HomeMy WebLinkAbout2011-06-02 Info Packet~ = 1
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CITY OF IOWA CITY
www.icgov.org
CITY COUNCIL INFORMATION PACKET
June 2, 2011
JUNE 7 SPECIAL WORK SESSION
IP1 Council Meetings and Work Session Agenda
IP2 Summary of Pending Work Session Issues
IP3 Memorandum from the City Clerk: Proposed Meeting Schedule (July-December)
MISCELLANEOUS
IP4 Memorandum from the City Clerk: Council Candidate packet available
IP5 USA TODAY Article: Rebuilding will take years, millions-and patience
IP6 Letter from Lee Grassley, Mediacom, to the City Clerk: Correction -Channel changes
letter dated May 13th
IP7 Memorandum from the Director of Public Works and the Director of Planning and Community
Development: Update: Flood-related activities
DRAFT MINUTES
IP8 Planning and Zoning Commission: May 19, 2011
IP9 Youth Advisory Commission: May 1, 2011
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' "'"'®'~~ City Council Meeting Schedule and _
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CITY OF IOWA CITY Work Session Agendas Ip~
www.icgov.org
• TUESDAY, JUNE 7 Emma J. Harvat Hall
6:15p Special Work Session
• Agenda Items
^ Information Packet Discussion (May 26, June 2]
^ Council Time
No Dinner Budget Priorities
Provided Summary of Pending Work Session Issues [II?#2]
• Upcoming Community Events/Council Invitations
• Discussion of Meeting Schedules (IP#3]
7:OOp Regular Formal Council Meeting
Continue Special Work Session if necessary
TENTATIVE MEETING SCHEDULE
SUBJECT TO CHANGE
• MONDAY, JUNE 20 Emma J. Harvat Hall
5:30p Regular Work Session
• TUESDAY, JUNE 21 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
• TUESDAY, JULY 5 Emma J. Harvat Hall
5:30p Special Work Session
7:OOp Regular Formal Council Meeting
• MONDAY, JULY 18 Emma J. Harvat Hall
5:30p Regular Work Session
• TUESDAY, JULY 19 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
• MONDAY, AUGUST 1 Emma J. Harvat Hall
5:30p Regular Work Session
• TUESDAY, AUGUST 2 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
• MONDAY, AUGUST 15 Emma J. Harvat Hall
5:30p Regular Work Session
• TUESDAY, AUGUST 16 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
!1 ~ = 1
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""'®'~~ City Council Meeting Schedule and
~~
CITY OF IOWA CITY Work Session Agendas June 2, 2011
www.icgov.org
• WEDNESDAY, AUGUST 24 North Liberty
4:OOp Joint Meeting
• FRIDAY, NOVEMBER 18 University of Iowa Boathouse
1:OOp-5:OOp Strategic Planning Session
• MONDAY, DECEMBER 5 Emma J. Harvat Hall
2:OOp-5:30p Strategic Planning Session
IP2
SUMMARY OF PENDING WORK SESSION ISSUES
6/2/ 11
Library Facilities Study (JUNE 20)
First Avenue/Railroad Grade Separation Project (JUNE 20)
Solid Waste Plan Update (JUNE 20)
Review Traffic Calming Policy (AUGUST)
Traffic Enforcement Cameras (AUGUST)
Sanctuary City
Review Function of Boards/Commissions: Explore Possible Consolidations
Flood Recovery & Mitigation Update (PERIODIC)
June 20 - 21
^~®~ CITY 4F IOWA CITY 1P3
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®~~~ RAND [~ M
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DATE: June 1, 2011
TO: Mayor and City Council
FROM: Marian K. Karr, City Clerk ~~II~~\~
"I'
RE: Proposed Meeting Schedule (July-December)
Attached is a meeting schedule for July through December in accordance with interest expressed
to consider one meeting in July and August and return to the first and third Tuesday of each
month starting in the fall. Please take a look at the proposed schedule, check your calendars,
and let me know on Tuesday evening of any potential changes you would like to make in the
meeting schedule. A couple of observations:
• You are currently scheduled to have a combined work session formal on Tuesday,
September 6.
• Time will need to be scheduled for staff evaluations (usually May-August).
• A number of you will be gone in late July and mid-August.
Special meetings will be called as necessary. Please let me know if you will be unavailable
anytime during the summer months.
Attachment: July-December calendar
U: schedule (July- December)
~Y 2~~
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CITY OF IOWA CITY
MEMORANDUM
IP4
Date: June 2, 2011
To: Mayor and City Council
From: Marian K. Karr, City Clerk
A Council Candidate packet is now available for pickup in the City Clerk's Office.
The packet includes a Handbook, Affidavit of Candidacy and Nomination
Petitions for filing for the upcoming Council election. The information is also
available on the City website.
Papers must be filed in the City Clerk's Office by 5:00 p.m. on Thursday,
September 1, 2011.
Attachment: 2011 City Election Calendar
2011 City Election Calendar
Day and Date Event & Iowa Code Section
Monday, August 15 Candidate Filing Begins. First day to file nomination petitions with
the City Clerk. [376.4]
Thursday, September 1 Candidate Filing Deadline at 5 p.m.. Last day to file nomination
papers in the office of the City Clerk. [376.4;44.4]
Friday, September 2 Nominations and Public Measures Delivered. City Clerk delivers all
nomination papers and the full text of all public measures to be
included on City election ballot to the Auditor by 5 p.m. [376.4]
Monday, September 5 Labor Day -Holiday [1 C.1(7)]
Tuesday, September 6 Withdrawal Deadline. Last day for candidates to withdraw by filing
a written request with the City Clerk. [44.9(6); 47.4; 376.4]
Friday, September 30 Voter Pre-registration Deadline. With Auditor no later than 5 p.m.
Tuesday, October 11 Primary Election Day, if necessary. A primary must be held for
offices with more than two candidates per position to be filled. Polls
are open from 7 a.m. until 8 p.m. except as noted below for the
regular City election. [49.73, 376.6; 376.7]
Thursday, October 13 Canvass of Votes by Board of Supervisors [376.7]
Friday, October 28 Voter Registration Deadline without additional requirements.
