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HomeMy WebLinkAbout2011-02-17 Info Packet~~~.~~ ~~ -n..~._ CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET February 17, 2011 MISCELLANEOUS IP1 Council Meetings and Work Session Agenda IP2 Bloomberg News: Iowa, Indiana Hamlets Bleed as College Towns Boom, Census Finds [submitted by the City Manager) IP3 Memorandum from the City Clerk: Tentative Meeting Schedule (April -June 2011) IP4 Memorandum from the Director of Housing and Inspection Services and the Senior Housing Inspector: Reducing rental permit fees for well-maintained owner-occupied duplexes IP5 Memorandum from the Human Services Coordinator: Update on Donation Stations IP6 Letter from Joe Treloar, Iowa City Police Citizen's Review Board, to Hawkeye Area Chapter Board of Directors: Letter of recommendations to the board IP7 2010 Annual Report of the Joint Emergency Communications Service Association (JECSA) [submitted by Gary Albrecht] IP8 The Planner -February 14, 2011 IP9 Press Release: Light bulb project builds community between UI students and City residents IP10 Invitation: Public Poster Session February 18, 2011 - University-Community Partnerships: The Next Generation IP11 Approved Minutes: Economic Development Committee: December 21, 2010 E-mail from Andy Johnson: Agenda items for Joint Meeting on February 23, 2011 DRAFT MINUTES IP12 Police Citizens Review Board: February 9, 2011 IP13 Planning and Zoning Commission: January 20, 2011 IP14 Planning and Zoning Commission: January 31, 2011 IP15 Planning and Zoning Commission: February 3, 2011 ~ 1 ~,~. ®~r~ ~t ~~~~ ~~ +- •~w~~; CITY COUNCIL INFORMATION PACKET -•ti.as~ CITY OF IOWA CITY www.icgov.org February 17, 2011 MISCELLANEOUS IP1 Council Meetings a d Work Session Agenda IP2 Bloomberg News: to ,Indiana Hamlets Bleed as Colle Towns Boom, Census Finds [submitted by the City Ma ager] IP3 Memorandum from the City Jerk: Tentative Meeting Sc edule (April -June 2011) IP4 Memorandum from the Directo of Housing and Inspe ion Services and the Senior Housing Inspector: Reducing rental per it fees for well-ma' tained owner-occupied duplexes IP5 Memorandum from the Human Se es Coordinat :Update on Donation Stations IP6 Letter from Joe Treloar, Iowa City Po a Citize s Review Board, to Hawkeye Area Chapter Board of Directors: Letter of recomme atio to the board IP7 2010 Annual Report of the Joint Eme ency Communications Service Association (JECSA) [submitted by Gary Albrecht] IP8 The Planner -February 14, 2011 IP9 Press Release: Light bulb project uilds co munity between UI students and City residents IP10 Invitation: Public Poster Sessi n February 1 Partnerships: The Next Generati n IP11 Approved Minutes: Economic D elopment Committee: DRAFT MINUTES IP12 Police Citizens Review B IP13 Planning and Zoning Cor IP14 Planning and Zoning C r IP15 Planning and Zoning or ~hd: February 9, 2011 /mission: January 20, 2011 mission: January 31, 2011 mission: February 3, 2011 2011 - University-Community ber 21, 2010 1 1 ~'' "'"'~®'~~ City Council Meeting Schedule and IP1 CITY OF IOWA CITY Work Session Agendas February 17, 2011 www.icgov.org TENTATIVE MEETING SCHEDULE SUBJECT TO CHANGE • MONDAY, FEBRUARY 21 Emma J. Harvat Hall Presidents' Day -City Offices Closed • WEDNESDAY, FEBRUARY 23 4:30p Special Work Session (Joint Meeting at Johnson County) • MONDAY, FEBRUARY 28 Emma J. Harvat Hall 6:30p City Conference Board Regular Work Session • TUESDAY, MARCH 1 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting • MONDAY, MARCH 21 Emma J. Harvat Hall 6:30p Special Work Session • TUESDAY, MARCH 22 Emma J. Harvat Hall 7:OOp Special Formal Council Meeting • MONDAY, APRIL 4 Emma J. Harvat Hall 6:30p Regular Work Session • TUESDAY, APRIL 5 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting • MONDAY, APRIL 18 Emma J. Harvat Hall 6:30p Regular Work Session • TUESDAY, APRIL 19 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting • MONDAY, MAY 2 Emma J. Harvat Hall 6:30p Regular Work Session • TUESDAY, MAY 3 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting • MONDAY, MAY 16 Emma J. Harvat Hall 6:30p Regular Work Session • TUESDAY, MAY 17 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting ~ i ~.®~t~ City Council Meeting Schedule and CITY OF IOWA CITY Work Session Agendas February 17, 2011 www.icgov.org • MONDAY, MAY 30 Emma J. Harvat Hall Memorial Day -City Offices Closed • MONDAY, JUNE 6 Emma J. Harvat Hall 6:30p Regular Work Session • TUESDAY, JUNE 7 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting • MONDAY, JUNE 20 Emma J. Harvat Hall 6:30p Regular Work Session • TUESDAY, JUNE 21 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting IP2 Marian Karr From: Tom Markus Sent: Friday, February 11, 2011 12:29 PM To: Marian Karr Subject: FW: Bloomberg news: Iowa, Indiana Hamlets Bleed as College Towns Boom, Census Finds Info packet From: Kevin O'Malley Sent: Friday, February 11, 2011 11:43 AM To: Tom Markus Subject: Bloomberg news: Iowa, Indiana Hamlets Bleed as College Towns Boom, Census Finds The U.S. is draining residents from its rural areas and small factory cities, a shift showcased in 2010 census data from Iowa and Indiana released yesterday. http://www.bloomber~.com/news/2011-02-11/iowa-indiana-hamlets-bleed-as-college-towns- boom-census-finds.html 2/13/2011 Indiana, Iowa Hamlets Bleed as College Towns Draw Residents, Census Finds - Bloombe... Page 1 of 4 Bloomberg Indiana, Iowa Hamlets Bleed as College Towns Draw Residents, Census Finds By John McCormick and Tim Jones -Feb 11, 2011 The U.S. is draining residents from its rural areas and small factory cities, a shift showcased in 2oio census data from Iowa and Indiana released yesterday. Both states saw gains in population concentrated in capital-city suburbs and college towns such as Iowa City and Bloomington, Indiana. The lopsided gains exacted a price in economic growth, retirement costs and political power. As young people move away from rural and industrial areas, their absence threatens the long-term prospects of the places they leave behind, said David Swenson, an economist at Iowa State University in Ames. "Without those young adults, you cannot have a growing economy," he said. "You need that productive labor." Indiana's population grew 6.6 percent to 6.4 million between 200o and 2oio, compared with 9.7 percent for the U.S. The state's losses played out in its northern and eastern sections, where cities that buzzed for generations with manufacturing jobs are losing residents. Gary, a northwest Indiana city near Chicago, was the state's biggest percentage loser among communities of more than i,5oo people, dropping 22 percent of its population. The city, home to a U.S. Steel Corp. plant, fell to 80,294 in 2oio from io2,746 in 2000. Automaker Fallout Anderson, a community along Interstate Highway 6A whose fortunes once were linked to parts suppliers of General Motors Co., lost 6 percent, during the decade. Workers left in search of new opportunities as assembly plants run by then-Delphi Corp. and others shut down. Indiana's unemployment rate in December was 9.5 percent, just above the national average of 9.4 percent that month. Iowa's December unemployment rate was 6.3 percent. http://www.bloomberg.com/news/print/2011-02-11 /iowa-indiana-hamlets-bleed-as-college... 2/13/2011 Indiana, Iowa Hamlets Bleed as College Towns Draw Residents, Census Finds - Bloombe... Page 2 of 4 Almost a third of Indiana's counties lost population. The biggest declines were 9.i percent for Blackford County in eastern Indiana and 6 percent in the northern rural county of Benton. "A lot of out-migration compounds itself," said Matthew Kinghorn, demographer at the Indiana Business Research Center at Indiana University in Bloomington. "People most likely to move are 20 to 35 years old, looking for jobs. And those are the childbearing years. So they're not just taking themselves but their future children as well." Counties around Indianapolis, the state's most-populous city, drove much of Indiana's growth. Six counties that surround and include the city accounted for 56 percent of Indiana's population gain. Political Loss In Iowa, two-thirds of counties lost population between 200o and 2oio, the new data shows. Depopulation of the state's rural counties -- a trend that began after World War II -- is leaving behind empty storefronts, churches, schools and farmsteads. It's also costing political capital. While Iowa's overall population grew 4.i percent to 3 million during the decade, it wasn't nearly enough to keep up with growth in southern and western states. As a result, Iowa will give up one of its five seats in Congress -- the biggest proportional loss of representation in the nation as a result of the 2oio census. Swenson said he is concerned that there will be an "intergenerational echo," as the departure of young families in rural areas means fewer children down the road. He said about a third of Iowa's counties already record more deaths than births. "Unless something turns around and changes, we are looking at this state at a level where it may contract," he said. The drain of families leaves behind the elderly, placing added demands on social services amid a limited tax base. Isolated Elderly "The rural elderly population is increasingly isolated," Swenson said. "They are more and more insular from the state and isolated from others." Almost i5 percent of Iowa's population is 65 or older, compared with i2.9 percent nationally, according to 2009 census estimates. http://www.Bloomberg.com/news/print/2011-02-11 /Iowa-Indiana-hamlets-bleed-as-college... 2/13/2011 Indiana, Iowa Hamlets Bleed as College Towns Draw Residents, Census Finds - Bloombe... Page 3 of 4 Iowa's growth during the decade took place in its largest metropolitan areas, fueled in part by the Hispanic population. It almost doubled during the decade, and Hispanics now represent 5 percent of the state's population. The Des Moines metropolitan area, which includes five counties, grew i8 percent during the decade. Dallas County, a suburban area west of Des Moines, grew 62 percent during the decade, the largest percentage gain in the state. The area is home to Principal Financial Group Inc., an asset manager and retirement plan provider that has about 6,80o employees in Iowa, and Meredith Corn., publisher of Better Homes and Gardens and other magazines. White House Contest While rural counties continue to lose population, the growth of urban and suburban counties could affect the campaign leading to the Iowa presidential caucuses. The contest will provide the first chance to choose among Republicans seeking to challenge President Barack Obama in 2oi2. Some of Iowa's other large counties also recorded double- digit growth during the decade. Johnson County, home to Iowa City and more than 30,000 students at the University of Iowa, grew i8 percent, the second- largest county gain in the state. Indiana saw a similar pattern. Indianapolis's population grew almost 5 percent to 829,~i8, boosted in part by Hispanic growth. The city's Hispanic population grew i53 percent during the decade. The population of Bloomington, home of Indiana University, increased to 80,405, or i6 percent. West Lafayette, where Purdue University is based, grew to 29596, or 2.8 percent. `A Real Pickle' The residents who remain in population-shrinking counties present "a real pickle" for the economy, said Jim Connolly, director of the Center for Middletown Studies at Ball State University in Muncie, Indiana. "The population is older, and the people with the resources to move are moving," he said. School enrollment has dropped and that has created financial problems, as state financial aid is tied to the number of students in a district, Connolly said. http://www.bloomberg.com/news/print/2011-02-11 /Iowa-Indiana-hamlets-bleed-as-college... 2/13/2011 Indiana, Iowa Hamlets Bleed as College Towns Draw Residents, Census Finds - Bloombe... Page 4 of 4 In i96g, almost half of the jobs in Madison County, Indiana, which includes Anderson, were in manufacturing, compared with less than io percent now, according to Mike Hicks, an economist at Ball State. For now, Iowa's economy is benefiting from corn and soybean prices at levels not seen in more than two years. Iowa is the biggest U.S. producer of the two commodities. Climbing agriculture prices helped push farmland values in Iowa up 16 percent in 2oio, an Iowa State University survey showed in December. The value of Iowa farmland is 93 percent higher than it was in 2004, according to the report. Farmland Threat Still, the lack of labor in rural America is a threat to agriculture, said Fred Kirschenmann, a North Dakota farmer and the distinguished fellow at the Leopold Center for Sustainable Agriculture at Iowa State University. "It seems to me we are headed toward a very serious human capital problem," he said. "It's not just the population loss, but also this issue that we face in our food and agriculture system." As farms get larger, Kirschenmann said, they tend to be more aggressive about purchasing supplies as cheaply as possible, often from dealers outside the area or even the state. "The wealth no longer stays in the local communities," he said. To contact the reporters on this story: John McCormick in Chicago at ~mccormicki6C~?bloomberg.net; Tim Jones in Chicago at 1~'ones58C~bloomberg.net. To contact the editor responsible for this story: Flynn McRoberts at fmcrobertsi(c~bloomberg.net. ®2011 BLOOMBERG L.P. ALL RIGHTS RESERVED. http://www.bloomberg.com/news/print/2011-02-11 /Iowa-Indiana-hamlets-bleed-as-college... 2/13/2011 ~~ r 1 ',~®~~~ CITY OF IOWA CITY IP3 MEMORANDUM DATE: February 16, 2011 TO: Mayor and City Council FROM: Marian K. Karr, City Clerk RE: Tentative Meeting Schedule (April-June 2011) At your work session of February 14, 2011 Council agreed to the following meeting schedule: April 4 -Monday Regular work session, 6:30 PM April 5 -Tuesday Regular formal, 7:00 PM April 18 - Monday Regular work session, 6:30 PM April 19 -Tuesday Regular formal, 7:00 PM May 2 -Monday Regular work session, 6:30 PM May 3 -Tuesday Regular formal, 7:00 PM May 16 -Monday Regular work session, 6:30 PM May 17 -Tuesday Regular formal, 7:00 PM May 30 -Monday, HOLIDAY June 6 -Monday Regular work session, 6:30 PM June 7 -Tuesday Regular formal, 7:00 PM June 20 -Monday Regular work session, 6:30 PM June 21 -Tuesday Regular formal, 7:00 PM Cc: Department Heads Bob Hardy, Cable TV Jerry Nixon, Cable TV City Hall Maintenance U: schedule (April-June2011) ~~G®~ ~ ~~~~~~~ . ,~~,~~ CITY OF IOWA CITY IP4 MEMORANDUM Date: February 15, 2011 To: City Council From: Doug Boothr Stan Laverman, Sen Re: Reducing rental pern section Ser~icee--- tor -~~~ intained owner-occupied dup exes Recently at a City Council meeting, a citizen questioned the cost of the rental permit fee ($212 every two years) charged for well-maintained duplexes where one side was owner-occupied. Rental permit fees are set at a level based on the premise that all rental properties need regular fire-life safety inspections and are maintained in good condition with few violations to be noted. If the property is not maintained in good condition or brought into compliance after the 1St re- inspection additional fees are accessed (i.e. additional re-inspections are billed at $60.00). The City recognizes good property maintenance in its fee with well-maintained property paying the basic permit fee (includes fire-life safety inspection) and poorly maintained properties paying for additional inspections to achieve compliance. The question has been asked shouldn't owner-occupied units have lower permit fees and be inspected less often because the owner's oversight on owner-occupied duplexes improves maintenance and reduces the fire-life safety risk to the property. Our experience has shown there is no decrease in the fire-life safety risk from the owner's presence. During regular inspections it is very common to find fire-safety violations such as inoperable smoke alarms, discharged or out of date fire extinguishers, non-compliance with new state smoke alarm requirements, as well as other fire-life safety issues. The 2 year inspection cycle provides needed fire-live safety inspections for owner-occupied as well as all rentals. The current rental permit fee structure approved by City Council went into effect July 1St 2009. The rental permit fee is based on charges for the structure, the dwellings in the structure, and the bedrooms in each dwelling. $150 is charged per structure, $17 per dwelling, and $7 per bedroom. The following are examples of fees fora 2 year rental permit. Single Family, 3 bedrooms: $188.00 Duplex, 2 bedrooms each: $212.00 Multi-Family, 12 units, 2 bedrooms each: $522.00 This fee structure reflects the resources used to maintain compliance for each of these types of properties. Each rental property, from the single family to the multi-family structure, has certain fixed costs such as but not limited to: scheduling, property research, drive time, exterior and interior building inspection, vehicle cost, and paper work. Once the inspector is at the site there are some efficiencies gained by inspecting multiple units, and that is reflected in the rental permit fees (i.e. more dwelling units and bedrooms require more time, therefore, higher rental fees). oy, February 15, 2011 Page 2 Conclusion: Rental Inspection fees established by Council in 2009 do not cover 100% of the Rental Inspection Division's budget. These fees cover approximately 90% of the cost of the Division's operations (i.e. the fee structure reflects approximately 10% General fund support to property owners). Rental Inspection fees recognize good property maintenance and provide a regular(every two years) fire-life safety inspection. Properties with poor maintenance pay additional fees for additional inspections to achieve compliance. All rental properties need regular fire-life safety inspections which are critical (regardless of how occupied or level of maintenance) to adequately protect the owner, renter, and neighbor's health safety and welfare. Rental Inspection fees are subsidized, and recognize good property maintenance, therefore, any reduction in rental permit fees is not recommended. cc: Tom Markus, City Manager IP5 ~-~= -- -" r~ ~-- ~~ r~~~~ Date: February 16, 2011 To: Iowa City City Council, ~~,L~ ~,/ From: Linda Seve s;~nn H mean Services Coordinator Re: Update on Donation Stations JCCOG m e m o Recently funds collected from the Parking Meter Donation Stations were distributed to three local non- profit agencies who offer services and assistance to people in need. Based on the amount collected for the first six months, we sent checks to three of the six agencies identified as recipients. The Free Lunch Program, the Free Medical Clinic and the Crisis Center of Johnson County each received a check for $260.00. The other three agencies, United Action for Youth (UAY), the Community Mental Health Center, and the Shelter House will receive checks for the second six months (December -May) of operation. The Retail Caucus (a small business group which has approximately 45 members) has chosen the Donation Stations as the recipient of their annual "Small Businesses Have Big Hearts" project which runs from February 14 to the 28th. The Retail Caucus members will have red posters in their windows and will offer specials and discounts to shoppers who donate. We are grateful to have been selected for this project. If you have any questions or need additional information, please contact me at 356-5242 or linda-severson(a)iowa-city.orq. cc: Tom Markus, City Manager Dale Helling, Assistant City Manager Transportation Services Jccogad m/agd/2-16 update.doc uc-ii-ii IP6 POLICE CITIZENS REVIEW BOARD A Board of the City of Iowa City 410 East Washington Street Iowa City IA 52240-1826 (319)356-5041 N O February 10, 2011 O~ rn ~-~ = = r ~~ :~~ ~. rn Hawkeye Area Chapter Board of Directors ----.