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HomeMy WebLinkAbout2011-04-05 Bd Comm minutesApproved Minutes - January 2011 4b 1 MINUTES SENIOR CENTER COMMISSION JANUARY 20, 2011 ROOM 208, IOWA CITY/JOHNSON COUNTY SENIOR CENTER Members Present: Chuck Felling, Rose Hanson, Jay Honohan, Sarah Maiers, Jean Martin Members Absent: Merce Bem-Klug, Michael Lensing Staff Present: Linda Kopping, Kristin Kromray Others Present: Alexa Pietan R,,,,~OMI~AENDATIONS TO GOUNCIL: None. CALL TO ORDER: The meeting was called to order at 4:00 PM. Jay Honohan chaired the meeting. ~-PPROVAL OF MINUTES FROM OCTOBER 21 2010 MEETING: Motion: To accept the minutes from the October 21, 2010 meeting. Motion carried on a vote of 5/0. Martin/Felting. P„l,~BIIC DISCUSSION OF ITEMS NOT ON THE AGENDA: Kopping reported that Alexa Pietan is a new intern at the Senior Center. She is a senior in the school of Social Work. She will be working with Kopping on the Accreditation process through the National Institute of Senior Centers. COMMISSION ASSIGNMENTS: Honohan will visit the Board of Supervisors. Maiers will visit the City Council. E,lzECTION OF OFFICERS 2011 Felling and Maiers nominated Honohan as Chair, Lensing as Vice Chair and Felling as Secretary. Motion: To elect ~e proposed slate of officers. Motion carried on a vote of 5/0. MartinlMaiers. Approved Minutes January 2011 012 BUDGET PLANNING UPDAT Honohan and Kopping attended the City Council budget meeting. Honohan highlighted that the Center has had an increase in the number of 50-60 year old members. Susan Mims questioned if we could charge for public events. Kopping responded that this would be difficult to do. Maiers noted that these events should be included in a membership and if the Center charged, someone would need to check memberships and logistically this could be difficult to do. Honohan noted that by keeping events free and open to the public it may draw people into becoming members. The City Council was also interested in the Friends of the Center, building usage, membership fees and other revenue sources. Nanson asked if adding a fitness room fee was a possibility. Kopping noted that many places do charge this kind of fee. Honohan stated that he believes that class fees with independent contractors are necessary to account for their time, however facilities such as the fitness equipment are part of the building and should therefore be included in the membership fee. Maiers stated that if in the future we need to raise more money we should consider raising rates on such things tike parking, the fitness equipment, or membership fees. Kopping noted that we requested a part time receptionist in the budget but that request was denied. PERATIQNAL~ V RVI Kopping requested that the lease with Elder Services Senior Nutrition program be reviewed. She has asked Craig Buhman to look at the equipment in the kitchen and prepare an up to date list of the items the Center owns. Kopping stated that she would like to explore the possibility of Elder Services funding a portion of their operational expenses. Currently they pay no operational expenses while the Center pays for utilities, major repairs, and facility maintenance related to the operation of the program. The Center is responsible for anything physically attached to the building inGuding the walk in coolers and freezers, plumbing, walls and ceiling tiles. Kopping is going to meet with Honohan and Maiers to review the lease. Hanson was interested in what would happen if Elder Services no longer leased the space at the Center. Kopping stated that she would look for a business to lease the space. She also noted that the nutrition program does provide an important service to home bound seniors. Room 209 is going to be reopened as a conference room. The tax assistance volunteers will use this room for tau appointments this year. Approved Minutes January 2011 Kopping reported that Emily and Kristin have been working on cleaning out the storage spaces in the Center. Archived paper copies of the Post and Commission documents are being scanned in to digital files. In addition all loose photos are being gathered and put into photo albums. Kopping reported that this semester the center has three interns, three work study students in an addition to the many new student volunteers. Kopping reported that the Steering Council and standing committees are working on a number of projects including developing a new logo, the Spring Forum, helping with the Newcomers Breakfast and many other projects. She stated that she is very impressed with what has been accomplished in the first six months that the Steering Council and Working Committees have been working. Kopping reported that there has been concern regarding the new gun law. The City attorney is looking into the possibility of prohibiting weapons in the Senior Center. Honohan noted that the City Council will be discussing this issue at an upcoming meeting. Honohan questioned if we have received the $20,000 from the Community Foundation. Kopping answered that we had not received it yet. COMMISSION DISCUSSION Honohan reported about meeting with the City Council in December. He spoke about the number of classes, fitness groups, performance groups and clubs we currently have at the Center. ADJOURNMENT: Motion: To Adjourn. Motion carried on a vote of 5/0. Maiers/Felling. m `!C i ZQ~X II ~ rn 11 II II 11 ZZDD'U O O atf'~ a~~~~~ ~~~n~~. (G ~. = m ~ = fl. ~ ~ ~ ~ t~R Sl ~ ~ f0 ~ j, m ~ ~ N N N _ N N _ N _ N (~ ~ (~ Gam. G~ G~ m N -a -~ --~ N N -~ N X X m X X x m o N v W v D~ 1 ~ ~ 1, ~ n O ~ ; l~pD d t7 00 a3 ~' fn 0 0 O C ~~ O r..i-. -~ N .... N Airport Commission 4b 2 February 21, 2011 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION FEBRUARY 21, 2011 - 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Jose Assouline, Minnetta Gardinier, Howard Horan, Rick Mascari, Steve Crane Members Absent: Staff Present: Sue Dulek, Michael Tharp Others Present: RECOMMENDATIONS TO COUNCIL• (to become effective only after separate Council action CALL TO ORDER: Chairperson Horan called the meeting to order at 6:06 P.M. ITEMS FOR DISCUSSION/ACTION: ADJOURN: 1. Upcoming meeting with City Council: Gardinier asked Tharp for a brief explanation of the airport debt and how some of the debt structures where created. Tharp explained that previous hangars built in the late 90s were structured when a different FBO had been operating on the field. Due to financial issues the FBO left and that left the Airport with reduced income. The Finance Department had then restructured the loan repayments to meet the existing income of the airport. That resulted in several loans been amortized over a much longer period. Mascari asked about not continuing with the Hangar L project in favor of using funds that had been allocated towards it to pay off some of the hangar debt. Members then discussed where Hangar L was and that they committed to building it when they signed the grant agreement with the state. Horan asked Commission members whether they favored a plan to use Aviation Commerce Park sale proceeds pay off all the debt or to pay off debts that had been extended by Finance. Gardinier then suggested that the Commission should use a percentage of sales with the possibility of paying more if they don't have a readily available grant opportunity. Mascari suggested they first obligate funds to pay off Hangar K and Hangar I and then use the rental payments on those buildings to accelerate the repayment of Hangar F. Mascari noted that it would take about 2 and half lots to pay off the first two hangars and then it would bring the repayment of Hangar F to a 7 year window. Mascari added that following this they could then revisit the repayment of the remaining debts. Members then took turns giving their opinions on how to best repay the debt. Tharp noted that based on his feelings through the most recent budget discussion was that the Airport is close to reaching the debt ceiling that council is comfortable with it having, and that any future projects would need to be able to be funded through cash or grants without debt until some of the existing debts had been repaid. Horan then suggested the Airport Commission February 21, 2011 Page 2 Commission offer a position of willingness to obligate Aviation Commerce Park sales proceeds to repay the existing debt. Gardinier suggested they limit the initial offer to 50% of the proceeds, suggesting that would also help to establish the reserve fund as well as save money for future projects. Members then discussed what amount of proceeds they wanted to have obligated to debt repayments. Horan asked if Commission had consensus to obligate 50% of the sales proceeds from Aviation Commerce Park which members agreed. Horan asked about the establishment of the reserve account. He noted they had previously discussed $100,000 and asked if that was still the consensus. Members discussed the reserve fund and consensus was that $100,000 was sufficient and that those funds would be used for high dollar repair items and emergency needs. Assouline asked about how the meeting with City Council would be conducted. Dulek noted that the meeting would be a work session with Council and Commission members seated around a table. Dulek noted that the meeting would likely be at 7:15 and that she or Tharp would send the actual time to members once it was finalized. Horan noted he would put together the consensus statement and that he would email it to Tharp to send to embers to review. 2. March meeting date -Tharp noted that this was added because the March 17'" date set at the last meeting was in the middle of spring break week. Tharp noted that if the Commission wanted to change the date they would also need to reset the public hearing for the Army Reserve Lease. Members chose to reset the regular Commission meeting date to March 10. 3. US Armv Reserve Lease - Consider a resolution rescinding Resolution No. A11-05 and setting public hearing for lease with United States Armv Reserve -Mascara moved the resolution No. A11-06, seconded by Gardinier. Motion passed 5-0. Horan asked for a motion to adjourn. Crane made the motion to adjourn the meeting at 7:20 P.M.; seconded by Gardinier. Motion carried 5-0 Chairperson Date Airport Commission February 21, 2011 Page 3 Airport Commission ATTENDANCE RECORD 2011 TERM ~ rv iv N ~ N NAME EXP. 03/01 /13 X X X Rick Mascari 03/01 /14 X X X Howard Horan Minnetta 03/01/15 X X X Gardinier Jose 03/02/12 X X X Assouline Steve 03/02/14 O/E X X Crane Key: X =Present O =Absent O/E = Absent/Excused NM = Not a Member at this time Airport Commission 4b 3 February 17, 2011 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION FEBRUARY 17, 2011 - 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Jose Assouline, Steve Crane, Minnetta Gardinier, Howard Horan, Rick Mascari Staff Present: Sue Dulek, Michael Tharp Others Present: Matt Wolford, Jeff Edberg, John Yeomans, Tim Busch, Eric Scott, Toby Myers; Bob Libby RECOMMENDATIONS TO COUNCIL• (to become effective only after separate Council action CALL TO ORDER: Chairperson Horan called the meeting to order at 6:02 P.M. TOUR OF CARE AMBULANCE OFFICES: Members were given a tour of the Care Ambulance office by Director, Bob Libby. Libby discussed the operation of Care Ambulance and how they work with Jet Air on medical flights. APPROVAL OF MEETING MINUTES: Minutes from the January 20, 2011, meeting were reviewed. Crane moved to approve the minutes of the January 20, 2011, meeting as submitted; seconded by Assouline. Motion carried 4-0; Gardinier not present for vote. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Aviation Commerce Park -Jeff Edberg addressed the Members. He stated that they have been able to distribute some marketing materials regarding the Commerce Park, and there are large signs in the Park, as well. Edberg continued, stating that he has an interested party in Lot 17. Before they make an offer, however, they are looking into building costs and financing. Mascari asked why the material does not state "lease," in addition to the "for sale." Edberg stated that he would be sure to emphasize the "lease" opportunity, as well. b. Airport Farm Management -John Yeomans noted that the Airport's rent check will be cut by Farmers National Company on March 1. He briefly explained to the newer Members what Merschman Seeds does on the leased farmland. Yeomans then spoke to the Members about the possibility of either farming or haying the extra land area. He suggested they do an agreement with the current operator, letting him take care of this Airport Commission February 17, 2011 Page 2 area. Yeomans and Tharp responded to Members' questions regarding this plot of land, and what can and cannot be planted there. c. Iowa Aviation Promotion Group -Tim Busch with Iowa Flight Training spoke to the Members as President of the Iowa Aviation Promotion Group. He described what IAPG's objectives are and what they hope to accomplish. Busch shared various aviation statistics with Members, noting that Johnson County has been losing pilots. He briefly went through the information packets that he gave Members, adding that he would like to see the City of Iowa City join the group, in addition to individual pilots. He explained some of the activities that IAPG has taken part in, noting that educating people about aviation is key. Last year alone they had 20 camps with 450 kids attending. Busch continued, stating that student pilot numbers are up. He briefly described some of the different initiatives that the IAPG is taking on. By getting press releases out, Busch stated that they hope to increase awareness of these events. Busch then responded to Members' questions regarding the IAPG. Gardinier stated that she would like to move that the Commission join at the Corporate level. Mascari noted that he believes they should join at the Charter level, since they are the fourth largest airport of this type in the state. After a brief discussion, Members agreed to the Charter level. Tharp suggested they decide who from the Commission will be the representative for the IAPG. Everyone agreed that the Chair should hold this position. Mascari moved that the Airport Commission join the IAPG at the Charter Membership level; Crane seconded the motion. Motion carried 5-0. d. FAA/IDOT Projects - AECOM -Tharp noted that David Hughes is unable to attend this evening, but that he did send an email update. i. Runway 7/25 & 12/30 -The FAA still has the closing documentation on this project. ii. Obstruction Mitigation -Hughes is sending the necessary paperwork on this project. iii. 7-25 Parallel Taxiway -Hughes is working on the plans for this. A planning session meeting needs to be set up, with March 10th being suggested by Hughes. After a brief discussion, Members agreed to meet around 5:00 P.M. Tharp will check with Hughes on the time. Tharp then responded to Members' concerns about some pooling of water by the t- hangars. Gardinier then asked Tharp for his opinion on where the federal funding will be this year. e. 2011 Air Race Classic -Gardinier noted that the web site now shows the pre-race list, and to date there are 29 teams listed. She noted that the Children's Museum has come up with a flyer regarding the race and these should be distributed soon. Corporate Hangar "L" -Mascari asked for some clarification from Tharp on the funding for this project. Mascari then stated that in these economic times, he feels they should consider being more fiscally responsible. He continued, explaining that by this comment he means they should pay down some of the debt they already have. Dulek interrupted, noting that the grant has already been signed and cannot be changed. This led to the group discussing how they should approach their policies regarding the paying down of debt. Airport Commission February 17, 2011 Page 3 i. Consider Resolution #A11-03 Approving Engineering Services Agreement with Foth Infrastructure and Environment, LLC -Tharp introduced Eric Scott, one of the engineers with Foth Infrastructure and Environment. Scott spoke to Members briefly, stating that he is excited to be working with them on this project. He then responded to Members' questions, noting that Foth did the recent work at the Eastern Iowa Airport