Tuesday, November 8 Regular City Election Day. Polls open 7 a.m. to 8 p.m. [49.73;
376.1; 53.22(2)]
Friday, November 11 Veterans' Day -Holiday observed [1 C.1(8)]
Tuesday, Wednesday, Canvass of Votes. Canvass of votes by the Board of Supervisors. If
November 14,15 canvass day is a holiday, may be moved to next work day. (4.1(34);
50.24]
*Signatures required on nomination petitions per County Elections Office:
District A: 216
District C: 203
At-Large: 87
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Rebuilding will take
years, millions
and patience
destroyed or damaged more than 7,000
buildings and affected 10% of local
businesses. It was part of a phalanx of
twisters that killed 238 people in Alabama
alone and another 100 or so in other states
across the South.
Updated 6d 4h ago ~
By Larry Copeland, Steve Wieberg and Oren Dorell
USA TODAY
TUSCALOOSA, Ala. - To say Tuscaloosa is
rebuilding would be wildly optimistic.
up a home Tuesday in Tuscaloosa, nl<, Enlarge
Roofers try to palrh up a home Tuesday in
Tuscaloosa, Ala.
A month after a monstrous tornado struck
here, flattened houses still line block after
block. Some homes simply vanished. Streets
are festooned with trees ripped from the
roots or snapped at the top. Remnants of
people's lives dangle from broken branches:
a bit of foundation skirting here, a maroon
shirt there, bits of insulation over there.
The tornado killed 41 people, devastated
vital parts of the city's infrastructure,
But Tuscaloosa is further along the road to
rebuilding than Joplin, Mo., which was struck S
unday by a tornado that killed at least 125,
blasted 2,000 homes, took out one of the
city's two hospitals, ravaged big-box stores
and smashed several hundred small
businesses.
STORY:Online networks help search
for missing after tornado
PHOTO:Rebuilding after tornadoes
Together, Tuscaloosa and Joplin offer a
revealing glimpse at what until now have
been rarely asked questions in the USA: How
do you rebuild when a massive tornado
strikes a densely populated city (93,000
here; 50,000 in Joplin)? Where do you begin
when key public services are heavily
damaged or destroyed?
"We went from a normal, thriving, vibrant
community to one that had this terrible path
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of destruction," says Terry Waters, head of
the West Alabama Chamber of Commerce.
"We're having to build the airplane at the
same time we're trying to fly it."
Both Tuscaloosa, now dusting itself off, and
Joplin, just staggering to its feet, can look to
Moore, Okla., for rebuilding lessons. The
Oklahoma City suburb of 55,000 emerged
from a similarly powerful tornado in 1999 -
and another one four years later -stronger
and healthier, says City Manager Stephen
Eddy.
The two tornadoes destroyed a combined
800 homes and 200 businesses in the Moore
area. The first gave planners the same initial
where-do-you-start pause that hangs over
Joplin today.
"You start from the core and go out, get
back basic services and clear streets, try to
get things back to some sense of normal,"
says Deidre Ebrey, Moore's economic
development director since 2002 and a city
consultant when the first storm struck. "And
then every week the needs change, from
emergency services to telephone to water
and electricity. And you kind of evolve into
lots for sale -where can I move, where can I
build back -those kinds of things."
says Rachel Minnery, who leads the
American Institute of Architects' disaster
assistance task force. The task force works
with communities to plan for disasters, and
rebuild after them.
"Often times, people want things to go back
to the way they were," Minnery says. "We
want to offer new opportunities from the way
things used to be. So the 'new normal' is
going to be different and hopefully ...
better."
It will take several years to rebuild,
depending on the local community, its
resources and how much help it gets from
the state and federal government, she says.
The process, Minnery says, starts with
bringing together residents, business
owners and engineers to identify economic
and social needs. They also should plan for
"long-term resilience," Minnery says.
In tornado-prone areas, that could mean
making sure residents have a safe place to
go -abasement, reinforced bathroom or
cellar -when the next twister comes, she
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Eddy says with a chuckle: "How do you eat an
elephant? One bite at a time. That's what you
do. It was pretty much crisis mode in City
Hall- normal business didn't get taken care
of for several months. Normalcy? I wouldn't
say for two or three years, anyway."
An `extraordinarily difficult' process
Residents of Joplin and Tuscaloosa hoping
to get back to normal are likely to find "a new
normal" after the devastation they're seeing,
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says.
On the other hand, she adds, "If we plan for
each and every natural disaster, we make our
homes completely unaffordable. So we have
to do risk analysis to determine how great is
the risk and the threat."
Tuscaloosa and Joplin residents likely face a
complex process in determining who should
foot the bill ,says James Russell, author of
Agile City: Building Well-Being and Wealth in
an Era of Climate Change.
In some cases, the cost of rebuilding homes
can be more than they are worth.
Homeowners insurance often covers a
home's value instead of replacement cost,
Russell says.
(FEMA) and other federal agencies, state and
local governments, private insurers,
volunteer and faith-based organizations and
other non-governmental sources, Norm
Dong, FEMA's chief financial officer, says on
the agency's biog.
Federal disaster aid also can be delivered
through other agencies, such as the Small
Business Administration, the Department of
Housing and Urban Development, and the
Department of Agriculture.
In Tuscaloosa, Mayor Walt Maddox says,
public buildings will be rebuilt with "federal
and state sources matched by local sources.
The city had very significant reserves. Those
reserves will be used to match federal
dollars."
When whole neighborhoods are in such
straits, government agencies must decide
whether to offer loans or grants to bridge
the difference. The federal government does
this through community block grants, but
that's an additional layer of bureaucracy that
adds time to the process.
Navigating the process "is extraordinarily
difficult," especially for seniors and those
whose places of employment were lost,
Russell says.
Typically, "people are traumatized and not
able to deal with these bureaucracies to
document what they've lost," he says. "A lot
of elderly people's lives tend to get
destroyed in these things if they don't have
mental and physical resources to fall back
on."
