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HomeMy WebLinkAbout2011-10-20 Info Packet/ = 1 III Ix Pk :" 0Z �f! T CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET MISCELLANEOUS October 20, 2011 IP1 Council Meetings and Work Session Agenaa IP2 Letter to City Manager from John Hefley, Coordinator of Iowa City East Tackle Football: Maintenance of football field at Scott Park IP3 Letter from Senator Grassley: Concerns on Metropolitan Planning Organizations (MPO's) IP4 Invitation: Legislative Open House, November 22, 2011 IP5 Iowa City Police Department Bar Check Report — September 2011 IP6 Email from Transportation Planner to Fred Grems: Court Street Bulb Outlets & Chokers IP7 Miller Orchard Neighborhood Association Newsletter - IP8 Grant Wood Neighborhood Association Newsletter — November 2011 IP9 Criminal Justice Coordinating Committee & Johnson County Board of Supervisors joint meeting minutes — September 7, 2011 IP10 City Council Economic Development Committee Draft Minutes — September 20, 2011 DRAFT MINUTES IP11 Planning & Zoning: October 6, 2011 IP12 Senior Center Commission: September 15, 2011 '�' `"'�'®'�� City Council Meeting Schedule and - .. •�._ �N CITY OF IOWA CITY Work Session Agendas October 20, 2011 www.icgov.org TENTATIVE MEETING SCHEDULE SUBJECT TO CHANGE ♦ TUESDAY, NOVEMBER 1 5:30p Special Work Session 7:00p Regular Formal Council Meeting Emma J. Harvat Hall ♦ MONDAY, NOVEMBER 21 Emma J. Harvat Hall 5:30p Special Work Session ♦ TUESDAY, NOVEMBER 22 Emma J. Harvat Hall 7:00p Special Formal Council Meeting ♦ TUESDAY, NOVEMBER 29 Beckwith Boathouse 1:00P -5:00P Special Work Session — Strategic Planning Session Terrill Mill Park 5:00p -7:00p Orientation (current and incoming Council) ♦ WEDNESDAY, NOVEMBER 30 IC School District 4:00p Joint Meeting Administrative Offices ♦ MONDAY, DECEMBER 5 Emma J. Harvat Hall 2:00p -5:30p Special Work Session — Strategic Planning Session 5:30P Regular Work Session ♦ TUESDAY, DECEMBER 6 Emma J. Harvat Hall 7:00p Regular Formal Council Meeting w �6h al d a-a 6Fb cam. oL-- ...Ve� mwc�• LL! CD 10-20-11 IP2 REPLY TO: C 135 HART SENATE OFFICE BUILDING WASHINGTON, DC 20510 -1501 (202)224-3744 e -mail: gran sley .senate.govlconact.cfm United g5tates senate 721 FEDERAL BUILDING 210 WALNUT STREET CHARLES E. GRASSLEY DES MOINES, IA 50309 -2140 (515) 288 -1145 15T AVENUE NE WASHINGTON, DC 20510 -15 September 27, 2011 ❑ 150 SUITE 325 CEDAR RAPIDS, IA 52401 (319)363 -6832 The Honorable Matthew J. Hayek 410 East Washington Street Iowa City, Iowa 52240 Dear Mayor Hayek: Thank you for taking the time to contact me. REPLY TO: �] 103 FEDERAL COU 10-20-11 320 6TH STREET I P3 Sioux CITY, IA 51 (712) 233 -1860 [� 210 WATERLOO BUILDING 531 COMMERCIAL STREET WATERLOO, IA 50701 -5497 (319)232 -6657 C] 131 WEST 3RD STREET SUITE 180 DAVENPORT, IA 52801 -1419 (563)322 -4331 Ll 307 FEDERAL BUILDING 8 SOUTH 6TH STREET COUNCIL BLUFFS, IA 51501 -4204 (712)322 -7103 It is always good to hear from Iowa communities. y I appreciate knowing of our concerns regarding any effort to eliminate Metropolitan Planning Organizations (MPOs) with populations of less than 200,000 and your interest in at least randfathering existing MPOs under 200,000 in population on reauthorizing oO threshold designation g changes are enacted. Congress is currently wor ing on transportation laws. I will keep your comments in mind as the legislative process continues. Thank you again for your letter CEG /sk RANKING MEMBER, JUDICIARY I look forward to working with you in the future. Sincerely, Charles E. Grassley United States Senator Committee Assignments: AGRICULTURE BUDGET FINANCE PRINTED ON RECYCLED PAPER CO- CHAIRMAN, INTERNATIONAL ONTROCAUCUOTICS Legislative Open House 2011 Page 1 of 2 IN Please join us for the 2011 Legislative Open House Tuesday, owember 22, 2011 4:00 — 6:00 P.M. C:oralville City Hall 1.5127 1h Street Coralville 1010 Legislative Open 11 ouse Time to meet with legislators informally and enjoy refreshments is provided from 4:00 to 4:30. A formal program follows, which allows legislators the opportunity to give their views on the upcoming session and includes time for questions and answers. City and county off iclals and members of the general a public are encouraged to attend. Please feel free: to coxmc.T vi aamx -ria forward this invitation to others. FsSCafiillntietLWIC:�OiGanm ToS eel Ely"!W, Ste Ie7a! � :sir W�i,lA57 +62 Mew 319-365-Ml tnak> t This event is cosponsored by ECICOG, the Iowa League of Cities, the Iowa State Association of Counties, and the City of Coratville, East Central Iowa Council of Governmers Your Regional Planning Agency www.ecicoq.orq Fs>ns rd ema9 This wail � cant to rni WriiekmA -NNrrn by h1wv.rm 4aA- rm -ora I Iowa City Police Department 1P5 Bar Check Report - September, 2011 FILED Possession of Alcohol Under the Legal Age (PAULA) Under 21 Charges Numbers are reflective of only Iowa City Police activity 2011 OCT If, AXi 9- 12 Business Name Occupancy (occupancy loads last updated Oct 2008) Monthly Totals Bar Checks Under2l PAULA Prev 12 Month Totals Bar Checks Under2l PAULA Uno,041 ,1 ]..,L✓P�kWA R'�tio "� I " f71CtI�T "° (Prey 12 Mo) (Prev 12 Mo) Airliner— 223 10 0 3 77 0 28 0 0.3636364 American Legion 140 8 0 1 0 0.125 Aoeshe Restaurant 156 0 0 0 0 0 Atlas World Grill 165 0 0 0 0 0 Blackstone— 297 0 0 0 0 0 Blue Moose 436 16 3 2 69 6 3 0.0869565 0.0434783 Bluebird Diner 82 0 0 0 0 0 Bob's Your Uncle *" 260 0 0 0 0 0 Bo- James 200 6 0 0 36 0 0 0 0 Bread Garden Market & Bakery 0 0 0 0 0 Brothers Bar & Grill, [It's] 556 24 3 8 159 17 33 0.1069182 0.2075472 Brown Bottle, [The]— 289 0 0 0 0 0 Buffalo Wild Wings Grill & Bar— 189 1 0 0 4 0 0 0 0 Caliente Night Club 498 34 3 0 0.0882353 0 Carl & Ernie's Pub & Grill 92 1 0 0 15 0 0 0 0 Carlos O'Kelly's' 299 0 0 0 0 0 Chef's Table 162 0 0 0 0 0 Chili Yummy Yummy Chili 4 0 1 0 0.25 Chipotle Mexican Grill— 119 0 0 0 0 0 Club Car, [The] 56 2 0 0 0 0 Coaches Corner 160 5 0 0 0 0 Colonial Lanes— 502 4 0 0 0 0 Dave's Foxhead Tavern 87 6 0 0 0 0 DC's 120 8 0 0 76 7 4 0.0921053 0.0526316 Deadwood, [The] 218 3 0 0 20 0 0 0 0 Devotay— 45 0 0 0 0 0 Donnelly's Pub 49 2 0 0 16 1 0 0.0625 0 Friday, October 14, 2011 Page 1 of 4 Dublin Underground, [The] 57 3 0 0 16 0 0 0 0 Eagle's, [Fraternal Order of] 315 0 0 0 0 0 El Banditos 25 0 0 0 0 0 El Dorado Mexican Restaurant 104 0 0 0 0 0 El Ranchero Mexican Restaurant 161 0 0 0 0 0 Elks #590, [BPO] 205 0 0 0 0 0 Englert Theatre— 838 0 0 0 0 0 Fieldhouse 178 9 2 0 76 5 0 0.0657895 0 First Avenue Club— 280 0 0 0 0 0 Formosa Asian Cuisine— 149 0 0 0 0 0 Gabes 261 4 0 0 29 5 0 0.1724138 0 George's Buffet 75 5 0 0 0 0 Gilbert St Piano Lounge 114 6 0 0 0 0 Givanni's— 158 0 0 0 0 0 Godfather's Pizza— 170 0 0 0 0 0 Graze— 49 0 0 0 0 0 Grizzly's South Side Pub 265 10 3 3 0.3 0.3 Hawkeye Hideaway 94 3 0 0 0 0 Hilltop Lounge, [The] 90 4 0 0 0 0 IC Ugly's 72 6 0 0 0 0 India Caf, 100 0 0 0 0 0 Jimmy Jack's Rib Shack 71 0 0 0 0 0 Jobsite 120 1 0 0 16 0 0 0 0 Joe's Place 281 7 0 0 39 0 0 0 0 Joseph's Steak House— 226 0 0 0 0 0 La Reyna 49 0 0 0 0 0 Library, [The] 420 14 0 1 29 0 1 0 0.0344828 Linn Street Caf, �' 80 0 0 0 0 0 Los PI ^ -� "y 161 taw ;':..;.a 0 0 0 0 0 Marti 200 10 1 0 59 18 3 0.3050847 0.0508475 Masalj_.� 46 0 0 0 0 0 MekoTpestaur t, — e r= 89 0 0 0 0 0 Micky's— , 98 5 1 0 21 1 3 0.0476190 0.1428571 t�s Friday, October 14, 2011 Page 2 of 4 Mill Restaurant, [The] 325 Moose, [Loyal Order of] 476 Morgan's, [Sheraton] 231 Motley Cow Cafe 82 Okoboji Grill— 222 Old Capitol Brew Works 294 One - Twenty -Six 105 Orchard Green Restaurant— 200 Oyama Sushi Japanese Restaurant 87 Pagliai's Pizza— 113 Panchero's (Clinton St)— 62 Panchero's Grill (Riverside Dr)— 95 Pints 180 Pit Smokehouse— 40 Pizza Hut— 116 Pizza Ranch— 226 Quality Inn /Highlander 971 Quinton's Bar & Deli 149 Red Avocado, [The] 47 Rick's Grille & Spirits 120 Riverside Theatre— 118 Saloon— 120 Sam's Pizza— 174 Sanctuary Restaurant, [The] 132 Shakespeare's 90 Short's Burger & Shine— 56 Sports Column 400 Studio 13 206 Summit. [The]— 736 Sushi Popo .,y 84 T. Spoons— 102 3 0.0571429 Takanapestaut— . 