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Home My WebLink About2011-08-25 Info Packet� = 1 CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET MISCELLANEOUS August 25, 2011 IP1 Council Meetings and Work Session Agenda IP2 Copy of letter from Jerilyn McCarty Fisher: Rights of Transit Riders (with staff response) IP3 Email from Superintendent of Parks & Forestry: Gilbert Street Project IP4 Email from City Clerk: Requests for Information by Candidates IP5 Letter from Mediacom: Tennis Channel IP6 Park Bench — September 2011 DRAFT MINUTES IP7 Airport Commission: July 21, 2011 IP8 Airport Commission: August 4, 2011 IP9 Board of Adjustment: August 10, 2011 � = 1 City Council Meeting Schedule and IP1 CITY OF IOWA CITY Work Session Agendas August 25, 2011 www.icgov.org ♦ MONDAY, AUGUST 29 Emma J. Harvat Hall 12:00 noon Special Formal ♦ WEDNESDAY, AUGUST 31 Emma J. Harvat Hall 8:00a Special Formal TENTATIVE MEETING SCHEDULE SUBJECT TO CHANGE ♦ MONDAY, SEPTEMBER 5 Holiday — City Offices Closed ♦ TUESDAY, SEPTEMBER 6 Emma J. Harvat Hall 5:30p Special Work Session 7:00p Regular Formal Council Meeting ♦ MONDAY, SEPTEMBER 19 Emma J. Harvat Hall 5:30p Regular Work Session ♦ TUESDAY, SEPTEMBER 20 Emma J. Harvat Hall 7:00p Regular Formal Council Meeting ♦ MONDAY, OCTOBER 3 Emma J. Harvat Hall 5:30p Regular Work Session ♦ TUESDAY, OCTOBER 4 Emma J. Harvat Hall 7:00p Regular Formal Council Meeting ♦ MONDAY, OCTOBER 17 Emma J. Harvat Hall 5:30p Regular Work Session ♦ TUESDAY, OCTOBER 18 Emma J. Harvat Hall 7:00p Regular Formal Council Meeting ♦ TUESDAY, NOVEMBER 1 Emma J. Harvat Hall 5:30p Special Work Session 7:00p Regular Formal Council Meeting ♦ MONDAY, NOVEMBER 21 Emma J. Harvat Hall 5:30p Special Work Session ♦ TUESDAY, NOVEMBER 22 Emma J. Harvat Hall 7:00p Special Formal Council Meeting ♦ TUESDAY, NOVEMBER 29 Beckwith Boathouse 1:00p -5:00p Special Work Session — Strategic Planning Session Terrill Mill Park 5:00p -7:00p Orientation (current and incoming Council) -60 It City Council Meeting Schedule and CITY OF IOWA CITY Work Session Agendas August 25, 2011 www.icgov.org ♦ WEDNESDAY, NOVEMBER 30 4:00p Joint Meeting ♦ MONDAY, DECEMBER 5 2:00p -5:30p Special Work Session — Strategic Planning Session 5:30p Regular Work Session Iowa City School District Administrative Offices Emma J. Harvat Hall ♦ TUESDAY, DECEMBER 6 Emma J. Harvat Hall 7:00p Regular Formal Council Meeting IP2 Marian Karr From: Chris O'Brien Sent: Wednesday, August 24, 2011 3:24 PM To: Tom Markus; 'jerfisher @mchsi.com' Cc: Council; Marian Karr; Eleanor M. Dilkes Subject: RE: Rights of Transit Riders Ms. Fisher, I wanted to let you know that I have reviewed your e-mail and want to thank you for answering my follow up questions during our phone conversation on Monday, August 22. We have included that information along with a review of the video from the bus to investigate the incident that you outlined. I want to assure you that we will be discussing the incident with the operator involved in the incident. We appreciate you taking the time to bring our attention to any issues that occur that you feel are below your service expectations. Feel free to contact me directly in the future should you have any questions or concerns. Thank you for your continued support of public transportation. Chris O'Brien Director of Transportation Services City of Iowa City (319)356 -5156 Chris- obrien @iowa - city.org - - - -- Original Message---- - From: jerfisher @mchsi.com [mailto:jerfisher @mchsi.com] Sent: Friday, August 19, 20113:53 PM To: barb -morck @iowa - city.org Cc: jerfisher @mchsi.com; Council; Marian Karr; Tom Markus; Eleanor M. Dilkes Subject: Rights of Transit Riders Ms. Morck, I am a long -time rider of the Iowa City Transit System, and overall my experiences have been incredibly positive. However, in recent weeks I have been witness to several incidents of riders being harassed, publicly humilitated, and emotionally and abused by a transit drive with extensive seniority, as I understand it. These incidents include, but are not limited to, abusive behavior and speech toward riders with physical and /or mental disabilities, as well as threatening and intimidating riders into submission. The driver's manner is frequently brusque, abrasive, insulting, aggressive, intimidating, and the driver's ill behavior and comments are not leveled exclusively at and /or about riders on the bus —rude comments are frequently directed to anyone who will listen about individuals outside the bus, be they drivers or pedestrians, with whom the transit driver takes issue. Additionally, I have phoned in a two occasions with complaints about the actions of this particular driver (in that case, the complaints had to do with the driver's driving habits that were creating an unsafe situation for riders) and was met with a tone and attitude that confirmed that 1) multiple complaints have been entered about this particular driver, and 2) nothing would likely be noted, written up, and discussed with the driver and /or the driver's supervisors. Last night was the crowning "glory" for this driver's abysmal behavior, and I could no longer allow a horrible incidence of injustice go unchallenged. As I boarded the bus downhtown I mentioned to the driver that one of our'regulars,' an elderly and extremely physically disabled rider, was some distance from the bus and likely wouldn't be able to make the trek to the bus and I knew that the driver was unable to see her. Because the vast majority of drivers are incredibly courteous, thoughtful, and helpful, I anticipated hearing "thanks," with some assurance that the rider would be picked up as the bus neared where she was standing. Instead, the driver became extremely combative and hostile, and, in a nutshell, verbally accosted me. I cannot begin to tell you how upsetting the entire incident was. I have been on the Web site for the Iowa City Transit Division, and although I found a document intended for riders, which includes all the do's and do- not -do's for riders (http: / /www.icgov.org /default / ?id= 1518), I did not find any document where the rights and /or expectations of riders was described, such as being assured ofa safe trip, to the best abilities of the driver and the conditions of the streets & traffic, and to be treated with dignity and respect by the transit driver. As I have noted, I could not find anything that addresses the riders' rights. Last night's incident was extremely upsetting to me. I have given the matter a great deal of thought, and following conversations with my fellow riders, both last night and this morning, I know that something absolutely must be done to either correct the actions and behaviors of the driver in question, or, if the behaviors cannot be changed, to hopefully reassign the driver to a desk job where he /she will not have any further face -to -face (or phone!) interactions with the public. We, the riders of the route, have heard that the driver in question wants to be permanently assigned to our route, and I can assure you that the riders of that route will NOT be happy if this request is granted. As noted earlier, I am well aware from things that the driver and other drivers have said that the driver in question has a long tenure as an unionized employee of Iowa City, and perhaps it's that tenure that leads the driver to believe that he /she can get away with this abominable behavior without reprimand or discipline. I have briefly familiarized myself with the wording of the Iowa City employees' AFSCME contract, and I would like to learn from you what actions we, the riders, can and need to take to ensure that the rights of the transit riders are protected from the verbal assaults of this abusive driver. Thank you very much for your time and attention and for any assistance you can provide in remedying this most serious and important matter. Jerilyn McCarty Fisher 90 Amhurst Street (Rochester Route) Iowa City 430 -5227 (mobile phone) jerfisher @mchsi.com Marian Karr From: Tom Markus Sent: Friday, August 19, 2011 4:24 PM To: Marian Karr Cc: Terry Robinson Subject: FW: Gilbert St. Project. Place in info packet From: Terry Robinson Sent: Friday, August 19, 20114:15 PM To: Tom Markus Cc: Mike Moran; Rick Fosse; Ron Knoche; Brian Boelk Subject: Gilbert St. Project. IP3 Tom, Since they won't see all the trees for the Gilbert St. project going in at the same time I thought you might like a little background in case there are questions from the Council. We have ordered the trees for the tree grates on Gilbert St. Three of the four species requested, Columnar Norway Maple, Crimson Spire Oak, and standard Norway Maple, which amount to 8 of the 16 trees for our portion of the project are available and will be shipped during the week of September 12. They will be installed as soon as they come in.. The fourth species, eight Columnar Ginkgo's are not available above ground at this time and must be dug out of a nursery. Since it is best for the trees to be dug later in the fall they will be planted some time during the week of October 17th. There are a total of 18 trees to be planted for this project. Two ornamentals will be planted close to the Mansion by the general contractor as part of the main contract. The other 16 large trees as noted above will be planted by a separate contractor, the funds to plant these trees will come from Mid America Energy Trees Please Grant money. Let me know if you have questions. Terry Robinson Superintendent of Parks & Forestry 2275 South Gilbert Iowa City IA 52245 319 - 356 -5107 From: Marian Karr Sent: Wednesday, August 24, 2011 12:58 PM To: *All Department Heads Subject: Requests for Information by Candidates Individuals may file City Council candidate papers August 15- September 1. Updates of Council candidates filing are available on the City website on the Elections (City Council Candidates) page. In the past, as a courtesy, we provided information requested by an individual candidate to all candidates. Because of the availability of most information on the City website we are no longer tracking the requests. As always if you feel information provided to an individual or candidate should be made available to Council or other candidates please feel free to provide a copy to me for inclusion in the next information packet. Marian .Ma ,aan x. 9faw, .Mate City Clerk City of Iowa City 319 - 356 -5041 (Phone) 319 - 356 -5497 (FAX) Population 67,862 IP5 Mediacom August 15, 2011 Ms. Marian Karr City of Iowa City 410 E. Washington St. Iowa City, Iowa 52240 -1826 Dear Ms. Karr, Mediacom's contract with the Tennis Channel expires on September 3, 2011 and has not been renewed at this time. The Tennis channel will be dropped from Digital Sports Tier, channel 176 September 3, 2011. If there are any questions please contact me at directly via phone at (319)268 -5033 or via email at IRrassley@mediacomcc.com . Sincerely, O�. 