HomeMy WebLinkAbout2011-09-22 Info PacketCITY OF IOWA CITY
www.icgov.org
CITY COUNCIL INFORMATION PACKET
MISCELLANEOUS
September 22, 2011
IP1 Council Meetings and Work Session Agenda
IP2 Information from Neighborhood Services Coordinator: Pre - Design Meeting for Highway 1
Trail Project
IP3 Invitation: Grand Opening of ICPL's SE Iowa City Public Computer Access Site
IP4 Memo from Transportation Planner: Traffic Study at the Kirkwood Avenue /Summit Street
Intersection
IP5 City Council Economic Development Committee Minutes — June 21, 2011
IP6 Fiscal Year 2011 Annual Report of Boards, Commissions, and Committees
3 r Lot 09-22-11
City Council Meeting Schedule and 1P1
- S-62._
CITY OF IOWA CITY Work Session Agendas September 22, 2011
www.icgov.org
TENTATIVE MEETING SCHEDULE
SUBJECT TO CHANGE
♦
MONDAY, OCTOBER 3
Emma J. Harvat Hall
5:30p Regular Work Session
♦
TUESDAY, OCTOBER 4
Emma J. Harvat Hall
7:00p Regular Formal Council Meeting
♦
MONDAY, OCTOBER 17
Emma J. Harvat Hall
5:30p Regular Work Session
♦
TUESDAY, OCTOBER 18
Emma J. Harvat Hall
7:00p Regular Formal Council Meeting
♦
TUESDAY, NOVEMBER 1
Emma J. Harvat Hall
5:30p Special Work Session
7:00p Regular Formal Council Meeting
♦
MONDAY, NOVEMBER 21
Emma J. Harvat Hall
5:30p Special Work Session
♦
TUESDAY, NOVEMBER 22
Emma J. Harvat Hall
7:00p Special Formal Council Meeting
♦
TUESDAY, NOVEMBER 29
Beckwith Boathouse
1:00p -5:00p Special Work Session - Strategic Planning Session
Terrill Mill Park
5:00p -7:00p Orientation (current and incoming Council)
♦
WEDNESDAY, NOVEMBER 30
Iowa City School District
4:00p Joint Meeting
Administrative Offices
♦
MONDAY, DECEMBER 5
Emma J. Harvat Hall
2:00p -5:30p Special Work Session - Strategic Planning Session
5:30P Regular Work Session
♦
TUESDAY, DECEMBER 6
Emma J. Harvat Hall
7:00p Regular Formal Council Meeting
From Neighborhood Services Coordinator
Marcia Bollinger
IP2
Pre - Design Meeting for Highway 1 Trail Project
The City of Iowa City is has recently hired Shive - Hattery, Inc. of Iowa City to
perform design services for the Highway 1 Trail Project — Orchard Street to Sunset
Street. The project involves the construction of a 10 -foot wide trail along the north
side of Highway 1 from Sunset Street to Orchard Street and an 8 -foot wide trail
along the west side of Orchard Street. This project will also include 5 -foot wide
sidewalks along the east side of Miller Avenue and the west side of Hudson
Avenue.
As Shive- Hattery, Inc begins the preliminary design work we are hosting a
neighborhood public meeting to present the project goals and scope of the project.
As a property owner /resident located adjacent to or in the neighborhood of the
project, we would like to invite you to attend this meeting to respond to any
questions or comments you may have at this point. We will be arranging for
individual meetings with adjacent property owners /residents after we are farther
along in the design process to discuss any issues specifically related to those
property owners /residents.
The meeting will be held Wednesday, September 28th, 2011 from 5:30.7:00 pm
at the Old Board of Realtors office in the west end of the Paul's strip mall area -
located at 438 Highway 1 W. The meeting will be an open house format, therefore
feel free to stop by at anytime. A short presentation will be held at 5:30 pm to
provide an overview of the project. The design consultant along with City staff will
be available to answer any questions you might have regarding the project.
Please be aware that the consultant will begin some advance survey /field work
along Highway 1 in the near future and possibly even before the meeting. This
work is to gather data and information needed before beginning the design.
If you have any questions or need additional information, please feel free to
contact Josh Slattery, Civil Engineer at 356 -5149 or josh- slattery(cDiowa- city.orq.
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CITY OF IOWA CITY
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Iowa City, Iowa 52240
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Marian Karr IP3
From: April Harder <april- harder @icpl.org>
Sent: Tuesday, September 20, 2011 2:55 PM
To: Marian Karr, Council
Subject: City Council: You're Invited to the Grand Opening of ICPL's SE Iowa City Public Computer
Access Site!
IliN Iowa City
Public Libraiy
You're invited!
The Iowa City Public
pleased to invite you to the FREE PUBLIC COMPUTER ACCESS
a new remote public COMING SOON TO PEPPERWOOD PLAZA
access site in southeast
Join us for refreshments and giveaways at our
Please join us for Grand Opening
refreshments and " 1 :30 p.m. Thursday, October 6!
at our
Grand Opening
1:30 -3:30 p.m. Thursday,
This free computer access
located in Pepperwood
inside the Iowa City Police
Department Substation at
Highway 6 East.
"Providing broader access
computers is just another
Library can help residents
City stay connected to the
said Community Services k
Kara Logsden.
"It's also a way for the
expand its reach beyond downtown."
ICPL
IN YOUR
NEIGHBORHOOD
Library is
opening of
computer
Iowa City.
giveaways
October 6
site is
Plaza,
1067
to
way the
of Iowa
world,"
Coordinator
Library to
The Library is looking forward to this new partnership, and the opportunity to offer more outreach
services. The public can get started using this free computer access site from 10 a.m. to noon
Tuesday, October 4. Regular hours will be from 10 a.m. to noon on Tuesdays and from 1:30 to 3:30
p.m. on Thursdays. No library card is necessary. The public will be asked to sign -in to use a
computer.
l
CITY OF IOWA CITY
MEMORANDUM
Date: September 16, 2011
To: City Manager
From: John Yapp, Transportation Planner %%i7`-
Re: Traffic study at the Kirkwood Avenue /Summit Street intersection
Introduction
As directed by City Council, this spring and summer the Transportation Planning Division
completed an all -way stop analysis at the Kirkwood Avenue /South Summit Street intersection.
This study was implemented due to concerns expressed by pedestrians having difficulty
crossing Kirkwood Avenue at Summit Street.
Staff follows Manual on Uniform Traffic Control criteria (warrants) when evaluating proposals for
traffic control. These warrants are based on traffic volumes, collision history, pedestrian
volumes, and traffic speeds. Installing unwarranted stop signs or traffic signals may result in
more rear -end collisions, motorists rolling through stop signs, and /or congestion and delay;
therefore, it is important for stop sign requests to be carefully evaluated.
Background /History
In the early 1990s Kirkwood Avenue was repaved east of Gilbert Street. This was a
controversial project at the time, and after receiving significant public input the City Council
directed the road be repaved without any change to the current roadway width and geometry.
The City Council directed the current traffic control be implemented, specifically the single stop
sign for southbound traffic at the Summit Street/Kirkwood Avenue intersection (Kirkwood
Avenue traffic is uncontrolled at this location). This traffic control was advocated by the
neighborhood representatives in order to make it difficult to turn left from Summit Street onto
Kirkwood Avenue, and vice - versa. This discourages motorists from using Summit Street.
Analysis
Our analysis found that an all -way stop is not fully warranted at the Kirkwood Avenue /Summit
Street intersection as there is not the collision history nor the traffic pattern to justify an all -way
stop. Specifically, Summit Street traffic volume is not high enough compared to Kirkwood
Avenue traffic to justify making all traffic at this location come to a stop. The criteria for a traffic
signal were also evaluated. A traffic signal is only warranted during the PM peak hour, but not
during the rest of the day. There is not a collision pattern to justify a traffic signal.
Gap Analysis
Part of the analysis for pedestrian Level of Service (a measurement of pedestrian delay) at an
intersection is a gap analysis. The gaps in traffic are measured and compared to the length of
gap required for a pedestrian to cross the street at a walking pace without being hindered by
oncoming traffic. We found there are very few gaps in traffic of adequate length for a pedestrian
:� IN
September 16, 2011
Page 2
to conveniently cross Kirkwood Avenue during the AM, noon, and PM peak hours, with
adequate gaps available only 16% of the time. The PM peak is particularly difficult for
pedestrians, with adequate gaps in traffic available only 6% of the time.
Discussion of Options
1. Paint a marked crosswalk for pedestrians crossing Kirkwood Avenue at Summit Street.
There are currently a relatively low number of pedestrians crossing at this location;
however, there are also few available gaps in traffic to allow pedestrians to cross at this
location. A marked crosswalk would call more attention to this being a pedestrian
crossing location and give notice to motorists of pedestrian crossings.
2. Pursue a refuge island east of the Summit Street/Kirkwood Avenue intersection. There is
currently a painted median on the east side of the intersection opposite the eastbound
left -turn lane. Implementing a refuge island for pedestrians effectively shortens the gap
in traffic pedestrians would need to cross the street as pedestrians would only need to
cross one lane of traffic at a time. The design would be similar to the First Avenue refuge
island associated with Court Hill Trail next to the First Avenue Hy -Vee. We will need to
evaluate appropriate refuge island designs for this location.
3. Pursue a traffic signal warrant study at the Kirkwood Avenue /Keokuk Street intersection.
A traffic signal may be warranted at the Kirkwood Avenue /Keokuk Street intersection.
Installing a traffic signal at this intersection would do two things: first, a traffic signal at
this intersection would improve traffic flow on Kirkwood Avenue and secondly, a traffic
signal would help create more gaps in traffic for pedestrians crossing Kirkwood Avenue
at the Summit Street/Kirkwood Avenue intersection.
Recommendation
Staff recommends Option #1 be implemented at this time, to paint a marked crosswalk at the
Kirkwood Avenue /Summit Street intersection. Staff also recommends further evaluating Option
#2, a refuge island at this location, to determine an appropriate design and cost estimate. Staff
also recommends pursuing Option #3 in calendar year 2013, to complete a traffic signal warrant
study at the Kirkwood Avenue /Keokuk Street intersection.
I will be available at the October 3 work session if there are Council questions about this
analysis, or to see if a majority of Council differs with the recommendation. Unless directed
otherwise, staff will pursue options as recommended. The full Kirkwood Avenue /Summit Street
traffic study is available upon request. Please contact me at 356 -5252 or john- yapp @iowa-
city.org with any questions.
cc: Ron Knoche
Rick Fosse
Jeff Davidson
Darian Nagle -Lamm
Kris Ackerson
John Sobaski
Marcia Bollinger
mpoicadm /mem /kwood- summit sludy090111.doc
IP5
MINUTES APPROVED
CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE
JUNE 21, 2011
LOBBY CONFERENCE ROOM, 8:00 A.M.
Members Present: Regenia Bailey, Matt Hayek, Susan Mims
Staff Present: Wendy Ford, Steve Long, Jeff Davidson, Tom Markus
Others Present: Nancy Quellhorst, Andre Perry, Bill Thomasson, Polly Morris, Paul Burns,
Gigi Wood
RECOMMENDATIONS TO COUNCIL:
Hayek moved to recommend approval for administrative authority for the Towncrest Design
Assistance and Facade Improvement Programs.
Mims seconded the motion.
Motion carried 3 -0.
Hayek moved to recommend continued support of the Englert Theater as requested in the
proposal letter.
Mims seconded the motion.
Motion carried 3-0.
Mims moved to recommend renewal of the contract with the National Development Council
(NDC).
Hayek seconded the motion.
The motion carried 3 -0.
CALL MEETING TO ORDER:
The meeting was called to order by Chairperson Bailey at 8:02 A.M.