148 0 0 TCB e --• 250 0 0 fl. CD t 0 � 0 Friday, October 14, T11 0 11 2 1 3 2 18 23 1 8 0 0 0 0 0 6 0 0 D 0 1 02 0 5 9 1 0 8 1 0 0.125 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 5 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 70 4 3 0.0571429 0.0428571 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 10 0 0 0 0 0 0 0 0 0 2 0 0 0 0 0 0 0 0 0 5 0 0 0 0 25 0 23 0 0.92 4 0 0 0 0 11 0 0 0 0 10 0 0 0 0 100 12 28 0.12 0.28 20 0 0 0 0 178 16 65 0.0898876 0.3651685 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 68 2 0 0.0294118 0 Page 3 of 4 Thai Flavors 60 0 0 Thai Spice 91 0 Times Club @ Prairie Lights 60 0 0 Union Bar 854 21 9 VFW Post #3949 197 0 0 Vine Tavern, [The] 170 4 0 Wig & Pen Pizza Pub 154 0.2142857 Yacht Club, [Iowa City] 206 6 0 Zio Johno's Spaghetti House 94 0 39 Z'Mariks Noodle House 47 0 0.1025641 223 25 Totals Off Premise 0 0 Grand Totals * includes outdoor seating area exception to 21 ordinance ivy _.. -.r' CD 0 0 0 0.2597403 0 0 0 0.0294118 0 0 0.1470409 0 Friday, October 14, 2011 Page 4 of 4 0 0 0 0 0 0 0 0 0 0 0 0 10 154 33 40 0.2142857 7 0 0 0 0 39 4 0 0.1025641 0 0 0 0 0 68 3 2 0.0441176 0 0 0 0 0 0 0 0 40 1639 141 241 0.0860281 0 0 1 0 0 0 40 241 0 0 0 0.2597403 0 0 0 0.0294118 0 0 0.1470409 0 Friday, October 14, 2011 Page 4 of 4 IP6 Marian Karr From: Tom Markus Sent: Tuesday, October 18, 2011 9:21 AM To: Marian Karr; Adam Bentley Subject: FW: Court Street Bulb Outs & Chokers Info to attach to previous correspondance From: John Yapp Sent: Tuesday, October 18, 2011 8:32 AM To: Tom Markus; 'Grems, Fred' Cc: Miller, Scott; Miller, Kayla; Paul Bobek; Kent Ralston; Darian Nagle -Gamm; John Yapp Subject: RE: Court Street Bulb Outs & Chokers Good morning Mr Grems — thank you for your note. The City's traffic calming program is intended to provide a means by which residents of a residential street may petition the City for physical changes to their street where there is a measured traffic speed and /or volume issue. We had received a petition from residents of Court St between Summit St and Muscatine Ave, and the follow -up traffic study confirmed they have high traffic volumes (approx. 3,800 vehicles per day) and speeds (over 30 MPH) for a residential street. We had a neighborhood meeting, and curb bump -outs and chokers were one of the options identified which would slow down traffic. I think the Press Citizen article was focusing on the tension between residents of a street and the traveling public and service vehicles (including buses) which depend on a street for access. This is an ongoing issue on many of our streets, particularly as we continue to see population growth in the metro area. We've not yet started design of any physical improvements to Court St — the first step will be a survey and some preliminary design work to determine design options. We'll include you in the process when we have some options to consider. It is our practice to get input from other public services which use a street including Police, Fire, Public Transit etc. before any designs are finalized. Ultimately, we will forward a recommendation to City Council for approval of a project, with any comments from agencies such as yourself. Our goal is not to restrict traffic, it is to slow traffic down while still allowing access. Looks like we have your contact information in your email —we'll be in touch. John Yapp, Transportation Planner From: Tom Markus Sent: Monday, October 17, 2011 11:43 AM To: 'Grems, Fred' Cc: Miller, Scott; Miller, Kayla; Paul Bobek; John Yapp Subject: RE: Court Street Bulb Outs & Chokers By copy to John Yapp I am asking him to review and comment on your concerns. From: Grems, Fred [ mailto: fgrems @durhamschoolservices.com] Sent: Monday, October 17, 2011 10:17 AM To: Tom Markus Cc: Miller, Scott; Miller, Kayla; Paul Bobek Subject: Court Street Bulb Outs & Chokers i Mr. Markus, I read with interest the article in Saturday's Press Citizen concerning the installation of bulb outs & chokers along Court Street in Iowa City. Durham School Services provides busing to Longfellow Elementary School in this neighborhood. I am concerned about our buses ability to make turns onto Court Street from Clark Street or Oakland Avenue. This section of Court Street is not very wide so it takes most of the street to make a turn with a 40 foot bus. While I understand the resident's concerns with traffic speed in the area I believe that the installation of bulb outs /chokers would make Court Street unsafe for my buses to use. This would greatly handicap our ability to bus children to Longfellow Elementary. Prior to any final decision regarding this issue I would appreciate the opportunity to meet with you or your staff to discuss the placement and design of the bulb outs & chokers. Thank you! Fred Fredric J. Grems General Manager Durham School Services 2185 South Gilbert Street Iowa City, IA 52240 319 - 354 -1304 (0) 319 - 631 -1310 (C) 319 - 354 -4398 (F) 75213 Internal The information contained in or attached to this e -mail is intended only for the use of the addressee. If you are not the intended recipient of this e -mail, or a person responsible for delivering it to the intended recipient, you are strictly prohibited from disclosing, copying, distributing, or retaining this e -mail or any part of it. It may contain information which is confidential and /or covered by legal, professional or other privilege under applicable law. If you have received this e -mail in error, please notify the author by replying to this e -mail immediately and delete this e -mail from your system. The views expressed in this communication may not necessarily be the views held by National Express Corporation, supporting Durham School Services and Stock Transportation, and the said companies and their respective directors, officers and employees make no representation, nor accept any liability, regarding its accuracy or completeness, unless expressly stated to the contrary. October 2011 Miller Orchard Neighborhood Association Neighborhood Representatives Mary Knudson Mark Cannon Community harden Coordinator Katherine Parker Bryden Newsletter Editor Paula Swygard Iowa City Neighborhood Servlces Coordinator Marcia Bollinger marcia-bollinger@lowaclty.org Between Newsletters If you have questions or need further Information between newsletters, or to be added to the MONA news e-mail list, send your name and e-mail address to: m i I le r. o rc ha rd. ne ig h bo rh ood @gmail.com IP7 Miller Orchard Neighborhood Association Newsletter Roosevelt Update by Mary Knudson On September 20, 2011, Miller Orchard Neighborhood Association (MONA) residents met with Iowa City Schools Superintendent Stephen Murley to continue our discussion of the repurposing of Roosevelt. The following is a recap of that meeting. First, a little background. Last April, MONA residents met for the first time with Superinten- dent Murley. At that time, there were no plans in progress regarding the repurposing of Roosevelt. Instead, MONA residents discussed what they would like (or not like) to see on the property. As MONA has already a high number of apartments in the neighborhood, and because MONA desires a building be put on the Roosevelt spot that enhances the neigh- borhood and doesn't add significant traffic to Benton