4 OJT Lee Grassley Senior Manager, Government Relations ti �� ti Park BODGb Iowa City Parks and Recreation e- newsletter Fall 2011 hfiviiq GO& released The Fall 2011 Activ- Guide just released .y's Parks and Recre- ation vepartment shows that there's something for everyone to enjoy or learn this fall, no matter what your age or interest. A wide vari- ety of classes and programs for preschoolers, youth, adults, and special populations have been arranged, with classes as diverse as Tot Soccer to Theatre to Taoist Tai Chi. Registration begins Wednesday, August 31 for all classes except Private Swim Les- sons. For info on swim lesson registration, see the next page. Where to get the new Fall Guides Online On our webpage at www.icgov.org /pr (see "Activity Guide" in the left -hand column). Printed copies Free printed copies are available for pick -up at the following City locations: • City Hall, 410 E.Washington Street • Iowa City / Johnson County Senior Center, 28 S. Linn Street • Iowa City Public Library, 123 S. Linn Street • Mercer Park / Scanlon Gymnasium, 2701 Bradford Drive • Robert A. Lee Community Recreation Center, 220 S. Gilbert Street • Tower Place /Parking, 335 E. Iowa Avenue continued on next page September 2011 Rec Center Pool is temporarllp closed The Robert A. Lee Recreation Cen- ter Pool will be closed through Fri- day, September 9. During that time, extended lap swim hours will be scheduled at City Park Pool, as fol- lows: Monday through Friday Lap Swim 9 a.m. to I p.m. Public Swim 4 to 8 p.m. Saturday and Sunday Lap Swim Noon to I p.m. Public Swim I to 8 P.M. The Rec Center Pool will reopen on Saturday, September 10 at 6:30 a.m. For more info, see page 3. Labor Dag bourn On Monday, September 5 (Labor Day), City offices will be closed, but our recreation and pool facilities will be open the following hours: Recreation Center: I - 9 p.m. Mercer / Scanlon: I I a.m. - 8 p.m. Pools will open at I p.m. Website: www.icgov.org /pr E -mail: icrec @iowa- city.org Parks & Forestry . ...................319.356.5107 Recreation ............ ...................319.356.5100 Mercer / Scanlon . ...................319.356.5109 Cemetery .............. ...................319.356.5105 Central Business District..... 319.356.5107 t Fmm the Park Bench — Iowa City Parlor and Recreation Department —September 2011, page 2 hull Activity Guide continued from previous page From your elementary school student Copies of the guide are provided to each elementary grade student enrolled in Iowa City public schools, to take home. How to register for classes / events Online: Online registration is fast and easy.Visitwww.icgov.org/pr and click on" Registration for Activities" on the left side of the page (quick link: www .icgov.org /registrationmain). Follow the links for "New Customer" or "Returning Customer," depending on whether you've registered online before. Online registration for fall classes and programs gets underway August 31, beginning at 8 a.m. Please note: Private swimming lesson registration is not available online. First -time users: If you'll be using our online registration system for the first time, please visit the website listed above before registration begins, as your account must be set up in advance to sign up for classes and programs on August 31. In- person registration: In- person registration is available beginning August 31 at either of these two locations: Robert A. Lee Community Recreation Center: Mondays through Thursdays, 8 a.m. to 7 p.m. or Fri- days, 8 a.m. to 5 p.m. Mercer Park Aquatic Center / Scanlon Gymnasium: Mondays through Thursdays, 5:30 to 8:30 p.m.; no registration staff available on Fridays. Swimming info and registration ■ Registration for Private Swim Lessons will begin on Friday, September 2 at 8 a.m. at the Robert A. Lee Community Recreation Center. • You may only register for one private class or session per day per child. • Monthly swim passes will be available for purchase on August 31, but they will not take effect until Sep- tember 6. ■ 10 -punch swim cards, monthly or annual swim passes, and / or 15 -punch fitness cards may be purchased at the Mercer Park Aquatic Center / Scanlon Gym Front Desk any time during normal center hours. From the Park Bench — Iowa City Parks and Recreation Department —September 2011, page 3 GTfq Park Pool is gOTDq fO the dOqS1 Get ready to round up Rover for one of the most canine - friendly events of the year! The City's ninth annual Dog Paddle event at City Park Pool, which closes out the pool year each fall and serves as a fundraiser for the Johnson County Dog Park Action Com- mittee QC DogPAC), is scheduled Saturday, September 10 from noon to 5 p.m. Cost to participate is $10 per dog. Registration forms are avail- able online at www.jcdogpac.org or on -site the day of the event. Preregistration will not be offered this year. All participating dogs must have current license or proof of vac- ,t '. 'Y Dog joy A pool full of water, a chance to swim in the deep end, and a tennis ball — ah, life is good! Photo submit- ted by Tom Weingeist. cinations (including distemper/ parvo /rabies), behave in a friendly manner with people and dogs, and be in good general health. To ensure everyone's safety, handlers will be allowed to take in only two dogs, and children under the age of 12 will not be allowed in the pool area. The City has donated the use of the pool facilities, so all money raised from this event will go to JC DogPAC, a community - based organization that works and advocates for the creation of fenced -in, off -leash dog parks in Johnson County. For more information, visit their website at www.jcdogpac.org. ROGredTOD Cenfer Poo1 feMPOUTlg close for cleaning, repays, GDJ upgrades The Robert A. Lee Recreation Center Pool was closed for a three -week period beginning Friday, August 19 so that Aquatics staff can drain the pool for minor repairs and cleaning.The pool will reopen on Saturday, September 10, at 6:30 a.m. During the closure, extended lap swim hours have been scheduled at City Park Pool, and the 5:30 p.m. Aquacise class normally held at the Recreation Center has been moved to the City Park facility. See the sidebar on the cover of this issue for more information. Projects that will be undertaken at the Recreation Center Pool include intensive cleaning, spot- paint- ing, and tile repair on the pool tank, and degreasing pool filters to help break up some of the build -up that collects inside.This build -up can reduce the filter's efficiency and can also lead to poor water quality. In addition, a project to begin replacing the wading pool fence will also get underway while the pool is drained and closed.The new fence will be cleaner, more aesthetically pleasing, and most importantly, safer. For more information, contact Aquatics Supervisor Matthew Eckardt at 319.887.61 17. From the Park Bench — Iowa City Parks and Recreation Department —September 2011, page 4 %uli s to �ursiips Tid6ifs U60af fire 90wa Cif 'Farmers Varkof i)Uf bOW Mg voDdors are fbere? The Iowa City Farmers Market currently has 38 vendors occu- pying 55 stalls at our Wednesday market, and 108 vendors occu- pying 142 stalls at our Saturday market — that's 118 stalls in the ramp and 24 on E.Wash- ington Street. In other words, there's LOTS to choose from, so come on down and join us on Wednesdays and Saturdays! QaesfTODs? If you have questions about the Iowa City Farmers Market, visit our webpage at www.icgov.org/ farmersmarket or contact-ram- my Neumann, Parks and Recre- ation Department Administra- tive Secretary, at 319.356.5210. Special FarfflerS M tef fflDfS WDOSdag, Aagasf 31: Tasfe of Markef Join us on Wednesday, August 31 for our annual Taste of Market, where we'll be setting up grills and passing out free samples of in- season fruits, vegetables, and baked goods provided by the vendors. Festivities run from 5 to 7 p.m. at Chauncey Swan Park on Washing- ton Street (across from City Hall), with music provided by the Yahoo Drummers.This is a free family event, so bring the whole group! Taste of Market is co- sponsored by the University of Iowa Credit Union and the City of Iowa City Parks and Recreation Department. Vurdag, September 10: Kids' Dag We've lined up some great events for our annual Farmers Market Kids' Day, scheduled Saturday, September 10 from 9 a.m. to noon in Chauncey Swan Park. (If it rains, we'll move it "inside" to the Chaunc- ey Swan Parking Ramp.) New events this year include a "Kids' Farm," sponsored by the John- son County Agricultural Association, as well as a scavenger hunt, a potato planting station, and other events sponsored by Johnson County Local Food Alliance. Children will also be able to test out fitness stations, take tours of a fire truck, squad car, and ambulance, enjoy "Music in Motion" performances by Deb Singer, view a honey bee display from vendor Matt Stewart of Noble Bee Honey, and par- ticipate in other hands -on activities. This is a FREE event for the whole family, sponsored by the Iowa City Parks and Recreation Department and the Iowa City Farmers Mar - ket,Johnson County Local Food Alliance, and the Johnson County