~ ~ ~c Robert Givens, President ~ -4, ~? 1546 Buresh Avenue ~' rv Iowa City, IA 52245 ~ Dear Mr. Givens and members of the Hawkeye Area A.C. L.U. Board, Thank you for your letter of recommendations tothe board. In reviewing your recommendations it appears that many of the things which you are recommending are already being done. 1) PCRB Annual Report You have requested that the board prepare "easily understood annual reports for the public" with suggestions for what these reports should include. The information you have requested. is currently available on our website http•//www Iowa-city ors/icgov/apps/boards/members.asp?id=21 and is updated monthly in the Board meeting packets. There is also an annual report which the Board complies and submits to the City Council. All the proposed future meeting dates,-agendas and the minutes of each meeting showing how many complaints we receive, policies we review, recommendations we make, time spent at each meeting, etc. are available for review by the public 24 hours a day. Maintaining a similar PCRB website would only be redundant of what is currently provided. What maybe effective in getting the PCRB message out would be to suggest organizations, such as yours, include a link to our website on their web page. We would appreciate any suggestions of organizations we might contact about including such a link. 2) PCRB Publicity The PCRB actively publicizes the fact of its existence on the Iowa City website. Applications for making complaints are available at the Iowa City Police Department, the Broadway Neighborhood Center, Pheasant Ridge Center, City Clerks office, the Iowa City Library, and the City's website www.ic~ov.or~. For the Public Forum, the PCRB put notices in all Iowa City Transit Buses, at the Broadway Neighborhood Center, Pheasant Ridge Center, in City buildings, and on the City website. Notices were also sent to neighborhood associations with the suggestion that they include them in their monthly newsletters. The forum itself was also re-broadcast on the public access channel. I believe they ran prior notices of the Forum as well. It was also suggested that we attempt to make the interview process for citizens making complaints less intimidating. This has been a concern for the PCRB as well. Recently we discussed and intend to include in our material that complainants may be assisted by family, friends, clergy, etc. The intent is not only to assist complainants in documenting the complaints, but it is believed having such support with them may make the complaint process a less stressful experience. Again, thank you for writing us with your suggestions and concerns. We appreciate your input. Sincerely, Joe Treloar, Vice Chair Iowa City Police Citizen's Review Board Cc: Members of the Iowa City City Council Members of the Hawkeye Area Chapter Board of Directors N O Q n ~~ ~ saw "-~ ~ - - r ~ . ~~ ° ~. N IP7 Joint Emergency Communications Center 4529 Melrose Avenue Iowa City, Iowa 52246 Johnson County Board of Supervisors c/o Andy Johnson 913 South Dubuque Street Suite 201 Iowa City, IA 52240 City of Iowa City Council Mayor and City Manager c/o City Clerk 410 E. Washington Street Iowa City, IA 52240 City of North Liberty City Council Mayor and City Manager c/o City Clerk 5 E. Cherry Street North Liberty, IA 52317 February 11, 2011 Johnson County Emergency Management Commission c/o Emergency Management Coordinator 4529 Melrose Ave. Iowa City, IA 52246 City of Coralville City Council Mayor and City Manager c/o City Clerk 1505 5th Street Coralville, IA 52241 Enclosed please find the 2010 Annual Report of the Joint Emergency Communications Service Association (JECSA). This report is being provided to you as part of the 28E agreement between JECSA and its member entities. The 2010 annual report was approved by the JECSA Policy Board at its January 28, 2011 meeting. Sincerely, ~~~~/ Gary G. Albrecht Executive Director, JECC _o © -" ~ ~ --i C3 ~ fir' -~ i11 ~ ~ ~~ D ~~ N Ca CO JECC Administrative Line: (319) 356-6880 ~ Non-Emergency Dispatch: (319) 356-6800 JECC Administrative Fax: (319) 338-0028 ~ Dispatch Fax: (319) 338-0022 Joint Emergency Communications Services Association 2010 Annual Report ~~~ ~ °! 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I~~!\.i ~1~r~ lal 1d11111Y1 f 111iY a111111aa aaa ff 1111a4a 1111a111a 1111ia 1{tilt 11Y114Y1f 111111111111 ii P1i1 iY11111M11i! 11111a 11! fiE 1x1 iL ~l~ ~ ~~ ~11i1i1111111111111fti111199#11111x11a11111al.x111111444!111i11111111fi111111111111111111111111111i11111111111111i11e11111iiiiei411P11iaP1ilalfYitdi11111 i J 4~ ~1 ~ .y ~~ ~~ i 1P~ ~~ ~ ~ ~ ~+ J~ !!~ ~i wf! ~ yy f ^^~~~ 7,. ~~~~~, ~~ c+x Joint Emergency Communications Center 4529 Melrose Avenue I~UVa 1ty, Iowa 5~~4~ January ~0~1 Dear Dint Emergency Communications services Association Porky hoard ~mem~ers and SSE member entitles; As the interim executive director, I am pleased to present the ~a~a annual report of the Joint Emergency Comrr~unications services Associatio~r ~JECA~. This year was very uni~~~e as the Joint emergency communications tenter ~JECC~ went live and operational an June ~~, 2a1a! The JECC provides consolidated E91~ and emerge~~cy cor~municativns for all public. safety agencies in Johnson County, This report only contains the fiat ~ months of statistics since the JECC became operational on June ~'~, ~~10~ we expect our calls far service and telephone calls to double in ~D11,when operations have occurred for a full year! In ~aa9 and ~01~} most of the war~C toad piece to install the new co~~nty-wide I-larri~ P2~ ~runked, III linear simulcast radio system and completion of seven tower sites that J~CA owns and operates far the radio system This project slang witl'7 the new Computer aided Dispatch system ~CAD~, Positron piper ~~ system, ~eotynx 1~. mapping, and setting up a new dispatch center took up the first ~ months of ~a1D. As y~au read through the apart, I have highlighted the total number of telephone calls and CAD calls far service tl'~at was processed at the JECC during the first 6 months of operation in ~a1a. Yoe will notice that wireless ~~~. calls are starting to account far a majority of our 9~1 calls as mare residents are getting ridaftheirland lines! 'While 201~a presented same challenges, Wane were toe great to overcame and we Iaal~ forward to the future, and providing the highest level of emergency comrr~unications to the residents of Johnson CountyF ..~-~ ... ~' Sincerely, F ~~ ~~ ~- ~~~ Tam Janes Interim Executive Director, JECC ~. J~CC Administrative Line: ~~1~} 3~~-~88~ ~ iVan-Emer~ency~ Dispatch; ~19~ ~56~~8C~0 JECC Administrative Fax; ~~19} ~~-~DDZS ~ Dispatch Fax; ~319~ 338-0~~~ ~~i r iTl D OVERVIEW The Joint Emergency o~munications ~er~ter houses the 9-1-rand all ~merency Communications for Johnson bounty. The Johnson aunty ~r~erency Ianaer~er~t Agency ~EA~ is also located in thesarnefa~ility.TheJoint Emergencyommunicationsenter ~~E~} serves as theepicer~terforer~er,en~ycommunicationsforthe citizens of Johnson bounty. TheJi+~servesthe publictwenty-faurhoursa daywith peciallytrained dispatcherstoanswer all emergency calls for assistance. Thee operators receive ar~d~'or transmit emergency telephone, radio, alarrr~, andothertypesof data over multiplecorr~putersyster~s, then analyse itin a tin~elymannerforthe purposeof relayingthe information hetweenciti~er~sandfirst responders during emergencies in order to preserve life and property, Another important responsik~ilityofEr~ergencyommunicatior~s Personnel isthe accurate entryand removal of wanted persons, articlesand vehiclesn i~+ClC, 'his includesprovidin,g, on demand, the results of fVl~queries made byfield units, ~~. a.-.~. 6 ~ ~ ~.~ ~~ ~~ ..,~ ~...w .~. r ~i "~~ r,~ * ~ ~ ~ _ ;~ _ ~ ~~ ~ ~~,~ ,~ .y .., r • ~~ .~ ;~ . • ~.. ~~ Joint Emergency Communications Center (JECC) Organizational Chart Te~hnolo~y Manager {~-~~'E~ Network Analyst ~~~-FTE} JEA ~~licy Eoar~i 7-Members Executive Director ~~yFTE~ Dispatcher I Day Shift (2-FTE User A~ivi~ory Committee Dspakch Supervisor ~~-FTE} Dispatcher I ~ Dispatcher I Afternoon Shift Night h~~t ~2-FTE ~~-FTE part-Time Dispatchers 4u~ to ~-FTE Dispatcher II Day Shift ~s-Fr~~ Disp~kc'her II Dispatcher II Afternoon Sift Night iZift ~6-FTE} ~~-FTE) .~ , r .~.} ~~ ~ ~$~ 4~ ~F ~~ ~~ t, /~ PERSONNEL ALLOCATION - 2010 ~ok~Titl~ Executive Dire~to~ Te~hnalc~'y 1~1ana~er Disp~atcf~ ~perrrisar ~Jetv~rark ~rr~alyst ~i~pateher ~ipatche~ II [~ispat~h~er II ~' Rant-Tirr~a (~ana~r~ent ~dministr~tiv~ ~ erati~ns Tatar 1 ~ 1 1 ~. 1 6 19~ 19 2 ~ Tots I ~ ~. ~~~ ,~~ ,~ ~ ~~ ~~ ~ ~ ~ •~ ~~ d1 ~ a e 'ke+ ,d' ~F~ ~ f ~dl '~ `M l~J~~+y i-" ~A.* ANNUAL ACTIVITY SUMMMARIES - 2010 CALL CATEGORIES AND VOLUMES JULY 1, 2010 through December 31, 2010 ~~ ~~r~r~~y~all 201D Wireline to V'~ireless 9~1 Cvrnpar~son Vo~P 0% ~~~ t~ ~~ ~~~ ~~ '~ .sR R- ~v ~~ '4 ~~ ~~ ~~i ~ ~ r. ~~ .~, ~, , r f ~_~ ~~I~~ Ty~~ T~t~ 'ir~lir~e J1~ ~Ils ~,5~5 lr~ir~l~ ~~Ilul~} ~~1 Calf 1~,~9 II~IP~~.~ ~~Is ~ Tats 1 ~,4~ ~ urr~r~ar-~ ~f all ~a~l Types ~i~rr~ ~i~~~ ~~~ ~~~n~#~~~~~i ~~ t~~~ _~ -_~ -~ ~, ~_-. ~~ Q~~t~lSi ~~~ '~ t,~~r l~+~lur~e ~erc~r~t Emergency ~~.~.~ 1,55 ~° fV~at~-Emergency 5~,~ ~~`~~ bancl~ne~d ,4~.4 °I Alarm ~,Ine ~,~~$ ~°~ ~~t~~un~ ~,~~}~ 4% r ~~errepc~rtinpurpaes,theAben~loned fall c~te+~r~listsc~ll~ in which the ~~ rhunp he~~re the cell was ~nsv~ered, ar u~hile the gall was being ~race~~ed, ~ , ~~ .,...~ ~~~ ,~ ~yi• !~ COMPUTER AIDED DISPATCH SUMMARY- 2010 TheJ~int Fme~gencyComm~u~nicatior~senterproce~ed approximately ~34,oooernergen~yar~d non-emergency telephone callstl~isyear~ Durir~,~they+~ar~~l~,th~~t~l~ph~n~c~llsr~sult~d in over 73,195 Computer Aided Dispatch CAD} incidents processed by Center sta~~, The Joint EmergencyC~mmunicatiansCenterprc~fessionallyhandlescallforl5 agencies, including the Clty ~]~ Iovua Clty and Johnson ~Cauntyi fey ~~~ . . . ~.... ~s - - . . ~ z-.~ ~ ~. n_~~ -~--- ---_-- . ~ se - _ _ .. _. --- -~.~"~_a~~..-..s. ,.e r..A,. ~-.,t .-«~-- .~_ ..__--- - -. ~_ -----~--~ -__~._-___ .. , , _ [~ rr~ ~~ I~~~~~~ ~~ ~~~ ~~ •j„ ^~ i• ~~~~ `Y July August 5epter~ber October ~lovember December ~A EP~F~RC~IE~IT FI~~,~iIIII~~IA~ ~~!ll1~l~~~ A~TIITY I~nthly Cumulative C~onthly Cumulati~re N~onthly C~rnulative Total January N JA N~'A i~l,IA ~~A ~/~ ~~A February N~'A ~~"~ N,~A ~~A i~f A N,~A March i~/A i~l~'A NSA i'V~ N,~A N,~A April NSA N f A ~,IA NSA N,IA ~~'~ May ~ f A {V f A ~~A N,~A ICI f A ~~A J u n +~ ~ ~A N,~A N ~'A N,~A N,~A ~ ~A July 11,155 11f155 1,J.54 ~.,15~ 1,309 1,309 August ~~~~~~ ~3,0~~ ~~~~ ~~~~t~ ~~~~~~ ~~~~~ e~terrlber 1.,751 341777 1,113 3,401 1~,5~4 3~,J.7~ ~Ltobe~ ~~~~~~ ~~,1~5 ~~~ 4734 ~~~#~'T ~L1,~'L ~o~rember 9,973 5,171 1109 S,S~~6 17~,0~5 G1,~7 December 10,113 ~~6,~g~4 J,,o~S x,911 11,198 73,195 T~TA~ ~~,~84 ~~,~84 x,911 x,911 73,1'95 73,195 TELECOMMUNICATIONS In ~~10,wecantinuedtosee more growth in incomingcellular911callsverses landline911 phone calls, There are startingty be s~mellc~IP ~1laice over Internet Protocol}calls that come into the X11 tenter as that technology is expanding into the homes, ~n an a-~erage days the Jair~t Err~ergency Cornrnunications +Centerwill receive approximately ~7 calls.This includes Emergency 911 calls and ~9an-Emergency cabs.The heaviestvolur~eofcalf is receivedon the ran-~er~ergencynumber~5~-~Sf~abetweenthe hears of ll,~D~a.rri. end 7',~~ p,m, Please remernber that 911 should only be used fc~r true emergencies, The 911and r~on-ernergencynumber35~~U~arededicatedtelephanelinesthatpravide ernergencydispatcherswiththeablitytoseephone numbers,addrese, and namest+oassist thorn in pinpointing a caller's location. This is called Automatic Location Identification or ALI. Specially designated telephone trunks are installed far cellular phane calls received at the 9~.1~ Center as well. Depending vn the type of cellular phane that is being used, the dispatcher nay armayn~t be able to locate you in an emergency.T~he91.1 phane systemastheJE~Csupports Phase II type wireless 911 caJl~ A Phase II Ball provides 911 dispatchers with the telephone number and location by platting the latitude and longitude that appears on the ALI screen when a cellular9~.~.call is recei~red. Dispatchers havethe abilityta retransr~itacall, if necessary, {as Iongasthe cell phane call remainsconnected}to continueto updateand re-plat the location within 1~Ometersar~8feet, Ifa calleris usinga prepaid cellular phone with Phase f I capability, their location can else be plottedl however, they cannot be called hack because there is no telephone nur~ber associated with prepaid wireless phones, The point E~aergency Canamunications ~enteralsasuppartsVolP calls. Sarre examples o~ oIP phone companies are ediacorn ar~d Nonage. ~OVhen placing a call to 911 using this technology, caller information nlayornnaynotappearanthe dispatchers screen. It is important far all subscribers of this technology to ask their providers how 911 ca Its a re h a ndled with t~eircor~pany, 1~ ~~ ,[/~#lp S° y y ~l A" .w:~ ~~ ~ ~~ ~, ~~ 4~ \] ~~ *~ ` ~ f6 ;~ !~ eve also cantinue tc~ explore ne~v te~hnaiaes and Next Generation'~~.1 ~IU~.~.} services ~~~ as receiving test messages In the past ~ years, innovations in Qmrnunicatior~ technology have created the need far ~ more advanced system fc~r the public to access emergency care 'C'hile the existing E9~1 system has been a success story far r~~ore than ~~ years, technalogical advances have stretched it to its limit. New ~vdreless and I~-based devices that are capable of delivering n~essaes via tent and video are being deveiaped and utilised at a steadily increasing rate, thus greatly expanding the need for~.~.cent~ersto be abieta adepttheseand othersourcesol:en~ergencydata ~,~. ~ .. ~ ~,-~ ~~ ~~" i ~, '~' -; e *~ 9-1-1 THINGS EVERYONE NEEDS TO KNOW It's importantty knawhc~wtc~ help -~-~. helpY~Ul In an ernergencyseconds mater, soy being prepared can mare all the difference. Kn~ow'~1'~EIV to call ~-~~1, ~-~-1 isforemergenciesonly, You should onlydial -1wlifsameane is hurt ar in danger, ar if you are in immediate need of palice, fire ar medical assistance. If you aren'tsure if yoursituaton is an emergency, you should erron thesideafsafetyand call9-1-1 and letthe expertwhoanswersyaurcall rnakethe decision whethertasend help ornot~ ICnow'I~EN I~~~ to call -~-~~ aan't call -~.-~ because your power ar cable is out or because you are late for a meeting and need to find an address. while those situations may count ~ emergencies for you, they aren't for public safety, inappropriate use of the ~-1-1 system wastes resaurcesand ties upthe linesatthe9-~.-1 center, and nobody wantsty be on hvldwhenthey are in the middle of a real crisis Know tl~e capabilities of the device you are using. 9-1~1 can be contacted from pretty much every device thatcan makes phonecall ~traditianal landline,cell phanes~VolP}, but the callback and location inf~rn~ationth~rtaccvmpanies~rourcalltothe9~l~~.centercan-~arr~r drastically amongst technologies and between geographic regions. Know wHE~E yr~u are, This is probably the most important information you can provide as a -~.-1 caller, sa try to be aware of your surroundings, r~lake a real effort to be as detailed as possible, if you are outside and don't know the street address, take a look around and try to find landmarks ar cross streets, If you are inside a large building or one with multiple levels, you can help er~ergency services by letting them knew which floor you are on, which apartment you are in, etc, staycalm, whenyou are on the phonewith 9-1-~,yvu aretheireyesandears, Even though, you may want to, try not to panic. If you are crying or yelling, it can be hard far the 9-~.