HomeMy WebLinkAbout2011-09-29 Info PacketA �
CITY OF IOWA CITY
www.icgov.org
CITY COUNCIL INFORMATION PACKET
OCTOBER 3 WORK SESSION
IP1 Council Meetings and Work Session Agenda
IP2 Summary of Pending Work Session Items
IP3 Peer Community Research, Animal Control Services
September 29, 2011
IP4 Memorandum from the Director of Public Works and Police Chief: Update on Animal Center
Facility
MISCELLANEOUS
IP5 Memorandum from Fire Chief: Badge Pinning Ceremony
IP6 Media Release: Iowa City Fire Department Announces Opening of Fire Station 4
IP7 Memorandum from the Director of Public Works and the Director of Planning and Community
Development: Update: Flood Related Activities
IP8 Grant Wood Neighborhood Association Newsletter — October 2011
IP9 Park Bench Newsletter — October 2011
News Release: Hiring of Assistant to the City Manager [Distributed to Council in 9/29/11
Info packet]
DRAFT MINUTES
IP10 Board of Adjustment: September 14, 2011
IP11 Human Rights Commission: September 20, 2011
IP12 Police Citizens Review Board: September 27, 2011
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CITY OF IOWA CITY
www.icgov.org
CITY COUNCIL INFORMATION PACKET
September 29, 2011
OCTOBER 3 WORK SESSION I
IP1 Council Meetin and Work Session Agenda
IP2 Summary of Pend g Work Session Items
IP3 Peer Community Re\Dictor Animal Control Services
IP4 Memorandum from t of Public Works and Po
Facility /
ELLANEOUS
Chief: Update on Animal Center
IP5 Memorandum from Fire Chief: Ba;dgenniong eremony
IP6 Media Release: Iowa City Fire e Announces Opening of Fire Station 4
IP7 Memorandum from the Director o r and the Director of Planning and Community
Development: Update: Flood Retivitie
IP8 Grant Wood Neighborhood Ass Newslet r — October 2011
IP9 Park Bench Newsletter — Octob
DRAFT MINUTES
IP10 Board of Adj/sRevilew t: September 14, 2011 \
IP11 Human Righission: September 20, 2011
IP12 Police Citize Board: September 27, 2011
-4 It - -
City Council Meeting Schedule and IP1
CITY OF IOWA CITY Work Session Agendas October 1, 2011
www.icgov.org
♦ TUESDAY, OCTOBER 4 Emma J. Harvat Hall
5:30p Special Formal Executive Session — Collective Bargaining (Separate Agenda posted)
5:45p Special Work Session
• Council Appointments
• Agenda Items
• Peer Community Research, Animal Control Services Report [IP3]
• Information Packet Discussion [September 22 & 29]
• Council Time
• Summary of Pending Work Session Issues [IP2 ]
• Upcoming Community Events /Council Invitations
7:00p Regular Formal Council Meeting
TENTATIVE MEETING SCHEDULE
SUBJECT TO CHANGE
♦
MONDAY, OCTOBER 17
Emma J. Harvat Hall
5:30p Regular Work Session
♦
TUESDAY, OCTOBER 18
Emma J. Harvat Hall
7:00p Regular Formal Council Meeting
♦
TUESDAY, NOVEMBER 1
Emma J. Harvat Hall
5:30p Special Work Session
7:00p Regular Formal Council Meeting
♦
MONDAY, NOVEMBER 21
Emma J. Harvat Hall
5:30p Special Work Session
♦
TUESDAY, NOVEMBER 22
Emma J. Harvat Hall
7:00p Special Formal Council Meeting
♦
TUESDAY, NOVEMBER 29
Beckwith Boathouse
1:00P -5:00P Special Work Session — Strategic Planning Session
Terrill Mill Park
5:00p -7:00p Orientation (current and incoming Council)
♦
WEDNESDAY, NOVEMBER 30
Iowa City School District
4:00p Joint Meeting
Administrative Offices
♦
MONDAY, DECEMBER 5
Emma J. Harvat Hall
2:00p -5:30p Special Work Session — Strategic Planning Session
5:30P Regular Work Session
♦
TUESDAY, DECEMBER 6
Emma J. Harvat Hall
7:00p Regular Formal Council Meeting
IP2
SUMMARY OF PENDING WORK SESSION ISSUES
9/29/11
Space Needs Study /Master Plan — Draft Report (NOVEMBER 21)
Issues of Immigration and Building Safe Communities — Follow Up (NOVEMBER 21)
Meeting With Parks & Recreation Commission re:
Farmers' Market Strategic Planning Committee Report (NOVEMBER 21)
Recommendations from Partnership for Alcohol Safety re: Changes to 21 Ordinance
Exceptions (Pending additional information from the P.A.S.)
Neighborhood Housing Issue — Owner - Occupied Homes with "Renters"
Review Function of Boards /Commissions: Explore Possible Consolidations
October 17 —18
November 1 (Combined)
November 21 — 22
December 5 — 6
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_;,;.® CITY OF IOWA CITY IP3
2:1114
E N D u M
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Date: September 28, 2011
To: Tom Markus, City Manager
Adam Bentley, Administrative Assistant to the City Manager
From: Simon Andrew, Management Intern
Re: Peer Community Research, Animal Control Services
Introduction:
The information presented herein pertains to the organizational structure of animal service agencies
across Iowa City's peer communities. Specifically, the agencies responsible for impounding and
sheltering stray animals, as well as their major funding sources, are addressed. It is important to review
peer communities' efforts with respect to animal control services to help determine the most cost effective
method for operating the Iowa City Animal Care and Adoption facility and impoundment services. The
trend toward contracting with outside agencies for City shelter operations will also be discussed.
Background:
Iowa City devotes significant resources to its Animal Services Division. During fiscal year 2010, general
fund expenditures for animal services totaled $374,357; Iowa City property tax support accounted for
approximately 68% of the division's total expenditures. The FYI I City appropriation estimate increased
to $470,000.
Though the City of Iowa City funded over 68% of the division's operating budget, animals impounded in
Iowa City accounted for 56% of the total animals received by the Iowa City Animal Care and Adoption
facility. These animals tallied just 45% of the total days animals were housed at the facility. Below is an
analysis of animal control services in nine peer communities; an additional five cities in Iowa of particular
interest were also included. This is a surface -level analysis only; cities are frequently served by a number
of public and nonprofit animal rescue agencies. A more thorough analysis will be required before any
considered reorganization efforts.
Peer City Anal:
The majority of the cities researched here contract with nonprofit organizations to operate shelters for
impounded animals; nine of the fourteen cities analyzed used this structure. The four cities analyzed that
operate shelter facilities using municipal staff are all in Iowa; this includes Iowa City.
The nine peer cities reviewed are as follows. Each city is has a population similar in size to Iowa City.
1. Flagstaff, Arizona
2. Santa Fe, New Mexico
3. Oshkosh, Wisconsin
4. Eau Claire, Wisconsin
5. Rapid City, South Dakota
The five Iowa cities included in the analysis are:
1. Des Moines
2. Cedar Rapids
3. Davenport
6. Appleton, Wisconsin
7. Lawrence, Kansas
8. Bloomington, Illinois
9. Springfield, Ohio
4. Ames
5. West Des Moines
CITY OF IOWA CITY
MEMORANDUM 04��
Cities that Contract with Nonprofit Agencies for Shelter Operations
As noted above, nine of the fourteen cities analyzed have established contracts with nonprofit animal
rescue agencies to operate animal shelters. In some cases, the nonprofit agencies operate city -owned
shelters; in other cities, nonprofit agencies care for impounded animals at shelters owned by the agency.
Some cities employ animal control officers that capture stray animals, while others depend on nonprofit
agency staff to pick up stray animals.
Flagstaff, Arizona
The City of Flagstaff has a contract with the Coconino County Humane Association to
care for impounded animals. The shelter is owned and operated by the Humane
Association. Animal Control Officers that impound the animals that the shelter receives
are City Police Department employees.
City cost, FY12: $161,695. This is for shelter operations only; Animal Control Officer
costs are not included.
Santa Fe, New Mexico
Santa Fe Animal Shelter and Humane Society has a contract with the City of Santa Fe to
accept impounded animals. The shelter is owned and operated by the Humane Society.
The Police Department employs Animal Services Officers that impound animals and
investigate cases of animal cruelty.
In 2005, the Humane Society relocated to a new facility with two buildings on a 100 acre
site. This campus was created with support from the City of Santa Fe and the Bureau of
Land Management. The Humane Society accepts roughly 10,000 animals per year at this
facility.
City cost, FY12: $140,000; this contract does not have an escalator clause and is for
shelter operations only. Animal Services Officer costs not included.
Oshkosh, Wisconsin
The Oshkosh Area Humane Society operates the Oshkosh Animal Shelter. Shelter
operations were turned over to the Friends of the Animal Shelter in 1993. The Humane
Society does not employ Animal Control Officers. The organization accepts
approximately 2,000 animals annually.
City cost, FY10 estimate: $77,700; there is a 2.5% annual escalator clause in this
contract. This is for shelter services; impoundment costs are not included.
Eau Claire, Wisconsin
Stray animals in the City of Eau Claire are picked up by Animal Control Officers staffed
by the Police Department. They are taken to a nonprofit animal shelter with which the
City has a standing contract. The City gave a one -time lump sum capital contribution
toward the construction of the shelter facility.
City cost, FYI 1: $42,000; additionally, CDBG funds were used toward the construction
of the shelter facility. City cost does not include Animal Control Officers.
September 28, 2011
Page 3
Rapid City, South Dakota
The City of Rapid City has a contract with the Humane Society of the Black Hills to
accept impounded animals. The Humane Society of the Black Hills is not affiliated with
any other organization; it is not a chapter of the national HSUS. It is the only animal
shelter in South Dakota west of the Missouri River; the shelter accepts approximately
7,000 animals annually.
The Humane Society employs Humane Officers that impound stray animals as part of its
contract with the City. The Police Department does not employ Animal Control Officers.
City cost, FYI 1: $242,018, this contract does not have an escalator clause and includes
the cost of impoundment services.
Appleton, Wisconsin
The City of Appleton has a contract with the Fox Valley Humane Association. The
Humane Association provides 24 hour on -call service for law enforcement officials to
respond to service calls for injured or abused animals. City Police Department
Community Service Officers have Animal Control responsibilities.
City cost, FY 11: $20,000, this does not include the cost of Community Service Officers.
Lawrence, Kansas
The City of Lawrence and Douglas County contract with the Lawrence Humane Society
to accept impounded animals. Animals are picked up by City Animal Control Officers.
City cost, FYI 1: $256,320. This contract does not have an escalator clause and does not
include the cost of Animal Control Officers.
Bloomington, Illinois
The City of Bloomington contracts with Mclean County Animal Control for enforcement
of its animal control ordinances. The Humane Society of Eastern Illinois also has a
significant service presence in the area.
City cost, FY09: $87,300. This contract has an annual 3% escalator clause. The contract
includes services for the impoundment of stray animals.
Des Moines, Iowa
The City of Des Moines contracts with the nonprofit Animal Rescue League to operate a
city -owned shelter and conduct animal control services. The shelter operation contract
began in 2005. That year, the City estimated that the shelter contract alone would
produce net savings of approximately $6,400 annually. In 2009 the City entered into an
animal control services contract as part of its budget reduction efforts. In 2011, both
contracts were amended to run congruently.
City cost, FY12: $868,359 (both contracts)
Animal Shelter operations: $343,359
Animal Control Services: $525,000
September 28, 2011
Page 4
Davenport, Iowa
Davenport has a contract with the Humane Society of Scott County for all animal control
services. Animal Control Officers are staffed by the Humane Society; Davenport Police
do not handle stray animals.
City cost, FYI l: $192,144; this contract has a 2% annual escalator clause.
Cities that Operate Municipal Animal Shelters
Cedar Rapids
Ames
The City owned and operated animal shelter accepts approximately 3,000 animals
annually, accepting animals impounded by the City of Cedar Rapids and the City of
Marion. Animal Control Officers employed by the City capture stray animals in Cedar
Rapids only. Cedar Rapids Animal Control staffs nine full -time employees.
The shelter facility was destroyed during the 2008 flood; new facility plans are being
pursued on the Kirkwood Community College campus using FEMA, City, Kirkwood,
and donated funds. The Cedar Valley Humane Society also has a significant presence in
the Cedar Rapids area.
City cost: FYI 1: $840,900; this budget includes all animal control services.
The City of Ames operates animal control and sheltering activities. The shelter accepts
animals impounded within the City and those surrendered by owners. The division
conducts education programs in animal safety, behavior problem solving, and low -
income spay /neuter funding.
City cost, FY10: $288,611; total program expenditures are $326,654 including funds
received from donations and impounding fees.
West Des Moines
The City of West Des Moines owns and operates an animal shelter that accepts animals
impounded by the Police Department. The shelter is unstaffed; the Police Department
employs 2.0 FTE Animal Control Officers. The Animal Rescue League, which operates
Des Moines' shelter, also has a presence in West Des Moines.
As the City does not staff the shelter
employment of two Animal Control
Department's personnel budget.
Iowa City
facility, most costs are associated with the
Officers. This is subsumed in the Police
The City of Iowa City owns and operates an animal shelter that accepts stray animals
impounded from all over Johnson County. The shelter staffs 6.0 FTE's. Volunteer hours
account for another 5.5 FTE's. 2,299 animals were received during FYI l; 1,355 of these
animals were impounded within Iowa City.
