HomeMy WebLinkAbout2010-11-16 Bd Comm minutes4b 1
IOWA CITY TELECOMMUNICATIONS COMMISSION APPROVED
MONDAY, SEPTEMBER 27, 2010--5:30 P.M.
CITY CABLE TV OFFICE, 10 S. LINN ST.-TOWER PLACE PARKING FACILITY
MEMBERS PRESENT: Laura Bergus, Gary Hagen, Saul Mekies
MEMBERS ABSENT: Hans Hoerschelman
STAFF PRESENT: Mike Brau, Bob Hardy
OTHERS PRESENT: Michael McBride, Josh Goding, Beth Fisher, Emily Light, Kevin
Hoyland
RECOMMENDATIONS TO CITY COUNCIL
None at this time.
SUMMARY OF DISCUSSION
Hardy said Grassley requested that he only attend Commission meetings when there is an
important issue that needs to be addressed. Routine question could be forwarded to him before
or after the meeting. Hagen said that a representative from Mediacom should be present at all
meetings. Hardy suggested that a phone hook-up could arranged. Hardy said Mediacom
apparently intends to place all the access channels around the state without prohibitions in their
municipal franchise into the digital basic tier numbers, the 80s. Hardy said Grassley said
Mediacom would like to discuss this with the City. Bergus noted that the channel position of the
Iowa City channels are specified in the franchise agreement. Hardy said that after February 2012
when Mediacom transmissions are all digital Mediacom could put the access channels anywhere
they wished as everyone would have the digital tier. Hardy said after last month's meeting he
did more research on the purpose and process of the Triennial Review. Ina 2000 memo Dale
Helling stated that the purpose of the Triennial Review is not to reopen franchise negotiations
but is more of a performance review. Hardy said he mistakenly took the word "performance" to
mean "compliance". Hardy said he now believes that the primary concern, as stated in the
provision, is to ensure that "in particular whether the grantee is supplying a level of variety of
services equivalent to those being generally offered at that time in the industry in comparable
market situations." Bergus said the Commission may need a formal process to kick-start a
discussion on compliance with Mediacom. The Review is a reasonable way to do this if there
are timely compliance issues that need to be addressed. If there is going to be consideration of
franchise amendments regarding moving the access channel locations, the City will be in a better
negotiation position if any compliance issues are also on the table. Bergus said there are 3 things
that need to be done. First, what does the Commission wish to do with the draft documents. It
appears from past discussions that the draft documents serve to inform the Commission where
things now stand and what, if anything, might need to change. The draft documents may not be
the form submitted to City Council or published as the Commission report. Second, the
Commission needs to determine the goal of the Triennial Review as a process. Third, what are
the policy goals the Commission wishes to advocate for.
APPROVAL OF MINUTES
Mekies moved and Hagen seconded a motion to approve the amended August 23, 2010 minutes.
The motion passed unanimously.
ANNOUNCEMENTS OF COMMISSIONERS
Bergus reported that Hardy asked her to participate in the interview session with city manager
candidates by members of City boards and commissions.
SHORT PUBLIC ANNOUNCEMENTS
None.
CONSUMER ISSUES
Hardy referred to the complaint report in the meeting packet and noted there were five technical
complaints and 1 complaint regarding Mediacom not making atwo-hour repair window
available. Hardy said he will keep a count of instances in which subscribers are not offered a 2
hour window in the future and inform Mediacom that they are in violation of the franchise
agreement. Hardy said he has not received a response from Mediacom on this matter.
MEDIACOM REPORT
No representative was present. Hardy said Grassley requested that he only attend Commission
meetings when there is an important issue that needs to be addressed. Routine question could be
forwarded to him before or after the meeting. Hagen said that a representative from Mediacom
should be present at all meetings. Hardy suggested that a phone hook-up could arranged.
Bergus said that Mediacom should have some presence at the meetings either by phone or by
some other person than Grassley. Bergus noted that Mediacom has not had anyone attend the
commission meetings on a regular basis for some time. Mekies suggested that Mediacom could
find an additional person to attend the meetings so Grassley would not need to attend all of them.
The Commission agreed that Mediacom should be encouraged to find a solution to not having a
representative at the meeting.
UNIVERSITY OF IOWA REPORT
McBride reported that UITV plans on covering the homecoming parade. 30 new shows are
planned to be recorded or cablecast in the next 31 days. Students are typically overloaded in
November so a large number of productions are planned in October. The Kirk Ferentz news
conference is no longer carried live but is cablecast on tape delay.
KIRKWOOD COMMUNITY COLLEGE
A written report was included in the meeting packet.
PATV REPORT
Goding reported the City High news program was taping their third program. The Live and
Local program will feature organizations affiliated with Iowa Shares. Two new interns have
been hired for a ten week period. New programs include the University of Iowa Rhetoric of
Inquiry discussion on the southeast side of Iowa City, a Peace by Piece program on the Middle
East peace talks, the zombie march, selections from the Landlocked Film Festival, a program
from the animal shelter, the Yahoo Drummers, and the PATV open house. The next guidelines
class will be Oct. 3 from 2:30-4. The next board meeting will be Oct. 21 at 7 p.m. PATV's
annual membership meeting will be Nov. 16. PATV's recent open house was quite successful.
Mekies noted there was a program on PATV without any credits that asserted that the events of
9/11 were the work of the United States government and was nothing but propaganda. Goding
said that any program that plays on PATV is supposed to have a disclaimer stating that PATV is
not responsible for the content and indicate who is. Goding said he will look into the program.
Hagen said the commission can not oversee the content on PATV. Goding said PATV is
required to play programs that qualify for playback regardless of the content. Programs from the
KKK or anti-American leftist would both be cablecast if the producer had met PATV's
requirements. Hardy said the Commission has no authority to restrict programming on PATV.
