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Home My WebLink About2011-03-01 Resolution~~~ Prepared by: Marian K. Karr, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5043 RESOLUTION NO. > > -s~ RESOLUTION TO ISSUE DANCING PERMIT us-u~-~ ~ 4c 16 BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Dancing Permit as provided by law is hereby granted to the following named person and at the following described locations upon his/her filing an application, having endorsed thereon the certificates of the proper city officials as to having complied with all regulations and ordinances, having a valid beer, liquor, or wine license/permit, to wit: Sheraton Iowa City - 210 S. Dubuque Street It's Brothers Bar & Grill - 125 S. Dubuque Street Passed and approved this 1st day of March ~ 20? >--• MAYOR Approved by ATTEST: ~ ~L?~ ~ ~1~1c~~ ~~,~.~~ ~,~~~~ ~~~.~ a~~ CIT CLERK City Attorney's Office ~ i"~I,~; It was moved by Champion and seconded by Wright the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey ~ Champion _ x Dickens x Hayek ~ Mims _ x Wilburn ~_ Wright M.~. 4e 1 Prepared by: Jason Havel, Civil Engineer, 410 E. Washington St., Iowa City, IA -52240 (319) 356-5410 RESOLUTION NO. i i-5~ RESOLUTION ACCEPTING THE WORK FOR THE- 2010 STORM SEWER REHABILITATION PROJECT WHEREAS, the Engineering Division has recommended that the work for construction of the 2010 Storm Sewer Rehabilitation Project, as included in a contract between the City of Iowa City and Municipal Pipe Tool Company, LLC of Hudson, Iowa, dated September 30, 2010, be accepted; and WHEREAS, the Engineer's Report and the performance and payment bond have been filed in the City Engineer's office; and WHEREAS, the final contract price is $42,842.50. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 1st day of March , 2011 MAYOR Approved by ATTEST: ~ ~~ a ~~~" ~~~', CITY LERK City Attorney's Office a(a3I I~ It was moved by Champion and seconded by Wright the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Bailey X Champion ~ Dickens _ x ~ Hayek x Mims x Wilburn x __ Wright Pweng/res/2010ssreha b-acptwork.doc 2/11 ~C(/j _.,! r _~ ~~.~~~ -•~.aa._ CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX ENGINEER'S REPORT www.icgov.org February 8, 2011 City Clerk City of Iowa City, Iowa Re: 2010 Storm Sewer Rehabilitation Project Dear City Clerk: hereby certify that the construction of the 2010 Storm Sewer Rehabilitation Project has been completed by Municipal Pipe Tool Company, LLC of Hudson, Iowa in substantial accordance with the plans and specifications prepared by the City of Iowa City Staff The final contract price is $42,842.50. I recommend that the above-referenced improvements be accepted by the City of Iowa City. Sincerely, ~ ~~-~' Ronald R. Knoche, P.E. City Engineer ~n+~ 4e 2 Prepared by Kimberly Sandberg, Public Works, 410 E. Washington St., Iowa City, IA (319)356-5139 RESOLUTION NO. 11-58 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT-OF-WAY BETIIUEEN THE CITY OF IOWA CITY, LANDOWNER UNIVERSITY VIEW PARTNERS, AND TENANT TAKANAMI LLC D/B/A TAKANAMI, FOR A SIDEWALK CAFE WHEREAS, the City of Iowa City is the custodian and trustee of the public right of way within the City; and WHEREAS, University View Partners, as landlord, and Takanami LLC, d/b/a Takanami, as tenant, applied for a renewal of a temporary use of the public right-of-way agreement at 219 Iowa Ave., Iowa City, Iowa for a sidewalk cafe and anchored fencing thereon; and WHEREAS, City staff has reviewed the application, location, and specifications for the proposed sidewalk cafe and found these to be in compliance with City Code 10-3-3; and WHEREAS, such use of the public right-of-way is compatible with the public use thereof; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA THAT: 1. The Mayor and City Clerk are hereby authorized and directed to respectively sign the 2011 renewal of License Agreement for Temporary Use of Public Right-of-Way, copy of which is on file with the Public Works Department. 2. The Public Works Department is hereby directed to record this Resolution and license agreement with the Johnson County Recorder at Applicant's expense. Passed and approved this 1st day of March , 2011. ATTEST:~1 ~~ ° '~ _ ~~ CI CLERK 1~~.~- c'q ,. MAYOR Approved b Ca9~\ - t `~~~~~'( City Attorney's Office Resolution No. Page 2 11-58 It was moved by Champion and seconded by Wright the Resolution be adopted, and upon roll call there were: AYES: x X X -~ x. x x NAYS: ABSENT: Bailey Champion Dickens Hayek Mims Wilburn Wright wpdatalglossary/resolution-ic. doc M I~- 4e 3 Prepared by Kimberly Sandberg, Public Works, 410 E. Washington St., Iowa City, IA (319)356-5139 RESOLUTION NO.~g RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT-OF-WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER ONE TEN PROPERTIES, LLC, AND TENANT KMARCELLA, INC. D/B/A DONNELLY'S PUB, FOR A SIDEWALK CAFE WHEREAS, the City of Iowa City is the custodian and trustee of the public right of way within the City; and WHEREAS, One Ten Properties, LLC, as landlord, and Kmarcella, Inc., d/b/a Donnelly's Pub, as tenant, applied for a renewal of a temporary use of the public right-of-way agreement at 110 College St., Iowa City, Iowa for a sidewalk cafe and anchored fencing thereon; and WHEREAS, City staff has reviewed the application, location, and specifications for the proposed sidewalk cafe and found these to be in compliance with City Code 10-3-3; and WHEREAS, such use of the public right-of-way is compatible with the public use thereof; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA THAT: The Mayor and City Clerk are hereby authorized and directed to respectively sign the 2011 renewal of License Agreement for Temporary Use of Public Right-of-Way, copy of which is on file with the Public Works Department. 2. The Public Works Department is hereby directed to record this Resolution and license agreement with the Johnson County Recorder at Applicant's expense. Passed and approved this 1st day of March , 2011. MAYOR ATTEST: s ,T ~ CI CLERK Approved b ~ a ~ ~ -t~ City Attorney's Office Resolution No. 11-59 Page 2 It was moved by champion and seconded by wri gbr the Resolution be adopted, and upon roll call there were: AYES: ~- X X ~- x X x NAYS: ABSENT: Bailey Champion Dickens Hayek Mims Wilburn Wright wpdatalglossary/resolution-ic.doc Mkq U 4e 4 Prepared by Kimberly Sandberg, Public Works, 410 E. Washington St., Iowa City, IA (319)356-5139 RESOLUTION NO. 11-60 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT-OF-WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER LUBIN TRUST, AND TENANT MOTIF, LTD D/B/A BO-JAMES, FOR A SIDEWALK CAFE WHEREAS, the City of Iowa City is the custodian and trustee of the public right of way within the City; and WHEREAS, Lubin Trust, as landlord, and Motif, Ltd, d/b/a Bo-James, as tenant, applied for a renewal of a temporary use of the public right-of-way agreement at 118 Washington St., Iowa City, Iowa for a sidewalk cafe and anchored fencing thereon; and WHEREAS, City staff has reviewed the application, location, and specifications for the proposed sidewalk cafe and found these to be in compliance with City Code 10-3-3; and WHEREAS, such use of the public right-of-way is compatible with the public use thereof; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA THAT: The Mayor and City Clerk are hereby authorized and directed to respectively sign the 2011 renewal of License Agreement for Temporary Use of Public Right-of-Way, copy of which is on file with the Public Works Department. 2. The Public Works Department is hereby directed to record this Resolution and license agreement with the Johnson County Recorder at Applicant's expense. Passed and approved this 1st day of March , 2011. ~~ .~ _ MAYOR ATTEST: ~ ~ ~ CIT CLERK Approved by: \ ~ a City Attorney's Office Resolution No. ii-60 Page 2 It was moved by champion and seconded by wrj„ght _ the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x X ~_ x ~_ ~- x Bailey Champion Dickens Hayek Mims Wilburn Wright wpdatalglossary/resolution-ic.doc ~A ~.~ ~ u~-u i i i f~"" 4e5 Prepared by Kimberly Sandberg, Public Works, 410 E. Washington St., Iowa City, IA (319)356-5139 RESOLUTION NO.~~ RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT-OF-WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER PLAZA TOWERS LLC, AND TENANT ETRE PLAZA TOWERS RESTAURANT LLC D/B/A FORMOSA ASIAN CUISINE, FOR A SIDEWALK CAFE WHEREAS, the City of Iowa City is the custodian and trustee of the public right of way within the City; and WHEREAS, Plaza Towers LLC, as landlord, and Etre Plaza Towers Restaurant LLC, d/b/a Formosa Asian Cuisine, as tenant, applied for a renewal of a temporary use of the public right- of-way agreement at 221 College St., #241, Iowa City, Iowa for a sidewalk cafe and anchored fencing thereon; and WHEREAS, City staff has reviewed the application, location, and specifications for the proposed sidewalk cafe and found these to be in compliance with City Code 10-3-3; and WHEREAS, such use of the public right-of-way is compatible with the public use thereof; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA THAT: The Mayor and City Clerk are hereby authorized and directed to respectively sign the 2011 renewal of License Agreement for Temporary Use of Public Right-of-Way, copy of which is on file with the Public Works Department. 