Funds for survivors and reconstruction
come from many sources, including the
Federal Emergency Management Agen
Touring the blast zone
The tornado that plowed a 1-mile-wide,
nearly 7-mile-long path of destruction
through Tuscaloosa, home to the University
of Alabama, was awesome.
The storm destroyed a building housing the
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emergency management agency and the
department that collected garbage, trash
and recyclables, crushed a fire station and a
police precinct and drained two of the city's
13 water towers. It wrecked many of the
city's garbage, recycling and trash trucks,
wiped out its primary communications tower
and damaged a water treatment plant.
It destroyed, severely damaged or otherwise
economically injured more than 650 of the
city's 6,200 businesses, which employed
7,200 people with an estimated annual
payroll of $270 million, says Waters of the
Chamber. Only a small fraction of those
businesses have re-opened.
The city is rebounding.
More than 266,000 cubic yards of debris
have been hauled off -although more than
1 million cubic yards remain, officials say.
Garbage collection has resumed -but
trimmed from twice to once a week because
some of the garbage trucks were destroyed.
Recyclables are not being collected.
Like Moore, Okla., Tuscaloosa has begun to
seize the catastrophe as an opportunity.
we have is an opportunity to rebuild
Tuscaloosa in a way that honors all those
who have lost so much."
Meanwhile, the city put amoratorium -with
certain exceptions - on new construction.
"In some apartments and condominums, we
need to require a certain amount of safe
rooms," he says. "We have a new
understanding that the (tornado) threat is
real, especially in a very populated place like
Tuscaloosa."
The Chamber of Commerce and the city set
up the Tuscaloosa Disaster Relief Fund a day a
fter the storm and established a website,
givetuscaloosa.com, where people can make
donations. So far, $1.3 million has been
raised.
In Tuscaloosa and Joplin, the disasters will
have ashort-term upside.
Recovery efforts will pump millions of
dollars into the local economies. "There are
going to be people working to clean up.
There'll be people working in new
Within hours of the tornado, Maddox issued
an executive order creating a 50-member
Rebuild Tuscaloosa Task Force. Made up of a
cross-section of people from the
community, the task force will make
recommendations to the mayor and City
Council.
"They're going to take a complete view and
come back to me with a plan which will
include possibly new zoning regulations,
new building requirements, including both
aesthetics and materials, and overall higher
quality development," Maddox says. "What
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construction," says Rob O'Brian, president of
the Joplin Area Chamber of Commerce.
"There are jobs created."
Tuscaloosa Mayor Maddox expects a similar
boomlet for some.
"For home builders and commercial
developers, this, indeed, will pull them out of
the recession and provide some economic
stimulus," he says. "But for the next six to 12
months, it's going to overall have a negative
impact on the community."
Hope and faith in Joplin
In Joplin, a slow line of traffic snakes along
20th Street, past a sprawling, badly scarred
brick building that has stood in south
central Joplin for more than 50 years. Joplin
High School's roof is shredded, its windows
blown out, its lawn piled with mangled trees.
The gym is a heap of collapsed girders and
trusses.
Here, Melodee Colbert-Kean says, is where
the rebuilding should begin.
"That would be my priority. Get the high
school back and going," says the city
councilwoman and mayor pro tem. "That's
your future ... the kids."
The overriding message from City Hall,
however, is one of optimism.
The tornado destroyed or damaged up to
10% of Joplin's 2,000 businesses, but left
some vital areas intact: the industrial park
and the recently redeveloped downtown area
that's home to the city's government.
In fact, says O'Brian of the Chamber of
Commerce, 90% of the city was untouched.
"You can have a big tornado in a small
community, and the challenges and
difficulties it faces are much greater, I
believe, than what we're going through," he
says. "While we had a significant blow,
there's so much of the community intact to
stage from and begin pushing for recovery."
Downtown's survival is particularly
significant, Colbert-Kean says.
"That gives us a little glimmer of hope that all
is not lost," she says. "It gives us a chance to
say, 'OK, while we are surrounded by
devastation, we still have some places in
Joplin we can hold onto. We still have
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But getting started is daunting after 200-
mph winds carved a 6-mile-long, half-mile-
wide path of destruction.
"It's apocalyptic-looking," says Mike Seibert,
a pharmaceutical sales representative who
has lived all of his 52 years in Joplin and is
on the City Council. "When you look out,
from one side of your peripheral vision to
the other side of your peripheral vision, it
(the devastation) is all you see."
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something. Now, let's build from here."'
Contributing: Wieberg reported from Joplin,
Mo; Dorell from McLean, Va.
reprints & permissions
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IP6
Mediacom
May 25, 2011
Ms. Marian Karr
City of Iowa City
410 E. Washington St.
Iowa City, Iowa 52240-1826
Subject: CORRECTION -channel changes letter dated May 13tH
Dear Ms. Karr:
On or about May 13th you received a letter communicating channel changes that will be
made in your community on or about June 15, 2011.
This letter is to inform you there was an error in the notification that advised ESPN U HD
would be launching on channel 828. The correct channel ESPN U HD will launch on is 833.
I apologize for any confusion this error may have caused. The channel changes previously
advised, as well as the launch of ESPN U HD will still take place on or about June 15th, 2011.
If there are any questions please contact me at 319-268-5033 or a-mail
Igrassley(~mediacomcc.com .
Sincerely,
~~
Lee Grassley
Sr. Manager, Government Relations ~
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Mediacom Communications Corporation
6300 Council St. NE • Cedar Rapids, IA 52402
319-395-7801 • Fax 319-393-7017
^~,®~ CITY 4 F IOWA CITY 1P7
~ ~~~~~~~
M EMS
Date: May 31, 2011
To: City Manager
From: Rick Fosse, Director of Public Works
Jeff Davidson, Director of Planning and Community Development
Re: Update: Flood-related activities
Engineering Division
• The demolition of buyout properties continues. This includes preparing,
contracting and inspecting the asbestos abatement and structure removals.
Dubuque Street Elevation and Park Road Bridge Reconstruction Project
• Continued Park Road Bridge type, size, and location study.
• Continued draft of Alternatives Screening Report.
• Continued development of bridge-type and location screening matrix to complete
initial and reasonable alternatives screening.