-1 operator to understand you, if you are unable to stay strong, pull yourself together and ansuver ~~L of the 9~1~~1 operator's ~uestians, the faster they can gat the right services to your location, 111E~JE~ hang, up~ ~'au may have called ~-1-1 by accident, or your situation ray have resolved itself, but it is important to let the ~-1-~. operator know this, If y~~ end the call abruptly, the 9-1-~ operator is going tc~ assume that something has gone very wrong and will either call you backarsend helpanyway~Thiswill take awayfrom they-l-~center'sabilitytotakecalls and dispatch services to on-going emergencies, sa make sure the ~~-1 operator tails you it is okay to hang up~ Deep inn mind that the ~-1-~. operator can dispatch responders to your location with disconnecting from the call, so, until you are instructed' to do otherwise, make sure to hc~the linesathatyau can provideanynecessaryinformatian orassistanceto the 9R~~1 Brat ~x } ~ ~ ~~ ~~~ ~..~ ;~ ~.~ .~ ~ ~ °~-= ~~ .. s EMERGENCY MEDICAL DISPATCH Introdu~tivn~ The point Emergency Communications Center ~~EC} utilises the I~iedical Priority Dispatch yst~m's emergency Medical Dispatch Program ~~I~D~ to handy requests for emergency medical assistance. All of our dispatcher's are E1D certified The E~ID program is a set of cards that direct the dispatcher to ask the caller a series of questions based on the nature of the medical emergency. This enables the dispatcher to determine the most appropriate rr,edical response priority, ~MD also provides written Post-Dispatch and Pre-Arrival instructions to gi~re to callers when appropriate and possible, Included in this process is a (duality Ass~,rance program, All certified SID dispatchers receive nngoing feedback on their performance based on guidelines established by the National Acader~ies of Emergency Dispatch and EI~I, Inc. The purpose of C~uality Assurance is to provide anon-punitive means of assisting staff in maintaining a high level of performance, gverview; T%~ EMD card set is made up of thirty-three ~~3~ .protocols including specific Post-Dispatch and Pre-Arrival instructions, The first thirty-two {~~ protocols are geared toward the general pub[ichyaddressingmedicalerergenciessuchas difficulty breathing, seizures and traumatic injuries Then protocols include specific Post~Dispatch instructions band on the Chief Complaint and' lead the dispatcher to detailed Pre- Arrivalinstructions asneeded,, Examples of Pre-Arrival instructions include step-by-step directions on how to perform Pf~and childbirth delivery, The remaining protocol is geared toward skilled care facilitiese This protocol does not require specific Post~Dispatch and,~or Pre-Arrival instructions as staff in these facilities possess medical skill and knawledge~ ~.~ ~, ..~,~ -z 4 a .,~ =- ~..~ L.__ ~, . . _ .~~ ~~. '~ _ ` .~~,-. ! 1~~ a .. ~ 19, i.,'.a.. W • YYaii~ .+-tc+E... w°i;1~ 4 ~5 ~ L , .... ~r i 1 ~ f T~ ~A -_ f. . ~ ~ , -~ . ...~. _ ~_~.~. _ _ _~~ 4 .r. - '~4 e.r~-~~~w.a Y~ ._. thaw ;~ r r eli~ _iaiw ky ~.. R ~~ s.w . ~ Sa r t x.~ s--..~ ~ ik - s -s1 v .. Y..l: ~.} L..~ ~~ .} ., .~~ ~. 4 .:~ ~... :~~ ,- ~ ~.. ~- 1 ~ . !! Y/ •~ r •.~ IP a .. F: ~ jj `P 4 I w!f~ ~':.K'. Qur staff receives individual and group training and education throughout the year based on the overall findings of these reviews, Alf staff also has access to avariety ofself-education tools to help them maintain their skills. Ire order to maintain their certification with the EMS program, all staff is required to recertify every two years, This includes the successful completion of a written examination, twenty-four X24}hours of training and CPR certification. JECSA FY2011 Budget ~1a~nt~na~~~ ~~l ~, ~U~~thr~u~hlur~~, ~D11 z,~~,~4 "..~ . =,~ .. ~ ,. ~ ~~ .. ._ ~.~ ~~~ ~, 14 ~T~~i~ing ~ ao „~~ - - IP8 ~~ Planner VOLUME 3, ISSUE 2 Week of February 14, 201 I Newsletter for the Iowa City Planning & Community Development Department Urban Planning ~ Historic Preservation ~ Housing Rehab I Cc~rruruiniry Development Economic Development ~ JCCOG Transportation Planning ~ Neighborhood Services ~ Public Art Calendar For a schedule of upcoming meet- ings for the Planning & Commun- ity Development Department, see our Calendar. Page 8. . Inside Riverfront Crossings The house was packed for the Riverfront Crossings presenta- tion in late January. Approxi- mately 140 people attended to hear ideas for redeveloping the area south of downtown. Page 4. Economic expert John Millar, who is recognized as an expert on business develop- : ment in college towns, will be in Iowa City this week to present some ideas for growing the Iowa City economy. Page 5. Public hearing set Thursday for Southeast District Plan The creation of the Southeast District Plan began almost two years ago when residents and business owners from the area met with staff from the City's Urban Planning Division in the first of a series of community workshops and forums to discuss what they'd like the future of their neighborhood to be. Now, those who are interested in seeing what's become of those ideas are invited to participate in a public hearing on the proposed Southeast District Plan during a Planning and Zoning Commission meeting on Thursday, February 17. It will begin at 7 p.m. in Emma Harvat Hall in City Hall, 410 E. Washington Street. continued on next page Donation Stations Paint an old parking meter purple, put it downtown, and what do you get? In six months, almost $800 in change for local nonprofits. Page 6. Good deeds University of Iowa students wanted to show their commit- : ment to the Iowa City commu- nity -and so on Saturday, they spent their day distributing free compact fluorescent light bulbs to low-income residents. Page 7. :.....................................................: The kick-off workshop for the Southeast District Plan was held at Southeast Junior High on April 14, 2009. More than 100 citizens participated, providing input on what they wanted to see in the future of their neighborhood. Their ideas helped set the foundation for the plan that will be presented this week at the Planning & Zoning Commission meeting. Neighborhood input The Planner, week of 2.14.201 I -page 2 Southeast District Plan continued from cover Following consideration and approval by the Planning and Zoning Commission, the Southeast District Plan will be forwarded to the City Council for further review. Once adopted by Council, it will serve as a guide for public and private investment in the Southeast District - everything from residential, commercial, and industrial development to future roads, parks, and trails. PLANNING ............................................... ROBERT MIKLO Senior Planner 3 19.356.5240 bob-mil<lo@iowa-city.org Web page: www.icgov.org/urbanplanning The plan is divided into several sections, including Housing and Neighborhood Quality, Eastside Growth Area, Commercial Develop- ment, Industrial and Employment Areas, Streets and Transportation, and Parl<s, Trails and Open Space. Some of the significant goals and objectives include: ^ preserving and enhancing the quality of life with easy access to neighborhood schools, parks and commercial areas, diverse and affordable housing options, and public safety; ^ redeveloping the Towncrest commercial area to provide a mix of commercial and residential uses, improve traffic circulation, enhance streetscapes, and create a public gathering space; ^ planning for a park along Snyder Creel< to create a buffer between future residential neighborhoods south of American Legion Road and the nearby industrial zone along the Iowa Interstate Railroad; ^ reducing traffic congestion and improving pedestrian and bike access along the Sycamore Mall and First Avenue corridor; and ^ expanding the off-street trail system to link neighborhoods in east Iowa City to parks, schools, and commercial areas to the west and south. To view a copy of the draft plan, visit www.icgov.org/SE plan. Inter- ested parties who are not able to attend the public hearing but would like to submit comments may contact Karen Howard in the City's Urban Planning division at 319.356.5251 or e-mail Karen-howard @iowa-city.org. continued on next page URBAN The Planner, week of 2.14.201 I -page 3 Southeast District Plan continued from page 2 Open space and trails Court Hill Trail (pictured at right) is a real asset for Southeast District neighborhoods. Citizens are enthusiastic about expanding the multi-use trail network to provide for recreation and alterna- tive transportation connections through and between neighbor- hoods. Below is a map of Southeast District open space and trails -what exists now, as well as what could become part of the district in the future. - ~~* ~ , ~r ~~ Vf~ 4~ w ~~~ ~ ~ ~ F ' ~ ~ ~~ry ~-e ~~ly`4§ .q~ ~~A ~~~ ,~ ~~ _ ~'et ~.~y ~ ~ 6~ s ~y~ ^. A- b 4 ' ~~~R ~5 ~ ~ ~ {~:'s ~ ~ ~~ ~ ~ ~-'? je ~; ~~. ~`. ,~ r +,i ~~~ V~~~ ~' ~- ~-.. `~ --~~ ,x: ~ ' ' , ; ~, ~_~ - ,~ ~~°- ' _ ;~ - ,~ ~.- ~ ~a~s ~ ; ~' "` •~ ~~ ,~. ,'~, t........... ~ ......... court Hill Park f-T- ~ ICI ^~,.-i ~ ' ~.~,~ .~ a~t~J~~St Lucas Elemendary',~ / C} 15 t f I C t , Wiiiowwind Sc~hoop {Private] !~ s ~ ~ ~ M1 'i ~ ~ +~ ~e ,~ -- - •~~ ~~+- Soulh Eas[Junior High / ~ ~ ~ i• I ~~ '~'~i Mareer Park ~ , ~ • - 4 7aie High a +i ~ ; ~ • e® `~ •~ *~ y ~JM •~ v`~ '°~'A - •s a !~' i~ Existing Afluiti-Use Trail Existing Wide Sidewakk Existing ©n-Street Route • • Future Multi-Use Trail - Future Wide Sidewa9k - - • Future Un-Street Route ~- Greeks and Streams ~~ Public Schools _ Pfivate Schools Cemetery ParkslPu6lic Open Space Private ppen Space SE Qistric4 A Scr1t Pa}_~ L i } 1y T ~f • 1 Windsor Rid®e Park E~••r• Z" ~~, c . ~...~.~... ~ i • y„ ~ r ~,„~ F ~~ , ~ ~ r +~~~ ~ • ~ t ~ • / . * r rw ; •i `,~- w -? •~ • ~ a s~.~••y•~ ~ ~ r ^ ~ • r~• t s• w r ~a - w,f sr~~ e a'~°"=a ~ i t The Planner, week of 2.14.201 I -page 4 Standing room only crowd gives redevelopment concept athumbs-up The house was packed to standing room only for the Riverfront Crossings District presentation and open house on January 27 -and overwhelmingly, those who attended offered an enthusiastic thumbs-up to what they heard. The plan was presented by representatives from the City of Iowa City, the Environmental Protec- tion Agency (EPA), and planning consultants from HDR, Inc. and SRA International, Inc. who have been collabo- rating on the project. Riverfront Crossings, an area south of downtown which is roughly bordered by Burling- ton Street to the north, Highway 6 to the south, Gilbert Street to the east, and Riverside Drive to the west, was heavily impacted by the 2008 floods and is now the focus of a redevelopment proj- ect that would revitalize the area while simultaneously putting flood mitigation efforts in place. The presentation focused on one section of the proposed project -transforming the southern portion of the district from aquasi-industrial area and wastewater treatment plant into a walkable urban neighborhood featuring a new waterfront park along the Iowa River. For more information, visit the City's website at www.icgov.org/riverfrontcrossings or contact Planner Karen Howard at 319.356.5251 or by e-mail at Karen-howard@iowa-city.org. Photo at right: Ricl< Fosse (in the gold tie), Director of Public Worl<s for the City, helped answer questions about the Riverfront Crossings District project following the presentation. Riverfront Crossings District: The Planner, week of 2.14.201 I -page 5 DEVELOPMENT WENDY FORD Economic Development Coordinator 3 19.356.5248 Wendy-ford@iowa-city.org Web page: www.icgov.org/business "The Hidden Economies of College Towns" Economic development expert to speak in Iowa City this week A real estate consultant whose expertise is building business in college towns is coming to Iowa City this week. John Millar, Executive Vice President and Principal of Divaris Real Estate in Virginia, will deliver his presentation, "The Hidden Economies in College Towns" on Wednesday, February I6, beginning at 5 p.m. The event, which is open to the public, will be held in Room 2520D of the University Capitol Center on the second floor of the Old Capitol Center in downtown Iowa City. Millar is prominently Known in the real estate market as an expert in the development of mixed-use college town centers, retail centers and regional malls, as well as recruitment of new business with institutional investors. His experience also includes management, redevelopment, and overseeing reinvestment in millions of square feet of retail space in Chicago and other cities across the United States. Millar has stated that he believes that in the next decade or two, college towns will be at the forefront of growth as the two largest segments of the U.S. population - "Baby Boomers" and college-bound "Echo Boomers" (also Known as "Generation Y") -converge in these locations. One of his most recent projects was the development of State College Town Center at Toftrees in Pennsylvania, a I ,250-acre upscale mixed- use development that combines retail, entertainment, townhomes, and condominiums for alumni and visitors who visit the Penn State or State College campuses for sports, cultural, or academic activities. Millar's visit is being sponsored by a coalition of businesses, developers, community members, the University of Iowa, and the City of Iowa City, who are working together to create a more viable downtown that will meet the commercial, entertainment, and housing needs of the city for years to come. For more information, contact Joshua Schamberger at the Iowa City / Coralville Convention and Visitors Bureau at 319.337.6592. The future of downtown A few years from now, what will downtown Iowa City be? John Millar, an expert on building business in college towns, will share some possible ideas this week. ECONOMIC John Millar The Planner, week of 2.14.201 I -page 6 JOHN YAPP Transportation Planner 3 19.356.5252 john-yapp@iowa-city.org Website: www.jccog.org Donation Station meters raise almost $800 for local nonprofits The purple Donation Stations meters in downtown Iowa City, which were installed last year to offer an alternative to giving directly to pan- handlers, collected $791 in the first six months of the program. The funds will be donated to local nonprofit agencies that offer services and assistance to people in need. The first three groups to receive the funds were the Free Lunch Pro- gram, Free Medical Clinic, and the Crisis Center. Funds collected during the first six months of 201 I will go to three other agencies, United Action for Youth, Community Mental Health Homeless Program, and Shelter House. Ten Donation Stations, which are former parking meters that have been repainted purple, were installed in June 2010, at the same time City ordi- nances were enacted to restrict panhandling in the downtown area. The new rules prohibit panhandling within 20 feet of an ATM, 15 feet of a crosswalk, and 10 feet from buildings or mobile vendors. The Donation Stations, which were modeled after similar programs in Denver, Colorado and other large cities, are now being considered for a local public art project. While the plan is still being discussed, local art- ists would decorate the meters to merge a public awareness campaign with public art, said Linda Severson, Human Resources Coordinator for the Johnson Council of Governments (JCCOG). For more information on the Donation Station program, e-mail linda-severson@iowa-city.org or call 3 19.356.5242. Plugging the meters Dropping change in these purple meters won't do you any good if you're trying to park your car -but it will reduce panhandling and help raise funds for local nonprofits that provide services and assistance to people in need in our community. ~, ~ ~ . ~,, 4~ a ~ yP~ sue t~n~ s , ~ i ~ ~ ' ~ _, ` ~ 1 -_ _ ~_- - ~ _ ' ' 0. .. ,~ ~ 11 ~ ~nApst , ~ 7q~ _'~ ch~npe s T '_ 4~ i ~~s'y~ _. d, { :,, _ ~ ~~ , . ~~~~ .