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Home My WebLink About2011-09-20 Bd Comm minutes4b(1) MINUTES — FINAL CITY OF IOWA CITY CIVIL SERVICE COMMISSION September 1, 2011 — 8:15 am LOBBY CONFERENCE ROOM — CITY HALL Members Present: Lyra Dickerson, William Cook, Elizabeth Cummings Members Absent: None Staff Present: Karen Jennings, Sarah Holecek, Andy Rocca, Molly Trenary Others Present: None RECOMMENDATION TO COUNCIL (become effective only after separate Council action): None CALL TO ORDER: Meeting called to order at 8:15 a.m. Lyra Dickerson chaired the meeting. UPDATED CIVIL SERVICE COMMISSION POLICIES AND PROCEDURES: The first item of business was the review and consideration of the updates to the Civil Service Commission policies and procedures provided by Jennings. The commissioners reviewed and discussed the proposed updates to the Civil Service Commission Policies and Procedures that was last adopted in 1981. A few minor wording modifications were identified and the changes were recommended by the commissioners. Cook moved to adopt the updated Civil Service Commission Policies and Procedures per the amendments discussed and agreed upon during the meeting. Cummings seconded the motion and all were in favor. APPOINTMENT OF ALTERNATE CERTIFICATION AUTHORITY: Jennings addressed that according to the policy, the Chairperson of the Civil Service Commission has the authority to sign appointments and no one is identified as an alternate in the Chairperson's absence. After discussion, Dickerson moved to appoint the second most senior Civil Service Commissioner as the alternate certification authority. Cook seconded the motion and all were in favor. OLD BUSINESS: None CITY OF IOWA CITY CIVIL SERVICE COMMISSION September 1, 2011 Page 2 of 3 NEW BUSINESS: None ADJOURNMENT: Cook moved to adjourn, Cummings seconded and the meeting was adjourned at 8:34 a.m. Board /Commission: Civil Service Commission Attendance Record 2011 NAME TERM EXPIRES 9/1/2011 Absent O/E = Lyra Dickerson 4/7/14 X - -- - Not a Member Bill Cook 4/1/13 X Elizabeth Cummings 4/4/12 X KEY: X = Present O = Absent O/E = Absent/Excused NM = No Meeting - -- - Not a Member IOWA CITY CIVIL SERVICE COMMISSION POLICIES AND PROCEDURES The Iowa City Civil Service Commission hereby establishes the following policies and procedures which shall be followed in determining the qualifications for certification of applicants for positions covered by the Iowa Civil Service Act, Chapter 400, the Code of Iowa. Forward It will be the endeavor of this Commission to bring to the citizens, employees, and the City governments of Iowa City the advantage of public service based on merit. Secretary and Clerk to the Commission The Human Resources Administrator serves as the designated secretary and staff contact for the Commission. Documents filed with the Human Resources Administrator will constitute filing with the Civil Service Commission for the purposes of Chapter 400, the Code of Iowa. Documents filed with the City Clerk shall constitute filing with the clerk to the Civil Service Commission for purposes of Chapter 400, the Code of Iowa. Equal Employment Opportunity The Iowa City Civil Service Commission is committed to providing equal employment opportunities for all employees or potential employees of the City regardless of race, creed, color, sex, national origin, religion, age, sexual orientation, gender identity, marital status, mental or physical disability, genetic information, employee union or association membership or office therein, political or religious opinions or affiliations, or other characteristic protected by federal, state, or local law, except where age, sex, or physical or mental ability constitute a bona fide occupational qualification necessary for job performance or in retaliation for the exercise of any right enumerated by Chapter 400. Coverage — Exclusions These rules and regulations shall apply to all permanent positions within the employment of the City of Iowa City with the exception of the positions of: City Manager, Assistant City Manager, the Directors of Finance, Public Works, Housing and Inspection Services, Planning and Community Development, Parks and Recreation, Transportation Services, and the Directors of any other city department as may be created; Police Chief *, Fire Chief *; Human Resources Administrator; City Attorney; Assistant City Attorneys; Human Rights Coordinator; City Clerk, Deputy City Clerk; all Division Heads; Assistants to the City Manager; Secretaries to the Department Directors; employees of the Library Board or Airport Commission; and any other positions specifically excluded by the Code of Iowa. *The positions of Police Chief and Fire Chief shall receive the benefits of the Iowa Civil Service Act for selection purposes and Civil Service status under Iowa Code Sections 400.13 and 400.14. Application Procedures • The Human Resources Division will develop and make available suitable employment application forms. • Except in emergency situations, the Human Resources Division shall prepare an announcement which describes all permanent job openings, which shall be posted in City Hall and other designated posting areas for not less than five working days. During this period and subject to the applicable collective bargaining agreements, employees who wish to compete for the position posted may submit an application to the Human Resources Division. Position announcements will