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HomeMy WebLinkAbout2011-07-07 Info PacketCITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET MISCELLANEOUS IN Council Meetings and Work Session Agenda July 7, 2011 IP2 Memorandum from MPOJC Intern and MPOJC Director: FY11 Third Quarter Report of Health and Human Services Agencies that receive Aid -to- Agencies funding from the City of Iowa City IP3 Memorandum from the City Clerk: Revised Meeting Schedule (July — December) IP4 Memorandum from the Public Works Director: Flooding in Council Bluffs IP5 The Long View - July 2011 IP6 ECICOG Garbage Grapevine Summer 2011 Edition IP7 The Planner — July 2011 IP8 Memorandum from the Fire Chief: Badge Pinning Ceremony � = 1 ®°1 07 -07 -11 gill City Council Meeting Schedule and IP1 CITY OF IOWA CITY Work Session Agendas July 6, 2011 www.icgov.org ♦ TUESDAY, JULY 12 Emma J. Harvat Hall 5:00P Special Formal Council Meeting TENTATIVE MEETING SCHEDULE SUBJECT TO CHANGE ♦ MONDAY, AUGUST 1 Emma J. Harvat Hall 5:30p Regular Work Session ♦ TUESDAY, AUGUST 2 Emma J. Harvat Hall 7:00p Regular Formal Council Meeting ♦ WEDNESDAY, AUGUST 24 North Liberty 4:00p Joint Meeting ♦ MONDAY, SEPTEMBER 5 Holiday — City Offices Closed ♦ TUESDAY, SEPTEMBER 6 Emma J. Harvat Hall 5:30p Special Work Session 7:00p Regular Formal Council Meeting ♦ MONDAY, SEPTEMBER 19 Emma J. Harvat Hall 5:30p Regular Work Session ♦ TUESDAY, SEPTEMBER 20 Emma J. Harvat Hall 7:00p Regular Formal Council Meeting ♦ MONDAY, OCTOBER 3 Emma J. Harvat Hall 5:30p Regular Work Session ♦ TUESDAY, OCTOBER 4 Emma J. Harvat Hall 7:00p Regular Formal Council Meeting ♦ MONDAY, OCTOBER 17 Emma J. Harvat Hall 5:30p Regular Work Session ♦ TUESDAY, OCTOBER 18 Emma J. Harvat Hall 7:00p Regular Formal Council Meeting ♦ TUESDAY, NOVEMBER 1 Emma J. Harvat Hall 5:30p Special Work Session 7:00p Regular Formal Council Meeting ♦ MONDAY, NOVEMBER 21 Emma J. Harvat Hall 5:30p Special Work Session City Council Meeting Schedule and CITY OF IOWA CITY Work Session Agendas July 6, 2011 www.icgov.org ♦ TUESDAY, NOVEMBER 22 Emma J. Harvat Hall 7:00p Special Formal Council Meeting ♦ TUESDAY, NOVEMBER 29 TBA 1:00p -5:00p Special Work Session — Strategic Planning Session ♦ MONDAY, DECEMBER 5 Emma J. Harvat Hall 2:00p -5:30p Special Work Session — Strategic Planning Session 5:30P Regular Work Session ♦ TUESDAY, DECEMBER 6 Emma J. Harvat Hall 7:00p Regular Formal Council Meeting City of Iowa City 07-07-1 MEMORANDUM -` Date: June 24, 2011 To: Iowa City City Manager From: Kelsey Tonning, MPOJC Intern John Yapp, MPOJC Director Re: FY11 Third Quarter Report of Health and Human Services Agencies that receive Aid -to- Agencies funding from the City of Iowa City The Human Services Coordinator collects and reviews quarterly performance information reports by the agencies that receive funding from Iowa City. Each quarter, MPOJC issues a summary report based on information submitted by the agencies. This quarter, agencies were asked to share impact of specific activities and events on those served and the community as well as successes and challenges in delivering services. Agencies also provide the number of clients served in FY11 (direct services). In addition, board minutes and financial reports are submitted and reviewed by the Human Services Coordinator. Attached you will find the third quarter report. If you have any questions or need additional information, please contact John Yapp at 356 -5252 or the MPOJC Intern at Kelsey- TonningCaD-iowa- city.ora. Agency: 4c's Funding FYI 1: Iowa City- $0 Coralville- $2,140 Describe any successes- Share positive information and stories about how your services have impacted the people you serve This quarter we have seen an increase in the number of calls from parents wanting to discuss child care issues. Parents seem more informed, and more explicit in their queries. We have had questions about ration, DHS registration, quality initiatives, different types of funding resources (ARRA, preschool, scholarships, child care assistance). The referral specialist dealt with a mother that thought her child was not being properly fed. After some discussion and checking guidelines, the mother decided to move the child, who is now thriving. The case was also referred to the Child and Adult Food Program and the child care consultant to provide education to the provider. Home Ties served 36 children this quarter who qualified for free child care. Describe any challenges- Identify barriers that impacted delivery of services, and /or unmet community needs Child Care assistance remains a barrier. Parents find it difficult to find a program that accepts child care assistance. Programs are unwilling because the rates are significantly below the market rate, payment is often slow and they report that it is difficult to get questions answered at DHS (state level). Child care providers are not yet using Kinder Track, the new DHS training registry. Many of them feel that there have been so many changes recently, that they certainly are not showing a desire to embrace this one. Agency: Big Brothers Big Sisters of Johnson County FY11 Funding: Iowa City- $32,000 Coralville- $4,760 Describe any successes - Share positive information and stories about how your services have impacted the people you serve In January, we launched a partnership with 4 -H. Through this collaboration, we provide twice - monthly educational events for youth and their mentors. These events are based on 4 -H curriculum and are targeted at youth aged 10 -14. The partnership is off to a strong start, and we see lots of potential for involving youth in future 4 -H opportunities. Our activities are designed to strengthen the connections that volunteers and youth have to our agency as well as to the broader community. We are glad to be focusing extra support on youth aged 10 -14. We have improved our capacity to engage this age group. We have made some upgrades our School Buddies program. Volunteers for the next school year are already being recruited and screened, so that mentoring can begin sooner in the academic year. Plans are being made to increase the amount of time volunteers will commit to the child they are mentoring. If we are successful in increasing our average School Buddies match length, we believe that these relationships will provide even stronger and more lasting outcomes In March, we began the process of converting our data to a web -based system provided by Big Brothers Big Sisters (BBBS) of America. This new data system will be a powerful tool in monitoring program activity and assessing outcomes. We are looking forward to using the more detailed feedback that it can provide. Describe any challenges — Identify barriers that impacted delivery of services, and/or unmet community needs We will continue to address the wait time experienced by children, and boys in particular. Our new data management system will help us to track this more carefully and to identify areas of improvement. Our Sports Buddies program has proven to be a powerful recruitment tool, especially for male volunteers. It is a challenge to make time for targeted volunteer recruitment. Along with increasing the number of male participants, we would also like to increase our percentage of participation from long -term community members (as opposed to students). Agency: Compeer Funding FY11: Iowa City- $2,500 Coralville -$0 Describe any successes - Share positive information and stories about how your services have impacted the people you serve • We have offered 2 volunteer training sessions (5 potential volunteers trained) • Recruited, trained, and matched 3 volunteers in one -to -one friendships with our clients with 2 matches pending. • Received 5 client referrals from mental health professionals • Offered 2 large -group events for all participants in the program • Held our Annual Fundraiser, meeting our goal of $7,000 • Received funding to increase the director's position to 75 FTE for the final 1 weeks of this FY • Began collaboration with the VA outpatient Mental Health Center to offer a Compeer Vet 2 Vet Program • Began collaboration to offer Compeer Services to Shelter House clients who are chronically homeless and receiving mental health treatment. • Made one presentation to 12 • Wrote column published in Press Citizen Volunteers have consistently stated that they learn more than they expected to learn from the volunteer training program. They feel confident as they become matched with one of our clients. Our volunteers have offered 342 hours in service meeting with clients and helping them become more involved in the community. We offered a September trip to the Apple Orchard and Hay Ride with 38 clients and volunteers attending Describe any challenges — Identify barriers that impacted delivery of services, and /or unmet community needs Our biggest challenge continues to be recruiting volunteers. We now have 30 matched pairs and 14 people on the wait list. As the semester ends 2 matches will be terminated and those clients will be placed back on the wait list. We are also having some challenges figuring out how to work with the VA Vet 2 Vet program and be sure that we are in compliance with their requirements. We are only the second Compeer program nationally who is offering this program. Finding out how to proceed seems to be the biggest challenge. We are currently working with the VA and requesting information from the other Compeer who has this program in place. Agency: Crisis Center of Johnson County Funding FY11: Iowa City- $40,000 Coralville- $7,000 Describe any successes - Share positive information and stories about how your services have impacted the people you serve The Crisis Intervention Program implemented Lifeline in March 2011. Crisis Chat remains in the pre - implementation stage. We are currently getting call reports, policies and procedures and training of current volunteers completed so that we are ready to "soft" implement in May 2011. The Food Bank is switching to Client Choice system of food distribution beginning in August. Crisis Intervention: 24 Hour Crisis Line: Example of service: A woman from out of state called because she had no one to talk to. She has a lot of legal troubles and did not feel she could trust anyone. The client was able to open up to our volunteer and receive validation and support in return. Volunteer was able to help the caller see some self - defeating patterns and develop an action plan. Crisis Intervention: Community Intervention: Example of Service: QPR suicide prevention training was provided for 40 UI library staff. Staff have requested brown bag lunch sessions to have informal follow up discussions. Food Bank: Example of Service: In March we assisted a