28e agreements exist with Johnson County, the City of Coralville, and the City of Solon
totaling $81,284 for FY10. Coralville's contribution is determined by a percentage of the
shelter's operating budget based on a three year average intake of animals from within
Coralville. Johnson County and Solon pay a flat amount per animal. Until 2008 Johnson
September 28, 2011
Page 5
County paid for all County cities other than Iowa City and Coralville. Licensing fees are
only collected from Iowa City residents; these partially offset some of the shelter's costs.
The City of Iowa City funded 68% of shelter operations in FY10, while accounting for
56% of the animals accepted. Donations received were also disproportionately from
Iowa City; Iowa City residents contributed over 67% of the donations received by FACF.
Johnson County does have a Humane Society organization in Iowa City; however, this
agency does not operate a shelter facility. Animals received by the Humane Society are
placed in temporary volunteer homes until permanent homes are found.
The Iowa City Animal Care and Adoption facility was flooded in 2008. Currently,
options for a new facility are being considered.
City cost, FYI 0: $374,357; these costs increased significantly for FYI 1.
Total Expenditures, FYI 0: $549,375
Shelter funded and operated without City support
Springfield, Ohio
The City of Springfield does not fund a local animal shelter. Animals impounded by the
City are place in a shelter maintained by the Springfield and Clark County Humane
Society. The cost of impounding and maintaining the animal is charged to the animal's
owner and must be paid prior to the release of the animal to its owner.
Discussion of Solutions:
Four models for animal shelter operations are present in this review of peer communities. First, a
shelter may be owned by a municipality, while its operations are managed through a contract with
a separate agency. Second, a city may engage in a contract with another organization to accept
impounded animals in a facility that is not owned by the city. Third, as is currently the case with
Iowa City, a city may own and operate an animal shelter facility entirely as a city division.
Finally, as was only true of only one city researched here, a city may depend entirely on other
organizations for animal control services.
The trend in this review of peer communities is unmistakable; cities are moving toward engaging
in contracts with local 501(c)3 organizations to manage the operations of animal shelter facilities.
Even in cities where shelters remain city- owned, their operation is seldom managed by city staff.
The majority of cities reviewed here no longer operate shelter facilities; one of the cities that does
operate a shelter does not staff the facility except by appointment.
Furthermore, there are examples where cities have recently entered into such contracts as a cost
saving measure. Des Moines has contracted with an outside agency to manage its animal control
operations completely within the last six years. Since taking over the animal shelter facility in
1993, the Oshkosh Area Humane Society has also seen an increase in the quality of operations, in
terms of both costs and adoption rates.
Recommendation:
The major obstacle for Iowa City engaging in such a contract with a local 501(c)3 organization
will be the lack of existing capacity in the nonprofit sector. As noted, a Johnson County Humane
Society exists, though without any experience in facility operation. This is likely the result of
Iowa City's historically generous commitment to providing this service. That being said, this
option should be explored as it seems to have entailed significant public cost savings in other
September 28, 2011
Page 6
communities. The Johnson County Humane Society could be approached to gauge the
organization's willingness and ability to assume the operations of the Iowa City facility. The
Cedar Valley Humane Society in Cedar Rapids could also be approached as another option.
The animal control operations of the City of Des Moines, in particular should be further
researched, as its contracts will provide the most recent data as to the relative costs associated
with publicly and privately operated shelter facilities. A comparison of City operations before
and after the contracts were enacted will be useful. It can be inferred that these contracts
produced more efficient operations, as they have been renewed and expanded after inception.
If Iowa City Councilmembers and City staff make the judgment that shelter operations will
continue to be managed by the City, other cost recovery methods should be explored. First,
current 28e agreements only cover operational expenses; if significant use by other Johnson
County localities continues, then these governments should contribute to the capital costs of the
new facility. Furthermore, it is possible that some revenue can be generated by increasing
impoundment fees similar to that of Springfield, Ohio. Shifting more of impoundment costs to
animal owners could reduce the amount shouldered by property tax revenues. These options
should be explored in the near -term, as decisions concerning the new shelter facility are being
discussed.
City of Iowa City
MEMORANDUM
DATE: September 28, 2011
TO: Tom Markus, City Manager
FROM: Rick Fosse, Public Works Dep . and Sam HargadiJ, Police Dept.
RE: Update on Animal Center Facility
IN
The City of Iowa City is now soliciting Requests for Qualifications (RFQ) from Architecture and
Engineering firms to design a new Animal Center to replace the facility destroyed in the 2008
flood. The Animal Center operations continue in the temporary and leased structures at 4852
Sand Road.
The future Animal Center will be located on City property west of the Public Works
Administration Building and Salt Storage structure at 3800 Napoleon Lane. The Archeological
Phase I and Phase II intensive studies have been completed and the site has been approved
by the Federal Emergency Management Agency (FEMA) for relocation.
Currently the scope of the project is based on FEMA reimbursement and is limited to a facility
that would replace the building that was flooded in 2008, which was quantified as 7000 square
feet with $1.4 million obligated by FEMA.
The size of the future facility will also be dependent upon fiscal support from other local
governmental agencies for the construction of a facility to support their Animal Center needs,
and from a pending Capital Campaign by the Friends of the Animal Center Foundation
(FACF).
The work to be performed by the selected A & E firm will be separated into two contractual
phases:
• PHASE I- Programming Review and Schematic Design
• PHASE II- Design Development through Construction Administration
Two phases are necessary because the ultimate scope of the project will not be known when
the design contract is awarded in December.
The tentative Animal Center project schedule is as follows:
September 23, 2011 Posting of Animal Center RFQ
October 26, 2011 Animal Center RFQ deadline
December 6, 2011 Council Awards agreement
March, 2012 Phase I- Programming Review &Schematic Design Completion
April 2012 FEMA Review /improved Project Request
May 2012 Phase 11- A & E agreement submitted to Council for approval
October 2012 Final Plan SubmissionlFinal FEMA review
May 2014 Construction Complete
cc: Kumi Morris, Engineering Division and Rick Wyss, Police Department
S: \ENG\ARCHITECTURE FILE \ProjectskAnimal Center Project\ANIMAL CENTER RFQ \Updated Animal Shelter Status Memo to City Manager - 09 28 1 1.doc
IOWA CITY FIRE DEPARTMENT
410 E. Washington Street — Iowa City, IA 52240 -1821
Phone: 319.356.5260 www.ic„ oQ v.org FAX: 319.356.5263
DATE: September 22, 2011
TO: Tom Markus, City Manager n
FROM: Andrew J. Rocca, Fire Chief
RE: Badge Pinning Ceremony %1
Please join us as we welcome firefighter recruits Collin Wellsandt and Scott Sweetalla to the
Iowa City Fire Department. A badge pinning ceremony will be held on Friday, October 14,
2011, at 11:30 AM in Emma J. Harvat Hall.
AJR/bdm
cc: City Council
Marian Karr, City Clerk
Karen Jennings, Personnel Administrator
Stations 1, 2, & 3
Marian Karr
From: City of Iowa City <web @iowa- city.org>
Sent: Wednesday, September 28, 2011 3:57 PM
To: Marian Karr
Subject: Iowa City Fire Department Announces Opening of Fire Station 4
Fire Station 4
[ view hi -res image ]
Iowa City Fire Department Announces Opening of Fire Station 4
Posted by: Fire
Mailing List(s): Police & Fire
Originally Posted 9/28/20113:56:30 PM
'••
Contact: Andrew J. Rocca, Fire Chief
Contact Phone: (319) 356-5256
The City of Iowa City is pleased to announce the opening of Fire Station 4, located at 2008 N. Dubuque Road. The fire
station will officially open on Monday, October 3, 2011, at 7:00 AM. The fire station will be staffed 24 hours a day by a
lieutenant and two firefighters, and will house two fire engines and a rescue truck.
Fire Station 4 building construction cost is $3.2 million for the 13,300 square foot single -story drive -thru fire station. It took
approximately 18 months to construct the building. The City is seeking LEED Certification at the Gold Level, based on the
energy efficient design of the building. The project was funded in part with a $2.2 million I -JOBS grant.
The City Council approved nine additional firefighter positions in FY2011 in conjunction with the construction project. With
the opening of Fire Station 4, the fire department looks forward to improving service delivery and meeting emergency
response time goals in the City's northeast quadrant.
An official open house and ribbon - cutting ceremony is tentatively planned for Sunday, November 6, from 1:00 to 4:00 PM
View this article on the ICGov Web Site: httD: / /www.icoov.ora/ default /apps /GEN /news.asr)?newslD =7399
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IP7
��..,:.p.4 CITY OF IOWA CITY
M E M 0 RA NDM
Date: September 29, 2011
To: Thomas M. Markus, City Manager
From: Rick Fosse, Director of Public Works
Jeff Davidson, Director of Planning and Community Development
Re: Update: Flood Related Activities
Engineering Division (Rick Fosse, 356 -5141)
• The demolition of buyout properties continues. This includes preparing, contracting and
inspecting the asbestos abatement and structure removals.
Dubuque Street Elevation and Park Road Bridge Reconstruction Project
• Continued Park Road Bridge studies and coordination between City staff & HNTB.
• Continued refinement of 500 +1, 100 +1, and 2008 +1 roadway conceptual alternatives to
include skewed Park Road alignment at 5 and 10 degrees.
• A TAC meeting was held on Wednesday, September 21 to discuss conceptual roadway
and bridge alternatives.
• Bridge type profile sketches were completed for TAC meeting.
• Continued development of conceptual design on Park Road to avoid scarlet oak tree
located south of Park Road on the University property. Study impacts of avoidance on
City Park.
• Continued writing of draft Environmental Assessment.
• HNTB to address comments and suggestions regarding horizontal issues related to
Dubuque Street and Park Road alternatives as discussed at the TAC meeting.
• City staff to begin coordination with HNTB for focus group meetings to be held this fall.
Wastewater Treatment Plant Consolidation Project
• Held progress and design review meeting on September 20
• Submitted process summary for South Plant to IDNR
• Submitted final North Plant cost estimate
• Finalizing work on EQ basin and secondary clarifiers and associated piping and sludge
pumping
• Finalizing work on UV disinfection and effluent water and irrigation water systems
• Continued work on construction sequencing plan
• Continued work on aeration control strategy
• Continued work on Digester modification
Continued work on electrical design
Preparing contract specifications
Reviewing EDA requirements
Rocky Shore Drive Pump Station and Floodgates Project
• Received submersible and mixed flow pump preliminary opinion of cost and preliminary
wet well size.
• Reviewed and discussed screw pump information.
• Received a report of a study that examines the hydraulic effect of the proposed
floodgate closure.
• Working on agreement with CRANDIC railroad
West Side Levee
• Property acquisition has started.
• The Archaeological Investigation has been approved by the State Historic Preservation
Office (SHPO).
• A mussel survey has been completed and the final report will be issued by the end of
October.
• The wetland mitigation is still under review by the Iowa Department of Natural
Resources. MMS is working with the IDNR to get the mitigation efforts approved.
Taft Speedway Levee
The consultant is compiling and reviewing notes and comments gathered from emails
and the project website.
The consultant has been collecting site and mapping data for the project and will
evaluate various flood mitigation alternatives based on the comments and data they
have collected thus far.
Next public meeting is scheduled to be sometime this November.
East Side Levee
• The RFP to provide engineering services for the East Side Levee Project has been
mailed to 9 consultants and posted in 2 newspapers and on the City's website.
• Submittals will be due back October 7th and a consultant should be selected by
December 6 th
Animal Shelter
• Currently soliciting Requests for Qualifications (RFQ) from Architecture and Engineering
firms to design a new Animal Center.
• The Archeological Phase I and Phase II intensive studies have been completed and the
site has been approved by FEMA for relocation at 3800 Napoleon Lane.
Water Division
River Crossings
• Two 12" water main crossings located by the old plant and at Hwy 6 are essentially shut
down at this time.
4
• The University of Iowa has completed an environmental /archeological study and review
for the river crossing sites located at the old plant and Hwy 6. The report recommended
a Phase I field visit be performed a by an architectural historian prior to proposed
construction activities.
• The old plant site has been reviewed and approved to proceed.
• The Hwy 6 site by the University of Iowa contractor has been completed and approved
to proceed.
• Public Works is awaiting notification from FEMA that the funds have been obligated in
order to proceed with completion of design, and contract bid, award and construction of
the projects.
Water Works Prairie Park Source Protection
• Review of environmental study information has been submitted to SHIPO and the City is
awaiting environmental clearance confirmation as required by CDBG rules.
• Bid proposals for the project are to submitted to the City by October 13tH
• The project's proposed schedule.
• City Council Award — 10/18/11
• Specified Start Date— 11 -7 -11
• Final Completion Date — 9/30/12
• The engineers estimate for the project is $428,100
Planning and Community Development (Jeff Davidson, 356 -5232)
• Three more properties (804 Normandy, 712 Normandy, and 520 Normandy) were
acquired with Community Development Block Grant (CDBG) funds. A total of 79
residential properties have been acquired with disaster recovery buyout grants. Of the
79 properties, 40 properties have been acquired using CDBG funds, 33 properties with
Hazard Mitigation Grant Program (HMGP) funds, and six properties with Community
Disaster Grant (CDG) funds. A total of 66 properties have been demolished in the
Parkview Terrace and Taft Speedway neighborhoods.
• Six homes in Round 3 of the Single Family New Construction Program have been built
and sold. Nine more homes will be completed and sold this fall with the next closing
scheduled for September 29th. To date, 81 owner - occupied affordable housing units
have been constructed and sold from all three rounds. A total of 108 units will be
constructed by the end of 2012.
• The next public meeting for the Taft Speedway Flood Mitigation Study will be in
November. HDR is the firm conducting the study and will lead the meeting.