Agricultural Association. For more information on Taste of Market or Kids' Day, please call the Parks and Recreation Department at 319.356.5210. From the Park Bench — Iowa City Parks and Recreation Department —September 2011, page 5 Do vendors reallq grog 1t? Bake 1t? Make 1t? True or false? The majority of vendors at the Iowa City's Farmers Markets sell only what they themselves grow, bake, or handcraft. The answer is: False — because actually, ALL of the vendors at the Iowa City Farmers Market are required to grow, produce, bake, and make their products. Our Farmers Market Rules and Regulations state: "Vendors may sell only those products that are approved items and that are grown or made by them. The offering for sale of any item acquired from others, either for resale or on consignment, is not permitted. Vendors selling items other than their own will be removed from the market" So, how do you know that just because they say they make it that they actually do? When vendors register to participate in the Iowa City Farmers Market, they are required to sign an indemnifica- tion agreement before doing so.Within that agreement is the following: Compliance shall include but not be limited to: a. understanding that a vendor who sells produce /plants /flowers grown by someone else cannot partici- pate in the Iowa City Farmers Market; b. understanding that a vendor who purchases handicrafts or other items made or produced by someone else cannot participate in the Market; c. ensuring that all produce /plants /flowers on display or offered for sale by the vendor each market day are grown by the vendor; d. ensuring that all handicrafts and other items on display or offered for sale by the vendor each day are made or produced by the vendor; continued on next page CoDgrdalaNDS, fo Nidga Muff a, our V Ark GODf 0A WIDDerl Nithya Matta, a student at oy. Weber Elementary School in Iowa City, is the grand „ v prize winner of the Iowa City IJ Farmer's MarketArt Contest.' % %� ✓ i , Her design, pictured at right, will be imprinted on this year's Farmers Market Kids' 4 i 4 'r. Day t- shirts (each member of her family will receive one to wear), and she will also be awarded a $100 cash prize. Our thanks to all of the great artists who submitted draw- ings, paintings and collages for this year's contest, each of whom will receive a free Kids' Day t- shirt.Their art work will be displayed at the Iowa City Recreation Center through September, and will also be used on publicity posters and fliers for Kids' Day. From the Park Bench — Iowa City Parlor and Recreation Department —September 2011, page 6 The (ob, so mangi) Wefffs of Farriers Markus Benefits to farmers Farmers at the market generally get a larger cash return at a farmers market than they do through whole- sale marketing, and they get cash in hand rather than waiting 30 to 90 days for their return.There is also the pride and fun in seeing the customers enjoy eating their produce. "When you shop at a supermarket, only 21 % of every dollar spent goes toward actual food production, whereas at the market more than four times that goes back to the growers" —Ann Harvey Yonkers, Manager, FRESHFARM Market, Washington D.C. Benefits to consumers Consumers benefit from the superior qual- ity, freshness, and unusual varieties of foods available from the Farmers Market, as well as the opportunity to meet and support local vendors who grow their food, bake their bread, or handcraft their artwork. If a shop- per knows they are getting a better quality product, they are willing to pay a little more for that product. Linsey Ketchel, horticultural marketing specialist with the Vermont De- partment of Agriculture, Food, and Markets, reported that "more than 60 percent of those studied were interested in buying local products and said they'd spend up to 10 per- cent more just to support local family farmers" Customers want local, fresher food.They want the heirloom tomatoes.They want food with fewer health risks from chemicals.They want produce grown with methods that are less harmful to the environment.And they want that contact with the vendor. Benefits to communities The community certainly benefits from a successful Farmers Market.The market areas receive an economic boost and a community- enhancing social center draws people together. Farmers Markets also help fight hun- ger through their participation in federally funded subsidy programs. Markets are valuable to a community in that they create an active meeting place and income - producing community. Farmers Markets provide a sense of community. ........................ ............................... Do Vendors reallg grog lf? Bake lf? Make If? continued from previous page If there is still a question of authenticity of a vendor's product, we have a form titled "Vendor Compliance Form" that a person can fill out.These forms are then sent to the coordinator of the Farmers Market, who will follow up with the vendor.This process can include Market staff paying a visit to the vendor's residence or property to see for themselves that these items are grown by that particular vendor, or asking baked goods vendors for receipts to show that they are purchasing fresh products to make their foods. Arts and craft vendors may be asked for photos and an explanation of the process to confirm that they are indeed the person making the product. As you can see, we do everything possible to ensure that what you purchase at our market is truly hand- made, home -baked or homegrown. From the Park Bench Iowa City Parlor and Recreation Department— September 201 /,page 7 Jwat... da.vicv.! Swing,Tap Dance classes begin September 18 Do you remember what it was like to be hep (or later, hip) to the jive? Wish you did? Join award - winning swing dancers Kate Jochum and Justin Sukup on Sunday nights at the Robert A. Lee Community Recreation Center for lessons that will give you the opportunity to rediscover those dance moves from previous decades. Classes focus on the basic movements of East Coast, Lindy Hop, and Charleston styles. Kate and Justin bring a bit of the new millenium to these timeless dances with a blend of classic and current music, and demonstrate the styles' relevancy in today's society. Classes are open to students ages 16 and older. Students should bring a light- hearted attitude to the class, but a partner or previous dancing experience are not necessary. SWING DANCING SUNDAYS, 5:15 - 6:15 p.m. SEPT 18 — NOV 13 (no class Oct. 9) $60 In addition to swing dance classes, beginning tap dance lessons for adults will also be offered on Sunday eve- nings with instruction by Kate Jochum.With over 20 years of experience in a pair of tap shoes Kate enjoys sharing with others just how cool tap dancing can be.Tap shoes are encouraged but not required. TAP DANCING SUNDAYS, 4 - 5 p.m. SEPT 18 — NOV 13 (no class Oct. 9) $60 For more information on how to register, contact Joyce Carroll at 319.356.5100 or visit www.icgov.org /pr From the Park Bench — Iowa City Parlor and Recreation Department —September 201 /,page 8 in the garden Join us for the Community Garden Build! When: Sunday, September 18, 3 to 5 p.m. Where: Wetherby Park 2400 Taylor Drive, Iowa City You're all invited to join the Iowa City Parks and Recreation Department and Backyard Abundance for the second W Community Garden Build at the Edible Forest Maze, located in Wetherby Park. We will be planting trees and ground covers, and putting the path through the maze.The path will be created using a no -mow fescue grass, a non - native blend that works well in borders for areas between prairies and homes. It saves water, fertilizer, and mowing time.While not entirely maintenance -free, this kind of eco -grass requires less attention than traditional lawns. Whether you're a seasoned gardener or have never gardened in your life, this is an opportunity to discover your very own green thumb. For more information about any of the Grow Your Park events at Wetherby Park, please contact Joyce Carroll,Arts Supervisor for the Parks and Recreation Department, at 3 19.356.5 100. xw.moen�row Edible Forest Maze — it's dee -lish! You may have read about our Edible Forest Maze in a previous is- sue of From the Park Bench. Now, you're invited to come see it — or even help continue to build it by volunteering at the Commu- nity Garden Build on September 18 (see separate article, at left). Located in Wetherby Park on Taylor Drive, the Edible Forest Maze was built by volunteers from Backyard Abundance and AmericorpsTeam Maple 6, who helped design the maze and assisted neighborhood participants with planting the fruit- and nut - bearing trees back in June.The maze was created to educate families on the production of nutritious, home -grown foods in a fun and engaging way. The result is an edible landscape for the entire neighborhood to enjoy. For more information, contact Joyce Carroll at Iowa City Parks and Recreation, 319.356.5100, or Joyce- carroll @iowa- city.org. Garden Showcase The first-ever Garden Show- case on August 4 drew 200 people to Wetherby Park to tour the gardens, enjoy samples of lo- cal food from the Farmers Market, par- ticipate in craft projects, and enjoy live music by Mutiny in the Parlor. The event was hosted by the Iowa City Parks and Recreation Department. For more information about the gardens, see www.blueplanetgreenliving. com/2011/07/15/edible-gardens-iowa-city/ From the Park Bench — Iowa City Parlor and Recreation Department —September 201 /,page 9 SPI marks National Therapeutic Recreation Week with annual bowling tournament and banquet Traci Long, Chuck Seydel, and Mallory Earnest enjoyed a little friendly competition at SPI's annual bowling tournament and banquet on July 16. Almost 90 Special Olympics athletes participated in the Special Populations Involvement (SPI) program's annual bowling tournament and banquet — an event held each July to celebrate National Therapeutic Recreation Week, which aims to promote public awareness of therapeutic recreation