HomeMy WebLinkAbout2011-04-05 Bd Comm minutesApproved Minutes -
January 2011 4b 1
MINUTES
SENIOR CENTER COMMISSION
JANUARY 20, 2011
ROOM 208, IOWA CITY/JOHNSON COUNTY SENIOR CENTER
Members Present: Chuck Felling, Rose Hanson, Jay Honohan, Sarah Maiers,
Jean Martin
Members Absent: Merce Bem-Klug, Michael Lensing
Staff Present: Linda Kopping, Kristin Kromray
Others Present: Alexa Pietan
R,,,,~OMI~AENDATIONS TO GOUNCIL:
None.
CALL TO ORDER:
The meeting was called to order at 4:00 PM. Jay Honohan chaired the meeting.
~-PPROVAL OF MINUTES FROM OCTOBER 21 2010 MEETING:
Motion: To accept the minutes from the October 21, 2010 meeting. Motion
carried on a vote of 5/0. Martin/Felting.
P„l,~BIIC DISCUSSION OF ITEMS NOT ON THE AGENDA:
Kopping reported that Alexa Pietan is a new intern at the Senior Center. She is a
senior in the school of Social Work. She will be working with Kopping on the
Accreditation process through the National Institute of Senior Centers.
COMMISSION ASSIGNMENTS:
Honohan will visit the Board of Supervisors. Maiers will visit the City Council.
E,lzECTION OF OFFICERS 2011
Felling and Maiers nominated Honohan as Chair, Lensing as Vice Chair and
Felling as Secretary.
Motion: To elect ~e proposed slate of officers. Motion carried on a vote of
5/0. MartinlMaiers.
Approved Minutes
January 2011
012 BUDGET PLANNING UPDAT
Honohan and Kopping attended the City Council budget meeting. Honohan
highlighted that the Center has had an increase in the number of 50-60 year old
members. Susan Mims questioned if we could charge for public events. Kopping
responded that this would be difficult to do. Maiers noted that these events
should be included in a membership and if the Center charged, someone would
need to check memberships and logistically this could be difficult to do. Honohan
noted that by keeping events free and open to the public it may draw people into
becoming members. The City Council was also interested in the Friends of the
Center, building usage, membership fees and other revenue sources.
Nanson asked if adding a fitness room fee was a possibility. Kopping noted that
many places do charge this kind of fee. Honohan stated that he believes that
class fees with independent contractors are necessary to account for their time,
however facilities such as the fitness equipment are part of the building and
should therefore be included in the membership fee. Maiers stated that if in the
future we need to raise more money we should consider raising rates on such
things tike parking, the fitness equipment, or membership fees.
Kopping noted that we requested a part time receptionist in the budget but that
request was denied.
PERATIQNAL~ V RVI
Kopping requested that the lease with Elder Services Senior Nutrition program
be reviewed. She has asked Craig Buhman to look at the equipment in the
kitchen and prepare an up to date list of the items the Center owns. Kopping
stated that she would like to explore the possibility of Elder Services funding a
portion of their operational expenses. Currently they pay no operational
expenses while the Center pays for utilities, major repairs, and facility
maintenance related to the operation of the program. The Center is responsible
for anything physically attached to the building inGuding the walk in coolers and
freezers, plumbing, walls and ceiling tiles. Kopping is going to meet with
Honohan and Maiers to review the lease.
Hanson was interested in what would happen if Elder Services no longer leased
the space at the Center. Kopping stated that she would look for a business to
lease the space. She also noted that the nutrition program does provide an
important service to home bound seniors.
Room 209 is going to be reopened as a conference room. The tax assistance
volunteers will use this room for tau appointments this year.
Approved Minutes
January 2011
Kopping reported that Emily and Kristin have been working on cleaning out the
storage spaces in the Center. Archived paper copies of the Post and
Commission documents are being scanned in to digital files. In addition all loose
photos are being gathered and put into photo albums.
Kopping reported that this semester the center has three interns, three work
study students in an addition to the many new student volunteers.
