HomeMy WebLinkAbout2011-05-26 Info Packet~~~~~
-•~...__
CITY OF IOWA CITY
www.icgov.org
CITY COUNCIL INFORMATION PACKET
May 26, 2011
MISCELLANEOUS
IP1 Council Meetings and Work Session Agenda
IP2 Article by Paul Swinney: Starter for ten -Five facts & five questions on the relationship
between universities & city economies [submitted by the City Manager]
IP3 Memorandum from the City Clerk: KXIC Radio Show
IP4 Memorandum from the Director of Transportation Services: SOTA Bus Service 8~ Towncrest
Headways
IP5 Memorandum from the Acting Traffic Engineering Planner to Residents of Tipperary Road
between Shannon Drive and Dublin Drive: Survey results for potential traffic calming on
Tipperary Road
IP6 Memorandum from the Traffic Engineering Planner to the City Manager: New Flashing
Yellow Arrow traffic signals
IP7 Letter from Lee Grassley, Mediacom, to the City Clerk: Channel changes
IP8 ECICOG Express May-June 2011
DRAFT MINUTES
IP9 Planning and Zoning Commission: May 2, 2011
IP10 Planning and Zoning Commission: May 5, 2011
IP11 Public Art Advisory Committee: May 5, 2011
IP12 Human Rights Commission: May 17, 2011
IP13 Police Citizens Review Board: May 10, 2011
`` ~ i
"'"'®'~~ City Council Meeting Schedule and
-•....._
CITY OF IOWA CITY Work Session Agendas Ip~
www.icgov.org
TENTATIVE MEETING SCHEDULE
SUBJECT TO CHANGE
• MONDAY, MAY 30 Emma J. Harvat Hall
Memorial Day -City Offices Closed
• MONDAY, JUNE 6 Emma J. Harvat Hall
5:30p Regular Work Session
• TUESDAY, JUNE 7 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
• MONDAY, JUNE 20 Emma J. Harvat Hall
5:30p Regular Work Session
• TUESDAY, JUNE 21 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
• TUESDAY, JULY 5 Emma J. Harvat Hall
5:30p Special Work Session
7:OOp Regular Formal Council Meeting
• MONDAY, JULY 18 Emma J. Harvat Hall
5:30p Regular Work Session
• TUESDAY, JULY 19 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
• MONDAY, AUGUST 1 Emma J. Harvat Hall
5:30p Regular Work Session
• TUESDAY, AUGUST 2 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
• MONDAY, AUGUST 15 Emma J. Harvat Hall
5:30p Regular Work Session
• TUESDAY, AUGUST 16 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
• WEDNESDAY, AUGUST 24 North Liberty
4:OOp Joint Meeting
• FRIDAY, NOVEMBER 18 University of Iowa Boathouse
1:OOp-5:OOp Strategic Planning Session
~~~®~~
~! ~m~ ~~
"'"'®'~~ City Council Meeting Schedule and
-n...._
CITY OF IOWA CITY Work Session Agendas May 26, 2011
www.icgov.org
• MONDAY, DECEMBER 5 Emma J. Harvat Hall
2:OOp-5:30p Strategic Planning Session
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^~~®~ CITY OF IOWA CITY 1P3
®~~~ RA N D U M
~E~CJ
Date: May 18, 2011
To: Mayor and City Council
From: Marian K. Karr, City Clerk ~~
Re: KXIC Radio Show
At your May 6 work session meeting the Council Members agreed to the following schedule:
May 25 -Wright
June 1 -Dickens
June 8 - Hayek
June 15 -Mims
U:radioshowappts.doc
~.-'__--'r,®~ CITY OF IOWA. CITY 1P4
.:III~~~
• ~w~~~ A N D l~ 1VI
NIE~C)R
Date: May 24, 2011
To: Tom Markus, City Manager
From: Chris O'Brien, Director of Transportation Services
Re: SOTA Bus Service &Towncrest Headways
During the City Council Work Session on May 16 and City Council Meeting on May 17 questions
arose regarding transit service for SOTA events and the Towncrest Route during the summer
months.
SOTA Events
Below is a summary of the transit service provided for the Art's Fest and Jazz Fest for the past
two years. The table includes the rates that we charged as well as the level of service provided.
Note that Friday 07-03-09 and Monday 07-05-10 were days on which the City and many other
community entities observed the Independence Day holiday because July 4 fell on the
weekend. Thus the abbreviated schedule on those two days. Please feel free to contact me if
you have any additional questions or need clarification on any of the information in the tables.
ART'S FEST
Friday 06-05-09 Regular Rates Regular Service
Saturday 06-06-09 Free Saturday Service
.Sunday 06-07-09 CLOSED CLOSED
Friday 06-04-10 Regular Rates Regular Service
Saturday 06 05-10 ;Free Saturday Service
Sunday 06-06-10
__ _ __~ ,CLOSED
_~__ __ CLOSED
...w__ __. ... .._,
2011 Service
Friday 06-03-11 Regular Rates ;Regular Service
Saturday 06-04-11 Free Saturday Service
Sunday 06-05-11 CLOSED CLOSED
JAZZ FEST
Friday 07-03-09 Regular Rates
.__._.. Saturday Service ',
... _..._w. __.._. -_
Saturday __
07-04-09 ,.Free Saturday Service
Sunday 07-05-09 CLOSED CLOSED
Friday 07-02-10 Regular Rates Regular Service
Saturday 07 03-10 Free Saturday Service
Sunday 07-04-10 CLOSED
_ CLOSED
. __ ,
Monday 07-05-10 Regular Rates Saturday Service
May 24, 2011
Page 2
20115ervice
Friday 07-01-11
Saturday 07-02-11
Sunday 07-03-11
Regular Rates Regular Service
Free Saturday Service
CLOSED j CLOSED
Towncrest Service Levels
Several years ago, due to heavy ridership of the Oakcrest route during University Academic
Semesters, the City increased the service levels of the Oakcrest/Towncrest route pair to
accommodate the increased usage. Prior to this change the Oakcrest/Towncrest route pair
provided 30 minute headways during peak(5:45am -gam, 3pm - 6:30pm) operations and 60
minute headways during off-peak(9:OOam - 3:OOpm & after 6:30pm)operations. Since the
change has taken place Iowa City Transit operates 30 minute headways on Oakcrest/Towncrest
from 5:45am - 6:30pm during University of Iowa Academic Semesters. During the Summer
term, Iowa City Transit reduces mid-day service to 60 minute headways which equals the same
level of service as our other routes. Please feel free to contact me if you wish to discuss this
issue further.
May 11, 2011
~~~~~
~~
Residents of Tipperary Road between Shannon Drive and Dublin Drive
Re: Survey results for potential traffic calming on Tipperary Road
Dear Resident:
~ r 1 IP5
~~~~~ ~
~~~~~
-.~.s.__
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(319) 356-5000
(319) 356-5009 FAX
www.icgov.org
The City has been working with your neighborhood to develop a traffic calming project in
response to neighborhood concerns about traffic speeds on Tipperary Road. A survey of the
affected residents on Tipperary Road between Shannon Drive and Dublin Drive was conducted.
The survey indicated that 4 households (100%) are in favor and 0 households (0%) are
opposed to the proposed speed humps. The overall survey response rate was 67%. The City's
adopted Traffic Calming program requires that at minimum, 60% of responding households
favor the proposed traffic calming project; therefore this proposal will be forwarded to the City
Council for consideration.
After a public comment period, final City Couricil approval will be considered at the June 7, 2011
City Council meeting. If approved, the speed humps will be installed this construction season.
One year after installation, we will perform a follow-up traffic study and resurvey the
neighborhood. This is to determine if you feel the speed humps have been effective and to
gauge whether the neighborhood wishes to keep them in place.
If you have any comments or questions, please contact me at 319-356-5253 or at kent-
ralston@iowa-city.org.
Sin e ely,
Kent Ralston
Acting Traffic Engines
cc: Tom Markus
Dale Helling
Jeff Davidson
John Yapp
:ring Planner
Dave Panos John Sobaski
Bud Stockman Jim Steffen
Rick Fosse Marcia Bollinger
Ron Knoche
r
^`'_,--,.®~~ CITY OF IOWA CITY ~P6
~,,~~
®~~~ RA N D u M
1~ F 1Vl O
Date: May 11th, 2011
To: City Manager
From: Darian Nagle-Gamm, Traffic Engineering Planner
Re: New Flashing Yellow Arrow traffic signals
Introduction
Flashing Yellow Arrow (FYA) left-turn displays have been adopted by the Federal Highway
Administration (FHWA) as a new national standard for permitted left-turn signaling where a
dedicated left-turn lane exists.
Background
The FYA signal head consists of four arrow lights that are used exclusively for left-turning traffic.
The arrows are intended to reduce driver confusion as they are more easily differentiated from
the circular signals used for the through movement. When the FYA signal begins to flash, it
indicates that left-turners can proceed but must yield to oncoming traffic. Both the flash and the
yellow color of the arrow are driver cues that they need to proceed cautiously.
Installation
The first intersections to have FYA signals for left-turning traffic will be on North Dodge Street
near Interstate 80. The City will be installing FYA left-turn displays at other locations when new
signals are installed or when existing signalized intersections are being reconstructed.
An example what the new signals will look like is below.
t t
cc: Rick Fosse
Ron Knoche
Jeff Davidson
John Yapp
Bud Stockman
John Sobaski
Guy Irvin
r~~ 1 ~1~~~'1;,
May 13, 2011
Ms. Marian Karr
City of Iowa City
410 E. Washington St.
Iowa City, Iowa 52240-1826
Subject: Channel changes
Dear Ms. Karr
,~
~ ~' ~ ~`~
"~ ~-
IP7
i ? ~ 'SF n
On or about June 15, 2011 the following changes will be made to the channel line-up in
your community:
KFXA-DT-Country will be added to the Digital Broadcast Basic package on channel 103.
*In order to view digital broadcast basic channels a customer must have a Mediacom digital tuner, cable
card, or television with a QAM tuner. Digital tuners are available from Mediacom rent free and may be
picked-up at the local office.
TWC in HD will be added to the HD Family tier channel 853.