2. The Public Works Department is hereby directed to record this Resolution and license agreement with the Johnson County Recorder at Applicant's expense. Passed and approved this 1st day of March , 2011. '~-~•~ 74 MAYOR ATTEST:~~ r ~ -~ ~ ~ CIT CLERK Approved by: City Attorney's Office Resolution No. 11-61 Page 2 It was moved by champion and seconded by w,-; ~ r the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ,~_ X ~- ~_ `x E4 ~- Bailey Champion Dickens Hayek Mims Wilburn Wright wpdata/glossary/resolution-ic. doc ~'-~ 1 - - 4e 6 Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 (319)356-5246 RESOLUTION NO 11-62 RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND UNIVERSITY OF IOWA COMMUNITY CREDIT UNION, IOWA CITY, IOWA FOR PROPERTY LOCATED AT 309 COLLEGE COURT, IOWA CITY, IOWA. WHEREAS, the City of Iowa City is the owner and holder of a Mortgage executed by the owner of the property on August 10, 2010, and recorded on August 13, 2010, in Book 4635, Page 434 through Page 439 in the Johnson County Recorder's Office covering the following described real estate: The north half of the following described .real estate: Commencing at a point 2081.92 feet east of the southwest corner of Section 11, Township 79 North, Range 6 West of the 5~h P.M. and 187.4 feet north of the south line of said section, thence east 154 feet, thence north 106 feet 8 inches, thence west 154 feet, thence south to the point of beginning. WHEREAS, University of Iowa Community Credit Union has financed a loan and is securing the loan with a mortgage, on the real estate described above; and WHEREAS, it is necessary that the Mortgage held by the City be subordinated to the loan of University of Iowa Community Credit Union, secured by a proposed mortgage in order to induce University of Iowa Community Credit Union to secure first position on such a loan; and WHEREAS, University of Iowa Community Credit Union has requested that the City execute the attached subordination agreement thereby making the City's lien subordinate to the lien of said mortgage with University of Iowa Community Credit Union; and WHEREAS, there is sufficient value in the above-described real estate to secure the City as a second lien. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA that the Mayor is authorized to execute and the City Clerk to attest the subordination agreement between the City of Iowa City and University of Iowa Community Credit Union, Iowa City, Iowa. Resolution No. 11-62 Page 2 Passed and approved this 1st day of March , 2011 1''~~.. }~.~ MAYOR ATTEST: CITY LERK Approved by City Attorney's Office It was moved by Champion and seconded by Wright the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ~ Bailey ~ Champion x Dickens x Hayek g Mims x Wilburn X Wright SUBORDINATION AGREEMENT THIS AGREEMENT is made by and between the City of Iowa City, herein the City, and University of Iowa Community Credit Union of Iowa City, Iowa, herein the Financial Institution. WHEREAS, the City is the owner and holder of certain Mortgage which at this time is in the amount of $42,469, and was executed by Stephen R. Burns, a single person (herein the Owner), dated August 10, 2010, recorded August 13, 2010, in Book 4635, Page 434 through Page 439, Johnson County Recorder's Offce, covering the following described real property: The north half of the following described real estate: Commencing at a point 2081.92 feet east of the southwest corner of Section .11, Township 79 North, Range 6 West of the 5th P.M. and 187.4 feet north of the south line of said section, thence east 154 feet, thence north 106 feet 8 inches, thence west 154 feet, thence south to the point of beginning. WHEREAS, the Financial Institution proposes to loan the sum of $100,000 on a promissory note to be executed by the Financial Institution and the Owner, securing a mortgage covering the real property described above; and WHEREAS, to induce the Financial Institution to make such loan, it is necessary that the Mortgage held by the City be subordinated to the lien of the mortgage made by the Financial Institution. NOW, THEREFORE, in consideration of the mutual covenants and promises of the parties hereto, the parties agree as follows: 1. Subordination. The City hereby covenants and agrees with the Financial Institution that the above noted Mortgage held by the City is and shall continue to be subject and s~~bordinate to the Tien of the mortgage about to be made by the Financial Institution. 2. Consideration. The City acknowledges receipt from the Financial Institution of One Hundred and Fifty Dollars ($150.00) and other good and valuable consideration for its act of subordination herein. 3. Senior Mortgage. The mortgage in favor of the Financial Institution is hereby acknowledged as a lien superior to the Mortgage of the City. 4. Binding Effect. This agreement shall be binding upon and inure to the benefit of the respective heirs, legal representatives, successors, and assigns of the parties hereto. Dated this 1st day of March CITY OF IOWA CITY ~~~~~~F~ 6y Mayor 2011 FINANCIAL INSTITUTION ,~~~ E3y 2d~uz ~2-`~ ~ Mortgage Loan Processor Attest: r ~~1~~ City "erk CITY'S ACKNOWLEDGEMENT STATE OF IOWA ) SS: JOHNSON COUNTY ) On this I ~- day of MA~12cN , 20 I1 ,before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared M0.+h{,,~~, ~. --{~~~Q~4 and Marian K. Karr, to me personally known, and, who, being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Iowa City, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and sealed on behalf of the corporation, by authority of its City Council, as contained in (Ordinance) (Resolution) No. 11 ~ ~~-- passed (the Resolution adopted) by the City Council, under Roll Call No. of the City Council on the ~ day of /~Arzci.~ , 20 ~ i ,and that M .~l-hew ~~ - a rL and Marian K. Karr acknc.~rledged the executicn of the instrument to be their vo1"untary act and deed and the voluntary act and deed of the corporation, by it voluntarily executed. ,say t SONDR~AE F RO T i Commission Number 159791 ~ ~~~ ~ J-, My Commission Expires o~ ~/ 3 7 ~0~~ Notary Public in and for the State of Iowa LENDER'S ACKNOWLEDGEMENT STATE OF IOWA ) ss: JOHNSON COUNTY ) On this 10th day of February, 2011 ,before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared Emma McFarlane, to me personally known, who being by me duly sworn, did say that he/she is the Mortgage Loan Processor of The University of Iowa Community Credit Union, that said instrument was signed on behalf of said corporation by authority of its Board of Directors; and that said Ryan Doehrmann acknowledged the execution of said instrument to be the voluntary act and deed of said corporation, by it and by him/her voluntari xecuted. Notary P blic in and for the State of Iowa arR''°~,r RYAN DOENR(~IANN ° y Commission Number 734144 ~ ~_... J -" ~ f ~ t~4 f My Comrnission Expires ,.,,, My Commission expires: ~o~xa - LS- ~ M~ 4e 7 Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 (319-356-5246 RESOLUTION NO. 11-63 RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND MIDWESTONE BANK, IOWA CITY, IOWA FOR PROPERTY LOCATED AT 609 MANOR DRIVE, IOWA CITY, IOWA. WHEREAS, the City of Iowa City is the owner and holder of a Retention Agreement and Deed Restrictions executed by the owners of the property on May 8, 2009, and recorded on July 17, 2009, in Book 4478, Page 670 through Page 671 in the Johnson County Recorder's Office covering the following described real estate: Lot One Hundred Twenty-five (125), Park View Terrace subdivision, Iowa City, Iowa, according to the recorded plat thereof. WHEREAS, the Retention Agreement and Deed Restrictions reflect the provisions of the state Jumpstart program, through which the owners received flood rehabilitation assistance; and WHEREAS, MidWestOne Bank has refinanced a mortgage to the owners of the property located at 609 Manor Drive and is securing the loan with a mortgage, on the real estate described above; and WHEREAS, the purpose of the refinancing is solely to obtain a lower interest rate, and MidWestOne Bank will be providing no additional funds to the owners; and WHEREAS, MidWestOne Bank has requested that the City execute the attached subordination agreement thereby making the City's lien subordinate to the lien of said mortgage with MidWestOne Bank; and WHEREAS, the subordination will not change the City's current position, that is, it will remain as second position and inferior to the owner's primary lender. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA that the Mayor is authorized to execute and the City Clerk to attest the subordination agreement between the City of Iowa City and MidWestOne Bank, Iowa City, Iowa. Resolution No. 11-63 Page 2 Passed and approved this lst day of March . 