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HomeMy WebLinkAbout2011-05-17 Resolution/V 05 -17 -11 3d 1 Prepared by: Daniel Scott, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5144 RESOLUTION NO. 11 -168 RESOLUTION AUTHORIZING MAILING AND PUBLICATION OF NOTICE OF INTENT TO COMMENCE PUBLIC IMPROVEMENT PROJECT TO CONSTRUCT THE 2011 LANDFILL BUFFER AND GROUNDWATER MONITORING PROJECT AND TO ACQUIRE PROPERTY FOR THE PROJECT; AND SETTING DATE OF PUBLIC HEARING ON JUNE 21, 2011. WHEREAS, under the provisions of Sections 6B.2A and 66.213 of the Iowa Code, a governmental body which proposes to acquire property under power of eminent domain for a public improvement project is required to give notice of intent to commence the project to all property owners whose properties may be acquired in whole or in part for the project; and WHEREAS, the City Council of the City of Iowa City intends to commence a project to construct the 2011 Landfill Buffer and Groundwater Monitoring Project, which includes landfill monitoring wells, which project is to be known as the 2011 Landfill Buffer and Groundwater Monitoring Project; and WHEREAS, funds for this project are available in the project account # 3310 - 550900. WHEREAS, before the City of Iowa City can proceed with said project, the City Council must: a. Hold a public hearing, providing the opportunity for public input on the question of proceeding with the public improvement and on the acquisition or condemnation of property interests for the project; and b. Adopt a resolution declaring its intent to proceed with said project and authorizing the acquisition of property interests required for the project by negotiation or condemnation. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. Documentation showing the proposed location of the 2011 Landfill Buffer and Groundwater Monitoring Project shall be placed on file in the office of the City Clerk and made available for public viewing. 2. A public hearing on the City's intent to proceed with the 2011 Landfill Buffer and Groundwater Monitoring Project and to acquire property rights therefore is to be held on the 215` day of June, 2011, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall Center, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 3. The Department of Public Works and City Clerk are hereby authorized and directed to cause notice of the City's intent to proceed with said project and authorize the acquisition of property for said project to be mailed and published as required by law with said Notice of Intent to be in substantially the attached form; said publication to be published in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. Resolution No. 11 -168 Page 2 Passed and approved this 17th day of May , 20_1_L ATTEST: - CI LERK MAYOR Approved by\ 4�0�� J City Attorney's Office It was moved by Champion and seconded by Wr; ghr the Resolution be adopted, and upon roll call there were: AYES x x x x x —x x pweng/res/2011 landfillpropacq- improvres.doc 5/11 NAYS: ABSENT: Bailey Champion Dickens Hayek Mims Wilburn Wright M � 7d2) Prepared by: Brian Boelk, Sr. Civil Engineer, 410 E. Washington St., Iowa City, IA 52240, (319)356 -5437 RESOLUTION NO. 11 -169 RESOLUTION SETTING A PUBLIC HEARING ON JUNE 7, 2011 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE BUTLER BRIDGE PEDESTRIAN TRAIL PROJECT STP -U- 3715(651)-- 70 - -52, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. WHEREAS, funds for this project are available in the Butler Bridge Pedestrian Trail account # 4217. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: That a public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above - mentioned project is to be held on the 7th day of June, 2011, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. That the City Clerk is hereby authorized and directed to publish notice of the public hearing for the above -named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. That the copy of the plans, specifications, form of contract, and estimate of cost for the construction of the above -named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 17th day of May , 20 11 ATTEST: A"2212 -e- CITE -CLERK Pweng /res /butt a rb rd gAsetph. d oc 5/11 MAYOR r� Approved by ,4CE �%�(C(.�Pi'✓L(.� Win( tJ�x77�.�iz� City Attorney's Office -.51I II I Resolution No. 11 -169 Page 2 It was moved by* ' champion and seconded by Wright the Resolution be adopted, and upon roll call there were: AYES: x x x x X wpdata/glossary/resolution- ic.doc NAYS: ABSENT: Bailey Champion Dickens Hayek Mims Wilburn Wright Prepared by: Jason Havel, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240, (319)356 -5410 RESOLUTION NO. RESOLUTION SETTING A PUBLIC HEARING ON JUNE 7, 2011 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE WATER WORKS PRAIRIE PARK FLOOD MITIGATION IMPROVEMENTS PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. WHEREAS, funds for this project are available in the Plant Site Well House Source Protection account # 3283. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: That a public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above - mentioned project is to be held on the 7th day of June, 2011, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. That the City Clerk is hereby authorized and directed to publish notice of the public hearing for the above -named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. That the copy of the plans, specifications, form of contract, and estimate of cost for the construction of the above -named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this day of 120 ATTEST: CITY CLERK Pwe ng /res /wtrwo rksflood m it- setph. doc 4/11 MAYOR Approved by CGC a 4/e -k tP -t✓ City Attorney's Office 3d 4 Prepared by: Dave Panos, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5145 RESOLUTION NO. 11-170 RESOLUTION SETTING A PUBLIC HEARING ON JUNE 7, 2011 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE FY 2012 ASPHALT RESURFACING PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. WHEREAS, funds for this project are available in the Pavement Rehabilitation account # 3824- 434710. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: That a public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above - mentioned project is to be held on the 7th day of June, 2011, at 7:00 p.m. in Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. That the City Clerk is hereby authorized and directed to publish notice of the public hearing for the above -named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. That the copy of the plans, specifications, form of contract, and estimate of cost for the construction of the above -named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 17th day of May , 2011. -A q - Mayor ATTEST: )& - 7C1- City blerk Approved by: tty Attorney's Office Resolution No. 11 -170 Page 2 It was moved by Champion and seconded by wr; ght- the Resolution be adopted, and upon roll call there were: AYES: X X x x x x x wpdata /glossa ry/resolution - ic.doc NAYS: ABSENT: Bailey Champion Dickens Hayek Mims Wilburn Wright Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5030 RESOLUTION NO. 11-171 RESOLUTION SETTING PUBLIC HEARING FOR JUNE 7, 2011, ON A PROPOSAL TO CONVEY A SINGLE FAMILY HOME LOCATED AT 408 FAIRCHILD STREET. WHEREAS, the UniverCity Neighborhood Partnership Program is a joint effort between the University of Iowa and the City to encourage home ownership and reinvestment in designated neighborhoods surrounding the University of Iowa; and WHEREAS, the City has received a $1.25 million I -Jobs grant to assist in the acquisition and rehabilitation of twenty -five single family homes to provide affordable housing in designated neighborhoods surrounding the University of Iowa; and WHEREAS, Resolution 09 -384 authorized the City to acquire and rehabilitate properties consistent with the grant agreement for I -Jobs funds for the UniverCity Neighborhood Partnership Program; and WHEREAS, the City purchased and rehabilitated a single family home located at 408 Fairchild Street, Iowa City; and WHEREAS, the City has received an offer to purchase 408 Fairchild Street for the principal sum of $155,000 (the amount the City paid to acquire the home), plus the "carrying costs ", which are all costs incurred by the City to acquire the home, maintain it and sell it, including abstracting and recording fees, interest on the loan to purchase the home, mowing and snow removal, utilities, real estate taxes, and any costs in excess of $50,000 to repair and rehabilitate the home; and WHEREAS, this sale would provide affordable housing in a designated area surrounding the University of Iowa; and WHEREAS, this sale is conditioned on the family securing adequate financing for the purchase of the home. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that: 1. The City Council does hereby declare its intent to convey a single family home located at 408 Fairchild Street, Iowa City, Iowa, also known as a parcel in Lot 5, Block 50, Iowa City, Iowa, for the sum of $155,000, plus the "carrying costs ". Resolution No. 11-171 Page 2 2. A public hearing on said proposal should be and is hereby set for June 7, 2011, at 7:00 p.m. in Emma J. Harvat Hall of the Iowa City City Hall, 410 East Washington Street, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk, and that the City Clerk be and is hereby directed to cause notice of said public hearing to be published as provided by law. It was moved by Champion and seconded by Wright the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Bailey x Champion x Dickens x Hayek x Mims x Wilburn x Wright Passed and approved this i 7th day of Mag '2011. MAYOR ATTEST: CIT CLERK rpved by 1 City Attorney's Office UO -1 / -19 3e(2) Prepared by: Susan Dulek, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5030 RESOLUTION NO. 11-172 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO AN AGREEMENT WITH RIVERSIDE THEATRE THAT ALLOWS THE SALE OF WINE AND BEER UNDER LIMITED CIRCUMSTANCES IN CITY PARK FROM JUNE 16, 2011 THROUGH JULY 10, 2011. WHEREAS, section 4 -5 -3D of the City Code allows private entities to sell wine and beer and persons to consume wine and beer in a city park, on public right -of -way or on a city ground excluding public buildings under limited circumstances; WHEREAS, Riverside Theatre would like to be able to sell wine and beer in City Park in conjunction with Riverside Theatre Shakespeare Festival performances and related events from June 16, 2011 through July 10, 2011; and WHEREAS, it is in the City of Iowa City's interest to execute the attached agreement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The Mayor is authorized to sign and the City Clerk to attest to the attached agreement. Passed and approved this 1 7 rh day of May , 2011. MAYOR ATTEST: u4'o--, CI LERK sue /ord &res /BardRes.doc Approved y City Attorney's Office Resolution No. 1 -17 2 Page 2 It was moved by Champion and seconded by Wright the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Bailey x Champion x Dickens X Hayek X Mims _x Wilburn x Wright wpdata /glossary/resolution -ic. doc AGREEMENT BETWEEN THE CITY OF IOWA CITY AND RIVERSIDE THEATRE TO ALLOW THE TEMPORARY AND LIMITED SALE, CONSUMPTION, AND POSSESSION OF BEER AND WINE IN CITY PARK This Agreement is made between Riverside Theatre (hereinafter "Riverside ") and the City of Iowa City, a municipal corporation (hereinafter "City "), in Iowa City, Iowa. WHEREAS, Riverside is an "authorized entity" as that term is defined in Iowa City City Ordinance No. 04 -4123, codified at section 4 -5 -3D of the City Code; WHEREAS, Riverside has applied for a license to sell beer and wine for 213 N. Gilbert Street, Iowa City, Iowa and intends to apply to transfer said license to an area in City Park in and around the Riverside Theatre Festival Stage; and WHEREAS, the parties wish to enter into an agreement to allow Riverside to sell beer and wine and to allow persons to possess and consume beer and wine under limited circumstances in City Park. THE PARTIES THEREFORE AGREE AS FOLLOWS: 1. Authorized Site. In consideration for Riverside's promises herein, the City agrees to allow Riverside control over the following area within City Park from June 16, 2011 through July 10, 2011: The area shall begin at the northeast corner of the festival stage box office and continue on a straight line east 25 feet. The line will then make a right angle turn to the south and continue for 150 feet. The line will then make a right angle turn to the west and continue for 100 feet. The line will then make a right angle turn to the north and continue 50 feet until it meets the festival stage. ( "authorized site ") Attached, marked Exhibit A, and incorporated herein is an illustration of the authorized site. 2. Term. This agreement shall commence on June 16, 2011 and shall expire on July 10, 2011. 3. Access. Riverside shall take all reasonable steps to ensure that every person on the authorized site has a ticket or invitation to that day's event or is an employee of, an independent contractor of, or volunteer for Riverside and shall exclude any person who is not. 4. License. This agreement is void if Riverside does not have a license to sell beer or wine on the authorized site at any time during the period of June 16, 2011 through July 10, 2011. 5. Sale of Beer/Wine. Riverside shall only sell beer or wine to a person who is over twenty -one (21) years of age and who has a ticket or invitation to that day's event or is an employee of, an independent contractor of, or a volunteer for Riverside. 6. Advertisement. Riverside shall not, nor shall it allow anyone to, erect or place any sign or other matter advertising any brand of alcoholic liquor, beer, or wine upon the authorized site. 7. Inspection. City staff, including the Iowa City Police Department, may periodically inspect the authorized site without any prior notice to determine compliance with the terms of this agreement. 8. Debris and Trash. Riverside shall be solely responsible for collecting all debris and trash from the authorized site, and the City shall then remove the debris and trash. If Riverside fails to do so and if City staff has to collect the debris and trash from the authorized site, Riverside may be responsible for the cost incurred by the City, including staff time, and shall pay the costs in full within thirty (30) days of receiving an invoice. 9. Insurance. a) Premises Insurance. From June 16, 2011 through July 10, 2011, Riverside shall carry comprehensive general liability insurance for bodily injury and property damage on the authorized site in the amount of $1,000,000 (one million dollars) for each occurrence and $2,000,000 (two million dollars) in the aggregate and shall name the City as an additional insured. Riverside shall furnish a copy of a certificate of insurance for same, satisfactory to the City at the time of execution of this agreement. Riverside shall provide thirty (30) days notice to the City before cancellation of said insurance, and said cancellation shall automatically terminate this Agreement. b) Dram Shop Insurance. From June 16, 2011 through July 10, 2011, Riverside shall carry "dram shop" insurance in compliance with Iowa Code section 123.92 (2009) in the amount of $500,000 (five hundred thousand dollars). Riverside shall provide thirty (30) days notice to the City before cancellation of said insurance, and said cancellation shall automatically terminate this Agreement. 2 10. Indemnification. Riverside shall pay on behalf of the City all sums which the City shall be obligated to pay by reason of any liability imposed upon the City for damages of any kind resulting from the use of the authorized sight or sale, consumption, or possession of beer or wine on the authorized site, whether sustained by any person or person, caused by accident or otherwise and shall defend at its own expense and on behalf of the City any claim against the City arising out of the use of the authorized site or sale, consumption, or possession of beer or wine on the authorized site. 11. Non - Discrimination. Riverside shall not discriminate against any person in employment or public accommodation because of race, religion, color, creed, gender identity, sex, national origin, sexual orientation, mental or physical disability, marital status or age. "Employment" shall include but not be limited to hiring, accepting, registering, classifying, promoting, or referring to employment. "Public accommodation" shall include but not be limited to providing goods, services, facilities, privileges and advantages to the public. 12. Termination. The City may terminate this agreement upon written notice for violation of any provision of this agreement. 13. Assignment and Subletting. Riverside shall not assign or sublet this agreement without prior written approval of the City. 14. Entire Agreement. This constitutes the whole agreement between the parties, and may be modified in writing only, duly signed by the parties. RI\ /GD(Z1nG TW- ATDP THE CITY OF IOWA CITY WITNESS: Marian K. Karr, City Clerk 3 THE CITY OF IOWA CITY Matthew J.�Ha-yAkOftyor RIVERSIDE ACKNOWLEDGMENT STATE OF IOWA ) SS: JOHNSON COUNTY ) This instrument was acknowledged before met on 2011 by I b ��I V (name(s) of person(s)) as�tz�Tls f2--,4- a/Z. (type of authority, e.g, officer, trustee, etc.) of Riverside Theatre. Nbta'N Public in and for the State of Iowa My Commission expires: % D r >V I CITY ACKNOWLEDGMENT STATE OF IOWA ) ) ss: JOHNSON COUNTY ) KATHLEEN M THORNTON Commission Number 764003 M Commission Ex Fires On this /7 -1 day of MA , 2011, before me, the undersigned, a notary public in and for he State of Iowa, personally appeared Matthew J. Hayek and Marian K. Karr, to me personally known, who being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of said municipal corporation executing the within and foregoing instrument; that the seal affixed thereto is the seal of said municipal corporation; that said instrument was signed and sealed on behalf of said municipal corporation by authority of its City Council; and that the said Mayor and City Clerk as such officers acknowledged that the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed. o,s S=FORT Notary Public in and for the State of Iowa a � CommiMy Ciow 3 My Commission expires: Z/j/ Jwa_ Approved by: City Attorney's Office MWIS "All p oa�� -. 1 ~� a -"�- { R t to k-zo-� f Vol P n � �- .eat -� C Sthk. CC 1_6 I%te ihr� tw�,�cas �b r G��•G��.al not 6a�c� M -J t Prepared by: Gary Cohn, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5430 RESOLUTION NO. 11-1-73 RESOLUTION ACCEPTING THE WORK FOR THE COMMUNICATION DUCT INSTALLATION COMBINED PROJECTS WHEREAS, the Engineering Division has recommended that the work for construction of the Communication Duct Installation Combined Projects, as included in a contract between the City of Iowa City and Advanced Electrical Services, of Iowa City, Iowa, dated July 6, 2010, be accepted; and WHEREAS, the Engineer's Report and the performance and payment bond have been filed in the City Engineer's office; and WHEREAS, funds for this project are available in the ITS Fiber Optic Utility account #8300; and WHEREAS, the final contract price is $79,137.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 17th day of Ma MAYOR ATTEST: ��,�-Z,f",5� W. iL2 CITY -CLERK 20 11 . Approved by City Attorney's Office It was moved by Champion and seconded by Wright the Resolution be adopted, and upon roll call there were: AYES: x x x x x x x Pwe n g /re s/c o m m d u c t i n sta I I -a c p two rk. d oc 5/11 NAYS: ABSENT: Bailey Champion Dickens Hayek Mims Wilburn Wright r N CITY OF IOWA CITY 3e3 I N. ��"6 �01 4 AM MEMORANDUM Date: May 10, 2011 To: Tom Markus From: Ron Knoche, City Engineer Re: Final Acceptance of Public Improvements The following are costs associated with the Capital Improvement Projects being presented for acceptance at the May 17th Council meeting: 1) Communication Duct Installation Combined Projects Contractor: Advanced Electrical Services ❖ Project Estimated Cost: $ 85,000.00 ❖ Project Bid Received: $ 79,137.00 ❖ Project Actual Cost: $ 79,137.00 2) Asbestos Abatement and Removal of Miscellaneous Hazardous Materials at 645 McCollister Blvd. in Iowa City, Iowa Project Contractor.' Active Thermal Concepts ❖ Project Estimated Cost: $ 15,800.00 ❖ Project Bid Received: $ 5,200.00 ❖ Project Actual Cost: $ 5,200.00 cc: Rick Fosse M4a 05-17-1 3e 4 Prepared by: Josh Slattery, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5149 RESOLUTION NO. 11-174 RESOLUTION ACCEPTING THE WORK FOR THE ASBESTOS ABATEMENT AND REMOVAL OF MISCELLANEOUS HAZARDOUS MATERIALS AT 645 MCCOLLISTER BLVD. IN IOWA CITY, IOWA PROJECT WHEREAS, the Engineering Division has recommended that the work for the Asbestos Abatement and Removal of Miscellaneous Hazardous Materials at 645 McCollister Blvd. in Iowa City, Iowa Project, as included in a contract between the City of Iowa City and Active Thermal Concepts of Hiawatha, Iowa, dated March 28, 2011, be accepted; and WHEREAS, the Engineer's Report and the performance and payment bond have been filed in the City Clerk's office; and WHEREAS, funds for this project are available in the Terry Trueblood Recreation Area account #4152; and WHEREAS, the final contract price is $5,200.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 17th day of May , 20_11. � /' MAYOR Approved by ATTEST:���t..' CITtCLERK City Attorney's Office 511/ (1 It was moved by Champion and seconded by Wright the Resolution be adopted, and upon roll call there were: AYES: X x X _x x x x Pweng /res /a sbestosa bate - acptwork.doc 5/11 NAYS: ABSENT: Bailey Champion Dickens Hayek Mims Wilburn Wright Prepared by: Susan Dulek, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5030 RESOLUTION NO. 11 -175 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO AN AGREEMENT WITH SUMMER OF THE ARTS, INC. TO ALLOW THE TEMPORARY AND LIMITED SALE, CONSUMPTION, AND POSSESSION OF BEER DURING ARTS FEST AND BEER AND NATIVE WINE DURING JAZZ FEST WITHIN A SPECIFIED AREA ON A CITY STREET. WHEREAS, section 4 -5 -31D of the City Code allows private entities to sell wine and beer and persons to consume wine and beer in a city park, on public right -of -way or on a city ground excluding public buildings under limited circumstances; WHEREAS, Summer of the Arts, Inc. would like to be able to sell beer in a demarcated area on a City street during Arts Fest and to sell beer and native wine in a demarcated area on a City street during Jazz Fest; and WHEREAS, it is in the City of Iowa City's interest to execute the attached agreement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The Mayor is authorized to sign and the City Clerk to attest to the attached agreement. Passed and approved this 17th day of May , 2011. .- c7) &, MAYOR ATTEST: 9C . e� CITY'CLERK City Attorney's Office Resolution No. 11 -175 Page 2 It was moved by Champion and seconded by Wright the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Bailey X Champion X Dickens x— Hayek x Mims x Wilburn X Wright wpdata /glossary/resolution -ic. doc 2011 AGREEMENT BETWEEN THE CITY OF IOWA CITY AND SUMMER OF THE ARTS, INC. TO ALLOW THE TEMPORARY AND LIMITED SALE, CONSUMPTION, AND POSSESSION OF BEER DURING ARTS FEST AND BEER AND NATIVE WINE DURING JAZZ FEST This Agreement is made between Summer of the Arts, Inc. ( "SOTA ") and the City of Iowa City, a municipal corporation ( "City "), in Iowa City, Iowa. WHEREAS, SOTA is an "authorized entity" as that term is defined in section 4 -5 -3D of the City Code; WHEREAS, SOTA has applied for a license to sell beer during the Iowa Arts Festival ( "Arts Fest ") and beer and native wine during the Iowa City Jazz Festival ( "Jazz Fest ") in downtown Iowa City; and WHEREAS, the parties wish to enter into an agreement to allow SOTA to sell beer and native wine and to allow persons to possess and consume beer and native wine under limited circumstances on downtown City streets. THE PARTIES THEREFORE AGREE AS FOLLOWS: 1. Authorized Site. a) Arts Fest. In consideration for SOTA's promises herein, the City agrees to allow SOTA control over the area in the 200 -block of Iowa Avenue from June 3, 2011 through June 5, 2011 as shown on the diagram which is attached, marked Exhibit A, and incorporated herein ( "Arts Fest authorized site "). b) Jazz Fest. In consideration for SOTA's promises herein, the City agrees to allow SOTA control over the area east of MacBride Hall on N. Clinton Street from July 1, 2010 through July 3, 2010 as shown on the diagram which is attached, marked Exhibit B, and incorporated herein ( "Jazz Fest authorized site "). c) Street Diagram. Attached, marked Exhibit C, and incorporated herein is a diagram showing the locations of the authorized sites on Iowa Avenue and N. Clinton Street. 2. Term. This agreement shall commence on June 3, 2011 and shall expire on June 5, 2011 for Arts Fest and shall commence again on July 1, 2011 and shall expire again on July 3, 2011 for Jazz Fest. 3. Access. SOTA shall take all reasonable steps to ensure that every person on the authorized site has a stamp or wrist band for entry or is an employee of, an independent contractor of, or volunteer for SOTA and shall exclude any person who is not. 4. License. This agreement is void if SOTA does not have a license to sell beer on the Arts Fest authorized site at any time during the period of June 3, 2011 through June 5, 2011 and to sell beer and native wine on the Jazz Fest authorized site at any time during the period of July 1, 2011 through July 3, 2011. 5. Sale of Beer /Native Wine and Alcohol Restrictions. SOTA shall only sell beer and native wine to a person who is over twenty -one (21) years of age. SOTA acknowledges that the authorized sites are subject to all applicable alcohol restrictions in the City Code including Ordinance No. 10 -4388 that restricts entry to those over twenty -one (21) years of age after 10:00 p.m. with limited exception. 6. Advertisement. SOTA shall not, nor shall it allow anyone to, erect or place any sign or other matter advertising any brand of alcoholic liquor, beer, or wine upon the authorized site with the exception that signage may be placed on the interior tent wall. Sponsorship signage unrelated to businesses selling alcohol, beer, wine, or tobacco will be allowed. 7. Inspection. City staff, including the Iowa City Police Department, may periodically inspect the authorized sites without any prior notice to determine compliance with the terms of this agreement. 8. Debris and Trash. SOTA shall be solely responsible for collecting all debris and trash from the authorized sites, and the City shall then remove the debris and trash. If SOTA fails to do so and if City staff has to collect the debris and trash from the authorized sites, SOTA may be responsible for the cost incurred by the City, including staff time, and shall pay the costs in full within thirty (30) days of receiving an invoice. 9. No Smoking. Smoking is prohibited in the authorized sites, and SOTA shall post a no- smoking a sign at the front entrance to the authorized sites and two signs inside the authorized sites. The signs shall comply with Iowa Code Section 142D.6 (2009). 