Street, neighbors expressed they did not want high density apartments put on the site. Ideally, they would like to see the original building (designed by Proudfoot) kept for multi -use purposes and the green space re- tained. If the property is sold and the building demolished, MONA residents would like to see low density housing or businesses (that do not include liquor stores and bars). In addi- tion, these buildings need to be aesthetically pleasing. Again, some additional green space and community use of the building for meetings for the neighborhood would be nice. Neighbors also thought that the City purchasing the property for a park and the use of the building for community education would also bean excellent idea. Neighbors were not keen on having the building mothballed. The Sept. 20 meeting was designed to discuss more precise plans for repurposing. Superintendent Murley informed MONA that the District is not going to repurpose the property; and discussions with the City and the University of Iowa have led the District to believe there is not interest from these two parties in the Roosevelt property. That leaves selling the property, with or without stipulations, as the main two options the District is considering regarding use of the Roosevelt ite No one s ecific idea was resented b the District but S . p p y the discussion of a retirement community and church were brought up, and in general, was met with satisfaction with the audience. Superintendent Murley re- stated the points the neighborhood participants made at the April meeting and re- iterated several times dur- Inside this Issue: ing the meeting that he intends the District to be a good neighbor and not sell the site to be used for something the neighborhood strongly objects to. He said the District will also Roosevelt Update, con't 2 work with the City to help ensure that nothing is put in that the neighborhood doesn't want. Hwy 1 Trail and Sidewalks 2 Superintendent Murley introduced one new concrete idea for use of the property. This Fall Leaf Pick -Up 3 I would be making the ravine a conservation easement. Miller Orchard Garden 3 - The appraisal price of the site, done by an outside Iowa City firm, came in at $770,000. Notes Mr. Murley will likely present to the Board of Education ideas for final sale in late October Riverhont Crossings 3 or early November. Until then, new ideas from people are welcome. The District wants to make a quick sale and doesn't want to continue maintenance on the property. They have not selected a realtor yet. See ROOSEVELT 2 UniverCity Roosevelt - Continued from Neighborhood The following are add itiona l questions or points made from the audience attending the Sept. 20 Partnership Update meeting with Superintendent Murley regarding Roosevelt : Mention was made of the fact the City is planning a very extensive Riverfront Crossing development, The UniverCity Neighbor- which includes the Miller- Orchard neighborhood. The District and interested buyers should keep hood Partnership Program in mind thatthis development is occurring and plan on usingthe Roosevelt site in a way that is continues to add to consistent with this new development. improvements to the Mil- If you had to choose between a sale that was beneficial to the neighborhood and one that wasn't and ler Orchard Neighborhood. were offered a higher bid, which would the District take? Superintendent Murley answered that it would depend on the difference in price between the two bids. One home on Douglass Would you be required to keep some of the property as green space when the sale is made? He did Court has a new owner, not know the answer to this question. and a purchase offer has Would you split the property? Superintendent Murley answered that the District had not thought of been accepted on another that idea. home also on Douglass When asked about how the negotiations between the District and a buyer will be handled, this negoti- Court with a likely closing ation will be closed. If there are concerns about the property, people need to let the District date at the end of Octo- know before it gets to this state. ber. One more home on Is there a precedent for taking neighborhood considerations when conducting the sale? Superinten- Douglass Court is under dent Murley stated a few times during the meeting that stipulations are difficult to put into a sale agreement. renovation. Timeline: Board vote to sell property: late Oct. /early Nov. Put property on the market: 1st of the Renovations are also un- New Year. New owner take possession: July 1, 2012. derway at a home on After the sale of the property, the buyer will most likely need to request rezoning of the property in Douglass Street and will order to build on the site. Residents would have an opportunity to express their opinions about be completed by the end possible site development and rezoning at the public hearings held by the Planning and Zoning Commission or at City Council meetings. of October. Additionally, a home on Giblin will begin If you have any questions or would like to voice input regard ing the future of the Roosevelt property, Mr. Murley can be reached at 509 S. Dubuque St., Iowa City IA 52240 or at the renovation process in murley.stephen @iccsd.kl2.ia.us the near future and it is hoped it is completed in I mid - November. Hwy 1 Trail and MONA Sidewalk Project Welcome to our new neighbors! 1 On September 28, 2011, representatives from the City of Iowa City and Shive - Hattery met with neighborhood residents at the Hwy 1 Trail Pre - Design meeting. A 10- foot -wide trail, which is part of the overall trail system planned for the greater Iowa City area, is being de- signed to stretch along the north side of Highway 1 and go from Orchard Street to Sunset Street. Connector sidewalks from Benton Street to Highway 1 are also included along the west side of Orchard Street, the west side of Hudson Avenue and the east side of Miller Ave- nue. Initial projections of sidewalk widths ranged from 5 -8 feet although final designs could impact those dimensions. In part, the sidewalk project grew out of neighborhood survey results in 2008 which indicated that residents in the Miller Orchard Neighborhood are frequent pedestrians with 70% of the respondents reporting walking 3 or more days per week. One of the long -term goals from the neighborhood workshop held on March 12, 2009 was completion of a neighborhood sidewalk network. In 2009, a transportation study was conducted of the Miller Orchard Neighborhood which showed a large amount of vehicular traffic on the three streets which link Benton Street to Hwy 1 and are used as cut - through streets between Benton and Hwy 1: Orchard, Hudson, and Miller. The amount of traffic raises the issue of pedestrian safety throughout the neigh- borhood. If you have any questions, need additional information, or wish to provide input into this pro- cess, please contact Josh Slattery, Civil Engineer at 356 -5149 orjosh - slattery@iowa - city.org The Miller Orchard Neighborhood Plan is available at httD:// www .icFsov.orFs/millerorchardDlan. Fall Leaf Pick -Up Tips Please do not rake leaves into the street! Leaves should never be raked into the street as they can be washed into the storm sewer and cause flooding for your neighborhood. Despite all advanced preparation, adherence to these schedules depends on weather and equipment functioning properly. Remember: Leaf burning and all open burning is banned by City ordi- nance. If you have any questions, call the City of Iowa City at 356 -5181. ® Neighborhood Gardening Notes 11if by Katherine Parker Bryden The Miller Orchard Community Garden is celebrating the end of our second