as well as custom stationary. She noted
that the owner of The Paper Nest graduated from the University of Iowa with a BFA in
Printmaking and has operated a business from her home for the last year with sales over
$3,000. This business does qualify as a microenterprise, according to Hightshoe.
Estimated start up costs are $22,000. Applicant has secured a private loan from a
commercial lender for 50% of the estimated cost. Staff's recommendation is for
$11,000, contingent upon completion of the recommended training as determined by the
University of Iowa's Small Business Development Center. Partial security will be
obtained by a lien on the owner's personal vehicle. The owner Liz Munger, spoke briefly
to Members about her request.
Hayek moved to recommend the request for a CDBG Economic Development loan
for The Paper Nest as discussed.
Economic Development Committee Meeting
September 22, 2010
Bailey seconded the motion.
Motion carried 2-0.
CONSIDER REQUEST FOR CDBG ECONOMIC DEVELOPMENT LOAN FOR MISS
MANNERS SCHOOL FOR DOGS. LLC:
Hightshoe gave Members a rundown of the request by Miss Manners School for Dogs,
LLC. The proposed business is a dog daycare and obedience center. She noted that
this business does not qualify as a microenterprise, but does qualify under job creation.
51 % of the jobs will be held by or made available to low to moderate-income people.
Applicant has applied for a commercial loan and is waiting for approval. Staff is
recommending approval of this request, contingent upon the applicant securing private
financing for the business. The estimated cost for start up and working capital is
$75,000. Applicant requests $35,000 through this fund to make up the funding gap. The
owner, Adrienne Vevera, spoke briefly to Members about her request. She noted that
she has just about finalized the property she has been pursuing. Hayek noted that his
concern is on the level of security for this loan; however, he added that he likes the
proposed idea and would follow staff's recommendation. For partial security, staff
recommends a lien on the owner's personal vehicle. Based on conversations with her
lender, they would take all other collateral available.
Hayek moved to recommend the request for a CDBG Economic Development loan
for Miss Manners School for Dogs, LLC, as discussed.
Bailey seconded the motion.
Motion carried 2-0.
CONSIDER APPROVAL OF RESOLUTION OF NECESSITY FOR TOWNCREST
URBAN RENEWAL PLAN:
Wendy Ford spoke to Members about this item. She noted that this step initiates a
series of state requirements necessary to adopt an urban renewal plan. After Council
adopts a resolution of necessity, the Planning and Zoning Commission will review the
plan, and a consultation with other taxing entities will be held. Members briefly
discussed this process, with Davidson noting the highlights of the plan and what is
hoped to be accomplished.
Hayek moved to recommend approval of the Resolution of Necessity for the
Towncrest Urban Renewal Plan as discussed.
Bailey seconded the motion.
Motion carried 2-0.
UPDATE ON COMPLETION OF FEASIBILITY STUDY FOR DOWNTOWN BUSINESS
INCUBATOR:
Davidson spoke to Members regarding the downtown business incubator idea, noting
that the feasibility study is now available online. He added that the study shows they
Economic Development Committee Meeting
September 22, 2010
could be doing more and doing better in this regard, that other communities similar to
Iowa City are ahead of us in their business incubator plans. Davidson briefly touched on
some of the highlights of the study, and how partnering with ICAD on this is a smart
idea. In terms of moving forward on this idea, Davidson noted that they need to be
deliberate. Mark Nolte with ICAD spoke briefly to Members, noting that they will be
doing research to find the right business model for this project. They hope to find others
to partner with on this initiative, too, such as the University. The discussion turned to
how this might look as a business model, what the typical business would be, etc. Nolte
described how they could address various needs of entrepreneurs and the programming
options an incubator could offer. ICAD's part in this venture was further discussed.
Davidson noted that the next step will be the decision item at the CIP discussion.
STAFF TIME:
Hightshoe briefly noted where they are with round three of the single-family construction.
They will be building another 31 homes. The Housing Fellowship will be doing 22
homes.
COMMITTEE TIME:
None.
ADJOURNMENT:
Hayek moved to adjourn the meeting at 9:02 A.M.
Bailey seconded the motion.
Motion carried 2-0.
Economic Development Committee Meeting
September 22, 2010
Council Economic Development Committee
ATTENDANCE RECORD
2010
TERM w w ~ c
n rn ~ ~
NAME EXP. o ^' a, o a
~ can w N
Regenia 01/02/11 X X X X X X X X
Baile
Matt 01/02/11 X X X X X X X X
Ha ek
Susan 01/02/11 X X X X x x x O
Mims
Key:
X =Present
O =Absent
O/E = Absent/Excused
draft IP12
MINUTES
CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE
NOVEMBER 8, 2010
LOBBY CONFERENCE ROOM, 8:00 A.M.