specify the position requirements as established by the job description, application process, and the deadline for submitting an application. • Following the internal posting period, the Human Resources Administrator at his /her discretion may authorize external postings of job openings and may determine the length of posting period and advertisement procedures. Following the receipt of applications, the Human Resources Division and /or appointing authority will evaluate the qualifications of all applicants to establish possession of the knowledge, skills and abilities necessary for successful job performance, as listed in the job announcement. • The Human Resources Administrator may authorize the simultaneous internal and external posting of positions if necessary to expedite hiring. • Position reclassifications will not be considered subject to posting /examination requirements. Testing Procedures Under the authority of the Civil Service Commission, the Human Resources Administrator or his /her designee will authorize testing for Civil Service positions, and will develop and administer examinations for the purpose of determining the qualifications of applicants for positions under Civil Service. The examinations will be constructed and administered to fairly test ability of the applicant to discharge the duties of the position to which the applicant seeks appointment. Examinations may consist of review of application materials, oral interviews and /or written, practical, or physical agility examinations as are appropriate to the position. Testing procedures for Police Officer and Firefighter entry -level positions and for the creation of Police and Fire promotional lists will be subject to majority approval by the Civil Service Commission with each discrete test. Certification of Eligibles —Appointment • Certification of Police Officer and Firefighter entry -level and promotional lists will be subject to approval by a majority of the Civil Service Commission. • Under the authority of the Civil Service Commission, the Commission Chairperson may certify hiring lists for other Civil Service positions. The Commission may authorize a second member of the Commission to certify hiring lists in the absence of the Chairperson. • Any approved hiring and promotional lists, other than a reserve list for original appointment, shall be certified to the City Council by filing with'the Iowa City City Clerk's Office and inclusion in the City Council information packet. • The Department Director or designee may, at his or her discretion, select any applicant for appointment from the appropriate list, with the following exceptions: o Veterans Preference Honorably discharged veterans of the United States military as defined by Chapter 35 of the Iowa Code shall, if otherwise qualified, be given preference over other applicants of no greater qualification, for appointments from a non - promotional certified list. This preference is the same as provided in Iowa Code Section 400.10. o Preferred List If, in the case of a diminution of employees, a preferred hiring list exists for the classification in which a vacancy is created, individuals on the preferred hiring list will be offered the appointment, in seniority order, per Section 400.28 of the Iowa Code. o Certified Lists — Length All newly created offices or other vacancies in positions under civil service which shall occur before the beginning of the next examination for such positions shall be filled from said lists, or from the preferred list existing as provided for in case of diminution of employees. Temporary Appointment When no preferred or certified eligible list exists or when the eligible list shall be exhausted, the person having the appointing power may temporarily fill a vacancy until an examination can be held and the names of qualified persons be certified by the commission. Temporary appointments, with the exception of persons temporarily acting in positions regularly held by another, must be limited to 90 days for any one person. Seniority on behalf of the Commission, the Human Resources Division shall prepare and post a list indicating the civil service seniority standing of each civil service employee. This list will be posted in the Human Resources office in City Hall on or before July 1 of each year and will remain posted until July 15th. It will be kept on file and available for review upon request in the Human Resources office for the remainder of the year. Adopted'by Civil Service Commission: September 1, 2011 4b(2) PLANNING AND ZONING COMMISSION APPROVED AUGUST 18, 2011 — 7:00 PM — FORMAL LOBBY CONFERENCE ROOM, CITY HALL MEMBERS PRESENT: Carolyn Stewart Dyer, Charlie Eastham, Elizabeth Koppes, Michelle Payne, Tim Weitzel, Wally Plahutnik MEMBERS ABSENT: Ann Freerks STAFF PRESENT: Bob Miklo, Sarah Holecek OTHERS PRESENT: Jesse Allen, John Thomas RECOMMENDATIONS TO CITY COUNCIL: None. CALL TO ORDER: The meeting was called to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. REZONING /DEVELOPMENT ITEM: REZ11- 000010 & SUB11- 00010: Discussion of an application submitted by Allen Homes for a rezoning of approximately 13.2 acres of land from Low Density Single Family (RS -5) zone to Planned Development Overlay — Low Density Single Family (OPD -5) Zone and a preliminary plat for The Palisades, a 33 -lot, 23.02 acre residential subdivision located at 1729 N. Dubuque Road. (45 Day Limitation Period: September 10, 2011) Koppes