*High Definition Family Cable channels are available to all Family cable customers at no
additional charge who currently have a Mediacom HD converter or cable card.
At this same time the following channels will be added to the digital plus* tier:
Channel Channel Location Tier
Comcast Plus 127 Digital Plus
RFD 239 Digital Plus
Fox Business 248 Digital Plus
Disney XD HD 796 HD Digital Plus
ESPNU HD 828 HD Digital Plus
ESPN News HD 829 HD Digital Plus
*Subscription to the Digital Plus tier is required to receive additional digital plus
programming.
If there are any questions please contact me at 319-268-5033 or a-mail
Igrassley(~mediacomcc.com .
Sincerely,
.~2
Lee Grassley
Sr. Manager, Government Relations
Mediacom Communications Corporation
6300 Council St. NE Cedar Rapids, IA 52402 •
MAY-JUNE 2011
EC I C: G~~~~'kS'' 'PB
SERVING LOCAL GOVERNMENTS IN BENTON, IOWA, JONES, JOHNSON, LINN AND WASHINGTON COUNTIES FOR MORE THAN 30 YEARS
Belle Plaine's downtown revitalization
The City of Belle Plaine's downtown revitalization project is
moving forward. In the last year, the city received Community
Development Block Grant (CDBG) and I-JOBS funding for
fagade, streetscape and storm water improvements for a
two-block portion of their Central Business District.
Construction started this spring with the replacement of new
streets and sidewalks, as well as the integrated storm water
drainage system which will utilize permeable pavers for
sustainable storm water run-off. In addition, preliminary facade
work on many of the downtown storefronts has begun. The
facade work will greatly enhance aesthetics, provide
substantial energy efficiency improvements, as well as improve
structural integrity. With unique access being provided via
easement agreements (for a public contract to conduct work on
private property), it is expected that the facade component of
this project will serve as a model for other communities.
As the project continues, landscaping and period lighting will
be added along with major improvements to parking in the area.
It is anticipated that with renovated fagades and a sustainable
streetscape, Belle Plaine's downtown will become a destination
for people not only to address business interests, but also for
socialization, recreation, education and entertainment.
Project funding
ECICOG has assisted to secure several grants for the project.
$500,000 has been awarded from the CDBG program and $1.5
million from the I-JOBS Main Street program for facade
Improvements, and another $100,000 has been awarded from
I-JOBs for storm water improvements.
In addition, another $300,000 was secured from the CDBG
"Sustainable Communities" fund for streetscape
improvements.
Local funding is provided from a combination of cash
reserves and essential purpose general obligation bonds.
Total project cost is expected to be approximately $4.2
million.
I2rn Street Toward 71h Avenue -May 17, 2011
12`~ Street Toward 8'~ Avenue -May 17, 2011
'he Environmental Services Department will once again provide solid waste educational
rograms in conjunction with the Iowa State Library's summer reading program. This is the
ighth year the agency has provided a program customized to fit the theme of the statewide
ummer reading program, which is presented in local libraries.
The book for this year's program is Dig! By Andrea Zimmerman and David Clemesha. The
tory will be accompanied by a landfill building activity. Libraries in the region are currently
cheduling the program for the coming months. For more information, contact Kristin Simon
~xt 126), or at kristin.simon(a,ecicog.org.
4w ~a 11rws~r..wx. 14. a fMwmM~
oi~!
.,. , .... y~, ~. fr+ ~Iw
Recent funding awards ECICOG was established nl 1973 to promote regional
Numerous grant applications prepared by ECICOG staff were funded since the cooperation and provide professional platmoig
services to local governments in Benton. Io~~°a,
last issue of the ECICOG Express. These recent a«%ards are listed below, and Johnson, Jones, Linn and Washington Counties.
«~ere made by the Io«%a Department of Economic Development (IDED), the ECICOG also provides solid waste platn~lg services
Io~~ a Department of Natural Resources (IDNR), and the Io« a Homeland to Tama County- and transportation pl<umolg services
Security- Emergenc~r Management Division (IHSEMD). For information on to Cedar Counfi.
these and similar programs. contact the ECICOG offices.
Members of the ECICOG
O~'ar~I~~ ~'r°ra~eet ~x~'~ •+d ~'i~al~li~1~ I Boc~rdofDirectors:
l~~~~e~' hentAckerson Linda Langston
Lu Barron Ad.<uu Mangold
Cit~° of Vinton Smart Planning $5,682 IDED Leo Cook (Chao-) vicli Pope
Sandra Cronbaugh David Plvman
Bill Daily Ed Raber
Darrel Gage Ben Rogers
Jones Count- Smart Planning $5,290 IDED
- Tom Gill Salla Shrtsm~rn
Don Graff hathleen VanSteenhu~~se
~telltol2 COlIIIt~- IZ4c~`cling Program ~~t}.(>Ot) IDNR: hevinHeitshusen David Vermedahil
I.and{i11 C`onlmisson Ricl. Jecllicka Jones Counts vac~uicv
ECICOG Tatna County $20,000 IDNR Alau.Tolulson -
Rec~ cling Program
City ssf C'c7ral~ i(le 1lo~isil~g `~? 1~.? ~~ IDED ECICOG.Stnf/ E_YT
IZe,I~I~hilTtaton Doug Elliott, Exeeative Dit°eetor~ 122
__ _ -
CIt~ Of Wellman Water S~-stem $500,000 IDED Gura Peters, ~ldministrative~lssistant 120
Robyn Jacobson, Contracts ~drninish-ator 134
hnptOT'emerltS Matti Rump, Transportation Director 128
Johnson Colint~ I-lazitrcl ~Iiti47ation `~;~[>.0t)4} I1~SE~'1D flat, Copeland. aleP (CIS Sef~>;ces 1?5
~ Brock Gretus, Transit~~dminish~ato~/Planner 137
Emergency' I't~nrng Chad Sands, AICP, Comnz. Developu~entDirector 127
l~~anagemellt Gatti Hughes. Cornet. Development 129
TOTAL $820,706 DianaSh-omer,Commrutit~~Developnaent 123
Melanie Riley, CornurunityDevelopment 138
Rob Arnold, Housing Services 124
Tracy Dehoter, Economic Development 130
Jemrifer Rvan Fencl. Environmental Services Dir 131
Iu-istiil Snnon, Solid II'aste Planning 126
Bart Iino~ Iowa IT~"rite Exchange 121
1 JJ Breen, Disas7er°Recoveri~ 139
East Central Iowa
May 26 ECICOG Board of Directors Meeting, ECICOG offices. 700 16'i' Council of Govertmlents
Street NE, Cedar Rapids, 1:00 p.m• 700 16th Street NE, Suite 301
Cedar Rapids. Iowa 52402
May 30 ECICOG offices closed in obser~•~ance of Memorial Day holiday. (319) 365-9941
Fa~:(319)365-9981
June 2 ECICOG Transit Operators' Group Meeting, Iowa Cormt<r e-mail: eeicog~a~ecieog.org
Transportation, 1680 Fraril~lin A~~•enue, Marengo, 10:00 a.m. ~r~~~v.ecicog.org
June 9 ECICOG Solid Waste TAC Meeting, Location TBA, 10:00 a.m.
Jnne 23 ECICOG Business Assistance RLF Loan Review Colmnittee, '-
ECICOG offices, 700 16'i' Street NE, Cedar Rapids, 1:00 p.m.
Jnne 30 ECICOG Board of Directors Meeting, ECICOG offices, 700 16'i' EAST CENTRAL IOWA
street NE. Cedar Rapids.l:oo p.m. COUNCIL OF GOVERNMENTS
Region to RPA Police Board Meeting, ECICOG offices. 70016"' YOUR REGIONAL PLANNING AGENCY
Street NE, Cedar Rapids, 2:00 p.nr.
L.y~ress is a bimonthly electronic publication of the East Central
Iowa Council of Go~~ernments.
July ~4 ECICOG offices closed in obsel-~-ance of Independence Day
holidati .
IP9
PLANNING AND ZONING COMMISSION PRELIMINARY
MAY 2, 2011 - 6:00 PM -INFORMAL
LOBBY CONFERENCE ROOM, CITY HALL
MEMBERS PRESENT: Charlie Eastham, Ann Freerks, Elizabeth Koppes, Michelle Payne,
Wally Plahutnik, Tim Weitzel
MEMBERS ABSENT: Carolyn Stewart Dyer
STAFF PRESENT: Bob Miklo, Christina Kuecker, Sara Greenwood Hektoen, Doug
Boothroy
OTHERS PRESENT: None
RECOMMENDATIONS TO CITY COUNCIL:
None.
CALL TO ORDER:
The meeting was called to order at 7:00 PM.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
None.
REZONING ITEM:
REZ11-00008: Discussion of an application submitted by Ranshaw Limited Partnership
for rezoning from Medium Density Family Single (RS-8) zone to Community Commercial
(CC-2) zone for approximately .69 acres of property located at 1014, 1016 and 1022
Hudson Avenue.
Freerks noted that the 45-day limitation period for this application expires on May 14, 2011, but
the Commission would likely not be able to vote on it until their May 19`h meeting. Kuecker said
that she has requested that the applicant submit a written request for an extension.
Plahutnik informed the Commission that he could not be present at the formal meeting.
Eastham noted that he had a conflict with this application and would not be considering it or the
related Comprehensive Plan item.
Kuecker explained that the rezoning request is to rezone the southern portion of Hudson
Avenue from residential to commercial. She noted that the Comprehensive Plan does show the
Planning and Zoning Commission
May 2, 2011 -Informal
Page 2 of 7
area as residential, and so a rezoning would also require a Comprehensive Plan amendment.
Kuecker noted that the subject properties have an extensive history of rezoning requests from
residential to commercial dating back to 1981. Kuecker noted that there has been neighborhood
opposition expressed at each rezoning request.
Kuecker noted that because a Comprehensive Plan amendment would be required for this
rezoning, staff advises the Commission to defer on this application at the May 5th meeting and
set a public hearing for a Comprehensive Plan amendment. Kuecker said that both items could
then be voted on at the May 19th meeting.