growing season with a Harvest Party and Potluck on Oct. 22 (rain date Oct. 29) from noon -2 p.m. at the garden. All are welcome, whether you gardened this season or not. Bring a dish to share as well as your own plates and utensils. At the garden, you'll be able to see the fruits (and veggies) of our labors, as well as that of other community groups who have worked with us over the course of the season. The First Mennonite Church youth group laid paths in the garden at the beginning of the season. Art Professor Sarah Kanouse's Art and Ecology students built a vermicomposting unit that has been composting garden and kitchen scraps and making rich com- post to add to the garden soil next year. They also built vine tipis, IF spruced up the garden sign, and planted a sunflower wall in the spring that marked the site entrance and helped beautify the front of the lot. This autumn, her students have been work- ing on a project to make message boards for the garden, and we look forward to seeing their finished projects later in the month. They have helped with weeding and pruning, building on the good work that Iowa City Summer of Solutions did in the front garden bed. We are always welcoming new gardeners, so if you would like to tryyour hand at vegetable or flower gardening, come learn more and start thinking about next season. Or for more infor- mation, contact Katherine Parker Bryden 319 - 466- 9445 /katherinecparker @2mail.com. Riverfront Crossings Changes to the commer- cial area of the MONA neighborhood may be taking shape in the future as a part of the develop- ment of the West River - front Crossings Sub -Area of the Riverfront Crossings plan. The Riverfront Crossings District includes the West Riverfront Area (area along Riverside Drive from Myrtle Avenue south to Highway 6) which is adja- cent to the Miller Orchard Neighborhood. City plan- ners are now hosting meetings to solicit ideas from residents and busi- ness owners about how they would like to see the areas developed. To stay up -to -date, watch for information in the news and visit the City of Iowa City website at htto: //www.icgov.org/ riverfrontcrossings for information regarding the Riverfront Crossings development. Previously, students from the Urban and Regional Planning Department at the University of Iowa had worked with neighbors to create a visual represen- tation of the neighbor- hood's goal to work with businesses to improve the area. Items recently in the news include a proposal for the redevelopment of the Wendy's and car wash site by Hampton Inn. Addition- ally, the Sinclair station at the corner of Benton and Riverside has been pur- chased by Kum and Go and has undergone some changes, most notablythe removal of the gas stor- age tanks. Any further plans for the corner must undergo a site review. The Miller- Orchard Neighbor - 2011 Schedule Q hood is marked by the map Iowa city w area labeled 2. Leaf pick-up P P Leaf Removal Program 3 *, dates are Oct. 26 or 27, Nov. M E? 10 or 11, and Nov. 23. O Please rake leaves in a pile on the City right -of -way area (D 0 in front of your house w a 0 © (between the sidewalk and z O the street curbing). Be sure your pile of leaves is no fur - 0 3. ther than 5 ft back from the c t curb so the vacuum hose can 0 emaear zaa :s, O2 r ass: reach them. CcbC.rlff', � Wahr18 a limremoer low+l: za "wmw zwa:nar+e = °a Rake only leaves into piles. «� r 17 ;Rw�: r,sM,s «�� o: ©" ^ ,s w „ The vacuum cannot pick up ®'+ a1.«r:1 other types of yard waste such as sticks, brush and garden refuse. Please do not rake leaves into the street! Leaves should never be raked into the street as they can be washed into the storm sewer and cause flooding for your neighborhood. Despite all advanced preparation, adherence to these schedules depends on weather and equipment functioning properly. Remember: Leaf burning and all open burning is banned by City ordi- nance. If you have any questions, call the City of Iowa City at 356 -5181. ® Neighborhood Gardening Notes 11if by Katherine Parker Bryden The Miller Orchard Community Garden is celebrating the end of our second growing season with a Harvest Party and Potluck on Oct. 22 (rain date Oct. 29) from noon -2 p.m. at the garden. All are welcome, whether you gardened this season or not. Bring a dish to share as well as your own plates and utensils. At the garden, you'll be able to see the fruits (and veggies) of our labors, as well as that of other community groups who have worked with us over the course of the season. The First Mennonite Church youth group laid paths in the garden at the beginning of the season. Art Professor Sarah Kanouse's Art and Ecology students built a vermicomposting unit that has been composting garden and kitchen scraps and making rich com- post to add to the garden soil next year. They also built vine tipis, IF spruced up the garden sign, and planted a sunflower wall in the spring that marked the site entrance and helped beautify the front of the lot. This autumn, her students have been work- ing on a project to make message boards for the garden, and we look forward to seeing their finished projects later in the month. They have helped with weeding and pruning, building on the good work that Iowa City Summer of Solutions did in the front garden bed. We are always welcoming new gardeners, so if you would like to tryyour hand at vegetable or flower gardening, come learn more and start thinking about next season. Or for more infor- mation, contact Katherine Parker Bryden 319 - 466- 9445 /katherinecparker @2mail.com. Riverfront Crossings Changes to the commer- cial area of the MONA neighborhood may be taking shape in the future as a part of the develop- ment of the West River - front Crossings Sub -Area of the Riverfront Crossings plan. The Riverfront Crossings District includes the West Riverfront Area (area along Riverside Drive from Myrtle Avenue south to Highway 6) which is adja- cent to the Miller Orchard Neighborhood. City plan- ners are now hosting meetings to solicit ideas from residents and busi- ness owners about how they would like to see the areas developed. To stay up -to -date, watch for information in the news and visit the City of Iowa City website at htto: //www.icgov.org/ riverfrontcrossings for information regarding the Riverfront Crossings development. Previously, students from the Urban and Regional Planning Department at the University of Iowa had worked with neighbors to create a visual represen- tation of the neighbor- hood's goal to work with businesses to improve the area. Items recently in the news include a proposal for the redevelopment of the Wendy's and car wash site by Hampton Inn. Addition- ally, the Sinclair station at the corner of Benton and Riverside has been pur- chased by Kum and Go and has undergone some changes, most notablythe removal of the gas stor- age tanks. Any further plans for the corner must undergo a site review. Miller Orchard Neighborhood Association 725 West Benton Street Iowa City, IA 52246 Inside this issue: • Roosevelt Update • UniverCity Neighborhood Partnership • Hwy 1 Trail and Sidewalk Project • Fall Leaf Pick-Up Schedule • Riverfront Crossings . Miller Orchard Community Carden News Did You Know? There is a lot happening in the Miller Orchard Neighborhood! Your input is valuable and importantto help shape your neighborhood. PRST STD U.S. POSTAGE PAID Iowa City, Iowa Permit No. 155 MILLER ORCHARD NEIGHBORHOOD LETS MAKE A DIFFERENCE! If you would like to get more involved, please contact Mary Knudson at 319.400.1151 or at mary_knudson @msn.com, or email miIler.orcha rd. neighborhood@ gmail.com Sign yp to receive your neighborhood newsletter via email 1i You can