Kopping reported that the Steering Council and standing committees are working
on a number of projects including developing a new logo, the Spring Forum,
helping with the Newcomers Breakfast and many other projects. She stated that
she is very impressed with what has been accomplished in the first six months
that the Steering Council and Working Committees have been working.
Kopping reported that there has been concern regarding the new gun law. The
City attorney is looking into the possibility of prohibiting weapons in the Senior
Center. Honohan noted that the City Council will be discussing this issue at an
upcoming meeting.
Honohan questioned if we have received the $20,000 from the Community
Foundation. Kopping answered that we had not received it yet.
COMMISSION DISCUSSION
Honohan reported about meeting with the City Council in December. He spoke
about the number of classes, fitness groups, performance groups and clubs we
currently have at the Center.
ADJOURNMENT:
Motion: To Adjourn. Motion carried on a vote of 5/0. Maiers/Felling.
m
`!C
i ZQ~X
II ~ rn 11 II
II 11
ZZDD'U
O O atf'~
a~~~~~
~~~n~~.
(G
~.
=
m ~ = fl.
~ ~ ~ ~
t~R Sl
~
~
f0 ~
j,
m ~
~
N N N _
N N _
N _
N
(~ ~ (~ Gam. G~ G~ m
N -a -~ --~ N N -~
N
X X m X X x m
o
N
v
W
v
D~
1
~ ~ 1,
~ n
O ~ ;
l~pD
d t7
00
a3
~'
fn
0
0
O
C
~~
O r..i-.
-~ N
.... N
Airport Commission 4b 2
February 21, 2011
Page 1
MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
FEBRUARY 21, 2011 - 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Jose Assouline, Minnetta Gardinier, Howard Horan, Rick Mascari, Steve
Crane
Members Absent:
Staff Present: Sue Dulek, Michael Tharp
Others Present:
RECOMMENDATIONS TO COUNCIL• (to become effective only after separate Council
action
CALL TO ORDER:
Chairperson Horan called the meeting to order at 6:06 P.M.
ITEMS FOR DISCUSSION/ACTION:
ADJOURN:
1. Upcoming meeting with City Council: Gardinier asked Tharp for a brief explanation of
the airport debt and how some of the debt structures where created. Tharp explained
that previous hangars built in the late 90s were structured when a different FBO had
been operating on the field. Due to financial issues the FBO left and that left the Airport
with reduced income. The Finance Department had then restructured the loan
repayments to meet the existing income of the airport. That resulted in several loans
been amortized over a much longer period. Mascari asked about not continuing with the
Hangar L project in favor of using funds that had been allocated towards it to pay off
some of the hangar debt. Members then discussed where Hangar L was and that they
committed to building it when they signed the grant agreement with the state. Horan
asked Commission members whether they favored a plan to use Aviation Commerce
Park sale proceeds pay off all the debt or to pay off debts that had been extended by
Finance. Gardinier then suggested that the Commission should use a percentage of
sales with the possibility of paying more if they don't have a readily available grant
opportunity. Mascari suggested they first obligate funds to pay off Hangar K and Hangar
I and then use the rental payments on those buildings to accelerate the repayment of
Hangar F. Mascari noted that it would take about 2 and half lots to pay off the first two
hangars and then it would bring the repayment of Hangar F to a 7 year window. Mascari
added that following this they could then revisit the repayment of the remaining debts.
