HomeMy WebLinkAbout2011-07-28 Info Packet+ 1
I
CITY OF IOWA CITY
www.icgov.org
CITY COUNCIL INFORMATION PACKET
AUGUST 1 REGULAR WORK SESSION
IP1 Council Meetings and Work Session Agenda
IP2 Summary of Pending Work Session Items
July 28, 2011
IP3 Letter from Project Engineer to Business Owners and Residents: First Avenue Grade
Separation Project
Presented and distributed by City Engineer at 8/1 Work Session: First Avenue /Railroad
Grade Separation Project
IP4 Memorandum from Police Chief and Transportation Planner: Automated traffic enforcement
cameras
IP5 Memorandum from Transportation Planner: Residential Traffic Calming Program
IP6 Memorandum from the City Clerk: Orientation Meeting
MISCELLANEOUS
IP7 Police Department Bar Check Report — June 2011
IP8 Letter from Transportation Planner to residents of Shannon Drive and Andrea Court: Speed
Humps on Shannon Drive
IP9 Memorandum from the City Clerk: Iowa League of Cities Annual Conference
IP10 Memorandum from Director of Transportation Services: Discontinuation of the
Westside Loop Route
IP11 Scott McPherson: Lake MacBride State Park Celebration
IP12 Dion William: Invitation to Systems Unlimited Open House
IP13 ECICOG Express: July- August 2011
Memorandum from Director of Public Works: Update - Flood Related Activities [Distributed
at 8/2 formal Council meeting]
Memorandum from City Clerk: Agenda Items for Joint meeting of August 24, 2011
[Distributed at 8/2 formal Council meeting]
July 28, 2011 Information Packet (continued) 2
DRAFT MINUTES
IP14 Human Rights Commission: July 19, 2011
1 = 1
7�.111�
74. �4 i 4
CITY OF IOWA CITY
www.icgov.org
CITY COUNCIL INFORMATION PACKET
AUGUST 7 REGULAR WORK SESSION
IP1 Council Meetings and Work Session Agenda
July 28, 2011
IP2 Summary of Pending Work Session Items
IP3 Letter fro Project Engineer to Business Owners d Residents: First Avenue Grade
Separation roject
IP4 Memorandum fr Police Chief and Transportation lanner: Automated traffic enforcement
cameras
IP5 Memorandum from Tr \Cit ation Planner: Resi ential Traffic Calming Program
IP6 Memorandum from thlerk: O rientation eeting
MISCELL NEOUS
IP7 Police Department Bar Check Re rt — J ne 2011
IP8 Letter from Transportation Planner to r dents of Shannon Drive and Andrea Court: Speed
Humps on Shannon Drive
IP9 Memorandum from the City Clerk: to a Lea ue of Cities Annual Conference
IP10 Memorandum from Director of Tran ortation Se ices: Discontinuation of the
Westside Loop Route
IP11 Scott McPherson: Lake MacB de State Park Cele ation
IP12 Dion William: Invitation to ystems Unlimited Ope House
IP13 ECICOG Express: July- gust 2011
DRAFT MINUTES
IP14 Human Rights,Commission: July 19, 2011
��. -4
III, Ip1
Am"o =0 - City Council Meeting Schedule and
CITY OF IOWA CITY Work Session Agendas July 28, 2011
www.icgov.org
♦ MONDAY, AUGUST 1 Emma J. Harvat Hall
5:30p Special Formal
Executive Session — Pending Litigation (Separate Agenda posted)
Regular Work Session
• First Avenue /Railroad Grade Separation Project [IP3]
• Council Appointments
• Agenda Items
• Traffic Enforcement Cameras [IP4]
• Review Traffic Calming Policy [IP5 ; Agenda #3g(16)]
• Information Packet Discussion [July 7; July 21; July 28]
• Council Time
• Budget Priorities
• Summary of Pending Work Session Issues [IP2 ]
• Upcoming Community Events /Council Invitations
• Discussion of Meeting Schedules [IP6 ]
♦ TUESDAY, AUGUST 2
Emma J. Harvat Hall
7:00p Regular Formal Council Meeting
TENTATIVE MEETING SCHEDULE
SUBJECT TO CHANGE
♦ WEDNESDAY, AUGUST 24
North Liberty
4:00p Joint Meeting
♦ MONDAY, SEPTEMBER 5
Holiday — City Offices Closed
♦ TUESDAY, SEPTEMBER 6
Emma J. Harvat Hall
5:30p Special Work Session
7:00p Regular Formal Council Meeting
♦ MONDAY, SEPTEMBER 19
Emma J. Harvat Hall
5:30p Regular Work Session
♦ TUESDAY, SEPTEMBER 20
Emma J. Harvat Hall
7:00p Regular Formal Council Meeting
♦ MONDAY, OCTOBER 3
Emma J. Harvat Hall
5:30p Regular Work Session
♦ TUESDAY, OCTOBER 4
Emma J. Harvat Hall
7:00p Regular Formal Council Meeting
♦ MONDAY, OCTOBER 17
Emma J. Harvat Hall
5:30p Regular Work Session
� = 1
City Council Meeting Schedule and
CITY OF IOWA CITY Work Session Agendas July 28, 2011
www.icgov.org
♦ TUESDAY, OCTOBER 18 Emma J. Harvat Hall
7:00p Regular Formal Council Meeting
♦ TUESDAY, NOVEMBER 1
Emma J. Harvat Hall
5:30p Special Work Session
7:00p Regular Formal Council Meeting
♦ MONDAY, NOVEMBER 21
Emma J. Harvat Hall
5:30p Special Work Session
♦ TUESDAY, NOVEMBER 22
Emma J. Harvat Hall
7:00p Special Formal Council Meeting
♦ TUESDAY, NOVEMBER 29
TBA
1:00p -5:00p Special Work Session — Strategic Planning Session
♦ MONDAY, DECEMBER 5
Emma J. Harvat Hall
2:00p -5:30p Special Work Session — Strategic Planning Session
5:30P Regular Work Session
♦ TUESDAY, DECEMBER 6
Emma J. Harvat Hall
7:00p Regular Formal Council Meeting
IP2
SUMMARY OF PENDING WORK SESSION ISSUES
7/28/11
ECICOG Services Update (SEPTEMBER 6)
Sanctuary City (SEPTEMBER 19)
Neighborhood Housing Issue — Owner- Occupied Homes with "Renters"
Review Function of Boards /Commissions: Explore Possible Consolidations
September 6 (Combined)
September 19 — 20
October 3 — 4
October 17 —18
November 1 (Combined)
November 21 — 22
City of Iowa City
MEMORANDUM
DATE: July 27, 2011
TO: Tom Markus, City Manager
FROM: Ron Knoche, City Engineer
RE: First Avenue Grade Separation Work Session
On July 21s', the attached invitation was mailed to the business owners and residences
in the project area. Unfortunately, the date when the presentation will be available on
the City website was incorrect. The actual date is August 5 th
cc: Rick Fosse, Public Works Director
July 21, 2011
Dear Business Owners and Residents:
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CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240 -1826
(319) 356 -5000
(319) 356 -5009 FAX
www.icgov.org
We want to let you know that the City Council will be discussing the First Avenue Grade Separation
Project at their upcoming Work Session that will be at 5:30 pm on August Vt in the Council Chambers.
This is an informational meeting for staff to brief the City Council on the project and how it will interface
with other projects in the area. This is a briefing only. The City Council will not be making decisions or
receiving input from the public at this meeting. You are welcome to attend to listen to the briefing. For
those unable to attend, the City will re- broadcast the presentation after the August 2 Formal City
Council meeting, and subsequently after each rebroadcast of the August 2 meeting. Please visit
citychannel4.com /tv for scheduling information. In addition the presentation will be made
available via streaming video and audio podcast starting July 22.
Please let me know if you have any questions regarding this meeting. I can be reached at 356 -5142 or
denny-gannon@iowa-city.org.
Denny Gannon
Project Engineer
First Avenue / Railroad Grade Separation Project
Council Work Session Presentation
August 1, 2011
• Sycamore Street/ Highway 6 Intersection Improvements Project
o Project will add left turn lane on south side of intersection.
o Reconstruct left turn lanes on Highway 6.
o Reconstruct retaining wall in Sycamore Mall parking lot.
• Bid Fall 2011
■ Construct Winter 2011 and Spring 2012
o The total project budget is $1.5 million.
• Lower Muscatine Road Improvements Project
o Project will reconstruct Lower Muscatine Road from Kirkwood Avenue to First
Avenue.
o The existing four lane section will be converted to three lane section.
o The Kirkwood College driveway will be combined with the Mid American
driveway.
o This driveway will intersect Lower Muscatine Road at Sycamore Street and will
be signalized.
■ Bid Fall 2011
■ Construct Spring through Fall 2012
o The total project budget is $6.3 million.
• First Avenue Storm Sewer Project
o Phase One will install storm sewer behind the Mini Mall
■ Bid Fall 2011
■ Construct Winter 2011
o Phase Two will reconstruct existing storm sewer to P & G
■ Bid Spring 2012
■ Construct Spring and Summer 2012
o This will not eliminate storm water on First Avenue.
o It will decrease the frequency it occurs.
o The total project budget is $700,000.
• First Avenue / Railroad Grade Separation Project
o Project will raise the rail approximately 6 feet and lower First Avenue
approximately 16 feet.
o In order to raise the rail, the construction will extend approximately one -half
mile east and west of the crossing.
o The sump under the new bridge will be approximately 6 feet deep.