CONSIDER APPROVAL OF THE MINUTES OF THE APRIL 19, 2011, ECONOMIC
DEVELOPMENT COMMITTEE MEETING:
Mims moved to accept the April 19, 2011, meeting minutes as presented.
Hayek seconded the motion.
Motion carried 3 -0.
CONSIDER A RECOMMENDATION TO THE CITY COUNCIL FOR ADMINISTRATIVE
AUTHORITY FOR TOWNCREST DESIGN ASSISTANCE AND FACADE IMPROVEMENT
PROGRAMS:
Ford addressed the Members regarding this request. She briefly explained the two programs — for
fagade renovation and pre - development design costs assistance, and noted that the City may
provide up to $25,000 in matching funds for redevelopment. These programs have been budgeted
and are similar in size to the Economic Development Assistance fund disbursements approved for
disbursement by the City Manager. The Economic Development Committee would be apprised of
any funds granted at the first meeting following any such dispersal.
Council Economic Development Committee
June 21, 2011
Page 2 of 4
Hayek moved to recommend approval for administrative authority for the Towncrest Design
Assistance and Facade Improvement Programs.
Mims seconded the motion.
Motion carried 3 -0.
PRESENTATION BY ENGLERT EXECUTIVE DIRECTOR FOR RENEWAL OF FUNDING:
Ford began by welcoming several representatives present from the Englert Theater. She noted
that Members have a memo in their meeting packet regarding this issue. She reminded Members
that in December of 2008, the Committee agreed to provide funding for the Englert Theater in each
of three fiscal years: FY10, FY11 and FY12. The FY12 distribution of $50,000 in funding is
approaching July 1, 2011 and today, the Englert is presenting its report as required by that Dec.
2008 decision. The letter from the Englert also requests continuing funding for three years.
Andre Perry, Executive Director of the Englert spoke to Members next. He had the Board
Members from the Englert also introduce themselves. Perry continued, stating that their
operations and budgeting have been improving every year. He thanked the Members for their
continued support of the Englert, and asked that they consider continuing this support into the
future. Perry and the other Board Members then reviewed the Englert's financial status, show
attendance numbers, and donations. The discussion turned to a buyout of the limited partnership,
and how the Board has been working with local banks on securing a mortgage. Members asked
for some clarification on this matter. Perry reported that attendance is increasing, with close to
46,000 in 2010. For the 2011 year, attendance is projected to be around 50,000. Perry noted that
they have increased their marketing, in an attempt to bring in more patrons. They have also
brought on a couple of staff having focused on recruiting board membership from the Cedar
Rapids area in order to have closer ties and links to the Cedar Rapids market. The discussion
turned to some of the upcoming theater projects in the area, and how these may affect the Englert.
Members then briefly discussed the request, with Hayek stating that the Englert is an essential part
of Iowa City's culture landscape. He believes supporting the theater makes good economic
development sense. Bailey stated that she believes the Englert is a critical anchor to the
downtown. Mims also stated that she believes they should continue the support of the Englert.
Davidson asked that the Members clarify their support for the three years of continued support as
noted in the letter.
Hayek moved to continue financial support and recommended continued support of the
Englert Theater as requested in the proposal letter.
Mims seconded the motion.
Motion carried 3 -0.
CONSIDER A RECOMMENDATION FOR RENEWING A CONTRACT WITH THE NATIONAL
DEVELOPMENT COUNCIL:
Davidson addressed the Members next. He noted that they have developed a good relationship
with Tom Jackson during these past eleven months, and that they would like to continue this
relationship. Davidson noted a couple of the projects in the works, such as Hieronymus Square
and Riverfront Crossings. He noted that some of the contracts under negotiation on are quite
intricate and involved, and Jackson's assistance has been invaluable. Davidson continued, noting
that the NDC has agreed to maintain their current fee structure, which is $6,500 per month, of
which $500 per month is provided through their foundation. Staff is seeking a recommendation to
continue this contract with the NDC.
Council Economic Development Committee
June 21, 2011
Page 3 of 4
Mims moved to recommend renewal of the contract with the National Development Council
(NDC).
Hayek seconded the motion.
The motion carried 3 -0.
UPDATE ON CDBG ECONOMIC DEVELOPMENT PROJECTS:
Steve Long spoke to the Members, explaining some specific projects. July 1 st will bring a new fund
balance of $182,000. Bailey asked if interest is up, and Long noted that with staff so busy the past
years on flood recovery, they just haven't had the time they used to. However, this is starting to
change. Ford noted that there is always some interest.
STAFF TIME:
Davidson spoke to Members first, noting that Towncrest's rehabilitation is starting to heat up. He
added that they do have a developer who is in the process of acquiring properties, and staff has
met preliminarily with the developer. Ford spoke next, noting that ICAD is almost done with the
business plan for a downtown business incubator they are naming CoLab, which would put into
action the build -out of existing downtown office space and associated co- working programming.
Davidson spoke about some of the other projects, such as continued planning in the Riverfront
Crossings area. Plans are also well underway for the multi -use parking facility at the corner of
Court and Linn Streets according to Davidson. Ford spoke about the research being conducted by
John Millar and what they expect from his market study due in September. Ford also noted that
she has been receiving many calls regarding the Riverfront Crossings area and downtown. The
SSMID (self - supporting municipal improvement district) petition has now been developed, and the
DTA committee working on it has begun soliciting signatures. Davidson added that the Vito
redevelopment project has begun. Lastly, Davidson reported that staff and the City Manager are
examining the development and economic development processes to find ways to improve. , as
one of the directions given to the City Manager was to look at the development process, they have
now begun to do this.
COMMITTEE TIME:
None.
ADJOURNMENT:
Mims moved to adjourn the meeting at 8:47 A.M.
Hayek seconded the motion.
Motion carried 3 -0.
Council Economic Development Committee
June 21, 2011
Page 4 of 4
Council Economic Development Committee
ATTENDANCE RECORD
2011
Key:
X = Present
O = Absent
O/E = Absent/Excused
TERM
ry
rn
NAME
EXP.
m
N
Regenia
01/02/11
X
X
X
Bailey
Matt
01/02/11
O
X
X
Hayek
/
E
Susan
01/02/11
X
X
X
Mims
Key:
X = Present
O = Absent
O/E = Absent/Excused
Fiscal Year 2011
Annual Report
of
Boards, Commissions,
and Committees
�r
CITY OF IOWA CITY
City Manager's Office 356 -5010
www.icgov.org
TABLE OF CONTENTS
STAFF CONTACTS .......................................................................... ............................... 1
ADJUSTMENT, BOARD OF ............................................................... ..............................2
AIRPORT COMMISSION .................................................................. ............................... 4
AIRPORT ZONING BOARD OF ADJUSTMENT ................................. ............................... 5
AIRPORT ZONING COMMISSION .................................................... ............................... 6
APPEALS. BOARD OF ...................................................................... ............................... 7
CIVIL SERVICE COMMISSION ......................................................... ............................... 8
HISTORIC PRESERVATION COMMISSION ...................................... ............................... 9
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION ....... ............................... 12
HUMAN RIGHTS COMMISSION ..................................................... ............................... 14
LIBRARY TRUSTEES. BOARD OF .................................................. ............................... 18
PARKS AND RECREATION COMMISSION ..................................... ............................... 20
PLANNING AND ZONING COMMISSION ........................................ ............................... 24
POLICE CITIZENS REVIEW BOARD ............................................... ............................... 29
PUBLIC ART ADVISORY COMMITTEE ........................................... ............................... 33
TELECOMMUNICATIONS COMMISSION ....................................... ............................... 35
YOUTH ADVISORY COMMISSION ................................................. ............................... 36
SENIOR CENTER COMMISSION .................................................... ............................... 38
REVIEW, BOARD OF ........................................................... .............................42
STAFF CONTACTS
Adjustment, Board of ............................ ...............................
Bob Miklo . .......................356
-5240
Airport Commission ...... ............................... ........................Michael
Tharp ..................
356 -5045
Airport Zoning Board of Adjustment ............ ........................Michael
Tharp ..................
356 -5045
Airport Zoning Commission ......................... ........................Michael
Tharp ..................
356 -5045
Appeals, Board of ...... ............................... ............................Tim
Hennes .....................
356 -5122
Civil Service Commission ..................... ...............................
Karen Jennings ................
356 -5025
Historic Preservation Commission ....... ...............................
Bob Miklo . .......................356
-5240
Housing and Community Development Commission ..........Steve
Long ......................356
-5250
Human Rights Commission .......................... .......................Stefanie
Bowers ...............
356 -5022
Library Trustees, Board of ......................... ..........................Susan
Craig .....................
356 -5200
Parks and Recreation Commission ........... ...........................Mike
Moran ......................
356 -5110
Planning and Zoning Commission ........ ...............................
Bob Miklo . .......................356
-5240
Police Citizens Review Board ............... ...............................
Kellie Tuttle ......................
356 -5043
Public Art Advisory Committee ................... .........................Marcia
Bollinger ...............
356 -5237
Review, Board of ................................... ...............................
Dennis Baldridge .............356
-6066
Senior Center Commission ................... ...............................
Linda Kopping ..................
356 -5225
Telecommunications Commission ........ ...............................
Bob Hardy .......................356
-5047
Youth Advisory Commission ................. .........................Marian
Karr ....................
356 -5041
1
ADJUSTMENT, BOARD OF
GENERAL RESPONSIBILITIES
The Board of Adjustment is empowered through Chapter 414 of the Code of Iowa and Section 14 -413
of the Iowa City Code to grant special exceptions as provided in the Zoning Chapter and to hear
appeals to decisions made in the enforcement of the Zoning Chapter. The Board has the authority to
allow variances to the Zoning Chapter for individual properties where provisions of the Chapter
impose a unique and unnecessary hardship on the property owner and where the granting of a
variance is not contrary to the intent of the Zoning Chapter or to the public interest. The Board may
also submit recommendations to the Planning and Zoning Commission and the City Council regarding
amendments to the Zoning Chapter. The Board is a quasi - judicial body whose decisions may be
appealed to District Court.
ACCOMPLISHMENTS IN FISCAL YEAR 2011
July 1, 2010 —June 30, 2011
During FY10 the Board of Adjustment met 8 times, approving 11 special exceptions and denying one
appeal.
Special Exceptions:
Case Number Date Case Summary
EXC10 -00005 07/14/10 Approval of a special exception to establish a General Community
Service Use in the Community Commercial (CI -1) zone and a Reduction
in Parking for Unique Circumstances for property located at 730 South
Dubuque Street.
EXC10 -00006 08/11/10 Approval of a special exception for a reduction to the principal
building setback requirement in order to allow the construction of an
attached garage for property located in the Low - Density Single - Family
Residential (RS -5) zone at 907 Fifth Avenue.
EXC10 -00007 09/08/11 Approval of a special exception to allow expansion of a church facility
located in the Medium - Density Single- family Residential (RS -8) zone at
405 Myrtle Avenue.
EXC10 -00008 09/08/11 Approval of a special exception to allow a reduction to the front
principal building setback requirement to allow an expansion of a non-
conforming front porch for property located in the Medium - Density
Single Family Residential (RS -8) zone at 1122 East Washington Street.
EXC10 -00009 10/13/10 Approval of a special exception to reduce the front setback requirement
for an uncovered deck located in the Medium - Density Single - Family
Residential (RS -8) zone at 1610 Center Avenue.
EXC10 -00010 11/10/10 Approval of a special exception to allow a drive - through use to be
located in the Community Commercial (CC -2) zone at 2580 Naples
Avenue.
EXC10 -00011 11/10/10 Approval of a special exception to reduce the front principal building
setback requirement to allow reconstruction of a front porch located in
the Medium - Density Single - Family Residential (RS -8) zone located at
1122 East Washington Street.
EXC10 -00012 02/09/11 Approval of a special exception to allow an expansion of the Quick
Vehicle Service Use in the Neighborhood Commercial (CN -1) zone
located at 340 Scott Court.