20~_• r~C~i1-' f`~~_ MAYOR Approved by ATTEST:__~~~~~ CITY LERK City Attorney's Office It was moved by Champion and seconded by Wright the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Bailey ~~ Champion Dickens v~ Hayek ~ Mims x Wilburn _~ Wright SUBORDINATION AGREEMENT THIS AGREEMENT is made by and between the City of Iowa City, herein the City, and MidWestOne Bank of Iowa City, Iowa, herein the Financial Institution. WHEREAS, the City is the owner and holder of a certain Retention Agreements and Deed Restrictions which at this time is in the amount of $50,012, and was executed by Thomas A. Novak and Louise C. Wolf-Novak (herein the Owner), dated May 8, 2009, recorded Juiy 17, 2009, in Book 4478, Page 670 through Page 671, Johnson County Recorder's Office, covering the following described real property: Lot One Hundred Twenty-five (125), Park View Terrace Subdivision, Iowa City, Iowa, according to the recorded plat thereof. WHEREAS, the Financial Institution proposes to loan the sum of $235,700 on a promissory note to be executed by the Financial Institution and the Owner, securing a mortgage covering the real property described above; and WHEREAS, to induce the Financial Institution to make such loan, it is necessary that the Retention Aqreement and Deed Restrictions held by the City be subordinated to the lien of the mortgage made by the Financial Institution. NOW, THEREFORE, in consideration of the mutual covenants and promises of the parties hereto, the parties agree as follows: 1. Subordination. The City hereby covenants and agrees with the Financial Institution that the above noted Retention Aqreement and Deed Restrictions held by the City is and shall continue to be subject and subordinate to the lien of the mortgage about to be made by the Financial Institution. 2. Consideration. The City acknowledges receipt from the Financial Institution of One Hundred and Fifty Dollars ($150.00) and other good and valuable consideration for its act of subordination herein. 3. Senior Mortgage. The mortgage in favor of the Financial Institution is hereby acknowledged as a lien superior to the Retention Aqreement and Deed Restrictions of the City. 4. Binding Effect. This agreement shall be binding upon and inure to the benefit of the respective heirs, legal representatives, successors, and assigns of the parties hereto. Dated this 1Gt~ day of March , 2011 CITY OF IOWA CITY gy .f-'~-` `~'f~~ Mayor FINANCIAL INSTITUTION By Attest: ~1 ~j~~f~ `~ ~~~~/ City ~ierk CITY'S ACKNOWLEDGEMENT STATE OF IOWA ) SS: JOHNSON COUNTY ) On this / ~` day of /~1,~~C~ , 20 i~ ,before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared Mgt-~l,.e~a J- ~~u eK and Marian K. Karr, to me personally known, and, who, being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Iowa City, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and sealed on behalf of the corporation, by authority of its City Council, as contained in (Ordinance) (Resolution) No. i t~ ro 3 passed (the Resolution adopted) by the City Council, under Roll Call No. of the City Council on the / ~-r day of ~~2ctf- , 20 ~~ ,and that ~c~-N-~aw ~ t-l~u~r~ -and Marian K. Karr acknowledged the execution of the instrument to be their voluntary act and deed and the voluntary act and deed of the corporation, by it voluntarily executed. ,~~^<s SONDRAE FORT _ ~ Commission Number 159791 ~~/~~ ~ti.~~ _ • My Commission F-~cpires a 7 ao Notary Public in and for the State of Iowa STATE OF IOWA ) ss: JOHNSON COUNTY ) This instrument was acknowledged before me on Fcbruar~ ~ 20 II by ~,hhS~inc,~ ~~h~~Lefq(name(s) of person(s)) as V 1C,~ p~fQ.S~1C~k~{" (type of authority, e.g, officer, trustee, etc.) of ~tG~ ~Q,~"EOY~2 ~~~-- (name of party of behalf of whom instruments was executed) . C .~~k~umo "m . ~^ FRaNZ Notary Public in and for the State of low cs~vweHiNe ~+~ ~' `°~ Comm{ssfon Number i ` 65 ~ F ;y}y Co mission Exp ,~„' My Commission expires: 0~-D~'2-O~ ~ ~~ 4e(8) Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 (319)356-5246 RESOLUTION NO. 11-64 RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND US BANK, NORTH LIBERTY, IOWA FOR PROPERTY LOCATED AT 2659 GABLE STREET, IOWA CITY, IOWA. WHEREAS, the City of Iowa City is the owner and holder of a Forgivable Mortgage executed by the owner of the property on November 5, 2009, and recorded on November 12, 2009, in Book 4526, Page 134 through Page 139 in the Johnson County Recorder's Office covering the following described real estate: Lot 11, General Quarters -Part One, Iowa City, Iowa, according to the plat thereof recorded in Book 48, Page 132, Plat Records of Johnson County, Iowa. WHEREAS, US Bank has refinanced a loan and is securing the loan with a mortgage, on the real estate described above; and WHEREAS, it is necessary that the Mortgage held by the City be subordinated to the loan of US Bank, secured by a proposed mortgage in order to induce US Bank to secure first position on such a loan; and , WHEREAS, US Bank has requested that the City execute the attached subordination agreement thereby making the City's lien subordinate to the lien of said mortgage with US Bank; and WHEREAS, there is sufficient value in the above-described real estate to secure the City as a second lien. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA that the Mayor is authorized to execute and the City Clerk to attest the subordination agreement between the City of Iowa City and US Bank, North Liberty, Iowa. Passed and approved this .1st day of March 20 11 ~.~1./~ MAYOR y... '. ; Approved by Resolution No. 11-64 Page 2 ATTEST: ~ ,2~~ ~-~ CITY CLERK City Attorney's Office It was moved by ('hamni nn and seconded by Wright the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Bailey ~ Champion x Dickens x Hayek x Mims ~ Wilburn ~ Wright SUBORDINATION AGREEMENT THIS AGREEMENT is made by and between the City of Iowa City, herein the City, and US Bank of North Liberty, Iowa, herein the Financial Institution. WHEREAS, the City is the owner and holder of a certain Forgivable Mortgage which at this time is in the amount of $53,970, and was executed by Andrea S. Hager (herein the Owner), dated November 5, 2009, recorded November 12, 2009, in Book 4526, Page 134 through Page 139, Johnson County Recorder's Office, covering the following described real property: Lot 11, General quarters -Part One, Iowa City, Iowa, according to the plat thereof recorded in Book 48, Page 132, Plat Records of Johnson County, Iowa. ~~ WHEREAS, the Financial Institution proposes to loan the sum of $ ~ ~ (n} ~ ~ (~ . on a promissory note to be executed by the Financial Institution and the Owner, securing a mortgage covering the real property described above; and WHEREAS, to induce the Financial Institution to make such loan, it is necessary that the Forgivable Mortgage held by the City be subordinated to the lien of the mortgage made by the Financial Institution. NOW, THEREFORE, in consideration of the mutual covenants and promises of the parties hereto, the parties agree as follows: 1. Subordination. The City hereby covenants and agrees with the Financial Institution that the above noted Forgivable Mortgage held by the City is and shall continue to be subject and subordinate to the lien of the mortgage about to be made by the Financial Institution. 2. Consideration. The City acknowledges receipt from the Financial Institution of One Hundred and Fifty Dollars ($150.00) and other good and valuable consideration for its act of subordination herein. 3. Senior Mortgage. The mortgage in favor of the Financial Institution is hereby acknowledged as a lien superior to the Forgivable Mortgage of the City. 4. Binding Effect. This agreement shall be binding upon and inure to the benefit of the respective; heirs, legal representatives, successors, and assigns of the parties hereto. Dated this 1st day of March _~_, 20 11 CITY OF IOWA CITY By/- `"fit .., Mayor ~~ Attest: City ~Ierk CITY'S ACKNOWLEDGEMENT STATE OF IOWA ) SS: JOHNSON COUNTY ) FINANCIAL INSTITUTION u ~~ ~~ +-~'~ ~ t ~Q ~~~ On this /= day of ~t c-~- , 20_x, before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared ~ ~w J ~ 1~ and Marian K. Karr, to me personally known, and, who, being by me duly sworn, did sa that they are the Mayor and City Clerk, respectively, of the City of Iowa City, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and sealed on behalf of the corporation, by authority of its City Council, as contained in (Ordinance) (Resolution) No. i/-- G ~ passed (the Resolution adopted) by the City Council, under Roll Call No. --~ of the City Council on the l day of M~1zCZ-~- , 20! L, and that ~a-~~,.~,,,~ ,(. ~~u~/L and Marian K. Karr acknowledged the execution of the instrument to be their voluntTary act and deed and the voluntary act and deed of the corporation, by it voluntarily executed. a,~`~'9~m SONDRAE FORT Ssnc~ts~ T oy~j _ ~ Commission Number 159791 My Commission Expires Notary Public in and for the State of Iowa iow 3 '7 ~J~s. STATE OF IOWA ) ss: JOHNSON COUNTY ) l,,Th's instrument as acknowledged before me on ~~ ~ ' ~ ~ 'name(s) of person(s)) as -~ i1~ authority, e.g, officer, trustee, etc.) of party of behalf of whom instruments was executed) . 