• Iowa Department of Economic Development conducted a monitoring visit on September
12th to review CDBG Jumpstart Residential Assistance projects and Round 3 of the
Single Family New Construction Program.
• Applications for Federal Jumpstart funds for repair, rental rehabilitation, down payment
assistance and interim mortgage assistance are still being accepted and funds are
available. To date, $869,500 in Federal Jumpstart funding has been used to assist 18
households.
3
• Due to the possible rescission of federal grant funds, staff is continuing to provide
information to our Congressional offices in Washington on the City's active federal flood
recovery and mitigation grants.
4
GrantWo
Neighbor
Association
ood
Newsletter • October 2011
Dear Grant Wood Neighbors,
Welcome to fall!
We have a flurry of October activities. We have two neighborhood work-
shops planned for October thanks to the efforts of josh Eklow, Tracy Middle-
ton, and Jessica -Leigh Arends. Starting in November, we look forward to the
return of the Grant Wood Market Place.
If you have an idea for an event or workshop you would be interested in
organizing, please give me a call or send me an e-mail. As always, the goal of
the Grant Wood Neighborhood Association is to bring neighbors together
through social and educational events.
Cindy Roberts
Coordinator
Grant Wood Neighborhood Association
join Us for These Upcoming Workshops
Pocket Gadget
Workshop
Tuesday, Oct. 18
6:30 to 8:30 p.m.
Grant Wood Elementary
Family Resource Room
Josh Eklow, a self -de-
scribed gadget geek, will
be using his experience,
knowledge, and Internet
access to answer questions about things in your pocket that go "beep." This
is an opportunity for you to learn more about using the technology you carry
every day.
Bring your cell phones, mp3 players, flash drives, digital still and video cam-
eras and portable game systems to the class and receive hands -on help. Bring
your manuals if available.
This is a free workshop, and participants will be entered in a drawing for a
Radio Shack $20 gift certificate!
The workshop is limited to to participants, so reserve your spot soon by con.
tacting Josh Eklow at (31g) 8,5,5 -o16o or josheklow @gmail.com by Oct.12, zon.
Lets Get Organized!
Wednesday, Oct. 28
7 to 8 p.m.
Grant Wood Elementary
Family Resource Room
Need some tips on
organizing your storage?
Want to reduce the
clutter and reduce
stress? Has your home
office become a storage room?
If you've answered "yes" to any of these questions, sign up for this
workshop. A professional organizer from Simple Organizing Strategies will be
presenting tips to help us manage our stuff at home.
This a free workshop, and participants will be entered in a drawing for a gift
certificate for a free personal consultation from Simple Organizing Strategies.
Reserve your spot by contacting Jessica -Leigh Arends at (31g) 631 -3322 or
jessica.leigh @sosorganizer.com by Oct. ig, 2011.
Grant Wood
Neighborhood
Gran, Won WeighM,MaA.org
Coordinator
Cindy Roberts
Cindy - roberts @uiowaedu
secretary
Tracy Middleton
[mmiddleton wu,@yahoo.com
Trwurer
open position
Event Coordinators
open positions
Neweiettar Editor
Nick Bergus
nick @begus.org
Weba to Editor
Diana Lei - Butters
chi-lei @uima.edu
community Garden
Coordinator
Alicia Trimble
alieiamtrimble @yahoaeom
Iowa City Neighborhood
services Coordinator
Marcia Bollinger
mama- bollinger@iowa -city mg
Care to fill an opening?
Contact Cindy Roberts at
Cindy -roberts @uiowa.edu.
Hettirmn Newd*ttaa
For information and
announcement between
issues of the almost- monthly
newsletter, visit our website
at grantwoodneighborhood.
org.
If you want to be added to
the GWNA news e-mail list,
send your name and e-mail
address to Cindy Roberts,
Cindy - roberts @uiowa.edu.
11itulcn
The G WNA exists to
improve the overall quality
of life in the Grant Wood
neighborhood.
The association achieves
its mission by building
relationships by bring
its families to ether
through social events
as well as educational
oppottunities, enhancing
safety and security, making
improvements, and using our
public parks and facilities to
promote volunteer activism.
n
IGW �� �D Grant Wood Market Place
ti, ti and Holiday Market
so
As you've probably heard, the Grant Wood Elementary gymnasium will be
, T
TT home to two different types of markets over the next several months. The
`
AR 1 Grant Wood Market Place will occur every first and third Saturday of each
month from Nov.5 through April u.
The Grant Wood Holiday Market is an extension of the current Holiday Mar-
ket held at the downtown Robert A. Lee Recreation Center and scheduled on
the same dates and times: Saturdays, Nov. Iz and Dec. in from 8 a.m. to r p.m.
Vendor interest is strong for both markets so we expect them to be very successful. If you are inter-
ested in participating in either of the markets, please contact the people below:
Grant Wood Market Place
Cindy Coffin cindy- coffin @iowa- city.org or (3rg) �56 -5228
Grant Wood Holiday Market
Jody Bailey Jody- bailey @iowa- city.org or (3m) 356-5231.
Grant Wood PTO
Monday, Oct. Zo, 2on
Light dinner and childcare available at
545 pm meeting from 6 to 7 pm.
The Grant Wood Neighborhood Association
wants to encourage your participation in the Grant
Wood PTO and has secured grant funding to pro-
vide free children care and alight dinner. Consider
attending and offering a bit of your time! For more
information contact Shannon Grecian at (3m) 400-
7535 or at shannon22379@mchsi.com.
Board Volunteers
We 're still looking for folks to h« our remaining board opeaings.
Please consider volunteering. If you are interested, contact Cindy Roherts, our co-
chair, at dads- roberts @uiowa.edu
Future newsletter highlights
-Easy art projects to do with your kids workshop
-Pet care fair
-Family Fun & Safety Day
-Compost bin sale and plant exchange
-Neighborhood art project
Fit Kids at
Wetherby Park
On Sunday, Oct. 16, from z to 4 p.m., parents and
kids are invited to explore the Edible Forest Maze
and Annual Garden at Wetherby Park. The after-
noon will emphasize healthy food choices, fun and
easy ways to stay fit and simple gardening tech-
niques for all ages. Learn a new recipe and plant an
herb to take home!
Cost for the event is $6 per child, while parents
are free. Participants will meet at the park shelter.
This program is sponsored by Iowa City Recreation
Division
City Council
Election Dates
Tuesday. Oct ii At -large primary election
Tuesday. Nov 8 City council election
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Park Bench
Iowa City Parks and Recreation e- newsletter
TIME FOR GOB W1
NALLOWEEN PARADE AND CARNMM
Kids of all ages: Put on your favorite costume and meet us at
the Weatherdance Fountain in downtown Iowa City on Friday,
October 28 for the City's annual Halloween Parade and Car-
nival! The parade begins at 6:15 p.m., making its way to the
Robert A. Lee Recreation Center, where you'll enjoy tricks and
treats, prizes, and carnival -style activities, beginning at 6:30 p.m.
No pre- registration or fee is required, but to participate, you
must be accompanied by an adult.
TOT MONSTER MASH
Welcome, ghosts, witches, goblins and ghouls to our annual Tot
Monster Mash, scheduled Monday, October 31 from 9:30 -1 1:30
a.m. at Scanlon Gym.This spooktacular event will provide Hal -
Ioween- themed movies, crafts, and stories, as well as inflatables
and toddler toys for kids to enjoy. Children must be six years
of age or younger and be accompanied by a parent or guardian.
No fee to participate. Don't forget to wear your costumes!
IOWA CITY'S TRICK -OR -TREAT NIGHT
Iowa City's trick -or -treat night is scheduled Monday, October
31, from dusk to 8 p.m.
October 2011
Recreafm GoDfor
pool bas reopeDed
After closing for a series of reno-
vations, the Recreation Center
pool is now open again. For an
update, see page 14.
GraDf Wood
Markef Place
A winter Farmers Market called
the Grant Wood Market Place,
which underwent a successful
test run last year, is now set to
become a permanent part of the
City's Farmers Market schedule.
More information — as well as
dates for this year's overwhelm-
ingly popular Holiday Markets
can be found on page 5.
Like as!
Find us on Facebook under
"Iowa City Parks and Recreation
Department" Then, like us!
r
,ic ni: lawn riry
Website: www.icgov.org /pr
E -mail: icrec @iowa - city.org
Parks & Forestry . ...................319.356.5107
Recreation ............ ...................319.356.5100
Mercer / Scanlon . ...................319.356.5109
Cemetery .............. ...................319.356.5105
Central Business District..... 319.356.5107
From the Park Bench — Iowa City Parks and Recreation Department —October 2011, page 2
Geffmq kids
New SPI prograMs focGs ors
The Parks and Recreation
Department's Special Popula-
tions Involvement (SPI) program
provides recreation and leisure
activities for over 500 individu-
als with intellectual and develop-
mental disabilities in Iowa City
and the surrounding areas. But
this fall, SPI is making a con-
certed effort to involve more
young children by developing
and implementing a number of
new and exciting activities for
kids, including:
Swim for Kids
Aquatics Program
Classes begin September 24
11 -11:40 a.m.
For children 12 and under
One of the new classes aimed
at youth participation is the SPI
Swim for Kids aquatics program
for children aged 12 and under.
Children of all ability levels are
welcome, and will be divided
into small groups based on their
swimming capability and age.
Instructors will work with the
participants to learn basic swim-
ming skills and techniques so
they can enjoy playing and swim-
ming in the pool more safely!
involved:
adivMes for children
One of the SPI Swim for Kids participants enjoys a swimming lesson.
Music and Movement
Tuesday evenings,
beginning October 11
7 -8 p.m.
For children 5 -10 years old
Movin' and groovin' is the focus
of this class, in which partici-
pants will make and decorate
their own homemade musical
instruments, such as harps,
maracas, and tambourines.
Participants will enjoy getting
to play with the group while
everyone sings and dances, and
also will get to take their instru-
ments home to enjoy!
Pumpkin Patch
Monday, October 17
7 -8 p.m.
For children 5 -10 years old
The Pumpkin Patch class will
focus on making pumpkin
crafts and treats for Halloween.
Children will get to use their
creativity to paint, color, and
draw unique and different kinds
and styles of pumpkins.
To sign up
Stop by the Robert A. Lee
Recreation Center or call
3 19.356.5 100.
Start Smart Basketball begins Saturday
program at Grant Wood Gym on October 15
The Start Smart Program, designed by the National Alliance for Youth Sports (NAYS),
helps kids prepare for sports through a step -by -step approach that makes sports
fun while building confidence and self- esteem. Parents will work with their child in a
supportive environment to help them learn the basic skills. Starting October 15, the
Iowa City Recreation Division will be running the Start Smart Basketball program on Saturday morn-
ings at the Grant Wood Gym.The program will meet at 9 a.m. for four consecutive weeks. For more
information, contact matt- eidahl @iowa - city.org.
From the Park Bench — Iowa City Parlor and Recreation Department —October 2011, page 3
Meet our
new instructor:
Cori Dahl
Cori Dahl is a new instructor
at the Robert A. Lee Recreation
Center. She graduated from the
University of Iowa with a degree
in Art and Recreation Manage-
ment, and will be teaching five
classes this fall. Learn something
new, expand your skills, or
rekindle an old interest by signing
up for one of her classes!
For more info
on these classes or to register,
visit www.icgov.org /pr and see
the "Activity Guide" bullet in the
left -hand column.
Please note: By the time this
issue of From the Park Bench is
released, some of the classes will
already have started — but late
registrations are accepted!
Cori's classes:
Hand - building for Adults
Sign up for this ceramics class to work with your hands and create
something wonderful! During this eight -week course, each student
will make pinch pots, slab pots, and coil pots, and glaze and fire their
pieces.There will be demonstrations during each class, a lot of fun
facts about ceramics, and an overall fun experience after which you
get to take your accomplishments home to enjoy long -term!
Beginning Calligraphy
Never tried calligraphy before? No problem! This is an introductory
course that will teach you about the history of calligraphy and how
to write in two different hands. Each week, we'll practice letters and
make final projects that are great decorations, keepsakes, and gifts.
Come and learn a skill you can use for life!
Scrapbooking Basics
Whether you are just starting to get interested in Scrapbooking or
have been doing this for years, it doesn't matter — this class is per-
fect for all levels of scrapbookers! Each week there will be a different
scrapbook page layout to assemble. We'll explore different tech-
niques, tools, and application processes.
Family Hand - building
Parents, bring your kids in for some family fun in the Family Hand -
building class! Help your child create works of art with clay. Pinch,
slab, and coil pots will be made. Creativity and following your own
personal interests will be encouraged. Come make some family
memories together!
Mimicking the Great Artists
In this children's course, Mimicking the Great Artists, children grades
4 and up will get the chance to use a variety of mediums, such as wa-
tercolor, graphite, collage, and more, to mimic great artists.The chil-
dren will get the chance to learn about these great masters, including
Grant Wood, Picasso, and Monet, learn techniques about each artist,
and then mimic that style of art using a variety of materials. Come
learn about a different artist every week!
Te-11T Dance Classes
01a
4 '
yy
.% S'e • fir. .,� _�
Photo by Kaylyn Hoskins -
W1 Sh"ra
* Thursday Evenings
* Begin Sept. 15, 2011
* Belly Dance Level 1
* Belly Dance for Exercise
Ytk/ v
y
Offered by
Iowa City
Recreation
Division
319 - 356 -5100
Questions? Call Shira
at 319- 331 -2572 or
email darker @shira.net
It's not too late!
Registration for these classes is still open!