■ A storm sewer using gravity flow will be designed for the small storms.
• A pump will be necessary for the large storms.
• Even with the pump, it is likely for very large storms the sump area will
pond.
• A retaining wall will be constructed on the west side of First Avenue.
• The new railroad bridge will be similar in design to the railroad bridge over
Mormon Trek Boulevard.
• The new bridge will be designed and constructed to allow for a two track
crossing.
o The tentative schedule for the project:
• Utility work — Fall 2011
• Final design — Fall /Winter 2011
• Property acquisition — Fall /Winter 2011 and Spring 2012
• Bid project —June 2012
• Begin construction - Summer 2012
• Finish construction — Fall 2014
o The total project budget is $7.0 million.
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CITY OF IOWA CITY IN
MEMORANDUM
Date: July 27, 2011
To: City Council � �17—__
From: Sam Hargadine, Police Chief
John Yapp, Transportation Planner 7�
Re: Automated traffic enforcement cameras
At your March 21, 2011 meeting, we discussed the possibility of Iowa City utilizing automated
traffic enforcement (AKA red light running and speed cameras). You had requested we collect
additional data to determine how frequent incidents of red light running are in Iowa City.
Types of photo enforcement — Background
Automated traffic enforcement is a camera -based system of collecting evidence of traffic
regulation violations, specifically red light running and /or speeding. For example, when a
vehicle is detected to have entered an intersection after a red light has been initiated for that leg
of the intersection, a time - stamped photograph is taken of the vehicle and license plate. The
photograph and traffic signal data can then be used as evidence for a civil fine to be issued (not
a moving violation). The fine must be issued by a police officer, who uses the photograph as
evidence. The system is operated and maintained by a private business; fine revenue is split
between the private vendor and the City.
The Iowa experience
A study by the Center for Transportation Research & Education at Iowa State University found
red light running (RLR) crashes decreased 40% in Davenport and 90% in Council Bluffs where
RLR camera enforcement was used. Total crashes also decreased at these intersections (20%
in Davenport and 44% in Council Bluffs). Fewer collisions equate to fewer injuries and less
property damage.
Since 2004, at least six communities in Iowa have implemented traffic enforcement cameras:
• Clive • Cedar Rapids
• Council Bluffs • Des Moines
• Davenport • Sioux City
Each community that installed an automated enforcement system in Iowa enacted a local,
municipal ordinance and civil fine schedule. The cameras do not change existing traffic laws.
Jurisdictions that utilize traffic enforcement cameras typically impose a period of time where
only warnings are issued. A warning period allows for the community to get used to the
cameras, the department to get used to the process of viewing the violations, and the testing of
the cameras and equipment. Municipalities also publicize the location of the cameras with
signage at intersections, and on the city website — this is important in order to be transparent
about the location and use of automated traffic enforcement.
CADocuments and Settings \jyapp \Local Settings \Temporary Internet Files \Content.Outlook \894NUJ7F \Red Light Running MMO.doc
Additional data collected
The Transportation Planning Division collected additional data on 14,551 vehicles entering ten
different intersections during peak hours (see attached July 1" memo on red light running data).
Based on this data, an average of 0.6% of vehicles entering these intersections entered on a
red light. Some intersections have higher rates of red light running than others: the highest rate
of red light running (1.7% of entering vehicles) is on Market St at Dubuque St.
Based on this average of red light running, we can make some estimates of red light running
over a 24 -hour period based on traffic volumes at intersections:
Selection of intersection estimates of red light running incidence
# entering vehicles est. red light violations
Location (24 hour volumel (based on 0.6% of vehicles)
Burlington St / Madison St 26,900 161
Dubuque St / Church St 19,400 116
Park Rd / Dubuque St 29,200 175
Melrose Ave / Mormon Trek 35,700 214
* Based on 2010 traffic counts
Benefits of photo enforcement
Reduce injuries and property damage — According to the Metropolitan Planning Organization of
Johnson County, red light running collisions in Iowa City caused injuries to thirty -two motorists
and property damage totaling $1,037,083 in the last decade.
Increase community policing - The average officer spends 45 minutes to work a (non -OWI)
vehicle collision. In 2010, Iowa City police officers logged 1,396 hours working 1,861 motor
vehicle collisions citywide. By reducing collisions, officers have more time to conduct community
policing and respond to periodic but unpredictable events like meth lab clean -ups, event - related
overtime (natural disasters, athletic events), etc.
Revenue — One of the criticisms of automated traffic enforcement is that it is perceived solely as
a means of generating revenue. The fines associated with automated traffic enforcement
devices do generate revenue, and acts as a deterrent. Most communities have seen revenues
from automated traffic enforcement initiatives go down over time as the public modifies driving
behavior to avoid the fines associated with red light running and /or speeding. We propose any
revenue from automated traffic enforcement be earmarked for public safety budgets and a
public safety contingency fund. The contingency fund would be used for periodic but
unpredictable events like meth lab clean -ups, event - related overtime, chemical /tanker spills, etc.
In other words, revenue would be directly tied to public safety efforts.
Conclusion
At the City Council August 1 work session, we will be available to discuss whether there is
interest in directing staff to prepare draft code amendments and a Request for Proposals for
automated traffic enforcement camera providers, to implement red light running and /or speed
enforcement cameras.
cc: Kris Ackerson, MPO Asst. Transportation Planner
Andy Rocca, Fire Chief
Jeff Davidson, PCD Director
CADocuments and Settings \jyapp\Local Settings \Temporary Internet Files \Content.Outlook \894NUJ7F \Red Light Running MMO.doc
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CITY OF IOWA CITY
MEMORANDUM
Date: July 1st, 2010
To: John Yapp; Transportation Planner
From: Darian Nagle -Gamm, Traffic Engineering Planner
Re: Red Light Running in Iowa City
Background
You had asked me to gather data on red light running in Iowa City. This spring, as we collected
peak hour traffic counts, we also noted the number of vehicles we observed entering the
intersection on a "yellow" signal and entering on 'red ". This is not a comprehensive examination
of all intersections in Iowa City; rather this study includes a sample of some intersections in
corridors that were scheduled for signal timing review this year. Some of the intersections
studied had relatively high red light running collision rates while others had lower rates. Below
are our findings ranked by the street with the highest percentage of drivers running red lights.
Findings
Of the 14,551 vehicles observed during peak hours, 1.4% (202) entered the intersection on
yellow and .6% (87) entered the intersection on red. Of the intersections studied, Dubuque
Street / Market Street had the highest percentages of red light runners at 1.6% and 1.7%
respectively by street. Clinton Street / Jefferson Street intersection followed with 1.5% of drivers
entering on red. These two intersections also had the highest numbers of pedestrians observed
crossing during peak travel periods. During the afternoon peak period, 340 pedestrians cross at
Dubuque Street / Market Street with 421 pedestrians crossing at Clinton Street / Jefferson
Street during the AM peak travel period. The Dodge Street / Burlington Street intersection was
third with 1.4% and .6% of traffic entering on red during the AM peak. Pedestrian volumes were
smaller with 41 observed crossing the intersection.
The intersections studied with the smallest percentage of red light runners were Hwy 6 /
Sycamore Street with .3% and .2 %, Gilbert Street / College Street with .3% and 0 %, and
Burlington Street / Capitol Street with .2% and 0 %.
Yellow, Red Light Runners, and Collisions by Intersection
Intersection
i
Time of Day
Total
I
# Peds
# Ran
%
# Ran
%
#
Collisions
Vehicles
Yellow
Yellow
Red
i Red
2007.2009
Dubuque
1009
153
21
2.1%
16
1.6%
..._
4:15 - 5:45 PM
.,.... ..
4
Market
753
187
10
1.3%
13
1.7%
Jefferson
200
198
n/a
n/a
n/a
n/a
7:15 - BA5 AM
.....,.. ..
,....
...
,..,,.. --
1
Clinton
339
223
7
2.1%
5
15%
Burlin gton
906
27
17
19%
5
06%
....,.,...,
7-15-6- 45 AM
..,.._. .
.
2
Dodge
g.
663
14
21
3.2%
9
1.4%
Dubuque
547
55
4
07%
4
07%
. -I
7:15 8:45 AM
........ ...
..._ .... .,...
1
Je ff e r son
188
135
9
4.8%
2
1.1 °!°
July 20, 2011
Page 2
Intersection
Time of Day
Total
Vehicles
# Pods
# Ran
Yellow
%
Yellow
# Ran
Red
%
Red
Coll #ions
2007-2009
Burlington
1363
50
25
1.8%
6
0.4%
__ . .. ..........
4:15 - 5:45 PM
...._,... _._,,...._
.._ ,,_._.
.... _. _
..._ ..._.__,.._..
_ .,,....,.._.._
....
2
Dodge
817
61
13
16%
7
0.9%
Governor
697
11
7
1.0%
4
0.6%
._ ... ._....
4:15 - 5:45 PM
..,.._...,
- - -- ----- ...__
-------- . - --
4
Market
394
20
5
1 1.3%
1
1 0.3%
Burlington
1117
14
10
0.9%
1
0,1%
Govemor
7:15 - 8:46 AM
_ _._ --- ..._
220
_,..__.. ._..._......-
5
........._..., -..,
3
_._..,.__....,..._
1.4%
- .. -... -- - -- --.
1
_- ...._.
0.5%
4
Hwy 6
2070
0
17
0 8%
6
0.3%
7:15 -8:45 AM
------
— --
10
Sycamore
y
542
6
6
1.1%
1
0.2%
Gilbert
1037
57
14
1.4%
3
0.3%
_._ ........ --
7:15 - 8:45 AM
...._ ......... ........................_...