10. Temporar ry Toilet Facilities. SOTA shall provide at its sole cost eight (8) temporary toilet facilities during Arts Fest in the location shown on Exhibit A and twelve (12) temporary toilet facilities during Jazz Fest in the location shown on Exhibit B, including two (2) that are handicap accessible. 11.Occupancy and Exits. The maximum occupancy load of the Arts Fest authorized site is 233 persons and the Jazz Fest authorized site is 466 persons, and SOTA is solely responsible for maintaining the occupancy limits. SOTA shall post a sign with the maximum occupancy load inside the authorized site. SOTA shall maintain two (2) exits in each authorized site and post "exit" signs at both exits, with the location and size of the signs to be approved by the City Fire Department. Each exit must be a minimum 36 inches in width. 12. Anchoring and Drilling. SOTA shall not drill any holes into the pavement or the sidewalk and shall not anchor a tent tie down or pole to the pavement or the sidewalk. 13. Fencing. At a minimum, the authorized site shall be enclosed by a double row of fencing. If available, the City prefers a fencing product that is a single fence that consists of six feet (6) interlocking panels with a mesh that does not allow for a container of beer or native wine to get passed from through the fencing. 14. Fire Lane. SOTA shall maintain a fire lane of twenty feet (20') between the 2 outside fence and the vendors across the street, unless approved by the Fire Code Official. 15. Insurance. a) Premises Insurance. From June 3, 2011 through June 5, 2011, and from July 1, 2011 through July 3, 2011 SOTA shall carry comprehensive general liability insurance for bodily injury and property damage on the Arts Fest and Jazz Fest authorized sites respectively in the amount of $1,000,000 (one million dollars) for each occurrence and $2,000,000 (two million dollars) in the aggregate and shall name the City as an additional insured. SOTA shall furnish a copy of a certificate of insurance for same, satisfactory to the City at the time of execution of this agreement. SOTA shall provide thirty (30) days notice to the City before cancellation of said insurance, and said cancellation shall automatically terminate this Agreement. b) Dram Shop Insurance. From June 3, 2011 through June 5, 2011, and from July 1, 2011 through July 3, 2011 SOTA shall carry "dram shop" insurance in compliance with Iowa Code section 123.92 (2009) in the amount of $500,000 (five hundred thousand dollars). SOTA shall provide thirty (30) days notice to the City before cancellation of said insurance, and said cancellation shall automatically terminate this Agreement. 16. Indemnification. SOTA shall pay on behalf of the City all sums which the City shall be obligated to pay by reason of any liability imposed upon the City for damages of any kind resulting from the use of the authorized sitet or sale, consumption, or possession of beer or native wine on the authorized site, whether sustained by any person or person, caused by accident or otherwise and shall defend at its own expense and on behalf of the City, its officers, employees and agents any claim against the City, its officers, employees, and agents arising out of the use of the authorized site or sale, consumption, or possession of beer or native wine on the Arts Fest and Jazz Fest authorized sites. 17. Non - Discrimination. SOTA shall not discriminate against any person in employment or public accommodation because of race, religion, color, creed, gender identity, sex, national origin, sexual orientation, mental or physical disability, marital status or age. "Employment" shall include but not be limited to hiring, accepting, registering, classifying, promoting, or referring to employment. "Public accommodation" shall include but not be limited to providing goods, services, facilities, privileges and advantages to the public. 18. Termination. The City may terminate this agreement upon written notice for violation of any provision of this agreement. 19. Assignment and Subletting. SOTA shall not assign or sublet this agreement without prior written approval of the City. 20. Entire Agreement. This constitutes the whole agreement between the parties, and may be modified in writing only, duly signed by the parties. Dated, this a5 t�-- day of May, 2011. K, SUMMER OF THE ARTS, INC. By: Lisa J. Bones, Executive Director THE CITY OF IOWA CITY Man n K. Karr, City Clerk I-P t"011-0 4- 61-� 41%--- Matthew J. Hayek, Mayor SUMMER OF THE ARTS, INC. ACKNOWLEDGMENT STATE OF IOWA ) SS: JOHNSON COUNTY This instrument was acknowledged before me on �`^'I D 2011 by Lisa J. Barnes as Executive Director of Summer of the Arts, Inc. L0-� Notary Public in and for the State of Iowa KATHLEEN M THORNTON My Commission expires: ,'a Commission Number 764003 • WA My Commission Ex ires CITY ACKNOWLED STATE OF IOWA ) ss: JOHNSON COUNTY ) On this 45 -,,A day of ff q y , 2011, before me, the undersigned, a notary public in and for the State of-- Iowa, personally appeared Matthew J. Hayek and Marian K. Karr, to me personally known, who being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of said municipal corporation executing the within and foregoing instrument; that the seal affixed thereto is the seal of said municipal corporation; that said instrument was signed and sealed on behalf of said municipal corporation by authority of its City Council; and that the said Mayor and City Clerk as such officers acknowledged that the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed. o`q�s 50NDRAE FORT _ Commission Number 159791 My Commission Expires "01 do! Approved cs� City Attorney's Office Notary Public in and for the State of Iowa My Commission expires: 3 4 �J J A ao�i SovJ A ARTS FESTIVAL gb /Ef-PC e It O" Copyright © Wright Group /McGraw -Hill 3 EXHIBIT 8 0 O O V L r z P 3 I(D� '-F 60tlSG1oGm ci MEN MIn 1 C� MENNEN MEMMEMENEMEMEME MENERE MEMEMEMENEREM m_ MOMEMEM m-NMEMEMBEEMEME - A NONE I II-QEE LOO -mom MEMEMEMENEMEME03EMERS .0 O O V L r z P 3 I(D� '-F P, C SioQ ; lct TCCKe Entrance SD W�l'► 1by.IDT 010 11 -ro wrk c.vv�.) aa22 �fi v0d Qtv eY- 2 ' 6ar&&n iV 7 Copyright © Wright Group /McGraw -Hill fit. oZ oo -FF4 rt o' 0 c� 1 ff - - - - 0, 1 m- . W_ ME MENIZI, WOW- i 033oef+rnurT�, 73339: OEM MENNEN INEEMENEEN1011 MEMME OEM- mommommmummm INN mam SAM mmmmm=mzmmmm rt o' 0 c� Main Stage i JEFFERSON ST D D D D D DULCINEA 100.0 -k0.0 10. ii 10.0 —� i --- 09 EXHIBIT C 1-61.7-1 IOWA AVE TAKANAMI 0 10 25 50 10 0 �...... qNf s zoo. U) z O z J U 35.0 1- IMEN JEFFERSON ST PITA PIT IOWA AVE F A Prepared by: Susan Dulek, Asst ity Attorney, 410 E. RESOLUTION NO. RESOLUTION AUT TO ATTEST TO AN A ALLOW THE TEMP POSSESSION OF BI A SPECIFIED AREA ington St., Iowa City, IA 52240 (319) 356 -5030 RIZING THE MAYOR TO REEMENT WITH SUMM RARY AND LIMITED R DURING ARTS FE ON A CITY STREET. �XN AND THE CITY CLERK OF THE ARTS, INC. TO .E, CONSUMPTION, AND AND JAZZ FEST WITHIN 3e WHEREAS, section 4 -5 -3D of the ity Code allows rivate entities to sell wine and beer and persons to consume wine and bee in a city park, n public right -of -way or on a city ground excluding public buildings under limit circumstanc s; WHEREAS, Summer of the Arts, Inc. would like t be able to sell beer in a demarcated area on a City street during Arts Fest and Jazz Fest; and WHEREAS, it is in the City of Iowa City's i NOW, THEREFORE, BE IT RESOLVED CITY, IOWA, THAT: The Mayor is authorized to sign and to execute the attached agreement. THE CITY COUNCIL OF THE CITY OF IOWA Clerk to attest to the attached agreement. Passed and approved this day of 12011. ATTEST: CITY CLERK 2011 AGREEMENT BETWEEN THE CITY OF IOWA CITY AND SUMMER OF THE ARTS, INC. TO ALLOW THE TEMPORARY AND LIMITED SALE, CONSUMPTION, AND POSSESSION OF BEER DURING ARTS FEST AND JAZZ FEST This Agreement is made betwerzedentity" er of the A`tr , Inc. ( "SOTA ") and the City of Iowa City, a municipal corporation ( "Cita City, Iowa. WHEREAS, SOTA is an autho as that term is de fined in section 4 -5 -3D of the City Code; WHEREAS, SOTA has applied for a license to sell be r during the Iowa Arts Festival ( "Arts Fest ") and the Iowa CitylJazz Festival ( "Jazz Fest" in downtown Iowa City; and � WHEREAS, the parties wish to e and to allow persons to possess and downtown City streets. THE PARTIES THEREFORE AGREE AS F Authorized Site. into an agreemen0o allow SOTA to sell beer isume beer and r limited circumstances on a) Arts Fest. In consideration for SOTA's p mises herein, the City agrees to allow SOTA control over the area in the 2 -block of Iowa Avenue from June 3, 2011 through June 5, 2011 as shown on a diagram which is attached, marked Exhibit A, and incorporated herein ( "A Fest authorized site "). b) Jazz Fest. In consideration for TA's promises herein, the City agrees to allow SOTA control over the area ast of MacBride Hall on N. Clinton Street from July 1, 2010 through July 3 010 ass own on the diagram which is attached, marked Exhibit B, a incorporate herein ( "Jazz Fest authorized site "). c) Street Diagram. Attac ed, marked Exhibit C and incorporated herein is a diagram showing the to ations of the authorized sites on Iowa Avenue and N. Clinton Street. 2. Term. This agr ment shall commence on June 3, 2011 and shall expire on June 5, 2011 f Arts Fest and shall commence again on July 1, 2011 and shall expire again n July 3, 2011 for Jazz Fest. 3. Access. TA shall take all reasonable steps to ensure that every person on the auth ized site has a stamp or wrist band for entry or is an employee of, an indepe ent contractor of, or volunteer for SOTA and shall exclude any person who is no . 4. License. This agreement is void if SOTA does not have a l6nse to sell beer on the Arts Fest authorized site at any time during the period of June 3, 2011 through June 5, 2011 and on the Jazz Fest authorized site at any time during the period of July 1, 2011 through July 3, 2011. 5. Sale of Beer and Alcohol Restrictions. SOTA shall only sell beer to a person who is over twenty -one (21) years of age. SOTA acknowledges that the authorized sites are subject to all applicable alcohol restrictions in the City Code including Ordinance No. 10 -4388 that restricts entry to those over twenty -one (21) years of age after 10:00 p.m. with limited exception. 6. Advertisement. SOTA shall not, nor shall it allow anyone to, erect or place any sign or other matter advertise g any brand of alcoholic liquor, beer, or wine upon the authorized site with the a ception that signage may be placed on the interior tent wall. Sponsorship sign a unrelated to businesses selling alcohol, beer, wine, or tobacco will be allowe . 7. Inspection. City staff, inclu ng the Iowa City Police Department, may periodically inspect the authori ed sites without any prior notice to determine compliance with the terms of this`agreement. 8. Debris and Trash. SOTA shall be solely responsible for collecting all debris, and trash from the authorized sites, and the City shall then remove the debris and trash. If SOTA fails to do so and if City staff has to collect the debris and trash from the authorized sites, SOTA ma'y be responsible for the cost incurred by the City, including staff time, and shall pay the costs in full within thirty (30) days of receiving an invoice. 9. No Smoking. Smoking is prohibite in the authorized sites and SOTA shall post a no- smoking a sign at the front entrance to the aut rized sites and two signs inside the authorized sites. a signs shall c ply with Iowa Code Section 142D.6 (2009). 10. Temporary Toilet Facilities. SOTA s all provid at its sole cost eight (8) temporary toilet facilities during Arts Fest in the I cation shown on Exhibit A and twelve (12) temporary toilet facilities duri g J z Fest in the location shown on Exhibit B, including two (2) that are handi accessible. 11. Occupancy and Exits. The maximu occupancy load of the Arts Fest authorized site is 233 persons and th Jazz' Fest authorized site is 466 persons, and SOTA is solely responsible fo mainta ing the occupancy limits. SOTA shall post a sign with the maxim occupa y load inside the authorized site. SOTA shall maintain two (2) exi in each auth rized site and post "exit" signs at both exits, with the location a size of the signs to be approved by the City Fire Department. Each exit mu e a minimum 36 niches in width. 12. Anchoring and Drilling. IOTA shall not drill an holes into the pavement or the sidewalk and shall no anchor a tent tie down pole to the pavement or the sidewalk. 13. Fencin . At a min' um, the authorized site shall b enclosed by a double row of fencing. If av ilable, the City prefers a fencing p oduct that is a single fence that consists o 'six feet (6') interlocking panels with a`,mesh that does not allow for a conta70TA of beer to get passed from through the fencing. 14. Fire Lane. shall maintain a fire lane of twenty feet (20') between the outside fence and the vendors across the street, unless approved by the Fire Code Official 2 15. Insurance. a) Premises Insurance. From June 3, 2011 through June 5, 2011, and from July 1, 2011 through July 3, 2011 SOTA shall carry comprehensive general liability insurance for bodily injury and property damage on the Arts Fest and Jazz Fest authorized sites respectively in the amount of $1,000,000 (one million dollars) for each occurrence and $2,000,000 (two million dollars) in the aggregate and shall name the City as an additional insured. SOTA shall furnish a copy of a certificate of insurance for same, satisfactory to the City at the time of execution of this agreement. 'SOTA shall provide thirty (30) days notice to the City before cancellation of said insurance, and sa cancellation shall automatically termi to this Agreement. b) Dram Shop Insuranc From June 3, 2011 through June , 2011, and from July 1, 2011 thr gh July 3, 2011 SOTA shall carry "dram shop" insurance in compliant with Iowa Code section 123.92 (2009) in the amount of $500,000 (fiv hundred thousand dollars). SOTA shall provide thirty (30) days notice to he City before cancellation of said insurance, and said cancellation shall utomatically terminate this Agreement. 16. Indemnification. SOTA shall pa on behalf of the City all sums which the City shall be obligated to pay by reas n of any liability imposed upon the City for damages of any kind resulting fro the use of he authorized sight or sale, consumption, or possession of bee on the authorized site, whether sustained by any person or person, caused b accid t or otherwise and shall defend at its own expense and on behalf�f th City, its officers, employees and agents any claim against the City, its o ers, employees, and agents arising out of the use of the authorized site 'r sale, consumption, or possession of beer on the Arts Fest and Jazz Fest utoorized sites. 17. Non - Discrimination. SOTA sh not discriminate against any person in employment or public accomm dation be use of race, religion, color, creed, gender identity, sex, nation origin, se al orientation, mental or physical disability, marital status or e. "Employm nt" shall include but not be limited to hiring, accepting, re istering, classi '' ing, promoting, or referring to employment. "Public commodation" sh II include but not be limited to providing goods, servi s, facilities, privileges and advantages to the public. 18. Termination. The i y may terminate this ag�eement upon written notice for violation of any pro ision of this agreement. 19. Assignment and ublettin . SOTA shall not assign or sublet this agreement without prior wr' en approval of the City. 20. Entire Agree nt. This constitutes the whole agreement between the parties, and may bel odified in writing only, duly signed by the parties. Dated, this �/ day of May, 2011. SUMMER OF THEIARTS, INC. .�11Q <Z By:' y L t5 a !36 (-ne s 3 THE CITY OF IOWA CITY Marian K. Karr, City Clerk Matthew J. Hayek, Mayor SUMMER OF THE ARTS, INC. ACKNOWLEDGMENT STATE OF IOWA ) ) SS: 1 JOHNSON COUNTY This instrument was etc.) of Summer of the Arts, Inc. before and on Notary Public in and for the My Commission expires: CITY AC STATE OF IOWA ) ) ss: JOHNSON COUNTY ) On this day of notary public in and for the State of Iowa, p Karr, to me personally known, who being by Tally duly City Clerk, respectively, of said municip corporation instrument; that the seal affixed thereto s the seal of� instrument was signed and sealed on b alf of said munic Council; and that the said Mayor and Ci Clerk as. uch offic said instrument to be the voluntary a and deed of said co executed. Gtnj ( 1 , 2011 by (name(s), of person(s)) as (type of authority, e/.g, officer, trustee, KATHLEEN M THORNTON i ion Number 764003 Commission Expires 2011, before me, the undersigned, a 3red Matthew J. Hayek and Marian K. i, did say that they are the Mayor and executing the within and foregoing said municipal corporation; that said al corporation by authority of its City rs acknowledged that the execution of r oration, by it and by them voluntarily i / Notary Public in and fdr the State of Iowa My Commission expi es: ApprouBda b : City Attorney's Office 4 Preliminary Plat • Consider a Resolution Approving the Preliminary Plat of Windsor Ridge —Part Twenty -Two, Iowa City, Iowa (SUB10- 00017) CITY OF IO RYA CITY )EN RD CAhgQ f S 4 t 'Yo OPD5 I- oar ST OPD UL I'D DI coTchEST Q¢ CHARLES DR ll �'R 12R �� R M 12 F? z >- BERKELEY LN _ Q Pi Scott Pork ropos U _ LL O Propose ® p l R CAR DICAN_LN U CUMBERLAND LANE D yo OP D8 BUCKINGHAM LN Q �`G SHEFFIELD P 0 c� a -- SITE LOCATION: Windsor Ridge Part 22, Taft Ave. & Court St. REZ10 -00018 & SUB10 -00017 PRELIMINARY PLAT STANDARD LEGEND AND NOTES WINDSOR RIDGE - PART TWENTY-TWO A RESUBDIVISION OF LOT 257• WINDSOR RIDGE - PART FOURTEEN IOWA CITY, IOWA -7- _i_ --- ----- --- -- - ---- -- -- ---- In PUT/P- "PROWD My .1 1.— City S, 0— - ------- -- ---------- ---------- leaf yli vt on WINDSOR RIDGE - PART TWEN'� ;�ll low, cm, *V. L R LIE fill iwp I Ail p; li sp ul tl i;37 Final Plat • Consider a Resolution Approving the Final Plat of Windsor Ridge, Part Twenty- Two, Iowa City, Iowa (SUB1 1-00005) Final Plat Minbsor Ribqp — Part Ulwentg—lZury A Resubdhdsion of Lot 257, Windsor Ridge - Part Fourteen Iowa City, Johnson County, Iowa V V //' it i PnitrAimp or. QM9520mmalk ZMMYSS22AUMLIM Kwc0m64&vmm AFRAMTON EtWlorwaW, im Mlc3vjEL PUGH musiffirmmm IMERPLACE 7 pow cm. mm szm ml 2 T, C - ZW ISO tat Z/ m Z�v1— 210 N, 211 �;�� 212 212 ISO 188 214 for 105 J 182 11614 154 146 taw IN i-EGEND AND NOTES WINDSOR FMM PARTTWENTY4)NE 7 ---------- o MIM 4 OWN w.wnlo Y• WRIMR RMQE ----PART FOURTEEN Lar I V *=.1 NZAT-wimiff ounjov& WINIDSOR now PART TMRTEEN 'MMMM. 07 if LOT 2 WMIDSOR AE GE PART TMIRTM MrMW ol IGO a 1 157 162 x I I I 152 153 15R 173 LEGAL- DESCR1P710r4 of M—*. 201I. at th. direatMn of 0a•7 — raab -6� y awwa.lal f LA 257 d VAdw ff4g. - P&I F..A•.4 be •wardamm •m th. not W-OW h FW Bak 41. at Pop 57, of U. R a . I of S6 ^14400 OMty R­d.?s OFR.% bk$ I Patton f IN $•V.•t Q­W •f tM 5-U. -t Qmtw a( S-U- 7. and V" NVI—t 0.,Lw a( th. ft that 0-1- of S.Mm is .0 b "7t MR= 5 Vust. *1 Vw F3m PAtdod .IR9dw� lore W 257 mtoh3 5.51 wm and w xkjd 5.51 AC m L cpm mi"11001: L"D PUNKM LA" SURVEYORS LUMSM ARCHM= a mom MICIAmw a" c sr. a* sun c CUDMRAFMIMM0140T FINAL PLAT $art .9!: ��kr Mwrntig—Mwa A RESUSINVISION OF LOT 257 OF WINDOM RIDGE PART FOLqUIMM •PIAT/PLAF AFFR"M by the JOHNSON City of 10" city JOHNSON COUNW rawer IOWA L WAS COMATAK17S. INC. 03-17-11 —CAM 10VAaw 4146303 Prepared by: Christina Kuecker, Assoc. Planner, 410 E. Washington St, Iowa City, IA; 319 - 356 -5243 (SUB10- 00017) RESOLUTION NO. 11 -176 RESOLUTION APPROVING THE PRELIMINARY PLAT OF WINDSOR RIDGE - PART TWENTY -TWO, IOWA CITY, IOWA. WHEREAS, the owner, Arlington Development LLC, filed with the City Clerk, an application for approval of the preliminary plat of Windsor Ridge - Part Twenty -Two, Iowa City, Iowa; and WHEREAS, the Department of Planning and Community Development and the Public Works Department examined the preliminary plat and recommend approval; and WHEREAS, the Planning and Zoning Commission examined the preliminary plat and, after due deliberation, recommend acceptance and approval of the plat; and WHEREAS, the preliminary plat conforms with all of the requirements of the City Ordinances of the City of Iowa City, Iowa. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: 1. The preliminary plat of Windsor Ridge - Part Twenty -Two, Iowa City, Iowa, is hereby approved. 2. The Mayor and City Clerk of the City of Iowa City, Iowa are hereby authorized and directed to certify this resolution, which shall be affixed to the plat after passage and approval by law. Passed and approved this 17 day of May , 201 L �2 _ MAYOR Ap roved by ATTEST: CIT - LERK City Attorney's Office 2, /, It was moved by Bailey and seconded by Mims the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey X Champion X Dickens X Hayek X Mims X Wilburn X Wright S- Prepared by: Christina Kuecker, Assoc. Planner, 410 E. Washington St, Iowa City, IA; 319 - 356 -5243 (SUB11- 00004) RESOLUTION NO. 11 -177 RESOLUTION APPROVING FINAL PLAT OF WINDSOR RIDGE PART TWENTY -TWO, IOWA CITY, IOWA. WHEREAS, the owner, Arlington Development, Inc, filed with the City Clerk the final plat of Windsor Ridge Part Twenty -Two, Iowa City, Iowa, Johnson County, Iowa; and WHEREAS, said subdivision is located on the following- described real estate in Iowa City, Johnson County, Iowa, to wit: Lot 257 of Windsor Ridge - Part Fourteen, Iowa City, Johnson County, Iowa. WHEREAS, the Department of Planning and Community Development and the Public Works Department examined the proposed final plat and subdivision, and recommended approval; and WHEREAS, a dedication has been made to the public, and the subdivision has been made with the free consent and in accordance with the desires of the owners and proprietors; and WHEREAS, said final plat and subdivision are found to conform with Chapter 354, Code of Iowa (2011) and all other state and local requirements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The said final plat and subdivision located on the above - described real estate be and the same are hereby approved. 2. The City accepts the dedication of easements as provided by law and specifically sets aside portions of the dedicated land, as not being open for public access at the time of recording for public safety reasons. 3. The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and directed, upon approval by the City Attorney, to execute all legal documents relating to said subdivision, and to certify a copy of this resolution, which shall be affixed to the final plat after passage and approval by law. The City Clerk shall record the legal documents and the plat at the office of the County Recorder of Johnson County, Iowa at the expense of the owner. Passed and approved this 17th day of May , 2011— MAYOR Resolution No. 11 -177 Page 2 ATTEST: kzl I/ - -) IT CLERK Approved by City Attorney's Office -112-1111 It was moved by Wright and seconded by Mims the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Bailey g Champion x Dickens x Hayek x Mims g Wilburn x Wright 52 -48 CITY BUDGET AMENDMENT AND CERTIFICATION RESOLUTION To the Auditor of JOHNSON County, Iowa: The City Council of Iowa City in said County/Counties met on May 17, 2011 ,at the place and hour set in the notice, a copy of which accompanies this certificate and is certified as to publication. Upon taking up the proposed amendment, it was considered and taxpayers were heard for and against the amendment. The Council, after hearing all taxpayers wishing to be heard and considering the statements made by them, gave final consideration to the proposed amendment(s) to the budget and modifications proposed at the hearing, if any. thereupon, the following resolution was introduced. RESOLUTION No. 11 -178 A RESOLUTION AMENDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE F 2011 (AS AMENDED LAST ON September 21, 2010 .) Be it Resolved by the Council of the City of Iowa City Section 1. Following notice published May 6, 2011 and the public hearing held, May 17, 2011 the current budget (as previously amended) is amended as set out herein and in the detail by fund type and activity that supports this resolution which was considered at that hearing: Passed this Signature City Clerk/Finance Officer 17th (Day) day of May, 2011 (MontWear) Signa Mayor Total Budget Total Budget as certified Current after Current or last amended Amendment Amendment Revenues & Other Financing Sources 47,788,547 0 47,788,547 Taxes Levied on Property 1 Less: Uncollectted Property Taxes -Levy Year 2 0 0 0 Net Current Property Taxes 3 47,788,547 0 47,788,547 Delinquent Property Taxes 4 TIF Revenues 5 0 840,114 0 0 0 840,114 Other City Taxes 6 10,264,413 746,180 11,010,593 Licenses & Permits 7 1,335,333 7,019 1,342,352 Use of Money and Property 8 2,186,957 - 1,063,177 1,123,780 Intergovernmental 9 113,941,586 - 28,159,131 85,782,455 Charges for Services 10 39,621,066 1,764,102 41,385,168 Special Assessments 11 12 0 4,803,581 0 2,831,859 0 7,635,440 Miscellaneous Other Financing Sources 13 119,025,760 13,192,047 132,217,807 Total Revenues and Other Sources 14 339,807,357 - 10,681,101 329,126,256 Expenditures & Other Financing Uses 20,410,378 402,830 20,813,208 Public Safety 15 Public Works 16 13,685,613 736,679 14,422,292 Health and Social Services 17 0 0 0 18 12,194,884 185,180 12,380,064 Culture and Recreation Community and Economic Development 19 35,532,223 4,620,264 40,152,487 General Government 20 8,359,325 152,913 8,512,238 Debt Service 21 14,045,403 150,000 14,195,403 Capital Projects 22 69,027,498 - 125,311 68,902,187 Total Government Activities Expenditures 23 173,255,324 6,122,555 179,377,879 Business Type /Enterprises 24 128,403,784 - 27,112,075 101,291,709 Total Gov Activities & Business Expenditures 25 301,659,108 - 20,989,520 280,669,588 Transfers Out 26 95,081,715 - 1,413,908 93,667,807 Total Expenditures/Transfers Out 27 396,740,823 - 22,403,428 374,337,395 Excess Revenues & Other Sources Over (Under) Expenditures/Transfers Out Fiscal Year 28 - 56,933,466 11,722,327 - 45,211,139 Continuing Appropriation 29 0 N/A 0 Beginning Fund Balance July 1 5,974,5351 0 315,974,535 Ending Fund Balance June 30 311 259,041,069 11,722,327 270,763,396 Passed this Signature City Clerk/Finance Officer 17th (Day) day of May, 2011 (MontWear) Signa Mayor Resolution No Page 2 11 -178 It was moved by Bailey and seconded by Mims the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Bailey g Champion x Dickens x Hayek x Mims x Wilburn x Wright wpdata/g I ossa ry/resolutio n -ic. doe M 7- _7� —., a'p,a CITY OF IOWA CITY EM RANDUM M 0 DATE: April 19, 2011 TO: Tom Markus, City Manager FROM: Ron Knoche, City Engineer re: Iowa City Industrial Campus Project May3, May 17, and June 21 Introduction: This project will install the infrastructure for phase 1 of the Iowa City Industrial Campus along 420'" Street. The comprehensive plan calls for industrial development in this area. It will create almost 50 acres of shovel ready lots for a targeted wind energy market. Shovel ready is a desired market classification meaning the lots have good access and are properly served by all necessary utilities for the targeted end user. Background: This area of Iowa City is shown to have industrial usage in the comprehensive plan since it has good highway and railroad access. The City has targeted wind energy suppliers as possible end users of these lots. The City purchased the farm in 2008 with the idea of creating an industrial development that would be able to have the large lot sizes requested by these end users. In 2009 the City hired Foth Companies to acquire the necessary environmental permits, design the project and create the plans, legal plats and specifications for construction. All the necessary environmental permits have now been acquired and the plans, plats and specifications are ready to begin construction. Recommendation: Staff recommends proceeding with the following schedule for this project: May 3 Set Public Hearing May 17 Hold Public Hearing and Approve Plans and Specs June 21 Award Project to contractor July 5, 2011 through Construction April 20, 2012 cc: Rick Fosse, Public Works Director Daniel Scott, Project Engineer M49 l Prepared by: Daniel Scott, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5144 RESOLUTION NO. 11 -179 RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CON- TRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE IOWA CITY INDUSTRIAL CAMPUS PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. WHEREAS, notice of public hearing on the plans, specifications, form of contract and estimate of cost for the above -named project was published as required by law, and the hearing thereon held; and WHEREAS, funds for this project are available in the Iowa City Industrial Campus Project account #4512- 434710. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: 1. The plans, specifications, form of contract and estimate of cost for the above -named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above - named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer, City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to publish notice, not less than 4 and not more than 45 days before the date for filing the bids, for the receipt of bids for the construction of the above -named project in a newspaper published at least once weekly and having a general circulation in the city. 4. Sealed bids for the above -named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the City Hall, before 10:30 a.m. on the 14th day of June, 2011. At that time, the bids will be opened by the City Engineer or his designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 7:00 p.m. on the 21St day of June, 2011, or at a special meeting called for that purpose. Passed and approved this 17th day of May , 20 11 1yqk,_ , MAYOR Approved by ATTEST: ailCGt(c CITY UERK City Attorney's Office s �l(I�� pweng /res /appp &s420thStICP.doc 4/11 Resolution No. 11-179 Page 2 It was moved by Bailey and seconded by Wilburn the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Bailey x Champion x Dickens g Hayek x Mims g Wilburn x Wright wpdata/glossary/resolution - ic.doc Marian Karr From: Roberts, Cindy <cindy- roberts @uiowa.edu> Sent: Wednesday, May 18, 2011 9:45 AM To: Council Cc: Lei Butters, Chi Man; 'tfox03 @gmail.com'; 'aliciamtrimble @yahoo.com'; 'nbergus @gmail.com'; Marcia Bollinger; 'tmmiddleton_ww @ yahoo.com' Subject: Thank You from the Grant Wood Neighborhood Association Dear Mayor Hayek and City Council members, In follow -up to our PIN Grant presentations at the City Council meeting last night, I wanted to thank you for your support and approval of the Grant Wood Neighborhood Association funding requests. Connie: Thank you so much for asking for clarification on the number of skates —my presentation did not make that clear. Ultimately, we will be purchasing 15 additional roller skates in small child sizes of 4, 5,& 6 (3 pairs in each size). The price of each pair ranges $50 - $65. Regenia: Thank you for asking about attendance at our various workshop and events. We've found that creating a "balance" between larger group activities and smaller group offerings help build community connections in different ways. We try to keep in mind that our neighborhood has a variety of residents such as young families, retired individuals, and college students. Though it may not be possible for our activities to reach all interests —we try to have a variety. Of course, events such as the Friday Skate Nights, Pet Care Fair, and Family Fun and Safety Day always bring in bigger numbers. As I mentioned last night, the PIN Grant funds make a such a difference in the activities and services we can provide our neighborhood. As I look back on the past year, we've had a very positive year in the neighborhood for many reasons. Your support helps us continue our efforts. In appreciation, Cin�% Worts cc: GWNA Board members "Serving Our Neighborhood N Making a Difference" Grant Wood Neighborhood Association /GWNA Iowa City, IA GWNA Board as of March 2011 Co- Chairs: Cindy Roberts & (open position) Secretary - Tracy Middleton - tmmiddleton ww @yahoo.com Treasurer - Tom Fox - tfox03 gmail.com Event Coordinator(s) - open positions Nick Bergus, Newsletter Editor - nbergus @gmail.com Diana Lei - Butters, Website Editor - chi- lei @uiowa.edu Alicia Trimble, Community Garden Coordinator- aliciamtrimble @yahoo.com Cindy Roberts, Communication Coordinator - cindy-robertsouiowa.edu Marcia Bollinger, Iowa City Neighborhood Services Coordinator - Marcia - Bollinger @ iowa - city.org A 7 -14 Prepared by: Marcia Bollinger, Neigh. Services Coord., 410 E. Washington St., Iowa City, IA (319) 356 -5237 RESOLUTION NO. RESOLUTION APPROVING DISTRIBUTION OF THE "PROGRAM FOR IMPROVING NEIGHBORHOODS" ( "PIN ") GRANT FUNDS. WHEREAS, the City Council allocated $14,850 for Fiscal Year 2012 for the purpose of funding grants to neighborhood associations so that they could make improvements in their neighborhood; and WHEREAS, the Neighborhood Council, a body representing leaders of the neighborhood associations, has been responsible for: - developing the criteria and format for the grant application, - establishing a method of evaluating the applications, - reviewing and evaluating the applications, - submitting this request to the City Council for their review, and WHEREAS, the Neighborhood Council will be reviewing the progress of the grant activities throughout the year to ensure appropriate expenditure, and WHEREAS, the Neighborhood Services Coordinator will be responsible for ensuring the adequate completion of the projects and authorizing distribution of funds. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: Funds for these "Program for Improving Neighborhoods" ( "PIN ") grants are available in the General Fund, account #453100. 1. The City Council has reviewed the applications and recommendation of the Neighborhood Council for the distribution of funds as outlined in Exhibit A attached hereto and finds the funding of projects shown to be appropriate, so that the commencement of these projects can begin July 1, 2011. 2. The Neighborhood Services Coordinator is authorized to administer the funds by confirming completion of the improvements and approving disbursement of funds. Pass and approved this day of 2011. ATTEST: CITY CLERK MAYOR Exhibit A Program for Improving Neighborhoods (PIN) Grant Fiscal Year 2012 Recommendations Amount Recommended Longfellow Neighborhood Association $1220.00 Compost for Neighborhood Gardens Grant Wood Neighborhood Association $1000.00 Grant Wood PTO Family Dinners Grant Wood Neighborhood Association $750.00 Workshops /events at Grant Wood Gym Grant Wood Neighborhood Association $3432.00 Staff for Roller Skating at Grant Wood gym Grant Wood Neighborhood Association $900.00 Roller Skates Grant Wood Neighborhood Association $881.00 Fair Meadows Community Garden Northside Neighborhood Association $4200.00 North Market Square Park Planting Miller Orchard Neighborhood Association $1467.00 Miller Orchard Community Garden Goosetown, Miller Orchard, Grant Wood, $1000.00 Morningside /Glendale and Melrose Neighborhood Associations Party in the Park Expansion TOTAL $14,850.00 r 12 IOWA CITY ��•! -�,, CITY OF Z-- ®���� MEMORANDUM Date: May 13, 2011 To: Tom Markus, City Manager From: Neighborhood Council of Iowa City Re: FY2012 Program for Improving Neighborhood (PIN) Grant Recommendations The Neighborhood Council of Iowa City (NCIC) has recently reviewed the FY2012 grant applications presented by various neighborhood associations for funding through the Program for Improving Neighborhoods (PIN) Grant program. This is the sixteenth year the City has made funding available to neighborhood associations to make improvements in their neighborhoods. This year, $14,850 was appropriated for funding the Program for Improving Neighborhoods. The Neighborhood Council developed the program guidelines, the ranking criteria, and process for evaluating the applications when the program began in 1995. They revisited these program details in 2002 and clarified the use of PIN funds on private property, for school district playgrounds and for programs that are extensions of existing City services such a spring brush cleanup and couch disposal. They reviewed the ranking criteria again in 2008 and made some minor changes. This year, ten grant applications from seven neighborhood associations totaling $17,167.99 were reviewed. The Neighborhood Council reviewed the applications, clarified details and negotiated funding levels. The following is a list of all grant requests, the amount initially requested and the amount being recommended for funding. A resolution approving this recommendation and authorizing expenditure of these funds will be considered at your May 17, 2011 meeting. Attached are the applications that have been recommended for funding. The neighborhood association's representatives will provide a brief presentation of the recommended 2012 Program for Improving Neighborhoods (PIN) Grants at your May 17meeting. Longfellow Neighborhood Association Compost for Neighborhood Gardens Grant Wood Neighborhood Association Grant Wood PTO Family Dinners Grant Wood Neighborhood Association Workshops /events at Grant Wood Gym Grant Wood Neighborhood Association Staff for Roller Skating at Grant Wood gym Amount Requested Amount Recommended $1620.00 $1220.00 $1000.00 $1000.00 $750.00 $750.00 $3432.00 $3432.00 Grant Wood Neighborhood Association $1479.99 $0 Roller Skating Sounds System Grant Wood Neighborhood Association $900.00 $900.00 Roller Skates Grant Wood Neighborhood Association $700.00 $881.00 Fair Meadows Community Garden Northside Neighborhood Association $5000.00 $4200.00 North Market Square Park Planting Miller Orchard Neighborhood Association $1286.00 $1467.00 Miller Orchard Community Garden Goosetown, Miller Orchard, Grant Wood, $1000.00 $1000.00 Morningside /Glendale and Melrose Neighborhood Associations Party in the Park Expansion TOTAL $17,167.99 $14,850.00 � r ® 04r �� Ill fir. CITY OF IOWA CiTY PROG� FOR IMPROVING NEIGHBORHOODS PIN Grant Program Application Name of Project: Compost for Neighborhood Gardens Name /Address /Phone Numbers of Contact Per- sons: C'yarn Ehrhardl. 1 029 F Court St Iowa City IA 52240 Amount of Funds Requested: Name of Neighborhood Association: Loncafellow Location of Proposed Project: .ongfellow Nature Trail Location is: Public property Time Period of Proposed Project: X $_1G20 l From:JuIv 1,_2011 To:Septern er 30. 2011 A. Briefly describe the activities (meetings, newsletters, events, participation in the Neighborhood Council, etc.) of the neighborhood association over the past 12 months. The I_.ongiellow ne lhborht�sod has a very Popular garden walk each JI..ily and a well attended annual picnic In September, We put out a newsletter 4 times a year. Our- board meets as needed and calls for a neialatlorhood meeting to ele r;t officel-s acid as needed ar�d pat-ticil)) 3tes in the tqeigl,bort-voo(i Council. B. Describe the project; why is it needed and what are its goals. This project will provide free compost to neighborhood residents to use in their gardens. We feel this will improve; our neighborhood. A private hauler will deliver loads of IC Landfill compost to a site in the neighborhood. FZesidents will be notified when the compost is available for pickup. There, has been a long gardening tradition in the Longfellow tip ighborhood as shown by our yearly garden walk each July and OUr successful PIN grant a Mffnber of years ago where we had a garden fair with : pc 3kers mi ake { i, d hoc -se, tree worm bins, and two semi truckloads of free garden compost. I helc I;ave t ben frequent requests from residents to the board to repeat the frr e compost. With the strong ernpPa,asis on home garden many are finding a way to grow their own vegetables/fruity, in addition to their'ttower's %tree:: in their yards. I"he City Landfill has great compost, but unfortunately it is difficult for individuals to acquire. When there is compost available, landscape businesses are there quickly to take what is available before individuals can get any. Individuals without a pickup also find it hard to get the compost from the landfill. The private hauler, chosen for this project, is used by the City in the past to haul dirt and cornpost from the landfill. He assures us that when the compost becomes available he will be °johnie or) the spot" to get Lis our Compost, TI-ie goal Is to provide interested Longfellow residents with Cif;y's soil enriching compost for tricir gardens without each individual having to drive ou.t to the landfill to get it. The site of the distribution will he at the SW corner of the Longfellow 'Trail, an open space near the private drive of Longfellow Manor. Terry Robinson, IC Parks Department, has given verbal approval for the dumping and distribution of compost in this urea. CADocuments and Settings \mklingaman \Local Settings\Temporary Internet Files\ Content. Outlook \B6LFD8RU \pinapplicationZUi i iongreiiow compost.uuc C. General List and Description of Activities with estimated time line: (please indicate if this project will or could be phased over a number of years). 1. A notice; will be in the next newsletter describing the project, asking interested residents to Fin -lail Or call contact person so they c;an k)e contacted wl�leE-I the compost becomes available. . The cU�nt �� t c.r >c�� 7 `ill c�aii tt'ie landfill regularly u �til c.clrnpo4t bef con��es < available, They >>vill tl �e�r, Gont.�ct tl Ic: l,ri�,r� te> hauiler who will go try the l.andfM and picle up a Inad,'loads of cornpost and deliver the � compo st to fhe d: sign<-ited area in the neighborhood. 3_ The, ..onta-ct persons will then notify interested neighborhood residents that the compost is available for pickup, Signage at the clump site will explain the process, reminding residents to keep compost contained in the area, clean up any compost dropped in the street, limit amount each household takes to insure everyone who wants compost has a chance. 4. We will repeat #2 & #3 as needed or until funds are used up. D. List the names of potential resources (neighborhood and other) that will be utilized in this project: 1.City of 1ovva City Landfill (corrirm st) 2.Neighborhood Volunteers (contact parsons) 3.Privatc, 1-- lather (Bill &yant, Oxford 3,39- 645-269(3) 4.1C Parks Department (_Derry Robinson) l.1 Type Status Volunteer Cash Anticipated Committed ❑ X X ❑ X ❑ ❑ X ❑ X ❑ X NA ❑ ❑ ❑ ❑ ❑ ❑ ❑ CADocuments and Settings\mklingaman \Local Settings \Temporary Internet Files\ Content. Outlook\ B6LFD8RU \pinapplication2011longfellow compost.doc Page 2 PROGRAM FOR IMPROVING NEIGHBORHOODS the process used to solicit neighborhood input into this funding request and summarize FFDescri�be cently, the board plus those attending the neighborhood meeting voted to approve the project. Since our previous PIN for free compost, there have been many requests from neighborhood residents to repeat this grant. F. Does this project benefit low- income, elderly, youth or other disadvantaged youth? If yes, please explain. The prc�jF�ct will b nf�fit <<�nyor�e Without access to a pickup for hauling compost or whio cannot afford the cost of paying laridscape business to Haul it for them. In the notice to neighborhood residents r�botrt ti'1 ; project, we y/lill solicit volunte� -rs with pickups, to heli:� elderly move compost from the drop sits to !:l\eir- gardens. G. Could the project occur without PIN funding? No H. Could the project operate with less funding? Yes, loss rmonoy will mean less compost for the residents, EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS I. Equipment/Supplies $ $ $ J. Project Materials (compost is $100 /load $ $ $10 /ton- truck carries approx 10 $800 / 8 loads tons of compost/load) K. Professional Services (trucking $800 (8 loads) $ $ compost from landfill to neighborhood $100 /load) L. Contracted Improvements $ $ $ M. Other Costs(List) $ $ $ Signage at the dump site $20 $ $ TOTALS $1620 $ $ Please note Submission of an application for funding through the Program for Improving Neighborhoods Grant Program does not guarantee any level of funding CADocuments and Settings \mklingaman \Local SettingsUemporary Internet Files\ Content. Outlook\ B6LFD8RU \pinapplication20111ongfellow compost.doc I r i - r� `t CITY OF IOWA CITY PROGRAM FOR IMPROVING NEIGHBORHOODS PIN Grant Program Application m roject: Name of Neighborhood Association: d PTO Family Dinners Grant Wood Neighborhood Association er- ress /Phone Numbers of Contact Per- Location of Proposed Project: erts, 2034 Grantwood — 337 -6034 Lmount Location is: Public property Private property School District property x Funds Requested: Time Period of Proposed Project: 1000.00 From: Sept.2011 To: May, 2012 A. Briefly describe the activities (meetings, newsletters, events, participation in the Neighborhood Council, etc.) of the neighborhood association over the past 12 months. See attached for details. B. Describe the project; why is it needed and what are its goals When the Grant Wood Neighborhood Association realized last fall that it would not be able to host the annual Harvest Party as they had been able to do in previous years, they approached the Grant Wood PTO to discuss possible options for participating in a joint venture utilizing the Harvest Party funding — particularly focusing on reoccurring events that established a routine of neighbors being involved and getting to know each other.. The PTO suggested that they were having a difficult time getting participation at their meetings or work events because many of the young families did not have the ability to hire a sitter for their children or have the time to provide a meal to their family after getting home from work. Funds used to provide a meal and child care has successful increased the level of participation at the PTO meetings and events. The Grant Wood Neighborhood Association has wanted to create a collaborative effort with our neighborhood school. We believe this is another way for us to reach our neighborhood residents, especially those who may have limited resources. We view funding that helps provide simple suppers and childcare needs as part of PTO meetings not only benefits the school but also our neighborhood C. General List and Description of Activities with estimated time line:(please indicate if this project will or could be phased over a number of years) Monthly PTO meetings are held on the third Monday of each month. Simple meals of pizza, fresh vegetable and fruit and a light dessert are served. This food is purchased by the PTO and brought to the school. Child care providers are hired by the PTO board members. Grant Wood Neighborhood Association will promote the Family Dinners through their newsletter. D. List the names of potential resources (neighborhood and other) that will be utilized in this project: Type Status Volunteer Cash Anticipated Committed 1.PTO Board x ❑ ❑ x 2.GWNA x ❑ ❑ x 13. ❑ ❑ ❑ ❑ Page 2 PROGRAM FOR IIVIPROVIlITG NEIGHBORHOODS E. Describe the process used to solicit neighborhood input into this funding request and summarize results: The Grant Wood Neighborhood Association requested input on Program for Improving Neighborhoods both through their newsletter and at their January, 2011 meeting. F. Does this project benefit low- income, elderly, youth or other disadvantaged youth? if yes, please explain. Yes — Grant Wood school has a 60% minority population and sixty five percent live in poverty. It is oftentimes these families that have the fewest resources to provide day care or a simple healthy meal to their families so they can be involved in a volunteer organization. G. Could the project occur without PIN funding? No, there are no other funding sources available for such activities. H. Could the project operate with less funding? The number of Family Dinners would need to be reduced depending upon the amount of funding available. EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS I. Equipment/Supplies $600.00 $ J. Project Materials K. Professional Services 400.00 L. Contracted Improvements M. Other Costs(List) TOTALS $1000.00 $ $ Marcia Bollinger From: Ann Birnbaum <birnbaum163 @hotmail.com> Sent: Friday, March 11, 2011 8:01 AM To: Marcia Bollinger Subject: RE: Grant Wood PIN grant Hi Marcia, Thanks for the reminder and the support you provided this year. I talked with our treasurer last night and for the 2011- 2012 school year the budget for meals and child care would be $1,000. This year we have found that the meals and child care has assisted some new families to attend a PTO meeting and find out more about what they can do to support the school. It has also helped the returning members to make the meeting night easier so they can continue to support the school. It would be very helpful if we can continue this next year to assist the PTO to grow and continue supporting the teachers and administrator our children school. Ann Birnbaum, 10 -11 Grant Wood PTO President Grant Wood Elementary Iowa City Community School District 1930 Lakeside Drive Iowa City, Iowa 52240 Kate Callahan- Pdncipal Phone 319- 688 -1180 Karrie Merriweather -Asst. Principal Fax 319 - 688 -1181 3/10/11 To whom it may concern, I'm writing this letter in support for the family dinners at Grant Wood Elementary School. This past year we were fortunate to receive funding for dinner and childcare during Parent /Teacher Organization Meetings (PTO) and other parent related work meetings. Prior to this funding, typically three to four people attended these events. Grant Wood serves a diverse population. We have a sixty percent minority population. Nearly twenty percent of our students are limited English speaking students, receiving support in our English Language Learning Program. In addition, nearly sixty five percent of our families live in poverty. Many of our families have many stressors in their life and making time for school functions can be difficult. By providing dinner and childcare at meetings, parents have been able to participate in school functions. Providing dinner takes away one family stressor (for that evening) and in return parents can spend their time at the school. We have enjoyed meeting new families and watching our parent participation grow. We appreciate your support and hope you will give our request for future funding favorable consideration. Sincerely, Kate Callahan Grant Wood Principal � r CITY OF IOWA CITY PROGRAM FOR IMPROVING NEIGHBORHOODS PIN Grant Program Application Name of Project: Name of Neighborhood Association: Grant Wood Neighborhood Association Workshops /events at Grant Wood Gym Name /Address /Phone Numbers of Contact Per- Location of Proposed Project: sons: Location is: Public property X_ Cindy Roberts - 2034 Grantwood — 337 -6034 Private property _X_ School District property X_ Amount of Funds Requested: Time Period of Proposed Project: $ 750.00 From: July 2011 To: June 2012 A. Briefly describe the activities (meetings, newsletters, events, participation in the Neighborhood Council, etc.) of the neighborhood association over the past 12 months: See Attached activities March 2010 — March 2011 Add additional pages if necessary. B. Describe the project; why is it needed and what are its goals This project is to utilize the Grant Wood gymnasium, which is joint facility owned by the City and the school district. Our mission is to improve the overall quality of life in the Grant Wood neighborhood as well as bring residents together who share a common interest. We have held events with educational opportunities, workshops, and other activities to get neighborhood involvement as well as offer the opportunity for the public to come visit our wonderful neighborhood. Our goal is to make our neighborhood appealing to all, those who live within our neighborhood and those who come to events held in our neighborhood. We look for needs within our neighborhood and try to address those with speakers /workshops on those topics. Our goal is to have at least 6 workshops /events for the year. Add additional pages if necessary C. General List and Description of Activities with estimated time line:(please indicate if this project will or could be phased over a number of years) The following is a tentative list of speakers /workshops we will be doing if this PIN grant is approved: Home Improvement/Maintenance - Ace Hardware - fall 2011 Pet Care Fair — Friends of Animal Foundation— March, 2012 Landscaping /Gardening — Master Gardeners — Spring 2012 Family Fun and Safety Day — various groups- May, 2012 Outdoor movie — Summer, 2012 Cooking /Meal planning classes — 2 classes(10 participants in each class) 1 in fall /1 in winter D. List the names of potential resources (neighborhood and other) that will be utilized in this project: 1.GWNA 2.Ace Hardware 3.Friends of Animal Foundation /Animal Shelter 4.Master Gardeners 5.HyVee- Waterfront Store Type Status Volunteer Cash Anticipated Committed X ❑ X X X ❑ x X X ❑ X ❑ X ❑ X ❑ x x Page 2 PROGRAM FOR DIPROVING NEIGHBORHOODS E. Describe the process used to solicit neighborhood input into this funding request and summarize results: We have discussed these topics at our GWNA meetings, in our newsletter, and at events that we previously have held. We also send out an email inquiry to our neighborhood email group. We feel the workshops that we had funded in last year's PIN Grant, were for the most part, well attended and we got a lot of positive feedback from the attendees. Many attendees ask if the workshop /event will be available next year. We feel these workshops are a way to promote our neighborhood. Add additional pages if necessary F. Does this project benefit low- income, elderly, youth or other disadvantaged youth? If yes, please explain. Yes, the events will be free and open to all. We had people of all ages at several of our previous workshops and will promote attendance for all in the PIN grant we are applying for now. We feel that everyone in our neighborhood should benefit from the workshops we put on. We try to have the PTO at GW put the information on the Marquee at GW school, we post flyers in the area, we put the information in our newsletters, we have posters distributed at GW school, we advertised the event by putting press releases in the Press Citizen and by word of mouth. Our neighborhood is in Census Tract 18 which has an average of 56.4% low to moderate income families. The number of children who receive free and reduced lunch at Grant Wood School was 56.4 in 2009/10 school year. Add additional pages if necessary G. Could the project occur without PIN funding? No, we feel that these workshops would not occur because we want to give each speaker an Honorarium for the use of their time and expertise as well as provide door prizes /materials to encourage participation. Add additional pages if necessary. H. Could the project operate with less funding? The number of workshops /events could be decreased with less funding. EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS I. Equipment/Supplies $ $ May be supplied by presenter J. Project Material s(m arketi ng flyers) $150.00 K. Professional Services L. Contracted Improvements M. Other Costs(List) workbooks, prizes, plants, helmets $300.00 Honorarium for 6 speakers @ $50 each $300.00 TOTALS $750.00 $ $ ADD ADDITIONAL PAGES TO PROVIDL DL I AILS Ur bUUUrZ Please note Submission of an application for funding through the Program for Improving Neighborhoods Grant Program does not guarantee any level of funding �.