Goding said PATV does not pre-screen programs. Hagen noted that prohibited content such as
pornography could be cablecast on PATV one time before PATV was aware of it. Goding said
programs with prohibited content could be referred to the county attorney. Hardy said PATV's
contract with the City prevents them from refusing to cablecast a program based on legal content.
There is nothing to prevent PATV from delaying cablecasting a program they think might
contain prohibited content until a determination could be made.
SENIOR CENTER REPORT
Light reported that SCTV reopened in September after being closed in August due to a leak in
the roof. Many of the programs at the Senior Center are being recorded and will be cablecast
soon. SCTV is participating in the Works in Progress Festival. SCTV volunteers will be
discussing the process of making videos at a session in the Senior Center. SCTV is collaborating
with a retired theater professor on a project recording personal monologues. SCTV is also
working on content for a collaboration with the University of Iowa Intermedia Department on a
mobile app for the UNESCO City of Literature. The Senior Center is planning to acquire some
LCD displays to serve as Center directories and SCTV programming will also be played back on
them.
LIBRARY REPORT
Fisher reported that 191ive events are planned to be recorded in October. Among theses are 8
are children's programs, 2 League of Women Voters candidate debates, an Intellectual Freedom
Festival event on making documentaries, 2 International Writing Program events, a 21 ordinance
event, and 2 author talks.
ICCSD REPORT
No representative was present. Hardy said Hoyland emailed a report. The West High football
game was cablecast. Hoyland hopes to discuss cable operations with the new superintendent.
The request for three schools to be pilot projects in demonstrating how the school district can
make use of the school channel has been resent. Hoyland will be discussing this with Ty
Coleman in the near future.
CITY CHANNEL REPORT
Hardy reported that the City Channel 4 website has added a section on the streaming video page
that features some of the programs. Election videos will be featured in October. Technical
problems with the fiber connection from the Civic Center to the cable TV office have been fixed.
The Market Music program has come to an end for the year. 15 programs were recorded. Two
new episodes of "Sights and Sounds" were recorded, one on the construction of the northside fire
station and one on the eastside recycling station. The newest episode of "Police Beat" dealt with
house parties. Many election related programs are planned. The Community Television Service
recently recorded a presentation at the Corridor Business Alliance meeting. Over the summer 13
Friday Night Concert Series performances were recorded. The Iowa Woman's Foundation
annual awards program was recorded. Planned productions include the National Association for
Mental Illness candlelight vigil and 2 forums on the 21 ordinance.
Hardy said that no applications have been received for the vacancy on the Commission. The
period when male applicants can be considered begins November 15. Bergus asked if the
vacancy was being advertised on the City Channel. Hardy said he will be discussing if this is
permitted with Dale Helling.
Hardy said the City Channel will be recording and cablecasting several of the University Heights
City Council meetings. Mekies asked if University Heights will pay for the service. Hardy said
that the first two will be free and charges for any after that would be negotiated.
It was recently discovered that the Motorola HMDI boxes are programmed to turn themselves off
every four hours. To correct he problem, turn the box off, press the menu button until a menu
comes up and reset the timer option.
Hardy said Mediacom intends to place all the access channels around the state without
prohibitions in their municipal franchise into the digital basic tier numbers in the 80s. Hardy
said Grassley said Mediacom would like to discuss this with the City. Bergus noted that the
channel position of the Iowa City channels are specified in the franchise agreement. Hardy said
that after February 2012 when Mediacom transmissions are all digital Mediacom could put the
access channels anywhere they wished as everyone would have the digital tier.
IOWA CITTY COMMUNITY SCHOOL DISTRICT LETTER
Hardy distributed the letter to Superintendent Murley for the Commissioners to sign.
TRIENNIAL REVIEW
Hardy said after last month's meeting he did more research on the purpose and process of the
Triennial Review. Hardy provided a history of the Reviews from 1979 to 2003. Ina 2000 memo
Dale Helling stated that the purpose of the Triennial Review is not to reopen franchise
negotiations but is more of a performance review. Both the 1988 and 2003 Triennial Reviews
are more performance reviews than recommendations for changes to the existing franchise.
Hardy said he mistakenly took the word "performance" to mean "compliance". Hardy said he
now believes that the primary concern, as stated in the provision, is to ensure that "in particular
whether the grantee is supplying a level of variety of services equivalent to those being generally
offered at that time in the industry in comparable market situations." Hardy said there is nothing
in the Triennial Review provision that makes compliance an issue. This makes sense since
compliance should be an on-going process. Changes to make Iowa City equivalent to other
comparable markets could require changes in the franchise. The purpose of the Triennial
Review is not to open up franchise negotiations, but to provide the City the ability to change the
franchise after the fact if an agreement with the grantee to update the cable service is made. The
Commission bylaws reflect this: "The Commission shall conduct evaluations of the system at
least every three years, with the grantee, and pursuant thereto, make recommendations to the
Council concerning system improvements and amendments to the Ordinance or to any franchise
agreement." Hardy said the Commission needs to decide what they wish the goals of the
Triennial Review to be and what purpose that will serve. Hardy said the Commission needs to
decide if they want to do two reports or one. The Review that was to be finished two years ago
could be collapsed into the next Review. Hardy said Mediacom needs to be involved and
Grassley told Hardy they would be content with one 6-year report. A public hearing will need to
be held. Hardy said the Commission may need to collect additional information and send a letter
to Mediacom requesting additional information. The information gathered and the insights
gathered in the process needs to be compiled into some kind of form that will satisfy the goals.
Bergus said that whatever the Commission does, it should be presented to the City Council.