From the Park Bench — Iowa City Parlor and Recreation Department —October 2011, page 5
nfi s to
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Check off goar llsf of our boli ft markefsl
Hard to believe, but the holiday shopping season is drawing nearer
— and for those of you who prefer to give unique, homemade,
handcrafted, and always - useful gifts, the Iowa City Farmers Market
will be hosting a total of four holiday markets this year. Due to the
overwhelming response from vendors who want to participate, two
new markets are being added at Grant Wood.
Nolldag Markef Aedale
• Saturday, November 12 — 8 a.m. to I p.m.
• Saturday, December 10 — 8 a.m. to I p.m.
Locations:
• Robert A. Lee Community Recreation Center
220 S. Gilbert Street
Grant Wood Elementary School
1930 Lakeside Drive.
The two markets will run simultaneously —
so be sure to visit both on both sale days!
Both locations will provide great gift ideas, ranging from late season
produce, fresh baked goods, and jams and jellies, to fresh cheeses
and meats, soup mixes, and handmade gifts.
GrUf Wood Markef Place
fiefs Uderwag In November
The response to the "test run" of our
winter Farmers Market last year was so
successful that plans have been made to
offer it on a permanent basis. Cindy Cof-
fin, one of the Program Supervisors for
the Parks and Recreation Department,
will be coordinating the new market,
which begins in November.
This year's schedule follows. Mark your
calendars so you don't miss a single one!
The markets will be held:
• November 2011 through April 2012
• First and third Saturdays, 2 to 4 p.m.
• Grant Wood Elementary School Gym, 1930 Lakeside Drive
From the Park Bench — Iowa City Parks and Recreation Department —October 2011, page 6
more from the Farmers Mar
Almost any apple can be enjoyed when eaten fresh. However, not all apples are ideal for the kitchen. Below
is a chart with some of the best baking and cooking apples in North America.
Name of ap Fst us Flavor characteristic, appearance
Braeburn
Sauce
Tart, sweet, aromatic, tall shape,
bright color
Cortland
Pies, Sauces, Fruit Salad
Tart, crisp, larger than 'McIntosh'
Fuji
Baking
Sweet and juicy, firm, red skin
Gala
Dried, Cider
Mild, sweet, juicy, crisp, yellow- orange skin
with red striping (resembles a peach)
Granny Smith
Baking
Moderately sweet, crisp flesh, green skin
Jonagold
Pie, Sauce
Tangy- sweet,Yellow top, red bottom
Jonathan
Sauce
Tart flesh, crisp, juicy,
bright red on yellow skin
McIntosh
Sauce
Juicy, sweet, pinkish -white flesh, red skin
Newton Pippin
Pie, Sauce, Cider
Sweet -tart flesh, crisp, greenish - yellow skin
Rhode Island Greening
Pie
Very tart, distinctively flavored, grass -green
skin, tending toward yellow /orange
Rome Beauty
Baking, Cider
Mildly tart, crisp, greenish -white flesh,
thick skin
Winesap
Sauce, Pie, Cider
Very juicy, sweet -sour flavor, winey,
aromatic, sturdy, red skin
Excerpted from the Old Farmers Almanac — www.almanac.com /content/best- apples- baking
From the Park Bench — Iowa City Parks and Recreation Department —October 2011, page 7
more from the Farmers Mar
Apple Oatmeal Crisp
Yield: Serves 6
3 or 4 tart cooking apples
1/2 cup butter
3/4 cup firmly packed brown sugar
3/4 cup quick cooking oatmeal
1/2 cup flour
I tsp. powdered cinnamon
Arrange apples — pared, cored and thinly sliced — in a
well- buttered shallow baking dish.
Melt butter and stir in the sugar, oatmeal, flour and cin-
namon until well- mixed. Sprinkle over the apples.
Bake in a moderate oven (350 degrees) for 45 minutes
until the crust is golden brown and the apples are soft.
Serve the crisp warm with whipped cream, vanilla ice
cream, or cheddar cheese.
Good with blueberries, too — use I quart.
Cooking with apples
When cooking with apples, it
may be helpful to know that one
pound of apples equals:
• 2 large, 3 medium, or
4 to 5 small apples; or
• 3 cups peeled, sliced apples
From the Park Bench — Iowa City Parks and Recreation Department —October 2011, page 8
more from the Farmers Mar
Submitted by Heather Widmayer,
ICCSD Farm to School Coordinator.
The ICCSD Farm to School Chapt
is a project of the Johnson County
Local Food Alliance. For more info,
contact heatherwidmayer @jclfa.org
The Farm to School program is
creating some healthy new ex-
citement in the Iowa City Com-
munity School District (ICCSD)
to connect students with fresh,
healthy food. Local produce is
being added to school lunches,
food is being grown in school
gardens, and farmers are visiting
schools to teach kids about food
systems. The ICCSD Farm to
School Chapter, a project of the
Johnson County Local Food Alli-
ance QCLFA), is one of 16 Iowa
Farm to School chapters that are
working to connect kids with
their food and create healthy
food lifestyles.
Local foods
in school lunches
ICCSD Farm to School members
and the ICCSD Food Services
director, Diane Duncan -Gold-
smith, visit farms and regularly
talk to local growers. Last spring,
ICCSD served 300 pounds of lo-
cally grown lettuce for lunch at
all 25 schools in the district. The
lettuce was grown by Echollec-
tive Farm and Grinnell Heritage
Farm, and was processed by vol-
unteers at Organic Greens. This
year ICCSD will be serving more
local foods, starting with apples
from Wilson's Orchard in Sep-
tember.
Connecting
farmers with kids
The ICCSD Farm to School
"Farmer Fair" is an in- school
field trip that brings farmers and
food /nutrition educators into the
schools to spend an afternoon
with students, teaching them
about where food comes from
and how it's grown. In addition,
P,t� 4440
Saturday, September 24
Iowa City Public Library
Room A — 1 -3 p.m.
Farm to School will host
"Growing School Gardens,"
a presentation by the stu-
dents, teachers, parents, and
community members who
are growing food at schools.
Scheduled as part of the
ki Field to Family Festival.
kids are scheduled for hands -on
activities such as sampling locally
grown foods, planting seeds, and
building compost. Last year, two
schools hosted Farmer Fairs, and
another two schools are plan-
ning to host Farmer Fairs this
school year.
School gardens
Thanks to the hard work of
several individuals and commu-
nity groups, eight ICCSD schools
are growing food in school gar-
dens. The produce is used at
the schools in a variety of ways,
including snacks and classroom
cooking demonstrations. ICCSD
Farm to School is developing a
district -wide school garden pro-
gram, providing resources and
training workshops for school
gardeners.
Composting
New this year: ICCSD Farm to
School will be collaborating with
Scott Koepke of Soilmates to
develop a pilot composting pro-
gram at one school and create a
model that can be implemented
at other schools.
About the program
The Iowa Farm to School pro-
gram is coordinated by the Iowa
Department of Education and
the Iowa Department ofAgricul-
ture and Land Stewardship. Find
out more at https: / /sites.google.
com /site /iccsdfarmtoschooI/
and on Facebook at "Iowa Local
Food"
From the Park Bench — Iowa City Parks and Recreation Department —October 2011, page 9
more from the Farmers Mar
NEIGHBORS FORMA FARMING PARTNERSHIP:
PAVELKA'S POINT MEATS
Bill Ellison and Lois Pavelka have known each other
for some 35 years as neighbors on their farms,
located along the Cedar River between Mount
Vernon and Solon. For the past nine years, after
both lost spouses, they teamed up to farm
together, and in 2006 created Pavelka's Point
Meats, selling initially at the Mount Vernon Farmers
Market, and then expanding a year later to the
Iowa City Farmers Market.
Their combined farms are small — less than 400
acres — yet they're full of stock cows, pigs, sheep,
chickens, horses, and milk cows. Bill's son,Vance,
and nine -year old grandson,Trevor, live nearby and
play major roles in managing the livestock, pastures,
and crops, which include corn, beans, rye, buck-
wheat, and hay.
Pavelka's Point Meats have gained name recogni-
tion by Farmers Market customers and local chefs
alike for quality Iamb, pork and beef. Their meats
are served in many Iowa City and Cedar Rapids
restaurants, including El Banditos, Motley Cow,
Devotay, Sanctuary, Orchard Green, Blackstones,
Leaf Kitchen, the Cedar Rapids Country Club, and
Kirkwood Community College's Class Act.
The livestock receive no hormones, antibiotics or
genetically modified corn or oats. Instead, they are
fed high - quality grains, hay and grasses, all grown on
the farm. Lush timbered and hilly pastures provide
grazing for their sheep and cattle, while hogs have
free access to the outdoors. Spring through fall, an
old grassy farmstead on the river bottom is used
for sows and their piglets.Their livestock is pro-
cessed and federally inspected at Edgewood Locker
in Edgewood, Iowa.
Lois loves interacting and establishing relationships
with her Farmers Market customers. She is fre-
quently helped at markets by Bill's brother, Jim
Ellison, and friend, Margee Miller.
Look for Pavelka's Point Meats at your next trip to
the market, and if you're not a customer yet, give
them a try!
Sheep graze in a pastoral setting on the farm.
Lois Pavelka and Bill Ellison sell high - quality meats,
including beef, pork, and Iamb, at the Farmers Market.
From the Park Bench — Iowa City Parlor and Recreation Department —October 2011, page 10
0 PI
Jolts
If you're looking for a great activity for the
whole family to enjoy, join us for two up-
coming Family Fun Nights at Mercer Aquatic
Center and Scanlon Gym.
On Friday, October 7 and Friday,
November 4 from 6 to 8 p.m., the entire
facility will be filled with activities for all
ages. Families will be certain to find some-
thing to meet every interest, including:
• open game room
• open gym
• inflatables
• floor games
• seasonal crafts and art projects
• basketball
• roller skating, and
• open swim ($1 per person)
• ..and popcorn!
With the exception of open swim, all
activities are free of charge. Children MUST
be accompanied by an adult and must be
supervised at all times. No registration is
necessary.
For more information, contact Matt Eidahl,
Program Supervisor, at 319.887.6081 or
e -mail matt- eidahl @iowa- cityorg.
1
Safe Kids USA offers a couple of simple reminders
for drivers and students to help keep kids safe now
that school is back in session.
DRIVERS
• Slow down and be on alert in residential neigh-
borhoods and school zones.Watch for kids at
intersections, on medians, and on curbs.
• Enter and exit driveways and alleys slowly and
carefully.
• Watch for children on and near the road in the
morning and after school hours.
• Reduce any distractions inside your car. Con-
centrate on the road and your surroundings.
• Put down your phone and don't talk or text
while driving.
KIDS
• Make sure you always cross the street with an
adult until you are at least 10 years old.
• Cross the street at corners, using traffic signals
and crosswalks.
• Never run out into the streets or cross
between parked cars.
• Make sure you always walk in front of the bus,
where the driver can see you.
From the Park Bench — Iowa City Parlor and Recreation Department —October 2011, page I I
ON THE JOB WITH
IIIIIIIIIIIIIIIIIIIIIIIII
Terry Robinson
SUPERINTENDENT OF THE CITY'S PARKS & FORESTRY DIVISION
All about Terry
Position and
job responsibities:
■ I began working for the City
as the City Forester on July 6,
1982.1 became Superintendent
of Parks, Forestry and CBD in
December of 1997.
■ As Superintendent, I am
responsible for the care and
maintenance of 10,000 City
street and park trees, 40 city
parks, and the Central Business
District plaza in downtown
Iowa City.
Favorite parts of the job:
• Working with the trees to
make sure the citizens are safe
and can appreciate the benefits
that are received from them.
• Seeing the improvements in the
City's parks over the last 14
years and the number of excel-
lent parks we now have.
Hometown:
Lenzburg, Illinois, 38 miles south-
east of St. Louis, Missouri. Great
little town — baseball, hot dogs,
apple pie, and Chevrolet. Couldn't
have asked for more.
Family:
Terry and his wife, LuAnn, have
been married 21 years.Their twin
daughters, Kaitlyn and Jessica, are
seniors at West High.
Hobbies:
Riding motorcycle, rock climbing,
camping, and winter pool league.
Terry Robinson
What's changed the most since
you began working at the City?
As City Forester, I had one pickup truck, three chain saws, and
one seasonal employee.We borrowed a one -ton dump truck
from the cemetery to haul pruned tree limbs, and made trips
back and forth to the landfill numerous times each day to
dump the load. Needless to say, it was very time - consuming.
When storms came through at night, I went out by myself to
clean up debris and clear it off of the streets and roads.
In 1983, the division was allowed to purchase a chipper. Later,
we were given a used dump truck from the Airport that we
called Bertha. Now we have a bucket truck, chipper truck, two
chippers, a tree spade, two small trucks, and a dedicated office.
When my office was in the old Park Shop, I shared office
space with Sheri Thomas, CBD Maintenance staffer, in a little
room by the mop closet that only had a door between the of-
fice area and the equipment when it was running — not ideal
for phone conversations. In 1999, the newly combined division
moved into the Napoleon shop.
Since I began, the City has developed or added Kickers, South
Sycamore Greenway,Whispering Meadows,Windsor Ridge,
Waterworks, Sand Prairie, Ned Ashton, Hunters Run, Harlocke
continued on next page
From the Park Bench — Iowa City Parlor and Recreation Department —October 2011, page 12
Terry
Robinson
continued from previous page
Hill, Benton Hill, and now Terry
Trueblood Recreation Area.
The amount of equipment that
has been acquired is phenom-
enal, and the 10 plus additional
miles of trails and sidewalk
cleaning that has been added to
our responsibilities is amazing.
I suspect that pretty much
speaks for change.
Favorite memory:
Working with Terry Trueblood
and watching his ability to bring
people together on a difficult
project.
