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HomeMy WebLinkAbout2011-02-15 Council minutesSubject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES FEBRUARY 15, 2011 Iowa City City Council regular meeting, 7:00 p.m. at City Hall. Mayor Hayek presiding. Council Members present: Bailey, Champion, Dickens, Hayek, Mims, Wilburn, Wright. Absent: None. Staff members present: Markus, Helling, Dilkes, Karr, Fosse, Davidson, Yapp, Boelk, Panos, O'Malley. The Mayor presented Outstanding Student Citizenship awards to Regina Elementary students -Sara Burlage, Emma Corkery, and Trae Rogers; and Grant Wood Elementary students - Dulce Escorcia-Herrera; Michael Rials, Jr.; and Annie Tram. The Mayor proclaimed Sertoma's Freedom Week -February 13-19, 2011. Ted Halm accepted. The Mayor delivered the State of the City Address. Moved by Champion, seconded by Mims, that the following items and recommendations in the Consent Calendar be received or approved, and or adopted as amended and to delete from the Consent Calendar correspondence Item 5e(9) and accept under Item 9: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: January 24, Special Council Work Session; January 25, Special Council Formal Official and Complete; January 31, Special Council Work Session; February 1, Regular Council Formal Official and Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Telecommunications Commission -November 22, 2010; Airport Commission - December 16, 2010; Airport Commission -December 20, 2010; Senior Center Commission -October 21, 2010; Police Citizens Review Board -January 11, 2011. Permit Motions and Resolutions as Recommended by the City Clerk. New: Special Class C Liquor License for Stained Wine Room, LLC, dba Stained Wine Room, LLC, 538 S. Gilbert St. Renewal: Class C Liquor License for EI Ranchero, Inc., dba EI Ranchero Mexican Restaurant, 21 Sturgis Corner Dr.; Class C Beer Permit for Kelly Stucker dba Convenience Store, 106 S. Linn St:; Class E Liquor License for Hy-Vee, Inc., dba Hy-Vee Food & Drugstore #1 & Regal Liquor, 1720 Waterfront Dr.; Class E Liquor License for Hy-Vee, Inc., dba Hy-Vee #2, 812 S First Ave.; Class E Liquor License for Hy-Vee, Inc., dba Hy-Vee #3, 1201 N. Dodge St. Resolution: RES. 11-40, DESIGNATING THE CITY MANAGER AS THE AUTHORIZED REPRESENTATIVE FOR THE HAZARD MITIGATION GRANT PROGRAM (HMGP) PROPERTY ACQUISITION PROJECT NO. DR-1763-52-01; RES. 11-41, DESIGNATING A PORTION OF MAIDEN LANE, RIDGEWOOD COURT AND RIDGEWOOD DRIVE TO BE ALLEYS; RES. 11-42, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT-OF-WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER LAURENCE SHORT, ET AL, AND TENANT SHORT'S BURGER AND SHINE LLC D/B/A SHORT'S BURGER AND Complete Description February 15, 2011 Page 2 SHINE, FOR A SIDEWALK CAFE; RES. 11-43, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT-OF-WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER WILLIAM AND HELEN BYINGTON, AND TENANT LITTLE DONKEYS, INC. D/B/A PANCHERO'S MEXICAN GRILL, FOR A SIDEWALK CAFE; RES. 11-44, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIEN REGARDING A MORTGAGE FOR THE PROPERTY LOCATED AT 2204 CALIFORNIA AVENUE, IOWA CITY, IOWA; RES. 11-45, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIEN REGARDING A MORTGAGE FOR THE PROPERTY LOCATED AT 228 SUMMIT STREET S. A-2, IOWA CITY, IOWA; RES. 11-46, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND UNIVERSITY OF IOWA COMMUNITY CREDIT UNION, IOWA CITY, IOWA FOR PROPERTY LOCATED AT 914 OXEN LANE, IOWA CITY, IOWA. Correspondence: Acting Traffic Engineering Planner regarding Removal of NO PARKING ANY TIME signs to permit on-street parking between 3640 and 3734 Lower West Branch Road, Correspondence from William Coleman x3); Traffic Engineering Planner regarding Installation of (1) NO PARKING HERE TO DRIVEWAY sign approximately 25 feet north of the Hawkeye Area Community Action Program (HACAP) driveway on the west side of Waterfront Drive; Kimberly Trickey regarding Mega Bus; Sanctuary City letters from Brenda Saville, Jim Walters; W.H. Kamery regarding Red Light Cameras; Andrew Lynch regarding Sidewalk to street access [staff response included]; Denise Halter regarding Snow removal; Tom Slockett regarding Election costs; Jarel Wendelburg regarding Reduction in the number of Fire Fighters [staff response included]; Mikaela Buhr regarding Recycling; Elliot Higgins regarding Landlord-tenant relations. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the motion carried. Dr. James Sato Harrold, 3718 Wayne Ave. #10, appeared re University discrimination and racism against indigenous peoples. Mayor Hayek stated he had a conflict of interest on the next four (4) items and left the meeting. Mayor Pro tem Wilburn presiding. Moved by Champion, seconded by Bailey, that ORD. 11-4422, CONDITIONALLY REZONING APPROXIMATELY 2.79 ACRES OF PROPERTY LOCATED AT THE NORTHWEST CORNER OF MUSCATINE AVENUE AND SCOTT BOULEVARD, FROM LOW DENSITY SINGLE-FAMILY RESIDENTIAL (RS-5) TO LOW DENSITY MULTI-FAMILY RESIDENTIAL (RM-12) (REZ10-00016/Hieronymus), be passed and adopted. Mayor Pro tem Wilburn asked for any ex parte communications, and none were reported. Affirmative roll call vote unanimous, 6/0, Hayek abstaining. The Mayor Pro tem declared the ordinance adopted. Moved by Bailey, seconded by Wright, to adopt RES. 11-47, APPROVING THE PRELIMINARY PLAT OF TERRA VERDE, IOWA CITY, IOWA. PCD Dir. Davidson present for a power point (archived with City Clerk). Affirmative roll call vote unanimous, 6/0, Hayek abstaining. The Mayor Pro tem declared the resolution adopted. Complete Description February 15, 2011 Page 3 Moved by Bailey, seconded by Mims, that ORD. 11-4423, REZONING APPROXIMATELY 2.97 ACRES LOCATED NORTHWEST OF THE INTERSECTION OF FIRST AVENUE AND HICKORY TRAIL TO AMEND A PREVIOUSLY APPROVED PLAN FOR A PLANNED DEVELOPMENT OVERLAY, MEDIUM DENSITY SINGLE FAMILY (OPD-8) ZONE (REZ10-00013), be passed and adopted. Mayor Pro tem Wilburn asked for any ex pane communications, and none were reported. Affirmative roll call vote unanimous, 6/0, Hayek abstaining. The Mayor Pro tem declared the ordinance adopted. Moved by Bailey, seconded by Mims, to adopt RES. 11-48, APPROVING THE PRELIMINARY PLAT OF HICKORY POINTE, SECOND ADDITION, IOWA CITY, IOWA. PCD Dir. Davidson present for a power point (archived with City Clerk). Affirmative roll call vote unanimous, 6\0, Hayek abstaining. The Mayor Pro tem declared the resolution adopted. Mayor Hayek returned to the meeting and now presiding. Moved by Champion, seconded by Mims, that ORD. 11-4424, AMENDING TITLE 14, ARTICLE 4E, SUBSECTION 8C, NONCONFORMING SIGNS, TO ALLOW MODIFICATION OR REPLACEMENT OF A SIGN FACE ON CERTAIN NONCONFORMING SIGNS LOCATED WITHIN 1000 FEET OF AN INTERSTATE HIGHWAY RIGHT-OF-WAY (REZ10- 00017/Billion), be passed and adopted. The Mayor declared the ordinance adopted, 5/2, with the following division of roll call vote: Ayes: Dickens, Hayek, Mims, Wilburn, Champion. Nays: Bailey, Wright. A public hearing was held on a resolution authorizing conveyance of a single family home located at 310 Douglass Court. No one appeared. Moved by Wright, seconded by Wilburn, to adopt RES. 11-49. AUTHORIZING CONVEYANCE OF A SINGLE FAMILY HOME LOCATED AT 310 DOUGLASS COURT. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. A public hearing was held on a resolution to discuss the proposed Operating Budget for the Fiscal Year July 1, 2011, through June 30, 2012, the Proposed Three-Year Financial Plan for FY2012 - 2014, and also the Multi-Year Capital Improvements Program through Fiscal Year 2015. No one appeared. Moved by Wright, seconded by Mims, to accept correspondence from Jarel Wendelburg. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. A public hearing was held on a resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the Northside Marketplace Improvements Project, establishing amount of bid security to accompany each bid, directing City Clerk to publish notice to bidders, and fixing time and place for receipt of bids. No one appeared. Moved by Bailey, seconded by Dickens, to adopt RES. 11-50, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE NORTHSIDE MARKETPLACE IMPROVEMENTS PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Bailey, seconded by Champion, to adopt RES. 11-51, ADOPTING IOWA CITY'S AFFORDABLE HOUSING LOCATION MODEL. Affirmative roll call vote unanimous, Complete Description February 15, 2011 Page 4 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wilburn, seconded by Mims, to accept correspondence from Paula Swyard. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Moved by Mims, seconded by Bailey, to adopt RES. 11-52, AUTHORIZING STAFF TO SUBMIT A LIST OF CAPITAL TRANSPORTATION PROJECTS AND COST ESTIMATES TO THE METROPOLITAN PLANNING ORGANIZATION OF JOHNSON COUNTY (FORMERLY,KNOWN AS JCCOG) FOR INCLUSION IN THE REVISED LONG RANGE TRANSPORTATION PLAN TO BE ADOPTED MAY OF 2012. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wright, seconded by Bailey, to adopt RES. 11-53, ADOPTING THE FACILITY PLAN FOR EXPANSION OF SOUTH WASTEWATER TREATMENT PLANT. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wilburn, seconded by Mims, to adopt RES. 11-54, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN IOWA DEPARTMENT OF TRANSPORTATION FUNDING AGREEMENT FOR THE BUTLER BRIDGE PEDESTRIAN TRAIL PROJECT STP-U-3715(651)--70-52. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Champion, seconded by Dickens, to defer to March 1, the resolution adopting a City of Iowa City naming policy for buildings, facilities or parcels of real property. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Moved by Bailey, seconded by Wright, to adopt RES. 11-55, PROHIBITING FIREARMS AND WEAPONS ON CITY PROPERTY AND CITY BUSSES. The following individuals appeared: David Hughes, 413-4th Ave. SW (Cedar Rapids); Jason Schmitt, (Keokuk); Scott Clark, (Wellman); Joseph Dobrian, 1015-2"d Ave.; Seth Cornwell, (Wellman); David Telliho, 1416-550th St. SW (Kalona/Amish/Joetown); Scott Pennebaker, (Cedar Rapids); Robert Boorman; and Rod Bontrager, 3179 Johnson Iowa Rd. (Wellman). Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wilburn, seconded by Bailey, to accept correspondence from Erin Irish, Christina Carlson, Steven Rackis, Dana McFarlane, Kelly Foster, Robert Foster, Aaron Granquist, Jeff Cox, Russel Peck, and Jason Schmitt. Individual Council Members expressed their views. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. The Mayor noted the previously announced vacancies to Boards and Commissions: Historic Preservation Commission for four vacancies to fill three-year terms March 29, 2011 - March 29, 2014, two At-Large, one Longfellow District Representative, and one Northside District Representative; Telecommunications Commission for two vacancies to fill three-year terms March 13, 2011 -March 13, 2014; Metropolitan Planning Organization (MPO - formerly JCCOG) Community Climate Action Taskforce (formerly Cool Cities Taskforce) for an At-Large/Public vacancy to fill aone-year term, effective upon appointment, ending March 2012. Applications must be received by 5:00 p.m., Wednesday, March 16, 2011. The Mayor noted the current vacancies; Planning & Zoning Commission for two vacancies to fill five-year terms May 1, 2011 -May 1, 2016. Applications must be received by 5:00 p.m., Wednesday, March 30, 2011. Complete Description February 15, 2011 Page 5 Moved by Wright, seconded by Mims, to make the following appointments: appoint Adam Plagge, 212 E. Bloomington Street #5, to the Adjustment, Board of for an unexpired term, effective upon appointment, ending January 1, 2012; reappoint Matt Neumiller, 25 Sumac Court, to the Appeals, Board of, for afive-year term January 1, 2011 -December 31, 2015, for a Licensed Electrician. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. The Mayor noted no applications were received and the following vacancies, all will be readvertised: Airport Zoning Brd of Adjustment for an unexpired term, effective upon appointment, plus afive-year term January 1, 2007 -December 31, 2011; Airport Zoning Brd of Adjustment for afive-year term January 1, 2009 -December 31, 2013; Airport Zoning Commission for asix-year term January 1, 2006 -December 31, 2011; Airport Zoning Commission for asix-year term January 1, 2010 -December 31, 2015; Appeals, Board of - for afive-year term January 1, 2009 -December 31, 2013, for a Mechanical Professional; Appeals, Board of -One vacancy to fill an unexpired term, effective upon appointment, ending December 31, 2014, for a Building Design Professional; Youth Advisory Commission for fill atwo-year term January 1, 2011 -December 31, 2012 for Tate High. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Council Member Dickens shared information on the "Small Business Have Big Hearts" Downtown Association promotion occurring February 14-28 encouraging customers to donate to the purple meter program to benefit six agencies, and each business has its own offer or discounts for a donation. Mayor Pro tem Wilburn reported on the Youth Advisory Commission meeting held February 13 and the award of the first recognition leadership grants, and commended the Commission for development of the award, process, application and criteria. Council Member Mims alerted citizens to an announcement coming out shortly on a March 3 public meeting on the Dubuque Street elevation project and encouraged people to attend. Mayor Hayek commended City staff for the hard work and long hours of clean up following the blizzard February 1St. Council Member Wright echoed the comments. City Atty. Dilkes reported on a call her office received re invitations to a party at the newly opened Cheba Hut sandwich shop, and explained to the caller why Council would not be in a position to accept. Moved by Bailey, seconded by Wilburn, to adjourn meeting 8:45 p.m. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. /-~~. Matthew J. Ha k, ayor C Ma ~an K. Karr, City Clerk ~~r®~ CITY OF IOWA CITY 5a1 ®~~~ ~ C) RA N D U M ME Date: January 24, 2011 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, January 24, 2011, 6:30 PM in Emma J. Harvat Hall Council: Bailey, Champion, Hayek, Wilburn, Wright. Absent: Dickens, Mims UISG Rep: Higgins Staff: Markus, Helling, Dilkes, Karr, Davidson, O'Brien, Yapp, O'Malley, Rocca, Fosse, Rummel (A complete transcription is available in the City Clerk's Office and the City website) AGENDA ITEMS 1. (Item # 13 -agreement ... H.R. Green ... Rocky Shore Lift Station and Flood Gates Project) In response to Council Member Bailey, PW Dir. Fosse stated that Coralville and the University of Iowa have been involved in the design 2. (Agenda item # 6b -rezoning .. First Avenue and Hickory Trail) Mayor Hayek stated he had a conflict of interest on this item and would be abstaining. If he is able to attend Mayor Pro tem Wilburn will preside over the item. Council Member Bailey will preside in Mayor Pro tem Wilburn's absence. TRANSIT SERVICE ENHANCEMENT OPTIONS [IP2 of 1/20 Information Packet] Transportation Services Dir. O'Brien shared a power point and distributed hard copies, "Transit System Enhancements". System modifications were identified as follows: Bus stops • Reduce number Major route modifications • Evaluate low ridership routes Minor route modifications • Bypass streets on select routes • Evaluate overlapping routes • Evaluate route pairings Sunday Service • Fixed • After hours Majority agreed with the following recommendations: o No major expansion of service due to economic factors o Continue to gather information from AVL system, MTO's, and public input o Implement route modifications within existing budget STAFF ACTION: Proceed as outlined. (O'Brien) Council Work Session January 24, 2011 Page 2 BUDGET FY12 Majority agreed to cancel the budget work session scheduled for Thursday, January 27. STAFF ACTION: Post cancellation. (Karr) INFORMATION PACKET DISCUSSION [1/13 and 1/20] 1. (IP10 of 1/20 Info Packet -Date for Fireworks) Majority agreed to schedule the City fireworks for Sunday, July 3, as a finale to Jazz Fest. 2. (IP5 of 1/20 Info Packet -Response from City Manager ... to J. Marks ... Iowa City budget) In response to individual Council Member comment, City Manager Markus reported staff willingness to change the budget process and documents next year. COUNCIL TIME 1. Council Member Champion noted the announcement on the 2012 Olympic Wrestling event coming to Iowa City; and the first Big Ten win for the University men's basketball team. 2. Mayor Pro tem Wilburn reported he would be in attendance at the formal meeting on January 25, and had a 7Pm scheduling conflict for the work session on January 31. After discussion Council agreed to start the January 31 work session at 5PM with the Affordable Housing discussion, and move the Sanctuary City discussion to February 14. City Clerk Karr will follow up with absent Members Mims and Dickens re the change in start time for the 31St 3. Mayor Hayek complimented the Fire Department and EMS responders for their response to the University construction tragedy; and the Public Works staff on a storm water conduit issue on Ashwood Dr. He reported he would also make remarks at the formal meeting the next evening. 