~,: - - ~,~ - .: x:,. ~~ ~ ~ - ~~ ~. ; TRANSPORTATION PLANNING The Planner, week of 2.14.201 I -page 7 SERVICES ............................................... MARCIA BOLLINGER Neighborhood Services Coordinator 3 19.356.5237 marcia-bollinger@iowa-city.org Web page: www. i cgov. o rg/ neighborhoodservices Light bulb project builds community between UI students and City residents The University of Iowa Student Government (UISG) spent part of last weekend on a volunteer project to help build stronger relationships and a sense of community between students and the other residents of Iowa City -one that also helped out some of the City's low-income residents. On Saturday, February 12th, the UISG and University of Iowa student volunteers-I 10 of them -distributed 1,157 free compact fluorescent light bulbs (CFCs) to 455 low-income residents in Ecumeni- cal Towers and Forestview Mobile Home Parl<. UISG stated that one of their goals for the project was to demonstrate students' commitment to the Iowa City community, and strengthen relationships that were sometimes strained during the recent debate over local bar ordinances. Marcia Bollinger, Neighborhood Services Coordinator for the City of Iowa City, worked with UISG to secure grant funding from Mid-American Energy for the program, and also helped select the neighborhoods where the light bulb distribution project would have the greatest impact. For more information, contact Marcia Bollinger at 3 19.356.5237 or e-mail marcia-bollinger@iowa-city.org. February blows in ...in a blizzard Most of us will not soon forget the bang with which February arrived this year - 14 inches of snow over atwo-day period which found students and many others enjoying a snow day...until the shovels came out. In addition to community-building, the student group reported that the project would have a positive environmental impact. Compact fluores- cent light bulbs use four times less energy than standard incandescent light bulbs, so not only will they help low-income consumers save money on energy bills, they'll also reduce carbon emissions. Although compact fluorescent light bulbs contain mercury, the amount is far less than the amount of mercury that would be emitted from a power plant to provide the same level of energy. When distributing the light bulbs, UISG provided information from the UI Office of Sustainability that explained how to properly recycle the bulbs. NEIGHBORHOOD The Planner, week of 2.14.201 I -page 8 UPCOMING MEETINGS ......................................................................... This is a tentative schedule of upcoming meetings. To verify that the meeting will be held, check the calendar on the City website at www.icgov.org or call the Planning & Community Development office at 319.356.5230. Meetings will be held at City Hall at 410 E. Washington Street unless noted other- wise. The individual listings below provide the name of the meeting room. Thursday, February 17 ^ Housing & Community Development Commission 6:30 p.m., Iowa City Public Library -Meeting Room A, 123 Linn Street ^ Planning & Zoning Commission 7 p.m., Emma Harvat Hall, City Hall Public hearing for Southeast District Plan. Thursday, March 3 ^ Planning & Zoning Commission 7 p.m., Emma Harvat Hall, City Hall Wednesday, March 9 ^ Board of Adjustment 5:15 p.m., Emma Harvat Hall, City Hall Thursday, March I 0 ^ Historic Preservation Commission 6 p.m., Emma Harvat Hall, City Hall ^ Housing & Community Development Commission 6:30 p.m., Emma Harvat Hall, City Hall Thursday, March 17 ^ Housing & Community Development Commission 6:30 p.m., Iowa City Public Library -Meeting Room A, 123 Linn Street ^ Planning & Zoning Commission 7 p.m., Emma Harvat Hall, City Hall To view agendas & meeting packets for City meetings Agendas have not yet been written for some of these meetings. To find out what's on the agenda, visit the City website prior to the meeting. Go to the City's Calendar page at www.icgov.org/ default/apps/GEN/calendar.asp, click on the date of the meeting, and then on the name of the group that will be meeting. Agendas and meeting packets for all scheduled meetings are posted to the web at least 24 hours in advance. Sign up for your FREE e-subscription to The Planner! Free e-subscriptions to The Planner, the City of Iowa City's Planning & Community Development Department newsletter, are available by signing up on our website. Go to: www.icgov.org/subscribe then to "Newsletter" then click on "Planner Newsletter." After you subscribe, we'll e-mail a copy directly to you each time a new issue is released. Or, you can visit our website at www.icgov.org/PCD to see current or previous issues. WHO SHOULD YOU CONTACT? PLANNING & COMMUNITY DEVELOPMENT DEPARTMENT General Phone: 319.356.5230 Fax: 319.356.5217 Department Web Page: http://www.icgov.org/PCD ADMINISTRATION COMMUNITY JCCOG Jeff Davidson DEVELOPMENT John Yapp Director Steve Long Executive Director 319.356.5232 Coordinator 319.356.5252 Jeff-davidson@iowa-city.org 3 19.356.5250 john-yapp@iowa-city.org Janet Dvorslcy steve-long@iowa-city.org Transportation Planners: Administrative Secretary Community Brad Neumann 319.356.5230 Development Planners: 319.356.5235 Janet-dvorsl<y@iowa-city.org Tracy Hightshoe brad-neumann@iowa-city.org Joy Bayshore 319.356.5244 tracy-hightshoe@iowa-city.org Kent Ralston Clerk 319.356.5253 319.356.5230 Doug Ongie Kent-ralston@iowa-city.org joy-bayshore@iowa-city.org 3 19.356.5479 Kristopher Ackerson doug-ongie@iowa-city.org 319.356.5247 '••••••••••••••••••••••••••••••••••••••••••••••• David Purdy Kristopher-acl<erson@ 3 19.356.5489 iowa-city.org URBAN david-purdy@iowa-city.org Darian Nagle-Gamm PLANNING Housing Rehabilitation 319.356.5254 Robert Miklo Specialists• darian-nagle-gamm@ Senior Planner David Powers iowa-city.org 319.356.5240 3 19.356.5233 Human Services bob-mil<lo@iowa-city.org david-powers@iowa-city.org Planning• Urban Planners: Jeff Vanatter Linda Severson Karen Howard 319.356.5128 Coordinator 319.356.525 I Jeff-vanatter@iowa-city.org 319.356.5242 Karen-howard@iowa-city.org linda-Severson@iowa-city.org Liz Osborne Christina Kuecker Program Assistant Historic Preservation 319.356.5246 319.356.5243 liz-Osborne@iowa-city.org NEIGHBORHOOD Christina-I<uecl<er@ a SERVICES iowa-city.org ................................................. Sarah Walz Marcia Bollinger Board of Adjustment ECONOMIC Coordinator of 319 356 5239 DEVELOPMENT Neighborhood Services . . Sarah-walz@iowa-city.org Wendy Ford & Iowa City Public Art Program Coordinator 3 19.356.5237 319.356.5248 marcia-Bollinger@iowa-city.org . Wendy-ford@iowa-city.org IP9 Dale Helling From: City of Iowa City [web@iowa-city.orgJ Sent: Thursday, February 10, 2011 2:44 PM To: Dale Helling Subject: Light bulb project builds community between UI students and City residents The University of Iowa Student Government {UISG) has taken on a volunteer project to help build stronger relationships and a sense of community between students and the other residents of Iowa City -- one that will also assist the City's low-income residents. On Saturday, February 12th, the UISG, University of Iowa student volunteers, and the City of Iowa City will be distributing free compact fluorescent light bulbs (CFCs) to low-income residents in Ecumenical Towers from 10 to 11:30 a.m., and at Forestview Mobile Home Park from 1 to 2:30 p.m. UISG hopes that the project will demonstrate students' commitment to the Iowa City community, and strengthen relationships that were sometimes strained during the recent debate over local bar ordinances. In addition to community-building, the student group reports that the project will have a positive environmental impact. Compact fluorescent light bulbs use four times less energy than standard incandescent light bulbs, so not only will they help low-income consumers save money on energy bills, they'll also reduce carbon emissions. Although compact fluorescent light bulbs contain mercury, the amount is far less than the amount of mercury that would be emitted from a power plant to provide the same level of energy. When distributing the light bulbs, UISG will attach information from the UI Office of Sustainability describing how to properly recycle the bulbs. UISG has worked with Marcia Bollinger, Neighborhood Services Coordinator of the City of Iowa City, on securing grant funding from Mid-American Energy for the program. Bollinger also helped select the neighborhoods where the light bulb distribution project would have the greatest impact. For more information, contact Chris Page, UISG Sustainability Initiatives Director, at christopher- ~agei'a~uiowa.edu or 319.400.5640, or Marcia Bollinger at Marcia-Bollinger(cr~iowa-city.orq or 319.356.5237. Do not reply directly to this a-mail! It is produced from an automated system, and is not monitoretl for replies. it you have a question or comment about this information, please contact the originating department of this message, or by using our feedback form. For technical questions regarding the website, please contact our web team. • Unsubscribe or edit your subscription details. • Visit our lobs page for employment opportunities. • View more news from the Citv of Iowa City. 2/11 /2011 ,~.~,____r.,,~,~,-~. _. _..-- -- Light bulb project builds community between UI contac Pnone:M319) 5615237 students and City residents Posted by: Neighborhood Services Mailing List(s): Classes, Programs & Events - General City News Originally Posted 2110/2011 2:43:30 PM Friday, February 18, 201 1 3:00 - 5:00 pm Iowa City/Johnson County Senior Center ?--~ " / 1 f s IP10 UNIVERSITY-CO M M UN I TY PART N ERSH IPS: THE NEXT GENERATION The UI Obermann Center for Advanced Studies and the Graduate College invite you to meet the 20 I I Obermann Fellows from the Graduate Institute on Public Engagement and the Academy. At this public, drop-in event, the Graduate Feilows will be available to discuss the engaged teaching and research projects they are developing. Feel free simply to survey the posters or to share questions and suggestions. Members of community and non-profit groups interested in working with University of Iowa partners and UI graduate students, faculty members, and administrators are especially welcome. For details about the Institute and 24 I Graduate Fellj~jn~s: www.~wa.exlu/"rnann/gradinstitute/ ~ ~~ :}~~ W `` ~~-~ BOA Several of this year's projects include: English and Journalism and Mass Communication Chicago-to-Iowa City digital storytelling protect Neuroscience Twitter-based project designed to capture the publics views on brain science in 140-characters or less History Women's oral history project and televlslan program Biology Transfer of community college students to upper-level university science courses If you are a person with a disability who requires an accommodation in order to attend, please contact the Obermann Center in advance at 335-4034. v~-~~-~~ IP11 MINUTES APPROVED CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE DECEMBER 21, 2010 LOBBY CONFERENCE ROOM, 8:00 A.M. Members Present: Regenia Bailey, Matt Hayek Members Absent: Susan Mims Staff Present: Wendy Ford, Jeff Davidson, Tracy Hightshoe, Tom Markus Others Present: Gigi Wood RECOMMENDATIONS TO COUNCIL: Hayek moved that a recommendation be sent for City Council's approval regarding the P-C location/parking agreement. Bailey seconded the motion. Motion carried 2-0. Mims absent. CALL MEETING TO ORDER: The meeting was called to order by Chairperson Bailey at 8:02 A.M. CONSIDER APPROVAL OF THE MINUTES OF THE NOVEMBER 8, 2010, ECONOMIC DEVELOPMENT COMMITTEE MEETING: Ford noted that there is one small amendment. Davidson was in attendance at the November 8 meeting and the minutes should reflect this. Hayek moved to accept the November 8, 2010, meeting minutes as amended. Bailey seconded the motion. Motion carried 2-0. Mims absent. CONFIRMATION OF THE CITY MANAGER'S LETTER REGARDING THE PC LOCATION DECISION: Davidson spoke to Members regarding this issue. He noted that in keeping with Council's policy directive to bring offices downtown, the City worked with the developer in being able to provide parking permits for this project. The parking would involve subsidizing, however, at around $7,200 per year for atwo-year period which equate to approximately 25% of the cost of the parking permits for the two years The Press Citizen would be paying the balance of 75%. He further explained the possible agreement, noting that the Press-Citizen will be bringing 40 to 50 well-paying jobs to this location. Hayek moved that a recommendation be sent for City Council's approval regarding the P-C location/parking agreement. Bailey seconded the motion. Motion carried 2-0. Mims absent. DISCUSS ADMINISTRATIVE APPROVAL OF ECONOMIC DEVELOPMENT OPPORTUNITY FUND REQUESTS: Ford addressed Members gauge their desire to grant the City Manager authority to approve the use of Economic Development Opportunity funds. She noted that allowing this authority would enable the City to respond in timely fashion to requests that come in that meet certain criteria. Davidson noted that staff does not currently have a proposal drafted, but that they are asking for whether the Committee would like to consider the idea. Hayek stated that he is supportive of this idea. Bailey added that she would like to see some type of general guidelines on this. A brief discussion ensued, citing possible criteria including a dollar amount cap, a percentage of the fund cap, along with alignment of economic development goals as ideas for the parameters for the City Manager's authority. Members agreed they would like to see a proposal at the next Economic Development Committee meeting. CDBG ECONOMIC DEVELOPMENT FUND REPORT: Hightshoe addressed the Members regarding CDBG funds, giving a brief background on the program. Currently there is approximately $147,000 available for eligible businesses. On July 1 this amount will increase by $100,000, according to Hightshoe, when the annual entitlement deposit is made. Since 2002 there have been about 40 applications, with funding going to 17 of those. Noting that the fund doesn't necessarily target this population, she stated that ten of the 17, were either women- or minority- owned businesses. The discussion continued with Hightshoe sharing several success stories with Members. STAFF TIME: Davidson reminded Members that during the budget process it will be up to the Council to fund the economic development opportunities fund. Ford added that the actual line item in the budget is "Economic Development Assistance." Davidson also noted that the Corridor Business Journal is having their `Economic Trends' luncheon on January 12. COMMITTEE TIME: None. ADJOURNMENT: Hayek moved to adjourn the meeting at 8:30 A.M. Bailey seconded the motion. Motion carried 2-0. Council Economic Development Committee ATTENDANCE RECORD 2010 NAME TERM EXP• N o N ~ rn N o ~ j V7 ~ Cn ~ w N N -' ~ oo N Regenia Bailey 01/02/11 X X X X X X X X X X Matt Hayek 01/02/11 X X X X X X X X X X Susan Mims 01/02/11 X X X X x x x O/E X O/E Key: X =Present O =Absent O/E = Absent/Excused Marian Karr From: Andy Johnson <ajohnson@co.johnson.ia.us> Sent: Thursday, February 17, 2011 1:28 PM To: Andy Johnson; Kim Colvin; murley.stephen@iccsd.k12.ia.us; Tracey Mulcahey; Ryan Heiar; Thor Johnson; Kelly Hayworth; amadden@cca.k12.ia.us; dschares@cca.k12.ia.us; Marian Karr; Tom Markus; rdemuth@tiffin-iowa.org; Royce W. Phillips Subject: RE: Agenda items for Joint Meeting on February 23rd Attachments: 02-23i - WS -School Districts and Communities.doc Attached please find the agenda for the meeting on the 23'd. Light refreshments will be available starting at 4:00 PM and the meeting will be called to order at 4:30. If you have any questions, please let me know. Andy Johnson Executive Assistant Johnson County Board of Supervisors 319-356-6000 From: Andy Johnson Sent: Tuesday, January 25, 2011 10:09 AM To: Kim Colvin; murley.stephen@iccsd.kl2.ia.us; Tracey Mulcahey; Ryan Heiar; Thor Johnson; Kelly Hayworth; amadden@cca.kl2.ia.us; dschares@cca.kl2.ia.us; 'Marian Karr'; 'Tom Markus'; 'rdemuth@tiffin-iowa.org'; 'Royce W. Phillips' Subject: Agenda items for Joint Meeting on February 23rd The next joint meeting of area cities and school districts will be held on February 23`d at 4:30 PM in room 203 of the Johnson County Health and Human Services Building, 855 S. Dubuque Street. Please send agenda items to me by February 16 so that the agenda can be prepared and distributed. Entities receiving this email include Iowa City, Coralville, North Liberty, Tiffin, and the Iowa City and Clear Creek Amana school districts. I believe the discussion at the last meeting was that other Johnson County communities and the University of Iowa would be invited to send representatives. One of the agenda items that the Board of Supervisors wanted to include was a report on the United Way's Community Needs Assessment. Christine Scheetz from United Way has been invited to attend and give a brief report on that assessment. If you have any questions, please let me know. Andy Johnson Executive Assistant Johnson County Board of Supervisors 913 S. Dubuque Street, Suite 201 Iowa City, Iowa 52240-4207 Phone: 319-356-6000 Fax: 319-356-6036 Email: aiohnson a(~co.iohnson.ia.us JOhr~SOn ~OUnt :.