Least favorite
memory:
Flood of 1993.
Windstorm of 1998.
Tornado of 2006.
Flood of 2008.
Best accomplishment
Getting the funding to build
the Napoleon office and shop. I
clearly remember the meeting
between former City Manager
Steve Atkins,Terry Trueblood
and I when Steve decided to
recommend funding.We had
been pretty persistent, and he
said, "Don't come back in here
and ask for any more for 10
years" Of course, he was giving
me one of his smiling admon-
ishments, but it felt pretty good
to know it was going to happen.
Biggest challenge
Without a doubt, it's figuring
out how to do all the things
everyone wants us to do while
simultaneously balancing time,
staff, and budget. It's tough.
Installation completed for
Light Motion Fitness Wall
The Light Motion Fitness Wall will soon be available at Mercer Aquatic
Center / Scanlon Gym, thanks to the Wellmark Blue Cross and Blue
Shield 3 Play Program, which funded the costs of installation.
This interactive game system, which keeps kids moving while having
fun, will be unveiled and officially put to use on Monday, September 26.
The wall will be utilized on an ongoing basis during these programs
and hours:
Parent -Tot Fitness Program
The Light Motion Fitness Wall will be used in conjunction with
the Parent/Tot Fitness Program from 9:30 to I I a.m. on Mondays,
Wednesdays, and Fridays at the Mercer Aquatic Center /Scanlon Gym.
During this program, parents and tots complete various fitness sta-
tions that focus on flexibility, strength, endurance, and balance. After
they've completed all ten stations, toddlers can use the Light Motion
Fitness Wall. Participation in the Parent/Tot Fitness Program is free.
Youth (6th - 9th grade)
For 6th through 9th graders, the wall will be available for use on
Monday, Tuesday,Wednesday, and Friday afternoons from 3 to 5 p.m.
On Thursday afternoon, hours are 2 to 4 p.m. There is no charge for
youth to use the system during these hours.
For more information on the Light Motion Fitness Wall or the Parent/
Tot Fitness Program, please contact Program Supervisor Matt Eidahl
at matt- eidahl @iowa - city.org.
From the Park Bench — Iowa City Parlor and Recreation Department —October 2011, page 13
Ien- k'Wic-INTIL
4 BRING THE PARTY TO US! LET US HELP YOU CELEBRATE!
Finally, there is an alternative to hosting birthday parties in your home. Eliminate the mess and leave
the activity planning to us! You need to provide decorations, refreshments, cake, and paper goods.
We provide the party activities and leadership.
We have a variety of party packages and facilities to meet your interests. Choose a sport or craft
party; tumble or swim in honor of your birthday! This is one party your friends won't forget.
f Start now! Choose from one of the party packages below.
All parties must have at least one parent or adult caretaker present at all times.
There will be a staff member on -site at each of the parties to help lead activities
(with the exception of Swim Parties). Certified Lifeguards are on duty at all pool activities.
Parents are responsible for all setup, decorating, serving food and clean up.
RAI/A l; 4 • • 1 1 I i
TOT PLAY PARTY - Ages: 1 -6 years SPORTS PARTY - Ages: 6 -12 years
Parry Length: 2 Hours • Room Reservation: 3 Hours Parry Length: 2 Hours • Room Reservation: 3 Hours
Fee: 588/14 children(Mercer Meeting Room) Fee: $88114 children (Mercer Meeting Room)
Fee: $95115 -20 children (Procter & Gamble Room) Fee: $95115 -20 children (Procter & Gamble Room)
Wowl An indoor playground set up just for you and your guests. Gather Make your party a home mnl Gather in your private party room to
in your private parry mom to prepare for an hour of fun with slides, prepare before the games begin. Choose 3-4 different games from
tumbling mats, tdkes, a small basketball hoop, roller master, and an Scooter Hockey, Basketball, Floor Hockey, Capture the Flag, Dodge Ball,
inflatable castle ... sure to add some excitement to your bit dayl You will Kickball. Soccer, and more. You and your guests will spend the first
have full access to the indoor playground for the first hour of your party. hour of your party in the gymnasium before you move to a private party
Then, move to your private party room where you and your guests can room where you can eat cake and open gifts. Parties have access to the
eat, open gift, and share a great time. game room, which includes pool, foosball, ping -gong, and bumper pool
Contact: matt- eidahlGiowa-etry.org or submit a request online 0 tables. Contact: matt- eidahl®iowa- dty.org or submit a request online CD
www.icgov.org/pr www.icgov.arg/pr
SWIM PARTY
Ages: S years & up
Parry Length: 2 -112 Hours • Room Reservation: 2 -112 Hours
Fee: $75/15 people (2 adult minimum)
(each additional swimmer $3.25)
Take a dip and have some fun. Spend your birthday swimming with your
friends. You and your guests will spend the first half of your party swimming
in our pool during oper swimming time. Then, dry off and move to your
private party mom where you can eat cake and open gifts There will be a
lifeguard an duty during all parties. Haweve , them must be at least two adult
swimmers with your party. Corded the Aquatic Supervisor to arrange this
party for your child. Held at Recreation Center Pool. Saturdays only between
Noon -6pm. Contact: re tthew- eckhardt@iowa- cityorg or submit a request
online ® www.icgov.org /pr
TUMBLINGIGYMNASTICS PARTY
Ages: 2-6 years a�
Party Length: 2 Hours • Room Reservation:3 Hours 9;
Fee: $85/12 children (each additional child $3.00)
Jump, shout, or turn a cartwheel; it's your Birthdayl '
You and your guests will have full access to our gymnastics room forthe
first hour of your party. Then, move upstairs to a private party room where
you and your guests can eat and open gifts. Contact: Cindy- coffiriCiowa -city.
org or submit a request online 0 www.!cgov.orgrpr
ARTS AND CRAFTS PARTY - Ages: 3.14 years
Party Length: 2 Hours • Room Reservation: 3 Hours
Fee: $85112 children (each additional child $3.88)
Have fun and be creative. Our staff will provide a one -hour ad lesson for
you and your guests. Imagine the fun of experimenting with a variety of
matedalsl Also, your party will include time for cake and gift opening.
Remind your guests to bring a paint smock or old shirt. Contact: joyce-
carroll ®iowa- city.org or submit a request online ® www.icgovorg /pr
ROLLER SKATING PARTY - Ages: 6 -14
Party Length: 2 hours
Fee: $110 / 20 kids
Days: Saturdays
For the first hour groups will be able to have
open skate. The second hour groups can eat
cake, open gifts, and play games in the gym.
Contact matt- eidah101owa- city.org or submit
a request online at
www.iegoy.org /pr
From the Park Bench — Iowa City Parlor and Recreation Department —October 2011, page 14
Renovations
now complete:
Recreation Gei
Poo/
reopened.
Above: A photo of the pool after it was drained, as
renovations were just getting underway.
Above right:The Parks and Recreation Department's
logo has been painted on the bottom of the wading
pool, adding a nice touch to a series of pool renova-
tions.
The Robert A. Lee Recreation Center pool, after
being closed for a month for some significant
renovations, is once again open! The pool was
sanded, acid - washed, and repainted, giving the
pool a vibrant new appearance.The new paint
also protects the plaster from chemical damage.
In addition, the old wading pool barrier fence,
which was out -of -code and potentially hazard-
ous, was removed. New posts have been welded
into place, and we are currently awaiting the
installation of the glass that will replace the
previous stainless steel fencing. Meanwhile, a
temporary fence has been put in place.
City Park Pool goes to the dogs!
On Saturday, September 10, City Park Pool once again
went to the dogs as the Johnson County Dog Park
Action Committee QC DogPAC) hosted its annual
fundraiser by opening up the pool to pups of all kinds.
Now in its ninth year, this event has become a City
mainstay and something that dogs (and their owners!)
anxiously await.This year's pool party was particularly
successful, with over 175 dogs attending and helping
raise funds for both of the City's off -leash parks. 100%
of the funds go toward park upkeep and development.
Aquatic Supervisor Matthew Eckardt says they look
forward to hosting this event each year, and are anx-
iously awaiting the I Oth anniversary in 2012!
From the Park Bench — Iowa City Parlor and Recreation Department —October 2011, page 15
Stay safe — wear a helmet!
The Iowa City Recreation Division, SAFE KIDS Johnson County, and Bell Sports encourage everyone to
take advantage of reduced prices on bike and all -sport helmets, which are sold year -round at the Recreation
Division office in the Robert A. Lee Recreation Center. Office hours are Monday through Thursday, 8 a.m. to
7 p.m., and Friday, 8 a.m. to 5 p.m.
False False True
s.
/ loo far forward loo far back rIIS correctly
Y every tlme?
The Problem:
More than one third of
kids wear their helmet
Bell Sports elementary school survey:
• Over 100 children surveyed
• Over a0% wore their helmets incorrectly
• Incorrect use included helmets tilted
back on the head and even some
worn backwards
Consumers Tell Us.
'My child will never sit still long
enough to let me adjust the straps."
T's always a nightmare to get
helmets to Nrjust right'
incorrectly* Safe lGds Worldwideohservationelsurvey: 't worry everyday."
• Over 9,000 children surveyed
• Only 46% wore helmets
• Over 1/3 of those wearing helmets
wore them incorrectly 'Provided by Safe Kids Worldwide
The Solution:
5 years of R &D, US Human Factors
Head Form data. and countless fit
Jjyeal Bell's simple solution:
true` fit
world's easiest titting helmet —
one simple adjustment
wvvw.belitruefit.com
From the Park Bench — Iowa City Parks and Recreation Department —October 2011, page I6
Subscribe fo
fbc Park BeA
c- DcAefferI_
Oecaase if's dock -Fall of
In OMIIND, and If's FREED
Have you subscribed yet to our
"Park Bench" newsletter? It's
FREE — and with an e- subscrip-
tion, each new issue will be
e- mailed to you directly!
To set up your subscription, visit
www.icgov.org/subscribie. Go
to the Newsletter section and
click on Park Bench. Follow
instructions through the end of
the page.Your e- subscription will
begin with the next issue!
FrOM the Park BeA
This park bench most likely saw a lot of activity this summer, as it's
located in Wetherby Park, overlooking the splash pad.The bench gave
parents and childcare providers a chance to sit and relax while kids
cooled off in the water sprays!
Iowa City Parks and Recreation Department
www.icgov.org /pr – Phone: 319.356.5100 – Fax: 319.356.5487
Main office: Robert A. Lee Recreation Center, 220 S. Gilbert Street, Iowa City, IA 52240
Administration
Office: Robert A. Lee Recreation Center
www.icgov.org /pr
Director: Michael Moran
mike -moran @iowa- city.org – 319.356.5100
Secretary: Tammy Neumann
tammy- neumann @iowa- city.org – 319.356.5210
• • • • • • • •
Cemetery Division
Office: Oakland Cemetery, 1000 Brown Street
www.icgov.org/oakiand
Supervisor: Bob Deatsch
bob- deatsch @iowa- city.org – 319.356.5105
. . . . . . . .
Parks & Forestry and
Central Business District Divisions
Office: 2275 S. Gilbert Street
www.icgov.org /pr
Superintendent: Terry Robinson
terry- robinson @iowa- city.org – 319.356.5107
Recreation Division
Office: RobertA.Lee Recreation Center
www.icgov.org /pr
Superintendent: Chad Dyson
chad -dyson @iowa- cityorg – 319.356.5100
• • • • • • • •
Recreational Facilities
Robert A. Lee Recreation Center
220 S. Gilbert Street – 319.356.5100
Mercer Park Aquatic Center / Scanlon Gym
2701 Bradford Drive – 319.356.5109
City Park Pool (summer only)
Upper Park Road – 319.356.5108
. . . . . . . .
City Parks
For a list of City parks and locations, visit
www.icgov.org /pr
E ' eft on
� r
CITY OF IOWA CITY
MEMORANDUM
Date: September 29, 2011
To: Mayor & City Council. Members
From: Tom Markus, City Manager
Re: Hiring of Assistant to the City Manager
The following will go out as a Media Release on Friday, September 30, 2011
The City of Iowa City is pleased to announce the hiring of Geoffrey Fruin as Assistant to the City
Manager. Mr. Fruin will assume his duties on November 28, 2011, and will succeed Dale
Helling, who has held the post of Assistant City Manager since August 1978. Helling, 66, has
indicated his intent to retire effective November 30, 2011.
Mr. Fruin graduated from the University of Iowa with a Bachelor of Business Administration
degree and went on to earn a Master of Urban Planning and Public Policy, Specializing in
Economic Development, from the University of Illinois at Chicago. He comes to the City of Iowa
City from Normal, IL where he has held the positions of Administrative Analyst, Assistant to the
City Manager and, most recently, Assistant City Manager. In Normal, Fruin gained valuable city
administration experience in a university community through his direct participation in a variety
of projects including ongoing central business district revitalization efforts, planning for
enhanced passenger rail service, energy efficiency initiatives, and efforts to successfully create
unique public /private partnerships.
Cc: Department Heads
z IP10
MINUTES PRELIMINARY
BOARD OF ADJUSTMENT
September 14, 2011 — 5:15 PM
CITY HALL, EMMA HARVAT HALL
MEMBERS PRESENT: Brock Grenis, Adam Plagge, Caroline Sheerin, Will
Jennings, Barbara Eckstein
MEMBERS ABSENT:
STAFF PRESENT: Sarah Walz, Sarah Holecek
OTHERS PRESENT: Sam Gilbaugh, Steve Streb, Steve Ballard
RECOMMENDATIONS TO CITY COUNCIL:
None.
CALL TO ORDER:
The meeting was called to order at 5:15 PM.