� W. CITY OF IOWA CITY Name of Project: Staff for Roller Skating at Grant Wood G PROGRAM FOR IMPROVING NEIGHBORHOODS Name /Address /Phone Numbers of Contact Per- sons: Cindy Roberts - 2034 Grantwood — 337 -6034 Amount of Funds Requested: PIN Grant Program Application Name of Neighborhood Association: Grant Wood Location of Proposed Project: Grant Wood Gym Location is: Public property x Private property ❑ School District property x Time Period of Proposed Project: $ 3432.00 I From: July 2011 To: June 2012 A. Briefly describe the activities (meetings, newsletters, events, participation in the Neighborhood Council, etc.) of the neighborhood association over the past 12 months. See attached information Add additional pages if necessary. B. Describe the project; why is it needed and what are its goals. The Grant Wood Neighborhood, through grants received both by the Program for Improving Neighborhoods, United Way and assistance through the IC Recreation Department, have purchased 78 pairs of roller skates that fit both adults and children that are stored in a closet adjacent to the Grant Wood gym. The gym facility, a coordinated effort between the Iowa City Community School district, Neighborhood Centers of Johnson County and the City of Iowa City was constructed to not only expand operations of Grant Wood school but to operate as a "community center"— offering activities and use of the gym for a variety of activities in the evening and on weekends. The Grant Wood Neighborhood Association utilized PIN grant funding last year to provide staffing for Friday night skate parties which have proven to be VERY popular for school children and adult alike. Typical Friday night skating events will see over 100 people participate. These funds will provide funding for 3 staff people to be available each Friday evening (2 hours each) for the next 12 months. Recreation Department will contribute to the project by paying for the staff time necessary to open up prior to the event and to clean up and lock up after the event. The Grant Wood neighborhood association works with the Grant Wood School administration to promote these activities to the school children as well as include the information in the neighborhood newsletters and press releases to the various media resources. C. General List and Description of Activities with estimated time line: (please indicate if this project will or could be phased over a number of years). Roller skating parties would begin in July 2011, held every Friday through June, 2012. Each roller skating party would last for 2 hours. UAPIN grant \FY2012 \Skate staffing at GW Gym.doc D. List the names of potential resources (neighborhood and other) that will be utilized in this project: Type Status Volunteer Cash Anticipated Committed 1.1owa City Park & Recreation Dept. X X ❑ X 2.Grant Wood Neighborhood Association X ❑ ❑ X 3. GW school staff — custodial and administrative X ❑ X X Page 2 PROGRAM FOR LWROVIIITG NEIGIBORHOODS E. Describe the process used to solicit neighborhood input into this funding request and summarize results: The Grant Wood Neighborhood Association requested input on Program for Improving Neighborhoods both through their newsletter and at their January, 2011 meeting. Add additional pages if necessary. F. Does this project benefit low- income, elderly, youth or other disadvantaged youth? If yes, please explain. Yes, low income people would be able to participate because this activity would be free and open to everyone. Children /adults with handicaps can roller skate and if they have workers they can skate along with them and help them. It is an activity that elderly can take part in by either coming to skate or by bringing their grandchildren /neighbor /friends children to or just come to watch. Our neighborhood is in Census Tract 18 which has an average of 56.4% low to moderate income families. The number of children who receive free and reduced lunch at Grant Wood School was 64.4 % in 2009/10 school year. Add additional pages if necessary. G. Could the project occur without PIN funding? NO, this activity could not happen without Pin Grant funding. The Park & Recreation Dept does not have any money in their budget for regular staffing at the Grant Wood Gym. Add additional pages if necessary. H. Could the project operate with less funding? skating that could be supervised by staff. Yes, but would lessen the number of parties Add additional pages if necessary EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS I. Equipment/Supplies Skates $ $ $ J. Project Materials $ $ $ K. Professional Services $3432.00 $ $ L. Contracted Improvements $ $ $ M. Other Costs(List) $ $ $ M isc $ $ $ TOTALS $3432.00 $ $ UAPIN grant \FY2012 \Skate staffing at GW Gym.doc I CITY OF IOWA CITY PROGRAM FOR IMPROVING NEIGHBORHOODS PIN Grant Program Application ject: Name of Neighborhood Association: Roller Skatin Part Sound S stem Grant Wood Nei hborhood Association ss /Phone Numbers of Contact Per- F Location of Proposed Project: Cindy Roberts, 2034 Grantwood - 337 -6034 Location is: Public property Private property ❑ School District property Amount of Funds Requested: Time Period of Proposed Project: $ 1479.99 From:7 -1 -11 To:7 -31 -11 A. Briefly describe the activities (meetings, newsletters, events, participation in the Neighborhood Council, etc.) of the neighborhood association over the past 12 months. see attached Add additional pages if necessary. B. Describe the project; why is it needed and what are its goals. The Grant Wood Roller Skating Parties have become a very popular event every Friday night since the Grant Wood Neighborhood Association secured funding for roller skates and staffing. Typical roller skating events attract over 100 people. When ever possible, the sounds system from Mercer Acquatics Center has been brought to Grant Wood for these events, but oftentimes that is not possible due to events that require the sound system at Mercer. These types of sound systems can also add games like Limbo and Corner Elimination. THis system can also be used to make announcements during other events such as the Grant Wood Market Place and other neighborhood activities. Add additional pages if necessary. C. General List and Description of Activities with estimated time line: (please indicate if this project will or could be phased over a number of years). July 1, 2011 - send through purchase request for sound system (see attached) Add additional pages if necessary. D. List the names of potential resources (neighborhood and other) that will be utilized in this project: Type Status Volunteer Cash Anticipated Committed 1.1owa City Park and Recreation Department ® ❑ ❑ 2.Grant Wood Neighborhood Associaiton ® ❑ ❑ 3. ❑ ❑ ❑ ❑ 4. ❑ ❑ ❑ ❑ 15. ❑ ❑ ❑ ❑ U: \PIN grant \FY2012 \grant wood sound system.doc Page 2 PROGRAM FOR IMPROVING NEIGIBORHOODS E. Describe the process used to solicit neighborhood input into this funding request and summarize results: The Grant Wood Neighborhood Association requested input on the Program for Improving Neighborhoods both through their newsletter and at their January 2011 meeint Add additional pages if necessary. F. Does this project benefit low- income, elderly, youth or other disadvantaged youth? If yes, please explain. Yes. These events will be free and open to all. Our neighborhood is in Census Tract 18 which has an average of 56.4 % low to moderate income families. The percentage of children attending Grant Wood Elementary that were receiving free and reduced lunches was 64.84% in the 2009 -10 school year. Add additional pages if necessary. G. Could the project occur without PIN funding? There are currently no other grant opportunities available for this type of purchase. Park and Recreation budgets do not provide for this type of equipment. Add additional pages if necessary. H. Could the project operate with less funding? This is the least expensive sound sytem available that would provide the volumn necessary for the size of the Grant Wood gymnasium. Add additional pages if necessary EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS I. Equipment/Supplies $1479.99 $ $ J. Project Materials $ $ $ K. Professional Services $ $ $ L. Contracted Improvements $ $ $ M. Other Costs(List) $ $ $ TOTALS $1479 $ $ • ADD ADDITIONAL PAGES TO PROVIDE DETAILS Of- bUUC;t Please note Submission of an application for funding through the Program for Improving Neighborhoods Grant Program does not guarantee any level of funding UAPIN grant \FY2012 \grant wood sound system.doc Voice Machine Portable PA System w/ 10- Channel Wireless Package (MP3 Mayer & Handheld Mic) 1� ,f �s Click to Enlarge Voice Machine Portable PA System w/ 10- Channel Wireless Package (MP3 player & Handheld Mic) Recommended Max. Audience: Dimensions: Power Output: Controls: Inputs: Outputs: Wireless System. Battery Run Time: Your Price: $1,479.99 Manufacturer's Price: $1,759.00 Save 16% _,Free Shipping contiguous U. S. SKU: SPJ- VM1 -HH10 -MP3 Sounds Projections's Voice Machine Portable PA System with 10- Channel Wireless Package is powerful enough for large areas, yet so compact that its easy to carry from event to event. The basic unit weighs just 17 pounds and still delivers 50 watts of power. Comes with a built -in battery, so it operates a full day without the hassle of cords (the unit can also be plugged in). Two 8 -ohm speaker outputs drive unpowered extension speakers to fill larger areas with even coverage. Comes with a built -in MP3 player, a wireless handheld microphone and a speaker stand. Vicw_s,pec:ificatigns See other sizes, and confcgu,rations Specifications Up to 800 11" W x 12" D x 15 1/2" H 50 watts RMS Balanced mic input, siren, master volume 1 mic level, balanced XLR & 1 line level 1/4" phone, Hi -Z 1 live level, 1/4" phone & two 8 -ohm speakers, 1/4" phone 1 wireless handheld mic, 10 channels, 3 groups 6 - 12 hours Battery Charge Time: 6 hours Warranty: 6 years (2 years on battery) Includes: Built -in MP3 player, speaker stand Weight: 36.0 lbs. Shipping Method: UPS t 1 2 CITY OF IOWA CITY PROGRAM FOR IMPROVING NEIGHBORHOODS PIN Grant Program Application Name of Project: Name of Neighborhood Association: Grant Wood Roller Skates Grant Wood Neighborhood Association Name /Address /Phone Numbers of Contact Per- Location of Proposed Project: sons: Cindy Roberts, 2034 Grantwood - 337 -6034 Location is: Public property Private property ❑ School District property Amount of Funds Requested: Time Period of Proposed Project: $ 900.00 From:7 -1 -11 To:7 -31 -11 A. Briefly describe the activities (meetings, newsletters, events, participation in the Neighborhood Council, etc.) of the neighborhood association over the past 12 months. see attached Add additional pages if necessary. B. Describe the project; why is it needed and what are its goals. The Grant Wood Roller Skating Parties have become a very popular event every Friday night since the Grant Wood Neighborhood Association secured funding for roller skates and staffing. Typical roller skating events attract over 100 people. It has become apparent that some sizes of skates are used more frequently than others - 4, 5 and 6 and many young people must wait their turn to use the skates. This grant request would purchase 5 pairs of each size skate ($50 each for size 4 and $65 each for sizes 5 and 6) All skates previously purchased have been ordered through Scheels as they have provided most reasonable prices, great customer service and free delivery. The Parks and Recreation staff will continue to staff the roller skating events, oversee maintenance of the skates and make repairs as necessary. The Grant Wood Neighborhood Associaiton will continue to promote the events in their newsletter, email list and website. Add additional pages if necessary. C. General List and Description of Activities with estimated time line: (please indicate if this project will or could be phased over a number of years). July 1, 2011 - send through purchase request to Scheels for purchase of skates Add additional pages if necessary. D. List the names of potential resources (neighborhood and other) that will be utilized in this project: Type Status Volunteer Cash Anticipated Committed 1.1owa City Park and Recreation Department ® ❑ ❑ 2.Grant Wood Neighborhood Associaiton ® ❑ ❑ 3. ❑ ❑ ❑ ❑ UAPIN grant\FY2012 \grant wood roller skates.doc Page 2 PROGRAM FOR IWROVEVG NEIGHBORHOODS E. Describe the process used to solicit neighborhood input into this funding request and summarize results: The Grant Wood Neighborhood Association requested input on the Program for Improving Neighborhoods both through their newsletter and at their January 2011 meeint Add additional pages if necessary. F. Does this project benefit low- income, elderly, youth or other disadvantaged youth? If yes, please explain. Yes. These events will be free and open to all. Our neighborhood is in Census Tract 18 which has an average of 56.4 % low to moderate income families. The percentage of children attending Grant Wood Elementary that were receiving free and reduced lunches was 64.84% in the 2009 -10 school year. Add additional pages if necessary. G. Could the project occur without PIN funding? There currently no other grant opportunities available for this type of purchase. Park and are Recreation budgets do not provide for this type of equipment. Add additional pages if necessary. H. Could the project operate with less funding? Less skates could be purchased. Add additional pages if necessary EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS I. Equipment/Supplies $900.00 $ $ J. Project Materials $ $ $ K. Professional Services $ $ $ L. Contracted Improvements $ $ $ M. Other Costs(List) $ $ $ TOTALS $900 $ $ • ADD ADDITIONAL PAGES TO PROVIDE DETAILS OF BUDGET Please note Submission of an application for funding through the Program for Improving Neighborhoods Grant Program does not guarantee any level of funding UAPIN grant \FY2012 \grant wood roller skates.doc k 1 CITY OF IOWA CITY PROGRAM FOR IMPROVING NEIGHBORHOODS PIN Grant Program Application Name of Project: Name of Neighborhood Association: Fair Meadows Community Garden Grant Wood Neighborhood Association (GWNA) Name /Address /Phone Numbers of Contact Per- Location of Proposed Project: Fair Meadow Park sons: Alicia Trimble Location is: Public property X ❑ 2232 California Ave Private property School District property ❑ Iowa City, IA 52240 -2308 319- 331 -5113 Amount of Funds Requested: Time Period of Proposed Project: $ 700.00 From: June 2011 To: March 2012 A. Briefly describe the activities (meetings, newsletters, events, participation in the Neighborhood Council, etc.) of the neighborhood association over the past 12 months. GWNA meets on the 3rd Thursday of every month, published a newsletter every month, hold regular workshops including, pet fairs, gardening, knitting, plans farmers markets in the future, and also holds roller skating every Friday evening. See attached for more details. Add additional pages if necessary. B. Describe the project; why is it needed and what are its goals. Last year, with the help of Eco Iowa City and the City of Iowa City, GWNA started a community garden in Fair Meadows Park to familiarize individuals in the neighborhood with fruits and vegetables and how they can be easily and cheaply grown. This grant would allow us to expand the garden to grow a greater variety of fruits and vegetables and also create paths through the garden through which individual parts of the garden can be closer observed. Currently the garden is 625 sq ft surrounded by a fence. In the new plan the garden would be expanded to three times its current size. Within that space, individual plots within the garden would be fenced and paths would be built though the garden. This will allow individuals to easily see the plants and vegetables and their growth patterns further familiarizing individuals with health food options. Produce is donated to the MYEP /FasTrac to supplement the diets of the students in the program or sold at the Grant Wood Market Place as a fundraising opportunity. Add additional pages if necessary. C- General List and Description of Activities with estimated time line: (please indicate if this project will or could be phased over a number of years). Fencing, landscaping, signage planting, compost, mulching — March /April Workshops & harvesting — throughout the summer and fall Add additional pages if necessary. D. List the names of potential resources (neighborhood and other) that will be utilized in this project: Type Status UAPIN grantT Y2012 \GWcommunitygardenPINg rant- 1 docx PROGRAM FOR IMPROVING NEIGHBORHOODS E. Volunteer Cash Anticipated Committed 1.City of Iowa City Parks Department ❑ ❑ ❑ X 2.Alicia Trimble X ❑ ❑ X 3.Grant Wood Neighborhood Association X ❑ ❑ x 4.FasTrack X ❑ ❑ ❑ The garden expansion would not be possible. ❑ ❑ ❑ ❑ 5. No. Most of the funding will be used to purchase fencing to surround the garden. The seeds and starts will be donated and, if possible, the paths with be constructed from recycled material. PROGRAM FOR IMPROVING NEIGHBORHOODS E. Describe the process used to solicit neighborhood input into this funding request and summarize results: The garden is discussed regularly in neighborhood meetings and is mentioned monthly in the newsletter. Add additional pages if necessary. F. Does this project benefit low- income, elderly, youth or other disadvantaged youth? If yes, please explain. The intent of this program is to familiarize individuals, especially children, within the Grant Wood neighborhood with healthy food options and the availability of anyone to grow their own food. Children in the neighborhood are actively encouraged to help in the planting and maintenance of the garden. The produce from the garden is donated to children who participate in the MYEP /FasTrac program. Add additional pages if necessary. G. Could the project occur without PIN funding? The garden expansion would not be possible. Add additional pages if necessary. H. Could the project operate with less funding? No. Most of the funding will be used to purchase fencing to surround the garden. The seeds and starts will be donated and, if possible, the paths with be constructed from recycled material. Add additional pages if necessary EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS I. Equipment/Supplies $200.00 $ $ J. Project Materials $400.00 $ $ K. Professional Services $100.00 $ $ L. Contracted Improvements $ $ $ M. Other Costs(List) $ $ $ $ $ $ TOTALS $700.00 $ $ ADD ADDITIONAL PAGES TO PROVIDE DETAILS OF BUDGET Please note Submission of an application for funding through the Program for Improving Neighborhoods Grant Program does not guarantee any level of funding UAPIN grantT Y2012\ GWcommunitygardenPIN grant- 1.dou Grant Wood Neighborhood Association Activities— March 2010 to March 2011 Neighborhood Events and Activities Organized and /or Participated in: • Pet Care Fair, March 2010 • Established subcommittee to develop a Neighborhood Art Project funded through the Iowa City Public Art Program. • Continued to maintain the official GWNA website: http' / /�rantwood.wordpress.com/ • Continued to regularly communicate with over 150 Grant Wood residents who have signed up to receive Grant Wood News updates. • Party in the Park, Fairmeadows Park, July 2010 • Wetherby Splash Pad Dedication Ceremony —June, 2010 • National Night Out — August 3, 2010 • Community Garden established in Fairmeadows Park —June 2010 • Received funding through MiclAmerican Energy to provide, at a reduced priced, motion detector adaptor kits for outdoor lighting. Newsletters Sent: • February 2010 • June 2010 • August 2010 • November 2010 • January 2011 • February 2011 • March 2011 Neighborhood Association Meetings Held: • June 2010 • July 2010 • September 2010 • October 2010 • January 2011 Speakers and Events at GW Gym: • Pet Care Fair, March 2010 • GW Safety Day, April 2009 • Established every Friday Night Roller Skating events at Grant Wood gym. • Learn to Knit Workshop, December 2010 with the assistance of a neighborhood volunteer Amy Schoon. • Established the "Family Dinner" program in cooperation with the Grant Wood Parent /Teacher Organization � r CITY OF IOWA CITY PROGRAM FOR IMPROVING NEIGHBORHOODS PIN Grant Program Application Name of Project: r'' /0/(W/ .�1''ctC/�J% /7- Nameof Neighborhood Association: Name /Address /Phone Numbers of Contact Per- Location of Proposed Project:lr�jl;r sons: Location is: Public property Private property ❑ School District property ❑ Amount of Funds Requested: Time Period of Proposed Project: $ ,5J From: --' %/ To A. Briefly describe the activities (meetings, newsletters, events, participation in the Neighborhood Council, etc.) of the neighborhood association over the past 12 months. Add additional pages if necessary. B. Describe the project; why is it needed and what are its goals. Add additional pages if necessary. C. General List and Description of Activities with estimated time line: (please indicate if this project will or could be phased over a number of years). Add additional pages if necessary. D. List the names of potential resources (neighborhood and other) that will be utilized in this project: Type Status Volunteer Cash Anticipated Committed 1. ❑ Jf ❑ 1�i' 2. IS41 M�1�� F >�ff'p�i.�� � D1 ❑ ❑ El El 15. ❑ ❑ ❑ ❑ Macintosh HD: Users: sarahclark: Downloads :pinapplicationfill inform. doc Page 2 PROGRAM FOR IMPROVING AFEIGHBORHOODS E. Describe the process used to solicit neighborhood input into this funding request and summarize results: Add additional pages if necessary. F. Does this project benefit low- income, elderly, youth or other disadvantaged youth? If yes, please explain. (f Add additional pages if necessary. G. Could the project occur without PIN funding? Add additional pages if necessary . H. Could the project operate with less funding? Add additional pages if necessary EXPENSE CATEGORY PIN FUNDS O FUNDS LIST SOURCE OF OTHER FUNDS I. Equipment/Supplies $ $ J J. Project Materials $ v/ v00 $ 000 TF-r A, %_ N>N� K. Professional Services $ $ $ L. Contracted Improvements $ $ $ M. Other Costs(List) $ $ $ TOTALS $ $ '7 Ovb $ • ADD ADDITIONAL PAGES TO PROVIDE DETAILS OF BUDGET Please note Submission of an application for funding through the Program for Improving Neighborhoods Grant Program does not guarantee any level of funding Macintosh HD. Users: sarahclark: Downloads : pin applicationfillinform.doc PIN Grant Program Application: Northside Neighborhood Association March 12, 2011 A. Briefly describe the activities of the neighborhood association over the past 12 months. Members of the Northside Neighbors Association (NNA) attended innumerable meetings over the past year in regard to the renovation of north Market Square Park. NNA also serves as the clearinghouse for transmitting messages from the City of Iowa City to its membership. The NNA also surrendered funding from last year's PIN Grant so that it could be reallocated to another neighborhood association. B. Project Description The proposed project is to plant a perennial border as part of the renovation of North Market Square Park, which will be constructed in Summer 2011. Since the beginning of the planning process, the neighborhood has expressed a desire to transform North Market Square Park into an "urban oasis ", with an emphasis on the use of native plants. As a step toward realizing that goal, a perennial border is proposed along the pathway in the southwest quadrant. As shown in the attached concept plan, the border will be approximately 275 -feet long and on average ten -feet wide. The border is composed of five segments, which allows for phased implementation, if necessary for budgetary purposes. A perennial border in that location has several advantages: 1) it will enhance the aesthetic quality of the "village green" quadrant of the park; 2) it will be fully accessible to the public, including persons with disabilities; 3) it will provide a beautiful background to the bench seating along the path; and 4) it will be at a distance from the more active recreation in the park's other three quadrants, and thus less vulnerable to damage. Perennial Border Planting Concept The perennial border concept undergoes several transitions along its approximately 275' length (see attached drawings). The plantings at the south and west entries are formal in composition. Daylily'Hyperion' is the primary ground cover at the south entry. Wild geranium is the primary ground cover at the west entry, complimented with a massing of 32 oak -leaf hydrangea. As the perennial border moves away from the south and west entries, the plant selection becomes more diverse. The south - facing border is comprised of plants that prefer sun, with an emphasis on prairie grasses and forbs native to Iowa. The grasses, primarily Little Bluestem, form the rear edge of the border, where with the sun's backlighting they will be seen to best advantage. Plants decrease in height as they near the walking path. Many of the plants have wildlife value as a food source. As the border transitions to a west- facing orientation, it weaves through a mature stand of existing trees. The plants selected for this location prefer partial sun, and are intended to achieve a woodland understory effect. As with the south - facing area, most of the plants are native to Iowa. Project Goals In addition to meeting the goal of improving the aesthetic qualities of the park, the project has several other goals. They include: Providing an opportunity for the Northside neighborhood to work together on a neighborhood improvement project that will require on -going care, thus promoting binding ties among residents Providing Horace Mann School, which currently uses the park for outdoor recreation, with opportunities for outdoor learning Providing an example of how greater plant diversity can be incorporated into Iowa City's neighborhood parks C. General List and Description of Activities Activities 1. Develop detailed planting plan and preliminary cost estimate 2. Form Friends of North Market Square Park to coordinate fund raising, plant installation and maintenance 3. Planting Day 4. Plant Establishment S. Plant Maintenance D. List the names of potential sources (see application form). Schedule Completed March -May 2011 Summer 2011 90 days after planting Monthly E. Describe the process used to solicit neighborhood input into this funding request and summarize results Since 2008, Northside residents have been intensively involved with Iowa City's Parks and Recreation Department in developing the renovation plans for North Market Square Park. Throughout the planning process, residents have expressed a desire, documented in meeting notes and submitted comments, for replacing some of the lawn area with prairie planting and /or fruit - bearing perennials. During the course of those meetings, the concept of a perimeter path, enhanced by a perennial border planting, began to give shape to that vision. In so far as such a concept is outside the capability of Iowa City's landscape maintenance staff, the neighborhood has provided the leadership in further developing the planting design and seeking funding support for its implementation. The neighborhood's many avid gardeners, who see the project as a way to both further enhance the park's renovation and sustain ties within the community, have committed to maintaining the planting. F. Project benefits to low- income, elderly, youth, or other disadvantaged youth Since neighborhoods parks are by far the most immediately accessible form of public outdoor space, they provide excellent recreational opportunities by those members of the community with the least amount of mobility. These members include those of low income, children, and the elderly. North Market Square Park has several attributes that will encourage use by these groups. It is centrally located within the neighborhood, fully accessible to persons with disabilities, and adjacent to Horace Mann Elementary School. G. Could the project occur without PIN funding? Since the project has committed funding from Project Green and the Northside Neighborhood Association, it could occur without PIN funding. These funds will be sufficient to fund the plant purchase for the prairie and woodland understory planting areas. The entry plantings, which are more horticultural in nature, would be done in a second phase. H. Could the project operate with less funding? Should the project receive less funding than anticipated, a number of options will be explored to reduce the budget as originally estimated, while still maintaining the project's integrity. The options include: • Requesting additional funds from committed resources (Project Green committed a minimum of $5,000, which they will consider increasing as the amounts from other funding sources become known) • Identifying additional funding sources (e.g., Northside Neighborhood Association fundraising event) • Reducing project scope (extent of planting coverage, plant quantity) • Reducing the plant purchase price by specifying smaller plant container sizes or negotiating a lower price • Acquiring plant donations from individuals /organizations (e.g., remainders from the Project Green Garden Fair), rather than purchasing them from a nursery i C6 i7v 1 ,Y ki: 4414 N14 .44 Lei A R y1 'F' : • .,,�""' y- •;.ter North Market Square Park Plant List /Prelimnary Cost Estimate 11- Mar -11 Quantity Size Botanic Name Common Name S acin Cos lant Total Cost SHRUBS 32 3 gallon Hydrangea uer. 