HomeMy WebLinkAbout2010-12-16 Info Packet~ = 1
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CITY OF IOWA CITY
www.icgov.org
CITY COUNCIL INFORMATION PACKET
December 16, 2010
MISCELLANEOUS
IP1 Council Meetings and Work Session Agenda
IP2 Letter from the City Manager to Greg Geerdes: Flood Related Construction
IP3 Letter from the City Manager to Marc Moen: Iowa City Press-Citizen location decision
IP4 Memorandum from the City Clerk to Staff of City Boards and Commissions: FY12 Budget Work
Session
IP5 Applications for Community Event and Program Funding FY2012 (July 1, 2011 -June 30, 2012)
IP6 Letter from the City Clerk to License Cab Businesses: Taxi vehicle and driver City Code
IP7 Email from Beth Beasley to the City Manager: Retail Ideas
IP8 Email from Robert Schultz to the City Council: Crash Analysis Software Training
IP9 Media Release from Transportation Planner: Grant for rail port in City industrial park
DRAFT MINUTES
IP10 Housing and Community Development Commission: November 10, 2010
IP11 Housing and Community Development Commission: November 18, 2010
IP12 Planning and Zoning Commission: December 2, 2010
IP13 Police Citizens Review Board: December 14, 2010
IP14 Telecommunications Commission: November 22, 2010
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City Council Meeting Schedule and
CITY OF IOWA CITY Work Session Agendas December 14, 200
www.icgov.org
TENTATIVE MEETING SCHEDULE
SUBJECT TO CHANGE
• WEDNESDAY, JANUARY 5 Emma J. Harvat Hall
7:30a - 4:OOp Special Budget Work Session (CIP & Budget Overview)
• MONDAY, JANUARY 10 Emma J. Harvat Hall
TBD Special Work Session
7:OOp Special Formal Council Meeting
• THURSDAY, JANUARY 13 Emma J. Harvat Hall
6:30p Special Budget Work Session
• MONDAY, JANUARY 17 Emma J. Harvat Hall
Martin Luther King, Jr. Day -City Offices Closed
• TUESDAY, JANUARY 18 Emma J. Harvat Hall
7:OOp Special Budget Work Session (Boards/Commissions/Events)
• MONDAY, JANUARY 24 Emma J. Harvat Hall
TBD Special Work Session
• TUESDAY, JANUARY 25 Emma J. Harvat Hall
7:OOp Special Formal Council Meeting
• THURSDAY, JANUARY 27 Emma J. Harvat Hall
6:30p Special Budget Work Session
• MONDAY, JANUARY 31 Emma J. Harvat Hall
6:30p Regular Work Session
• TUESDAY, FEBRUARY 1 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
• MONDAY, FEBRUARY 14 Emma J. Harvat Hall
6:30p Regular Work Session
• TUESDAY, FEBRUARY 15 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
• MONDAY, FEBRUARY 21 Emma J. Harvat Hall
Presidents' Day -City Offices Closed
• WEDNESDAY, FEBRUARY 23
4:30p Special Work Session Qoint meeting at Johnson County)
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City Council Meeting Schedule and
CITY OF IOWA CITY Work Session Agendas December 14, 2010
www.icgov.org
• MONDAY, FEBRUARY 28 Emma J. Harvat Hall
6:30p Regular Work Session
• TUESDAY, MARCH 1 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
• MONDAY, MARCH 21
6:30p Special Work Session
• TUESDAY, MARCH 22
7:OOp Special Formal Council Meeting
Emma J. Harvat Hall
Emma J. Harvat Hall
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CITY OF IOWA CITY
www. icgov.org
OFFICE OF THE
CITY MANAGER
Thomas M. Markus
City Manager
tom-markus@iowa-c ity. org
Dale E. Helling
Assistant City Manager
dal a-hel l ing@iowa-city. org
Kathryn Johansen
Administrative Assistant
to the City Manager
kathryn-Johansen@iowa-city. org
IP2
December 14, 2010
Mr. Greg Geerdes
Ms. Mary Murphy
890 Park Place
Iowa City, IA 52240
Re: Flood Related Construction
Dear Mr. Geerdes and Ms. Murphy,
I have received your letter dated December 7, 2010 regarding flood related
construction. As you are no doubt aware, the City Council's flood
mitigation strategy for the Park View Terrace subdivision has been to
purchase the homes in both the 100 and 500 year floodplains. Unlike
other flood mitigation strategies, this approach eliminates the risk to
properties within the flood hazard areas, and has been quite successful
due to the availability of federal and state funding. To date, the City has
purchased 60 homes in the Park View Terrace subdivision.
With respect to your home and the other homes in your subdivision that
are not within a flood hazard area, the Council's current Capital
Improvement Plan (CIP) includes the Normandy/Manor Intersection
Elevation project. This project, which is contingent on the availability of
outside funding, will elevate the intersection to reduce the frequency of
flooding and provide more reliable access to the neighborhood, and
includes storm sewer backflow prevention valves and intake modifications
to facilitate pumping of storm water. The Council will be discussing this
project in connection with this year's budget and CIP deliberations, which
will begin in January.
Some flood mitigation, both for public facilities and private property,
requires construction or reconstruction. In making decisions about
mitigation the Council must consider the best interests of the entire
community. As part of that effort the City is collaborating with neighboring
jurisdictions to model the combined effects of all mitigation projects (e.g.
Park Road bridge, Taft Speedway levee, East Side Levee, West Side
levee). Preliminary results for the Parkview Terrace neighborhood show
that the 100 year flood level will drop by approximately 3.5 inches and the
500 year level will drop by about 6.1 inches. The final report is expected
after the first of the year and will be available to the public.
Please feel free to contact me if you have additional questions.
410 E. Washington S[reet
Iowa City, IA 52240
Phone: (319) 356-5010
Fax: (319) 356-5009
Very truly yours,
/~~ .
homas M. Markus
City Manager
Y~r~...1~-__
Cc: City Council
December 7, 2010
Mayor Matt Hayek
City of Iowa City
410 East Washington
Iowa City, Iowa 52240
City Manager
City Of Iowa City
410 East Washington
Iowa City, Iowa 52240
Mayor Jim Fausett
City of Coralville
1512 Seventh Street
Coralviile, Iowa 52241
City Manager
City of Coralville
1512 Seventh Street
Coralville, Iowa 52241
ZOIODEC -8 PM 12~ 44
City Council
City of Iowa City
c/o City Clerk
410 East Washington
Iowa City, Iowa 52240
City Council
City of Coralville
c/o City Clerk
1512 Seventh Street
Coralville, Iowa 52241
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Re Flood Related Construction -Effect on our Property at 890 Park Place, Iowa City
Ladies and Gentlemen:
We are writing to put of record our concern that the construction of levees, the raising of
Dubuque Street and other flood related construction in the flood plain of the Iowa River will negatively
affect our property. We own and reside in a home located at 890 Park Place in Iowa City, which is in
the Park View Terrace subdivision of Iowa City. Our home is above the 500 year flood plain and did
not flood in 2008. We are concerned that the construction of levees upstream from our neighborhood
will increase the amount of water which will be diverted to our neighborhood and that the construction
of levees, the raising of Dubuque Street and other construction downstream of Park View Terrace may
back up water into our neighborhood.
Neither Iowa City nor Coralville has our permission to undergo any construction project which
will divert water to our property or which in any way will increase the amount of surface water on our
property. We would certainly consider it to be a violation of our property rights if such action were to
occur and would look to you for damages if it does. We demand that you refrain from any such
construction. Certainly you agree that you cannot divert water from the Iowa River to private property
nor otherwise change the natural drainage of river waters in a way which is detrimental to the rights of
private property owners such as ourselves. Given that our home was free of flooding during what is
likely, to be the future benchmark for flooding in our community, we would certainly consider any
future flooding on our property during an event of less magnitude to be solely caused by your
construction.
Our concern is magnified by the apparent fact that no flood protection is proposed for Park Vew
Terrace. Why is Park View Terrace being ignored?
Finally, if you contend that your construction projects will not affect our property, please
provide us with all documentation, studies, written opinions, etc which you feel substantiates your
position.
Please include this correspondence in the record so that you are on notice of our concerns.
Thank you for your expected cooperation and we are happy to discuss this further with you. We
look forward to and expect your prompt reply.
' cerelyG~
l~ G'~
Gregg Geerdes
Mary Murphy
890 Park Place
Iowa City, Iowa 52240
319.354.2375
mg9425@mchsi.com
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December 14, 2010
Marc Moen
The Moen Group
105 E. College Street
Iowa City, IA 52240
Re: Iowa City Press-Citizen location decision
Dear Marc:
410 East Washington Street
Iowa City, Iowa 5 2240- 1 82 6
(319) 356-5000
(319) 356-5009 FAX
www.icgov.org
This letter will serve to confirm the City of Iowa City's commitment to providing parking
associated with the location of the Iowa City Press-Citizen in the Brewery Square Building. Our
agreement will be as follows:
The City agrees to make available 10 monthly permits in the Market Street lot and 20
monthly permits in Tower Place. These permits will be made available at the market
rate.
2. As an economic development incentive, the City agrees to provide a parking subsidy of
$7,200 per year for the two-year period beginning when the Press-Citizen begins
operation at Brewery Square.
3. The above proposal is conditioned on the Press-Citizen maintaining a minimum of 40
jobs which are based at the Brewery Square location at an annual minimum salary of
$35,000 per year, which will be maintained for the two-year period of the economic
development incentive. These employment and wage figures have been provided to us
by the Press-Citizen.
This commitment will be confirmed by the City Council on January 10. We are delighted to be
able to work with the Moen Group and the Iowa City Press-Citizen to finalize this arrangement.
We are excited to have the Press-Citizen moving to downtown Iowa City.
Feel free to contact me if I can be of further assistance.
cerely,
l t-~ _ f'v1
To arkus
City Manager
cc: City Council
Eleanor Dilkes
Jeff Davidson
Wendy Ford
mgr/Itrs/moen 12-14-10.doc
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CITY OF IOWA CITY
City of Iowa City
MEMORANDUM
TO: Staff of City Boards and Commissions
FROM: Marian K. Karr, City Clerk ~~ 1~y~
DATE: December 14, 2010
(hard copy to follow)
The City Council has scheduled a budget work session addressing the FY12 budget
requests for Tuesday, January 18, starting at 7:00 p.m. If your Board or
Commission would like to address the Council during this work session, please call
me at 356-5041 (ore-mail works too) to schedule a time as soon as possible.
Boards and Commissions are being scheduled 15 minutes apart, and suggest each
appearance include a 10 minute presentation followed by five minutes for questions.
It is intended this time be used to discuss changes to the proposed budget.
I will provide a schedule to you and include in the Council information packet of
January 13.
S:budget presentations-Boards & Commissions
APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING ~P5 ~"~,~
FY2012 (July 1, 2011 -June 30, 2012) ~ .
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A~p+lboat:ior€s must ire received orE or bef~sre tVovembet° 1, 2.0'If~ to he considered for l-`f12 ft.trtdis-.
Name of event/program: Ralston Creek Fair and Flea Market
Date(s) of event/program: 9/5/2011
Did you receive funding from the City for this event/program last year? YesO No^
If yes, how much -July 2010 (FY11) $ 1000
Amount requested from City of Iowa City -July 2011 (FY12) $1000
Location of event/program: University parking lot , 700 block of Clinton and Dubuque, KSUI lot
Name of organization: Extend the Dream Foundation
Website (if anyj Uptownbills.org
Contact person: thomas walz
Mailing address: street 730 S. Dubuque St
Phone: 319-530-8765
City Iowa City State la Zip 52240
Estimated number of individuals expected to attend: 1500
Describe the event/program and all activities that will occur:
.This will be o'ur 1'Oth year of sponsoring with the Iowa City Antique Dealers a Labor Day fair and flea market. The event
involves 1) a major market for antique and related dealers 2) an opportunity for non profit .groups to raise funds and
educate the public 2) an open. house~at Three related non profit organizations -the state archeology society, uptown bills
coffee house and public access television and: 3) an outdoor musical revue sponsored by Uptown Bills Coffee House.
This is not a fund raising project, k3ut a :community service project designed to be of interest to both the local community
on a Labor Day holiday and to attract persons from outside the area to spend the day in Iowa City. Expenses are paid
from the IC Community Event grant and the rental of space to commercial vendors. This is designed as a break even
budget and has full accountability with a special bank account showing outlays :and income. A post event report is made
to the City, the County-and th'e University.
The event is closely coordinated with Iowa City and University police forces, the IC Fire Department and the Johnson
County Ambulance Service. The event is supported in addition by the University of dowa Parking Department and the
Johnson County Board of Supervisors.
How does this program/event benefit the Iowa City area?
Benefits:
1) It is one of the only local "community" events available to 1C residents on Labor Day and for the past four years
has averaged well over a 1000 persons attending.
2) It offers local vendors a chance to sel{ their products without having to travel to other distant flea markets or
sales opportunities.
3) Provides an opportunity for some 1ocaFmusicians to play for pay.
4) It provides an opportunity for local non profits to explain their programs and in some cases fund raise at a
timely part of the year (new generation of faculty, staff and students on the scene).
5) After 10 years it has become a known and preferred flea market site among the Midwest Antique Dealers.
6) Funds are invested: in local newspapers and journals advertising the Labor. Day event.
If this is an increase or decrease from revious Cit fundin
p Y g, please indicate why:
We do not need to increase our requests, since the program is growing such that more vendors are producing the
revenues needed to pay for any increased costs. We maintain a flexible advertising budget, so if we have any surplus
revenues, we tend to invest in getting the word out
Estimated Ma'or Ex enses List Pro cos
Description Amount Description*
~inq $ 1,500.00 Requested City Fundin
ent rental $ 200.00 vendor space rental
rental Aorta potties $ 200.00
decorations $ 200.00
misc $ 100.00
Total Budget for Event/Program
ed Revenue Sources
Requested Amount
> 1,000.00
> 1,400.00
2,500.00 ~ Total Funding for Program $ 2 400 00
*List public and private organizations, sale of items, etc.
$
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~~ ~~~ tre~>ri\~ed C~t:~r ~t.Erdl~~ fir- th~~ e~A~t v~riti3~s~ the last ~iv~ years ~f~~~ I?3t.i~~ ~ft~~G~~i•~ f~.s
~inai Re~~rt rrar~~~~ ;~ti t~agb ~. ~l~e City C~a~ncil l~a~ state~t that an~r tt.tt.tr~re re~t~e~t~ ~~iill t"~~z itit4~.
cc~r~~isiered witt~a~tat a ccsrng~~eted Final l-,'.ep~art.
Page 2 of 3
COMMUNITY EVENT AND PROGRAM FUNDING
FINAL REPORT
If you are a first time applicant you are not required to complete this Final Report form. Please go directly to the bottom of
the page and press "submit."
ii ;rc~u received City fu:-€ding fc€- this even±. ~Pdi`thin the last five years you €~nusf: Vicerrplete this ~Fo~rm. ~`i-Ee C:i+:;r
:aur€cil has stated that any future fundinc3 requests will not be considered withe~~€t a; curnpleted f=~inal Re;~c~€-t.
Name of organization: Extend the Dream Foundation
Contact person: thomas walz Day Phone: 31-530-8765
Title: Projects Coordinator Website: Uptownbills.org
Mailing address: s
730 S. Dubuque City Iowa Clty Zip 52240
Name of event/program: Ralston Creek Fair and Flea Market
Date(s) of event/program: Labor Day, Sept 6,2010
Amount of City funding received for this event/program: $ 1000
Location of event/program: KSUI parking lot
Estimated number of attendees: 1500
Describe the event/program and all activities that occurred:
see report on file for 2010
How did this program/event benefit the Iowa City area?
see report
Revenue Sources
Description* Amount
City Funding $
Total Funding for Program $ 0.00
`List public and private organizations, sale of items, etc.
Please return via email to kathrvn-iohansen(a iowa-citv.orq or print and mail the completed typewritten application to the
following address. Please call 319-356-5010 to confirm receipt of application.
Dale Helling, Interim City Manager
City Hall
410 E. Washington Street
Iowa City, IA 52240
Major Expenses
Description Amount
Total Budget for Event/Program $ 0.00
Applicants will be notified of the Council meeting when funding allocation discussion will occur. Please call the City Manager's Office at
356-5010 if you have questions.
REPORT ON THE NINTH ANNUAL RALSTON CREEK FAIR AND FLEA MARKET
EXECUTIVE SUMMARY
BACKGROUND: The ninth annual Ralston Creek Labor Day Fair and Flea Market was held on September
6`h, 2010 in the parking lot north of the University of Iowa Public Radio building. This lot is located in the
700 block between Clinton and Dubuque Sts. As in past years, the event was co sponsored by the
Extend the Dream Foundation and the Iowa Antique Dealers Association. The event is anon-profit public
service event, not a fund raising event. All monies are invested in the production of the flea market.
1. SPONSORS: Extend the Dream Foundation and the Iowa Antique Dealers Association in
cooperation with.l) the University of Iowa (use of space) 2) the Johnson County Board of
Supervisors (use of parking ramp) and 3) the City of Iowa City (partial funding).
2. ESTIMATED ATTENDANCE: approximately 1250 people attended the event between 8AM and
3PM, the flow of foot traffic was steady throughout the day.
3. NUMBER OF VENDORS: a total of 33 vendors, including four food vendors, provided the basis for
the flea market. All reported being very satisfied with the venue and that their sales were
exceptionally good.
4. FAIR COMPONENT: the other events included music performances both in front of the new
Uptown Bill's Coffeehouse and on stage inside; in addition,
a roving musician played within the flea market area. All of the musicians were highly talented
known performers from the Iowa City area.
5. OPEN HOUSES: open houses were organized at Uptown Bill's and Public Access Television (both
located at 730 S. Dubuque) and at the State Archeologist's
building (attached to KSUI) in conjunction with the flea market event. About one-fifth of the
attendees also took advantage of the open houses and the State Archeology unit offered two
different tours of their new facility to fair goers.
6. VOLUNTEERS: as a community event, dozens of volunteers were involved in providing the
staffing involved in planning and executing the event. Many
of the volunteers were from the disability community wishing to make a community
contribution.
7. PROMOTION: the majority of the funds granted and earned were invested in advertising the
event. However, all three local papers provided feature articles on the event that required no
payment. Advertisements are bought in many community newspapers outside Iowa City (e.g.
Davenport, Amana,etc) and a spot check of the crowd suggested about half were "visitors" to
the community.
COMMUNITY RELATIONS: contacts were made with the Johnson County EMT service, the Iowa
City Fire Department and the Iowa City Police Department in coordinating the event. There were
several partial street closures to facilitate crowd movement with safety equipment provided by
the Iowa City Streets Department.
9. FUNDING AND BUDGETING: the core funding comes from a grant from Iowa City ($1000), all
other funds come from space rental (approx $1500). Expenditures included $2000 for
advertising, $250 for musicians and one traffic control person, and 250 miscellaneous (e.g.
decorations, signs, etc.).
10. FUTURE: the new space lends itself to the nature of this event. It is anticipated that "we"
(Extend the Dream and the Iowa Antique Dealers) will continue to organized as a Labor Day
community focused event. Request for same support from the City, County and University will
be made for the 2011 (decadenal) event.
FOR MORE INFORMATION: contact either Tom Walz (530-8765) or Bill Ackerman (430-3737).
DISTRIBUTION: City Manager, Board of•Supervisors, University Parking, Iowa Antique Dealers
Association, EDF Board of Directors, vendors, local newspapers. Iowa City Chamber of Commerce, Iowa
City/Coralville Conference and Convention Bureau.
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APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING ~',~"'~~~
FY2012 (July 1, 2011 -June 30, 2012) CITY OF IOwA CITY
Applicatiarts must be received an ar before November 1, 2010 to be considered far FY12 funding.
Name of event/program: Riverside Theatre Shakespeare Festival
Date(s) of event program: June 17 -July 10, 2011
Did you receive funding from the City for this eventlprogram last year? Yes /~ No^
If yes, how much -July 2010 (FY11) $ 5,000
Amount requested from City of Iowa City -July 2011 (FY12) $ 10,000
Location of eventlprogram: lower City Park, Iowa City
Name of organization: Riverside Theatre
~~-,.~~:~., rf ~.,.,~ htto://wwvy.riversidetheatre.org
Contact person: Sara O'Leary Day Phone: 319/887-1360
Mailing address: Street 213 N Gilbert St City Iowa City State IA Zip 52245
Estimated number of individuals expected to attend: 5,500
Describe the event/program and all activities that will occur:
__ _.._
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Riverside Theatre will produce its 12th annual Shakespeare Festival in lower City Park June 17 -July 10, 2011. In
addition to 18 performances of two classic plays, there will be free nightly "Green Shows" (a storytheatre version of the
play that will be performed), educational outreach activities for youth and adults, and two special Family Nights, where
:adults who accompany youth can enter at the youth price.
How does this programlevent benefit the Iowa City area?
The Shakespeare Festival provides a unique cultural and theatrical opportunity for area residents as the only
professional Shakespeare Festival in Iowa. Riverside hires more than 40 artists each year to produce the Festival, and
provides eight weeks of artistic employment for actors, directors and designers (inaddition to its 8 year-round staff),
many of whom come from the Iowa City area. Additionally, the Festival provides'education and entertainment for more
than 5,000 attendees each year. Though the majority of these patrons come from the Corridor, the Festival regularly
draws audiences from the Quad Cities, Des Moines,'Dubuque and the tri-state area.
If this is an increase or decrease from previous City funding, please indicate why:
Riverside continues to deal with post-flood issues, including a decrease in attendance. Though Riverside was lucky to
return to the park after just one summer, and attendance has increased each summer since the flood, it is still not back to
"pre-flood" levels. In 2009, the success on the Gilbert Street stage and steady contributions made up the difference from
the Festival shortage, but this was not the case in 2010 -the Festival finished with about a $10,000 shortfall. Increased
support from the community event fund would help while the theatre is in this rebuilding stage.
Gctimatorl Mainr Fxr)P_nSES
Description Amount
Artistic/Production Ex ense $ 76.604.00
Marketing/Education $ 29.625.00
Patron Services/Administrative $ 39.914.00
Facilities $ 17.500.00
*Admin includes 17% of $
ear-round staff salaries $
Total Budget for Event/Program $ 163 643.00
~ .c4 Drnnncnrl RAVPn11A SAIIrCP_S
Description* Requested Amount
Requested City Funding $ 10,000.00
Ticket sales $ 108,000.00
Concessions/Merchandise $ 10,379.00
Contributed Income $ 35,000.00
Total Funding for Program $ 163,379.00
`List public and pnvate organizations, sale u~ nCiiis, C~~.
If you received City funding far this event ~rithin the last five years you must campiete tl~e
Finn! Repert Form e-n ~a9e 3. The pity G€~unci4 has stated that any future rec~taests vii! nat be
cansidered a~rithout a camp#eted Finn! Repart.
Page 2 of 3
COMMUNITY EVENT AND PROGRAM FUNDING
FINAL REPORT
If you are a first time applicant you are not required to complete this Final Report form. Please go directly to the bottom of
the page and press "submit."
Sf ~;rou received City fiunding for this event within the last five years you must complete this form. The City
Council leas stated that any future funding rearrests vdiil riot be considered without a carnpleted Final Repast.
Name of organization: Riverside Theatre
Contact person: Sara O'Lea
ay Phone
319/887-1360
Title: Development Director Website: http://www.riversidetheatre.org
Mailing address: street 213 N Gilbert St City Iowa City
Name of event/program;
Riverside Theatre Shakespeare Festival
52245
Date(s) of event/program:
June 11 -July 11, 2010
Amount of City funding received for this event/program: $ 5,000
Location of eventlprogram: Lower City Park, Iowa City
Estimated number of attendees: 5,o1s
Describe the event/program and all activities that occurred:
Riverside produced "Love's Labour's Lost" and "Romeo and Juliet" in lower City Park. Over 5,000 people attended the
five-week festival. City funding helps support discounted ticket nights like Family Nights and all-age weekday rush specials.
How did this program/event benefit the Iowa City area?
The Shakespeare Festival is completely unique to the state, and provides Iowa Citians the
opportunity to see top-notch professional classical theatre in their own community.
Major Expenses
Description Amount
Artistic/Production $ 86.852.29
Marketing/Education $ 29.014.96
Administrative/Patron Services $ 45.343.34
Facility Expense $ 18.600.83
Total Budget for Event/Program $ 179.811.42
Revenue Sources
Description" Amount
City Funding $ 5,000.00
Earned (tickets, concessions) $ 130,055.00
Contributed $ 35,521.75
Total Funding for Program $ 170,576.75
'List public and private organizations, sale of items, etc.
Please return via email to kathryn-iohansen[a~.iowa-city.org or print and mail the completed typewritten application to the
following address. Please call 319-356-5010 to confirm receipt of application.
Dale Helling, Interim City Manager
City Hall
410 E. Washington Street
Iowa City, IA 52240
Applicants will be notified of the Council meeting when funding allocation discussion will occur. Please call the City Manager's Office at
356-5010 if you have questions.
Page 3 of 3
APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING
FY2012 (July 1, 2011 -June 30, 2012
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CITY OF lObtiffl C1TY
Applications s~tust be received an or t~efore Nover'nber 1, 2010 to be cansidered far FY12 funding.
Name of event/program: Free Art School: Evening Alternatives
Date(s) of eventlprogram: July 1, 2011 -June 30, 2012
Did you receive funding from the City for this event/program last year? Yes ^ No~/
If yes, how much -July 2010 (FY11) $
Amount requested from City of Iowa City -July 2011 (FY12) $ 2510
Location of eventlprogram: Public Space One
Name of organization: The James Gang
Website (if any) publicspaceone.wordpress.com (and very soon: publicspaceone.com)
Contact person: John Engelbrecht Day Phone: 319-331-8893
Mailing address: street PO Box 10083 City Iowa City State IA zip 52240
Estimated number of individuals expected to attend: 250+
Describe the event program and all activities that will occur:
Free Art pchool is an initiative In egalitarian l Y rnmg and creative community building. Before you get any
misconce tions from the name, we should sa we define the term 'Art and 'School" very loosely. Art, in our case, is
defined as the expressive extension of human skill and imagination In any endeavor, and applies as much to painting as
carving pumpkins or cleaning up a creek. School, we define more as like a school of fish, a community traveling a certain
path together. "Free" we use literally, meaning there is no cost to attend our classes. The general idea of Free Art School
is defined by it's emphasis on a social, creative, and collaborative community as it looks towards new ways to excite
people get them involved in their community.
We are open to a wide-range of programming ideas (anyone can submit a proposal for a class) as well as various people'..