family who recently moved to the area. The dad is employed but the mom is looking for work. Food from the Food Bank is helping bridge the gap until their Food Assistance (EBT) begins and the mom finds employment. Emergency Assistance: Example of Service: The number of families applying for assistance was lower so we were able to help all those who were eligible in March. Without our assistance, a dual parent family of five whose income was reduced by half when the mother lost her job would have had their water disconnected; a single another of three who missed a lot of work caring for a sick child would have lost her housing and a single mother of two who is attending school full time would have had her water shut off. Describe any challenges — Identify barriers that impacted delivery of services, and /or unmet community needs Staffing and the need to meet the demands of our programs and volunteers is a constant issue for us. An additional FTE position would help. Agency: DVIP Funding FY11: Iowa City- $52,000 Coralville- $4,000 Describe any successes- Share positive information and stories about how your services have impacted the people you serve The Domestic Violence Intervention Program utilized the coordinated cooperation of its own staff team members and the community in service to a family with a very difficult situation in reaching safety and counseling. The family in high danger faced several barriers to safety. The family was from outside of our service area, it was quickly determined that no place close to their community of origin was appropriate. The family was large, and included a 19 year -old male. They had no money for food. They understood limited English; and had no known support system outside of each other. In order to address the needs of the family, all team members available were pulled to gather resources. Shelter Services focused on safe and reliable transportation, getting the family from the town where they were unsafe to safe shelter. The efforts involved working with shelters across the state to provide crisis intervention and transportation. Outreach Services focused on providing shelter for the 19 year -old male. (There are few emergency shelters that are designed for women and children that con house males that are over 18, but are not considered an adult by the family.) This required coordinating shelter, case management services, and interpretation resources with the local homeless shelter. You Services became integral to coordinating services between school family resource counselors, and the case managers needed to serve the entire family. The youth advocates also attended to the immediate needs of the family, making sure that they each had food and clothing. Utilizing the contacts that are specific to each department's area of expertise, this family was able to address their safety issues, and plan for a life without violence. Describe any challenges- Identify barriers that impacted delivery of services and /or unmet community needs From a DVIP volunteer; Most people learn about domestic violence from second -or third -hand stories. They hear about batterers through the grapevine or watch them in Lifetime movies. The realities of domestic violence are very different from what the general public sees, hears, and read about. In reality, on in three women will be in a domestic violence situation within their lifetimes. This is not because on in three men is abusive, it is because 97% of abusers who attend batters' education programs continue to be abusers. In reality, there is no final, brutal showdown wherin the victim becomes the victor. There are often heavy consequences in cases when an abused woman chooses to fight back against her assailant. On average, a woman who kills her abuser will spend eighteen years in prison, while an abuser who kills his partner will spend less than eighteen months. In reality, there is no final straw that convinces a woman to leave. There can be many final straws before a woman can fully get away. Often, clients do not want to leave their abusers, they just want the violence to stop. A shelter can be the step between the fear, isolation, and brutality of an abusive relationship and the hope and stability on the other side. However, shelter life is hard. Our clients are not used to living with up to thirty other people, strangers, many of them young children. They often give up space, privacy and autonomy for the sometimes shaky safety that we provide here. There are too few bathrooms, too few washers, too little space, too few televisions and tensions are always high. Usually the role of the front office is to solve problems to work through crises, to listen, brainstorm, and do everything we can to help. I Agency: Elder Services Funding FYI 1: Iowa City- $54,000 Coralville- $2,000 Describe any successes. Share positive information and stories about how your services have impacted the people you serve Recently, an Iowa City Police officer called to report an eighty- one - year -old man who had been picked up several times for trespassing on school property including entering the school buildings, and at least one location downtown. He had also been observed eating from garbage cans. The man was physically imposing — tall, athletic- and in an obvious state of self - neglect from his clothes and appearance and absence of any personal hygiene. As he posed a potential threat to the community and himself, the Police Officer asked us to do an evaluation. Our Protective Services Specialist (PSS) made a home visit. IIis home was a public health issue as it contained mold on the interior walls, non - working plumbing, and decaying food. We located a family member and worked with his sibling to file an involuntary committal which resulted in a full mental health evaluation that found his decision - making ability was seriously impaired by dementia. With this diagnosis, the sibling and the hospital were able to make a placement which allowed for physical and mental care. His sibling told our PSS "I've been looking for help for three years and no one but you has ever offered me any and actually done something!" This man who had been reported to us as a threat to others and himself had been a contributing member of our society. He was a Veteran. He and his wife had worked, they had saved, and they had purchased a home in which he was still living. He even had some money in the bank. His wife had passed away several years ago, and they had no children. And whatever happened to him, happened in the silence of his life after her death. However, today he is living again with dignity. Describe any challenges identify barriers that impacted delivery of services, and /or unmet community needs Our budgets in certain program areas- such as Nutrition Program- are based on historical assumptions in the area of mileage reimbursement to volunteers. A year ago, we began a concerted effort to always offer volunteers the opportunity to donate their mileage to us rather than ask for reimbursement. This had some effect and we were pleased with our efforts. However, the average age of our volunteers is above 75 years of age and more often we have to use staff as substitute drivers. This has increased our cost of doing business as we take staff away from their regular job- we have no redundancy in positions so the work waits for their return. We have to reimburse staff for mileage. The rising cost of gasoline has increased our cost of doing business in rural areas where we deliver frozen and other meals on a weekly basis using our own delivery truck and paid driver. We have reconfigured the rural routes to eliminate one day of service per month. We have begun initial preparation of FY12 budgets and find that our health insurance premium will increase 33% on May I", which affects the final two months of our FYI I budget. This is the 3rd largest increase in premium rates over the past 13 years. The Agency had absorbed the prior two increases, but can no longer continue to absorb these increases. We have had minimal staff turnover and want to retain our trained team of professionals but it is increasingly difficult to offer a competitive benefits package. I Agency: Free Medical Clinic A Funding FY11: Iowa City- $7,500 Coralville- $2,000 Describe any successes. Share positive information and stories about how your services have impacted the people you serve. In 2010 Local Foods connection published a community cook book called "Food Roots ". Free Medical Clinic's Healthy Neighborhood Challenge (HNC) participants were included in the book and Shannon Ortiz, the HNC program director is a featured contributor. HNC was a group learning and lifestyle change strategy, funded by a small family foundation grant. We no longer have funding for this initiative, as wellness and prevention is often mentioned in community health goals, we would be happy to renew these activities. Describe any challenges. Identify barriers that impacted delivery of services, and /or unmet community needs. 903 (Unduplicated) patients received services for a total of 1401 clinic visits (duplicated). 296 patients received treatment for chronic health problems, including diabetes, high blood pressure, high cholesterol, thyroid disease and asthma (999 visits). Treating so many patients is a drain on resources and a challenge for staff to find ways to meet the need. Funding is a major issue though other factors include bad economy no other healthcare places and people have more chronic disease. Agency: Housing Trust Fund of Johnson County (HTFJC) Funding FYI 1: Iowa City- $8,000 Coralville- $15,000 Describe any successes- Share positive information and stories about how your services have impacted the people you serve In this quarter, the Board approved a $175,000 loan to the Housing Fellowship for acquisition of properties in their collaboration with the City of Iowa city's UniverCity project. THE plans to purchase rental properties and conduct rehabilitation on the properties and rent them to income - qualified persons. The board also approved the HTFJC staff to administer IVHH's Women Build Investor Project. IVHH is soliciting investors who receive a return on their investment, which will be used toward the construction of a home in Iowa City. Funding of $130,000 was made available for the sp)ing application round, and five applications were received, totaling $229,500. The Distribution Committee meets 4/7/11 to determine which applicants will be recommended for funding to the board at its 4/22/11 meeting. Staff continues to administer the SFNC Programs, and two closing in Lone Tree occurred for the ECICOG program, bringing it to near completion, and a total of 23 of the 37 properties in the