ROLL CALL: Grenis, Sheerin, Plagge, Jennings, and Eckstein were present.
A brief opening statement was read by the Chair outlining the role and purpose of the Board and
the procedures that would be followed in the meeting.
CONSIDERATION OF THE August 10, 2011 MEETING MINUTES:
Grenis moved to approve the minutes as amended.
Plagge seconded.
A vote was taken and the motion carried 6 -0.
CONSIDERATION OF THE August 17, 2011 MEETING MINUTES:
Jennings asked for clarification on page four, third paragraph, on the second to last sentence.
Walz stated the minutes should state that raising the height and having a non - opening window
would mitigate issues of privacy. Jennings confirmed. Walz stated she would add the privacy
issue.
Board of Adjustment
September 14, 2011
Page 2 of 14
Eckstein stated she had clarity corrections. She asked if she would be able to just hand in the
corrections to be corrected rather than go through all of them at the meeting. Sheerin stated
that would be fine as long as they were not substantive. Holecek asked if there were both
substantive and clarity. Eckstein stated that they were maters of clarity. Holecek stated that
when the minutes are revised that track changes used so that the Board knows what was
changes are so that when it comes back to the full Board. Sheerin asked then if the Board
should not vote on them yet. Holecek confirmed that was correct. Sheerin stated that they
would be approved at the next meeting.
SPECIAL EXCEPTION:
EXC11- 00007: Board deliberation of an application submitted by Streb Construction Co.,
Inc. for a special exception to allow a concrete manufacturing plant in the General
Industrial (1 -1) zone on Independence Road, north of 420th Street and south of Liberty
Drive.
Sheerin stated that all the public had already been heard so they would be moving on to the
deliberation portion. Holecek stated that at the last meeting the Board did receive a lot of
material and information. The bylaws for the Board do contemplate that if during deliberation
the Board has questions of persons who have submitted testimony that the Board may ask
questions for clarification during deliberation. Jennings asked if they may also ask those
questions of clarifications of City staff. Holecek confirmed that is okay.
Jennings asked whether an active motion was on the floor. Holecek stated that a motion
needed to be made. At the last meeting the public hearing was closed and the matter of
deliberation was deferred until today. She does not believe that there was a motion on the floor
at the end of the last meeting. Jennings asked if they would need a motion prior to beginning
open formal deliberation or can the Board discuss among themselves in a public venue.
Sheerin stated they have done it differently in the past but it was agreed that a motion would be
given first. Holecek confirmed that was correct. It was decided to do motions first because that
allows you to have friendly amendments and hostile amendments.
Grenis moved to approve special exception EXC11 -00007 special exception to allow a concrete
manufacturing plant in the general industrial zone on Independence Road north of 420th Street
and south of Liberty Drive subject to the following conditions. Substantial compliance with the
site plan submitted with the addition of the following landscaping: screening to the S -3 standard
is provided along the north edge of Lot 35 and in the western area between the detention basin
and the concrete plant itself. Taller varieties of trees are mixed with the proposed evergreen
screen. All areas outside of driveway and batch facility and loading area should be landscaped
with turf grass or other approved vegetative ground cover. The approval is for a wet batch mix
facility only.
Plagge seconded.
Eckstein noted two things. In the description from the staff it seemed clearer that the taller trees
would be a second interior screen, closer to the plant than the evergreen screen rather than
Board of Adjustment
September 14, 2011
Page 3 of 14
mixed suggest back and forth. As well as the concern about the shade, she wants to be clear
that those taller trees are closer to the plant not further away or even, as would seem to be
implied by the condition, at the same distance as the evergreen trees.
Eckstein stated that the other point that is not addressed is the discussion on how much of the
drive up to the plant that the trucks would traverse would be paved concrete. The applicant
proposes a certain amount of feet from the street and then indicates that as batches are left
over that he would then pave more of the site. It seems that it is also a measure of good faith.
She asked whether the specifics of what should be paved should be part of the motion.
Sheerin stated that she agrees but is conflicted because cutting down on the dust and gravel
kicking up from the road is really important but the proposal also seems like a good use of the
access concrete. She is wondering if there would be a middle ground by stating by "X" date the
drive would need to be fully paved. If they have not had it filled in about a year from now it
would have to be fully paved at that point so it doesn't end of being a ten year project.
Plagge agreed that it could be one to two years. Sheerin asked whether the Board is referring
to the long narrow drive or to the entire area where trucks will be. Eckstein stated she only
meant the drive. Sheerin confirmed she was only thinking of the drive. Eckstein asked if the
Board could ask the applicant how long it would take. Walz stated that the applicant indicated
last time that it would be two to three years but it depended on how much gets brought back.
Grenis stated that he likes both of the recommendations with the trees and the paving the entire
driveway. He recommended it be done by two years.
Sheerin agreed and asked if that would be a provision that could be put in. Holecek stated that
the Board could do a friendly amendment by the person that moved and the person that
seconded. Walz asked for a starting date for the two -year period. She suggested from the time
of occupancy permit. Holecek agreed that it should be from the start of the occupancy to be the
cleanest.
Plagge stated that as far as discussing of whether it meets the criteria, the three issues he sees
are the visual impact, the dust impact and then the traffic impact. He stated he doesn't see the
visual impact as being an issue that if it was a corn elevator no one would be having an issue
over it. The dust impact has been resolved by the new road and has not seen any substantial
evidence that it would be impacting the agricultural land. The traffic impact according to City
staff has been satisfied as well.
Grenis added that he did visit the concrete facilities in Coralville on First Avenue and the one on
South Riverside Drive and they did not seem like that bad of a dust generator and did not think
that it would make this situation so bad on the neighboring properties.
Jennings stated he shares those sentiments but he is also concerned how the issue of dust is
being discussed or how the Board is interpreting dust in dust mitigation and what are dust
standards. He stated he has some concerns after reading through the supplemental material
supplied by the DNR and others. He considers some to be less than helpful comments like its
calcium it is in bones and it is in teeth and so therefore it is not a problem. It seems to be
correlative not cause and effect. If you are an asthmatic and you are allergic to dust it doesn't
matter whether that dust can be found in bones and teeth if you are breathing it.
Board of Adjustment
September 14, 2011
Page 4 of 14
Jennings stated that when discussing the impact on issuing a special exception on this and in
reading the language and it says it is important to make a distinction between a special
exception variance. A special exception is required in instances when a use may be
appropriate in a particular zone but has externalities such that may not be appropriate on any
and all property with that zoning designation. He stated that what he is hearing in terms of the
objections that are being raised to this are two competing ideas. One says that the dust is
detrimental on an environmental basis that it causes either damage to crops or has an
environmental impact on people breathing. Therefore mitigation efforts that the applicant has
offered in good faith, spraying water, state of the art technology could be put in place in such
plants that were not in place ten or fifteen years ago. Those things can be mitigated. The other
item being raised in the objection is that there is an economic impact. The surrounding owners
are objecting that the siting of this plan will create economic impact on their future ability to use
their property.
Plagge asked if Jennings was referring to the farm land. Jennings confirmed that was correct
and that the arguments that were made in the public hearing seem to be contradictory. Not
necessarily contradictory but for them to say one way this or one way that and he wants to be
clear on separating them. Jennings stated he wanted to be clear that if this plant is put in the
location no one else will want to locate there. Or that you wouldn't be able to sell the land to
potential light industrial users because they won't want to locate near a wet batch facility. That
there is something associated with these facilities that makes people not want to locate by them.
That is a future economic impact.
Jennings stated that then there is also an argument made about what is being addressed
environmentally or dust mitigation. Sheerin stated that this is an industrial zone, and that the
idea is that there will be more industrial uses in the future. If there was talk about putting this in
the middle of a residential area then there could be a point. She asked if it was not correct that
this would be placed in an 1 -1 zone. Plagge stated that not only that but there are no 1 -2 zones
in Iowa City at this point. It seems to be the most logical place for a necessary industry.
Sheerin stated that Jennings needs to take into account the zone. Jennings stated that he was
not objecting he was just trying to separate because the objections that were made during the
discussion were two pronged in his mind. One was that this would have an impact on the future
financial use of this property and the other was that it would have an immediate environmental
impact that is detrimental to our arguments at this property. In other words, it would effect the
immediate present day use of this property and down the line it would have a future impact on
the potential to sell or use the property. Either it is a sequential argument or it is one or the
other. He stated he finds it hard to say that the dust is going to cut the crop yields and therefore
you wouldn't be able to sell this for other light industrial use. It doesn't seem congruent.
Eckstein stated that distinction that Jennings is making is useful and that was the kind of
objections that were heard. They were not all environmental, and they were not all about the
dust, and there were ones about economic impact. She stated that to her ear and eye for good
reason those were less pointed because it was talked about a speculative future. There are a
number of cases that speculate on what will happen to this and that property in the future.
Sheerin stated that was the argument that was heard in the prior application as well. Eckstein
stated she didn't think it was an illegitimate concern on part of the public or for the Board. She
does feel it is the Board's responsibility to make a judgment knowing that none of them know
the future for sure.
Board of Adjustment
September 14, 2011
Page 5 of 14
Eckstein stated that this was zoned as an industrial area and it is the right place to consider a
special exception like what is proposed. It is hard to consider what would happen in the future.
Sheerin stated that there could be a new zoning code by then. Eckstein stated that she
appreciated that Jennings made the distinction between the two objections that the public had.
She thinks that one is more concrete than the other and it is more material and it is within the
present purview to understand.
Jennings stated that Eckstein has articulated that very well. He wanted to make sure that
because a part of the public hearing seemed to be rushed -- there was a lot of information
coming at the Board from a couple of different angles. In the Board's deliberations he wanted to
make sure that the concerns were being addressed. That as a Board it needs to be noted that it
is an appropriate exception to grant for the reasons in the findings and with the lack of suitable
locations of such plants.
Sheerin stated that it was a helpful distinction that Jennings made structurally and she asked if
he had any comments substantively on either of the concerns. Jennings responded stating that
his question seems basic: that when the Board says in its deliberation that "this is an
appropriate use of an industrial zone" then an immediate question is "why is an exception
necessary?" He stated that if this is a reasonable use of this space then why is there an
exception required. The key language in the proposal it says, `but has externalities such that
may not be appropriate.' He wants to note that the externalities brought to the Board's attention
were both a future economic impact of land use as wells immediate environmental.
Sheerin asked Jennings where he came out on the externalities. Jennings stated that he
agrees with Eckstein's summary of that one cannot predict the future from the speculative
nature of this and he finds himself in agreement with sentiments stated by other members of the
Board to this point. He stated that he finds troubling that they look at something that says this is
an obvious candidate for an exception based on the lack of any other place to put something.
Jennings stated that he could see that reasoning being applied in a lot of other ways and he is
concerned as sort of an argument.
Sheerin stated that she doesn't use that as a basis for her argument. She thinks that this is an
industrial zone and to her that is more important than that there is no other place to put it
because, well, there is no place else to put a nuclear reactor and they wouldn't put that in
because where else to put it. She stated she agrees with Jennings the persuasive value of that
is limited, it's there but it is not as strongly persuasive to her if they were to put this in a RS
zone. Jennings stated he understood that.
Plagge stated he agrees with Sheerin that he wouldn't be opposed to a recommendation to the
City that there should be some sort of zoning for 1 -2 for necessary industries. So that they
would not be required to ask for a special exception because it would certainly uncomplicated
the matter if there was a place by right that they could locate. He stated that it is probably an
issue of practicality.
Walz stated that concrete facilities are allowed by right in the 1 -2 zone. Part of the consideration
of the 1 -1 zone is where the 1 -1 zone is in town. For example there is an 1 -1 zone just off of
Gilbert Street south of Burlington. That would be an area that it is unlikely that staff would
recommend this use based on its location. Sheerin asked if it was where the animal shelter use
Board of Adjustment
September 14, 2011
Page 6 of 14
to be? Walz stated that it is within blocks of that area.
Eckstein stated that one of the notes that they received from a business owner in industrial area
who talked about keeping the doors of the establishment open for his workers to get fresh air
and that this would effect that. She asked Walz if she could locate the business for them in
relative to this proposed site. Walz pointed out what lot it was stating it was right next door.
Eckstein asked if the lot is the one directly behind it. Walz pointed out that the proposed site in
on the north half of the lot next door. Lot -wise it is their next door neighbor to the south.
Eckstein stated that in the picture it looks like there is a large garage door facing toward the lot.
Walz stated that she didn't not think that was a garage door she thought it was grass. She
pointed out that there were doors on that side the facility and that there was a door on the back.
The applicant, Steve Streb stated that the garage doors were on the south side and there are
lock doors for fire on the north side. He noted that there was a picture of the building. Walz
found the picture and showed it to the Board on screen.
Eckstein asked for the design of the plant with the drive. Walz stated she did not have a slide of
the design to show, but that it was in the packet of information. She stated that they had
proposed to flop that so that it was the mirror image on the north side of Lot 35. The applicant
had updated the site plan and it was included with the memo that was submitted on August 10.
Eckstein asked where the neighboring building was located. Sheerin stated it was on Lot 36.
Walz stated that the long warehouse that is in the picture is Lot 34 to the north of the subject lot.
Walz stated that the proposed plant is on the northern half of the lot and the entire lot it looks
like it is 355 feet wide, so there is approximately 175 feet of depth on the south half of the lot.
Grenis amended the motion so that the second condition that the taller variety of trees are
closer to the concrete plant than the adjacent evergreen vegetation. Walz stated that he could
say an interior line. Holecek stated that the taller trees are closer to plant and the evergreen
screening is toward the exterior. Grenis stated that another condition is that the paved driveway
in the site plan includes the remainder of the driveway be paved within two years of the
occupancy permit.