advised the Board that applicant has requested to defer. Eastham moved to defer until the September 1st meeting. Weitzel seconded. A vote was taken and the motion to defer carried 6 -0 ( Freerks absent). Planning and Zoning Commission August 18, 2011 - Formal Page 2 of 10 REZONING ITEMS: REZ11- 00009: Discussion of an application submitted by Apartments Downtown for a rezoning from Low Density Single - Family (RS -5) zone to Low Density Multi- Family (RM- 12) zone for approximately .88 acres of property located at 2218 Rochester Avenue. (45 -Day Limitation Period: Waved — Applicant has requested that this item be deferred to the September 1 meeting) Koppes advised the Board that applicant has requested to defer. Eastham moved to defer. Payne seconded. A vote was taken and the motion to defer carried 6 -0 (Freerks absent). REZ11- 00012: Discussion of an application submitted by Allen Homes for a rezoning from Neighborhood Stabilization Residential (RNS -12) zone to Central Business Service CB -2 zone for approximately .34 acres of property located at 221 N. Linn Street, 225 N. Linn Street and 223 E. Bloomington Street approximately 3200 square feet of property located on the west side of Linn Street (MidAmerican substation). (45 -Day Limitation Period: August 27, 2011) Payne recused herself as MidAmerican, which owns property in the area, is her place of employment. Miklo stated that the property is located at the intersection of Linn and Bloomington Streets. The original application submitted by Allen Homes was for three properties. Two with Linn Street addresses and one with Bloomington Street address. As noted in the staff report rezoning these properties would have resulted in an island of RNS -12 zoning at the MidAmerican substation. Staff recommends the rezoning of the MidAmerican property so that there is no spot zone created. Miklo showed a photograph of the current state of the properties. There are three buildings within the area proposed for rezoning; one on Bloomington and two on Linn Street as well as the substation. The backyards of these properties are used for parking. As noted the proposals to rezone these properties from RNS -12 to CB -2 will require an amendment to the comprehensive plan that currently shows the properties as Neighborhood Stabilization. In order to rezone there would need to be an amendment to the plan to show these properties as commercial. If the Board chooses to not amend the comprehensive plan then rezoning wouldn't be advisable. The agenda includes setting a public hearing on September 1s` for a comprehensive plan amendment. The amendment is a two -step process the Commission would set the public hearing and then hold the public hearing before voting. Miklo stated that the current comprehensive plan for the area is a central district plan. It contains a section addressing the North Market Place commercial area. There is some residential in this section. The plan contains a number of policies directed at preservation and redevelopment of the neighborhood. These policies were developed by City planning staff based on input from residents and business owners who participated in workshops when the City was putting Planning and Zoning Commission August 18, 2011 - Formal Page 3 of 10 together the Central District Plan. These policies should guide the Commission's decisions regarding the proposal to amend the comprehensive plan as well as the rezoning. Miklo pointed out the important details in regards to this request. The plan speaks to the preservation of historic buildings and development that is sensitive to the neighborhood's history. In this particular area there are several historic buildings identified within the plan. These buildings were determined to be eligible for the National Register of Historic Places. Any zoning that would affect those properties should be of concern. The properties within this current request however are not identified as historic. The district plan discusses the appropriate mix for development. There was a lot of discussion at the public meetings about the recent development at the corner of Linn and Market Streets. It was discussed whether this would be an appropriate model for future infill within the neighborhood. The overall feeling is that people like the building but they did feel it might be over scaled for the neighborhood. The policies that came from the discussion were that any new infill development in this neighborhood should be limited to two or three stories and the number of bedrooms should be limited. This would be seen as a way to maintain the scale and character of the North Side Market Place. Miklo explained that the proposed building will be three stories tall. The zoning code would allow up to four stories and this would need to be addressed in a conditional zoning agreement. The proposal has a mix of one, two and three bedroom apartments. The district plan talks about the desire to limit the building to one and two bedrooms to create a different mix in hopes of having more permanent residents in the neighborhood. The district plan also talks about creating zoning regulations that result in mixed used buildings with a "main street" style with a commercial store front. Also, buildings that are compatible with the surrounding neighborhood with parking located beneath or behind the buildings. Miklo stated that this application has a concept plan that shows a mixed used building. The commercial