-_ ..._._._,.
-------
0
College
260
221
1
0.4%
0
0.0%
Burlington
1405
52
12
3.2%
3
0.2%
Capitol St .,_.
7:15 - 8:45 AM
24 .........
_._.._- ..__._._._...
64
_...........__.__
0
__o .....
0.0/0
__.._..._ __............._
0
..............
0%
0
._ Totals
-_._.. ___._.___.___.._......._....728
14551 _.._-,,.-_.__..._._..._.._.._.-._..-,.._.-------.___.._..___.__..--......_._.
1553
202
—
87
--
28
Avers_ e........_..
g
78
1.4%
0,6%
_.- .____..._...._,._._..._._.
—
-.
2.8
Red Light Running Collisions
Collisions caused by red light running on average make up 4% of all Iowa City collisions from
2007 — 2009. Of the intersections studied, Highway 6 / Sycamore had the highest number of
red light running collisions with 10 (6% of the 150 area red light running collisions). Dubuque
Street / Market Street, Govemor Street / Market Street, Burlington Street / Governor Street all
were second with 4 red light running collisions.
Between 2007 — 2009, the corridors with the highest overall red light running collisions were
Market Street, Jefferson Street, Burlington Street, Gilbert Street, and Highway 6 east of
Riverside Drive. Other intersections that had relatively high numbers of red light running
collisions but were not evaluated in this study are:
Intersection Number of Collisions
Gilbert / Jefferson
Dodge / Jefferson
Governor / Jefferson
Highway 6 / Boyrum
Gilbert / Market
City of Iowa City
Date: July 21, 2011
To: City Manager
From: John Yapp, Transportation Planner 7i,/Y --
Re: Residential Traffic Calming Program [August 1 work session]
Introduction
The Iowa City Residential Traffic Calming Program was developed by City Staff and
adopted by City Council in 1996. Since that time, many traffic calming installations have
been approved including speed humps (Teg Drive, Kennedy Parkway, Morningside
Drive, Kimball Road and others), traffic circles / raised median (College Street and
Washington Street), and a traffic barricade (Lexington Ave ). There is currently a
$30,000 annual budget for traffic calming installation. Changes to the Program have
been considered by Council four times since implementation, with only one change
made to require a 60% neighborhood survey approval instead of a simple majority.
What is traffic calming?
Traffic calming is a broad term for projects which are intended to reduce the speed
and /or volume of traffic. It can range from low -cost actions such as changes in on-
street parking to higher -cost projects such as speed humps and traffic circles. The
intent of traffic calming is not to fully restrict traffic; it is to reduce the negative effects of
vehicular traffic that many residential households perceive.
Concerns with traffic calming
Traffic calming has been successful in reducing the speed and /or volume of traffic on
Iowa City streets which qualify for the program. However, there can be some negative
effects of traffic calming including impact on emergency vehicle response, traffic
diversion to other nearby streets, and the fact that some households do not want their
street 'calmed' due to the effect it has on their daily travel. The criteria for the program
take these potential negative consequences into account.
There have been two instances where traffic calming installations have been removed:
1) Traffic chicanes (curb -line extensions placed in staggered formation along a street)
were removed from Highland Ave at City Council direction following significant public
comment in 1999. Highland Ave is a collector street which carries approximately 2,200
vehicles per day; and 2) Speed humps on 4t" Ave south of Court Street were removed
after several years due to neighborhood petition and survey.
Traffic Calming Program Criteria
The criteria for the traffic calming program are adopted by the City Council, and may be
modified at the Council's discretion. The intent of the criteria are for staff to implement
the program consistently and equitably; and for staff time and City resources to be used
only for those streets which meet the adopted traffic speed and volume thresholds. The
criteria include:
1. To initiate a traffic study, a petition from households or a formal request from
the neighborhood association must be received. The intent of this criterion is
for the Traffic Calming Program to be resident - driven.
2. The street must be a residential local or collector street.
3. Traffic volumes should exceed 500 vehicles per day on a local street, and
1,000 vehicles per day on a collector street. Traffic volumes should not
exceed 3,000 vehicles per day (the reason for this threshold is the concern
with excessive diversion of traffic to other nearby streets), or
4. The measured 85th percentile speed should exceed 5 MPH over the posted
speed limit. The 85th percentile speed is the speed at which 85 percent of
motorists are traveling at or below, and is a common unit of measurement for
traffic speeds.
5. Staff will determine what traffic calming options are possible based on the
traffic issues, roadway geometry, and impact on adjacent streets (traffic
diversion). Staff will invite all affected households to a neighborhood meeting
to discuss the options, and determine a desired option.
6. The Police Dept., Fire Dept., and ambulance service will be asked to
comment on the impact to emergency vehicle response. The Transit Division
will be asked to comment on the impact to transit service.
7. If the traffic study shows that the proposed traffic calming project can be
implemented safely, a mail -back survey of all directly affected residences will
be conducted. A 60% majority of households in favor of the proposed traffic
calming project is required for the City to proceed. For local streets the
survey will include all households on the street on the affected blocks; for
collector streets, the survey will include all households on the street as well as
households on residential streets which feed into the collector street.
8. No minimum number of responses is required, but a low response rate will be
taken into consideration by the City Council.
9. If a proposed traffic calming project fulfills the above criteria, a resolution
authorizing the project will be forwarded to the City Council for consideration.
Recent Traffic Calming Program Requests
We have had three recent traffic calming requests which illustrate how the criteria are
used.
A. Residents of Tipperary Road between Shannon Dr and Dublin Dr petitioned for
speed humps, and traffic volumes and speeds met the criteria for installation.
Average Daily Traffic (ADT) is 1,485 vehicles per day, and 85th percentile speeds
were measured at 32.3 MPH. Speed humps will be installed on Tipperary Road.
B. Residents of Court Street between Summit Street and Muscatine Ave requested
several potential modifications to their street to reduce traffic speed and volume.
A traffic study measured approximately 3,800 vehicles per day, and 85th
percentile speeds of between 29.8 and 33.3 MPH. This segment of Court St did
not qualify for the Traffic Calming Program due to it exceeding 3,000 vehicles per
day. This maximum threshold is due to the concern with traffic being diverted to
other residential streets in the Longfellow neighborhood.
C. The traffic calming process was started for Brown Street at the request of
residents, but the traffic study found that traffic speed and volume do not exceed
the thresholds to qualify for a project funded by the Traffic Calming Program (see
attached memo re: Brown Street).
Potential Changes to Traffic Calming Program
The criteria for the Traffic Calming Program provide a consistent basis by which staff
and neighborhood residents can evaluate concerns with traffic. Other communities
have adopted similar criteria nationwide.
Traffic Speed: Iowa City's policy requires the measured 85th percentile traffic speed to
be at least 5 MPH over the posted speed limit. Raising or lowering this threshold will
influence how many streets are eligible based on traffic speed.
Traffic Volumes: Iowa City's policy requires traffic volumes of at least 500 vehicles per
day for a local street and 1,000 vehicles per day for a collector street to qualify based on
volumes. If a street has more than 3,000 vehicles per day, traffic calming is not
permitted due to the potential for traffic to be diverted to other neighborhood streets.
Neighborhood survey: Iowa City's policy requires a 60% approval of surveyed
households for traffic calming to be implemented. This was changed from 50%
following the Highland Ave traffic calming implementation. Requiring a majority
approval from affected neighborhoods is common for traffic calming programs;
according to the US Traffic Calming Manual, neighborhood survey approval
requirements range from 50% to 90% nationwide.
Comparison of Selected Traffic Calminct Criteria
US Traffic calming Manual, MUJU cwujy d11u JLUVU" —•,
Recommendation
One change to the criteria staff suggests be considered is to the maximum threshold of
3,000 vehicles per day for traffic calming to be considered. A maximum threshold is
used in other (but not all) communities which have traffic calming, and is intended to
avoid the consequence of traffic being diverted to other nearby residential streets,
simply shifting the traffic burden to 'someone else's street.' This maximum threshold
however prevents traffic calming from being implemented on streets, particularly in older
neighborhoods, which have evolved into higher volume streets.
Staff recommends the maximum 3,000 vehicles per day threshold be modified to state
that
For streets with over 3,000 vehicles per day, traffic calming installations should
be pursued which reduce the speed of traffic with minimal diversion of traffic to
other nearby streets. These installations include curb bump -outs or mini - circles
at intersections, or changes to parking regulations. Residents of other nearby
streets will be consulted as part of the input process.
This change will allow for traffic calming on residential local and collector streets with
over 3,000 vehicles per day, such as Court St between Summit St and Muscatine Ave.
This change would not allow funds from the traffic calming program to be used on
streets which do not meet the minimum speed or volume thresholds.
We will be available at your August 1 Work Session to discuss the Traffic Calming
Program.
Attachment: July 22 memo regarding a traffic calming request on Brown St
Traffic Speed (85
percentile)
Or Traffic Volume
Iowa City
5 MPH over posted
>500 ADT local streets
speed limit
>1,000 ADT collectors
<3,000 all streets
Nationwide median
9 MPH over posted
>1,200 all streets
criteria*
speed limit
US Traffic calming Manual, MUJU cwujy d11u JLUVU" —•,
Recommendation
One change to the criteria staff suggests be considered is to the maximum threshold of
3,000 vehicles per day for traffic calming to be considered. A maximum threshold is
used in other (but not all) communities which have traffic calming, and is intended to
avoid the consequence of traffic being diverted to other nearby residential streets,
simply shifting the traffic burden to 'someone else's street.' This maximum threshold
however prevents traffic calming from being implemented on streets, particularly in older
neighborhoods, which have evolved into higher volume streets.