20~ by (type of ;~ (name of _ _u • -~ tie~'A~s LORE /~tJN MEYER ~ 4?.~l ~ _-.-- °~l-' Commission No. 19934 z ~ Notar Public in and for the tate o wa " ,Qnw ~ My Comm. Expires 06-10-2012 y My Commission expires: G~G~ ~ ~C./ "~ ~~~~---. rnlg 4e(9) Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 (319)356-5246 RESOLUTION N0. 11-65 RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND UNIVERSITY OF IOWA COMMUNITY CREDIT UNION, IOWA CITY, IOWA FOR PROPERTY LOCATED AT 1026 OXEN LANE, IOWA CITY, IOWA. WHEREAS, the City of Iowa City is the owner and holder of a Forgivable Mortgage executed by the owner of the property on November 20, 2009, and recorded on November 25, 2009, in Book 4532, Page 418 through Page 423 in the Johnson County Recorder's Office covering the following described real estate: Lot 55, Sandhill Estates-Part One, Iowa City, Iowa, according to the plat thereof recorded in Book 47, Page 230, Plat Records of Johnson County, Iowa. WHEREAS, University of Iowa Community Credit Union has financed a loan and is securing the loan with a mortgage, on the real estate described above; and WHEREAS, it is necessary that the Forgivable Mortgage held by the City be subordinated to the loan of University of Iowa Community Credit Union, secured by a proposed mortgage in order to induce University of Iowa Community Credit Union to secure first position on such a loan; and WHEREAS, University of Iowa Community Credit Union has requested that the City execute the attached subordination agreement thereby making the City's lien subordinate to the lien of said mortgage with University of Iowa Community Credit Union; and WHEREAS, there is sufficient value in the above-described real estate to secure the City as a second lien. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA that the Mayor is authorized to execute and the City Clerk to attest the subordination agreement between the City of Iowa City and University of Iowa Community Credit Union, Iowa City, Iowa. Passed and approved this 1st day of March , 20~L• .> MAYOR Resolution No. 11-65 Page 2 ATTEST: /f`~~z~ ~ ~~~ CITY CLERK Approved t2 '~-y, City Attorney's Office It was moved by Cha~ion and seconded by Girighr the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Bailey ~_ Champion x Dickens x Hayek x Mims x Wilburn ~ Wright SUBORDINATION AGREEMENT THIS AGREEMENT is made by and between the City of Iowa City, herein the City, and University of Iowa Community Credit Union of Iowa City, Iowa, herein the Financial Institution. WHEREAS, the City is the owner and holder of certain Forgivable Mortgage which at this time is in the amount of $54,000, and was executed by Jesse D. White (herein the Owner), dated November 20, 2009, recorded November 25, 2009, in Book 4532, Page 418 through Page 423, !ohnson County Recorder's Office, covering the following described real property: Lot 55, Sandhill Estates-Part One, Iowa City, Iowa, according to the plat thereof recorded in Book 47, Page 230, Plat Records of Johnson County, Iowa. WHEREAS, the Financial Institution proposes to loan the sum of $ 126,000.00 on a promissory note to be executed by the Financial Institution and the Owner, securing a mortgage covering the real property described above; and WHEREAS, to induce the Financial Institution to make such loan, it is necessary that the Forgivable Mortgage held by the City be subordinated to the lien of the mortgage made by the Financial Institution. NOW, THEREFORE, in consideration of the mutual covenants and promises of the parties hereto, the parties agree as follows: 1. Subordination. The City hereby covenants and agrees with the Financial Institution that the above noted Forgivable Mortgaqe held by the City is and shall continue to be subject and subordinate to the lien of the mortgage about to be made by the Financial Institution. 2. Consideration. The City acknowledges receipt from the Financial Institution of One Hundred and Fifty Dollars ($150.00) and other good and valuable consideration for its act of subordination herein. 3. Senior Mortgage. The mortgage in favor of the Financial Institution is hereby acknowledged as a lien superior to the Forgivable Mortgage of the City. 4. Binding Effect. This agreement shall be binding upon and inure to the benefit of the respective heirs, legal representatives, successors, and assigns of the parties hereto. Dated this 1st day of March , 20 11 CITY OF IOWA CITY FINANCIAL INSTITUTION Mayor By l Jeff Disterhoft/President/CEO Attest: City Ierk CITY'S ACKNOWLEDGEMENT STATE OF IOWA ) SS: JOHNSON COUNTY ) On this ~ ~ day of ~~c~ , 20 /~_, before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared ~-he~.v ~: -~ac.r ek and Marian K. Karr, to me personally known, and, who, being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Iowa City, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and sealed on behalf of the corporation, by authority of its City Council, as contained in (Ordinance) (Resolution) No. // -b5 passed (the Resolution adopted) by the City Council, under Roll Call No. .--~ of the City Council on the / ~ day of M,g2c~t , 20 ~ 1 ,and that M€~-fiY~,e~ ~" ~l~u~-1~ and Marian K. Karr acknowledged the execution of the instrument to be their voluntary act and deed and the voluntary act and deed of the corporation, by it voluntarily executed. ~A~s SONDRAE FORT S~~- ~"" " _ ~ Commission Number 159791 Notary Public in and for the State of Iowa My Commission Expires iow 3 ~ ~o/~ LENDER'S ACKNOWLEDGEMENT STATE OF IOWA ) ss: JOHNSON COUNTY ) On this ~~n~ day of February , 20 11 ,before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared Jeff Disterhoft to me personally known, who being by me duly sworn, did say that he/she is the President/CEO of university of Iowa Comm Credit uni,o#fiat said instrument was signed on behalf of said corporation by authority ofi its Board of Directors; and that said Jeff Disterhoft acknowledged the execution of said instrument to be the voluntary act and deed of said corporation, by it and by him/her voluntarily executed. Notary Public in and for the ate of Iowa o`~aiat,r CONNIE J. WELK i Commission Number 720951 [~ ? My Commission Expir~ My Commission expires: ~ "l r ~l~- ow a- ~+~ Prepared by: Wendy Ford, Economic Development Coordinator, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5248 RESOLUTION NO. ~ 1-66 RESOLUTION GRANTING THE CITY MANAGER LIMITED ADMINISTRATIVE AUTHORITY TO MAKE DISBURSEMENTS FROM THE ECONOMIC DEVELOPMENT OPPORTUNITY FUND WHEREAS, Council approves budget authority for Economic Development Opportunity funds to be used for economic development financial assistance, and WHEREAS, The City Council Economic Development Committee reviews, revises and recommends the Iowa City Economic Development Strategies and Policies biennially to the City Council for adoption. WHEREAS, the Iowa City Economic Development Strategies and Policies are adopted by Council and contain stated goals and objectives, and WHEREAS, the City Council Economic Development Committee voted to recommend this resolution to the City Council at their meeting on February 15, 2011, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The City Manager is granted administrative authority to make disbursements from the Economic Development Opportunity Funds with the following three stipulations: 1. There is a $50,000 limit per expenditure to this authority, to be funded by account number 1000-457100-448070; and 2. the use align directly with City Council's adopted Economic Development policies and strategies, and 3. reporting the use of any of the funds will occur at the first Economic Development Committee meeting following such disbursement, and again in an annual report. Passed and approved this 1St day of March , 20-ll- MAYOR ATTEST: /~~~il~r.~ -~ ~ ~~ `~..:-->:--~~,Y..•:~/ ~-_ # ~ ~~-/~ CITY CLERK City Attorney's ~Cfffic~ ~,~ Resolution No. Page 2 11-66 It was moved by Bailey and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: X -~ x x x x x NAYS: ABSENT: Bailey Champion Dickens Hayek Mims Wilburn Wright wpdata/glossary/resolution-ic. doc M-~. Prepared by: Kevin O'Malley, Finance Director, 410 E. Washington St., Iowa City, IA 52240; 319-356-5053 RESOLUTION NO. i ~-67 RESOLUTION ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 2012. WHEREAS, a public hearing on the proposed budget for the fiscal year ending June 30, 2012 was held on February 15, 2011, at a regularly scheduled City Council meeting and public comments were received. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The annual budget for the fiscal year ending June 30, 2012, as set forth in the Adoption of Budget and Certification of Taxes and on the Adopted Budget Summary, together with the detailed budget in support thereof showing revenue estimates, appropriation expenditures, and program allocations for said fiscal year should be and hereby is adopted. 