~- ~ _ ._ BOARD OF SUPERVISORS Pat Harney, Chairperson Sally Stutsman Terrence Neuzil Rod Sullivan Jarielle Retti>; Agenda Joint Meeting Johnson County Board of Supervisors Iowa City Community School District Clear Creek Amana Community School District City of Iowa City City of Coralville City of North Liberty City of Tiffin Rooms 203B and 203C Health and Human Services Building 855 South Dubuque Street Iowa City, Iowa 52240 Wednesday, February 23, 2011 INFORMAL MEETING 1. Call to order 4:30 p.m. 2. Discussion/update of the following: a) Welcome and Introductions b) Presentation by Christine Scheetz, President and CEO, United Way of Johnson County, on results of the Community Needs Assessment (Johnson County) c) Alcohol policies and ordinances (carryover from last meeting) d) Response to Board of Supervisor's letter of 12/16/2010 regarding the Joint Emergency Communications Center (Johnson County) e) Legislative Update (Iowa City Community School District) f) Location of affordable housing (Iowa City) g) Policies regarding dangerous weapons in public buildings (Johnson County) h) City High Fine Arts Addition (Iowa City Community School District) 913 SOUTH DUBUQUE STREET, SUITE 201 • IOWA CITY, IOWA 52240-4207 • PHONE: (319) 356-6000 • FAX: (319) 356-6036 W W W.JOHNSON-COUNTY.COM 2-23-11 (continuation of business) Page 2 i) Borlaug Elementary (Iowa City Community School District) j) Building projects (Iowa City Community School District) k) Criminal Justice Coordinating Committee plans for Justice Center (Johnson County) 1) Format of future meetings -possible presentations on issues mutual interest/"round robin" updates (Johnson County) m) Date and time of next meeting n) Other 3. Inquiries from the public 4. Adjournment and plans of ~x'~Parking is available in the lot and ramp on the north side of the Health and Human Services Building. Enter the building through the northwest door (closest to Clinton Street). Take the elevator or stairs to the second floor. Conference room 203B/C is located directly across from the elevators. DRAFT IP12 POLICE CITIZENS REVIEW BOARD MINUTES -February 9, 2011 CALL TO ORDER: Vice Chair Joe Treloar called the meeting to order at 5:38 P.M. MEMBERS PRESENT: Melissa Jensen, Peter Jochimsen, Royceann Porter (5:47pm) MEMBERS ABSENT: Donald King STAFF PRESENT: Staff Catherine Pugh and Kellie Tuttle OTHERS PRESENT: Sgt. Heick of the ICPD RECOMMENDATIONS TO COUNCIL None CONSENT CALENDAR Motion by Jensen and seconded by Jochimsen to adopt the consent calendar as presented or amended. • Minutes of the meeting on 01/11/11 • ICPD Use of Force Report -September 2010 • ICPD Use of Force Report -October 2010 • ICPD Department Memo #11-01 (Sept-Oct 2010 Use of Force Review) • ICPD Use of Force Report -November 2010 • ICPD Use of Force Report -December 2010 • ICPD Department Memo #11-02 (Nov-Dec 2010 Use of Force Review) • ICPD Quarterly/Summary Report (Qtr 4 & all Qtrs) IAIR/PCRB, 2010 • ICPD P.A.U.L.A. Report -December 2010 Jochimsen asked for clarification as to the reference in the draft minutes of Treloar forwarding minutes from when citizens came to Council to request a citizen's review board. Treloar stated he thought it was very interesting to read what the views were at that time and thought the Board would benefit from reading it and would forward the link to the minutes. The Board noted some corrections to be made to the draft minutes. Motion carried, 3/0, King and Porter absent. OLD BUSINESS Draft response to the Hawkeye Area Chapter A.C.L.U. of Iowa -Board members reviewed the draft response prepared by Treloar and Jensen handed out at the meeting and made amendments. Motion by Jochimsen and seconded by Jensen to approve the letter as amended and forward to Hawkeye Area A.C.L.U. Board and City Council. Motion carried, 4/0, King absent. PCRB February 9, 2011 Page 2 NEW BUSINESS Jochimsen confirmed with the Board that a citizen could file a complaint at the Police Department and the Board would not receive notice or a copy of that complaint and was concerned that it didn't represent the total number of complaints when the Board compiles its annual report. It was discussed that the citizen can choose whether they want to file with Police, PCRB, or both and if they choose to only file with Police and is happy with the outcome that's their choice. PUBLIC DISCUSSION None. BOARD INFORMATION Treloar recommended the Citizens Police Academy to anyone who has not done it before. There are 44 people in the class and he thinks its extremely informative and a fantastic public relations tool for the four agencies involved. STAFF INFORMATION None. EXECUTIVE SESSION Not needed. TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change) • March 2, 2011, 5:30 PM, Lobby Conference Rm (moved from Mar Stn) • April 12, 2011, 5:30 PM, Lobby Conference Rm • May 10, 2011, 5:30 PM, Lobby Conference Rm • June 14, 2011, 5:30 PM, Lobby Conference Rm Motion by Porter, seconded by Jensen to change the March 8th meeting to Wednesday, March 2nd. Motion carried, 4/0, King absent. Staff will evaluate and discuss with the Chair the need for the Board to meet in March and inform members if there is a cancellation. ADJOURNMENT Motion by Jochimsen, seconded by Jensen to adjourn. Motion carried, 4/0, King absent. Meeting adjourned at 6:05 P.M. ~ GG WO ~ ~ rl (~ N W ~ W ~z~" ~w U E-~ W~ U a O a i i i i N ~( 0 D'C yC D'C ~a a X ~w ~ ~ ~, a ~ a W p ~h c 'b Q C R C~ tiE~ _ .Ui, ~ ~+ U W -p-~ ~ C y s, O O a,i~ a R b C a a ~ ~~ ~~ ~F+ C~ G~ y y e~ a,~dzz ~coOZ IP13 PLANNING AND ZONING COMMISSION PRELIMINARY JANUARY 20, 2011 - 6:00 PM -WORK SESSION CITY HALL, EMMA HARVAT HALL MEMBERS PRESENT: Ann Freerks, Josh Busard, Charlie Eastham, Elizabeth Koppes, Michelle Payne, Wally Plahutnik, Tim Weitzel MEMBERS ABSENT: None STAFF PRESENT: Bob Miklo, Karen Howard, Sara Greenwood Hektoen, OTHERS PRESENT: None RECOMMENDATIONS TO CITY COUNCIL: None. CALL TO ORDER: The meeting was called to order at 6:00 PM. REVIEW AND DISCUSSION OF DRAFT SOUTHEAST DISTRICT PLAN Miklo presented a map of the districts in the Comprehensive Plan. Miklo explained that there were not many areas of the city for which a district plan had not yet been completed. He said that the Northwest District consists of a lot of University property and the Camp Cardinal area, and it does not yet have a district plan. He explained that most of the North Corridor is out of the City's jurisdiction at this point. Downtown has a policy plan that was adopted by the City Council in the late 1990s, but does not have a district plan other than the general Comprehensive Plan. Miklo said that they are hoping to update the Comprehensive Plan over the next couple of years. Miklo said that the goal of this evening's review is to make sure that there is nothing glaring that staff has missed before the plan is released to the public for comment. Howard explained that staff had done two large workshops and held focus groups over the summer, prior to drafting the plan. She noted that the Southeast District contains most of the industrial land in the city; therefore, this is the only district plan that has a focus on industrial development. She said there is also quite a bit of undeveloped farmland in the growth areas of the Southeast District. Howard said that the plan is divided into six areas: Housing and Neighborhood Quality, Eastside Growth Area, Commercial Development, Industrial Employment Area, Parks, Trails and Open Space, and Streets and Transportation. Planning and Zoning Commission January 20, 2010 -Formal Page 2 of 11 Housing and Neighborhood Quality: The district was divided into a number of different neighborhoods. The Court Hill Neighborhood is mostly developed and includes the northern portion of Towncrest. Ralston Creek is a main feature of the area. There is a lot of east and west circulation in the neighborhood, but only a few north-south connections due to the creek. The Court Hill Trail was mentioned by many at the workshop as being a very popular feature of the neighborhood. The Towncrest Neighborhood has a lot of commercial development and big institutional uses that are regional draws, as well as some modest residential housing. Howard said people had mentioned that their quality of life was being affected by the deterioration of the Towncrest area, particularly by the poor maintenance of the multi-family properties in that neighborhood. Howard said that in the long-term, as the area redevelops, there may be some new housing opportunities. Village Green has a unique neighborhood design with an unusual traffic flow. The northern half is mostly single family and the southern half has evolved into aduplex/condominium regime. Howard said there is still some development to be done in the southern portion, and noted that the City's Single Family New Construction Project has some new homes going into that area. Eastham asked if there was a topographical reason that the street pattern was approved in the way it was. Miklo said that the entire area was a planned community and that the street pattern had been deliberate. He said that the idea was for each cul-de-sac to have its own open space and green area with a connecting trail system. Howard said that people from that neighborhood said that they would like to have a better plan in place for how to use those greens, though Howard noted that the greens are private space governed by individual homeowner's associations so the City has little say in how they are managed. She said there is no formal neighborhood association in the area and forming one might help them to coalesce around the idea of better uses of the greens. Howard said that the original design idea had been an interesting one but the vision had not come to complete fruition. Howard noted that in general people seemed to enjoy living in that neighborhood and enjoy their homes there. Payne noted that the green across from her house is quite spacious. Howard noted that another issue with the neighborhood was that there is not much of a buffer between the residential and the industrial area to the south. Windsor Neighborhood has also developed in phases. The neighborhood was aleap-frog development, which has created some problems for it. One of the issues is that it is difficult for pedestrians or bicyclists to get from this neighborhood to other neighborhoods to the west because American Legion Road has not been improved. Howard said that a function of leap- frogging over undeveloped land is that it is very expensive to improve large stretches of arterial streets. Howard said that the neighborhood has lobbied the Council to move the improvements to American Legion Road to the top of its list. She said that as neighborhoods fill in to the west there will be more opportunities for travel connections. Miklo said that the City made a conscious effort in the early 1990s to annex this area and encourage development. He said that at the time there were only one or two property owners who owned most of the developable land in town. To encourage more variety in the housing market, the Windsor Neighborhood was annexed even though the leap-frog development ran counter to City development policies. Howard explained that there were still a few small pockets in the neighborhood that remain under County jurisdiction. Eastside Growth Area: Howard said that a consultant had done a concept plan for the area, which staff modified after Planning and Zoning Commission January 20, 2010 -Formal Page 3 of 11 receiving public and property-owner input. The City plans industrial zoning for properties to the south. She said that they were cognizant that a better buffer between residential and industrial would be needed for future developments. Howard said that some tentative school sites had been marked, though they had not yet been discussed with the school district. Almost all of the elementary schools on the east side are at capacity so a new school will be necessary at some point in the future. Howard said the continuation of the trail deeper into the neighborhood was a topic of discussion, as was the manufactured housing park. Howard said that there is a small section on redevelopment possibilities for that area. She said that street connections serving the southern residential areas might be a good idea in the future. Howard noted that there is a small employment area that could serve as a buffer between residential and industrial uses at some point in the future. She said there are a number of zoning options for the area. Busard asked how intense of a commercial use staff was thinking about and Miklo said that they were not anticipating a retail component, but more of an office park/service environment. Howard said that the idea of a commercial planned development is kind of an interesting one. She said that they do not wish to have diluted retail commercial areas. Eastham asked how the focus group responded to that idea. Howard said that everyone wants to have some sort of commercial area near where they live. She said there were ranges of responses. She said that the reality is that the market would likely not support a large commercial retail operation on the outskirts of town. Eastham asked why that particular site was chosen and Howard said to provide the transition from industrial to residential that had been discussed. Howard said there might even be opportunities for light manufacturing. There's been an idea put forth to provide some sort of local foods incubator in the area. Miklo said that staff is very intentionally calling it an employment center rather than a retail center. Commercial Development: There are a number of commercial areas: Sycamore Mall, First Avenue Commercial Corridor, Towncrest and then some smaller commercial nooks. Howard explained that there is a mix of different types of commercial activity. She said that there was a lot of support expressed for Sycamore Mall, but that there was also concern about whether or not it could maintain its current trends. The commercial development along the First Avenue Corridor is not cohesive and is kind of a hodge-podge of businesses. It is not really conducive to pedestrian traffic. Improving the area by forming a business association or doing some streetscape planning could be a possibility in the future. Howard said that businesses survive best when there is some sort of residential housing nearby. She said it was possible that in the future some of the area could redevelop into multi-family housing since Kirkwood and Oral B are so close by, and that might stabilize the commercial area. Eastham pointed out that there was some residential multi-family housing near Eastdale Plaza, and Howard said that it was not very conducive to the commercial area. Eastham asked where the concerns for Sycamore Mall were coming from: mall owners? businesses in the mall? Howard said they were expressed in the workshop by residents of the area. Payne said that she had the sense that people wanted to find a way to support the mall so that it does not leave the area. Howard said that retail has a pattern of updating formats every so often and the mall owner is not local so there may be some market forces at play that make it difficult for the mall to stay current. Miklo said that what they anticipate is some sort of Towncrest initiative for this area. Howard explained that the Towncrest urban renewal initiative area that the Commission recently approved actually extends beyond the boundaries of the Southeast District Plan. Most of the Planning and Zoning Commission January 20, 2010 -Formal Page 4 of 11 discussions on Towncrest at the public forums concerned encouraging reinvestment in the area off of Muscatine, improving traffic circulation and pedestrian access. The short-term goal is to revitalize and establish a new image and identity for the area and to improve traffic circulation. Howard said that the long-term goal is to establish mixed-use buildings in the area as it is redeveloped and new structures are built. Howard said that there is a small cluster of commercial properties along Scott Boulevard, such as the Eastside Recycling Center, that are associated with the nearby industrial. She noted that the traffic levels there are not ideal for retail. Freerks asked if the area was zoned retail when the Fareway store went in. Miklo explained that the Intensive Commercial zone was amended to allow grocery stores in that zone prior to the establishment of the Fareway store. It has since been rezoned to Community Commercial (CC2). The last commercial area is the corner of Taft Street and Court Street. Howard said that when the nearby property was subdivided the idea was that the commercial area would be a sort of town square for the nearby residential. Howard said that as the commercial area is on the edge of the city there has not been a huge demand for it. Industrial Emgloyment Areas: Howard noted that the area surrounding Kirkwood is all intended for industrial development. Further east, there is also a new area for industrial development that the City recently annexed. Howard said that the City wants to make sure and preserve these areas for industrial uses since there is limited land available and appropriate for industrial development in the city. She noted that industrial areas often take longer to develop and require larger parcels to attract new companies. She explained that this is one of the reasons that the City recently purchased and annexed the industrial zone off of Scott Boulevard: often times a developer would not want to wait that long to be able to develop their property. Howard said that reserving land near the railroad line and arterial connections is always a good idea when trying to attract industrial development. She said that in the future, as the area develops, Taft Avenue will be improved to provide another truck route to Interstate 80. She said green businesses and site designs will be encouraged for the area. Parks. Trails and Open Spaces: Howard shared a map of existing and proposed private and public parks in the area. Discussions at the workshop centered on Mercer Park as a kind of community center that should be expanded to house things like library drop-offs or even a library branch. She said patrons would like to see enhanced meeting facilities and other amenities for Mercer, as well as destination-type upgrades to the playground. She said Mercer is centrally located and the equipment is rather outdated. Miklo said the branch/drop-off idea had been run by the library director. Howard said that a number of people did not even know Court Hill Park was there until the recent trail expansion went through it and increased the visibility and access to the park. Howard said there is a desire to connect the trail to Court Street, thereby further increasing visibility and access. Howard said that there was some concern that the amenities the park offers are not consistent with its location and features. For example, Howard said the very large picnic shelters are a little strange since there is no parking or car access to the area. Howard said that Scott Park serves largely as storm-water management and flood management for Ralston Creek. She said this limits the number of amenities and trees it is practical to have there, since it is a storm-water basin. There are planned improvements for the trail link that goes Planning and Zoning Commission January 20, 2010 -Formal Page 5 of 11 through Scott Park. Howard said that the idea is that as new neighborhoods develop to the east, the City will need to make sure that street design is consistent with good park visibility and access. Windsor Ridge Park serves more as a neighborhood park than a regional park as a number of properties back up to it, limiting access. She