Bergus said the Commission may need a formal process to kick-start a discussion on compliance
with Mediacom. The Review is a reasonable way to do this if there are timely compliance issues
that need to be addressed. If there is going to be consideration of franchise amendments
regarding moving the access channel locations, the City will be in a better negotiation position if
any compliance issues are also on the table. Compliance issues should not be abandoned in the
Triennial Review process. Hardy said he will take all the sections of the draft report and send
them to all Commissioners. Bergus said there are 3 things that need to be done. First, what does
the Commission wish to do with the draft documents. It appears from past discussions that the
draft documents serve to inform the Commission where things now stand and what, if anything,
might need to change. The draft documents may not be the form submitted to City Council or
published as the Commission report. Second, the Commission needs to determine the goal of the
Triennial Review as a process. Third, what are the policy goals the Commission wishes to
advocated for.
ADJOURNMENT
Mekies moved and Hagen seconded a motion to adjourn. The motion passed unanimously. The
meeting was adjourned at 7:08.
Respectfully submitted,
~~'''`
Michael Brau
Cable TV Administrative Aide
4b 2
MINUTES APPROVED
PLANNING AND ZONING COMMISSION
OCTOBER 7, 2010 - 7:00 PM -FORMAL
CITY HALL, EMMA HARVAT HALL
MEMBERS PRESENT: Josh Busard, Charlie Eastham, Ann Freerks, Elizabeth
Koppes, Wally Plahutnik, Tim Weitzel
MEMBERS ABSENT: Michelle Payne
STAFF PRESENT: Bob Miklo, Sara Greenwood Hektoen, Tabatha Ries-Miller,
Lorin Ditzler
OTHERS PRESENT: None
RECOMMENDATIONS TO CITY COUNCIL:
The Commission voted 6-0 (Payne absent) to approve ANN10-00003/REZ10-00010, an
application submitted by City of Iowa City for annexation and rezoning from County
Agricultural (A) zone to Neighborhood Public (P-1) zone for approximately 207 acres of
property located south of McCollister Boulevard, west of Sand Road SE (Terry Trueblood
Recreation Area).
The Commission voted 6-0 (Payne absent) to approve ANN10-00004/REZ10-00012, an
application submitted by Max 8~ LaVaughn Neppel for annexation and rezoning from
County Heavy Industrial (MH) zone to General Industrial (I-1) zone for approximately 1.85
acres of property located at 4764 420~h Street SE.
CALL TO ORDER:
The meeting was called to order at 7:00 PM.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
None.
ANNEXATION/REZONING ITEMS:
1. ANN10-00003/REZ10-00010: Discussion of an application submitted by City of
Iowa City for annexation and rezoning from County Agricultural (A) zone to
Neighborhood Public (P-1) zone for approximately 207 acres of property located
south of McCollister Boulevard, west of Sand Road SE (Terry Trueblood
Recreation Area).
Planning and Zoning Commission
October 7, 2010 -Formal
Page 2 of 4
Ries-Miller said that this area was once a sand quarry and now contains a lake where the
quarry once was. She said that there were formerly residential properties in the area, but those
were removed after the 2008 floods. She said the property is identified as a potential area for
open public place and environmental preservation during in South District Plan planning
process.
Ries-Miller showed a map that outlines the 100 and 500 year floodplains, as well as the areas of
the property that were affected by the 2008 floods. Ries-Miller said the site does have City
water but does not currently have sanitary sewer access. She said that it will be made available
as development continues in the area.
Ries-Miller said that control of the site is in the City's best interest because it provides the public
open space for the South District as well as environmental preservation of the wooded wetlands
and floodplain in the Iowa River Corridor.
Ries-Miller said that the zoning code requires that land controlled by government entities should
be designated as Public (P1) to serve as a notice to owners of nearby land-owners. Rezoning
would bring this property into compliance with that requirement if it is annexed.
Eastham asked for clarification on the sanitary sewer service for the area. Ries-Miller explained
that the area does not currently have sanitary sewer access but that as development continues
to occur it will be extended. Miklo said that Public Works has some buildings off of McCollister
Boulevard and as that area is expanded the subject property could hook into that system. Miklo
said that right now there are no facilities on the property but there are plans for a pavilion and
restrooms which would require sanitary sewer service Freerks opened the public hearing and
invited members of the public to speak. No one wished to speak so the public hearing was
closed.
Miklo said that it is often the case that the Commission has two hearings on annexations in
order to give the public an opportunity to comment; however, it has also been the Commission's
practice that if there is no controversy or comment surrounding the annexation then only one
meeting is taken. Miklo said that there are grant applications due November 1St for funds to
assist with infrastructure for this property, so it is staff's goal to have it annexed prior to that.
Miklo said that if the Commission votes on the issue at tonight's meeting, then it would go
before City Council on October 26tH
Koppes motioned to approve ANN10-00003/REZ10-00010: Discussion of an application
submitted by City of Iowa City for annexation and rezoning from County Agricultural (A)
zone to Neighborhood Public (P1) zone for approximately 207 acres of property located
south of McCollister Boulevard, west of Sand Road SE (Terry Trueblood Recreation
Area).
Eastham seconded.
A vote was taken and the motion carried 6-0 (Payne absent).
Miklo said that Terry Trueblood Recreation Area is a good example of how our Comprehensive
Plan and the district planning process influence our city's growth. He noted that in 1997 this
area was identified by residents of the South District as a potential area for a large park, such as
Hickory Hill. It was proposed as a major amenity for the district. At the time it was an operating
sand quarry. Many were skeptical that this area could ever be developed as a park. But 13
years later the plan is coming to fruition.
Planning and Zoning Commission
October 7, 2010 -Formal
Page 3 of 4
2. ANN10-00004/REZ10-00012: Discussion of an application submitted by Max &
LaVaughn Neppel for annexation and rezoning from County Heavy Industrial (MH)
zone to General Industrial (I-1) zone for approximately 1.85 acres of property
located at 4764 420th Street SE.