EXC10 -00013 04/13/11 Approval of a special exception to allow off -site parking and above
ground structured parking for a mixed use building located in the
Central Business (CB -10) zone at 328 East Washington Street.
EXC11 -00002 06/08/11 Approval of a special exception to allow a drive - through use in the
Community Commercial (CC -2) zone at 1015 Highway 1 West.
EXC11 -00003 06/08/11 Approval of a special exception to reduce the front setback requirement
for an uncovered deck for property located in the Low - Density Single
Family Residential (RS -5) zone at 1015 Second Avenue.
Appeals:
Case Number Date Case Summary
APL10 -00001 08/11/2010 Denial of an appeal filed by Tracy Barkalow to overturn a decision of the
Historic Preservation Commission denying a Certificate of
Appropriateness for property located at 837 Maggard Street.
PLANS FOR FISCAL YEAR 2011
The Board will continue to consider appeals, special exceptions and variances to the Zoning Chapter
as they are requested and to make recommendations to the Planning and Zoning Commission and
the City Council regarding the Zoning Chapter.
BOARD MEMBERS
Caroline Sheerin
Barbara Eckstein
Brock Grenis
Will Jennings
Adam Plagge
Robert Anderson (resigned 12/10)
Le Ann Tyson (resigned 12/10)
AIRPORT COMMISSION
GENERAL RESPONSIBILITIES
The Iowa City Municipal Airport Commission is a five - member commission responsible for formulating
policy and directing administration of the Iowa City Municipal Airport as a public facility in accordance
with local, Iowa Department of Transportation and Federal Aviation Administration regulations. The
Commission was established by public referendum under Iowa Code in 1941. The Commissioners
are appointed by the Mayor and approved by the City Council. Commission members serve a four (4)
year term of appointment. The Airport Commission meets monthly, with additional meetings as
necessary.
ACTIONS AND ACCOMPLISHMENTS IN FY2011
Begin implementation of Strategic plan for FY11 -FY15
Complete first part of terminal building rehab, which replaced first floor flooring
Continue development of Airport Viewing Area. Sold Lot #10
Replaced fleet vehicle which will be used during winter months as an additional snow plow during
snow removal operations
Continue positive relationship with City Council and City Departments
Began design of new storage hangar "L"
Completed work on runway rehabilitation projects.
Hosted Air Race Classic Start
GOALS FOR FISCAL YEAR FY2012
Complete Hangar L project
Complete construction of parallel taxiway project for runway 7 -25
Continue marketing of Aviation Commerce Park
Continue positive relationship with City Council and City Departments
Upgrade IT infrastructure of the airport grounds
Continue rehabilitation work on terminal building. This project consists of tuck pointing and other
exterior building work.
AIRPORT ZONING BOARD OF ADJUSTMENT
GENERAL RESPONSIBILITIES
In Accordance with Chapter 329 of the Code of Iowa, the Board of Supervisors of Johnson County
and the City Council of Iowa City have co- established the Johnson County -Iowa City Airport Zoning
Board of Adjustment.
It is the duty of this Board to hear and decide appeals where it is alleged that there has been an error
in any administrative action in the enforcement of the ordinance, and to hear and decide on special
exceptions that are specifically provided for in the ordinance and to authorize variances from the
terms of the ordinance on appeal in specific cases.
ACTIONS AND ACCOMPLISHMENTS IN FY2011
The Board did not receive any appeals requests for exceptions or requests for variances during the
past year.
GOALS FOR FISCAL YEAR 2012
The Board will respond to appeals and other requests as it receives them and will make
recommendations regarding the Zoning Ordinance.
AIRPORT ZONING COMMISSION
GENERAL RESPONSIBILITIES
In Accordance with Chapter 329 of the Code of Iowa, the Board of Supervisors of Johnson County
and the City Council of Iowa City have co- established the Johnson County -Iowa City Airport Zoning
Commission.
It is the duty of the Commission to advise and make recommendations to the Board of Supervisors
and the City Council as to the appropriate zoning requirements and other matters pertaining to the
physical development of areas of the county and the city surrounding the Iowa City Municipal Airport,
so as to maximize compatibility between airport uses and the uses of the adjacent land.
ACTIONS AND ACCOMPLISHMENTS IN FY2011
The Commission did not meet in the past year
GOALS FOR FISCAL YEAR 2012
The Commission will review zoning requests that may impact the Iowa City Municipal Airport
APPEALS, BOARD OF
GENERAL RESPONSIBILITIES
The responsibility of the Board of Appeals as set by City ordinance is to review the Building Code, the
Fire Code, the Plumbing Code, the Mechanical Code, and the National Electrical Code and recommend
amendments for these regulatory codes; to assist the building official in making interpretations; to hear
appeals for any person that is aggrieved by a decision of the Building Official or Fire Chief and pass
judgment on that appeal; and to consider alternate materials and methods of construction. The Board
consists of seven citizens who live within the corporate limits of the City of Iowa City.
ACCOMPLISHMENTS IN FISCAL YEAR 2011
♦ The Board recommended to City Council that the requirement to protect, from fire, lightweight
construction be rescinded to allow more time to review the new requirement with the adoption of
the 2012 International Residential Code.
PLANS FOR FISCAL YEAR 2012
♦ Continue to work with the Home Builders Association to clarify code issues.
♦ Review and prepare for adoption of the latest edition of the building, plumbing, electrical, mechanical
and fire codes.
♦ Review local contractor licensing requirements to state contractor licensing requirements and
make any necessary amendments to the local requirements to avoid conflict with the state
requirements.
♦ Hear appeals, requests for variances and modification, requests for alternate materials and methods
of construction and requests for code amendments.
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CIVIL SERVICE COMMISSION
GENERAL RESPONSIBILITIES
Chapter 400 of the Code of Iowa and Section 2 -111, Code of Ordinances, establish and govern
the Civil Service Commission. Three citizens who are eligible electors and residents of the city
are appointed by the City Council to serve four -year terms.
The Commission establishes and publishes rules relating to examinations for civil service
positions, establishes guidelines for conducting such examinations, and certifies lists of
persons eligible for appointment to positions. The Commission has jurisdiction to hear appeals
and determine all matters involving the rights of employees under civil service law and may
affirm, modify or reverse any administrative action on its merits. The Commission meets when
necessary.
ACCOMPLISHMENTS IN FISCAL YEAR 2011
1. In maintaining compliance with Code of Iowa Chapter 400, development and use of Civil
Services selection procedures continued for all covered and promotion positions on a
City -wide basis. Forty -two positions were filled from a total of 729 applicants for Civil
Service covered positions other than Police Officer or Firefighter.
2. A certified list of 26 names was approved by the Civil Service Commission on January 4,
2011, for the position of Firefighter. Testing notification postcards were mailed to 729
individuals who expressed interest in the position prior to the beginning of the recruitment
period. In addition, applications were available on the firefighter recruitment website, mailed
to interested individuals upon request and available for pick -up in Human Resources. Five
hundred forty -four completed applications were received. Two hundred forty -nine applicants
participated in the written test, 67 applicants participated in the Candidate Physical Ability
Test (CPAT), and 60 applicants were interviewed.
3. A certified list of ten names was approved by the Civil Service Commission on July 27,
2010, for the position of Police Sergeant. Thirteen candidates participated in a written test
and 12 participated in an assessment center.
4. A certified list of four names was approved by the Civil Service Commission on July 27,
2010, for the position of Police Lieutenant. Four candidates participated in an assessment
center.
5. A certified list of three names was approved by the Civil Service Commission on July 27,
2010, for the position of Police Captain. Three candidates participated in an assessment
center.
PLANS FOR FISCAL YEAR 2012
During FY12 the Civil Service Commission will oversee the promotional process for the
positions of Fire Lieutenant, Fire Captain, and Fire Battalion Chief certifying a list for each
position in Spring 2012. The Commission may also oversee an entry level test for the position
of Police Officer.
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HISTORIC PRESERVATION COMMISSION
GENERAL RESPONSIBILITIES
The ten - member Iowa City Historic Preservation Commission is authorized to conduct studies for the
identification and designation of local historic districts, conservation districts and historic landmarks. The
Commission either proceeds on its own initiative or upon receipt of a petition from any person, group or
association.
The Commission furthers the efforts of historic preservation in the city by making recommendations to the City
Council and City commissions and boards on preservation issues by encouraging the protection and
enhancement of structures, objects, or sites with historical, architectural or cultural value, and by encouraging
persons and organizations to become involved in preservation activities.
The Iowa City Historic Preservation Commission is committed to cooperating with area governing bodies and
working with other preservation organizations to implement a strong educational program designed to increase
Iowa City residents' awareness and sensitivity to the cultural, architectural and historical value of local
structures, neighborhoods and districts.
ACCOMPLISHMENTS IN FISCAL YEAR 2011 (July 1, 2010 —June 30, 2011)
➢ Held 12 regular meetings
➢ Pursuant to the Historic Preservation Ordinance, the Commission and /or staff reviewed 71 projects on
historic landmarks and properties located in a conservation or historic district:
• 33 applications for Certificates of Appropriateness (COA) were approved by the Commission.
• 1 application for a COA was denied by the Commission.
• 12 applications requiring Intermediate Review for a COA were approved by the Commission
Chair and Staff.
• 2 applications requiring Minor Review for a COA were approved by Staff.
• 23 applications for projects that did not significantly change the exterior appearance of the
property were approved (Certificate of No Material Effect) by the Commission Chair and Staff.
➢ The updated Iowa City Historic Preservation Handbook, which streamlines the review process, was
approved by the Iowa City Council on September 9, 2010. The handbook now includes energy -
efficiency guidelines.
➢ Later in the fiscal year, several items meeting certain conditions were added to the pre- approved list for
minor review that Staff may approve without having to contact the Commission Chair or bring before the
Commission. This change streamlines the workflow. Items added included radon mitigation systems,
windows, decks, railings, garage /out - buildings, and temporary access ramps.
➢ As part of the UniverCity Neighborhood Partnership purchase and rehabilitation program, the
Commission and Friends of Historic Preservation worked together to ensure that homes in the program,
such as the four - square house located at 1207 Muscatine Avenue, retained its historic character.
➢ On November 16, 2010, The Historic Preservation Commission, Friends of Historic Preservation, and
the Johnson County Historical Society held the 281" Annual Historic Preservation Awards.
• A total of 26 properties were recognized for the preservation and stewardship efforts of owners,
contractors, craftspersons, consultants, and community organizations. Awards were given in
six categories: Residential Rehabilitation, Agricultural Rehabilitation, Commercial Rehabilitation,
Paint and Exterior Finishes, Additions and New Construction, and Stewardship. A selection of
recognized properties is presented below.
• In addition, Alice Kurtz received the Margret Nowysz Award in recognition of her development of
an educational program to help youngsters understand cultural ideas and economic factors
underlying historic buildings and related artifacts. Kurtz adapted tools produced by the Historic
Preservation Commission and Friends of Historic Preservation to create the program.
Residential Rehabilitation
230 South Dodge Street
Owner:
Mark Holtkamp
Paint & Exterior Finishes
Residential Rehabilitation
517 South Governor Street
Owners:
City of Iowa City UniverCity
Neighborhood Partnership
Contractors/Consultants:
Randy Wessling Construction
Additions and
Construction
Commercial Rehabilitation
Stuit Hall, 335 East Jefferson
Street
Owner:
University of Iowa
Contractors/Consultants:
Beverly Robalino; Berkebile
Nelson Immenschuh McDowell
Architects, SG Construction
New Stewardship
1217 Pickard Street
Owners:
Nancy Carl and Sally Moore
Contractors/Consultants:
Pat Lohmann; Jim Herd, Wayne
Neuzil of Classical Painting
402 Lucas Street
Owner:
Michael T. McLaughlin
Contractors/Consultants:
Untrauer's Drafting Service,
Furman Construction
PLANS FOR FISCAL YEAR 2011 -12:
524 West Park Road
Owners:
Dr. and Mrs. Charles A.