said that people in the neighborhood love it, but there is not a lot of visibility for the public other than a short stretch along American Legion Road. Trail connections could help with this. Howard said that there was a proposal for a new park along Snyder Creek; this is the area she had previously mentioned when discussion the local foods incubator idea. She said this park would largely function as a buffer between residential and industrial. Streets and Transportation: Howard said there are planned street improvements in the Southeast District. She said the very top issue in this district is the construction of a railroad overpass to alleviate traffic congestion on First Avenue. Miklo said that some outside funding for that project had been secured but that local funding was still necessary. Howard said that the overpass is planned and in the works. Eastham asked what the second most talked about issue was for the area and Howard said she would say that it was Towncrest. Eastham clarified that he had meant specifically in regards to streets and transportation. Miklo said he did not think there was another big issue for streets. Payne said that speed, parking and safety concerns about Wayne Avenue had been mentioned. Miklo said that improvements to Taft and American Legion Road had been mentioned. Howard said that the long-term goal is to improve Taft Avenue to alleviate truck traffic on Scott Boulevard. Howard said there are planned improvements for Muscatine Avenue and for 420`h Street. She noted that the intersection of Scott and Muscatine has met the warrants for a traffic signal, so that is on the radar. Howard said that trails and bicycle links are a big topic. She said there is a lot of discussion about trying to create an eastside loop trail so that the completed trail system continues to build and maintain connections between neighborhoods. Howard said that in regard to public transit she believes that people generally appreciate the buses, though there is some desire for loop routes that would provide access to eastside locations without going through a downtown hub. She said that there was some discussion of improved information and signage. She said that Transit did just implement their "Next Bus Software" so that people with cell phones can track how many minutes until the next bus arrives. Howard said that staff would like the Commission to set a public hearing that would allow for enough time to release a draft to the public and promote it through press release and the website. The idea would be to then have a hearing and incorporate comments before sending it on to City Council. Howard offered to take questions and comments. Eastham said that he had a few concerns at this juncture. He noted that the maps on page 19 and page 61 do not quite jive in terms of features and their legends. Eastham said that he Planning and Zoning Commission January 20, 2010 -Formal Page 6 of 11 realized his comments may be nit-picking but that the maps should match when the final document was produced. Eastham said that he thought there should be a wide sidewalk on the east side of Scott Boulevard for the area south of American Legion Road. He said there are approximately 500 houses in that area. He said that at present there is no sidewalk at all. Howard said it was important to make sure that the plan map included what they wanted in the future as it would be used as a guide. Eastham said that if there is going to be a traffic signal at the intersection of American Legion and Scott then there should also be planned pedestrian access. Howard said that the policy of the City is to have an eight-foot sidewalk on one side of an arterial street and a five-foot sidewalk on the other. She said that this would have to be reviewed by Transportation. Eastham said that the width of the sidewalk is not an issue for him; the issue is having a sidewalk there at all. Miklo said that the intention would be to have at least afive-foot sidewalk. Howard said that the difficulty is that because the area is in the County and is already developed, when and if it is annexed by the City there will have to be taxpayer expenditures to get the sidewalks in. Howard said that staff would include comments about this in the section concerning missing sidewalk links. Busard requested a table of contents for the document and staff said that one is planned. Howard said that the final version will also be of better print-quality and will include a couple of missing maps. Eastham said that one of the difficulties he had with the plan right now are the two residential streets running through the manufactured housing park. Eastham said that he drove through the area and found that there are residences right up to the edge of the street. He said he would have to think long and hard about planning for a collector street there as it would require dislocation. He said he understands the rationale for doing it but he thinks it needs to be carefully considered. Miklo said that staff's thought was that that area might redevelop at a higher density. Howard said that what needs to be avoided is having the neighborhood become an isolated one. She said that the way it developed in the County, with no sidewalks and very little street connection, did not provide for the kinds of connections the City likes to see between neighborhoods. She said rather than attempting to buffer the surrounding neighborhood from the mobile home park, staff would like to see it become a more integral part of the neighborhood. She said that it is a plan for the future, and there needs to be come connection. Miklo said that at present it is almost a full mile with no connections. Howard said that the plan is for future redevelopment; she said that the idea is not that the City is going to make these things happen somehow, rather to have a plan in place for the future. Eastham said that that needs to be clearly communicated. Howard noted that everything in the east-side growth area is prime farm land. She said that the City is not planning on going in and developing that farm land; rather, the City is putting in a plan for the area based on some future point and time when the property owners themselves might choose to sell or develop their land. Miklo said that this is also along-term plan, looking 20 or 30 years down the road to when that neighborhood might wish to redevelop. Eastham asked if it would be possible to shift the multi-family residences currently shown near Wellington further up Scott toward American Legion Road. Miklo noted that for long term planning it is helpful to remember that manufactured housing has a shorter lifespan than typical housing developments. Howard said that it is a balancing of interests, as there is a great need for a collector street there. Howard said that there is absolutely no east/west connection through Windsor Ridge, no way to go east and west. Howard said that we are sometimes very short-sighted about providing the kinds of links necessary to make neighborhoods truly connected. She noted that developers tend to only be interested in providing streets for their particular subdivision and it is up to the Planning and Zoning Commission January 20, 2010 -Formal Page 7 of 11 City to make sure that the necessary connections are in place. Howard said that the only right of way that has been preserved to make those connections possible is through the manufactured housing park. Payne said that she did like the idea of showing that area as higher-density housing like that along Wintergreen. Howard noted that there is explanatory text that goes along with the map. Koppes asked about the "Future Urban Development" denoted on page 51, as she did not see that in the text of the plan. Miklo said that it was a kind of place-marker designation because by the time that area is developing, a new plan should probably have been done. Howard said that the text of the plan says that the east-side growth area should be developed in a manner consistent with the development on the other side of the street. Koppes said that her confusion stemmed from the fact that page 5 lists the area as residential. The area is actually undeveloped agriculture, Miklo explained, apologizing for the confusion stemming from poor print-quality on the maps. Eastham said that one of his comments was going to be that the two shades of yellow are difficult to distinguish. Freerks said the same was true for the two shades of green, but that she was sure that would improve with the final draft. Miklo asked if there was consensus from the Commission on showing the Wellington extension as townhouse-type residential. Eastham said he would like to hear the public comments and give it more consideration. Four commissioners indicated that they would prefer to make the change at this time and then change it back if comments/discussions went in that direction. Busard asked if it would be possible to indicate a school by using a school symbol rather than a star on the map on page 19. Howard said that was possible. Busard asked if the school district had provided any input on this plan. Howard said that she had been part of the redistricting committee and that it had been acknowledged by the school board and the committee that something needed to happen to relieve capacity issues on the east side of town. Howard said that for some reason the district had let go of two identified school sites on the east side: one in the Windsor Ridge neighborhood and one in the south district. Freerks said there is interest in using existing facilities before building new ones, but that it is good to have some identified sites. Busard said that he thinks schools are an integral part of a neighborhood. He said he lives by Lemme and it is just a gathering place for everybody. He said he wanted to make sure adequate thought was given to schools as gathering sites in future planning. Howard said that both Lemme and Lucas are at capacity, so if large residential development occurs in that area there will be need for another school. Howard said that the City has always supported neighborhood schools, and that input from workshops indicates that the public does too. Howard said that more references had been made to schools in this plan because the City wants to be able to go into meetings with the school district and explain what it is the public and the neighborhood supports in that area. Freerks said that these types of discussions sometimes make people hyperventilate, but that planning involves indicating where things might occur in the future. She asked how staff felt about running that part of the plan by the school district, since it was not solid in any way and was merely a concept: the concept of neighborhood schools. Freerks said it could also be communicated as a footnote that this was merely a concept. Howard said that there is pretty regular contact between the City and the school district and once a year there is an extended discussion of where and how development is taking place in the city. Freerks said that there could be just a small additional note explaining that this is not set in stone as a location for a school. Miklo said that there is text to that effect in the plan already. Freerks suggested attaching that text to the actual map. Miklo said that the idea is that the entire map is conceptual; none of it is set in stone. Payne said she understood Freerks' concerns but she was not sure there needed to be more disclaimers attached to the plan. Busard said that the greater concern for him was whether or not the school district is on board with it. Howard said that the process is usually that the City tells the district where development is occurring and the school district incorporates that into their enrollment projections; therefore, Planning and Zoning Commission January 20, 2010 -Formal Page 8 of 11 such discussions do not generally take place until the reality is a little more imminent. Miklo noted that Jeff Davidson does meet with the superintendent, and has done so recently. Busard asked if the plan should be a little more specific concerning the City's redevelopment policies. Miklo said that staff's view was that the redevelopment policies were made clear in the various parts of the plan. Busard said that as it stands concepts like "green" and "higher density" were not really spelled out, but that he was also open to leaving them a little vague. Eastham said that he had a related question. He said that general areas were shown for multi-family and single-family homes but that it was difficult to know what mix of housing this concept plan would eventually result in. He said that he would like to see the Commission be a little more specific in their housing-type designations, rather than simply saying that multi-family housing should occur along collector streets. Freerks said that every situation is different and she did not think this plan was the place to make designations of that specificity. Miklo said that staff used the principals governing the current Comprehensive Plan. He noted that they would be updating that plan soon, and perhaps that would be the time to have that discussion. Freerks said that any given area is not necessarily conducive to the same mix of housing to an area of the same size: there are topographical, traffic, market and other concerns at play. Eastham said that market was indeed an interesting factor. Payne noted that the Commission did not have to approve a development plan if it did not comply with the Comprehensive Plan. Howard said that she understood that lot of people would focus on the maps in the plan; however, she noted that there is a lot of text in the plan and she would encourage anyone who has not done so to read it. She said that the plan does have a lot of discussion about sustainable development and how to create higher density, compact development. Howard said that one of the things about the workshops and public hearings is that the City is able to relay the fact that higher densities provide the demand for greater amenities in an area. Howard noted that all of the single-family residential zones also allow for duplexes. Eastham said that he has had a number of conversations with community members that are convinced that the City is intent on removing all of the multi-family housing in the Towncrest area and redeveloping it with high-priced single family housing in order to drive out low-income residents in that area. Eastham said that he did not think that was the City's intent, but it was definitely a community perception. He said that he would like to work on some kind of language that makes it clear that residential redevelopment does not necessarily mean displacement of current residents. Koppes asked why that should be included in the plan, saying that redevelopment did not come with guarantees. Eastham acknowledged that plans do not guarantee anything either; however, plans can offer assurances that the intention of the City is not displacement. Koppes said that if an individual property owner decided to sell, that was not the City's prerogative. Eastham said that the City can indicate that displacement is not its goal. Koppes pointed out that there is little difference between a plan that calls for higher-density residential where Modern Manor is currently located and the kinds of recommendations made for the Towncrest area. Freerks said that she did not see a way to say what Eastham wants said. Howard said that staff can look at the language in the Housing and Towncrest section to make sure that the ideas they were attempting to relay were coming through. Howard said that staff had attempted to convey that the way the Towncrest properties were developed was not safe or conducive to the residents that are there now. Freerks and Eastham said that came through very clearly. Howard said that the idea is to create a better, safer environment for residential while also opening up new opportunities for higher density residential. Koppes asked if the City would not be opening itself up to litigation if it were to include language such as Eastham suggested and a developer then decided to initiate widespread displacements. Weitzel said that the concern would be less one of litigation and more about creating false impressions. Eastham said that he was attempting to avoid false impressions. Weitzel said that the language does not say that the City intends to gentrify the neighborhood any more than it Planning and Zoning Commission January 20, 2010 -Formal Page 9 of 11 says that it does not wish to encourage displacement. Eastham said that his reading of the language of the goal statements for the Towncrest area could certainly lend the impression that the City intended to gentrify the area, and directed the commissioners to passages on pages 35 and 15. Freerks said that her reading of that seems like a generic statement to her and that it required no more clarification or specificity than anything else in the plan. Weitzel said that declining conditions do need to be addressed because the City does not want to promote the idea that the only affordable housing is that which is in decline. Weitzel said there will always be some level of misconception but if the Commission tries to chase down every instance of it they will find themselves embroiled in a public relations campaign. Weitzel asked if Eastham believed the goal to be displacement. Eastham replied that the conversation he had heard so far did not preclude any goal, including displacement. Freerks said she thought that the plan was very careful in its goals. Busard noted that the goals include reference to encouraging a mix of housing