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Date: January 19, 2011
To: Mayor and City Council
From: Marian K. Karr, City Clerk
Re: Council Work Session, January 13, 2011, 6:30 PM in Emma J. Harvat Hall
Council: Bailey, Champion (6:45), Dickens, Hayek, Mims, Wilburn, Wright
Staff: Markus, Helling, Karr, O'Malley, Tharp, Rocca, Fosse, O'Brien, Wyss, Goodman,
Nurnberg
(A complete transcription is available in the City Clerk's Office and the City website)
BUDGET DISCUSSION
Handouts:
• Hard copies of power point (O'Malley)
• DRAFT Economic Development Policies (Markus)
• Memo from Stormwater Manager Boelk (to Public Works Director Fosse) re Stormwater
Utility Fees
• Letter from John Schmitz re sidewalk in Windsor West Neighborhood
• Budget Work Session minutes of January 5 (Karr)
City Manager Markus and Finance Director O'Malley presented a power point (archived with the
City Clerk) and hand outs (archived with the City Clerk) regarding outstanding issues identified
at the January 5 budget work session on the following projects with City staff present as noted:
AIRPORT
Asst. City Manager Helling and Operations Specialist Tharp present for discussion. Majority
agreed to schedule time at upcoming work session to discussion hangar funding with the Airport
Commission.
Outstanding Debt -Landfill Issues
City Manager Markus and Finance Dir. O'Malley shared information provided on the power
point.
GIS
Public Works Dir. Fosse present for discussion. Majority agreed with staff recommendation to
leave the project cost in FY13 and noted operating costs of $80,000.
Storm Water Fees
Public Works Dir. Fosse present for discussion, noting the memo from Stormwater Manager
Boelk.. Majority agreed with staff recommendation to increase 50 cents in the base rate and 25
cents per equivalent Residential Unit (ERU) per month.
Council Work Session
January 13, 2011
Page 2
Animal Shelter
Public Works Dir. Fosse, Police Capt Wyss and Animal Control Supervisor Goodman present
for discussion. Majority agreed to move financing from FY11 to FY12; and schedule upcoming
work session for more detailed discussion re the Shelter.
Tax Rate
City Manager Markus and Finance Dir. O'Malley reviewed major causes for the tax rate
increase in FY12 and trends that impact property taxes.
Options to Reduce
City Manager Markus outlined proposed reductions to lower the tax rate:
• One police officer [Police Capt. Wyss & Asst. City Manager Helling present for
discussion]
• One firefighter [Fire Chief Rocca present for discussion]
• Agenda Software
• Travel (out of state)
• Deer Control [Asst. City Manager Helling present for discussion]
• Transit benefits transfer [Transportation Services Dir. O'Brien present for discussion]
• Sustainable 1 % cuts (submitted from departments)
Economic Development Policies
City Manager Markus outlined the "draft" policies handout.
Discussion
1. In response to Council Member Mims, Public Works Dir. Fosse clarified that moving the
First Avenue Overpass financing to FY12 would not delay the actual construction.
2. In response to Council Member Dickens, Finance Dir. O'Malley stated the CIP Flood
Buyouts of homes has been moved to an unfunded year.
3. In response to Council Member Champion, City Markus stated he would prepare
information regarding JCCOG/ECICOG funding
Majority agreed to the reductions as outlined.
Meeting adjourned 8:25 PM.
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Date: January 10, 2011
To: Mayor and City Council
From: Marian K. Karr, City Clerk
Re: Council Work Session, January 5, 2011, 7:35 AM in Emma J. Harvat Hall
Council: Bailey, Champion, Dickens, Hayek, Mims, Wilburn (7:45), Wright (7:55)
Staff: Markus, Helling, Dilkes, Karr, O'Malley, Lewis, Tharp, Knoche, Rocca, Davidson,
Moran, Mansfield, Fosse, O'Brien, Wyss, Goodman, Yapp, Miklo
(A complete transcription is available in the City Clerk's Office and the City website)
BUDGET OVERVIEW
Handouts:
• Iowa Assessment Limitation (Helling)
• Year /Fiscal Year Assessor's Valuations (Helling)
City Manager Markus, Asst. City Manager Helling, and Finance Director O'Malley presented a
power point and hand outs (archived with the City Clerk) regarding the FY12-14 budget; road
use tax; required payments into the pension systems; employee benefits; presence of a 27tH
payroll period; revenue sources and property valuations; debt service levy; history of rollbacks;
operating budget policies and reserve fund balances
FY11-15 CAPITAL IMPROVEMENTS PROJECTS (CIPI
Handouts:
• Hard copies of power point (Fosse)
A power point presentation (archived with the City Clerk) was facilitated by Public Works Dir.