'Pee Wee' Hydrangea 36" 40 $1,280 6 4" of Potentilla fruticosa Potentilla 18" 5 30 6 1 allon Vaccinium au ustifolium Lowbush Blueberry 24" 20 120 PERENNIALS Subtotal $1,430 5 4" of Achillea 'Moonshine' Yarrow 18" 5 25 14 1 ciallon lAdianturn peclaturn Maidenhair Fern 12" 15 210 7 4" A astache foeniculum Anise Hyssop 18" 5 35 101 4" Anenome s Ivestris Snowdrop Anenome 18" 5 505 86 4" A uile is s Columbine 12" 5 430 12 4" Vot Arisaema tri h Ilum Jack-in-the-pulpit 12" 5 60 6 4" Aruncus dioicus Goat' s beard 36" 5 30 4 4" Ascle ias tuberosa Butterfly Weed 18" 5 20 12 4" pot Aster x frikartii 'Monch' Aster 24" 5 60 5 4" pot Boltonia 'Snowbank' Boltonia 30" 5 25 7 6" pot Dicentra spp. Bleeding heart 18" 10 70 34 4" pot Dodecatheon meadia Shooting star 12" 5 170 50 4" pot Echinacea ur urea Purple coneflower 18" 5 250 11 1 qallon E imedium spp. Barrenwort 12" 17 187 15 2 gallon Eu atorium mac. 'Gateway' Joe P e weed 30" 25 375 435 4" pot Geranium maculatum Wild geranium 12" 5 $2,175 37 1 gallon Hellebore x h bridus Hellebore 24" 18 666 1 1 Hemerocallis 'Hyperion' Da lil 24" 13 $1,755 14" 4" of Heuchera s Coral bells 12" 5 225 Dot ILiatris pynostachya Great blazing star 24" 5 250 10 1 aallon I Matteuccia struthio teris Ostrich fern 24" 15 150 20 Pulsatilla patens Pas ue flower 12" 5 100 14 Pol stichum acrostichoides Christmas Fern 18 15 210 10 Pulmonaria s Lun wort 18" 13 130 5 Ratibida innata Gray-headed coneflower 18" 5 25 10 k4l Rucibeckia ful ida Black -e ed Susan 30" 5 50 72San uinaria canadensis Bloodroot 12" 5 360 3 S m h tum ere rinum Comfre 18" 5 15 7 Trilliums . Trillium 12" 5 35 GRASSES 11 1 allon lElyrnus h strix Bottlebrush grass 18" Subtotal $8,598 15 165 39 1 allon Schizach rium sco arium Little bluestem 18" 15 585 511 gallon I S orobolus heterol( d 18" 15 75 Cal zpoco Total Plant Quantity: 1321 TOTAL PLANT COST $10,853 BARK MULCH (2500 square feet, 2" layer, provided by City or private tree service)) SOIL AMENDMENT (100 bags) $550 STATE SALES TAX (7 %) $798 TOTAL PROJECT COST $12,201 � r CITY OF IOWA CITY PROGRAM FOR IMPROVING NEIGHBORHOODS PIN Grant Program Application Name of Project: Name of Neighborhood Association: Miller Orchard Community Garden Rabbit -Proof Miller Orchard Neighborhood Association Fence Name /Address /Phone Numbers of Contact Per- Location of Proposed Project: 815 Orchard St., Iowa City sons: Katherine Parker Bryden /224 W. Benton St., Iowa Location is: Public property ❑ Private property XX City, IA 52246- 5505/319- 466 -9445 H, 319 -335- School District property ❑ 6871 W Amount of Funds Requested: Time Period of Proposed Project: $ 1286 From:April 2011 To:November 2011 and beyond A. Briefly describe the activities (meetings, newsletters, events, participation in the Neighborhood Council, etc.) of the neighborhood association over the past 12 months. The Miller Orchard Neighborhood Association has put out quarterly newsletters, and we are moving forward with the Neighborhood Improvement Plan that was developed in 2008 -09. We installed two sets of plantings in the median strips along Benton St. last season and worked with Reclaiming Roots on a Neighborhood Clean -up last September. MONA coordinated an event at Benton Hill Park last year as part of the Party in the Park series. The Miller Orchard Community Garden had its first growing season last year and secured permission to use the site for growing again this year. Additionally, the UniverCity housing partnership has been working on a number of houses on Douglass Court, and MONA has been an active supporter of this program. The MOCG had a kick -off planting party last spring, as well as a Harvest Party in October. The MOCG steering committee has met three times since the garden was closed down for the winter to plan for this growing season. We will start planting in the next week or two, and we have a seed /starter swap planned for the end of April, as well as workshops on how to grow sweet potatoes in tires, and vermicomposting planned. We are also partnering with Sarah Kanouse's Art & Ecology class, which is going to do a service learning project on the garden site that will involve making an eco- friendly entrance portal and border planting to beautify the street -side edge of the garden property. Add additional pages if necessary. CADocuments and Settings \mklingaman \Local Settings \Temporary Internet Files\ Content. Outlook\ B6LFD8RUkMOCG _PlNapp— revised3232011.doc B. Describe the project; why is it needed and what are its goals. We are asking for $600 to buy materials to build a rabbit -proof fence for the community garden. Last year, we had a 2' tall chicken wire fence, and it was not adequate to the task of keeping rabbits out. We would like for gardeners to be able to harvest their produce instead of making the neighborhood rabbits fat. The other $686 is being requested to build another fence around and landscape over a safety hazard on the property. On the street -edge of the property, there is a foundation that has been mostly filled with dirt, but it has one large hole (we cannot see the bottom of it) and presents an uneven and hazardous surface for anybody who walks on it. If there is sufficient funding, we would also like to fence in the foundation, lay more dirt over the existing fill, and seed the area with flowers and grasses native to the prairie. The plants will attract birds and butterflies, provide a no -mow, beautiful, native landscaping option, and discourage people from walking inside the fence. C. General List and Description of Activities with estimated time line: (please indicate if this project will or could be phased over a number of years). Planting time is coming right up here, with early crops being seeded as early as the end of March and our initial work day set for 3/26. We are going to do a spring clean up of the site, stake out plots, lay down mulched paths, and start planting. We would like to get the fence(s) up as soon as possible and get seeds in the ground. The garden fence would be taken down at the end of the season and put away for use the next year. If the property on which the garden is located is sold by the owners, or if the garden project ends, the materials would become property of the City of Iowa City's tool lending library. The foundation fence would be put up and stay up year round. D. List the names of potential resources (neighborhood and other) that will be utilized in this project: 1.First Mennonite Church Type Status Volunteer Cash Anticipated Committed X ❑ ❑ 2.Art & Ecology students X ❑ ❑ 3.Chris and Michelle Weckmann (site maintenance) X ❑ ❑ 4.MOCG steering committee X ❑ ❑ 5.Paul's Discount ❑ X 6. Roosevelt Elementary School /Liz Southmayd 7. FMC Gardener Marcia Widmer has a friend who has offered fill dirt for the foundation site if we need it. X X CADocuments and Settings \mklingaman \Local SettingsJemporary Internet Files\ Content, Outlook\ B8LFD8RU \MOCG_PlNapp_revised3232011.doc u x Page 2 PROGRAM FOR IMPROVING NEIGHBORHOODS E. Describe the process used to solicit neighborhood input into this funding request and summarize results: There are currently about 25 neighborhood residents and FMC parishoners who are involved with the MOCG, and they all said that having better fencing is a top priority for the garden this year. We also have ongoing concern about the safety of the foundation /basement infill at the front of the lot, especially as children come to the lot to garden and walk through unattended on their way home from school. Add additional pages if necessary. F. Does this project benefit low- income, elderly, youth or other disadvantaged youth? If yes, please explain. Yes. We had a wonderful Children's Garden on the site last year, and we plan to have one again this year. We have been encouraging young people in the neighborhood to come garden with us and have more programming specific to kids planned for this year. MOCG gardener Kari Clark is also working with Liz Southmayd from Roosevelt Elementary to plan programming that will draw kids from the elementary school into the garden for after - school and summer programming. Add additional pages if necessary. G. Could the project occur without PIN funding? The garden will occur without the PIN funding. However, this neighborhood has a large number of lower- income families, and if we are trying to attract them to the garden, even asking for a $10 -20 garden plot fee can be a barrier to participation. The garden will also be more successful if the rabbits don't eat the produce. We will not fence the foundation without financial assistance. H. Could the project operate with less funding? See above. It has no funding to speak of at this point, just a lot of people who are committed to growing food and community. EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS J. Project Materials $600 $ $ 300' metal rabbit fencing (6 x 40" tall x50' long), 6 x$28 /roll = $168, 28 4' light duty posts (the green painted metal posts with little hooks on them), est. cost: 28x$2.50 =$70, Bag of 100 zipties =$5 OR 6 -1/2" Chain Link Tie Wires, 4x (set of 25 @$3.38) = about $14 tent stakes to secure fence to ground, 100 count bucket, $50 walk- through chainlink gate, $169 CADocuments and Settings \mklingamanlocal Settings \Temporary Internet Files\ Content. Outlook\ B6LFDBRU \MOCG_PlNapp_revised3232011.doc gate hinge kit, $13.65 fork latch kit, $5 two line posts for gate to hang on, 2 x $8 = $16 two terminal caps for the top of the gate posts= 2 x $2 =$4 total: $600 (estimates from Lowe's and Menards online; in -store prices may be slightly higher, so I budgeted some extra for that.) Front foundation area: $112 prairie native seed $686 mix from Ion Exchange, $460 (20) fence panels, $114 (20) 4x4x6' posts, $5 one box screws total: $686 total for both: $1286 TOTALS $1286 $ $ • ADD ADDITIONAL PAGES TO PROVIDE DETAILS OF BUDGET Please note Submission of an application for funding through the Program for Improving Neighborhoods Grant Program does not guarantee any level of funding CADocuments and Settings \mklingaman\Local Set ings\Temporary Internet Files\ Content. Outlook\ B6LFD8RU \MOCG_PlNapp_revised3232011.doc � r CITY OF IOWA CITY PROGRAM FOR IMPROVING NEIGHBORHOODS PIN Grant Program Application Name of Project: Name of Neighborhood Association: Party in the Park Expansion Goosetown, Miller Orchard, Grant Wood, Morningside /Glendale, and Melrose Neighborhood Associations Name /Address /Phone Numbers of Contact Per- Location of Proposed Project: Various City Parks sons: Marcia Bollinger 410 E Washington St. Location is: Public property F] Iowa City, Iowa 52240 Private property School District property ❑ 319 - 356 -5237 Amount of Funds Requested: Time Period of Proposed Project: $ 1000 From:9 /1/11 -9/31/-11 To: A. Briefly describe the activities (meetings, newsletters, events, participation in the Neighborhood Council, etc.) of the neighborhood association over the past 12 months. All of the above neighborhood associations have had some level of activity over the last year and were chosen to participate in this project because they have the interest and ability to assist in promoting, either through yard signs, neighborhood newsletter, email list serves or websites, the Party in the Park that will occur in their neighborhood park. Add additional pages if necessary. B. Describe the project; why is it needed and what are its goals. This project will fund 5 - Party in the Park events that will be held in September 2011. The Park and Recreation Department has sponsored Party in the Parks for the past several years and neighborhood associations have provide their assistance in promoting the events through their newsletters, installation of yard signs and other methods. In previous years, Party in the Parks have been held every Tuesday and Thursday evening during June, July and up through mid - August. This year, funding for the Party in the Park program was reduced and it was necessary to reduce the number of events. Party in the Parks will be held just on Thursdays during the summer of 2011. In order to provide the opportunity for more of these events to occur, the Goosetown, Miller Orchard, Grant Wood, Morn ingside /Glendale, and Melrose Neighborhood Associations have agreed to apply for PIN grant funding for these events to occur during the month of September. Each event is estimated to cost $200. Add additional pages if necessary. C. General List and Description of Activities with estimated time line: (please indicate if this project will or could be phased over a number of years). The following is the schedule for proposed Parties in the Park — WPIN grant 1pinapplicationfillinform.doc Sept. 1 — Reno Street Park — Goosetown Neighborhood Association Sept. 8 — Benton Hill- Miller Orchard Neighborhood Association Sept. 15 — Fairmeadows — Grant Wood Neighborhood Association Sept. 22 — Glendale — Morningside /Glendale Neighborhood Association Sept. 29 — Brookland Park — Melrose Neighborhood Association. Park and Recreation staff will be responsible for securing entertainment and staff to host these events. Neighborhood Associations will be responsible for promotion of the parties through their standard methods of newsletters, yard signs and electronic media. Add additional pages if necessary. D. List the names of potential resources (neighborhood and other) that will be utilized in this project: Type Status Volunteer Cash Anticipated Committed 1.Goosetown, Miller Orchard, Grant Wood, ® ❑ ❑ Morningside /Glendale, and Melrose Neighborhood Associations 2.Parks and Recreation Staff ❑ ® ❑ 3. ❑ ❑ ❑ ❑ 4. ❑ ❑ ❑ ❑ 5. ❑ ❑ ❑ ❑ UAPIN grant \pinapplicationfillinform.doc Page 2 PROGRAM FOR IMPROVING NEIGHBORHOODS E. Describe the process used to solicit neighborhood input into this funding request and summarize results: Neighborhood Representatives presented this concept to those interested participants in their neighborhood associations for review and approval. Add additional pages if necessary. F. Does this project benefit low- income, elderly, youth or other disadvantaged youth? If yes, please explain. Parties in the Park are available to all residents but those who participate more often are younger families and retired residents. Both seem to enjoy these free events and many will travel from Party to Party to experience all of the music and entertainment throughout the summer. Add additional pages if necessary. G. Could the project occur without PIN funding? There are currently no funding alternatives available to expand the Party in the Park program. Add additional pages if necessary. H. Could the project operate with less funding? There are currently no funding alternatives available to expand the Party in the Park program. Add additional pages if necessary EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS I. Equipment/Supplies $250.00 $ $ J. Project Materials $ $ $ K. Professional Services $750.00 $ $ L. Contracted Improvements $ $ $ M. Other Costs(List) $ $ $ TOTALS $1000.00 $ $ ADD ADDITIONAL PAGES TO PROVIDE DETAILS OF BUDGET Please note Submission of an application for funding through the Program for Improving Neighborhoods Grant Program does not guarantee any level of funding UAPIN grant \pinapplicationfillinform.doc Marian Karr From: Dennis T. Donovan <dennis.t.donovan @gmail.com> Sent: Saturday, May 14, 2011 10:09 AM To: Council Subject: Buying compost for private yards with city tax dollars I read with interest the May 13 memo regarding the 2012 Program for Improving Neighborhood grant recommendations. I think I understand the purpose of this grant program and have no issue with it as long as some greater communal good is achieved. I saw several good projects which included neighborhood community events such as roller skating a school gym, neighborhood social events, and plantings for parks and a Community Garden. I did not think the $1,220 set aside to buy city compost and have it delivered to individual private properties in the Longfellow neighborhood abides by the spirit of this grant program. I think this provides special treatment for a few citizens which the rest of us have to pay for. I was forwarded a copy of the Longfellow newsletter which stated that they would apply for the funds in order to get "first pick" of the compost since it sells out very quickly. This appears to be very self - centered, and not based on concern for others. There is no communal benefit achieved by buying compost for an individual to put in their private garden. I certainly hope that the City Council does not approve this grant. As a taxpayer in another part of town, I have several elderly neighbors who struggle daily to keep up with taxes and other expenses on a fixed income. I think it patently unfair that they must pay to enrich the private gardens of other residents, gardens they will never have the right to view. Also, I think city staff needs to ensure that the program is used for greater good and not to benefit those who have the time and inside knowledge to tap into funds to pay for their private individual expenses. This request should have been screened out and never presented to the Council, since it doesn't provide for a communal benefit. Thank you for your consideration. Prepared by: Wendy Ford, Economic Development Coordinator, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5248 RESOLUTION NO. 11 -180 RESOLUTION ADOPTING CITY OF IOWA CITY ECONOMIC DEVELOPMENT POLICIES. WHEREAS, the Iowa City City Council believes it is in the public's best interest to establish a policy guiding the community's economic development activities, and WHEREAS, the City Council Economic Development Committee reviewed and approved the policies on April 19, 2011; and WHEREAS, this policy document will be used to guide the City Council's future economic development policy decisions, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The City of Iowa City Economic Development Policies be adopted. Passed and approved this 17th day of May 20 11 MAYOR App d by C_ ATTEST: CITY LERK City Attorney's Office Resolution No. 11 -180 Page 2 It was moved by' Mims and seconded by Bailey the Resolution be adopted, and upon roll call there were: AYES: x x x x X wpdata/glossary/resolution -le. doc NAYS: ABSENT: Bailey Champion Dickens Hayek Mims Wilburn Wright US -1 / -71 r CITY OF IOWA CITY 13 cRT -1 MEMORANDUM To: City Manager From: Jeff Davidson, Director of Planning and Community Development Date: May 9, 2011 Re: Economic Development Policies The Draft Economic Development Policies document was distributed at the January 13, 2011 City Council work session. As budget and strategic decisions germane to economic development were imminent, it was pertinent to present it to you at that time. With budget season past and many economic development projects coming to the fore, we feel it is a good time to discuss and consider a formal approval of the policy. The Economic Development Committee met on April 19, 2011 and voted 3 -0 in favor of recommending the policy to the Council. At its core, this policy statement is simple. Its essential elements are the What, Why and How the City shall conduct economic development activities. 1) What a) Attract new development, particularly industrial and commercial operations with jobs. b) Assist existing business in their growth and expansion. c) Incubate new business operations in new ways. 2) Why a) Adding jobs fosters an environment favorable to increasing the tax base. 3) How a) Careful evaluation of public /private partnerships. b) Consider use of incentive programs to achieve results. c) Use smallest amount of incentives to achieve maximum results for public benefit. d) Be responsive to business needs of timing and public's need for transparency. e) Never at the expense of our neighboring communities. 0 , Prepared by Wendy Ford, Economic Development Coordinator, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5248 RESOLUTION NO. RESOLUTION APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST A CONTRACT FOR THE PERFORMANCE OF CONSULTING SERVICES BY AND BETWEEN THE CITY OF IOWA CITY AND DIVARIS REAL ESTATE, INC., FOR A STRATEGIC ASSESSMENT OF DOWNTOWN IOWA CITY AND RECOMMENDATIONS FOR THE ENHANCEMENT OF RETAIL OPPORTUNITIES. WHEREAS, downtown Iowa City has undergone significant changes in the mix of existing uses, including changes in residential units, office space, retail stores, entertainment and cultural venues; and WHEREAS, the City has invested more than $36 million in downtown in recent years; and WHEREAS, the City has a vested interest in downtown because it serves as a primary gathering and commerce space; and WHEREAS, to achieve greater success in its development, new data demonstrating the economic importance of the college town economy for retail and optimal mixed uses is necessary and appropriate; and WHEREAS, the University of Iowa seeks to partner in the continued development of the downtown area as place of gathering and a recruiting highlight for students and faculty, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The Agreement for Professional Services attached hereto is in the public interest and is approved as to form and content. 2. The Mayor and City Clerk are hereby authorized and directed to execute the attached Agreement for the Professional Services with Divaris Real Estate, Inc. Passed and approved this day of 20 ATTEST: CITY CLERK AGREEMENT FOR PROFESSIONAL SERVICES En DRAFT This Agreement for Professional Services ( "Agreement ") is made this day of May, 2011 between Divaris Real Estate, Inc. ( "Consultant "), having an office at One Columbus Center, Suite 700, Virginia Beach, VA 23462 and the City of Iowa City, IA ( "Client ") having an office at 410 E. Washington St, Iowa City, IA 52240. In consideration of the mutual promises set forth herein, Client and Consultant agree as follows: 1. CONSULTANT'S SERVICES A. Consultant shall perform the professional services ( "Services ") more fully described in Exhibits A -C attached hereto and by this reference incorporated herein. Consultant shall furnish all labor, materials and supervision necessary to perform the Services. B. The Consultants shall not commit any of the following employment practices and agree to prohibit the following practices in any subcontracts. 1. To discharge or refuse to hire any individual because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. 2. To discriminate against any individual in terms, conditions, or privileges of employment because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. C. It is further agreed that no party to this Agreement, including their employees, representatives, subcontractors or agents, shall perform contrary to any state, federal, or local law or any of the ordinances of the City of Iowa City. D. Consultant agrees to specifically assign the agreed upon professional services to John Millar, who shall be the primary consultant, and who may utilize personnel qualified and/or suitable to perform the Services. Each person assigned to perform any part of Consultant's obligations hereunder shall be qualified and, if required by law, licensed or certified to perform such obligations. 