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Home My WebLink About2011-01-10 Bd Comm minutes5b 7 APPROVED PLANNING AND ZONING COMMISSION NOVEMBER 18, 2010 - 7:00 PM -FORMAL CITY HALL, EMMA HARVAT HALL MEMBERS PRESENT: Ann Freerks, Josh Busard, Charlie Eastham, Elizabeth Koppes, Michelle Payne, Wally Plahutnik, Tim Weitzel MEMBERS ABSENT: None STAFF PRESENT: Bob Miklo, Sara Greenwood Hektoen, Wendy Ford, Christina Kuecker OTHERS PRESENT: RECOMMENDATIONS TO CITY COUNCIL: The Commission voted 7-0 to forward a recommendation to the City Council stating that the Towncrest Urban Renewal Plan conforms to the Iowa City Comprehensive Plan. The Commission voted 6-0 (Eastham abstaining) to recommend approval of REZ10- 00015, arezoning to establish a Design Review Overlay (ODR) Zone for approximately 49.3 acres of property located near the intersection of 1St Avenue and Muscatine Avenue (Towncrest). A. CALL TO ORDER: The meeting was called to order at 7:00 PM. B. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None C. TOWNCREST URBAN RENEWAL PLAN AND DESIGN REVIEW OVERLAY DISTRICT: 1. Discussion of the Towncrest Urban Renewal Plan and establishment of an Urban Renewal Area for approximately 49.3 acres of property located near the intersection of 1St Avenue and Muscatine Avenue. Planning and Zoning Commission November 18, 2010 -Formal Page 2 of 8 Eastham stated that he is the President and Board Member of anon-profit which owns property adjacent to the urban renewal project area as well as the area up for rezoning. Eastham said that the City Attorney has advised him that he can deliberate on the Towncrest Urban Renewal Plan, but not in the rezoning matter. Greenwood Hektoen noted that there are specific provisions with regards to the Urban Renewal Plan that address conflicts of interest and Eastham's situation does not apply. Miklo said that he wanted to point out that both of the items before the Commission are related and cover the same territory in the Towncrest area, and both are the result of approximately two years of discussion with area property owners, residents, and business owners that participated in neighborhood meetings. Miklo said the goal of those meetings was to find ways to revitalize the Towncrest area. Miklo said that the Urban Renewal Plan will provide financial incentives for investment in the area. The Design Review Overlay District would provide guidance for new construction or major rehabilitations to ensure that they are consistent with the concepts being developed in the Urban Renewal Plan. Miklo introduced Wendy Ford, Economic Development Coordinator, to speak on the Urban Renewal District. Ford said that staff has been working with both businesses and residents in the neighborhood for a little more than two years, and feels that they have had a successful program for public input and are very satisfied with the public input they have received. Ford said that many businesses have left the area, particularly the medical businesses, in order to relocate to newer developments. The area has suffered from some disinvestment over the years; while residential values have remained steady over the past four years, commercial property values and associated property tax receipts for the area have actually dropped. Ford said that the public meetings, which were held both as group forums and as one-on-one meetings, showed a strong desire to retain local businesses in the Towncrest area, with special focus on the medical services and businesses that the area has enjoyed in the past. She said that a desire to increase the diversity of the businesses in the area and to add to the neighborhood identity was also vocalized. Ford said that there was an expressed desire to add green space and to improve both vehicular and pedestrian traffic in the area. The objectives of the plan are to meet some of the stated desires of the neighborhood and to encourage support and development that will expand the taxable value in the area. Ford said the goal was to encourage revitalization, and to reverse the deterioration of some of the commercial and residential properties in the area. Ford said that establishing the Urban Renewal Plan will allow the City to provide City Council-approved financial assistance for projects deemed worthy of reinvestment or redevelopment. She said that under City Council direction, staff was able to come up with a program of financial incentives that included not only Tax Increment Financing (TIF), but also two new programs. One of the programs is for facade renovations and improvements which came about as a result of the realization that redevelopment of the Towncrest area may take quite some time. Ford noted that it is likely that some properties will not change hands as these redevelopment efforts take place. This program is intended to show the "new flavor" of the area and demonstrate that the City is willing to help with projects that are less substantial but still create an improvement of the overall look and feel of the area. The second program is agap-financing program which would allow for financial assistance in situations where private financing and investment has been secured but there is still a gap between what financing is available and the money needed to complete the project. Ford said that the idea is to have a program in place for projects that would tip the balance in Towncrest and would improve the neighborhood. Planning and Zoning Commission November 18, 2010 -Formal Page 3 of 8 Ford noted that the second part of the gap-financing program was a program that would provide some up-front assistance with pre-design/development costs. This would be a matching program intended to eliminate as many hurdles as possible for property owners looking to reinvest in the area. Ford said that there will also be TIF financing available for larger-scale redevelopment and she would be happy to explain that if the Commission was interested in hearing more about it. Freerks said a brief explanation might be instructive for members of the public who are not familiar with the program. Ford explained that TIF Districts essentially allow the increase in property taxes resulting from an improvement in a property to be partially rebated to the property-tax payer. Greenwood Hektoen noted that TIF allows the City to handle the increase in a number of different ways, one of which is a rebate to the property owner. Eastham noted that there are several single family lots on the east side of First Avenue between Wayne and Muscatine that are included in the project area. Eastham asked staff to comment on that. Miklo said that those properties are currently zoned RS-5, Low-Density Single-Family. Miklo said that the primary reason those homes were included in the redevelopment area was because part of the discussions centered around making Towncrest more visible and accessible to arterial streets. Miklo said that the concept plan shows the possibility of a connecting street between First Avenue with Towncrest Drive. Miklo said the thought was that if a developer buys those properties for redevelopment then the City could investigate putting the street through; Miklo said that it was also possible that the City itself could purchase the homes at some point in order to put the street through. Miklo cautioned that there was no guarantee that either scenario would happen. He said that the properties are being included in the TIF District so that if they are targeted for redevelopment they will be able to take advantage of those benefits. He said they are also included in the Overlay District; however, as single family homes the current structures would be exempt from any architectural review requirements. Freerks opened the public hearing. Kent Campion, 800 Second Avenue, said that he lives approximately two blocks northwest of Towncrest in the RS-5 zone; his property backs up to the area in question. He said that he had lived there for six years and had not been aware of any public meetings on this subject until the fetter he received just last week. He said that as a property owner he is naturally concerned about the density of the development being proposed and its effects on property owners in the area. He said that he has small children and wants to protect the value of his home, so he wanted to talk about the type of development the City envisions for that area if it was not premature to do so. Miklo explained that the discussions about redevelopment have been primarily focused on the Towncrest office park area, the Town and Campus Apartments, and the commercial areas south of Muscatine Avenue. Miklo said that there has been very little discussion about Hy-Vee and Walgreen's because they are in pretty good shape. Miklo said that it is likely the City will be coming back before the Commission with some rezoning proposals, and if those proposals included properties on the west side of First Avenue, Campion would likely be notified by letter. Miklo said that the plan is to encourage a mix of uses: commercial, office, medical office, and residential. He said there is also a desire to have service-oriented businesses such as restaurants and convenience retail. He said that while the Towncrest area was not envisioned as a major shopping center, there was hope that there would be service and retail businesses to serve the offices in the area. Miklo said that there was also a desire for more residential in the form of apartments or condominiums on the upper levels of buildings. Campion said that he has concerns about parking in the area if there is to be upper level Planning and Zoning Commission November 18, 2010 -Formal Page 4 of 8 occupancy. He said that the view from his back yard changes dramatically if the changes result in him looking at the back end of rental properties. Freerks noted that the underlying zoning for the area he is concerned about is already CC-2 and is not proposed for change. She explained that right now someone could purchase the properties Campion has discussed and redevelop them with residential in the upper levels of the buildings. Freerks noted that the City does have parking requirements that would have to be followed for any development. Miklo said that in addition to the residential and commercial parking regulations that are already in place, it is likely that if the area experienced large-scale redevelopment that there would be new parking facilities or even possibly a new parking structure. Miklo noted that the lots Campion is concerned about are probably maxed out in terms of development as not much more could be fit onto them. He said the only way he could see those lots redeveloping was if there was some sort of structured parking included in the plans. Campion asked where he can get more information on this project. Freerks advised him that he could speak with staff at any time, and that he would receive notices on the matter. Ford noted that the City website includes a section on plans for the Towncrest redevelopment. Eastham noted that the City Council would be considering this