subscribe to receive your neighborhood newsletter, or any other neighborhood newsletter at http. / /www. iowa -city. org/ icgov /apps /subscribeL You can also have your name removed from the hard copy mailing list by contacting Marcia Bollinger atMarcia-Bollinger@iowa-cily.org or calling 319- 356 -5237. Your neighborhood newsletter is produced by your neighborhood association. The office of Neighborhood services of the city of Iowa city prints and mails the newsletter but is not responsible for the quality or the content al though newsletters must meet the approved Neighborhood Newsletter G u ideli nes. This newsletter has been sent to all residentsof the Miller orchard area GrantWo Neighbor Association • • 6J Newsletter • November 2011 Coming soon Grant Wood Neighborhood Art Project For the average passer- by, the Sycamore Green - way Trail's head can be hard to find. That will change by summer when a new public artwork, two 8 -foot pillars covered in sparkling, colorful glass mosaic designs, will be installed at the trailhead near Grant Wood Elementary. The project will be led by local artist, and City High School art teacher, Jill Harper. She will be collaborating with high - school -aged youth of the Grant Wood neighborhood and surrounding area to create the works. The work will include scenes from the neighborhood, illustrating activities on the trail sur- rounding the four seasons of the year. "1 plan to create a representation of the trail in winter, spring, summer, and fall on each of the four sides of the two pillars. The scenes will include neigh- borhood activities and references from Grant Wood's paintings, such as land- scape style and familiar figures from his work, taking part in activities along the trail," Harper says. "I also plan to include refer- ences from the work of printmaker and sculptor and University of Iowa School of Art and Art History Alum Elizabeth Catlett. l am hoping to get more high school students from the area in- volved in the designing and production of this work, it's a great way for youth to take ownership and have a voice in their neighborhood." Currently, there are three dedicated students, pictured below, who have vol- unteered to work on the project: Kaya Bonar- Rivera and Tiara Kimber, both of the Grant Wood Neighborhood, and Yolanda Mutersbaugh Jaramillo, an alum of Grant Wood Elementary. The project is open for other high school students to join in. This work, sponsored by the City of Iowa City Public Art Program, will be similar in style to Harper's previous public work at Pheasant Hill Park. "The project is still in the design phase, and we plan to begin with the glass work in October," said Harper. "We will work after school in the art room at City High over the fall and winter months and install the glass mosaic panels once the cement structures are in place, which will be the spring Of 2012.." Further questions can be directed to Harper by e-mail at harper.jill@ iccsd.kl2.ia.us. Grant wood Neighborhood Association Grnn,WoadNughborhaad.org Coerdiaator Cindy Roberts Cindy- mbens @uiowa.edu Tracy Middleton tmmiddleron-uw @yahoo.com iYeasorsr open position Event coordinators open positions Newsletter Editor Nick Bergus nick @bergus.org ULbihe Editor Diana Lei - Butters chi - lei @uiowa.edu Commudty Garden Coordinator Alicia Trimble aticiamtrimble@yahoo.com Iowa City Neighborhood services coordinator Marcia Bollinger maxia-bollinger@iowa-city.org Care to fill an opening! Contact Cindy Roberts at Cindy - roberts @uiowa.edu. sstween Newsletters For information and announcement between issues of the almost- monthly newsletter, visit our website at grantwoodneighborhood. org. If you want to be added to the G W NA news e-mail list, send your name and e-mail address to Cindy Roberts, Cindy- roberts @uiowa.edu 11Wdon The GW NA exists to improve the overall quality of life in the Grant Wood neighborhood. The association achieves its mission by building relationships by bring its families together through social events as we as educational opponunities, enhancing safety and security, making improvements, and using our public parks and facilities to promote volunteer activism. laid IP8 Entortalning with Appetizers 6 to 8 p.m., Nov. 14 Waterfront Hy -Vee, 1720 Waterfront Dr. Do you need new ideas for holiday entertaining or a different approach for a meal? Register for this hands -on cooking class. Dietitian Kym Wroble will be your instructor, and you'll have a chance to sample and take home reci- pes for all appetizers prepared. Class will be in the Club Room located in the SE corner of the store near the dairy department. The GWNA will cover your registration fee. This class is limited to to participants. Reserve your spot soon by sending an e -mail to Cindy Rob- erts at cindy - robert @uiowa.edu by Nov. q with your name, e -mail address, and phone number. She will confirm your registration by e -mail. Easy Art Projects for Parents with Young Children 6:30 to 8 p.m., Dec. 6 Grant Wood Elementary Cafeteria This workshop is designed for parents and will provide a few easy and inexpensive art projects that can be done at home. Several different projects will be presented, and materials will be provided to complete 3 -4 projects. With winter coming, get a few more ideas you can do at home with your child. Cindy Roberts, a former elementary art teacher, is the workshop presenter. Reserve your spot soon by sending an e-mail to Cindy Roberts at cindy - robert @uiowa.edu by Nov. 18 with your name, e -mail address, and phone number. She will confirm your registration by e -mail. Funding provided by the Program to Improve Neighborhoods. Grant Wood Market Place and Holiday Market There are still opening for vendors interested in participating in the two u�l markets occurring over the next several months at the Grant Wood Elementary 1- 1 gym. A �� As you've probably heard, the Grant Wood Elementary gymnasium will be r Jam"] home to two different types of markets over the next several months. The Grant Wood Market Place will occur every first and third Saturday of each month from Nov.5 through April zr. The Grant Wood Holiday Market is an extension of the current Holiday Market held at the downtown Robert A. Lee Recreation Center and scheduled on the same dates and times: Saturdays, Nov. rz and Dec to from 8 a.m. to i p.m. Vendor interest is strong for both markets so we expect them to be very successful. If you are inter- ested in participating in either of the markets, please contact the people below: Grant Wood Market Place Cindy Coffin cindy- coffin @iowa- city.org or 356.5228 Dona Forget Grant Wood Holiday Market • Jody Bailey jody- bailey @iowa- city.org or 356.523= Tuesday, Nov. 8'. City council election sSa,S PUS POOH mm0 191 UT smaPSa, 11S O] N as -9soy, IIIJSMIU s,41 — 11PTUo j" IsmaN Poo9,O94SSN P— ojddS'911— IS— s-nO,1mau gSnogip,,ua,000ay,,o enlSnb ay, ,O3 a19sUOasa„OU s, mg-,,aI —u ay, St— PUS srvpa An0 SMOI JO rtn0 191 JO saO,U,aS POO9,O99ST N Jo'Dito 191 UOTIUTDOSSU POO9,O94SSU,n oA rtgP —po,a ST -11 l —U POO9,O94ST— in, SSi 'ON nnmad e.NOl `AI,� e.