• Continued processing of wetlands delineation, habitat, and viewshed field data.
• Began development of presentation for TAC meeting scheduled for June 8.
• Coordinated with City staff on grant development -text and graphics.
• Began development/refinement of 500+1, 100+1, and 2008+1 roadway
conceptual alternatives.
• No Public Engagement Task Status update for this week. Primary focus this
week was on grant review and coordination.
• City Staff is pursuing possible funding sources to offset construction costs.
Wastewater Treatment Plant Consolidation Project
• Held meeting on May 18 to review facility layout for several items
• Working on detailed layout of primary clarifier equipment & sludge & scum
pumping
• Working on structural design for primary clarifier
Working on design development of activated sludge system
• Working on alternative analysis to aeration blowers
• Working on sodium hypochlorite storage and feed facilities
Working on architectural design on equipment warehouse and chemical building
• Working on sizing and layout of bio-solids storage structure
• Working on plant piping sizing, velocities, and layout
• Working of sizing and layout of primary and secondary flow splitters
• Finished draft listing of plant equipment
• Continue development of grit removal process
May 31, 2011
Page 2
Rocky Shore Drive Pump Station and Floodgates Project
• Discussed City preferences on standby power, pump type, pump size
• Discussed additional public outreach and modeling efforts along the Iowa River
West Side Levee
• The appraisal and title services are currently being completed for the property
acquisition for the project.
• Army Corps of Engineers has received the permit application and the review
process will be approximately 4 months.
Taft Speedway Levee
• Interviewed consultants to perform the preliminary study required by HUD.
Water Division
River Crossings
• Phase I field visit will be performed by an architectural historian prior to the
proposed construction activities.
• Public Works is reviewing a proposal for the Phase I study from the University of
Iowa. Upon completion of the study, the Hwy 6 site design can be completed.
Peninsula Source Protection
• The project is substantially complete.
• The schedule meets FEMA program criteria and 5% retainage is being withheld
pending final completion of all punch list items.
Water Works Prairie Park Source Protection
• Plans and specifications are scheduled for City Council approval on June 7,
2011.
• Bid proposals are scheduled to be received on June 30, 2011.
• The engineers estimate for the project is $428,100.
• The proposed project schedule is:
o Start Date -July 25, 2011
o Substantial Completion Date -December 23, 2011
o Final Completion Date -May 31, 2011
PLANNING AND COMMUNITY DEVELOPMENT
• A total of 72 residential properties have been acquired with disaster recovery buyout
grants. Of the 72 properties, 33 properties have been acquired using Community
Development Block Grant (CDBG) funds, 33 properties with Hazard Mitigation Grant
Program (HMGP) funds, and six properties with Community Disaster Grant (CDG)
funds. A total of 59 properties have been demolished in the Parkview Terrace and Taft
Speedway neighborhoods. The next round of demolitions will occur in early June.
May 31, 2011
Page 3
• Three firms were interviewed for the Taft Speedway Levee evaluation study. HDR was
selected as the firm to complete the study and negotiations can begin on the scope of
services and consultant agreement. In late June, a public meeting will be held to gather
initial public input on the scope and timeline of the study. The final report for the study is
due in September.
• An amendment for the CDBG Buyout Program is being prepared in order to add five
properties to the acquisition budget. The amendment would increase the number of
properties eligible for a buyout with CDBG funds from 62 to 67.
• Staff is now processing loan pre-approval letters and property preference forms for
Single Family New Construction Round 3. There will be a total of 31 owner-occupied
affordable housing units built in Round 3 of the program. Construction has begun on
several of the homes and are expected to be available before the end of this year.
• Applications for Federal Jumpstart funds for repair, rental rehabilitation, down payment
assistance and interim mortgage assistance are still being accepted and funds are
available. To date, $869,500 in Federal Jumpstart funding has been used to assist 18
households.
• Due to the possible rescission of federal grant funds, staff is continuing to provide
information to our Congressional offices in Washington on the City's active federal flood
recovery and mitigation grants. Staff is also providing information to our state
representatives regarding the status of our flood recovery efforts.
IP8
PRELIMINARY
PLANNING AND ZONING COMMISSION
MAY 19, 2011 - 7:00 PM -FORMAL
LOBBY CONFERENCE ROOM, CITY HALL
MEMBERS PRESENT: Charlie Eastham, Ann Freerks, Elizabeth Koppes, Michelle Payne,
Tim Weitzel
MEMBERS ABSENT: Wally Plahutnik, Carolyn Stewart Dyer
STAFF PRESENT: Bob Miklo, .Christina Kuecker, Sara Greenwood Hektoen, Doug
Booth roy
OTHERS PRESENT: Anne Bendixen, Paula Swaggard, Curt Ranshaw, Ron
Christenson
RECOMMENDATIONS TO CITY COUNCIL:
The Commission voted 4-0 (Eastham abstaining; Plahutnik and Dyer absent) to
recommend approval of CPA11-00002, an amendment to the Comprehensive Plan to
change the land use designation from Single-Family/Duplex Residential to General
Commercial for property located at the northeast corner of the intersection of Highway 1
West and Hudson Avenue.
The Commission voted 4-0 (Eastham abstaining; Plahutnik and Dyer absent) to
recommend approval of REZ11-00008, an application submitted by Ranshaw Limited
Partnership for rezoning from Medium Density Family Single (RS-8) zone to Community
Commercial (CC-2) zone for approximately .69 acres of property located at 1014, 1016
and 1022 Hudson Avenue subject to a Conditional Zoning Agreement addressing
neighborhood compatibility.
The Commission voted 4-1 (Eastham voting no, Plahutnik and Dyer absent) to
recommend approval of amendments to Title 14, Zoning Code, Chapter 4, Use
Regulations, Article D, Temporary Uses to add the new temporary use "football game day
commercial vending" to provide specific approval criteria for football game day
commercial vending and Chapter 9A, Definitions to define tailgating.