Members then took turns giving their opinions on how to best repay the debt. Tharp
noted that based on his feelings through the most recent budget discussion was that the
Airport is close to reaching the debt ceiling that council is comfortable with it having, and
that any future projects would need to be able to be funded through cash or grants
without debt until some of the existing debts had been repaid. Horan then suggested the
Airport Commission
February 21, 2011
Page 2
Commission offer a position of willingness to obligate Aviation Commerce Park sales
proceeds to repay the existing debt. Gardinier suggested they limit the initial offer to
50% of the proceeds, suggesting that would also help to establish the reserve fund as
well as save money for future projects. Members then discussed what amount of
proceeds they wanted to have obligated to debt repayments. Horan asked if
Commission had consensus to obligate 50% of the sales proceeds from Aviation
Commerce Park which members agreed. Horan asked about the establishment of the
reserve account. He noted they had previously discussed $100,000 and asked if that
was still the consensus. Members discussed the reserve fund and consensus was that
$100,000 was sufficient and that those funds would be used for high dollar repair items
and emergency needs. Assouline asked about how the meeting with City Council would
be conducted. Dulek noted that the meeting would be a work session with Council and
Commission members seated around a table. Dulek noted that the meeting would likely
be at 7:15 and that she or Tharp would send the actual time to members once it was
finalized. Horan noted he would put together the consensus statement and that he
would email it to Tharp to send to embers to review.
2. March meeting date -Tharp noted that this was added because the March 17'" date
set at the last meeting was in the middle of spring break week. Tharp noted that if the
Commission wanted to change the date they would also need to reset the public hearing
for the Army Reserve Lease. Members chose to reset the regular Commission meeting
date to March 10.
3. US Armv Reserve Lease - Consider a resolution rescinding Resolution No. A11-05
and setting public hearing for lease with United States Armv Reserve -Mascara
moved the resolution No. A11-06, seconded by Gardinier. Motion passed 5-0.
Horan asked for a motion to adjourn. Crane made the motion to adjourn the meeting at 7:20
P.M.; seconded by Gardinier. Motion carried 5-0
Chairperson
Date
Airport Commission
February 21, 2011
Page 3
Airport Commission
ATTENDANCE RECORD
2011
TERM ~ rv iv
N ~ N
NAME EXP.
03/01 /13 X X X
Rick
Mascari
03/01 /14 X X X
Howard
Horan
Minnetta 03/01/15 X X X
Gardinier
Jose 03/02/12 X X X
Assouline
Steve 03/02/14 O/E X X
Crane
Key:
X =Present
O =Absent
O/E = Absent/Excused
NM = Not a Member at this time
Airport Commission 4b 3
February 17, 2011
Page 1
MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
FEBRUARY 17, 2011 - 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Jose Assouline, Steve Crane, Minnetta Gardinier, Howard Horan, Rick
Mascari
Staff Present: Sue Dulek, Michael Tharp
Others Present: Matt Wolford, Jeff Edberg, John Yeomans, Tim Busch, Eric Scott, Toby
Myers; Bob Libby
RECOMMENDATIONS TO COUNCIL• (to become effective only after separate Council
action
CALL TO ORDER:
Chairperson Horan called the meeting to order at 6:02 P.M.
TOUR OF CARE AMBULANCE OFFICES:
Members were given a tour of the Care Ambulance office by Director, Bob Libby. Libby
discussed the operation of Care Ambulance and how they work with Jet Air on medical flights.
APPROVAL OF MEETING MINUTES:
Minutes from the January 20, 2011, meeting were reviewed. Crane moved to approve the
minutes of the January 20, 2011, meeting as submitted; seconded by Assouline. Motion
carried 4-0; Gardinier not present for vote.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Aviation Commerce Park -Jeff Edberg addressed the Members. He stated that they
have been able to distribute some marketing materials regarding the Commerce Park,
and there are large signs in the Park, as well. Edberg continued, stating that he has an
interested party in Lot 17. Before they make an offer, however, they are looking into
building costs and financing. Mascari asked why the material does not state "lease," in
addition to the "for sale." Edberg stated that he would be sure to emphasize the "lease"
opportunity, as well.
b. Airport Farm Management -John Yeomans noted that the Airport's rent check will be
cut by Farmers National Company on March 1. He briefly explained to the newer
Members what Merschman Seeds does on the leased farmland. Yeomans then spoke
to the Members about the possibility of either farming or haying the extra land area. He
suggested they do an agreement with the current operator, letting him take care of this
Airport Commission
February 17, 2011
Page 2
area. Yeomans and Tharp responded to Members' questions regarding this plot of land,
and what can and cannot be planted there.