Ditzler said this property does fulfill all the requirements of annexation and fulfills an identified
need for industrial property identified in the Southeast District Plan. Ditzler said that 420th Street
is currently being improved, but that those improvements stop right at the western boundary of
this property. Water and sewer will be made to this property and staff recommended approval
of this annexation.
Freerks invited questions; there were none.
Freerks opened public hearing; no one wished to speak and the public hearing was closed.
Eastham motioned to approve ANN10-00004/REZ10-00012: Discussion of an application
submitted by Max 8 LaVaughn Neppel for annexation and rezoning from County Heavy
Industrial (MH) zone to General Industrial (I-1) zone for approximately 1.85 acres of
property located at 4764 420th Street SE.
Plahutnik seconded.
Freerks invited discussion.
Weitzel said that he would like to see this property combined with other land in the area to add
to the industrial park the City is encouraging. Freerks said this is consistent with the
Comprehensive Plan, and is a good addition for the city.
CONSIDERATION OF MEETING MINUTES: SEPTEMBER 16, 2010:
Eastham motioned to approve the minutes.
Koppes seconded.
A vote was taken and the motion carried 6-0 (Payne absent).
OTHER:
ADJOURNMENT:
Busard motioned to adjourn.
Koppes seconded.
The meeting was adjourned on a 6-0 vote (Payne absent).
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4b 3
POLICE CITIZENS REVIEW BOARD
MINUTES -October 12, 2010
CALL TO ORDER: Chair Donald King called the meeting to order at 5:34 P.M.
MEMBERS PRESENT: Royceann Porter, Peter Jochimsen
MEMBERS ABSENT: Joseph Treloar
STAFF PRESENT: Staff Catherine Pugh and Kellie Tuttle
OTHERS PRESENT: Captain Wyss and Officer Smithey of the ICPD
RECOMMENDATIONS TO COUNCIL
None
CONSENT
CALENDAR Motion by Porter and seconded by Jochimsen to adopt the consent calendar as
presented or amended.
• Minutes of the meeting on 09/14/10
• ICPD General Order 89-04 (Civil Rights)
• ICPD General Order 99-01 (Police Vehicle Pursuits)
• ICPD General Order 99-03 (Prisoner Transport)
• ICPD General Order 00-02 (Harassment and Sexual Harassment)
• ICPD General Order 00-08 (Weapons)
• ICPD General Order 01-03 (Performance Evaluations)
• ICPD General Order 04-01 (Personnel Early Warming System)
• ICPD General Order 07-01 (Patrol Rifle)
• ICPD P.A.U.L.A. Report -September 2010
Motion carried, 3/0, Treloar absent.
REPORT FROM NOMINATING COMMITTEE
King and Jochimsen were appointed to the nominating committee at the
September 14th meeting. Jochimsen reported that the committee had met and
would like to nominate Donald King for Chair and Joseph Treloar for Vice-Chair.
CONSIDER MOTION TO FIX METHOD OF VOTING
Motion by Porter, seconded by Jochimsen to prescribe the method of voting by a
voice vote and use majority vote for the basis for decision. Motion carried, 3/0.
Treloar absent.
NOMINATIONS FOR OFFICE OF CHAIRPERSON
MOTION TO CLOSE NOMINATIONS
Motion by Jochimsen, seconded by Porter to close nominations.
Motion carried, 3/0. Treloar absent.
BALLOT OR VOTE
Motion carried to elect Donald King for office of Chairperson, 3/0, Treloar absent.
PCRB
October 12, 2010
Page 2
NOMINATIONS FOR OFFICE OF VICE-CHAIRPERSON
MOTION TO CLOSE NOMINATIONS
Motion by Jochimsen, seconded by Porter to close nominations.
Motion carried, 3/0. Treloar absent.
BALLOT OR VOTE
Motion carried to elect Joseph Treloar for office of Vice-Chairperson, 3/0, Treloar
absent.
OLD BUSINESS Community Forum -The Board confirmed the date, time and place of the forum.
Tuttle informed the Board of the publicity that had already been done and what
would be done closer to the forum date. To date no questions or comments have
been received. The Board agreed to add "Annual" to any further publicity going
out. Jochimsen agreed to replace Angie Blanchard-Manning on the forum
subcommittee to work with Treloar on the draft summary.
NEW BUSINESS None.
PUBLIC
DISCUSSION None.
BOARD
INFORMATION
Jochimsen not available for the November 3~d meeting. The Board will discuss
the meeting schedule after executive session.
STAFF
INFORMATION Tuttle updated the Board on the current vacancy. Applications are due on
Wednesday, November 3rd by 5:00 PM.
EXECUTIVE
SESSION
Motion by Jochimsen and seconded by Porter to adjourn into Executive Session
based on Section 21.5(1)(a) of the Code of Iowa to review or discuss records
which are required or authorized by state or federal law to be kept confidential or
to be kept confidential as a condition for that government body's possession or
continued receipt of federal funds, and 22.7(11) personal information in
confidential personnel records of public bodies including but not limited to cities,
boards of supervisors and school districts, and 22-7(5) police officer investigative
reports, except where disclosure is authorized elsewhere in the Code; and
22.7(18) Communications not
required by law, rule or procedure that are made to a government body or to any
of its employees by identified persons outside of government, to the extent that
the government body receiving those communications from such persons outside
of government could reasonably believe that those persons would be
discouraged from making them to that government body if they were available for
general public examination.
Motion carried, 3/0, Treloar absent.
PCRB
October 12, 2010
Page 3
Open session adjourned at 5:47 P.M.
REGULAR
SESSION Returned to open session at 6:00 P.M.
Motion by Porter, seconded by Jochimsen to set the level of review for PCRB
Complaint #10-04 to 8-8-7(B)(1)(a), on the record with no additional investigation.
Motion carried, 3/0, Treloar absent.
TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change)
• November 1, 2010, 5:30 PM, Emma J. Harvat Hall (Rescheduled from 11/3)
• November 9, 2010, 7:00 PM, The Spot -Community Forum
• December 14, 2010, 5:30 PM, Lobby Conference Rm
• January 11, 2011, 5:30 PM, Lobby Conference Rm
Motion by Jochimsen, seconded by Porter to move the regular monthly meeting
from November 3rd to November 1st so that all Board members can attend.
Motion carried, 3/0, Treloar absent.
ADJOURNMENT Motion for adjournment by Porter, seconded by Jochimsen.
Motion carried, 3/0, Treloar absent. Meeting adjourned at 6:03 P.M.
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Approved Minutes 4b 4
September 2010
MINUTES
SPECIAL MEETING SENIOR CENTER COMMISSION
SEPTEMBER 9, 2010
ROOM 208, IOWA CITY/JOHNSON COUNTY SENIOR CENTER
Members Present: Merce Bern-Klug, Chuck Felling, Jay Honohan, Sarah
Maiers, Jean Martin, Michael Lensing; Rose Hanson
Members Absent: None
Staff Present: Linda Kopping, Michelle Bhuman
Others Present: None
RECOMMENDATIONS TO COUNCIL:
None.
CALL TO ORDER:
The meeting was called to order at 4:00 PM. Jay Honohan chaired the meeting.
APPROVAL OF MINUTES FROM JULY 15, 2010 MEETING:
Bern-Klug noted that the language Jo Hensch used describing the meeting held
with gift shop volunteers suggests that everyone at the meeting was in
agreement insofar as closing the gift shop. That is too inclusive and should be
described as "most everyone".
Motion: To accept the minutes from the July 15, 2010 meeting with the
above noted edits. Motion carried on a vote of 7/0. Martin/Felling.
PUBLIC DISCUSSION OF ITEMS NOT ON THE AGENDA:
None.
COMMISSION ASSIGNMENTS:
Honohan will report on this meeting and Center operations to the City Council
and the Board of Supervisors prior to the October meeting.
REPORT ON FUNDS INVESTED IN COMMUNITY FOUNDATION OF
JOHNSON COUNTY:
Pursuant to activities of the Board of Friends of the Center, Honohan met with
Mike Stoffregen and requested quarterly reports on Senior Center accounts held
Approved Minutes
September 2010
in the Community Foundation. Stoffregen agreed to provide these as well as
annual reports.
Stoffregen gave Honohan a copy of the Community Foundation's audit for fiscal
year 2009, ending on June 30, 2009. He noted that there were eighty-eight (88}
different groups in the Community Foundation of Johnson County at the end of
fiscal year 2009. At that time, Senior Center funds totaled approximately
$410,000 and represented about 9% of the Community Foundation's total assets.
The Center was the third highest contributor. Maiers noted there was probably a
significant change in total assets for all investors during fiscal year 2010 and that
additional funds had probably been invested. As a result, the percentage of
Senior Center assets and its ranking among the contributors would likely be
different now.
Honohan offered to provide the audit to anyone interested in reviewing it.
Honohan announced that Michael Lensing is president, Roger Reilley is vice-
president, Nancy Wombacher is secretary, and Linda Kopping is the treasurer of
Friends of the Center.
Hanson asked about the purpose of Friends of the Center. Honohan related that
when the money is held by the city, there are state laws defining what
investments may be used. These are all low-yield securities. In 2003, Iowa City
Senior Center Fund, Inc., which is now Friends of the Center, was formed to
manage donations to the Center. It allowed for the funds to be invested in the
Community Foundation where they could earn a higher yield. Since its inception,
Friends of the Center has invested $120,000 to $130,000 in improvements to the
Center.
Burn-Klug reminded the Commission that there was to be a session about the
budget at this meeting. This will be covered at the next meeting.
Kopping indicated that funding for major facility improvements were part of the
operational budget. She also reported that gifts to the "Center" or "Senior
Center" are deposited in acity-managed account called the gift fund. Donations
to the "Friends of the Center" are managed by the board of the Friends of the
Center on behalf of the Center. Any fundraising activity that is sponsored by the
Senior Center is counted as revenue for the current operational budget. Friends
of the Center will focus on increasing the Senior Center endowment.
Honohan stated that he would put together a summary of Friends of the Center
for the next commission meeting. Kopping distributed a draft copy of a section of
the Operational Handbook that covers operational funding, gifts, and donations.
This information will help prepare for next month's discussion of Center funding.
2
Approved Minutes
September 2010
REPORT ON USE OF_ ROOM 103:
Currently the room is being used regularly for overflow programming, but we
seem to be leaning toward the direction of fitness. The room is fairly spacious,
has large windows, and participants are indicating they enjoy using the space.
Different types of flooring, mirrors, and a dance bar are being investigated. One
type of flooring being considered is interlocking rubber flooring that can be
installed directly over the carpeting. It would be less expensive than hardwood
and easily removed if a decision was made to use the room for something other
than fitness.
There was a brief discussion of fall programming. Buhman reported that there
are waiting lists to get into several classes and many others are filled to capacity.
Different room locations, if available, creative scheduling, and new room setups
have been employed to increase the capacity of the classrooms.
OPERATIONAL OVERVIEW:
Kopping asked if there were any questions on the staff reports included in the
meeting packet.
Martin asked if there was any thought about what was going to happen to the
room formerly used for the gift shop. The idea of taking out the wall between 208
and the former gift shop to create a larger classroom was discussed. Structural
plans from the 1930s addition are being looked for in order to determine if the
wall is a support wall.
Hanson asked if we needed a room this large. Kopping responded that currently
we have a maximum number of students that can be accommodated in each
room and on a fairly regular basis we are putting participants on waiting lists
because they cannot be accommodated in the classroom.
Lensing suggested considering a movable wall unit that allowed for the space to
be configured in to one or two rooms.