matter if the Commission voted to approve it this evening. There were no further comments on the matter and the public hearing was closed. Eastham moved that the Commission forward a recommendation to the City Council stating that the Towncrest Urban Renewal Plan conforms to the Iowa City Comprehensive Plan. Weitzel seconded. Freerks invited discussion on the matter. Payne said that she lives near the Towncrest area and she thinks this would be a very positive thing for the neighborhood. She said she was at several of the community meetings and heard residents and property owners express a desire for redevelopment and improvements like the ones in this plan. Plahutnik said that he visits Towncrest regularly as his physician's offices are located there. He said that the area does need to be improved. Plahutnik said that it seemed that the general idea is to redevelop the area in such a way as to benefit the entire neighborhood. Plahutnik said that he hoped in the end that the development would be one that was community based and would serve some of the needs of the immediate area. He said the idea is to have the commercial redevelopment make the residential areas a better place to live. Plahutnik noted that all members of the Commission very seriously consider the impact on neighbors of any rezoning that is before them. He said that he regards the zoning that is in place at the time of purchase to be a sort of compact that is made with the property owner; a pretty compelling reason is needed to break that compact, and if there is a down side to the neighbors then there needs to be an overriding benefit to the community. Freerks noted that many of the Commissioners have themselves lived through rezoning issues that affected their properties. Eastham said that he has lived near the Towncrest area and received services at the medical offices located there. He said he has attended some of the public meetings held on the matter and is quite supportive of the concepts laid out in the plan. He said that he expects over the next several years to see significant redevelopment of the area into an attractive neighborhood feature. Eastham gave specific examples of the ways in which this plan conforms to the Comprehensive Plan, saying he was very happy to support it. Planning and Zoning Commission November 18, 2010 -Formal Page 5 of 8 Weitzel said that he too supported the plan. He said the design plan manual is very good and the quantitative analysis of the area shows that it is time to take a look at redevelopment. Declining property values represent potential problems and liabilities for the entire community and the design plan before the Commission brings creative solutions to the table. He said that if the redevelopment takes off it will be a benefit to the community. Freerks said she goes through the area regularly as her son attends Southeast Junior High. She said that the area has some "good bones," in that it is centrally located and is close to schools, parks, and trails. She said that these positive attributes can be worked with and improved upon to make the area an even better one for the community. Freerks said that redevelopment will be a long process. She said that at the public planning meetings she heard a lot of support for the concepts being discussed this evening. Freerks said that the redevelopment will be a benefit not only for this neighborhood but for the larger community. She said that the plan is consistent with the Comprehensive Plan and she will be voting in favor of it. There were no further comments. A vote was taken and the motion carried 7-0. 2. REZ10-00015: Discussion of rezoning to establish a Design Review Overlay (ODR) Zone for approximately 49.3 acres of property located near the intersection of 15` Avenue and Muscatine Avenue (Towncrest). Eastham recused himself. Kuecker explained that acommunity-visioning process had been taking place for the Towncrest area over the last two years. She said that support has been expressed for mixed uses in the area -commercial, office, retail and residential. She said that staff had put together some preliminary design concepts based on resident input and had shared that with the public during the Southeast District planning meetings. The City then contracted with RDG Planning and Design, to come up with a design plan manual for the area. She said this manual describes a vision for how Towncrest can develop over time, with a focus on what is seen from public spaces such as streetscapes, landscaping and building facades. Kuecker explained that there had been a great deal of public input on the design plan before the Commission. She said that as Towncrest lacks an identifying feature and it is difficult to know where you are going unless you are familiar with the area, one of the significant design features is signage. Kuecker said that another important aspect of the plan is design and architectural standards. She said that RDG demonstrated how certain buildings could look with different architectural materials and ~, features. Kuecker said that RDG focused on re-skinning" existing buildings as public input had indicated that there was too much value in the existing buildings for them to be razed; a facelift provides more immediate, short-term benefits. Kuecker said that RDG also explored how open space could be incorporated into the area, designing a green, and informal performance space, and an informal water feature, as well as hard-scaping and landscaping. She said that there was public support for an identifying open space feature as an asset to the area. Kuecker said that Design Review Overlay District was one way of ensuring that design features for the area remain consistent over time. She said projects occurring in the Towncrest area Planning and Zoning Commission November 18, 2010 -Formal Page 6 of 8 would have to go through a design review committee to make sure they are consistent with the architectural standards of the design plan manual. She said the idea is to make sure that as redevelopment occurs over the next couple of decades all of the buildings look like they came from the same family. She reiterated that single family homes would be exempt from the design review process unless they redeveloped as something other than single family. Plahutnik asked if anyone had ever considered renaming the area as it was being reimagined in order to give it a name that better fits it. Miklo said that it was possible that a business owners association could develop as a result of these redevelopment efforts, and that it could address issues of branding and public relations for the area. Payne said that her impression from the public meetings was that residents and property owners identified with the Towncrest name. She said she heard complaints that Hy-Vee was known as First Avenue Hy-Vee rather than the Towncrest Hy-Vee. Freerks opened the public hearing. No one wished to speak and the public hearing was closed Payne moved to approve REZ10-00015, a rezoning to establish a Design Review Overlay (ODR) Zone for approximately 49.3 acres of property located near the intersection of 15t Avenue and Muscatine Avenue (Towncrest). Koppes seconded. Freerks invited discussion. Weitzel noted that the rezoning represents the mechanics that allows the Urban Renewal Plan to come to fruition. Plahutnik said that this rezoning is not chiseled into a stone tablet, and can be tweaked and improved and changed as needed. Freerks said that she is glad that the single-family homes are not included in the design review portion. She said she thought it was important to allow the area to develop incrementally. She thinks the rezoning is necessary to create a more unified plan. A vote was taken and the motion carried 6-0 (Eastham abstaining). Miklo noted that a question had come up at Monday's informal meeting about traffic on Wayne Avenue. He said that he had discussed the issue with Transportation Planners who are aware of traffic and parking issues in that neighborhood-. He said that they are involved in discussions about traffic calming and the possible implementations of four-way stops at some busier intersections. D CONSIDERATION OF MEETING MINUTES: OCTOBER 21, 2010: Plahutnik motioned to approve the minutes. Koppes seconded. A vote was taken and the motion carried 7-0. Planning and Zoning Commission November 18, 2010 -Formal Page 7 of 8 E. OTHER: Plahutnik said that he had noticed that the Floodplain Regulations had been passed by the City council. He suggested Commissioners all give themselves a pat on the back even though Julie Tallman did most of the work and answered every single question the Commission had put to her. Weitzel said that he hoped Housing and Inspection Services continues to be diligent in helping people through the process and letting them know when they need to flood-proof. F. ADJOURNMENT: Weitzel motioned to adjourn. Payne seconded. The meeting was adjourned on a 7-0 vote. Z _0 N UV ~ W ZUo N Z N DD Q~ z_Q Z Z a X X X X X X X c X X X X X X X o X X X X X X X X X X X X X X rn X X X X X X X w X X X X X X X 00 `~ X X X X X X X X X X X X p X X X ~ X X ~O X X X X X X X X X X X X X X x x x x x x o M ~ X X X X X X ~ N x x x x x x x N X X X X X X x ~ ~ ~ ~ HX ~ ~ 0 ~ ~ 0 ~ ~ 0 ~ 0 ~ 0 ~ 0 ~ 0 W W ~ W ~ Q J W J J Q 2 Q Z QQ N v~ ~ = V z a _ W i C) Y ~ ~ ~ N ~ Z J ~ _ ~ W W ~ N W Q F- w a z = ~. ~ v~ v~ w a ~ Q - W Q z ~ m Q w m w O Y Q a J a ~ Z H W w O X ~ X X ~ X X ~ X ~ X X ~ X X X X ~ X X X X X X X X X N x x x o x x o ~ o x x x x x x X X X X X ~ x x x x x x o X X ~ O X X M X X X X ~ X ~ N ~W pC ~ ~ e- .- M ~ N ~ ~ ~- ~ ~ M ~ ~ wa ~X ~n o ~ o ~n o ~n o ~n o ~n 0 ~ 0 W W J ~ W ~ a W J J Q Q ~ y = V Z a N 2 ~ ~ W C~ ~ Y Z ~ ~ Q Y y F - J W W a ~ w a z = ~ ~ cn cn w a ~ a QQ z m W ~ Y a a 3 C9 Z H W W O z E 0 7 ~~ 0 ~ Z ~ U p~ ~ X C c ~ ~ ~~~~co ~~QZ o a Q n n Z uuwg~~ xooz ; w Y 5b 2 MINUTES HISTORIC PRESERVATION COMMISSION NOVEMBER ]0, 2010 LOBBY CONFERENCE ROOM APPROVED MEMBERS PRESENT: Kent Ackerson, Esther Baker, Thomas Baldridge, William Downing, David McMahon, Pam Michaud, Dana Thomann, Frank Wagner MEMBERS ABSENT: Andrew Litton, Ginalie Swaim, Alicia Trimble STAFF PRESENT: Christina Kuecker OTHERS PRESENT: Sarah Catherall, Jane Murphy RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action) None. CALL TO ORDER: Vice Chairperson McMahon called the meeting to order at 5:30 p.m. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: Michaud discussed the properties on North Lucas Street that were demolished. CERTIFICATES OF APPROPRIATENESS: 304 Brown Street. Kuecker said this is an application for a temporary ramp at 304 Brown Street. She said the ramp would come out of the side door and extend to the driveway. Kuecker said it would be a modular-style, aluminum ramp that would not require footings. She said it could be removed once it is no longer needed or the property changes hands. Kuecker said that since it is a temporary situation, staff finds this to be acceptable for the property and recommends approval as presented in the application. Catherall, the daughter of the owners, said that because the house is a little bit on a hill, from the street one would barely see anything. She said one would have to walk halfway up the driveway to really see even the beginning of it. MOTION: Baker moved to approve a certificate of appropriateness for the application for 304 Brown Street as presented. Baldridge seconded the motion. The motion carried on a vote of 8-0 (Litton, Swaim, and Trimble absent). Michaud suggested that this be something that could be approved by Chair and staff as apre-approved item. Kuecker said it would have to be put on the agenda in the future as something to be discussed and voted on. 610 Oakland Avenue. Kuecker said this project involves a window replacement for the second story bedroom and bathroom windows. She said the owners are proposing Quaker brand metal clad wood windows that have simulated divided lights. Kuecker said the Commission has approved this type of window in the past. She said the guidelines allow for window replacements that match the type, size, sash width, trim, use of divided lights, and overall appearance of the historic windows. Kuecker said that in staff's opinion, the proposed windows are compatible with the architectural style of the house. She said staff recommends approval as presented in the application with the condition that the windows retain the overall appearance of the historic windows, including type, size, sash width, trim and use of divided lights. Historic Preservation Commission November 10, 2010 Page 2 Wagner asked if the owners are replacing the two windows because they are not functional. Kuecker believed that was the case. She said the owners are replacing all the second story windows, not just two windows. MOTION: Baker moved to approve a certificate of appropriateness for the application for 610 Oakland Avenue as presented in the application with the condition that the windows retain the overall appearance of the historic windows in the house, including type, size, sash width, trim and use of divided lights. Downing seconded the motion. The motion carried on a vote of 8-0 (Litton Swaim, and Trimble absent). 328/330 North Linn Street. Kuecker stated that this is an application to remove and reconstruct porches on the house. She said there are currently just decks on the house -with an entrance on each corner of the house. Kuecker said the owners would like to build covered porches on them to be of a style that would be similar to what would have been on the house originally. She said the owners are modeling them off the porch that is on the neighboring house in terms of style, roof pitch, etc. Kuecker referred to a picture in the packet. Kuecker said the owners also want to demolish a garage that is on the Davenport Street side of the property. She said they would like to have two parking spaces instead of one garage. Regarding the garage, Kuecker said the guidelines state that the decision to approve a demolition of an outbuilding is on •a case-by-case basis, with the Commission considering the condition, integrity, and architectural components of the outbuilding. She said staff does not feel this is an original garage and believes the demolition would have minimal impact on the historic integrity of the property. Regarding the porches, Kuecker said the guidelines recommend removing non-historic alterations and constructing new porches that are consistent with the historic building and building historic features. She said staff feels the proposed porch reconstruction projects help to return this house back to its original appearance. Kuecker said staff is recommending approval of the application as presented with the condition that all new windows be either solid wood or metal clad solid wood and retain the overall appearance of the existing original windows on the property, including type, size, sash width, trim and use of divided lights. She said that divided lights may be either true divided lights or with muntin bars that are adhered to both sides of the glass, but not with snap-in muntin bars. Kuecker said the reason for the window is that on the rear of the house, the owners want to change from one window to a double window to allow more light into the kitchen. She said staff feels that is appropriate for the style of the house, and because it is on the rear of the house, would not have a major impact on the historic integrity of the house. MOTION; Baldridge moved to approve a certificate of appropriateness for the application for 328/330 North Linn Street as presented in the application with the following conditions: all new windows being either solid wood or metal clad solid wood and retaining the overall appearance of the existing original windows on the property, including type, size, sash width, trim and use of divided lights. Divided lights may be either true divided lights or with muntin bars that are adhered to both sides of the glass, but not with snap-in muntin bars. Ackerson seconded the motion. The motion carried on a vote of 8-0 (Litton, Swaim, and Trimble absent . DISCUSSION OF 219 N GILBERT STREET: Murphy said that she and her husband own this property, and the roof is a mess. She said she wanted the benefit of the Commission's accumulated wisdom and experience regarding options for replacing the roof. Murphy said she had discussed this with the State Historic Preservation Office, and they did not really recommend the use of the Acrymax material, and they did not want the roof replaced with a metal roof either. She said the State says it cannot be documented that the house had a metal roof on it at the turn of the century. Murphy said the two State recommendations were to go back to a wooden shake roof or do asphalt shingle. She said if there is proof Historic Preservation Commission November 10, 2010 Page 3 there was a metal roof on the house at the turn of the century, that would be sufficient for the State, but they don't think the metal roof was put on until the 20s or 30s. Downing said that an 80 or 90-year old metal roof would be more in character with this house than an asphalt shingle roof. Kuecker said that when Preucil School wanted to replace its roof, she found out that there were two schools of thought on this, with Marlys Svendsen, an architectural historian, feeling that the metal roof was in keeping with the architectural style and a historic alteration. Murphy said the estimate to replace the roof with metal was around $18,000. She asked the Commission about the use of Acrymax and why it is disparaged by the State historic preservation people. Baker said it has been used on her metal roof, and she does not have a problem. Downing said he knows the State allows asphalt shingles. He said, however, that to him, they are not anywhere close to equivalent to cedar shakes or to a metal roof. Murphy said she is not obligated to go with the State guidelines. She said she would prefer to do this the right way, however, and to satisfy the local Historic Preservation Commission more than anyone else. Murphy said that if she did follow the State/federal guidelines, this would apparently be eligible for some tax credits, although no grant money is available. Murphy said she is at an impasse and does not know what she should do here. Kuecker said she could contact Marlys Svendsen to get a quick opinion. Commission members discussed their experiences with Acrymax and different roofing materials DISCUSSION OF CITY HIGH CUPOLA: Kuecker stated that the packet contained a letter that neighbors around City High wrote to the State Historic Preservation Office regarding the City High Cupola. She said the building is not a historic landmark, but it is probably eligible for that status. Kuecker said when alterations that require approval at the federal level are made to a building that is 50 years old or older, the Commission is allowed to comment on the building proposal. She said the Commission did comment on the proposal and said that any alteration needed to be sensitive to the design and not damage the historic character and such. Kuecker showed the before and after pictures of the cupola. She showed where the railing was cut out on all four corners and where the small antennas were put in its place. Kuecker said the neighbors felt that this is a disgrace to the cupola and said the wood has not even been painted where it was cut off. Kuecker said she could not find the design proposal in the files but said she felt fairly certain that if the Commission had seen this design, it would not have recommended favorably to the State Historic Preservation Office. Commission members recalled looking at a design that kept the antennas inside the cupola. Baker asked if there was any recourse at this point. Kuecker said she has been unable to contact the State Historic Preservation Office to know what it did approve. She said that if this is not what was approved by the State Historic Preservation Office, then the company that put up the antennas is in violation of federal law. Kuecker confirmed that it would be the company's obligation to fix this if it is not appropriate and would not be a responsibility of City High. McMahon suggested sending a letter to support the neighbors who brought this to the Commission's attention. Michaud agreed. The consensus of the Commission was to have Kuecker draft a letter in strongest terms in support of the neighbors. CONSIDERATION OF MINUTES FOR OCTOBER 14, 2010. Historic Preservation Commission November 10, 2010 Page 4 MOTION: Baker moved to approve the minutes of the Historic Preservation Commission's October 14, 2010 meeting, as written. Thomann seconded the motion. The motion carried on a vote of 8-0 (Litton, Swaim, and Trimble absent). OTHER: Kuecker said someone contacted her regarding finding someone who can put a chimney liner in a chimney. She said she believes the chimney has quite a bit of architectural significance. The Commission made several recommendations of people who would do such types of work The Commission discussed the Historic Preservation Awards. Kuecker said the awards would be presented Sunday at 2:00. She stated that there are 27 property awards and the Margaret Nowysz Award to be presented. ADJOURNMENT: The meeting was adjourned at 6:18 p.m. Minutes submitted by Anne Schulte Z O N ~_ v z O W N W a v O H _~ 2 D 0 w W V Z a D Z W H a as N r .