c. Iowa Aviation Promotion Group -Tim Busch with Iowa Flight Training spoke to the
Members as President of the Iowa Aviation Promotion Group. He described what
IAPG's objectives are and what they hope to accomplish. Busch shared various aviation
statistics with Members, noting that Johnson County has been losing pilots. He briefly
went through the information packets that he gave Members, adding that he would like
to see the City of Iowa City join the group, in addition to individual pilots. He explained
some of the activities that IAPG has taken part in, noting that educating people about
aviation is key. Last year alone they had 20 camps with 450 kids attending. Busch
continued, stating that student pilot numbers are up. He briefly described some of the
different initiatives that the IAPG is taking on. By getting press releases out, Busch
stated that they hope to increase awareness of these events.
Busch then responded to Members' questions regarding the IAPG. Gardinier stated that
she would like to move that the Commission join at the Corporate level. Mascari noted
that he believes they should join at the Charter level, since they are the fourth largest
airport of this type in the state. After a brief discussion, Members agreed to the Charter
level. Tharp suggested they decide who from the Commission will be the representative
for the IAPG. Everyone agreed that the Chair should hold this position. Mascari moved
that the Airport Commission join the IAPG at the Charter Membership level; Crane
seconded the motion. Motion carried 5-0.
d. FAA/IDOT Projects - AECOM -Tharp noted that David Hughes is unable to attend this
evening, but that he did send an email update.
i. Runway 7/25 & 12/30 -The FAA still has the closing documentation on
this project.
ii. Obstruction Mitigation -Hughes is sending the necessary paperwork
on this project.
iii. 7-25 Parallel Taxiway -Hughes is working on the plans for this. A
planning session meeting needs to be set up, with March 10th being
suggested by Hughes. After a brief discussion, Members agreed to meet
around 5:00 P.M. Tharp will check with Hughes on the time. Tharp then
responded to Members' concerns about some pooling of water by the t-
hangars. Gardinier then asked Tharp for his opinion on where the federal
funding will be this year.
e. 2011 Air Race Classic -Gardinier noted that the web site now shows the pre-race list,
and to date there are 29 teams listed. She noted that the Children's Museum has come
up with a flyer regarding the race and these should be distributed soon.
Corporate Hangar "L" -Mascari asked for some clarification from Tharp on the funding
for this project. Mascari then stated that in these economic times, he feels they should
consider being more fiscally responsible. He continued, explaining that by this comment
he means they should pay down some of the debt they already have. Dulek interrupted,
noting that the grant has already been signed and cannot be changed. This led to the
group discussing how they should approach their policies regarding the paying down of
debt.
Airport Commission
February 17, 2011
Page 3
i. Consider Resolution #A11-03 Approving Engineering Services
Agreement with Foth Infrastructure and Environment, LLC -Tharp
introduced Eric Scott, one of the engineers with Foth Infrastructure and
Environment. Scott spoke to Members briefly, stating that he is excited to
be working with them on this project. He then responded to Members'
questions, noting that Foth did the recent work at the Eastern Iowa Airport
in Cedar Rapids. Scott noted that they have come up with some
alternative ideas for this project, since construction costs are down
currently. The estimated time needed to complete this project will be
three to five months, according to Scott. Gardinier moved to approve
Resolution A11-03 as discussed; seconded by Crane. Motion
carried 5-0.
g. Airport "Operations": Strategic Plan Implementation; Budget; Management -
Tharp noted that he received a response from Finance on the question of how interest is
figured and where the Airport's investment money comes from. All of the City's
investments are pooled, with the Airport retaining their proportionate amount for the City
investments. Dulek added that the State has strict laws regarding this issue. Crane
asked for clarification on page 28, regarding hangar rentals being down by 27%. Tharp
clarified this and responded to Members' questions. Members asked Tharp to start
numbering the budget portion of their packet, to aid in finding things easier.
