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HomeMy WebLinkAbout2011-05-17 Bd Comm minutesU5-1 /-11 3b 1 YOUTH ADVISORY COMMISSION Sunday, Apri13, 2011- 4:00 PM HARVART HALL, CITY HALL FINAL Members Present: Jerry Gao, Alexandra Tamerius, Matt Lincoln, Caroline Van Voorhis, Sam Fosse, and Leah Murray Staff Present: Marian Karr Others Present: None CALL TO ORDER: The meeting was called to order at 4:04 PM. MINUTES: Tamerius motioned to approve the minutes. Lincoln seconded the motion. The motion passed unanimously, 6/0. UPDATE ON VACANCIES: The Commission currently has the Tate vacancy. BUDGET UPDATE: City Clerk Karr stated that there were no new expenditures. HUMAN RIGHTS COMMISSION BULLYING PANEL: Karr noted the memo from the staff of the Iowa City Human Rights Commission regarding the program on bullying on May 12th, and questioning if the Youth Advisory Commission would like to co-sponsor the event. Karr stated that the event was pretty well planned and YAC would not have a specific role in the program. By committing to the program, the Commission would be recognized and have its name placed in the program as a co-sponsor. Individual Members stated they were not sure they could attend. Karr stated the Commission Members should be present if they are co-sponsoring, and said other opportunities could be explored if this event didn't work into YAC schedules at this late date. Commission Members agreed to co-sponsor and asked that the program be forwarded electronically to all Commission members so they could check their schedules for the program on May 12th SUBCOMMITTEE REPORTS: GRANT PROGRAMMING: Lincoln joined the Grant Programming Sub-Committee. WEBSITE & ADVERTISING: Karr provided the statistics for the Youth Advisory Commission website traffic. Tamerius was interested in seeing the amount of hits over a 12-month time. Karr reported that the city is currently looking at policies and procedures for users; and reformatting and restructuring individual pages. The Commission YOUTH ADVISORY COMMISSION April 3, 2011 Page 2 of 4 is able to make any changes in content, but should wait for the policy before making any changes in the formatting of the site. GLOBAL VILLAGE: The Commission committed to represent Brazil in the Global Village on June 4. The Commission also created asub-committee for Global Village headed by Murray and Van Voorhis who will report at the May 1 meeting on possible activities for the event. Karr suggested each Commission member come with his or her schedules for the next meeting and brainstorm ideas for interactive activities during Global Village. A Commission member should be present in the Global Village booth during the June 4 event, additional volunteers will needed depending on the activities. Karr will report the approximate number of kids that have attended in the past. RECOGNITION GRANT: No new updates. CITY COUNCIL UPDATE: Karr attached an application for the Human Rights Commission Youth Award for any Commission member who knows someone deserving of the award. Karr informed the Commission of a potential 12-month Farmer's Market in the Pedestrian Mall Downtown in 2012. More information will be provided to the City Council in May. The Downtown Association hopes that this event would get more people and families downtown. MEETING SCHEDULE: The Commission set a date for the next meeting, Sunday, May 1 at 4:00 PM. Tamerius motioned to adjourn, which was seconded by Lincoln. The motion to adjourn passed unanimously, 6/0, 4:40 PM. Minutes submitted by Lincoln. Z O ~~ N~ ~O O w ~- V ~ o p ~U~ c rn Q W a~i ~Z} ~ aW F- F=- Q O M X X X X x x M X X X X 0 X ~ N X X X X O X ; °~ r X X X X X X ~ d W X F- W ~ M N r M N M M N ~ M N ~ M N ~ M N ~ M N a Z ~ ~, ~ ~ ~' ~ ~ ~ ~ ~ cc~ > > ~ ,g~ Q ~ ~ ~ ~ ~_ ~ ~ L 0 O 3 Z d v ~~ ~ 'a ~ r w ~ ~ ~ ~ m ~ ev N N aQaz°z° II II LLJ 11 II XOpZ W Y 3b 2 MINUTES APPROVED PUBLIC ART ADVISORY COMMITTEE THURSDAY, MARCH 3RD 2011 LOBBY CONFERENCE ROOM -CITY HALL Members Present: DaLayne Williamson, Patrick Carney, Mark Seabold, Susie Thurmond, Terry Robinson Members Absent: Jan Finlayson, Rick Fosse, Staff