(of all generations) being involved. This can sometimes be hard to explain and promote, as often people are more
comfortable with events geared at a certain group. To our credit (I hope) we try not to differentiate by age, instead
emphasizing the natural curiosity for learning, creative, and social activities at all stages of1ife. Like I said, anyone can
propose a topic to explore with others whether its specifically knowledge based .(learning #o make an LED bike shirt) or
.socially slanted (a kids workshop for "spaceship" building). We have a small (but usually efficient) budget for operating
.costs. including supplying any. materials needed to support the class as well as a small honorarium for''teachers" taking
time to put a session together.
We are hoping to expand what we can offer on a weekly basis and .that's where the "Evening Alterhatives" and this
program funding come in. The Evening Alternatives program would offer a rotating selection of classes twice weekly
throughout the year (two nights a week, two hours per class within our space). The classes would be announced through
the Public Space One website, mailing list, and facebook account and be coordinated by the Program Director of our.
space. Due to the nature of this program, the specific activities for "EveningAlternatives" cannot largely be determined
.but there are a few classes in the works including a photography class, a self-promotion/opportunities class for artists,
and a writing workshop for kids.
Page 1 of 3
How does this program/event benefit the Iowa City area?
.Evening Alternatives would take place at Public Space One an alcohol-free;venue that already has a reputation for
engaging (and sometimes called alternative) music shows, readings, and art exhibitions. A large number of people
attending events in our space are high school and university. students, .and we have been one. of the few places
downtown that offers programming three to four nights a week to cater to them in a way that doesn't revolve around the
drinking culture. Evening Alternatives would continue his philosophy while looking to increase awareness of our space
by providing more open hours and a larger structure for people to latch onto and get involved. It is our hope that this
,program will continue to engage our current demographic while extending .opportunities to the community at large thus
allowing us to branch out in our programming. we are currently engaged in conversation with the Intergenerational
Action Team and the ICSC to this effect.
If this is an increase or decrease from previous City funding, please indicate why:
Fctimatorl Mainr FxnP_nseS
Description Amount
Pro ram Coordinator $ 2,700.00
Promotion/publication $ 400.00
Teacher Honararia $ 1.800.00
Materials $ 600.00
Total Budget for Event/Program $ 5.500.00
I ict Prnnnctarl RPVenuP_ Sources
Description* Requested Amount
Requested City Funding $ 2.510.00
Communit Foundation of J.C. $ 2.290.00
Januar Art Auction/Fundraiser $ 700.00
Total Funding for Program $ 5.500.00
`List public and pnvate organizations, sale or items, eio.
I# you received City #unding for this event within the last #~~`~ years you must complete the
Finn! Report Form on page 3. The City Council has stated that any future requests will nat be
considered withot.st a completed Final Report.
Page 2 of 3
APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING
FY2012 (J u
1, 2011 -June 30, 201
r
~.®~
CITY OF 1041~f1 CITY
Applications n?usfi be received ort or before t+tovest~ber 1, 2010 to be cansidered frsr FY12 f~sa~ding.
Name of event/program: Celebrating Ramadan
Date(s) of event/program: July 31, 2011 -August 31, 2011
Did you receive funding from the City for this event/program last year?
If yes, how much -July 2010 (FY11) $
Amount requested from City of Iowa City -July 2011 (FY12) $
Location of event/program: Iowa City/Des Moines
Name of organization: Sudanese Community Services, Inc.
Website (if any)
Contact person: Mahmoud I Siddig _Day Phone: 319-621-0004
Mailing address: street 2608 Bartelt Rd. Apt. 2D pity Iowa City State IA Zip 52246
Estimated number of individuals expected to attend: 400 through out the month
Describe the event/program and all activities that will occur:
Ramadan is an Islamic month where Muslims worldwide participate in Fasting each day from sunrise to sunset; not
eating, drinking, or committing inappropriate behaviors, in order to feel for those poor who are less fortunate than others,
and furthermore to spiritually clear a person's mind from bad habits. This holiday begins on the ninth month of each year
in the Islamic Calender, which will be the equivalent of the month of July for the year 2011.
On the first day of the event and through the 30th day, beginning on the 34st of July, participants (estimated 40 persons
per day) will gather at a specific hall/location (to be reserved and announced at a later date) to break their fast and enjoy
traditional and cultural programs. Each day the event will start. at sunset and continue for 3 hours. First people will get
together and break their fast by enjoying various traditional meals that is intended to remind them of their home land
Sudan. These meals also include deserts and beverages. Next, participants will gather for a short Islamic prayer followed ,
by a group discussion or a lecture from a local known speaker. These lectures may range from social problems, religious
issues, and cross-cultural differences between the Sudanese individuals and others. Finally, the gathering will conclude
with a final Islamic prayer and social. gaming activities for all. ages (cards, chess, ping pong, etc.). As stated before, this
will continue each day until the end of the Ramadan Holiday estimated to be on the 31st of August.
Lastly, after the month is over, and on the first of September, the community will celebrate "Ejd", which is an Islamic
holiday concluding and is part of the Holy Month. of Ramadan and fasting. On this day, we aim to gather families of the
community one last time for a trip to the Blank Park Zoo in Des Moines where they can enjoy a whole day full of activities
and adventures. Families are expected to bare their own cost of tickets to the Zoo, but we plan to provide them with
meals (lunch and dinner) as well as transportation to the Zoo,
Yes ^
~Ot7 _ OD
No0/
Page 1 of 3
How does this program/event benefit the Iowa City area?
This event will gather the Sudanese Community under one common holiday where they can feel like one family living at
home. Members of the community will ehjoy a great deaf of lectures enhancing their knowledge on diverse issues
.concerning them. These lectures are also intended to emppwer the Sudanese community by providing them with tools
and resources on how they can adapt and fit in with the American culture. This event will also make it easier for
individuals to freely practice and enjoy their cultural traditions in a land where they may see themselves as strangers or
out place. The Iowa City community is strongly encouraged and welcomed to take part in this great event and learn
about this Holiday that has been a common tradition (religious/cultural) for the Sudanese community in .Iowa City. The ,
event will also provide the non-Sudanese community with valuable information on diversity, the Sudanese in Iowa City,
and the country of Sudan.
If this is an increase or decrease from previous City funding, please indicate why:
The Sudanese Community Services, Inc. has not received any funding from the City of Iowa City in the past.
Gc4imatnrl Mainr FYnP_nSP_S List Pro osed Revenue Sources
Description Amount
Food for One Month $ 3.000.00
Plates, Silverware, Napkins, etc. $ 400.00
Cleanin Su lies $ 150.00
Meals for Zoo Trip $ 550.00
Transportation to Zoo Park $ 1.100.00
Game Equipments $ 150.00
Total Budget for Event/Program $ 5.350.00
Description" Requested Amount
Requested City Funding $ 4,500.00
Total Member Contributions/F $ 500.00
Fund Raisin $ 350.00
Total Funding for Program $ 5,350.00
`ust puduc ana pnvate organizations, sale of items, C~c.
If as..~ t°eoeive pity ft.~ning far this event within the last five gears yc~u nmust carnplete the
f=inal Relaort ~arrn an ~ac~e . The City Council has Mated that any fl.~ture requests will not be
considered without a carnleted Final f~e~art.
Page 2 of 3
APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING
FY2012 (July 1, 2011 -June 30, 2012)_
Applications rrtust Ise received on or before Noverrtber 1, 2010 to be considered for FY12 funding.
Name of eventlprogram: EIDUL-FITR CELEBRATION
Date(s) of event program: AUGUST 30TH, 2011
Did you receive funding from the City for this event/program last year? Yes ^ No0/
If yes, how much -July 2010 (FY11) $
Amount requested from City of Iowa City -July 2011 (FY12) $ 1,500
Location of event program: HOTEL VITRO
Name of organization: AL- IMAN CENTER OF IOWA CITY MOSQUE
Website (if any) IOWACITYMOSQUE.ORG
Contact person: OUSAINOU KEITA
Mailing address: Street 1812 W. BENTON City IOWA CITY State IA
Estimated number of individuals expected to attend: 1000
Describe the event/program and all activities that will occur:
THE EIDUL-FITR CELEBRATION IS THE CELEBRATION OF THE END OF THE HOLY MONTH OF RAMADHAN.
MUSLIMS ALL AROUND THE GLOBE FAST FOR 30 DAYS CONSECUTIVELY FROM DAWN TO DUSK, ABSTAINING
FROM FOOD, DRINK AND COHABITING WITH THEIR WIFES.
THE CELEBRATION STARTS WITH A CONGREGATIONAL PRAYER AT 8:30 A.M. FOLLOWED BY A SERMON.
AFTER THE SERMON, THE IMAM MAKES SUPLICATION FDR PEACE, STABILITY AND PROSPERITY FOR THE
COMMUNITY, THE CITY, THE STATE, THE COUNTRY AND AND THE. GLOBE ALL AWHOLE.
AFTER THE PRAYER SERVICES, WHICH ENDS AT AROUND 10:30 A.M. THE CONGREGATIONAL SOCIALIZE BY
CONGRATULATING ONE AND OTHER, HAVE BREAKFAST, EXCHANGE'GIFTS, GIVE PRESENTS AND AWARDS
TO THE KIDS AND GIVE OUT FOOD AND MONEY TO THE POOR AND NEEDY OF THE IOWA CITY COMMUNITY.
LATER IN THE AFTERNOON, THE COOMUNITY GATHERS TOGETHER AGAIN FOR A PICNIC OR A PARTY
(depending on the weather) FOR THE REST OF THE DAY.
Day Phone: 319-594-1459
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CITY OF IObvn CITY
Zip 52240
Page 1 of 3
How does this program/event benefit the Iowa City area?
:THIS EVENT BENEFIT THE IOWA CITY AREA IN THE PEOPLE COME FROM CITIES AND TOWNS IN THE IOWA
CITY VICINITY TO JOIN IN THIS CELEBRATION. SINCE THE EVENT IS HELD AT HOTEL VITRO, THE CITY
PARKING LOTS IN DOWNTOWN IOWA CITY ARE FILLED UP. THE EVENT PARTICIPANTS FILL DOWNTOWN
BUSINESSES TO SHOP AND TO EAT AT RESTAURANTS.
tf this is an increase or decrease from previous City funding, please indicate why:
N/A
Gc4im~4nr1 Mainr FYnP_nseS
Description Amount
Conferences ace rental $ 950.00
Decoration $ 250.00
Breakfast $ 2.000.00
Miscellaneous expenses $ 300.00
$
Total Budget for Event/Program $ 3.500.00
~ ~~t D-nnncnrl RpvPn11P_ Sources
Description* Requested Amount
Requested City Funding $ 1,500.00
Iowa Cit Mos ue $ 1,500.00
Donation $ 500.00
$
Total Funding for Program $ 3,500.00
"`List public and private organizanons, sale vi penis, C~c.
If you received City fundine~ for this event vsrithii~ the last fire years you rrt~tst complete tl~e
Find Report Form can ~~~~ 3. The pity Council has stated that any future requests till not Ise
considered witho€~t a completed Final Report.
Page 2 of 3
APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING
FY2012 (July 1, 2011 -June 30, 2012)
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CITY Of- 104vn CITY
Applications must be received on or before November 1, 2010 to be considered for FY12 funding.
Name of eventlprogram: Iowa City Book Festival
Date(s) of eventlprogram: July 15-17, 2011
Did you receive funding from the City for this eventlprogram last year? Yes^ No^/
If yes, how much -July 2010 (FY11) $
Amount requested from City of Iowa City -July 2011 (FY12) $ 2,500
Location of eventlprogram: Gibson Square, Main Library on UI campus; downtown businesses and ICPL
Name of organization: The University of Iowa
Website (if any) www.iowacitybookfestival.org
Contact person: Kristi Robinson-Bontrager Day Phone: 319-335-5960
Mailing address: Street 100 Main Library ~;ty Iowa City State IA Zip 52242
Estimated number of individuals expected to attend: 5,000
Describe the event program and all activities that will occur:
.. _ _ _ __ ..... W ~_ w .. ~ _ . . ~ .._a ..~_..
The Iowa City Book Festival is a three-day celebration of books, reading and writing presented by The University of Iowa
Libraries in mid July. The Book Festival begins on Friday with an author dinner ih the UI Main Library. Saturday is festival
day in Gibson Square with booksellers, music, children's activities, food vendors, book arts demonstrations and readings
and panel discussions. Sunday is "A Day in the City of Literature." Locsl businesses of all kinds throughout Iowa City
participate with readings and special activities.
"An annual book festival will help us form a 'literary city' image-and will help great authors, poets, and aspiring writers
inspire our entire state. Let's be the 'village' that supports literary endeavors." -Gail McLure, Iowa City.
Comments like those from Ms. McLure point to our overarching goal: create a community event that inspires. We are
committed to bringing books and the excitement of reading to everyone in'our community. In these first years of the Iowa
City Book Festival, we :are defining our community as the people who live within a 150-mile Yadius ofilowa City. As we
look to the future, our goal is to become a significant Mdwest'event.
The ICBF has an advantage in Iowa City that other book festivals around the country don't have. Iowa City is a UNESCO
City of Literature and writers want to come here. In the last two years we have brought in writers like Pulitzer Prize
winner Jane Smiley, All Iowa Reads author David Rhodes, Wall St. Journal .reporter Jeffrey Zaslow, screenwriter and
director Nicholas Meyer.. We've spotlighted other remarkable award-winning writers, who also happen to live in the Iowa
City area like Iowa Poets Laureate Marvin Bell, Robert Dana and Mary Swander; poet and Writers' Workshop faculty
member James Galvin; graphic novelist Max Allan Collins. Iowa City is also home to fantastic book arts community. Each
year we've created hands-on demonstrations in the book arts giving festival-goers a completely.: different experience with
books.
The 2010 festival added programming on Sunday, with a twist: working with downtown businesses, we hosted authors in
more than 20 venues. Programs were targeted to each business. Stephen Bloom read from Tears of Mermaids:. Story of
Pearls at M.C. Ginsberg; Carl Klaus read his The-Made Up Self: Impersonation in the Personal Essay at Discerning Eye;
Dora Malech read her poetry from Shore Ordered Ocean at Chait Galleries where she also was showing her art work.
Page 1 of 3
How does this program/event benefit the Iowa City area?
The Iowa City Book Festival presented by the University of Iowa Libraries specifically highlights Iowa City's designation
as a UNESCO City of Literature. Primary among our: goals is to encourage the entire community to participate ih
reading, writing and book-making activities Our Sunday programming is especially beneficial to downtown businesses
-.who reported new customers coming into their stores because of the. programming we offered.
"I would like to thank you and your staff for all you did to include the retail businesses in this festival. I .especially liked
that Sunday was a "downtown" day and we weren't competing for the same folks. so often with festivals, we as business:
are asked for monetary support, yet the festival itself takes our customers away- I feel your approach to including us
was brilliant and SO supportive. I hope this continues next year! Thanks SO much." - Niki Neems, Owner, RSVP
We will use this funding to increase our marketing of the ICBF and its business partners.
If this is an increase or decrease from previous City funding, please indicate why:
The ICBF has not requested funding previously.
Cc~~im ~+nrl 11A9in1' FYI'1PnCP_C
Description Amount
ICBF Marketin $ 15.000.00
Author/Performer Expenses $ 22.500.00
E ui ment Rental $ 7.000.00
Operations $ 4.000.00
$
Total Budget for Event/Program $ 48.500.00
i ia4 DrnnncPrl RPVPnue Sources
Description* Requested Amount
Requested City Funding $ 2.500.00
CFJC -teen ro rammin $ 4.000.00
IAC -book arts activities $ 2,000.00
HI -programming $ 10,000.00
S onsorshi s $ 20 000.00
Vendor Re istrations $ 4 000.00
Sale of Items $ 1,500.00
Total Funding for Program $ 44,000.00
-ust puduc ana pnvate organizauuns, saic ui ncnia, cw.
If you received City funding for this event within the last five years you must complete the
Final Report Form on page 3. The City Council has stated that any future requests will not be
considered without a corrtpleted Final Report.
Page 2 of 3
APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING
FY2012 (July 1, 2011 -June 30, 2012
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CITY OF 104V~1 CiTI'
Applicatians rnust be received on or before November 1, 2010 to be considered for FY12 funding.
Name of eventlprogram: Summer of the Arts
Date(s) of event/program
Iowa Arts Festival, June 3-5, 2011; Iowa City Jazz Festival, July 1-3, 2011; Sand in the C~
Did you receive funding from the City for this eventlprogram last year?
If yes, how much -July 2010 (FY11) $ 60,000
YesO/ No^
Amount requested from City of Iowa City -July 2011 (FY12) $ 75,000
Location of event program: Downtown Iowa City
Name of organization: Summer of the Arts
Website (if any) www.summerofthearts.
Contact person: Lisa Barnes Day Phone: 319-337-7944
Mailing address: street PO Box 3128
Estimated number of individuals expected to attend: 125,000
Describe the event/program and all activities that will occur:
2011 will be the 6th year for the City of Iowa City's Summer of the Arts and we continue to expand our programming and
grow the organization to meet the growing needs of the community. Highlights from 2010 include:
1) Toyota-Scion of Iowa City Jazz Festival celebrated 20 years of great jazz with three days ofJocal and national
performers oh four stages. We again collaborated with the City to hold the 4th of July fireworks as a back drop to the
Pentacrest stage. This nationally recognized festival continues to drawour largest crowds and media coverage each
year.
2) Iowa Arts Festival -- The Arts Festival con#inues to be our most diverse festival with great local and national
musicians on the main stage and family stage; a fine art show featuring over 130 artists from around the country;
children's activities at Global Village, Children's Day and in the FUN Zone (new this year). We continue to reach out to
other organizations and the City to incorporate new arts.into this festival. This year we provided the. option for individuals
whose work was selected for the City's Poetry in Public to read their. poem from the family stage. In 2011, we are
planning to extend mainstage music on Sunday, as has been continually requested by the public and our vendors.
3) The Friday Night Concert Series also celebrated 20 years of promoting some. of the best musicians in Johnson
County. To celebrate, we held a special reunion concert with Dave Zollo, Dave Moore and Sam Knutson. We held a
.celebratory BBQ and sold commemorative t-shirts and frisbees. We partnered with a new rain location -- the Blue Moose
Tap House -when we had inclement weather this year, so that people who planned to attend the concerts still could
regardless of rain.
4) Free Movie Series -- this family event continues to steadily draw hundreds of people to the Pentacrest each week to
enjoy a performance and feature film. We diversified the pre-movie performances this year bringing in the Red Door
Theater Ensemble, Iowa City Fencing, and Area Cheerleaders (including the Iowa Cheerleaders).
5) Sand in the City -- in its second year, vre expanded the layout of this event, added more performahces for the stage
and added artist booths.. Our sand teams were very competitive and we were happy with the diversity, of the attendees,
including more college students and families.
6) Downtown Saturday Night -- this new event brought hundreds of people to the Ped Plaza, each Saturday to enjoy
regional musicians, plus a local circus and area dance groups. We see tremendous potential for growth with this event.
City Iowa City State IA Zip 52244-3128
Page 1 of 3
How does this program/event benefit the Iowa City area?
SotA continues to strive to meet its mission to build community by bringing people together in the Iowa City area to
'experience, learn about and enjoy the artsthrough free family-friendly programming. Our festivals don't have barriers
and are open to everyone.. We provide a variety of programming that will. appeal to a broad range of individuals and
continue to draw people from outside of Iowa City to downtown. We .also continue to work with downtown businesses as
'.well as the Convention and Visitors Bureau to track the direct affect of our festivals. Downtown businesses are
.becoming more supportive as shown by the number of businesses who joined together to sponsor Downtown Saturday
.Night this year. People who attend our events are shopping in stores, eating in restaurants., staying in hotels and
putting gas in their vehicles in Iowa City. This is a direct positive economic impact to our area. We also had over 400
community volunteers of all ages donate over 2,000 hours of help over the summer. We are proud to provide this level
of service and volunteer opportunities for a community that is highly engaged. As a state Iowa has the second highest
Volunteer rate in the country and. Iowa City has the second highest'volunteer rate nationally for cities of its size with 50%
of residents volunteering.
If this is an increase or decrease from previous City funding, please indicate why:
Summer of the Arts respectfully requests that our funding be increased from $60,000 to $75,000. The flood of 2008 and
the economic downturn had a negativeaffect on our fund raising over the past three years. In 2010, we staited to
rebound by expanding the number of sponsors for our events, creatively finding ways to increase revenues at each event
and continuing to be proactive in cutting overhead and expenses (such as our donated office space). In 2009, we added
a new event -- Sand in the City which has great potential for growth and is a wonderful team-building and family-oriented
festival. In 2010, we added another new event, Downtown Saturday Night, which draws people downtown to enjoy free
live music. Much of the programming offered on Saturday Night is geared toward a younger crowd providing a safe
alcohol free entertainment alternative. We are also meeting with members of the Northside Market business community
to potentially add programming (such as a fall outdoor festival) in their business area for 2011. Producing additional
events and waiting for the economy to improve necessitates additional help financially. We appreciate the continued
support from the City of Iowa City..
Fctimated Maior Expenses
Description Amount
O erations/Events $ 128.900.00
Staff & Professional $ 120.800.00
Office Overhead $ 16.000.00
Marketing/Promotion $ 24,600.00
Entertainment $ 109.300.00
Total Budget for Event/Program $ 399.600.00
i ~~t Frnnosed Revenue Sources
Description* Requested Amount
Requested City Funding $ 75,000.00
Grants $ 24,000.00
Donations $ 40 000.00
Festival Receipts $ 107,000.00
Sponsorships $ 168,500.00
$
Total Funding for Program $ 414,500.00
*List public and private organizations, sale of items, etc.
If you received City funding far this event within the last five years you must complete the
Final Report Farm on page 3. The City Council has stated that at7y future requests will not be
considered without a completed Final Report.
Page Z of ;~
FINAL REPORT FOR COMMUNITY EVENT AND PROGRAM FUNDING
**THIS FORM MUST BE TYPED**
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„~®.~'~
-•~..~_
CITY OF IOWA CITY
Name of event/program: Summer of the Arts
Date(s) of event/program: May 2010 -September 2010
Funding received from the City for this event/program: $ 60,000
Location of event/program: Downtown Iowa City
Name of organization: Summer of the Arts
Contact person: Lisa Barnes Day Phone: 337-7944
Mailing address: Po Box 3128 City: Iowa City Zip: 52244-3128
Estimated number of attendees: 100 000-125 000
Describe the event/program and all activities that occurred: (see attached)
How did this program/event benefit the Iowa City area? 1) SotA Events drew approximately 100,000 to
downtown Iowa City -for the Jazz Festival approximately 30% of attendees are from out-of-town bringing in
tourism dollars to the community' 2) SotA Events build community by removing barriers, encouraging diversity
and team-building activities 3) Estimated total impact of Arts Dollars to our community = $2,194,000.00;
4) Many of our events feature local musicians artists and food vendors bringinq additional revenue to these
local individuals and groups We also provide numerous opportunities for the young people of the area to
perform in a variety of environments including musical performances dance theater and martial arts
demonstrations 5) We added a new event -Downtown Saturday Night which features more regional
performers 6) Our events build community by bringinq together a cross section of our community to enjoy and
experience the arts.
Major Expenses
Description Amount
Staff $91,433
Office overhead $19,135
O erations & Promotion $127,700
Entertainment $93,700
Misc. Ex enses $20,400
Total Budget for Event/Program $352,368
Revenue Sources
Description* Amount
City Funding $ 60,000
Grants $32,000
S onsors $193,700
Donations $38,000
Sales & Vendor Fees $109,000
Total Funding for Program $432,700
*List public and private organizations, sale of items, etc.
Signature: Title: Executive Director Date: 10/27/10
This application must be filled out completely. If more space is necessary an additional page may be submitted. Please
submit this form to the City Manager's office within 30 days upon conclusion of your event/program.
Dale E. Helling, Interim City Manager
City Hall
410 E. Washington Street
Iowa City, IA 52240
Please call the City Manager's Office at 356-5010 if you have questions.
FINAL REPORT FOR COMMUNITY EVENT AND PROGRAM FUNDING
Summer of the Arts 2010
Completed 10/27/10 by Lisa Barnes, Executive Director
Festivals:
A. Friday Night Concert Series -May 21-September 17
• Focus is Johnson-County based bands
In 2010, this event celebrated 20 years with commemorative t-shirts and frisbees
• Featured a reunion concert with three well-known local performers and a barbeque dinner available for
attendees
• New in 2010, we added a rain location of the Blue Moose Tap House
Free Movie Series -June 12 -August 14 featured a variety of feature films drawing approximately 300-500
people weekly. The first weekend was rained out.
C. Iowa Arts Festival -June 4-6; estimated attendance 30,000
• National Musical Acts on the Main Stage June 4 & 5
• Local Musical Acts on the Main Stage June 5 during the day
• A wide variety of performers on the Family Stage June 5 & 6
• Global Village on June 5 teaching kids about other cultures (new record with 12 booths)
• Children's Day on June 6 featuring a variety of interactive activities for kids
• Fine Arts Fair with 138 regional and local artists on June 5 & 6
• Culinary Row featuring a variety of local food vendors offering cuisine from different cultures
• In 2010 we added a FUN Zone with games and activities including some paid games and free craft activities
• In 2010 we added a Beverage Garden for individuals 21 or older serving beer, soft drinks and water
D. Iowa City Jazz Festival -July 2-4; estimated attendance 40,000
• National, regional and local musical acts on the Main Stage July 2-4
• Local and Regional musical acts on the three side stages -Youth, College and Local
• Culinary Row featuring a variety of local food vendors offering cuisine from different cultures
• Approximately 10 Arts and craft booths
• Celebrated 20 years with a special display booth featuring the posters from all 20 years of the festival, many
featured performers had Iowa ties and we offered an educational workshop featuring three of our headliners
• In 2010 we added a FUN Zone with games and activities including some paid games and free craft activities
• In 2010 we added a Beverage Garden for individuals 21 or older serving beer, soft drinks and water
Sand in the City -August 20-22; estimated attendance 10,000
• Featured 10 teams who built sand sculptures for the public to vote on their favorites (team-building)
• Musical and dance entertainment featuring local performers (Friday Night performance rained out)
• A FUN Zone with both free and paid activities including a large "sand pit" for the kids to play in (geared toward
younger families and kids more than other festivals)
• Culinary Row featuring a variety of local food vendors offering cuisine from different cultures
• In 2010 we expanded the layout of the festival providing additional space for activities
• In 2010 we added the opportunity for artists to have booths and had 4 artist booths
Downtown Saturday Night -June 19 -August 28; estimated attendance 4500
• New programming in 2010!
• Featured regional entertainment from communities like Dubuque, Cedar Rapids, Quad Cities and Des Moines
• Primarily musical entertainment, but also featured a performance by a local circus and area dancers
• Much of the entertainment was geared slightly toward younger people (under 35)
APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING
FY2012 (July 1, 2011 -June 30, 2012) __
,?