Staff recommends the maximum 3,000 vehicles per day threshold be modified to state
that
For streets with over 3,000 vehicles per day, traffic calming installations should
be pursued which reduce the speed of traffic with minimal diversion of traffic to
other nearby streets. These installations include curb bump -outs or mini - circles
at intersections, or changes to parking regulations. Residents of other nearby
streets will be consulted as part of the input process.
This change will allow for traffic calming on residential local and collector streets with
over 3,000 vehicles per day, such as Court St between Summit St and Muscatine Ave.
This change would not allow funds from the traffic calming program to be used on
streets which do not meet the minimum speed or volume thresholds.
We will be available at your August 1 Work Session to discuss the Traffic Calming
Program.
Attachment: July 22 memo regarding a traffic calming request on Brown St
r CITY OF IOWA CITY
~`at
� MEMORANDUM
Date: July 22, 2011
To: City Manager
9
From:
Darian Na le -Gamm; Traffic Engineering Planner
Kent Ralston, Assistant Transportation Planner„fl/
Re: Request for Traffic Calming on Brown Street
Introduction
Earlier this year, the City received a petition from Brown Street residents requesting that their
street be considered for the City's adopted Traffic Calming Program. After collecting vehicle
speed and volume data in the neighborhood, staff determined that the street did not meet the
adopted thresholds necessary to be considered for the program. After a meeting with
neighborhood residents, you asked us to collect additional information and provide to you.
Collector Street
Brown Street is an east -west street near the north end of the grid street network in the Northside
neighborhood. Staff classifies Brown Street as a collector street due to several factors:
• Brown Street connects three arterial streets, including Dodge Street, Governor Street,
and Dubuque Street; and
• Brown Street collects traffic from several street extensions to the north, including N. Linn
St and Bella Vista Place, N. Van Buren Street, N. Gilbert Street, and N. Johnson Street
and also collects traffic from the Dewey Street and N. Summit Street neighborhood; and
• There are several multi - family properties on the north side of Brown Street, from which
traffic is collected onto Brown Street.
Background
Adopted Traffic Calming Program Criteria
Streets must meet either speed or traffic volume criteria to qualify for the traffic calming
program. The measured 85 h percentile speeds on Brown Street are below 30 mph (average
speeds were between 19 — 23 mph) which means the street does not qualify for traffic calming
based on speed. To be considered for traffic calming based on traffic volumes, collector street
average daily traffic (ADT) must exceed 1000 vehicles per day. This threshold was also not
met.
July 22, 2011
Page 2
Cut - through traffic evaluation and nearby street comparison
Neighborhood residents provided information that Brown Street is used as a travel route for
vehicles between Dodge Street/Governor Street and Dubuque Street. Staff observations
indicate that between 60 -70 vehicles (turning from Dodge Street) use Brown Street to access
Dubuque during the AM peak travel period and approximately 30 vehicles (turning from
Dubuque Street) use Brown to access Governor during the PM peak. This represents
approximately 15% of the total daily traffic on Brown Street.
Staff also collected traffic data on Ronalds Street, which runs parallel to Brown Street to the
south, and found traffic volumes are just over 300 ADT with 85"' percentile speeds between 21
— 29 mph. Speeds are slightly lower on Brown Street, which is likely attributable to the brick
surface. The difference in traffic volumes between the two streets indicates that Brown Street
collects and distributes some Northside neighborhood traffic tolfrom the adjacent arterial streets.
For another comparison, Church Street, two blocks south of Brown Street, carries 3,885
vehicles per day (2008 traffic count near Horace Mann school).
Traffic speeds & collision his
Traffic speeds on Brown Street are relatively low for a collector street and are among the lowest
average speeds we have measured. Data collected indicates that 84% of drivers on Brown
Street are travelling below 25 mph — 60% of those were measured travelling under 20 mph.
The uneven brick surface makes it difficult for most drivers to maintain 25 mph.
A review of Brown Street's collision history indicates there is not an elevated safety concern on
Brown Street. There have been two collisions on Brown Street during the past three years;
neither was related to traffic speed.
Noise
In response to neighborhood concerns about traffic noise, staff measured traffic noise levels
with a decibel meter curbside on Brown Street and on N. Gilbert Street (for comparison). Brown
Street (brick) averaged 82 decibels, whereas N. Gilbert Street (paved) averaged 72 decibels.
For comparison, a normal conversation usually takes place between 60 — 70 decibels and a
lawn mower is approximately 107 decibels. The brick surface contributes to the noise level of
traffic.
Traffic
Data Collected
Traffic Calming Criteria
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Cut - through traffic evaluation and nearby street comparison
Neighborhood residents provided information that Brown Street is used as a travel route for
vehicles between Dodge Street/Governor Street and Dubuque Street. Staff observations
indicate that between 60 -70 vehicles (turning from Dodge Street) use Brown Street to access
Dubuque during the AM peak travel period and approximately 30 vehicles (turning from
Dubuque Street) use Brown to access Governor during the PM peak. This represents
approximately 15% of the total daily traffic on Brown Street.
Staff also collected traffic data on Ronalds Street, which runs parallel to Brown Street to the
south, and found traffic volumes are just over 300 ADT with 85"' percentile speeds between 21
— 29 mph. Speeds are slightly lower on Brown Street, which is likely attributable to the brick
surface. The difference in traffic volumes between the two streets indicates that Brown Street
collects and distributes some Northside neighborhood traffic tolfrom the adjacent arterial streets.
For another comparison, Church Street, two blocks south of Brown Street, carries 3,885
vehicles per day (2008 traffic count near Horace Mann school).
Traffic speeds & collision his
Traffic speeds on Brown Street are relatively low for a collector street and are among the lowest
average speeds we have measured. Data collected indicates that 84% of drivers on Brown
Street are travelling below 25 mph — 60% of those were measured travelling under 20 mph.
The uneven brick surface makes it difficult for most drivers to maintain 25 mph.
A review of Brown Street's collision history indicates there is not an elevated safety concern on
Brown Street. There have been two collisions on Brown Street during the past three years;
neither was related to traffic speed.
Noise
In response to neighborhood concerns about traffic noise, staff measured traffic noise levels
with a decibel meter curbside on Brown Street and on N. Gilbert Street (for comparison). Brown
Street (brick) averaged 82 decibels, whereas N. Gilbert Street (paved) averaged 72 decibels.
For comparison, a normal conversation usually takes place between 60 — 70 decibels and a
lawn mower is approximately 107 decibels. The brick surface contributes to the noise level of
traffic.
July 22, 2011
Page 3
Conclusion
The speed and volume of traffic on Brown Street are too low to qualify for the City's traffic
calming program based on the City Council's adopted criteria. Therefore, we recommend no
projects be pursued from the traffic calming fund.
There are other options to potentially pursue. These include on- street parking changes
(typically we evaluate changes in on- street parking based on neighborhood petition and survey),
brick street repair (CIP Fund #3849), or a CIP project to make physical changes to Brown
Street. Brick street repair, for example, might address the noise of traffic which is louder on
Brown St than other nearby streets, which likely leads to a greater awareness of vehicular
traffic. Neighborhood representatives have also discussed a project to implement traffic circles
at intersections on Brown Street and on Northside neighborhood streets as a design feature of
the neighborhood.
cc: Jeff Davidson; Planning & Community Development
John Yapp; Transportation Planner
Rick Fosse; Public Works
Ron Knoche; Public Works
I �� CITY OF IOWA CITY IP6
MEMORANDUM
Date: July 8, 2011
To: Mayor & City Council
From: Marian K. Karr, City Clerk
Re: Orientation meeting
After each election staff coordinates a meeting of the current City Council as well as recently
elected members for the next City Council. The purpose of the meeting is to provide:
• a general overview of current Council practices and policies
review state and local laws i.e. open records, open meetings
council agenda preparation and distribution
council meeting schedule (including discussion of a budget schedule)
It is essential to have current and ingoing Council Members attend and provide input. Based on
the direction received at the orientation, staff will proceed in preparation of the remaining 2011
meetings schedule and plan for 2012. In order to have everyone attend it is important to set the
date early and have it on everyone's calendar.
November Scheduled Dates
Election Day is November 8
Meeting dates are: 1, 21, 22
Strategic Planning work session is November 29 (1 -5PM)
I'd like to suggest you consider staying a couple of hours (5 -7PM) after the strategic planning
session for the orientation. This will involve the same group of people and would save another
meeting date.