Iowa City 2 "d round program have been close. ECICOG was successful in securing another FHLB grant, which will impact 20 Johnson County home owners outside of the metro area. Income- eligible homeowners will be able to apply to receive up to $5,000 in a grant to assist with repairs to their homes. HTFJC is part of this project. Describe any challenges- Identify barriers that impacted delivery of services, and/or unmet community needs Given the unknown future of state HTFJC funding, it is difficult for the HTFJC Board to award grants, since it is preferable that the HTFJC revolving loan fund continue to increase; however, there seems to be an increased need for grants from affordable housing providers. HTFJC has received many inquiries about funding availability for a variety of projects. It is impossible to meet the needs of those in the County. The additional administration funds earned through the Iowa City and ECICOG administration projects substantially increased the amount of funding that HTFJC could make available for affordable housing projects; however, both of those projects are close to being closed out. That on -time opportunity due to the 2008 floods will no longer be available, which will impact the funds HTFJC can make available in the future. Agency: WARE Funding FYI 1: Iowa City- $8,950 Coralville- $1,210 Describe any successes - Share positive information and stories about how your services have impacted the people you serve During this 3rd quarter, ICARE staff provided prevention education to just over 100 people thrcugh different venues. A two hour presentation was given to the students in the Substance Abuse Class offered by the UI School of Social Work. Staff also provided prevention education to the MECCA Intensive Outpatient Treatment Group on a monthly basis. Staff also provided prevention education in small group settings specifically for persons who use injection drugs. Individual interventions have also been offered to clients either in their homes if necessary or at our offices. All of these have been well received with positive reviews from participants. Everyone agreed they learned a great deal of information about how to protect themselves from HIV and other communicable diseases. This quarter ICARE has assisted 10 Johnson County residents with rental assistance or utility assistance to prevent homelessness and maintain a healthy living situation. The requests for financial assistance have risen as the economy has declined for the entire community but particularly for persons with poor health and low incomes. We have also covered COBRA costs for four residents who would otherwise have had marginal access to medical care. Describe any challenges — Identify barriers that impacted delivery of services, and /or unmet community needs The state of Iowa continues to see increases in diagnoses of HIV /AIDS in young men who have sex with men as well as disproportionate numbers of African - Americans and Hispanic men. We continue to seek opportunities to educate these populations in order to decrease the spread of HIV. Resources for all social service programs have been reduced at the time as needs have increased. This has made it more difficult to meet most areas of unmet needs for all service providers. Agency: Mecca Funding FYI 1: Iowa City - $10,000 Coralville- $500 Describe any successes - Share positive information and stories about how your services have impacted the people you serve Prevention: During the 3rd quarter, 183 community members received information about how to access substance abuse services for them or their family members or crisis management assistance through our 24 hour information call service. An additional 35 community members received assistance online by emailing us through our public website. Also this quarter the Prevention Manager participated in multiple Johnson County coalitions to improve substance abuse prevention efforts targeting youth and adults county -wide. The Prevention Manager collaboration with the Iowa City Police Department this quarter to submit a grant to the National Highway Traffic Safety Administration to conduct High Visibility Enforcement projects in Iowa City targeting underage youth who illegally obtain alcohol and those who illegally supply alcohol to youth under age 21. The grant is highly competitive and awards are scheduled to be announced May 1. Treatment: During the third quarter, we provided 66 days of detoxification services to 23 Johnson County residents. We recently received a thank you letter from a client who completed residential treatment. He wanted to let us know that he has been sober and off heroin for 60 days —the longest period of time in 15 years. In February, we began offering "walk -in" substance abuse evaluations on Fridays. Typically in about 50% of the appointments we schedule for an evaluation, the client does not show up for the appointment. This creates problems because it impacts our revenue and takes up an hour another client may have used. Through NIATx process improvement, other substance abuse agencies have experienced success with offering walk -in evaluations. Attendance started off slowly with 7 -10 evaluation on Fridays in February to our current numbers of 20 -25 each Friday. We are still working on ways to improve the process to ensure clients don't spend a lot of time waiting to see a counselor but feedback from clients has been positive. We are still offering appointment times to those who do not wish to use the Friday walk -in times. Describe any challenges — Identify barriers that impacted delivery of services, and /or unmet community needs During this fiscal year we have reduced agency staff by 8.2% in response to reduced funding across many different sources. Included in the reduced funding category are client fees which have been impacted by fewer clients with income, or lower income than previous years. The result is fewer clients with insurance, lower fees being charged to clients, and more difficulty for client making payments. Local funding is more vital than ever to ensure continuity of care during these difficult economic times. G Agency: Mayors Youth Empowerment Program (MYEP) Funding FY11: Iowa City- $10,000 Coralville- $3,000 Describe any successes - Share positive information and stories about how your services have impacted the people you serve This past quarter, we were able to supply 20 students with bus passes for three months, supported two students in purchasing school equipment to participate in after school sports, and were able to employ 6 students. 27 FasTrac students attended the Civil Rights Tour during spring break, and made great connection with many officials during their visits. Describe any challenges — Identify barriers that impacted delivery of services, and /or unmet community needs. Raising fund to be the foundation for many projects continue to be a challenge. Funding youth activities continue to be a challenge, and finding dedicated volunteers to connect with youth afterschool and weekend hours. The Fast Snack Van did not run this past quarter due to winter months. Agency: Neighborhood Centers of Johnson County Funding FYI 1: Iowa City- $60,000 Coralville- $1,500 Describe any successes - Share positive information and stories about how your services have impacted the people you serve Child and Youth Development Programs: We continue to offer infant, toddler, and preschool programming at 3 sites in Iowa City— Pheasant Ridge, Broadway, and Grant Wood Elementary School. During this quarter, teachers completed parent /teacher conferences with all enrolled children and set individualized learning goals (together with parents) to best meet the needs of each child. Additionally, this quarter, we met with Grant Wood AEA to prepare transition plans for children entering kindergarten in the fall. These plans are shared with parents and the future kindergarten teachers so that any special learning and/or behavior modifications are in place by the first day of school to help ensure kindergarten success. Family and Community Programs: We continue to offer parenting home visits, ESL and GED programming, parent groups, parent and child together (PACT) events, and a variety of family nights for the Pheasant Ridge and Broadway neighborhoods. This quarter, we also facilitated an on -going parent support group focusing on Positive Behavior Supports at the Broadway site and an Immigrant Welcome Series at the Pheasant Ridge Site. Describe any challenges – Identify barriers that impacted delivery of services, and /or unmet community needs We believe that classrooms and children are most secure in grant funded classrooms; our grant - funded classrooms are consistently enrolled and attended. Slot- funded classrooms through childcare assistance funding are inconsistently enrolled and attended. Due to the difficulty in securing full -time childcare assistance funding, working families often have contracts with only 5 -7 units of funding. We, like most child development programs, offer full -time care. Therefore, we use an Empowerment- funded `wrap' to fill in the funding gaps and to ensure families high quality, consistent care while they were in work or school. Unfortunately, because of high need in our slot - funded classrooms, we spent out early in January. Because of this funding loss and many children leaving the program, we merged classrooms to accommodate the remaining full time children (at Pheasant Ridge, we combined the 2 year old and 3 year old classrooms) and laid -off part-time staff. This funding gap, coupled with the unsettled financial information coming from the State, is making future planning difficult. As we move into a new fiscal year, we are challenged to plan and to best meet neighborhood needs. More and more adults within our target neighborhoods are not employed. And more children in the neighborhoods are not connected to child care programs and /after school programs. We have a huge number of adults and children spending unstructured time in the lobby at each center. NCJC's drop -in tutoring activities are becoming so large that we need to stop enrolling. We are doing some internal strategic planning to begin to identify issues and begin an action plan. Agency: Red Cross Funding FYI Funding: Iowa City- $6,000 Coralville- $1,500 Describe any successes - Share positive information and stories about how your services have impacted the people you serve In FY11Q3, the agency trained 10 new disaster volunteers to be qualified in responding to local disasters /emergencies. This is a significant success for the agency as it is essential for us to have volunteers to respond to disasters 24/7 in a quick manner to ensure the immediate needs of