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CfTY OF 10wn CITY
Applicatieans must Eye received on or before November'(, 2010 to be considered for FY12 funding.
Name of eventJprogram: Disability Awareness Month Kickoff
Date(s) of event/program: October 1, 2011
Did you receive funding from the City for this event program last year? Yes^ No~/
If yes, how much -July 2010 (FY11) $
Amount requested from City of Iowa City -July 2011 (FY12) $ 1500
Location of event program: Downtown Iowa City
Name of organization: Access 2 Independence of the Eastern Iowa Corridor
Website (if any) http://ww,w.access2independence.org
Contact person: Sarah Marcum Day Phone: 319.338.3870
Mailing address: street 381 E College st City Iowa City State IA Zip 52240
Estimated number of individuals expected to attend: 100
Describe the eventlprogram and all activities that will occur:
d on October 1, 2011 from 1
We welt be hosting an event to celebrate Disability Awareness Month. ~ The event will'be hel
p.m. to 6 p.m. This program will consist of:
-A panel discussion of Iowa City Service Providers and representatives from the University of Iowa will discuss the issues
and importance of disability and aging. Agencies will be given a chance to promote their activities for the month, to
.consider opportunities for collaboration, and to promote the services they offer.
-Keynote speaker
-A presentation about emergency preparedness for people with disabilities developed. by the Community Action Project
sand presented by Access 2 Independence staff.
-Small group discussions moderated by members of the community about issues relating to disability including
employment, education, technology, and wellness.
-Light refreshments
Page 1 of 3
How does this programlevent benefit the Iowa City area?
The event promotes inclusion and full participation of persons with disabilities in the fovea City area. It also promotes
awareness of disability rights issues in the community: By becoming aware.. of disability issues, local businesses can
.promote accessibility in their practices and facilities, which encourages people with disabilities to be active in the local
economy. The event will also allow service agencies to demonstrate their commitment to disability awareness.
_ -
If this is an increase or decrease from previous City funding, please indicate why:
C.. ~:mn4erl A/~9inY FXfIPIICP_S
Description Amount
Marketin /Promotion $ 1.320.00
Staff time $ 1.200.00
Food $ 400.00
$
Total Budget for Event/Program $ 2.920.00
~ :..a o......~c orl RD\/~-lllA ~fl11rCP_S
Description* Requested Amount
Requested City Funding $ 1.500.00
Staff time- In-kind $ 600.00
Marketin /Promotion - in kind $ 820.00
$
Total Funding for Program $ 2,920.00
'List public ana pnvate organicauuns, aaic ~i ncnw, ow.
if you received City funding for this event within the last five years you must complete the
Final Report Farm on page 3. The Gity Council has stated that arty future requests rrri(l not be
considered without a ca~~pleted Final Report.
Page 2 of 3
APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING
FY2012 (July 1, 2011 -June 30, 201.2
.r. -Gt~j~
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GTY OF IOLVA CITY
~tppiications must be received an ar be#ore November 1, 2010 to iae considered far FY12 #ut~ding.
Name of event/program: Community Supported Agriculture Fair
Date(s) of event program: Saturday, March 24, 2012
Did you receive funding from the City for this eventlprogram last year? Yes^ No[/
If yes, how much -July 2010 (FY11) $
Amount requested from City of Iowa City -July 2011 (FY12) $ (Qdb - ~~
Location of event program: Robert A. Lee Recreation Center Social Hall
Name of organization: Local Foods Connection
Website (if any) www.localfoodsconnection.org
Contact person: Laura Dowd Day Phone: 319.338.2010
Mailing address: Street PO Box 2821 City Iowa City State IA Zip 52244
Estimated number of individuals expected to attend: 150
Describe the eventlprogram and all activities that will occur:
The Community Supported Agriculture Fair would provide Iowa City residents the opportunity to learn about local farms
that offer Community Supported Agriculture (CSA) programs.
A membership in a CSA is a promise of a boxfull of fresh produce from a local farm every week for about twenty weeks.
A box is filled with a mixture of vegetables ready for fiarvest, :from greens, turnips, and radishes in the spring to squash,
eggplant, and potatoes in the fall. Shares can include bread, eggs, fruit, and flowers. CSA shares are paid for in the
spring, guaranteeing farmers the income to produce their crops. In return, the farmers supply members with high-quality
food throughout the growing season.
CSA farmers that serve the Iowa City area will be invited to table at the event, at no cost to them, and .provide the public
with educational materials about their farms and about their CSA programs ahd allow community members to sign up for
a CSA share. Farmers will be encouraged to provide samples of their products to potential customers, the cost of which
will be reimbursed to them. In addition, the planning group will produce a CSA guide for distribution at the fair which will ,
detail information about the local farms that offer CSAs, including what is included in a share, the time frame of the
share, the cost of the share, as well as contact information. Local Foods Connection .has hosted a CSA fair and
.produced a CSA guide, at no cost to the community or farmers, every yeas since 2005.
In addition to local CSA farmers, other area organizations with a stake in local food and sustainable agriculture, such as
.the Iowa City Farmers Market, edible Iowa River Valley magazine and Iowa Valley Resource Conservation &
Development, will be invited to table at the event and educate .the public about their programming.
Page 1 of 3
How does this program/event benefit the Iowa City area?
First, this event benefits the residents of Iovva City by providing them with information: about CSAs and how to access
:them. Since a variety of farmers and CSAs will be present, residents will be able to find the CSA that fits their needs
'and lifestyle. CSAs benefit the health of Iowa Citians by supporting a family's weekly access to fresh, nutritious and
locally grown produce.
.Second, this event benefits the farmers who serve the Iowa City and have farms in Johnson County and surrounding
counties. CSAs benefit small family farmers who use sustainable farming practices by paying them a fair price for the
food that they produce. This in turn benefits the local economy by keeping commerce in the community.
Third, the fair will highlight the diversity of interesting resources available to Iowa Citians and the events which take
.place in our community. This awareness will reinforce: the fact that Iowa City is a great place to live. Iowa City is known ;
for its arts and cultural life, and it should also be known as a hub for local and sustainable agriculture.
If this is an increase or decrease from previous City funding, please indicate why:
This is the first year we are applying for funding from the City of Iowa City for this event, although we have hosted a CSA
fair and produced a CSA guide every year since 2005.
~~~:.,,~+orl M~inr FYnenses
Description Amount
Robert A Lee Social Hall Rental $ 130.00
Publicity $ 100.00
CSA Guide $ 500.00
Pay farmers for samples $ 100.00
Food & Beverages for patrons $ 75.00
Total Budget for Event/Program $ 905.00
~ :~~ Drr.nnanrl RcavPm~e Sources
Description" Requested Amount
Requested City Funding $ 600.00
Food and Bevera e Donations $ 75.00
Waiver of Social Hall Rental F $ 130.00
Local Foods Connection pay fcp $ 100.00
Total Funding for Program $ 905.00
`L~st pupuc ana pnvate oiyamcauviia, aaic vi ~«~~~~, ~....
If you received GQty funding for this event ~rithin the last five years you must complete the
Final Report Farn~t on page 3. The Gity Gounc€( has stated that any future requests wE(1 not be
considered without a cot~tp6eted Final Report.
Page 2 of 3
APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING
FY2012 (July 1, 2011 -June 30, 2012)
1
~~~~
~~
CITY OF 104VA CITI'
Applications must be received an car before l~ovember 1, 2010 to be cansidered far FY12 funding.
Name of eventJprogram: Power Up Your Preschool! (a Science Preschool Outreach Program)
Date(s) of eventJprogram: 10 sessions September 5, 2011-May 25, 2012
Did you receive funding from the City for this event/program last year? Yes^ No~/
If yes, how much -July 2010 (FY11) $
Amount requested from City of Iowa City -July 2011 (FY12) $ ~ l Jr - ~~
Location of event program: Mann, Twain, Van Allen, Garner, & Hills Preschools
Name of organization: Science Station
Website (if any) www.sciencestation
Contact person: Courtney Herber
Day Phone: 319.294.4367
Mailing address: Street 4444 1st Ave NE PO Box ~ City Cedar Rapids State IA Zip 52402
Estimated number of individuals expected to attend: 150 children x 2 classes each= 300 separate experiences
Describe the event/program and alt activities that will occur:
The Science Station is a not for profit, 501(c)(3), hands-on science museum for individuals of all ages. We are based out'
of Lindale Mall in Cedar Rapids and currently do classes for field trip groups who come to our center, outreaches in the
Cedar Rapids area for those who cannot come to our center and many other programs. For this proposed program, we
will take our most requested classes to the preschools of the Iowa City School District, Mann, Hills, Garner, Twain, and
Van Allen. These teachers would like to incorporate more science into their curriculum but have neither the time nor
resources to do as much as they would like. To help foster more science growth and interest in ICCSD's preschoolers,
we will bring our classes to them! '
We would be offering two free outreach classes to each of the above listed preschool/Early Childhood Special Education
Classrooms, with the subject of each class being up to the teacher in the school The most popular subjects with the
.preschool teachers are:
Dinosaurs
Weather
Human Body
Insects
How Things Grow
We will offer the teachers their choice of two of these classes to be scheduled at that teacher's discretion in the
2011-2012 school year.
Each of these classes features a literature activity and hands-on science as inquiry based activities. These children
could have the chance to make a cloud in their classroom, explore inside the human body, examine real insects, or be
paleontologists digging up their own dinosaur!
Courtney Herber, the administrator of this program, is a licensed teacher in the State of Iowa and has 2 years of teaching ;
hands-on science at the Science Station. She also has 2years of,Lead Teacher experience in a preschool classroom.
Page 1 of 3
How does this program/event benefit the Iowa City area?
.This program brings hands-on science to the preschoolers. of the ICCSD in a way hat not only fosters the growth and
learning already taking place in the classroom, but extends it. We have resources that classroom teachers may not and
'years of experience in teaching science concepts. We also have experience in Early Childhood teaching, and in
teaching sometimes complex and intricate concepts at a developmentally appropriate level.
This program will excite preschoolers about science and will enhance and extend classroom learning.
If this is an increase or decrease from previous City funding, please indicate why:
N/A- we did not receive funding previously. This is a new program.
Fctimatpri Mainr Expenses
I ict Drnnncorl RPVP_n11A SAl1rCeS
Description Amount
Pro ram Develo merit 2 hrs $ 30.00
Scheduling/Confirmations (1 hr) $ 15.00
2 Tri s to Hills 6 hrs $ 90.00
2 Trips to Van Allen (6 hrs) $ 90.00
2 Trips to Mann (6 hrs) $ 90.00
2 Trips to Twain (6 hrs) $ 90.00
2 Tri s to Garner 6 hrs $ 90.00
Use of our van .50/mi- 540 mi $ 270.00
Supplies $ 50.00
Total Budget for Event/Program $ 815.00
Description'` Requested Amount
Requested City Funding $ 815.00
$
$
Total Funding for Program $ 815.00
*List public and private organizations, sale or i~ems, etc.
If you received City funding for this event within the last five years you must complete the
final Report ~'orct7 on pale 3. The C€ty Gouncif has stated that any future requests wil! not be
considered without a completed Final Report.
Page 2 of 3
APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING
FY2012 (July 1, 2011 -June 30, 2012)
i? ,
~~~ ~~~~
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~.~
CITY OF IOwA CITY
applications must be received on or before November 1, 2010 to be cartsidered for FY12 funding.
Name of event/program: Backyard Abundance Environmental Education Events
Date(s) of eventlprogram: July 1, 2011 through June 30, 2012
Did you receive funding from the City for this event/program last year? Yes ^ No /~
If yes, how much -July 2010 (FY11) $
Amount requested from City of Iowa City -July 2011 (FY12) $ 800
Location of eventlprogram
Inwa ~itv Area
Name of organization: Backyard Abundance
Website (if any) www•BackyardAbundance.org
Contact person: Fred Meyer _Day Phone: 319-325-6810
Mailing address: Street 637 Scott Park Drive C;ty Iowa City State IA Zip 52245
Estimated number of individuals expected to attend: 900 for all events
Describe the event/program and all activities that will occur:
_. _... ._ .. _ .. _.. ~ w.
.. ,
Backyard Abundance is an Iowa City-based nonprofit that was founded in 2006 to fill a community need for
comprehensive environmental education. The organization is working hard to make our community a hub of
sustainability, which enhances people's perception of Iowa City as'a good place to live. The $800 contribution will go
toward a film rental and the development and printing of educational handouts.
Public events, workshops, and presentations have reached over2000 residents and..-have been instrumental in changing
people's perception of the crucial role healthy ecosystems play in our lives. The. mainstay of its activities has included
public tours of residential landscapes that are consciously designed to improve the health of our local environment.
Attendees have been motivated to create new gardens, use less water in their yards, reduce or eliminate the use of
artificial pesticides and herbicides, create lush wildlife habitat, and increase the beauty and sustainability of our
community. Hosts become environmental mentors in their neighborhoods, offering ongoing inspiration to residents.
From July 1, 2010 to June 30, 2019, Backyard Abundance will-continue collaborating with its network of local partner
organizations to conduct 4 residentialJandscape tours, 2 public seed exchanges, an environmental film screening, and 7
environmental presentations at community events, schools; and churches. Landscape features and presentation topics
include constructing rain gardens and rain barrels, implementing edible landscaping, and replacing turfgrass with low-
maintenance native plants.
Attendance has been high at similar events. Nearly 200 residents and non-residents attended the March 2010 "Seeds of
sustainability" event with renowned author Dave Jacke. Each residential landscape tour attracts an average of 65
visitors. A vermicomposting workshop with ECO lows City drew over 90 participants. A film screening with the Iowa City
Environmental Film Festival attracted 60 viewers.
Many individuals and organizations are requesting assistance from Backyard Abundance to design community gardens, ,
public and residential edible landscapes,. and. playgrounds that connect childrento nature. Backyard Abundance
..designed the Children's Discover Garden pro bono for the Iowa City Recreation Center and is working with the Arbor Day:
Foundation on a research project to create ecologically-healthy learning landscapes for children.
Page 1 of 3
How does this program/event benefit the Iowa City area?
Backyard Abundance educational events benefit the Iowa City area by teaching people to grow more local food, save
time and money implementing low-maintenance landscapes, and reduce their carbon footprint. Our community will
become more resilient and sustainable as people use organic, ecology-based methods to perpetually ihcrease the
.:health of urban land. Residents vvill also improve water quality, reduce energy and watering needs ofiandscapes,
.eliminate pesticide pollution, cultivate food, create wildlife and insect habitat, compost organic matter, and use shade
trees and windbreaks that reduce the energy needs of surrounding buildings. Families will be healthier because they will
grow and eat more fruits and vegetables. Children will spend more time outdoors helping reduce childhood obesity.
As residents compost organic matter-such as kitchen scraps, leaves, and yard waste-city government will benefit
from less need for landfill space and fewer resources to handle this biodegradable waste stream. This will eventually
result in fewer climate changing emissions being released from'the landfill.
Many actions are already happening. For example, leaves gathered by the city are being dumped in urban yards rather
than wasting energy hauling. them to the outskirts of town. _
If this is an increase or decrease from previous City funding, please indicate why:
n!a
Cc+im~4nr1 M~inr FxnPnCP_S
Description Amount
Salaries for 14 ublic events $ 4.800.00
Educational materials $ 650.00
Film rental $ 150.00
Liability insurance $ 400.00
Website hosting $ 100.00
$
$
Total Budget for Event/Program $ 6.100.00
1 ic4 Drnnncnrt RPVPn11P_ Sources
Description* Requested Amount
Requested City Funding $ 800.00
Public fundraisin $ 4,900.00
Refreshment donations--New Pi $ 400.00
$
Total Funding for Program $ 6.100.00
`List puanc ana pnvate organizauons, saic ui ~~C~~~~, ~~~.
if you received City funding for this event within the last five years you must comp{ate the
Final Report Form e~s~ page 3. the City Council has stated that airy future requests will not be
considered without a completed Final Report_
Page 2 of 3
APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING
FY2012 (July 1, 2011 -June 30, 2012)
t ? - a7`
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~~
CITY OF IObVA CITY
Applicaticans must be received on or before November 1, 2010 to be considered for FY12 funding.
Name of eventlprogram: Fall, Spring, and summer family concert presented by the ICCSO
Date(s) of eventlprogram: November 14, April 17, June (date to be determined)
Did you receive funding from the City for this event/program last year? Yes~/
If yes, how much -July 2010 (FY11) $ 400
Amount requested from City of Iowa City -July 2011 (FY12) $ 400
Location of eventlprogram: Englert Theater, Iowa City
No^
Name of organization: Iowa City Community String Orchestra
Website (if any) http://iccommunitystringorchestra.com/
Contact person: Emma Mohr Day Phone: 319-331-7637
Mailing address: Street 2040 Holiday Rd #C4 City Coralville State IA Zip 52241
Estimated number of individuals expected to attend: -200/concert, 800 total (fall, spring, 2x children's concert)
Describe the event program and all activities that will occur:
The ICCSO performs two concerts per year at the Englert Theater in downtown Iowa City. We present classical. an
contemporary orchestral music which features works composed by composers from Iowa or with Iowa connections. We
also feature area musicians as soloists. Audience members enjoy a free cohcert and can interact with the orchestra
members during intermission and following the concert. At the November concert, we wilt feature a composition
("Concerto Grosso for String Orchestra") by Joshua Reznicow, a graduate of the lJniversity of Northern Iowa and teacher
in the Linn-Mar Community School District in Marion, Iowa. We will also feature a local flute player, Harvey Sollberger,
in "Song, Poem and Dance" by Otto Luening. Serenade No. 9 in D Major by Mozart and'Andante a Presto by Tartini will
complete the concert.
The ICCSO has also organized a children's concert during the Summer of the Arts weekend in downtown Iowa City for
the last three years. We plan to present a family concert. with "The Truck on the Track", composed by Iowa native Philip
Wharton for narrator and orchestra with visual images from the children's book by Janet Burroway and John Vernon
Lord, during the summer of 2011.
Page 1 of 3
How does this program/event benefit the Iowa City area?
These concerts enrich the musical experience of residents from Iowa City and the surrounding communities, and
provide a venue for local soloists to perform and area composers to present new works. Because of the location of our
.concerts at the Englert Theater, concert attendees also patronize area coffee houses and restaurants after the
'.performance. The family concert enables family with young children,to enjoy orchestral music in a fun and relaxed
.setting, and to introduce their children to orchestral. music in the non-traditional setting of a children's picture book.
If this is an increase or decrease from previous City funding, please indicate why:
Gctimatnrl Mainr FYnP_nSP_S List Pro osed Revenue Sources
Description Amount
Conductor $ 3.240.00
Englert Theater $ 1,275.00
Local Soloists $ 1.300.00
Preucil School Rehearsal Space $ 475.00
Concertmaster $ 700.00
Extra Local Musicians $ 600.00
Total Budget for Event/Program $ 7.590.00
`list public and private orgarnzauons, sale or uerns, eic.
Description* Requested Amount
Requested City Funding $ 400.00
Member Dues $ 2,500.00
Donations $ 4 200.00
Silent Auction Fundraiser $ 600.00
$
Total Funding for Program $ 7,700.00
If you received City funding for this event within the fast five years you must complete the
Final Report Form on page 3. The Gity Gouncii has stated that any future requests will not be
considered without a cesmpleted Final Re fsort.
Page 2 of 3
COMMUNITY EVENT AND PROGRAM FUNDING
FINAL REPORT
If you are a first time applicant you are not required to complete this Final Report form. Please go directly to the bottom of
the page and press "submit."
if you received City funding far this event within the last five years you must complete this form. The City
Council has stated that any future funding requests will nat be considered withaut a completed Final Report.
Name of organization: Iowa City Community String Orchestra (ICCSO)
Contact person:
Title
Emma Mohr
Vice President of the ICCSO
ay Phone: 319-331-7637
Website: http://iccommunitystringorchestra.com/
Mailing address: Street 2040 Holiday Rd #C4 City Coralville Zip IA
Name of eventlprogram:
Fall 2009 Concert, Spring 2010 Concert, 2010 Summer of the Arts Family Concert
Date(s) of eventJprogram: November 7, 2009; March 28, 2010; and June 5, 2010
Amount of City funding received for this event/program: $ 400
Location of eventlprogram: Englert Theater in downtown Iowa C
Estimated number of attendees: November (134), March (222), June (426)
Describe the event/program and all activities that occurred:
We performed contemporary and classical string orchestra music at the November and March concerts. We celebrated our 30th anniversary at the March
concert by performing new music composed by one of our orchestra members. As part of the Summer of the Arts, we presented The Truck on the Track, a
new work by Iowa native Philip Wharton for narrator and orchestra with visual images from the children's book by Janet Burroway and John Vernon Lord.
How did this program/event benefit the Iowa City area?
Area residents were able to enjoy a free concert in downtown Iowa City and children were provided
with a fun educational event to learn about orchestral music from the setting of a children's picture
book.
Major Expenses
Description Amount
Conductor $ 3.240.00
Englert Theater $ 1.050.00
Local soloists $ 1.300.00
Concertmaster $ 600.00
Preucil School Rehearsal Space $ 475.00
Total Budget for Event/Program $ 6.665.00
Revenue Sources
Description* Amount
City Funding $ 400.00
Donations $ 4.895.00
Member Dues $ 2,400.00
Total Funding for Program $ 7,695.00
-ust pueuc ano pnvaie orgdrntauuns, seic vi ncuia, ca..
Please return via email to kathryn-iohansen(a~iowa-city.orq or print and mail the completed typewritten application to the
following address. Please call 319-356-5010 to confirm receipt of application.
Dale Helling, Interim City Manager
City Hall
410 E. Washington Street
Iowa City, IA 52240
Applicants will be notified of the Council meeting when funding allocation discussion will occur. Please call the City Manager's Office at
356-5010 if you have questions.
Page 3 of 3
APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING
FY2012 (July 1, 2011 -June 30, 2012) _
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~'~~
,~®,~~
~~
CITYOF 104V/1 CITY
A,pplicatiorts s~ust be received on cxr before November 1, 2010 to be cansidered for FY12 funding.
Name of event/program: 319 Music Fest
Date(s) of eventlprogram: May or June 2012
Did you receive funding from the City for this event/program last year?
If yes, how much -July 2010 (FY11) $
Yes^ No^/
Amount requested from City of Iowa City -July 2011 (FY12) $ 4000.00
Location of event/program: Wetherby Park, Iowa City
Name of organization: Neighborhood Centers of Johnson County
Website (if any) www.nc~c.org
Contact person: Diane Dingbaum Associate Director Day Phone: 319-358-0438
Mailing address: Street P.O. Box 2491 City Iowa City State IA Zip 52244
Estimated number of individuals expected to attend: 1000
Describe the event/program and all activities that will occur:
_ ... _ _. .. .. w. _..
The specific event is a day-long music festival featuring local professional musicians and amateur youth artists. In
addition to the music performers, the festival offers food for sale (from local vendors) and festival t-shirts for sale.
The 319 Music Fest is a music festival located on the south east (SE) side of Iowa City at Wetherby Park. It is designed
to bring the arts to a largely low-income neighborhood, promote community collaborations, and improve the image of the
SE side of Iowa City.
During the inaugural 319 Music Fest (May 2010), local musicians like Dave Zollo, Dave Moore, Kevin 'BF' Burt, Saul '
Lubaroff and others performed for a crowd of 500. The weatherwas a bit chilly, but the crowd, musicians, and volunteers
enjoyed the park and festival for the day.
Page 1 of 3
How does this program/event benefit the Iowa City area?
The 319 Music Fest is designed to bring the arts to a largely low-income neighborhood, promote neighborhood safety,
and improve the image of the SE side of Iowa City. Residents living throughout Iowa City are attracted to the 319
.because of the quality of the music with performers like Dave Moore, Dave Zollo, Kevin 'BF' Burt, and The Uniphonics;
residents living in the SE side strengthen their community ties. 319 also offers area youth opportunities to perform as
youth groups from the Salvation Army and City High are encouraged to perform between sets.
The goals of the. 319 are many:
- to celebrate the people and assets of SE Iowa City;
- to provide a free venue for members of our community to enjoy the arts in the own neighborhood;
- to build relationships between neighbors and in turn strengthen the community;
- to improve the image and vitality of the SE side of Iowa City;
- to provide a learning experience through volunteerism and performance for at-risk youth.
If this is an increase or decrease from previous City funding, please indicate why:
We have not received prior Community Event funding.
Fctimated Maior Expenses
Description Amount
Showcase Sta e $ 350.00
Portable Restrooms $ 250.00
Printin $ 100.00
Tents (canopy tents) $ 300.00
WalkinlTalkies and Parking Ves1~ $ 350.00
Volunteer t-shirts $ 900.00
Dum sters $ 150.00
Gas and Misc. $ 300.00
Sound System Rental $ 2.000.00
Tables/Chairs/Generator Rental $ 300.00
Total Budget for Event/Program $ 5.000.00
I ict Prnnnced Revenue Sources
Description* Requested Amount
Requested City Funding $ 4,000.00
Donation of Sound S stem $ 1.000.00
Total Funding for Program $ 5,000.00
gist public ana pnvate organizations, sale or Hems, eic.
{f you received ~itgt funding for this event within the last five years yc~u ms~st complete the
Fina{ Report Farm an page 3. The City Council has stated that and future rec{uests vrill not be
considered vuithaut a completed Finn! Report.
Page 2 of 3
APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING
FY2012 (July 1, 2011 -June 30, 2012)
,?
~~~~
• r~r®"°~
-...,.__
CITY OF IOWA CITY
Applicatia~ns rrtust be received on or before November 1, 2010 to Ise considered for FY12 funding.
Name of eventlprogram: Landlocked Film Festival
Date(s) of event/program: August 24-28, 2011
Did you receive funding from the City for this event/program last year? Yes /^ No^
If yes, how much -July 2010 (FY11) $ 3000
Amount requested from City of Iowa City -July 2011 (FY12) $ 3000
Location of event program: Englert Theatre, IC Public Library, Sheraton, Vetro, Bijou, other downtown locations
Name of organization: Landlocked Film Festival
Website (if any) www•landlockedfilmfestival.org
Contact person: Mary Blackwood Day Phone: 319-331-0494
Mailing address: street P.O. Box 2748 City Iowa City State IA Zip 52244
Estimated number of individuals expected to attend: 7000
Describe the event/program and all activities that will occur:
_.. _ v ,._~ _ _,w
Iowa's premier destination film festival attracts film enthusiasts and filmmakers from Iowa, the United States, and other
countries.
Screenings of diverse films, many of them award-winning. Dozens of film professionals from the Los Angeles TV and film
industry are expected to attend.
New strategic partners are working with us for the fifth annual festival to assist with marketing and promotion throughout
Iowa and beyond. Increased media coverage of the festival is planned for 2011 in order to spread the Landlocked name
farther afield.