4. In response to Council Member Champion, Public Works Dir. Fosse explained that there is no water in fire hydrants, and the valve is 5 feet below ground. The hydrant fills when the valve is turned on and therefore doesn't freeze. SUMMARY OF PENDING WORK SESSION ISSUES [IP3 of 1/20 Information Packet] No discussion. UPCOMING COMMUNITY EVENTS/COUNCIL INVITATIONS Council Members Bailey, Wright, and Champion plan to attend the presentation on January 17 at the Library re the Riverfront Crossings project. Mayor Hayek reminded everyone of the "stump rule". DISCUSSION OF MEETING SCHEDULES Mayor Hayek noted his presence at the February 14 and 15 meetings would be dependent on the arrival of his third child. Meeting adjourned 7:32 PM 5a 2 Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. The cost of publishing the following proceedings and claims is $ Cumulative cost for this calendar year for said publication is $_ OFFICIAL COUNCIL ACTIONS - 1/25/11 Iowa City City Council special meeting, Council Members present: Bailey, Champion, Dickens. 7:00 p.m. at City Hall. Mayor Hayek presiding. Hayek, Mims, Wilburn, Wright. Absent: The Mayor presented Outstanding Student Citizenship awards to Hoover Elementary students: Emily Bywater and Lizzie Carrell. The Mayor proclaimed Arts and Culture Day -January 31, 2011, Nancy Kula, Iowa Cultural Corridor Alliance Board of Directors accepting. Moved and seconded that the following items and recommendations in the Consent Calendar be received or approved, and/or adopted as amended: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: January 5, Special Council Work Session [Previously distributed at 1/13 Work Session]; January 10, Special Council Work Session; January 10, Special Council Formal Official and Complete; January 13, Special Council Work Session. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Youth Advisory Commission -December 10, 2010; Housing & Community Development Commission -November 10, 2010; Housing & Community Development Commission - November 18, 2010; Police Citizens Review Board -December 14, 2010; Historic Preservation Commission -December 9, 2010; Human Rights Commission - November 16, 2010. Permit Motions and Resolutions as recommended by the City Clerk. New: Class C Liquor License for Chili Yummy Yummy Chili, Inc., dba Chili Yummy Yummy Chili, 100 S. Linn St.; Class C Beer Permit for Gonzalez & Garcia Partners dba Acapulco Mexican Bakery #2, 1937 Keokuk St. Renewal: Special Class C Liquor License for Red Avocado , LLC, dba Red Avocado, 521 E. Washington St. Motions. Approve disbursements in the amount of $18,322,323.77 for the period of December 1 through December 31, 2010, as recommended by the Finance Director subject to audit. Public Hearings: RES. 11-20, SETTING A PUBLIC HEARING FOR MARCH 22, 2011, FOR THE IOWA CITY HOUSING AUTHORITY'S ANNUAL PLAN FOR FISCAL YEAR 2011 AND DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING. RES. 11-21, SETTING PUBLIC HEARING FOR FEBRUARY 1, 2011, ON A PROPOSAL TO CONVEY A SINGLE FAMILY HOME LOCATED AT 517 SOUTH GOVERNOR STREET. Resolutions: RES. 11-22, ACCEPTING THE WORK FOR THE 2010 SIDEWALK INFILL PROJECT; RES. 11-23, ACCEPTING THE WORK FOR THE SECTION 404 HMPG ASBESTOS ABATEMENT -PACKAGE #3 PROJECT; RES. 11-24, ACCEPTING THE WORK FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) DEMOLITIONS -CONTRACT #1 PROJECT; RES. 11-25, ACCEPTING THE WORK FOR THE CDBG ASBESTOS ABATEMENT -PACKAGE #3 PROJECT; RES. 11-26, ACCEPTING THE WORK FOR THE COMMUNITY Official Actions January 25, 2011 Page 2 DEVELOPMENT BLOCK GRANT (CDBG) ASBESTOS ABATEMENT -PACKAGE #1 PROJECT; RES. 11-27, ACCEPTING THE WORK FOR THE CDBG ASBESTOS ABATEMENT -PACKAGE #2 PROJECT. Correspondence: JCCOG Traffic Engineering Planner regarding Installation of NO PARKING ANY TIME signs on the west side of Windsor Drive between Woodridge Avenue and Rochester Avenue [staff memorandum included in Council packet]; Budget correspondence previously distributed at 1/13 Work Session -John Schmitz; previously distributed at 1/18 Work Session -Alan and Sara Cross, Colleen and Jim Rapp, Kathy Gaulke, J.L. Marks; Not previously distributed -Russell Haught [staff response included]; Letters from Steve Dolan, Kayla Haar, Megan Grote, Pam Schroeder, Lily Allen-Duenas, Caroline Dolohanty, Mackenzie Colbert, Bill Schmooke, Alyssa Feldmann, Sarah Robbins, Ashlee Henry, Jessica Tobin, Louise Rhode, Lucinda Cook, Elva Craig, J.L. Marks, Kristal Gibson; Ronald Knoche, City Engineer regarding Competitive Quotation Results CDG Demolitions -Contract #3 Project and CDBG Demolitions-Contract #3 Project; Alvin Miller regarding Interstate Railway System; Scott Clark regarding Firearm ban [staff response included]; Joyce Barker regarding Affordable housing and mobile homes in this county; Tom Hunter regarding Carcinogen in water supplies. Bill Wright, 1902 Woodridge Avenue, expressed appreciation to Council and staff for the deferral of the consent calendar item two weeks ago dealing with no parking on Windsor Drive; and the follow up information he received. The Mayor declared the motion carried. Jerry Bokessa, PO Box 1905, requested stopping of federal low income housing funds into the community. Eric Nurnberg, 1629 Spruce Street, First Vice President of the Iowa City Association of Professional Firefighters, congratulated the recipients of the Student Citizenship Awards, and the decision to eliminate a fire position in the FY12 budget. Helene Hembreiker, 3002 Parkview Ave., requested consideration of a lower fee and less frequent inspections for rental property owners that are conscientious and careful over long periods of time. Staff will report back. Moved and seconded to accept correspondence from Ms. Hembreiker. The Mayor declared the motion carried. A public hearing was held on an ordinance conditionally rezoning approximately 2.79 acres of property located at the northwest corner of Muscatine Avenue and Scott Boulevard, from Low Density Single-Family Residential (RS-5) to Low Density Multi-Family Residential (RM-12) (REZ10-00016). Moved and seconded that the ordinance conditionally rezoning approximately 2.79 acres of property located at the northwest corner of Muscatine Avenue and Scott Boulevard, from Low Density Single-Family Residential (RS-5) to Low Density Multi-Family Residential (RM-12) (REZ10-00016), be given first vote. The Mayor declared the motion carried. Mayor Hayek stated he had a conflict of interest on the next item and left the meeting. Mayor Pro tem Wilburn presiding. A public hearing was held on an ordinance rezoning approximately 2.97 acres located northwest of the intersection of First Avenue and Hickory Trail to amend a previously approved plan for a Planned Development Overlay, Medium Density Single Family (OPD-8) Zone (REZ10-00013). Owner Casey Boyd appeared. Moved and seconded that the ordinance rezoning approximately 2.97 acres located northwest of the intersection of First Avenue and Hickory Trail to amend a previously approved plan for a Planned Development Overlay, Medium Density Single Family (OPD-8) Zone (REZ10-00013), be given first vote. The Mayor Pro tem declared the motion carried. Mayor Hayek returned to the meeting and now presiding. Official Actions January 25, 2011 Page 3 A public hearing was held on an ordinance amending Title 14, Article 4E, Subsection 8C, Nonconforming Signs, to allow modification or replacement of a sign face on certain nonconforming signs located within 1000 feet of an interstate highway right-of-way (REZ10- 00017). Moved and seconded that the ordinance amending Title 14, Article 4E, Subsection 8C, Nonconforming Signs, to allow modification or replacement of a sign face on certain nonconforming signs located within 1000 feet of an interstate highway right-of-way (REZ10- 00017), be given first vote. The Mayor declared the motion carried. Moved and seconded that the ordinance rezoning