Kopping indicated that we are only exploring options right now because of the
need to find out about the structure and concerns that the resulting room would
have drawbacks for use as a classroom. For instance, the length of the room
might be a problem when using audiovisual equipment.
Bern-Klug inquired about Kristin Kromray, the newly hired operations assistant.
Kopping stated that she had all the skills we were looking for and extensive
customer service experience.
Approved Minutes
September 2010
Hanson asked what the operations assistant's annual salary was. Kopping said
she was not entirely sure without looking. She went on to describe the
employment levels and steps used for determining the salary of city employees.
Maiers asked if the maintenance report indicating that the roofing and tuck
pointing project would be completed by September 10th, 2010 was accurate.
Kopping stated that she did not think it would be done by then, but they were
making good progress and the work would be completed very soon.
Kopping reported that the chiller on the roof developed another oil leak. She
noted all the recurring problems that have occurred with the new HVAC system
and reported that everyone is getting very frustrated by the fact that it is not
working properly. The project has not been officially completed and the
contractors have not been paid in full. The city architect, Kumi Morris, is working
diligently with us to resolve this situation and if results are not forthcoming the
legal department will be asked to help resolve the situation.
The staff has gone through the operational review process that was done last fall
and prioritized the recommendations. She handed out a document that was
organized according to each operational area that was reviewed, such as
programming. Under each area reviewed, the recommendations that are already
standard or ongoing practices were separated from the recommendations that
have not been undertaken. This document has also been shared with the
members of the Center Steering Council in order to provide guidance to the
subcommittees as they decide upon their goals. The purpose of this process is
to get everyone focused on actions that have been identified as an operational
weakness.
A draft revised section of the operational handbook discussing various types of
participant cost sharing was distributed. A section on operational funding was
distributed at a previous meeting. The information is comprehensive and will be
useful if reviewed prior to the next meeting when a discussion of financing takes
place.
The kiln no longer works. Research is being done on the types and costs of a
new kiln. Martin asked if there was enough potential use of the room to justify
the expense of a new kiln. Kopping noted a lot of people have expressed
interest in the room, but it has been hard to evaluate with the recent closure, the
lack of a regular instructor, and now the lack of the kiln. Buhman reported that in
addition to the cost of the kiln, there would also be costs associated with proper
installation. Bem-Klug asked if it would be possible to use the kiln at a nearby
ceramics studio. Kopping responded that the unfired work is fairly fragile and
could easily be damaged in transport. Buhman indicated she would contact the
local business to see if some type of partnership could be established.
4
Approved Minutes
September 2010
Martin inquired about the use of the art studio. To address the inability to
accommodate all interested participants, the painting instructor has added
additional sessions. Starting in October, he is scheduled to teach six sessions a
week rather than four. At this point, it is uncertain that the two new sessions will
have a large enough enrollment to be carried out. Additional promotion of the
new sessions is planned.
In addition to the painting classes, the art studio is also being used this semester
for basket weaving and drawing classes.
Kopping reported that she is in the process of revising the Operational
Handbook.
COMMISSION DISCUSSION:
The membership appreciation dinner, sponsored by US Bank, is scheduled for
September 16, 2010. Buhman noted that if anyone wanted to volunteer to
carpool to the event, there were people interested in getting a ride.
The next Commission meeting is scheduled for October 21, 2010.
ADJOURNMENT:
Motion: To Adjourn. Motion carried on a vote of 7I0. Maiers/Bern-Klug.
5
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MINUTES APPROVED
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
SEPTEMBER 16, 2010 - 6:30 PM
EMMA HARVAT HALL, CITY HALL
MEMBERS PRESENT: Andrew Chappell, Scott Dragoo, Char-ie Drum, Jarrod Gatlin,
Holly Jane Hart, Michael McKay, Rebecca McMurray, Rachel
Zimmermann Smith
MEMBERS ABSENT: Andy Douglas
STAFF PRESENT: Tracy Hightshoe, Steve Long
OTHERS PRESENT: Charlie Eastham, Maryann Dennis
RECOMMENDATIONS TO THE CITY COUNCIL:
Recommended on an 8-0 vote (Douglas absent) allocating $15,000 in CDBG Program
Income for FY11 Public Service Funding Requests in the following manner: Shelter
House $4,000, the Crisis Center $4,000, the Free Medical Clinic $4,000, and The Arc
$3,000.
Recommended on an 8-0 vote (Douglas absent) approval of the FY10 Consolidated
Annual Performance and Evaluation Report (CAPER) as presented and revised by staff.
CALL TO ORDER:
The meeting was called to order by Vice-Chairperson Charlie Drum at 6:30 p.m.
APPROVAL OF THE AUGUST 19, 2010 MEETING MINUTES:
Chappell motioned to approve the minutes as amended.
Hart seconded.
The motion carried 8-0 (Douglas absent).
PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA:
None.
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
SEPTEMBER 16, 2010
PAGE 2 of 7
STAFF/COMMISSION COMMENT:
Hightshoe said that Linda Severson, JCCOG Services Coordinator, has informed her that the
Aid to Agencies applications are in. The plan is to have the Commission look at the applications
in October/November and send recommendations to City Council thereafter. Hightshoe said
that Severson had just wanted to give the Commission a heads up on the process. Long said
Severson would provide guidance on the process.
Hightshoe said that the state has awarded another $1.4 million for the Single Family New
Construction Program, which is enough to build about 30 more homes. Hightshoe said that staff
is preparing a development plan that will be submitted to the state by October 15th. Hightshoe
gave a brief overview of the income guidelines and construction cost parameters for the
program. She said that it is anticipated that there will be a third and fourth funding cycle for this
project. Hightshoe pointed out that the projects had helped low-income homeownership in the
community and have also helped with retention of -ocal construction-related jobs.