services and pro- grams, increase awareness about leisure and recreation oppor- tunities for individuals with dis- abilities, and recognizes qualified providers of these services. Tournament competition got underway Saturday, July 16 at Colonial Lanes, where partici- pants were placed into one of four different divisions, based on their gender and age. Bowl- ers each played three games and then averaged their three games for a final score.After tallying everyone's final scores, first, second, and third place winners were selected in each of the four divisions. Later that evening, the group gathered for a banquet celebra- tion at the Robert A. Lee Recre- ation Community Center, where they socialized, danced, and dined on Jimmy Jack's barbeque. The winners of the bowling tournament were recognized with a trophy for their achieve- ments, but every participant received a certificate to honor their outstanding efforts. According to the National Council forTherapeutic Recre- ation Certification, therapeutic recreation is a process where recreation and activity -based interventions are introduced to individuals who have been assessed as having specific needs.These individuals, who often have illnesses or disabling conditions, are then better able to participate in recreational activities because the activity has been adjusted to meet their special needs.The purpose of therapeutic recreation is to help individuals maintain or acquire a full life through improvement or maintenance of physical, cognitive, social, emotional, and spiritual functioning. For more information, contact SPI Supervisor Cindy Coffin at 319.356.5228 or e-mail cindy- coffin @iowa- city.org. KCs host SPI Pizza Party In addition to celebrating therapeutic recreation last month, the SPI program also marked the conclusion of summer programs with a pizza party at the Knights of Columbus Hall on Muscatine Avenue. The pizza party was hosted by the Knights of Columbus members, who generously provided the facility and food. After the pizza party, Special Olympics athletes headed outside for a game of softball on the nearby feld.The participants split up into two teams and competed against one another in a friendly scrimmage game that brought the summer season for SPI to a fun -filled close. From the Park Bench — Iowa City Parks and Recreation Department —September 2011, page 10 ON THE JOB WITH IIIIIIIIIIIIIIIIIIIIIIIII Chad Dyson SUPERINTENDENT OF THE CITY'S RECREATION DIVISION All about Chad Parks and Recreation background: ■ Graduated from the University of Iowa in 1999 with a Bachelor of Science degree in Sports Health, Leisure and Physical Studies ■ Later earned a Masters of Science degree in Recreation Administration at Aurora University in Aurora, Illinois • Spent 10 years at Westmont Park District, a suburb of Chicago • Started with the Iowa City Parks and Recreation Department on June 1, 2010 Position and job responsibities: • Superintendent of the City's Recreation Division • Oversees five program supervisors and their areas of responsibility: Aquatics, Art, Special Populations Involvement, Sports, and Maintenance. Also over- sees two recreation centers and three pools. • Serves as a liaison between the City and affiliate groups, such as Iowa City Boys Baseball, Iowa City Kickers, and Iowa City Girls Softball Hometown: Rock Island, Illinois Family: Chad and his wife, Erin, recently celebrated their 10 -year wedding an n iversary. They have two young children, a son and a daughter. Hobbies: Golf, fishing, landscaping, and yard work Chad Dyson What's your favorite part of the job with Parks and Recreation? I got into this field as a result of how much I enjoyed my childhood experiences in recreation. The service aspects and being able to give back to the community are what I enjoy the most. I want the residents of Iowa City to have services that they like and enjoy doing — I take pride in seeing programs excel and people engaging in and appreciating the services that we offer. What's the best thing that's happened while working here? The best thing was getting this job and having the op- portunity to move back to Iowa City to be closer to our family. My wife's family is originally from Iowa City and my family lives in the Quad Cities, which is just a short drive away. Another great thing about this job has been working with and getting to know the staff who work here, all of whom are seasoned veterans. Many of them have been here a long time and have a lot of experience. I am very fortunate to have such a knowl- edgeable and hardworking staff. continued on next page From the Park Bench — Iowa City Parlor and Recreation Department —September 2011, page I I Chad Dyson continued from previous page What's the most challenging thing that's happened while working here? The most challenging issue has been the transition from an autonomous park district, like the one in West- mont where I previously worked, to more of a city form of government. Here, projects must get approval from the City Council and decisions are made more consciously. I have learned to appreciate the thought- fulness given to all major actions and decisions that are made at our Division. Additionally, I did not have much knowledge about the aquatics aspect of this department because we did not have a public pool at my previous position.The Aquatics Program Supervisor has been very helpful in teaching me how to manage and maintain the pools in Iowa City. How did you choose this field as a career? kind of fell into a career in recreation. I began as a history major, then became a business major, and then an economics major. I was not enjoying any of these classes or degrees so I began looking for a new program. My roommate was getting his degree in Sports Health and I decided to give it a try. Originally wanted to work in professional sports, but after an internship with a minor league baseball team I realized I did not like the business aspect of this career path. I started looking for recreation jobs and realized this was a better ft for my interests and strengths. Since entering the field, I have been genuinely pleased with my decision to pursue this career. What future project are you most excited about? From a department standpoint, the Terry Trueblood Recreation Area that is located on Sand Road is a very exciting project. Personally, I am most excited about the building renovations that we will be undertaking soon at the Recreation Center, such as painting parts of the building, remodeling the pool, and redoing the east side entrance. In the future, a west side recreation center is in the master plan, as well as redoing City Park pool and adding aquatic features.We would also like to install a walking track inside Scanlon Gymnasi- um at Mercer Park. From a program standpoint, I am excited about the new light space wall at the Scanlon game room and adding other active game options for youth and teens to participate in. Lastly, a primary goal of mine is to be an advocate for change with regard to youth obesity in the Iowa City area. What advice would you give to people interested in getting into this field? I would advise others to understand the value of working as much as you can within the field — even if it is just part -time or interning. You need to have experience; you cannot just major in recreation. So whether you work as a facility supervisor, help with collegiate intramurals, or volunteer at your local recreation cen- ter, you just need to do as much as you can. Also, you must be patient.With the economy struggling, this is a difficult time to find jobs. However, there will likely be a lot of movement in the municipal field in the next couple of years, as long as the budgets don't change too much. The final thing I would say is to be passionate about it. Once you start working in the field, be sure to pay attention, work hard, and soak in the knowledge your peers and co- workers have to offer. From the Park Bench — Iowa City Parlor and Recreation Department —September 2011, page 12 So, you lmagbel want to be a doctor? Campers go to Junior Medical School The City's Parks and Department put together an amazing array of activities for this University of Iowa "Junior Medical School" program on August 2. Perhaps some of these campers will one day become "OK, I think maybe this part goes here, and that part goes there.." For more photos, see the Iowa City Parks and Recreation Department page on Facebook, or visit the "photo galleries" section at www. medicine .uiowa.edu /minimedica /schoo/ We're not exactly sure what the instructor is saying, but he has certainly captured the attention of the students! I think this might be a liver!" Fmm the Park Bench — Iowa City Parks and Recreation Department — September 2011, page 13 Flash mob rocks downtown! flash mob oasroi i. a large group of people mobilized by social media to meet in a public place for the purpose of doing an unusual or entertaining activity of short duration In celebration of National Parks and Recreation Month in July, the National Recreation and Park Association (NRPA) paired up with America's Backyard to encour- age people to get out of the house to experience and enjoy public recreation areas. One of their ideas: A "RockYour Park" Flash Mob Contest! Always eager to find new ways to coax people outdoors for some fresh air and activity, the Iowa City Parks and Recreation Department decided to participate. Tracy Carey, a Parks and Recreation intern from the University of Northern Iowa, worked with Kate Jo- chum, a Recreation Division staff member, to organize a flash mob comprised of Summer Campers and Art Campers. Each morning for an entire week, campers practiced for the event, rehearsing Kate's group dance routine inspired by the Lady Gaga song, "Just Dance" On Friday, July 22, members of the group congregated in the pedestrian mall, pretending to be playing on playground equipment or chatting with friends while they waited for their cue for their impromptu perfor- mance to