Please come prepared to discuss this date, or provide other possible meeting dates or time, on
the work session of August 1.
s/ councilmembertransition /orientationdatememo. doc
Iowa City Police Department
Bar Check Report - June, 2011
Possession of Alcohol Under the Legal Age (PAULA) Under 21 Charges
Numbers are reflective of only Iowa City Police activity
Business Name Occupancy
(occupancy loads last updated Oct 2008)
Monthly Totals
Bar
Checks Under2l PAULA
Prev 12 Month Totals
Checks Under2l PAULA
Under 21 PAULA
Ratio Ratio
(Prev 12 Mo) (Prev 12 Mo)
[Iowa City] Yacht Club 206
9
0
0
51
3
1
0.0588235
0.0196078
223
2
0
0
82
0
25
0
0.3048780
Airliner—
CIL
age 1 of 2
Bo- James 200
1
0
0
38
0
0
0
0
Brothers Bar & Grill, [It's] 556
9
0
0
135
7
17
0.0518519
0.1259259
Caliente Night Club 498
1
0
0
31
3
0
0.0967742
0
Carl & Ernie's Pub & Grill 92
1
0
0
12
0
0
0
0
120
3
0
0
72
6
3
0.0833333
0.0416667
DC's
Deadwood, [The] 218
1
0
0
20
0
0
0
0
Gabes 261
2
0
0
22
4
0
0.1818182
0
Gilbert St Piano Lounge 114
2
0
0
2
0
0
0
0
Jobsite 120
1
0
0
14
0
0
0
0
Joe's Place 281
3
0
0
38
0
0
0
0
Martini's 200
2
0
0
48
4
0
0.0833333
0
Micky's— 98
1
0
0
20
0
0
0
0
Mill Restaurant, [The] 325
1
0
0
5
0
0
0
0
Sam's Pizza— 174
1
0
0
20
0
20
0
1
Slippery Pete's aka Fieldhouse 178
2
0
0
65
3
0
0.0461538
0
Sports Column 400
6
0
0
90
6
16
0.0666667
0.1777778
Studio 13 206
1
0
0
26
0
0
0
0
Summit. [The] 736
15
0
3
126
16
20
0.1269841
0.1587302
TCB 250
2
0
0
49
1
0
0.0204082
0
854
7
0
0
124
19
21
0.1532258
0.169354E
Union Bar
Vine Tavern, [The] 170
1
0
0
33
4
1 0
0.1212121
0
r�
Wednesday, July 20, 2011
cr
L� ( ,
�C +
O
'17
M
CIL
age 1 of 2
Off Premise
Grand 7
* includes outdoor seating area
exception to 21 ordinance
Totals
74
0
0
0
3
1123
0
76
0
123
64
0.0676759
0
0.1095280
0
otals
N
7
187
Wednesday, July 20, 2011 Page 2 of 2
N
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Wednesday, July 20, 2011 Page 2 of 2
July 5th, 2011
Residents of Shannon Drive and Andrea Court
Re: Speed Humps on Shannon Drive
Dear Resident:
' IP8
t4b
"WOW 411LI
�20"q A111-
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240 -1826
(3 19) 356 -5000
(319) 356 -5009 FAX
www.icgov.org
During 2010, the City worked with your neighborhood to develop a traffic calming project in
response to neighborhood concerns about traffic speeds on Shannon Drive. Residents
approved a project to install several speed humps with 70% of responding households (30/43)
favoring the project.
As part of the City Council approved Traffic Calming Program, a follow up survey was completed in
June to determine the level of support for the speed humps one year after installation. Of the 51
households that responded, 47 (92 %) wished to keep the speed humps while 4 (8 %) would prefer
they were removed. The overall survey response rate was 33 %. In light of these results, the speed
humps will remain.
If you have any comments or qudstions, please contact me at 356 -5254 or darian- nagle-
gammCa)iowa- city.org
Sincerely,
Dan Nagle -Gamm
JCCOG Traffic Engineering Planner
cc: City Manager
City Council
John Sobaski
Jeff Davidson
John Yapp
Rick Fosse
Ron Knoche
Marcia Bollinger
r
=�.,;, ®4 CITY OF IOWA CITY IP9
MEMORANDUM
Date: July 26, 2011
To: Mayor and City Council
From: Marian K. Karr, City Clerk
Re: Iowa League of Cities Annual Conference
The League's Annual Conference is September 21 -23 in Des Moines. I've attached information
from the July Cityscape newsletter.
Please let me know if you are interested in attending.
JOIN US ON OUR
HOME FIELD FOR:
OUT OF THE PARK
' EDUCATION
YOU CAN TAKE
nes20„ ALL THE WAY
nes
HOME
Minor leaguers and all- stars, rookies and veterans -everyone is welcome at this year's Annual
Conference & Exhibit at the Polk County Convention Complex in Des Moines.The League's An-
nual Conference & Exhibit is the largest training in the state geared toward the specific need of
city officials. With more than 40 workshops and unique opportunities to network, this year's con-
ference lineup is sure to have something for you.
me pay(s) Program
Wednesday
Note: Schedules may change slightly before the September conference.
Registration -8 a.m. - 7:30p.m.
Service Project - Tentatively scheduled far 9 -11:30 a.m. (PR, MW)
Networking Best Ball Golf Tournament - 10:30 a.m. (PR)
Workshop Series - 1:30- 4.30pm.
New Member Orientation - 5 -6pm.
Welcome Reception and Exhibit Hall - 6 - 8:30p.m.
Thursday
Registration - 7:30a.m.- 6:30pm.
Annual IMWCA RunfWalk - 7.40 -9 a.m. (PX MW)
Breakfast in the Exhibit Hall - 7.30 -8:45 a.m.
Work -hcos -Series #1 -9- 10a.m.
Break in Exhibit Hall - 10 -7045 a.m.
Workshops -Series #2 - 10:45-11.45 a.m.
Opening Luncheon - Noon -2 p.m.
Workshops - Series #3 - 2:15- 3:15p.m
Workshops -Series #4 - 3:30- 4:30pm.
IaCMA Reception - 4:30 -5:30 p.m.
ICAP's 25th Anniversary Reception - 4:45- 6pm.
Awards Banquet- 6 -8pm.
President's Reception - 8 -)0 p.m. WIN)
Friday
Registration - 7:30 -11.45 a.m.
Voting Delegate Assignment - 7.40 -9a.m.
Workshops -Final Series -8-9 a.m.
Business Meeting -9:15- 10 a.m.
Closing Brunch- 10.300.m. -noon
Expertise.
0-di �
IOWA
LEAGUE
endorsed 8 administered by gF CITI�ES
2011
Each year we strive to produce an exciting and informa-
tive line -up of workshops at the League's Annual Confer-
ence and Exhibit. We solicit ideas from a wide cross sec-
tion of city officials to create sessions that share real -world
solutions to existing and emerging municipal issues. As
a result, there is certain to be a workshop that seems to
be designed specifically for the issues facing your com-
munity.Our workshops are presented by experts in their
field who will educate and motivate you in your role as a
city official; allowing you to return home with new ideas
and resources.
Wednesday Workshops
Our Wednesdayline -up oferpun wo,Johopsoffenamorecenphehensivere-
viewofimpWmtmunkipal issues.These workshops tokeplaceWednesday,5ep-
tember2l from 130d30p.m.
Mega Issues Shaping Government
What does the future of local government look like? Based on an ar-
ticle that appeared in Public Management magazine, this workshop
will take an in -depth look at five driving forces that will shape local
government in the years to come. Issues discussed: the long -term
economic outlook of cities; strained relationships with state govern-
ments; demographic changes; resource challenges and the use of
new media and technology.
A City's Map to the Fountain of Youth
City officials are often concerned with trying to help their commu-
nity gmw,whether by adding new homes or landing new businesses.
While new construction is a welcome sight, an alternative is rejuve-
nating older properties by using the urban renewal process. This
• San a Storm Sewers
• Jet Cleaning
• • • • or /li
n laan a r lmm
n)
Grout se ating Plin elnes 8 Man holes
Hydraulic Rddrg
Root C ontrol
• Manhole Rehab
• Wafer Filters
•
Digester SrhOleaTMg
• Air 8 Snake Testing
712 - 262 -5687 • 712 - 260.1223
workshop will examine how a city moves through that process arc
helps turn aging properties into attractive and productive pieces
land.
Everything You Wanted to Know about City Government
(But Were Afraid to Ask)
This highly interactive session will feature presentations on the mos
interesting and frequently asked questions received by League staf
Hear brief presentations on topics of our choice, like open meet
ings, conflicts of interest, municipal finance, personnel managemer
workerd compensation, bidding'and nuisance abatement; then as'
your own questions Hear the answers to others questions, or con,
up with your own and try to'stump the staff."
Concurrent Workshops
This year's conference includes more than 40 concurrent workshop
that take place during four sessions throughout the day on Thur.
day, September 22 and the morning of Friday, September 23. Eac
session features seven specific topics and a Build -a- Workshop the
allows you and your fellow city officials to decide what you want
discuss. No matter the size of your city or your role within a city yo
will find workshops that highlight innovative programs and off(
practical solutions to municipal issues. Below is a list of the offednc
by general subject area.
The Grounds Crew
Building and maintaining city infrastructure is a complex and e:
pensive undertaking for any city; learn the latest trends and fundin
strategies.
• Building the Case for Construction Management
• Paving the Future (New Methods to Construct Streets)
• Stormwater Utility Basics: Creation to Implementation
• Public Meeting and Facility Security
VffNSTRA &
KIMM, INC
COWIPROW SIVE EIVONEEZ/NG SERVICES
•Wdtfx and Wa#ewa[e
•Fm%rnxarurrnl.4rdia
•.4onrwanx Marcy ran¢
. iransportatim
•Maadngand Zoning
•GN and t1bigms
Marog m
West Des Mohr
Corah7fie
. WMS8 2418000
. WAI5983-241,9001
Masan Uy
VON"
• WAISAn241A
• WAa87-241,8010
Sioux Guy
Omaha
• WAT5en241 -8009
• WATS 88241 -0001
Protecting the Plate
Several workshop topics will address various aspects of municipal finance, economic devel-
Infrastructure
opment and budgeting to prepare you for these challenges.