>1o1 alVd a2m`od SA PIT-PAS Pa IOS`Od obzzS VI AITD enrol anuanV eivao3i JED r£zz uoneloossV P009109V13N PooA, Im"D IP9 MINUTES OF THE JOINT INFORMAL MEETING OF THE JOHNSON COUNTY BOARD OF SUPERVISORS AND CRIMINAL JUSTICE COORDINATING COMMITTEE: SEPTEMBER 7, 2011 TABLE OF CONTENTS Page Report from Alternatives and Treatments Subcommittee .................................. ..............................1 Report and Update from Jessica Peckover Regarding the Jail Alternatives Program .........1 Other...................................................................................................... ..............................7 Report from Public Information/Outreach Subcommittee ................................. ..............................7 Justice Center Safety, Security and Space Questions and Answers Brochure ....................7 Report on the Inadequacies (Space, Safety and Security) of the Current Jail and Courthouse...................................................................................... ..............................7 Report on the Efficiencies and Improved Safety and Security Issues of Combining Jail and Court Services into the Justice Center Including a Report on Downtown Location ofthe Justice Center ........................................................................ ..............................8 Report from Facilities Subcommittee ................................................................. ..............................9 Report from Funding/Grants Subcommittee ...................................................... ..............................9 Additional Comments from Criminal Justice Coordinating Committee Members ..........................9 SetNext Meeting Date ...................................................................................... .............................10 Chairperson Harney called the Johnson County Board of Supervisors to order in the Johnson County Health and Human Services Building at 4:32 p.m. Members present were: Pat Harney, Terrence Neuzil, Janelle Rettig, Sally Stutsman, and Rod Sullivan. Criminal Justice Coordinating Committee Members present were: Iowa City City Council Member Connie Champion, Citizen Representative Bob Elliott, Iowa City Public Library Adult Service Coordinator Kara Logsden, County Attorney Janet Lyness, Bar Association Representative James McCarragher, County Sheriff Lonny Pulkrabek, Attorney John Robertson, Judge Doug Russell, Citizen Representative Professor Emeritus John Stratton, and Consultation of Religious Communities Representative Dorothy Whiston. Staff present: Executive Assistant Andy Johnson and Auditor's Office Recording Secretary Nancy Tomkovicz; absent were: Department of Corrections Supervisor Jerri Allen and MECCA Director Ron Berg. REPORT FROM ALTERNATIVES AND TREATMENTS SUBCOMMITTEE Report and Update from Jessica Peckover Regarding the Jail Alternatives Program Temporary Mobile Crisis Coordinator Jessica Peckover showed the Criminal Justice Coordinating Committee (CJCC) the GAINS Center's Sequential Intercept Model to provide a visual for the concept of jail diversion and the potential for interception and diversion. The GAINS Center is a national entity that disseminates information on dealing with people and issues in the criminal justice center. The GAINS Center recommends that all communities have three phases of response: provide diversion programs to keep people with mental illnesses out of the criminal justice system, provide appropriate and adequate clinical services in the institutions for people who are mentally Informal Minutes: September 7, 2011/ page 2 ill, and increase services to facilitate and coordinate the transition from the institution to the community. The Jail Alternatives Program does a little bit in each area. Peckover said according to the Sequential Intercept Model, the Jail Alternatives Program is an Intercept Three program. The County's problem solving course also falls into Intercept Three. The Johnson County Drug Treatment Court Program would fall into this, and the Jail Alternatives Program staff serves as the mental health professionals. Peckover referred to Intercept One of the model, and this says jail diversion is only as effective and impactful as the community -based resources that are available. In order for jail diversion to be effective, it is really important to have effective, adequate, and appropriate mental health services, substance abuse services, and crisis stabilization services. Peckover said Johnson County does a lot of work in Intercept One to promote that community capacity. The Jail Alternatives Program holds monthly meetings with community treatment providers in the criminal justice system to try to decrease the gaps in the safety net and provide additional options. If people are in crisis, the current options are to take them to jail, leave them where they are, or take them to the hospital. The Jail Alternatives Programs try to find fiscally and clinically sound alternatives to meet the needs of clients in the hierarchy settings of a hospital or jail. Peckover said the Jail Alternatives Program has served 796 different people since its implementation. The annual figures were not tracked prior to FY10. 206 people were served in FYI 0, and 219 people were served in FYI 1. Approximately 18% of the Jail Alternative Program's clients have been served more than once. The majority of the clients are in jail at the time of referral. The Jail Alternatives Program has two employees, and the program is now run under the Sheriffs Office. Peckover said since Johnson County Drug Treatment Court started in February 2008, 48 people have been served. It takes a minimum of 18 months to complete Drug Treatment Court, and this makes it difficult to track numbers by fiscal year. She said she tracks clients one year prior to admission to the Jail Alternatives Program and one year after discharge. There has been about a 6,800 savings in jail bed dates. When multiplied by the cost of a jail bed date, this reflects a potential cost savings of $443,479. Peckover said she started tracking some of the behavioral questions from the jail booking sheets at the end of FYI 0. She was often asked what proportion of inmates had mental illnesses. It was not easy to extract that information, but now she tracks the booking sheets to answer these questions. This information is based on inmate report and may not be completely accurate. About 14% of Jail inmates report that they are on some kind of psychiatric medication at the time of booking, and 5% have a history of suicide attempts. The booking sheets ask whether inmates have a history of being treated for a mental health disorder, and if they answer yes, there are additional questions regarding their treatment. Of the 13% of inmates who report a history mental health treatment, 7% report that they are currently being prescribed psychiatric medication, 6.5% report having a history of psychiatric hospitalizations, 6.5% have been prescribed psychiatric Informal Minutes: September 7, 2011/ page 3 medications at some point in their life, and 9% report receiving outpatient mental health services. An inmate may report that they are not on psychiatric medications, but Peckover may see a psychiatric medication on their list of prescriptions on the booking sheet. In this case, Peckover records that the inmate is on psychiatric medication in her tracking. Peckover said she tried to measure the number of people in the Jail with mental illnesses by recording the number of inmates who receive psychiatric medications at the Jail on any given day. On average, there are 25 to 30 inmates receiving psychiatric medication. She is not sure if it is effective to keep tracking this data, since a large number of Johnson County's inmates on psychiatric medication are being housed in Muscatine County as of April 2011. Peckover does not have a way to measure those numbers, and Muscatine County does not track the information in a readily accessible way. The numbers decreased from 30 inmates receiving psychiatric medication per month to 10 inmates per month. The Muscatine County contract probably translates into a cost savings for the Johnson County Jail, but tracking psychiatric medication at the Jail is