start. A video of the event was produced by Tracy, Kate, and staff members from City Cable Chan- nel 4 under the direction of Jerry Nixon, and was submitted to the contest. By the time the dance ended, there was a good -sized crowd of parents, pedestrians, and passers -by who joined together in cheers, applause, and high -fives. The winner of the contest won't be announced until mid - to late August, but regardless of the outcome, organizers already knew they had a winner when they heard the kids saying, "Can we do it again? Can we do it again ?" To view the video, visit www.youtube.com /watch ?v= AQGGzOrBi3k — and dance! From the Park Bench — Iowa City Parlor and Recreation Department —September 2011, page 14 Subscribe fo fbc Park Bcncb c- ncAcffcrrl_ Oecaase if,S Ghock -Fall of laforITIONa, aaIJ 1fS FREED Have you subscribed yet to our "From the Park Bench" newslet- ter? It's free, and with an e- subscription, each new issue will be e- mailed to you directly! To set up your subscription, visit www.icgov.org /subscribe. Go to the Newsletter section and click on Park Bench. Follow instructions through the end of the page.Your e- subscrip- tion will begin with the next issue! From ibo Park BeRb They may be simple structures, but sometimes, there's no place cozier than a park bench for a good chat — but they also perform equally well as a place to just sit quietly and take in the sounds of nature.This month's featured park bench is located in City Park Iowa City Parks and Recreation Department www.icgov.org /pr – Phone: 319.356.5100 – Fax: 319.356.5487 Main office: Robert A. Lee Recreation Center, 220 S. Gilbert Street, Iowa City, IA 52240 Administration Office: Robert A. Lee Recreation Center www.icgov.org /pr Director: Michael Moran mike -moran @iowa- city.org – 319.356.5100 Secretary: Tammy Neumann tammy- neumann @iowa- city.org – 319.356.5210 • • • • • • • • Cemetery Division Office: Oakland Cemetery, 1000 Brown Street www.icgov.org/oakiand Supervisor: Bob Deatsch bob- deatsch @iowa- city.org – 319.356.5105 . . . . . . . . Parks & Forestry and Central Business District Divisions Office: 2275 S. Gilbert Street www.icgov.org /pr Superintendent: Terry Robinson terry- robinson @iowa- city.org – 319.356.5107 Recreation Division Office: RobertA.Lee Recreation Center www.icgov.org /pr Superintendent: Chad Dyson chad -dyson @iowa- cityorg – 319.356.5100 • • • • • • • • Recreational Facilities Robert A. Lee Recreation Center 220 S. Gilbert Street – 319.356.5100 Mercer Park Aquatic Center / Scanlon Gym 2701 Bradford Drive – 319.356.5109 City Park Pool (summer only) Upper Park Road – 319.356.5108 . . . . . . . . City Parks For a list of City parks and locations, visit www.icgov.org /pr E ' eft on Airport Commission July 21, 2011 Page 1 MINUTES IOWA CITY AIRPORT COMMISSION JULY 21, 2011 — 6:00 P.M. AIRPORT TERMINAL BUILDING DRAFT IP7 Members Present: Jose Assouline, Steve Crane, Minnetta Gardinier, Howard Horan, Rick Mascari Staff Present: Sue Dulek, Michael Tharp Others Present: Jeff Edberg, Matt Wolford, Philip Wolford, Eric Scott RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None CALL TO ORDER: Chairperson Gardinier called the meeting to order at 6:08 P.M. APPROVAL OF MEETING MINUTES: The minutes of the June 16, 2011, meeting were briefly discussed. Mascari moved to approve the June 16, 2011, minutes as submitted; seconded by Crane. Motion carried 5- 0. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION /ACTION: a. Aviation Commerce Park — Jeff Edberg — Edberg addressed the Members, noting that they have a new reporting system. He noted that since the last meeting he has not received any additional calls on the lots, but that another broker thought he had a possibility. Edberg continued, noting that he does have a very interested party and plans are being developed for a 7,000- square foot facility for a commissary (kitchen) type business. He also noted that the dog business who is interested in a lot is still struggling with financing at this point. b. Corporate Hangar L — Public Hearing — Gardinier opened the public hearing. Eric Scott joined the Members at the table, noting that he has plans and specs to share with them. Tharp noted that what the Members are seeing is a modification of the previous plans. He noted that the pricing of the 62 ft. x 65 ft. hangars is just too high for their budget. Tharp continued to respond to questions and concerns about this change in the hangar plans and specs. Members voiced their concerns about the sizing of this hangar, with Mascari noting that he believes they are not ready yet to move forward with this. He believes they need to look at this a bit more. Tharp stated that with the Airport Commission July 21, 2011 Page 2 budget they have to work with, they do have some limitations. Scott responded to Members' questions, as well. Mascari asked for some clarification on the funding that they do have and how much they would need to come up with. He asked if the State still offers 70% money on infrastructure projects. Tharp and Scott continued to respond to questions, explaining what led them to offer the alternative plans. The discussion centered on a hangar with various sized doors and spaces, with Members noting that they need to think about future needs and being flexible. Members continued to discuss various configurations for a hangar. Jet Air weighed in as well on what size hangars would best meet their needs. Members agreed that they would like to have Eric Scott return with a cost estimate for the alternative configuration for their review. Members continued to discuss what they would like to do, and Gardinier went around the table to get everyone's opinion. Dulek then informed the Members what they need to do in this situation. Gardinier then stated that she would like them to accept this plan as discussed, until they get the addendum or alternate option. Members decided to hold a special meeting on Thursday, August 4, 2011 at 6:00 P.M. Mascari moved to continue the public hearing at the 8/4/11 meeting. Horan seconded the motion. Motion carried 5 -0. ii. Consider a Resolution Approving Plans, Specifications, and Form of Contract for the Construction of Hangar L — Mascari moved to defer this to the 8/4/11 meeting. Horan seconded the motion. Motion carried 5 -0. Mascari asked if the Commission could jump to Item g.i, as he has another commitment and needed to leave the meeting early. Members agreed. [See discussion below.] c. FAA/IDOT Projects — AECOM — David Hughes L Runway 7/25 & 12/30 — Tharp noted that there isn't much to update. They are still awaiting the FAA to get through the final documentation before this project can be completely closed out. ii. Obstruction Mitigation — Nothing new to report here. iii. 7-25 Parallel Taxiway — Tharp noted that Public Works is currently doing the independent review on this. That means the resolution needs to be deferred until the next meeting. 1. Consider a Resolution Approving Agreement With AECOM for Construction Related Services for the Construction of the Runway 7 -25 Parallel Taxiway Grading and Drainage — Horan moved to defer the resolution until the August 4, 2011 special meeting. Crane seconded the motion. Motion carried 4 -0; Mascari absent. d. FY2012 Iowa Department of Transportation Grants — Tharp noted that the paperwork has been received on one of the grants. This is for the exterior lighting, switching over to LEDs, and more electrical work on the hangars, along with security upgrades. He noted that the entire program was approved; however, funding for about $750,000 worth is still pending the Governor's signature on legislation. Airport Commission July 21, 2011 Page 3 L Consider a Resolution Accepting Grant Agreement 911201OW100 —Horan moved to recommend Resolution #A11 -18 Accepting Grant Agreement 911201OW100 as discussed. Assouline seconded the motion. Motion carried 4 -0; Mascari absent. e. 2011 Air Race Classic — Tharp noted that he put this on the agenda, as he wanted to thank the Jet Air staff for all they did during the Air Race Classic. He added that it was a good event even though they did not get the final send -off due to the weather. Gardinier noted that she received good feedback from the racers. One of the comments made at the end of the race, according to Gardinier, was that the Air Race Classic should consider places like Iowa City in the future. f. 2011 — 2012 T- Hangar Rates and Charges — Gardinier recused herself from this discussion, as she has a conflict of interest in the matter. Tharp noted that it is that time of the year again to start looking at rates and fees at the Airport. He noted that Members received a memo from him laying out the background on this matter. His recom- mendation is to raise rates based on the inflationary factor. Tharp responded to Members' questions concerning hangar rates. Members also discussed the waiting list numbers with the commission. Gardinier commented from the public that she felt renters at the airport were paying a premium to have their aircraft here. Gardinier then asked about the status of the waiting list to which Tharp responded. Wolford commented that the construction of the new hangars would also impact the list. Tharp noted that leases expire in September. Members looked at several different scenarios and came to the agreement that a 2.5% increase is what they would like to go with. Tharp stated that they will be using the same lease agreement, as this has not changed. Horan moved to increase all rents by 2.5 %. Crane seconded the motion. Motion carried 3 -0; Gardinier recused herself and Mascari absent. g. Airport "Operations ": Strategic Plan Implementation; Budget; Management — L Airport Operations Specialist Position [This item was discussed earlier, following Item b. ii., as noted above.] — Mascari noted that he would like to review the Operations Specialist position. He continued, stating that he believes they should change this position from part -time status to full -time. He explained his