Present: Marcia Bollinger, Rebecca Raab, Jeff Davidson Public Present: Melissa Mitchell CALL TO ORDER Williamson called the meeting to order 3:35 PM PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA AND INTRODUCTION OF NEW MEMBER SUSIE THURMOND Members introduced themselves and greeted Susie Thurmond. Bollinger also welcomed Melissa Mitchell who has participated in the PAAC meetings in the past and is returning after a brief hiatus. No new business. CONSIDERATION OF THE MINUTES OF THE SEPTEMBER 2, 2010_MEETING. MOTION: Mark Seabold moved to approve September 2"d, 2010 minutes as is. Robinson second. The motion passed 5:0. ELECTION OF OFFICERS. MOTION: Seabold moved to nominate Finlayson as chair. Williamson second. The motion passed 5:0. MOTION: Carney moved to nominate Williamson as vice-chair. Seabold second. The motion passed 5:0. REVIEW OF PROPOSED DONATION STATION PARKING METER ART PROGRAM AND CALL TO ARTISTS. Raab passed out a draft version of the Donation Station Art Project Call to Artists to committee members, staff and public. Bollinger provided an update to the committee on the progress of the project and asked committee to review the Call to Artists for accuracy. Seabold said that the commission approved by the committee was $300 instead of $400. Bollinger said she would make the change. Bollinger discussed finding private sponsors to fund the art project as well as having two of the meters decorated by students from the two city high schools. Committee members approved the idea. Carney asked whether there would be limitations on the size of Public Art Advisory Committee Thursday, March 3, 2011 Page 2 of 4 the art and the committee discussed whether or not they should make specifications more limited. Carney suggested that art pieces should be required to attach only to the meter itself and not the ground. Committee agreed. Davidson said that ensuring the meters could be emptied was also important. Committee agreed. Bollinger said she would make the changes. Davidson said the current parking meters had collected about $1,000 so far and was going well. DISCUSSION OF WATER WORKS PRAIRIE PARK ART PROJECT STATUS. Bollinger updated the committee on the current status of the project saying that the contract with the artist will be terminated. Bollinger said the artist is interested in working with the city on a future project, and that she would keep the committee updated on the status of this project. Williamson said that the committee should speak with the new city manager about what projects he'd like to see in the future and the committee agreed. UPDATE -NORTH MARKET PLACE LITERARY WALK, POETRY IN PUBLIC. ART INVENTORY AND INSPECTION NEIGHBORHOOD ART PROGRAM BOOK MARKS PROJECT. Raab updated the committee on the status of the Literary Walk project saying that staff was currently in the process of getting permission from publishers to use the quotes. Bollinger described the physical appearance of the art and informed the committee that the project would in installed by June 30th, 2011. Robinson said that Parks and Recreation would have to approve the tree grate designs to make sure they were durable and Bollinger agreed. Raab updated the committee on the status of the Poetry in Public program saying that there had been 80 adult submissions and 215 child submissions. Raab said the submission deadline had passed and that the review committee would meet soon to choose the finalists. Bollinger informed the committee that staff had taken an inventory of all public art installations in early fall saying that all pieces were in good repair. Bollinger informed the committee of a request by the BOOKMARKS Project Committee to use the ped mall Iowa Sculptors Showcase pad for a BOOKMARKS display. She asked if the committee was ok with this and the committee agreed. OTHER BUSINESS Bollinger informed the committee that Arts Fest was coming up again in June. She asked the committee if they were again willing to sponsor Kidztent and Poetry in Public readings and they agreed. Bollinger said they would discuss this more in May. Mitchell asked if there was art