Skaugstad
Co ntracto rs/Co n s u Itants:
Chuck A. Skaugstad Jr. of The
Mansion; Mark Lyons of Roof
Rider, Seth Bihun of Total Tree
Care of Iowa City
➢ Hold neighborhood meetings in areas that have completed intensive level survey (Manville Heights,
Melrose, and Goosetown neighborhoods)
• Present findings of the survey
• Discuss possible next steps for the neighborhood in terms of Historic Preservation
• Discuss the effects and benefits of Historic or Conservation District designation
• Assess interest within the neighborhood for pursuing local historic district designation and /or
National Register of Historic Places district designation
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➢ Develop guide maps and walking tours to help provide public education and promote appreciation for
historic resources.
• This will require cooperating with entities that have a role in heritage tourism, such a Friends of
Historic Preservation, the Downtown Council and the Johnson County Historical Society.
• An emphasis will be on creating a template with the Downtown area and then expanding it into
the individual districts and neighborhoods.
• These tours would be available online as well as by hard copy.
➢ Continue to advise City Council, and other boards and commissions regarding matters of historic
preservation policy.
➢ Continue liaison and cooperation with the City Council, Johnson County Board of Supervisors, Iowa
City /Coralville Convention and Visitors Bureau, Johnson County Historical, Society, Johnson County
Historic Preservation Commission, State Historical Society of Iowa, and Friends of Historic Preservation.
➢ Meet with the University of Iowa Campus Planning Committee to discuss the Historic Preservation Plan
and goals for the preservation of the University's historic structures.
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HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
GENERAL RESPONSIBILITIES
The Housing and Community Development Commission (HCDC) consists of nine Iowa City residents
appointed by the City Council. They represent, as nearly as possible, a cross - section of the Iowa City
population in background, ideas, geographic location, age and socioeconomic status. Committee
members serve for three years.
The purpose of HCDC is to advise the Council on community needs in general and on the use of
Community Development Block Grant (CDBG) and HOME Investment Partnership program (HOME)
funds from a citizen viewpoint. To accomplish this HCDC provides systematic communication
between citizens and policymakers with regard to community development projects. The
Commission's work has been primarily directed at developing, coordinating, and reviewing the City's
activities carried out in conjunction with the City's Consolidated Plan (CITY STEPS). In addition, the
Commission reviews the Community Development Division and Iowa City Housing Authority policies
and periodically makes recommendations to the Council regarding these policies.
ACCOMPLISHMENTS IN FISCAL YEAR 2011
In FY11 the City of Iowa City and its subrecipients expended $865,109 in CDBG funds and
$1,025,067 in HOME funds to assist low- moderate income persons. To ensure that community needs
are met, HCDC members monitored projects throughout the year.
FY11 project accomplishments are as follows:
♦ Leveraged $10,285,115 in private and public funds
♦ Economic Development Fund — Reviewed 3 applications; funded two businesses creating 7.5
FTEs. Staff continued to market the fund to the community and local lenders
♦ Rehabilitated 30 owner occupied homes
♦ Constructed 22 homes for affordable rental housing
♦ Constructed and sold one home to an income eligible homebuyer
♦ Acquired four homes for affordable rental housing
♦ Provided tenant based assistance to 18 families
♦ Assisted 2,020 persons who are homeless with support services and shelter upgrades
♦ Provided operational funding to non - profits that assisted 2,882 persons
♦ Completed improvements to multiple non - profits that assisted 3,907 persons
The commission also reviewed Aid to Agency applications and allocated funds to 20 agencies for a total
of $422,950.
PLANS FOR FISCAL YEAR 2012
A total of $4,357,677 was allocated to 34 projects, plus program administration for FY12. This
figure included program income received from Aniston Village, LP, a Low Income Housing Tax
Credit Project, in Iowa City. Aniston Village LP was awarded $2.9 million in Iowa CDBG Disaster
Recovery Housing Funds through the Iowa Department of Economic Development to finance the
construction of 22 homes for affordable rental housing. When Aniston Village LP secured
permanent financing, $2.6 million was repaid to the City and receipted as program income to be
used in the City's regular CDBG entitlement program. This amount represents over four times the
City's annual CDBG entitlement amount.
The following is a list of the upcoming projects:
♦ Rental Rehabilitation — Wetherby Condos South LLC (Broadway Condominiums) $900,000
♦ Rental Housing — Isis Investments LLC, $230,000
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♦ Rental Rehabilitation — Shelter House, $75,000
♦ Park Land Acquisition — City of Iowa City, $280,000
♦ Facility Rehabilitation — Crisis Center, $50,000
♦ Exterior Rehabilitation — Iowa City Free Medical Clinic, $175,000
♦ Property Acquisition (employment training) — Iowa Valley Habitat for Humanity, $295,000
♦ Property Acquisition — Neighborhood Centers of Johnson County, $395,000
♦ Property Acquisition — Visiting Nurse Association of Johnson County, $200,000
♦ Owner Occupied Rehabilitation — Iowa Valley Habitat for Humanity, $40,000
♦ Land Acquisition for Homeownership — Iowa Valley Habitat for Humanity, $180,000
♦ CH DO Operating Expenses — The Housing Fellowship, $29,800
♦ Land Acquisition for Rental Housing — Mayor's Youth Empowerment Program, $99,800
♦ Transitional Housing for Youth — United Action for Youth, $350,000
♦ Rental Rehabilitation — Successful Living, $52,000
♦ Rental Rehabilitation — Systems Unlimited, $48,000
♦ Economic Development Fund, City of Iowa City, $35,428
♦ Fiber Optic Cable — ICCSD, Grant Wood Elementary, $33,400
♦ Exterior Rehabilitation — Neighborhood Centers of Johnson County, $42,250
♦ Facility Rehabilitation — Domestic Violence Intervention Program, $6,500
♦ Facility Rehabilitation — Mayor's Youth Empowerment Program, $27,365
♦ Parking Lot Improvements — Crisis Center, $25,000
♦ Facility Rehabilitation — Arc of Southeast Iowa, $67,400
♦ Facility Rehabilitation — MECCA SERVICES, $16,293
♦ Accessibility Improvements — Old Brick, $15,500
♦ Operational Funds — Arc of Southeast Iowa, Neighborhood Centers, Crisis Center, Big
Brothers Big Sisters, Shelter House, Table to Table, Successful Living, Emma Goldman Clinic,
Iowa City Free Medical Clinic, $207,292
The commission will continue to assess Iowa City's community development needs for housing, jobs,
and services for low and moderate income residents, and to promote public and private efforts to meet
such needs.
COMMISSION MEMBERS
Michael McKay, Chair
Andrew Chappell, Vice Chair
Cheryl Clamon
Charles Drum
Scott Dragoo
Jarrod Gatlin
Holly Jane Hart
Rebecca McMurray
Rachel Zimmermann Smith
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HUMAN RIGHTS COMMISSION
GENERAL RESPONSIBILITIES
History
The Iowa City Human Rights Commission (HRC) was established in August 1963 as the Iowa City
Human Relations Commission. In comparison, Des Moines established their Human Rights
Commission in 1955, Davenport in 1962, Dubuque in 1963, Sioux City and Mason City in 1964, the
State of Iowa in 1965, Waterloo 1966 and Ames 1974.
Nine residents of Iowa City, who are appointed by the City Council for three year terms, serve on the
Human Rights Commission. The Commissioners, all committed to civil rights, reflect a broad cross
section of the community, thus ensuring diversity of ideas and interests. In the appointment process
consideration is given to men and women of various racial, religious, cultural, social and economic
groups within the City.
Meetings
The Commission holds monthly meetings in the Lobby Conference Room at City Hall on the third
Tuesday of each month at 6:00 p.m. Special meetings are held as needed. The meetings are open to
the public.
General Duties
• Educate the public on illegal discrimination and civil rights.
• Provide the enforcement necessary to further the goals of the Human Rights Ordinance.
• Cooperate, within the limits of any appropriations made for its operation, with other agencies
or organizations, both public and private, whose purposes are not inconsistent with those of
the Human Rights Ordinance.
• Coordinate programs designed to eliminate racial, religious, cultural and other intergroup
tensions.
Activities and Accomplishments of Staff and Commission for Fiscal Year 2011
The ARC of Southeast Iowa 54th Annual Awards Ceremony, Recipient.
Martin Luther King, Jr. Day of Service.
Addressing Fair Housing Needs of People with Disabilities, Participant.
University of Iowa Cultural Diversity Day, Participant.
University of Iowa 3rd Annual Disability Summit, Participant.
University of Iowa Welcome for Dr. Georgina Dodge, Attendee.
Workplace Investigations: A Practical Approach and Guide to the Process, Participant.
Fas Trac Strategic Planning Meeting, Participant.
Transitioning from Staff to Supervisor, Participant.
University of Iowa Human Rights Course, Presenter.
Off – Campus Housing Fair, Participant.
Legal Intern Fall 2010 & Spring 2011, Host.
Know Your Rights —YES Participants, Presenter.
University of Iowa Center for Human Rights One Community, One Book, Co- Sponsor.
Protecting Human Rights Editorial Press Citizen, Guest Opinion.
Martin Luther King, Jr. Holiday Proclamation, Presenter.
My Beautiful Self, Volunteer.
University of Iowa Martin Luther King, Jr. Celebration of Human Rights, Planner.
Iowa UNA Night of 1000 Dinners, Co- sponsor.
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2011 Fair Housing Training, Sponsor.
Equal Justice Summit, Participant.
Fair Housing Proclamation, Presenter.
2011 Civil Rights Seminar: Ensuring Equal Access and Promoting Educational Achievement &
Excellence for All Students, Participant.
Bullied: A Student, A School, and A Case That Made History, Sponsor.
National Coalition Building Institute Train the Trainer, Participant.
Gazette Focus Group on African Americans, Participant.
A Hidden America: Children of the Mountains Screening and Community Discussion, Co- Sponsor.
Job Fair, Building Blocks to Employment, Co- Sponsor.
8th Annual Youth Awards, Sponsor.
Human Rights Breakfast, Sponsor.
Taller de Migracion, Presenter.
Meeting the Diversity Challenge in Iowa City, Attendee.
Fair Housing for Iowa City Area Association of REALTORS, Presenter.
2011 Women of Courage Women of Conviction, Attendee.
Complaint Activity
COMPLAINTS FILED BY PROTECTED CHARACTERISTIC
FY 2011
FY2010
Age
10
7
Color
16
8
Creed
1
3
Disability
16
28
Familial Status
3
3
Gender Identity
0
3
Marital Status
0
3
National Origin
11
4
Presence /Absence of Dependents
3
1
Public Assistance Source of Income
5
5
Race
25
19
Religion
4
4
Retaliation
18
18
Sex
6
9
Sexual Orientation
2
3
15
COMPLAINTS FILED BY AREA
Credit
2
1
Education
2
1
Employment
33
28
Housing
8
13
Public Accommodation
5
9
Total Cases
50
52
RESOLUTIONS
Mediated
6
3
No Probable Cause
9
17
Administrative Closure
3
1
Right To Sue'
2
2
Lack of Jurisdiction'
4
6
Satisfactorily Adjusted'
0
1
Withdrawn
2
0
Total Number of Resolutions
26
30
'Complaints that are mediated, satisfactorily adjusted or where a right to sue is requested reflect
complaints that could have been probable cause had the complaints not been successfully mediated,
satisfactorily adjusted or a right to sue requested.