Kuecker said that Staff believes the rezoning is appropriate in that it will allow for the same
zoning on both sides of the street, with commercial on both the west and east side of Hudson
Avenue. She said that it also creates a clean line between the commercial and residential
zones. Kuecker said that there should not, however, be vehicular access from these lots onto
Hudson Avenue from additional curb-cuts. Staff also advises screening between the commercial
and residential. Kuecker said that the applicant has submitted multiple concept plans and
designs. She said that the City already is planning to install sidewalks in the area as well.
Staff believes that the zoning is generally compatible with the neighborhood and the principles
of the Comprehensive Plan, and recommends approval of the application subject to the
Comprehensive Plan amendment, conditions that would screen the residential uses from the
commercial uses to the north, and would limit vehicular access onto Hudson Avenue.
Payne asked about a couple of large trees that are near the street and whether or not they
could be saved and Kuecker said she would check into it.
Plahutnik noted that staff had determined the rezoning to be compatible with the existing
commercial zone, and he said that he agreed with that, though he was not sure that was a good
thing. He said that in most cases staff would hold the development to a slightly higher aesthetic
standard than he was seeing here. He said that he does not see consistency between this plan
and what the Miller-Orchard Neighborhood was told was the goal for their neighborhood. Miklo
said that if aesthetics are a concern, staff could look into design features of the wall. Plahutnik
said that he just did not see this project as improving the residential neighborhood. He said that
he does not think that allowing the back-end of another strip mall is consistent with looking out
for the Miller Orchard Neighborhood. Freerks said that in many ways she agreed with the
direction that Plahutnik was going, but her experience with the residents of the neighborhood
that live nearest the commercial area is that they like the quiet and privacy that the abutting
commercial brings to their backyards. Weitzel said he would like to see something go into the
area that was bicycle and pedestrian friendly. Plahutnik said that he was simply trying to make
his thoughts known since he would not be able to be at the formal meeting. Miklo advised
Commissioners to express any known concerns so that they can be reviewed and addressed
with the applicant. Payne said that she believed the biggest challenge would be to have the wall
facing Hudson blend into the neighborhood.
COMPREHENSIVE PLAN ITEM:
CPA11-00002: Set a public hearing for May 19 to amend the Comprehensive Plan to
change the land use designation from Single-Family/Duplex Residential to General
Commercial for property located at the northeast corner of the intersection of Highway 1
West and Hudson Avenue.
There was no discussion on this item.
Planning and Zoning Commission
May 2, 2011 -Informal
Page 3 of 7
CODE AMENDMENT ITEM:
Discussion of amendments to Title 14, Zoning Code, Chapter 4, Use Regulations, Article
D, Temporary Uses to add the new temporary use "football game day commercial
vending" to provide specific approval criteria for football game day commercial vending
and Chapter 9A, Definitions to define tailgating.
Doug Boothroy, Director of Housing Inspection Services, spoke on this issue. Boothroy said that
there were a number of events that occurred last fall that precipitated HIS and City Council
focus on this issue. Boothroy said that concerns were raised about safety, alcohol sales, and
escalating property values due to the commercial ventures going on in that area. Boothroy said
that a great deal of money was being generated by these commercial operations both for the
vendors and the property owners who lease space to them. Under current zoning code, these
activities are illegal. Boothroy said that a lot of attention was received when he made the
recommendation to City Council that they enforce current zoning code and shut down the
commercial activities that were taking place in this RS-5 zone. He said that City Council was
not interested in prohibiting the activities and instead wished to explore the establishment of
temporary use permit specific to game day activities in that neighborhood. City Council wanted
to see vending limited to the Melrose Street frontage, and also did not want the sale of alcohol
to be allowed.
Boothroy said that it would be important, in the future, to look at adding provisions to the zoning
code that would prohibit property owners from paving their entire property in order to
accommodate game-day parking. Payne said that during her time on the Board of Adjustment
property owners often came before them to request permission to pave larger portions of their
yard than was allowed by code,. Boothroy explained that there was a restriction against paving
more than 50% of a front-yard, but no such restriction currently applied to backyards.
Boothroy briefly outlined the provisions of the code and the approval criteria for the temporary
use permits.
Boothroy said that from an enforcement perspective, HIS thought it was important to require the
display of the permits, and the site plan. Boothroy said that most temporary use permits only
involve one set up and one tear-down, whereas these will require seven. He said that the police
department will also be able to enforce permit violations if the permits are required to be
displayed. Payne asked if it would be issued on a per-game or full season basis and Boothroy
said that it would be issued for an entire season. Freerks noted that there could still be multiple
vendors on a given lot. Eastham asked if vendors could apply for a permit mid-season. Boothroy
said that he did not see a problem with that.
Plahutnik said that he has not found any reference to the idea of vending along Melrose Avenue
in the Comprehensive Plan. Boothroy said that the zoning code allows for the issuance of a
permit for a use not allowed in the zone so long as the use is clearly temporary and no
permanent improvements are made. Boothroy said that the issuance of temporary use permits
in an RS-5 zone is something that should be addressed at the Council level. Plahutnik said that
he believes that he and Boothroy agree that this action changes the very nature of the
neighborhood. Plahutnik said that it has changed the property values. Eastham said that he
would like guidance from staff if the Comprehensive Plan actually addresses this issue. Miklo
said he did not think it gets into it one way or the other. Eastham said that the debate is less
whether or not it changes the character of the area than whether or not the use is temporary;
Boothroy said that was correct. Boothroy said that City Council did want the activity to continue,
Planning and Zoning Commission
May 2, 2011 -Informal
Page 4 of 7
but wanted some specific parameters on the activity. Greenwood Hektoen said that very
permanent changes were being made to properties in order to accommodate this commercial
activity and this is what prompted HIS to look at the issue more closely. Koppes said that this
area is being restricted in a way that other areas of the city are not because other temporary
use permits can be used anywhere in the city. Boothroy said that he had made the
determination that these uses were not compatible with the general temporary use permit
approval criteria.
Koppes noted that a number of these residential properties are owned by the University, which
is not required to abide by city zoning code. Boothroy said he has spoken with the University
and they have agreed to voluntarily comply with these recommendations. Koppes said that it
would be unfortunate if these regulations went through and then the University did not comply
with them.
Boothroy stated that each new user will get the permit directly from the City; there will be no
reassigning of permits by vendors. Eastham asked if it was the vendor that receives the permit
rather than the property owner. Boothroy said that was correct, but noted that the property
owner will need to sign the permit application to show that they have agreed to allow their
property to be used. Plahutnik asked if the property owner had any part in ensuring the vendors
comply with regulations. Boothroy said that compliance is addressed by the possible loss of
permit.
Boothroy said that the permit application form will have to be revised, and the fee re-evaluated
to make sure it covers the cost of enforcement. Boothroy said that there will be apre-season
meeting with property owners and vendors, and likely some sort of orientation process. Payne
asked if the permit fee for this particular event will be different than the other permits and
Boothroy said that they would be. He said that with all of the set-ups and take-downs, and with
enforcement always taking place on Saturday, there will be much greater cost in enforcing these
permits. Boothroy said that after the first year, it is possible that enforcement costs will go
down. He said that it seemed as though a great deal of the vendors were consistent from year
to year, having been vending there for ten or fifteen years. Koppes asked how long he expected
the permit-process to take. Boothroy said that there are only about 25 vendors so he did not
think it would take very long; processing will not take the bulk of the time involved, that will be
consumed by inspections.
The allowable location for vendors will be from 629 Melrose Avenue to 821. Eastham asked if
there was any practical reason not to limit the permits to 711 to 821 Melrose Avenue. Eastham
asked if the boundaries for the vendors were two-feet from the sidewalk to the house frontage,
and Boothroy said that depending on what the fire department says there may need to be a few
feet buffer from the house.
Freerks said that these provisions would not allow The Magic Bus under temporary use or
tailgating. She said she sees a distinction between anon-profit/charitable organization such as
The Magic Bus and other for-profit ventures involving alcohol like the Stadium Club. She said
she feels a little uncomfortable doing that without actually talking about it out loud. Boothroy said
that the way the code is written The Magic Bus can relocate to a commercial zone or it can stop
offering alcohol if it wants to stay in operation. Greenwood Hektoen noted that the use is still
commercial, whether it is afor-profit or non-profit venture. Boothroy said that it was difficult to
distinguish between anon-profit and afor-profit when it comes to the zoning code; both The
Magic Bus and The Stadium Club offer alcohol in exchange for money. Eastham asked if the
term "vendor" included both non-profit and for-profit ventures. Greenwood Hektoen said that the
Planning and Zoning Commission
May 2, 2011 -Informal
Page 5 of 7
term applies to both. Freerks asked if there is any place in the community where this activity
could take place. Boothroy said that the activity can take place in commercial zones. Freerks
said that she would like that to be a part of the conversation at the formal meeting since that
was such a big part of this conversation last year.
Boothroy said that the set-up and tear-down times reflect current policy.
Eastham asked if a property owner could demolish a home for the purposes of providing more
space for vendor permits. Boothroy said that his interpretation of the code is that the vendors
are allowed only on the frontage, so he does not believe removing a house would provide for
any more permits. Boothroy said that the vendors cannot be tiered; there has to be a frontage
on Melrose Ave. Boothroy said that the approval criteria are meant to assist the Building Official
in making the call but in many cases it will come down to interpretation of the code. Payne noted
that up to this point there has been no regulation of this activity and no one has chosen to tear
down a house to provide room for vendors. Freerks noted that if there are things that happen
that are not in keeping with the spirit of the code, the code can always be amended or changed.
Eastham said there is a great disconnect between current code and current practice and he
would like to not be looking at this again three years from now. Boothroy said that the uses will
always have to be compatible with the neighborhood and these changes are intended to provide
guidance.
Plahutnik asked where the prohibition against alcohol is in these regulations. Boothroy noted
that the police department would be the agency that enforced alcohol laws.
Boothroy said that the requirement for trash containers is new with these codes. He also noted
that any substances such as cooking oil must be properly disposed of. Freerks and Koppes
advised a wording change for the section governing trash containers. Eastham said that his
concern was in regard to litter control. He asked if the current wording was going to realistically
address the amount of litter that actually accumulates on a game-day in the vending area.