approximately 49.3-acres of land located at First Avenue and Muscatine Avenue and amending Section 14-3C of the Zoning Code to establish the Towncrest Design Review Overlay District (REZ10-00015), be given second vote. The Mayor declared the motion carried. A public hearing was held on an a resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the FY2011 Elevator Modernization project, establishing amount of bid security to accompany each bid, directing City Clerk to publish notice to bidders, and fixing time and place for receipt of bids. Moved and seconded to adopt RES. 11-28, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE FY2011 ELEVATOR MODERNIZATION PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. A hearing was held on a renewal of a Class C Liquor License for Iowa City Group, LLC dba Piano Lounge, 217 E. Iowa Avenue. Moved and seconded to deny in accordance with staff recommendation a Class C Liquor License for Iowa City Group, LLC dba Piano Lounge, 217 E. Iowa Avenue. Individual Council Members expressed their views. The Mayor declared the motion carried. Moved and seconded to approve renewal of a Class C Liquor License for Caffrey IC, Inc dba Slippery Petes, 118 S. Dubuque Street in accordance with staff recommendation. The Mayor declared the motion carried. Moved and seconded that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD. 11- 4420, AMENDING TITLE 4, ENTITLED "ALCOHOLIC BEVERAGES," CHAPTER 3, ENTITLED "OUTDOOR SERVICE AREAS; SEASONAL, FIVE DAY OR FOURTEEN DAY LICENSES AND PERMITS," TO ALLOW OUTDOOR SERVICE AREAS WITHIN 100 FEET OF A RESIDENTIAL ZONE IN CB2, CB5, AND CB10 ZONES, be voted on for final passage at this time. The Mayor declared the motion carried. Moved and seconded that the ordinance be finally adopted at this time. Moved and seconded to adopt RES. 11-29, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT WITH NEUMANN MONSON PC ARCHITECTS FOR DESIGN SERVICES RELATED TO THE NEAR SOUTHSIDE MULTIUSE PARKING FACILITY. Moved and seconded to adopt RES. 11-30, APPROVING EXECUTION OF AN AGREEMENT BETWEEN THE CITY OF IOWA CITY AND HOWARD R. GREEN COMPANY CONSULTING ENGINEERS TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR LANDFILL GAS, AIR AND WATER QUALITY MONITORING AT THE IOWA CITY SANITARY LANDFILL. Official Actions January 25, 2011 Page 4 Moved and seconded to adopt RES. 11-31, APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AN AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND H.R. GREEN COMPANY TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR THE ROCKY SHORE LIFT STATION AND FLOOD GATES PROJECT. Moved and seconded to adopt RES. 11-32, ADOPTING AN ASSESSMENT SCHEDULE OF UNPAID MOWING, CLEAN-UP OF PROPERTY, SNOW REMOVAL, SIDEWALK REPAIR, AND STOP BOX REPAIR CHARGES AND DIRECTING THE CLERK TO CERTIFY THE SAME TO THE JOHNSON COUNTY TREASURER FOR COLLECTION IN THE SAME MANNER AS PROPERTY TAXES, as amended. The Mayor noted the previously announced vacancies for boards and commissions: Adjustment, Board of for an unexpired term, effective upon appointment, ending January 1, 2012; Airport Zoning Brd of Adjustment for an unexpired term, effective upon appointment, plus afive-year term January 1, 2007 -December 31, 2011; Airport Zoning Brd of Adjustment for afive-year term January 1, 2009 -December 31, 2013; Airport Zoning Commission for a six-year term January 1, 2006 -December 31, 2011; Airport Zoning Commission for asix- yearterm January 1, 2010 -December 31, 2015; Appeals, Board of for afive-year term January 1, 2009 -December 31, 2013, for a Mechanical Professional; Appeals, Board of for an unexpired term, effective upon appointment, ending December 31, 2014, for a Building Design Professional; Appeals, Board of for afive-year term January 1, 2011 -December 31, 2015, for a Licensed Electrician; Youth Advisory Commission for atwo-year term January 1, 2011 -December 31, 2012 for Tate High. Applications must be received by 5:00 p.m., Wednesday, February 9, 2011. The Mayor noted the current vacancies: Historic Preservation Commission for four vacancies for three-year terms March 29, 2011 -March 29, 2014, two At-Large, one Longfellow District Representative, and one Northside District Representative; Telecommunications Commission for two vacancies to fill three-year terms March 13, 2011 - March 13, 2014. Applications must be received by 5:00 p.m., Wednesday, March 16, 2011. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Moved and seconded to adjourn meeting 8:10 p.m. The Mayor declared the motion carried. A more complete description of Council Activities and disbursements is on file in the office of the City Clerk and Finance Department. s/Matthew J. Hayek, Mayor Attest: s/Marian K. Karr, ity Jerk ~~t~~-~~~ ~ti Submi~~ed for publication - 2/2/11. ~~_,---,r.®~ CITY OF IOWA CITY 5a3 ~ ~~~~~~ ®~~~~ ~ E ~ CJ RA N D ~ M Date: January 31, 2011 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, January 31, 2011, 5:00 PM in Emma J. Harvat Hall Council: Bailey, Champion, Dickens, Hayek, Mims, Wilburn, Wright UISG Rep: Higgins Staff: Markus, Helling, Dilkes, Karr, Davidson, Long, Hightshoe, Ackerson, Rackis, Dulek, Fosse (A complete transcription is available in the City Clerk's Office and the City website) AGENDA ITEMS No discussion. INFORMATION PACKET DISCUSSION [1/27J 1. (IP9 -Chamber's 2011 Annual Banquet) -Mayor Hayek, and Council Members Mims and Wright indicated they would be attending the Banquet. 2. (IP7 -New York Times articled from Mayor Hayek) Council Member Mims thanked the Mayor for the article and says a lot about what cities are going through. LOCATION OF AFFORDABLE HOUSING [IP2 of 1/27 information packet] PCD Dir. Davidson, Community Development Coordinator Long, City Attorney Dilkes, Asst. Transportation Planner Ackerson, and Community Development Planner Hightshoe presented a power point (power point archived with the City Clerk)on the development of a model to evaluate future affordable housing locations. After discussion Council agreed to proceed with the model and the geographic distribution of each of the data sets as presented. STAFF ACTION: Prepare a resolution for February 15 agenda. (Dilkes) COUNCIL TIME In response to Council Member Wright, City Manager Markus stated staff was following up on the request from a citizen at the January 25 meeting to consider a revision in the frequency of rental permit inspections for problem properties versus well-kept properties and report back. BUDGET PRIORITIES No discussion. Council Work Session January 31, 2011 Page 2 SUMMARY OF PENDING WORK SESSION ISSUES [IP3 of 1/27 information packet ] 1. In response to Asst. City Mgr. Helling, a majority agreed to retain the "County Proposal - Joint Emergency Communications Center" on the pending list but not schedule prior to the February 23 joint meeting. 2. Asst. City Mgr. Helling noted the agenda item (# 4f (3) -ticket machine ordinance) regarding Council revisiting the current prohibition of the ordinance regarding redemption of tickets for alcohol. Majority of Council directed staff to place the item on the pending list for a future work session. UPCOMING COMMUNITY EVENTS/COUNCIL INVITATIONS Council Member Champion agreed to present the Salute to Hospitalized Veterans Proclamation at the Veterans Hospital. City Clerk Karr will provide her with the information. 2. Mayor Hayek stated he had received a request from the Iowa Children's Museum for a letter of support to Senator Harkin's office for federal funding. Council Members agreed to write individual letters rather than one from the Mayor and/or Council. DISCUSSION OF MEETING SCHEDULES No discussion. Meeting adjourned 6:29 PM. V2-15-11 5a(4) Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. The cost of publishing the following proceedings and claims is $ Cumulative cost for this calendar year for said publication is $_ OFFICIAL COUNCIL ACTIONS - 2/1/11 Iowa City City Council regular meeting, 7:00 p.m. at City Hall. Mayor Hayek presiding. Council Members present: Bailey, Champion, Dickens, Hayek, Mims, Wilburn, Wright. Absent: None. The Mayor noted Outstanding Student Citizenship awards for Regina Elementary students has been rescheduled to February 15. The Mayor proclaimed: Salute to Hospitalized Veterans Day -February 14, 2011; and PeriAnesthesia Nurse Awareness Week -February 7-13, 2011, B.J. Wagner, member of State and National Organizations accepting. Moved and seconded that the following items and recommendations in the Consent Calendar be received or approved, and/or adopted as amended: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: January 18, Special Council Work Session. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Telecommunications Commission -December 27, 2010. Permit Motions and Resolutions as Recommended by the City Clerk. Renewal: Class C Liquor License for Bo-James, 118 E. Washington St. RES. 11-33, TO ISSUE DANCING (FLOOR) PERMIT to Slippery Pete's, 118 S. Dubuque St. Public Hearings: RES. 11-34, SETTING PUBLIC HEARING FOR FEBRUARY 15, 2011, ON A PROPOSAL TO CONVEY A SINGLE FAMILY HOME LOCATED AT 310 DOUGLASS COURT; RES. 11-35, SETTING A PUBLIC HEARING ON FEBRUARY 15, 2011 TO DISCUSS THE PROPOSED OPERATING BUDGET FOR THE FISCAL YEAR JULY 1, 2011 THROUGH JUNE 30, 2012, THE PROPOSED THREE-YEAR FINANCIAL PLAN FOR FY2012 - 2014, AND ALSO THE MULTI- YEAR CAPITAL IMPROVEMENTS PROGRAM THROUGH FISCAL YEAR 2015; RES. 11-36, SETTING A PUBLIC HEARING ON FEBRUARY 15, 2011 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE NORTHSIDE MARKETPLACE IMPROVEMENTS PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. Resolution: RES. 11-37, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND HILLS BANK AND TRUST, CORALVILLE, IOWA FOR PROPERTY LOCATED AT 402 UPLAND AVENUE, IOWA CITY, IOWA. Correspondence: Acting Traffic Engineering Planner regarding Removal of NO PARKING ANY TIME signs to permit on-street parking between 3640 and 3734 Lower West Branch Road; Public Safety Cuts [staff response included] letters from: Bill Official Actions February 1, 2011 Page 2 Schmooke, Dana Schmooke, Bill Miller, Ann Den Uyl, Andrea Martin Wayne Cleveland; Steve Bergerud regarding Ticket Machine ordinance; Scott Pennebaker regarding Website usage [staff response included]; Michael Hogan regarding Iowa City Housing; Alvin Miller regarding Transportation needs; Sanctuary City -Cover letter from Karla Stoltzful Detweiler with attached letter from nine individuals; Kimberly Holloway: Slavin Consultants. The Mayor declared the motion carried. Mayor Hayek stated he had a conflict of interest on the next two items and left the meeting. Mayor Pro tem Wilburn presiding. Moved and seconded that the ordinance conditionally rezoning approximately 2.79 acres of property located at the northwest corner of Muscatine Avenue and Scott Boulevard, from Low Density Single-Family Residential (RS-5) to Low Density Multi-Family Residential (RM-12) (REZ10-00016), be given second vote. The Mayor Pro tem declared the motion carried. Moved and seconded that the ordinance rezoning approximately 2.97 acres located northwest of the intersection of First Avenue and Hickory Trail to amend a previously approved plan for a Planned Development Overlay, Medium Density Single Family (OPD-8) zone (REZ10-00013), be given second vote. The Mayor Pro tem declared the motion carried. Mayor Hayek returned to the meeting and is now presiding. Moved and seconded that the ordinance amending Title 14, Article 4E, Subsection 8C, Nonconforming Signs, to allow modification or replacement of a sign face on certain nonconforming signs located within 1000 feet of an interstate highway right-of-way (REZ10- 00017), be given second vote. The Mayor declared the motion carried. Moved and seconded that ORD. 11-4421, REZONING APPROXIMATELY 49.3- ACRES OF LAND LOCATED AT FIRST AVENUE AND MUSCATINE AVENUE AND AMENDING SECTION 14-3C OF THE ZONING CODE TO ESTABLISH THE TOWNCREST DESIGN REVIEW OVERLAY DISTRICT (REZ10-00015), be passed and adopted. A public hearing was held on a resolution authorizing conveyance of a single family home located at 517 South Governor Street. Moved and seconded to adopt RES. 11-38, AUTHORIZING CONVEYANCE OF A SINGLE FAMILY HOME LOCATED AT 517 SOUTH GOVERNOR STREET. Moved and seconded to adopt RES. 11-39, AUTHORIZING THE ACQUISITION OF PROPERTY INTERESTS NECESSARY FOR CONSTRUCTION OF THE BUTLER BRIDGE PEDESTRIAN TRAIL PROJECT. The Mayor noted the previously announced vacancies on boards and commissions: Adjustment, Board of for an unexpired term, effective upon appointment, ending January 1, 2012; Airport Zoning Brd of Adjustment for an unexpired term, effective upon appointment, plus afive-year term January 1, 2007 -December 31, 2011; Airport Zoning Brd of Adjustment for afive-year term January 1, 2009 -December 31, 2013; Airport Zoning Commission for a six-year term January 1, 2006 -December 31, 2011; Airport Zoning Commission for asix- yearterm January 1, 2010 -December 31, 2015; Appeals, Board of for afive-year term January 1, 2009 -December 31, 2013, for a Mechanical Professional; Appeals, Board of - for an unexpired term, effective upon appointment, ending December 31, 2014, for a Building Design Professional; Appeals, Board of for afive-year term January 1, 2011 -December 31, 2015, for a Licensed Electrician; Youth Advisory Commission for atwo-year term January 1, 2011 -December 31, 2012 for Tate High. Applications must be received by 5:00 p.m., Official Actions February 1, 2011 Page 3 Wednesday, February 9, 2011. Historic Preservation Commission for four vacancies to fill three-year terms March 29, 2011 -March 29, 2014, two At-Large, one Longfellow District Representative, and one Northside District Representative; Telecommunications Commission for two vacancies to fill three-year terms March 13, 2011 -March 13, 2014. Applications must be received by 5:00 p.m., Wednesday, March 16, 2011. The Mayor noted the current vacancy: Metropolitan Planning Organization (formerly known as JCCOG) Community Climate Action Taskforce (formerly Cool Cities Taskforce) for an At-Large/Public vacancy to fill aone-year term, effective upon appointment, ending March 2012. Applications must be received by 5:00 p.m., Wednesday, March 16, 2011. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Moved and seconded to adjourn meeting 7:13 p.m. The Mayor declared the motion carried. A more complete description of Council Activities is on file in the office of the City Clerk. s/Matthew J. Hayek, Mayor s/Marian K. Karr, City Clerk ~a`"~ti. ~~~` ~tiC~~t-~~- ~2~ Submitted for publication - 2/8/11. Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES JANUARY 25, 2011 Iowa City City Council special meeting, 7:00 p.m. at City Hall. Mayor Hayek presiding. Council Members present: Bailey, Champion, Hayek, Mims, Wilburn, Wright. Absent: Dickens. Staff members present: Markus, Helling, Dilkes, Karr, Fosse, Davidson, O'Brien, Clark, Brotherton. The Mayor presented Outstanding Student Citizenship awards to Hoover Elementary students: Emily Bywater and Lizzie Carrell. The Mayor proclaimed Arts and Culture Day -January 31, 2011, Nancy Kula, Iowa Cultural Corridor Alliance Board of Directors accepting. Moved by Champion, seconded by Wright, that the following items and recommendations in the Consent Calendar be received or approved, and/or adopted as amended: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: January 5, Special Council Work Session [Previously distributed at 1/13 Work Session]; January 10, Special Council Work Session; January 10, Special Council Formal Official and Complete; January 13, Special Council Work Session. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Youth Advisory Commission -December 10, 2010; Housing & Community Development Commission -November 10, 2010; Housing & Community Development Commission - November 18, 2010; Police Citizens Review Board -December 14, 2010; Historic Preservation Commission -December 9, 2010; Human Rights Commission - November 16, 2010. Permit Motions and Resolutions as recommended by the City Clerk. New: Class C Liquor License for Chili Yummy Yummy Chili, Inc., dba Chili Yummy Yummy Chili, 100 S. Linn St.; Class C Beer Permit for Gonzalez & Garcia Partners dba Acapulco Mexican Bakery #2, 1937 Keokuk St. Renewal: Special Class C Liquor License for Red Avocado , LLC, dba Red Avocado, 521 E. Washington St. Motions. Approve disbursements in the amount of $18,322,323.77 for the period of December 1 through December 31, 2010, as recommended by the Finance Director subject to audit. Public Hearings: RES. 11-20, SETTING A PUBLIC HEARING FOR MARCH 22, 2011, FOR THE IOWA CITY HOUSING AUTHORITY'S ANNUAL PLAN FOR FISCAL YEAR 2011 AND DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING. RES. 11-21, SETTING PUBLIC HEARING FOR FEBRUARY 1, 2011, ON A PROPOSAL TO CONVEY A SINGLE FAMILY HOME LOCATED AT 517 SOUTH GOVERNOR STREET. Resolutions: RES. 11-22, ACCEPTING THE WORK FOR THE 2010 SIDEWALK INFILL PROJECT; RES. 11-23, ACCEPTING THE WORK FOR THE SECTION 404 HMPG ASBESTOS ABATEMENT -PACKAGE #3 PROJECT; RES. 11-24, ACCEPTING THE WORK FOR THE COMMUNITY DEVELOPMENT BLOCK Complete Description January 25, 2011 Page 2 GRANT (CDBG) DEMOLITIONS -CONTRACT #1 PROJECT; RES. 11-25, ACCEPTING THE WORK FOR THE CDBG ASBESTOS ABATEMENT -PACKAGE #3 PROJECT; RES. 11-26, ACCEPTING THE WORK FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ASBESTOS ABATEMENT -PACKAGE #1 PROJECT; RES. 11-27, ACCEPTING THE WORK FOR THE CDBG ASBESTOS ABATEMENT -PACKAGE #2 PROJECT. Correspondence: JCCOG Traffic Engineering Planner regarding Installation of NO PARKING ANY TIME signs on the west side of Windsor Drive between Woodridge Avenue and Rochester Avenue [staff memorandum included in Council packet]; Budget correspondence previously distributed at 1/13 Work Session -John Schmitz; previously distributed at 1/18 Work Session -Alan and Sara Cross, Colleen and Jim Rapp, Kathy Gaulke, J.L. Marks; Not previously distributed -Russell Haught [staff response included]; Letters from Steve Dolan, Kayla Haar, Megan Grote, Pam Schroeder, Lily Allen-Duenas, Caroline Dolohanty, Mackenzie Colbert, Bill Schmooke, Alyssa Feldmann, Sarah Robbins, Ashlee Henry, Jessica Tobin, Louise Rhode, Lucinda Cook, Elva Craig, J.L. Marks, Kristal Gibson; Ronald Knoche, City Engineer regarding Competitive Quotation Results CDG Demolitions -Contract #3 Project and CDBG Demolitions-Contract #3 Project; Alvin Miller regarding Interstate Railway System; Scott Clark regarding Firearm ban [staff response included]; Joyce Barker regarding Affordable housing and mobile homes in this county; Tom Hunter regarding Carcinogen in water supplies. Bill Wright, 1902 Woodridge Avenue, expressed appreciation to Council and staff for the deferral of the consent calendar item two weeks ago dealing with no parking on Windsor Drive; and the follow up information he received. Affirmative roll call vote unanimous, 6/0, Dickens absent. The Mayor declared the motion carried. Jerry Bokessa, PO Box 1905, requested stopping of federal low income housing funds into the community. Eric Nurnberg, 1629 Spruce Street, First Vice President of the Iowa City Association of Professional Firefighters, congratulated the recipients of the Student Citizenship Awards, and the decision to eliminate a fire position in the FY12 budget. Helene Hembreiker, 3002 Parkview Ave., requested consideration of a lower fee and less frequent inspections for rental property owners that are conscientious and careful over long periods of time. Staff will report back. Moved by Wilburn, seconded by Bailey, to accept correspondence from Ms. Hembreiker. The Mayor declared the motion carried unanimously, 6/0, Dickens absent. A public hearing was held on an ordinance conditionally rezoning approximately 2.79 acres of property located at the northwest corner of Muscatine Avenue and Scott Boulevard, from Low Density Single-Family Residential (RS-5) to Low Density Multi-Family Residential (RM-12) (REZ10-00016/Hieronymus Family Partnership). Mayor Hayek asked for any ex parte communications, and Council Member Bailey reported a conversation with PCD Dir. Davidson regarding sidewalk connectivity. PCD Dir. Davidson shared a power point presentation. Individual Council Members expressed their views. Moved by Bailey, seconded by Mims, that the ordinance conditionally rezoning approximately 2.79 acres of property located at the northwest corner of Muscatine Avenue and Scott Boulevard, from Low Density Single-Family Residential (RS-5) to Low Density Multi-Family Residential (RM-12) (REZ10-00016/Hieronymus Family Partnership), be given Complete Description January 25, 2011 Page 3 first vote. Affirmative roll call vote unanimous, 6/0, Dickens absent. The Mayor declared the motion carried. Mayor Hayek stated he had a conflict of interest on the next item and left the meeting. Mayor Pro tem Wilburn presiding. A public hearing was held on an ordinance rezoning approximately 2.97 acres located northwest of the intersection of First Avenue and Hickory Trail to amend a previously approved plan for a Planned Development Overlay, Medium Density Single Family (OPD-8) Zone (REZ10-00013/Hickory Pointe, 2"d Addition). Mayor Pro tem Wilburn asked for any ex parte communications, and reported he spoke with the PCD Dir. regarding any updates. PCD Dir. Davidson shared a power point presentation. Individual Council Members expressed their views. Owner Casey Boyd appeared. Moved by Mims, seconded by Bailey, that the ordinance rezoning approximately 2.97 acres located northwest of the intersection of First Avenue and Hickory Trail to amend a previously approved plan for a Planned Development Overlay, Medium Density Single Family (OPD-8) Zone (REZ10-00013/Hickory Pointe, 2"d Addition), be given first vote. Affirmative roll call vote unanimous, 5/0, Dickens absent, Hayek abstaining. The Mayor Pro tem declared the motion carried. Mayor Hayek returned to the meeting and now presiding. A public hearing was held on an ordinance amending Title 14, Article 4E, Subsection 8C, Nonconforming Signs, to allow modification or replacement of a sign face on certain nonconforming signs located within 1000 feet of an interstate highway right-of-way (REZ10- 00017/Billion). PCD Dir. Davidson shared a power point presentation. Individual Council Members expressed their views. Moved by Wright, seconded by Champion, that the ordinance amending Title 14, Article 4E, Subsection 8C, Nonconforming Signs, to allow modification or replacement of a sign face on certain nonconforming signs located within 1000 feet of an interstate highway right-of-way (REZ10-00017/Billion), be given first vote. The Mayor declared the motion carried, 4/2, with the following division of roll call vote: Ayes: Hayek, Mims, Wilburn, Champion. Nays: Bailey, Wright. Absent: Dickens. Moved by Bailey, seconded by Champion, that the ordinance rezoning approximately 49.3-acres of land located at First Avenue and Muscatine Avenue and amending Section 14- 3C of the Zoning Code to establish the Towncrest Design Review Overlay District (REZ10- 00015), be given second vote. Mayor Hayek asked for any ex parte communications, and none was reported. Affirmative roll call vote unanimous, 6/0, Dickens absent. The Mayor declared the motion carried. A public hearing was held on an a resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the FY2011 Elevator Modernization project, establishing amount of bid security to accompany each bid, directing City Clerk to publish notice to bidders, and fixing time and place for receipt of bids. Transportation Services Dir. O'Brien present for discussion. Moved by Champion, seconded by Mims, to adopt RES. 11-28, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE FY2011 ELEVATOR MODERNIZATION PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR Complete Description January 25, 2011 Page 4 RECEIPT OF BIDS. Affirmative roll call vote unanimous, 6/0, Dickens absent. The Mayor declared the resolution adopted. A hearing was held on a renewal of a Class C Liquor License for Iowa City Group, LLC dba Piano Lounge, 217 E. Iowa Avenue. Police Sgt. Brotherton presented information. Moved by Wright, seconded by Mims, to deny in accordance with staff recommendation a Class C Liquor License for Iowa City Group, LLC dba Piano Lounge, 217 E. Iowa Avenue. Individual Council Members expressed their views. City Atty. Dilkes responded to questions. The Mayor declared the motion carried unanimously, 6/0, Dickens absent. City Clerk Karr and City Atty. Dilkes reported that the hearing was no longer necessary, as the Fire Department and Inspection Services have recommended approval. Moved by Champion, seconded by Wright, to approve renewal of a Class C Liquor License for Caffrey IC, Inc dba Slippery Petes, 118 S. Dubuque Street in accordance with staff recommendation. The Mayor declared the motion carried unanimously, 6/0, Dickens absent. Moved by Wilburn, seconded by Champion, that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD. 11-4420, AMENDING TITLE 4, ENTITLED "ALCOHOLIC BEVERAGES," CHAPTER 3, ENTITLED "OUTDOOR SERVICE AREAS; SEASONAL, FIVE DAY OR FOURTEEN