Collaborations with University of Iowa College of Public Health, International Writing Program, Bijou Theatre, Department;
of Cinema and Comparative Literature; Public Access Television; Danish Film Institute; other film festivals such as
Wisconsin and Boulder.
Call for entries is distributed worldwide and attracts competitive entries from all continents.
Several networking opportunities are planned to enable local filmmakers to get to know professionals from the coasts.
Educational events will be given by movie and TV professionals who are brought to Iowa City from Los Angeles.
Special film programs aimed at children and families -both under 10 and over 10 age-appropriate.
Green Carpet events -fun for everyohe, a time to congregate in downtown Iowa City and the Englert in order to celebrate'
filmmaking.
Opening night gala on August 24, 2011, will feature special guests and films.
Page 1 of 3
How does this program/event benefit the Iowa City area?
Landlocked brings films and educational events to Iowa City, drawing audiences from Johnson County and all nearby
counties stretching from Burlington to Fairfield to Ottumwa to Okoboji to Des Moines to Muscatine to Dubuque to
Davenport. Filmmakers & film enthusiasts travel to Iowa City from around the United States and even other countries,
.specifically to stay at the festival for 2-4 days and enjoy the film-festival experience and meet film artists.. The festival
brings thousands of dollars into the area's businesses, since nearly all visitors pay for their own hotel stays, restaurant
meals and miscellaneous spending. Landlocked also supports local businesses by purchasing goods and services.
Movies and documentaries of widely ranging .topics and viewpoints allow local audiences to learn about far-flung people
and places, or even to learn more about their own state and their own communities, since Landlocked screens a
.number of locally produced narrative films and documentaries.
Landlocked's educational events bring top-quality film artists and scriptwriters from the TV and movie industry to Iowa
City. Local people are welcome to attend and learn from and interact with these professionals. This helps to develop
Iowa's filmmaking community. Networking opportunities are a keypart of Landlocked.
If this is an increase or decrease from previous City funding, please indicate why:
Neither
Fc4ima4c.r1 Mainr FxnP_nses
Description Amount
Venue rental En lert $ 5.000.00
VIPs and workshops (incl travel) $ 7.000.00
Filmmaker hotel sta s $ 4.000.00
Printing $ 4.000.00
Marketing/promotion $ 6.000.00
Equipment purchase/rental $ 2.000.00
T-shirts and collateral $ 2,000.00
Opening gala (VIP travel etc) $ 2.000.00
Screening fees (curated films) $ 2,000.00
Other $ 3.500.00
Total Budget for Event/Program $ 37.500.00
I ic+ Prnnncnrl RPVP_r111P_ SAl1rCeS
Description* Requested Amount
Requested City Funding $ 3,000.00
Grants $ 4.000.00
Ticket sales $ 10,000.00
T-shirt sales $ 2,000.00
Sponsors and donors $ 15,000.00
Ent fees film submissions $ 3 500.00
Total Funding for Program $ 37,500.00
*List public and pnvate organizations, sale of items, etc.
If yoc~ received City fL~nding fc~r this event within the leaf five years g~ou must car~plete the
Final Report Farm on page 3. The Gity Council has stated that any f~tttare requests will net be
cansidered withcaut a cmrrtpieted Final Report.
Page 2 of 3
COMMUNITY EVENT AND PROGRAM FUNDING
FINAL REPORT
If you are a first time applicant you are not required to complete this Final Report form. Please go directly to the bottom of
the page and press "submit."
If you received City fiunding fcr this event within the last five years you must complete this form. The City
Council fees stated that any future funding requests will not be considered withaut a completed Fina! Report.
Name of organization: Landlocked Film Festival
Contact person: Mary Blackwood Day Phone: 319-331-0494
Title: President Website: www.landlockedfilmfestival.org
Mailing address: street P.O. Box 2748 City Iowa City zip 52244
Name of event/program: Landlocked Film Festival
Date(s) of event program: August 26-29, 2010
Amount of City funding received for this event/program: $ 3000
Location of event/program: Englert, Public Library, Bijou, Sheraton/Vetro
Estimated number of attendees: 5000+
Describe the eventlprogram and all activities that occurred:
Independent films from around the world were shown, including many award-winning films. Professional filmmakers sat on panels
and taught at workshops that were open to the general public. Panels combining University of Iowa faculty and Landlocked
filmmakers were arranged for the College of Public Health and the International Writing Program.
How did this program/event benefit the Iowa City area?
Brought tourists to Iowa City from all around Iowa as well as Chicago, Wisconsin, Kansas City, Philadelphia, Los Angeles, New
York, Michigan, South Korea and Australia. Hundreds of people from outside Iowa City stayed in hotels and ate in restaurants and
shopped in downtown stores. Landlocked puts Iowa City on the map in a new way as Landlocked continues its growth as a
destination film festival. Professionals in the TV and movie industry are becoming aware of Landlocked and Iowa City.
Major Expenses
Description Amount
Venue rental (Englert) $ 4.500.00
VIPs and workshops (incl travel) $ 7.000.00
Marketing/promotion $ 2.500.00
Printing $ 3.000.00
Other $ 7.800.00
Total Budget for Event/Program $ 24,800.00
Revenue Sources
Description* Amount
City Funding $ 3,000.00
fovea Arts Council $ 1,000.00
Ticket sales $ 4,500.00
T-shirt sales $ 1,300.00
Sponsors and donors $ 15,000.00
Total Funding for Program $ 24,800.00
'List public and private organizations, sale of items, etc.
Please return via email to kathryn-johansen(cr~.iowa-city.orq or print and mail the completed typewritten application to the
following address. Please call 319-356-5010 to confirm receipt of application.
Dale Helling, Interim City Manager
City Hall
410 E. Washington Street
Iowa City, IA 52240
Applicants will be notified of the Council meeting when funding allocation discussion will occur. Please call the City Manager's Office at
356-5010 if you have questions.
Page 3 of 3
IP6
i~ a~
_~t i~li
~t~'' '~
~ ~~~~~
ewe . az
.~
December 14, 2010
Dear License Cab Businesses:
,~ qty Of
~*Y~ C~
In the past year Council authorized major changes to the current taxi vehicle and driver City Code. Prior to
distribution of new materials for the next licensing year I wanted to remind you of those changes. On March 1,
2011 the following requirements will be enforced for all taxicab business' and drivers:
1. Business' are responsible for providing an identification card and liability insurance for their drivers. The
City no longer provides badges. Names of authorized drivers will be made available in the office of the
city clerk during regular business hours and on the city website 24 hours a day, seven days a week
www.ic~ov.or~ under Taxicab License information.
2. Business' must have a dispatching station or office (prohibiting dispatching from vehicles)
3. Business' must provide 24/7 operation of at least one vehicle
4. Business' must have 4 vehicles to operate at all times
5. Business' must maintain a manifest log
6. All vehicles must be equipped with a taximeter calibrated and sealed by a certified calibrator
7. New provisions for rate card changes and re-calibration of taximeters
NOTE: Pedicabs must comply with # 1 above only, and Airport Shuttles # 1 and # 5 only
Copies of the ordinances were sent to you earlier this year, and are available in my office. Please contact my
office with any questions you may have.
Sincerely,
..- ~ ~~~~
~~..
Marian K. Karr, MMC
City Clerk
cc: City Council ~`
Police Captain Steffen
S:taxi/decembennem.doc
410 EAST WASHINGTON STREET • IOWA CITY, IOWA 52240-1826 • (319) 356-5040 • FAX (319) 356-5497
Marian Karr 1P7
From: Beth Beasley [efbeasley@mac.com]
,
Sent: Friday, December 10, 2010 8:27 AM
To: • Town°idl•ai°I~us
Cc: Council
Subject: re~.l.,!dea~
Good morning Tom,
Welcome to Iowa City. I'm sorry to have missed the chance to meet you in person at the
reception last night but look forward to meeting you another time.
I was very happy to read the article (Press Citizen) about your retail ideas in downtown
Iowa City. I have thought the same for years that downtown Iowa City could support upscale
retail chains like the ones you mentioned! They would not compete but Compliment what we
already have downtown. I encourage you to pursue this possibility fully.
Another thought I had was the possibility of TJMax or Marshalls or some other discount
designer store located either at the I80 exit at North Dodge or Sycamore Mall.
I look forward to hearing your ideas to help Iowa City grow.
Thank you,
Beth Beasley
337-5352
1
Marian Karr 1P8
From: Marian Karr
Sent: Wednesday, December 15, 2010 7:55 AM
To: Marian Karr
Subject: FW: FYI - IDOT
Importance: High
--Original Message-----
From: rlspc@schultzgroup.org [mailto:rlspc@schultzgroup.org]
Sent: Tuesday, December 14, 2010 3:56 PM
Subject:
From: "Robert Schultz" <rlspc@schultzgroup.org>
Reply-To: <rlspc@schultzgroup.org>
To: dave.wilson@jecc-ema.org,
gparker@co.johnson.ia.us,
s.pottorff@mmsconsultants.net,
lpulkrab@co.johnson.ia.us,
sam-hargadine@iowa-city.org,
bbedford@ci.coralville.ia.us,
jwarkentin@ci.north-liberty.ia.us,
sstutsma@co.johnson.ia.us,
rhavel@co.johnson.ia.us,
tom-markus@iowa-city.org,
marian-karr@iowa-city.org,
rdvorak@co.johnson.ia.us,
rjmore@co.johnson.ia.us,
dbeardsley@co.johnson.ia.us,
tbrase@co.johnson.ia.us
Subject: Crash_Analysis_Software_Training_/_Johnson_Co_/_MMS_Consul?=
12/14/2010 3:55:44 PM
Potential Students,
There will be a CMAT v 3.7 software training class at:
MMS Consultants in their Conference room located at: 1917 South Gilbert Street in Iowa
City, Iowa 52240 on Tuesday, December 21, 2010 from 10:00 am until 2:00 pm (lunch will be
ordered in and eaten during class).
I am sending you information about the Iowa DOT's Crash Mapping Analysis s Tool (CMAT)
software training. The primary purpose for this training is to prevent motor vehicle
crashes and the injuries and property damage that accompany them. CMAT training allows you
to quickly find answers to most questions asked about motor vehicle crashes in Iowa. The
Iowa DOT also provides other sources of information about motor vehicle crashes and these
sources are explained during the training. This training enables a student to use the CMAT
"stand alone" crash data analysis software and crash data for 2001 through 2008 (software
and crash data are both provided on a CD (at no cost)to look at specific areas on a map
(in any of Iowa's 99 counties) to find out if there were motor vehicle crashes there or
not, and if there were crashes, t.o use filters, charts, and reports to look at details of
those crashes.
Note: 2009 Iowa crash data can be downloaded from a FTP site.
The CMAT software allows you to look at: intersections, road segments / corridors, school
districts, a town, rural and unincorporated areas of a county, one or more entire
counties, or the entire state of Iowa. The four hours of training are subsidized by the
Iowa DOT so there is n= o cost to your agency. The "demo" training (using a laptop and
projector) is conducted on site <~t an agency in your county and does not require computers
unless students choose to bring :Laptop computers to the class.
1
Note: If a student has a laptop computer, he or she can come to class 30 minutes early and
I will load the CMAT v 3.7 software on their computer and they can follow the class using
their laptop computer. Otherwise, the training is "demo" training (I show the software on
a projection screen or white board provided by the host agency). Agencies that are invited
to this training:
- The Johnson County Board of Supervisors
- The Johnson County Engineer's Office
- The Johnson County Public Health Office
- The Johnson County Sheriff's Office
- The Johnson County Emergency Management Agency
- The Johnson County GIS Coordinator
- The Johnson County 911 Agency
- The City Council Representative for Iowa City
- The Iowa City Mayor
- The City Manager for Iowa City
- The Coralville Police Department
- The Iowa City Police Department
- The North Liberty Police Department
- The University Heights Police Department
- The University of Iowa Public Safety agency I have attached four documents to this
e-mail:
- a course description
- a pre-registration form (to be filled out by EACH student who will be attending the
class and returned to me via e-mail prior to the class)
- a document with suggested non-law enforcement applications for the GMAT v 3.7
software
- a document with suggested law enforcement applications for the CMAT v 3.7 software
Please send a filled out pre-registration form to me via e-mail at my e-mail address below
for EACH student who plans on attending the training
rlspc@schultzgroup.org
Let me know if you have any questions about the training.
Thank you for helping save lives on Iowa's roadways.
Robert Schultz
Consultant for the
Iowa Department of Transportation
rlspc@schultzgroup.org
(515) 984-6589 home phone
(515) 238-9031 cell phone
2
Crash Mapping Analysis Tools
Software Training
A Course Description
Purpose of the Course:
To provide the tools and skills necessary for law enforcement, engineers, other highway safety related
professions, and educators to determine where and why crashes occur in a given geographical area so they
can more efficiently attempt to reduce the number and severity of those crashes.
Course Description:
This four hour class introduces the student to Iowa's Crash Mapping and Analysis Tools (GMAT v 3.7)
software. The GMAT software, using a map interface, allows the student to use different tools to select
crashes. For example: four manual crash selection tools are available: point, rectangle, polygon, and route
segment. Eleven menu "finders" for crashes are also available: County, City, Township, Map Coordinate,
Milepost, Node, Intersection: Road/Rail, Intersection: Road/River, Intersection: Road/Road, DOT Case
Number, and Law Enforcement Case Number.
The student learns how to build and print a five year vertical bar "trend" chart plus ten other charts:
County, Month, Day of the Month, Day of the Week, Major Cause, Crash Severity, Manner of Crash,
Surface Conditions, Type of Roadway, Alcohol Related. A map can also be printed, showing the selected
crashes as colored dots.
A Partial List of Applications for the Skills Learned in This Class:
The student should be able, upon completion of this four hour class:
to select crashes by using any one of thirteen filters (time of day, day of month, major cause, year, etc.)
to find the number of crashes in any given geographical location in Iowa,
to view or print a five year vertical bar "trend" chart for the selected crashes,
to view or print charts relating to where and when selected crashes occurred
to view or print a chart showing the major cause for selected crashes
to view or print a variety of other charts for the selected crashes
to view or print any of five pre-formatted reports (see below).
Reports Available Using GMAT:
A five year vertical bar "trend "chart showing the number of total crashes each year for selected crashes.
A colored map with colored dots representing the selected crashes.
Four pre-formatted reports:
- A Major Cause report (listing major causes with the number of crashes for each cause; number of
crashes per year; crash summary; injury summary; total property damage; average property damage per
crash; surface conditions)
- A Driver /Time Summary (showing day of week/time of day, driver gender, drug/alcohol, fixed object)
- A Summary report (giving the date, DOT case #, LE case #, city, severity, location of selected crashes)
- A Detail report (with date, time, location of crash; major cause; severity; property damage; surface,
weather, and road conditions; roadway type; number of vehicles; vehicle configuration; vehicle action;
initial travel direction; manner of crash; driver condition; driver contributing circumstances; drug /
alcohol; fixed object)
GMAT v 3.7 Iowa Department of Transportation /Office of Traffic and Safety 2010
Crash Analysis Software Training
CMAT v 3.7
Electronic Pre-registration Information
(All Information Below is Required)
Last Name:
First Name:
Organization:
Job Title:
Work Address (Street Number and Street Name):
City:
Zip code:
County:
County Seat:
Work Phone Number (with area code):
Work Fax Number (with area code):
Work E-mail address:
(Note: give a personal e-mail address if you do not have a work e-mail address):
Training Date:
Training Time (AM or PM):
Name of Agency Hosting the Training:
Training Address (Street Number and Street Name):
Training Location, City:
Training Location, County:
CMAT v 3.7 Iowa Department of Transportation 2010
Engineering Applications
for
CMAT Crash Analysis
Provided by
Robert Schultz
RLSPC@schultzgroup.org
The following are a few ideas of engineering applications for CMAT crash analysis but they are
not a complete list. Please send me any additional engineering applications so I can add them to
the list of examples (Robert Schultz; a-mail address: RLSPC@schultzgroup.org).
1. Before and after analysis (3-5 year trend is needed, depending on volumes) for construction or
maintenance projects to see if the local situation has improved (for example: brine applications,
etc.).
2. Crash pattern analysis (FTYROW Left Turn, Run off road, etc.) to isolate types of
problems:
3. Crash statistics to justify obtaining special funds or grants.
4. Jurisdiction wide crash analysis of crash types to see if there is a specific problem (example:
teenage driver collisions with farm equipment).
5. Railroad crossing crash analysis to determine if a change in traffic controls is needed.
6. Intersection crash analysis to determine if traffic control modes or magnitude are adequate.
7. Intersection crash analysis to look at the ratio of day/night crashes.
8. Analysis by "driver" (ran traffic signal, ran stop sign, FTYROW at an uncontrolled
intersection, disregard warning signal, etc.) to find a trend.
9. Jurisdiction-wide incident selection and crash stacking to find the high incident crash
locations.
10. Crash analysis by route or route segment to see if modifications in traffic control are needed.
11. Jurisdiction-wide incident selection and crash stacking compared to another similar
jurisdiction.
12. Crash analysis by surface type (roadway defect, etc.) to determine if an alternate surface is
necessary.
13. Crash analysis by weather conditions to see if more or a different road treatment is necessary.
CMaT Engineering Applications for Crash Analysis Page 1 of 3
14. Crash analysis by traffic control devices to see if they are adequate.
15. Fixed Object Analysis to discover possible problems (adequate clear zone, etc.).
16. Major Cause Analysis (speed, impaired driving, etc.) to plan possible engineering
intervention.
17. Road Feature Analysis (paved shoulders, lane widths, etc.) to determine their impact on
crashes.
18. Crash analysis of a roadway segment during "project concepting" to determine if there are
geometric or roadside issues that should be modified as part of the project
(Example: a five year accident history is required by counties as part of the justification for
constructing a project utilizing 3R guidelines for project design elements).
19. Benefit-cost Ratio Analysis for justifying a "design exception" for not incorporating or
upgrading roadway features that would bring the design of a project up to the current
recommended guidelines.
20. Analysis by driver characteristics: age, gender, experience, etc.
(Example: elderly driver: larger letters, higher intensity sign sheeting, etc.).
21. Analysis by contributing factor: Major Cause: speed, seat belt use, impaired driving, etc.
(Example: not obeying posted speed limits for a curve)
Prevention: use a combination of law enforcement and engineering:
Speed enforcement (law enforcement)
Larger sign, etc. (engineering)
22. Analysis of specific road features to determine their impact (paved shoulders, lane widths of
less than 12 feet, various shoulder widths, etc.).
CMaT Engineering Applications for Crash Analysis Page 2 of 3
Resources
Web Sites
For information about the crash analysis software available (CMaT, SAVER), available training
for the crash analysis software, and crash data for Iowa counties and cities:
www. iowadot. gov/crashanalysi s
For comparable rates, city/county profiles, safety candidate lists:
www iowadot.gov/crashanalysis/data.htm
For information and help with calculating a crash rate:
Note: See chapter 5 in the CTRE Traffic Handbook for Crash Analysis.
www ctre iastate.edu~ubs/traffichandbook/index.htm
For the process of crash analysis, possible counter measures:
www ctre iastate edu/pubs/traffichandbook/SCrashAnalysis.pdf
Testimonals
Municipal Transportation testimonial:
"I've worked on a couple of traffic impact studies and traffic safety studies.
I used CMAT to look at the accident history.
I used an aerial image from the Iowa State GIS site.
I used the traffic counts from the DOT site.
CMAT is extremely valuable for municipal transportation work."
CMaT Engineering Applications for Crash Analysis Page 3 of 3
Law Enforcement Applications
For
GMAT Crash Analysis
Provided by
Robert Schultz
RLSPC~a schultzgroup.org
General Analysis
1. Crash Frequency analysis (jurisdiction wide) to determine ALL high crash locations
Crash Selection Procedure:
a) Menu: Incident Selection /Select Using aFinder /City or County
(or use the appropriate manual selection tool: point, etc. to select your jurisdiction)
b) Stack Crashes and Zoom In (to be able to see the stacks)
c) Look at map for resulting crash dots
2. Crash Frequency analysis (jurisdiction wide) to find the highest crash frequency locations
based on RATE (taking into consideration the average daily traffic for each location).
Crash Selection Procedure to find a crash rate:
a) Menu: Incident Selection /Select Using aFinder /City or County
b) Calculate Rate
c) Compare your local Rate (for road segments) with the "Comparables" (for road segments)
on the following web site under the DATA heading:
www.iowadot. Gov/crashanal
3. Crashes (by jurisdiction, by beat, by neighborhood, etc.) compared to another similar jurisdiction,
beat, or neighborhood.
Crash Selection Procedure for the FIRST selected area:
a) Polygon Tool (or the appropriate manual selection tool) to select the area
b) Look at map for resulting crash dots for the FIRST area
c) Print a Report (Driver /Time Summary, etc.) and/or a Chart (day of month, month, etc.)
Crash Selection Procedure for the SECOND selected area:
d) Polygon Tool (or the appropriate manual selection tool) to select the SECOND area
e) Look at map for resulting crash dots for the SECOND area
f) Print a Report (Driver /Time Summary, etc.) and/or a Chart (day of month, month, etc.)
g) Compare the Reports and Charts from the FIRST and the SECOND beat areas
CMaT Law Enforcement Applications for Crash Analysis Page 1 of 5
4. Major Cause analysis to determine why crashes are happening
a. jurisdiction wide (City or County)
1) Crash Selection Procedure for a City or a County:
Menu: Incident Selection /Select Using aFinder /City or County
Major Cause Report
b. in a given area (beat, neighborhood, corridor, street segment, intersection, etc.)
1) Crash Selection Procedure fora "straight sided" area on all four sides:
Menu: Incident Selection /Rectangle (select desired area)
Major Cause Report
2) Crash Selection Procedure for an "non-straight sided" area:
Menu: Incident Selection /Polygon (select desired area)
Major Cause Report
3) Crash Selection Procedure for a street segment:
Menu: Incident Selection /Route Segment (select desired street length)
Note: If the EXACT street segment cannot be achieved with the
Route Segment tool, use the Polygon tool.
Major Cause Report
4) Crash Selection Procedure for an intersection:
Menu: Incident Selection /Point /Circle (select desired intersection)
Major Cause Report
Specific Patterns
5. Day of Week and Time of Day analysis to determine best assignment for officers
Crash Selection Procedure:
Menu: Incident Selection /Polygon (select beat or neighborhood area)
Driver and Time Summary Report (day of week /time of day chart)
6. Blood Alcohol Content (BAC) analysis to determine location of drunk driver crashes
Crash Selection Procedure:
Menu: Incident Selection /Select Using aFinder /City or County
Filter =Drug /Alcohol (select a filter option)
Look at map for resulting crash dots
CMaT Law Enforcement Applications for Crash Analysis Page 2 of 5
7. Distance of Crashes from establishment serving alcoholic beverages analysis
Crash Selection Procedure:
Menu: Incident Selection /Select Using aFinder /City or County
Filter =Drug /Alcohol (make a selection)
Look at map for resulting crash dots
Use Scale Bar (to measure from crash site to the establishment serving the beverage)
8. Crash pattern analysis to isolate types of problems
a. alcohol related crashes between midnight and 3:00 am
Crash Selection Procedure:
Menu: Incident Selection /Select Using aFinder /City or County
Filter =Drug /Alcohol (make selection);
Filter =Time of Day (select midnight through 3:00 am)
Look at map for resulting crash dots
Driver and Time Report
b. speed related crashes
Crash Selection Procedure:
Menu: Incident Selection /Select Using aFinder /City or County
Filter =Major Cause
(DESELECT ALL filter options;
select ONE option: Exceeded Authorized Speed / OR
Driving Too Fast for Conditions)
Look at map for resulting crash dots
9. Corridor analysis (street segments) to find high risk travel areas.
Crash Selection Procedure:
Menu: Incident Selection /Route Segment (select desired street length)
Look at map for resulting crash dots
10. Intersection analysis to find high risk intersections.
Crash Selection Procedure:
Menu: Incident Selection /Point (select desired intersection)
Look at map for resulting crash dots
11. Beat (or neighborhood) analysis to find sections of a jurisdiction with high risk travel conditions.
Crash Selection Procedure:
Menu: Incident Selection /Polygon (select beat area)
Look at map for resulting crash dots
CMaT Law Enforcement Applications for Crash Analysis Page 3 of 5
12. Driver contributing circumstances analysis to find a trend (running a traffic signal, running a
stop sign, FTYROW at an uncontrolled intersection, disregarding a warning signal, etc.).
Crash Selection Procedure:
Menu: Incident Selection /Select Using aFinder =City
Filter =Major Cause (make a "major cause" selection)
Look at map for resulting crash dots
13. School analysis to find high risk travel conditions in a local school district.
Crash Selection Procedure:
File Menu /Select "Load Saved Selection" (select school name from alphabetical list)
Look at map for resulting crash dots
Quality Control
14. Before and after analysis of concentrated enforcement efforts (speed control, seat belt,
impaired driving, child safety seats, etc.) to judge the effectiveness of enforcement efforts
Crash Selection Procedure:
Menu: Incident Selection /Select Using aFinder /City or County (or the appropriate manual
selection tool)
Filter =Year (select the desired 3 year period)
Filter =Major Cause (make a "major cause" selection);
Look at map for resulting crash dots
Obtaining Funds
15. Crash statistics to justify obtaining special funds or grants.
Crash Selection Procedure:
Select crashes appropriate for the special fund or grant requirements.
Miscellaneous
16. Neighborhood Watch Group meetings.
Crash Selection Procedure:
Menu: Incident Selection /Polygon (to select the neighborhood watch area);
Filters as needed
Charts as needed
Look at map for resulting crash dots
CMaT Law Enforcement Applications for Crash Analysis Page 4 of 5
Resources
Web Sites
For information about the crash analysis software available (CMaT, SAVER), available training for the
crash analysis software, crash data for Iowa counties and cities:
www iowadot.~ov/crashanalvsis
For comparable rates, city/county profiles, safety candidate lists:
www iowadot gov/crashanalvsis/data.htm
For information and help with calculating a crash rate:
www ctre iastate edu/pubs/traffichandbook/index.htm
For the process of crash analysis, possible counter measures:
htt~•//www ctre iastate edu/pubs/traffichandbook/SCrashAnalysis.pdf
Note: See chapter 5 for Crash Analysis.
CMaT Law Enforcement Applications for Crash Analysis Page 5 of 5
Page 1 of 1
Marian Karr
From: City of Iowa City [web@iowa-city.org]
Sent: Wednesday, December 15, 2010 4:11 PM
To: Marian Karr
Subject: Grant will help build rail port in City industrial park
The potential for Iowa City's newest industrial park to draw new business and industry took a
giant leap forward this week when the Iowa Transportation Commission announced that a
$1,056,200 grant has been awarded to the City to build rail infrastructure on the industrial
campus. The grant will pay for half the cost of constructing a spur line from the Iowa Interstate
Railroad into the industrial park, a total of 3,000 lineal feet of track. Construction is expected to
get underway in 2011.