Long said that the City had not received funding for the proposed west side levy, so the $1.9
million the City Council had set aside as matching funds will now be added to the allocation
process. Long said applications for funding are due October 31St, and will be reviewed in
November. Hightshoe said that this allocation represents four times the usual yearly allocation.
Zimmermann Smith asked Hightshoe to review exactly what that money can be used for.
Hightshoe said that it is CDBG money so it can be used for economic development activities,
micro-enterprise assistance, public facilities, aid to agencies, public infrastructure in a low-
income census tract, creation or acquisition of affordable housing. Hightshoe noted that up to
15% of the $2.9 million could be reserved for public services in the FY12 allocation. Long noted
that staff would probably recommend reserving a slightly smaller amount than that. Long noted
that the money can be used to acquire land for future construction of affordable housing.
Hightshoe said the City must certify to HUD that the money is used primarily in residential areas
of low to moderate income, and that the University's student population is not targeted. McKay
said that it would be helpful if staff would put together a little sheet that says what different
funding streams can and cannot be used for. Hightshoe said that the applications will be
screened for eligibility before the Commission even sees them. McKay said it would be helpful
to have nonetheless. Hightshoe said that essentially all activities are CDBG eligible, it is just a
matter of setting priorities for funding. She noted that there could be a wide range of project
proposals for this round of money, and that the minimum award amount is for $50,000.
Hightshoe noted that the proposed 20-year cap on affordability periods has been approved and
will be implemented. She told the Commission to expect to hear from past funding recipients
who wished to change their award terms.
NOMINATION AND ELECTION OF OFFICERS:
Hightshoe said the process is pretty informal. Every September a Chair and Vice-Chair are
nominated.
Drum nominated Michael McKay for Chair.
McMurray seconded.
A vote was taken and the motion carried 8-0 (Douglas absent).
Gatlin nominated Andy Chappell as Vice-Chair.
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
SEPTEMBER 16, 2010
PAGE 3 of 7
Zimmermann Smith seconded.
A vote was taken and the motion carried 8-0 (Douglas absent).
NEW BUSINESS:
ALLOCATION OF $15 000 IN CDBG PROGRAM INCOME FOR FY11 PUBLIC SERVICE
FUNDING REQUESTS:
Hightshoe said that the notification of additional funds had been sent to all applicants, and that
all applicants that responded requested the difference between their original request and the
amount actually awarded. She noted that ISIS was not technically fully funded, but that they
had received their original funding request because the developer fee was increased.
Hightshoe noted that Extend the Dream had had their $40,000 allocation recaptured because
construction work was begun before environmental clearance was received. Hightshoe said
that the policy for uncommitted CDBG funds says that the Commission will consider allocations
in priority order. She said that there are technicalities the Commission needs to be aware of
when making these allocations, and that there are timing differences when funding a new
project versus giving more money to an already funded project. Drum noted that the funds had
to be awarded in relatively short order and Long said that was correct.
McKay asked for recommendations from the Commission. Gatlin said that he did not think
additional funding should go to projects that received full funding in the first allocation process.
Hart said that she was partial to the idea of funding the Arc, and Chappell agreed. She said that
she also liked the EccoCast project, though she suspected they might not rate high on the
priority scale. Drum said that while he felt that they had an important idea, he did not see the
solution to the problem coming from their project. Zimmermann Smith said that she feels like
Shelter House, the Crisis Center and the Free Medical Clinic each received a relatively small
percentage of their original requests, but provide basic human services in the community., She
said that while some of the other projects may be great to have in the community, those three
agencies provide critical community needs. She said she would support fully funding those
agencies. Drum said that he could agree with that sentiment. McKay asked if the Commission
wanted to equally distribute the full $15,000 between those three agencies and the Arc. Drum
said he would rather see the money distributed in larger chunks to a few agencies, so that it
could do the most good. Drum said he loves the Arc and thinks they do a wonderful job, but is
not sure he would fund it equally with the other three. Zimmermann Smith said she agreed.
She suggested giving $5,000 to the Crisis Center, $5,000 to Shelter house and $5,000 to the
Free Medical Clinic. McMurray said that the Arc should be funded as well. Hart said that giving
the Arc $3,000 would nearly fully fund their original request. McMurray said it is rather rare that
the Commission gets to fully fund something, so that would be nice.
Drum motioned to fund the Crisis Center at $4,000, the Free Medical Clinic at $4,000,
Shelter House at $4,000, and the Arc at $3,000.
Chappell seconded.
A vote was taken and the motion was approved 8-0 (Douglas absent).
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
SEPTEMBER 16, 2010
PAGE4of7
PUBLIC HEARING 8~ APPROVAL OF THE FY10 CONSOLIDATED ANNUAL
PERFORMANCE ~ EVALUATION REPORT (CAPER):
Hightshoe said that within 90 days of the end of the fiscal year the CAPER must be submitted to
HUD. She said that the format is largely proscribed by HUD, and may be somewhat awkward
for Commissioners to review. She said that the Housing Fellowship had submitted a written
comment on the CAPER during the public comment period. She said the comment pertained to
rules on geographic distribution of low-income housing and that staff was in consultation with
the legal department on this issue. She said that the City Council never formally implemented a
policy but did create a task force and created a map to encourage the creation of low-income
housing in areas where it is considered "underserved." Hightshoe explained that projects
wishing to locate in areas not considered encouraged for affordable housing opportunities were
required to go before City Council to seek approval. Hightshoe said that the City Council has
approved two projects in the past that were not in areas encouraged, but denied the most recent
one. She said staff will amend the section, geographic distribution of funds, to reflect this along
with the comments submitted by the Housing Fellowship.
McKay opened the public hearing on the matter.
Charlie Eastham, President of the Board of Trustees for the Housing Fellowship, said that his
organization had commented on the Geographic Distribution section of the CAPER. He said
that his understanding is that staff intends to revise that section of the CAPER, and that he
would like to see the public get a chance to comment on the revisions prior to its submission to
HUD.