Boothroy said that he believes that it addresses it in that area while still remaining fair to the
vendors. Boothroy said that the trash in the general neighborhood will not be addressed by this
code. Eastham asked if the trash in the neighborhood is generated in large part from vendor
stalls. Boothroy said that he would not say that it is in large part generated by the vendors,
though some of that trash makes it into the neighborhood. Boothroy said that he would
speculate that the largest part of the trash comes from the tailgaters. Freerks pointed out that
you would also likely find a great deal of tail-gaters garbage in the vendors garbage cans; it
works both ways. Boothroy said he has been in contact with the University about the Athletic
Department putting out more port-o-potties and trash cans, though he does not yet know if that
will actually happen. Eastham asked if City funds are currently being used for litter removal on
game days. Boothroy said that he believes astreet-sweeper comes through on Sunday
mornings in the downtown area and Melrose Avenue. Boothroy said the street-sweeper has the
discretion to decide if they should go down Melrose Court. Boothroy said that neighborhood
trash pickup day is Monday morning, so no additional trash pick-ups occur. There was a general
conversation about the great need for more restroom and trash facilities on game-days.
Boothroy pointed out that electrically lit signs are not allowed, and all signs must be approved by
the City. Boothroy said that the issue with the signs are that they must be properly affixed and
are not electrically lit.
Boothroy said that the primary issue with the tents will be making sure that they are approved by
the Fire Marshall. He said that when tents are 400 square feet or larger they must be flame
Planning and Zoning Commission
May 2, 2011 -Informal
Page 6 of 7
retardant and have proper exits. Koppes recommended adding language that distinguished the
call the vendor was required to make to the City regarding gas/power line location and the one
they would need to make to the gas company.
Boothroy said that enforcement will be helped by revoking a property owner's right to permit
when a vendor's right to permit is revoked. Koppes asked if it would be wise to change
language so that it was clear that violations on the last game day could be held over for
enforcement the following season. Eastham asked if there would not be pressure from property
owners to seek out discretionary decisions from the City. Eastham said that he thought the less
discretionary wiggle room the better. Boothroy said he did not see discretion as an issue.
Greenwood Hektoen noted that no one that is vending in that area presently actually has the
right to be doing so. It is not a permitted use, and these regulations will make it a permitted use.
Boothroy said that he does grant permits based in part on past performance. He said that he
thinks City Council is trying to allow this kind of activity on game-days. He said that he does not
believe they want to adopt these regulations and then have him deny all the permit applications
that come to him. Boothroy said that a temporary use permit is not a right but a privilege that is
only granted if you are in full compliance with the zoning code.
Plahutnik asked what the intermediary steps for enforcement are. Boothroy said that HIS will be
there before the game starts. Boothroy said that at that point vendors will already be in
compliance with 90% of the requirements. He said that the ways in which vendors choose to
respond to warnings or corrections could have an impact on their consequence. He said that 25
vendors is not a huge number to deal with. He said that the vendors from out of town may
struggle at first, but he believes that it will be clear in very little time. Boothroy said that business
people understand the need for requirements. Eastham asked how often inspectors would be
looking at trash can capacity. Boothroy said that hopefully there will only be one inspector per
game. He said that for the first couple of games it may be necessary for the inspector to stay
around for the duration of the game. Boothroy said that enforcement tends to get easier as time
goes on and people become rained in what is expected.
Boothroy said that he hoped to have the changes that had been discussed drawn up by
Thursday's meeting. Boothroy said he would like to give the zoning amendment to City Council
by June.
CONSIDERATION OF MEETING MINUTES: April 21, 2011:
Not discussed.
OTHER:
Report from American Planning Association Conference deferred until next meeting.
ADJOURNMENT:
Koppes motioned to adjourn.
Payne seconded.
The meeting was adjourned on a 6-0 vote (Dyer absent).
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PLANNING AND ZONING COMMISSION PRELIMINARY
MAY 5, 2011 - 7:00 PM -FORMAL
LOBBY CONFERENCE ROOM, CITY HALL
MEMBERS PRESENT: Charlie Eastham, Ann Freerks, Elizabeth Koppes, Michelle Payne,
Tim Weitzel
MEMBERS ABSENT: Wally Plahutnik, Carolyn Stewart Dyer
STAFF PRESENT: Bob Miklo, Christina Kuecker, Sara Greenwood Hektoen, Doug
Boothroy
OTHERS PRESENT: Mary Knudson, Ryan O'Leary, Lindsay Park, Anne Bendixen,
Luke Stewart, Sandy Stewart, Thomas Paulsen, Yolanda
Frudden, Crystal Cavanaugh, Ron Christensen, Jean Walker,
Jeremy Freerks
RECOMMENDATIONS TO CITY COUNCIL:
None.
CALL TO ORDER:
The meeting was called to order at 7:00 PM.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
None.
REZONING ITEM:
REZ11-00008: Discussion of an application submitted by Ranshaw Limited Partnership
for rezoning from Medium Density Family Single (RS-8) zone to Community Commercial
(CC-2) zone for approximately .69 acres of property located at 1014, 1016 and 1022
Hudson Avenue.
Kuecker noted that the applicant had e-mailed staff requesting a 10-day extension of the 45-day
limitation period which expires May 14, 2011.
Eastham said that he has a conflict with this item as he is a board member of a corporation that
is a limited partner with another corporation that owns two properties within the 200-foot
objection limit for this application. Eastham said that he will not be taking part in the
considerations of this rezoning or the related Comprehensive Plan item.
Planning and Zoning Commission
May 5, 2011 -Formal
Page 2 of 14
Kuecker explained that this rezoning is from RS-8 to CC-2 for the property at the corner of
Hudson Avenue and Highway 1. There is an RS-8 neighborhood to the north of the subject
property; to the south and the east is a CC-2 area, and to the west is a CC-1.
Kuecker explained that the property has a history that includes several requests to rezone the
two northern parcels, 1014 and 1016, from residential to commercial that have either been
denied or withdrawn amid neighborhood opposition. Kuecker said that staff sees the residential
uses of the subject property as isolated from existing uses to the north, and can see the logic of
drawing a hard line for commercial uses to make the subject property more compatible with the
existing neighborhood. She noted that there is the potential for increased traffic in the residential
portions of the neighborhood as a result of a rezoning to commercial, so staff is recommending
that there be no new curb cuts on Hudson Avenue.
Kuecker said that the applicant has submitted three different site plans for the property. Kuecker
said that the City is in the process of designing and installing an eight or ten foot sidewalk along
Highway 1, which would result in a corollary project to install sidewalks along Orchard, Hudson
and Miller.
Kuecker said that there had been discussions at the informal meeting about the possibility of
placing restrictions on this property if it were rezoned to commercial, so that the resulting
building would be compatible with the nearby residential uses. Kuecker noted that she had
distributed a memo detailing some possibilities for this which include: a vegetative screen along
the north property line, a decorative wall along the north elevation, a pedestrian scale along the
Hudson Street elevation with windows, awnings, bike and pedestrian access, with views into the
commercial space from shop-front windows, and the use of traditional building materials such as
wood and brick rather than concrete blocks. Staff would like direction from the Commission as
to what if any conditions would be appropriate for the site, so that staff can work with the
applicant to include those in their site design.
In general, staff believes that the rezoning is compatible with the neighborhood and meets the
intent and general principals of the Comprehensive Plan. Staff recommends approval subject to
the Comprehensive Plan amendment, the inclusion of conditions that limit vehicular access to
Hudson Avenue, a vegetative screen separating the commercial and residential uses, and any
additional neighborhood compatibility requirements the Commission deems necessary.
Freerks opened the public hearing. She noted that there would not be a vote on this application
at this meeting as the Comprehensive Plan amendment would first have to be adopted and it
must first have a public hearing set.
Freerks invited the applicant to speak.
Kurt Ranshaw, 724 Spencer Drive, said that he is part owner of Ranshaw Limited Partnership,
and the son of Ken Ranshaw, who started a business called Ken's in 1962, which was
expanded into Paul's Discount Store in 1979. Ranshaw said that back in 1981 the family
purchased the three subject properties with the hope of expanding their commercial business
onto these lots. Ranshaw said that he is merely trying to follow through on his father's dream for
his business.
Weitzel asked what Ranshaw's thoughts were about some of the conditions that Kuecker had
outlined. Ranshaw said that it was not a problem in his mind if an additional curb-cut is not
allowed, though he would prefer to have one if it were allowed.
Planning and Zoning Commission
May 5, 2011 -Formal
Page 3 of 14
Mary Knudson, 725 West Benton Street, noted that the house that had been on the lot has
already been demolished. She said she objects to the rezoning because the Southwest District
Plan and the Comprehensive Plan denote the area as residential. She said that she and her
neighbors have been before the Commission many times before to try to increase the quality of
that neighborhood. She said that the neighborhood is under constant threat from commercial
interests that wish to buy up the cheap property and rezone from residential to commercial.
Knudson said that one of her concerns is that the zoning change could represent a slippery
slope for Hudson, and commercial zoning could move right on down the street.
Knudson said she also has a very large concern about traffic in the neighborhood. She said the
neighborhood had just taken part in atraffic-calming study and found Hudson to be a very
problematic street because it is used as acut-through from Benton Street to Highway 1.
Knudson noted that the street presents visibility, speed and parking issues already, and with
additional traffic from commercial uses will only get worse.
Knudson noted that at previous meetings one of the commissioners had asked if the Miller-
Orchard Neighborhood had really done anything to ensure its continued viability over the last
two years. Knudson said that she felt like Miller-Orchard had done quite a lot. They have written
and presented the City Council with a Neighborhood Plan, and have acquired two new areas of
green space which include a community garden and a berry garden. There are three new
planting areas along Benton Street for beautification and traffic calming purposes, and they
have held three major clean-up days. The UniverCity housing rehabilitation program has
purchased five houses in the Douglass Court area, which the neighborhood is very excited
about. Knudson said that the neighborhood is also working on a vision to beautify the Riverside
Drive entrance to the Miller-Orchard Neighborhood.
Knudson said that there has been a lot of work done to stabilize the residential aspects of the
neighborhood over the past few years and she is afraid that these changes would jeopardize
those improvements.