Plagge seconded the motion.
Eckstein reported the findings of fact. In regards to specific standards; the proposed use is
located at least five hundred feet from any residentially owned property. It is currently two
thousand feet from a residential zone. The screening that is in the motion will satisfy S -3
standards along all sides of the batch plant area to screen views to the side and minimize dust
with tall fast growing deciduous trees species such as poplar on the interior which is to say
closer to the plant combined with evergreen outside of them in order to minimize views also of
the tower and other equipment in storage of the facility and the back and forth of the traffic.
The Board finds that traffic circulation and access points are designed to prevent hazards to
adjacent streets or property. The site plan shows access to the concrete batch plant from
Independence Road, which is designed and constructed for the types of vehicles and traffic
associated with industrial uses. 420th Street has been improved over the last years, which is to
say the street running along the southern boundaries at the Scott Six Industrial Park has been
upgraded with public utilities, curb, gutters and turn lanes to allow for increased industrial traffic.
Board of Adjustment
September 14, 2011
Page 7 of 14
Eckstein continued noting that the office and wet batch plant are located to the rear of the site
and on the northern half of the subject lot so that movement on site will not impact adjacent
streets. Also, that it is over one hundred feet to the lot to the south.
Grenis reported the general standards. General standard one, that the exception will not be
detrimental or endanger the public health safety comfort general welfare, is met in particular to
regard to the traffic patterns that Eckstein discussed and that the plant is located in the middle
of the Scott Six Industrial Park. Grenis stated that the commercial zone is located to the west
and is located more than eight hundred feet from the property. The closest residential zone is
located approximately two thousand feet from the property. The proposed plant is located in an
industrial zone and served by streets designed to support industrial uses. The recommended
screening should minimize noise and dust from the site and reduce the visual impact of the
towers and screen views of the outdoor storage equipment. Because it is a wet batch facility it
is designed to minimize dust associated with concrete facilities and it is regulated by the EPA.
In addition they have received comment from the Johnson County crop specialist indicating he
is not aware of any impacts beyond the dust associated with gravel on vegetation.
Grenis stated that in general standard two, that the exception not be injurious to the use and
enjoyment of other properties in the immediate vicinity and will not substantially diminish or
impair property values in the neighborhood, is based on the screening requirements. Based on
the discussion that the Board had on the speculative nature future property values, the Board
finds these criteria met. Also the fact that the area is an industrial zone and future plans
indicating surrounding areas appropriate for industrial zones.
Eckstein stated that meeting this general criterion is dependent on the screening that has been
described.
The third criterion is that the exception will not impede normal and orderly development of the
surrounding property for uses permitted in the zone in which such property is located. This
criterion is satisfied because subject property is located in an industrial zone. The
Comprehensive Plan identifies land in this area as appropriate for industrial use. Future uses
identified in the Comprehensive Plan includes residential to the north of the railroad which is a
substantial distance from this site.
Grenis stated that criterion four, adequate utilities, access roads, drainage and necessary
facilities are provided. This is met because the necessary utilities are provided on the site.
Independence Road and 420`h Street have recently been updated to support uses. A storm
water basin is proposed on the southwest portion of the lot to accommodate storm water from
this site.
Criterion number five, the adequate measures have been or will be taken to provide ingress or
egress designed to minimize traffic congestion on public streets. This criteria should be
satisfied based on the site plan and the traffic circulation discussed earlier.
Criteria six, except for the specific regulations and standards applicable to the exception being
considered, the proposed exception, in all other respects, conforms to the applicable regulation
or standards of the zone in which it is to be located. This is satisfied because the building
official will review the site plan to determine all applicable requirements are satisfied.
Grenis stated that the seventh criterion that the proposed use will be consistent with the
Board of Adjustment
September 14, 2011
Page 8 of 14
Comprehensive Plan. This is satisfied based on the Comprehensive Plan language regarding
the industrial park and surrounding land being industrial park with further residential uses farther
to the north.
Jennings stated that under standard two in the findings of fact that the Board also required the
paving of the drive within two years to mitigate dust issue.
Sheerin adopted what has been presented.
Steve Ballard spoke stating he was a lawyer representing the Prybil Family Investments. He
had a question as to if he had the correct site plan that was discussed earlier. Sheerin noted he
was looking at the wrong drawing and Walz gave him the correct one.
Eckstein added to general criterion six to make clear that the building permit needs to be
approved by the City.
A vote was taken and the motion declared approved 5 -0.
EXC11- 00009: Discussion of an application submitted by Bean Shack for a special
exception to establish a drive - through use to be located in the Community Commercial
(CC -2) zone at Gateway Plaza at Highway 1 West and South Riverside Drive.
Walz showed the location of the CC -2 zone at the intersection of South Riverside Drive and
State Highway 1. She clarified pointing out yellow arrows on the map stating that they are
pointing to frontage roads, which are still a part of the public right of way. Walz stated she
wanted to clarify this because in text she was describes a circular drive and that would be the
drive that is inside of the parking lot, that is on the private property.
Walz showed on an aerial the area that shows where the drive through will be located. Walz
also pointed out where the main entrance was from Highway 1 and the main entrance from
Riverside Drive. The drive through is about 180feet from the main entrance. The stand itself is
small. It is a ten foot by fifteen foot stand and, though it does have access to electric utility, it
does not connect to public water. They will provide their own water in compliance with health
standards. That limits what the stand can be used for.
Walz stated that this is an unusual drive - through to bring to the Board because normally staff
recommends more structural separation. In this case the shopping center has far more parking
than it is required. It has more than four hundred fifty parking spaces and fewer than two
hundred are required. This will eat up some of that parking.
There was previously a coffee stand at this location where there are now orange barrels. That
coffee stand went away some time ago. It was misclassified when it was established —it should
have gone through a special exception process and it didn't. That was an error on staff's part.
The use has gone away so any right to that use is no longer existent.
Walz stated they had transportation engineers go out and look at the site and make a
recommendation for how staff might allow a drive - through of this minimal intensity in size. Their
recommendation was to keep the two bracketing parking rows as they are. She pointed out on
Board of Adjustment
September 14, 2011
Page 9 of 14
the map the location of the stand in the center of two parking rows with a landscaped curved
island. There is a light pole in that area. Shortening the one parking row opens up some space
for cars that are accessing the stand to circulate in the same direction as cars that are going to
park without blocking the flow of circulation.
The applicant has indicated that it is a coffee stand —that it is principally a beverage stand. The
hours of operation are 6 a.m. to 6 p.m. with the peak hours being earlier than 10 in the morning.
That will not create a conflict with the other retail operations at the site. There are some that
open as early as 8 in the morning but their peak hours wouldn't be that early.
Walz stated that there was space for three cars to stack on the east side of the coffee stand
without being left out in the drive— they can be adjacent to the drive. Whereas cars accessing
the west window will be in the circular drive stacking, but there is enough space that cars can go
around on this drive because it's fairly wide. Because the location of the stand on the lot is
away from the other uses most of the parking going to be clustered down around the building.
That was the reasons for staff to come up with this particular recommendation and for saying
that this use would be appropriate on the site. Rather than going through all of the criteria if the
Board has specific questions about what is being proposed she would answer any questions as
asked.
Plagge asked if on the western side any more than one car would essentially block the end
road. Walz confirmed that is correct. Plagge asked if that is not viewed as that big of a deal.
Walz stated that because there is so much parking staff feels it wouldn't be keeping someone
from accessing the parking. There are other rows that they can go to and they could get around
and still get close to the retail uses they would be accessing.
Walz stated that the parking area is not in conformance with the current zoning requirements.
Typically there would be terminal islands at the end of each row and there would be
landscaping. Staff talked about putting terminal islands on the bracketing rows and the
transportation folks did not think that was a good idea in such a large lot. Given that the stand is
small in its intensity and so small in size. The other thing that this lacks is that there aren't
pedestrian facilities on this parking lot. Given the intensity and the size of the place it was staff's
view that it really wouldn't be practical for them to construct all of those facilities given the
limited size of the use within the large lot.
Eckstein said she read the newspaper this morning before she read the documents for this
meeting and there was a notice about this coffee stand coming to this parking lot. When she
saw it in their reading she was surprised by the order of events. Walz confirmed she was
surprised as well and stated that one never knows what the newspaper will print. She stated
that she was never contacted and that she cannot explain the article. Eckstein stated that
would be a little bit off protocol. Walz and confirmed but said it isn't necessarily unusual.
Eckstein asked if the staff considered any possibility that anybody would ever get out of their car
on a really nice day and want to sit by a picnic table by this place or something. Walz stated
that the applicant's goal was to just have a drive - through stand. Sheerin asked if there would be
any signage that would state that you cannot walk up. Walz stated she did not think so because
there has been none proposed. Sheerin asked if Eckstein was concerned about safety.
Eckstein stated that if she owned a coffee stand it would occur to her pretty quickly that in nice
weather it would be nice to have an umbrella table or a picnic table something that is right next
Board of Adjustment
September 14, 2011
Page 10 of 14
to the place. Walz asked Eckstein if she wished for them to include that or if she wished to
preclude them from doing that. Eckstein stated neither, she wished to include it in the
discussion if it is at all a possibility so that it might be allowed.
Walz stated that it was not unreasonable to think that people who are using this shopping
center — either employees or people who are already parked that have gone into one of the
retail —might choose to walk out to the coffee stand to use it. Staff's sense was that because in
general this isn't a pedestrian area —it's a long two incredibly busy streets that do not have
sidewalks or at least not on that side of the street— that the likelihood that there would be an
kind of significant pedestrian traffic is pretty limited. However, there may be people within the
shopping center that would use it.
Jennings stated that his information is dated that in the 1980's he worked and did not own a car
in a nearby building that is now occupied by the Iowa City School District, it was a Blooming
Prairie warehouse. He stated he was constantly on foot walking around when this was formally
Wardway Plaza and Montgomery Ward's was the anchor store for the area. The most popular
place for them to eat was at the Wendy's that was across the street on the corner. They
constantly made pedestrian use of a non - pedestrian friendly place. Jennings stated he thinks it
is valid to look at it and say that the owners of this larger area the employees or the businesses
that will be located there in the future will use the site.
Sheerin asked if the staff knew what happened to the previous stand. Walz stated it went out of
business. Sheerin clarified and asked if the people walked up to the stand or if that was
unknown. Walz stated that was unknown but she would assume that there would be people
from this shopping center who would walk up. Sheerin asked if it has been evaluated the safety
of that. Walz stated that the staff only talked about different scenarios and that their view was
that given the limited scale of this, it should not be required. If it were something like a Wendy's
they would be requiring such facilities. It was something that staff discussed and this is an area
of the lot that is not busy, and given that the use is so limited staff did not think it was
reasonable to ask them to construct pedestrian facilities. Staff did not think it rose to the level
that would make it a practical requirement— that is a subjective call but that is the Staff's view.
Eckstein stated that these coffee kiosk owners are renting space on this parking lot. Walz
stated that yes they would be renting space and she would need to ask the applicant the
specifics. It is her understanding that it is a modular unit that will be placed there. It is not as
temporary as a cart, but it is not as permanent as a building with a complete foundation.
Eckstein stated she is wondering who would pay for the pedestrian facilities in the parking lot if
they were required. Holecek stated that it depends on the terms of the lease typically. Walz
stated that often those are considered lease hold improvements and they fall to the applicant.
Grenis asked if the site plan stipulates the pavement markings, just the arrows, or the pavement
parking lines too. He stated that the last time he was out there the parking lines were pretty
faded. Walz stated that if the parking lines are a concern then the Board would want to make
that part of the condition of the special exception. Staff was contemplating striping of the actual
drive through and stacking space. Grenis stated that site plan would include the directional
arrows in stacking space. Walz confirmed.
Sam Gilbaugh, Iowa City (representing the Bean Shack.) Sheerin asked if he had anything to
add to the Staff's report. Gilbaugh stated not specifically. Sheerin asked if the Board had any
Board of Adjustment
September 14, 2011
Page 11 of 14
questions for the applicant. Eckstein stated she had the picnic table question. Gilbaugh
responded stating that with the heavy traffic and no pedestrian specific area and high traffic with
a 35 mile per hour speed limit it is pretty fast compared to other places it is rare to see someone
crossing the street and it is rare to see someone walking around there. He stated his point is
not to get someone to sit down; they do not want picnic tables. They want people coming
through with their cars picking up coffee within ninety seconds to three minutes and leaving
within the 6 to 9 o'clock time frames. The goal is convenience and coffee. Pedestrians are not
likely to be walking around at that time. People walking up to one of these areas is as likely as
someone walking up through a Wendy's drive - through. Gilbaugh stated he didn't think there
would be a safety hazard.
Jennings asked if he would see it as a benefit to be pedestrian friendly. If the employees of the
area turned out to be the main customers would they want to accommodate them in some way
by forming and impromptu break area? Sheerin asked if the applicant was familiar with the
previous coffee stand. Gilbaugh stated he has tried to contact the owner but he is out of state —
out of touch. He stated he has talked to Jerry Ambrose the owner of the lot and he said that he
knew the guy but never bought his coffee. He stated he had no idea of the type of building it
was, the structural integrity or how it was run. Walz stated that it was smaller a cart. It was
somewhat, for lack of a better word, primitive.
Sheerin opened the public discussion. She asked if anyone would like to speak in favor of the
application. There was none. She asked if anyone would like to speak in opposition to the
application. Sheerin asked if staff had any additional comments. Walz stated she did not.
Sheerin closed the public discussion.