2. COMPENSATION Client shall compensate Consultant for Services rendered in such amounts as described in Exhibits A and B. Consultant shall bill Client for all travel expenses and cost of materials at direct costs without mark -up. 3. INVOICES AND PAYMENTS A. Not more frequently than once a month Consultant shall invoice Client for its fees, expenses, and costs incurred during that month. Each invoice shall include a summary statement of all services performed during the month, with a detailed list of all expenses incurred while performing the Services. Agreement for Professional Services May 2011 Page 2 B. Client shall pay each invoice within thirty (30) days of receipt. However, if Client objects to all or any portion of any invoice, Client shall so notify Consultant within fifteen (15) days from receipt, give reasons for the objection, and pay that portion of the invoice not in dispute within thirty (30) days of receipt of the invoice. Unless otherwise directed in writing, all invoices shall be submitted for payment to the following address: City of Iowa City, IA. Attn: Wendy Ford Economic Development Coordinator 410 E. Washington St. Iowa City, IA 52240 4. INDEPENDENT CONSULTANT STATUS AND SUBCONTRACTORS Consultant will act solely as an independent contractor in performing the Services, and nothing herein will at any time be construed to create the relationship of employer and employee, principal and agent, partners, or joint venturers between Client and Consultant, or Client's and Consultant's officers, directors, partners, elected officials, managers, employees or agents. Consultant shall be solely responsible for the compensations, benefits, worker's compensation, contributions, withholdings and taxes, if any, of its employees, subcontractors and agents. 5. INDEMNIFICATION INSURANCE AND THIRD PARTY BENEFICIARIES A. Consultant shall indemnify, defend and hold Client harmless from any and all claims, demands, causes of action, losses, damages, fines, penalties, liabilities, costs and expenses, including reasonable attorney's fees and court costs, sustained or incurred by or asserted against Client or Client's officers, directors, partners, elected officials, managers, employees or agents, in the capacity of a defendant or witness, by reason of or arising out of Consultant's breach of this Agreement or Consultant's negligence, gross negligence or willful misconduct with respect to Consultant's duties and activities within the scope of this Agreement. The Consultant agrees at all times material to this Agreement to have and maintain professional liability insurance cover the Consultant's liability for the Consultant's negligent acts, errors or omissions to the City in the sum of $1,000,000. B. Except for Consultant's breach of this Agreement or negligence, gross negligence or willful misconduct, Client shall indemnify, defend and hold Consultant and its partners, directors, officers, agents, servants and employees (collectively, the "Consultant Indemnitees ") harmless from and against any and all claims, demands, causes of action, losses, damages, Agreement for Professional Services May 2011 Page 3 fines, penalties, liabilities, costs and expenses incurred in the capacity of a defendant or a witness, and all other costs and expenses (including without limitation attorneys' fees and court costs) to which any of the Consultant Indemnitees may become liable or subject by reason of or arising out of the performance or nonperformance of Consultant's duties and activities within the scope of this Agreement. C. This Agreement shall not be construed to create a duty or liability to any party who is not a signatory party to this agreement, it being the intention of the parties hereto that their duties and obligations are to each other and not for the benefit of or for third party beneficiaries. 6. CONFIDENTIALITY Consultant shall treat as confidential property and not disclose to others during or subsequent to the term of this Agreement, except as necessary to perform this Agreement (and then only on a confidential basis satisfactory to both parties), any information and documents (including without limitation any environmental information, reports, data, or financial information) which may be delivered to Consultant by Client. Nothing above, however, shall prevent Consultant from disclosing to others or using in any manner information that Consultant can demonstrate: A. Has been published and has become part of the public domain other than by acts, omissions or fault of Consultant, their employees, agents, contractors and/or consultants; or, B. Has been furnished or made known to Consultant by a third party (other than those acting directly or indirectly for or on behalf of Consultant or Client) as a matter of legal right without restrictions on its disclosure; or, C. Was in Consultant's possession prior to the date of this agreement and/or prior to the date of disclosure thereof by Client. D. Must be disclosed pursuant to any statute, law, regulation, ordinance, order or decree of any governmental authority having jurisdiction over Consultant or any of its employees, agents, contractors and/or consultants. The foregoing obligations in this Section 6 shall survive for a period of one (1) year from the mutual execution of this Agreement. Agreement for Professional Services May 2011 Page 4 7. TERM AND TERMINATION OF AGREEMENT This Agreement shall remain in full force and effect from the date of its execution until (i) Consultant's completion of the Services; (ii) execution of a development implementation agreement; or (iii) termination of the Agreement pursuant to provision A or B of this Paragraph. Termination of this Agreement shall discharge only those obligations that are executory by either party on and after the effective date of termination. Any right or duty of a party based on either performance or a breach of this Agreement, prior to the effective date of termination, shall survive. A. Client reserves the right to terminate this Agreement at any time upon delivery of written notice to Consultant, even though Consultant is not in default. If Client terminates this Agreement pursuant to this paragraph, Client shall compensate Consultant for all actual expenses and charges outstanding at the time of termination. B. Consultant shall have the right to terminate its obligations pursuant to this Agreement if one of the following conditions exists and it has not been remedied or cured within thirty (30) days of Client's receipt of written notice of such condition: i. A substantial breach of any material obligation of client under this Agreement; or ii. If Consultant is unable for any reason beyond its control to perform its obligations pursuant to this Agreement in a safe, lawful and professional manner. In Addition to the foregoing rights of termination, Consultant shall have the right to terminate its obligations pursuant to this agreement at any time upon sixty (60) days prior written notice to Client. Upon Consultants termination of its obligations, Client shall pay all actual expenses and charges as of the date of termination, which charges and expenses shall not continue to accrue after Client receives Consultant's notice of termination. C. The termination of this Agreement under the provisions of this Article 7 shall not affect the rights of either party with respect to any damages it has suffered as a result of any breach of this Agreement, nor shall it affect the rights or obligations of either party with respect to liability or claims accrued, or arising out of events occurring or conditions existing, prior to the date of termination, all of which shall survive such termination. Agreement for Professional Services May 2011 Page 5 8. WAIVER A Waiver on the part of the Client or Consultant of any term, provision or condition of this Agreement shall not constitute a precedent or bind either Party to a waiver of any succeeding breach of the same or any other term, provision or condition of this Agreement. 9. ENTIRE AGREEMENT This Agreement, including any Exhibits and any addenda thereto, constitutes the entire Agreement between Consultant and Client. It supersedes all prior or contemporaneous communications, representations or agreements, whether oral or written, relating to the Services set forth in this Agreement. This Agreement may be amended only by a written instrument signed by both parties. The captions in this Agreement are for convenience in identification of the several provisions and shall not constitute a part of this Agreement nor be considered interpretative thereof. 10. ASSIGNMENT This Agreement shall be binding upon the successors or assigns of the parties hereto. However, this Agreement shall not be assigned by either party without first obtaining the written consent of the other. 11. SEVERABILITY Every paragraph, part, term or provision of this Agreement is severable from the others. If any paragraph, part, term or provision of this Agreement is construed or held to be void, invalid or unenforceable by order, decree or judgment of a court of competent jurisdiction, the remaining paragraphs, parts, terms and provisions of this Agreement shall not be affected thereby but shall remain in full force and effect. 12. NOTICES Any information or notices required to be given in writing under this Agreement shall be deemed to have been sufficiently given if delivered either personally or by certified mail (return receipt requested, postage prepaid), to the address of the respective party set forth below, or to such other address for either party as that party may designate by written notice. Agreement for Professional Services May 2011 Page 6 For the Client: Wendy Ford Economic Development Coordinator City of Iowa City 410 E. Washington St. Iowa City, IA 52240 13. GENERAL TERMS For the Consultant: Gerald S. Divaris Chief Executive Officer Divaris Real Estate, Inc. One Columbus Center, Suite 700 Virginia Beach, VA 23462 The Consultants agree to furnish, upon termination of this Agreement and upon demand by the City, copies of all basic notes and sketches, charts, computations, and any other data prepared or obtained by the Consultants pursuant to this Agreement without cost, and without restrictions or limitation as to the use relative to specific projects covered under this Agreement. In such event, the Consultants shall not be liable for the City's use of such documents on other projects. Upon signing this agreement, Consultants acknowledged that Section 362.5 of the Iowa Code prohibits a City officer or employee from having an interest in a contract with the City, and certifies that no employee or officer of the City, which includes members of the City Council and City boards and commissions, has an interest either direct or indirect, in this agreement, that does not fall within the exceptions to said statutory provision enumerated in Iowa Code Section 362.5 14. GOVERNING LAW This Agreement shall be governed and interpreted pursuant to the laws of the State of Iowa. IN WITNESS WHEREOF, the Client and Consultant have caused this Agreement to be executed by their duly authorized representatives, as follows: CLIENT: City of Iowa City iAn Attest: Matthew J. Hayek, Mayor Marian K. Karr, City Clerk CONSULTANT: Divaris Real Estate, Inc. By: Name: Gerald S. Divaris Title: Chief Executive Officer CITY OF IOWA CITY, IA SCOPE OF SERVICE STRATEGIC ASSESSMENT EXHIBIT A Divaris Real Estate, Inc., as assigned to John Millar specifically, will conduct a strategic assessment for Downtown Iowa City, IA. The strategic assessment will analyze and make recommendations for the enhancement of retail opportunities in Downtown Iowa City: A. Downtown Iowa City as a "Central Marketplace" 1) Analyze Iowa City's demographics from a 1, 3, 5, 10, 20 and 30 mile radius; 2) Define the primary and secondary trade areas for Iowa City; 3) Analyze the impact of the University of Iowa's student population on the economy of Iowa City; 4) Analyze the economic impact of "Direct Visitors" spending on the economy of Iowa City from sports events (primarily football and basketball), medical, conference visitors, Carver - Hawkeye Arena events' visitors and student and parent visitors; 5) Analyze the potential impact of aging "Baby Boomers" alumni on Iowa City's retail and residential potential; 6) Determine the impact of all three consumer sectors on the total Iowa City economy and its potential opportunities for retail, entertainment, office and multi - family residential. B. The Current Retail Environment in Iowa City and the Surrounding Area 1) Analyze the existing and future retail competition in the immediate Iowa City Marketplace; 2) Analyze the existing and future retail competition in the Greater Iowa City region (30 -mile radius); 3) Analyze the existing and future retail centers in Des Moines, The Quad Cities and Cedar Rapids; 4) Determine the prospective retailers for Downtown Iowa City. C. Establish Analogues from Other Comparable College Towns 1) Identify other College Towns with similar circumstances, such as a college dominated economy, a regional draw of 30 miles without major city competition, a strong "Baby Boomer" alumni base and a top -fifty 1 -A football program; e.g. Madison, WI; Lincoln, NE; and Urbana - Champaign, IL; These tasks will be conducted remotely via online research. 2) Identify retailer prospects with successful track records in College Towns; these tasks will be conducted remotely via online research. D. Establish a Merchandising Plan for the Downtown Iowa City 1) Determine the amount of supportable retail space for the Downtown Iowa City; 2) Create a master list of potential compatible retailers by merchandise category for Downtown Iowa City; 3) Create an ideal tenant mix for Downtown Iowa City, identifying the best and most compatible retailers for towns- people, students, alumni and direct visitors, including the recommended size and merchandise category of each retailer. II. Compensation: For the consulting services defined in Sections A -D of this Exhibit "A ", Divaris Real Estate, Inc. will be compensated in the following manner: 1. $10,000 will be paid and submitted with the signed agreement; 2. $10,000 will be paid thirty days after the initial payment above; 3. $10,000 will be paid after the Divaris report is finalized and presented to the City of Iowa City, IA. 4. The parties acknowledge that the sum total to be paid Divaris for its services under this Exhibit "A" shall not exceed $30,000, inclusive of all travel and /or other expenses. III. Travel Expenses: Two face -to -face meetings — a "kickoff' meeting and a final report presentation — will be held with the City of Iowa City as outlined herein. It is agreed that all other related travel expenses will be reimbursed as submitted. However, the parties acknowledge and agree that the sum total to be paid Divaris for its services under this Exhibit "A ", shall not exceed $30,000 as outlined in Section II.4 above, inclusive of all travel and/or other expenses submitted for reimbursement. Exhibit B Scope of Customer Survey and Research Services I. Background At a time when the City of Iowa City has revised its 21 -and -older bar law, there exists an opportunity to revise the restaurant and retail orientation of Downtown Iowa City into a gathering place for townsfolk, college students, direct visitors and alumni. In order to do this, a detailed customer survey needs to be conducted to determine those merchandise choices that the customers listed above desire. Divaris Real Estate, Inc., as assigned to John Millar specifically, will conduct this detailed customer survey as follows: II. Research Obiectives 1. Provide information to help maximize Downtown Iowa City's potential and to direct the marketing, leasing and redevelopment activities. 2. Establish the profile of Downtown Iowa City's three potential customers - college students, college faculty and townsfolk to understand what they want in the Downtown Area. Compare and contrast the demographic characteristics of the three customer groups. 4. Identify strengths and weaknesses of Downtown Iowa City from the consumer's perspective (for both current customers and non - shoppers). Determine what types of additional stores, services, restaurants or operational changes would build loyalty and frequency among shoppers and non - shoppers. 6. Determine consumer preferences for national retailers and restaurants for Downtown Iowa City. III. Research Methodology A. Consultant will create a questionnaire that will define the customers' demographics, how they shop and what they want in Downtown Iowa City. Consultant will use three different research internet sites to target the three distinct types of consumers in Downtown Iowa City. 1) University of Iowa students. 2) University of Iowa Staff and Faculty. IV. Based on the results of consumer surveys, Consultant will integrate the results into the strategic plan developed in Exhibit A: V. Compensation: For the strategic consulting services defined in Exhibit B, Divaris Real Estate, Inc. will be compensated in the following manner: A. $5,000 will be paid upon signing of this Agreement. B. $5,000 will be paid one month after signing of this Agreement. C. $5,000 will be paid after the Divaris Real Estate report is finalized no later than thirty (30) days after finalization of same, which total shall not exceed $15,000, inclusive of any travel and /or other expenses. Exhibit C Additional Requested Services Regarding Retail Recruitment A. Production of a Collateral Package for Use in Recruiting Retail Clients Would Include: 1) Creation of a 4 -page color brochure for mailing and ICSC events. 2) Creation of a complete information package, including 4 -page color brochure for broadcast e -mail to retailers and restaurants. 3) Complete contact list for retailers and restaurants, including tenant representative, tenant's broker (if required by tenant), mailing address, e- mail address and phone numbers. Fee: Not to exceed $5,000 due within thirty (30) days after completion of 1 — 3 above. 153. P Prepared by Wendy Ford, Economic Development Coordinator, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5248 RESOLUTION NO. RESOLUTION AUTHORIZING EXECUTION OF A COST SHARING AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE UNIVERSITY OF IOWA FOR PROFESSIONAL SERVICES TO CONDUCT A STRATEGIC ASSESSMENT OF DOWNTOWN IOWA CITY AND MAKE RECOMMENDATIONS FOR THE ENHANCEMENT OF RETAIL OPPORTUNITIES. WHEREAS, the University of Iowa seeks to partner in the continued development of the downtown area as a place of gathering, and WHEREAS, the City has contracted with Divaris Real Estate, Inc. for a strategic assessment of downtown Iowa City along with recommendations for the enhancement of retail opportunities, and WHEREAS, the University values downtown as a recruiting highlight for students and faculty, and WHEREAS, having a vital interest and as a stakeholder in downtown Iowa City, the University has agreed to share in the costs of such study, and WHEREAS, the parties wish to memorialize their agreement to share the costs of the study, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The Mayor and City Clerk are hereby authorized to execute a cost sharing agreement with the University of Iowa for Professional Services to conduct a strategic assessment of downtown Iowa City and make recommendations for the enhancement of retail opportunities, and said agreement is hereby approved as to form and content, and is found to be in the best interests of the citizens of Iowa City, Iowa. Passed and approved this day of ATTEST: CITY CLERK MAYOR 20 COST SHARING AGREEMENT BETWEEN THE UNIVERSITY OF IOWA AND IOWA CITY, IOWA, IN THE PROFESSIONAL SERVICES AGREEMENT TO CONDUCT A STRATEGIC ASSESSMENT OF DOWNTOWN IOWA CITY AND TO MAKE RECOMMENDATIONS FOR THE ENHANCEMENT OF RETAIL OPPORTUNITIES WHEREAS, the University of Iowa wishes to support the efforts by the City of Iowa City to develop the downtown area as a place for retail operations and entertainment venues; and WHEREAS, the City has contracted with Divaris Real Estate, Inc. for a strategic assessment of downtown Iowa City along with recommendations for the enhancement of retail opportunities; and WHEREAS, the University values downtown as a recruiting highlight for students, faculty and staff, and WHEREAS, having a vital interest and as a stakeholder in downtown Iowa City, the University has agreed to share in the costs of such study; and WHEREAS, the parties wish to memorialize their agreement to share the costs of the study, Inconsideration of their mutual promises herein, the University of Iowa ( University) and the City of Iowa City, Iowa ( "City ") hereby agree as follows: The City of Iowa City has entered into an Agreement for Professional Services with Divaris Real Estate, Inc. for a strategic assessment of downtown Iowa City along with recommendations for the enhancement of retail opportunities. Understanding that the University values downtown as a recruiting highlight of students, faculty and staff that the University has a vital interest as a stakeholder in downtown Iowa City, the University wishes to participate in sharing of costs of said Agreement. 2. The Parties to this Agreement acknowledge that the City has entered into an Agreement for Professional Services with Divaris Real Estate, Inc., which includes three (3) scope of services modules attached hereto as Exhibits A -C, with the scope of such services not to exceed $50,000, with additional travel and other costs not to exceed a maximum of $5,000. 3. The University hereby agrees to participate in 50% of the cost of such study and recommendations, with the total cost of such participation not to exceed $27,500, or one -half of the total cost of the Agreement for Professional Services as outlined in that Agreement, inclusive of travel costs. 4. The University agrees to pay their portion of the costs of such study within thirty (30) calendar days of receiving an invoice for same from the City, as sent to George Hollins, University of Iowa Business Manager, 2660 University Capitol Center, Iowa City, Iowa. IN WITNESS WHEREOF, the City and University have caused this Agreement to be executed by their duly authorized representatives, as follows: CITY OF IOWA CITY: Attest: Matthew J. Hayek, Mayor Marian K. Karr, City Clerk UNIVERSITY OF IOWA: By: Name:' Aged-Qlm:�� . Ho Title: University Business Manager COST SHARIN AGREEMENT BETWEENT THE UNIVERSITY OF IOWA AND IOTA CITY, IOWA FOR MUTUAL PARTICIPATION IN THE PROFESSIONAL SERVICES AGREEMENT TO CONDUCT A STRATEGIC ASSESSMENT OF DOWNTOWN IOWA CITY AND TO MAKE RECOMM04DATIONS FOR THE ENHANCEMENT OF RETAIL OPPORTUNITIES WHEREAS, the University of. Iowa seeks to partner in the ccantinued development of the downtown area as a place of gathering; and !` WHEREAS, the City has contracted with Divaris Real Estate;'�Inc. for a strategic assessment of downtown Iowa City along with recommendations for the enhancement of retail opportunities; and WHEREAS, the University values downtown as a recruiting highlight for students and faculty; and WHEREAS, having a vital interest and is a stakeholder in downtown Iowa City, the University has agreed to share in the costs of such study; and WHEREAS, the parties wish to memorialize t%ei� agreement to share the costs of the study, r In consideration of their mutual promises herein the University of Iowa ( "University ") and the City of Iowa City, Iowa ( "City ") hereby agree as llows: 1. The City of Iowa City has'entered into a Agreement for Professional Services with Divaris Real Estate, Inc.;for a strategic ass ssment of downtown Iowa City along with recommendations for the enhancement of re ail opportunities. Understanding that the University values downtown as a recruiting h' hlight of students and faculty and that the University has a`vital interest as a stakehol , r in downtown Iowa City, the University wishes to participate in sharing of cods of said Agreement. 2. The Parties to. this Agreement acknowledge that the \City has entered into an Agreement for Professional Services with Divaris Real Estate, Inc., which includes three (3) scope of services modules attached hereto as F.xhibits A -C, with the scope of such services is not to exceed $50,000. 3. The University hereby agrees to participate in 50% of the c t of such study and recommendations, with the total cost of such participation no to exceed $25,000, or one -half of the total cost of the Agreement for Professional Se c7 ,,as outlined in that Agreement. 4. The University agrees to pay their portion of the costs of such study within thirty (30) calendar days of receiving an invoice for same from the City, as sent to George Hollins, University of Iowa Business Manager, 2660 University Capitol City, Iowa. IN WITNE §WHEREOF, the City and University have caused executed by th it duly authorized representatives, as follows: CITY OF IOWA Attest: Matthew J. Hayek, Marian K. Karr, City OF IOWA: , Iowa to be By: Name: George Hollins Title: University Business Manager Prepared by: Jason Havel, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319)356 -5410 RESOLUTION NO. 11 -181 RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE IOWA RIVER TRAIL - NAPOLEON TO TRUEBLOOD PROJECT. WHEREAS, Metro Pavers, Inc. of Iowa City, Iowa has submitted the lowest responsible bid of $182,307.75 for construction of the above -named project; and WHEREAS, funds for this project are available in the Terry Trueblood Recreation Area Trail Connection account # 4221. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The contract for the construction of the above -named project is hereby awarded to Metro Pavers, Inc., subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above -named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 3. The City Engineer is authorized to execute change orders as they may become necessary in the construction of the above -named project. Passed and approved this 17th day of May '20 > > ATTEST: 4,�s��� CI LERK MAYOR Approved by City At torney's Office �11 It was moved by Mims and seconded by wi i burn the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Bailey X Champion Dickens X Hayek X Mims X Wilburn X Wright pwen g /res /awrdcon -1 RT4221. d oc k NOTICE TO BIDDERS IOWA RIVER TRAIL — NAPOLEON TO TRUEBLOOD PROJECT Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 2:30 P.M. on the 12th day of May, 2011. Sealed proposals will be opened immediately thereafter by the City Engineer or designee. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Proposals received after this deadline will be returned to the bidder unopened. Proposals will be acted upon by the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 P.M. on the 17th day of May, 2011, or at special meeting called for that purpose. The Project will involve the following: Construction of a 10 -foot wide 6" thick PCC recreation trail approximately 0.5 miles from Napoleon Park to Terry Trueblood Recreation area. All work is to be done in strict compliance with the plans and specifications prepared by Shive- Hattery, Inc., of Iowa City, Iowa, which have heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be accompanied in a sealed envelope, separate from the one containing the proposal, by a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days of the City Council's award of the contract and post bond satisfactory to the City ensuring the faithful performance of the contract and mainte- nance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. Bid bonds of the lowest two or more bidders may be retained for a period of not to exceed fifteen (15) calendar days following award of the contract, or until rejection is made. Other bid bonds will be returned after the canvass and tabulation of bids is completed and reported to the City Council. The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100 %) of the contract price, said bond to be issued by a responsible surety approved by the City, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of five (5) year(s) from and after its completion and formal acceptance by the City Council. The following limitations shall apply to this Project: Completion Date: September 1, 2011 Specified Start Date: June 1, 2011 Liquidated Damages: $200 per day The plans, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said plans and specifi- cations and form of proposal blanks may be secured at the City of Iowa City, City Engineer's office, by bona fide bidders. A $35 refundable fee is required for each set of plans and specifications provided to bidders or other interested persons. The fee shall be in the form of a check, made payable to the City of Iowa City. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of Economic Development at (515) 242 -4721 and the Iowa Department of Transportation Contracts Office at (515) 239- 1422. Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcon- tract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed subcontractors, together with quanti- ties, unit prices and extended dollar amounts. By virtue of statutory authority, preference must be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully re- quired under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this Project. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Published upon order of the City Council of Iowa City, Iowa. MARIAN K. KARR, CITY CLERK City of Iowa City MEMORANDUM DATE: April 7, 2011 TO: Tom Markus, City Manager FROM: Ron Knoche, City Engineer RE: Iowa River Trail — Napoleon to Trueblood Project — April 19, May 17 This phase of the Iowa River Trail project will construct a trail connection along the east side of the Iowa River from Napoleon Park to the Terry Trueblood Recreation Area. Shive - Hattery, Inc. was hired to design the project, final plans and specs were delivered in April 2011, and the public hearing was set on April 5, 2011. The Iowa River Trail currently terminates on the south end at Napoleon Park. Considering existing and planned developments at the Terry Trueblood Recreation Area, there is a desire to extend the existing Iowa River Trail system to connect to the Terry Trueblood Recreation Area. As part of the design for the McCollister Boulevard Bridge over the Iowa River, an underpass was incorporated on the east side of the Iowa River for this trail. A portion of the proposed trail will also utilize the existing Napoleon Lane gravel roadbed. In addition, the proposed trail has been designed to accommodate the future location of the animal shelter. An alignment was selected that takes advantage of the existing features within the project area. The proposed trail will follow the existing ridge on the north end of the project, behind the existing pump station. The trail then transitions to the existing gravel roadbed and continues under McCollister Boulevard Bridge. As part of the project, the proposed trail will tie into the existing sidewalks on the north and south sides of McCollister Boulevard, as well as the existing trail network at the Terry Trueblood Recreation Area. A small river lookout area is also provided as part of the project. Staff recommends proceeding with the following schedule for this project: April 19 — Hold public hearing May 17 — Award project to contractor June 1 thru September 1 — Construction Cc: Rick Fosse, Public Works Director Jason Havel, Civil Engineer 16 Prepared by: Jason Havel, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319)356 -5410 RESOLUTION NO. RESOLUTIO AWARDING CONTRACT AND AUTHORIZING TH MAYOR TO SIGN AND HE CITY CLERK TO ATTEST A CON CT FOR CONSTRUCTIO OF THE IOWA RIVER TRAIL — NAPOLEON TO RUEBLOOD PROJECT. WHEREAS, of ha submitted the lowest responsible bid of $ r construction of the above -named oject; and WHEREAS, funds for this project a available in the Terry Tr blood Recreation Area Trail Connection account # 4221. NOW, THEREFORE, BE IT RESOLVE BY THE CITY C NCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The contract for the construction of a above- amed project is hereby awarded to , subj ct to the condition that awardee secure adequate performance and payment bond, 'nsur nce certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign nd the City Clerk to attest the contract for construction of the above -named projec subje t to the condition that awardee secure adequate performance and payment bo , insura a certificates, and contract compliance program statements. 3. The City Engineer is authorized to ecute change ord rs as they may become necessary in the construction of the above -n ed project. Passed and approved this ay of 20 MAYOR Approved by ATTEST: CITY CLERK It was moved by adopted, and upon roll AYES/ pwe n g /res /awrdcon -1 RT4221. doc and seconded by I there were: City Attorney's NAYS: ABSENT: Bailey Champion Dickens Hayek Mims Wilburn Wright Resolution be M45 Prepared by: Daniel Scott, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5144 RESOLUTION NO. 11 -182 RESOLUTION APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AN AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND FOTH INFRASTRUCTURE AND ENVIRONMENT, LLC TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR THE IOWA CITY INDUSTRIAL CAMPUS RAILROAD IMPROVEMENTS PROJECT. WHEREAS, the City of Iowa City desires to construct railroad improvements to serve the Iowa City Industrial Campus; and WHEREAS, this project involves construction of two railroad sidings and one railroad spur line along the Iowa Interstate Railroad within the Iowa City Industrial Campus; and WHEREAS, the City desires the services of a consulting firm to prepare preliminary and final design for construction of the Iowa City Industrial Campus Railroad Improvements Project; and WHEREAS, the City of Iowa City has negotiated an Agreement for said consulting services with Foth Infrastructure and Environment, LLC to provide said services; and WHEREAS, it is in the public interest to enter into said Consultant Agreement with Foth Infrastructure and Environment, LLC. WHEREAS, funds for this project are available in the Iowa City Industrial Campus Project account #4512- 434710; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The Consultant's Agreement attached hereto is in the public interest, and is approved as to form and content. The Mayor and City Clerk are hereby authorized and directed to execute the attached Consultant's Agreement. Passed and approved this 17th day of May 2011 1 ATTEST: J,,�5 r�✓ �'� �Z CITY CLERK Pweng /resfi cindustca mpus -desi gnagt.doc S, MAYOR Approved by u t 4,1 w z�zz( 0-1.- s e City Attorney's Office s I I I Resolution No. 11 -182 Page 2 It was moved by Bailey and seconded by `ii burn the Resolution be adopted, and upon roll call there were: AYES: x x x x wpdata /glossary/resolution - ic.doc NAYS: ABSENT: Bailey Champion Dickens Hayek Mims Wilburn Wright CONSULTANT AGREEMENT THIS AGREEMENT, made and entered into this 17th day of May , 2011 , by and between the City of Iowa City, a municipal corporation, hereinafter referred to as the City and Foth Infrastructure and Environment, LLC. , of Cedar Rapids , hereinafter referred to as the Consultant. WHEREAS, the City desires to secure the services of the Consultant to provide engineering planning and design services related to the Iowa City Industrial Campus — Railroad Siding and Spur Improvements. WHEREAS, the preliminary and final design services to be provided, shall include railroad siding /spur design, utility design (storm water culvert extensions), earthwork, and general plan and specification preparation. The total length of the proposed railroad improvements is approximately 6,400 LF. NOW THEREFORE, it is agreed by and between the parties hereto that the City does now contract with the Consultant to provide services as set forth herein. I. SCOPE OF SERVICES Consultant agrees to perform the engineering services for the City, and to do so in a timely and satisfactory manner. Services provided under this agreement shall be as further described in Attachment A, attached and incorporated herein. The City agrees to provide the information stated in Attachment D, attached and incorporated herein. 11. TIME OF COMPLETION The Consultant shall complete all phases of the Project in accordance with the schedule shown, assuming notice to proceed is issued by the City on or before May 17, 2011. The schedule of the work to be performed shall conform to the Schedule set forth in Attachment B, attached and incorporated herein. Any deviations from the Schedule shall be approved by the authorized City representative. III. GENERAL TERMS A. The Consultant shall not commit any of the following employment practices and agrees to prohibit the following practices in any subcontracts. To discharge or refuse to hire any individual because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. 2. To discriminate against any individual in terms, conditions, or privileges of employment because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. B. Should the City terminate this Agreement, the Consultant shall be paid for all work and services performed up to the time of termination. However, such sums shall not be greater than the "Not -to- exceed" amount listed in Section IV. The City may terminate this Agreement upon seven (7) calendar days' written notice to the Consultant. -2- C. This Agreement shall be binding upon the successors and assigns of the parties hereto, provided that no assignment shall be without the written consent of all Parties to said Agreement. D. It is understood and agreed that the retention of the Consultant by the City for the purpose of the Project shall be as an independent contractor and shall be exclusive, but the Consultant shall have the right to employ such assistance as may be required for the performance of the Project. E. It is agreed by the City that all records and files pertaining to information needed by the Consultant for the project shall be available by said City upon reasonable request to the Consultant. The City agrees to furnish all reasonable assistance in the use of these records and files. F. It is further agreed that no Party to this Agreement shall perform contrary to any state, federal, or local law or any of the ordinances of the City of Iowa City, Iowa. G. At the request of the City, the Consultant shall attend meetings of the City Council relative to the work set forth in this Agreement. Any requests made by the City shall be given with reasonable notice to the Consultant to assure attendance. H. The Consultant agrees to furnish, upon termination of this Agreement and upon demand by the City, copies of all basic notes and sketches, charts, computations, and any other data prepared or obtained by the Consultant pursuant to this Agreement without cost, and without restrictions or limitation as to the use relative to specific projects covered under this Agreement. In such event, the Consultant shall not be liable for the City's use of such documents on other projects. The Consultant agrees to furnish all reports, specifications, and drawings, with the seal of a professional engineer affixed thereto or such seal as required by Iowa law. The City agrees to tender the Consultant all fees in a timely manner, excepting, however, that failure of the Consultant to satisfactorily perform in accordance with this Agreement shall constitute grounds for the City to withhold payment of the amount sufficient to properly complete the Project in accordance with this Agreement. K. Should any section of this Agreement be found invalid, it is agreed that the remaining portion shall be deemed severable from the invalid portion and continue in full force and effect. L. Original contract drawings shall become the property of the City. The Consultant shall be allowed to keep mylar reproducible copies for the Consultant's own filing use. M. Fees paid for securing approval of authorities having jurisdiction over the Project will be paid by the City. N. Upon signing this agreement, Consultant acknowledged that Section 362.5 of the Iowa Code prohibits a City officer or employee from having an interest in a contract with the City, and certifies that no employee or officer of the City, which includes members of the City Council and City boards and commissions, has an interest, -3- either direct or indirect, in this agreement, that does not fall within the exceptions to said statutory provision enumerated in Section 362.5. O. The Consultant agrees at all times material to this Agreement to have and maintain professional liability insurance covering the Consultant's liability for the Consultant's negligent acts, errors and omissions to the City in the sum of $1,000,000. IV. COMPENSATION FOR SERVICES In consideration of the services, work, equipment, supplies, or materials provided herein, the City agrees to pay the Consultant the following NOT -TO- EXCEED FEE (Unit Cost/Time Charges), including any authorized reimbursable expenses, pursuant to the Schedule of Fees set forth in Affachment C, attached and incorporated herein. TOTAL NOT -TO- EXCEED FEE $ 115,825.00 Consultant shall bill City monthly for services and reimbursable expenses. .- tad- pa- yable- wttlTitTthirty ( 3r �d�f�ity 'Sie-Cetpt- af-ifrvotce— r`t' I/� rte- ��1 � ��- . V. MISCELLANEOUS 1 �, A. All provisions of the Agreement shall be reconciled in accordance with the generally accepted standards of the Engineering Profession. B. It is further agreed that there are no other considerations or monies contingent upon or resulting from the execution of this Agreement, that it is the entire Agreement, and that no other monies or considerations have been solicited. FOR THE CITY By: Matthew J. Ha Title: Mayor Date: May 17 2011 it ATTEST: / //�ifl 'If . City Clerk FOR THE CONSULTANT Foth Infrastructure and Environment, LLC Title: Senior Proiect Manager Date: 5-6- 11 Approved by: City Attorney's Office Date Foth Infrastructure & Environment, LLC Date: April 18, 2011 IC Industrial Campus — RR Siding and Spur Improvements City of Iowa City ATTACHMENT "A" - SCOPE OF SERVICES IC Industrial Campus RAILROAD SIDING AND SPUR IMPROVEMENTS Iowa City, Iowa The work to be performed by the Consultant under this agreement shall encompass and include all detail work, services, materials, equipment and supplies necessary to complete the railroad improvement plans for the project. The scope of services is based on the following assumptions: • The proposed project involves engineering planning and design services related to the addition of two railroad sidings and one railroad spur along the Iowa Interstate Railroad located within the Iowa City Industrial Campus. • The design services to be provided shall include railroad siding /spur design, utility design (storm water culvert extensions), earthwork, and general plan and specification preparation. The total length of the proposed railroad improvements is approximately 6,400 LF. • The Consultant shall coordinate with the Iowa Interstate Railroad on the development of the final design and construction documents. • The City of Iowa City shall coordinate with the Iowa Interstate Railroad on preparation of Real Estate and Construction Agreements. The scope of services to be performed by the Consultant shall be completed in accordance with generally accepted standards of practice and shall include the services to complete the following tasks: TASK A - Contract Management 1.0 Project Administration 1.1 Project Management The project manager will be responsible for the development and tracking of the project plan for the project development. This includes task identification, staff scheduling and coordination, project communications, monthly progress reporting and invoicing and other important elements of the project. The project duration is assumed to be twelve (12) months. 1.2 Project Development Team Meetings. Maintain communications with the Project Development Team and various other designated representatives. The project development team will include the City of Iowa City Engineering Department and Foth Companies. Meet to review progress and to discuss specific elements of the project design (assume three (3) meetings in Iowa City). The meetings will also serve to establish schedules, develop project goals, establish initial design parameters, promote a dialog between the various entities, improve the decision- making process, and expedite design development. Prepare minutes of meetings and keep documentation of other communications. For budget purposes, it is assumed that the meetings will be attended by one (1) staff member of the Consultant. The following project meetings are included with the scope of work: Project Review Meetings - two (2) meetings (In Iowa City) Note: there is one (1) additional meeting included for miscellaneous purposes. 1.3 Design Development Meetings with the Iowa Interstate Railroad. The Consultant will conduct meetings with the Iowa Interstate Railroad to coordinate railroad siding and spur design and access to their mainline facility. For budgeting purposes, it is assumed that the Consultant will conduct three (3) meetings that will be attended by one (1) staff member of the Consultant. The City shall coordinate all executable agreements between themselves and the Iowa Interstate Railroad. C: \Documents and Settings \djel \Desktop \IC Projects \420th \Industrial Park Siding and Spur \scope_2011- 0501_1C RR Siding Spur.doc Foth Infrastructure & Environment, LLC Date: April 18, 2011 IC Industrial Campus — RR Siding and Spur Improvements City of Iowa City 1.4 Individual Property Owner Meetings The Consultant will conduct meetings with individual property owners to address issues of specific concern to adjacent properties. These meetings will be held in concert with the Project Development Team meetings. This will include specific discussions about access issues, changes in circulation, potential right -of -way needs, and other issues related to specific parcels. During the scheduled individual property owner meeting times, the Consultant's project manager will meet with the affected property owner to discuss the specifics of the project as it relates to their property, obtain information regarding any issues the property owner feels is important, and get input regarding their expectations. For budget purposes, it is assumed that the Consultant will conduct two (2) meetings per property owner (Strub -Tobin Holdings LLC and Daniel C Yeager). The meetings will be attended by one (1) staff member of the Consultant. 1.5 Quality Control Plan Establish review and checking procedures for project deliverables. Designate responsibility for implementation of the plan. TASK B — DESIGN SURVEY 1.1 Preparation of Acquisition Plats and Legal Descriptions The CONSULTANT shall prepare acquisition plats and legal descriptions for property to be acquired for the project. For estimating purposes, the following numbers of acquisition plats are assumed for this agreement: Permanent Drainage Easements = 3 each Temporary Construction Easement plats = 2 each The following table summarizes the anticipated project right -of -way acquisitions, for which this scope of service task has been developed: PARCEL NUMBER PARCEL NAME PERMANENT EASEMENT TEMPORARY CONSTRUCTION 1 IC Industrial Park Campus (OUTLOT "A ") 1 - 2 Strub -Tobin Holdings LLC 1 1 3 Daniel C. Yeager 1 1 Individual plats and legal descriptions will be prepared for each parcel with temporary acquisitions. The plats and legal descriptions shall comply with requirements of the Iowa Code and shall be prepared by or under the direct supervision of a duly licensed land surveyor under the laws of the State of Iowa. The plats shall also be completed in accordance with the CITY of Iowa City requirements. This task also consists of staking the easement locations for purposes of right -of -way negotiations. The staking survey includes the marking of key easement location points in order to visualize the locations in the field and shall also include marking of existing property lines locations. For the purpose of this agreement, easements will be staked one (1) time. 1.2 Monumentation of Permanent Easement Acquisitions This task consists of monumentation of the permanent easements acquired as a part of this project, which will be performed upon completion of construction of the proposed improvements. The monumentation shall comply with requirements of the Iowa Code and shall be performed by or under the direct supervision of a duly licensed land surveyor under the laws of the State of Iowa. C: \Documents and Settings \dje1 \Desktop \IC Projects \420th \Industrial Park Siding and Spur \scope_2011- 0501_IC RR Siding Spur.doc Foth Infrastructure & Environment, LLC Date: April 18, 2011 IC Industrial Campus — RR Siding and Spur Improvements City of Iowa City This task does not include monumentation of any existing right -of -way pins that are disturbed during construction activities. TASK C — DESIGN DEVELOPMENT The Consultant shall develop the preliminary design for construction of the railroad improvements. The work to be performed by the Consultant under Preliminary Design Development shall consist of the following tasks: 1.1 Preliminary Design Development This task consists of preparation of preliminary design for the siding improvements. The primary focus will be on geometric layout, review of site grading /drainage related improvements, and other necessary construction elements. The design drawings will show base mapping and proposed site layout features, including existing /proposed grading contours, existing /proposed drainage structures (including flow line, drainage area, and topography), and existing /proposed right -of -way. The preliminary design drawings will be used as a reference in preparing final construction plans for the railroad improvements. 1.2 Preliminary Typical Sections Preliminary sections will be developed for the project. The primary focus will be on railroad right -of- way layout in conjunction with existing topographic features. Analyzing the effects of the proposed improvements on drainage and grading with respect to the adjacent properties is included in this task. 1.3 Assistance with ARRA Funding Applications (2009 & 2010) The Consultant assisted with preparation of funding applications (cost estimates and conceptual design displays) for the railroad and spurs. Includes attending ARRA meetings and posting project files to website. TASK D — PLAN DEVELOPMENT 1.0 Preliminary Plans Utilizing the preliminary design, the Consultant shall develop preliminary plans for the railroad sidings and spur for the Iowa City Industrial Campus. Upon completion, the design plans will be approximately 60 percent complete. 1.1 Plan Preparation - Title Sheet and Typical Sections (A and B Sheets) Prepare title and typical track section sheets. This task shall also include miscellaneous details such as special track details, grading details and other required details. 1.2 Plan Preparation — Estimate of Quantities (C Sheets) This task consists of a preliminary determination of the bid items to be included in the project, along with their appropriate tabulations. 1.3 Plan Preparation — RR Siding & Spur Plan and Profiles (D and E Sheets) Prepare preliminary plan and profile drawings at a scale of 1 " =20' horizontal and 1 " =5' vertical. These drawings will show base mapping and proposed track alignments. Include slope intercepts, side road intersections, ditch locations, cross drainage, erosion containment, existing and proposed drainage structures (including flow line, drainage area, and topography), existing and proposed right -of -way, and easements. Intersecting angles and station equation between mainline and siding /spur reference line will also be shown. Profiles will show proposed elevations, grades, vertical curve length and "K" value, elevations for PVC, PVI, and PVT, ditch profiles and ditch elevations. These drawings will also show existing contours and proposed grading information along the corridor. 1.4 Plan Preparation — Culvert Extensions (M Sheets) This task consists of the design and drafting associated with the extension of two existing culverts (36" Steel & 66" CMP) as required for the construction of the proposed railroad sidings. Task C:\Documents and Settings \dje1\Desktop \IC Projects \420th \Industrial Park Siding and Spur \scope_2011- 0501_IC RR Siding Spur.doc Foth Infrastructure & Environment, LLC Date: April 18, 2011 IC Industrial Campus — RR Siding and Spur Improvements City of Iowa City includes the development of special connection (between existing & proposed culverts) and all other required inlet/outlet details. 1.5 Plan Preparation - Special Construction Details (U Sheets) This task consists of the design and drafting associated with the preliminary assembly of modified standards and special details. 1.6 Plan Preparation — RR Siding & Spur Cross Sections (W, X, Y, and Z sheets) Generate preliminary cross sections at 1 " =10' horizontal and 1 " =5' vertical scale at key locations for the railroad siding and spur. Cross sections will generally be developed at terrain breaks, and at 50' intervals. Include finished grade line elevation and calculated earthwork volumes, indicating estimated earthwork volume for each proposed construction stage. 1.7 Preliminary Opinion of Probable Construction Cost Prepare a preliminary opinion of probable construction cost for the project. Preliminary cost estimates shall be based on representative major project elements and based on recent bid information. Detailed quantity takeoffs will not be developed for the preliminary cost estimate. 1.8 Preliminary Plan Review by Design Team The Consultant shall submit preliminary plans and budget to the City for review and comment. A Field Review will be held by the Project Development Team to discuss key issues and design concepts. Revisions will be noted and incorporated during check plans preparation. 2.0 Check Plans Utilizing the preliminary design plans, the Consultant shall develop check plans for the railroad sidings and spur for the Iowa City Industrial Campus.. Upon completion, the design plans will be approximately 90 percent complete. 