store front on Linn Street and then turns the corner on Bloomington Street. The back part of the building is generally devoted to residential uses or parking for the commercial uses. Parking for the proposed development would be on the ground floor with an entrance onto Bloomington Street and that would be for the commercial uses. The plan shows up to three commercial bays on Linn Street. Parking for the residential uses would be in the lower level. Those would be accessed by a ramp that would travel north from the alley and down into the lower part of the building. Miklo talked about the proposal in the context of the neighborhood. There was a concern that a building of this size would be out of scale with the neighborhood. The existing commercial area consists of one, two and three story buildings. A three -story building is at the corner of Linn and Market Street a block south of the area that is proposed. As you go to the north there are one and two story buildings. On the north side Bloomington Street the Pagilia's building has two stories and there is a three story building with apartments attached to the north side. Miklo pointed out buildings that are subjected to the rezoning. Viewing the existing properties in an aerial photograph it shows those have either paving or gravel in the back that is used for parking. The buildings are older but their historic quality has been compromised by remodeling that has occurred over the years. A study was done in this neighborhood and determined that these properties were not individually eligible for the National Register of Historic Places. Planning and Zoning Commission August 18, 2011 - Formal Page 4 of 10 Miklo stated that for the proposal City staff feels that the concept plan submitted by the applicant is a good starting point in addressing the issues that were raised in the district plan. There are some details that will need to be worked out and further information is required. In the City's view the commercial presentation on Linn Street is appropriate for the neighborhood and the rest of the commercial development in the area. The City recommends that on Bloomington Street that the commercial aspects of the building be down played. That there would be no commercial signage allowed on the north side of the building. The review of the plan shows that there is mismatch in the number of parking spaces required and the square footage in the number of bedrooms and this will need to be addressed. The City feels it is necessary to have a site plan that shows how the public right -of -way would be addressed. There would be opportunities to put in more landscaping on the Bloomington Street side. The building would be set back from the sidewalk. Staff also recommends that the street furniture elements that were installed on the North Linn Street be incorporated into the Linn Street side of this property. Also the alley that provides access to the residential parking be paved or improved. Staff recommends that the Commission not vote on this tonight and that it is deferred so that the applicant has a few more weeks to address the issues, solidify the plan and to put together a conditional zoning agreement that would address the number of bedrooms. Miklo feels the plan is a good start but that there a few items that would need to be decided before the Commission could vote. Plahutnik asked if the red outline of the North Side Market Place includes the properties across Linn Street until the Commission changes it or if the houses were included in the North Side Market Place from the beginning. Miklo responded that the study of the North Side Market Place the red line was established based on land uses and the street pattern. What isn't consistent with the current plan is that they are shown as residential. What would be changed is they would be shown as commercial. Miklo noted that there was a question of where you would draw the line if more commercial was added. Based on the policies of the plan staff feels Bloomington Street would be that location. The properties to the north are historic buildings eligible for the National Register. Staff would not recommend any zoning changes that would encourage the removal or redevelopment of the historic buildings north of Bloomington Street. Miklo pointed to the rear property line of 221 and 225 Linn Street where the line would ideally go. However, working with the applicant on concept plans it doesn't seem possible to put parking to allow the redevelopment of the site unless one the properties on Bloomington Street were to be included. Eastham asked if the CB -2 zone requires residential above commercial. Miklo stated it does not require it but it allows it. Eastham pointed out if that was an important concept than it would be good to have it be in the conditional zoning agreement. Miklo responded that if the Commission wanted to require residential in the upper floors than yes you can structure it in the conditional zoning agreement. Koppes asked if the Commission had any further questions. There were none. Koppes opened the floor to the public starting with the applicant. Planning and Zoning Commission August 18, 2011 - Formal Page 5 of 10 Jesse Allen, 3704 Lower West Branch Road, Iowa City, the applicant, asked if there were any questions for him about what they are doing or the design standard that they are trying to achieve. He stated the summary from the City staff sums up that the