to accompany the poems from the Poetry in Public finalists. Bollinger said yes, but the poems had yet to be selected. Bollinger said once poems were selected then staff would start this process. Bollinger said that Public Art also sponsored a Poetry in Public Art Program display during Arts Fest and that they planned to do this again this year. Bollinger informed the committee of recent acts of vandalism/theft of the Wetherby shelter weather vane and the Northside sign markers. Bollinger said the weathervane would be repaired and relocated and that she had contacted Crime Stoppers to try to locate the stolen Goosetown sign markers. Bollinger said they had extra sign markers to replace the missing Public Art Advisory Committee Thursday, March 3, 2011 Page 3 of 4 ones. Williamson asked if the Wetherby neighborhood organization could be involved in this issue and Bollinger said the organization was not active. Raab asked if the weathervane could be relocated to the community garden and Bollinger said this was a possibility. Robinson said this was a good idea and also suggested that the weathervane be located near the entrance so as not to impede plowing/rototilling equipment that needed to be used in the area. ADJOURNMENT Williamson motioned to adjourn; Thurmond seconded. Meeting adjourned at 4:35 PM. Next meeting scheduled for April 7th, 2011. Meetings submitted by Rebecca Raab. a~ UN ~M N Q~~ ~; o QN~ -~~ ~» 7 L ~ a~a O ~. O .; "CS v .^r ^C Lr O ~ O v N C O C~ r-1 ~ N r~ ,~ W ~ ~ ~ ~C O ~C ~C ~ W , O M O ~ ~ ~ ~ O O O~ o ~ ~ ~ ~ O O O `~ ~ ~ ~ ~ Q O \ ~ ~ O N O j ~ ~ JC ~ O ~ M O N O ~ ~C ~C ~C O ~C ~C ~ ~' N ~-+ O N ~,, ~ ~ ~ ~ ~ ~ O O O O O ~ ~ ~ ~ ~ ~ ~ W 0 0 0 0 0 Cr O • ~ p p " C~ ~ ~ ^p a~ C "' o ~ ~ ~ ~ ~ ~ a~ ~ ~ V ~ ~ o .. ..~ ~ C~ ~" ~ V ~ Cd z v~ A ti ~ ~ a ~ ~ b ~ ~ U ,-~ ~ ~ ~, W ~ ~ ~ r~i~ N ~ ~ O~ ~ a ~ ~ o ii n ~ ~~ ~, ~~COO *"' FINAL/APPROVED POLICE CITIZENS REVIEW BOARD 3b 3 MINUTES -April 12, 2011 CALL TO ORDER: Chair Donald King called the meeting to order at 5:30 P.M. MEMBERS PRESENT: Melissa Jensen, Peter Jochimsen, Royceann Porter, Joe Treloar MEMBERS ABSENT: None STAFF PRESENT: Staff Catherine Pugh and Kellie Tuttle OTHERS PRESENT: Captain Wyss of the ICPD; Caroline Dieterle public RECOMMENDATIONS TO COUNCIL None CONSENT CALENDAR Motion by Jochimsen and seconded Porter by to adopt the consent calendar as presented or amended. • Minutes of the meeting on 02/09/11 • ICPD General Order 00-04 (Body Armor) • ICPD General Order 00-07 (Police Cyclist) • ICPD Bar Check Report (PAULA) -January, 2011 • ICPD Bar Check Report (PAULA) -February, 2011 King questioned the Acknowledgement of Risk in General Order 00-04 (Body Armor) as to whether the officer had a choice to wear body armor since the directive in the procedure is "shall". Wyss explained that all uniformed officers "shall" or must wear body armor, non-uniformed sworn officers "should" but have the option not to with the acknowledgement of risk. Motion carried, 5/0. OLD BUSINESS None. NEW BUSINESS Adding interview process language to materials -King stated that the Board had previously discussed adding language to the complaint form; further explaining who may be a designated representative for the complainant. The Board briefly discussed options and Jensen said she would draft the language and get it to staff to include in the May meeting packet. PUBLIC DISCUSSION None. PCRB April 12, 2011 Page 2 BOARD INFORMATION STAFF INFORMATION EXECUTIVE SESSION Treloar emphasized what a great opportunity he thought the Police Citizens Academy was and encouraged Board members who haven't been through it to attend. None. Not needed. TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change) • May 10, 2011, 5:30 PM, Lobby Conference Rm • June 14, 2011, 5:30 PM, Lobby Conference Rm • July 12, 2011, 5:30 PM, Lobby Conference Rm • August 9, 2011, 5:30 PM, Lobby Conference Rm ADJOURNMENT Motion by Porter, seconded by Jensen to adjourn. Motion carried, 5/0. Meeting adjourned at 5:51 P.M. ~C ~~o~c zz~~~ ~ ~~~ ~ A ~ ~ ~ ~~ a ~ ~ a ~ ~, ~ ~ ~ x a ~ ~ ~, N W W ~ N ~~ biz n1. ~ x x ~ ~ k x x ~ ~ ~l 7 a a ~ N ~'C >'C ~C >C yC .P N y ~~~......