Members Present: Regenia Bailey, Matt Hayek, Susan Mims
Staff Present: Wendy Ford, Tracy Hightshoe
Others Present: Gianluca Baroncini
RECOMMENDATIONS TO COUNCIL:
Hayek moved to recommend the request for a CDBG Economic Development loan
for Baroncini as discussed.
Mims seconded the motion.
Motion carried 3-0.
CALL MEETING TO ORDER:
The meeting was called to order by Chairperson Bailey at 8:02 A.M
CONSIDER APPROVAL OF THE MINUTES OF THE SEPTEMBER 22, 2010,
ECONOMIC DEVELOPMENT COMMITTEE MEETING:
Hayek moved to accept the September 22, 2010, meeting minutes as submitted.
Bailey seconded the motion.
Motion carried 3-0.
CONSIDER A REQUEST FOR CDBG ECONOMIC DEVELOPMENT LOAN FOR
BARONCINI:
Tracy Hightshoe addressed the Members regarding this request for CDBG Economic
Development funds. She noted that Gianluca Baroncini is planning to open an Italian
restaurant, Baroncini, which will be a `fine dining' establishment. Hightshoe noted that
the applicant has experience as an Italian chef, having graduated from the Italian
National Culinary Institute in Italy. She stated that the staff recommendation is to extend
a CDBG loan for $35,000 for this project, and she briefly explained staff's reasoning for
this. This would be a 7 year loan at 1 % interest, contingent upon the applicant securing
the private loans that he will need. The applicant spoke briefly, stating that he believes
that there is an opportunity for this type of restaurant in Iowa City. He added that dinner
entrees will be around $25, and lunches around $12. He shared some of the
demographic information that he had researched, noting that this area is prime for
another high quality sit-down restaurant. Members then reviewed the request, noting
that they believe this is a good request with a strong business plan. Hayek did,
however, ask that Hightshoe check on the sprinkler issue that they discussed.
Economic Development Committee Meeting
November 8, 2010
Hayek moved to recommend the request for a CDBG Economic Development loan
for Baroncini as discussed.
Mims seconded the motion.
Motion carried 3-0.
STAFF TIME:
Ford spoke to Members about the Economic Development budget line item for
$200,000. She noted that this line is funded with $200,000 every other year. She then
reminded them of how this was split in the FY2010 budget such that $50,000 went to
both the City of Literature for three years and the Englert for one-year at a time,
renewable for three. In the FY12 budget, Ford noted that they will be at the third year of
those two $50,000 allotments. FY13 will be the next budget cycle then with $200,000
funded again, and at which point, the Council will likely be asked to consider continued
funding of the City of Literature and the Englert Theater.
Regarding CDBG funding, Hightshoe briefly noted a current balance approximately
$150,000 after the above loan is granted. They hope to use some of the remainder in
the Towncrest area. Bailey then asked about a possible update on previously funded
projects. Ford noted that staff will provide that report at the next Economic Development
Committee meeting..
COMMITTEE TIME:
Hayek briefly talked about the business incubator project, asking if these funds could go
for that. Members agreed that they need more information on this.
ADJOURNMENT:
Hayek moved to adjourn the meeting at 8:40 A.M.
Mims seconded the motion.
Motion carried 3-0.
Economic Development Committee Meeting
November 8, 2010
Council Economic Development Committee
ATTENDANCE RECORD
2010
TERM ~ w w
~ ~ cn rn ao
j co
NAME
EXP• N
o N
rn N
o ~ j
U, ~
cn
w N
N ~
o0
Regenia 01/02/11 X X X X X X X X X
Baile
Matt 01/02/11 X X X X X X X X X
Ha ek
Susan 01/02/11 X X X X x x x O/E X
Mims
Key:
X =Present
O =Absent
O/E = Absent/Excused
PRELIMINARY MINUTES IP13
October 2010
MINUTES
SENIOR CENTER COMMISSION
OCTOBER 21, 2010
ROOM 208, IOWA CITY/JOHNSON COUNTY SENIOR CENTER
Members Present: Merce Bern-Klug, Chuck Felling, Jay Honohan, Sarah
Maiers, Rose Hanson
Members Absent: Jean Martin, Michael Lensing
Staff Present: Linda Kopping, Kristin Kromray
Others Present: None
RECOMMENDATIONS TO COUNCIL:
None.