2. The City Clerk is hereby directed. to make the filings required by law, and to set up the books in accordance with the summary and details, as adopted. Passed and approved this ist day of March , 2011. f ~~•°~ ~- MAYOR ATTEST: CITY "ERK Approved by ~---- a /~ City Attorney's Office It was moved by ims -and seconded by nickPnG the Resolution be adopted, and upon roll call there were: AYES: x x x ~.- x x X NAYS: ABSENT: Bailey Champion Dickens Hayek Mims Wilburn Wrighf finadm\res\annlbdgt-2012.doc io Form 675.1 J Adoption of Budget and Certification of City Taxes FISCAL YEAR BEGINNING JULY 1, 2011 -ENDING JUNE 30, 2012 The City of: Iowa City County Name: JOHNSON Department of Management 52-483 Date Budget Adopted: 03/01111 rpan) nh,h, At a meeting of the Glly Counril, held after the public hearing as required by law, as sper~ed above, the proposetl budget was adopted as summarizetl and attached hereto, and tax levies, as aem¢etl below, were appr or ell lazable p~y of this City. There is attached a Long Term Debt Schedule Form 703 for the debt semis needs, N any ~(/ ~ y,~/ (319)356-5041 ~~ '~"~ ~~ v 1 ' `~~ Ta4pMm Nmnlw J'~ SNn .. `' ~O~n~~s7yysy~1{u~0 January 1, 2010 Property Valuations C.OUnty HD01[Of V3t~~~ ~ Laal 016cial Census With Gas 8 Electric -Without Gas 8 Eleclrlc Regular za 2,821,191,346 zb 2,772,853,376 MAR 0 9 2011 DEBT SERVICE sa 2,846,600,184 sb 2,798,262,216 1,562,422 A Land a :. . TAXES LEVIED IA) tat Icl Request with Property Taxes Code Dollar Rate Utility Replacement Levied Seo. Limit Purpose .... ... :. 22 2 a7 810000 Teen 6l000o Regular General levy s _ 22,651 650 460,11_ ... r issible Levies rase) Non-Voted Other Pe m 0 ::': as D ,z(e) osTSOO Contract for use of Bridge 6 ut+o) o.9sooo Opr & Maint publicly owned Transit ~ 2,680,132: 2,634,211 ~~ as 0.95000 ,:m) Amt Nec Rent, Ins. Maint of Civic Center e 0 as 0 +ztu) 0.13600 Opr & Maint of City owned Civic Center 9 0 ~ +T 0 ,zn3) o.osyso Planning a Sanitary Disposal Project to 0 ae 0 ,ztip o nooo Aviation Authority (under sec.330A.15) ++ 0 as 0 ,z(+st Amt Nec Joint city-county building lease tz 0 so 0 +zt+fi) c.o6TSO Levee Impr. fund in special charter city t3 0 ' s+ 0 ,z(+e) Am1Nec Liability, property & self insurance costs to 978 080: 961,321 , sz _ 0.34669 +zfzz) Amt Nec Su ort of a Local Emer .M mt.Comm. a6z ~ ' - 0 - ss 0 (lap Voted Other Permissible Levies 0 s3 _Q. u(p 6.t7soo InstrumentalNocal Music Groups +s _ _... ', - -- - - - - - -- _0 ; sa 0 +zlz) o.etooo Memorial Building 76 ~'' - -- - ,2(3) 0.13500 Symphony Orchestra ~ _. _ 0..~ ss 0 -- -' - _ . . -- -- . up) o.zT000 Cultural & Scientific Facilities to _ 0 s6 _ _. __4 - - ___. _._ __ .. _ _ _ 0 ,z(s) Ae Voted County Bridge t9 ~ 0 sT 0..: se +xts) 1.35000 Missi or Missouri River Bridge Const. zo - - :~:~~~~ +zt9) o.o33TS Aid to a Transit Company z, - 0 ss 4 ,z(n) o.zosob Maintain Institution received by gifUdevise zz _ _ - 0; i so :466 ..... ._ ~- ,zn9) ,.obooo City Emergency Medical District afi7 ~. __ ~ ~ ~ z3 761,722 [ 748,670 ; s+ 0 27000. ,z(xp o.nooo Support Public Library - - 0::::::: sz 0 za .... zee.zz 1.50000 Unified Law Enforcement - • • • ' ' ' ' ' ' -" " Total General Fund Regular Levies (5 thru 24) zs 27,271,584 ;:;`` 26,804,314 :!::;! ii i;i iji ii i'i'iii i Tea., 3.oo7~s Ag Land z6 4 693 4,693 67 3 00375 _-__ Total General Fund Tax Levies (25 + 26) n 27 276 277 26 809,007 ,Total General Fund Tax Levies + n 276 277 809,007 oq NgtnddNotAdd Sub Total Special Revenue Levies (28+32) 33 9,946,970 :::;::::: Valuation 7es As Req With Gas 8 Elec Without Gas 8 Elec ~~ 0 0 66 _ SSMID 1 IN rm 34 . .... 0 ~~ 6T 0 tat 7s _ SSMID2 lAl _ 0 -i 69 0 SSMID 3 IA) tai 36 0 ~ ~ 69 0 SSMID 4 IN rat 36a 0 ~ ~: 565 _ _ -.. SSMID 5 Inl . _ let _ _ _ 76a -~ ~ - _ 0 666 _ 0 let 7y SSMID68]vo -- ~ ~ 0 0 ;: Do No[Add (34 thru 37) 3e Total SSMID ~. • .. . .:... Total Special Revenue Levies (33+38) 3s 9,946,970 ::::::: 9,776,526 :: ::::: ::::::::::::::::::::: Debt Service Levy 76.10(6) ao N 13,233,865 ag 13,009,149 To _ 4.64901 ec ssa.a Aml 7aa.T osysoo Capital Projects (Capital Improv. Reserve) a+ __ _ _ _ a+ _ -~ 0... '+ 0 Total Props Taxes (27+39+40+41) az 50,457,112 az 49,594,662::. Tz 17.64150 COUNTY AUDITOR - I certify the budget is in compliance with ALL the following: Budgets that DO NOT meet ALL the criteria below are not statutorily compliant & must be returned to the city for correction. 1) The prescribed Nollw of Pubtlc Hearing Budget Estimate (Form 631.1) was lawfully publishe4 or posted x applicable, and notarized, Oletl proof was evidenced. 2) Budget hearing notices were published or posted not less roan 7D days, nor more than 20 days, poor to the budget hearing. 3) Atlopted property fazes do not exceed published or polled amounts. 4) Adopted axpen0itures do not ezceed published or polled amounts in each of the nine program areac, or in total 5) The budget file uploaded to me SUBMIT Arca matched the paper copy cert~ed by the city to this of6u. (County A,ieirw) S ......... Special Revenue Levle ...... .. ... .. . ..... ........... 0 .... .. ....... ... 6a 0 Teas o.nooo Emergency (if general fund at levy limit) ze -- zs _ _ _ 110 2 284 _ - _ 2 244,974 ~ o.eo9s? ---~~--- --' - - 78a.6 Am1Nec Police & Fire Retirement FICA & IPERS (if general fund at levy limit) 30 _ ___ _ A N , ~ _._ --- _ _, _ __31061,903 - _ _ 3,009,441 :,i; - .. ::: ;' . _ ._ 1.06532 ec mt Am1Nec Other Employee Benefits 3+ l R 4 600,957 '~:~~:: 4,522,125 1 s3o66 es u 7z Total Employee Bene//tLevles (29,30,31) 9 946,970 :;;, ::. __ __ 9,776,526 9 776 526 65 3 52580 ,; ~ ;: ,: nlm m -II-i - i m -~ C~:O p c>~c~'I= ~'~ m - d Ic !c x a ! i-~ p o Iv'~IO T C I~ v I~i..'N ci m rn d'!D 'g ,-r~;_ n N I~ m d ~ m w Im 1 O i to p O C x J n o 0 o m ~E E c N o ~ d :.o Im Io c . V O' iJ d :.Q :Q L .j" ~ 3 ~c i-I~ I~ m ~j 'p ip 1 I~ :c ~ ~ I d C () I-. I~ ~ J fD .~ IJ vlm ~"° o i° IN !~ im !c I m n%c r ' 1 7 ~ 7 n N ~ N ~ D ~iJ ~ N ~ _ ~ :~ ;~ IC N Id ! 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V v ~ { d ~" a _ r m f° Q ` ~ ~ 0 0 0 0 0 0 0 ~ o S u m o $ o ~ ~o ~c CO C m n G7 m Z m r O m r D -i O 2 m Z O to T_ 0 v t t- D Z G1 m z 3 O rn m m n x m 0 c m TIF CITY OF Iowa City The Total Outstanding TIF Indebtedness is not used to determine the constitutional debt limit. Indebtedness as defined in Iowa Code Section 384.16, subsection 1, includes any TIF-financed agreement including all remaining payments for any annual appropriation agreements. Include the TOTAL amount for all remaining years of the agreement. Use best estimates for any agreement where the actual amount for future years is not known. Include the total amount of outstanding loans, advances, indebtedness, or bonds outstanding, including interest, at the close of the most recently ended ! throw h the remaining term of the indebtedness, which will be paid from TIF revenues. fisca year g TOTAL OUTSTANDING TIF INDEBTEDNESS INCLUDING INTEREST OWED ACTUAL zolo PRINCIPAL on All Bonds Paid with TIF Revenues including interest to term 8,813,801 TIF Non-Bond Loans 8 Debt -Owed to Other Entities Self-Financed or Internal Loan TIF Debt 0 243,012 2 Tax Rebatements 8 Other Agreements Paid with TIF Revenues , TOTAL OUTSTANDING TIF INDEBTEDNESS 11,056,813 TIF Revenues are those moneys paid into the Special Fund created in section 403.19. DO NOT include bond payments made with a Debt Service levy on property Include ONLY debt that is to be repaid from future Tax Increment Financing revenues. All debt and interest should only be listed once. Include principal and interest to term in all amounts. ~.ucn w wcvv ~ ic~N . REBATES OR PAYMENTS TO ENTITIES FROM TAXES FUNDED BY TIF ENTITY NAME (Rebates do not include loans, SRF, project names, etc. See Help page for 1 AI la of Iowa, Inc. z Ger Ambrose / Ambrose Develo ment nt Co l D BuDCET 2012 127,938 __ 34,654 130,853 - RE-ESTIMATED 2011 127,035 34,410 _ 129,930 - ACTUAL 2010 98,342 34,409 105,115 3 - . _ opme eve Sout~ate - ---------- ------ -- --- --- --------------------.------ - 0 0 343,494 - 4 MGD LC. _ _ --- - - - - --- _ _ ------ - 499 491 95 s s 7 _ _ _ _-_- Mercer - - United Natural Foods, Inc. -.-._ _ __- Johnson Count reimbursement for over a ment of TIF revenue _ _-_ 0 0 0 27, _ 33,098 0 , 277,338 912 8 - -- --- s 10 -- - 11 12 13 14 15 16 17 18 19 20 21 22 23 - 24 25 --- - 26 27 28 - - -- 29 __- 30 - -- - 31 ----- ------ - --- 32 ---------------- - 33 ---- - 4 _ 3 35 --- -- ----- - - 36 -- 37 38 39 40 41 42 43 44 45 * TOTAL Rebates or Pa mentS to Entities _ _ _ _ ,.• ..n art 293,445 a .nmmunifv 351,972 rnn eve noment 955,101 roaram The "Total Rebates or Payments appears on uie C7.FICIIUIIUICJ ~ay~~, ~~_-~~~ ~~r ;m c~'m'~im ~ o x'm'm ..~ ~ tD I. (D ' `° . c o- 'c C ~ 7 ' o-,D:N C ~ I~ d ~~a; '~ ~: d ~. I= . o. i ~ , r ~ ~ ~ i ~ ~ I ' i ~ ' i ~ ' ~ ' t ~ i ~ n O I .-. ~ I 7 N , n 'm j u ~ j D ~ ~ ~ ~ I ~ ~i~ 1 O ,~A ~ tJ ~N' O 3 r C ~ i>" s 0 ~ i;i;i;:3 rn ~ cn , n u 3 m's>::~;ocD:c ,~., T N i;:;i CD ~ CJ7 U v = A <iiii`' Oo ~ v' ~ ~ D Ut :i;:r::? O , (O 1 0 D N ~':?; ~:;:; ~' U7 i O ~ `- s:;a n r D iiiN,N m c O rn .