~~~III d ~ ~ ~^ l 1 f~D H+ l ~ n O 0 r ~I l 1 ^~ l 1 ~I ~I C O 3b 4 PLANNING AND ZONING COMMISSION APRIL 21, 2011 - 7:00 PM -FORMAL LOBBY CONFERENCE ROOM, CITY HALL APPROVED MEMBERS PRESENT: Josh Busard, Charlie Eastham, Elizabeth Koppes, Michelle Payne, Wally Plahutnik, Tim Weitzel MEMBERS ABSENT: Ann Freerks STAFF PRESENT: Christina Kuecker, Bob Miklo, Sara Greenwood Hektoen OTHERS PRESENT: Jesse Allen, Duane Musser RECOMMENDATIONS TO CITY COUNCIL: The Commission voted 6-0 (Freerks absent) to approve REZ11-00001 and SUB10-00016, an application submitted by Rochester Ridge LLC for a rezoning from Low Density Single Family (RS-5) zone to Planned Development Overlay -Low Density Single Family (OPD-5) zone and a preliminary plat for Rochester Ridge, a 55-lot, 23.22 acre residential subdivision located at 2949 Rochester Avenue subject to: • The Wetland mitigation Plan being approved by the U.S. Army Corp of Engineers; Along-term maintenance plan for the wetland/storm-water detention located in Outlot A by the Home Owners Association being included in the legal papers with the final plat; • The applicant working with the City Forester to find a location for the replacement trees that cannot be planted on site. This should be worked out prior to Council consideration. CALL TO ORDER: The meeting was called to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. DEVLOPMENT ITEM: REZ11-00001/SUB10-00016: Discussion of an application submitted by Rochester Ridge LLC for a rezoning from Low Density Single Family (RS-5) zone to Planned Development Overlay -Low Density Single Family (OPD-5) zone and a preliminary plat for Rochester Ridge, a 55-lot, 23.22 acre residential subdivision located at 2949 Rochester Avenue. Planning and Zoning Commission April 21, 2011 -Formal Page 2 of 6 Kuecker explained that this application had come before the Commission previously, and had been deferred until a wetland mitigation plan could be submitted. Kuecker said that the plan has now been submitted. She explained that the sensitive areas ordinance and the Army Corp of Engineers will require any wetland disturbance to be mitigated. Kuecker said that a portion of the mitigation is to take place off-site and in wetland banks within the Iowa River Watershed. Kuecker noted that the planned subdivision is for 55 single family lots located south of Rochester Avenue. There are three outlots, one of which is a small outlot for a mailbox cluster, the second is a trail connection and the third outlot is the storm-water detention area. Kuecker said that the major changes to the plan from the last time it was before the Commission include clarification on the tree buffer, the extension of Outlot A, and shifts to the grade, utilities and lot boundaries. Kuecker said that the wetland mitigation plan seems to meet all of the requirements of the Sensitive Areas Ordinance. Staff recommends approval subject to the approval of the wetland mitigation plan by the Army Corp of Engineers, along-term maintenance plan for the wetlands and storm-water detention basin needs to be included in the legal papers for the homeowners association, and the applicant needs to work with the City Forester to place 134 replacement trees. Kuecker noted that even though the wetlands are being affected, the applicant is incorporating a few wetland features into the storm-water retention area above and beyond the mitigation requirements. Busard asked how many trees are being removed. Kuecker said that the applicant is, by ordinance, allowed to remove 50% of the woodlands. If they remove more than that, then they must place one replacement tree for every 200 square feet. Busard asked if scrub trees were considered in this ratio. Miklo said the replacement requirement refers to trees with trunks at least two inches in diameter. Miklo said that there is not an actual tree count; the replacement number is based on square footage of woodlands. Plahutnik asked if Oulot C was where most of the disturbance would take place and Kuecker said that there is a no-construction area in a portion of Outlot C