breakdown with the units above and the commercial space below. He stated they have been working with staff comments and neighbor comments as far as the concerns for either positive or negative of how the building is going to look and how it is going to impact the neighborhood. He feels they have received positive feedback and has answered the comments or concerns people had but understands there are a few concerns needing to be addressed. Koppes asked if the applicant was okay with the deferral date of September 1St rather than August 27th. Allen responded that they were okay with the date change. Plahutnik asked if any of the businesses in that area attended the neighborhood meeting. Allen responded that he didn't believe that Arnold Pagliai was at the meeting and took that as a positive. Allen stated he feels the plan is an attractive building with features to bring to the neighborhood. He stated he is using the building that contains the Teaspoons Coffee Shop as a model as far as the layout of the garage. They designed the building with parking for the commercial space. He feels the CB -2 zoning is appealing to business owners. Eastham asked if there was a very strong demand for the additional 5000 square feet of commercial space. Allen stated he did feel the need was there. Koppes asked if there were any further questions. Koppes asked if there was any public that would like to speak. John Thomas, 509 Brown Street, Iowa City, is currently the North Side Neighborhood Association coordinator. One of the highlights in the central planning district portion of the comprehensive plan states that the integrity of the existing neighborhood especially those adjacent to downtown and the University of Iowa campus will require ongoing efforts. It was in response to the need to preserve the integrity that the RNS -12 zone was created. The purpose of this zone is to stabilize existing residential neighborhoods by preserving the predominately single family residential character of this neighborhood. Provisions in this zone prevent the conversion or redevelopment single family uses to multi family uses. Thomas stated that one of the obvious impacts would be loss of the single family residential structures in a neighborhood that historic and land use and integrity has always been under threat that is the reason for the stabilization zone. As documented in the comprehensive plan the rezoning entails a significant zoning change from single family residential to the CB -2 zoning. Thomas noted that in reading the staff report conclusion staff stated that zoning on both sides of Linn Street to CB -2 would be consistent with the zoning policy of changing zoning at the rear and side lot line rather than along the street frontages. The proposed rezoning would enter a CB -2 zoning on the south side of Bloomington west of Linn Street thus creating the same basic irregularity that we have currently on Linn Street. By introducing the CB -2 zoning on this block of Bloomington, the ten remaining properties currently zoned RNS -12, could be destabilized because of the encroachment of the CB -2 zone onto Bloomington Street. He also stated that the current change of zoning along the west side of Linn Street from CB -2 to RNS -12 occurs at the alleyway and then you have the MidAmerican substation which allows for a more graceful Planning and Zoning Commission August 18, 2011 - Formal Page 6 of 10 transition between the two zones, although the substation could use improvement. In the proposal the change in zoning from CB -2 to RNS -12 occurs along the side yard of the proposal and 219 Bloomington Street to the west where the impact of the zoning change will be much more significant. He pointed out that because there is no site plan it is hard to see the impact of this change. Thomas stated that the commercial parking proposal includes a twelve stall ground level parking lot for the use of the store front commercial. Access to that parking will be from Bloomington Street which then introduces the traffic circulation in a two -way driveway to the parking lot on Bloomington's residential frontage. In walking the block the typical pattern is more to provide vehicle access from the alleyway. Thomas concluded that he feels that the impacts of the proposed project to the integrity of the RNS -12 zone especially on Bloomington Street west of Linn Street that he feels he cannot support it. He feels the North Side Market Place has great appeal. Koppes asked if there were any other public comments. Plahutnik asked staff if when they were doing the CB -2 zone if they included a step down from larger scaled buildings to the interface. Miklo stated that the CB -2 zone has been in place since 1983 when the previous zoning code was adopted. There was a proposal in 2005 to do a major rezoning of this area and that was when Pagliai's parking lot was discussed. When it got to Council their determination was to leave the CB -2 zoning in place but to change some of the standards. At one time CB -2 zoning allowed ten story buildings. That did come down from ten stories to four. Koppes asked for any further comments. Koppes closed the public hearing. Plahutnik moved to defer until September 1St Weitzel seconded the motion. Koppes asked for discussion from the Commission. Eastham asked staff if the CB -2 zone allows buildings up to four stories and higher. Miklo responded stating there was a 45 -foot height limit. Eastham asked what