Horan noted that they need to do Tharp's annual review, and he asked that Members
email him any comments they may have.
i. Joint Meeting with City Council -Tharp noted that the two possible
dates for this are February 28 or March 21, and neither has worked out
for everyone yet. He asked the Members to decide which would work
better for them, as they need to decide. After a brief discussion,
Members agreed to meet with the Council on February 28 at 7:00 P.M.
Members set a special meeting for Monday February 21 to discuss the
Commission's actions.
ii. Terminal Brick Repairs -Tharp stated that this has turned into a much
bigger project than was initially anticipated. He added that he has been
working with the Public WorksDepartment, and they feel that they need to
get a consultant out to do a facility study on the brick in order to come up
with a price point for all of the repairs. Tharp noted that he would need
the Commission's approval to go ahead with this plan. Members agreed
that this is necessary.
h. US Army Reserve Lease -Tharp stated that he has temporary agreements from the
Army. He explained that the lease expired about a year ago, but that the Army has
continued to pay the monthly rental. Tharp continued, stating that what he is
recommending is amending the original lease, and starting the process for a new lease.
Currently the rent is $238 per month. Tharp then fielded Members' questions. Dulek
reminded Members that their discussion tonight is on the original lease -not the new
lease, as a public hearing will need to be set on the new lease.
i. Consider Resolution #A11-04 Approving Supplemental Lease
Agreement- Mascari moved to approve Resolution A11-04; seconded by
Assouline. Motion carried 4-1; Gardinier in the negative.
Airport Commission
February 17, 2011
Page 4
ii. Consider Resolution #A11-05 Setting Public Hearing for Lease with
United States Army Reserve -Mascari moved to approve Resolution A11-
05; seconded by Gardinier. Motion carried 5-0.
i. Firearms Policy -Mascari noted that since the City has already made a policy
regarding this issue that it should apply to the Airport as well. Dulek noted that the
Airport and Library were both excluded from that policy and that they need to have their
own policy. Gardinier stated that she would be in favor of aligning with the City's policy.
Myers from the audience noted that they often have hunters traveling through the Airport
and he asked if that would be a problem. Dulek noted that they can address this in the
Airport's policy. She added that if the Members want to give her some information
regarding this, she can put a policy together for them to review. Tharp added that they
need to keep in mind the 'noisemaker' guns that they use to get rid of birds.
FBO /Iowa Flight Training /Whirlybird Reports -Matt Wolford with Jet Air noted that
they have been finishing up the Care Ambulance space. He spoke about how quick the
last snow removal was. A brief discussion ensued regarding snow removal, and
Gardinier questioned if the Airport could use the large snowblower to clear the areas a
little better after deep snowfalls. Members also discussed the use and cost of pre-
treaters to keep the runways clearer.
Tim Busch of Iowa Flight Training spoke next. He reiterated what Jet Air said, that any
new hangar space will go quickly as the interest is high. He added that IFT has a new
ground school beginning this coming Monday at 5:30 P.M. He also shared with
Members some changes in personnel.
k. Subcommittees' Reports -None.
I. Commission Members' Reports -None.
m. Staff Report -Tharp reminded Members that the Aviation Conference is April 20 and
21. If anyone is interested in attending, they need to let him know.
SET NEXT REGULAR MEETING:
A special meeting was set for Monday, February 21, 2011, at 6:00 P. M. in the downstairs office.
The next regular meeting will be Thursday, March 17, 2011, at 6:00 P.M. at the Airport Terminal
building.
ADJOURN:
Horan asked for a motion to adjourn. Gardinier made the motion to adjourn the meeting at
8:22 P.M.; seconded by Crane. Motion carried 5-0.
Chairperson
Date
Airport Commission
February 17, 2011
Page 5
Airport Commission
ATTENDANCE RECORD
2011
TERM ~ N
N
O ~
~1
NAME EXP.
03/01 /13 X X
Rick
Mascari
03/01 /14 X X
Howard
Horan
Minnetta 03/01/15 X X
Gardinier
Jose 03/02/12 X X
Assouline
Steve 03/02/14 O/E X
Crane
Key:
X =Present
O =Absent
O/E = Absent/Excused
NM = Not a Member at this time