- ~ ~- X X X X i W O X X , LL1 `O X W O X v c X X X ~ ~ X ~ X ~ X X X X X X ~ X X X W O X X ~ X X X ~ X X X X p X X °~~° X X X ~ X ~ X X ~ X X X X 0 ~ X X X X X N X X X X ~ ~ W O x ~ W O W O x X ,n x x x x x x x w ~ o x x ~, X X X X X X X p X X x ~ ~ Z Z Z Z ' ~ Z ~ Z ~ Z ~ Z ~ Z ~ Z ~ Z M o x o x o x x x o o x N r ~ X X X X ~ X X X X X a X M ~- N M ~- ~- ~- N O N ~ M N g ~ W rn N M rn N M rn N M rn N M rn N M rn N M rn N M rn N M rn N M rn N M rn N M rn N M rn N M H W ~ z F- Y z O W Y a ~ O H W ~ G J m _ y W W Y m -~ ~ C7 Z ~ o N Z ~ ~ za m w ~ ~ z Q ZO ~ ~ p Q ~ ~ a ~ ~ Q a D = V ~ W Q '~ O O a Q Z C7 ~ ~ cn Q ~ Z ~ _ ~ Q J a ul m ~ ~ Y ~ ~ z Q ~ 0 0 N E 0 ~ C7 ~ o U Z N x °~ ~ w ~,~-. E c ~ ~ N~~o~ ~~az o a a ~~ ~~ Z unw~~~ XOOZ i Airport Commission November 14, 2010 Page 1 MINUTES IOWA CITY AIRPORT COMMISSION NOVEMBER 18, 2010 - 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Steve Crane, Minnetta Gardinier, Howard Horan Members Absent: Jose Assouline Staff Present: Sue Dulek, Michael Tharp FINAL 01-10-11 5b 3 Others Present: Matt Wolford, Randy Miller, Peggy Slaughter, Van Miller, Toby Meyers, Bob Libby, John Yeoman, David Hughes RECOMMENDATIONS TO COUNCIL• (to become effective only after separate Council action): None CALL TO ORDER: Chairperson Horan called the meeting to order at 6:04 P.M. APPROVAL OF MEETING MINUTES: Minutes from the October 14, 2010, meeting were reviewed. Gardinier moved to approve the minutes of the October 14, 2010, meeting as submitted; seconded by Crane. Motion carried 3-0. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Aviation Commerce Park -Tharp noted that the agreement on the Aviation Commerce Park lots with Iowa Realty expires at the end of this year. He added that either the Commission can agree to extend the contract, or they can open it up for new bids from other realty companies. Dulek gave a brief history of this agreement to the Members, noting that the previous realtors handling this contact are no longer with Iowa Realty. She reiterated that the Commission can either extend the contract with Iowa Realty, or open it up for bids. Members then discussed what they would like to do, with Dulek responding to questions. Crane stated that he would like to open it up for bids from other realty companies in town. Gardinier stated that she would most likely agree with that, to let other realty companies make a bid on the contract. The discussion continued, with Members agreeing that they would like to open up the bidding process to those realtors with commercial offices. Tharp will contact these companies, asking them to present abrief - 10 minute -presentation at the December meeting. i. Consider a Resolution Approving Contract Amendment with Iowa Realty -Horan moved to consider the Resolution; no second. Motion failed for lack of second. Horan moved to invite Iowa Realty, Airport Commission November 14, 2010 Page 2 Mid-West America, Coldwell Banker, and Lepic-Kroeger to make presentations at the December meeting; seconded by Crane. Motion carried 3-0. b. Airport Farm Management -John Yeoman addressed Members, stating that he has been in contact with Tharp regarding the hay, thistle, and weed problems. He added that he has one person interested in planting wheat out there. Tharp noted that he has been talking with the FAA on what can and cannot be planted. A lot of it depends on whether or not the crop would attract large numbers of animals to it. Yeoman also talked about how they could keep this area mowed during non-growing times. The individual he has in mind could do this for $4,000 for the season. The discussion continued, with Members going over the options. c. FAA/IDOT Projects - AECOM -David Hughes addressed the Members next. i. Runway 7/25 & 12/30 -Final documentation is being wrapped up, according to Hughes. ii. Obstruction Mitigation -Hughes stated that they have submitted the updated Airport layout plan to FAA. The FAA's response to this will be tied in with the obstruction mitigation finalization iii. Hangar ADrainage -The project will be complete once some repairs are made. The temperatures need to get above 40 degrees before they can do this, however. Hughes noted that tomorrow's forecast looks good for this. iv. FY2012 FAA Pre-Application -Hughes then gave Members a handout on the previous years' CIP and how they do this year to year. He then responded to Members' questions, further explaining the Master Plan for the Airport. Tharp noted that the process to update this is similar to how they approached the Strategic Plan. Hughes asked Members if he should move ahead with this and bring the documents to the December meeting for approval. The Members agreed that he should do so. v. 7-25 Parallel Taxiway -Hughes noted that around the first of November, the FAA gave an initiation letter for the first phase of this project. This involves the grading and drainage associated with it. The federal share is estimated at $1.7 million, which is what had been submitted in the CIP last year. He added that once funding is in place, this should be able to move forward. Hughes then stated that they will be moving forward in putting a task order together for the Commission and City's review. The FAA will need this returned in December, so this will coincide with the December Commission meeting. Hughes stated that the City will receive information prior to the meeting, to give them time to review. Gardinier asked when they might expect this work to begin, and Hughes stated that hopefully with the spring construction season, but that it will ultimately depend on when the funding comes together. d. 2011 Air Race Classic -Gardinier stated that in talking with the Air Race Classic people, there will be several items needed from the Airport in January. She added that the web site for the race will open in January. Rockwell-Collins has pledged some money, according to Gardinier, for the race. e. Corporate Hangar "L" -Tharp stated that there is not much to update on this until they present at the budget meeting with Council in January. He added that beyond that they do have state DOT funding secured. The land sale has also been completed, so funding Airport Commission November 14, 2010 Page 3 is in place. Gardinier asked if they would be able to retain some of this revenue, and Tharp responded that they hope to have $100,000 cash after this project is complete. Airport "Operations": Strategic Plan Implementation; Budget; Management - Crane asked about a $4,500 for Repair and Maintenance, and $500 for Other-Bldg. Tharp noted that this is Jet Air's maintenance contract, and the $500 is for cleaning services. He explained how the accounting department divides up these charges. Tharp then addressed the upgrading of the old Hertz space. He noted that he has received some bids, and it looks like $5,500 to do what they would like to do. Tharp also spoke about some heaters that need repaired. The total for this would be around $4,000. Members agreed that Tharp should go ahead with these repairs. Gardinier commented that she still has to wait a long time to get even lukewarm water in the women's restroom. Tharp will look into this. Tharp then noted that he and Patrick with Jet Air have been looking into a truck with a plow, a possible three-quarter ton. The Airport would have to come up with about $7,500 in order to upgrade to this truck. Tharp is suggesting selling off the smaller mower, which would give them this amount. Members discussed this, agreeing it was a good idea. g. FBO /Iowa Flight Training /Whirlybird Reports -Toby Meyers addressed the Members and introduced Bob Libby, owner of Care Ambulance. He stated that he partnered with Libby the first part of the year, creating Jet Air Care. Libby is considering renting the Hertz space for this venture. Meyers stated that he is here tonight to see if the Commission would be interested in this. The venture would bring four ambulances to the Airport, and he briefly explained what this would entail. He added that this would be quite a benefit during something such as the Air Race Classic this coming summer. Horan stated that he believes it would be a good arrangement. The discussion turned to how to proceed from here. Tharp will have a memo prepared by next month's meeting outlining this arrangement. Meyers then spoke to Members, noting that they have some new staff. He added that traffic has been picking up for Jet Air. Tharp stated that Whirlybird's has some new staff. It was suggested that he invite them to a monthly meeting. h. Subcommittees' Reports -Gardinier stated that she and Tharp met with a group of third and fourth graders at Weber Elementary recently at lunchtime to talk about aviation. This was part of the school's Extended Learning Program (ELP). Commission Members' Reports -Gardinier asked if anyone has applied for the Commission opening. Dulek noted that one person applied, but that due to gender balance they have to readvertise. It will probably be January before a replacement is brought in. A brief discussion ensued about how such openings are advertised. Gardinier suggested they put a posting on the bulletin board on the main level of the terminal building. She also suggested an email be sent to their hangar tenants to see if there is any interest in serving on the Commission. j. Staff Report -Tharp noted that he will be emailing the Annual Report to Members soon. He asked that they come prepared to the December meeting with any edits. Airport Commission November 14, 2010 Page 4 SET NEXT REGULAR MEETING: Horan reminded everyone that attendance will be important at the next meeting since they are still down one person. The next regular meeting will be Thursday, December 16, 2010, at 6:00 P.M. at the Airport Terminal building. ADJOURN: The meeting adjourned at 7:28 P.M. Gardinier made the motion to adjourn the meeting at 7:28 P.M.; seconded by Crane. Motion carried 3-0. Chairperson Date c o 0 0 ~~if N W o v U ~ ~ ~~ Q > ~ 0 00 Q Z a 00 ~w . ~ two v c°~aN o~ z a. F Q~ Q 12/16 11/18 z X X ~ X Z z 10/14 ~ x X X X Z z z 9/16 Z X X x ~ Z Z 8/19 X X X X x Z Z 7/27 g g x x x x x z z 7/15 x x x x x z z 7/1 X X X X X Z Z 6/17 X X w ~ x w ~ ~ Z ~ Z 5/20 w X X x x Z z 0 4/29 X X X z x p z 4/15 x x x z x x z 3/18 X X X Z 0 X z 2/18 X X X ~ Z ~ Z X X 1/21 x x x z z x x C L M T ~ ~ r ~ Lp r ~ N r ~ ~ r ~ N r O ~ N a W W o 0 0 0 o c o ~- M O M O M O M O M O ~j O M O LLI N ~ _ L ~ ~ ~ _ .~ ~ ~ ~ O ~ Z ~ C i~ C9 1i 0 0 2 2 ~ ~ t9 p N ~ Q r L cn C) R d -~ ~ p +.+ ~ N m ~ ~ L ~ ~, ~~ W ~ ~ ~ ~ ~ LL Q ~ Z II II >,u II w~ YXOOz 5b(4) IOWA CITY TELECOMMUNICATIONS COMMISSION TRIENNIAL REVIEW PUBLIC HEARING APPROVED MONDAY, NOVEMBER 22, 2010--5:30 P.M. CITY CABLE TV OFFICE, 10 S. LINN ST.