CALL TO ORDER:
The meeting was called to order at 4:00 PM. Jay Honohan chaired the meeting.
APPROVAL OF MINUTES FROM September 9, 2010 MEETING:
Motion: To accept the minutes from the September 9, 2010 meeting. Motion
carried on a vote of 5/0. Maiers/Bern Klug.
PUBLIC DISCUSSION OF ITEMS NOT ON THE AGENDA:
None.
COMMISSION ASSIGNMENTS:
Honohan will report to the Board of Supervisors and the City Council.
DISCUSSION OF OPERATIONAL REVENUE, PARTICIPANT COST
SHARING, AND GIFTS AND DONATIONS
Discussion of the Friends of the Center:
Members discussed the Memorandum that Honohan prepared on the Friends of
the Center. The Friends of the Center is a 501 c3 that invests funds in the
Community Foundation of Johnson County. Hanson questioned: when the money
from this fund would be used. Honohan answered that when a need is identified
by Kopping the Friends of the Center agree if it is a worthwhile wse of the money.
The money is then transferred into the Senior Center's operational budget to
PRELIMINARY MINUTES
October 2010
purchase the needed item. In the past the Friends has funded exercise
equipment, furniture in the assembly room and on the mezzanine, and TV
equipment. Kopping noted that the only item that the Friends did, not transfer
money for was a coffee cart. To date the Friends has expended approximately
$130, 000.
Discussion of Section 6:
Kopping reviewed Section 6 of the Operational Handbook. This section details
operational funding, gifts and donations. The City of Iowa City fulnds about 80%
of the Senior Center's yearly budget. Kopping noted that all other revenue is
listed in condensed format on the Budget to Actual Revenue Summary.
Other revenue that makes up the operational budget includes: a'$75,000
Economic Development Quality of Life Block Grant from Johnson County,
participant cost sharing, parking program, class fees, participaticpn fees, room
and locker rentals, donations, fundraising for a specific purpose,'. and quilting
sales.
In addition there is the annual transfer of money from the Senior Center
Endowment (which is housed with in the Johnson County Comrrnunity
Foundation). The Foundation earns money and then a portion of that money is
made available to use for operational expenses each year.
Kopping noted this year Johnson County has decided the Center falls under their
Economic Development Quality of Life Block Grant. Kopping had to fill out the
grant paperwork. Her understanding is that it will be reviewed by a staff person at
the county and then presented to the Board of Supervisors.
Maiers questioned what the sale of equipment pertained to. Kopping answered
that it was anything that the Center sells, for example furniture qr other
equipment that the Center does not use. The Center can not g$t rid of anything
without it going on govdeals.org. All fixtures in the building are dwned by the city.
Even items that are donated become the property of the city and are subject to
the city's regulations.
Hanson noted that she would like some clarification on where d¢~nations are
spent. Kopping stated that if the check was made out to the Senior Center the
money would go into the Operational Budget. If the person waned the money to
go into the Johnson County Community Foundation (for a longelr term interest
generating option) then the check should be made to Friends of, the Center or the
Community Foundation.
Donations made to the Senior Center for a specific purpose areal allowed if the
amount is more than $1000. That money would then be earmarked specifically
for that group and be used in the current fiscal year.
PRELIMINARY MINUTES
October 2010
The gift fund is a city fund that has low yield interest. Employees can spend up
to $500 out of the gift fund with out Commission approval.
Discussion of Section 7:
Kopping reported on Section 7 of the Operation Handbook. This;section details
the membership program, parking program, participation fees, a~hd locker rentals.
The funding for the parking program is projected by how many hours of parking
were used by the Center the pervious year. We are charged .35Vhr from the City
Parking Department. In the past parking revenue has been aboujt $10,000 per
year. However, the expense of the parking program is about $2q,000 per year.
Last year the Commission decided to raise the yearly parking rate to $75. This
raised the revenue for the program to $15,000 per year, with the'same expense.
Rose inquired about the current cost of a parking permit. It is curlrently $75 for a
year, $37.50 for a half year and $10 a year for scholarship recipilents. Kopping
stressed how important she believes the parking program is for mur members.