Sheerin asked if the Board had any discussion. There was none.
Jennings moved to accept EXC11 -00009 by the applicant Bean Shack and Sam Gilbaugh.
Special exception to allow a drive through facility in a Community Commercial CC -2 zone
located at Gateway Plaza at Highway 1 West and S. Riverside Drive to the conditions as
written in the staff report as recommended.
Grenis sconded.
Plagge reported the specific standards. The Board finds EXC11 -00009 to meet the specific
standards. One: the Board finds that the shopping center is not adjacent to any residential
property zones. The proposed site plan shows that up to three cars access to the drive - through
on the east side for any stacking that occurs on the drive isle. Vehicles accessing the coffee
stand on the west side will stack along the circulation drive that serves the lot. The site plan
indicates approximately 38 feet between the stand and the north edge of the drive. The Board
feels that this provides adequate space for the vehicles to pass around stacking cars. The
drive - through coffee stand is located towards Highway 1, away from the most active portion of
the parking lot. Because the drive- through is located approximately one 180 feet from the
shopping center, it is unlikely to have any impact on the public right -of -way. Given the proposed
use of the stand, the Board anticipates that the peak times for the drive - through will be in the
morning most likely before 10 a.m., minimizing potential conflicts with peak business hours for
the other retail uses.
Board of Adjustment
September 14, 2011
Page 12 of 14
Standard 2, the Board finds to meet these standards the proposed drive - through will be
accessed from within the private parking. The drive - through is located on the northeast side of
the parking area away from the shopping center. The road is designed to accommodate this
level of traffic.
Standard 3, the Board finds that the drive- through lanes are set back more than twenty feet
from the nearest property line. The adjacent green space to the north, which is located in the
Highway 1 right -of -way, has small shrubs that meet the S -2 standards.
Standard 4, the Board finds that any exterior lighting is included in the signage will be reviewed
by the building department as part of the permitting process and all lighting and sign standards
must be satisfied in order for the occupancy permit to be issued.
Plagge reported the general standards. The Board finds it to meet the first general standard
because Highway 1 and the private drive entrance to the shopping center are designed to
accommodate the levels of traffic anticipated. It is located away from the main entrance and will
not back up onto public roads.
General standard 2: the Board finds it to meet this standard because the proposed drive -
through is located away from any commercial uses.
General standard 3: the Board finds it to meet this standard because a similar coffee stand
existed in this location for several years prior and did not impact any of the adjacent businesses
or the traffic circulation. Also, the size of the stand it limited to ten by fifteen feet.
General standard 4: electrical services are available at the stand. It provides its own water in
compliance to the regulations at the state and health department. All the facilities and drainage
are provided for the shopping center.
General standard 5: the Board finds it to meet the standard because it will not stack onto public
streets and there is efficient parking space and leeway for any traffic in the parking space.
General standard 6: a previously discussed the parking area is not in compliance to the code
requirements. It lacks external islands for the parking, no shade trees, and perimeter screening,
pedestrian facilities. Given the limited size and intensity the use of the proposed coffee stand
and the previous existence of the last coffee stand the Board feels it is reasonable to allow this
proposed use despite the conformities. The building officials will review the site plan to
determine any zoning requirements for lighting and signage is in compliance with the zoning
code. All applicable zoning requirements must be met for the building permit to be issued.
General standard seven, this use will be consistent with the Comprehensive Plan as amended.
The Board finds it to meet this standard because the Comprehensive Plan does not specifically
address this issue. The Southwest District Plan identifies this area appropriate for a Highway
oriented commercial development.
Eckstein added to the findings of fact that the parking lot is out of compliance with a screening
requirements but that is not the responsibility of this applicant for this use.
Sheerin adopted the standards.
Board of Adjustment
September 14, 2011
Page 13 of 14
A vote was taken and the motion carried 5 -0.
BOARD OF ADJUSTMENT INFORMATION:
Walz stated that she did not know of any applications coming through in October but that could
change. If anyone is not going to be available in October they would need to let her know in the
next few days so that she is aware.
ADJOURNMENT:
Jennings moved to adjourn.
Plagge seconded.
The meeting was adjourned on a 5 -0 vote.
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MINUTES
HUMAN RIGHTS COMMISSION
September 20, 2011
Lobby Conference Room
PRELIMINARY
i;1pi
vj
Members Present: Orville Townsend Sr., Howard Cowen, David Brown, Diane Finnerty, Harry Olmstead,
Wangui Gathua, Connie Goeb, Martha Lubaroff.
Absent:
Staff Present:
Dianne Day.
Stefanie Bowers.
Others Present: Hannah Downing, Stephanie Mulstay, Dave Leshtz, Maryann Dennis.
RECOMMENDATIONS TO COUNCIL: None.
CALL TO ORDER
Commission Vice Chair Goeb called the meeting to order at 18:00.
PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA: None.
CONSIDERATION OF THE MINUTES OF THE Auaust 16, 2011 MEETING:
Commissioner Townsend, moved to approve.
Commissioner Olmstead seconded.
The motion passed 6 -0. (Cowen and Gathua not present for vote)
INDIVIDUAL IN A SERVICE AWARD
Commissioner Townsend, David Leshtz and Maryann Dennis suggested the Commission rename the
Individual in a Service Organization Award to the Linda Severson Award in light of Linda's contributions to
human rights and her lifelong commitment to service.
Commissioner Townsend, moved
Commissioner Olmstead seconded.
The motion passed 8 -0.
REM IOWA HOST HOME MODEL
Presenter was not able to attend meeting.
LEAGUE OF WOMEN VOTERS OF JOHNSON COUNTY CONSTITUTION SERIES
Bowers will follow up on a few related matters such as topic, disclaimer on flyer re: accommodations and views
of speakers.
13th ANNUAL STRENGTHENING & VALUING LATINO /A COMMUNITIES IN IOWA CONFERENCE
Commissioner Brown and Commissioner Finnerty can serve as representatives for the Commission at this
event being held in late October. In addition, the Commission opted to donate their complimentary space at the
Conference to someone who would not otherwise be able to attend.
IOWA WOMEN'S MUSIC FESTIVAL
Commissioner Olmstead and Commissioner Finnerty represented the Commission at the Festival and reported
that the music was entertaining and the turn out really good for this event.
HUMAN RIGHTS BREAKFAST
The Breakfast will be held on October 20th at 7:30 am at the Sheraton. The Subcommittee set a day and time
to go over nominations and select recipients. Commissioner Townsend and Commissioner Goeb will take
tickets, Commissioner Brown will introduce the speaker, Commissioner Finnerty will introduce the recipients
and Commissioner Lubaroff will close the Awards.
Human Rights Commission
September 20, 2011
Page 2 of 3
IMMIGRATION SUBCOMMITTEE
A joint work session was held on 9/19/11. Based on the discussions with Council the Commission will send a
follow up memo to the Council by 10/18/11. The memo will summarize the recommendations along with a
request for specific action on certain recommendations.
Commissioner Finnerty moved
Commissioner Olmstead seconded.
The motion passed 8 -0.
FACES OF IOWA CITY
Bowers will send out brochures to speakers and begin advertising.
JUVENILE JUSTICE
Bowers, Commissioner Finnerty and Commissioner Townsend are working on programs for this series and will
report back to Commission at October meeting.
Commission Reports
Commissioner Olmstead reported on the Center for Human Rights Board meeting. The Center will be showing
Postville the documentary in late October.
ADJOURNMENT
Commissioner Olmstead moved to adjourn.
Commissioner Townsend seconded.
The motion passed 8 -0 at 19:19.
Human Rights Commission
September 20, 2011
Page 3 of 3
Human Rights Commission
ATTENDANCE RECORD
2011
(Meetina Date)
KEY:
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting /No Quorum
R = Resigned
- =Not a Member
TER
M
NAME
EXP.
1/18
2/15
3/15
4/12
5/17
6/21
7/19
8/16
9120
10/18
11/16
12/20
f
Dianne Day
1/1/12
X
X
X
X
X
X
X
X
O/E
Wangui
1/1/12
O/E
O/E
O/E
O/E
X
O/E
X
X
X
Gathua
Martha
1/1/12
O/E
O/E
X
X
X
X
X
O/E
X
Lubaroff
Howard
1/1/13
X
X
X
O/E
O/E
O/E
X
O/E
X
Cowen
Constance
1/1/13
X
X
X
O/E
X
O/E
X
X
X
Goeb
Harry
1/1/13
O/E
X
X
X
X
X
X
X
X
Olmstead
(8 -1 -2010)
Orville
1/1/14
X
X
X
X
X
X
X
X
X
Townsend,
Sr.
Diane
111/14
X
X
X
X
O/E
X
X
X
X
Finnerty
David B.
1/1/14
X
X
X
O/E
O/E
O/E
X
O/E
X
Brown
KEY:
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting /No Quorum
R = Resigned
- =Not a Member
DRAFT
POLICE CITIZENS REVIEW BOARD
MINUTES — September 27, 2011
IN
CALL TO ORDER:
Chair Donald King called the meeting to order at 5:30 P.M.
MEMBERS PRESENT:
Peter Jochimsen, Joe Treloar
MEMBERS ABSENT:
Melissa Jensen, Royceann Porter
STAFF PRESENT:
Staff Catherine and Kellie Tuttle
OTHERS PRESENT:
Captain Wyss and Chief Hargadine of the ICPD; Students from UI Report
and Writing class
RECOMMENDATIONS TO COUNCIL
None
CONSENT
CALENDAR Motion by Treloar and seconded Jochimsen by to adopt the consent calendar as
presented or amended.
• Minutes of the meeting on 07/12/11
• ICPD General Order 89 -04 (Civil Rights)
• ICPD General Order 99 -02 (Alarm -Open Door Response)
• ICPD General Order 99 -05 (Use of Force)
• ICPD General Order 99 -11 (Arrests)
• ICPD General Order 07 -01 (Patrol Rifle)
• ICPD Use of Force Report — March 2011
• ICPD Use of Force Report —April 2011
• ICPD Department Memo #11 -18 (March -April 2011 Use of Force Review)
• ICPD Bar Check Report (PAULA) — June 2011
• ICPD Bar Check Report (PAULA) — July, 2011
• ICPD Bar Check Report (PAULA) — August, 2011
King reminded staff that the Board had agreed to not include general orders in
the meeting packets since they were available on -line. King inquired about
receiving packets electronically. Tuttle said she would send out a test packet for
the Board to look at and they could discuss it further at the next meeting.
Motion carried, 3/0, Jensen and Porter absent.
OLD BUSINESS None.
NEW BUSINESS Community Forum — In the past the Board has held the Community Forum in
November. After discussion the Board decided to hold the forum in April and
directed staff to check dates available at the Iowa City Library.
Nominating Committee - Treloar and King volunteered to be on the nominating
committee and will meet and report back to the Board at the next meeting.
September 27, 2011
Page 2
PAULA Reports — King suggested that the Board not receive PAULA reports
anymore since they don't use them for anything. After discussion it was decided
that they would be included in the next packet and the Board could discuss at the
next meeting when everyone was there.
PUBLIC
DISCUSSION None.
BOARD
INFORMATION None.
STAFF
INFORMATION Tuttle informed the Board that the Human Rights Commission had sent some
recommendations to the City Council on Issues of Immigration and Building Safe
Communities for All. Within those recommendations was to create a standing
Immigrant Review Committee with members including (1) member of the Police
Citizen Review Board. Tuttle stated that the recommendations were going out to
staff for further review /discussion and she would keep the Board informed.
EXECUTIVE
SESSION Motion by Treloar and seconded by Jochimsen to adjourn into Executive Session
based on Section 21.5(1)(a) of the Code of Iowa to review or discuss records
which are required or authorized by state or federal law to be kept confidential or
to be kept confidential as a condition for that government body's possession or
continued receipt of federal funds, and 22.7(11) personal information in
confidential personnel records of public bodies including but not limited to cities,
boards of supervisors and school districts, and 22 -7(5) police officer investigative
reports, except where disclosure is authorized elsewhere in the Code; and
22.7(18) Communications not required by law, rule or procedure that are made to
a government body or to any of its employees by identified persons outside of
government, to the extent that the government body receiving those
communications from such persons outside of government could reasonably
believe that those persons would be discouraged from making them to that
government body if they were available for general public examination.
Motion carried, 3/0, Jensen and Porter absent.
Open session adjourned at 5:45 P.M.
Break (5:45 -5:54) for Board members to answer questions from the UI Report
and Writing class.
REGULAR
SESSION Returned to open session at 7:10 P.M.
Motion by Jochimsen, seconded by Treloar to set the level of review for PCRB
Complaint #11 -01 to 8- 8- 7(B)(1)(b), Interview /meet with complainant and 8 -8-
7(B)(1)(c), Interview /meet with named officer(s) and other officers.
Motion carried, 3/0, Jensen and Porter absent.
PCRB
September 27, 2011
Page 3
Motion by Treloar, seconded by Jochimsen to request a 45 -day extension for
PCRB Complaint #11 -01, due to timelines and scheduling. Motion carried, 3/0,
Jensen and Porter absent.
TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change)
• October 12, 2011, 5:30 PM, Lobby Conference Rm
• October 25, 2011, 5:30 PM, Lobby Conference Rm
• November 8, 2011, 5:30 PM, Lobby Conference Rm
Motion by Jochimsen, seconded by Porter to hold a special executive session
meeting on October 12th at 5:30 P.M. Motion carried, 3/0, Jensen and Porter
absent.
ADJOURNMENT Motion by Jochimsen, seconded by Treloar to adjourn. Motion carried, 3/0,
Jensen and Porter absent. Meeting adjourned at 7:13 P.M.
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