DAY LICENSES AND PERMITS," TO ALLOW OUTDOOR SERVICE AREAS WITHIN 100 FEET OF A RESIDENTIAL ZONE IN CB2, CB5, AND CB10 ZONES, be voted on for final passage at this time. Affirmative roll call vote unanimous, 6/0, Dickens absent. The Mayor declared the motion carried. Moved by Wilburn, seconded by Champion, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 6/0, Dickens absent. The Mayor declared the ordinance adopted. Moved by Bailey, seconded by Wright, to adopt RES. 11-29, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT WITH NEUMANN MONSON PC ARCHITECTS FOR DESIGN SERVICES RELATED TO THE NEAR SOUTHSIDE MULTIUSE PARKING FACILITY. Affirmative roll call vote unanimous, 6/0, Dickens absent. The Mayor declared the resolution adopted. Moved by Wilburn, seconded by Mims, to adopt RES. 11-30, APPROVING EXECUTION OF AN AGREEMENT BETWEEN THE CITY OF IOWA CITY AND HOWARD R. GREEN COMPANY CONSULTING ENGINEERS TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR LANDFILL GAS, AIR AND WATER QUALITY MONITORING AT THE IOWA CITY SANITARY LANDFILL. Affirmative roll call vote unanimous, 6/0, Dickens absent. The Mayor declared the resolution adopted. Moved by Champion, seconded by Wilburn, to adopt RES. 11-31, APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AN AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND H.R. GREEN COMPANY TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR THE ROCKY SHORE LIFT STATION AND FLOOD GATES PROJECT. Affirmative roll call vote unanimous, 6/0, Dickens absent. The Mayor declared the resolution adopted. Moved by Wright, seconded by Bailey, to adopt RES. 11-32, ADOPTING AN ASSESSMENT SCHEDULE OF UNPAID MOWING, CLEAN-UP OF PROPERTY, SNOW REMOVAL, SIDEWALK REPAIR, AND STOP BOX REPAIR CHARGES AND DIRECTING Complete Description January 25, 2011 Page 5 THE CLERK TO CERTIFY THE SAME TO THE JOHNSON COUNTY TREASURER FOR COLLECTION IN THE SAME MANNER AS PROPERTY TAXES, as amended. Affirmative roll call vote unanimous, 6/0, Dickens absent. The Mayor declared the resolution adopted. The Mayor noted the previously announced vacancies for boards and commissions: Adjustment, Board of for an unexpired term, effective upon appointment, ending January 1, 2012; Airport Zoning Brd of Adjustment for an unexpired term, effective upon appointment, plus afive-year term January 1, 2007 -December 31, 2011; Airport Zoning Brd of Adjustment for afive-year term January 1, 2009 -December 31, 2013; Airport Zoning Commission for a six-year term January 1, 2006 -December 31, 2011; Airport Zoning Commission for asix- yearterm January 1, 2010 -December 31, 2015; Appeals, Board of for afive-year term January 1, 2009 -December 31, 2013, for a Mechanical Professional; Appeals, Board of for an unexpired term, effective upon appointment, ending December 31, 2014, for a Building Design Professional; Appeals, Board of for afive-year term January 1, 2011 -December 31, 2015, for a Licensed Electrician; Youth Advisory Commission for atwo-year term January 1, 2011 -December 31, 2012 for Tate High. Applications must be received by 5:00 p.m., Wednesday, February 9, 2011. The Mayor noted the current vacancies: Historic Preservation Commission for four vacancies for three-year terms March 29, 2011 -March 29, 2014, two At-Large, one Longfellow District Representative, and one Northside District Representative; Telecommunications Commission for two vacancies to fill three-year terms March 13, 2011 - March 13, 2014. Applications must be received by 5:00 p.m., Wednesday, March 16, 2011. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Council Member Bailey noted the large recycling receptacles at the Library and hope that other City building would soon have them as well. Council Member Wright reminded citizens to keep their walks free of snow for walkers. Mayor Hayek complimented the Fire Department and EMS responders to their help and quick response to the recent construction death on the University campus; and reported on a complimentary letter he received regarding the Public Works staff response on a plugged storm conduit problem on Ashwood Drive. Moved by Wilburn, seconded by Bailey, to adjourn meeting 8:10 p.m. The Mayor declared the motion carried unanimously, 6/0, Dickens absent. Matthew J. Hayek, Mayor Marian K. Karr, City Clerk Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES FEBRUARY 1, 2011 Iowa City City Council regular meeting, 7:00 p.m. at City Hall. Mayor Hayek presiding. Council Members present: Bailey, Champion, Dickens, Hayek, Mims, Wilburn, Wright. Absent: None. Staff members present: Markus, Helling, Dilkes, Karr, Fosse, Davidson. The Mayor noted Outstanding Student Citizenship awards for Regina Elementary students has been rescheduled to February 15. The Mayor proclaimed: Salute to Hospitalized Veterans Day -February 14, 2011; and PeriAnesthesia Nurse Awareness Week -February 7-13, 2011, B.J. Wagner, member of State and National Organizations accepting. Moved by Champion, seconded by Mims, that the following items and recommendations in the Consent Calendar be received or approved, and/or adopted as amended: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: January 18, Special Council Work Session. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Telecommunications Commission -December 27, 2010. Permit Motions and Resolutions as Recommended by the City Clerk. Renewal: Class C Liquor License for Motif, Ltd., dba Bo-James, 118 E. Washington St. RES. 11-33, TO ISSUE DANCING (FLOOR) PERMIT to Caffrey IC, Inc., dba Slippery Pete's, 118 S. Dubuque St. Public Hearings: RES. 11-34, SETTING PUBLIC HEARING FOR FEBRUARY 15, 2011, ON A PROPOSAL TO CONVEY A SINGLE FAMILY HOME LOCATED AT 310 DOUGLASS COURT; RES. 11-35, SETTING A PUBLIC HEARING ON FEBRUARY 15, 2011 TO DISCUSS THE PROPOSED OPERATING BUDGET FOR THE FISCAL YEAR JULY 1, 2011 THROUGH JUNE 30, 2012, THE PROPOSED THREE-YEAR FINANCIAL PLAN FOR FY2012 - 2014, AND ALSO THE MULTI- YEAR CAPITAL IMPROVEMENTS PROGRAM THROUGH FISCAL YEAR 2015; RES. 11-36, SETTING A PUBLIC HEARING ON FEBRUARY 15, 2011 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE NORTHSIDE MARKETPLACE IMPROVEMENTS PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. Resolution: RES. 11-37, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND HILLS BANK AND TRUST, CORALVILLE, IOWA FOR PROPERTY LOCATED AT 402 UPLAND AVENUE, IOWA CITY, IOWA. Correspondence: Acting Traffic Engineering Planner regarding Removal of NO PARKING ANY TIME signs to permit on-street parking between 3640 and 3734 Lower West Branch Road; Public Safety Cuts [staff response included] letters from: Bill Schmooke, Dana Schmooke, Bill Miller, Ann Den Uyl, Andrea Martin Wayne Cleveland; Steve Bergerud regarding Ticket Machine ordinance; Scott Pennebaker regarding Website usage [staff response included]; Michael Hogan regarding Iowa City Housing; Complete Description February 1, 2011 Page 2 *2/15/11 Revised Alvin Miller regarding Transportation needs; Sanctuary City -Cover letter from Karla Stoltzful Detweiler with attached letter from nine individuals; Kimberly Holloway: Slavin Consultants. Affirmative roll call vote, 7/0, alt Council Members present. The Mayor declared the motion carried. Mayor Hayek stated he had a conflict of interest on the next two items and left the meeting. Mayor Pro tem Wilburn presiding. Moved by Wright, seconded by Bailey, that the ordinance conditionally rezoning approximately 2.79 acres of property located at the northwest corner of Muscatine Avenue and Scott Boulevard, from Low Density Single-Family Residential (RS-5) to Low Density Multi-Family Residential (RM-12) (REZ10-00016/ Hieronymus Family Partnership), be given second vote. Mayor Pro tem Wilburn asked for any ex parte communications, and none were reported. Affirmative roll call vote unanimous, 6/0, Hayek abstaining. The Mayor Pro tem declared the motion carried. Moved by Champion, seconded by Bailey, that the ordinance rezoning approximately 2.97 acres located northwest of the intersection of First Avenue and Hickory Trail to amend a previously approved plan for a Planned Development Overlay, Medium Density Single Family (OPD-8) zone (REZ10-00013/Hickory Pointe, 2"d Addition), be given second vote. Mayor Pro tem Wilburn asked for any ex parte communications, and none were reported. Affirmative roll call vote unanimous, 6/0, Hayek abstaining. The Mayor Pro tem declared the motion carried. Mayor Hayek returned to the meeting and is now presiding. Moved by Champion, seconded by Dickens, that the ordinance amending Title 14, Article 4E, Subsection 8C, Nonconforming Signs, to allow modification or replacement of a sign face on certain nonconforming signs located within 1000 feet of an interstate highway *right-of-way (REZ10-00017/Billion), be given second vote. The Mayor declared the motion carried, 5/2, with the following division of roll call vote. Ayes: Champion, Dickens, Hayek, Mims, Wilburn. Nays: Wright, Bailey. Absent: None. Moved by Bailey, seconded by Wilburn, that ORD. 11-4421, REZONING APPROXIMATELY 49.3-ACRES OF LAND LOCATED AT FIRST AVENUE AND MUSCATINE AVENUE AND AMENDING SECTION 14-3C OF THE ZONING CODE TO ESTABLISH THE TOWNCREST DESIGN REVIEW OVERLAY DISTRICT (REZ10-00015), be passed and adopted. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the ordinance adopted. A public hearing was held on a resolution authorizing conveyance of a single family home located at 517 South Governor Street. No one appeared. Moved by Wright, seconded by Mims, to adopt RES. 11-38, AUTHORIZING CONVEYANCE OF A SINGLE FAMILY HOME LOCATED AT 517 SOUTH GOVERNOR STREET. City Atty. Dilkes reported that "carrying costs" now exceeded the $50,000 noted in the comment due to a decision by the buyer to replace the furnace rather than repair it. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wilburn, seconded by Bailey, to adopt RES. 11-39, AUTHORIZING THE ACQUISITION OF PROPERTY INTERESTS NECESSARY FOR CONSTRUCTION OF THE BUTLER BRIDGE PEDESTRIAN TRAIL PROJECT. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. The Mayor noted the previously announced vacancies on boards and commissions: Adjustment, Board of for an unexpired term, effective upon appointment, ending January 1, 2012; Airport Zoning Brd of Adjustment for an unexpired term, effective upon appointment, plus afive-year term January 1, 2007 -December 31, 2011; Airport Zoning Brd of Adjustment for afive-year term January 1, 2009 -December 31, 2013; Airport Zoning Commission for a six-year term January 1, 2006 -December 31, 2011; Airport Zoning Commission for a Complete Description February 1, 2011 Page 2 Alvin Miller regarding Transportation needs; Sanctuary City -Cover letter from Karla Stoltzful Detweiler with attached letter from nine individuals; Kimberly Holloway: Slavin Consultants. Affirmative roll II vote, 7/0, all Council Members present. The Mayor declared the motion carried. Mayor Haye stated he had a conflict of interest on the ext two items and left the meeting. Mayor Pro m Wilburn presiding. Moved by Wright seconded by Bailey, that the ordinance conditional) ezoning approximately 2.79 acres of roperty located at the northwest corner of Mus atine Avenue and Scott Boulevard, rom Low Density Single-Family Residential (RS-5) to Low ensity Multi-Family Residential M-12) (REZ10-00016/ Hieronymus Family Partner ip), be given second vote. M yor Pro tem Wilburn asked for any ex parte communications, nd none were reported. A irmative roll call vote unanimous, 6/0, Hayek abstaining. The Ma r Pro tem declared the otion carried. Moved by Champion, seco ded by Bailey, that th ordinance rezoning approximately 2.97 acres located northwest of the ' tersection of First venue and Hickory Trail to amend a previously approved plan for a Plann Development erlay, Medium Density Single Family (OPD-8) zone (REZ10-00013/Hickory inte, 2"d Addi ion), be given second vote. Mayor Pro tem Wilburn asked for any ex parte com unications and none were reported. Affirmative roll call vote unanimous, 6/0, Hayek abstainin .The ayor Pro tem declared the motion carried. Mayor Hayek returned to the meetin and i now presiding. Moved by Champion, seconded by Dices, that the ordinance amending Title 14, Article 4E, Subsection 8C, Nonconforming Sig , to allow modification or replacement of a sign face on certain nonconforming signs loc a within 1000 feet of an interstate highway right-of-way (REZ10-00017/Billion), be given seco d vote. Affirmative roll call vote unanimous, 7/0, all Council Members pres t. The ayor declared the motion carried. Moved by Bailey, seconded by Wil rn, that O D. 11-4421, REZONING APPROXIMATELY 49.3-ACRES OF LA D LOCATED ~iAT FIRST AVENUE AND MUSCATINE AVENUE AND AMENDI SECTION 14-3C OF THE ZONING CODE TO ESTABLISH THE TOWNCREST DES N REVIEW OVEf2LAY DISTRICT (REZ10-00015), be passed and adopted. Affirmative r II call vote unanimous:,7/0, all Council Members present. The Mayor declared the or finance adopted. A public hearing was held o a resolution authorizing conveyance of a single family home located at 517 South Gover or Street. No one appeared.'`:: Moved by Wright, second d by Mims, to adopt RES. 11-38,`AUTHORIZING CONVEYANCE OF A SINGLE AMILY HOME LOCATED AT 517``SOUTH GOVERNOR STREET. City Atty. Dilkes re rted that "carrying costs" now exceeded the $50,000 noted in the comment due to a decisi by the buyer to replace the furnace rafher than repair it. Affirmative roll call vote una imous, 7/0, all Council Members present.'~.The Mayor declared the resolution adopted. Moved by Wilburn, econded by Bailey, to adopt RES. 11-39, AU7`IkiORIZING THE ACQUISITION OF PROP RTY INTERESTS NECESSARY FOR CONSTF~UCTION OF THE BUTLER BRIDGE PED SYRIAN TRAIL PROJECT. Affirmative roll call vot unanimous, 7/0, all Council Members pr sent. The Mayor declared the resolution adopted. ~ The Mayor note the previously announced vacancies on boards and c missions: Adjustment, Board of or an unexpired term, effective upon appointment, endin January 1, 2012; Airport Zoning. rd of Adjustment for an unexpired term, effective upon appointment, plus afive-year term January 1, 2007 -December 31, 2011; Airport Zoning Brd of Adjustment for afive-year term January 1, 2009 -December 31, 2013; Airport Zoning Commission for a Complete Description February 1, 2011 Page 3 six-year term January 1, 2006 -December 31, 2011; Airport Zoning Commission for asix- yearterm January 1, 2010 -December 31, 2015; Appeals, Board of for afive-year term January 1, 2009 -December 31, 2013, for a Mechanical Professional; Appeals, Board of - for an unexpired term, effective upon appointment, ending December 31, 2014, for a Building Design Professional; Appeals, Board of for afive-year term January 1, 2011 -December 31, 2015, for a Licensed Electrician; Youth Advisory Commission for atwo-year term January 1, 2011 -December 31, 2012 for Tate High. Applications must be received by 5:00 p.m., Wednesday, February 9, 2011. Historic Preservation Commission for four vacancies to fill three-year terms March 29, 2011 -March 29, 2014, two At-Large, one Longfellow District Representative, and one Northside District Representative; Telecommunications Commission for two vacancies to fill three-year terms March 13, 2011 -March 13, 2014. Applications must be received by 5:00 p.m., Wednesday, March 16, 2011. The Mayor noted the current vacancy: Metropolitan Planning Organization (formerly known as JCCOG) Community Climate Action Taskforce (formerly Cool Cities Taskforce) for an At-Large/Public vacancy to fill aone-year term, effective upon appointment, ending March 2012. Applications must be received by 5:00 p.m., Wednesday, March 16, 2011. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Council Member Mims noted that a snow emergency had been declared and urged citizens to become familiar with the rules by visiting the City website. Council Member Wright encouraged citizens to get right out with their snow blowers and shovels when the storm subsides and keep the sidewalks clear. Mayor Hayek asked if there was Council support to add "downtown planning" to the pending work session lists and could include discussion of multi-use, downtown space, Code/ordinances, and how to promote, and encourage investment in downtown structures. A majority agreed to add the item. Mayor Hayek echoed comments by Council Member Wright on keeping sidewalks clear and reminded downtown businesses that included sidewalks out to the curb and bike racks; and complimented staff and Council on attending the meeting in the storm. City Manager Markus noted the hardiness of the Council to attend the meeting. Moved by Wilburn, seconded by Wright, to adjourn meeting 7:13 p.m. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Matthew J. Hayek, Mayor Marian K. Karr, City Clerk