no longer an accurate reflection of the number of Johnson County inmates with mental illnesses. Peckover said the Jail Alternatives Program initiated additional jail population reduction efforts. The State Public Defender's Office has a designated public defender who mostly works with people who are at the beginning of their jail stay. That public defender searches for people who can be transitioned out of the jails fairly quickly. The Attorney's Office recently procured an expeditor position, so the Jail Alternatives Program now has a designated Public Defender and Assistant County Attorney who work to find people to get out of jail quickly. They began holding weekly jail population meetings about two weeks ago. The Public Defender's Office, Attorney's Office, Jail Alternatives Program staff, and Sheriff s Office staff meet to look over the Jail roster and see if there are people who could be expedited out of the legal system. If the Jail Alternatives Program is trying to work on a treatment plan for someone and they have updated information, the Public Defender and the Assistant County Attorney are present to indicate whether they can begin working on a release order. Rettig asked if the Jail Alternatives Program just started this collaboration with the Attorney's Office two weeks ago. Peckover said yes. Rettig said it sounds like a good idea for everyone to be on the same table. Peckover said they are working with the Attorney's Office to track inmates. Before Assistant County Attorney Rachel Smith was the designated expediter, the Jail Alternatives Program contacted her informally to see if an inmate was eligible for jail diversion. They are going to start tracking any emails they send to Smith in order to track the rationale for decisions. They should be able to generate more statistics from that. Jail Alternatives Program staff recently requested that Court Administration send them the Courthouse schedule so they can see if clients have upcoming court dates. Staff can then try to contact those inmates to help prevent them from being charged with failure to appear or contempt of court. Those result in some preventable jail dates. Informal Minutes: September 7, 2011/ page 4 Peckover said if the County can create a more integrative, holistic system of care, they can hopefully prevent people from being arrested in the first place. That is an important component of jail diversion, as is increased community capacity. There are often inmates eligible for diversion with nowhere to go. The Jail Alternatives Program is trying to figure out ways community providers can work together more effectively without additional funding. They are trying to determine how the community can work together to meet the needs of people who have poorer outcomes and higher utilization of the judicial system. Peckover presented a list of resources the Jail Alternatives Program often refers people to. A large aspect of jail diversion is brokering with different community providers to create a bridge between all systems of care. Collaborating and developing relationships with different systems are important components of jail diversion. Peckover presented a list of meetings and committees the Jail Alternatives Program participates in to facilitate those relationships. Peckover said other Iowa jail diversion programs attended the National Association of Counties Conference and Exhibition in 2010. These programs decided it would be beneficial for all such programs in the state to meet, and they had their first meeting in the summer of 2010. Their goal is to meet quarterly in order to improve service provisions. The Jail Alternatives Program meets with programs from Polk County, Story County, Clinton County, Black Hawk County, Dubuque County, and Linn County. They also started a Jail Alternatives Steering Committee which meets every other month, but it will soon begin meeting quarterly. That committee is made up of representatives from Mental Health /Disability Services, the Attorney's Office, the Sheriffs Office, Mid - Eastern Council Chemical Abuse (MECCA) Services, the State Public Defender's Office, the Sixth Judicial Court Department of Correctional Services, and Judge Stephen Gerard II. This group is making programmatic decisions on how to help things run more smoothly and effectively. In response to a question, Peckover said the 20% of inmates reentering jail does not consist of individuals who were not eligible for jail alternatives or individuals for whom the alternatives did not work. The reentries refer to people who are reentering the community after having been released from prison. Rettig said this is the sixth year of the Jail Alternatives Program. She asked how much it currently costs to run the program. Peckover said it costs about $170,000. Rettig said she thinks it is right for the County to have this program, but she thinks the cost needs to be justified. When the program was transferred from MH /DS to the Sheriffs Office, it was a one year fix. Both the Sheriffs Office and the Attorney's Office had returned enough unspent money that the funding to pay for the program can be amended into the Sheriffs Office's budget for this year. The annual cost is $170,000, and the five year savings is under $0.5 million. The County will need to find a better way to document the overall program and quantify why this makes financial sense. She supports the program from social justice point of view. However, the Iowa Legislature is discussing cutting the County's budget by $4 -6 million in the future. Only programs that can justify themselves will avoid being susceptible to budget cuts. She said County Informal Minutes: September 7, 2011/ page 5 Attorney Janet Lyness made a good case for having a case expeditor, but the Jail Alternatives Program will need to be able to quantify its financial viability. Peckover said that is one of her goals in meeting with the other jail diversion programs in Iowa. There are many factors that are not quantified. When Peckover receives a call from the hospital with a patient who has a pending charge, the Jail Alternatives Program is able to avoid several jail bed dates by coordinating with the Attorney's Office and law enforcement so that the charge is not fled. Peckover said she does not have a way to quantify these instances where jail bed dates are avoided. The numbers they track for jail bed dates saved are based on 187 clients out of the 796 clients the Jail Alternatives Program has actually worked with. Peckover said historically, the Jail Alternatives Program clientele has been placed in two different categories. They track jail bed dates for one category and not the other. The definition for category placement has been vague, and Peckover has not found a good way to differentiate. Other jail alternative programs track outcome measures for any client they work with. She said she is trying to go back and check jail bed dates for anyone who has participated in the Jail Alternatives Program, and she rarely finds jail bed dates a year later. She is sure there will be additional cost reflected in that. In the past, the program did not track jail bed date savings on clients receiving medication assistance in the Jail. However, it could be viewed that the Jail Alternatives Program helped stabilize that person in the community by getting them stabilized on psychiatric medication while still in jail. Another argument is that if the Jail Alternatives Program only provides supportive counseling in jail but does not follow up after the inmate's release, the client may have a series of jail bed dates because the program is not continuing to work with them. They may not want