the client(s) are met. Volunteers constitute 96 percent of the agency's total work force and we need people with all kinds of different backgrounds, talents and skill levels to carry on our humanitarian work. The agency was able to assist 26 people in Johnson County who were affected by a disaster with their immediate needs following their traumatic ordeal. We assisted families with food, clothing and shelter. The agency was able to have a direct positive impact on these families as they begin to rebuild their lives following the disaster. In addition, the American Red Cross released a new training portfolio for CPR, First Aid, Automated External Defibrillation, etc. Effective January 1, 2011 the agency's training programs provided community members and corporate partners with: Two year certification for both CPR /AED and First Aid Free access to digital First Aid and CPR course materials Choice on materials — option to either download the digital materials for free or purchase high quality, affordable print materials, or both The two -year certification period with choice of free digital materials and free digital refreshers are designed to save community members and businesses money while still delivering the high quality, effective training they have come to rely on us for, We are confident that the community will be delighted by our updated programs, and that the changes we are making will result in higher quality training, more choices and convenience, and more savings. This will enable us to train more people so that they are trained, empowered and prepared to act confidently in a health emergency and save more lives. We had 51 new area lifeguards that were trained, 63 lifeguards who recertified their skills and 9 new Water Safety Instructors who learned how to teach Red Cross Swimming Lessons. This is vital so that our community would be prepared for the upcoming busy summer swim season. In addition, we also had 46 area youth who took advantage of Babysitter's Training and learned how to be safe and responsible babysitters as there will be many opportunities during the summer school break to babysit. Describe any challenges — Identify barriers that impacted delivery of services, and /or unmet community needs The American Red Cross transitioned to a new Red Cross Learning Management system which is a simple data entry system that has been created so that all of our Emergency Services disaster volunteer responders nationwide are in one system along with anyone who has taken health and safety training courses, The American Red Cross is streamlining data processing and record - keeping so that it is all maintained and accessible under one national system. As with any major haul of systems and migrating large volume of pre - existing data/records, there has been delay in entering participant information into the computer system. However, we are confident that this will improve over time. rAgeney: Rape Victim Advocacy Program (RVAP) Funding FYI 1: Iowa City- $12,000 Coralville- $3,000 Describe any successes- Share positive information and stories about how your services have impacted the people you serve The following examples are quotes taken from individuals that used RVAP services in the past quarter: Youth Programming: High school students offered the following feedback after receiving RVAP programming: ° "[The program] all made sense to me and what I am going through" ° "I like the part where we talked about what we want in a relationship and what we have to offer. It made me realize what I look for in a person." ° "I didn't realize how prevalent [gender stereotypes] were. • Counseling: A woman referred to RVAP for services offered the following feedback to her referral source: "I wanted you to know you were right about RVAP. I finally went in and found a fantastically intelligent advocate... Progressing well, considering... THANK YOU!" An RVAP staff person worked with a Ul student who failed a test because of the stress she was under due to a sexual assault. The staff person wrote to the student's professor and he agreed to meet and discuss options. On hearing this news she responded, "This is great news. I am so happy!" We met with him, and she was able to retake the test with a clearer and snore prepared mind. • Professional Training: "Thank you so much for the presentation you gave here at Systems last week. I am one of the instructors for our Mandatory Reporter Training and found the information very helpful. The other instructor and I will incorporate some of the information into our curriculum. Thank you for taking the time to be here and share such important information." Describe any challenges- Identify barriers that impacted delivery of services and/ or unmet community needs We continue to face the challenge of finding Spanish - speaking individuals and organizations to meet the needs of the sexual assault victims that require services outside our scope of practice. It is difficult to find emergency housing, legal assistance and assistance reading and responding to documents written only in English. As much as our scheduling allows, RVAP bilingual staff assist RVAP clients with interpretation and translation in other settings. A second area of need is concerning legal representation for victims with regard to civil no contact orders and University of Iowa judicial hearing processes. Often victims must retain counsel at their own expense. This prohibits some victims from seeking justice at all. I Agency: Shelter House I Funding FYI 1: Iowa City- $36,500 Coralville- $4,000 Describe any successes- Share positive information and stories about how your services impacted the people you serve Before coming to Iowa City, Sam, 51, lived in Chicago and worked at a hospital processing medical supplies. Sam's mounting health problems and complications caused him to miss an increasing amount of work. He eventually lost his job and his home. He was able to stay with friends for a short while in Waterloo. His diabetes, however, worsened and Sam was transferred to the University of Iowa Hospitals and Clinics. "They brought me out here and amputated the toes on my left foot," he said. While in the hospital Sam was able to get health insurance, but knew no on in Iowa City. "I felt lost" he said. A nurse suggested Shelter House. After discharging from the hospital in November, Sam arrived at Shelter House. "The first person that I met was Faith; she was very kind and calmed my nerves." Sam used the aid of a walker to ambulate, and had a cast on his leg. When he was told that he could use the elevator, Sam was relieved. Shortly after his arrival at Sheltor House, Sam met Megan, a STAR Program case manager. "Megan helped me with filing the application for Social Security benefits and with transportation to needed medical appointments," he said. Sam healed slowly. He desperately wanted to get back to work. "The STAR Program helped me with the vocational training for a job when I was ready. Megan also helped me reconnect with my family." Sam hasn't seen his brother and sister in four years. This summer they are planning to visit him in Iowa City. Sam has moved out of Shelter House, and now supports himself through part time work at a job that he is very grateful to have. "I feel safe, settled and relaxed; like I am part of the community," he said. Sam has come a long way since that lonely fall night in the hospital when he wondered if he would ever walk or work again. Describe any challenges- Identify barriers that impacted delivery of services, and/ or unmet community needs 1. Shelter House struggles to stabilize the funding base and to build a reserve fund. This year poses the added challenge of building up operation revenue to cover the additional costs of operating the new facility. 2. There is a need for Permanent Supportive Housing for the chronically homeless population. 3. Shelter House has 14 transitional beds (stays can be up to two years) prioritized for veterans experiencing homelessness. As beds are occupied by participating veterans, Shelter House will receive a per diem which will overtime greatly assist in addressing increased operational expenses at the Southgate facility. The beds have thus far gone under- utilized with a high utilization of eight participants. Agency: United Action for Youth (UAY) Funding FY11: Iowa City- $60,000 Coralville- $3,500 Describe any successes- Share positive information and stories about how your services have impacted the people you serve UAY prevention staff and volunteers offered two clothing drives in December and April. While families can access emergency clothing vouchers at Goodwill or benefit from winter coat distributions offered in the community, it is difficult for teens to find age appropriate clothing that allows them to look like their peers. University of Iowa volunteers solicited donations of gently used clothing from college students, fraternities and sororities. Clothing was set up in the Youth Center, in a retail type display, for one afternoon. 160 homeless, low - income, and at -risk teens were invited to shop for 10 free items. 702 articles of clothing and shoes were distributed in the fall drive. Winter coats and interview outfits were the most popular items. In the spring drive, 125 homeless, low- income and at -risk youth shopped for 1,187 items. Clothing for prom and interview clothing were the most popular. UAY runaway & homeless youth programs served a high number of youth and families in crisis, especially in the period from October 2010 through March 31, 2011. 