•TIF Basics:The Minor Leagues
• Advanced TIF: Welcome to the Majors
• Tapping Other Wells (Outside Funding for Special Projects)
• Flipping Real Estate:The City's Role in Redevelopment
• What's Left if We All Drive Electric Cars (Transportation Funding)
Avoiding Errors
Whetheryou have oneemployeeor hundreds, numerous sessions atthe Annual Conference
will keep you up to date on the very latest personnel trends and laws.
•20 HRTps
I
• IPERS:Future Challenges
• Child Labor Laws
1G
• Workplace Harassment
Building
Rules of the Game
Cities are faced with a variety of administrative, legal and regulatory challenges. Learn the
latest strategies to deal with these challenges and keep your city out of legal trouble.
• ATVs, Golf Carts and Snowmobiles
•3 Strikes, You're Out: Nuisance Abatement Basics
M M C E
° C L U R E
• Presenting Our Case (State Legislative Update)
-Taming the Herd: Animal Control Partnerships
ENGINEERING
COMPANY
Fair Ball
Numerous workshops atthe Annual Conference are designed to provide strategies to oper-
port Dodge Johnston North Liberty
ate government in a more honest effective and efficient manner.
515S76.7155 515.964.1219 319.626.9090
• Starting a New Season (Orientation Programs for Newly Elected Officials)
•It's Not a Game of Hide and Seek (Open Meetings and Open Records)
ME C results. c o in
• Improving Customer Service
• Where Did Everyone Go? (Impact of the 2010 Census)
Foran updaW fistofwodmSopsircWdmgdesoiprionsandWeAwin /arma0or6visitwwwiowakagueorg.
- Continues on next page
:01:172
Gets & Survey
WATER - WASTEWATER
STREETS - STORM WATER
SURVEY - PLANNING
Serving Iowa since 1948
Cornhusker Casualty Company
Property R Casur" Insuraox
GOVERNMENTAL ENTITIES
cunt cowar :t raww6lps
c®.•ew. cmtnoweesa. enm®
•"'•�A6 l @P�Wb
86PK9a0.E9A '1'IIAWAYIg11BSTATBCOWA9P$
•mm^vrvxwvnW ✓eq�n
Prowl Supwrin, dae Iowa league ufLTdea
amp sat
IPAIT ... -
The lows Public Agewy lnvestment
7his[is41joindysponsoredprogram for
members of the Iowa League of Cities,
the Iowa SmteArrociardon of Counties and
the Iowa Association of Municipal Utilities.
As of Jurre 0 11
Number of Trust members ... 431
209 cities
• 95 counties
• 89 utilities
• 38 28E agreements
Simple avg. monthly rate ....0.050%
Current daily rate ......... 0.050%
For more information call:
1- 800 - 872 -4024
or (515) 224 -2763.
luly 2011 Cilvsmoe
Away Games: Mobile
Learning Opportunities
Mobile warkshopspresent conference attendees with an excellentopportunhym
see few oftheregions most innomieprogmms and projects. these tours aflow
participants to view city projects up close in a small group setting that encourages
questions and discussion on how the various projects were plannedand complet-
ed.Tmmportation wand from the sites is provided soatendees mustprereg #ter
for these workshops. Space B limited so early regobatim is encouraged. Please
visit wwwlowoleague org ro reserve yourspotl
Conference attendees writ have three mobile worksl cop options this year
Enhancing Services to a Growing City
Wednesday, 1:30 - 3:30 p.m.
While most cities would welcome a growth in their population, city
officials know that an increase in citizens leads to an increase in de-
mand for city services. In Norwalk where the city has experienced
significant population growth in recent years,the city has responded
to increased demands by constructing a new public works facility.
This tour will take a look at Norwalk's new facility and how it will serve
the citizens of Norwalk for many years to come.
Connecting a Community
Thursday, 9 -10:30 a.m.
Neighborhood organizations can provide a city with more connec-
tions to its citizens and lead to a more responsive municipal govern -
mentThis tour will feature a ride through various Des Moines neigh-
borhoods and take a look at the programs the city has worked
on with local organizations. Hear how these efforts have helped
strengthen the Des Moines community.
The Green Gateway
Thursday, 2:15 - 4:15 p.m.
In 2009, the Pappajohn Sculpture Park opened and downtown Des
Moines gained a unique and beautiful landmark Once a greenspace
on the west side of downtown, the 4.4 acre Gateway Park trans-
formed into an outdoor art gallery that features 26 different sculp-
tures.The parkwas a collaborative effort of the Pappajohn Family,the
Des Moines Art Center and the City of Des Moines.
Adjacent to the sculpture park is the new headquarters of Wei Imark
The eye catching building recently earned LEED Platinum status for
its environmentally conscious design.
The facility also encourages wellness and features a gym and exercise
area as well as ergonomic work stations.
Tracks
Each year the Leagues Annual Conference & Exhibit features several workshop
narks that have a special focus for a particular group of city officials or type of
audience. While the workshops in these tracks are designed for a specific group or
audlen c¢ all conference amuldees will find them valua ble.
Small Cities
The workshops in this bad will address issues ofparticular interest to officials from
smaller cities. As with aR conference workshops the sessions are open to panic!.
Pants from any sized city. However, examples and cantentwill focus on the needs
ofsmallcities
Iulv2011 Citvscaoe 12
Evaluating Employee Performance
It is important to evaluate,coach and documentthe performance
appointed city staff such as city managers/administrators and
clerks.This session will help equip elected officials with the skills a
confidence to conduct those often- dreaded employee performarst
appraisals/reviews.
Keeping Your Financial 5coreca rd
The council needs to do financial planning, but where do you start?
This session outlines some tools available to help councils better
understand the city's financial condition and how to plan for major
projects.
Stealing Home: Fraud and Abuse Protection
How can the coundI protect the city from fraud? This session will ex-
amine the different types of fraud, from stealing money to using city
equipment for personal use. Stop fraud before it becomes a problem.
Two Heads are Better Than One
We can no longer consider the city limits as a moat, isolating city
service delivery. Economic drivers are requiring that we look at shar-
ing services between governments and with private - public partner -
ships.This session will explore some of the successes and drawbacks
of such crusades.
What is an Independent Contractor?
Both the state and federal government have specific rules govern
ing what qualifies as an independent contractor. Misclassifying what
would otherwise be a city employee for the purpose of cost savings
can create considerable risk and potential liability for your city. Learn
about the rules established by the IPERS, IRS and the U.S. Depart-
ment of Labor regarding the hiring of independent contractors.
Advanced Workshops
Rooldes and vemmns are welcome to attend however these hops assume
you a lmodyfhare basic knowledgeofthet*m
Advanced TIF: Welcome to the Majors
The second part of the tax increment financing (TIF) series will focus
on the finer aspects of TIF and cover some of the more advanced
parts of the financing tool.Attendees will have ample opportunity to
askquestions abouttheirTIF programs.
Flipping Real Estate:The City's Role in Redevelopment
After going through the nuisance abatement process, some cities
might still have to deal with a dilapidated or abandoned property.
These properties can pose real danger to a community and it's typi-
cally up to the city to rectify the situation. Learn the different rem-
edies cities can pursue when dealing with these types of properties
and how they can become productive again.
Please visit wwwlowaleagueorg for a complete listing of this year's workshops
including speaker information and starting times.
Build -a- Workshop
Can't choose] Ibu might not ham to During each workshop session on Thursday
and Friday,, attendees can build thetrown workshop with you andyaurfellowcity
officials deciding what you want to discuss. League staffwill be on -hand to fadfl-
tare the discussion, but the group chooses the topics.
Date: July 27, 2011
CITY OF IOWA CITY
MEMORANDUM
To: Tom Markus, City Manager
From: Chris O'Brien, Director of Transportation Services
Re: Discontinuation of the Westside Loop Route
Introduction:
At a previous City Council work session during budget reviews, we discussed our intentions to
discontinue the Westside Loop Route due to a lack of usage. At that time we informed you of
our intent to discuss this with the representatives of West High School with hopes of
implementing this change in the fall.
History /background:
The Westside Loop Route was established to provide coverage to the far west side of Iowa City
to mimic that of the Eastside Loop Route. It is a route that travels from the downtown transit
interchange, past the University of Iowa Hospitals and Clinics, out to West High School and then
through an area west of Rohret Road. The area west of Rohret Road was rapidly developing
and had no access to transit service. Initially two trips were provided per day but due to a lack
of usage and the addition of the Westside Hospital Route, it was reduced to one trip per day.
Iowa City Transit made a concerted effort to promote the West Side Loop route through media
outlets as well as information outreach to the administration and parents of West High School.
Despite those efforts the ridership has historically been low with an FY11 total ridership of 21
passengers, equating to one passenger every two weeks.
Conclusion:
In light of these low ridership numbers and the increasing costs involved with operating our
transit fleet, we will be discontinuing the Westside Loop Route effective this fall. This action has
been under consideration for some time and our staff met with the principal of West High School
in April of 2011, to inform him of our intentions. There are several alternative routes providing
more frequent service to the west side of Iowa City, which include Melrose Express, Westside
Hospital, Plaen View and Westwinds. The administration at West High School has been given
this route information to pass along to staff, students and parents.