the proposed height of this building would be. Miklo stated it would be about 35 feet. Eastham asked if the replaced buildings and the neighboring buildings are what height. Miklo stated zoning allows 35 feet, but most of the buildings are 25 to 30 feet at most. Eastham noted that one of the speakers talked about the aspect of the building having a commercial aspect on Bloomington Street. Staff comments or discussions so far may consider changing that part of the building design. Miklo showed that the Linn Street side of the building is very commercial and that is the goal for the neighborhood. He then showed the north side of the building looking south from Bloomington Street, staff feels that it might be appropriate to have commercial at the corner. Miklo showed the area for the lobby for the apartments. Staff feels it could be redesigned to have less glass and more of a residential appearance. He showed the entrance to the garage and stated that there may be ways to make it more attractive. Currently in the plan there are Planning and Zoning Commission August 18, 2011 - Formal Page 7 of 10 three labels; bicycle parking, mechanical or office. That detail has yet to be worked out. Staff does feel there is an opportunity to make the Bloomington Street facade less commercial looking. Another possibility would be to step a part of the building down in relation to the duplex next door. Koppes stated that her complaint might be if she lived across the street that the parking there looks like just an open door. She suggested if there might be a possibility to slide the opening around to the back. Miklo responded that there were things that could be done to the garage entrance to make it more appealing. It will be an entrance that will carry traffic in and out to Bloomington Street. He stated that there really wasn't an alternative location for the garage door. Plahutnik stated he has lived in neighborhood off and on for the past thirty years. If the building was being suggested across the street in the Pagliai's parking lot there would probably not be an issue. The issue is what it is zoned now as stabilization and he feels that this plan is the exact opposite. He feels this zoning has kept things stabilized. Plahutnik is not against this plan but he feels he needs to work around that the stabilization zoning is no longer needed that it doesn't apply to the block they are speaking of. Koppes asked when the block was rezoned to RNS -12 was this specifically added in. Miklo responded that the RNS -12 zone was created in two stages. The first one applied to Church Street in a reaction to a proposal to take down a single family house and to put up an apartment complex in 1992. The City then rezoned the rest of the neighborhood RNS -12 from Low Density Multi Family (RM -12) zone. This was included in a much larger rezoning. Plahutnik stated that the edges of these zones are the important part because it is where things will crumble away. He is not sure one way or another he is just very uncomfortable with changing the zone. Miklo stated that staff had a discussion about this concern and that they felt that from this point north of Bloomington Street this area is a part of the historic district which adds another layer of protection to the neighborhood. The edges are an area where we need to be careful in considering a zone change. As stated in the staff report they feel there is some justification given the pattern to the east. In the long term there will be a need to examine the south half of the block. At this point the staff feels the CB -2 could be expanded and would not have the detrimental effect on larger neighborhood if done correctly. The details in terms of building design, number of units, number of parking spaces, and number of bedrooms are real important. Eastham asked if the mixed use was important in the consideration having residential uses be preserved. Miklo stated as discussed in the district plan the goal for the general area is for mixed use. The mixed use can help support the commercial area. This is an area close to the University of Iowa campus which is desirable for housing students. He said they saw more vitality within the North Side Market Place when the four story building to the south was built. If this proposal is done right, staff feels it could add to the energy. If it is done wrong it could have a destabilizing effect and that is why it is important to have the conditions set. Weitzel asked if it was appropriate to go beyond the zone level and talk about how individual buildings are being used in the extension of the RNS -12 area other than the three that were discussed. Koppes agreed and asked if the City could tell which locations had rental permits and how many. Miklo stated he thought he remembers that the remainder of the block has rental permits he was unsure of the north side of the street and would collect information for the next meeting. Eastham asked what the importance of knowing whether it was a rental or owner occupied would be. Weitzel responded he thought that an owner occupied unit may be better Planning and Zoning Commission August 18, 2011 - Formal Page 8 of 10 maintained. He thinks it says a lot of what the potential for a building to be continued to be used by a single family or whether it will continue to deteriorate under its current use. He said it would help inform him for what the future will be like for this block. Whether it