Fosse on the following projects with City staff present as noted:
AIRPORT
• Corporate Hangar L -Operations Spec. Tharp and Asst. City Mgr. Helling
• Apron Reconstruction & Connecting Taxiway -Operations Spec. Tharp
• Runway 7-25 Parallel Taxiway Paving & Lighting -Operations Spec. Tharp
• South Airport Development /Flood Mitigation -Operations Spec. Tharp
FLOOD RECOVERY AND MITIGATION
• Animal Shelter Replacement -Police Capt Wyss, PW Dir. Fosse, Suprv. Goodman
• Dubuque Street Elevation & Park Road Bridge -City Engr. Knoche, PCD Dir. Davidson,
PW Dir. Fosse
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• East Side Levee Project -City Engr. Knoche
• Flood Hazard Buyouts -PCD Dir. Davidson, City Engr. Knoche
• Normandy/Manor Intersection Elevation - PW Dir. Fosse
Council Work Session
October 25, 2010
Page 2
• Riverside Drive & Arts Campus Storm Sewer Modifications - PW Dir. Fosse
• South Wastewater Plant Expansion - PW Dir. Fosse
• Taft Speedway Levee Project -City Engr. Knoche
• Water Mains Crossings Flood Repairs -City Engr. Knoche
• West Side Levee Project -City Engr. Knoche
LANDFILL AND PUBLIC UTILITES
• Landfill Gas to Energy Project - PW Dir. Fosse
PARKS. RECREATION AND TRAILS
• Butler Bridge Pedestrian Trail -City Engr. Knoche, Parks & Rec. Dir. Moran
• Frauenholtz-Miller Park Development -Parks & Rec. Dir. Moran
• Highway 1 Sidewalk/Trail (Riverside Drive to Sunset) -Parks & Rec. Dir. Moran,
PCD Dir. Davidson
• Iowa City Kicker's Soccer Park Improvements -Parks & Rec. Dir. Moran
• Kiwanis Park Restroom and Court Hill Park Restroom -Parks & Rec. Dir. Moran
• Lower City Park Secondary Access Road -Parks & Rec. Dir. Moran
• Normandy Drive Trail -Parks & Rec. Dir. Moran
• Pedestrian Bridge (Rocky Shore Drive to Peninsula) -Parks & Rec. Dir. Moran,
PCD Dir. Davidson, PW Dir. Fosse
• Peninsula Park -Parks & Rec. Dir. Moran
• Scott Park Development & Trail -Parks & Rec. Dir. Moran, PW Dir. Fosse
• Terry Trueblood Recreation Area -Parks & Rec. Dir. Moran, PCD Dir. Davidson,
PW Dir. Fosse
• Waterworks Park Hospice Memorial -Parks & Rec. Dir. Moran,
PUBLIC SAFETY
• Fire Apparatus -Fire Chief Rocca
• Fire SCBA /Air System Replacement -Fire Chief Rocca
STREETS. BRIDGES AND TRAFFIC ENGINEERING
• Alley Assessment - PW Dir. Fosse
• American Legion/Scott Blvd Intersection Improvements - PW Dir. Fosse.