The rail connection is expected to be a major draw for manufacturers and other businesses that
are interested in building in the 173-acre industrial park, located in southeast Iowa City. In
addition to rail, the industrial park's close proximity to Highway 6, Highway 218 /Avenue of the
Saints, and Interstate 80 will provide ease of transport for bringing in raw materials or supplies,
and shipping out finished product.
The City purchased the land in 2008 for use as an industrial park. Since then, it's been
developing the park's infrastructure, bringing in utilities, and working closely with the Iowa City
Area Development Group (ICAD) to market the site, specifically to businesses in the wind
energy manufacturing sector. The City is currently taking steps to have the industrial park
certified as "shovel-ready," which will streamline the start-up process for companies that are
interested in building on one of the sites --whether they're a wind energy business or a general
industrial use.
For more information, contact John Yapp, Transportation Planner for Johnson County Council of
Governments, at 319.356.5252 or e-mail john-vappCc~iowa-city.org.
Do not reply directly to this a-mail! It is produced from an automated system, and is not monitored for replies. If you
have a question or comment about this information, please contact the originating department of this message, or by
using our feedback form.
For technical questions regarding the website, please contact our web team.
• Unsubscribe or edit your subscription details.
• Visit our lobs page for employment opportunities.
• View more news from the City of Iowa City.
12/16/2010
Grant will help build rail port in City industrial park contact: John Yapp
Posted by: Planning Department Contact Phone: (319) 356-5252
Mailing List(s): General City News
Originally Posted 12/15/2010 4:11:03 PM
IP10
MINUTES PRELIMINARY
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
NOVEMBER 10, 2010 - 6:30 PM
EMMA HARVAT HALL, CITY HALL
MEMBERS PRESENT: Andrew Chappell, Scott Dragoo, Charlie Drum, Jarrod Gatlin,
Holly Jane Hart, Michael McKay
MEMBERS ABSENT: Rebecca McMurray, Rachel Zimmermann Smith
STAFF PRESENT: Steve Long, Tracy Hightshoe, Doug Ongie, David Purdy
OTHERS PRESENT: Dion Williams, Ferman Milster, Roger Lusala, Bill Reagan, Keith
Johnk, Jaron Varner, Sharon Asari, Mark Patton, Jim Swaim,
Charlie Eastham, Steve Noack, Ron Berg, Dr. Therese Kelller,
Joyce Eland, Suellen Novotny, Glenn Siders, Steve Gordon,
Yolanda Spears, Mike Moran, Jason Havel, Maryann Dennis,
Becci Reedus, Sue Freeman, Brian Loring, John Shaw, Sherri
Zastrow, Sandy Pickup, Eugene Spaziani, Crissy Caganelli, Ron
Schieffer
RECOMMENDATIONS TO THE CITY COUNCIL:
None.
CALL TO ORDER:
The meeting was called to order by Chairperson Michael McKay at 6:30 p.m.
PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA:
None.
STAFF/COMMISSION COMMENT:
None.
DISCUSSION REGARDING FY11 SPECIAL COMMUNITY DEVELOPMENT BLOCK GRANT
(CDBG) ALLOCATION RE4UESTS:
DISCUSS FY11 CDBG APPLICATIONS:
McKay thanked the applicants for the time and effort they had put into the application process
and for their efforts on behalf of the community. He noted that the applications are for
approximately six times more than the available funding, so every application cannot be fully
funded. McKay explained the rating and evaluation process the Commission would be using as
a guide, emphasizing that the Commission would ultimately use their best judgment in sorting
out the allocations. He noted that the City Council would have the ultimate decision as to which
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applications are funded and in what amounts; the Commission merely makes recommendations
to the City Council.
McKay stated that the Commission has about $2.6 million to allocate in this special allocation
process; in the weeks immediately following, the Commission will begin the process of
allocating approximately $1.5 million in regular entitlement funds. McKay said that the
Commission would need to make these funding decisions based on the criteria set with the
overriding consideration of what is important to the community. McKay noted that the
Commission was selected to represent across-section of the community, and that it was as
such that the City Council valued their opinions and input. He said that in addition to the
specific criteria that have been outlined, Commissioners will need to draw on their professional
and life experiences within the community to guide their decisions.
McKay stated that an applicant had recently contacted the Planning Department in order to get
personal contact information for someone on the Commission. McKay said that while such an
action was legal it was not, in his opinion, right. McKay suggested that the Commission come
up with policy to guide such interactions during allocation periods. McKay proposed that the
City formally adopt a policy that states that personal information such as a-mail addresses will
not be given out to agencies or individuals that are applying for funds from the City; any member
contacted by an applicant wishing to influence that member on allocation decisions must report
that to the Chair. Hightshoe said that our legal department had advised that because the
Commission is an advisory body rather than a judicial body, the City may be required to provide
contact information when requested. She said that the policy issue is more a question of what
the Commission wishes to do about such contacts. There are three main options: 1) advise the
applicant that the topic can only be discussed in open meeting, 2) discuss the issue with the
applicant but then disclose those discussions to the commission or 3) do nothing. Drum said his
preference was to have a policy where specific applications were not discussed outside the
meetings. He said he did not mind talking in general terms about what the Commission did as a
body, but thought the Commission should not be talking about specific applications with the
applicant outside of the open meetings.
Chappell asked if Legal had an issue with the Commission discussing such a policy when it was
not on the agenda. Hightshoe said that a policy or a consensus might pertain only to the
specific applications currently before the Commission if it was discussed as a part of this
agenda item. She said the Commission would have to discuss the matter as a separate agenda
item if it wished to apply a policy across the board. Chappell said that as part of these
proceedings, he could certainly agree that discussions on these applications will take place
publicly and ex parte contacts will be disclosed. He said that he was not comfortable discussing
a more general policy unless it was a separate agenda item. He added that he was
uncomfortable with the idea of the Commission taking it upon itself to limit the contact
information that the City could provide. He said that such a directive should come from the City,
as there are relatively complex public records/information laws at play. Chappell said that he
was happy to state for the record that he has no interest in being contacted about these
applications outside of the meeting, and will not discuss specific applications if he is contacted.
McKay said that the Commission could table the matter for now and bring it up as a later
meeting as an agenda item. McKay suggested proceeding with the discussion of applications in
the order they appeared in the materials prepared by staff.
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Public Facilities:
Hightshoe noted that staff had identified concerns for several applicants and notified the
applicants about those issues. Applicants were provided the same memo as commission
members. She said the Commission was not required to ask every applicant about every
concern identified by staff, nor was it required to ask questions only about concerns identified by
staff.
The Arc of Southeast Iowa:
McKay noted that the correct HUD classification for The Arc is as a handicap center, which
adjusts its priority level from high to medium
Bill Regan, 2620 Muscatine Avenue, Director of the Arc of Southeast Iowa, said The Arc had
three bids for every component of the comprehensive .facility project. He said that they also
have design and specifications for future bids.
Iowa City -Parks/Recreation:
McKay suggested that the proposed splash pad is relatively close to the splash pad at Wetherby
Park, and asked if it would not be better to have it somewhere else.
Mike Moran, 220 South Gilbert Street, Parks Director, said that while the proposed site is close
to Wetherby, it does meet CDBG requirements for serving an area of lower-income residents.
He said that the new site does not require children in the area near the proposed site to cross
Sycamore Street in order to play at a splash pad. He said that there was also the possibility of
locating the splash pad at the Chadek property off of Friendship Street, but that it was still a bit
of an unknown quantity, whereas Fair Meadows is an established park.
Chappell asked if the Commission's recommendations could include conditions on where the
splash pad was located and Hightshoe replied that they could.
Drum asked Moran how well Wetherby Park's splash pad had been received. Moran said it was
very well received and used both by neighbors and members of the larger community.
Chappell asked if the City had done the appraisal relatively recently, and Moran replied that it
had been within the last six weeks. Moran said that there have been four meetings with the
Chadeks regarding their property. The appraisal amounts and the asking price are far apart at
the present time, and negotiations are underway to get them closer together.
Iowa City -Public Works:
McKay asked if there were any questions from the Commission on the sidewalk installation
project. Hightshoe said that there was someone present from Engineering to represent the
project. Chappell asked how much of the project was funded by the 2011 Capital Improvements
plan (CIP). Jason Havel replied that there was CIP funding, but that his understanding was that
additional funding was needed for the entire trail section along Highway 1. Drum said that he
had noticed that the cost per person had been left off of the application, and Hightshoe said that
with an area-benefit such as sidewalks and trails that does not really apply as technically
everyone in the census tract benefits. Havel was asked if the side streets included in the project
were residential or commercial properties, and he replied that they were primarily residential.
Chappell asked if it was fair to ask why sidewalks had not been required to be put in a long time
ago. Havel said that it was most likely that at the time the properties were built it was not a City
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requirement. Hart said it was her understanding that there was some prohibition on CDBG
funding for sidewalks and street repairs. Hightshoe said that funding of public infrastructure
such as streets sewer and sidewalks can be funded by CDBG so long as it is in a qualifying low-
to-moderate income area based on the most recent Census. Chappell asked if there was any
idea of what the percentage of renter-occupied versus owner-occupied was for that area. Long
estimated that 60% of the homes to be owner-occupied and 40% renter-occupied. Drum said
that in his opinion there are a lot of people walking on the street in that area.
Community Mental Health:
McKay noted that staff had raised a good question in asking how many clients served by the
agency have mobility impairments. The applicant said that they did not have the numbers at
this point, but would seek to provide them. He noted that if just one person was being denied
access to the building due to a disability then the law is being broken. He said that at the very
least, it is safe to say that the percentage of clients served that have mobility issues is at least
consistent with the general population. He said that while they technically meet the
requirements of the ADA currently, their current accommodations are just not functional. The
applicant explained that demographic data on mobility impairments is not actually kept by the
agency, as it is difficult to catalog: people who are morbidly obese can be considered mobility
impaired, as can people who rely on scooters but can walk, or those whose mobility is affected
by medications. The applicant said that there is a scheduling issue for people with mobility
impairments because only one room in the office can accommodate them. Generally, if there
are mobility issues involved, doctors have to meet with clients in the one building that is
accessible regardless of where the doctor's actual office is located.
The Crisis Center:
Becci Reedus, 1121 Gilbert Court, Executive Director, said that the Crisis Center is moving
toward aclient-choice distribution of their grocery items, a system which will be greatly
enhanced by this project. Reedus said that part of the idea behind this system is to allow clients
to better accommodate special dietary needs. Reedus said there was only one bid because the
project is rather specialized; the other project has four viable bids. Chappell asked if the Crisis
Center had a preferred prioritization for its projects. Reedus said that there really was not
because they all really need to be done. She said there are two parts to the floor project that
are necessary to switch to the client-choice system to remove potential tripping hazards;
however, the warehouse area is less critical than the client area. She said that the roof project
is unavoidable. McKay asked if the floor was a safety issue, and Reedus said that it could be.
Iowa City Free Medical Clinic -Facility Rehab:
McKay noted that the City had asked two organizations to apply for this funding round, one of
which was the Free Medical Clinic. McKay asked staff if asking someone to apply had any
deeper meaning or indication for funding. Hightshoe said that it did not. She said the City is
encouraging revitalization of the Towncrest area due to disinvestment and increased vacancy
rates in recent years. Hightshoe said that the City hired a consultant to draft a design plan for
this area that includes both new construction and facade improvements. The City is also
pursuing an Urban Renewal area where improvements must comply with the new design
standards for city financial incentives. She said that the architect had picked a couple of
existing buildings to demonstrate what the facade could look like under this design plan. Free
Medical Clinic was one of the buildings. As there was already a design plan available, staff
encouraged Free Medical Clinic to apply. She said that there was no guarantee of funding
signified by the applicant being asked to apply. Drum asked if the City's efforts included any
funding for revitalization. Hightshoe said there would likely be incentives in the form of Tax
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Increment Financing (TIF) and other incentives. Some of the incentives would only be available
for for-profits (tax paying entities). Chappell asked how firm the plan is at this point. Hightshoe
said that City Council has not yet adopted it; it will go through the Planning and Zoning approval
process sometime this month. Chappell asked if it was correct that the Commission would not
know if City Council was willing to adopt this particular design until after they had voted on
allocations. Long said he believed that the Council would know before their vote (the Urban
Renewal Plan goes to Council in December). Chappell noted that the City will have some role
in the redevelopment in terms of streetscapes, sidewalks and lighting for the area. Chappell
asked how committed the City is to doing its part for those common areas of Towncrest. Long
said that the City Council had allocated $1 million over atwo-year period for improvements to
that area. Hightshoe said that the hope is that developer interest in the redevelopment will spur
private investments such as the facade improvements. Long said that beginning next spring
and summer public improvements to the area will be more visibly evident. Such improvements
might include: realignment of interior streets, lighting, and signage.
Iowa Valley Habitat for Humanity:
McKay said he wanted to make sure he understood this project correctly. He asked if it was
correct that Habitat was seeking to build a building in which they would actually build houses
and then move them to lots they had acquired in the area.
Mark Patton, 2401 Scott Boulevard, spoke on behalf of Habitat for Humanity. He explained that
the funding request is for the acquisition of a building in the industrial park, and the expansion of
that building by approximately 6,000 square feet. This would allow Habitat to complete
construction of houses during the winter months.
Patton said that the school district discontinued its Student Build program due to funding cuts,
and is currently regrouping to see about ways to reinstate that. He said that Kirkwood is also
looking for ways to bring their building program to Iowa City. The new Habitat facility would be
the anchor for that program. Chappell asked if the program would be one in which parts of the
home would be built and then assembled on the site where the home would actually be located.
Patton said that there were two basic ways to do modular homes: 1) assemble the entire home
off-site and then move it, or 2) move the pieces of the home and then assemble them on-site.
Patton said that single-story structures can be moved fairly easily around the community. He
said that the goal is to have construction on a year-round basis.
Habitat is also moving toward doing more remodeling, repairs and rehabbing of homes, with the
goal of keeping current homeowners in their homes. He said that staff needs to be retrained to
build ramps and other things that would accommodate keeping the elderly and disabled in their
own homes. Patton said that the facility would serve as a training center as well as an indoor
construction facility. Chappell asked if Habitat anticipated providing training opportunities to the
homeowners themselves, and Patton said that was part of the plans. He clarified that Habitat
would not actually go out and do repair work for a homeowner that was over 80% of the median
income.
A Commissioner asked if there were bridges in Iowa City that would accommodate moving
modular homes from the east side of town to the west side of town. Patton said that they were
more concerned about the height and width of bridges when it came to moving homes, but that
he had spoken with engineering and he believed that it would be possible to accommodate a
move from the east side to the west side in some instances.
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Jaron Varner:
Jaron Varner, 3234 Friendship Street, introduced himself as vice-president and CEO of
Renaissance Remedial Services. He said the company provides remedial services for at-risk
youth. Chappell asked where the company was currently located, and Varner said that the
company is currently located in Cedar Rapids and is hoping to locate in the Iowa City area as it
receives a lot of referrals from Johnson County. Drum asked if the company would be closing
the Cedar Rapids office if it relocated to Iowa City. Varner said he would like to keep both
facilities open. McKay asked how many clients they were currently serving. Varner said this
was the company's first fiscal year, so it is currently serving about ten clients. Drum asked if
they had all been referred by Johnson County and Varner replied that they had been.
Chappell asked how Renaissance Remedial Services is organized. Varner said it is afor-profit
corporation that accepts Medicaid and Title 19. McKay noted that Renaissance had not
submitted any supporting documents from other agencies and asked Varner if he could provide
those. Varner said that he had removed those documents at the last minute because he was
trying to stay within the page limit requirements, but he would be happy to get those to the
Commission. Hightshoe asked if McKay was asking for general letters of support or letters
specifying a willingness to partner with Renaissance in the Iowa City location. McKay said he
was trying to determine if an unknown entity had the capacity to manage $1.7 million in federal
funds, and who would be supporting them and referring clients to them. McKay said he was just
looking for understanding as to how this would work.
Varner said that CITY STEPS says that community centers and childcare centers are of high
priority. He said that the CEO of Kids Inc., a Cedar Rapids-based childcare facility with a
number of locations, will basically oversee the construction and staffing of the childcare facility.
Varner said that with 5,000 square feet the facility could serve approximately 100 kids; the goal
would be to charge about $100 per kid per week for low-income families. Varner noted that a
lack of affordable childcare was cited in CITY STEPS as a contributing factor to poverty. McKay
said that there are other agencies in the city that are providing these kinds of services already.
He asked Varner what makes his agency different, and how will he ensure that services are not
simply being duplicated. Varner said that his organization really wants to provide a safe place
for after school programming, and for community stewardship and academic leadership. McKay
asked what Varner's organization would do differently than Mayor's Youth Empowerment
Program (MYEP) or Neighborhood Centers of Johnson County (NCJC). Varner said that his
agency actually receives referrals from NCJC. He said that he has no desire to duplicate
already existing services; the services they will provide will be ones for which a need in the
community has already been demonstrated. He said that he would also prefer to hire
individuals with a history in and understanding of the community.
Drum asked how the program is currently being funded. Varner said that he is currently putting
his own money up as investment, and seeking multiple funding sources through a number of
grant applications. Drum asked if the Renaissance Center would be receptive to partial funding.
Varner said that they would be overjoyed with any funding amount. He said that he really feels
there is a need for these services for at-risk youth, and that CITY STEPS also demonstrates a
need for these services.
Chappell asked where the $450,000 acquisition fee comes from. Varner said that the figure
was based on the asking price of the building. Varner was asked if his agency had partnered
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with other community agencies before, and he replied that in the past they had partnered with
the Iowa City Police Department, United Action for Youth (UAY) and MYEP. He noted that
Renaissance had no desire to overshadow existing organizations; rather, the desire is to fill in
the gaps in services. Varner was asked if he could provide letters of support from other
agencies in the community and he said that he would be happy to provide them.
It was noted that taking on a building that had been vacant for four years was a large
undertaking. The applicant stated that the location was rather ideal, in that there was good
access to parking and it is very accessible by bus.
McKay said that he still had some concerns about the viability of the project. He said he would
like to see letters from the agencies Varner had mentioned expressing why these services were
needed, how these agencies had worked with Renaissance in the past and how they expect to
work with them in the future. Varner said he would be happy to provide that documentation.
Chappell asked what the $1 million for remodeling was based on, as it seemed like a nice round
number. The applicant explained that extensive mold mitigation had to be done on the building
and all of the finishes needed to be replaced. The estimate is based on the idea that about
$50/square foot would make the building habitable, and an additional $30/ square foot would
replace the windows, allow for tuck-pointing and take care of the retaining wall in back of the
building. He said that $600,000 was the estimate for getting the building cleaned up and
operational, but all of the electrical and mechanical systems need to be replaced as well, which
accounts for the other $500,000-$600,000.
Long noted that the allocation meeting would be taking place eight days from this meeting, so
the applicant should submit the letters of support as soon as possible.
Mayor's Youth Empowerment Program (MYEP):
Roger Lusala, 407 Highland Court, spoke on behalf of MYEP. Chappell asked if MYEP had an
understanding with the owner if they could purchase for the appraised price rather than the
asking price. Lusala said that the owner was amenable to that plan.
Drum said that the last time he was in the building MYEP was doing some serious work on it.
He asked Lusala how that was coming along. Lusala said that the outside of the building was
completely done and looks great. He said that the outside appearance has revitalized the area
as a whole. Drum and Lusala discussed a number of items inside the building that still needed
to be completed. McKay asked what the completion of the upstairs of the building would do for
the agency in terms of the number of people served. Lusala explained that some space
downstairs that should go to services is currently being used as office space. McKay asked if
Lusala had specific numbers in terms of employees that could be hired or clients served as a
result of these improvements, and Lusala gave a rough estimate.
Chappell asked if MYEP paid property taxes on their property. Lusala said that they are to pay
property taxes for two years before an exemption can be applied for. Lusala said that they do
expect to be fully exempted from property taxes once they become eligible.
McKay asked who helped MYEP with their estimates and construction numbers. Lusala said
that they have a contractor they have been working with who provided estimates.
MECCA:
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Ron Berg, 430 Southgate Avenue, spoke on behalf of MECCA. Chappell asked how MECCA
came up with their numbers for the rehab and Berg replied that the numbers were best-guess
estimates and that no contractors had submitted bids yet. McKay asked how old the building
was and Berg responded that MECCA had moved there in about 1984. Since that time they
have replaced the roof, the windows, the siding and the heating and cooling systems in the
building.
Chappell asked if MECCA had a prioritization of projects in the event that partial funding was
awarded. MECCA said that they do surveys with clients about their reactions to the facilities and
MECCA's priority list is based partially on that.
McKay asked how the improvements would benefit the community in terms of number of clients
served or number of people employed by MECCA. Berg said that healthcare reform is going to
move the treatment system to one that is driven more by client-choice. He said that the bottom-
line is that the building is tired out and needs some work done to it.
McKay asked if the carpeting was the original carpeting for the building. Berg said that it was
not original; CDBG funding had replaced it several years ago. However, maintenance of
carpeting is an issue. McKay asked if the ceilings and walls and lighting were all original and
Berg said that they are.
Berg was asked how much funding would be needed to update just the waiting room. He said
that his understanding is that if the waiting room is remodeled the rest of the building will need
to be brought up to fire code, which will involve replacing the sprinkler system, so the cost would
be about $175,000.
Neighborhood Center of Johnson County (NCJC):
Chappell noted that the purchase of the property was not scheduled until August of 2011.
Chappell asked where the $375,000 figure came from and the applicant said it was the sale
price of the property. Chappell asked if the property had been appraised and the applicant said
that it had not been appraised yet, though several of NCJC board members had some expertise
in that area and thought the building would appraise for that price. The applicant explained that
the current facility primarily serves youth and preschool-aged children. He said that they have
been searching for space for adult programming for quite some time. Chappell asked if this
project would be possible to do with only partial funding, and the applicant said that he did not
think it would be.
Reach For Your Potential (RFYP):
The applicant clarified that the cost per person was based on serving 100 people. He explained
that a large percentage of their funding comes from Medicaid and that recently the agency's
income took a hit because of changes in the Medicaid system. The adult daycare is funded by
Title 19, and currently the space used for it is being rented. The CDBG funding would give
RFYP the opportunity to expand the adult daycare to double its current capacity. Additionally,
RFYP has approximately 25 homes in which it provides residential services to individuals. The
building improvements would provide space for socialization and recreational activities to
RFYP's residential residents as well; this means that around 235 clients would benefit from
these improvements. RFYP has been asked by Johnson County to include Brain Injured (BI)
individuals to its list of categories it will serve, so filling the new capacity is not expected to be an
issue.
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Drum asked how the project could be funded if the full funding request was not granted. The
applicant said that a loan would be applied for which would result in about $50,000 a year in
additional costs. Drum asked if other agencies in town provided similar services and the
applicant replied that Pathways provides adult daycare. Drum noted that the population is
aging.
McKay asked what partial funding would mean for the whole project. The applicant said that
significant changes would result.
Successful Living:
McKay noted that this was one of the applicants that the City had asked to apply as it is in the
Towncrest area that is being looked at for redevelopment.
Steve Noack, 2406 Towncrest Drive, spoke on behalf of Successful Living. McKay asked
Noack if he liked the design that the consultant had come up with for his building. He said that
he had been at the redevelopment meetings and had found some of the designs put forth to be
a little bit "out there," but that the final design is a nice blend of some of the proposals.
Chappell asked about the budget. Noack said that the budgeting had been tricky and that some
of the estimates had looked a little high. Noack said that while Successful Living would like to
see the project happen, a lot of it will be depend on the City's interpretation of the final
guidelines that are issued for the area. He gave the example of the window height that was
recommended. Towncrest windows tend to be set high, but the guidelines called for lower
windows; those kinds of changes tend to be quite costly as they require interior as well as
exterior treatments.
Hightshoe asked what percent of the building Successful Living needed for its operations.
Noack said that Successful Living occupies over 75% of the top level, and 50% of the lower
level. Hightshoe noted that HCDC could only fund the portions of the building that are actually
occupied by Successful Living. Noack said there was a good chance that a larger percentage
of the building would be used by their agency in the future.
Systems Unlimited:
The applicant explained that they are not requesting the full project budget from HCDC; rather,
they are asking for funds to purchase the land. He said they would like to have the facility fully
functional within three years. Part of the issue is that Systems is growing so fast that the
agency has doubled in size in the last three years; he said that there are 38 family therapists
working out of building built four years ago that was intended to house 17. Systems has
contracts with all of the Iowa City schools as well as the College Green School District. The
applicant explained that the only thing that was holding Systems back was a lack of staff and a
lack of space. Bricks and mortar projects and facility projects are very difficult to fund within the
regular funding streams, he said.
McKay questioned their capital campaign due to problems with the last campaign done by the
agency. Will this campaign be successful enough to fund a new building on the CDBG
purchased lot? The applicant said that there are plans in place for significant marketing
strategies that should help increase support. He said that Systems has learned from its past
mistakes.
Visiting Nurses Association (VNA):
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Chappell asked if the $500,000 figure was based on the square footage required by VNA and
the cost per square foot. Suellen Novotny, 2953 Sierra Court, Executive Director, said that the
cost is figured at about $121 per square foot times 5,000 square feet; she said that costs for
new construction can range much higher.
McKay asked what this project will do for the community in terms of number of people served or
employed. The VNA presently provides home care and community services. With the purchase
of a new building, the VNA plans to put in four exam rooms, and collaborate with the College of
Nursing to see more low-income patients. Novotny said that the recently enacted healthcare
reforms could result in more people being enrolled in Medicaid and having problems locating
primary care providers. At the end of this year, VNA will have served about 5,600 people. In
2014, scheduled changes to state and federal healthcare programs may result in a larger
number of local clients using nurse practitioners for their primary care.
HOUSING:
Do iolence Intervention Project (DVIP):
McKay asked Hightshoe to give arun-through of the project. Hightshoe said that the proposed
acquisition is for one building that will have multiple uses. Hightshoe said the property would
have eight residential apartments and eight commercial spaces with tenants in them. Hightshoe
said that CDBG funds can be used for the acquisition of a mixed use building; however, a
national objective must be fulfilled to do so. In this case, 51 % of the units would have to be
marketed to low-income residents. Hightshoe said that the CDBG funds must be limited to only
the residential units.
Drum asked about the cost per bedroom. The applicant said that was because the cost of the
entire building, including the residential portions, was included in the calculation. She noted that
if the agency was able to build their own facility they would be able to shift money that currently
goes toward property taxes toward client services. Hightshoe noted that if aCDBG-funded
project dislocates a renter, then relocation expenses must be paid by the agency, and need to
be factored into the budget.