Ryan O'Leary, 2346 Mormon Trek Boulevard, said that he is the real estate agent for the
applicant and the project manager for this redevelopment. He said that he spent two years on
the Johnson County Land Use Plan and has grown up in this area.
O'Leary said that Knudson had made some very important points. He said that traffic has
always been a concern in this neighborhood. He said that he was glad to hear of potential plans
to make both streets end in dead ends or cul de sacs. He said that he is very interested in the
idea of making Hudson and Miller a pair of one-way streets, something he thinks would really
help with traffic problems. O'Leary said that there are a lot of impatient people who exploit these
streets as scut-through. Nevertheless, O'Leary said, this property stands to help improve the
neighborhood by framing it. O'Leary explained some of the history behind the property's
rezoning efforts.
O'Leary said that he loves this neighborhood and has actually participated in one of the
neighborhood clean-up days for it. He said that he looks forward to sidewalk improvements in
the neighborhood. He asked that this property not be penalized for the overzealous nature of
previous applicants. He said that the plan is for build-to-suit units and he believes that users will
want the sort of amenities that staff is considering in the zoning requirements.
Lindsay Park, 401 Douglass Street, said that he disagreed with Kuecker's assessment of the
residential portion of the neighborhood as isolated. He said that as far as he could see it is an
Planning and Zoning Commission
May 5, 2011 -Formal
Page 4 of 14
extension of residential property. He said that he is very pleased that in the zoning discussions
great care is being taken to address the aesthetics of the property. He said that he is also
looking forward to the bike path coming through. Park said that because the property would be
part of the Paul's complex, this would be a good time to look at lighting issues that result from
the Paul's property. Park said that the very tall light poles are not directed properly and
illuminate back yards all winter and spring. He said he would be very pleased if some positive
development took place on the property.
Freerks noted that there are lighting standards in place and staff is very good about reviewing
those issues as property's redevelop.
Anne Bendixen, 902 Hudson, said that her family has lived at the property for the past fourteen
years and she opposes the change in zoning. Bendixen said that the residential area is not in
any way isolated from the rest of the neighborhood. She said that the traffic has worsened in the
time that she has lived in the area, which is exacerbated by the lack of sidewalks and the
parking issues. Bendixen said that the street is very dangerous for children walking to school
right now.
Bendixen said that the neighborhood itself is very delicate, and the neighbors have worked very
hard to build and maintain the neighborhood. She said that the zoning change does not
positively improve the neighborhood at all. She said she would like to see families continue to
live on those properties, and she was very sad to see the structures on the property razed.
Luke Stewart, address not given, said that he has a different perspective as he does not live on
Hudson but plows it for the City of Iowa City. Stewart said he is very much against putting a curb
cut on Hudson, as it is a very narrow street that a lot of people speed on and use as a cut-
through. He said he is neither for nor against the rezoning, but that he wanted to express his
opposition to the location of a driveway onto Hudson.
The public hearing was closed and Freerks invited a motion.
Payne motioned to defer REZ11-00008 until the May 19th meeting.
Koppes seconded.
Freerks invited discussion.
Weitzel said that he would like to discuss the possibility of some mixed-use transitional zoning
separating the commercial and residential areas of the neighborhood. He said that encouraging
bike and pedestrian uses and keeping aesthetics in mind are important points of emphases in
the Southwest District Plan. He encouraged staff to discuss the issues of drainage and water
retention along Highway 1 with Public Works. He said that allusions had been made at the
informal meeting as to whether or not there were historic properties in that area that are in need
of protection. At some point, he said, that study may need to be done.
Koppes said that she would like to know more information about the historical decision to
change the Comprehensive Plan for this area. She said she would like specific information
about those decisions. Freerks said that would be helpful particularly when the Commission is
looking at the Comprehensive Plan item.
Miklo said that if there are conditions that the Commission would like to see above and beyond
Planning and Zoning Commission
May 5, 2011 -Formal
Page 5 of 14
those already discussed in Kuecker's memo and staff recommendation then those should be
put on the table for discussion and consideration.
Freerks noted that Kuecker's memo includes reference to a vegetative screen being planted
along the north property-line between the commercial and residential; the north elevation wall
being a more decorative wall than the existing wall; the Hudson Avenue elevation not being a
blank wall; the Hudson Avenue elevation having a more pedestrian-scaled building facade with
features such as windows, awnings, and abike/pedestrian access; views into the commercial
space being made available by such things as shop-front windows; and the use of more
traditional building materials, such as brick or wood, in the storefront design.
Weitzel said he would also like to see the mixed-use design model considered. Payne noted
that the existing building is a single-story building and the mixed-use design calls for at least
two-stories. Weitzel said that there were a number of ways to achieve mixed-use design.
Freerks said it would be good to look into the lighting at Paul's. Miklo said that only new lighting
would be subject to the current code requirements at this point, depending on whether there
were non-conformance issues involved.
A vote was taken and the motion to defer passed on a 4-0 vote (Eastham abstaining; Dyer
and Plahutnik excused).
COMPREHENSIVE PLAN ITEM:
CPA11-00002: Set a public hearing for May 19 to amend the Comprehensive Plan to
change the land use designation from Single-Family/Duplex Residential to General
Commercial for property located at the northeast corner of the intersection of Highway 1
West and Hudson Avenue.
Weitzel motioned to approve a public hearing date of May 19th for CPA11-00002.
Payne seconded.
A vote was taken and the motion carried 40 (Eastham abstaining; Dyer and Plahutnik
excused).
There was a five minute recess taken to allow for public to exit and enter the meeting room.
CODE AMENDMENT ITEM:
Discussion of amendments to Title 14, Zoning Code, Chapter 4, Use Regulations, Article
D, Temporary Uses to add the new temporary use "football game day commercial
vending" to provide specific approval criteria for football game day commercial vending
and Chapter 9A, Definitions to define tailgating.
Doug Boothroy, Director of Housing Inspection Services, spoke on this issue, explaining that
this would be an amendment to the temporary use regulations to allow for temporary use
permits for commercial game day activity to be located in the Melrose Avenue area. Boothroy
shared a map of the commercial vendors HIS had found to be in place during the 2010 football
Planning and Zoning Commission
May 5, 2011 -Formal
Page 6 of 14
season. Boothroy said that the entire area in which the vending takes place is zoned RS-5, the
most restrictive residential zoning that the City has. He said that while the commercial activity is
along-standing tradition, it is not a permitted use under current zoning. Boothroy said that
discussions centered on whether existing limitations would be enforced on the commercial
vending or if the commercial vending would instead be brought into conformance through
temporary use permits.
The City Council directed that the commercial activities are only to be allowed along Melrose
Avenue and should not penetrate any further into the neighborhood. The Council does not want
to allow the sale or provision of alcohol along Melrose Avenue. The new temporary use permit
guidelines indicate that game-day activity is only allowed between Melrose Circle and the
railroad right-of-way. Boothroy said this was pretty much in line with where the vending has
been taking place over recent years. Boothroy said that Council had decided not to let tailgating
activities be regulated under the temporary use permit, as that is a social activity, not a
commercial activity.
Boothroy said that there are sixteen approval guidelines intended to provide guidance to the
Building Official when issuing temporary use permits. He said that temporary use permits have
been used in Iowa City quite effectively for a number of years. Boothroy said that the idea
behind a temporary use is that there is no right to it and no permanent site improvements are
being established; at the end of the day, when the activity is over, the temporary use
disappears.
As a part of the permitting process, HIS wants the permits and site plans to be clearly displayed
by vendors. He said this will help both HIS inspectors and the police to determine if proper
procedure is being followed. Vendors cannot reassign their permits; permits are assigned only
by the City. The permissible location for vendors seeking permits is from Melrose Circle to the
Iowa Interstate Railroad right-of-way and is limited to the street frontage. HIS's current policy will
be enforced in terms of set-up and take-down times. Vendors are responsible for clean-up and
must provide trash receptacles and maintain the area litter-free. The right-of-way and sidewalks
cannot be blocked and guide-wires and stakes must be at least two feet from the walkway. The
City must approve all signage and no electrically lit signs will be permitted. Sales tax permits
must be provided by vendors required to have them. The vendors will be required to provide
indemnification agreements for uses in the public right-of-way. Fire extinguishers must be on-
site. Food vendors are required to have appropriate health permits. Cooking tents and LP
containers must be properly secured and must be approved by the fire department. The fire
code requires that all tents in excess of 400 square feet must be approved by the fire marshal or
the Building Official. No alcohol can be sold, dispensed or otherwise made available in
conjunction with the commercial activity. The vendors must give the City at least 24-hours notice
to inspect and make sure utility locations have been properly done. If there is a serious violation
of these provisions, the permit holder could lose their permit for a minimum of seven games.
Boothroy explained that there will be an application fee for the permit, and he will recommend
that it covers the cost of enforcement. He said he has not yet figured out what that amount is,
and the City Council will ultimately decide the fee amount. Boothroy said this will be a different
way of doing business over there and it is important to get everyone off on the right foot. He said
that the City intends to contact every property owner and vendor that they have knowledge of
and having a meeting in which the requirements are explained.
Freerks said that in many ways these regulations do not address the issue that brought this
matter up in the first place. She noted that the regulations came about as a result of The Magic
Planning and Zoning Commission
May 5, 2011 -Formal
Page 7 of 14
Bus and its application for a temporary use permit. She said that its mission as a fundraising
tool for anon-profit is different than the strictly commercial ventures being regulated by this
code. She said that it seems as though ventures such as The Magic Bus are being disallowed
by these regulations, and she wondered if there was any way to make something like that
possible. Boothroy said that under the regulations he had outlined neither The Stadium Club nor
The Magic Bus would be allowed to operate because they both have alcohol involved. Boothroy
said that it is difficult to draw a distinction between such ventures: anon-profit and afor-profit, in
terms of an activity. Boothroy said that he just did not think that the City Council would want to
open up the commercial dispensing of alcohol on Melrose Avenue. Freerks said that was not
really what she was talking about. Boothroy said that she was talking about grandfathering of
some kind. Freerks said that it would be a grandfathering of something that has been going on
for 25 years and is pretty responsible and serves a very good cause. She said that she
understood there were issues involved in terms of litter and trash receptacles and portable
toilets, but she felt that this specific activity was being left off the list without enough discussion
about it. She said she would like to hear public comment on the matter, and would like to see if
there was something that could be done to accommodate it. Boothroy said that he had been in
communication with the University about additional portable toilets.