McKay asked how that could be done. Long said that if comments were received in a timely
manner than it would be possible. Hightshoe noted that this particular comment was not
received until today. She said that the CAPER has to be approved and sent to HUD by
September 30`h. She said that while there is not time for another public comment period and
public meeting, staff does have to respond in writing to any comment received and provide a
copy of that in the CAPER. Long said that just because there is a comment does not mean that
the document needs to be changed; it just means that the comment and response must be
included in the report.
Eastham said that his understanding is that staff intends to revise the document and submit it
before there is opportunity for public comment. Eastham said that his point is that the City
should present a finalized draft of the CAPER for public comment.
Maryann Dennis from The Housing Fellowship said that they had not had a Board meeting
scheduled until Tuesday night, and it was at that meeting that the Board directed her to send the
memo to the City. Dennis noted that the map that the City Council uses as a guide for where
agencies should attempt to locate affordable housing is not in fact based on census tract data,
as is often stated. She said that there are two census tracts in the community that were
switched by City Council back in 2005. Dennis said there is a census tract in Olde Town Village
near Blackstone Restaurant that was switched so that it did not truly match the data from the
census. Long noted that it also is not based solely on the Fair Share matrix that was recently
developed. McKay asked if this had been an issue for Dennis as concerns decisions from the
Commission. Dennis said it had not been an issue in regard to this Commission. Eastham said
that the City Council map has affected their decisions about where to attempt to build affordable
housing. McKay noted that the decision about the property on Muscatine Avenue had certainly
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
SEPTEMBER 16, 2010
PAGE 5 of 7
been affected by it. Eastham said that it had also affected their decision-making as to where to
purchase land for development. Long said this would be discussed by City Council in October.
McKay asked if there was further public comment, and there was none.
McKay asked if the timing could be arranged such that there is more time for public comment in
the future. Hightshoe said that the CAPER has been out fora 15-day public comment period.
As there was no other comment, McKay closed the public hearing and invited a motion.
Chappell asked if staff had an opinion as to whether or not a change needs to be made to the
plan based on the comments received. Hightshoe said that staff will revise the CAPER based
on the comments received. Chappell asked if the legal department had an opinion on whether
or not the plan should be changed. Staff will confer with legal as to address the concern in the
public comment section or to include in the public comment section and revise the Geographic
Distribution section in the CAPER. Long said that the legal department had expressed an
opinion. Hightshoe said that it was not yet decided if the body of the agreement would be
changed, but that it was certain that there would be staff response as it is required.
McKay invited a motion.
Drum motioned to approve the CAPER plan with public comments and with the
modifications for geographic distribution as determined by city staff.
McMurray seconded.
A vote was taken and the motion carried 8-0 (Douglas absent).
SELECTION OF PROJECTS TO MONITOR FY11:
Hightshoe said that every year each Commissioner takes 2-3 projects to monitor over the
course of the year. The Commissioners chose which projects and months they wished to do
their monitoring reports. Hightshoe said she would revise the list and include a copy of it in the
next commissioner packet.
TIMELINE FOR THE ANNUAL REVIEW OF CITY STEPS:
Hightshoe said that even though it seems like the CITY STEPS plan was just completed, it is
already time to begin thinking about the annual review. She said that staff will set up a couple
of public meetings over the next month and bring the meeting results before the Commission. If
the Commission then decides that there is any part of CITY STEPS they wish to do an
amendment on that process would then be begun. Hightshoe said that Commission members
are welcome to, but not required to, attend the community meetings.
A question was asked by a Commission member about the Special CDBG Allocation process,
and Hightshoe reiterated that it will be a less formal process than the usual allocation process.
Zimmermann Smith asked if there will just be one meeting for the special allocation process.
Hightshoe said the Commission will make a recommendation to City Council. City Council will
then have a public comment period and vote to either approve or deny the recommendation.
Zimmermann Smith asked if it would be considered by the Commission over more than one
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
SEPTEMBER 16, 2010
PAGE6of7
meeting. Long said it would all happen in one night. He did note that the entire $2.9 million did
not have to be spent and that a waiver could be obtained from HUD; he pointed out that this
discussion was taking place outside the order on the agenda, however, and should probably not
go further.
ADJOURNMENT:
Chappell motioned to adjourn.
Drum seconded.
The motion carried 8-0 (Douglas absent).
The meeting was adjourned.
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Liz Osborne
From: Sheila Cronbaugh [scronbaugh@UICCU.ORG]
Sent: Tuesday, October 19, 2010 11:04 AM
To: Liz Osborne
Subject: request for subordination
Attachments: SKMBT_60010101910470.pdf
Liz
I am assisting Connie Welk with clearing finals and this one needs a subordination agreement initiated
by you please. I have attached a copy of our mortgage and your mortgage that mistakenly was recorded
in the incorrect order. Our member is John Hobart with the address of 221 Huntington Dr IC and the
sellers were Arlington Development. Your help would be greatly appreciated. Thank you so much for
your time and attention concerning this matter.
Sheila Cronbaugh
Mortgage Loan Servicer
University of iawa Community Credit Union
Mormon Trek Office
uiccu.org
ph 319-248-5845 fax 319-341-2123
"Ufe Without Limits"
From: administrator@uiccu.org [mailto:administrator@uiccu.org]
Sent: Tuesday, October 19, 2010 5:48 AM
To: Sheila Cronbaugh
Subject: Message from KMBT_600
This e-mail, including attachments, is covered by the Electronic Communications Privacy Act,
18 U.S.C. 2510-2521, is confidential, and may be legally privileged. If you are not the intended
recipient, you are hereby notified that any retention, dissemination, distribution, or copying of
this communication is strictly prohibited. Please reply to the sender if you received this message
in error, and then please delete it. Thank you.
10/ 19/2010