Summary
Employment is still the largest area in which complaints were filed (33), followed by housing (8) and
public accommodation (5). Race (25) is the most common characteristic cited for the alleged
discriminatory conduct. Illegal retaliation is the second with (18) followed by disability and color both
with (16). It took, on average, 113 days to resolve complaints in fiscal year 2011.
In comparison, (28) complaints were filed in the area of employment, (13) in housing and (9) in public
accommodation in fiscal year 2010. The characteristic cited the most was disability with (28) and race
followed with (19). It took, on average, 212 days to resolve a complaint in fiscal year 2010.
' `Lack of Jurisdiction' refers to complaints that allege discrimination on a basis or in an area
not covered by local law. Lack of jurisdiction could also include complaints that allege
conduct/activity that even if true would not violate local anti - discrimination laws.
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Plans for Fiscal Year 2012
♦ Work with Community Development and the Housing Authority to identify impediments to fair
housing.
♦ Hold public forums on issues pertinent to human & civil rights in the community.
♦ Update presentation and educational materials on civil rights. Make sure materials are available in
large quantity to all in the community.
♦ Translate outreach materials into Spanish.
♦ Offer training on local anti - discrimination law to the community including but not limited to
business owners, landlords, students, and youth groups.
♦ Provide fair housing training to City Boards and Commissions.
♦ Additional outreach to the community on how to file a civil rights complaint.
♦ Policy recommendation to the City Council on immigration.
Commission Members
Dianne Day, Chair
January 1, 2009 — December 31, 2011
David B. Brown
January 1, 2011 — December 31, 2013
Dr. Howard Cowen
January 1, 2010 — December 31, 2012
Diane Finnerty
January 1, 2011 — December 31, 2013
Wangui Gathua
January 1, 2009 — December 31, 2011
Constance Goeb, Vice Chair
January 1, 2010 — December 31, 2012
Martha Lubaroff
January 1, 2009 — December 31, 2011
Harry Olmstead
August 1, 2010— December 31, 2012
Orville Townsend, Sr.
January 1, 2011 — December 31, 2013
Fernando Mena - Carrasco
January 1, 2010 — December 31, 2012
Yolanda Spears
January 1, 2008 — December 31, 2010
Corey Stoglin
January 1, 2008 — December 31, 2013
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BOARD OF LIBRARY TRUSTEES
ACCOMPLISHMENTS IN FISCAL YEAR 2011
1. Reviewed proposals, hired a consultant, assisted with information gathering, and
accepted long range plan for library facilities.
2. Made progress toward goals of the new strategic plan including expansion of outreach
programming for young children, expanding options for renewals of library materials,
improved customer service at service desks, and departmental reorganization.
3. Approved a contract with the University of Iowa to provide access to children's
literature materials to University faculty and students.
4. Advocated for budget needs of the Library during a tight budget year with the City
Council, and for State support with the state legislators.
5. Strengthened partnership with Iowa City UNESCO City of Literature nonprofit through
Book Marks, book art in Johnson County project and support of City of Literature
events and initiatives.
6. Approved two AFSCME contract side letters: Library Use and Definition of Hourly
Employees; Holiday Scheduling.
7. Supported the Iowa City Public Library Friends Foundation through donations from
nearly all board members.
8. Partnered with Iowa City Hospice, the Senior Center, and Johnson County Livable
Communities on various programming.
9. Increased Library presence in social media including Facebook and Twitter.
10. Reviewed the following board policies and updated as necessary:
Administrative & Confidential Employees Benefits
Authority for Administration of Personnel Policies for Library Employees
By -laws
Cable Television Channel Programming
Collection Development
Conduct in the Library
General Library Personnel Policies
Hours of Service
Library Programs
Unattended Children
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1. Approve a timeline and seek budget support for building changes recommended in the
facilities plan.
2. Establish a remote site for public computer access on the southeast side of Iowa City.
3. Invite new City Council members to tour the library and learn about library services.
4. Advocate for library budget needs.
5. Review contract with Johnson County for library services.
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6. Negotiate and approve AFSCME labor agreement.
7. Support the Iowa City UNESCO City of Literature and the Iowa City Book Festival.
8. Participate in activities that complement the 2012 U.S. Olympic Team for wrestling.
9. Work with the Friends Foundation to establish the Wade Society and support
Foundation efforts.
10. Review and update policies as needed.
Board Members:
Thomas Martin, President
Holly Carver
Thomas Dean
Mark Edwards
John Kenyon
Linzee Kull McCray
Mary New
Meredith Rich - Chappell
Leon Spies
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PARKS AND RECREATION COMMISSION
GENERAL RESPONSIBILITIES
The Parks and Recreation Commission recommends and reviews policies, rules, regulations,
ordinances and budgets relating to parks, recreation, government buildings, central business district,
cemetery and forestry, and makes such reports to the City Council as the Commission deems in the
public interest. The Commission also exercises broad responsibility for the development of parks,
recreation centers, playgrounds and cultural facilities to serve the City, including the creation and
appointment of advisory groups to make studies.
ACCOMPLISHMENTS IN FISCAL YEAR 2011
♦ Received copies of regular monthly reports from the Parks, Forestry, CBD, Recreation and
Cemetery Divisions, providing the Commission with valuable insight into the daily operation of
each division.
♦ Received weekly and monthly reports from the Director on the progress of all- ongoing
projects, construction, etc.
♦ Conducted annual tour of parks and facilities.
♦ Recommended to City Council approval of Recreation Division Fees and Charges proposed
for FY11 and tentative proposals for FY13 -15
♦ Reviewed and prioritized the department's proposed Capital Improvement Projects for
FY2012 -2015, and recommended same to City Council.
♦ Reviewed the department's proposed FY12 operating budget requests.
♦ Continued efforts to acquire additional personnel to maintain and develop parkland, trails and
open spaces, with emphasis on a Natural Areas Specialist.
♦ Projects and special events completed in FY10 include:
July 2011
• The Dog Park Attendant program began this month. This is a program where
the Parks and Recreation Department in cooperation with Dog PAC will staff the
Dog Parks during various hours of the day to help patrons with rules and
regulations of the parks along with easier access to purchasing annual dog park
access tags etc. There has been a marked increase in revenue already noted
by having staff present at the parks.
August 2010
• Discussions begin with the neighborhood regarding the plan for the future
Frauenholtz - Miller Park site. This park is located on Lower West Branch Road
across from the new St. Patrick's Church. Shoemaker - Haaland will be the
landscape architects putting together a concept plan. Staff hopes to have the
concept plan finalized in October.
• The Dog Park Attendant Program continues to do well. Revenue for the month
of July through August of 2009 showed an income of $230. For the same time
frame this year with attendants in place at the park, revenue was over $900.
• The City received a grant in the amount of $24,000 for the Power Dam Portage
which should be completed in the spring of 2011. This will be a canoe portage
that will run from the Iowa Light and Power Bridge and back around.
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• The City has received $180,000 in IDOT Funds for the Sand Lake Trail. This
trail will run from Napoleon Park to McCollister Bridge and tie into the corner of
Terry Trueblood Recreation Area.
• The City received a $194,000 trail grant to complete Phase 3 of the Court Hill
Trail.
September 2010
• Commission conducted the annual parks tour.
October 2010
• The Iowa Coalition of Off -Road Riders (ICORR) introduced a Proposal to the
Commission to approve the construction of a mountain bike trail in an Iowa City
Park, specifically in Ryerson's Woods Park. Discussion continues.
• Frauenholtz- Miller Park planning sessions continue. Mike Steinman from
Shoemaker Haaland has created a concept design. Neighborhood residents
are in the process of reviewing. Following this review process, if there are no
major concerns, the next step with consist of drawing up construction
documents.
• Parks and Recreation received a $200,000 REAP Grant for Phase 2 of Terry
Trueblood Recreation Area. Bid process for Phase 2 begins this month.
• Commission approves a motion for Parks and Recreation Director Michael
Moran to apply for a CDBG Grant in the amount of $280,000 to purchase the
Chadek Property located along Friendship Street.
November 2010
December 2010
• CIP Prioritization Plan discussed.
• Commission nominated and elected Clay Claussen as Chair and Lorin Ditzler
as Vice -Chair of the Parks and Recreation Commission for 2011.
• Commission nominated and elected Clay Claussen to be a Commission
Representative on the Parks and Recreation Foundation Board.
• Michael Moran, Parks & Recreation Director along with Jeff Davidson, Planning
and Community Development Director, went to Cedar Rapids to present the
Terry Trueblood Recreation Area River Enhancement Community Attraction
and Tourism (RECAT) grant proposal to Vision Iowa. Staff hopes to be invited
back for negotiations in December.
• Michael Moran, Director of Parks and Recreation, recognized Craig
Gustaveson, outgoing Commission Members for his years of service (12) on
the Parks and Recreation Commission.
• Michael Moran, Director of Parks and Recreation, Jeff Davidson, Director of
Planning and Community Development and Tom Markus, City Manager, went
to Des Moines to give a second presentation to the Vision Iowa Board for the
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TTRA RECAT Grant Application. They have been invited back to go through
the negotiation process with the board.
• Council approves the contract for MMS to complete the trail design for Court
Hill Phase 3 which will go from Scott
Blvd. into Windsor Ridge. This was funded through a trail grant and matching
funds approved by Council.
• Staff continues work with Shive - Hattery on the trail from Napoleon Park to
TTRA. This trail also was funded through a trail grant and matching funds
approved by Council.
• Council appointed Lucie Lauren as a new Commission Member and reappoints
David Bourgeois both to begin in 2011.
January 2011
• The City receives $1.6 million grant from Vision Iowa for the construction of the
TTRA. This grant is contingent on the Foundation raising $400,000.
• The proposed recreation fees and charges were passed by the commission as
presented.
• Moran has discussions with Dog PAC regarding a proposed change in their
contract with the City. Contract will state that all revenue received by the parks
will now go directly to the City. In previous contracts, 90% of the revenue went
to Dog PAC for the future development and maintenance of dog parks.
• The Department has applied and been awarded a $2000 grant for the
"Challenge and Officer" program at Mercer Park /Scanlon Gym. This is a
program where students can challenge a police officer to table tennis,
basketball, air hockey, etc.
February 2011
• Chad Dyson, Superintendent of Recreation, reported that there will be several
construction projects taking place at the Robert A. Lee Recreation Center in
summer 2011. These will include painting of the exterior and interior of the
building, replacement of the fence between the wading pool and main pool,
elevator modernization, and remodeling of east entrance to the building and the
balcony over the pool.
• Dyson will be presented with a check in the amount of $17,290 at the Iowa vs.
Michigan basketball game. This is from the Wellmark 3 -point Play program
which states that when the football team scored field goal or the basketball
team scored a 3- pointer, contributions were made by Wellmark towards
community health projects in a university's hometown. This money will go
towards a parent -tot fitness program at Scanlon.
• A parks and recreation newsletter will debut in March.
• Terry Robinson, Superintendent of Parks & Forestry, reported that the lighting,
poles, and globes will be replaced at College Green Park.
• CDBG funding was approved for the purchase of the Chadek Property. A
purchase agreement will be written and the Chadek family will have the
opportunity to counter offer.
• The Downtown Associations starts discussions regarding the possible moving
of the Farmers Market to the streets of Downtown Iowa City.
22
• Moran shares the policy that sates that no firearms are allowed in /on city
properties including recreation buildings, facilities, parks or the farmers market.
The Commission voted to support this policy unanimously.
March 2011
April 2011
May 2011
June 2011
• Terry Robinson reported that the Forestry Department received a $20,000 grant
from MidAmerican Energy to be used for tree planting within the right -of -way.
• The City of Iowa City was designated Tree City USA for the 31 s` year.
• Commission meets with vendors regarding the proposal to move the Iowa City
Market downtown. Overwhelming majority of the vendors do not want to move
the market. It was determined that there is a need for a long range strategic
plan for the farmers market.