-TOWER PLACE PARKING FACILITY MEMBERS PRESENT: Hans Hoerschelman, Gary Hagen, Saul Mekies, Laura Bergus MEMBERS ABSENT: STAFF PRESENT: Mike Brau, Bob Hardy OTHERS PRESENT: Michael McBride, Lee Grassley, Jon Koebrick, Kevin Hoyland, Rick Tyler, Josh Goding, Emily Light TRIENNIAL REVIEW PUBLIC HEARING Hoerscheleman said the purpose of the public hearing is to gather input from the public regarding the performance of Mediacom over the past five years and the prospects for the future. Bergus said that she would refrain from commenting as she works with Jon Koebrick. Grassley said the Iowa City system will soon be transmitting their signal only in digital. The plant capacity is 860MHz and offers a 50-megabit high speed Internet service. A 105-megabit service will be made available after the transition to all digital transmission. Mediacom's CEO will be buying the outstanding shares of the company and taking the company private. This will free up some capital, as the company will no longer be required to hold a certain level of reserve funds. More high definition channels will be added after the transition to all digital transmission. A free digital to analog converter box will be given to any subscriber that needs one at no charge for as long as they need it. Hoerschelman asked about Mediacom's efforts to standardize their channel lineup across all their systems. Grassley said that Mediacom is about half way through that process. Hoerschelman asked about the high definition standard Mediacom uses and if Mediacom intends to offer both high definition and standard definition signals of those channels that are in high definition. Grassley said Mediacom uses a 3:1 compression standard for high definition and will continue to transmit both standard and high definition signals. Hagen asked about retransmission consent negotiations with Sinclair Broadcasting. Grassley said negotiations are continuing and that some movement was recently achieved. Grassley said he was optimistic that a deal will be reached and that Sinclair will not pull their programming from the channel lineup. The new agreement will likely be for two years. Hoerschelman asked if Mediacom had any plans to increase system capacity. Grassley said there is no need to expand the system beyond the current 860 MHz. Hoerschelman asked if Mediacom had any plans to increase Internet upload speeds. Grassley said upload speeds will be increased when more bandwidth is available after the transition to all digital transmission is complete. Hardy asked about the success of the 105-megabit Internet service in Waterloo. Grassley said Mediacom has not pushed the service. There are more business subscribers than residential subscribers. Mediacom expects the service to have more subscribers in Iowa City. Hoerschelman asked if Internet marketing materials might be changed to expressing speeds as "at least" rather than "up to". Grassley said there are no plans to change. Hoerschelman asked about digital to analog converters for the schools. Grassley said he is working with Hoyland on this and Mediacom will meet their commitment to the schools. Hardy said that there is some signal degradation among the local access channels between when they are transmitted to Mediacom and sent out on the system. The franchise agreement has a provision that Mediacom provide digital transmission equipment to the access channels if needed. Hardy asked if Mediacom would be willing to discuss providing optical transmission equipment for the local access channels. Grassley agreed to those discussions. Hoerschelman said the franchise agreement requires Mediacom to have a local office and a local phone number. Grassley said that Mediacom found it simply was not practical for all local service calls to be handled by a local office in Iowa City. If there were a service outage, the phone lines would be jammed resulting in subscribers receiving a busy signal. Mediacom is making improvements in their call centers. More staff has been hired and the Cedar Rapids call center expanded. Calls will be routed to the center closest to the originating call. This should facilitate customer service representative's awareness of any local problems. In looking at franchise provisions the standard should be the level of performance. If a function can be performed better by different means, then it seems reasonable to do so. Hardy said a constant source of complaints is the lacks of information customer service representatives have about local conditions. The automated service call system does not function well. The system sometimes does not understand what the caller says and there seems to be no way out of the system or callers get trapped in a loop of options. Tyler said that all customer service representatives have access to the same information. In cases of an outage the service call system is designed so it takes three calls reporting an outage before it is considered a system outage rather than an individual problem. A caller to the automated phone system can get a person by pressing "0". Koebrick said that customer service response time should be quicker and the level of customer service better with the larger pool of customer service representatives soon to be at the Cedar Rapids call center. Hoerschelman asked if Mediacom has considered other ways of contacting Mediacom rather than by phone such as Twitter and other social media and if Mediacom has considered using such tools to inform the public when there is a problem. Tyler said service calls and complaints could be made over the Internet. He was unaware of any sanctioned use of Twitter by Mediacom for such purposes at this time. Tyler said Mediacom has a service call escalation policy that if a subscriber makes three calls per month about a problem, that subscriber's problem will automatically be escalated to a higher level of customer service. Hagen asked about price increases. Grassley said that costs continue to rise. Additional staff has been added and programming costs, particularly broadcaster's retransmission consent agreements, have been rising. There has been no rate increase for I4 months. With the discounts given for multiple services few subscribers pay the full retail price. Hardy said that during the past Triennial Review there were concerns with Mediacom's communication with the public and that is still a problem with regard to informing subscribers about channel lineup changes. Grassley said Mediacom meets FCC rules on channel lineup changes. Subscribers are informed of changes 30 days in advance through their bills. Grassley said he wasn't sure what more could be done. Hardy said there is a marked difference in Mediacom's efforts to communicate with the public when it comes to channel lineup changes and their marketing of service. Hoyland asked how Mediacom intended to inform the public about the transition to all digital transmission. Grassley said Mediacom will utilize print, direct mail, and video. Tyler said technicians discuss the digital transition and make sure the subscribers are prepared for the change at every service call. ADJOURNEMENT Hoerschelman moved and Hagen seconded a motion to adjourn. The motion passed unanimously. Adjournment was at 6:31 p.m. Respectfully submitted, Michael Brau Cable TV Administrative Aide POLICE CITIZENS REVIEW BOARD COMMUNITY FORUM November 9, 2010, 7:00 P.M. THE SPOT 1030 Crosspark Ave, IC FINAL/APPROVED 5b 5 CALL TO ORDER: Vice Chair Joseph Treloar called the meeting to order at 7:00 P.M. MEMBERS PRESENT: Royceann Porter and Peter Jochimsen MEMBERS ABSENT: Donald King STAFF PRESENT: Legal Counsel Catherine Pugh and Staff Kellie Tuttle (Transcriptions are available) INTRODUCTION OF BOARD, REVIEW OF COMPLAINT PROCESS, AND CHARTER REQUIREMENT. Treloar introduced Board members and gave a summary of the Board and the complaint process. CONSIDER MOTION TO ACCEPT CORRESPONDENCE AND/OR DOCUMENTS Motion by Porter, seconded by Jochimsen to accept correspondence. Motion carried 3/0, King absent. PUBLIC DISCUSSION The following individuals appeared before the PCRB: Peter Hansen 1203 Cambria Ct, IC Caroline Dieterle 727 Walnut St, IC Henry Harper 701 Chestnut Ct, IC Sue Freeman 217 Woodridge Ave, IC ADJOURNMENT Motion by Jochimsen and seconded by Porter to adjourn. Motion carried, 3/0, King absent. Meeting adjourned at 7:46 P.M. FINAL/APPROVED POLICE CITIZENS REVIEW BOARD 5b 6 MINUTES -November 1, 2010 CALL TO ORDER: Chair Donald King called the meeting to order at 5:30 P.M. MEMBERS PRESENT: Royceann Porter, Peter Jochimsen, Joseph Treloar MEMBERS ABSENT: None STAFF PRESENT: Staff Catherine Pugh and Kellie Tuttle OTHERS PRESENT: Captain Wyss of the ICPD; Dean Abel (5:46) public RECOMMENDATIONS TO COUNCIL Accept PCRB Report on Complaint #10-04 CONSENT CALENDAR Motion by Porter and seconded by Jochimsen to adopt the consent calendar as presented or amended. • Minutes of the meeting on 10/12/10 • ICPD General Order 90-02 (Report Review) • ICPD General Order 00-10 (Evidence and Property Handling Procedures) • ICPD General Order 01-07 (Police Media Relations/Public Information) Motion carried, 4/0. Treloar suggested that in section IV(A)(5) of General Order 00-10 (Evidence and Property Handling Procedures) that crime scene technician for the acronym CST be placed before the first one earlier in the paragraph. In section IV(1)(f) of General Order 90-02 (Report Review), Treloar asked Wyss what an ECO was. Wyss responded that an ECO was an Emergency Communications Officer which they do not have anymore. Since the opening of the communications center there are now station masters, so that general order will probably be reviewed and updated. OLD BUSINESS Community Forum -The Board reviewed the one question that had been submitted from the public for the forum and firmed up details regarding the forum. King announced he would be unable to attend; therefore Treloar will present the information at the beginning of the forum. NEW BUSINESS None. PUBLIC DISCUSSION Abel stated that he thought the community forum was a very important function of the Board and hoped that there would be a good attendance. PCRB November 1, 2010 Page 2 BOARD INFORMATION King informed the Board of his new phone number. STAFF INFORMATION Tuttle handed out an invitation for a public reception to welcome the new City Manager, Tom Markus. EXECUTIVE SESSION Motion by Treloar and seconded by Porter to adjourn into Executive Session based on Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried, 4/0. Open session adjourned at 6:00 P.M. REGULAR SESSION Returned to open session at 6:08 P.M. Motion by Treloar, seconded by Porter to forward the Public Report as amended for PCRB Complaint #10-04 to City Council. Motion carried, 4/0. TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change) • November 9, 2010, 7:00 PM, The Spot -Community Forum • December 14, 2010, 5:30 PM, Lobby Conference Rm • January 11, 2011, 5:30 PM, Lobby Conference Rm • February 8, 2011, 5:30 PM, Lobby Conference Rm ADJOURNMENT Motion for adjournment by Jochimsen, seconded by Porter. Motion carried, 4/0. Meeting adjourned at 6:10 P.M. POLICE CITIZENS REVIEW BOARD A Board of the City of Iowa City 410 East Washington Street Iowa City, IA 52240-1826 (319) 356-5041 ~_ _... ~~ ~: _t _ _ _ { November 1, 2010 ~ - f;-~ ""' E --' To: City Council = ___ '~`"' ~ _ Complainant Dale Helling, Interim City Manager ~ Sam Hargadine, Chief of Police Officer(s) involved in complaint ~~- From: Police Citizen's Review Board Re: Investigation of PCRB Complaint #10-04 This is the Report of the Police Citizens Review Board's (the "Board") review of the investigation of Complaint PCRB #10-04(the "Complaint"). BOARD'S RESPONSIBILITY Under the City Code of the City of Iowa City, Section 8-8-7B (2), the Board's job is to review the Police Chiefs Report ("Report") of his investigation of a complaint. The City Code requires the Board to apply a "reasonable basis" standard of review to the Report and to "give deference" to the Report "because of the Police Chief s professional expertise", Section 8-8-7 B (2). While the City Code directs the Board to make "Findings of Fact", it also requires that