in Cedar Rapids. Scott noted that they have come up with some alternative ideas for this project, since construction costs are down currently. The estimated time needed to complete this project will be three to five months, according to Scott. Gardinier moved to approve Resolution A11-03 as discussed; seconded by Crane. Motion carried 5-0. g. Airport "Operations": Strategic Plan Implementation; Budget; Management - Tharp noted that he received a response from Finance on the question of how interest is figured and where the Airport's investment money comes from. All of the City's investments are pooled, with the Airport retaining their proportionate amount for the City investments. Dulek added that the State has strict laws regarding this issue. Crane asked for clarification on page 28, regarding hangar rentals being down by 27%. Tharp clarified this and responded to Members' questions. Members asked Tharp to start numbering the budget portion of their packet, to aid in finding things easier. Horan noted that they need to do Tharp's annual review, and he asked that Members email him any comments they may have. i. Joint Meeting with City Council -Tharp noted that the two possible dates for this are February 28 or March 21, and neither has worked out for everyone yet. He asked the Members to decide which would work better for them, as they need to decide. After a brief discussion, Members agreed to meet with the Council on February 28 at 7:00 P.M. Members set a special meeting for Monday February 21 to discuss the Commission's actions. ii. Terminal Brick Repairs -Tharp stated that this has turned into a much bigger project than was initially anticipated. He added that he has been working with the Public WorksDepartment, and they feel that they need to get a consultant out to do a facility study on the brick in order to come up with a price point for all of the repairs. Tharp noted that he would need the Commission's approval to go ahead with this plan. Members agreed that this is necessary. h. US Army Reserve Lease -Tharp stated that he has temporary agreements from the Army. He explained that the lease expired about a year ago, but that the Army has continued to pay the monthly rental. Tharp continued, stating that what he is recommending is amending the original lease, and starting the process for a new lease. Currently the rent is $238 per month. Tharp then fielded Members' questions. Dulek reminded Members that their discussion tonight is on the original lease -not the new lease, as a public hearing will need to be set on the new lease. i. Consider Resolution #A11-04 Approving Supplemental Lease Agreement- Mascari moved to approve Resolution A11-04; seconded by Assouline. Motion carried 4-1; Gardinier in the negative. Airport Commission February 17, 2011 Page 4 ii. Consider Resolution #A11-05 Setting Public Hearing for Lease with United States Army Reserve -Mascari moved to approve Resolution A11- 05; seconded by Gardinier. Motion carried 5-0. i. Firearms Policy -Mascari noted that since the City has already made a policy regarding this issue that it should apply to the Airport as well. Dulek noted that the Airport and Library were both excluded from that policy and that they need to have their own policy. Gardinier stated that she would be in favor of aligning with the City's policy. Myers from the audience noted that they often have hunters traveling through the Airport and he asked if that would be a problem. Dulek noted that they can address this in the Airport's policy. She added that if the Members want to give her some information regarding this, she can put a policy together for them to review. Tharp added that they need to keep in mind the 'noisemaker' guns that they use to get rid of birds. FBO /Iowa Flight Training /Whirlybird Reports -Matt Wolford with Jet Air noted that they have been finishing up the Care Ambulance space. He spoke about how quick the last snow removal was. A brief discussion ensued regarding snow removal, and Gardinier questioned if the Airport could use the large snowblower to clear the areas a little better after deep snowfalls. Members also discussed the use and cost of pre- treaters to keep the runways clearer. Tim Busch of Iowa Flight Training spoke next. He reiterated what Jet Air said, that any new hangar space will go quickly as the interest is high. He added that IFT has a new ground school beginning this coming Monday at 5:30 P.M. He also shared with Members some changes in personnel. k. Subcommittees' Reports -None. I. Commission Members' Reports -None. m. Staff Report -Tharp reminded Members that the Aviation Conference is April 20 and 21. If anyone is interested in attending, they need to let him know. SET NEXT REGULAR MEETING: A special meeting was set for Monday, February 21, 2011, at 6:00 P. M. in the downstairs office. The next regular meeting will be Thursday, March 17, 2011, at 6:00 P.M. at the Airport Terminal building. ADJOURN: Horan asked for a motion to adjourn. Gardinier made the motion to adjourn the meeting at 8:22 P.M.; seconded by Crane. Motion carried 5-0. Chairperson Date Airport Commission February 17, 2011 Page 5 Airport Commission ATTENDANCE RECORD 2011 TERM ~ N N O ~ ~1 NAME EXP. 03/01 /13 X X Rick Mascari 03/01 /14 X X Howard Horan Minnetta 03/01/15 X X Gardinier Jose 03/02/12 X X Assouline Steve 03/02/14 O/E X Crane Key: X =Present O =Absent O/E = Absent/Excused NM = Not a Member at this time