• Chad Dyson presents a before and after school program to Commission. The
commission unanimously supports the plan.
• Commission approves the revised agreement between the City and Johnson
County Dog PAC as written.
• Commission approves the forming of a Farmers Market Strategic Planning
Committee to consist of 3 commission members, 3 vendors, and staff
members. They are to develop a long term plan for the Iowa City Farmers
Market.
• Dyson announces that the before and after school program proposal has been
dismissed due to the proposed cost for such a program.
• Lorin Ditzler, Commission Vice - Chair, resigns from Commission to move out of
town.
• Commission determines it is feasible to impose a non - resident fee to those
people from outside the city limits for dog park tags.
• Commission decides not to support a move of the farmers market until the
strategic plan is written and approved.
• Maggie Elliott is nominate and elected as Vice Chair of the Parks and
Recreation Commission.
23
PLANNING AND ZONING COMMISSION
GENERAL RESPONSIBILITIES
• Act as the Zoning Commission of the City.
• Direct surveys and studies to be conducted and maps, plans, or plats to be made compliant
with the City's Comprehensive Plan and zoning regulations.
• Recommend amendments and supplements to the City Council for the Comprehensive Plan.
Zoning Chapter and Subdivision Regulations.
• Make recommendations to the City Council on development proposals, such as planned
developments, subdivisions, street vacations and annexations.
ACCOMPLISHMENTS IN FISCAL YEAR 2011
During FY11 the Planning and Zoning Commission held 10 informal and 17 formal meetings as well
as 2 work sessions. During the period of July 1, 2010 to June 30, 2011, the Commission made the
following recommendations to the City Council:
Rezonings: 15 Recommendations for Approval
Case Date Case Summary
Number
REZ10- 09/02/10 Rezoning from General Industrial (11) Zone and Interim
00007 Development - Industrial (ID -1) Zone to Planned Development
Overlay - General Industrial (OPD -11) Zone for approximately
173 -acres of land located along 420`h Street, west of Taft
Avenue.
REZ10- 09/16/10 Rezoning from Interim Development Office Research Park (ID-
00004 ORP) zone to Planned Development Overlay Office Research
Park (OPD -ORP) zone for approximately 60.32 acres, Research
Development Park (OPD -RDP) zone for approximately 56.48
acres, and Mixed Use (OPD -MU) zone for approximately 24.49
acres, located at west of North Dodge Street /Highway 1 and
north of Interstate 80. (Moss Urban Green Village)
REZ10- 10/07/10 Rezoning from County Agricultural (A) zone to Neighborhood
00010 Public (P -1) zone for approximately 207 acres of property located
south of McCollister Blvd, west of Sand Road SE (Terry
Trueblood Recreation Area).
REZ10- 10/07/10 Rezoning from County Heavy Industrial (MH) zone to General
00012 Industrial (1 -1) zone for approximately 1.85 acres of property
located at 4764 420`h Street SE.
REZ10- 10/21/10 Rezoning from Intensive Commercial (CI -1) zone to Institutional
00009 Public (P -2) zone for approximately 1.38 -acres of property
located at 385 Ruppert Road. (University of Iowa Heliport)
24
REZ10- 10/21/10 Rezone the following publicly owned properties:
00011 • from Planned Development Low Density (OPD -5) zone
to Neighborhood Public (P1) zone for property located in
Dean Oakes Sixth Addition, Terrill Mill Park, Thornberry
Dog Park & Peninsula Park, and Oakmont Estates
• from Planned Development Low Density (OPD -5) zone
and Interim Development Multi - Family (ID -RM) zone to
Neighborhood Public (P1) zone for property located in
Sandhill Estates
• from Planned Development Medium Density (OPD -8)
zone to Neighborhood Public (P1) zone for property
located in Frauenholz - Miller Park
• from Low Density Single - Family (RS -5) zone to
Neighborhood Public (P1) zone for property located west
of Scott Boulevard, south of Ralston Creek and in
Country Club Estates
• from Interim Development -Multi Family (ID -RM) zone to
Neighborhood Public (P1) zone for property located on
McCollister Boulevard. east of the Iowa River
REZ10- 11/18/10 Rezoning to establish a Design Review Overlay District (ODR)
00015 for approximately 49.3 acres of property located near the
intersection of 1't Avenue and Muscatine Avenue (Towncrest).
REZ10- 12/02/10 Rezoning from Low Density Single - Family (RS -5) zone to
00016 Medium Density Single - Family (RM -12) zone for 2.84 acres of
property located at the NW corner of Muscatine Avenue and
Scott Boulevard. (Terra Verde)
REZ10- 12/16/10 Rezoning to amend the Planned Development Overlay— Medium
00013 Density Single Family (OPD -8) plan for 2.97 acres of property
located on Hickory Trail, west of First Avenue.
REZ11- 02/17/11 Rezoning from County Agricultural (A) zone to Intensive
00004 Commercial (CI -1) zone for approximately 12.65 acres of
property located on the north side of Mormon Trek Blvd,
northeast of its intersection with Dane Road.
REZ10- 02/17/11 Rezoning from Neighborhood Commercial (CN -1) to Planned
00018 Development Overlay Low Density Multi - Family (OPD /RM -12)
zone located at Taft Avenue and Court Street.
REZ11- 04/07/11 Rezoning from Research Development Park (RPD) zone to
00006 Neighborhood Public (P1) zone for approximately 10.39 acres of
property located at 1725 N. Dodge Street. (Iowa City Community
School District)
REZ11- 04/07/11 Rezoning to amend the Planned Development Overlay (OPD5)
00007 plan for Village Green Part 20, Lot 50 (Wellington
Condominiums) to allow the addition of 3 -car garages for
approximately 2.35 acres of property located at Village Road and
Wintergreen Drive.
25
REZ11- 04/21/11 Rezoning from Low Density Single Family (RS -5) zone to
00001 Planned Development Overlay — Low Density Single Family
(OPD -5) zone for 23.22 acres of property located 2949
Rochester Avenue.
REZ11- 05/19/11
00008
Subdivisions: 6 Recom
SUB10- 09/02/10
00004
Rezoning from Medium Density Family Single (RS -8) zone to
Community Commercial (CC -2) zone for approximately .69 acres
of property located at 1014, 1016 & 1022 Hudson Avenue.
nendations for Preliminary Plat Approval
Iowa City Industrial Campus, a 9 -lot, 173 -acre industrial
subdivision located along 420th Street, west of Taft Avenue.
SUB10- 09/16/10 Moss Green Urban Village, an 18 -lot, approximately 235 -acre
00005 office park and mixed use development subdivision located west
of North Dodge Street /Highway 1 and north of Interstate 80.
SUB10- 12/02/10
00013
SUB10- 12/16/10
00012
SUB10- 02/17/11
00017
Terra Verde, a 22 -lot, 12.48 -acre residential subdivision located
at NW corner of Muscatine Avenue and Scott Boulevard.
Hickory Pointe, 2n" Addition, a 1 -lot, 2.97 acre residential
subdivision located on Hickory Trail, west of First Avenue.
Windsor Ridge Part 22, a 2 -lot, 5.51 acre subdivision located at
Taft Avenue and Court Street.
SUB11- 04/21/11 Rochester Ridge, a 55 -lot, 23.22 acre residential subdivision
00016 located at 2949 Rochester Avenue.
Subdivisions: 4 Recommendations for Preliminary and Final Plat Approval
SUB10-
08/05/10
D &D Billion Addition, a 2 -lot, 18.49 -acre commercial subdivision
00007
located west of Mormon Trek Blvd, south of Highway 1, adjacent
SUB10-
to City View Drive.
00008
SUB10-
09/02/10
Meadowlark Hill 2nd Subdivision, a 2 -lot, 36.32 -acre subdivision
00009
located at 4082 Dane Road SE
SUB10-
00010
SUB11-
03/03/11
EPS First Addition, a 1 -lot, .78 acre commercial subdivision
00001
located at 2615 Northgate Drive.
SUB11-
00002
SUB10-
04/07/11
Mackinaw Village Part 3, a 13 -lot, 7.89 acre residential
00014
subdivision located north of Foster Road on Mission Point Road
SUB10-
and Algonquin Road.
00015
Annexations: 3 Recommendations for Approval
ANN10- 10/07/10 Annexation of approximately 207 acres of property located south
00003 of McCollister Blvd, west of Sand Road SE (Terry Trueblood
Recreation Area)
26
ANN10- 10/07/10 Annexation of approximately 1.85 acres of property located at
00004 4764 420 "' Street SE.
ANN11- 02/17/11 Annexation of approximately 12.65 acres of property located on
00001 the north side of Mormon Trek Blvd, northeast of its intersection
with Dane Road.
Conditional Use: 2 Recommendations for Approval
CU10 -00001 10/21/10 For S & G Materials Company to operate a recyclable asphalt
and concrete storage site on property located at 4059 Izaak
Walton Road.
CU11 -00001 06/02/11 For Michael and Helen Rittenmeyer to allow a truck and
equipment storage business as a home business for property
located in the Agricultural (A) zone at 4525 Taft Avenue SE. This
property is within Area B of the Johnson County /Iowa City Fringe
Area.
Urban Renewal: 1 Recommendation for Approval
Date Summary
11/18/10 Towncrest Renewal Plan for approximately 49.3 acres of property located near
the intersection of 1't Avenue and Muscatine Avenue
Code Amendments: 5 Recommendations for Approval
Date Summary
08/05/10 Amendments to the Zoning Code, Section 14 -313-1 Historic District Overlay
Zone; Section 14 -8E -2, Historic Review; Section 14 -8E -3, Certificate of
Economic Hardship; and Section 14 -213-6, Multifamily Site Development
Standards to correspond with amendments to the Historic Preservation
Handbook that are intended to streamline and clarify the review process
09/02/10 Amendments to Title 14, Chapter 5: Zoning Code, Article J. Floodplain
Management Standards to regulate the 100 and 500 year floodplain and
associated changes located in 14 -9F Definitions, 14 -413-2 Variances and 14-
86-5 Administrative Approval Procedures ( Floodplain Development Permit).
12/02/10 Amendment to the Title 14, Zoning Code, Chapter 4, Use Regulations, Article
E, Nonconforming Situations, 8C -3, to allow taller signs in the CI -1 zone near
Interstate Highways.
05/19/11 Amendments to Title 14, Zoning Code, Chapter 4, Use Regulations, Article D,
Temporary Uses to add the new temporary use "football game day commercial
vending" to provide specific approval criteria for football game day commercial
vending and Chapter 9A, Definitions to define tailgating.
06/02/11 Amendment to Title 14, Zoning Code, Chapter 9, Article A, "General
27
Definitions," to add a definition of "Parental Group Home" as a type of Group
Household, where up to three single parents live together with their
babies /toddlers in a single dwelling unit for purposes of social and /or economic
support.
Comprehensive Plan Amendments: 2 Recommendations for Approval
Date Summary
03/03/11 Amend the Comprehensive Plan to adopt the Southeast District Plan
for property generally located south of Court Street, east of
Sycamore Street & First Avenue, north of Highway 6 and west of the
city's eastern growth boundary.
CPA11- 05/19/21 Amend the Comprehensive Plan to change the land use designation
00002 from Single - Family /Duplex Residential to General Commercial for
property located at the northeast corner of the intersection of
Highway 1 West and Hudson Avenue.
Plans for Fiscal Year 2012
Complete Riverfront Crossings Plan
Review CB -2 standards
3. Review of CB -10 zone requirements including setbacks and height limits
4. Draft Urban Mixes Use zone for Riverfront Crossings, Towncrest and other areas
5. Draft entryway overlay zone or standards for properties at the major entrances to the city
6. Begin comprehensive plan update
7. Research prohibiting or limiting residential development in the flood hazard area
28
POLICE CITIZENS REVIEW BOARD
GENERAL RESPONSIBILITIES
Established in 1997, by ordinance #97 -3792, the Iowa City Police Citizens Review Board (PCRB)
consists of five members appointed by the City Council. The PCRB has its own legal counsel.