McKay said that he appreciates staff's observation that this project seems to be a shift in focus
for DVIP and results in their being responsible for something they might not have managed
before. He asked if they were confident in their abilities to enter the world of rentals. The
applicant explained that the property is currently being managed by a property manager and it is
their intention to retain that property manager. She said they have had some great successes
with similar types of projects, but this will be new territory.
McKay asked what impact this project would have on employment. The applicant said that one
full-time position will be shifted to this project.
Isis Investments, LLC:
Yolanda Spears, spoke on behalf of Isis Investments. She said that the project will rely not just
on CDBG funding, but also with cooperation of lenders, and Section 8 rental assistance. She
said the idea is helping families make home ownership and quality rentals affordable. Spears
said that Isis is confident that they will be able to help the families that need it.
Hightshoe noted that even when teens get Section 8 vouchers, they often have a hard time
finding a landlord that will rent to them. Hightshoe clarified that her question for the applicant
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was whether this rent would be affordable without a Section 8 voucher. Spears said that they
do rent to families that do not have Section 8 vouchers, and that they definitely take into account
during the interview process whether a family can successfully afford the rent. Spears said that
Isis is hoping for loan forgiveness to be an aspect of their program.
Mayor's Youth Empowerment Program (MYEP):
Lusala said that the goal is to keep the rent as low as possible. He said that they are trying to
get a truly accessible, full zero-entry home. He said that the lots in question are perfectly
designed to allow for zero-entry.
MBHG, LLC:
McKay asked what the applicant had in mind in terms of accessibility. The applicant said that all
of the homes are single level homes with zero-step entries, widened doorways and handicap
accessible restrooms. Hightshoe noted that the homes are in Saddlebrook. The City
recommended 15 homes in this subdivision for the Single Family New Construction Program.
Long stated partial funding of this project was a possibility.
Shelter House- Rental Housing:
Long noted that the new Shelter House had received its Conditional Occupancy Permit.
Chrissy Canganelli, 429 Southgate Avenue, said that when the project came before the
Commission last year, the budget had been at approximately $400,000. She said that
approximately $200,000 in CDBG funds were awarded. Hightshoe explained that rehab on the
project had been delayed due to CDBG funding regulations. McKay asked if it was the wisest
move to go ahead with a second project when the applicant had not yet progressed very deeply
into the first one. Canganelli said they felt confident about the programs they were putting in
place and have invaluable partnerships that provide guidance and support. McKay asked if
there would be a second set of staff or if the same staff would man both homes. Canganelli
said that the same staff would oversee both homes. She said that a .75 staff member would be
added to their overall programs.
Successful Living:
McKay noted that Successful Living seemed to do a good job of offering housing at below the
fair market rent. Noack said that the original home was granted to Successful Living which
allows them to keep their expenses there very low, though they have also not been able to put
much money into the place. Noack said that a lot of clients have little to no income when they
first come to Successful Living. He said they are pleased to offer these people a place to live
while they transition and until they are able to get hooked up with services. Noack said that
Successful Living's main purpose is to provide supportive services to people with mental health
issues. Noack said that the rents at the other Successful Living facilities are not quite as low as
at this one. He said the house is a tired little house that was tired when Successful Living first
got it. The floors are sagging, the heating system is outdated, and there are a number of other
issues with the home, Noack said.
The Housing Fellowship:
Maryann Dennis, 322 East 2"d Street, spoke on behalf of The Housing Fellowship. Drum asked
about the ability of the project to proceed with partial funding, and Dennis said that it could.
Dennis said that the goal is for the housing to be affordable for residents who are not receiving
Section 8.
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
NOVEMBER 10, 2010
PAGE 12 of 15
United Action for Youth:
McKay asked what the difference is between this project and the kind that Isis had proposed.
Jim Swaim, Executive Director, said that his agency works with teen parents and the idea
behind their project is to provide supportive transitional housing for teen moms that could stay in
the program for 18-21 months. Upon completion of the program, the clients would then go on to
find permanent housing -something along the lines of what Isis is proposing. He said that each
of the teen moms would have a transitional living plan when they entered the program and
would receive services for education and employment to steer them in the direction of economic
self-sufficiency.
Drum asked if this was alife-skills program and the applicant said that each of the teen moms
would be assigned a case manager that would do some household management/life-skills
training, as well as extensive parenting-skills training. The program has a partnership with
Mercy Hospital in which a nurse practitioner provides well-baby and pre-natal care. Swaim
explained that no rent is charged at the facility, rather there is a program fee, the bulk of which
is refunded to the client upon completion of the program. The applicant was asked how
maintenance and utilities were paid for and Swaim replied that those costs were funded by their
grant. He did note that the grant under which the program operates does not allow the
accumulation of reserves, which is something that he is working on with his Board. Hightshoe
asked if a small rent could be charged. Swaim said that it was possible, but that it was
something that would involve coordination with the City and investigation into federal guidelines.
He said that other transitional programs do charge rent; the program fee of approximately $100
per month that is charged to the client is actually refunded back to them upon completion of the
program.
McKay asked if the goal was to have six to eight units attached. The applicant said that the
number of units depended on what buildings were available for sale and on the ability to staff it.
He said amulti-unit facility was desired because of staffing concerns, but also for convenience
and the built-in support that the teen moms could provide to one another. He said that they
currently have one cluster site on Iowa Avenue, and they would like to get three or four
scattered sites elsewhere. He said that they would be happy to wait to select sites until the City
Council has determined its revisions to the guidelines for where affordable housing should be
located. In regard to partial funding, the applicant said that they probably would not go forward
if they did not receive funding for at least four units. Chappell asked if they would ideally like to
locate near their other site. Swaim said that was not necessarily the goal; he said that many of
the teen moms attend Kirkwood or other east-side schools, and that a number of them have
taken advantage of job opportunities on the east side. He said the main thing was ensuring that
the moms were able to take advantage of the educational opportunities available to them;
something that could be difficult to do from the far west side of town because of transportation
issues.
Wetherby Condos South LLC:
Chappell asked if the proposed affordability period could be extended for this project. The
applicant said it could potentially be extended from seven years to eight to ten years, but
probably not 15 or 20 years. The applicant said that about $160,000 of home improvements
have been made to the property in the last 12 to 18 months, and no lead based paint issues
have been found. McKay asked for a brief summary of what the applicant was hoping to
accomplish with the project. The applicant said that this is a two pronged program. He said that
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
NOVEMBER 10, 2010
PAGE 13 of 15
what they are trying to do is make some significant interior and exterior improvements to the
complex to change the reality of what is happening in that neighborhood. He said that the
building is a condominium association of roughly 20 to 25 owners. He said that in order to
accomplish what they wish to in the area, they need asuper-majority of the condo association
and have control of 84 units. The first order of business is to gain control of the association so
that they can impose what they believe to be the proper rules, regulations, and improvements
that need to be done. He said that he anticipates that the increase in fees and assessments
that will be imposed once control is secured will result in the majority of the remaining condo
owners selling out to them in the future.
He said that the ultimate goal is to have 100% ownership; however, as HACAP owns nine units
he is not sure that will happen. He said that they have had great success in accomplishing
these goals in other condominium associations, and have virtually eliminated police calls to that
area. McKay asked what the correlation was between home improvements and decreased
crime rates. The applicant said that asuper-majority allows strict condo rules that lead to
decreased crime. He said that the new police substation has also assisted in reducing crime in
the area in the last several weeks. The applicant said that the $1.2 million funding allocation will
be used to leverage financing from private lenders; he noted that lenders are less than thrilled to
invest in that area of town and the less one has to borrow from them the better. He said that he
has pretty much been assured that with a $1.2 million grant from the City he will be able to
secure financing for everything outlined in the application. The applicant said that one of the
difficulties is that sometimes the CDBG money comes with restrictions that make it so that it is
cheaper in the long run just to secure private financing. He said that for this particular project
that is not the case, as he does not think private financing can be secured for the entire amount.
Chappell said he understood the desire for full control of the homeowners' association;
however, he asked if the applicant had attempted to form a coalition of existing homeowners.
The applicant said that he has attempted to deal with the current homeowners and they cannot
reach agreement. Long asked if the values /assessments have changed over time and the
applicant said they have decreased. Hightshoe said that the City advocates good property
management regardless of the income range of the tenant. She noted that the applicant is
making the argument that great property management can make a difference in a
neighborhood. The applicant said that right now interest rates are very good, and that he is
looking at long-term investment and maintaining ownership of the property for the long-term.
The applicant said he was open to studying the options available from CDBG for financing
terms, as he was generally unfamiliar with them. Chappell explained that a deferred payment
loan would mean that no payments were made unless and until the property was sold; the more
confident the applicant was in the idea that the property would not be sold, the more confident
he could be that he would never make a payment. The applicant said that they would wind up
with somewhere around $5.8 million in debt on this project and he was not sure they wanted
anymore liability hanging over them.
ADJOURNMENT:
Hightshoe asked that Commissioners submit their ranking sheets and preliminary allocation
sheets to her by Monday at noon.
Drum moved to adjourn.
Hart seconded.
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
NOVEMBER 10, 2010
PAGE 14 of 15
The motion was approved 6-0 (McMurray and Zimmermann Smith absent).
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12-16-10
IP11
MINUTES
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION PRELIMINARY
NOVEMBER 18, 2010 - 6:30 PM
EMMA HARVAT HALL, CITY HALL
MEMBERS PRESENT: Andrew Chappell, Scott Dragoo, Charlie Drum, Jarrod Gatlin,
Holly Jane Hart, Michael McKay, Rebecca McMurray, Rachel
Zimmermann Smith
MEMBERS ABSENT: None
STAFF PRESENT: Steve Long, Tracy Hightshoe, Doug Ongie, David Purdy
OTHERS PRESENT: Ron Schieffer, Bill Reagan, Roger Lusala, Kim Downes, Suellen
Novotny, Henri Harper, Dion Williams, Senator Bob Dvorsky,
Stephen Trefz, Mark Patton, Glenn Siders, Beth Ritter Ruback,
Sandy Pickup, Brian Loring, Sue Freeman, Steve Noack, Jaron
Varner, Eugene Spaziani, Mike Moran, Ron Knoche, Yolanda
Spears and Maryann Dennis.
RECOMMENDATIONS TO THE CITY COUNCIL:
The Commission voted 8-0 to recommend approval of the following FY11 Special
Community Development Block Grant (CDBG) Allocation Requests:
• City of Iowa City, Parks and Recreation -Park Acquisition: $280,000
Crisis Center -Facility Rehabilitation: $50,000
Free Medical Clinic -Facility Rehabilitation: $175,000
• Habitat for Humanity -Acquisition: $295,000
Neighborhood Centers of Johnson County -Acquisition: $395,000
Visiting Nurse Association -Acquisition: $200,000
• Isis Investments LLC -Rental Housing: $230,000
• Shelter House -Rental Rehabilitation: $75,000
Wetherby Condos South LLC -Rental Housing: $900,000
CALL TO ORDER:
The meeting was called to order by Vice-Chairperson Andrew Chappell at 6:30 p.m. Chappell
noted that not all Commissioners were present at the time the meeting was called to order, but
said that additional attendees were expected. (McKay and Murray expected to arrive shortly.)
APPROVAL OF THE OCTOBER 21, 2010 MINUTES:
Zimmermann Smith moved to approve the minutes.
Gatlin seconded.
A vote was taken and the motion was approved 6-0 (McKay, McMurray absent at time of
vote).
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
NOVEMBER 18, 2010
PAGE 2 of 15
Hart said that she wasn't able to review the minutes and asked how she could address the issue
if she found something "alarming" in them. Chappell suggested that if Hart had concerns she
could bring them up during the Staff/Commission comment period at the next meeting; that
would put her concerns on the record.
PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA:
None.
STAFF/COMMISSION COMMENT:
Hightshoe noted that Shelter House has been issued a Certificate of Occupancy for its new
facility. She said that Shelter House will be hosting an open house December 2, 2010, from
9:30 to 10:30. All members of the Housing and Community Development Commission are
invited.
Chappell suggested moving the Monitoring Reports up as the next agenda item. There were no
objections.
MONITORING REPORTS:
DVIP -Facility Rehab. (Zimmermann Smith)
Zimmermann Smith said that the handicap accessible ramp surrounding the shelter has been
replaced and will be complete once the steel railing has been fabricated and installed. She said
that DVIP will be finished with their project once that is done.
Free Medical Clinic -Operations & Facility Rehab. (Zimmermann Smith)
Zimmermann Smith said that the HVAC project should be finished by the end of the week. The
facility has four new high-efficiency furnaces and two new condenser units for their air
conditioning. Zimmermann Smith said that Sandy Pickup, Director of the Free Medical Clinic,
had expressed gratitude to the Commission for the funding as it had prevented the staff from
freezing all this winter. Pickup also said that the pharmacy is always busy and the facility is
lucky to have a pharmacy assistant that is very good with paperwork. Pickup reported that they
are awaiting the outcome of the most recent CDBG funding round before proceeding with
projects for any remaining funds.
FY10 Neighborhood Centers of Johnson County -Facility Rehab. (Dragoo)
Dragoo reported that the back porch and deck are complete and looked very nice. He said that
it was already getting a lot of use when he saw it. He said that it allows for lockable storage
space.
DISCUSS HCDC COMMISSION MEMBER CONTACT WITH APPLICANTS DURING THE
ALLOCATION PROCESS:
Chappell noted that McKay had brought up this issue at the previous HCDC meeting. Chappell
said that McKay had originally offered a proposal on limiting such contact, but that Chappell was
uncertain if the discussion on the matter had satisfied McKay's concerns or not. Chappell said
that what he thinks is most important is that Commission members receive information about
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
NOVEMBER 18, 2010
PAGE 3 of 15
individual applications in public forums. Chappell said that he is not sure that a specific policy is
necessary as long as all Commissioners share that understanding. Chappell asked if anyone
felt strongly about being able to have ex parte communications with applicants, and no one
responded. Chappell suggested that if McKay had more to add on the subject, the agenda item
could be returned to after McKay arrived at the meeting.
Hightshoe suggested moving on to new business until the other Commissioners arrived.
NEW BUSINESS:
• DISCUSS AND REVIEW FY12 CDBG/HOME FUNDING PROCESS TIMELINE
REVIEW AND APPROVE FY12 CDBG/HOME APPLICATION MATERIALS
Hightshoe said that ideally staff would have gotten the application materials to Commissioners
the previous week, but because some of the materials deal with the City Council's policy on site
location for affordable housing there was a delay. Hightshoe noted that all allocation amounts
were listed as To Be Determined; staff anticipates the same entitlement amount as last year,
because of the various infusions of program income staff does not yet know how
however,
much funding will be carried over to FY12. Hightshoe said that updated budget information will
be provided to Commissioners as it becomes available.
Hightshoe said the Applicant Guide remained nearly the same as the prior year's guide;
however, all references to site location have been deleted. The original language encouraged
scattered site housing throughout the city. Hightshoe said that City Council will be discussing
this issue again in January or February. Hightshoe noted that applicants for FY12 funding will
be subject to any City Council policies set regarding site location.
Hightshoe stated that the plan is to put all applications online. Applicants will have to submit
their applications online to be considered. She said that the City's ITS department is working
on the applications. Chappell asked if the supporting materials still had to be delivered or
mailed and Hightshoe said that will be changing. Long said that it will become a completely
online submission process. This will limit what applicants may submit.
Hightshoe said that the Housing Application had been slightly modified. She said that a pro
forma was needed for both rental and rental rehab applications and she had added language to
clarify that. Additionally, the requirement for Census Tract information and elementary
attendance area were removed from question #19, as the City Council policy is as yet
undetermined regarding site location of affordable housing. Hightshoe said she was interested
in Commissioner input on whether or not the volunteer labor or in-kind contributions should be
included in the project budget, as it increased the overall cost of the project. Chappell asked if
the change had already been made in Public Facilities and Public Services, and Hightshoe
clarified that the change would make the calculation consistent across categories. The
volunteer labor question will remain, but it will not be included in the budget that would increase
the cost per person or per bedroom.
Hightshoe noted that formerly there were five points that were awarded to projects in the areas
encouraged by the City Council. She asked what the Commission wished to do with those
points and if they wished to redistribute them. Chappell asked if points could just be awarded
based on a project's promotion of scattered housing, instead of specifically tying it to the City
Council map; the points would be awarded on a scale of 1 to 5.
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
NOVEMBER 18, 2010
PAGE 4 of 15
Hightshoe said that it was possible to put the application on the December agenda if the
Commission had not had sufficient time to review it prior to this meeting. Chappell said that
although he would have preferred to have the application prior to the night of the vote, he was
comfortable moving forward.
Zimmermann Smith moved to approve FY12 CDBG/HOME application materials as edited
and per Commission discussions.
Drum seconded.
A vote was taken and the motion carried 7-0 (McKay present, McMurray absent at the
time of vote).
DISCUSSION REGARDING FY11 SPECIAL COMMUNITY DEVELOPMENT BLOCK GRANT
(CDBG) ALLOCATION REQUESTS:
• DISCUSS FY11 CDBG APPLICATIONS:
(McMurray arrives.) Hightshoe noted that the additional documentation requested of applicants
by the Commission was included in Commissioner packets. Those documents include: a
revised pro forma from Mayor's Youth Empowerment Program (MYEP), assessment information
on the three condos from the Wetherby project, and letters of support for Jaron Varner's
application. Chappell asked if the revised pro forma raised any concerns for staff. Hightshoe
said the only concern was that the project does not cash flow until year five (revenues do not
cover expenses until year five). She said that the concern was whether or not MYEP could
make up that operational deficit during those years.
McKay noted that the Commission exists to make the best recommendations they can, and that
City Council will make the final allocations and decisions. He noted that agencies will also be
able to apply for the next round of funding some time after the first of the year. McKay said that
it should be noted that the City Council sets funding priorities. He said that each Commissioner
should be comfortable stating their reasons why a project should or should not receive funding
and remember that changing one's mind based on new information can be a healthy thing.
McKay suggested that the Commission first identify projects that had no support or limited
support and determine if they can be eliminated from consideration. McKay said that the
Commission can then consider the applications that had nearly unanimous support and pencil in
earmarks for those projects. After that, the Commission can move to those projects that need
more in depth discussion and hashing out before finalizing numbers. He noted that
Commissioners do not need to feel tied to their rankings.
PUBLIC FACILITIES:
Jaron Varner -Acquisition:
McKay noted that Varner had been supported only by Gatlin and asked if he cared to comment
on the application. Gatlin said that he had set his allocations on Friday with the hopes that he
would receive the requested documentation from Varner over the weekend or on Monday at the
latest. He said that the fact that Varner had not submitted the documentation until today made
him less likely to support the project.
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
NOVEMBER 18, 2010
PAGE 5 of 15
McKay said that he did not see any letters of recommendation from the local entities the
Commission had suggested to Varner. He recommended an allocation of $0. The Commission
indicated agreement with that recommendation.
City of Iowa City, Public Works -Sidewalk Installation:
McKay noted that the sidewalk repair and installation project had no indication of support from
the Commission. He asked if there was anyone that had changed their mind from the previous
week. Long offered a clarification. He said that the trail that runs along the highway is already
in the CIP budget, but the sidewalks that connect Benton Street to the trail are not in the budget.
McKay asked if that meant that the trail would get done regardless of HCDC funding. Chappell
said that it would get done eventually. Long explained that the sidewalks may not get done. No
one indicated that their support had changed.
Successful Living- Exterior Rehabilitation:
McKay said that his objection to this particular project is that it is a rental property; it is not even
owned by the agency requesting funding. He said that he did not know if that was an
appropriate objection or if staff had more information on the City's stance on that. Long said
that the funding could be in the form of a loan, though only the portion of the property that
benefits low-income households could be funded. Chappell noted that staff did ask Successful
Living to submit the application, which he assumes they would not have done if it was
inappropriate to fund the project. Chappell said that he did not recommend funding. He said it
is clear to him that there is a priority from the City Council to have a sort of "model building" in
the Towncrest area to showcase redevelopment there. He said that his support went to the
other site because that entire building was eligible for renovation whereas this was only partially
eligible for funds. He said he recommended full funding for the other project. Zimmermann
Smith said she felt like this project was not as far along in the planning stages as the other
project in the Towncrest area.
Hightshoe said that staff suggested that Successful Living apply for funds to upgrade the
northern facade, visible from CVS pharmacy. She said that it was possible for HCDC to fund
only the northern facade if they chose to. Chappell asked if there was any opposition to fully
funding the Iowa City Free Medical Clinic project. McKay said that he had not done so initially,
but that he thought he could be persuaded based on Chappell's rationale. Chappell said that he
was reticent himself at the last meeting; he said it was the clear indication from City Council that
they are serious and ready to move forward with redevelopment in the area that changed his
thinking. Drum said that he did not really understand initially why the City would want HCDC to
fund renovations to the fronts of these buildings. He said that he had misread it as something
that would be funded with or without CDBG funding. Hightshoe clarified that the Free Medical
Clinic would have to come up with money for any fagade improvements on its own.
Zimmermann Smith said that she would be in favor of leaving the Free Medical Clinic on the
table, but that she was not yet comfortable saying that she would fully fund it. She suggested
proceeding as planned, and taking Successful Living off the table as no one had funded it.
Systems Unlimited -Acquisition:
McKay noted that Systems Unlimited had received no Commission support and asked if anyone
objected to taking it off the table preliminarily. Chappell noted that he would like the option of
revisiting it because depending on how the allocations break out he may want to suggest partial
funding of the project. He said that his concern with the Systems application was that it was just
for the land acquisition and did not include any plans for how the building would be funded.
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
NOVEMBER 18, 2010
PAGE 6 of 15
Zimmermann Smith noted that they may not be able to do anything with partial funding. Long
noted that if the Commission had partial funding or other questions for the applicants, there
were representatives present for each application. McKay said that he believed that question
had been asked at the last meeting. Zimmermann Smith said that the application states that
they cannot proceed with partial funding.
The Commission invited comments from the Systems representative. Dion Williams, 2533 Scott
Boulevard, spoke on behalf of Systems Unlimited and said that he believed that their application
stated that they would accept partial funding. Williams said that his Board has stated that if they
are able to get partial funding from CDBG then they will agree to the land acquisition. He said
that they do not require or expect full funding of the acquisition. Drum asked what the decision
was exactly. Williams said that Systems is trying to buy the seven acre parcel adjacent to their
current site in hope of building a service campus over the next 15 years that delivers multiple
services out of multiple buildings. He said their current building was built four years ago and is
at capacity, leaving them no room to grow. Drum said that partial funding of the project only
takes it to the next decision point and the next Board; Zimmermann Smith said she agrees with
that sentiment. McKay asked if the Commission was still funding the project at the zero-level
and Chappell said that was fine preliminarily if there was the option of revisiting the matter.
MBHG, LLC -Homeownership:
McKay said that this project had received $0 funding from all Commissioners and asked if
anyone had changed their minds. Chappell said that he did not think it was a bad project, he
just did not think it really jumped out at him. General agreement was reached to preliminarily
not fund the project.
United Action for Youth -Rental Housing:
No one had funded this project. Hart said she was curious as to why this project was not
supported. Chappell said that this project seemed to him very similar to the project proposed by
Isis, but the Isis project seemed more feasible because it was less expensive and Isis has a lot
more experience in the rental business. Zimmermann Smith said that the same population was
targeted by both projects.
Isis Investments LLC -Rental Housing:
Drum suggested fully funding Isis. Chappell and Zimmermann Smith said they were
comfortable with that.
McKay noted that this was the only project with near consensus funding levels, and asked if the
Commission would prefer to proceed by working its way down the list systematically. Chappell
said he wanted to talk about the Wetherby project because he had a big chunk allocated to it
and he would like to discuss it with Commissioners. McKay said that would be fine.
Wetherby Condos South LLC -Rental Housing:
Chappell said that when he read the application he was initially very indifferent about the
project. He said that what bothered him was the idea of giving Southgate $1 million. After he
looked at the project more closely and at what Southgate wished to do in the area, and as he
listened to the discussions last week and about what Southgate had accomplished in the
Cedarwood area, he began to feel more supportive of funding. Chappell said he had
recommended funding half of the allocation request, and said he did not know if that would be
workable for Southgate. Chappell said that there is a huge private commitment required for this
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
NOVEMBER 18, 2010
PAGE 7 of 15
a project, somewhere in the area of $4 to 5 million. He said that if Southgate is half as
successful with this project as they were with the former Cedarwood site, he thinks there is a
unique opportunity to make agame-changing difference in that area of town. Chappell said that
when he reviewed applications he was looking to find things that were unique: things that might
not normally be applied for, things that were special opportunities. He said that this application
represented cone-time deal to him, something that could provide a chance to make some big
changes in an area that really needed them.
McMurray said she had allocated $500,000 because she had felt the same way. She said that
the whole area needs reinvestment.
Drum said that the large commitment of private funding made him think that the addition of
CDBG dollars will probably make no difference in whether that project goes ahead or not.
Chappell said that he agreed that it might not make a difference with whether or not the project
goes ahead, but it will likely make a difference in whether the rents are affordable. Chappell
said that if the project moves ahead without any funding then it will move ahead on a scaled-
back basis and at a slower rate. Chappell said that the guarantee of affordability was important
to him. Hightshoe said that Southgate did apply a few years back in the hopes of moving to
homeownership, but was unable to proceed with the project. Staff was asked if there had been
any further discussions with Southgate regarding the allocation being in the form of a loan, and
Hightshoe said that staff has not been in negotiations with them. Hightshoe said that there were
a number of ways to structure the allocation that could be written into the recommendation.
Chappell asked if the Commission could do at least a conditional occupancy loan, which he
understood to mean that the allocation would be a grant until or unless the property is sold, at
which point the funds must be repaid. Chappell said that it sounds as though Southgate intends
to add this property to their portfolio and manage it into the foreseeable future, so he did not
think that such a structure would be problematic. It was pointed out that the pro forma indicates
that there will be an ability to begin repaying the money within a few years. McKay said that his
understanding of the prior week's discussions was that a loan would not be possible for
Southgate unless the entire allocation request was funded. He asked Glenn Siders of
Southgate Development to comment. Siders stated that the allocation request was for $1.2
million. He said that as the allocation amount decreases, so does the likelihood of getting all of
the necessary private financing for the project. Siders said that it would be more difficult to get
financing with a $1 million allocation as opposed to a $1.2 million allocation, and would become
quite difficult with an allocation of $500,000. McKay said this had been his hesitation in funding
the project; if the allocation amount was not sufficient for financing then the Commission would
have unnecessarily tied up funding that could have been allocated elsewhere. Chappell asked
Siders if a funding level of $600,000 would be sufficient to secure financing. Siders said he did
not think that would be sufficient. Chappell asked if there were any Commission members that
would consider funding at a significantly higher level than $600,000. Zimmermann Smith said
that she had funded the project at $900,000. She said that in the past year Southgate has been
an increasingly involved corporate citizen in that area, giving the police department space for a
substation and helping out the Neighborhood Center. She said they had been investing in a
neighborhood that really needs investment and they also pay property taxes in the area.