options for "households of all types and income levels." Eastham said he was interested to see what public comment was offered on the matter. Weitzel said that at the end of Oakland Street there was a large factory, and everyone in the neighborhood had the perception that it would eventually become a public open space. Weitzel said that when it did not in fact become an open space, everyone was very annoyed, but there had never been a guarantee of any kind offered that it would become open space. Weitzel said that if the Commission says that they intend for "X" and "Y" to happen, and then what actually occurs is "Z," then that is worse than if the Commission had said nothing on the subject at all. Freerks said that there are so many factors in play that it is impossible to pin that down. Howard said that ultimately, the principles are there to give guidance and the Planning and Zoning Commission and the City Council will ultimately approve or deny any specific application that comes before them. Greenwood Hektoen said that there were other goals and other language contained within the plan that would mitigate any perception that the City intended to encourage the displacement of low-income residents. Eastham suggested that those sections could be emphasized. Freerks noted that the conversations Eastham was having were with people who had not actually had access to the plan to read it. Payne said that from going to the workshops her impression is that there are just as many people who wish to see something done with the area as there is who wish to keep it the same. Eastham said that he understood that but those people were not living in those units. Payne said that they owned property and lived by the units and so should also have some say. Plahutnik noted that the City does own the industrial area and could encourage, LEED-certified, green development there. Busard said that was sort of what he was trying to get at with his earlier comments. Miklo said that on page 40 the plan encourages "green" but does not specify LEED-certified development. Howard said she does not really know how LEED applies to industrial buildings and noted that not everyone thinks LEED is the "end-all-be-all" for green. Howard said that keeping it more generic may be more useful and conducive to development. She noted that there is a whole section on it. Koppes noted that she would like to see that included in the over-arching Comprehensive Plan. Miklo said that was one of the goals of the revision. Freerks noted the section concerning Village Green includes language about PIN-grants for the open spaces. She said that her impression is that the City discourages the use of PIN-grants for non-public spaces, and as such, should probably not include that language in the plan. She said she thinks the language is a little bit misleading. Howard said that she would look into it. Eastham asked how staff went about determining the size of the green buffer area to the east of the industrial zone. Miklo said that there was nothing scientific; it had basically been about topography and distance. Planning and Zoning Commission January 20, 2010 -Formal Page 10 of 11 Freerks said the plan was well put together, and she thanked staff for their work on it. OTHER: Eastham asked Greenwood Hektoen if it is currently prohibited to carry a weapon on city property, and specifically, in the Civic Center. Greenwood Hektoen said that it is currently not prohibited. Eastham said that he would like the Commission to consider asking the City Council to act to prohibit that. Freerks said that she did not feel that was a matter for the Planning and Zoning Commission's consideration. He said that it may not be a planning matter, but to him it was apersonal-safety issue. Freerks said she was not interested in pursuing that. Miklo asked Greenwood Hektoen if the Council was already studying that issue and she replied that they were. Freerks said she was not concerned about it as an issue. Eastham said that he was. Weitzel said that the City Council is probably more concerned about the issue than the Commission is. Miklo noted that it would not be inappropriate for Eastham to write a letter to Council outlining his concerns. Payne said that even at public places like MidAmerican Energy it is against the law to put up a sign preventing firearms from being carried on the property because people now have that right. Miklo said that he was not sure that was actually the case. Payne said that that was the way their legal counsel interpreted the law. Greenwood Hektoen said that private property owners can restrict the carrying of guns on their premises. Plahutnik said that gun-holders are not a protected class; the question is does one person's second amendment right trump another's right to determine how they wish to do business. ADJOURNMENT: The work session was adjourned at 7:32 p.m. Z O ~_ 00 UU UW Z W ~ N Z N DD QW C~ ~ Z Q Z Z Q J a m 0 r Lf1 r r ~ M W ~ ~ M W r N ti ti ti r N r tC~ N d' ti M M M ti r N M N O N X X X X X X X m ~ ~ ~ ~ ~ ~ ~ w d ~ ~n ~ ~n ~ ~ ~ ~n ~ ~n ~ ~n ~ ~n H K 0 0 0 0 0 0 0 W W ~ W J Q J W J J 2 Q Z ~ ~ 2 V Z Q _ 2 1 ~ O W V ~ ~ _ ~ W LLI ~ W w Q i-- w n- z = ~ ~ cn cn w a ~ Q - W Q z ~ m Q w m w O Y Q a ~ a ~ z W W O M O r ti r O r M 1 r N r 07 Q1 N ~f! r r r ti M ~D ~O r ~f'f N ~- v r M N N N r M r W ~ .- M N In lf') M wa ~ ~ ~ ~n ~ ~n ~ ~n ~ ~ ~ ~n ~ ~.n ~X o o o o o 0 0 w W ~ W ~- Q J W J J Q Q fn O = V Z Q N = ~ ~ ' W U_ Y F= ~ ~ = N ~ N ~ ~ J W ~ Q H W W a LLI Z ~ 2 N ~ ~ Q v~ ~ v~ Q w a a O >- Q Q ~ - W z m w u. Y a a ~ Z F= w W O Z E 0 7 ~ ~ O ~z ~ X ~~ ~ ~ ~ _ c ~ ~ ~ ~ ~ ~ ~ ~ a~ ~ ~~QZ o d Q n n Z ii n w ~ ~~ XOOZ W Y IP14 PLANNING AND ZONING COMMISSION JANUARY 31, 2011 - 6:00 PM -WORK SESSION CITY HALL, EMMA HARVAT HALL PRELIMINARY MEMBERS PRESENT: Ann Freerks, Josh Busard, Charlie Eastham, Michelle Payne, Tim Weitzel MEMBERS ABSENT: Elizabeth Koppes, Wally Plahutnik STAFF PRESENT: Bob Miklo, Sara Greenwood Hektoen, OTHERS PRESENT: None RECOMMENDATIONS TO CITY COUNCIL: None. CALL TO ORDER: The meeting was called to order at 6:00 PM. REZONING/REDEVELOPMENT ITEM: REZ11-00001/SUB10-00016: Discussion of an application submitted by Rochester Ridge LLC for a rezoning from Low Density Single Family (RS-5) zone to Planned Development Overlay -Low Density Single Family (OPD-5) zone and a preliminary plat for Rochester Ridge, a 55-lot, 23.22 acre residential subdivision located at 2949 Rochester Avenue. Miklo noted that this property had come before the Commission last year. He explained that the Comprehensive Plan shows that area as RS-5 and identifies that corner as potential open space, as it has areas that might be considered woodlands and/or wetlands. The applicant that had previously been before the Commission was withdrawn by the applicant. Miklo said that applicant had chosen not to proceed based on the sensitive areas on the property. Miklo said that a potential buyer has submitted the application currently before the Commission and has a similar residential development planned. Miklo said the primary difference between this and the previous application is that they are doing less development activity in some areas and paying fees in lieu of providing neighborhood open space. Miklo said there is still a great deal of disturbance of wetlands, stream corridors and woodlands in this plan, and that staff had discussed that extensively. Miklo said that they concluded that the design was appropriate due to the need to extend necessary streets and utilities through the sensitive areas. He said that this proposal would retain some of the wetlands as part of the stormwater management and mitigate the rest off-site. He said that compared to the previous plan there is a little less disruption of woodlands and wetlands. Miklo Planning and Zoning Commission January 31, 2011 -Informal Page 2 of 4 noted that while the City's ordinance does not distinguish between "new" and "old" wetlands and woodlands, the brief history provided in the staff report does explain that the wetland and woodland on this property are the result of development and are fairly new to the property. Miklo noted that there are old-growth oaks on the northern portion of the property that have been designated for preservation by the City Forrester. Miklo noted that a wetland mitigation plan has not yet been submitted and the Commission cannot vote to approve the application without one. Miklo explained that if the applicant buys into a wetland bank more wetlands will actually be created, funds will not just go to the maintenance of an existing wetlands. Miklo noted that there were a couple of other minor deficiencies that also need to be corrected. Freerks asked if it was unusual to allow for such high levels of disturbance of woodlands and wetlands. Miklo said it was very unusual. He said there are approximately two acres of wetlands on the site. Miklo noted that there did appear to be justification for the cul-de-sacs and double-fronting lots in the proposed development, though they are not generally encouraged. Payne said she recalled concerns from southern neighbors regarding flooding and expected to hear similar concerns this time. Payne asked if Miklo thought the plan was an overall better plan than the one previously submitted for this property. Miklo said that he thought it was slightly better, but that staff had recommended approval of that one as well. Eastham asked how much of the stormwater detention was necessary to handle the runoff from the property to the east. Miklo said he was not sure that was quantifiable, but that the engineers had indicated that currently water was just dumping onto the property from the east. Miklo noted that the problems associated with the stormwater management of the neighboring development are the reason that the City has a stormwater management ordinance now. Miklo said that the engineers believe that the stormwater detention facilities for this development should actually improve the situation for the neighbors. ANNEXATION/REZONING ITEM: ANN11-00001/REZ11-00004: Discussion of an application submitted by ILJ Investments for annexation and rezoning from County Agricultural (A) zone to Intensive Commercial (CI-1) zone for approximately 9.71 acres of property located on the north side of Mormon Trek Boulevard, northeast of its intersection with Dane Road. Miklo noted that this was also a familiar piece of property for the Commission. Miklo said that a 20-foot landscape buffer and a 30-foot height limitation for lighting was imposed on the neighboring property when it wasrezoned last year in order to accommodate concerns from neighboring residences. He said he anticipated similar concerns with this annexation/rezoning and staff would recommend similar conditions. Miklo said that the neighbors will likely be recommending a CO-1 zoning rather than a CI-1 zoning. Eastham asked if there were stormwater management issues at play with this property and Miklo said there would be retention requirements. Miklo said he thought curb-cuts onto Mormon Trek would also need to be regulated. Planning and Zoning Commission January 31, 2011 -Informal Page 3 of 4 COMPREHENSIVE PLAN ITEM: Set a public hearing for February 17 to amend the Comprehensive Plan to adopt the Southeast District Plan for property generally located south of Court Street, east of Sycamore Street & First Avenue, north of Highway 6 and west of the city's eastern growth boundary. No discussion. CONSIDERATION OF MEETING MINUTES: December 13 & December 16, 2010: No discussion. ADJOURNMENT: Koppes moved to adjourn. Weitzel seconded. A vote was taken and the motion carried unanimously. Z O N ~_ O U Z Z N Z Q Z Z Z Q J a i ~i O c7 U z ~ W W ~ W U~ ~ Z ~ J Q N Q 0 ~ Z ~ W ~ H Q cc O r ~_ r r d' r N ti ti ti r N 01 r tC> N ti r` M M M ti r N M N 0 N X X X X X X X N r ~ (~') N In Ln C'7 ~ ~~~~~~~ ~ ~ ~ ~ ~ ~ ~ wa ~n~n~n~n~n~~ HX 0000000 W W ~ ~- Q J w J J Q J Q 2 Q Z Q N 2 Z _ 2 ~ ~UQWUY~ ~fn ~Z J ~QYwui~w _ ~ N ~ cai~v~iwa~Q~ Q ~Q~OQJW z mwwYaa~ M O r ti r O r M O r N r 01 01 N r r r ti M r t0 ~D r N v T M N N ~' N M X X X ~ X ~ X N ~W ~ ~ .- e- r- ~ M ~ ~ N r- ~ ~ r ~ ~ ~- ~ M ~ ~ ~X ~ o ~ o o o o 0 0 W W ~ w >- ~ ~ m J ~ Q ~ ~ N ~ = U Z Q W _ U Y ~ ~ Z vi ~ z ~ Q z Y w w ui ~ W w Q i - a z = ~ ~ Q cn ~ cn Q w ~ a O ~ Q Q J - W z m w w Y a a ~ Z H W W J O Z E 0 ~ d ~ O ~z ~ U p~ ~ x c ~a~a~i _ c ~ ~ ~~N~co ~ a~ ~ ~ ~ Q Z o ~ Q II II Z II II W ~ XOOZ w Y IP15 PLANNING AND ZONING COMMISSION_ PRELIMINARY FEBRUARY 3, 2011 - 7:00 PM -FORMAL CITY HALL, EMMA HARVAT HALL MEMBERS PRESENT: Ann Freerks, Josh Busard, Charlie Eastham, Elizabeth Koppes, Michelle Payne, Wally Plahutnik, Tim Weitzel MEMBERS ABSENT: None STAFF PRESENT: Bob Miklo, Sara Greenwood Hektoen, Christina Kuecker, Loren Ditzler OTHERS PRESENT: Jesse Allen, Ron Amelon, Dave Larsen, Jane Driscoll, RECOMMENDATIONS TO CITY COUNCIL: None. CALL TO ORDER: The meeting was called to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. REZONING/DEVELOPMENT ITEM: REZ11-00001/SUB10-00016: Discussion of an application submitted by Rochester Ridge LLC for a rezoning from Low Density Single Family (RS-5) zone to Planned Development Overlay -Low Density Single Family (OPD-5) zone and a preliminary plat for Rochester Ridge, a 55-lot, 23.22 acre residential subdivision located at 2949 Rochester Avenue. Kuecker explained that this land is relatively flat and has been used for agricultural purposes. In the southern portion of the property is an area that has become a wetland, and a remnant of a blueline stream. She noted that there are some slopes in the southern portion as well. The applicant is proposing to rezone the area as a Planned Development Overlay to allow a Level 2 Sensitive Areas Review. Kuecker said that the property is located in the Northeast Planning and Zoning Commission February 3, 2011 -Formal Page 2 of 9 District and that it is shown in the plan as being appropriate for single family residential. The surrounding areas are single family housing and staff feels the proposed development would be compatible with the nearby neighborhoods. The proposal is fora 55-lot subdivision with two outlots. The outlot in the southeast corner would be the stormwater management area and Outlot B would be a trail connection to Rochester Ridge. Lot sizes for the development range from approximately 8,000 square feet to 18,000 square feet. The street pattern extends the streets that are already stubbed to the subdivision and surrounding areas, extending Westminster and connecting to Rochester Avenue. One of the major constraints of this property is the sensitive areas: a stream corridor, critical and steep slopes, regulated wetlands and a wooded area. As part of a Level 2 Sensitive Areas Review, the applicant is requesting to disturb 48% of the steep slopes, 57% of the critical slopes, 100% of the wetlands and 89% of the wooded areas. Kuecker noted that the applicant had submitted a letter explaining the reasons behind the requested impacts and the evolution of the sensitive areas on the property. Kuecker noted that the main reason behind the impacts on the sensitive areas is to make public improvements necessary to developing the land, such as stormwater detention. Kuecker pointed out the wetlands on an overhead map, noting the proposed subdivision impacts 100% of the wetlands. The Army Corps of Engineers would have to approve the disturbances to the wetlands and would also have to approve any mitigation. Kuecker noted that the applicant is currently pursuing wetland mitigation to the north of the property. The stream corridor is one that has been diverted into a culvert under Westminster Street just to the south of the property. The proposed subdivision would essentially wipe out that stream corridor by placing it in a culvert as well. The sensitive areas ordinance does have language that specifically allows essential public utilities to be within the sensitive area, and specifically allows things such as bridges, roads and culverts. In staff's opinion, the extension of Westminster is an essential public utility, as is the stormwater detention and extension of public streets. The steep and critical slopes would be disturbed in order to extend Westminster to the north. Staff feels the level of disturbance is necessary to allow for the extension of Westminster and allow for the reasonable level of development of the property. The applicant has proposed the disturbance of 88.9% of the wooded area. The sensitive areas ordinance allows for disturbance of 50% of the wooded area; anything beyond that must be replaced with a replacement tree for every 200 square feet of woodland that is removed. The applicant's proposal brings them close to the required number of replacement trees, but still needs to designations for approximately 150 more trees. The City Forrester has identified a grove of trees along Rochester as containing several trees requiring a tree protection plan, which the applicant has provided. The subdivision design does meet the requirements of the code. There are two cul-de-sacs in the subdivision, which are generally not encouraged; however, the topography and surrounding neighborhoods make these particular cul-de-sacs necessary. The Parks and Recreation commission did review the plat and determined that there was not any suitable land on the property for neighborhood open space. They have chosen to accept fees in lieu of a parkland dedication. Planning and Zoning Commission February 3, 2011 -Formal Page 3 of 9 The wetland mitigation plan has not yet been submitted to the Army Corp of Engineers or staff for approval. Staff feels that the general design of the subdivision is appropriate