Greenwood Hektoen noted that throughout the zoning code there is no distinction between for-
profit commercial and non-profit commercial; and that is consistent with this regulation.
Payne asked if it was correct that The Magic Bus could locate in a commercial area, just not in
the RS-5 zone being discussed. Boothroy said that was correct, but that the only nearby
commercial zoning was in University Heights or in Tom Riley's Law Office parking lot. Eastham
pointed out that there is extensive public property north of Melrose Avenue that could
conceivably accommodate a commercial use.
Freerks asked if there were extensive problems with the temporary use permits that had been
granted to The Magic Bus in the past. Boothroy said that to his knowledge that had gone very
well; there were a couple of concerns brought by the public, but nothing serious. Freerks said
that is why she brought this up. She said she knows we need solutions, but they should be to
the right problems.
Payne noted that the site plan Boothroy had discussed was not outlined in the approval criteria.
Boothroy said that he did not specify every aspect that would be reviewed in the approval
criteria. He said he did not necessarily repeat approval criteria that are contained within the
code for general temporary use permits.
Weitzel asked for Boothroy's comments regarding correspondence requesting that the area
where vending would be permitted be extended. Boothroy said that their survey indicated there
was just one user, and he thinks the request is not unreasonable.
Eastham asked why the criteria do not include provisions for additional portable toilets when
many of the vendors are selling both food and beverages. Boothroy said that he is convinced
that the bulk of the problem is from the tailgating activities. He said there are so many
beverages dispensed south of where the vendors are that it would not do as much good as if
the University would simply provide a large number of them in one area. Eastham asked if
commercial restaurants are required to have restroom facilities, and Boothroy said that they are.
Eastham asked if HIS had issued any temporary use permits that allow commercial activity in
residential zones in any other instances. Boothroy said that it is unusual, but the largest
exception he could think of would be the Regina Fall Fun Festival. Eastham asked if Boothroy
Planning and Zoning Commission
May 5, 2011 -Formal
Page 8 of 14
had an opinion on what the effect of commercial vending south of Melrose has been on the
Melrose neighborhood over the last ten years. Boothroy said that there's been a feeling among
some of the property owners that they have a right to have commercial activity there because it
has gone on unregulated for so long. Boothroy said that he thought the culmination of that is
that some properties are being purchased more for their commercial value than their residential
value. Boothroy said that the City needs to get control of the circumstances and make sure that
it is understood that it is a temporary privilege to do these vending activities on game-day.
Freerks asked if he had any idea about permit costs. Boothroy said that it will be more than $75
because this is quite unique in that there are seven set-ups rather than just one as is usually the
case for temporary uses. Staffing is more expensive for inspections because they will be done
on Saturdays and that involves time and a half pay and it will take a great deal of time. He said
that City Council has made it clear that they will look at the fee and decide if it is reasonable or
whether or not there is a way to graduate it based on the size of the vendor or business.
Boothroy clarified that it would be a fee for the season, not per game.
Freerks opened the public hearing.
Luke Stewart, address not given, said that he works for the vendor "Big Ass Turkey Legs" on
game days. He said that this vendor is such a big tradition that they made into the "Sports
Illustrated Top 25 Things to Do Before You Graduate" list. Stewart said that many of these
things are common sense and are already done such as carrying fire extinguishers and carrying
insurance and health permits. Stewart said that inspecting a 12x12 area is not atime-
consuming process. He said that most of the vendors that sell food do not sell alcohol. Stewart
said that there is exactly one problem up there, and it sounds as though the City has taken care
of that problem, so he is wondering why the rest of the vendors now have to pay for that
problem. Stewart said the alcohol problem is not caused by the vendors who sell food and t-
shirts, but they are the ones being made to pay for those problems. Stewart said that this is a
college town with college kids who want a place to party and they are going to tailgate. He said
that the trash is not the fault of the vendors. He said he does not see a problem with what they
are doing up there.
Koppes said that it sounds like Stewart is in full compliance with all of the regulations being
proposed, so she wondered why he was against them. He said that there is always some guy
out to make rules and regulations to cause problems or put another guy out of business and he
just wants to know why that is always the case in this town. He said it seems like one problem
occurs in this town and the solution causes ten other problems for ten other people. He said the
whole problem started as an alcohol problem with one specific site. Deal with that problem and
leave the rest of us alone, Stewart said. Stewart asked if the Farmers' Market takes place in a
commercial area and Freerks said that it does. Boothroy noted that these regulations are to
legalize the uses being discussed and in that regard actually work to the benefit of the vendors.
Sandy Stewart, address not given, said that she has been around longer than Luke Stewart and
what really upsets her is that she is a mom who does not condone drinking, and she has
actually taken kids off the street, taken them home, and given them a turkey leg to sober up.
She said they clean up their whole area and the next minute they turn around and it is
completely trashed again. She noted that the adults are just as bad about drinking and littering
up there as the college kids are so the college kids shouldn't get all of the blame. Stewart said
she is not opposed to some of these requirements, she is just opposed to those who were
following the rules in the first place being punished because of those who did not. She said she
gets her health permits and follows all of the rules and she feels the City is just trying to get a
Planning and Zoning Commission
May 5, 2011 -Formal
Page 9 of 14
piece of the pie. The City should handle the people who are causing the trouble, not the ones
who are trying to follow the rules. Stewart said that the area where vendors are located has
been shrunk down year after year, and used to actually extend about a block and a half beyond
Melrose Circle.
Yolanda Frudden, no address given, said that she has been on Melrose for 17 years. She said
that she did not believe they should be blamed for the garbage on Melrose because they are
adults and are responsible for their own sites. She said that they have a good relationship with
the people that they rent from. She said that it is her understanding that the money they pay in
rent is being used to fund a scholarship for University students. She said that they are very good
about regulating and doing everything in accordance with the health inspectors. She said that
everything they do is cooked right there and they put in 45 hours before the game even begins.
She said that she also cares for students and even referees fights. She asked that they be
appreciated for the work they do. She said they are not the enemy of the City.
Koppes asked if there were specific regulations that she was against or is it the whole concept
of regulation to which she objects. Frudden said that she has participated in the Art and Jazz
Fests and does not have to follow most of the regulations being discussed. Boothroy said that
the process will be very similar to that done for the Jazz Fest and Art Fest. Frudden said that
most of the food vendors on Melrose have tents that are 10x10. Payne asked if these same
regulations are used for those festivals and Boothroy replied that because the property is City
property for those festivals there are no temporary use permits issued. Boothroy reiterated that
without these regulations these uses are not permitted. Enforcing the existing code would mean
that there would be no vendors on Melrose. Boothroy said that Melrose is the only area that did
not follow the rules for temporary use permits, so it is actually them who were getting an
exception over the years and others who were being treated unfairly.
Tom Paulsen, 807 Melrose Avenue, said that he runs a small food stand with his spouse on the
University property in which they live. He said they have lived there since 1997 and have been
vending since 1998. Paulsen said that what he heard from the Council is that they are interested
in allowing similar temporary uses in other residential areas of town. Paulsen said he would
approve of that because it adds vitality to a neighborhood. Paulsen said that in the last ten years
the number of vendors has grown, but the effect on the overall neighborhood is very small. He
said that he has seen an increase in property values, but does not see a problem with that.
Paulsen said that he applauds HIS for working with vendors to seek resolution to this problem.
He said that he does not have a problem with most of the requirements, though he does not like
the idea of the City approving new signs. Paulsen said he needs some clarification on the
cooking tents and the requirements for those. Boothroy explained that the signage issue is
primarily concerned with the idea of it being properly secured to the property and that it is not
electrically lit. Freerks asked if the signage requirements were the same for Arts Fest and Jazz
Fest. Boothroy said the Fire Official will make the determination about the cooking tents at the
time the application is made. The code allows cooking tents, but there are safety requirements
that need to be looked at on a case by case basis.
Crystal Cavanaugh, no address given, vendor with Coco Cavanna, said that she sells bling t-
shirts and accessories. She said that when the issue first came up she was very upset and
thought everything was being blamed on vendors. She said she has since evolved in her
thinking to accept the idea of regulation because she believes it will build better relationships
with some of the neighborhood. She said that most of the regulations are ones she can support.
Cavanaugh said that portable toilets should be a University responsibility, not a vendor issue.
She also believes that more trash cans are necessary. She said that she has no trash cans at
Planning and Zoning Commission
May 5, 2011 -Formal
Page 10 of 14
present because her t-shirt sales generate no debris, but she is willing to put one out in order to
be a better neighbor. Cavanaugh said that the fee for a permit should be reasonable as there
are a lot of costs involved in vending and providing the "Hawkeye Experience" for attendees.
She said that once the routine of inspections is established it will not be as time-consuming for
vendors or inspectors.
Ron Christensen, 122 N. Westminster, said that he has lived in Iowa City all his life and owns
Game Day Iowa. His company has vended on Melrose since 1990. He said that his company
travels to all of the away games and bowl games and Iowa City is the only place where there is
not a permitting process. Christensen said that he applauds the permit process and thinks
vendors will find that having a permit is actually a form of protection. Christensen said that the
Melrose vendors are very conscientious and do a good job. He said the permit process will
protect vendors from people who are not licensed and come in and screw things up for
everybody else. Christensen said that the two primary problems are that there are not enough
restroom facilities and there are not enough trash facilities; both of which should be the
responsibility of the University and the City. He said that everywhere else they travel the
necessary facilities are provided, and that is what needs to be addressed.
Weitzel asked if the universities provided the toilets in the other towns he traveled to and
Christensen said that they do, and there are simply not adequate facilities to handle the
problems on Melrose.
Jean Walker, 335 Lucan Drive, identified herself as the Melrose Neighborhood representative.