Zimmermann Smith said that she also fully funded the Neighborhood Centers of Johnson
County (NCJC) project, as she thinks investing in that area of town is a positive step in the right
direction. Drum said that he agreed with the idea of investing in that neighborhood, but was
concerned that the Commission had a limited amount of money to allocate and $900,000 was a
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
NOVEMBER 18, 2010
PAGE 8 of 15
sizable chunk of it. Zimmermann Smith said that she did not think that some of the other
projects had the same kind of tax advantages for the city. She said that in a regular funding
cycle Southgate would never get that big of a chunk of money, and this special allocation
process is the only realistic chance to fund this project at that level. Chappell asked Siders how
many units would remain affordable under this project. Siders said that Southgate is indicating
that a minimum of 65 units would remain affordable. Chappell said that he felt like a guarantee
that 65 of the units would remain affordable was a pretty good indication that the other units
would also be close to the affordable range. Siders said that it was possible that more than 65
units would remain affordable; it depended on how many units they were able to acquire. Drum
asked what the probability of Southgate acquiring the 48 units was. Siders said that the
probability was very good that they could acquire 24 (they currently own 60 in the 108 unit
complex) relatively quickly. He said that HACAP owns nine units and he does not believe those
would be acquirable in the near future. Hart said that she had had similar thoughts about the
project as Zimmermann Smith in that this was probably the only time that HCDC could fund this
project. She said that the fact that Southgate can pay property taxes is a bonus, but is in no
way a contingency for her. Hart said she could fund as high as $900,000. Chappell said he
could as well.
McKay said that he was not convinced that was a good idea. Dragoo asked where the numbers
on median income came from, and whether the 80% figure was current or if it was projected for
after the project's completion. Siders said that he did not know the current income levels of the
residents. Zimmermann Smith asked if the Commission could make a recommendation to City
Council that was contingent on the developer and Council sitting down and negotiating payback
arrangements. She said she would support that if it would make others more comfortable with
the allocation. Chappell said that there is another funding round coming up in two months if
nothing can be worked out this round. Gatlin said he would not be able to support $900,000
unless it was in the form of a loan that would be paid back at some point. Drum said that
allocating such a large amount of money to this project would make it the main funding priority
for this round. Chappell said that there had some discussion about supporting one or two
bigger projects if they allowed for innovative funding that could not happen during a normal
funding cycle. Zimmermann Smith said that a couple of the applicants had been funded quite
well in the last round of funding. McKay said that he supported redevelopment in that area but
he was not sure that this much money should be allocated to the project. He said that if the
idea was that this project would be a long-term investment in Southgate's investment portfolio
then he did not understand the feasibility of the project. He said that he did not know how the
rents could be anything but targeted to low-to-moderate income in that area of town, and that
CDBG money was not necessarily required to keep those rents low. McKay said that to his
mind the goal of the project is not to lock in low rents but to make the project a good investment,
which should be a matter for the private sector.
Zimmermann Smith said that she thought the application made it clear that Southgate was
making a public pledge to improve that area, and asking for public help to do so. McKay said
that he just was not convinced that the City should be putting up money to bolster a private
investment. Chappell said that there will be a whole lot of money that will be allocated to
projects that are not likely to pay taxes and that are not likely to be related to private
businesses. He said that he had the same reaction as McKay initially, but that upon
consideration he had decided that the cost was worth the gain. He said he just did not see the
opportunity coming around again. Chappell noted that there were five Commissioners who
would support a preliminary allocation of $900,000 to the project with a conditional occupancy
loan or some other payback arrangement. Hart asked if it was correct that this project would go
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
NOVEMBER 18, 2010
PAGE 9 of 15
forward with or without an HCDC allocation. Chappell said that his understanding was that in
order to gain control of the condominium association and direct that improvements be made
Southgate needs to acquire units to have a "super majority." Chappell said that his impression
is that Southgate does intend to do something with this project regardless of funding, but that it
might be much slower and significantly scaled back and would have no guarantee of
affordability. McKay said he just did not understand why the Commission has to allocate these
funds to guarantee affordability of these units; the market will dictate that. Zimmermann Smith
said that she disagreed; Southgate could go in and spend $5 million of their own money and
charge as much as they want for the units. McKay said that it did not sound like that was really
an option due to financing limitations. Chappell said that the best way to guarantee affordability
is to not rehab the property at all.
Hightshoe said that staff had discussed this property earlier in the day and had agreed that
good property management was the key to the success of a project like this. She said that she
understands the hesitancy to allocate funds to afor-profit development company, but noted that
the City really was trying to develop partnerships with public and private, for-profit and not-for-
profit entities. She said that there are property managers that do not check rental histories,
complete criminal background checks, maintain the property, or have items such as crime
addendums in their leases. A good property manager does these things and by ensuring good
property management it helps to ensure that large complexes such as this are good places to
live. She said that while staff was not making any funding recommendations, they did see that
aspect of the project as a bonus for the community.
Chappell asked if the Commission could move forward with a preliminary figure of $900,000
supported by five Commissioners, and then return to the subject if anyone changed their mind
or wanted to address the matter again. Dragoo asked McKay and Drum how long they believed
the area would remain affordable if Southgate went ahead with the project on their own. McKay
said that he did not know, but he did know what was going on in the market and what was
available and he did not think that Southgate would change the formula for success that they
have relied on thus far. McMurray said that she felt like the Commission had held similar
discussions last year regarding whether or not Dolphin would remain affordable with or without
CDBG funding. She asked if Commissioners felt this was a similar situation. Zimmermann
Smith said that she thought it was much different, and Chappell agreed. Zimmermann Smith
said that Southgate was along-time business in the community with a proven track record of
success. She said the fact that Southgate is putting up money of its own also makes a
difference. Drum said that the private financing is of importance to him. He said that he
believed that everyone could agree that all of the projects before the Commission were in some
way worthy of funding. Drum said that hearing what staff had to say about the project was
useful. Dragoo said that he wants to be sold on the project and the idea of a loan makes it
easier to swallow, but that $900,000 is still a lot of money. Zimmermann Smith asked if the
Commission could agree to just pencil the figure in and move on with the process, revisiting it as
needed; the Commission indicated agreement with that plan.
Neighborhood Centers of Johnson County -Acquisition:
Gatlin noted that this project had a number of Commissioners that had supported full funding.
McMurray said that she had funded it low, but would be happy to fully fund it if the Commission
went that direction. Hart said she would be open to increasing her funding allocation. McKay
said that he advocated full funding for this project. He said that in many ways the operation had
shifted largely to a daycare facility and there were many other adult-related needs that needed
to be addressed. He said that having public access to computers to allow people to
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
NOVEMBER 18, 2010
PAGE 10 of 15
successfully apply for jobs and increase computer skills is a vital need in that neighborhood.
Chappell said that he had not recommended any funding for the project, though he had not had
a problem with it. He said that he had simply recommended full funding for other projects and
had not had enough to allocate to NCJC, and would be happy to allocate as a consensus
wished. The Commission indicated a consensus to fully fund the project.
Habitat for Humanity -Acquisition:
Chappell said that he was very excited about this project because it seemed to be the most
unique and innovative; McMurray and Drum agreed. Hart and Zimmermann Smith indicated
that they had been impressed by the level of partnerships within the community that the project
had garnered. A consensus to fully fund this project was indicated.
City of Iowa City, Parks 8 Recreation - Park/Sp/ash Pad:
Chappell said that he had fully funded this project, but that his support is conditioned upon the
splash pad being at a different site. Hightshoe asked if Chappell wanted the splash pad at the
Chadek property rather than Fair Meadows. Several Commissioners noted that the Chadek
property had not been sold to the City. Chappell said that the idea that a park could be created
whole-cloth from the Chadek property and that an additional splash pad could be installed there
would be a great opportunity for the City. Chappell said that he was not that supportive of
funding the splash pad at the other site as it seemed odd to have two splash pads so close to
one another and it would be nice to spread them around. Zimmermann Smith said that she too
had fully funded the project but that she also had funded it conditional to the Chadek site. Drum
said that the ability to acquire the Chadek property was still uncertain. Chappell said that if the
City cannot acquire it then there will be more money next round. Dragoo asked if the
Commission really wanted to fund another splash pad after having just funded one. He said
there were so many other things they could do with the money, and the splash pad could always
be returned to at another time.
Chappell said he did want to fund another splash pad; he would like to see as many as four of
them in different parts of the city as they are wildly popular. Hart said that she remembered
initially thinking that the funding of the first splash pad was a misuse of money, as there were so
many other places that money could have gone. She said she would like to wait and see how
well funded some of the other projects that serve more dire or basic needs in the community
turn out to be before lending support to the splash pad. She said that she would be willing to
come back to it and consider funding it later. McKay said that he was also one who leaned
toward projects that focused on health, safety, job creation, and supportive services. He said he
sees this project as being more on the fringe of filling those needs. Zimmermann Smith said
that she agreed but that a lot of the public comments the Commission has received concern
recreation and things that families can do together. She said that she felt this was a good
opportunity to fund this kind of project. McKay said that was true, but that this was anot ayear-
round facility. Chappell said he disagreed with McKay because he believed it was a true quality
of life issue. He said that the splash pad would not take up the whole park, so the park would
be there year-round and public space was still being created in an area that could use it.
Chappell said that the City almost never gets the chance to create in-fill parks and that this is a
unique opportunity. Chappell said that the impact that recreational opportunities can have on
health, safety and welfare cannot be underestimated.
Gatlin said that he could be persuaded to fund the splash pad, but then he would not fund
Wetherby at all. Gatlin said that spending $1.4 million on Wetherby and a splash pad did not sit
well with him at all. He said that he had not funded either of them when he made his
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
NOVEMBER 18, 2010
PAGE 11 of 15
allocations. Dragoo said that he understands that the current splash pad is great and is
popular, and he understands that Wetherby is going to be a great improvement to the facade of
the area; however, $1.4 million is just too much for him to spend in those two areas.
Zimmermann Smith asked if the splash pad was something that could be partially funded.
Moran said that the top priority would be the acquisition, and then the splash pad. Chappell
asked what percentage of the park would be taken up by the splash pad. Moran said that less
than a quarter of the available land would be used for a splash pad. Chappell noted that there
would then be some year-round recreation on that site. McMurray pointed out that the
Wetherby splash pad had been paid for in part through fundraising. Zimmermann Smith
suggested funding the purchase of the Chadek property this round and then Parks and
Recreation could come back in another funding cycle to apply for splash pad funding. McKay
said that he could support funding the land acquisition. Zimmermann Smith asked if people
would be agreeable to penciling in $280,000 for the acquisition of the Chadek property. The
Commission indicated a general consensus for doing so. Chappell asked if the City had ever
looked into flooding splash pads in the winter and using them for ice skating. Moran said that
they had done that in the past but there were safety concerns and operational concerns that
prohibited it as a general practice.
Arc of Southeast Iowa -Facility Rehabilitation:
McKay asked if Dragoo had a particular rationale for his allocation to this project. Dragoo said
that he had no particular reason other than trying to help as many people as possible with the
money. He said that he would definitely be willing to allocate something to the project.
McMurray indicated support for some level of funding. Dragoo asked if this was categorized as
a medium or high priority project, and Chappell said that it was a medium priority. Dragoo said
that was probably his rationale for his funding level. Chappell said he was in favor of funding
the project. Hart said she would like to hear about several other projects before committing to
funding for this project. She said she had funded VNA, MECCA, the Crisis Center and
Community Mental Health and would like to know what others thoughts on those projects were.
Chappell said that funding was getting low enough that if there were projects that people felt
strongly about, they should speak up about them now.
Shelter House -Rental Rehabilitation:
McKay said that he thought the Shelter House rental rehabilitation project should be looked at.
Zimmermann Smith said that there seemed to be a consensus to fund that at $75,000.
Visiting Nurses Association -Acquisition:
McMurray said that she really liked this project. She said that while there was some duplication
of the type of services offered by the Free Medical Clinic, there was a need for these services in
the community. Zimmermann Smith said that she thought it was a good idea for a project, but
she did not feel like the planning for it was at a concrete enough stage to allocate that amount of
funding. Chappell said that he had no concerns about the project or the organization; he had
simply run out of money. He said that if this project comes back before him he will likely support
it. Dragoo said that it is difficult for him to justify the $1.2 million allocated to Wetherby and the
Chadek property when there are so many other worthy projects that could be funded.
Zimmermann Smith said that the same can be said of any funding cycle; there are always
worthy projects left unfunded. Dragoo said that the issue for him was that very few projects had
been funded at all. He said that allocating so much money to so few projects just does not sit
well with him. McMurray asked Gatlin about his $500,000 allocation to the VNA. Gatlin said
that he looked at projects that provided safety, security and services to the community. McKay
said that he felt this project was a proactive way of dealing with the waves of uninsured people
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
NOVEMBER 18, 2010
PAGE 12 of 15
that are seeking medical attention. He said there are 10,000 uninsured individuals in Johnson
County right now and depending on how healthcare reform shakes out there may be more in the
near future. McKay asked Novotny if there was a lesser amount that could keep the project
alive. Chappell said that his only concern about the project was that there was no site.
Zimmermann Smith said she would be willing to fund the project at $200,000-$210,000. McKay
said that he would be comfortable with that allocation amount to move the project forward.
Novotny said that they are actually negotiating for sites presently. Dragoo said he would like to
see that partnership with the University come to fruition.
Crisis Center -Facility Rehabilitation and Free Medical Clinic -Facility Rehabilitation:
McKay asked if there were any other projects that had not been discussed that Commissioners
had strong feelings about. Hart said she would like to discuss the Community Mental Health
Center and the Crisis Center, as those were both accessibility issues. She noted that there was
always a need for more affordable rental housing so she was glad to see that as a focus this
funding round. Zimmermann Smith asked how much money was left if the Free Medical Clinic
project was funded. Long said that $50,000 would be left. Dragoo said that he feels strongly
about funding the Crisis Center for at least $50,000. Zimmermann Smith asked if anyone felt
strongly about not funding the Crisis Center at $50,000, and there were no objections. Chappell
asked if a decision on the funding for the Free Medical Clinic had been made yet. Zimmermann
Smith she believed a consensus had been reached to fund that at $175,000.
Chappell asked Long to quickly recap what had been allocated.
The allocations were as follows:
City of Iowa City, Parks and Recreation -Park Acquisition: $280,000
Crisis Center -Facility Rehabilitation: $50,000
Free Medical Clinic -Facility Rehabilitation: $175,000
Habitat for Humanity -Acquisition: $295,000
Neighborhood Centers of Johnson County -Acquisition: $395,000
Visiting Nurse Association -Acquisition: $200,000
ISIS Investments LLC -Rental Housing: $230,000
Shelter House -Rental Rehabilitation: $75,000
Wetherby Condos South LLC -Rental Housing: $900,000
McKay suggested discussions return to Wetherby. Hart asked what would be funded with the
money if the Wetherby allocation were reduced or eliminated. Gatlin said that he would fund
The Housing Fellowship. Hart said she would also fund The Housing Fellowship, as well as
Community Mental Health. McMurray said she would like to see the Visiting Nurse Association
and The Housing Fellowship funded.
Zimmermann Smith asked for clarification on whether there were limits on the amount of funding
that can be allocated to public facilities in a regular funding cycle, because if there were, the
Commission might want to focus on public faclities this round. Gatlin asked staff how many
projects they honestly felt they could handle. Hightshoe stated the City had a unique
opportunity to make a great impact with these funds. Hightshoe stated, in her opinion, fewer
projects that make a large impact is a good way to go with a one time funding opportunity.
Hightshoe said she does not mind funding fewer applicants because the FY12 funding process
comes right on the heels of this process. Zimmermann Smith said that the Commission has
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
NOVEMBER 18, 2010
PAGE 13 of 15
seen The Housing Fellowship apply before and will see them apply again, but she did not know
if the Wetherby project could realistically be funded at any other time. Dragoo noted that
Zimmermann Smith had mentioned the corporate citizenship of Southgate as a motivation for
funding them; he said that The Housing Fellowship also had a relationship with the City as a
good non-profit citizen and had worked with the City for years.
Hightshoe noted that the Public Facilities allocations will move forward in January 2011.
However, because the City Council has not yet formulated its site location policy, the Housing
projects will have to wait until City Council formalizes its policy.
Chappell said that he is supportive of the work The Housing Fellowship does, and that he
expects that they will be back in two months with another application and that they will quite
likely receive some level of funding for it. Chappell said that he feels Wetherby was a different
and unique opportunity, and that was something that weighed heavily on his mind in making his
recommendations. He said it is easier for him to make a stretch on Wetherby and the splash
pad because this kind of opportunity will not come around again. Zimmermann Smith said she
likes the current breakdown of the allocations because there is a big impact made by the
projects funded. Gatlin said he cannot support Wetherby if The Housing Fellowship is left
unfunded. Drum said he is likewise inclined toward The Housing Fellowship rental project than
the Wetherby project. Zimmermann Smith said that the Wetherby project is also a rental
project. Gatlin said that he is just more comfortable giving The Housing Fellowship $465,000
than he is giving Wetherby $900,000, even knowing that Wetherby will one day be repaid.
Chappell noted that the Wetherby project will also pay taxes. Drum said that he did not want
the ability to pay taxes to be a condition of funding. Chappell said he was not looking at that
exclusively; he was just noting that there were any number of funded projects that would not be
paying any taxes. Zimmermann Smith noted that Isis was the only other tax-paying entity to be
funded.
Dragoo said that he supported neither Wetherby nor The Housing Fellowship; he had found the
total per unit cost to be too high for The Housing Fellowship project. Zimmermann Smith said
that this was money that would not be available again and she wanted to see it go for something
unique. Chappell said that Wetherby could not be funded at $900,000 in two months when the
next funding cycle came around because that would take the whole funding allocation.
Zimmermann Smith said that if the City does not invest in the project it will not have any input as
to whether or not the units are affordable. Chappell asked if there was a coalition of the willing
on the matter. Drum said that The Housing Fellowship cost per bedroom is $49,000 whereas
the Wetherby project has a cost of $5,000 per bedroom. Hart said she was persuadable either
way. She said that she had liked the Wetherby project as a one-shot deal to do something
worthwhile; on the other hand, there are a number of other worthy projects. Dragoo said that he
could be persuaded to fund Wetherby, though he preferred to fund Public Facilities. McMurray
said she was fine with the current breakdown. Drum said that there appeared to be a majority
willing to fund Wetherby at $900,000. McKay said that he could live with it as this did represent
a one-time chance, which was what the Commission had hoped to do from the get go. He said
there had been good discussion on the matter. McKay said that he did think there would be
another opportunity to fund some of the projects in two months.
Dragoo asked if they could discuss terms of the Wetherby financing with staff. Hightshoe said
that is usually worked out with the assistance of the Legal Department. Long said that if the
Commission was comfortable they could suggest terms. Zimmermann Smith said that staff was
aware of the Commission's wishes regarding the repayment of the funds. Hightshoe said that
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
NOVEMBER 18, 2010
PAGE 14 of 15
there will be negotiations with the applicant and then recommended terms will go to the City
Council for approval.
Long recommended that the Commission provide a justification memo to the City Council
regarding the funding recommendations they were making. Zimmermann Smith, Dragoo and
Gatlin offered to create the justification memo.
Chappell noted that there were no projects he felt unworthy of funding; there simply is never
enough money to go around. Zimmermann Smith noted that there were also a few that had
received substantial funding in the last round, and would likely receive additional funding in the
next one.
Chappell moved to accept the funding recommendations per discussions.
Zimmermann Smith seconded.
The motion carried 8-0.
ADJOURNMENT:
Dragoo moved to adjourn.
Drum seconded.
The motion was approved 8-0.
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IP12
PRELIMINARY
PLANNING AND ZONING COMMISSION
DECEMBER 2, 2010 - 7:00 PM -FORMAL
CITY HALL, EMMA HARVAT HALL
MEMBERS PRESENT: Ann Freerks, Josh Busard, Charlie Eastham, Elizabeth Koppes,
Michelle Payne, Wally Plahutnik, Tim Weitzel
MEMBERS ABSENT: None
STAFF PRESENT: Bob Miklo, Sara Greenwood Hektoen, Christina Kuecker
OTHERS PRESENT: Terry Lavery, Jim Price
RECOMMENDATIONS TO CITY COUNCIL:
1. The Commission voted 7-0 to recommend approval of REZ10-99916, a rezoning of
approximately 2.84 acres locates at the northwest corner of Muscatine Avenue and Scott
boulevard from RS-5 to RM-12 and SUB10-00014, a preliminary plat of Terra Verde, a 22-
lot, approximately 12.48 acre residential subdivision located at the northwest corner of
Muscatine avenue and Scott Boulevard be approved with the following conditions:
The sidewalk on the north side of Muscatine Avenue being extended from
Juniper Drive to Scott boulevard;
The sidewalk on the north side of Muscatine Avenue and along Terrence Lane
adjacent to 3330 Muscatine Avenue being installed concurrently to the
construction of Terrence Lane;
The multi-family buildings being substantially compliant with the submitted site
plan and building design. If the developer wished to change the design, the new
design must be approved by the Staff Design Review Committee.
2. The Commission voted 5-2 (Eastham and Plahutnik voting against) to approve REZ10-
00017 an application by Billion Automotive to amend the zoning code per staff
recommended changes to Non-Conforming Signs, Section C of 14-4E-8C-3.
CALL TO ORDER:
The meeting was called to order at 7:00 PM.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
None.
REZONING/DEVELOPMENT ITEM:
REZ10-00016/SU610-00013: Discussion of an application submitted by TNT Land
development LLC for a rezoning from Low Density Single-Family (RS-5) zone to Medium
Density Single-Family (RM-12) zone for 2.84 acres and a preliminary plat for Terra Verde,
Planning and Zoning Commission
December 2, 2010 -Formal
Page 2 of 8
a 22-lot, 12.48 acre residential subdivision located at NW corner of Muscatine Avenue
and Scott Boulevard.
Kuecker explained that this was atwo-part application. The first part is to rezone property at the
corner of Scott and Muscatine from RS-5 to RS-12 the other portion of the application is for a
subdivision dividing the entire 12.48 acres into a subdivision with 19 single-family lots and 3
multi-family lots. Kuecker said that there would be three outlots in the subdivision. Outlot A is for
storm-water detention, while Outlots B & C are being deeded to the neighboring property
owners. Kuecker said that this property is in the Southeast Planning District, the plan for which
is still in the process of being written. Kuecker said that the land use map shows this area as
being all single-family homes. She said that the neighborhood design section of the
Comprehensive Plan, however, does demonstrate that the intersections of arterial streets are
appropriate places for multi-family and commercial properties. Kuecker said that the draft of the
Southeast District Plan that is in process does show this area as having multi-family dwellings.
Kuecker said that the subdivision design does meet all of the requirements of the zoning code.
Kuecker said that the new multi-family properties would not be allowed access off of Scott
Boulevard or Muscatine and would access those streets off of a new street, Terrance Lane.
Kuecker said that the surrounding neighborhoods are primarily single-family, though there is a
planned development for the southwest corner of Muscatine and Scott Boulevard that has multi-
family units and a medical office. Kuecker said the developer's concept plan shows townhouse
style lots with the parking in the back of the properties. Staff felt that the concept plan and
building design were appropriate for the neighborhood. Staff recommends a conditional zoning
agreement to ensure that the new multi-family units are compatible with the existing single-
family neighborhoods.
Kuecker said that she had spoken with transportation planners about the concerns the
Commission had expressed regarding the intersection of Scott Boulevard and Muscatine
Avenue. The transportation planners said that the improvements to that intersection are
scheduled for FY13, and will include left turn lanes in all directions and a traffic signal. Kuecker
said that he applicant is dedicating additional right-of-way along Muscatine Avenue to facilitate
those future improvements and expansion.
Kuecker said that the applicant has shown in the concept plan a sidewalk on the north side of
Muscatine that connects to Juniper Drive. She said that staff recommends making that a part of
the conditional zoning agreement. The applicant also shows trail connections on the property
that tie into existing 8 foot sidewalk on Scott Boulevard and the open space to the north that in
the future could connect the Creekside Trail.
Kuecker said the applicant would like to pay fees in lieu of providing parkland. Kuecker said that
would have to go before the Parks and Recreation Commission, but that staff would prefer that
arrangement in this instance.
Kuecker noted that the revised plat has had all deficiencies corrected. Staff is recommending
approval of this application with the following conditions:
1) The sidewalk on the north side of Muscatine will be extended from Juniper Drive to Scott
Boulevard;
2) The sidewalk on the north side of Muscatine and along Terrence Lane adjacent to 3330
Muscatine Avenue will be installed concurrent to the construction of Terrence Lane; and
3) The multi-family buildings will be substantially compliant with the submitted site plan and
building design. If the developer wishes to change the design, the new design must be
approved by the Staff Design Review Committee.
Planning and Zoning Commission
December 2, 2010 -Formal
Page 3 of 8
Eastham asked if the developer had the permission of the nearby property owners to extend the
sidewalk to juniper. Kuecker said that the sidewalk would be constructed in the public right-of-
way so property owner permission would not be necessary. Payne asked how wide the
proposed sidewalk would be. Kuecker said that because the sidewalk on the south side of
Muscatine is 8-feet wide, the proposed sidewalk would be 5-feet wide, per City standards for
arterial streets.
Eastham asked if the applicant has indicated what the phasing of the plan would be; Kuecker
said that the applicant had not.
Busard asked if it was correct that the applicant was only donating additional right-of-way and
not actually paying for improvement to the intersection of Scott and Muscatine, and Miklo said
that was correct.
Freerks opened the public hearing and invited the applicant to speak.
Terry Lavery, TNT LLC, said that he has been developing for over 25 years. He said that he is
currently finishing ageo-thermal townhome community in Coralville similar to the one proposed
here. Lavery explained that this particular project was going to be an all geo-thermal heat pump
community. He said that the price point for the homes will be $200,000 to $300,000, making
them very affordable for azero-carbon footprint community, something very difficult to find in the
Midwest. Lavery said that there is no phasing for the project; both single and multi-family homes
will be built simultaneously.
No one else wished to speak to this issue and the public hearing was closed.
Eastham moved to recommend approval of REZ10-99916, a rezoning of approximately
2.84 acres locates at the northwest corner of Muscatine Avenue and Scott boulevard
from RS-5 to RM-12 and SUB10-00014, a preliminary plat of Terra Verde, a 22-lot,
approximately 12.48 acre residential subdivision located at the northwest corner of
Muscatine avenue and Scott Boulevard be approved with the following conditions:
The sidewalk on the north side of Muscatine Avenue being extended from
Juniper Drive to Scott boulevard;
The sidewalk on the north side of Muscatine Avenue and along Terrence Lane
adjacent to 3330 Muscatine Avenue being installed concurrently to the
construction of Terrence Lane;
The multi-family buildings being substantially compliant with the submitted site
plan and building design. If the developer wished to change the design, the new
design must be approved by the Staff Design Review Committee.