14 youth were placed in the 4 Oaks Youth Emergency Shelter, Shelter House, DVIP, with one family and three youth transported to Cedar Rapids for shelter. The placed youth either returned home with mediation (5 youth age 14 -18), were assisted in securing employment and finding roommates (4 youth 18 -20 yrs), or found stable housing with their families. Two (age 19 & 20) remain at Shelter House. Two other youth's parents were arrested for maltreatment of their teens and ordered not to have contact with the youth, who became homeless as a result. One who is 18 years old, but completing her senior year of high school, was assisted in mediation with her grandmother to stay there. The other, 16 years, is being assisted in filing a petition for emancipation, as she has stable housing with an adult friend and earns sufficient money to support herself. Four unsheltered youth, who had been kicked out of their homes, successfully returned home with mediation and follow -up services. Additionally, four homeless youth were assisted in securing stable independent living (age 17 -19 years). Describe any challenges — Identify barriers that impacted delivery of services, and /or unmet community needs Johnson County teens continue to face a lack of options, if removed from their family home. There a few to no, local foster families who will take teenagers. For many, this means remaining at the Four Oaks Emergency Shelter for months. While the shelter is a pleasant environment, with kind staff, it does not provide the opportunities that most youth require. Telephone calls are very restricted, no cell phones are allowed, transportation and supervision issues make involvement in extracurricular activities and employment difficult. Social pursuits like dating, staying over at friend's, or hanging out at the mall are just not allowed. Many of these youth prefer to go home, even if home isn't a safe place. As a result, few child abuse reports on teens are founded, and they are rarely declared a Child in Need of Assistance. The County Attorney and a group of youth professionals have been meeting to try to address these gaps. Ultimately, more foster parents for high functioning teens are essential. r ��.! CITY O F IOWA CITY I P31 PW �-�I MEMORANDu M DATE: July 6, 2011 TO: Mayor and City Council FROM: Marian K. Karr, City Clerk RE: Revised Meeting Schedule (July - December) At the work session on July 5th the following tentative meeting schedule was adjusted combining the work session on October 31 with the formal November 1 meeting: Tuesday, July 12 Monday, August 1 Tuesday, August 2 - Special Formal - Work Session - Formal Monday, September 5 - HOLIDAY Tuesday, September 6 - Special Work Session and Formal (combined) Monday, September 19 - Work Session Tuesday, September 20 - Formal Monday, October 3 - Work Session Wednesday, October 4 - Formal Monday, October 17 - Work Session Tuesday, October 18 - Formal Tuesday, November 1 Monday, November 21 Tuesday, November 22 Tuesday, November 29 Monday, December 5 Tuesday, December 6 - Special Work Session and Formal (combined) - Special Work Session - Special Formal - Special Work Session, 1:00- 5:OOPM (Strategic Plan - Special Work Session, 2:00- 5:30PM (Strategic Plan [regular work session to follow at 5:30] - Formal Strategic Plan will include all 7 current Council Members as well as new Council Members taking office in 2012. CC: Cable TV City Hall Maintenance U: scheduleFINALrevised#4 (July- Dec2011) City of Iowa City 07-07.1 MEMORANDUM 'P4 TO: Tom Markus, City Manager FROM: Rick Fosse, Public Works Director Pa DATE: July 6, 2011 RE: Flooding in Council Bluffs On June 30th and July Vt, Ron Knoche and I visited Council Bluffs to observe their flood fighting efforts. We made the trip at their request to shadow their operations and offer advice based on our experience with the 2008 and 1993 floods. We observed a very well managed Emergency Operation Center and a systematic approach to maintaining the 28 mile levee system protecting their city. From our vantage point, they appear to be doing all the right things; however the projected duration of the flood will challenge their ability to sustain these operations. One of the issues they face is adequate pumping capacity for internal drainage on the dry side of their levees. Cities from around the state are assisting by loaning pumps, including three from Iowa City. We also met with the team that is formulating their recovery plan. We were able to share considerable information regarding the evolution of our plan as well as advice for organizing and managing their plan and cost recovery efforts. The trip was also beneficial for us. In addition to seeing another Emergency Operations Center in action, it allowed us to observe firsthand the challenges of operating a levee system during an extreme flood event. This information is well timed and will be useful in the design of our three proposed levees. 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K I =0 >° M v 2m X R o� w � V 0 8� c � y C C7 3$ ya° � S'a E IY r F = o => Alu x o -- ,c9 E Alu ,c9 a � N G c c k k k e k Alm G c c k k k e k Alm c � 0— c b � � f S c a� 0 E �' c'. � _ d A 2 — E O= F 5✓ .. .. �? Z og o l o F V lo x = x G c c k k k e k c � 0— c b � c a� 0 E �' c'. O= F 5✓ .. .. �? Z og o l o F V lo a Zama m oo _ a m w 3� c � q 5 � d v rn o E 07 -o7 -t 1 Marian Karr 1P6 From: ECICOG <kristin.simon @ecicog.org> Sent: Thursday, June 30, 2011 3:22 PM To: Council Subject: Garbage Grapevine Summer 2011 ECICACT" G EAST CENTRAL IOWA COUNCIL OF GOVERNMENTS YOUR REGIONAL KANNRVG AGENCY Community Cleanups Garbage Grapevine Summer 2011 Edition Community Cleanup Planning Comprehensive Planning Each spring, Environmental Services staff receives questions about community Jennifer Ryan Fend x131 cleanup events. These annual collections for bulky waste are extremely popular Summer Reading Program with residents, but many cities can attest that the costs add up quickly. Now is a Planner, Education: good time to evaluate your program and learn from other cities in the region to Cedar Rapids & Linn Co plan your next event. Iowa City &Johnson Co Following is a list of questions and considerations, compiled from the experiences of ECICOG communities that have conducted clean -up events. Benton Cc Plan in advance. Select a date and begin planning at least three months in Bart Knox: x121 advance, especially if contractors and volunteers are involved. Though spring is Iowa Co the most popular time of year, consider a fall cleanup. The weather is more dependable and there may be fewer competing events Jones Co Curbside or central drop -off location. Will the City collect materials curbside or will citizens bring items to a central location? The two approaches require Tama Co different equipment, levels of staffing, and specifications. For example, if you want to collect household hazardous material, setting it on the curb is not the approach Environmental Services Stafi' to use. If your community uses a private hauling company, confer with their personnel. Director: Jennifer Ryan Fend x131 Material to be collected. Be as specific as possible about the items the city will accept during your cleanup and then make appropriate preparations. Will you Planner, Education: allow citizens to set out or drop off appliances? What about furniture? Electronics? Kristin Simon: x126 Old tires? Scrap metal? Household hazardous material? Contact your local landfill /transfer station about services they provide or can facilitate. For example, your local landfill /transfer station may offer its member communities a mobile Waste Exchange Rep: household hazardous material collection service. Contact information for the Bart Knox: x121 landfills /transfer station in the ECICOG region is included in this publication. Disposition of material. Plan to recycle and reuse as much as possible. Your local landfill /transfer station can help, for example, with the collection and ECICOG subsequent recycling of appliances and electronics. Local landfills /transfer station 700 16th St NE, Suite 301 contract with various private processing companies that may be able to assist. Be Cedar Rapids, IA 52402 wary of companies offering to recycle appliances and electronics for free. There Phone: (319) 365 -9941 are costs associated with the proper dismantling and recycling of these items. Fax: (319) 365 -9981 Health & Safety. There are a variety of health and safety issues associated with Sign Up for the Garbage Grapevinel [Join Our Mailing LIAI Solid Waste Technical Advisory Committee Meetings are held the second Thursday of every month, usually at 10AM Locations to be determined, contact Jennifer Ryan Fencl for more information. clean -ups. If collection and drop -off are handled incorrectly - spills, contamination, and explosions are possible outcomes. Educating citizens before the event and properly preparing for it will help assure a successful clean up. Consider charging a fee. Some communities charge a flat fee per load or require garbage stickers on bulky items to help pay for the collection. Many residents appreciate the convenience of the program and are willing to help cover costs. There are resources available to help you plan. The following link is to a community cleanup guide published by the DNR. hftp://www.iowadnr.gov/waste/i)ubs/files/community cleanup .pd ECICOG Environmental Services staff are available to assist, give us a call. Regional Comprehensive Integrated Solid Waste Management Plan By State Code, cities and counties are required to "provide for the establishment and operation of an integrated solid waste management system consistent with thi, waste management hierarchy and designed to meet the state's waste reduction and recycling goals." (AC 567 - 101.4) Cities, counties and waste management facilities demonstrate compliance with Chapter 567 -101 by participating in an approved comprehensive plan. One of the primary functions of the ECICOG Environmental Services Department has been the development, submittal, and implementation of the Regional Comprehensive Integrated Solid Waste Management plan (comp plan). The comp plan has been updated as required every three years. A draft version is available for review on the ECICOG website. The comp plan summarizes the waste management facilities, programs, and activities in the region, highlighting the new waste diversion efforts since the last plan update. The comp plan also reports our regional waste diversion percentage used to measure our progress towards the 50% waste reduction goal established by the state. In the 2011 comp plan update, the ECICOG region has a 34% waste reduction figure compared to 36% in the 2008 comp plan update. This continues the declining waste reduction percentage trend since reaching 45% in the 2000 comp plan update. Most of the cities in the ECICOG Solid Waste Planning Area approve the comp plan through membership in their local solid waste 28E organization. Each waste service area, except Iowa City /Johnson County, has a 28E Agreement establishing a public entity responsible for managing and diverting waste. The cities in Johnson County, along with Riverside and Kalona, approve the comp plan individually. Your community or local 28E solid waste organization is asked to approve a resolution agreeing to participate in the comp plan as part of the plan update process. Summer Reading Program 2011 "One World, Many Stories, Lots of Waste!" Join Kristin at your local library as she reads about Mr. Rally and his dog Lightning as they, "Dig up rock and dig up clay! Dig up dirt and dig all day!" Come and learn: -where your waste goes -how a landfill works -how a landfill is built Summer Library Reading Program Schedule June 16th Tama 1:30PM June 17th Belle Plaine 9:30AM and 11:OOAM June 20th Hiawatha 1:OOPM June 22nd Monticello 10:OOAM June 22nd Coralville 1:OOPM June 27th Anamosa 2:OOPM