reasoning for this, adding that if they were to lose Tharp to another airport it would be a huge loss for the Commission. He would like to see this change made in order to protect their interests of having a full -time Airport manager. Gardinier noted that she would support such a change. Gardinier asked Tharp to draft a rationale with specific goals for how the additional time would benefit the Airport and the Commission. A discussion ensued, with Members agreeing that this position should be full time. The history of how this position developed was also discussed. Gardinier noted that she would like to speak with the City Manager regarding the amount the Airport puts toward the Economic Development Coordinator position. This amount would help them in bringing the Airport position up to full time. ( Mascari left the meeting at this point.) ii. Gardinier asked if anyone had anything regarding Airport operations. Tharp noted that they are now in the new fiscal year. He stated that they ended with about $70,000, but the parking lot overlay is still needed and that is around $40,000. This leaves around $30,000 from last fiscal year. Tharp noted that he was notified of a Airport Commission July 21, 2011 Page 4 "homeless" encampment on some Airport property recently. He added that it will take some time to clean up this area and that everything needs to be removed. This will take some tractors that are able to knock down large brush. Tharp stated that he is working with Carol Sweeting from City Hall on this issue. The discussion continued, with Tharp noting that there were two areas with about 5 or 6 tents. Gardinier stated that she believes the police should be watching this area more closely if there are that many camps being kept. Tharp will let Members know what he finds out from City staff. Gardinier stated that she believes they should get some estimates on cost for removing this brush. Tharp added that he wants to see what Carol Sweeting can come up with as she is suggesting volunteer help. Tharp noted that he and Gardinier have been working on the accelerated hangar debt repayment agreement. He noted that the current agreement distributed to them is from the City Manager's office. He briefly explained the idea behind this 70/30 split, with 70% of sales proceeds paid directly to the City and with 30% of sales proceeds retained by the Commission if needed for airport expenditures. This will maintain the current status quo policy of the City matching funds. Tharp added that if the Members are in agreement, they can move forward with this. Horan moved to approve the agreement regarding hangar debt repayment and lot sales, per the City Manager's agreement. Crane seconded the motion. Motion carried 4 -0; Mascari absent. h. FBO / Iowa Flight Training / Whirlybird Reports — Matt Wolford of Jet Air addressed the Members, stating that they were really happy with the Air Race Classic turnout. He noted that they have still been mowing a lot and keeping bushes trimmed. Philip Wolford spoke next, stating that they will be switching fuel vendors in the near future, sometime between August 15 and September 15. They will be going with Shell once the change is made. He added that this brings his three locations under one fuel vendor and ordering system. Philip also noted that Pat Sheridan's last day was the last day of the Air Race (June 21) and that he has moved to Colorado for a job. L Subcommittee Report— None. j. Commission Members' Reports — Horan asked that Members check the Facebook page for the Airport, adding that he put some photos up. k. Staff Report — Tharp reminded Members that the FAA Airports Conference is coming up in Kansas City, September 27 -28, 2011. He added that if anyone would like to join him to please let him know. SET NEXT REGULAR MEETING: A special meeting will be held on Thursday, August 4, 2011, at 6:00 P.M., and the next regular meeting will be Thursday, August 18, 2011, at 6:00 P.M. at the Airport Terminal building. ADJOURN: Gardinier made the motion to adjourn the meeting at 8:40 P.M.; seconded by Horan. Motion carried 4 -0; Mascari absent. Airport Commission July 21, 2011 Page 5 Airport Commission ATTENDANCE RECORD 2011 Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time TERM NAME EXP. o N i N o � �- r co N C14 r- m � N co r- N N N U') M ti co 00 Rick 03/01/13 X X X X X X X X X/E Mascari Howard 03/01/14 X X X X X X X X X Horan Minnetta 03/01/15 X X X X X X X O/E X Gardinier Jose 03/02/12 X X X X O/E O/E X X X Assouline Steve 03/02/14 O/E X X X X O/E X X X Crane Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time Airport Commission August 4, 2011 Page 1 MINUTES IOWA CITY AIRPORT COMMISSION AUGUST 4, 2011 — 6:00 P.M. AIRPORT TERMINAL BUILDING DRAFT IP8 Members Present: Jose Assouline, Steve Crane, Minnetta Gardinier, Howard Horan, Rick Mascari Staff Present: Sue Dulek, Michael Tharp Others Present: Matt Wolford, Eric Scott RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None CALL TO ORDER: Chairperson Gardinier called the meeting to order at 6:06 P.M. ITEMS FOR DISCUSSION /ACTION: a. Corporate Hangar L — Public Hearing — Dulek reminded everyone present that this was a continuation of the public hearing from the July 21 meeting. Tharp noted that Scott was distributing cost estimates and the revised plans and specs which the Commission wanted to see. Scott described the plan details with Members. Members asked questions regarding the plans to which Scott responded. Mascari expressed caution for the Commission and described the construction of Building F. Mascari noted that shortly after the construction the FBO at the airport had left and that caused the budget issues that the airport experienced. Mascari noted that given the economic climate he felt spending this amount of money was not occurring at the best time. Members discussed the financing of the project. Tharp noted that tonight the decision is to send out the plans as presented to bid. Wolford noted that he felt the space was needed and that getting more hangar space would be good. Wolford noted that the fuel prices at Iowa City were less than other places in the area and that was also attracting aircraft to the airport. Mascari reiterated his concern with the timing of the project noting that this would be a vote that would not be unanimous. Consider a Resolution Approving Plans, Specifications, and Form of Contract for the Construction of Hangar L — Crane moved resolution #A11 -19, seconded by Assouline. Motion carried 4 -1, Mascari voting negative. Scott asked about next meeting. Tharp noted that if the Commission meets for their regular meeting on the 25th, they would not need to set a special meeting. Members discussed the new date. Members agreed to move the regular meeting to the 25th at 5pm b. FY2012 Iowa Department of Transportation Grant i. Tharp noted this is the other grant that had been expected from the state. Tharp noted that this grant covered the terminal repair work. Mascari asked what the Airport Commission August 4, 2011 Page 2 value of the grant was, and if there were matching funds required. Tharp noted the grant value was $100,300 and that there was a 15% local match. Mascari moved resolution #A11 -20, seconded by Horan. Motion carried 5 -0. ADJOURN: Meeting adjourned at 6:34pm. Airport Commission August 4, 2011 Page 3 Airport Commission ATTENDANCE RECORD 2011 Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time TERM NAME EXP. `- o i c- r N o r r N r r N Co Co N N co tl- co 00 Rick 03/01/13 X X X X X X X X X/E Mascari Howard 03/01/14 X X X X X X X X X Horan Minnetta 03/01/15 X X X X X X X O/E X Gardinier Jose 03/02/12 X X X X O/E O/E X X X Assouline Steve 03/02/14 O/E X X X X O/E X X X Crane Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time MINUTES BOARD OF ADJUSTMENT August 10, 2011— 5:15 PM CITY HALL, EMMA HARVAT HALL MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: OTHERS PRESENT: PRELIMINARY Brock Grenis, Adam Plagge, Caroline Sheerin Will Jennings, Barbara Eckstein Sarah Walz, Sarah Holecek, Nick Benson Jeff Linder, Chris McGuire RECOMMENDATIONS TO CITY COUNCIL: None. CALL TO ORDER: The meeting was called to order at 5:15 PM. ROLL CALL: Grenis, Sheerin, and Plagge were present. A brief opening statement was read by the Chair outlining the role and purpose of the Board and the procedures that would be followed in the meeting. CONSIDERATION OF THE July 13 2011 MEETING MINUTES: Grenis offered corrections to the minutes. Plagge moved to approve the minutes as amended. Grenis seconded. A vote was taken and the motion carried 3 -0 (Eckstein and Jennings excused). SPECIAL EXCEPTION: EXC11- 00007: Discussion of an application submitted by Streb Construction Co., Inc. for a special exception to allow a concrete manufacturing plant in the General Industrial (1 -1) zone on Independence Road, north of 420`x' Street and south of Liberty Drive. Sheerin noted that in the interest of providing time for both the board and the public the board would move to defer this item to another meeting. Walz listed the items that had been received since the packet had mailed and noted that she would make this and any subsequent information available to the board and the public on Friday, by Friday, August 12`h. Wlz noted that a special meeting already scheduled for August 17 would start at 5:15. Plagge moved to defer the application until the August 17th meeting. Grenis seconded. A vote was taken and the motion to defer carried 3 -0 (Jennings and Eckstein excused). Exc1100006: Discussion of an application submitted by James Truong of Panda Restaurant Group for a special exception to allow a drive - through restaurant in the Community Commercial (CC -2) zone at 1035 Highway 1 W. Benson showed a location map of the property in the CC -2 zone located along Highway 1 West. CC -2 zone is meant to serve retail properties. Dairy Queen is the lot to the east. The property is surrounded on all sides by commercial properties. Properties to the northeast and west is apart of the