The Board was established to review investigations into claims of police misconduct, and to assist the
Police Chief, the City Manager, and the City Council in evaluating the overall performance of the
Police Department by reviewing the Police Department's investigations into complaints. The Board is
also required to maintain a central registry of complaints and to provide an annual report setting forth
the numbers, types, and disposition of complaints of police misconduct. The Board shall hold at least
one community forum each year for the purpose of hearing citizens' views on the policies, practices
and procedures of the Iowa City Police Department. To achieve these purposes, the Board complies
with Chapter 8 of the Iowa City Code and the Board's By -Laws and Standard Operating Procedures
and Guidelines.
ACTIVITIES AND ACCOMPLISHMENTS FOR FISCAL YEAR 2011
Meetings
The PCRB tentatively holds monthly meetings on the second Tuesday and special meetings as
necessary. During FY11 the Board held thirteen meetings and one Community Forum. One meeting
was not held due to lack of Board business.
ICPD Policies /Procedures /Practices Reviewed By PCRB
The ICPD regularly provided the Board with monthly Use of Force Reports, Internal Investigation
Logs, Demographic Reports and various Training Bulletins. The Department also provided various
General Orders for the Board's review and comment. A senior member of the Police Department
routinely attended the open portion of the PCRB meetings, and was available for any questions Board
members had regarding these reports.
Presentations
In November of 2010 the Board held its third Community Forum as required by the City Charter. The
PCRB Vice - Chair, Joseph Treloar, gave a brief summary on the complaint process. There were four
members of the public that spoke at the forum. Topics of discussion included the following: Location
and Community presence at the Forum, Summary of Statistics, and the amount of volunteer time
board members spend on complaints, meetings, and meeting preparation.
Board Members
In October officers were nominated with Donald King as Chair and Joseph Treloar as Vice - Chair.
Vershawn Young resigned and was replaced by Peter Jochimsen in May of 2010, and Janie
Braverman resigned and was replaced by Angelina Blanchard- Manning, who was then replaced by
Melissa Jensen in November of 2010.
COMPLAINTS
Number and Type of Allegations
Two complaints (10 -04, 11 -01) were filed during the fiscal year July 1, 2010 — June 30, 2011. Three
public reports were completed during this fiscal period (10 -01, 10 -03, 10 -04). The remaining
complaint filed in FY11 is pending before the Board (11 -01).
29
Allegations
Complaint #10 -01
1. Complainant alleges that Officer A used excessive force while placing her under arrest. NOT
SUSTAINED.
Complaint #10 -03
1. Officer A accused Subject 2 of lying and was "very nasty" during an in person conversation at her
apartment. NOTSUSTAINED.
2. Officer A got "Very rude," during a subsequent phone call with Subject 1. NOTSUSTAINED.
3. Officer A went "too far" by making them 'tip toe" around an officer who is supposed to protect and
serve. NOTSUSTAINED.
4. Officer A's actions maybe motivated by Subject land 2's race. NOTSUSTAINED.
5. The manner that Officer A handled the investigation may be influenced by him being related to
the driver of the other vehicle. NOTSUSTAINED.
6. Subject 1 was given a ticket, "For no reason" and it "is really unfair ". NOT SUSTAINED.
7. Officer A failed to record his interactions with Subject 1, 2, and 3, in violation of department policy.
SUSTAINED.
Complaint #10 -04
1. Complainant alleges that Officer A was placing his hand on her buttocks while he was putting her
in handcuffs. NOT SUSTAINED.
Level of Review
The Board decided, by simple majority vote, the level of review to give each report, selecting one or
more of the six levels specified in the City Code per complaint:
Level a
On the record with no additional investigation 2
Level b
Interview or meet with complainant 0
Level c
Interview or meet with named officer 0
Level d
Request additional investigation by Chief or 1
City Manager, or request police assistance
in the Board's own investigation
Level a
Board performs its own additional investigation 0
Level f
Hire independent investigators 0
Complaint Resolutions
The Police Department investigates complaints to the PCRB of misconduct by police officers. The
Police Chief summarizes the results of these investigations and indicates in a report (the Chief's
Report) to the PCRB whether allegations are sustained or not sustained. (If complaints are made
against the Chief, the City Manager conducts the investigation and prepares and submits the reports.)
The Board reviews both the citizens' complaint and the Chief's Report and decides whether its
conclusions about the allegations should be sustained or not sustained. The Board prepares a report
which is submitted to the City Council.
Of the nine allegations listed in the three complaints for which the Board reported, one was sustained.
The Board made no additional comments and /or recommendations for improvement in police policy,
procedures, or conduct in three completed public reports.
30
Name - Clearing Hearings
The ordinance requires that the Board not issue a report critical of the conduct of a sworn officer until
after a name - clearing hearing has been held. During this fiscal period, the Board scheduled no name -
clearing hearings.
Mediation
Officers and complainants are notified by mail that formal mediation is available to them at any stage
in the complaint process before the Board adopts its public report. All parties involved must consent to
a request for mediation. No mediations were convened this year.
Complaint Histories of Officers
City ordinance requires that the annual report of the PCRB must not include the names of
complainants or officers involved in unsustained complaints and must be in a form that protects the
confidentiality of information about all parties. In the three complaints covered by the FY11 annual
report a total of three officers were involved.
ICPD Internal Investigations Logs
The Board reviewed the quarterly ICPD Internal Investigations Log, provided by the Chief of Police.
COMPLAINT DEMOGRAPHICS
The following is demographic information from the three complaints that were completed in this fiscal
year. Because complainants provide this voluntarily, the demographic information may be
incomplete.
Category /Number of Complainants
Age: National Origin:
Under 21 0 US
Over 21 2 Unknown
Unknown 1
Sexual Orientation: Gender Identity:
Heterosexual 2 Female
Unknown 1 Male
Unknown
Marital Status: Religion:
Single 2 Unknown
Married 0
Unknown 1
Physical Disability:
Unknown 3
BOARD MEMBERS
Donald King, Chair
Joseph Treloar, Vice Chair
Royceann Porter
Color:
White
Black
Unknown
Sex:
Female
Male
Unknown
Mental Disability:
No
Yes
Unknown
31
Vershawn Young /Peter Jochimsen
Janie Braverman /Angelina Blanchard- Manning /Melissa Jense
32
PUBLIC ART ADVISORY COMMITTEE
GENERAL RESPONSIBILITIES
The Public Art Advisory Committee was formed in 1997 after the City Council established the
Iowa City Public Art program initiated by the Arts /Business Partnership of the Iowa City Area
Chamber of Commerce. The first meeting of the Committee was in 1998. The Committee is
comprised of seven members who represent art professionals, the general community and City
departments engaged in projects in which public art may be incorporated. The Committee was
charged with developing the Iowa City Public Art Program, including by -laws for the Committee
and procedures for the commissioning, procurement, maintenance, and deaccessioning of public
art.
IeCdle lihi1 »69:I LTA l401 Ill &I101a6181 Wdmr1W1115
• Considered and accepted the donation of a wood sculpture by Khristofor
Agassandian.
• Completed the installation of 5 wooden sculptures created by Valery Kovalev in
Willow Creek Park. The sculptures were donated by the Art Small, Howard
Horan and Stephen Dewey families and Khristofor Agassandian. Dedication
ceremony held on November 4, 2010.
• Acquired the sculpture Simple Flight by Jason Messier that had been on display
at the Peninsula Showcase Pad for one year exhibition. The sculptures will
remain on the showcase pad as a permanent installation.
• Contracted with artist Will Thomson to make repairs to the existing Longfellow
Neighborhood Art Historic Marker located on Muscatine Avenue and Court
Street. Repairs were completed by September.
• Initiated discussions regarding a Donation Station Public Art Program which
would provide the opportunity for the current parking meters used for the
Donation Station program to be enhanced with artwork by local artists. A Call
to Artists was approved and contacts made with local high school art teachers
to kick off the program with meters decorated by their art students.
• Completed the Washington Hills Neighborhood Art project at Pheasant Hill Park
— a "Woodlands Walkway" consisting of a concrete bench and 10 plinths
covered with mosaic work created by City High Art students that incorporated
concepts from drawings provided by Lemme and Hoover elementary schools
students. Dedication Ceremony held on July 21, 2011.
• Finalized discussions with the Grant Wood Neighborhood Association on a
Neighborhood Art project for their neighborhood. Jill Harper, artist for the
Washington Hills Neighborhood Association project at Pheasant Hill Park has
offered to coordinate the project and help the residents through the process.
The general concept will include two pillars that will feature mosaic
representations of drawings created by the Grant Wood school children.
• Created the subcommittee to select authors for the North Marketplace Literary
Walk, chaired by Jan Finlayson, Chairperson of the Public Art Advisory
Committee. Forty (40) authors with some ties to Iowa will be featured on this
literary walk.
33
• Inspected all assets of the Iowa City Public Art program which includes 18
projects comprised of 141 individual objects of art. No damages were found or
repairs deemed necessary.
• Participated in the BookMarks of Johnson County project as representation on
the steering committee and oversaw communications with artists involved in the
project.
• Completed the ninth year of Poetry in Public selecting poetry from hundreds of
submissions by both adults and youth for display in the downtown kiosks,
recreation centers, Senior Center and on City buses. All together 84 poems
were chosen. Poets selected for inclusion in the Poetry in Public project were
again invited to participate in Artsfest by reading their poem in the Kids Tent on
Saturday, June 4.
• Hosted a third KIDZTENT at the downtown Artsfest on June 6, soliciting
participating artists to provide donation of their artwork so that children 12 and
under could buy art. Prices were no higher than $5.00. Raised $492.50 to be
donated to Summer of the Arts.
34
TELECOMMUNICATIONS COMMISSION
GENERAL RESPONSIBILITIES
The Iowa City Telecommunications Commission (ICTC) is a City commission comprised
of five Iowa City residents and is mandated to facilitate and to regulate the smooth and
effective development and operation of the City's
Broadband Telecommunications
Network (BTN), the City's cable television system, as
telecommunications related matters. The Commission makes it
City Council in matters pertaining to the BTN, resolves disputes
the BTN, conducts periodic evaluations of the BTN operations, a
BTN use by citizens of Iowa City, which includes the promotion
access channels and community programming.
ACCOMPLISHMENTS IN FISCAL YEAR 2011
well as advise on
s recommendations to
about the operation of
nd in general facilitates
and facilitation of the
Ongoing review of Federal and State legislative and regulatory activity associated with
cable television service, national, state and local broadband service and the activities of
related communication and telecommunications industries.
Provided support for the national "Community Access Preservation Act" or the "CAP
Act" designed to preserve legal and financial support for PEG channels.
Monitored and reviewed national and state legal developments important to the
continued maintenance and enforcement of the Iowa City cable television franchise with
Mediacom Communications Corporation and /or potential alternative or additional cable
and video service providers.
Completed and presented to City Council the Triennial Review and report of the current
cable television franchise agreement with Mediacom Communications Corporation.
Reviewed and proposed the approval of the Maximum Permitted Rates to be charged in
Iowa City by Mediacom for basic cable television service, equipment rentals, and
installations as determined by FCC forms 1240 and 1205 for the period of August 1,
2011 through July 31, 2012.
Reviewed public and subscriber comments and complaints about local cable television
service received by the Cable Television Administrator.
Maintained oversight of the activities of local "access" cable television channels.
Received and reviewed monthly, quarterly and annual program and progress reports
from the Cable TV Administrator, City Channel 4, InfoVision Channel 5, Library Channel
10, Kirkwood's Channel 11, PATV Access Channel 18, Educational Channel 21, Senior
Citizen Television (SCTV) and the University of Iowa Channel 17.