IP10
IN
Marian Karr
From: Scott McPherson <scott_mcpherson @mpaginc.com>
Sent: Tuesday, July 26, 2011 3:35 PM
To: mayor @cityofmarion.org; pat _dat @msn.com; msiders @cityofmtvernon- ia.gov;
jedoyle @south slope. net; rbaIlan @south slope. net; bilgrove @southslope.net;
kfranhale @southslope.net; nsemai @southslope.net; padastanek @southslope.net;
tsalm @terricon.com; iccoleen @southslope.net; hzhonor @att.net; gerry.kuhl @northliberty.org;
hoffmanchris5 @gmail.com; Matt Hayek; Ross Wilburn; Regenia Bailey; Council; Susan Mims;
Mike Wright
Subject: Lake Macbride Invite
Attachments: AIYP_Lake Macbride Invite.pdf
Please join us for a great celebration next week at Lake Macbride State Park
You're Invited
to a Morning of Fun
at lake Macbride State Park
Celebrate summer and a $10,000 grant
to improve your neighborhood park!
Coca -Cola wants you to get outside and play this summer. On Wednesday,
August 3, 2011, join Coca -Cola as we present a $10,000 grant to Lake
Macbride State Park for park enhancements as part of the second annual
America Is Your Park campaign.
Special guests include:
Governor Terry Branstad :: State Senator Robert Dvorsky
DNR Director Roger Lande Solon Mayor Rick Jedlicka
State Representative Jeff Kaufmann
Wednesday, August 3, 2011
Address:
10:00 a.m. Check Presentation
Lake Macbride State Park
and Press Conference
3525 Highway 382 NE
10:45 a.m. Health & Wellness Events
Solon, Iowa
DAR
RSVP:
Scott McPherson
scott_mcpherson @mpaginc.com
IP12
1
SYSTE
unlumted
K"
2533 Scott Boulevard SE ■ Iowa City, Iowa 52240 ■ PHONE 319- 338 -9212 ■ FAx 319 - 341 -9443 ■ www.5ui.org
CHANGING LIVES - ONE AT A TIME
40ti- A vwtii�ve rSvW 1971 -2011
Forty years ago, a handful of parents of children with disabilities came together because they
were unhappy with the lack of options available to their families. This was the beginning of
Systems Unlimited. We now take the time to look back and celebrate the last forty years, and the
changes that Systems has made in the lives of those founders, their families, as well as hundreds
of others.
Please be our guest:
Ope4vffacei
Su 4. , 4u #u&t28t1v 2.00 -4.00 pnv
Systems L n&wu;tecw Ina
2533 Scott &irI SE
IolwwCzty
We will be hearing from some of these founding parents, as well as others who have been
integral to Systems Unlimited becoming what we are today. We will offer refreshments and
tours of the service center.
Throughout these last 40 years our mission has remained the same. We exist to support people
who want to live a rich life in the community. Come help us celebrate our success, and our
continued commitment to our mission.
Best wishes,
N
�'S
1
--I
W
pcn,
d.� 1
Dion Williams
n�
Systems Unlimited offers personalized services within local communities which help people improve and maintain the quality of their life.
JULY-AUGUST 2011
SERVING LOCAL GOVERNMENTS IN BENTON. IOWA, JONES. JOHNSON. LINN ANO WASHINGTON Cool MORE THAN 30 YEARS
Regional strategy available for review & comment
Folloning three face -to -face meetings and additional online discussion, a
regional planning work group has released a draft of the Comprehensre
Regional Development Strategy. This is a milestone in the planning process
that began with the Regional Economic Development Summit in April.
The document serves as a combined Comprehemive Economic Development
Strategy (CEDS) and Long Range Transporranon Plan (IRTP) for the region.
The ECICOG Board of Directors and Regional Planning Affiliation Policy
Committee reviewed the regional strategy on June 30, 2011. and made it
available for public comment until August 25, 2011.
Members of the regional planning workgroup are
Dee Baud Cedar Rapids Area Chamber of Commerce & Priority One
Lu Barron (Darrin Gage). Lim County Board of Supervisors
Sandra Cronbaugh, Iowa County- Economic Development Commission
Alan Johnson. City of Anamosa
Kim Johnson, Kirkwood Community• College
Curt Nelson, Entrepreneurial Development Center
Ed Rabin. Washutgton Economic Development Group
Joe Raso, Iowa City Area Development Group
Sally Scotsman, Johnsen County Board of Supervisors
pppTl COMPREHENSIVE
tr; DEVELOPMENT ST
` 1011
Recent funding awards
The Iowa Department of Economic Development (IDED) has amounced additional awards from the Community
Development Block Grant (CDBG) and Housing Fund programs. Three applications prepared by ECICOG were funded
through these subsequent awards.
City of Lone Tree
Rehabilitation
$224.634
IDED
l3'ashington Cotam'
101 %L
IivCaPFaWtin-
$468268
S992,902
IDED
Citizens adyison' commission seeks public input on transportation
The Governor's Transportation 2020 Citizens Advisory Commission (CAC) is holding a series of public input meetings in
August and September. Meetings convenient to the ECICOG region are listed below. For more information on the CAC
and all scheduled meetings, go to: ww-wdowadotgov trammortatioroM .
Waterloo: Wednesday, September 14, 6:00 — 8:00 p.m. Alt. Pleasant: Wednesday, September 21, 6:00 — 8:00 p.m.
Ramada Hotel Convention Center Iowa R esleyan Coaege. 601 North bfain
205 West Fourth Street, Room 23 John Wesley Holland Student IInion - Social Hall
ECICOG board adopts regional solid waste plan
At its June 30`h meeting, the ECICOG Board
of Directors adopted the Regional
Comprehensive Integrated Solid Waste
"'A"""`"' Management Plan update. The purpose of
the plan is to surninarize the waste
management facilities and programs in the
region, highlighting new waste diversion
efforts and establishing goals to further
reduce waste landfilled.
The plan also reports the regional waste
diversion percentage used to measure
progress toward the 50% waste reduction
goal established by the State. In the 2011
comp plan update, the ECICOG region has a
34% waste reduction figure compared to
36% in the 2008 comp p an update. This continues the declining waste
reduction percentage trend since reaching 45% in the 2000 comp plan update.
To download a PDF of the plan, go to www.ecicoa.ora /environmental
Staff Notes:
Scott Annis is serving a summer internship at ECICOG. Annis is a native of
Vinton, Iowa, and received his undergraduate degree from the University of
Iowa. He's in his second year at the university's Urban and Regional Planning
graduate program, where he's pursuing emphases in economic development
and conmiunity and housing development. At ECICOG, Annis is assisting
staff with ongoing economic recovery programs and smart growth planning
projects.
JJ Breen's position at ECICOG ended on June 30"'. Breen was a temporary
employee, assisting with disaster recovery programs. At the June board
meeting, Breen was thanked for his assistance to program applicants and his
contributions to disaster recovery.
Calendar
July 28 ECICOG Executive Committee Teleconference Meeting (in lieu of
full board), ECICOG offices, 700 16"' Street NE, Cedar Rapids,
1:00 P.M.
Region 10 RPA Policy Board Meeting, ECICOG offices, 700 161i
Street NE, Cedar Rapids, 2:00 p.m.
August 4 ECICOG Business Assistance RLF Loan Review Committee,
ECICOG offices, 700 161i Street NE, Cedar Rapids, 2:00 p.m.
August 11 ECICOG Solid Waste TAC Meeting, Goodwill Industries Iowa
City Support Center, 3825 Liberty Drive, Iowa City, 10:00 a.m.
August 25 ECICOG Board of Directors Meeting, ECICOG Offices, 700 161i
Street NE, Cedar Rapids, 1:00 p.m.
ECICOG Business Assistance RLF Loan Review Committee,
ECICOG offices, 700 1611 Street NE, Cedar Rapids, 2:00 p.m.
September 1 ECICOG Transit Operators Group Meeting, Washington Coun
MiniBus, 1010 West Fifth, Washington, 10:00 a.m. 40
September 5 ECICOG offices closed in observance of Labor Day holiday.
ECICOG was established in 1973 to promote regional
cooperation and provide professional planning
services to local governments in Benton, Iowa,
Johnson, Jones, Linn and Washington Counties.
ECICOG also provides solid waste planning services
to Tana County and transportation planning services
to Cedar County.
Members of the ECICOG
Board of Directors:
Kent Ackerson
Linda Langston
Lu Barron
Adam Mangold
Leo Cook (Chair)
Vicki Pope
Sandra Cronbaugh
David Plyman
Bill Daily
Ed Raber
Damn Gage
Ben Rogers
Tom Gill
Sally Stutsman
Don Gray
Kathleen VanSteenhuyse
Kevin Henshusen
David Venmedahl
Rick Jedlicka
Jones County vacancy
Alan Johnson
124
ECICOG Staff
EXT
oug Elliott, Executive Director
122
na Peters, Administrative Assistant
120
obyn Jacobson, ContractsAdministrator
134
ary Rump, Transportation Director
128
lary Copeland, AICP, GIS Services
I
125
ock Grerus, TransitAdmeinistrator/Planner
137
had Sands, AICP, Comm. Development Director
127
ary Hughes, Community Development
129
ana Stromer, Community Development
123
Melanie Riley, Community Development
138
Rob Arnold, Homing Services
124
Tracy DeKoter, Economic Development
130
Jennifer Ryan Fencl, Environmental Services Dir
131
Kristin Simon, Solid Waste Planning
126
art Knox, Iowa Waste Exchange
121
East Central Iowa
Council of Governments
700 16th Street NE, Suite 301
Cedar Rapids, Iowa 52402
(319) 365 -9941
Fax: (319) 365 -9981
e -mail: ecicog @ecicog.org
www.ecicog.org
E0006G
EAST CENTRAL IOWA
COUNCIL OF GOVERNMENTS
Melt -A 7.'e3CoP./\4gir- M1►112I Y-TC4►X
Etpressis a biaoathly electronic publication of the East Central
Iowa Council of Governments.