June 28th Anamosa 2:OOPM June 29th Blairstown 10:OOAM June 29th Traer 1:OOPM July 5th Coralville Pre -K July 6th Keystone July 7th Amana July 7th Ely July 13th Shellsburg July 19th Solon July 19th Springville July 20th Marengo July 21st Tiffin July 25th Playhouse - Dysart July 25th Newhall July 26th Center Point July 27th Fairfax August 1st Cedar Rapids 10:OOAM 9:30AM and 10:30AM 2:OOPM 10:OOAM 10:30AM 1:OOPM 10:15AM 9:30AM 10:OOAM 6:30PM 10:OOAM 10:OOAM and 11:OOAM iNd1lMIil For more information on any of these programs, please contact Kristin Simon at kristin.simonCcaecicoa.ora or 319 - 365 -9941. Solid Waste Agency Donates Compost to Residents, Non - Profits and Schools The Cedar Rapids /Linn County Solid Waste Agency is helping Linn County residents, non - profit organizations, and schools with their gardening & landscaping efforts by providing compost free -of- charge. Compost -- a valuable soil amendment -- is produced at the Agency's Cedar Rapids facility, 2250 A Street SW. "We are excited to be able to help with so many sustainable projects in our local community," says Agency Executive Director Karmin McShane. So far this spring, the Agency has donated nearly 5,000 cubic yards, valued at nearly $40,000, to Linn County residents, nonprofit organizations, and schools, as well as to the City of Cedar Rapids for lots flooded in 2008. Among the organizations the Agency has donated to: Czech Village /New Bohemia District (compost for planters) Matthew 25 (urban "farm ") Coe College (campus garden) Cornell College (campus garden) HACAP (city plots) Catherine McCauley Center (garden) Washington Elementary /Mount Vernon Olivet Neighborhood Mission Kirkwood Community College Linn County residents may obtain two cubic yards per visit to 2250 A Street SW. A standard pickup truck bed holds approximately 1.5 - 2 cubic yards. Compost is sold to contractors and landscaping companies for $8 per cubic yard. Cedar Rapids /Linn County Solid Waste Agency facilities are open from 7:00 a.m. to 4:30 p.m., Monday through Saturday. All Linn County residents and businesses are welcome to use Agency services and programs. No tax dollars are used to support Agency services and programs. All funding is generated from landfill tipping fees. Joe Horaney Communications Director Cedar Rapids /Linn County Solid Waste Agency (319)377 -5290 Cedar Rapids Community Schools 6th Grade Landfill Tours Through rain, sleet, wind and hail the messages of waste reduction, recycling, landfill operations and conservation was delivered to 1,350 6th grade students from the Cedar Rapids Community Schools. From April 25th through May 10th the Agency provided landfill tours to students and staff. The tours included five stations covering commercial recycling, recycling drop off, household hazardous waste disposal, the landfill, and the DNR and rain simulation trailers. Students and staff spent each morning learning about the services the Agency provides and how recycling and waste reduction benefit their local community. To schedule a tour, contact Jason Evans, Education Coordinator at: hftp://www.solidwasteagency.org/education/facilitV-tour NEW in Cedar Rapidsl The City of Cedar Rapids is switching to an automated garbage collection system. Starting in July and continuing into September, residents of Cedar Rapids will be receive " Garby," a gray, wheeled toter with a black lid. Residential garbage should be bagged and placed in Garby for pickup. Residents are also encouraged to recycle their old waste cans. For more information go to: http://www.cedar-rapids.org/resident- resources/uti lities /solidwaste /News /Pages /defau It. aspx Rummage in the Ramp Each year during the last week of July, thousands of Iowa City residents move out of their apartments. Rummage in the Ramp is a donation and resale effort to keep reusable items out of the landfill and keep our community clean. In four years, Rummage in the Ramp has diverted 100 tons of materials from the Iowa City Landfill. In addition, local non - profits have received over $40,000 for staffing the event. For more informaton about Rummage in the Ramp 2011, see ramp Comprehensive Plan Update Municipalities in Johnson County as well as Kalona and Riverside have received information about updating ECICOG's Regional Comprehensive Integrated Solid Waste Management Plan 2011 -2017. The Iowa City Landfill and Recycling Center service area communities are not part of a 28E agreement; therefore each City Council in the service area of Johnson County and the communities of Kalona and Riverside are required by Iowa Code to individually adopt the plan by resolution. The majority of the plan consists of ECICOG's reporting requirements to the Department of Natural Resources regarding what waste reduction activities have occurred since the last update and what new goals have been set for the region. In two planning sessions, local government, County and University representatives, solid waste haulers and the business community set eleven goals. 1. Promote a significant unifying goal to the public. "Exceed 50% waste reduction by 2017." 2. As a function of the comp plan, establish a local committee to evaluate progress toward goals. 3. Promote and expand waste reduction and recycling education activities. 4. Expand use of Iowa City Landfill's Regional Collection Center (RCC) for hazardous waste 5. Continue to support regional approach to recycling 6. Investigate new landfill technologies & policies to enhance efficiency and environmental protection. 7. Develop strategies to increase recycling among multi - family households 8. Review /evaluate waste and recycling collection programs 9. Reduce construction & demolition waste 10. Expand composting in Johnson County 11. Work with policy makers to reduce waste such as water bottles, plastic bags and electronic wastes. Communities received a draft resolution and a memo outlining the list of goals for adoption. Landfill and ECICOG staff are following up to schedule presentations and answer any questions about the plan or process. Communities may contact Jennifer Jordan at the Iowa City Landfill and Recycling Center, 319 - 887 -6160 or i ennifer- iordan(&iowa- citv.org) or Jennifer Ryan Fencl at ECICOG, 319 - 365 -9941 or iennifer.fencl( ecicoa.orc) for more information. Grant for Drop -off Recycling Program The Benton County Landfill received a Solid Waste Alternative Program grant, funded through the Iowa DNR, to improve their community recycling drop -off program. The $20,000 in funding will help purchase new containers with signage to clarify and simplify the program. Recyclable materials such as paper, cardboard, plastic containers, and tin /aluminum cans will be collected in one container and shipped to a processor for recycling. New locations will be selected for the drop -off recycling program to maintain access while minimizing collection costs. The drop - off recycling program will continue to serve rural residents that do not have access to curbside recycling. Watch for the new containers in new locations this fall. On May 13th, Kristin went to the State Fair! That would be the Tilford Elementary School 4th Grade State Fair Day. Students, and a surprising number of parents, g their tickets punched by visiting a variety of stations while eating "fair food." Kristin' station was about household hazardous waste. Students learned the four characteristics that make products hazardous: flammable, toxic, corrosive, or reactive and participated in an activity that showed hazardous products are all around their homes. What's a safe and responsible way to dispose of un- wanted hazardous products? Call the Benton County Landfill and make an appointment at m the Regional Collection Center (RCC) for Household Hazardous Materials. The RCC will take materials at no charge to residents. Once out of your home, those products pose no risk to you or your family. Slugs in Belle Plaine On April 15th, Slugs visited the Belle Plaine Elementary School. The Banana Slug String Band presented an all- school assembly bringing an environmental message through songs and silliness. The assembly was sponsored by the Benton County Solid Waste Disposal Commission and facilitated by ECICOG. Iowa County School Recycling Grant The Iowa County School Recycling Grant sponsored a five -day solid waste unit taught to one grade level in each school district. Throughout the spring, 34 lessons were presented to 2nd, 3rd and 4th grade students in Iowa County. Lessons covered many topics including waste reduction, reuse, recycling, composting /nutrient cycle, the water cycle, papermaking, and landfills. Approximately 170 students and 8 teachers learned about waste and recycling related issues. In the fall, participating teachers in each district will receive an education kit to help them to incorporate waste related topics into their curriculum. Slugs in North English On April 14th, Slugs visited North English at the English Valleys Elementary. The Banana Slug String Band presented an all- school assembly bringing an environmental message through songs and silliness. The assembly was sponsored by the Iowa County Regional Environmental Improvement Commission and facilitated by ECICOG. The Banana Slug String Band presented an all- school assembly bringing an environmental message through songs and silliness. The assembly was sponsored by the Jones County Solid Waste Management Commission and facilitated by ECICOG. Recycling Drop -off Improvements Grant The Tama County Landfill was awarded a $20,000 Solid Waste Alternative Program grant, through the Iowa DNR, for recycling program improvements. The funds will be used for new containers and to educate residents about the drop -off recycling program in their communities. New, more descriptive signs will replace the inconsistent signs at the drop -off sites. Local advertising and print materials will encourage Tama County residents to recycle and clarify which items are Io PrSafoUnsubscribe e yclable. t�iok�' f_Ihnprovemerits and educatior materials this fall. Slugs in Traer On April 14th, Slugs visited the North Tama Elementary School in Traer. The Banana Slug String Band presented an all- school assembly bringing an environmental message through songs and silliness. Principal Youel joined the fun as a dancing starfish. The assembly was sponsored by the Tama County Solid Waste Disposal Commission and facilitated by ECICOG. The Garbage Grapevine is a publication of the East Central Iowa Council of Governments ECICOG 1 700 16th St NE, Suite 301 1 Cedar Rapids, IA 52402 Phone: 319-365-9941 1 Fax: 319-365-9981 11 Cbmtz9Confoct* This email was sent to council @iowa - city.org by kristin.simon(a)ecicoo.oro I Update Profile /Email Addre ss I Instant removal with SafeUnsubscribe'" I Privacy Policy. ECICOG 1 700 16th Street, NE I Suite 3011 Cedar Rapids I IA 152402 12 DEPARTMENT DIVISIONS • Community Development • Economic Development • Historic Preservation • Housing Rehabilitation • MPOJC (Metropolitan Planning Organization of Johnson County) • Neighborhood Services • Public Art • Urban Planning STAFF CONTACTS Contact information for PCD staff appears on the back page. TO SUBSCRIBE TO THIS NEWSLETTER Visit www.icgoy.org/subscribe To view previous issues, visit www.icgov.org/theplanner INSIDE THIS ISSUE Community Development project funding ....... ............ 