The Commission voted 5-0 (Plahutnik and Dyer absent) to send the following statement
to the City Council regarding football game day activities in neighborhoods near the
stadium: Activities associated with University of Iowa football games result in serious,
trash, litter, and public urination issues for the Melrose Avenue neighborhood. The
neighborhood and Melrose Avenue commercial vendors agree that there is a need for
more trash containers, litter clean-up and portable toilets. The University of Iowa has the
primary responsibility to address these issues. Therefore the Planning and Zoning
Planning and Zoning Commission
May 19, 2011 -Formal
Page 2 of 9
Commission recommends to the City Council that staff be directed to meet with the
University of Iowa officials to develop a plan to help address game-day trash, litter, and
public urination problems.
CALL TO ORDER:
The meeting was called to order at 7:00 PM.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
None.
COMPREHENSIVE PLAN ITEM:
CPA11-00002: A public hearing to amend the Comprehensive Plan to change the land
use designation from Single-Family/Duplex Residential to General Commercial for
property located at the northeast corner of the intersection of Highway 1 West and
Hudson Avenue.
Eastham noted that he has a conflict with this item and the next item on the agenda, and will not
be participating in consideration of those matters.
Kuecker noted that the applicant has requested that the Comprehensive Plan be changed to
show this area as commercial rather than residential. Kuecker said that in 1991 members of the
Miller Orchard neighborhood requested that the Comprehensive Plan be changed to show the
area as residential. Prior to that time, there had been several rezoning requests for two of these
parcels and the neighborhood felt that by changing the Comprehensive Plan designation they
could prevent future rezoning requests, keeping those parcels zoned residential. Kuecker noted
that in 1991, staff had recommended against changing the designation from commercial to
residential; however, the Planning and Zoning Commission and City Council voted to make the
amendment. Kuecker said that staff's opinion continues to be that these properties are
appropriate for commercial development. She said that the general principals of the
Comprehensive Plan encourage commercial development along arterial streets like Highway 1.
Kuecker noted that the subject properties are surrounded on three sides by commercial
properties, and that zoning them commercial would make a clear demarcation between the
residential and commercial areas of the neighborhood. The Comprehensive Plan also
encourages commercial development in already-existing commercial centers as a means of
discouraging sprawl. Kuecker said that it is also a good planning principal to zone both sides of
a street for similar uses.
Kuecker noted that some neighborhood residents have expressed concerns about the rezoning
and Comprehensive Plan amendment; however, staff believes that the northern boundary of
these properties would clearly demarcate the commercial and residential parts of the
neighborhood. Staff is recommending approval of the Comprehensive Plan change.
Planning and Zoning Commission
May 19, 2011 -Formal
Page 3 of 9
Koppes noted that Lot 22 was not changed in 1991 when the other parcels were; she asked for
clarification. Kuecker said that at the time it had a commercial use, and is currently zoned
commercial.
Weitzel asked if there was any chance that the commercial uses would start to creep up Hudson
Avenue. Kuecker said that the conditions toward the northern parts of Hudson are not
conducive to commercial in the same way that these particular parcels are, so she did not think
that was a concern.
Freerks opened the public hearing.
Ann Bendixen, 902 Hudson, said that the neighborhood has been working since at least 1991 to
keep these parcels residential. The Southwest District Plan, adopted in 2002, included this
residential designation. Bendixen said that the Miller Orchard Neighborhood Plan, which was
submitted to Council in 2009, represents the culmination of a lot of work by a lot of residents
and business owners from the neighborhood. Bendixen said that she would like to see
preservation of the existing housing stock, as is recommended in these plans. She said that
joint-decision making and plans are worthless unless use is made of them.
Paula Swaggard, 426 Douglass Street, said that though it does make sense to her to rezone
those three properties, her concern is that the commercial designation would creep into other
areas of the neighborhood based on a similar rationale.
Freerks closed the public hearing and invited a motion.
Weitzel moved to approve CPA11-00002, public hearing to amend the Comprehensive
Plan.
Payne seconded.
Freerks invited discussion.
Weitzel said that he thought the neighbors' concerns regarding "creep" of the commercial zone
into the residential neighborhood was a reasonable one. He said that nevertheless he did not
see a reason not to approve this amendment.
Payne said that she agreed with Weitzel. She said that Hudson Avenue is a beautiful tree-lined
street and she would hate to see the commercial continue to creep into it. She said that the
back lot-line on Douglas Court does provide a natural break for the separation of the
commercial and residential. She said that there should probably be a CZA to limit what can be
done on the lot. Freerks noted that that would be a rezoning matter and this was a
Comprehensive Plan item.
Koppes asked if there was anything more the Commission could do to ensure that the
commercial did not creep further up Hudson. Freerks said her understanding was that there is
not really any language in the Comprehensive Plan to address this; rather there is just a
designation on the map. Miklo said that one of the zoning principles staff tries to follow is
making zoning changes at side or rear lot lines and not across the street from each other. Miklo
said that it is much easier to get a transition at side or back lot lines where there can be more
Planning and Zoning Commission
May 19, 2011 -Formal
Page 4 of 9
fencing and landscaping. Miklo said that he does not know that it is necessary to add more
language to the Comprehensive Plan as that has been the City's practice and policy. Kuecker
noted that there is language in the Comprehensive Plan saying that commercial should have
access to arterial streets, as well as language stating that the Miller Orchard neighborhood
should be preserved as residential.
Freerks said that she thinks this issue is more difficult than it appears, and that the
neighborhood is one in which good things are happening thanks to a lot of hard work on the part
of many community members. While she understands the concerns, she does believe that there
are factors that make this a change that makes sense. Freerks said she wanted to make very
clear that she does not want commercial any further up Hudson Avenue. She said that she
thought this change would even out the area and was a reasonable request and would be
supporting it.
A vote was taken and the motion carried 4-0 (Eastham abstaining; Plahutnik and Dyer
absent).
REZONING ITEM:
REZ11-00008: Discussion of an application submitted by Ranshaw Limited Partnership
for rezoning from Medium Density Family Single (RS-8) zone to Community Commercial
(CC-2) zone for approximately .69 acres of property located at 1014, 1016 and 1022
Hudson Avenue.