2.1 Incorporate Comments from Preliminary Plan Review The Consultant will respond to comments resulting from the Preliminary Plan Review and Field Exam. Recommended modifications will be incorporated into the plan set. 2.2 Check Plan Preparation The Consultant will prepare check plans, which will generally include the following tasks for this project: Title Sheets (A Sheets) - This item consists of finalizing the title sheet. The title sheets will include the following: Index of Sheets, legend, utility contact information, location map, project number, letting date and design designation. Typical Sections (B Sheets) - This item consists of final design and drafting of typical track cross - sections and standard details to be utilized for the improvements. Estimate of Quantities (C Sheets) - This item consists of final bid items to be included in the Project as well as final quantity tabulations and the development of the general notes and estimate reference information. This item also includes the final design and tabulation of the erosion control measures to be provided on the Project. Siding and Spur Plan and Profiles (D and E Sheets) - This item consists of the final design and drafting of siding and spur plan and profile sheets, including the detail information required for plan approvals, and construction of the proposed improvements. Reference Ties and Bench Marks (G Sheets) - This item consists of assembling reference ties to the plan control points and the bench mark data used to develop the plans and to be preserved though out construction of the project. This also includes preserving any Government Corners, which are found in the vicinity of the proposed construction. C: \Documents and Settings \dje1 \Desktop \IC Projects \420th \Industrial Park Siding and Spur \scope_2011- 0501_IC RR Siding Spur.doc 4 Foth Infrastructure & Environment, LLC Date: April 18, 2011 IC Industrial Campus — RR Siding and Spur Improvements City of Iowa City Culvert Extensions (M Sheets) - This item consists of final design and drafting of all details related to the extension of two existing culverts (36" steel and 66" CMP) as required for the construction of the proposed railroad sidings. Erosion Control Plans (S Sheets) This item consists of design and drafting of the proposed erosion control measures required for the project. Erosion control measures shall include but not limited to items such as silt fencing, wood excelsior mat, filter socks, rock outlet protection and sediment traps. Tabulations of Earthwork Quantities (T Sheets) - This item consists of final design and tabulation of the earthwork quantities. Special Construction Details (U Sheets) - This item consists of the final design and drafting of miscellaneous details not included in the other items. Included are such items as special grading details, special storm sewer or manhole details not included in the standard drawings, special paving details, retaining wall design details and other required details. Siding and Spur Cross - Sections (W, X, Y, Z Sheets) - This item consists of the final design and drafting of individual cross - sections for the Project. Cross - sections will be designed and drawn at 50- foot maximum intervals, with additional cross - sections included as necessary. Cross - sections will show the existing ground elevations as well as the final project grading, including foreslope and backslope information, special subgrade treatment, ditches and other pertinent information. 2.3 Opinion of Probable Construction Cost Prepare opinion of probable construction cost for the project. Final cost estimates shall be based on representative all project elements and based on recent bid information. Detailed quantity takeoffs will be developed for the final cost estimate. 3.0 Final Plans The Consultant will prepare final construction documents, which will generally include the following tasks for this project: 3.1 Incorporate Comments from Check Plan Review The Consultant will respond to comments resulting from the Check Plan Review. Recommended modifications will be incorporated into the final plan set. 3.2 Final Opinion of Probable Construction Cost Prepare opinion of probable construction cost for the project. Final cost estimates shall be based on representative all project elements and based on recent bid information. Detailed quantity takeoffs will be developed and for this estimate. 3.3 Project Permitting The Consultant will assist the City in preparing applications for permits from governmental authorities that have jurisdiction to approve the design of the project and participate in consultations with such authorities, as necessary. The Consultant shall prepare the following documents for the project: • Pollution Prevention Plan • NPDES storm water discharge permit Any fees for construction permits, licenses or other costs associated with permits and approvals shall be the responsibility of the City. The Consultant shall provide technical criteria, written descriptions and design data for the City's use in filing the applications for permits. The Consultant shall prepare the permit applications and other documentation. 3.4 Preparation of Project Manual This task consists of preparation of a Project Manual utilizing the standard City front -end documents, C:\Documents and Settings\dje1 \Desktop \IC Projects \420th \Industrial Park Siding and Spur \scope_2011- 0501_IC RR Siding Spur.doc Foth Infrastructure & Environment, LLC IC Industrial Campus — RR Siding and Spur Improvements Date: April 18, 2011 City of Iowa City including conditions of the contract and detailed construction specifications. The Iowa Interstate Railroad Design and Specifications shall be utilized on this project. TASK E - BID PERIOD SERVICES (Limited) The City will coordinate and manage the project letting process. The work tasks to be performed or coordinated by the City include the following: printing of plans and specifications, distribution of bid documents, notice of project publication and distribution of addenda. The work tasks to be performed or coordinated by the Consultant during the Bid Period Services shall include the following: 1.0 Printing of Plans and Specifications - (Task not included) 2.0 Notice of Project The Consultant shall prepare the formal Notice of Hearing and Letting. The City shall handle publication of the Notice of Hearing and Letting. The City shall also prepare and disseminate an informal notice to contractors concerning the upcoming Project. 3.0 Plan Clarification and Addenda The bid lettings shall be administered by the City. The Consultant shall assist the City during the bid periods in answering questions regarding the design intent. The Consultant shall prepare addenda as appropriate to interpret, clarify or expand the bidding documents. The City shall distribute the plan clarification information and addenda to the project plan holders. 4.0 Letting, Bid Tabs, and Award Recommendation The Consultant shall be a representative present when the bids and proposals are opened and shall advise the City on the responsiveness of the bidders. The City shall prepare the tabulation of bids, award of contract, and prepare the necessary contract documents for the project. TASK F — Construction Period Services (Limited) The work tasks to be performed or coordinated by the Consultant during the Construction Period Services shall include the following: 1.0 Pre - Construction Meeting The Consultant shall attend a preconstruction meeting for the project with contractors, suppliers, utility companies and City staff. It is anticipated that the City will perform construction administration and observation services. 2.0 Shop Drawing Review (Limited) The Consultant shall review shop drawings, samples, and other data which the Contractor is required to submit, but only for conformance with design concept of the Project and conformance with the information given in the contract documents. The Consultant shall evaluate and determine the acceptability of substitute materials and equipment proposed by the Contractor. The Consultant shall have authority to require special inspection or testing of the work, and shall receive and review all certificates of inspections, testing, and approvals required. The Consultant shall review the following shop drawing submittals: a.) RR culvert submittals. b.) RR material submittals 3.0 Site Visits In connection with observations of the Contractor's work while it is in progress: a. The Engineer shall make visits to the site at intervals appropriate to the various stages of construction as the Consultant deems necessary (estimated three 3 site visits during the peak construction activity) in order to observe as an experienced and qualified design professional the progress and quality of the various aspects of the Contractor's work. Based on information obtained during such visits and on such observations, the Consultant shall determine, in general, C: \Documents and Settings \dje1 \Desktop \IC Projects \420th \Industrial Park Siding and Spur \scope_2011- 0501_IC RR Siding Spur.doc 6 Foth Infrastructure & Environment, LLC IC Industrial Campus — RR Siding and Spur Improvements Date: April 18, 2011 City of Iowa City if such work is proceeding in accordance with the Plans, and the Consultant shall keep the CITY informed of the progress of the work. b. The purpose of the visits to the site will be to enable the Consultant to better carry out his duties and responsibilities during the construction phase and, in addition, by exercise of the Consultant's efforts as an experienced and qualified design professional, to provide for the CITY a greater degree of confidence that the completed work of the Contractor will conform to the Plans, and that the integrity of the design concept as reflected in the Plans has been implemented and preserved by the Contractor. c. The Consultant shall not during such visits supervise, direct, or have control over the Contractor's work, nor shall the Consultant have authority over or responsibility for the means, methods, techniques, sequences, or procedures of construction selected by the Contractor for safety precautions and programs incident to the work or for any failure of the Contractor to comply with laws, rules, regulations, ordinances, codes, or orders applicable to the Contractor furnishing and performing his work. d. During such visits, the Consultant may disapprove of or reject the Contractor's work while it is in progress if the Consultant believes that such work will not produce a completed Project that conforms to the Plans, or that it will prejudice the integrity of the design concept of the Project as reflected in the Plans. 4.0 Design Interpretation The Consultant shall answer design interpretation questions from City's Project Manager and Contractors. 5.0 Final Inspections and Project Closeout - (Task not included) 6.0 Change Orders - (Task not included) 7.0 Record Drawings This task consists of preparation of construction record drawings defining the actual location of improvements and fixtures. The Consultant shall prepare record drawings showing those changes made during construction, based on the marked -up drawings and other data furnished by the Contractor and the Resident Construction Observer. The Engineer shall provide the CITY with one (1) reproducible copy of the record drawings. TASK G — Project Deliverables The scope of services shall be considered complete upon completion and delivery of the following items to the satisfaction of the City Engineer: • Seven (7) sets of Preliminary Plans (half -size 11 "x17 "). • Eight (8) sets of Check Plans (half -size 11 "x17 ") • Eight (8) original final review drawings (half -size 11 "x17 ") and final project manual • One (1) original final unbound drawing set and project manual • Two (2) sets of full size final drawings (22 "x34 ") • Electronic files in AutoCAD format, including design base maps and sheet files ADDITIONAL SERVICES: Additional Services are not included in this Agreement. If authorized under a Supplemental Agreement the Consultant shall furnish or obtain from others the following services: 1.) Coordination with Iowa Interstate Railroad (Real Estate Agreement & Construction Agreements). 2.) Traffic counts and traffic projections. 3.) Traffic modeling and analysis. C: \Documents and Settings \dje1 \Desktop \IC Projects \420th \Industrial Park Siding and Spur \scope_2011- 0501_IC RR Siding Spur.doc 7 Foth Infrastructure & Environment, LLC Date: April 18, 2011 IC Industrial Campus — RR Siding and Spur Improvements City of Iowa City 4.) Landscaping design. 5.) Right -of -way negotiation and acquisitions. 6.) Report of record ownership and liens (title searches). 7.) Preparation of environmental evaluation and documentation. 8.) Wetlands Delineation, Permitting and Mitigation. 9.) Eminent domain proceedings. 10.) Relocation assistance. 11.) Right -of -way closing /recording services. 12.) Condemnation services. 13.) Project Letting Services. 14.) Construction period services (administration, observation, and survey). 15.) Construction testing services. 16.) Development of a finish grade ground surface (CAD tin file) and contours. 17.)Right -of -way plan sheets (H- Sheets). 18.) Public open house / informational meetings. Changes in Scope of Services: The City may request Additional Services from the Consultant not included in the Scope of Services as outlined. Additional services may include, but not be limited to, expanding the scope of the project and work to be completed; requesting the development of various documents; construction services; or requesting additional work items that increases the Engineering Services and corresponding costs. Upon initiation of Additional Services, the Consultant will submit the estimated cost. Such costs will be based on the current hourly rates and fixed expenses as outlined in the Consultant's attached Standard Fee Schedule. C: \Documents and Settings \dje1 \Desktop \IC Projects \420th \Industrial Park Siding and Spur \scope_2011- 0501_IC RR Siding Spur.doc 8 Foth Infrastructure & Environment, LLC IC Industrial Campus — RR Siding and Spur Improvements Date: April 18, 2011 City of Iowa City ATTACHMENT "B" - SCHEDULE IC Industrial Campus RAILROAD SIDING AND SPUR IMPROVEMENTS Iowa Citv. Iowa The Consultant shall complete the following phases of the Project in accordance with the schedule shown; assuming notice to proceed is issued by the City on or before May 17, 2011. Consultant Contract approval Preliminary Design Development Check Plans Final Plans Plan Approval & Project Letting Project Construction May 17, 2011 June 1, 2011 thru June 30, 2011 July 1, 2011 thru August 31, 2011 November 1 thru November 30, 2011 January 1 2012 thru February 29, 2012 April 1 thru June 30, 2012 If notice to proceed is given at a later date, time of completion shall be extended accordingly. CADocuments and Settings \djel \Desktop \IC ProjecWA20th \Industrial Park Siding and Spur \scope_2011- 0501_IC RR Siding Spur.doc 9 Foth Infrastructure & Environment, LLC Date: April 18, 2011 IC Industrial Campus — RR Siding and Spur Improvements City of Iowa City ATTACHMENT "C" — STANDARD RATES IC Industrial Campus RAILROAD SIDING AND SPUR IMPROVEMENTS Iowa City, Iowa FOTH INFRASTRUCTURE AND ENVIRONMENT, L.L.0 2011 STANDARD HOURLY RATE SCHEDULE CLASSIFICATION HOURLY RATE Project Director $152.00 Project Manager III $146.00 Project Manager II $135.00 Project Manager 1 $124.00 Project Scientist $131.00 Lead Engineer $135.00 Project Engineer III $124.00 Project Engineer II $114.00 Project Engineer 1 $103.00 Staff Engineer III $101.00 Staff Engineer II $97.00 Staff Engineer 1 $91.00 Lead Technician $101.00 Engineering Technician III $97.00 Engineering Technician II $93.00 Engineering Technician 1 $84.00 CAD Technician $82.00 Construction Manager $117.00 Lead Field Technician $96.00 Field Technician III $85.00 Field Technician II $72.00 Field Technician 1 $58.00 Land Surveyor $103.00 Administrative Assistant $60.00 REIMBURSABLE EXPENSES 1. All materials and supplies used in the performance of work on this project will be billed at cost plus 10 %. 2. Auto mileage will be reimbursed per the standard mileage reimbursement established by the Internal Revenue Service. Service vehicle mileage will be reimbursed on the basis of $0.72 per mile. 3. Charges for outside services such as soils and materials testing will be billed at their invoice cost plus 15 %. ADJUSTMENTS TO FEE SCHEDULE 1. Fee schedule effective January 1, 2011. Rate changes occurring during contract period shall be subject to written approval by City. C: \Documents and Settings\dje1 \Desktop \IC Projects \420th \Industrial Park Siding and Spur \scope_2011- 0501_IC RR Siding Spur.doc 10 Foth Infrastructure & Environment, LLC Date: April 18, 2011 IC Industrial Campus — RR Siding and Spur Improvements City of Iowa City ATTACHMENT "D" - CITY'S RESPONSIBILITIES IC Industrial Campus RAILROAD SIDING AND SPUR IMPROVEMENTS Iowa City, Iowa The City shall provide the following: 1. All necessary electronic plan and contour drawings, dtm drawings, orthophotos and current Johnson County Parcel drawings (for use in supplementing surveyed areas). C: \Documents and Settings \dje1 \Desktop \IC Projects \420th \Industrial Park Siding and Spur \scope_2011- 0501_IC RR Siding Spur.doc 11 17 �.0 = -4, CITY OF IOWA CITY -4, CITY `t MEMORANDUM DATE: May 6, 2011 TO: Tom Markus, City Manager FROM: Ron Knoche, City Engineer• re: Iowa City Industrial Campus Project Railroad Improvements Design May 17 Introduction: The Iowa City Industrial Campus development includes railroad sidings on the north and south of Iowa Interstate Railroad mainline. The development plan currently includes a service spur line to the south through the development. This project includes the design and construction plan preparation of these railroad improvements. History/Background: The Iowa City Industrial Campus is a development that is served by the Iowa Interstate Railroad. Foth Infrastructure and Environment, LLC has designed the proposed development improvements. The development plan includes a railroad siding along the north and south sides of the existing Iowa Interstate Railroad mainline and a service spur to the south through the development. The City will receive an Iowa DOT ARRA grant for construction of these railroad improvements. Discussion of Solution: Foth Infrastructure and Environment, LLC will prepare easement plats, design and develop construction plans for the north and south railroad sidings and the railroad service spur line. Recommendation: Staff recommends approval of the design contract with Foth Infrastructure and Environment, LLC at the May 17th Council Meeting. cc: Rick Fosse, Public Works Director Daniel Scott, Project Engineer u0-I -II r 18 NMI I -4 CITY OF IOWA CITY �k 4 MEMORANDUM DATE: May 5, 2011 TO: Tom Markus, City Manager FROM: Ron Knoche, City Engineer RE: First Avenue Grade Separation and Drainage Project The First Avenue Grade Separation and Drainage Project involves lowering First Avenue, raising the Iowa Interstate Railroad tracks, and constructing a railroad bridge over First Avenue. Over the years, railroad, vehicular and pedestrian traffic have increased on both First Avenue and the Iowa Interstate Railroad, causing conflicts and traffic delays for vehicles and pedestrians, hence the need for a grade separation. Drainage improvements both at the bridge site and across First Avenue south of the bridge site are also included in the project. Preliminary design began in 2007, but final design efforts were stalled due to the flood of 2008 and the securement of Federal funding. A final design is currently underway with construction expected to begin during the Spring of 2012. It is anticipated that construction will take two(2) years to complete. There will be a resolution on the agenda for the May 17, 2011 City Council meeting which will authorize the acquisition of property interests necessary for the construction of the First Avenue Grade Separation and Drainage Project. The property acquisition process will follow the requirements specified by the state code and includes authorization to proceed to condemnation in the event the property cannot be acquired by negotiation. Staff recommends the approval of said resolution. cc: Rick Fosse Denny Gannon Prepared by. Dennis Gannon, Public Works, 410 E. Washington St., Iowa City, IA 52240 319.356 -5142 RESOLUTION NO. 11 -183 RESOLUTION AUTHORIZING THE ACQUISITION OF PROPERTY INTERESTS NECESSARY FOR CONSTRUCTION OF THE FIRST AVENUE GRADE SEPARATION AND DRAINAGE PROJECT. WHEREAS, the City of Iowa City desires to construct the First Avenue Grade Separation and Drainage Project ( "Project') which includes lowering First Avenue, raising the Iowa Interstate Railroad tracks, and constructing a railroad bridge over First Avenue, along with completing some drainage improvements; and WHEREAS, the City Council has determined that construction of the Project is a valid public purpose under State and Federal law, and has further determined that acquisition of certain property rights is necessary to construct, operate and maintain the proposed project; and WHEREAS, the City staff has determined the location of the proposed Project; and WHEREAS, City staff should be authorized to acquire necessary property rights at the best overall price to the City; and WHEREAS, funds for this project are available in the First Avenue /IAIS RR Crossing Improvements account # 3871. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The City Council finds that it is in the public interest to acquire property rights by warranty deed, quit -claim deed, and /or easement for the construction of the First Avenue Grade Separation and Drainage Project ( "Project') which Project constitutes a public improvement under Iowa law. The City Council further finds that acquisition of said property rights is necessary to carry out the functions of the Project, and that such Project constitutes a valid public purpose under state and federal law. 2. The City Manager or designee is hereby authorized and directed to negotiate the purchase of property rights by warranty deed, quit -claim deed and /or easement for the construction, operation and maintenance of the Project. The City Manager or designee is authorized to sign purchase agreements for the purchase of property and /or easements, and offers to purchase property and /or easements. The City Manager or designee, in consultation with the City Attorney's Office, is authorized and directed to establish, on behalf of City, an amount the City believes to be just compensation for the property to be acquired, and to make an offer to purchase the property for the established fair market value. 4. In the event negotiation is successful, the Mayor and City Clerk are hereby authorized to execute and attest easement agreements and agreements in lieu of condemnation. The City Attorney is hereby directed to take all necessary action to complete said transactions, as required by law. 5. In the event the necessary property rights for the Project cannot be acquired by negotiation, the City Attorney is hereby authorized and directed to initiate condemnation proceedings for acquisition of any and all property rights necessary to fulfill the functions of the Project, as provided by law. Resolution No. 11 -183 Page 2 Passed and approved this 17th day of May , 20 11 ATTEST: CI CLERK _ 60A A �4 MAYOR Approved by City Attorney's Office It was moved by Bailey and seconded by adopted, and upon roll call there were: AYES: NAYS: x x x x Pweng /res /1 stavegradsep - acquireprop.doc 5/11 Mims ABSENT: Bailey Champion Dickens Hayek Mims Wilburn Wright the Resolution be r 19 ®, CITY OF IOWA CITY :1 '- '" , qn -T MEMORANDUM Date: May 9, 2011 To: Tom Markus, City Manager From: Tom Hansen, Equipment Superintendent Re: Equipment Buyer I position The Public Works /Equipment Division currently has the position of Buyer I Equipment open. This position is budgeted as permanent half time. The position was vacated on March 31, 2011 due to retirement and had been occupied by that same person since October of 1999. Primary responsibilities of the position are formatting, posting and following bids along with writing purchase orders for all divisional bid purchases, developing asset management spreadsheets and computer entries in our fleet management software. This position is also responsible for vehicle titles and contract compliance documentation. Based on the workload and necessity, some of the responsibilities have had to be shared between the half time Buyer I Equipment and the three quarter time Equipment Clerk positions. In order to properly align the workload of the Buyer I Equipment and Equipment Clerk positions based on responsibilities and current needs, at a minimal cost to the City of Iowa City, I would submit two possible solutions. • Increase the Buyer I Equipment position to a three quarter time position and decrease the Equipment Clerk position to a half time, or • Increase the Buyer I Equipment position to three quarter time and maintain the Equipment Clerk position at three quarter time. The first solution incurs an annual cost of less than $1,000.00. The second solution incurs an annual cost of more than $11,000.00. I recommend the first solution at this time based on cost and current divisional needs. The budgeted hours for the Equipment Clerk position could be increased in the future as the Equipment Division's work load and expansion occurs. MEMO CITY MANAGER BUYER I POSITION Prepared by: Rick Fosse, Public Works Director, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5141 RESOLUTION NO. 11 -184 RESOLUTION AMENDING THE BUDGETED POSITIONS IN THE EQUIPMENT DIVISION OF THE PUBLIC WORKS DEPARTMENT BY DECREASING THE EQUIPMENT CLERK POSITION BY .25 FTE AND INCREASING THE BUYER I - EQUIPMENT POSITION BY .25 FTE. WHEREAS, Resolution No. 11 -67, adopted by the City Council on March 1, 2011, authorized budgeted positions in the Equipment Division of the Public Works Department for FY12; and WHEREAS, the Public Works /Equipment Division (Buyer I - Equipment) position has recently become open after being filled by the same individual since October, 1999; and WHEREAS, the responsibilities of the Buyer I - Equipment position have grown in scope and complexity over the last eleven years and some of the responsibilities have been shared, by default, with the Equipment Clerk position; and WHEREAS, this resolution will properly align the two positions based on their responsibilities and actual tasks performed. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: The budgeted positions in the Equipment Division of the Public Works Department be amended by: 1. Decreasing the Equipment Clerk position (AFSCME grade 3) from .75 FTE to .5 FTE. 2. Increasing the Buyer I Equipment position (AFSCME grade 6) from .5 FTE to .75 FTE. Passed and approved this 17th day of May 120 11 ATTEST: CITY tLERK pweng /res /equippositions052011.doe 5/11 4 MAYOR /J Resolution No. 11-184 Page 2 it was moved by Wright and seconded by W 1 h ,rn the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Bailey x_ Champion _x_ Dickens x Hayek Mims X Wilburn x Wright wpdata /glossary/resolution -ic. doc