Continued to support and work with relevant national organizations regarding legal
challenges to FCC rule making related to the local franchising authority's rights and
responsibilities and other related regulatory activity.
35
YOUTH ADVISORY COMMISSION
Established in November of 2005, by Resolution #05 -371, the Iowa City Youth Advisory
Commission consists of seven members appointed by the City Council. Resolution # 08 -344
amended the by -laws on December 2, 2008, and required that all members be currently enrolled
in an Iowa City high school or high school equivalent. Four members shall represent City, Regina,
Tate, and West high schools. The three remaining members shall be at large. All members of
the Commission shall be residents of Iowa City, and staggered two year terms begin January 1.
The Council shall choose one council member to serve as the Council liaison and one council
member to serve as an alternate liaison. The Council liaison shall attend the Commission
meetings.
The mission of the Youth Advisory Commission is to promote understanding and awareness of
Iowa City among Iowa City youth, allow a select group of youth to help make decisions
concerning them and their peers; enable youth members to utilize and expand on their leadership
abilities to serve as a mechanism for communication between youth and adults in Iowa City, and
create a bridge whereon youth and adults can develop partnerships.
The Iowa City Youth Advisory Commission will empower, engage, and foster youth participation
in its local community, more specifically to provide a "sounding board" for youth issues affecting
the Iowa City community youth.
ACTIVITIES AND ACCOMPLISHMENTS FOR FISCAL YEAR 2010/2011
Meetings
The YAC holds monthly meetings and special meetings as necessary. During the reporting period
the Board held eleven meetings.
Accomplishments /Presentations /Projects
➢ Improved Youth Empowerment Grant application - Aug10
➢ Wrote a letter to Council re Sunday youth transportation needs — Aug10
➢ Participated in City Manager interviews — Sept10
➢ Prepared budget and appeared before Council on request — Jan10
➢ Initiated, publicized and awarded (2) Youth Recognition Grants — Feb11
➢ Co- sponsored and participated in Bullying Panel with Human Rights Commission —
May11
➢ Coordinated, designed and staffed Brazil booth at the Arts Fest Global Village — Jun11
➢ Awarded three (3) Youth Empowerment Grants
Summer of Solutions — Sept10
Regina Christmas Basket — Oct10
City High GSA Club (GLOW) — Jan11
Goals for FY2011
➢ Concentrate on filling Tate vacancy
➢ Increase awareness of YAC
➢ Explore sustainable garden projects for schools
36
BOARD MEMBERS
Alexandra Tamerius (At- Large)
Gary Black (At- Large) /Caroline VanVoorhis (At- Large)
Vacant (Tate)
Jerry Gao (At- Large)
Matt Lincoln (Regina)
Luan Heywood (City) /Sam Fosse (City)
Zach Wahls (West) /Leah Murray (West)
Ross Wilburn, Council Liaison
Connie Champion, Alternate Council Liaison
37
SENIOR CENTER COMMISSION
GENERAL RESPONSIBILITIES
The Senior Center Commission is comprised of seven members with renewable three -
year terms. Six Commission members are appointed by the City Council. The seventh at-
large member must be a Johnson County resident who lives outside of Iowa City. This
person is appointed by a majority vote of the six Council appointees. Duties and powers
of the Commission include serving in an advisory role to the City Council with regard to the
needs of the Senior Center. Commission members make recommendations on policies
and programs and join staff and other interested persons in seeking adequate financial
resources for the operation of the Center. They encourage full participation of senior
citizens in Center programs and activities and work to ensure that the Center is well
integrated into the community. Commissioners encourage partnering with other
organizations to meet the needs of senior citizens; serve in an advocacy role with regard
to the needs of senior citizens; and assist the City Manager in the evaluation of personnel.
ACCOMPLISHMENTS IN FISCAL YEAR 2011
♦ Finalized the closing of the Eldercraft Shop volunteer program due to a lack of
volunteer and community support and interest.
♦ Provided oversight of the roof replacement project and continued to monitor progress
of the HVAC project.
♦ Supported the effort to reorganize Iowa Senior Center Fund, Inc, by changing its
name to Friends of the Center, modifying the composition of the Board of Directors,
and adopting operational guidelines independent of the City of Iowa City. Like Iowa
City Senior Center Fund, Inc., Friends of the Center continues to function as a non-
profit organization dedicated to financially supporting the Iowa City /Johnson County
Senior Center in its mission to promote optimal aging in our community. It still
generates revenue through donations and bequests and maintains funds in Senior
Center designated Endowment and Charitable Giving accounts held in the
Community Foundation of Johnson County.
♦ Encouraged staff to clarify donation opportunities available to participants and
community members. For instance, differentiate between donations to current
operations, the Gift Fund, Scholarship Fund, Friends of the Center, Senior Center or
Senior Center Endowment.
♦ Reviewed revenue sources, income, and progress in reaching FY11 projected
revenue levels.
♦ Reallocated available space for new purposes. Room 209, the former Gift Shop, is
now used for tax preparation offices from January through April and as a meeting
space for the rest of the year. Room 103, which was vacated by ElderServices, is a
multipurpose room used for classes, meetings, and fitness programming. The
multipurpose office on the ground floor, G02, is used for legal, insurance, and
individual counseling.
♦ Continued to monitor and evaluate the success of the participant cost sharing
membership and parking programs. While many programs are open to the public,
Senior Center memberships provide people with expanded access to the facility and
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programming. During Fiscal Year 2011 memberships climbed to 1391 and
generated $35,583 in operational revenue. Revenue from parking permit sales
totaled $17,400.
♦ Accepted the transfer of $20,323 in annual earnings from the Senior Center
Endowment to support the FY11 operational budget.
♦ Encouraged and received in to the City- managed Gift Fund $5,604 in donations and
bequests from participants and community members to support current and future
operational expenses.
♦ Encouraged and expressed appreciation for volunteer fundraising efforts like the
annual quilt raffle, the Senior Center Quilters, and the telephone recycling project.
Funds generated through these activities support current operational expenses.
♦ Supported staff as they expanded community partnerships and obtained $5,503 in
corporate sponsorships to support and enrich programming.
♦ Encouraged the staff's decision to pursue national re- accreditation through the
National Institute of Senior Centers, a subunit of the National Council on Aging.
♦ Recognized staff efforts in coordinating 500 volunteers who worked to support Center
programming between January 1, 2010 and December 31, 2010.
♦ Sponsored the Volunteer Recognition luncheon honoring volunteers active at the
Center during calendar year 2010.
♦ Conferred the first annual Outstanding Volunteer Award to the late Jean Martin in
grateful appreciation of her outstanding and dedicated service to the Iowa
City /Johnson County Senior Center. The award was accepted by Jean's daughter,
Mary Martin.
♦ Endorsed staff efforts to develop and implement programming that reaches out to
populations in the city and county that are underrepresented as participants in
Center programming.
♦ Provided regular updates to the members of the Iowa City Council and Johnson
County Board of Supervisors on Senior Center issues and activities.
♦ Expressed grateful appreciation to Professor Don Coffman, founding director of the
Center's New Horizons Band, as he headed to Florida to pursue new teaching
opportunities. Dr. Coffman directed the band for 16 years and is largely responsible
for the success the band has today.
♦ Supported promotional efforts to increase membership and educate the community
about Center programs and services.
♦ Approved and commended staff efforts to develop innovative programming and to
participate in community -based initiatives, partnerships, and organizations that
support successful aging.
♦ Supported staff efforts to provide meaningful learning experiences for University of
Iowa students who pursued opportunities at the Center as a part of their academic
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training. These students represented diverse academic areas including Aging
Studies, Social Work, Nursing, and Multi- media.
♦ Supported the work and autonomy of the Senior Center Steering Council and Work
Committees to promote meaningful participant involvement in the operation of the
Center.
♦ Had preliminary discussions of a number of opportunities for the Center to generate
additional operational revenue.
♦ Encouraged and supported staff involvement in a variety of community committees
and work groups focusing on such things as a health fair, community celebrations
and events, livable communities, senior transportation, senior health issues, and
other similar topics.
♦ Supported the Senior Centers involvement in the community -wide Advanced Care
Planning initiative that is being implemented by Iowa City Hospice. The Center is a
financial supporter, provider of advance directive counseling, and a pilot site during
phase one of the initiative.
♦ Endorsed the SAGE (Services and Advocacy for Gay, Lesbian, Bisexual, and
Transgendered Elders) program and authorized the Center to become a SAGE
affiliate to support advocacy for GLBT elders.
PLANS FOR FISCAL YEAR 2012
♦ Monitor the effectiveness of all fundraising activities; identify and cultivate potential
supporters and contributors. Develop new strategies to promote donations to support
Senior Center operations and programming.
♦ Monitor the accumulation and use of funds held in the City- managed Gift Fund.
♦ Support staff as they work to implement recommendations obtained during the
comprehensive self- assessment completed in 2009/10.
♦ Support staff and participate in the national accreditation process sponsored by the
National Institute of Senior Centers, a professional network of the National Council on
the Aging, Inc.
♦ Actively solicit donations and support fundraising efforts to support the Center's current
and future programming.
♦ Support the Center's role as a Champion in the International Council on Aging
Changing the Way We Age campaign to shift society's perceptions of aging and
promote a new, more vibrant and meaningful way of aging.
♦ Continue to support community partnerships to enrich programming and participation
in community activities that promote recognition of the Center as a valuable downtown
resource for seniors and other members of Johnson County.
♦ Further strengthen mechanisms for meaningful participant and community involvement
in the operation of the Senior Center.
♦ Review and approve revisions to the Operational Handbook.
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♦ Review the current lease agreement with Elder Services, Inc. for the use of space and
equipment to operate the Senior Nutrition Program and make modifications if
necessary.
COMMISSION MEMBERS
Jay Honohan, Chair
Michael Lensing, Vice -Chair
Chuck Felling, Secretary
Mercedes Bern -Klug
Rose Hanson
Sarah Maiers`
Appointed by Senior Center Commission
All other members appointed by the Iowa City City Council
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REVIEW, BOARD OF
GENERAL RESPONSIBILITIES
The Board of Review is established and governed by the Code of Iowa, Chapters 441.31
to 441.44, for the purpose of equalizing assessments by raising or lowering individual
assessments as established by the Assessor. The Board also makes the final rulings
each year on exempt properties.
The Iowa Department of Revenue & Finance issues to the Board of Review a manual
to guide them in their work, along with forms for the original meeting, daily meetings,
and the final meeting. The Board must also file a report on their session with the State
Director of Revenue & Finance within 15 days of adjournment. The Board's meetings
are subject to the open meetings law. The Board also must include in their written
notice to the petitioner the specific reasons for their actions.
ACCOMPLISHMENTS IN FISCAL YEAR 2011
The following is a report on the activities of the Iowa City Board of Review since
adjournment on May 28, 2010.
The Iowa City Board of Review met on 6 days during the period of May 2 to May 19,
2011. The Board received a total of 301 petitions. These have been broken down by
classification along with their outcome and are listed below.
236 Residential 175 Upheld 61 Denied
58 Commercial 21 Upheld 37 Denied
7 Agricultural 7 Upheld 0 Denied
301 Total 203 Upheld 98 Denied
For 2011 sixteen commercial property owners filed appeals in District Court. Seven
District Court appeals from 2010 are still pending.
A new level of appeals was enacted into state law and became effective January 1,
2007. Four commercial properties and one residential property appealed to the Iowa
Property Assessment Appeal Board (PAAB) for 2011.
PLANS FOR FISCAL YEAR 2012
Since the Board of Review hears only protests brought to them by others, there is no
way to predict the amount of work for next year. But, because 2012 is not a
reassessment year, the workload is expected to be lighter than the session just finished.
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