Kuecker said that she wished to clarify a comment regarding lighting on the Paul's site that was
made at the last meeting. She noted that the City has provisions in its zoning code governing
lighting and HIS will ensure that any new lighting on site complies with those requirements. Staff
is recommending approval of this rezoning with conditions that prohibit the vehicular access
onto Hudson Avenue, a vegetative screen on the north side of the property, that the north and
Hudson Avenue elevation be a decorative wall for aesthetics purposes, and a building fagade
incorporating traditional building materials such as brick or wood that has a more pedestrian
scale with windows, awnings and bike/pedestrian access, with views into the commercial space
from Hudson Avenue.
Greenwood Hektoen asked if it was staff's recommendation that the property goes through
design review. Kuecker said that it is, and that the purpose of the design review would be to
ensure that those conditions are met. Freerks asked if these items had been discussed with the
applicant and Kuecker said that they have been.
Payne asked if Kuecker's recommendations for vegetative screening were intended to indicate
a specific screening level, such as S2 or S3. Kuecker said that it would likely depend on the
building plan. Miklo said that at a minimum the S2 screening is required so staff would likely
recommend something taller than that. Koppes asked if that needed to be in the CZA and Miklo
said that he believed the design review committee would look at the specific plan and see what
is appropriate. He noted that the Commission could certainly put that in if they felt and S3
screen was appropriate.
Freerks opened the public hearing and invited the applicant to speak.
Planning and Zoning Commission
May 19, 2011 -Formal
Page 5 of 9
Curt Ranshaw, part owner of Ranshaw Limited Partnership, spoke on behalf of the application.
Ranshaw said that he is in agreement with staff recommendations and would just like to see the
application pass. He said there is no tenant at present so a specific building design has not yet
been proposed.
Anne Bendixen, 902 Hudson, said she had four points to make in regard to the application.
Bendixen said that she would like to remind everyone that Hudson Avenue is only one block
long, so changing just a few homes has a major impact. She said that the concern of the
neighbors is that Hudson will be nibbled away by commercial properties: the current properties
represent 10% of the street. She said that already there is commercial truck traffic on Hudson
Avenue and expanded commercial would further jeopardize children living in the area. Bendixen
said that she has always supported Paul's as a way of being a good neighbor. She said that she
would like to see some reciprocation toward the neighborhood from Paul's. She said that
instead of beautification efforts from Paul's, she sees adult trees and bamboo plants being
taken down and she does not trust that more commercial development will be an aesthetic
asset to the community.
Paula Swaggard, 426 Douglas Street, said that she had e-mailed Commission members with
her concerns. She said that allowing any curb cut onto Hudson concerns her, as there is already
a lot of commercial traffic on the street. She said she has faith that the building design will
blend into the neighborhood, but she is concerned about the house at 1012 Hudson, as she
does not know how much of a buffer it will have from the building. Miklo explained that generally
commercial has a zero setback for side lot lines; however, if it is adjacent to a residential, it has
to observe the same setback. In this case, Miklo said, he believed that would be five feet.
No one else wished to speak to the issue and the public hearing was closed.
Payne moved to approve REZ11-00008, an application submitted by Ranshaw Limited
Partnership for rezoning from Medium Density Family Single (RS-8) zone to Community
Commercial (CC-2) zone for approximately .69 acres of property located at 1014, 1016
and 1022 Hudson Avenue, with design review and conditions stated in the staff memo.
Weitzel seconded.
Freerks noted that those conditions included the prohibition of a curb cut onto Hudson Avenue.
Koppes said that there is no semi-truck traffic on First Avenue, and wondered if Hudson Avenue
residents could contact someone to see about getting similar prohibitions on semi traffic. Miklo
said that Transportation Planners would be the ones to contact, though he said he knew they
were already studying that particular area for traffic calming measures. Koppes said it seemed
logical to prohibit truck traffic on Hudson Avenue. Payne said that at the very least a sign could
be put up.
Payne asked if the Commission wanted to say anything specific about the vegetative screening.
Koppes noted that the Design Review Committee would be looking at any plans. Greenwood
Hektoen advised the Commission to discuss what they wished to see and then the comments
would be in the record of the minutes when the design review is done. Koppes said that if it is a
nice looking building it would be a shame to require it to then be covered up. Weitzel said that
was his concern as well. Freerks said that the idea is that the plantings will soften the transition
from the adjacent residential property to the commercial area. Freerks said that it would be good
Planning and Zoning Commission
May 19, 2011 -Formal
Page 6 of 9
for the City to try to see if the very nice street trees that are along Hudson can be maintained
when the sidewalk project goes in. Kuecker said she had spoken with the City Engineer, and
they said they are going to try to keep as many trees as possible.
Freerks said she would be voting in favor of this application as it is her belief that it can be done
well and be an asset to the neighborhood. She said that she would not want to see commercial
creep any further down Hudson Avenue, but this seems reasonable to her, particularly with
design review being in place.
A vote was taken and the motion carried 40 (Eastham abstaining; Dyer and Plahutnik
absent).
CODE AMENDMENT ITEM:
Discussion of amendments to Title 14, Zoning Code, Chapter 4, Use Regulations, Article
D, Temporary Uses to add the new temporary use "football game day commercial
vending" to provide specific approval criteria for football game day commercial vending
and Chapter 9A, Definitions to define tailgating.
Doug Boothroy, Director of Housing Inspector Services, noted that there is a change to the
language governing signage so that it now only pertains to the location of the sign.