Walker said that the neighborhood is not against having vendors at a football game. Rather, the
fact of the matter is that their location is currently an illegal one, commercial activity in an RS-5
zone. Walker said that the conventional wisdom is that people moving into that neighborhood
knew what they were getting into and should be willing to accept the status quo. Walker said
that the fact of the matter is that game days used to be a lot more pleasant, with a lot less
congestion, urinating, defecating, vomiting and destruction of property. Walker said that the city
has a serious problem here.
Walker said that the city staff memo recommending that the vendors be removed from the
neighborhood was an attempt on staff's part to protect the neighborhood, which is the City's
highest priority. Walker said that the Council did not accept this attempt and instead asked staff
to draw up regulations. The neighborhood asked that this be done with the goal of exploring
alternative locations for vendors outside the historic neighborhood and on City or University
property. Walker said that while the regulations before the Commission are welcomed as a
means of alleviating some of the nuisances, they need to be seen in the context of the vendors
eventually being relocated altogether. Walker said that the disrespect and incivility shown the
neighborhood on football game days is a much larger problem than the vendors. She said it is
heartbreakingly depressing to see their neighborhood trashed and disrespected each game day.
She noted that football Saturdays are University events, though the University has been
strangely silent on the matter over the last couple of months. Walker said that the University
needs to step forward as a good neighbor and take the lead. Walker said that a comprehensive
review of football game days needs to be undertaken by neighbors, the University and the City
in a coordinated effort.
Walker requested that vendors be limited to the area between the Melrose Bridge and 711
Melrose. She asked that the University provide adequate toilets and trash facilities. She asked
that shishkabob sticks, turkey legs bones and other life-threatening food forms be banned for
the safety of neighborhood pets and wildlife. She asked that there be a ban on any selling
Planning and Zoning Commission
May 5, 2011 -Formal
Page 11 of 14
outside of game days and that all clean-up be completed by noon the following day. Walker said
that she understood that the vendors are not responsible for the trash left about by the
tailgaters, though the two are very intertwined in terms of what happens to the neighborhood.
She asked that a mandatory vendor/property-owner meeting anytime there is a new vendor.
Eastham asked what long-term effect the vending has on the neighborhood as an RS-5 zone
and a historic district other than the concerns expressed about littler and bodily waste. Walker
said that the sheer number of people that visit the vendors sometimes block the street and
damage property. Walker said that gates have been broken and lights smashed. Weitzel noted
that the draw is the game not the vendors. He said that if all of the vendors were removed, the
crowd would still come and tailgate for the game. Walker said that the vendors are part of what
draws people across the street and into the neighborhood. Freerks said that she has thought of
the vendors as a buffer in a way. Walker said that if the vendors were on University property
then there would not be the same spillage into the neighborhood. Koppes said that moving
vendors to University property could actually cause more spillage into the neighborhood by
removing available parking. Walker said that the University's train has helped with game-day
parking needs. Freerks noted that she lives on the other side of town and she has suffered
damage on game day. She said that damage can be anywhere on a game day.
Eastham again asked what the effect game day vending has on the residential neighborhood
from along-term perspective. Walker said that the property values of houses at that end of
Melrose has doubled, taking them out of the reach of owner-occupied residents.
Jeremy Freerks, Solon, said that he used to run The Magic Bus and was president of the Iowa
rugby team. Freerks said that he is in favor of most of the regulations. He said that The Magic
Bus has always carried insurance, more portable toilets than anyone else in the area, and a
dumpster. Freerks said that the Bus has always taken care of its responsibilities: providing
security and requiring IDs. Freerks said that everyone staffing The Magic Bus is a volunteer;
there are no paid staff. Without The Magic Bus, the rugby team will have a difficult time funding
itself and raising money for those in need. He said that he understood that the "tailgating"
definitions were actually directed at their activities. He said that The Magic Bus will not be able
to continue its long-standing tradition based on the regulations before the Commission. He
asked that the regulations be changed in order to allow the bus to continue.
Ann Freerks asked how much money the organization has given to charity. Freerks said he
believed it was somewhere in the neighborhood of $150,000 over 15 years, not counting the
amounts used for the rugby team (which is also anon-profit). Koppes asked if the only
objections Freerks had were concerning the location and alcohol provisions, and Freerks said
that was correct. He did note that the vendors were kind of being squeezed when a lot of people
make money off of game days. He noted that people make a lot of money allowing people to
park cars on their property and none of that is regulated. The tailgaters are what create the
mess and the vendors are being held responsible for it.
Eastham asked for clarification on issues surrounding The Magic Bus. Jeremy Freerks said that
the bus has a live band for which admission is charged. Eastham asked if the same revenues
could be generated without selling alcohol. Freerks clarified that they do not sell alcohol. He
said there is free pop and alcohol with the price of admission to see the band. Eastham asked if
the business could continue if it did not dispense alcohol. Freerks said that he did not believe
the numbers would be the same. Ann Freerks said that what is unique about The Magic Bus is
that it is a place to go and tailgate without being connected with a specific vehicle.
Planning and Zoning Commission
May 5, 2011 -Formal
Page 12 of 14
Yolanda Frudden said that she did not appreciate Walker trying to ban a food on skewers that
she has been serving for 15 years. She recommended that Walker refrain from walking her dog
during football games if she is so worried about it. She noted that the sticks that she uses are
not the same sticks that Walker has expressed concern about at previous meetings as she saw
the stick in question and it was much too short.
Jean Walker said that she would like to rebut that point. She said that the sticks are all over the
neighborhood for weeks after the games. She said that the stick was short because it was
broken off, and it had a very sharp point. She said it had remnants of meat on it and she had to
pry it from her dog's mouth. Walker said that she is not the only one who has had this problem
and she thinks that people should take responsibility for what happens to their products,
particularly if it could injure an animal. She noted that her dog could have perforated his
intestines and died. Anything that can be served on a stick can also be served off of a stick if
you weigh it against the life of an animal, Walker said.
Christensen said that if there were no vendors on Melrose all of the houses that rent to vendors
would be renting to cars and the tailgating and alcohol would run the length of the street. He
said that the vendors do create a significant buffer zone. Christensen said that allowing vendors
to set up at 9:00 AM rather than noon would make a significant difference. Koppes asked how
the set-up requirements compare to those in other cities. Christensen said that the requirements
vary widely, but it is the same basic theory of doing business. He said that there is a
tremendous amount of work involved and any leeway on the front-end makes for a shorter day
on the back-end.
Crystal Cavanaugh said that she believes that a lot of the complaints lodged by the
neighborhood association are really about adequate trash and restroom facilities. Cavanaugh
urged the City and the University to work together to resolve those issues. Cavanaugh noted
that the vendors are not the draw for the games and while they do benefit financially from them,
they also provide a service to the fans and a buffer for the neighborhood. She said that if the
vendors were not present there would simply be more room for more tailgaters. She said the
problems are not vendor-specific problems; they are problems resulting from lots people in a
small area.
Freerks closed the public hearing.
Koppes motioned to defer.
Weitzel seconded.
Koppes said that part of the reason she wants to defer the matter is to take The Magic Bus into
account. She said that it is a tradition and she does not want to see it go away. She said that
she also would like to consider allowing vendors to set up at 9:00 AM rather than at noon.
Koppes said that she thinks the cooking tents need better clarification as there were a lot of
questions about that. Boothroy said that he intentionally left the specifics out because the fire
code dealing with that issue is a couple of pages long and is not being amended. Koppes said
she would like to know what "approval by the Fire Marshall" actually means for vendors.
Boothroy said that neither he nor the Fire Marshall can tell the Commission what the impact of
the inspections will be until they actually go over and do them. He said that the uniform fire code
is going to be amended to allow broader discretion for the Fire Marshall, which may allow for a
better ability to address the uniqueness of the Melrose Avenue set-ups.
Planning and Zoning Commission
May 5, 2011 -Formal
Page 13 of 14
Koppes asked if there was anything that could be done for The Magic Bus. Boothroy said that
that would be a legal opinion and staff will have to review the options and give a legal
recommendation. Freerks said she is just interested in how that is handled in other
communities. She said she wanted to be clear that she is not interested in the expansion of
alcohol sales, but may be open to something more like the status quo for The Magic Bus.
Weitzel said that he agreed with the need for review regarding all of the comments made so far.
He said that the critical party to get to the table in these discussions is the University of Iowa.
Freerks said that she almost feels like vendors have been made the bad guys and are owed an
apology. She said that there are a lot of things that could be addressed by the University and
the City that could go a long way toward enhancing the experience for fans and dealing with
what the neighbors face after the fun is gone. Freerks said the real issue before the
Commission is trying to make legal what has been going on for years. She said that the vendors
do add to the game day experience. Weitzel said that there are no problems with vendors at any
of the other events in the city; it is not a vendor issue. Freerks noted that over 70,000 people
come through that neighborhood which can be both a blessing and a problem for any
community. She said that we need to figure out to take the good of that and eliminate as much
negative as we can.
Eastham said he is not terribly interested in The Magic Bus issue as there are many
opportunities to donate to private charities. Eastham said that litter and restroom facilities are
the primary issues and are a joint City and University issue. Eastham noted that the Council
could, as a part of adopting these regulations, devote money to clean-up and providing portable
toilets in order to prevent the neighborhood itself from being impacted by litter and public
urination. Eastham agreed that the University should be a party to these discussions.
He said that quasi-commercializing aneighborhood may have impacts that he is in favor of
further exploring.
CONSIDERATION OF MEETING MINUTES: April 21, 2011:
Weitzel offered a correction to the minutes.
Koppes moved to approve the minutes as amended.
Payne seconded.
The motion carried 5-0 (Plahutnik and Dyer excused).
OTHER:
Report from American planning Association Conference deferred until next meeting
ADJOURNMENT:
Koppes motioned to adjourn.
Weitzel seconded.
The meeting was adjourned on a 5-0 vote (Plahutnik and Dyer absent).