the Board recommend that the Police Chief reverse or modify his findings only if these findings are "unsupported by substantial evidence', are "unreasonable, arbitrary or capricious" or are "contrary to a Police Department policy or practice, or any Federal, State or local law", Section 8-8-7 B (2) a, b, c. BOARD'S PROCEDURE The Complaint was initiated by the Complainant on July 30, 2010. As required by Section 8-8-5 (B) of the City Code, the Complaint was referred to the Chief of Police for investigation. The Chief s Report was filed with the City Clerk on September 24, 2010. The Board met to consider the Chiefs Report on October 12 and November 1, 2010. At the October 12th meeting the Board voted to review the Chief s Report in accordance with Section 8-8- 7 (B) (1) (a), "on the record with no additional investigation". FINDINGS OF FACT Officer A responded to the 2400 block of Bartelt Road fora 911 call alleging that someone was being threatened with a knife. When Officer A arrived on scene he spoke with three people who were involved in the incident who indicated that the Complainant had a knife during the incident. The three individuals saw the Complainant and pointed her out to Officer A. Based upon the information he had .received from the others involved in the incident it was reasonable for Officer A to conclude that the Complainant had been involved with the incident, was armed with a knife, and presented a danger to others. Officer A approached the Complainant, placed her in handcuffs, and patted her down for weapons to see if she was in possession of a knife. Officer A asked for the Complainant's side of the story and took the handcuffs off of her when she had finished. During the interview of the Complainant she stated that she thought she was being harassed by the others involved. ALLEGATION: Complainant alleges that Officer A was placing his hand on her buttocks while he was putting her in handcuffs. Under General Orders 99-12 (Field Interviews and "Pat Down" Searches) and General Orders 00- 01 (Search and Seizure) that address circumstances and procedures for officers conducting searches, Officer A's actions were consistent within those General Orders. Officer A had been told that the complainant was armed with a knife, and threatened another. It was reasonable for Officer A to be in fear for his and the general public's safety. There was no evidence present or available at the time that negated the credibility of the witnesses that provided information to Officer A concerning the Complainant at the time he patted her down for weapons. During the handcuffing procedures it is common for an Officer's hand to make contact with the area around the waist line of the person they are searching or handcuffing. The Complainant was interviewed on August 6, 2010. During her interview she asked if it was appropriate for Officer A to search her since she was female and he was male. It was explained that since it was reported to Officer A that she was armed with a knife and had used it in a threatening manner it was appropriate for the officer to pat her down for the knife to insure that everyone was safe. It was explained to her that it would have been unreasonable under those circumstances for a male officer to wait for a female officer to arrive for the pat down search to occur and potentially jeopardize everyone's safety. Complainant was told under non-emergency situations where no weapon was believed to be involved, it is the general practice of male officers to ask for and wait for a female officer to do a search of a female's person. Complainant was asked if she thought that Officer A was groping her and she stated no. ALLEGATION NOT SUSTAINED ;~, ~} _- ~_ -~ ~~ • -. ~ `~ "? 1=~ M~ I+y W W z W N W U a O a U ~ o WN a Ua ~ A }. °' W ~ H E~ d .~ .~ ~ ~ ~ ~G N O ~ X i i i i ~.r '~ ~ ~ ~ ~ ~ ~ i i i ~' O~ ~ 00 O ~ ~ i i i i ~ ~ ~ ~ ~ O i i ~ ~ ~ ~ ~ O i ,O z z z z ~ z z ~ z ~ z z ,~ ~ ~ ~ ~ G ~ ~ ~ ~ ~ ~t >C O ~ ~ ~ ~ N ~ , ~ ~ i i i ~' ~ ~ ~_ i ~ ~ i i i ~ ~ i N ~ z z z z ~ j ~ ~ i i i ~ ~' ~ N~ ay .Nr .-r M ^~ M.. .Nr .Nr .-~ N-~ .N. W w H W rn rn rn ~ ~ rn ~ rn ~ W C ~ C y O G C e~ ~ ca '~ Q '~ O a Z ~ ~ u CD G. L r j ~~+ C bA 6~ O ~ C ~ ~ > • R ~ C C C R C p C 0 a> O A ~' L hH ~ O ati O xa Q~ O >~ ~ i n tia~ ^ doa~ 'b 6> L ~ ~ ~ ~ .~ .r ~~I +'' rr +~+ G~/-~ ~ y y ~ C~ 5~r ~ ~ O O w~~zz n u u n u ~coOZ YOUTH ADVISORY COMMISSION Sunday, November 14, 2010- 5:00 PM HARVART HALL, CITY HALL FINAL Members Present: Luan Heywood, Zach Wahls, Alexandra Tamerius, Jerry Gao, Matt Lincoln Members Absent: None Staff Present: Marian Karr, Ross Wilburn Others Present: None CALL TO ORDER: The meeting was called to order at 5:06 PM. Heywood chaired the meeting. 5b 7 MINUTES: Tamerius motioned to approve the October 3 minutes. Wahls seconded the motion. The motion carried unanimously, 5/0. UPDATE ON VACANCIES: The Commission currently has the Tate and an At-Large position open; and no applications to fill the positions. Also, as of January 1, there will be a City High and West High position open, with both Heywood and Wahl's terms ending. The deadline for all four vacancies is December 1. BUDGET UPDATE: The Commission has not used any funds this month. ANNUAL REPORT: Wahls motioned to approve the Youth Advisory Commission's Annual Report. Lincoln seconded the motion. The motion carried unanimously, 5/0. SUBCOMMITTEE REPORTS: ^ Grant Programming Subcommittee - Wahls abstained from the meeting due to a conflict of interest. Summer of Solutions provided the Commission with receipts from their Summer of Solutions project. The Commission approved a grant of $750, however the receipts totaled $259.97, including $100 in wages and $58 for their P.O. Box. The City Clerk reported she had discussed the request with Asst. City Atty. Goers who recommended against wages and PO Box A staff memo was included in the YAC packet explaining the reasons for the recommendation. The Commission approved payment of $101.97 to the Summer of Solutions Program, excluding $100 in wages and $58 for a P.O. Box. Tamerius motioned to approve the grant of $101.97, which was seconded by Gao. The motion passed unanimously, 4/0 with Wahls abstaining. Wahls returned to the meeting. The Commission discussed amendments to the Youth Empowerment Grant's Application Form to address concerns regarding "wages". Under Item #3: Estimated Project Costs, the Commission changed "labor costs" to "outside labor costs" with specific examples such as "contracted help or installation" included on the application form. Karr stated she would prepare a draft of the application form for the next meeting. The Commission discussed the application for the Christmas Basket Project at Regina High School. Lincoln abstained from the meeting due to a conflict of interest. The project is used to empower youth to help families in Iowa City. Wahls motioned to approve the $1,000 Youth Empowerment Grant for the Christmas Basket Project. Tamerius seconded to the motion. The motion carried unanimously, 4/0 with Lincoln abstaining. Lincoln returned to the meeting. YOUTH ADVISORY COMMISSION November 14, 2010 Page 2 of 3 ^ Website and Advertisements - No new updates. Youth Recognition Grant - Wahls and Gao circulated the grants around the junior high schools. Kim Colvin sent it out to the junior high schools in the Iowa City school district, and Cristina Allgood, the counselor of Regina Junior High and High School, was also given the grant information. There were no applications submitted to date. The Recognition Grant Subcommittee will create anotification/certificate to be given to the winner and will review how the award is given. Any applications will be sent to the Recognition Grant Subcommittee for review and members will make recommendations to the Commission. CITY COUNCIL UPDATE: Wilburn stated on November 29 at 5:30, there will be a meeting with local legislators and that the Commission is welcome. A meet and greet for the new City Manager will be held on December 9 in City Hall. This event will be open to the public. The City Council will begin their budget review at the end of December. MEETING SCHEDULE: The Commission set a date for the next meeting, Friday, December 10 at 5:00 PM. Gao motioned to adjourn, which was seconded by Wahls. The motion to adjourn passed unanimously, 5/0, 6:04 PM. Minutes submitted by Lincoln. Z O ~~ ~~ ~O U~o ~- W N ~ Z ~ fn Q W Q Z } Q ~ ~' Q O v X X X X X M o X X X X X `~ X X X X X M X X X X X I X X X X ti ti ~ ~ ~ ~ ~cc Z Z Z Z ' M ~ c ~ ~ i i i ~~ Z Z Z Z ' N ` X O X X i i i M X X X i i i i N ~ ~ ~ ~ N X X X i i i i N ~ ~ ~ ~ ~ ~ ~ ~ Z Z Z ' ' T O r O r •- r r ~ ~ a ~ M ~ M ~_ M M M M M W X N N N N N N N I-- W ~ r- w ~ ~ ~~ ~ ~ Z ~ ~ ~ ~ ~ cd ~ d v ~a as a ai G V 7 O ~ Z ~ v ~~ ~ c E ~ r ~ ~..~ _ ~ d ~ d ~ ~ N N aQaz°z° p II ~ II II XOOZ Y U7-7U-"I"1 5b 8 APPROVED PLANNING AND ZONING COMMISSION DECEMBER 2, 2010 - 7:00 PM -FORMAL CITY HALL, EMMA HARVAT HALL MEMBERS PRESENT: Ann Freerks, Josh Busard, Charlie Eastham, Elizabeth Koppes, Michelle Payne, Wally Plahutnik, Tim Weitzel MEMBERS ABSENT: None STAFF PRESENT: Bob Miklo, Sara Greenwood Hektoen, Christina Kuecker OTHERS PRESENT: Terry Lavery, Jim Price RECOMMENDATIONS TO CITY COUNCIL: 1. The Commission voted 7-0 to recommend approval of REZ10-00016, a rezoning of approximately 2.84 acres locates at the northwest corner of Muscatine Avenue and Scott boulevard from RS-5 to RM-12 and SUB10-00014, a preliminary plat of Terra Verde, a 22- lot, approximately 12.48 acre residential subdivision located at the northwest corner of Muscatine avenue and Scott Boulevard be approved with the following conditions: The sidewalk on the north side of Muscatine Avenue being extended from Juniper Drive to Scott boulevard; The sidewalk on the north side of Muscatine Avenue and along Terrence Lane adjacent to 3330 Muscatine Avenue being installed concurrently to the construction of Terrence Lane; The multi-family buildings being substantially compliant with the submitted site plan and building design. If the developer wished to change the design, the new design must be approved by the Staff Design Review Committee. 