2 -4 MPOJC New lighting paying off........ 5 Public comment open.......... 5 Neighborhood Services Rummage in the Ramp ........ 6 Meeting schedule .......................7 Gateway project meeting........ 7 Staff list ......... ............................... 8 07-07-11 IP7 T�e JULY 2011 PLANNER E- newsletter for the City of Iowa City Planning and Community Development Department COMMUNITY DEVELOPMENT PROJECTS FUNDED More than $4.3 million in federal and state Community Development Block Grant (CDBG) and HOME funds have been awarded for local com- munity development projects in fiscal year 2012, with money going toward programs and projects that will address the City's needs for economic development, affordable housing, and public facilities and services. Needs are identified and prioritized based on CITY STEPS, Iowa City's long -range community development plan. Funds include $1.75 million that has been awarded for F Y I 2, and an addi- tional $2.6 million that remains from a special allocation awarded in FYI I. The U.S. Department of Housing and Urban Development is the source of the funding, which is awarded to the City each year to help address the needs of low- to moderate - income residents. Locally, the funds represent continued on next page The Planner, July 2011 —page 2 COMMUNITY DEVELOPMENT COMMUNITY DEVELOPMENT PROJECTS continued from cover an economic boost triggered by more than $1.7 million in acquisitions and over $1.9 million in rehabilitation con- tracts that will facilitate new construction and rehabilita- tion of homes and buildings. This year's projects and financial awards, which were rec- ommended for approval by the Housing and Communi- ty Development Commission and approved by the City Council, include: City of Iowa City Economic Development Fund ................ $35,428 To assist micro - enterprise and small businesses, and to create jobs for primarily low- to moderate - income per- sons. The City's Housing Rehabilitation Program provides income - qualifying homeowners with financial assistance on home re- pair and maintenance projects.The program is supported with CDBG and HOME funds. City of Iowa City Housing Rehabilitation Program.......... $291,254 To provide housing rehabilitation services for low- to moderate - income homeowners. Iowa Valley Habitat for Humanity Owner - occupied housing rehabilitation. $40,000 For rehabilitation services to make homes accessible for elderly / disabled low- to moderate - income hom- eowners. Homeownership ...... ............................... $180,000 For acquisition of property to build new affordable Habitat for Humanity homes that would be sold to income - eligible households. Isis Investments Rentalhousing ......... ............................... $230,000 To acquire and rehabilitate a 4 -unit multi - family dwelling and lease the units to four eligible families headed by teen parents. The Housing Fellowship Operatingfunds ......... ............................... $29,800 For operational expenses to produce and maintain af- fordable housing. Mayor's Youth Empowerment Program Rental housing ........... ............................... $99,800 To acquire two lots to construct accessible homes for use as rental housing for individuals with disabilities. Shelter House Rental rehab ..................... ........................$75,000 To rehabilitate a property that will provide permanent housing for six unrelated adults who have been chroni- cally homeless and diagnosed with a disabling mental illness. continued on next page CDBG funds helped build the new Shelter House last year. The Planner,jul 2011 — page 3 COMMUNITY DEVELOPMENT COMMUNITY DEVELOPMENT PROJECTS continued from previous page Successful Living Rental rehabilitation ........ ........................$52,000 To rehabilitate the organization's nine -unit rental prop- erty, which provides transitional housing for persons with chronic mental illness and special needs. Systems Unlimited Rental rehabilitation ........ ........................$48,000 To rehabilitate four homes owned by Systems Unlim- ited for persons with disabilities. United Action forYouth Rental housing ................. .......................$350,000 To purchase a 3- to 4 -unit apartment building to be rented to teens enrolled in UAY'sTeen Parent and Tran- sitional Living Program for older homeless youth. United Action for Youth provides a variety of services to assist youth and families,with youth development, counseling, and pre- vention programs. UAY's art room is pictured above. UAY,which has received CDBG funding in the past, has been awarded funds for a rental housing project this year. Wetherby Condos South LLC Rental rehabilitation ....... .......................$900,000 To rehabilitate the 108 -unit rental complex formerly known as Broadway condominiums. This project is pending City Council approval. Arc of Southeast Iowa Facility rehabilitation ............................... $67,400 To remodel the interior of the facility for full acces- sibility to mentally and physically disabled children and adults, and install a sprinkler system. City of Iowa City Park land acquisition .............................. $280,000 To purchase land for new neighborhood park. Crisis Center Parking lot improvements ....................... $25,000 To improve parking at site, including increasing number of spaces and adding handicap parking spaces. Facility rehabilitation ............................... $50,000 To replace the building's roof and restore the concrete floors of the Food Bank program. Domestic Violence Intervention Program Facility rehabilitation .. ............................... $6,500 To repair or replace interior doors and door frames inside the building. Iowa City Community School District Grant Wood utilities installation ............ $33,400 To install fiber optic cable to access online programs, including academic support programs, for students, af- ter- school and summer programs, and onsite preschool students at Grant Wood Elementary School. Iowa City Free Medical Clinic Facility rehabilitation ............................. $175,000 To refurbish the exterior of the clinic with new win- dows, lighting, insulation, security lighting, and facade im- provements that will meet design standards developed as part of the Towncrest urban renewal project. Iowa Valley Habitat for Humanity Property acquisition .............................. $295,000 To purchase and upgrade an existing warehouse and one acre of land for use as a demonstration center to provide employment training in the construction trades, learn about green building, and build an efficient home each winter. continued on next page The Planner, July 2011 —page 4 COMMUNITY DEVELOPMENT COMMUNITY DEVELOPMENT PROJECTS continued from previous page Mayor's Youth Empowerment Program Facility rehabilitation ............................... $27,365 To build new stairs to the second floor for additional offices and programming space. MECCA Facility rehabilitation ............................... $16,293 To replace windows at their main treatment facility. Neighborhood Centers of Johnson County Facility rehabilitation ............................... $42,250 To make exterior improvements, including siding and roof, at Pheasant Ridge Center. Property acquisition .............................. $395,000 To purchase space for a Broadway Learning Center for youth, adult, and parent programming. Old Brick Foundation Accessibility project .. ............................... $42,250 To install new handicap - accessible doors, which pro- vides access to the wheelchair lift. Visiting Nurse Association Property acquisition .............................. $200,000 To purchase space and expand operations for on -site health services targeted at low income individuals. Arc of Southeast Iowa Equipment................... ............................... $3,000 To purchase equipment for special needs children. Big Brothers / Big Sisters has a permanent home with the John- son County Extension District, a CDBG project for FYI I. Big Brothers / Big Sisters Equipment................... ............................... $5,200 To purchase equipment for use in youth programming. Aid to Agencies .......... ............................... $32,000 For operational funds. Crisis Center Operations ................. ............................... $11,092 For salary expense for the Emergency Assistance Pro- gram. Aid to Agencies .......... ............................... $40,000 For operational funds. Emma Goldman Clinic Equipment ................. ............................... $25,000 For software and equipment to implement networked electronic records and digital charting. Iowa City Free Medical Clinic Operations ................. ............................... $15,000 For operational funds for the case management program for patients with chronic health problems, and for sup- plies for diabetic patients. Neighborhood Centers of Johnson County Operations................. ............................... $15,000 For employment training for 16 chronically unemployed persons with limited job skills. Aid to Agencies .......... ............................... $33,000 For operational expenses, to provide childcare to 60 low- income children at the Broadway Center. Shelter House Operations ................. ............................... $15,000 For operational expenses for increased shelter staff and utilities. Successful Living Vehicle .......................... ............................... $6,000 For purchase of a van to transport clients with chronic mental illness to appointments, group socialization, and other activities. Table to Table Operations................... ............................... $7,000 For operational funding for food rescue program that distributes food donations to area agencies for meals. The Planner, July 2011 —page 5 METROPOLITAN PLANNING ORGANIZATION OF JOHNSON COUNTY ENERGY EFFICIENCY MEASURES ARE PAYING OFF FOR CITY Electricity usage at two of the City's parking ramps dropped so signifi- cantly after energy - efficient LED lights were