<.~,~:~ N T A ;::...''; QO CD ~ J {i d1 ~ G z ~ ~ A .>I.3;i W c01i ~ ~ D N T m Z U n O ~W~, OD; r W.::.,lj N,, N'C a .~ O i:iii-. OD : OD ~ C m rn :;:::' ~ o c O ,:::. ~ i»><~ ; ~ I:>:>:: O o:<:3cn Aj_ ~ A i _' ~I I I~] ~ c -~ ~::~i:::~V.W~C N CO ;:;::;:; OD i O I C ~ ~p y~(n~Alt N :::;:i~i=. N. O I C r Cb 4:;:9A~N~C m Z ~' ~ 0 w c~i,.rn~i m O O : N W ~1 cn'. ;cO.A.~ C ~I'O'N~O~1 Z i m i o I N 0 0 T c a W Ol d 7 f1 A O N A fD O -a _n 0 O m v m 1 3 m o_ m m m 3 m Department of Management Fonn 671.1 NOTICE OF PUBLIC HEARING BUDGET ESTIMATE FISCAL YEAR BEGINNING JULY 1, 2011 -ENDING JUNE 30, 2012 City of IOWA Clt~/ ,Iowa The City Council will conduct a public hearing on the proposed Budget at 410 E. Washington St. City Hall on 02/15/11 at 7:00 P.M. (Date) zx/xx/xx (hour) The Budget Estimate Summary of proposed receipts and expenditures is shown below. Copies of the the detailed proposed Budget may be obtained or viewed at the offices of the Mayor, City Clerk, and at the Library. The estimated Total tax levy rate per $1000 valuation on regular property .......... $ 17.84150 The estimated tax levy rate per $1000 valuation on Agricultural land is .. ......... $ 3.00375 At the public hearing, any resident or taxpayer may present objections to, or arguments in favor of, any part of the proposed budget. (319) 356-5053 Marian K. Karr phone number City Clerk/Finance Officer s NAME Budget FY Re-estimated FY Actual FY 2012 2011 2010 ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: (a) (b) (c) urces o in 5 ' anc Other Fm 4 Revenues ~ 1 . 682 594 49 7,788,547 ' 45,316,418 Taxes levied on Property , , D 0 0 Less: Uncolieded Property Taxes-Levy Year 2 3 594 682 49 47,788,547 45,316,418 Net Current Properly Taxes , , 0 0 Delinquent Property Taxes 4 5 0 846,085 840,114 3,919,602 TIF Revenues 6 313,012 10 11,010,593 8,539,282 Other City Taxes 7 , 223,447 1 1,347, 352 1,226,147 Licenses & Permits 8 , 264,679 1 1,123,780 2,767,707 Use of Money and Property 9 , 734,977 48 78,631,155 39,565,751 Intergovernmental 10 , 663,916 40 41,411,848 40,485,522 Charges for Fees & Service , 0 0 0 Special Assessments 1 1 12 5,207,600 7,447,470 5,515,409 Miscellaneous 13 856 597 52 119,742,307 88,869,110 other Financing Sources 14 , , 995 724 210 166 343 309 236,204,948 Total Revenues and other sources , , , , .. .. '' ses :., ...... . U ' ancina Fm they &O • itures nd Exile 5 8 154 21 ,476,208 ,311,581 Public Safe 16 , , 388 958 13 13,662,592 12,737,177 Public works 17 , , 0 0 0 Health and Social Services 18 557,009 12 12,209,564 11,411,964 Culture and Recreation Community and Economic Development 19 , 10,440,419 39,437,497 19,139,574 General Government 20 8,383,917 8,426,875 7,091,132 21 225,884 15 14,045,403 13,181,380 Debt service 22 , 292 734 30 61,862,887 10,223,917 Capital Projects Total Government Activities Expenditures 23 , , 112,454,517 170,121,046 92,096,725 Business Type I Enterprises 24 56,958,803 100,667,959 76,221,083 Total ALL Expenditures 25 171,413,320 270,769,005 168,317,808 Transfers Out 26 45,911,097 92,392,307 62,382,415 Total ALL ExpenditureslTransfers Out 27 217,324,417 363,181,312 230,700,223 ver ou ces O ess Revenues & Other S r Exc ::: 28 . .. . . 422 599 -6 .. .. . . .. ... -53,838,146 ..... . ,504,725 (Under) ExpendituresrTransfers Out , , Continuing Appropriation 29 0 0 :::::::: ::: :~ ::: Beginning Fund Balance July 1 30 103,087,757 156,925,903 151,421,178 Ending Fund Balance June 30 31 96,488,335 103,087,757 156,925,903 M~. 9 Prepared by: Kevin O'Malley, Finance Director, 410 E. Washington St., Iowa City, IA 52240; 319-356-5053 RESOLUTION NO. 11-68 RESOLUTION APPROVING THE THREE YEAR FINANCIAL PLAN FOR THE CITY OF IOWA CITY, IOWA, AND THE FIVE YEAR CAPITAL IMPROVEMENTS PROGRAM. WHEREAS, the City Council of the City of Iowa City deems it in the public interest and in the interest of good and efficient government for the City of Iowa City, Iowa, to adopt athree-year Financial Plan for operations and amulti-year Capital Improvements Program budget; and WHEREAS, the three-year Financial Plan and multi-year Capital Improvements Program are subject to annual review and revisions; and WHEREAS, a public hearing was held on February 15, 2011, at a regularly scheduled City Council meeting and public comments were received. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The City Council of the City of Iowa City does hereby adopt the three-year Financial Plan for the Fiscal Years 2012 through 2014 and the multi-year Capital Improvements Program through Fiscal Year 2015. 2. This Resolution is an expression of the Council's legislative intent for planning future operation and capital improvements for the City of Iowa City, Iowa; and the anticipated means of financing said plan, subject to applicable laws. Passed and approved this ~ Gt day of March , 2011. .~ MAYOR '~ Approved by - ~~/ ATTEST: ~ - /a~1 CITY CLERK City Attorneys ffice finadm\res\fi npla n-2011.doc Resolution No. ~ i -hs Page 2 It was moved by Wilburn adopted, and upon roll call there were: AYES: X X ~_ x x x X and seconded by Mims the Resolution be NAYS: ABSENT: Bailey Champion Dickens Hayek Mims Wilburn Wright wpdata/glossary/resolution-ic.doc M 1~ Prepared by: Michael Moran, Parks & Recreation, 220 S. Gilbert St., Iowa City, IA 52240 (319) 356-5104 RESOLUTION NO. > > -h9 RESOLUTION APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AN AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND THE STATE OF IOWA-VISION IOWA BOARD FOR A RECAT GRANT (11-RECAT-003-TERRY TRUEBLOOD RECREATION AREA) WHEREAS, the City of Iowa City was awarded a $1.6M River Enhancement Community Attraction and Tourism (RECAT) grant by the State of Iowa-Vision Iowa Board for the development of the Terry Trueblood Recreation Area; and WHEREAS, the City of Iowa City desires to accept this grant and has negotiated an agreement for said award; and WHEREAS, it is in the public interest to enter into said RECAT grant award agreement, 10 _I NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: 1. The RECAT Award Agreement for project 11-RECAT-003-Terry Trueblood Recreation Area,is in the public interest, and is approved as to form and content. 2. The Mayor and the City Clerk are hereby authorized and directed to execute'said Agreement, and any other such documents as the Vision Iowa Board of the Vision Iowa Board's legal counsel may reasonably request to effectuate this Agreement . Passed and approved this 1st day of March , 2011. MAYOR ATTEST: - ..~ CITY ~ERK Ap roved by City Attorney's Office a~l ~ l~ ~ It was moved by Wright and seconded by Mims the Resolution be adopted, and upon roll call there were: AYES: NAYS: x x x ~_ X x x ABSENT: Bailey Champion Dickens Hayek Mims Wilburn Wright '~~~ 11 Prepared by Mike Moran, Parks and Recreation Director, 220 S. Gilbert St., Iowa City, IA, (319) 356-5104 RESOLUTION ADOPTING A CITY OF IOWA CITY NAMING POLICY FOR BUILDINGS, FACILITIES OR PARCELS OF REAL PROPERTY Resolution No. 11-70 WHEREAS, the City of Iowa City wishes to establish a policy for the naming of City buildings, facilities or parcels of real property; and WHEREAS, this policy will assist in the fundraising efforts of the many city departments, commissions and foundations by providing guidelines for the recognition of both donors and those of historical significance to the City; and WHEREAS, a city ad-hoc committee that assisted in developing this policy recommends adopting this policy for the benefit of these activities. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT; The City Council adopts the attached City Naming Policy. Passed and approved this 1st day of March , 2011. i2C~- ~ - MAYOR Attest: Teti ~ ~ CI- T~LERK Approved by ~~ ~, City Attorney's Office Resolution No. 11-70 Page 2 It was moved by hamp~ on and seconded by n; r•kPnG the Resolution be adopted, and upon roll call there were: AYES: x x X .~_ .~- x ~_ wpdatalglossary/resolution-ic. doc NAYS: ABSENT: Bailey Champion Dickens Hayek Mims Wilburn Wright CITY NAMING POLICY A. Naming of Entire Building or Facility 1. The naming of an entire building, facility or parcel of real property in recognition of an individual, organization, business or corporation, or other entity, shall first require the approval of both an ad hoc naming committee and City Council. The ad hoc naming committee shall be made up of the City Manager, the relevant City Department Head, and one member from the relevant City-affiliated foundation, if any. If the naming is in recognition of a financial donation to the City, the donation shall be in an amount no less than 50% of the total value of the entire building, facility or parcel of real property. Such financial donations shall be memorialized in writing in a standardized City Naming Agreement. 