Wal -Mart shopping complex. Benson showed an areal of the property pointing out a storm water detention facility that runs along the southern edge of the Wal -Mart shopping center and about half of the southeast portion of the subject lot. Benson showed an overall plan for the shopping center to give an idea of the final build -out of the Wal -Mart shopping center and the location of the storm water detention facility located on the southern edge. The site plan for proposed restaurant and drive through shows two entrance and exits on the north side of the property. Benson stated that there is a proposed pedestrian access from the greater parking lot of Wal -Mart into the Lot 2. Another pedestrian access is located on the northeast corner of the site. There are a couple of main issues that are looked into in regards to a drive - through on a restaurant. First is whether the site can handle the traffic of the drive - through and the stacking of the vehicles in the drive - through; whether adjacent properties or uses would be affected by light and noise generated by the drive - through; and. pedestrian and vehicle safety on the site. Bensen pointed out that the private drive coming into the parking lot is built to handle the traffic for commercial activities such as the proposed restaurant and drive - through. There will be stacking room for up to seven cars, which is ample space before the cars would back up into the parking areas. The drive - through is located along the back side of the building away from the traffic that is coming in and out of the shopping center and Highway 1. Benson brought up the fact that the board approved the special exception for the Dairy Queen drive - through which is located to the east a couple of months ago. The commercial properties surrounding are compatible with the drive - through that is proposed. Benson noted that of the S2 screening is not actually shown on the site plan it is noted verbally on the plan. Benson stated that the staff would recommend a condition that the S2 screening is provided along the east side of the drive - through lane. The south side of the drive - through (also required to have S2 screening) is adjacent to an undeveloped commercial property and Wal -Mart is required to put in landscaping along the perimeter of the site as a conditional zoning agreement for the larger shopping complex so staff recommended that a waiver for S2 screening in this area be allowed. Benson stated that the pedestrian safety and separating vehicle traffic from pedestrian traffic staff believes that the site is away from the drive - through. Staff feels there is no safety conflict between the pedestrians and the vehicle on this site. Staff recommends approval of the special exception subject to the conditions that the S2 screening be installed along the eastern boarder of the site. Plagge pointed out the locations of the Panda Express, Dairy Queen and asked where the Culvers would be located on the comprehensive view plan. Benson pointed out it was located across Highway 1 to the north and east of the properties. Plagge asked if there is a pedestrian sidewalk that would lead to Wal -Mart or to the bus stop. Benson pointed out the sidewalk that will run along the north side of the property. Plagge asked where a bus stop would be located. Benson pointed out on the map where one bus stop was located but was unsure if there would be another one. There were no further questions for staff and Sheerin invited applicant to speak. Jeff Linder, Mansfield, Texas, stated the City staff covered the plan well. Jeff came from the site and noted that the driveway on the east side and the sidewalk to the north have already been constructed. All utilities are in. The building process has not started yet. The contractor tearing out the old Wal -Mart is moving out towards the end of the week. Sheerin asked for any public discussion. There was none. Sheerin asked the City staff for any additional comments. Walz wanted to make sure that the board understands that a waiver of the S2 screen requirement along the south side where the storm water facility is sought because there is about 60 feet of separation between the property line for Panda Express and the property line for the next commercial zone to the south, which is currently undeveloped. Sheerin asked if it was included in the staff recommendation. Benson stated it was not. Holecek stated it would be good to note the waiver of the S2 screen requirement along the southern border. Sheerin closed public discussion. Sheerin invited Board discussion and findings of fact. Sheerin outlined the specific standards. Sheerin stated that this application meets the first specific standard relating to drive through - lanes, stacking spaces and the paved area because the proposed site does allow for up to seven cars to access the drive- through before stacking into the eastern most parking area. The drive - through is located at the rear of the site so the vehicle circulation is separated from other traffic entering or exiting Lot 2 as well as other shopping center traffic. The property is also served by a private drive and so it won't likely impact on the public right -of -way. Drive - through circulation is directed behind the building and is not readily visible from any residential zones. Signs are posted at the entrance according to the site plan and the exit to the drive - through and there is also a stop message marked on the pavement where the drive - through meets the northeastern entrance and the exit to the subject lot. The proposed site plan shows that pedestrian connections from the shopping center run across lot 2 are away from the drive - through and pavement marking will be required as part of site plan approval. Sheerin said that the second specific criteria relates to the transportation system is capable of safely supporting the proposed use. The property is accessed by a private drive from state Highway 1, there is ample stacking space and is not in conflict with pedestrian access to the restaurant. The third specific criterion states the setback requirement of 10 feet. The drive - through lane meets the setback standard on all sides and the required S2 perimeter screening is provided in these areas. The fourth standard deals with lighting and will be reviewed by the building department. The building is away from near by residential zones and meets the specific criteria. Sheerin also reviewed the general standards. The first general standard requires that the proposed exception will not be detrimental to or endanger the public health, safety, comfort or general welfare. The Highway 1 and the private drive are designed to accommodate the levels of traffic generated by the CC -2 uses and the drive - through will not back up onto public roads. The second general standard the facility is located in the rear of the building and is bordered by undeveloped intensive commercial CI -1 property and a storm water detention facility. Views of the drive - through are limited due to its location and screening. The third general standard is met because it will not impede normal or orderly development and improvement of the surrounding property. The fourth general standard in regards to adequate utilities, access roads, drainage and /or necessary facilities, here all necessary utilities are available at the site. The private drive was designed to support these levels of traffic. The building engineer will review the plan as apart of the larger shopping center development. All drainage for the shopping center is directed to the storm water facility. Sheerin stated the fifth general standard is in regards to the ingress or egress. Traffic from the drive - through will not stack onto public streets or neighboring properties and there is ample stacking space. The sixth general standards respect to conforming to applicable regulations and standards of the zone. Will need submitted to final site plan review and building permit. As to the seventh general standard, the Souhtwest District Plan identifies this area as appropriate for Highway- oriented commercial development. Grenis moved to approve EXC11- 00006, a special exception to allow a drive - through facility in the Community Commercial (CC -2) zone, at 1035 Highway 1 West, subject to the following conditions: • Substantial compliance with the site plan submitted, including signage and pavement markings indicating the one -way circulation of the drive and marking of the pedestrian areas; Approval by the building official of the lighting plan and any signage for the site; Waiver of the S2 screening requirement along the south property line adjacent to the drive through. Moved by Grenis. Seconded by Plagge. A vote was taken and the motion carried 3 -0 (Eckstein and Jennings excused). Sheerin declared the motion approved, noting that anyone wishing to appeal the decision to a court of record may do so within 30 days after the decision is filed with the City Clerk's Office. EXC11- 00008: Discussion of an application submitted by McCon Bldg. Corp for a special exception to allow a drive - through restaurant in the Community Commercial (CC -2) zone located at 710 Hwy 1 West, east of Hawk Ridge Drive. Benson showed the location map with the property located in the CC -2 zone. To the east is a CI -1 property and to the north an RS -8 property. To the west is a plannned unit development of medium density /multi family residential and to the south a CI -1 property. Benson pointed out that it is important to note the contour lines that are shown on the areal property map. The southern half of the property is flat. On the north part of the property there is a steep grade and on up to the RS -8 zone to the north and the west toward the Lodge complex. There are single - family homes located to the north of the property. Benson reviewed the site plan with the Board. He noted there is a new plan that was just delivered today with only a minor change between the two plans. The change