installed that MidAm- erican Energy wondered whether some of the City's equipment was malfunctioning. It wasn't. In fact, the savings were the result of a new lighting system that was function- ing exactly as it was supposed to. Two of the City's parking ramps, Court Street and Tower Place, have now been retrofitted with LED light- ing, which uses less electricity, there- by lowering energy costs. The new lights have reduced overall electricity usage by 52 %, saving over $1,100 per ramp per month, due to a combina- tion of LED technology and motion detectors that power down and dim the lights by 80% when an area is un- occupied for more than five minutes. Long -term, the LED lights will pro- vide even more savings for the City because they're expected to last for 10 years, and call for one -third of the maintenance required by the old light- ing fxtures.Three other City parking facilities — Capitol Street, Dubuque Street, and Chauncey Swan — are also slated to be retrofitted with LED lights. Funds for the project came from a $419,000 grant from the Iowa Office of Energy Independence and are part of a City -wide effort to invest in and im- plement green, sustainable practices. While the cost of the new LED light- ing fixtures for the five ramps was nearly $754,000, the expenditure was offset by the $419,000 state grant as well as $173,500 in rebates from i� Tim, 1 MidAmerican Energy. By the time the projects are completed, it is estimated that the City will save approximately $50,000 per year in lighting costs. For more info, contact Assistant Transportation Planner Kristopher Ackerson at 319.356.5247 or e -mail kristopher-ackerson@iowa-city.org. Public comment period now open on transportation fund applications The Metropolitan Planning Organization of Johnson County (MPOJC) has ac- cepted 12 applications from Iowa City and area communities for $5,737,747 in available federal Surface Transportation Program funds for FY 13-15, and five applications for $377,152 in available federal Transportation Enhancement funds for FY 13-15. MPOJC is currently accepting public comment on the applications, which may be reviewed online at www.mpojc.org /headlines / ?id =1 136. Comments may be directed to AssistantTransportation Planner KristopherAck- erson at 319.356.5247 or by e -mail kristopher - ackerson @iowa - city.org. Project funding will be determined by the MPOJC Board at their meeting on July 13 at Coralville City Hall Council Chambers, beginning at 4:30 p.m. The Planner, July 2011 —page 6 NEIGHBORHOOD SERVICES Last year's Rummage in the Ramp was the most successful to date, with more items donated and more shoppers than ever before. Clear out your unwanted items by donating them to the sale, and help raise funds for local nonprofits! PLANS UNDERWAY FOR ANNUAL RUMMAGE IN THE RAMP The City is gearing up for the onslaught of possessions students will leave behind WHEN when their leases end at the end of July, and they move on to another apartment Saturday, July 23 or another town altogether. For the fifth year in a row, the City's Recycling Divi- through Monday, August I sion and Neighborhood Services Divisions are working with students, landlords, local nonprofit organizations, and other City staff to divert possessions from the WHERE curb, the dumpster, and the landfill to someplace where it will do some good: Rum- mage in the Ramp.This annual mega - recycling event has become the City's biggest Chauncey Swan Parking Ramp garage sale, and one that residents look forward to each year. (under the College Street Bridge) How it works: Students and others in the community who have things they no DONATIONS longer need or want donate them to the sale rather than throwing them away — SALE HOURS everything from furniture and beds to clothing, books, pots, pans, dishes, and other household items. The items are then sold to the public at bargain prices, with all Saturday, July 23 profits from the week -long sale divided among local nonprofit organizations that 4 p.m. - 8 p.m. help staff the event. It's a perfect win -win situation: People get rid of things they don't need, other people who need it or want it buy it, local nonprofits raise funds Sunday, July 24 for their operations, and tons of still - usable goods are kept out of the landfill. through Friday,July 29 12 noon - 8 p.m. Pick -up service for Iowa City and Coralville residents who want to donate items Saturday, July 30 but have no way to transport them to the ramp will be available again this year. 8 a.m. - 8 p.m. The fee — payable at the time of pick -up — is $10. In mid -July, check our website at www.icgov.org /rummageintheramp to schedule appointments for item pick -ups. Sunday, July 31 Also keep an eye on the website for more updates as the event draws closer. 12 noon - 8 p.m. Monday, August I For more information, contact Recycling Coordinator Jen Jordan at 319.887.6160 12 noon - 4 p.m. or e-mail jennifer- jordan @iowa- cityorg or Neighborhood Services Coordinator Marcia Bollinger at 319.356.5237 or marcia- bollinger @iowa- cityorg. The Planner, July 2011 —page 7 DEPARTMENT MEETINGS & OTHER EVENTS UPCOMING MEETINGS • This is a tentative schedule of upcoming meetings. • To verify that the meeting will be held, check the calen- dar on the City website at www.icgov.org /calendar or call the Planning & Community Development office at 319.356.5230. • Meetings will be held at City Hall at 410 E. Washing- ton Street unless noted otherwise. Individual meeting rooms are listed with the meeting information below. THURSDAY, JULY 7 Planning & Zoning Commission 7 p.m. — Emma Harvat Hall, City Hall WEDNESDAY, JULY 13 Board of Adjustment 5:15 p.m.— Emma Harvat Hall, City Hall THURSDAY, JULY 14 Historic Preservation Commission 5:15 p.m.— Emma Harvat Hall, City Hall Please note change in meeting time! THURSDAY, JULY 21 Housing & Community Development Commission 6:30 p.m. — Lobby Conference Room, City Hall Planning & Zoning Commission 7 p.m. — Emma Harvat Hall, City Hall AGENDAS , & MEETING PACKETS Agendas and meeting packets for all scheduled meetings are posted to the City's website at least 24 hours in advance. To view, go to the City Calendar at www.icgov.org/calendar ' and click on the date of the meeting. A list of all meetings scheduled for that day will appear. Click on the appropriate "View agenda for this event" link to be directed to the agenda and meeting materials.' IOWA CITY GATEWAY: Public meeting set July 13 to present information and alternatives The second public meeting on the Iowa City Gateway (Dubuque Street Elevation and Park Road Bridge Re- construction Project) will be held on July 13 at Parkview Church, 15 Foster Road in Iowa City. The meeting will include an open house session from 4:30 to 7 p.m. for residents to review project information, in- cluding initial alternatives, provide input and ask questions. A presentation about the project will be held at 5:30 p.m., followed by a question and answer session. This public meeting will provide the community with a chance to: • See and comment on the Dubuque Street and Park Road Bridge alternatives under consideration; • Provide input on the criteria being used for selection of alternatives that will receive more detailed analysis; and • Ask questions and share concerns about the Iowa City Gateway project. In addition to the public meeting, updated information about the project, a comment form and an online survey will be posted to www.iowacitygateway.org starting on July I S.The comment period on the alternatives under consid- eration and the selection criteria will extend through the end of July. Early next year, the City will present a recommended al- ternative for public comment and review and for federal approval. Design work is projected to start by mid -2012, immediately following federal approval. Construction is planned to start in the spring of 2014 and continue through the fall of 2015. The Iowa City Gateway is a partnership led by Iowa City, the U.S. Economic Development Administration, the Iowa Department of Transportation, and the Federal Highway Administration in cooperation with the University of Iowa. Residents planning to attend the meeting who need special accommodations or translation services should visit www. iowacitygateway.org or call 319.356.5140. For more information, call the City's Public Works Depart- ment at 319.356.5140. PLANNING & COMMUNITY DEVELOPMENT DEPARTMENT ADMINISTRATION COMMUNITY Jeff Davidson DEVELOPMENT Director Steve Long 319.356.5232 Coordinator jeff- davidson @iowa - cityorg 319.356.5250 Janet Dvorsky steve -long @iowa - city.org Administrative Secretary Community 319.356.5230 Development Planners janet- dvorsky @iowa - city.org Tracy Hightshoe Joy Bayshore 319.356.5244 Clerk tracy- hightshoe @iowa - city.org 319.356.5230 Doug Ongie joy- bayshore @iowa - city.org 319.356.5479 doug -ongie @iowa - city.org David Purdy URBAN PLANNING 319.356.5489 david-purdy@iowa-city.org Robert Miklo Senior Planner Housing Rehabilitation 319.356.5240 Specialists bob -miklo @iowa - city.org David Powers Urban Planners 319.356.5233 Karen Howard david - powers @iowa - city.org 319.356.5251 Jeff Vanatter karen- howard @iowa - city.org 319.356.5128 Sarah Walz jeff- vanatter @iowa - city.org Board of Adjustment Liz Osborne 319.356.5239 Program Assistant sarah -walz @iowa - city.org 319.356.5246 liz- oborne @iowa - city.org For historic preservation matters, please contact Robert Miklo, Senior Planner 319.356.5240 ECONOMIC bob -miklo @iowa- city.org DEVELOPMENT Wendy Ford Coordinator 319.356.5248 wen dy- ford @iowa - city.org MPOJC John Yapp Executive Director 319.356.5252 john -yapp @iowa - city.org Transportation Planners Brad Neumann 319.356.5235 brad- neumann @iowa - city.org Kent Ralston 319.356.5253 kent-ralston@iowa-city.org Kri stop her Ackerson 319.356.5247 kristopher- ackerson@ iowa - city.org Darian Nagle -Gamm 319.356.5254 darian - nagle -gamm@ iowa - city.org Human Services Planner Linda Severson Coordinator 319.356.5242 linda-severson@iowa-city.org NEIGHBORHOOD SERVICES & PUBLIC ART Marcia Bollinger Coordinator of Neighborhood Services & Iowa City Public Art Program 319.356.5237 marcia-bollinger@iowa-city.org IOWA CITY FIRE DEPARTMENT 410 E. Washington Street — Iowa City, IA 52240 -1821 Phone: 319.356.5260 www.icgov.org FAX: 319.356.5263 DATE: July 7, 2011 TO: Tom Markus, City Manager rK FROM: Andrew J. Rocca, Fire Chief A /v RE: Badge Pinning Ceremony Please join us as we welcome firefighter recruit Sadie McDowell to the Iowa City Fire Department. A badge pinning ceremony will be held on Monday, July 18, 2011, at 11:30 AM in Emma J. Harvat Hall. AJR/bdm cc: City Council Marian Karr, City Clerk Karen Jennings, Personnel Administrator Stations 1, 2, & 3