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05-26-11
IP11
MINUTES PRELIMINARY
PUBLIC ART ADVISORY COMMITTEE
THURSDAY, MAY 5`h, 2011
LOBBY CONFERENCE ROOM -CITY HALL
Members present: Terry Robinson, Susie Thurmond, Mark Seabold, Rick Fosse
Staff Present: Marcia Bollinger, Rebecca Raab
Public Present: Jill Harper, Shay and Porsche (City High students)
Not in attendance: DaLayne Williamson, Patrick Carney, Jan Finlayson
CALL TO ORDER
Robinson called the meeting to order at 3:35pm.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA
No new business
CONSIDERATION OF THE MINUTES OF THE MARCH 3. 2011 MEETING
MOTION: Fosse moved to approve the March 3, 2011 meeting minutes as presented. Seabold
seconded. Motion passed 4:0
REVIEW OF GRANT WOOD NEIGHBORHOOD ART PROPOSAL
Harper and students presented the Grant Wood Neighborhood Art proposal to the group.
Robinson suggested a few changes based on his staff's experiences with similar art at
Pheasant Hill Park, including making the tops more difficult to vandalize. Harper agreed the
shape of the concrete was important and said they were flexible with that design. Harper
proposed a time frame and said that most of the work could be done at City High as an
after school program. Fosse asked how the column was attached to the foundation and Harper
said that the cement column and base were all once piece. Bollinger asked what ideas Harper
had for a design and Harper said that the neighborhood organization had expressed interest in
imagery that reflected the neighborhood and also the phrase `Sycamore Greenway'. Bollinger
said that a student had proposed lighting the sculptures and the group all expressed support of
the idea. Various members proposed ideas for lighting the sculpture and Harper said she would
look into this. Members discussed the best shape for the columns and methods for pouring the
concrete. Harper asked members if the budget proposal looked appropriate and all members
agreed that it did. Harper also mentioned that Fas Trac students may be involved and members
agreed that this was ok.
MOTION: Fosse motioned to approve the proposal and Thurmond seconded. Motion
passed 4:0.
REVIEW OF WEST HIGH DONATION STATION ART PROPOSAL
Bollinger reviewed the current status of the West High Donation Station Art proposal. She said
she had received a few proposals from students, but planned on working to solicit more. The
group agreed.
Public Art Advisory Committee
Thursday, March 3, 2011
Page 2 of 3
KIDZ TENT
Bollinger reviewed Kidz Tent and asked if members were interested in participating. The group
expressed interest and Bollinger said she would work with her intern on collecting donations.
UPDATE -NORTH MARKET PLACE LITERARY WALK POETRY IN PUBLIC BOOKMARKS
PROJECT
Bollinger showed the members photos of the BookMarks project and provided an update on the
project's progress. Bollinger said all books would be displayed July to October 2011. The
group was pleased with the progress of the project and had no comments.
Bollinger updated the group on the progress of the North Market Place Literary Walk saying the
art pieces were progressing well and would be installed in June 2011. Bollinger said she
anticipated that the committee would do a dedication ceremony. The group had no comments.
Bollinger said that Poetry in Public was also progressing well and that posters would be installed
in public in the next few weeks. Bollinger said the program did not have the capacity to do the
art program component this year and the committee agreed a new, simpler format was needed.
Bollinger said she hoped to work on this more in the coming years and Harper said she would
like for her students to potentially participate.
OTHER?
No other business
ADJOURNMENT
Fosse moved to adjourn at 4:20p
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MINUTES
HUMAN RIGHTS COMMISSION
May 17, 2011
Lobby Conference Room
PRELIMINARY
IP12
Members Present: Orville Townsend Sr., Dianne Day, Wangui Gathua, Harry Olmstead, Martha Lubaroff,
Connie Goeb.
Members Absent: Diane Finnerty, David B. Brown, Howard Cowen.
Staff Present: Stefanie Bowers.
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): No.
CALL TO ORDER
Day called the meeting to order at 18:03.
PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA: None.
CONSIDERATION OF THE MINUTES OF THE April 12, 2011 MEETING:
Olmstead, moved to approve.
Townsend seconded.
The motion passed 6-0.
BACKYARD ABUNDANCE
Fred Meyers presented to the Commission on helping children in the community through outdoor playscapes.
P/ayscapes can be in public spaces (Recreational Center) or in private backyards. There is a program being
held at the Iowa City Public Library on June 18th that will provide more examples and also tour some area
playscapes. Commissioner Goeb is planning on attending and will report back to the Commission at the June
meeting.
HUMAN RIGHTS BREAKFAST
Commissioners will provide a list of possible keynote speakers either at of before the June meeting.
IMMIGRATION SUBCOMMITTEE
Day updated Commissioners on the Know Your Rights program being held on May 28th at the
Johnson County Fair Grounds. Commissioners Finnerty and Day will attend on behalf of the
Commission. Bowers reported the Spanish survey has been completed. Commissioners decided to
extend the due date for surveys for the online version if it is not online by Friday, May 20th.
BUILDING BLOCKS TO EMPLOYMENT
Bowers mentioned the Job Fair had 19 employers
employers who attended the Fair for feedback.
attend. Committee members are currently surveying
DELVING INTO DIVERSITY
Commissioner Day who attended this program felt the film was a good selection but in the future, felt it may be
beneficial for the discussion portion of the program to make a clear link between the community and the film
shown. Bowers will forward the comments to the co-sponsors of the event and let Commissioners know when
future meetings will be held.
FACES OF IOWA CITY
Commissioners Olmstead, Lubaroff and Townsend will read through the training manual and report any edits to
Bowers. Bowers will then send the training manual to participants. A press release will follow as well as a flyer
to advertise the program.
Human Rights Commission
May 17, 2011
Page 2 of 3
YOUTH AWARDS
Commissioner Day spoke on the highlights of the program. The program was recorded and replays on City
Channel 4.
FAIR HOUSING TRAINING
Commissioner Olmstead reported that the program was well attended and provided useful information
concerning service animals and companion animals. The program was recorded and replays on City Channel
4.
BULLYING PROGRAM
Commissioner Olmstead stated that the program was well attended and participants gave favorable reviews in
the evaluations.
UNIVERSITY OF IOWA CENTER FOR HUMAN RIGHTS
Commissioner Olmstead mentioned an upcoming program the Center is sponsoring and also that the Center
will be selecting a book for One Community One Book-Johnson County Reads in the near future.
REPORTS OF COMMISSIONERS
Goeb reported that she is working with the 50/50 in 2020, which is an organization that hopes to achieve
political equity for Iowa women by recruiting, training, and mentoring women in sufficient numbers so that by
the 100th anniversary of Woman Suffrage (the year 2020) Iowans will have elected females to fill 50% of the
Iowa Legislature, the Iowa delegation of the U. S. Congress, and the office of the Governor.
ADJOURNMENT
Olmstead moved to adjourn.
Lubaroff seconded.
The motion passed 6-0 at 19:14
Human Rights Commission
May 17, 2011
Page 3 of 3
Human Rights Commission
ATTENDANCE RECORD
2011
lMoo•inn rla+cal
NAME
Dianne Day
Wangui
Gathua
Martha
L u ba roff
__ _ ____
H owa rd
Cowen
Constance
Goeb
Harry
Olmstead
(8-1-2010)
~ Orville
i Townsend,
i
Sr.
Diane
I~ Finnerty
I _ _. __.__- -- -
David B.
Brown
TER
M
EXP.
1118
2/15
3/15
4/12
5/17
6/21
7119
8116
9/20
10118
11/15
1zi2o
1/1/12 X X X X X
1/1/12 O/E O/E O/E O/E X
1/1/12 O/E O/E X X X
1/1/13 X X X O/E O/E
1/1/13 X X X O/E X
1/1/13 O/E X X X X
1/1/14 X X X X X
1/1/14 X X X X O/E
1/1/14 X X X O/E O/E
KEY:
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting/No Quorum
R =Resigned
- = Not a Member
DRAFT
POLICE CITIZENS REVIEW BOARD
MINUTES -May 10, 2011
CALL TO ORDER: Chair Donald King called the meeting to order at 5:30 P.M.
MEMBERS PRESENT: Melissa Jensen, Peter Jochimsen, Royceann Porter (5:34pm),
Joe Treloar
MEMBERS ABSENT: None
STAFF PRESENT: Staff Catherine Pugh and Kellie Tuttle
OTHERS PRESENT: Dean Able public
RECOMMENDATIONS TO COUNCIL
None
CONSENT
CALENDAR Motion by Jochimsen and seconded Porter by to adopt the consent calendar as
presented or amended.
• Minutes of the meeting on 04/12/11
• ICPD Department Memo #11-14 (Jan-Feb 2011 Use of Force Review)
• ICPD Department Memo(Quarterly/Summary Report (Qtr 1)-IAIR/PCRB,2011
• ICPD Bar Check Report (PAULA) -March, 2011
Motion carried, 4/0, Porter absent.
OLD BUSINESS Adding interview process language to materials -Tuttle informed the Board of
some suggested changes the Police Chief had for the forms per an a-mail. The
Board reviewed the revised draft handed out during the meeting and made
modifications. Staff will make the changes and submit another draft for the June
meeting.
NEW BUSINESS None.
PUBLIC
DISCUSSION Dean Able presented a letter from the Hawkeye Area Chapter American Civil
Liberties Union of Iowa. He briefly addressed the three points of the letter with
the Board and felt that the Board was already addressing one of them by
updating the forms/brochure. Staff addressed the other two issues relating to the
annual report on the Board's webpage and the posting of meetings.
BOARD
INFORMATION King informed the Board that a letter had been sent from NACOLE (National
Association for Civilian Oversight of Law Enforcement) urging the Board to join
as a member. King said that the PCRB had been a member in the past and
found that they did not use the website or information very often. He also did not
PCRB
May 10, 2011
Page 2
know whether there was money in the budget for this. The Board reviewed the
information and no one expressed an interest.
Jochimsen pointed out a local radio station broadcasting misinformation on the
PCRB budget. The Board felt that no response was necessary.
STAFF
INFORMATION None.
EXECUTIVE
SESSION Not needed.
TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change)
• June 14, 2011, 5:30 PM, Lobby Conference Rm
• July 12, 2011, 5:30 PM, Lobby Conference Rm
• August 9, 2011, 5:30 PM, Lobby Conference Rm
• September 13, 2011, 5:30 PM, Lobby Conference Rm
ADJOURNMENT Motion by Treloar, seconded by Jensen to adjourn.
Motion carried, 5/0. Meeting adjourned at 5:57 P.M.
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