shows a 15 foot easement for a future walking trail along the far western edge of the property. The change does not affect the overall of the site plan. Benson noted the entrance to the subject lot is located on the southwest and another on the southeast of the property. The drive - through for Culvers is different than most drive - through restaurants. The drive - through is larger for the system they use of delivering of their items. When looking at the level of traffic and stacking of vehicles, traffic is not an issue for the amount traffic that comes off of Hawk Ridge Drive and Highway 1. The property to the east is a commercial property for a bank. The drive has adequate capacity to handle the kind of commercial traffic that would be entering or exiting the subject lot. Benson noted, as it is stated in the staff report, that there are five spaces for cars to stack at the order waiting line, at least six spaces for cars to stack going up to the opayment window, and then there are another five spaces for the cars that are waiting for a meal brought out to the their car. The area is located in the back of the lot so there would be no issue of backing up into the parking area or the entrance way. There is an 53 screening requirement provided along the northern portion of the lot because of the drive - through and the adjacent properties. The land to the north is zoned RS -8 and has a steep grade with a height of 35 to 40 feet higher than the subject lot and would not be effected by the drive - through if it was ever developed. The Lodge is located to the west and is in a residential zone. The applicant has provided S3 screening on the northwest edge of the property and an 52 screening on the west edge. Benson stated that the City staff feels it is reasonable to reduce the S3 screen along the west edge to 52 screening because the Lodge is at a much higher grade and is away from the restaurant and the drive itself. It was also noted that the vehicle lights will not affect the Lodge. In regards to vehicle and pedestrian safety Bensen noted that the applicant has separated the drive - through and the parking areas by a median. There is pedestrian access on the southwest corner of the site and on the northeast corner. Both areas will be marked and City staff feels that there would not be any conflict between the pedestrian areas and the drive - through. City staff recommends approval of the special exception subject to substantial compliance with the site plan submitted including the pavement markings of the pedestrian areas. Also approval by the building official the lighting plan and signage needed. Sheerin asked if there are any questions for staff. Holecek asked if there a reduction from S3 to S2 screening along the western boarder. Benson stated that the S3 screening is a requirement along the western side, but that City staff felt it was okay to reduce the screening to S2 because of the change in elevation of the adjacent residential zone. Grenis asked if this was a condition or if it was apart of the site plan. Holecek stated it should be a part of the motion. Plagge confirmed that the property directly to the north was a residential property. Plagge asked when the walking trail and the easement were put into place. Benson noted it was apart of the re- subdivision process in 2007. Plagge asked if the walking trail was connected to the rest of Iowa City trails, or is it a nature trail or was it designed to be commercial access. Benson stated it was not currently constructed . Walz noted that the trail was to provide a connection between Benton Street and the highway. Plagge confirmed so it was more of a side walk connection rather than a walking trail. Benson stated that the Lodge doesn't currently have a lot of pedestrian access toward the University and that this path would provide that. Plagge asked if it was possible to have residential development along the north of the property line. Benson stated that it would be difficult because of the steep hill grade. It could be possible to have development along the northern hill but with the height difference the drive - through would not affect the residential property. Walz confirmed that the potential for development is limited given the slopes. Plagge asked if the City has received any plans from the land owner to the north. Bensen confirmed none have been received. Sheerin invited the applicant to speak. Chris McGuire, Highland, WI gave compliments to the City for a great experience. Stated he was open to any questions that needed answered. Sheerin asked for any public discussion. There was none. Sheerin closed public discussion. Sheerin invited Board discussion and findings of fact. Plagge stated a concern regarding the reducing to the S2 screening there will be pedestrian traffic on the path. There will be lights and a loud speaker which might have an impact to pedestrians that will walk. Plagge asked if there would be room for a S3 screening in that area. Walz responded with suggestion of using narrower trees that would only need to reach 6 feet for the S3 screening. Sheerin stated that they will remove the City's request of a reduction of S3 to S2. Plagge outlined the specific standards. The number of drive - through lanes, stacking spaces and paved area is not going to be detrimental to any neighboring properties. The Board feels that they meet the criteria by allowing 16 cars to stack. There are no safety concerns regarding landscaping. Transportation system is capable of supporting the proposed use. The stacking will be at the rear of the restaurant and there will be no interference with the parking area. Circulation will not conflict with pedestrian access. The drive- through lanes are set back 10 feet from adjacent lot lines and public right of way and screened from view with the S2 standard. Drive - through does meet all requirements and is set to all standards. Plagge noted that the site plan shows the required S3 perimeter screening is provided along the north, northwest, and western sides. Site plan will conform to the S3 lighting of the drive - through facility must comply with the outdoor lighting standard set forth in article 145G. Screening standard will mitigate any potential negative impacts from the lights on the RS -8 zone to the north of the property and the steep hills will provide screening on the other side. General standards found also met. Specific proposed exception will not be detrimental or endanger the public health safety, comfort or welfare. This satisfies the criteria according to specific standards one and two. The proposed exception will not be injurious to the use and enjoyment of other property in the immediate vicinity and will not substantially diminish or impair property values in the neighborhood. Satisfy these criteria based off of the compatible neighboring uses and the view of the drive - through is limited by the screening. The establishment of the specific proposed exception will not impede the normal and orderly development and improvement of the surrounding property for uses permitted in the zone where property is located for reasons stated in one and two. Adequate utilities, access roads, drainage and /or necessary facilities have been or are being provided. All necessary utilities are available at the site. Adequate measures have been or will be taken to provide ingress or egress designed is as to minimize traffic congestion on public streets. Traffic from the drive - through will not stack onto the public streets or neighboring properties. Except for the specific regulations and standards applicable to the exception being considered, the specific proposed exception, in all other respects, conforms to the applicable regulations or standards. The final site plan will be reviewed for building permit. The building official will review the plan to determine all applicable standards and requirements have been met that are not specifically addressed here. Including the requirements for lighting and signage are satisfied. All applicable zoning requirements must be met in order for the building permit to be issued. The proposed use will be consistent with the comprehensive plan as amended. The southwest district plan identifies this area as an appropriate commercial development. Grenis moved to approve EXC11- 00008, a special exception to allow a drive - through facility in the Community Commercial zone, at 710 Highway 1 West, subject to the following conditions: • Substantial compliance with the site plan submitted, pavement markings of the pedestrian areas; • Approval by the building official of the lighting plan and any signage for the site; Moved by Grenis. Seconded by Plagge. A vote was taken and the motion carried 3 -0 (Eckstein and Jennings excused). Sheerin declared the motion approved, noting that anyone wishing to appeal the decision to a court of record may do so within 30 days after the decision is filed with the City Clerk's Office. OTHER: Sheerin asked the Board for any other comments or questions. Walz stated that there are two deferrals that will occur on August 17. Asked the Board to keep in mind they are to not talk to other people. People should not contact you and if they do refer them to the City office in the interest of no act part take communication. Walz will forward any materials submitted since the report to the Board by Friday. Grenis made a request for one more visual of an areal view for the EXC11- 00006. Walz confirmed request. BOARD OF ADJUSTMENT INFORMATION: None. ADJOURNMENT: Plagge moved to adjourn. Grenis seconded. The meeting was adjourned on a 3 -0 vote (Jennings and Eckstein excused). W ., V N W W a Z N Op pZ �W a� ma E o` -0d N p z X UJ c E N Q z o Q II II Z II II W Mil XOOz } W Y Tl- oxoxx V) V- oxoxx co XX�XX CW) I X X X X X d' Q1 C') X X X X X N XXx x 1— N It•COLO NCM 00000 W a N 1 N \ N \ N \ N \ x W C) 0 0 0 0 C � 9 •N ol U W C _ (a 2 (D Co- W 0 v E O 0 = Z L Z mco <o E o` -0d N p z X UJ c E N Q z o Q II II Z II II W Mil XOOz } W Y