Weitzel seconded.
Eastham said he felt this project was fairly straight-forward and consistent with the
Comprehensive Plan. He said that he felt the developer had done a good job of addressing any
concerns expressed by staff.
Busard said he was glad to see the higher density housing, but he did have a couple of
concerns. He said that he would like to know specifically how long "temporary" meant in regard
to the temporary dead-end. He said he also would have liked to see some kind of connecting
trail to Muscatine in order to provide residents easier access to the services and transportation
on Muscatine Avenue. He said he was okay with the project other than those concerns.
Planning and Zoning Commission
December 2, 2010 -Formal
Page 4 of 8
Weitzel agreed with Busard that the temporary nature of the street was perhaps not ideal;
however, he said that it might be the best solution in this particular case. He said the project
makes good use of the land in an area that is somewhat difficult to develop.
Koppes said that one of her main concerns is the traffic on Muscatine and Scott. She said that
knowing that the improvements to the intersection are scheduled to be funded in 2013, she will
support the application. However, if the funding for improvements gets pushed back then she
thinks the Commission should address that with the traffic planners, as this project will add a lot
of traffic to an already busy intersection. Kuecker noted that the City only budgets for one traffic
signal a year and the priority is given to those areas with highest collision rates. Koppes said
that she agreed with that prioritization. She said she would vote for the project but she wanted
the traffic improvements there as soon as possible.
Freerks said that she felt the project offers something to that area and to the city as a whole
because of the geo-thermal features. She acknowledged the traffic concerns but expressed
confidence that they were being appropriately addressed.
A vote was taken and the motion carried 7-0.
CODE AMENDMENT:
REZ10-00017: Discussion of an application by Billion Motors for a request to amend the
Zoning Code to allow taller signs in the CI-1 zone near Interstate Highways.
Miklo said that Billion Auto has requested this amendment to accommodate an existing sign that
is located at Highway 218 and Highway 1, just west of Mormon Trek Boulevard. Miklo said that
this property was zoned Highway Commercial (CH-1) until just recently. That zone allows signs
up to 65 feet tall in areas that are within 1,000 feet of a divided or interstate highway. Miklo said
that in most cases, the maximum sign size is 125 square feet; the Highway Commercial zone
allows 250 square foot of signage. Miklo noted that the sign is question was in conformance
with code until the area was rezoned from Highway Commercial to Intensive Commercial (CI-1 ).
Miklo said the rezoning was necessary for Billion Auto to expand. Miklo explained that auto
dealerships had previously been allowed in Highway Commercial zones, so that when a Ford
dealership was established at that property both the use and the sign were in conformance with
code. When the zoning code was amended in 2005, the Highway Commercial zone was
amended to be in more in keeping with its original intent, which was to provide and area where
those traveling along highways could stop for necessary services, such as restaurants, gas
stations, and hotels. At that time, auto dealerships were disallowed in the Highway Commercial
zone, and were allowed in the Intensive Commercial zone. This made the car dealership a non-
conforming use. Miklo said that it is important to note that the sign was established in and
invested in as a conforming use, and that it only became non-conforming recently when the City
changed its code. Miklo explained that under current code, any changes to the sign -such as
changing it to reflect the auto dealership that is actually there rather than the previous
dealership-would require the sign to come into conformance with current code. This would
essentially require the original sign to be completely removed, and the owner's investment in the
sign would be totally lost. Miklo said that the application submitted by the dealership requests
that the zoning code be amended to allow for larger signs in the Intensive Commercial Zone.
Staff advises against that approach as it would open up interchanges for many more signs for
uses that do not necessarily need to draw highway users. Miklo said that staff feels it is
reasonable to amend the non-conforming provisions to allow for limited re-use of taller signs if
and when they become non-conforming. Miklo said that one justification for this is because it is
Planning and Zoning Commission
December 2, 2010 -Formal
Page 5 of 8
reasonable to allow the great expense involved in the construction of these signs to be
recouped or amortized when they become non-conforming. Miklo said that it is also important to
note that part of the non-conformity is the indirect result of a change in City policy. Miklo said
staff feels it would be reasonable to amend the existing sign code to allow existing signs that are
taller than the height limit to be reused and refaced as long as certain criteria are met.
Eastham asked whether or not the applicant is being required to correct any other non-
conformance issues on the property. Miklo said there had been some landscaping details that
needed to be brought into conformance, and are being corrected as a part of the dealership
expansion.
Eastham asked whether or not other, property owners in the city had been required to change
their free-standing signs because of non-conformance issues. Miklo said that has happened in
some situations, but he did not think it had happened with a sign of this type.
Weitzel asked if staff had any idea how many other signs would be affected as a result of these
changes. Miklo said that there is only one other non-conforming sign of this type, and about a
half-dozen of these signs in the city as a whole.
Payne asked if this would have been an issue if the sign face had been changed prior to the
recent rezoning, and Miklo said it would not have been. Miklo said that it would have been a risk
for the dealership to invest in changes to a sign prior to the rezoning as there had been no
guarantee that the rezoning would go through.
Eastham asked if there were other dealerships and businesses along Highway 1 and 218 that
have conforming free-standing signs. Miklo said that there were.
Freerks opened the public hearing and invited the applicant to speak.
Jim Price with Billion Automotive said that Payne had precisely illustrated Billion's problem: they
would have changed the sign had they had the expansion platted, but could not put the cart
before the horse. Price said that they had to be re-platted to do the expansion, but by doing the
re-plat they had rendered their sign non-conforming. He said they simply wanted to do what
they had intended to do all along, which is to reuse the existing sign.
No one else wished to speak to this issue and the public hearing was closed.
Payne moved to approve REZ10-00017 an application by Billion Automotive to amend the
zoning code per staff recommended changes to Non-Conforming Signs, Section C of 14-
4E-8C-3.
Busard seconded.
Payne said that it makes sense to have a tall sign that is visible from Highway 218, and it does
not make sense to remove an existing sign only to put up another. She said that while she can
see both sides of the issue, she does think the visibility issue wins out.
Koppes stated that the same argument could be made for any business along Highway 218;
most of those properties would also like to have signs visible form the highway but are not
allowed to.
Planning and Zoning Commission
December 2, 2010 -Formal
Page 6 of 8
Weitzel noted that the rezoning was not necessarily the applicant's idea; it was a necessity, and
as a result of fulfilling one requirement, their sign became non-conforming for another
requirement.
Freerks noted that the sign was established lawfully and was made non-conforming after that.
She said the primary question before the commission is whether or not to make an exception in
this instance -though she noted that the applicant was actually requesting a broader change.
Busard said that he had originally leaned toward a "no" vote as he is not a fan of changing code
just because someone wants it to be changed. However, because of the circumstances of this
particular case, the compromise proposed by staff seems reasonable.
Weitzel said that the compromise does a good job of accommodating this particular issue while
retaining reasonable limitations on signs.
Plahutnik said that the zoning for that area had been pretty carefully considered. The decision to
limit tall signs in that area to businesses that are useful to travelers on the highways was a very
conscious one. Plahutnik said that the zoning was approved unanimously, and the intent of that
zoning was specifically intended to limit signs along highway corridors. Plahutnik noted that the
particular site in question is one of the highest spots in the county so even a very short sign. is
still highly visible. Plahutnik said that while he did not wish to see anyone spend money
unnecessarily, he did not think this instance warranted doing backflips to change a code that
was a very good and positive one. Plahutnik said he would be voting against this application.
Busard said that Plahutnik's points were well taken, but that he was swayed by the fact that
allowing the change to the sign would also encourage the maintenance of it. Payne noted that
the code changes were concerned with new signs; the sign will not have to be taken down
regardless of what the Commission recommends. Freerks said that the practical reality of the
situation is that this limited amendment will pertain to only two signs in the city, and that she is in
favor of reusing and recycling the existing signs rather than having them torn down to create
newer, smaller signs. Payne said she would not be in favor of changing the code to allow new
50-foot signs, only in allowing for pre-existing signs.
Eastham said that this sign is definitely higher and more prominent than the other car dealership
signs in that area. He said that he had reviewed the Comprehensive Plan and the zoning code
as it pertains to this issue. He said that part of the code is intended to provide fair and equitable
treatment for all sign users, which is currently not the case since the other businesses along the
highway have much shorter signs. Eastham said that while he is sympathetic with the financial
concerns of the dealership, he does not think it is an unreasonable expectation for businesses
to examine all aspects of the affects that zoning changes they request might have on their
interests. Eastham said that while changing the sign might be a bit annoying it is not necessarily
onerous. He said that it is his understanding that the cost of something should not be a factor in
a zoning discussion.
Greenwood Hektoen clarified that financial considerations can be taken into account in terms of
ensuring that a zoning code is not so onerous that there can be no return on investment.
Freerks said that she does not feel there is a fairness issue in terms of signage as the sign had
been lawfully established.
Koppes asked if the applicant would be required to remove the sign if the application was
denied. Miklo said that the applicant could leave the sign in place, but could not make any
Planning and Zoning Commission
December 2, 2010 -Formal
Page 7 of 8
changes to it. Koppes asked if they would be required to maintain it. Miklo said that he believed
there were some provisions that would apply once the sign became hazardous.
Koppes said that while she agrees with Plahutnik for the most part, she will support the
application because the only changes being made are to the face of the sign. She noted that
she did see a fairness issue since dealers that are right across the street cannot have signs of
the same height.
Weitzel said that the reasons the sign became non-conforming are very compelling issues for
him.
Koppes said she would support this because it is very limited in scope, but she would not
support anything broader.
A vote was taken and the motion carried 5-2 (Eastham and Plahutnik voting against).
CONSIDERATION OF MEETING MINUTES: NOVEMBER 15 AND 18, 2010:
Koppes moved to approve the minutes.
Payne seconded.
A vote was taken and the motion carried 7-0.
OTHER:
There will not be a January 3~d meeting unless something pressing comes up.
There will be no December 8th meeting on the Riverfront Crossings project. The meeting will be
schedule for Jan. 27th
ADJOURNMENT:
Koppes motioned to adjourn.
Payne seconded.
The meeting was adjourned on a 7-0 vote.
s/pcd/mins/p&z/2010/p&z 12-02-10.doc
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POLICE CITIZENS REVIEW BOARD
MINUTES -December 14, 2010
CALL TO ORDER:
MEMBERS PRESENT:
MEMBERS ABSENT:
STAFF PRESENT:
OTHERS PRESENT:
DRAFT
Chair Donald King called the meeting to order at 5:30 P.M.
IP13
Melissa Jensen, Peter Jochimsen, Royceann Porter, Joseph Treloar
None
Staff Catherine Pugh (5:38) and Kellie Tuttle
Captain Wyss of the ICPD; Caroline Dieterle public
RECOMMENDATIONS TO COUNCIL
Accept PCRB Community Forum Summary
INTRODUCTION OF NEW MEMBER
King introduced Melissa Jensen.
CONSENT
CALENDAR Motion by Porter and seconded by Jochimsen to adopt the consent calendar as
presented or amended.
• Minutes of the meeting on 11/01/10
• Minutes of the meeting on 11/09/10
• ICPD Use of Force Report -May 2010
• ICPD Use of Force Report -June 2010
• ICPD Department Memo #10-29 (May-June Use of Force Review)
• ICPD Use of Force Report -July 2010
• ICPD Use of Force Report -August 2010
• ICPD Department Memo #10-35 (July-Aug Use of Force Review)
• ICPD Memo -Quarterly Summary Report (Quarter 3) - IAIR/PCRB, 2010
• ICPD P.A.U.L.A. Report -October 2010
• ICPD Public Notice
• ICPD 14th Annual Police Citizen's Police Academy
Motion carried, 5/0.
OLD BUSINESS Community Forum -Members reviewed the draft of the forum summary
prepared by Treloar and Jochimsen and made minor changes. Jochimsen
suggested at the next forum that the Board explain in more detail the process the
Board goes through in reviewing complaints and the information collected by the
investigators that the Board reviews. He also thought it would be helpful for the
public to know that many of the interactions that police have with the public when
a stop is made have audio and video of the incident.
Motion by Porter, seconded by Jochimsen to approve the amended draft and
forward to Council.
Motion carried, 5/0.
PCRB
December 14, 2010
Page 2
NEW BUSINESS The Board requested that the Comprehensive Review of PCRB Ordinance, By-
laws, SOP's be added back onto the agenda for January.
Treloar expressed interest in attending the Citizens Police Academy and asked if
forms are available.
Treloar referenced the Use of Force reports and when there is a call for an
injured deer if the police department has a call list of people to come claim it for
processing. Wyss stated that the department used to have a list but he was
uncertain if the Joint Emergency Communications Center kept a list or not. Wyss
said he would try and find out.
PUBLIC
DISCUSSION Dieterle thanked the Board for holding the forum. Jochimsen asked if she
thought there was a way to have better attendance. She thought that working
with the neighborhood organization and having childcare provided would
increase attendance. Dieterle also informed that Board that they should be
receiving a letter from some members of the ACLU regarding the forum and their
suggestions.
BOARD
INFORMATION None.
STAFF
INFORMATION Tuttle informed the Board that Council had scheduled a budget work session
addressing the FY12 budget in January. In the past the Board has not scheduled
a time to address Council. PCRB has a limited budget (approx. $3,700) in which
the majority is reserved for legal counsel.
EXECUTIVE
SESSION Not needed.
TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change)
• January 11, 2011, 5:30 PM, Lobby Conference Rm
• February 8, 2011, 5:30 PM, Lobby Conference Rm
• March 8, 2011, 5:30 PM, Lobby Conference Rm
• April 12, 2011, 5:30 PM, Lobby Conference Rm
ADJOURNMENT Motion for adjournment by Porter, seconded by Jensen.
Motion carried, 5/0. Meeting adjourned at 5:58 P.M.
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POLICE CITIZENS REVIEW BOARD
A Board of the City of Iowa City
410 East Washington Street
Iowa City IA 52240-1826
(319)356-5041
December 14, 2010
Iowa City City Council
City of Iowa City
410 E Washington St
Iowa City, IA 52240
Re: November 9, 2010 Police Citizen Review Board Community Forum
To Whom It May Concern:
The Police Citizens Review Community Forum was held at The Spot on Tuesday, November 9, 2010 at
7:00 p.m. Board Members Present: Treloar, Jochimsen, Porter. Board Members Absent: King. Staff
Members Present: Pugh, Tuttle. There were a total of 12 persons in attendance, exclusive of Board
members and the event was taped for rebroadcast on City Channel 4.
Treloar introduced the Board, and read the PCRB brochure which is handed out with complaint forms.
A motion was made by Porter and seconded by Jochimsen to "Accept Correspondence and/or
Documents." The motion passed.
Treloar noted that the Board had received one article of correspondence and read the following a-mail,
but excluded the a-mail address of the sender of the a-mail:
In light of the fact that it's likely that the students will vote in large numbers to allow those
under 21 to be in the bars after 10:00 P.M., and in light of that fact that bar owners suggested
that a better way to handle the problem is to conduct more regular sting operations, will the
police department conduct frequent sting operations on all of the bars. As a citizen I hope so. I
hope that the youth and the bar owners all get the message Iowa City's going to enforce the
law, and if you're drinking you're going to get arrested. If you're serving persons illegally you're
going to get shut down.
Treloar said that the Board did speak with a representative from the Police Department and they were
told that it was the Police Departments policy to make checks on all bars in Iowa City. They make more
frequent checks on bars where there are problems. All bars, however, are checked as this establishes
good working relationships between the bars and the police and maintains security for bar owners as
well as the public.
Peter Hanson asked what the time commitment was to Board members of the PCRB. He also inquired
about statistics such as how many complaints the Board received last year, and of those complaints,
how many were sustained and not sustained. Treloar responded that the Board meets monthly and
more often when necessary. He said that meetings can be as short as half an hour and have gone as
long as three hours. Treloar was asked how much the board was paid by an audience member. He
responded that it was a voluntary position without pay.
Jochimsen responded to Hanson's question by referring to an article in the Press-Citizen which said that
the Board had received four complaints in fiscal year 2010, nine in fiscal year 2009, six in fiscal year
2008, and four in 2007.
Hanson asked if most complaints were rejected or not. He questioned if people would start asking
themselves what the point of making a complaint was since so few were sustained.
Jochimsen spoke to how there are often several allegations in a complaint and it is not the case that
they are all "simply a yeah or a nay". Jochimsen spoke to how some complaints result in having
educational aspects for officers involved. No tally has been compiled of the number sustained or not
sustained.
Caroline Dieterle commented how since the Board has been formed there has been an improvement.
Dieterle said that is was not so much a case of how many complaints were sustained or not sustained
but the fact that the Board existed was beneficial. Dieterle said that the Police Chief had told her at one
point that because of Board, the force was better for us being there. Dieterle thanked the Board for
their work.
Henry Harper commented that he worked with youth in Iowa City and wanted to commend the Police
Department for their being more willing to work with youth, rather than just file charges against them.
He hoped that it could be part of the process that when the police do well the Board could reflect on
this too, rather than just on complaints.
Sue Freeman commented on the structure of the complaint process. Freeman expressed concern that
some people would not want to meet with the Police Chief as part of the complaint process. Freeman
felt people may feel intimidated by this and be hesitant to want to file a complaint. Freeman was also
concerned about people with poor literacy skills being able to make complaints. Freeman wondered if a
citizen could make a complaint to someone other than the police department. Treloar told her that
citizens could make a complaint directly to the PCRB and that it would still go through the same process.
Freeman questioned the process of reviewing complaints.
Pugh pointed out that the Board does not determine the way a complaint is reviewed and that that is
determined in the city ordinance. Pugh also spoke to how other boards function independently and
differently than the Iowa City Board. Pugh commented how the police do everything they canto try and
make meeting with complainants from the community comfortable and non-confrontational. Pugh also
spoke to how the police want to investigate complaints to make sure that if there are problems, they are
solved.
Treloar spoke to the moving of the forum from City Hall into the community to make it a less
intimidating environment.
Jochimsen commented on how every use of force is recorded and sent to the Board for review and that
these records are very open. Jochimsen said that the whole citizenry is protected by this process.
Dieterle asked for clarification that a person could file their compliant directly with the Board and would
not have to also file it with the police department. Dieterle wondered if this could be better
communicated to the people who go to the police department first.
Pugh pointed out that when a person goes to the police department to complain, that they are handed
both forms. One from the police and one from the PCRB. Dieterle said that this was a good change.
Hanson asked if a person witnessed inappropriate behavior by a police officer and they filed a
complaint, if they would have to meet with the Chief or a supervisor or someone from the police
department. Would they have to be interrogated or interviewed.
Pugh responded that there would be additional investigation into the complaint and that a witness
would be asked about what they witnessed either by phone, or in person.
Hansen thought that the unevenness of power could be intimidating for the complainant.
Pugh pointed out that an investigation needed to be done into the allegation of misconduct, questions
would need to be asked and information collected.
Hansen wondered if a written query could be submitted to the witness. Pugh said that had never been
suggested before and so she did not know how to respond.
Treloar spoke to how a complainant could seek assistance from a friend or clergy person by someone
with literacy issues and that this was in the brochure. The intent was to make sure that literacy issues
did not keep someone from being able to file a complaint. Hansen thought people should be made
aware that they could bring someone with them to assist them in an interview with police so they would
not feel so intimidated. Treloar suggested that the Board look into doing this.
Dieterle had a question on how discretionary enforcement of laws was decided. Specifically, the
example of jay walking was listed, or the presence of a "groper" who atone time was practicing in an
area of the City. The enforcement is one encouraged by the City Manager, to whom the Chief of Police
reports, who instructs the Police as to where, when, and to what degree enforcement if carried out. It
was pointed out the Board has other duties other that dealing with complaints. The Board serves as a
buffer to make recommendations to the Department concerning Police policies, procedures, and
general orders to make them easily understood by the citizens. Pugh spoke to how the Board reviews
and comments on SOPS and general orders.
Treloar said that the Board was always enlisting the public's assistance. The police policies are all posted
on line and the public is welcome and encouraged to come to Board meetings with concerns or
comments they may have.
Dieterle wondered if there was information available to the public about when the police responded to
a call such as having a disorderly house, and only issued a warning. Jochimsen said that this information
must be available as the radio stations get it.
Treloar gave closing comments about how the police department took several measures to be
transparent and monitor their officers, how this is the only Police Citizen's Review Board in the state and
that the community should be commended for this.
There being no further questions, it was moved by Jochimsen, seconded by Porter, to adjourn, at
7:45P.M. The motion passed unanimously, 3-0.
The PCRB is available to discuss any of the foregoing, should the City Council wish.
Sincerely,
~~
Joe Treloar, Vice Chair
Police Citizens Review Board
cc: Chief Sam Hargadine, ICPD
IP14
IOWA CITY TELECOMMUNICATIONS COMMISSION
TRIENNIAL REVIEW PUBLIC HEARING DRAFT
MONDAY, NOVEMBER 22, 2010--5:30 P.M.
CITY CABLE TV OFFICE, 10 S. LINN ST.-TOWER PLACE PARKING FACILITY
MEMBERS PRESENT: Hans Hoerschelman, Gary Hagen, Saul Mekies, Laura Bergus
MEMBERS ABSENT:
STAFF PRESENT: Mike Brau, Bob Hardy
OTHERS PRESENT: Michael McBride, Lee Grassley, Jon Koebrick, Kevin Hoyland,
Rick Tyler, Josh Goding, Emily Light
TRIENNIAL REVIEW PUBLIC HEARING
Hoerscheleman said the purpose of the public hearing is to gather input from the public
regarding the performance of Mediacom over the past five years and the prospects for the future.
Bergus said that she would refrain from commenting as she works with Jon Koebrick. Grassley
said the Iowa City system will soon be transmitting their signal only in digital. The plant
capacity is 860MHz and offers a 50-megabit high speed Internet service. A 105-megabit service
will be made available after the transition to all digital transmission. Mediacom's CEO will be
buying the outstanding shares of the company and taking the company private. This will free up
some capital, as the company will no longer be required to hold a certain level of reserve funds.
More high definition channels will be added after the transition to all digital transmission. A free
digital to analog converter box will be given to any subscriber that needs one at no charge for as
long as they need it. Hoerschelman asked about Mediacom's efforts to standardize their channel
lineup across all their systems. Grassley said that Mediacom is about half way through that
process. Hoerschelman asked about the high definition standard Mediacom uses and if
Mediacom intends to offer both high definition and standard definition signals of those channels
that are in high definition. Grassley said Mediacom uses a 3:1 compression standard for high
definition and will continue to transmit both standard and high definition signals. Hagen asked
about retransmission consent negotiations with Sinclair Broadcasting. Grassley said negotiations
are continuing and that some movement was recently achieved. Grassley said he was optimistic
that a deal will be reached and that Sinclair will not pull their programming from the channel
lineup. The new agreement will likely be for two years. Hoerschelman asked if Mediacom had
any plans to increase system capacity. Grassley said there is no need to expand the system
beyond the current 860 MHz. Hoerschelman asked if Mediacom had any plans to increase
Internet upload speeds. Grassley said upload speeds will be increased when more bandwidth is
available after the transition to all digital transmission is complete. Hardy asked about the
success of the 105-megabit Internet service in Waterloo. Grassley said Mediacom has not
pushed the service. There are more business subscribers than residential subscribers. Mediacom
expects the service to have more subscribers in Iowa City. Hoerschelman asked if Internet
marketing materials might be changed to expressing speeds as "at least" rather than "up to".
Grassley said there are no plans to change. Hoerschelman asked about digital to analog
converters for the schools. Grassley said he is working with Hoyland on this and Mediacom will
meet their commitment to the schools. Hardy said that there is some signal degradation among
the local access channels between when they are transmitted to Mediacom and sent out on the
system. The franchise agreement has a provision that Mediacom provide digital transmission
equipment to the access channels if needed. Hardy asked if Mediacom would be willing to
discuss providing optical transmission equipment for the local access channels. Grassley agreed
to those discussions. Hoerschelman said the franchise agreement requires Mediacom to have a
local office and a local phone number. Grassley said that Mediacom found it simply was not
practical for all local service calls to be handled by a local office in Iowa City. If there were a
service outage, the phone lines would be jammed resulting in subscribers receiving a busy signal.
Mediacom is making improvements in their call centers. More staff has been hired and the
Cedar Rapids call center expanded. Calls will be routed to the center closest to the originating
call. This should facilitate customer service representative's awareness of any local problems.
In looking at franchise provisions the standard should be the level of performance. If a function
can be performed better by different means, then it seems reasonable to do so. Hardy said a
constant source of complaints is the lacks of information customer service representatives have
about local conditions. The automated service call system does not function well. The system
sometimes does not understand what the caller says and there seems to be no way out of the
system or callers get trapped in a loop of options. Tyler said that all customer service
representatives have access to the same information. In cases of an outage the service call
system is designed so it takes three calls reporting an outage before it is considered a system
outage rather than an individual problem. A caller to the automated phone system can get a
person by pressing "0". Koebrick said that customer service response time should be quicker
and the level of customer service better with the larger pool of customer service representatives
soon to be at the Cedar Rapids call center. Hoerschelman asked if Mediacom has considered
other ways of contacting Mediacom rather than by phone such as Twitter and other social media
and if Mediacom has considered using such tools to inform the public when there is a problem.
Tyler said service calls and complaints could be made over the Internet. He was unaware of any
sanctioned use of Twitter by Mediacom for such purposes at this time. Tyler said Mediacom has
a service call escalation policy that if a subscriber makes three calls per month about a problem,
that subscriber's problem will automatically be escalated to a higher level of customer service.
Hagen asked about price increases. Grassley said that costs continue to rise. Additional staff has
been added and programming costs, particularly broadcaster's retransmission consent
agreements, have been rising. There has been no rate increase for 14 months. With the
discounts given for multiple services few subscribers pay the full retail price. Hardy said that
during the past Triennial Review there were concerns with Mediacom's communication with the
public and that is still a problem with regard to informing subscribers about channel lineup
changes. Grassley said Mediacom meets FCC rules on channel lineup changes. Subscribers are
informed of changes 30 days in advance through their bills. Grassley said he wasn't sure what
more could be done. Hardy said there is a marked difference in Mediacom's efforts to
communicate with the public when it comes to channel lineup changes and their marketing of
service. Hoyland asked how Mediacom intended to inform the public about the transition to all
digital transmission. Grassley said Mediacom will utilize print, direct mail, and video. Tyler
said technicians discuss the digital transition and make sure the subscribers are prepared for the
change at every service call.
ADJOURNEMENT
Hoerschelman moved and Hagen seconded a motion to adjourn. The motion passed
unanimously. Adjournment was at 6:31 p.m.
Respectfully submitted,
Michael Brau
Cable TV Administrative Aide