Participation fees are paid when a group or activity generates e~gpenses. One
example is the Voices of Experience, which pays a stipend to a conductor and
accompanist. Another example is the band which has a cost of ~-65 per semester
to pay for band instructors, music, copying and other expenses. jKopping noted
that membership fees and participation fees are very different arld serve different
purposes.
Personal copies cost 15 cents. If a group such as Voices of Experience or the
band makes a copy the individual is not charged for the copy bud the group is
charged 6 cents for the copy.
Locker rentals have a projected revue of $1000. A locker costs ~4 per month or
25 cents a day.
Kopping explained that money in the gift fund is carried over fromm year to year.
Requests can be made for unusual purchases to be taken out o~ the gift fund.
Hanson wanted clarification on how many accounts the Center ffias for funding.
Kopping stated that the Friends of the Center oversees the money that is in the
Community Foundation, which houses the endowment fund and', the charitable
giving fund. The city has the operational fund and the gift fund. felling noted that
this is all laid out in the Annual Report.
Honohan reported that the Friends of the Center is working on spme
informational brochures to clarify how people can donated to th$ Center for
longer term investments. They are hoping to have something pt~t together within
the next year.
PRELIMINARY MINUTES
October 2010
Discussion of the Senior Center Report to the City Council
Kopping said that The Senior Center Commission Report goes unto a report that
the city distributes, reporting on the accomplishments of the various
Commissions and Councils.
Honohan noted that there were two errors in the report. First, the Friends of the
Center is a 501 c3 corporation. Second, there are currently five community
members on the Commission.
OPERATIONAL OVERVIEW
Kopping noted that she is meeting with the City Manager in the doming week to
discuss the budget. She noted there are three large requests whiich include an
additional permanent'/2 time receptionist, digital sign displays, and a video
monitoring security system.
Honohan wanted clarification on the Memo to the City Manager ~'egarding the
request for another'/z time receptionist. Kopping stated that we would still retain
our current'/2 city employee receptionist, Sharon. This Memo is ~ request to
have another'/2 time city employee receptionist. Currently the afternoon
receptionist position is filled by a HACAP employee.
Kopping discussed that 11 indoor video cameras and 1 outdoor amera were
recommended for the building. Each camera has a cost of $250 Hanson
questioned if we were having issues with theft. Kopping answer d that her main
concern is for the safety of staff, volunteers or instructors who mjay be in the
building alone. The Center had a break in about two years ago im which someone
broke in and stole Kopping's keys from her locked office. Also, ecumenical
Towers had a number of thefts around the same time. Due to this the whole
building had to be rekeyed and electronic locks put on the doors between
Ecumenical Towers and the Center. Kopping thought 11 cameras would be a lot
and that the Center could be more selective in the amount placod. Kopping also
stated that she liked the idea of "panic buttons" which could be i~vailable to staff if
there was an emergency.
Kopping noted that she was very impressed with the National Institute of Senior
Centers Conference that she attended in Plymouth, MA. Koppin~ is the
representative from Iowa. She stated that after this meeting sheds convinced that
becoming an accredited Senior Center is important. This will bring more prestige
and recognition to the Center. Hanson wanted to know how far Vve are from being
accredited. Kopping stated that there is some paperwork to finish and a fee of
$2000. There is also a site review involved. The group discussed what other
Senior Centers have to offer and the debate surrounding the ward "senior" in the
name Senior Center.
PRELIMINARY MINUTES
October 2010
Kopping reported that the Iowa City Community Development Block Grant was
looking to provide money specifically for structural changes. Kopjping met with
Mary Wiemann from Elder Services to talk about potential structural changes to
the kitchen. It will take approximately $150,000 to revamp the kitchen. For that
cost the Center would have to commit to provide meals for 20 years. This could
become an issue if Elder Services decided to move their kitchen'' to another
location. Mary Wiemann's concern was that congregate dining is on the decline
as more seniors opt to have meals delivered. Also, if the Center renovated the
kitchen, the Center would own all of the equipment and have to maintain it, but
not have say in how it was used. The Commission discussed the pros and cons
of remodeling the kitchen. The general consensus is that at this time this is not
something the Center should pursue.
Bern-Klug questioned if this Community Block Grant might be a funding option
for the camera system or a new sign. Kopping said she would look into that
suggestion.
Bern-Klug mentioned the success of the Quilt Raffle this year ar~d congratulated
Rose Hanson on her great success in selling $792 worth of raffle tickets.
COMMISSION DISCUSSION
None.
ADJOURNMENT:
Motion: To Adjourn. Motion carried on a vote of 5/0. MaierslFelling.
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