for the area, but does need to see the wetland mitigation plan prior to recommending approval. Staff is recommending deferral of the application until the wetland mitigation plan is submitted. Freerks invited questions for staff. Kuecker noted that there is a considerable amount of runoff from the neighboring property to the east that does run into the wetland area and has been a major contributor to the development of the wetland in that area. Eastham asked Kuecker to go over the right-of-way widths for the connecting internal streets. He said that he would like to know how many will be meeting the 60-foot standard and how many will stay at the width of the old standards. Kuecker noted that the width of Westminster will be 50-feet in the areas where it is stubbed and then will increase to 60-feet on the other side of the intersection. The cul-de-sacs are considered low volume, so they have 50-foot right-of ways. The rest of the streets will have the 60-foot right-of-way. Eastham asked if Westminster would be stubbed so as to intersect with Green Mountain and Kuecker said that would be determined at the time that property was subdivided. Freerks noted that some of the replacement evergreens are proposed to be planted by the grove of oaks that has been identified as needing protection. She said this did not seem very practical to her. Kuecker said she would have to look at that more closely. Weitzel asked if the City had any estimates for the amount of stormwater coming on the site and leaving the site. Kuecker said that the total area of the property is 23.22 acres, with about 17 acres to the east draining onto the property. She said she was not sure what the rate would be for stormwater coming off of the site. Eastham noted that this meant that the stormwater management must be able to handle and additional 60% of land that is off-site, and Kuecker said that was correct. There were no further questions for staff from the Commission. Freerks opened the public hearing and invited the applicant to speak. Jesse Allen, Rochester Ridge, offered to answer any questions or concerns the Commission might have. Weitzel asked if Allen knew how the stormwater detention facilities would impact the rate of water leaving the site. Allen said that the stormwater retention pond was designed to pick up the runoff from the property to the east in addition to the needs of the development; it has the capacity to manage both sites. Weitzel asked if Allen was then anticipating that it would reduce the amount of runoff and Allen said that he was. He explained that there would be a raised berm to help hold the water. Duane Musser, MMS Consultants, explained that the grading plan outlined the slope of the dam and the existing wetland grades. He said that there were currently two storm sewers that dump into the wooded area and rear yards of existing homes to the south. Musser said that that water will now be retained and conveyed underground. Eastham asked how big of a flood event that system could handle and Musser referred him to Engineering for that calculation. Musser noted that a lot of the impacts on sensitive areas in this development are due to the extension of Planning and Zoning Commission February 3, 2011 -Formal Page 4 of 9 Westminster. Musser said that the only logical place to do the stormwater management is in the corner indicated on the site plans. He said there is a history of erosion and flooding in that neighborhood because the current streets were built before there were stormwater management requirements in place. Musser said that they are working with the property owner across Rochester Avenue to see about creating approximately three acres of new wetlands on his property. Musser said that weather-permitting, they will be out working on that and their Corp of Engineer permits once the snow is gone. Musser said that they will be moving forward with the mitigation plan. Eastham asked Weitzel to clarify his earlier question about the amount and/or rate of runoff. Weitzel said that when the property came before the Commission previously, neighbors expressed concerns that developing the area would worsen and already problematic runoff situation in the area. He said that his question was intended to determine if the plan would be contributing to the already-existing runoff problem. He said that his understanding is that the proposal should actually reduce existing problems. There were no further comments and the public hearing was closed. Payne moved to defer REZ11-00001/SUB10-00016 until the deficiencies and discrepancies described in the staff report are addressed. Eastham seconded. Freerks invited discussion. Weitzel said that the application cannot be voted on until the mitigation plan is submitted. Freerks agreed, saying that the Commission is familiar with the property from its previous application. Plahutnik said that it all hinges on the water management. Weitzel commented that there appears to be some additional screening along the edges of the property that seems to address some of the concerns brought up the last time the application was before the Commission. Freerks noted that it is a complicated piece of property. A vote was taken and the motion to defer was passed 7-0 ANNEXATION/REZONING ITEM: ANN11-00001/REZ11-00004: Discussion of an application submitted by ILJ Investments for annexation and rezoning from County Agricultural (A) zone to Intensive Commercial (CI-1) zone for approximately 9.71 acres of property located on the north side of Mormon Trek Boulevard, northeast of its intersection with Dane Road. Miklo introduced Loren Ditzler, graduate student in Urban and Regional Planning and intern at the City's Planning Department, who has been working on this application. Ditzler explained that the land is currently being used for agriculture. The Iowa City corporate limit is along the western border of the property. The outlot was created during a subdivision process that took place in the autumn of 2010. At that time it was designated for development and annexation. Staff believes this application has met the three standard criteria for annexations. The first criterion is that the annexation falls within the adopted long-range planning boundary. The Planning and Zoning Commission February 3, 2011 -Formal Page 5 of 9 second criterion is that the annexation will fulfill and identified need without imposing an undue burden on the City. This annexation will address the identified need for future commercial growth in the district plan. The third criterion is that the control of the development is in the City's best interest. Ditzler said that annexation will allow the land to be developed in a manner that is consistent with the Comprehensive Plan. Staff believes that the rezoning complies with the Comprehensive Plan which identifies the property as appropriate for intensive commercial or office park use. The property just to the east is designated for future industrial development; this property could serve as a transition into that industrial area. The Intensive Commercial zone is designed for businesses that are land- intensive or light industrial. Generally these uses are not compatible with residential or less intensive zones. Just south of the property, the zoning is County Agricultural and Residential, so in order to shield that residential zone, any parking lots or storage areas would need to be screened to the S-3 standard. The property to the north is also zoned County Agricultural and Residential; it contains a residence and is intended to be park-land in the future. When the property to the west was rezoned, a conditional zoning agreement was enacted to provide appropriate transition from the residential/future park area to the intensive commercial. Staff is recommending similar conditions be placed on the rezoning of this property as well. Mormon Trek Boulevard is an arterial street, so it is appropriate to handle the traffic generated by this use; however, staff recommends that access points of Mormon Trek be minimized, with a maximum of three curb-cuts. There is adequate infrastructure for development in the area, though the developer would need to construct lateral water and sanitary sewer lines. Staff recommends approval subject to a 20-foot wide landscape buffer along the north side of the property with a minimum of S3 screening standards and a 30-foot height limitation for outdoor lighting. Eastham asked if the Mormon Trek right-of-way has been annexed yet, and if this application would do that. Miklo said it has not yet been annexed and this annexation would include Mormon Trek at least to the center of the right-of-way. Freerks opened the public hearing. Dave Larsen, representative of ILJ Investments, offered to answer questions; the Commission had none. Jane Driscoll, spoke on behalf of George Dane, her grandfather. Dane owns the property at 4120 Dane Road Southeast. She noted that she is joined by other members of her family, including her father, Francis Driscoll, who resides at the home at that address. Driscoll explained that the home was built by her grandparents in 1948. Their property is located north of Mormon Trek and north of the parcel in question. Driscoll said that she had appeared before the Commission approximately one year prior to address a similar situation for the property west of Dane Road. She said that it was evident to her and her family that the Commission had taken seriously the concerns they had expressed, based on the conditions placed on the rezoning of that five-acre parcel. Driscoll said that her family appreciates the Commission's efforts to address their concerns. Driscoll said that their property, which is the site of the family residence, has the highest elevation in the area and affords beautiful views in all directions. Driscoll said that years ago her Planning and Zoning Commission February 3, 2011 -Formal Page 6 of 9 grandparents had designated the land to become a future park because they believe in preserving the land, the beautiful vistas and the sledding hills. The parcel under review is directly south of this future park. Driscoll said that her family's property is within the future growth area of the city, but does not wish to be annexed at this time. She said that she understands that annexation remains a voluntary option for the future. Driscoll said that the rezoning of the property is also under review. She said that it is her understanding that the applicant does not have a potential user for the site, and that the City's Comprehensive Plan suggests a CI-1 or CO-1 zoning for the property. The uses are to serve as a transition for future industrial uses in the area. Driscoll said that they realize that the property will not remain undeveloped forever, but that they do not think CI-1 is an appropriate transition between parkland and industrial zoning. She said that CO-1 is the more desirable zoning designation, and is more compatible with the current use. Driscoll said that they understand that while city ordinances would apply to any business in the area, the CO-1 zone would not require the use of outdoor sound equipment, use of delivery docks with their accompanying traffic patterns, or outdoor storage which required intensive outdoor lighting. A CI-1 would likely have all of those uses and would conflict both with residential and parkland uses. Driscoll said they agree with the conditions laid out in the staff report and would also like discussion of: limited hours of operation, directional and shielding requirements for lighting, and a requirement that any speakers be inwardly directed. Driscoll recommended the property be zoned CO-1, and have a conditional zoning agreement that reflected the concerns she had outlined. She noted that staff and commissions change over time and a conditional zoning agreement will document the present commission's intentions for the property. Koppes asked how big the future park will be. Kuecker indicated where the park was on the map. Busard asked when the property would become a park and Driscoll replied that it would revert to parkland at the point in time when the family ceased to use the property. Driscoll estimated that within the next 20-25 years. Plahutnik asked if the 9.7 acres in question had been in control of the family relatively recently. Driscoll said that it had belonged to her grandfather's brother at one time. Busard asked if the family had had first right of refusal to purchase the property. Driscoll said that question involved an agreement between the brothers that she is not party to. Eastham asked Driscoll to recap her suggestions for the conditions to be placed on the zoning. Driscoll said that she suggested: 1) discussion of limited hours of operation; 2) all pole-mounted fixtures should have a 30-foot height limitation; 3) exterior speakers should be inwardly directed or facing away from the neighbors. Freerks noted that the Commission did not generally impose limited hours of operation and asked Greenwood Hektoen if she had any comments on that subject. Miklo noted that with uses that require special exceptions, limitations are sometimes put on hours of operations. He said that the difficulty of doing it in a conditional zoning agreement is the issue of treating similarly zoned properties the same, as well as keeping track of requirements like that. Miklo said that if the Commission was interested in exploring that option he would like to have a staff meeting to discuss it. The public hearing was closed. Freerks invited a motion. Planning and Zoning Commission February 3, 2011 -Formal Page 7 of 9 Koppes moved to defer ANN11-00001/REZ11-00004. Eastham seconded. Payne asked if there was not already a city ordinance in place that allows only so many lumens to spill over onto neighborhood properties. Miklo said there is that requirement, and there is also a requirement that lights be downcast and shielded. He said that because those issues are already addressed by code he did not think it would be appropriate to include it in a conditional zoning agreement. The code would allow a height of 35-feet for the lighting, and staff is proposing a limitation of 30-feet in this case. Koppes asked if the code also covered the speaker noise issues. Miklo said there is a noise ordinance and staff would look into how it applied here and get back to the Commission. Freerks recalled that speaker noise was something that had been discussed with some of the other properties in that immediate vicinity. Busard asked if the Parks Department has agreed to take on this parkland. Miklo said that they have. Eastham noted that this parcel would be surrounded by unincorporated areas and asked if that would have any effect on the light spill-over requirements of the code. Miklo said he did not think so as he believed that the requirement applied regardless of what was on the other side of the property line. Payne asked if the lights could get higher on the eastern side of the lot since it is further away from the residential property. Miklo said he did not believe so as even a County residential designation applied. Miklo said that staff will look into the lighting standards. Koppes said that she also thinks the noise issue will continue to come up. Freerks said that it has been an issue in the other industrial park in the city. Miklo said that the Comprehensive Plan does not call for residential in that area; the idea is that over time there will not be a lot of residential near the airport. Koppes said that the park will not be industrial, so it needs to be looked at very carefully. Weitzel said that the intent was for the airport to stay there indefinitely. Payne asked if there was something in the CI-1 zone that said that lights have to be dimmed after a certain time. Miklo said that car dealerships and other uses that are allowed to have brighter lights are required to dim them after a certain time. A vote was taken and the motion to defer was passed 7-0. COMPREHENSIVE PLAN ITEM: Set a public hearing for February 17th to amend the Comprehensive Plan to adopt the Southeast District Plan for property generally located south of Court Street, east of. Sycamore Street & First Avenue, north of Highway 6 and west of the city's eastern growth boundary. Miklo noted that a draft of the plan had been distributed to the Commissioners and should be available on-line by February 4tH. Miklo said that notices are being sent out to anyone who has participated in the process, and press releases are going out to spread the word that a public hearing on the matter will be held on February 17tH Koppes moved to set a hearing for February 17th the amend the Comprehensive Plan to adopt Planning and Zoning Commission February 3, 2011 -Formal Page 8 of 9 the Southeast District Plan for property generally located south of Court Street, east of Sycamore Street and First Avenue, north of Highway 6 and west of the city's eastern growth boundary. Weitzel seconded. The motion carried 7-0. CONSIDERATION OF MEETING MINUTES: December 13 & December 16, 2010: Weitzel moved to approve. Payne seconded. The motion carried 7-0. OTHER: Miklo said there was a very good turnout at the Riverfront Crossings meeting last week. He said that staff will likely bring that before the Commission as a Comprehensive Plan amendment sometime within the next few months, with zoning ordinances for implementation to follow. Payne noted that she would not be present the week of February 28tH. Koppes noted that she would be gone on the March 17tH ADJOURNMENT: Payne motioned to adjourn. Weitzel seconded. The meeting was adjourned on a 7-0 vote. 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