CITY OF IOWA CITY
M E M 0 RA N D U M
Date: July 26, 2011
To: Thomas M. Markus, City Manager
From: Rick Fosse, Director of Public Works
Jeff Davidson, Director of Planning and Community Development
Re: Update: Flood Related Activities
Engineering Division
• The demolition of buyout properties continues. This includes preparing, contracting and
inspecting the asbestos abatement and structure removals.
• Kelly Demolition demolished 6 additional properties in July.
Dubuque Street Elevation and Park Road Bridge Reconstruction Project
• Second public meeting occurred on July 13, 2011; public comment period to end on July
31, 2011,
• Continued Park Road Bridge studies by HNTB,
• Alternatives Screening Report to be finalized the week of August 1,
• Continued preparation of Concurrence Point 2 by HNTB; to be finalized once public
comment period has ended,
• City staff to review initial conceptual alternatives the week of August 1,
• HNTB continues to develop 500 +1, 100 +1, and 2008 +1 roadway conceptual
alternatives; walk through of alternatives with City staff and horizontal alignment
workshop will occur August 3,
• Iowa City Gateway and Hancher Coordination meeting to occur on August 3,
• Continued coordination for additional funding sources,
• HNTB to begin holding focus group meetings in August.
Wastewater Treatment Plant Consolidation Project
• Conducted design review meeting with city on July 19
• Continue work on 60 % cost estimate
• Continue work on cost estimate for North Plant removal
• Reviewed draft geotechnical report from Terracon
• MMS started supplemental field survey
• Prepared subcontract for 3D laser scanning in digester building
• Prepared response to IDNR review questions
• Preparing construction sequencing plan for project improvements
• Evaluating alternative design for flow splitters
• Working on cost estimate on North Plant demolition
• Continued work on influent pump station flow metering and channel alternatives
• Continued work on investigating septage receiving station alternatives
• Preparing basis of design calculations for IDNR
• Finalizing Tech Memo for aeration blower sizing
Rocky Shore Drive Pump Station and Floodgates Project
• Conducted a design review meeting with the City and HR Green staff
• Evaluating pump type and size requirements
• Evaluating pump station location alternatives
• Working on additional hydraulic evaluation technical memorandum
• Reviewed environmental report noting the wetland and endangered species concerns in
the area.
West Side Levee
• The appraisal and title services have been completed.
• Army Corps of Engineers has received the permit application and is reviewing the
application.
Taft Speedway Levee
• Staff has negotiated an agreement with HDR Engineering to perform the preliminary
study required by HUD and the agreement will be presented to Council.
Water Division
River Crossings
• Two 12" water main crossings located by the old plant and at Hwy 6 are essential shut
down at this time.
• The University of Iowa has completed an environmental /archeological study and review
for the river crossing sites located at the old plant and Hwy 6. The report recommended
a Phase I field visit be performed a by an architectural historian prior to proposed
construction activities.
• The old plant site has been reviewed and approved to proceed.
• Field work has been completed on the Hwy 6 site by the University of Iowa contractor
(week of July 18th). Public Works is awaiting a report that will allow bidding of the project
to proceed. Both sites will be bid together.
Peninsula Source Protection
• The project is complete.
Water Works Prairie Park Source Protection
Review of environmental study information has been submitted to SHIPO and the City is
awaiting environmental clearance confirmation as required by CDBG rules.
The engineers estimate for the project is $428,100.
The proposed project schedule is:
• Start Date —October 10, 2011
• Final Completion Date — May 31, 2012
Planning and Community Development
• The City acquired one more property (605 Manor Drive) with CDBG funds. A total of 74
residential properties have been acquired with disaster recovery buyout grants. Of the
74 properties, 35 properties have been acquired using Community Development Block
Grant (CDBG) funds, 33 properties with Hazard Mitigation Grant Program (HMGP)
funds, and six properties with Community Disaster Grant (CDG) funds. A total of 66
properties have been demolished in the Parkview Terrace and Taft Speedway
neighborhoods.
• An amendment for the CDBG Buyout Program has been approved by the Iowa
Department of Economic Development (IDED). The amendment increases the number
of properties eligible for a buyout with CDBG funds from 62 to 67.
• IDED will be conducting a monitoring visit in August for all business disaster assistance
programs. The exact date of the monitoring visit has not been set.
• Iowa City is awaiting final approval from the State regarding the fee amount for HDR to
complete the Taft Speedway Flood Mitigation Study. The final report for the study is due
in the fall.
• Staff is continuing to process final income verification forms for Round 3 of the Single
Family New Construction Program. The first Round 3 home is set to close on July 29tH
There will be a total of 31 owner - occupied affordable housing units built in this round.
• Applications for Federal Jumpstart funds for repair, rental rehabilitation, down payment
assistance and interim mortgage assistance are still being accepted and funds are
available. To date, $869,500 in Federal Jumpstart funding has been used to assist 18
households.
• Due to the possible rescission of federal grant funds, staff is continuing to provide
information to our Congressional offices in Washington on the City's active federal flood
recovery and mitigation grants. Staff is also providing information to our state
representatives regarding the status of our flood recovery efforts.
� M-4
CITY OF IOWA CITY
MEMORANDUM
DATE: August 2, 2011
TO: Mayor and City Council
FROM: Marian K. Karr City Clerk
RE: Agenda Items for Joint meeting of August 24, 2011
North Liberty will host the next joint meeting of the City Councils of Iowa City, Coralville, North
Liberty, the Johnson County Board of Supervisors and the Iowa City School District on
Wednesday, August 24, 2011 at 4:30 PM.
Please let me know of any items you'd like on the agenda by August 15.
A complete agenda will be distributed prior to the meeting.
Thanks for your cooperation.
S:joint request for council tems.doc
MINUTES
HUMAN RIGHTS COMMISSION
July 19, 2011
Lobby Conference Room
7-Zs - i r
PRELIMINARY I Piet
Members Present: Orville Townsend Sr., Dianne Day, Diane Finnerty, Harry Olmstead, Martha Lubaroff,
Wangui Gathua, David B. Brown, Howard Cowen, Connie Goeb.
Staff Present: Stefanie Bowers.
Others Present: Charlie Eastham, Julie Howard.
RECOMMENDATIONS TO COUNCIL: None.
CALL TO ORDER
Commissioner Chair Day called the meeting to order at 18:00.
PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA: None.
CONSIDERATION OF THE MINUTES OF THE May 17, 2011 MEETING:
Olmstead, moved to approve.
Townsend seconded.
The motion passed 7 -0. Finnerty abstained. Cowen not present.
ANNUAL REPORT
Commissioners added "policy recommendation on immigration to the City Council' to the upcoming goals for
FY2012. Commissioner Cowen requested addition of stats in summary portion. Bowers will make all additions
and send final draft to the Commission prior to final submission.
HUMAN RIGHTS BREAKFAST
Commissioners voted on the keynote speaker. Olmstead, Lubaroff and Goeb will serve on the subcommittee.
The motion passed 9 -0.
IMMIGRATION SUBCOMMITTEE
Commissioner Finnerty presented a time line to Commissioners given the tentative date of the work session
with the City Council. The subcommittee will work on a final report which will include survey results. Bowers will
provide any additional survey information to the subcommittee as well as the information that relates to
identification needed for City services.
FACES OF IOWA CITY
Bowers has the brochure and will send out to speakers by August 1, 2011.
JUVENILE JUSTICE
Bowers is working on scheduling a series of programs on this topic. The hope is to hold the first sometime after
Labor Day. Finnerty will assist on this project.
LGBT RIGHTS IN UGANDA
Olmstead reported that 75 people attended the program and that the program was well received. Howard also
provided thoughts on the program.
REPORTS OF COMMISSIONERS
Commissioner Olmstead mentioned that Access 2 Independence will hold their annual Celebration on the
passage of the ADA at the Coral Ridge Mall on Saturday, July 23rd.
ADJOURNMENT
Townsend moved to adjourn.
Human Rights Commission
July 19, 2011
Page 2 of 3
Olmstead seconded.
The motion passed 9 -0 at 18:58.
Human Rights Commission
July 19, 2011
Page 3 of 3
Human Rights Commission
ATTENDANCE RECORD
2011
(Meetina Date)
NAME
TER
M
EXP.
1/18
2/15
3/15
4/12
5/17
6/21
7/19
8/16
9/20
10/18
11/15
12/20
Dianne Day
1/1/12
X
X
X
X
X
X
X
Wangui
Gathua
111/12
O/E
O/E
O/E
O/E
X
O/E
X
Martha
Lubaroff
1/1/12
O/E
O/E
X
X
X
X
X
Howard
Cowen
1/1/13
X
X
X
O/E
O/E
O/E
X
Constance
Goeb
1/1/13
X
X
X
O/E
X
O/E
X
Harry
Olmstead
(8 -1 -2010)
1/1/13
O/E
X
X
X
X
X
X
Orville
Townsend,
Sr.
1/1/14
X
X
X
X
X
X
X
Diane
Finnerty
1/1/14
X
X
X
X
O/E
X
X
David B.
Brown
1/1/14
X
X
X
O/E
O/E
O/E
X
KEY:
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting /No Quorum
R = Resigned
- =Not a Member