City Engr. Knoche, PCD Dir. Davidson
• American Legion Road (Scott Boulevard to Taft Avenue) -PCD Dir. Davidson
• Brick Street Reconstruction - PW Dir. Fosse
• Burlington/Madison Intersection and Median -City Engr. Knoche
• Burlington/Clinton Street Intersection Improvements -City Engr. Knoche,
PCD Dir. Davidson, PW Dir. Fosse
• Dubuque Street/I-80 Pedestrian Bridge -City Engr. Knoche
• First Avenue / IAIS Railroad Crossing -City Engr. Knoche
• Gilbert St Streetscape -City Engr. Knoche
• I-80 Aesthetic Improvements -City Engr. Knoche, PW Dir. Fosse
• Lower Muscatine Avenue (Kirkwood to First Avenue) -City Engr. Knoche
• Park Road 3rd Lane Improvements -City Engr. Knoche
• Rochester Avenue Bridge -City Engr. Knoche
• Sycamore Street (Highway 6 to City Limits) -City Engr. Knoche, PW Dir. Fosse
• US 6 East Rehabilitation -City Engr. Knoche, PW Dir. Fosse
[Break]
Council Work Session
October 25, 2010
Page 3
TRANSPORTATION SERVICES
• Near Southside Multi-Use Parking Facility -PCD Dir. Davidson,
• Rock Island Railroad Depot Acquisition -Transportation Planner Yapp,
PCD Dir. Davidson
• Transit Facility Relocation -Transportation Services Dir. O'Brien,
Transportation Planner Yapp
MISCELLANEOUS OTHER PROJECTS
• City Hall Camera Upgrade -Parks & Rec. Dir. Moran, PW Dir. Fosse
• Downtown Co-Work Space -PCD Dir. Davidson
• Geographic Information System Software -City Engr. Knoche, PW Dir. Fosse,
PCD Dir. Davidson
• Riverfront Crossings -PCD Dir. Davidson
• Towncrest Redevelopment -PCD Dir. Davidson
RECURRING PROJECTS
• Bike /Pedestrian Trails -Parks & Rec. Dir. Moran
• Brick Street Repair -City Engr. Knoche, PW Dir. Fosse
• Bridge Maintenance - PW Dir. Fosse
• Cemetery Road Resurfacing -Parks & Rec. Dir. Moran
• City Hall & Other Projects -Parks & Rec. Dir. Moran
• Curb Ramps -City Engr. Knoche, PW Dir. Fosse
• Over Width Paving & Sidewalks -City Engr. Knoche
• Parks Recurring Project Maintenance & Improvements -Parks & Rec. Dir. Moran
• Pavement Rehabilitation -City Engr. Knoche
• Railroad Crossings -City Engr. Knoche
• Sewer Main Replacement - PW Dir. Fosse
• Sidewalk Infill -City Engr. Knoche
• Street Pavement Markings -City Engr. Knoche, PCD Dir. Davidson, PW Dir. Fosse
• Traffic Calming -PCD Dir. Davidson
• Traffic Signals -City Engr. Knoche
• Underground Electrical -City Engr. Knoche, PW Dir. Fosse
• Water Main Replacement - PW Dir. Fosse
ON THE RADAR
• Burlington Street Median - PW Dir. Fosse, PW Dir. Fosse
• Burlington Street Traffic Signal Pre-Emption - PW Dir. Fosse, PW Dir. Fosse
• Dodge St. Reconstruction & Storm Sewer Improvements - PW Dir. Fosse
• Gilbert Street / US 6 Intersection Left Turn Lanes -PCD Dir. Davidson
• Gilbert St. RR Underpass -City Engr. Knoche
• Mormon Trek Left Turn Lanes -PCD Dir. Davidson
• Riverside Drive Streetscape -PCD Dir. Davidson
• Depot Improvements -PCD Dir. Davidson
• U-Smash 'm /Old Bus Depot - PW Dir. Fosse, PCD Dir. Davidson
• Demolition of the North Wastewater Plant - PW Dir. Fosse, PCD Dir. Davidson
• Landfill Groundwater - PW Dir. Fosse
• Fire Training Facility -Fire Chief Rocca
• Iowa Riverbank Stabilization Project - PW Dir. Fosse, City Engr. Knoche
• Police Firing Range -Police Capt. Wyss
• Riverside Dr. Redevelopment -PCD Dir. Davidson, PW Dir. Fosse
Council Work Session
October 25, 2010
Page 4
PROJECTS SCHEDULED FOR COMPLETION IN 2011
• Sandusky Storm Sewer - PW Dir. Fosse, City Engr. Knoche
• 420th Street Industrial Park -City Engr. Knoche, PCD Dir. Davidson
• Northside Marketplace Streetscape -City Engr. Knoche, PCD Dir. Davidson
• Fire Station Number 4 -Fire Chief Rocca
• East Side Recycling Center - PW Dir. Fosse
[Lunch Break]
Discussion
More information was requested on the following:
1. Airport
Additional figures on Indebtedness
2. Animal Shelter
Replacement costs
Construction costs
Design & details of structure
GO Bonds timeline for issuance
FEMA rules for replacement
Foundation Fundraising & Capital campaign
Identify discussion points for council
Schedule for upcoming work session
3. GIS
Report on moving up in CIP and/or splitting and phasing project
4. Economic Development
Develop policy
5. Storm Water Management Annual fees
Sample rates for different size property users
Comparisons
6. Staff recommendations on reductions
Lower tax increase
7. Flood Buyouts of homes (CIP)
Staff will prepare information for the January 13 budget work session.
Meeting adjourned 2:30 PM.