where none of the trees will be disturbed. Kuecker noted that the applicant is planting an evergreen buffer between the arterial street and the buildable areas of the lots. Koppes asked if the Forester had approved that and Kuecker said the Forester has looked at the plan and did not raise any issues with the plan currently before the Commission. Miklo noted that the evergreen buffer has been slightly adjusted since the last time the plan was before the Commission. Eastham asked if there would be pull-offs for motorists to park in while picking up mail at the mail box clusters. Miklo replied that staff did not anticipate traffic volume in the development to be great enough to warrant pull-over areas. Weitzel asked for more information on the Corp's approval of the wetland mitigation. Kuecker explained that in order for the Corp to approve a wetland mitigation plan the applicant must prove that there is no way to do the development without impacting the wetland. Kuecker said the applicant has demonstrated this. Weitzel asked a question concerning habitat disturbance and Kuecker explained that only endangered or threatened species are considered for the purposes of Planning and Zoning Commission April 21, 2011 -Formal Page 3 of 6 a wetland mitigation plan. Miklo noted that the property to the north of Rochester Avenue is a preserve that will not be developed. Hopefully the wildlife will relocate there during the habitat disturbance. Busard asked if the applicant has indicated a phasing plan for this project. Kuecker said that the applicant has indicated that the development will take place in several phases. Eastham asked for more information about the off-site nature of the wetland mitigations. Kuecker said that the total amount of wetlands being impacted is 2.08 acres; the required mitigation is of 3.54 acres. Koppes opened the public hearing. The applicant, Jesse Allen, 3704 Lower West Branch Road, made himself available for Commission questions. Eastham asked if it was correct that there were two separate areas involved in the wetland mitigation. He asked if it was yet known where the wetland bank would be, and how much mitigation would be occurring at each of the two sites. Allen said the bank is up by Tama and 2.6 acres will be in the bank up there; there will also be .8 acres of wooded wetlands on Harvest Farm and Preserve, which is across the street from the subject property. Allen explained that the wooded wetlands have a slightly different replacement ratio than the emergent wetlands. Eastham asked for more information on the wetland bank. Allen explained that the bank is called the Soul Creek Wetland Mitigation Bank, apre-established bank of 1,000-2,000 acres. This bank has already been accepted by the Army Corp of Engineers. Developers seeking wetland mitigation can purchase credits with the bank and which is monitored by and meets the guidelines of the Corp. Miklo explained that the bank is anon-profit agency that is monitored by the Corp for compliance with regulations. Duane Musser, MMS Consultants, explained that MMS has previously used this wetland bank to purchase credits for other developers. He said that the wetlands are reviewed and monitored each year by the Corp. Musser said that Allen has a purchase agreement with the bank to buy the acres needed for the necessary wetland mitigation. Musser said that while the Corp's first preference is to have no impact on wetlands at all, the next preference is a professionally managed bank. Musser said that the mitigation plan is a two-stage one. He said that the applicant's preference is to mitigate everything through the wetland bank. The stream corridor restoration would occur at the preserve, which would be monitored and maintained to meet both Corp and City requirements. Musser noted that the area was not a wetland 100 years ago; it was a pasture. The development to the east of the property brought in the hydrology that created the monoculture wetland. He said the goal is to establish a good, healthy, diverse wetland. Musser said that even if it winds up that the developer has to plant trees on