2. The decision to name a public facility after an individual on account of their historical or cultural significance or impact on the community shall be made no sooner than two years following their death. Recommendations for such a naming must come from the ad hoc naming committee, and be approved by City Council. B. Other Property. The naming of any other City property shall require the approval of the relevant City Department Head. C. Recognition. The entity having ultimate authority to approve the naming (City Council or the Department Head) shall also have the authority to approve both the wording of the naming and the means by which the naming is displayed and/or published. Appropriate naming recognition for a philanthropic act may be made in the form of a plaque, engraving, or other suitable form of recognition in acknowledgement and appreciation of a specific gift. D. Right to Rescind. The City Council reserves the right to rescind any naming or recognition given to any individual, organization, business or corporation, or other entity if at any time the individual, organization, business or corporation, or other entity is found to have neglected to uphold the standards of good citizenship, including, but not limited to, failing to make any portion of a promised financial contribution to the City. E. No Additional Rights. The individual, organization, business or corporation, or other entity after whom the City structure/facility, property, or improvements is named shall possess no additional rights to the City structure/facility, property, or improvements bearing their name, or to any other City property. F. Fundraising. All City Boards, Commissions, Departments, affiliated foundations, and other City entities shall take into account these policy guidelines when conducting fundraising campaigns, or making naming recommendations to the City Council or Department Head. CITY NAMING POLICY 1. The naming of an entire building, facility or parcel of real property in recognition of an individual, organization, business or corporation, or other entity, shall first require the approval of both an ad hoc naming committee and City Council: The ad hoc naming committee shall be made up of the City Manager, the relevant City Department Head, a one member from the relevant City-affiliated foundation, if any. If the naming is ~n recognition of a financial donation to the Cit ;the donation shall be in an amount o less than 50% of the total value of the ent' e building, facility or parcel of rea roperty. Such donations shall be mem ialized in writing in a standardized City Na 'ng Agreement. The naming of any other ' y property shall require the a royal of the relevant City Department Head. 2. The entity having ultimate auth rity to approve th naming (City Council or the Department Head) shall also hay the authority approve both the wording of the naming and the means by which t naming is isplayed and/or published. Appropriate naming recognition fo phila ropic act may be made in the form of a plaque, engraving, or other suitable rm o recognition in acknowledgement and appreciation of a specific gift. 3. The decision to name a public significance or impact on the ~ following their death. an individual on account of their historical gall be made no sooner than two years 4. The City Council reserves the fight to resci d individual, organization, bus' ess or corpor t individual, organization, b sines or corpora neglected to uphold the s ndards of good citi 5. The individual, organi ation, business or corl City structure/facilit ,property, or improvem additional rights to,t e City structure/facility, name, or to any ot~ier City property. any naming or recognition given to any on, or other entity if at any time the on, or other entity is found to have ion, or other entity after whom the is named shall possess no ~erty, or improvements bearing their 6. All City Board; Commissions, Departments, affi fated foundations, other City entities shall take into account these policy guidelt es when conducting fundraising campaigns, ar making naming recommendations t the City Council or Department Head. ~~ ~~., Prepared by: Kumi Morris, Engineering Division, 410 E. Washington St., Iowa City, IA 52240 (319)356-5044 RESOLUTION NO. 11- RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE FY2011 ELEVATOR MODERNIZATION PROJECT. ~~ f~ ~, WHEREAS, McComas-Lacina Construction of Iowa City, Iowa, has submitted the lowest responsible bid of $789,000.00 for construction of the above-named project; and WHEREAS, McComas-Lacina Construction and its subcontractors will comply with all project specifications, including 'the provision of maintenance and field technicians in accordance with such specifications; and WHEREAS, funds for this project are available in the Transportation Services Department and Parks and Recreation Department account numbers 3011-510800 and 4323-445700, respectively. Four-fifths (4/5) of the project cost are charged to Transportation Services and one- fifth (1/5) to Parks and Recreation. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The contract for the construction of the above-named project is hereby awarded to McComas-Lacina Construction of Iowa City, Iowa, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 3. The Transportation Services Director is authorized to execute change orders as they may become necessary in the construction of the above-named project. Passed and approved this 1st day of March , 20 11 _~~ MAYOR `~ ~~ ATTEST: 1'~ ~ _ CITY LERK A proved by ity Attorney's Office ~ ~j~// It was moved by wriQht and seconded by Champion the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: g Bailey X Champion x Dickens x Hayek Resolution No. 11-71 Page 2 x X Mims Wilburn Wright pweng\reslawrdcon-FY11 elevator-mod.doc 12 Prepared by: Kumi Morris, Engineering Division, 410 E. Washington St., Iowa City, IA 52240 (319)356-5044 RESOLUTION NO. RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT ,.~fOR CONSTRUCTION OF THE FY2011 ELEVATOR MODERNIZATION PR4 CT. WHEREAS, ~~ of has ~ "submitted the lowest responsible bid of $~_ for construction of the above-namedp~oject; and WHEREAS, funds for this'~project are available in the Transpa'tation Services Department and Parks and Recreation Department account numbers,<!3011-510800 and 4323-445700, respectively. Four-fifths (4/5) bf the project cost are chard to Transportation Services and one- fifth (1/5) to Parks and Recreation. /' /. NOW, THEREFORE, BE IT RES~VED BY THE iTY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: `e ,,~'' 1. The contract for the construc~aon the above-named project is hereby awarded to `~~~ ,subject to the condition that awardee secure adequate performance and pay t bond, insurance certificates, and contract compliance program statements. '°wt 2. The Mayor is hereby auth rized to sign and the City Clerk to attest the contract for construction of the abov named proje_c~~, subject to the condition that awardee secure adequate performance d payment bond,+'~tisurance certificates, and contract compliance program statements. ~ ~; ~, 3. The Transportationervices Director is authoriz~l to execute change orders as they may become necessary n the construction of the above'~pamed project. 4 Passed and approved t~tis day of ~' , 20 ~'~~ r` ~' MAYOR ATTEST:_ C It was adopt and seconded by AYES: NAYS: CLERK ~ied by and upon roll call there were: City Atto the Resolution be ABSENT: Bailey Champion Dickens Hayek Mims Wilburn Wright pweng\res\awrdcon-FY11 elevator-mod.doc /~ NOTICE TO BIDDERS FY2011 ELEVATOR MODERNIZATION PROJECT Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 2:00 P.M. on the 24th day of February, 2011. Sealed proposals will be opened immediately thereafter by the City Engineer or designee. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Proposals received after this deadline will be returned to the bidder unopened. Proposals will be acted upon by the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 P.M. on the 1~t day of March, 2011, or at a special meeting called for that purpose. The Project will involve the following: The modification and replacement of five elevators in three facilities: two traction elevators at Capitol Street Ramp, two hydraulic elevators at Dubuque Street Ramp and one hydraulic elevator at Robert A. Lee Recreation Center. There will be a recommended prebid conference on Tuesday, February 8th at 9 a.m. starting in Meeting Room A in the Robert A. Lee Recreation Center, at 220 Gilbert Street with tour of Elevator locations to follow. All work is to be done in strict compliance with the plans and specifications prepared by Neumann Monson Architects, of Iowa City, Iowa, which have heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be accompanied in a sealed envelope, separate from the one containing the proposal, by a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days of the City Council's award of the contract and post bond satisfactory to the City ensuring the faithful performance of the contract and maintenance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. Bid bonds of the lowest two or more bidders may be retained for a period of not to exceed fifteen (15) calendar days following award of the contract, or until rejection is made. Other bid bonds will be returned after the canvass and tabulation of bids is completed and reported to the City Council. The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of two (2) year(s) from and after its com- pletion and formal acceptance by the City Council. The following limitations shall apply to this Project: Specified Start Date: March 2, 2011 Completion Date: December 1, 2011 Liquidated Damages: $500.00 per day The plans, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said plans and specifications and form of proposal blanks may be secured at the Office of Iowa City Reprographics, 114 S. Dubuque Street, Iowa City, IA 52240; (319) 338-7872, by bona fide bidders. A $50.00 non-refundable fee is required for each set of plans and specifications provided to bidders or other interested persons. The fee shall be in the form of a check, made payable to Iowa City Reprographics. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of Economic Development at (515) 242-4721 and the Iowa Department of Transportation Contracts Office at (515) 239-1422. Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcontract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed subcontractors, together with quantities, unit prices and extended dollar amounts. By virtue of statutory authority, preference must be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this Project. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Published upon order of the City Council of Iowa City, Iowa. MARIAN K. KARR, CITY CLERK Pweng/2011 elevator-noticetobidders.doc ~/~. Marian Karr From: Marian Karr Sent: Monday, February 28, 2011 4:02 PM To: 'Bret Abels'; Kumi Morris Subject: RE: City of Iowa City Elevator Modernization At your request this information will be distributed to the City Council. Marian Karr, MMC City Clerk -----Original Message----- From: Bret Abels [mailto:babels@okeefe-elevator.com] Sent: Monday, February 28, 2011 3:58 PM To: Marian Karr; Kumi Morris Subject: City of Iowa City Elevator Modernization Marian I would first like to thank you for your time to discuss the elevator modernization project that bid last Thursday, February 24th, 2011. The City of Iowa City provided a detailed set of bid documents which included section 14 which was prepared by Lerch Bates, your elevator consultant. Okeefe Elevator provided a bid to the prime bidders. Upon follow-up after the bid opening, we learned that the prime bidders used an elevator contractor that does not meet the specifications. The specification, section 142200, page 4 paragraph 1.08, A,B, and C state the maintenance requirements for this project. See Vertical Transportation Maintenance Agreement, section 143250, page 3, paragraph 1.05, A and B which states the response times for callbacks. The elevator contractor that was used by the prime bidders has no field personnel in central or eastern Iowa, only a sales representative that works out of her home. Without field personnel in the Iowa City/Cedar Rapids area it is impossible to meet the requirements of this project. I would like to point out that 3 other qualified elevator contractors who met the specifications provided bids for this project. Okeefe Elevator feels that if the City of Iowa City is going to put out a detailed specification, go to the expense of hiring an elevator consultant, and have a complete bid document that ALL BIDDERS BE HELD ACCOUNTABLE TO THE SAME SPECIFICATION. As per the bid documents, interim maintenance begins at notice to proceed which is said to be this Wednesday in the bid documents. Again, the elevator contractor does not have any field personnel and cannot meet the specification. We ask that the City of Iowa City reject the bids and rebid this project. Please feel free to contact me to discuss further. Please distribute to all City Council members, other necessary parties, and June Nasby. Thanks for time. Bret Abels Bret Abels Sr. VP O'Keefe Elevator 402.345.4056 .~ /:,~- Kumi Morris From: Scott Wiley <wiley@mccomaslacina.com> Sent: Tuesday, March Ol, 2011 9:56 AM To: Kumi Morris Cc: kris@eletechinc.com; bwarthen@neumannmonson.com; Mike Moran; Chris O'Brien; babels@okeefe-elevator.com Subject: Re: FW: City of Iowa City Elevator Modernization Kumi, The following is response to the letter from Bret Abels with okeefe Elevator -- (Comments in red are from okeefe Elevator) "okeefe F,lcvcrtor provided a bid to the pr•irru bidders from okeefe Elevator. "McComas-Lacina Construction did not receive a bid "Upon follow-up after the bid opening, tive learned that the prirrae bidders used an elevator contractor that does not meet the specifications. " I have not had afollow-up conversation with okeefe Elevator. "The specification, section 142200, page 4 paragraph 1.08, A,B, and C state the maintenance requirements for this project. See Vertical Transportation Maintenance Agreement, section 143250, page 3, paragraph 1.05, A and B which states the response times for callbacks. The elevator contractor that was used by the prime bidders has no field personnel in central or eastern Iowa, only a sales representative that works out of her home. Without field personnel in the Iowa City/Cedar Rapids area it is impossible to meet the requirements of this project. " I have been assured by Eletech Inc that they will have field personnel to meet the specifications. "I would like to point out that 3 other yualifed elevator contractors who met the specifications provided bids for this project." McComas-Lacina Construction received two (2) bids, Eletech Inc and Kone Inc. Based on the references from Eletech and the responses from such references Eletech is an very qualified contractor. "okeefe Elevator feels that if the City of Iowa City is going to put out a detailed specification, go to the expense of hiring an elevator consultant, and have a complete bid docun~~ent that ALL BIDDERS BE HF,I,D ACCOUNTABLE TO THE SAMF, SPECIFICATION. "Eletech Inc is an approved contractor per the specifications and will be held accountable to the specifications. "time ask that the City of lotiva City reject the bids and rebid this project. "What kind of precedent would you be creating if you let subcontractors create false accusations that are without merit and attempt to influence the competitive bid market. If you were to exclude Eletech Inc as an approved subcontractor the city would be required to pay substantially more for the same project based on the bids I had on bid day. If you should have any further questions please feel free to contact me. We look forward to proceeding with the project in the near future and assure you that you will look back and know you made the correct decision in awarding the project to McComas-Lacina Construction. Thanks, Scott Wiley McComas-Lacina Construction On 2/28/2011 4:49 PM, Kumi Morris wrote: Please note the concerns expressed by O'Keefe below. Kumi -----Original Message----- From: Bret Abels [mailto:babels@okeefe-elevator.com] Sent: Monday, February 28, 2011 3:58 PM To: Marian Karr; Kumi Morris Subject: City of Iowa City Elevator Modernization Marian: I would first like to thank you for your time to discuss the elevator modernization project that bid last Thursday, February 24th, 2011. The City of Iowa City provided a detailed set of bid documents which included section 14 which was prepared by Lerch Bates, your elevator consultant. Okeefe Elevator provided a bid to the prime bidders. Upon follow-up after the bid opening, we learned that the prime bidders used an elevator contractor that does not meet the specifications. The specification, section 142200, page 4 paragraph 1.08, A, B, and C state the maintenance requirements for this project. See Vertical Transportation Maintenance Agreement, section 143250, page 3, paragraph 1.05, A and B which states the response times for callbacks. The elevator contractor that was used by the prime bidders has no field personnel in central or eastern Iowa, only a sales representative that works out of her home. Without field personnel in the Iowa City/Cedar Rapids area it is impossible to meet the requirements of this project. I would like to point out that 3 other qualified elevator contractors who met the specifications provided bids for this project. Okeefe Elevator feels that if the City of Iowa City is going to put out a detailed specification, go to the expense of hiring an elevator consultant, and have a complete bid document that ALL BIDDERS BE HELD ACCOUNTABLE TO THE SAME SPECIFICATION. As per the bid documents, interim maintenance begins at notice to proceed which is said to be this Wednesday in the bid documents. Again, the elevator contractor does not have any field personnel and cannot meet the specification. We ask that the City of Iowa City reject the bids and rebid this project. Please feel free to contact me to discuss further. Please distribute to all City Council members, other necessary parties, and June Nasby. Thanks for time. Bret Abels Bret Abels Sr. VP O'Keefe Elevator 402.345.4056' 2