2. The Commission voted 5-2 (Eastham and Plahutnik voting against) to approve REZ10- 00017 an application by Billion Automotive to amend the zoning code per staff recommended changes to Non-Conforming Signs, Section C of 14-4E-8C-3. CALL TO ORDER: The meeting was called to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. REZONING/DEVELOPMENT ITEM: REZ10-00016/SUB10-00013: Discussion of an application submitted by TNT Land development LLC for a rezoning from Low Density Single-Family (RS-5) zone to Medium Density Single-Family (RM-12) zone for 2.84 acres and a preliminary plat for Terra Verde, Planning and Zoning Commission December 2, 2010 -Formal Page 2 of 8 a 22-lot, 12.48 acre residential subdivision located at NW corner of Muscatine Avenue and Scott Boulevard. Kuecker explained that this was atwo-part application. The first part is to rezone property at the corner of Scott and Muscatine from RS-5 to RS-12 the other portion of the application is for a subdivision dividing the entire 12.48 acres into a subdivision with 19 single-family lots and 3 multi-family lots. Kuecker said that there would be three outlots in the subdivision. Outlot A is for storm-water detention, while Outlots B & C are being deeded to the neighboring property owners. Kuecker said that this property is in the Southeast Planning District, the plan for which is still in the process of being written. Kuecker said that the land use map shows this area as being all single-family homes. She said that the neighborhood design section of the Comprehensive Plan, however, does demonstrate that the intersections of arterial streets are appropriate places for multi-family and commercial properties. Kuecker said that the draft of the Southeast District Plan that is in process does show this area as having multi-family dwellings. Kuecker said that the subdivision design does meet all of the requirements of the zoning code. Kuecker said that the new multi-family properties would not be allowed access off of Scott Boulevard or Muscatine and would access those streets off of a new street, Terrance Lane. Kuecker said that the surrounding neighborhoods are primarily single-family, though there is a planned development for the southeast corner of Muscatine and Scott Boulevard that has multi- family units and a medical office. Kuecker said the developer's concept plan shows townhouse style lots with the parking in the back of the properties. Staff felt that the concept plan and building design were appropriate for the neighborhood. Staff recommends a conditional zoning agreement to ensure that the new multi-family units are compatible with the existing single- family neighborhoods. Kuecker said that she had spoken with transportation planners about the concerns the Commission had expressed regarding the intersection of Scott Boulevard and Muscatine Avenue. The transportation planners said that the improvements to that intersection are scheduled for FY13, and will include left turn lanes in all directions and a traffic signal. Kuecker said that he applicant is dedicating additional right-of-way along Muscatine Avenue to facilitate those future improvements and expansion. Kuecker said that the applicant has shown in the concept plan a sidewalk on the north side of Muscatine that connects to Juniper Drive. She said that staff recommends making that a part of the conditional zoning agreement. The applicant also shows trail connections on the property that tie into existing 8 foot sidewalk on Scott Boulevard and the open space to the north that in the future could connect the Creekside Trail. Kuecker said the applicant would like to pay fees in lieu of providing parkland. Kuecker said that would have to go before the Parks and Recreation Commission, but that staff would prefer that arrangement in this instance. Kuecker noted that the revised plat has had all deficiencies corrected. Staff is recommending approval of this application with the following conditions: 1) The sidewalk on the north side of Muscatine will be extended from Juniper Drive to Scott Boulevard; 2) The sidewalk on the north side of Muscatine and along Terrence Lane adjacent to 3330 Muscatine Avenue will be installed concurrent to the construction of Terrence Lane; and 3) The multi-family buildings will be substantially compliant with the submitted site plan and building design. If the developer wishes to change the design, the new design must be approved by the Staff Design Review Committee. Planning and Zoning Commission December 2, 2010 -Formal Page 3 of 8 Eastham asked if the developer had the permission of the nearby property owners to extend the sidewalk to Juniper. Kuecker said that the sidewalk would be constructed in the public right-of- way so property owner permission would not be necessary. Payne asked how wide the proposed sidewalk would be. Kuecker said that because the sidewalk on the south side of Muscatine is 8-feet wide, the proposed sidewalk would be 5-feet wide, per City standards for arterial streets. Eastham asked if the applicant has indicated what the phasing of the plan would be; Kuecker said that the applicant had not. Busard asked if it was correct that the applicant was only donating additional right-of-way and not actually paying for improvement to the intersection of Scott and Muscatine, and Miklo said that was correct. Freerks opened the public hearing and invited the applicant to speak. Terry Lavery, TNT LLC, said that he has been developing for over 25 years. He said that he is currently finishing ageo-thermal townhome community in Coralville similar to the one proposed here. Lavery explained that this particular project was going to be an all geo-thermal heat pump community. He said that the price point for the homes will be $200,000 to $300,000, making them very affordable for azero-carbon footprint community, something very difficult to find in the Midwest. Lavery said that there is no phasing for the project; both single and multi-family homes will be built simultaneously. No one else wished to speak to this issue and the public hearing was closed. Eastham moved to recommend approval. of REZ10-00016, a rezoning of approximately 2.84 acres locates at the northwest corner of Muscatine Avenue and Scott Boulevard from RS-5 to RM-12 and SUB10-00014, a preliminary plat of Terra Verde, a 22-lot, approximately 12.48 acre residential subdivision located at the northwest corner of Muscatine avenue and Scott Boulevard be approved with the following conditions: The sidewalk on the north side of Muscatine Avenue being extended from Juniper Drive to Scott Boulevard; The sidewalk on the north side of Muscatine Avenue and along Terrence Lane adjacent to 3330 Muscatine Avenue being installed concurrently to the construction of Terrence Lane; • The multi-family buildings being substantially compliant with the submitted site plan and building design. If the developer wished to change the design, the new design must be approved by the Staff Design Review Committee. Weitzel seconded. Eastham said he felt this project was fairly straight-forward and consistent with the Comprehensive Plan. He said that he felt the developer had done a good job of addressing any concerns expressed by staff. Busard said he was glad to see the higher density housing, but he did have a couple of concerns. He said that he would like to know specifically how long "temporary" meant in regard to the temporary dead-end. He said he also would have liked to see some kind of connecting trail to Muscatine in order to provide residents easier access to the services and transportation on Muscatine Avenue. He said he was okay with the project other than those concerns. Planning and Zoning Commission December 2, 2010 -Formal Page 4 of 8 Weitzel agreed with Busard that the temporary nature of the street was perhaps not ideal; however, he said that it might be the best solution in this particular case. He said the project makes good use of the land in an area that is somewhat difficult to develop. Koppes said that one of her main concerns is the traffic on Muscatine and Scott. She said that knowing that the improvements to the intersection are scheduled to be funded in 2013, she will support the application. However, if the funding for improvements gets pushed back then she thinks the Commission should address that with the traffic planners, as this project will add a lot of traffic to an already busy intersection. Kuecker noted that the City only budgets for one traffic signal a year and the priority is given to those areas with highest collision rates. Koppes said that she agreed with that prioritization. She said she would vote for the project but she wanted the traffic improvements there as soon as possible. Freerks said that she felt the project offers something to that area and to the city as a whole because of the geo-thermal features. She acknowledged the traffic concerns but expressed confidence that they were being appropriately addressed. A vote was taken and the motion carried 7-0. CODE AMENDMENT: REZ10-00017: Discussion of an application by Billion Motors for a request to amend the Zoning Code to allow taller signs in the CI-1 zone near Interstate Highways. Miklo said that Billion Auto has requested this amendment to accommodate an existing sign that is located at Highway 218 and Highway 1, just west of Mormon Trek Boulevard. Miklo said that this property was zoned Highway Commercial (CH-1) until just recently. That zone allows signs up to 65 feet tall in areas that are within 1,000 feet of a divided or interstate highway. Miklo said that in most cases, the maximum sign size is 125 square feet; the Highway Commercial zone allows 250 square foot of signage. Miklo noted that the sign is question was in conformance with code until the area was rezoned from Highway Commercial to Intensive Commercial (CI-1 ). Miklo said the rezoning was necessary for Billion Auto to expand. Miklo explained that auto dealerships had previously been allowed in Highway Commercial zones, so that when a Ford dealership was established at that property both the use and the sign were in conformance with code. When the zoning code was amended in 2005, the Highway Commercial zone was amended to be in more in keeping with its original intent, which was to provide and area where those traveling along highways could stop for necessary services, such as restaurants, gas stations, and hotels. At that time, auto dealerships were disallowed in the Highway Commercial zone, and were allowed in the Intensive Commercial zone. This made the car dealership a non- conforming use. Miklo said that it is important to note that the sign was established in and invested in as a conforming use, and that it only became non-conforming recently when the City changed its code. Miklo explained that under current code, any changes to the sign -such as changing it to reflect the auto dealership that is actually there rather than the previous dealership-would require the sign to come into conformance with current code. This would essentially require the original sign to be completely removed, and the owner's investment in the sign would be totally lost. Miklo said that the application submitted by the dealership requests that the zoning code be amended to allow for larger signs in the Intensive Commercial Zone. Staff advises against that approach as it would open up interchanges for many more signs for uses that do not necessarily need to draw highway users. Miklo said that staff feels it is reasonable to amend the non-conforming provisions to allow for limited re-use of taller signs if and when they become non-conforming. Miklo said that one justification for this is because it is reasonable to allow the great expense involved in the construction of these signs to be Planning and Zoning Commission December 2, 2010 -Formal Page 5 of 8 recouped or amortized when they become non-conforming. Miklo said that it is also important to note that part of the non-conformity is the indirect result of a