is heading in a direction where these houses with normal use will wear out or if there will be substantial investments in maintaining them as single family homes. Koppes would like to know how many rental permits there are per building. Then there would be knowledge on how many single - family have been converted into apartments. Plahutnik said that the single family character of the neighborhood doesn't mean you will have a 'typical' type of family living there. The house that he goes by has been through thirty years of hard use and it still holds its good shape. He feels that the eye sore is the substation on that block. On the north side you often can't tell who occupies the residence. Plahutnik thinks it is important to remember to not specify who lives in the houses. He thinks it is pretty easy to say on the north side they are single family homes. When you look at the three houses they are in keeping with the single family character of the neighborhood. He feels that the stabilization of the RNS -12 is the hang up for him. Koppes asked to the Commission if the staff will need anything further for the next meeting. She stated it would be important to walk/drive by the area to see it. Dyer stated it would be useful to have the footprint on the property. Koppes would like to know how far away it is from the next residence. Weitzel also would like an analysis of bus stops and alternative transportation. Plahutnik stated that if you view Google maps it shows the amount of concrete that is there in that area. Eastham asked for the staffs' perspective on the buildings capability with the North Side's plan. This would be adding commercial use across a major street. His concern is if the commercial space is needed and if it will be filled in the future. Plahutnik stated he liked the offer of the commercial parking and the benefit it would have for the area. A vote was taken and the motion to defer carried 5 -0 (Payne and Freerks absent). Comprehensive Plan Item: CPA11- 00003: Set a public hearing for September 1, 2011 to amend the Comprehensive Plan to change the land use designation from Single Family Residential Stabilization to Urban Commercial for property located at 221 N. Linn Street, 225 N. Linn Street and 223 E. Bloomington Street and the MidAmerican substation located on the west side of Linn Street. Eastham moved to set a public hearing for September 15` Weitzel seconded. Koppes asked for any discussion. A vote was taken and carried 5 -0 (Payne and Freerks absent). Comprehensive Plan Item: Set a public hearing for September 1, 2011 to amend the Comprehensive Plan to adopt the Riverfront Crossings Sub -Area Plan. Planning and Zoning Commission August 18, 2011 - Formal Page 9 of 10 Eastham moved to set a public hearing for September 1$`. Weitzel seconded. Koppes asked for any discussion. A vote was taken and carried 5 -0 (Payne and Freerks absent). CONSIDERATION OF MEETING MINUTES: July 18 and July 21 2011_ Eastham moved to approve the minutes. Weitzel seconded. The motion carried 5 -0 (Payne and Freerks absent). OTHER: Miklo stated that there was an invitation to the community development celebration next week. This is a property with the annexation and zoning on old Highway 218, the agricultural extension office. ADJOURNMENT: Weitzel moved to adjourn. Dyer seconded. 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E 7 O � d O z U X C LU C � C C E � N O z u n w xOOz } w Y I Lf) -- : X X � X - X X 0o i i co X X p X X X X O X O X X X X X X co N X 1 X X X X X X N M X X X X X X X N r X : X X X X X X �W �CO�MN0LO M wMLo X 0 Ln 0 Lf 0 000LO0 0 0 0 0 0 w w H a mz� J ww-J 2>-az� a�Q 3 OOVQJV_Y_� J = _ �Q�cn w - z� U X W W W� W wQ�� 2 N w - y wazm w a>- a zmawwYaa3 E 7 O � d O z U X C LU C � C C E � N O z u n w xOOz } w Y 4b(3) MINUTES PUBLIC ART ADVISORY COMMITTEE THURSDAY, JULY 7, 2011 LOBBY CONFERENCE ROOM — CITY HALL FINAL Members present: Susie Thurmond, Patrick Carney, Mike Moran, DaLayne Williamson, Jan Finlayson, and Rick Fosse Not present: Mark Seabold Staff Present: Marcia Bollinger, Jody Bailey Public Present: Leah de Matta CALL TO ORDER Finlayson called the meeting to order at 3:30pm. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA No new business. CONSIDERATION OF THE MINUTES OF THE MAY 5T". 2011 MEETING MOTION: Thurmond moved to approve the May 5th, 2011 meeting minutes as presented. Carney seconded. Motion passed 5:0. REVIEW OF REQUEST FOR COMMUNITY INITIATED PUBLIC ART MURAL PROJECT BY JOREY BAILEY CRIME PREVENTION OFFICER TO COORDINATE WITH NATIONAL NIGHT OUT, AUGUST 2, 2011 Jorey Bailey was on vacation at this time and the discussion will be postponed indefinitely. REVIEW OF WEST HIGH DONATION STATION ART PROPOSAL Leah de Matta, West High student, shared a 3 -D clay model of her proposed donation station sculpture. Leah explained that the sculpture, which represents a Toucan, would be clay with metal reinforcements. There are 9 donation station meters in the downtown area. PAAC members discussed allowing Leah to choose the meter location she prefers. Leah would be commissioned $400 for her piece. MOTION: Finlayson made the motion to approve Leah's design and commission fee. Williamson seconded. Motion passed 5:0. KIDZ TENT Bollinger summarized this year's Arts festival Kidz Tent event. Bollinger reported that the event raised over $300 for next year's event and was an overall success. Public Art Advisory Committee Thursday, July 7, 2011 Page 2 of 3 UPDATE — NORTH MARKET PLACE LITERARY WALK Bollinger reported that the North Market Place Literary Walk project was a little behind schedule. The dedication is scheduled to occur in October of 2011. Bollinger and Jody Bailey, her intern, are working on extending invitations to the event to all of the featured authors. DULCINEA MURAL REPAIR Bollinger stated that the wall of Dulcinea, containing a mural, is scheduled to have the stucco repaired. After repairing the stucco, the wall will need to be repainted. The original artist, Anna Ullerich, agreed to repaint the mural for an estimated $4,000. A quote from the artist was shared with PAAC members. MOTION: Moran made the motion to approve the mural repairs. Finlayson seconded. Motion passed 5:0 ADJOURNMENT Thurmond moved to adjourn at 4:05pm. Minutes taken by Jody Bailey U U 5-0 O �" V O U O � U U D a N N z E 0 Uo r N oP�: Q � M V-0p Cl) aF- a —4 N b � .-r a1 iC w v� C3 On U U Ln u cn II II II O�C�CC)W O M o X X X O O O O O O O O O o b � z v�A3ti w N b � iC w v� C3 On U U Ln u cn II II II 4b(4) YOUTH ADVISORY COMMISSION Saturday, July 16, 2011- 4:00 PM HARVART HALL, CITY HALL FINAL Members Present: Alexandra Tamerius, Matt Lincoln, Caroline Van Voorhis, Sam Fosse, Leah Murray Members Absent: Jerry Gao Liaison absent: Ross Wilburn Staff Present: Marian Karr Others Present: None CALL TO ORDER: The meeting was called to order at 4:00 PM. Vice Chair Tamerius chaired the meeting due to Chair Gao's absence. MINUTES: Lincoln motioned to approve the minutes. Murray seconded the motion. The motion passed unanimously, 5/0. UPDATE ON VACANCIES: The Commission currently has the Tate vacancy. Two applicants applied for the Regina position: Chris Nepola and Katherine Rapp. The appointed Commission member would serve out the remainder of Lincoln's term. Both applications will be presented to Council on August 2 for appointment or the Council may re- advertise the position. Because Commissions must be gender balanced, a male applicant would have priority, but Council could consider a female applicant after 90 days. City Clerk Karr distributed Youth Advisory Commission Information which included the current members and their term. BUDGET UPDATE: The Commission discussed its budget for FYI 2, and that there are no new expenditures. SUBCOMMITTEE REPORTS: GRANT PROGRAMMING: No new updates. WEBSITE & ADVERTISING: No new updates. GLOBAL VILLAGE: Murray and Van Voorhis shared some of their successes with Global Village. They were able to create a rainforest in their booth to represent the country of Brazil. Children who stopped by the booth could color an animal. Once completed they could either place the animal in the rainforest or they could take it home with them. Along the booth were facts about the different wildlife in Brazil. Murray and Van Voorhis expressed an interest in doing the project again, but stated they would like to get more volunteers from the Commission. RECOGNITION GRANT: No new updates. YOUTH ADVISORY COMMISSION July 16, 2011 Page 2 of 3 BULLYING PANEL Tamerius spoke to the Commission about her experience at the Bullying Panel sponsored by the Iowa City Human Rights Commission and co- sponsored by the Youth Advisory Commission. Tamerius stated that a video was shown about modern day bullies. Despite the small turnout, Tamerius confirmed that it was a successful endeavor that truly explained the facts and falsities of bullying. ANNUAL REPORT FOR YOUTH ADVISORY COMMISSION: Karr provided the Commission with an Annual Report for the Youth Advisory Commission which represents the Commission's General Responsibilities, Activities and Accomplishments and Goals for the next fiscal year. The Annual Report will be submitted to Council in the Fall. The Commission discussed its Activities and Accomplishments. Members wanted to list specific grants awarded (Regina Christmas Basket Project and City High's GSA Club); and the participation in the Bullying Panel sponsored by the Iowa City Human Rights Commission. The Commission brainstormed goals for the next fiscal year including filling the Tate vacancy, using Global Village to gain overall awareness of the Commission, and developing a sustainable garden project within all schools. City Clerk Karr stated that she would compose another draft of the Annual Report including the amendments made, and the Commission will explore the Annual Report further at the next meeting. CITY COUNCIL UPDATE: Karr commented that the Fourth of July fireworks and the Jazz Fest were successful. The Council is approaching the budget process in the upcoming months of October and November. Karr also stated that the city is establishing Moped Parking around the downtown area due to mopeds becoming a popular form of transportation amongst students. It is the goal of the Council to have moped parking options in place by the new school year. MEETING SCHEDULE: The Commission set a date for their next meeting, Sunday, September 11 at 4:30 PM. Karr presented Lincoln with a certificate signed by Mayor Matt Hayek and Councilman Ross Wilburn thanking him for his time served on the Youth Advisory Commission. Lincoln stated he was honored to serve on the Commission and is grateful for the experiences and lessons he learned while serving. Lincoln motioned to adjourn, which was seconded by Van Voorhis. The motion to adjourn passed unanimously, 510, 4:38 PM. Minutes submitted by Lincoln. 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