Greenwood Hektoen said that there had been discussions about the Magic Bus and whether or
not it could charge for the live music it offers. Greenwood Hektoen said that if there was a
charge to listen to the music then that would be considered a commercial game day use and
would be governed by the regulations being discussed. She said that if there was no charge, the
Building Official could review it as a temporary use for a concert. She said that it could possibly
be allowed so long as the use does not become commercial. Koppes asked if the same issues
would come up of there was agood-will donation and the area was still fenced off. Greenwood
Hektoen said that it would be for the Building Official to review. Boothroy said that one of the
advantages of these regulations is that there will be inspectors in the area, whereas before
there were not. Freerks said that the City Council had seemed like they wished to accommodate
the Magic Bus and the Magic Bus went through lots of hoops last year and received no
complaints, but that does not seem to matter because these regulations still do not allow them
to operate. Boothroy said that they would not be allowed to operate as a business. Freerks
asked if they could not operate as anon-profit. Greenwood Hektoen said that the City does not
distinguish between for-profit and non-profit businesses. She said that it is very difficult to draw
up some exception or regulation that allows the Magic Bus, but does not allow other ventures
that Council has specifically said that they do not want to allow. Koppes said that what she is
hearing is that if Magic Bus wishes to operate it could only operate on good-will donations. She
asked if they could then operate anywhere, and Boothroy said that if they were not a business
they could locate anywhere. He noted that if there .was alcohol it could not be provided by the
Magic Bus; it would have to be "BYOB," just like any other tailgate. Boothroy said that opening
the regulations up to vending alcohol is not something Council would support. Koppes said that
she had spoken with Mayor Hayek and he had expressed that same sentiment. Freerks said
that she understood the dilemma, but she is trying to understand what it is that they can and
should control. She said that she has issues with eliminating a program that was cleanly run and
did good work.
Planning and Zoning Commission
May 19, 2011 -Formal
Page 7 of 9
Eastham asked if any of the vendors along Melrose had applied for a temporary use permit
under the current code. Boothroy said that they were not regulated under the current code and
nobody applied except The Magic Bus and the Stadium Club, which he required to apply.
Boothroy said that the City had notified vendors at the start of the 2010 football season that
there would be a permitting process effective with the 2011 season. Eastham asked if any of the
vendors had applied for a temporary use permit prior to the 2010 season and Boothroy said that
none had ever done so, nor has it been required. Boothroy said that the only things they had
regulated prior to 2010 were set-up and tear-down times and ensuring that there were no
permanent improvements made.
Eastham asked if the sale prices of the properties Boothroy had discussed in his memo were
reflective of the current market as well, and Boothroy said that he did not think they had gold
again.
Koppes said that there had been some discussion about allowing vendors to set up by 9:00 AM
rather than 12 PM, and that change was not reflected in the ordinance before the Commission.
Boothroy said that his opinion is that there could be traffic conflicts and congestion resulting
from a 9 AM start time, and so he had left the set-up time as 12 PM.
Freerks opened the public hearing.
Ron Christenson, 122 N Westminster, said that he is the owner of Game Day Iowa. Christenson
said that Game Day Iowa has had a temporary use permit in Iowa City for the past several
years to sell anywhere in the community. He said that they were explicitly told that they did not
have to have one for their Melrose location.
He said he had requested the 9 AM start time and he would really appreciate it as what they are
doing is not congesting anything. Koppes asked how long Game Day has to do set up in other
communities they travel to. He said that it is different in every community, but that he is
supportive of the permitting process and the efforts that have been put in to getting it done.
Boothroy clarified that there are no permits issued on the plaza by HIS; those are issued directly
out of the City Manager's office.
Koppes suggested a 10 AM set-up time to avoid both the lunch-time traffic and the early
morning work traffic. Boothroy said that 10 AM would be better than 9 AM, though in his opinion
the later the better.
The public hearing was closed.
Koppes moved to recommend amendments to Title 14, Zoning Code, Chapter 4, Use
Regulations, Article D, Temporary Uses to add the new temporary use "football game day
commercial vending" to provide specific approval criteria for football game day
commercial vending and Chapter 9A, Definitions to define tailgating, changing the
recommended set-up time from 12 PM to 10 AM.
Payne seconded.
Weitzel asked if there was interest in discussing how far east the vending can go. Eastham said
he would be in favor of discussing it. Freerks said she would rather not change it as there is one
Planning and Zoning Commission
May 19, 2011 -Formal
Page 8 of 9
vendor who uses that space. Koppes and Payne >>aid they too would rather not change it.
Eastham noted that the Southwest District Plan encourages the preservation of the residential
character of the Melrose neighborhood. Boothroy had noted in his memo that sales in the area
had been selling at greatly inflated prices due to their commercial potential. Eastham said that
those prices are supported only by non-residential uses. The recommendation before the
Commission is to allow commercial uses in a residential neighborhood, whether they are
seasonal or temporary. Eastham said that allowing commercial uses in this neighborhood will
price out potential residential buyers. He said that this is an inevitable step toward
commercialization of this neighborhood in a way that is not supported by the Comprehensive
Plan or the zoning code.
Freerks pointed out that these are temporary uses, which are not actually addressed by the
Comprehensive Plan. Eastham said that he does not share that opinion, as he does not think
these are actually temporary uses. Freerks said that the proximity to the hospital, the University,
and the athletic facilities has much more to do with the cost of these homes than does game
day vending. Payne said there are a lot of homes in Iowa City that have sold for $500,000; she
said that the home Eastham was discussing was a fluke, as the use they wanted for it was
disallowed. Koppes said there are many places in the community that get the same temporary
use permits year in and year out, and the same arguments could be made against those
properties. She said that the fact that the vendors are putting their facilities up and down each
game day makes it a temporary use; they are not leaving them up from August through October.
Weitzel said that the increased property values have multi-variant causes. He said he did not
think that the 26 vendors being discussed are the reason for the increased property values. He
said that while the neighborhood does need to have its residential nature protected, the vendors
are not the entity from whom it needs protection. Payne said that the measures being discussed
will speak to this.