city property elsewhere, he is committed to meeting his replanting requirements. Musser said that the developer is hoping to have the necessary Corp permits by mid-July. With approval of tonight's application, the first phase of construction plans could potentially begin in the fall. Musser noted that there will be an entrance off Rochester for development activities so as not to disturb existing neighborhoods with construction traffic. No one else wished to speak to this issue and the public hearing was closed. Planning and Zoning Commission April 21, 2011 -Formal Page 4 of 6 Payne moved to approve REZ11-00001 and SU610-00016, an application submitted by Rochester Ridge LLC for a rezoning from Low Density Single Family (RS-5) zone to Planned Development Overlay -Low Density Single Family (OPD-5) zone and a preliminary plat for Rochester Ridge, a 55-lot, 23.22 acre residential subdivision located at 2949 Rochester Avenue subject to: • The Wetland mitigation Plan being approved by the U.S. Army Corp of Engineers; • Along-term maintenance plan for the wetland/storm-water detention located in Outlot A by the Home Owners Association being included in the legal papers with the final plat; The applicant working with the City Forester to find a location for the replacement trees that cannot be planted on site. This should be worked out prior to Council consideration. Plahutnik seconded. Weitzel said that the applicant has shown considerable efforts to adapt his plan to the environmental conditions present on site. Busard said he is in favor of this application because poor quality wetlands are being traded for good wetlands, and hop-scotch, sprawling development is being avoided by doing in-fill development. Plahutnik said that it would have been great if the City could have retained the area as parkland, but that is not in the budget. He said that he is satisfied with the development as planned. Eastham said he agreed that this is a reasonable plan for this parcel of land and he approves of the off-site mitigation site. Payne said that over time, this development will represent a positive change for the existing neighborhood. A vote was taken and the motion carried 6-0 (Freerks absent). CONSIDERATION OF MEETING MINUTES: April 7, 2011: Weitzel offered a correction to the minutes. Plahutnik moved to approve the minutes as amended. Payne seconded. The motion carried 6-0 (Freerks absent). OTHER: Miklo noted that he and Weitzel had attended the American Planning Association Conference in Boston. He said that one thing he took away from the conference is the notion that the aging population will have a large effect on future planning. The other demographic consideration is that Planning and Zoning Commission April 21, 2011 -Formal Page 5 of 6 Generation Y is a larger generation than Generation X, and their housing demands are likely to be more urban in nature. Miklo said that one statistic that he heard repeated at the conference was that nationwide there is a 30-year oversupply of single-family detached housing on large lots. There was a prediction that more households would be seeking attached housing. Payne noted that she had attended the most recent City Council meeting and the Dane property had been an agenda item. She said there was an extensive discussion by the Council about the rezoning application which resulted in a 5-2 vote in favor of the application. She said the nature of the discussion was much the same as the one the Commission had had. Eastham said that he personally would be in favor of changing the Comprehensive Plan to take the possible park on this property into account. Weitzel said that it was a complicated issue and it would probably not be a bad idea to gather more input on the matter. Koppes noted that this is Busard's final meeting as a Commissioner and thanked him for his service. Plahutnik noted that he has a busy travel schedule in May and may be missing some meetings. ADJOURNMENT: Plahutnik motioned to adjourn. Busard seconded. The meeting was adjourned on a 6-0 vote (Freerks absent). 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