change in City policy. Miklo said staff feels it would be reasonable to amend the existing sign code to allow existing signs that are taller than the height limit to be reused and refaced as long as certain criteria are met. Eastham asked whether or not the applicant is being required to correct any other non- conformance issues on the property. Miklo said there had been some landscaping details that needed to be brought into conformance, and are being corrected as a part of the dealership expansion. Eastham asked whether or not other property owners in the city had been required to change their free-standing signs because of non-conformance issues. Miklo said that has happened in some situations, but he did not think it had happened with a sign of this type. Weitzel asked if staff had any idea how many other signs would be affected as a result of these changes. Miklo said that there is only one other non-conforming sign of this type, and about a half-dozen of these signs in the city as a whole. Payne asked if this would have been an issue if the sign face had been changed prior to the recent rezoning, and Miklo said it would not have been. Miklo said that it would have been a risk for the dealership to invest in changes to a sign prior to the rezoning as there had been no guarantee that the rezoning would go through. Eastham asked if there were other dealerships and businesses along Highway 1 and 218 that have conforming free-standing signs. Miklo said that there were. Freerks opened the public hearing and invited the applicant to speak. Jim Price with Billion Automotive said that Payne had precisely illustrated Billion's problem: they would have changed the sign had they had the expansion platted, but could not put the cart before the horse. Price said that they had to be re-platted to do the expansion, but by doing the re-plat they had rendered their sign non-conforming. He said they simply wanted to do what they had intended to do all along, which is to reuse the existing sign. No one else wished to speak to this issue and the public hearing was closed. Payne moved to approve REZ10-00017 an application by Billion Automotive to amend the zoning code per staff recommended changes to Non-Conforming Signs, Section C of 14- 4E-8C-3. Busard seconded. Payne said that it makes sense to have a tall sign that is visible from Highway 218, and it does not make sense to remove an existing sign only to put up another. She said that while she can see both sides of the issue, she does think the visibility issue wins out. Koppes stated that the same argument could be made for any business along Highway 218; most of those properties would also like to have signs visible form the highway but are not allowed to. Planning and Zoning Commission December 2, 2010 -Formal Page 6 of 8 Weitzel noted that the rezoning was not necessarily the applicant's idea; it was a necessity, and as a result of fulfilling one requirement, their sign became non-conforming for another requirement. Freerks noted that the sign was established lawfully and was made non-conforming after that. She said the primary question before the commission is whether or not to make an exception in this instance -though she noted that the applicant was actually requesting a broader change. Busard said that he had originally leaned toward a "no" vote as he is not a fan of changing code just because someone wants it to be changed. However, because of the circumstances of this particular case, the compromise proposed by staff seems reasonable. Weitzel said that the compromise does a good job of accommodating this particular issue while retaining reasonable limitations on signs. Plahutnik said that the zoning for that area had been pretty carefully considered. The decision to limit tall signs in that area to businesses that are useful to travelers on the highways was a very conscious one. Plahutnik said that the zoning was approved unanimously, and the intent of that zoning was specifically intended to limit signs along highway corridors. Plahutnik noted that the particular site in question is one of the highest spots in the county so even a very short sign is still highly visible. Plahutnik said that while he did not wish to see anyone spend money unnecessarily, he did not think this instance warranted doing backflips to change a code that was a very good and positive one. Plahutnik said he would be voting against this application. Busard said that Plahutnik's points were well taken, but that he was swayed by the fact that allowing the change to the sign would also encourage the maintenance of it. Payne noted that the code changes were concerned with new signs; the sign will not have to be taken down regardless of what the Commission recommends. Freerks said that the practical reality of the situation is that this limited amendment will pertain to only two signs in the city, and that she is in favor of reusing and recycling the existing signs rather than having them torn down to create newer, smaller signs. Payne said she would not be in favor of changing the code to allow new 50-foot signs, only in allowing for pre-existing signs. Eastham said that this sign is definitely higher and more prominent than the other car dealership signs in that area. He said that he had reviewed the Comprehensive Plan and the zoning code as it pertains to this issue. He said that part of the code is intended to provide fair and equitable treatment for all sign users, which is currently not the case since the other businesses along the highway have much shorter signs. Eastham said that while he is sympathetic with the financial concerns of the dealership, he does not think it is an unreasonable expectation for businesses to examine all aspects of the affects that zoning changes they request might have on their interests. Eastham said that while changing the sign might be a bit annoying it is not necessarily onerous. He said that it is his understanding that the cost of something should not be a factor in a zoning discussion. Greenwood Hektoen clarified that financial considerations can be taken into account in terms of ensuring that a zoning code is not so onerous that there can be no return on investment. Freerks said that she does not feel there is a fairness issue in terms of signage as the sign had been lawfully established. Koppes asked if the applicant would be required to remove the sign if the application was denied. Miklo said that the applicant could leave the sign in place, but could not make any Planning and Zoning Commission December 2, 2010 -Formal Page 7 of 8 changes to it. Koppes asked if they would be required to maintain it. Miklo said that he believed there were some provisions that would apply once the sign became hazardous. Koppes said that while she agrees with Plahutnik for the most part, she will support the application because the only changes being made are to the face of the sign. She noted that she did see a fairness issue since dealers that are right across the street cannot have signs of the same height. Weitzel said that the reasons the sign became non-conforming are very compelling issues for him. Koppes said she would support this because it is very limited in scope, but she would not support anything broader. A vote was taken and the motion carried 5-2 (Eastham and Plahutnik voting against). CONSIDERATION OF MEETING MINUTES: NOVEMBER 15 AND 18, 2010: Koppes moved to approve the minutes. Payne seconded. A vote was taken and the motion carried 7-0. OTHER: There will not be a January 3`d meeting unless something pressing comes up. There will be no December 8th meeting on the Riverfront Crossings project. The meeting will be schedule for Jan. 27th ADJOURNMENT: Koppes motioned to adjourn. Payne seconded. The meeting was adjourned on a 7-0 vote. s/pcd/mins/p&z/2010/p8z 12-02-10.doc XXXXXIXX XXXXXXIXI IX X O XIXIX X c IX X X XIXIX X IX~XXIXXX XXX~IXXX IX X X XIXIX X ~ X X X X X X X Z O N ~ O X X X X X ~ ~~ ~ ~ X X X ~ X X z U z U ` H Z~ W ~ X X X X X X X LL ~ ZVo ~ Q N ~ ~ G ~ ~ ~ X X X O X X X ~ u Q W O (9~ ~ X X X X X X X ~ Z_Q Z QZ M ~ X X X X X X J a ~ N X X X X X X X ~ IX XIX XIX X x W r ~ M N~ ~ M r ~ r ~ r ~ ~ ~ ~ ~ ~ . ~ ~ wa ~~n~~n~.n~n~n H W 0 0 0 0 0 0 0 W ~ ~ a ~ W W J Ja =aZ~ 3 tn2Z_2 ~ ovaWC~~~ ~v~ ~z~ ~ _ ~ W W ~ N W of-waz=~ ~ cnv~wa~Q- z mw~Yaa~ o~ ~ X X X X ~ X X ~ ~ X ~ X X ~ X ° O X O X O X X ~ X X X X ~ X X X X X X X X X N X X X ~ X X ~ ~ X X X X X X ~ ~ X X X X X ~ ~ X X X X X X D ~ O X X ~ ~ X X N X X X X ~ X ~ M N N ~W ~- ~ c+') N ~ ~ M ~ ~ ~ ~ ~ ~ ~ ~,X o o o o o 0 0 W W ~ W ~- a ~ J ~ W m J J a Q ~ N o = ~ Z a N = g Z W ~ Y ~ vi ~ z ~ = ~ W LLI ~ N W a ~ w a z = ~. ~ v~ v~ w a r Q - W Q ~ m a ~ O Y Q a J a ~ z w ~ 0 ~d N O ~z ~ U p~ ~ x ~a>a~i ~~~~m ~~Qz o aaii nz unw~~~ xOOz; W Y Board/Commission: Civil Service Commission ATTENDANCE RECORD YEAR 2011 (Meeting Date) NAME TERM EXPIRES 1/4/2011 L ra Dickerson 4/7/14 X Bill Cook 4/1/13 X Elizabeth Cummins 4/4/12 X KEY: X = Present O = Absent O/E = Absent/Excused NM = No Meeting --- = Not a Member 5b 9 MINUTES-FINAL CITY OF IOWA CITY CIVIL SERVICE COMMISSION January 4, 2011 - 8:15 am LOBBY CONFERENCE ROOM -CITY HALL Members Present: Lyra Dickerson, William Cook and Elizabeth Cummings Members Absent: None Staff Present: Karen Jennings, Fire Chief Andy Rocca, Deputy Fire Chief Roger Jensen and Molly Trenary Others Present: None RECOMMENDATION TO COUNCIL (become effective only after separate Council action): None CALL TO ORDER: Meeting called to order at 8:16 a.m. Lyra Dickerson chaired the meeting. CERTIFICATION HIRING LIST FOR POSITION OF FIREFIGHTER: The first item of business was certification of the hiring list for the position of Firefighter. Jennings provided the list to commissioners for review. Cook confirmed with Chief Rocca that he was satisfied with the hiring list and moved to approve the list as proposed, Cummings seconded the motion and all were in favor. OLD BUSINESS: None NEW BUSINESS: None ADJOURNMENT: Cook moved to adjourn, Cummings seconded and the meeting was adjourned at 8:20 a.m. January 4, 2011 ~ r 1 ~ i~ ®_~~ VIII ~ ~®~~~ `r"t.ii_ CITY OF IOWA CITY 410 East Washington Street Iowa City. Iowa 52240-1826 TO: The Honorable.Mayor and the City Council (3 19) 356-5000 (319) 356-5009 FAX RE: Civil Service Entrance Examination -FIREFIGHTER www.icgov.org We, the undersigned members of the Civil Service Commission for Iowa City, Iowa, do hereby certify the following named person(s) as eligible for the position of Firefighter. 1. John Crane 2. Brandon Pflanzer 3. Todd Irwin 4. Sadie McDowell 5. Aaron Butikofer 6. Collin Wellsandt 7. Scott Sweetalla 8. Bradley Grady 9. John Winter 10. Ben Caskey 11. Frank Sir-Louis 12. David Mabon 13. Daniel Haas 14. Wade Samo 15. Tad Stoner 16. Taylor Buhmeyer 17. Austin Hershberger 18. Zach Versteegh 19. Jason Goslings 20. John Nelsen 21. Brett Becker 22. Matthew Farrey 23. Kyle Reinert 24. Ben Olberding 25. Matt VandenTop 26. Sam Brown IOWA CITY CIVIL SERVICE COMMISSION w Lyra .Dickerson, Chair Wi Fa M. C,e~Ok Elizab`~tb.A. Cummings ATTEST: Mar K. Karr, City Clerk