Greenwood Hektoen said that staff had considered imposing an overlay zone, giving zoning
rights for these types of uses, but decided against it. There will be no zoning rights or
grandfathering for these types of permits. Boothroy noted that there are provisions which allow
the privilege to vend to be removed if there are repeat offenders. Eastham asked where else in
the city commercial vending in a residential zone would be permitted. Weitzel said that it would
be constructive to reduce Eastham's point to its bare essentials; namely, that the code should
not be approved because the vending should not be.allowed. Eastham said that the
Comprehensive Plan does not support commercial uses in this area. Koppes said that City
Council does support it. Weitzel said because the use is temporary it sort of exists beyond the
scope of the Comprehensive Plan. Freerks agreed. Eastham said that his opinion is that the
uses are not temporary, but long-term and recurring. Weitzel said that he would not support a
motion to deny this matter. Koppes said that she will support it, but she certainly hopes that City
Council and HIS figure out a way to allow them to continue. She said she understands that there
is not a perfect solution, but she thinks there can be a solution of some kind. She said that these
are good regulations for evening the playing field for vendors, but she does want to see the
Magic Bus issue addressed and resolved. Weitze~ said that it is important to be careful with this
historic, residential neighborhood. He said that there are decades of tradition with tailgating in
the neighborhood. He said the vendors are not the problem, and eliminating them would change
nothing. He said he is inclined to follow the direction given by Council. Payne said she agrees
that the vendors are not the problem on game day, but it is good to regulate part of what is
going on. Freerks said she is torn by this issue. She said she understands the concerns that the
neighborhood has, and this is a fairly creative compromise. She said that she does believe it is
Planning and Zoning Commission
May 19, 2011 -Formal
Page 9 of 9
important to figure out a way to creatively allow activities like the Magic Bus to occur. She said
she agrees with most of the criteria, but she would like to propose that something be done about
the public urination and trash issues that occur. Weitzel noted that he is not against the Magic
Bus or moderate alcohol consumption.
A vote was taken 4-1 (Eastham voting no; Dyer and Plahutnik absent).
CONSIDERATION OF MEETING MINUTES: May 2 & 5, 2011:
Koppes moved to approve the minutes.
Payne seconded.
The motion carried 5-0 (Plahutnik and Dyer absent).
OTHER:
Freerks suggested that the Commission make a recommendation to resolve some of the game
day issues that had been discussed in recent weeks. Recommended wording was as follow:
Activities associated with University of Iowa football games result in serious, trash, litter,
and public urination issues for the Melrose Avenue neighborhood. The neighborhood
and Melrose Avenue commercial vendors agree that there is a need for more trash
containers, litter clean-up and portable toilets. The University of Iowa has the primary
responsibility to address these issues. Therefore the Planning and Zoning Commission
recommends to the City Council that staff be directed to meet with the University of Iowa
officials to develop a plan to help address game-day trash, litter, and public urination
problems.
Payne moved to recommend this statement be sent to City Council.
Wetzel seconded.
Eastham said he is glad that the statement is being sent. Freerks said that there are some fairly
easy things that can be done to prevent some of the chaos, and this is a way of addressing
some of the real issues rather than pointing fingers at vendors. Weitzel said that this would go a
lot father to address nuisance issues than regulating vendors would. Freerks noted that this is
not about alcohol, but about trash, litter and public urination.
A vote was taken and the motion carried 5-0 (Dyer and Plahutnik excused).
ADJOURNMENT:
Koppes motioned to adjourn.
Payne seconded.
The meeting was adjourned on a 5-0 vote (Plahutnik and Dyer absent).
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IP9
YOUTH ADVISORY COMMISSION
Sunday, May 1, 2011- 4:00 PM
HARVART HALL, CITY HALL
Members Present: Gao, Tamerius, Lincoln, Van Voorhis, Fosse, Murray
Members Absent: None
Staff Present: Karr, Wilburn
Others Present: None
CALL TO ORDER:
The meeting was called to order at 4:07 PM.
DRAFT
MINUTES:
Tamerius noticed two mistakes in the minutes: "c-sponsor" to "co-sponsor" and "May 3" was changed to
"May l ." Tamerius motioned to approve the minutes as amended.. Lincoln seconded the motion. The
motion passed unanimously, 6/0.
UPDATE ON VACANCIES:
The Commission currently has the Tate vacancy.
BUDGET UPDATE:
City Clerk Karr stated that there were no new expenditures.
BULLYING PANEL:
The Iowa City Human Rights Commission will be holding a program on bullying on May 12t''. The
Commission committed to co-sponsor the program, and would be recognized by having its name placed
in the program. Tamerius stated that she would be able to attend the program and represent the Youth
Advisory Commission.
SUBCOMMITTEE REPORTS:
GRANT PROGRAMMING:
No new updates.
WEBSITE & ADVERTISING:
Karr provided the statistics for the Youth Advisory Commission website traffic over a 12 month
period. Looking over the sheet, the Commission realized that Murray and Fosse were not included in
the report. Karr stated she would check on the absence of those members from the statistics.
GLOBAL VILLAGE:
Murray and Van Voorhis shared some of their ideas for Global Village with the Commission. They
stated that they would like to create a rainforest theme with a green tarp and animal cut-outs. The
Global Village Sub-Committee will compose a list of supplies needed for the project and will notify
Karr as to which supplies she should acquire. Karr will send align-up sheet to the Sub-Committee to
register for working shifts, and stressed the importance of a member of the Commission to be present
for each shift.
RECOGNITION GRANT:
No new updates.
YOUTH ADVISORY COMMISSION
May 1, 2011
Page 2 of 3
CITY COUNCIL UPDATE:
Wilburn stated that the Housing Community Development Committee had submitted their
recommendations for the committee's funding; noted the approaching City Council elections in the fall
with a total of 4 seats available and Mayor Hayek is the only City Council member seeking re-election;
stated that there was a request to have downtown businesses agree to aself-imposed tax with proceeds
used for the downtown area. Karr mentioned that the city will be initiating a rezoning project for the old
Press Citizen building for the IC Community School District. It was also reported that the city is doing a
lighting project in the northern downtown district and looking to extend the downtown district across
Burlington Street. Council also had one of its Neighborhood Associations on Melrose ask that
commercial activities be banned on the street. Wilburn stated that Council did not seek to ban activities
but in return asked staff to take a look at possibilities for allowing commercial activity to occur legally
with certain guidelines in place to insure safety. Due to the request, Council is searching for possible
methods to eliminate the trash that accumulates on Melrose. Such methods include new trash receptacles.
MEETING SCHEDULE:
The Commission set a date for their next meeting, Sunday, July 10 at 4:00 PM.
Tamerius motioned to adjourn, which was seconded by Lincoln. The motion to adjourn passed
unanimously, 6/0, 4:48 PM.
Minutes submitted by Lincoln.
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