to take ownership for those jail bed dates. Some of those people have not been tracked in the past. Peckover is interested in looking at numbers for every person the program had contact with. Rettig said every program is being asked to provide performance measures. Social Services contracts and MH /DS contracts include this. No matter how the Jail Alternatives Program does this, they must be able to understand how the program is effective. Doing this allows the County to determine whether they will apply for grants that require matching funds or whether they will allocate additional funds to the program. Matching funds can offset costs. Peckover said she is open to finding the most effective way to document the program for grant purposes and potential savings, and she is open to feedback on this. Citizen Representative Professor Emeritus John Stratton said the potential bed savings figure on Peckover's document is additive from the time the program was implemented. Peckover said correct. Stratton said the County saves more jail bed dates than those recorded in a given year if inmates participating in the Jail Alternatives Program do not return to jail. Rettig said that cannot be quantified. The document Peckover distributed indicates that the County's $170,000 investment in the Jail Alternatives Program is not worthwhile. They need to figure out a way to quantify this to show the program's savings. The County has asked social service agencies to do this, Informal Minutes: September 7, 2011/ page 6 also. Stratton said he is not disagreeing. He said the County saves money on jail bed dates when the inmates do not return to jail in the years following their release. Approximately 18% of Jail Alternatives Program participants return to jail and 80% do not. He said the data is conservative in assuming that jail bed dates are saved only in the year following release. One could justify being less conservative in this estimate. Rettig said there is probably a multiplying effect, but they do not know what it is. Iowa City City Council Member Connie Champion said there are 796 people in the Jail Alternatives Program, but the savings portrayed in the document is only based on 187 of those people. That is because of the way the people are being tracked. Sullivan said the people who have entered the program in the last year cannot be counted because not enough time has transpired to determine if they returned to prison during the year following their release. Therefore, this data is only based on five years of the program. Peckover agreed. She said if a person's admission date is June 2011, she will not begin tracking that person until June 2012. Bar Association Representative James McCarragher said he thinks more than cost should be taken into consideration. The Jail Alternatives Program's treatment and help may keep someone from harming the community or themselves upon their release. There ought to be some way to indicate the community's benefit from this program; he does not think the sole basis of the program should be monetary. Rettig said she did not mean to imply a solely monetary basis, but given the current information, a person would have to question the County's current investment. It is not right to fill jails with people with mental health or substance abuse issues, but there is a mathematical way to decide how much money to invest in a program. She would like to see better data to determine how much the County should invest. Citizen Representative Bob Elliott said he agreed with both McCarragher and Rettig; he would also like to see the mathematical reasoning behind these investments. However, there may be an instance where a person is transferred to the hospital for required medical treatment. The County may not be able to justify this financially, but this action is justifiable in that it is the right thing to do. Rettig agreed. Elliott said there needs to be an explanatory paragraph in Peckover's presentation that discusses the cost effectiveness of prevention. Stutsman said she would like to see the rate of recidivism to determine how many people have gotten on a better path to mental health as a result of the Jail Alternatives Program. Champion said 18.7% of the participants come back to jail. Peckover said that means 80% of the program's participants do not return to jail. Consultation of Religious Communities Representative Dorothy Whiston said that is a very low recidivism rate. Peckover agreed and said it is especially low when compared to the rate of recidivism in the larger population. Sullivan said Peckover is a highly paid employee, and calculating past data on jail bed dates may not be an effective use of her time. Peckover said there is not a clerk in the Sheriffs Office that she can pass this duty on to. Although she wants to go back and capture this past data, it is something she will be tracking in current participants from this point forward. In the future, it will not be a job duty issue. Sullivan said he is referring Informal Minutes: September 7, 2011/ page 7 to catching up on the past data. The data will make the Jail Alternatives Program's bottom line look better, but it seems like gathering the data would be a better job for a clerk. Rettig said there is an issue of confidentiality, so person working on this would have to be an appropriate employee. Peckover said she is a salaried employee and does not mind working the extra hours to calculate those numbers. She said she would rather work the extra hours than have someone else do it. As it is now, the systems to track the jail bed dates are only on Jail computers, but she is in the process of getting this on her computer. Once the system is on her computer, the data collection will not take as long to complete. Her goal is to have this prepared by the September 22, 2011 CJCC Meeting. Other Lyness said MECCA staff performed 39 evaluations in July 2011 for operating while intoxicated (OWI) charges and five other charges. In August 2011, MECCA staff performed 24 evaluations for OWI charges and four other charges. The contract is for MECCA to do OWI evaluations, but they will occasionally do other evaluations for the County when asked. REPORT FROM PUBLIC INFORMATION /OUTREACH SUBCOMMITTEE Justice Center Safety, Security and Space Questions and Answers Brochure McCarragher said the Public Information and Outreach Subcommittee created a brochure with general information about the Courthouse, the Jail, and the proposed justice center. It is formatted to be a brochure, and it can also be put on the County website for people to access this information. Report on the Inadequacies (Space, Safety and Security) of the Current Jail and Courthouse Sullivan said he is concerned about the language in the brochure. Indicating a lack of resources in current facilities is different than presenting certain resources that will be present in a new facility. The CJCC does not have designs for the proposed justice center, so he does not want to be presumptuous about the features it will have. He is concerned that a service mentioned in the brochure may not necessarily be addressed in a new facility, and this may portray the County as misleading to the public. McCarragher said he and Facilities Manager David Kempf went over the services in the brochure to ensure their accuracy. Kempf changed the wording of many of the items so that they were factually accurate from the County's standpoint. McCarragher said the document titled "Courthouse Safety, Security and Space Deficiencies" is trying to separately address these categories of deficiencies in the current Courthouse. The document states only one door to the Courthouse meets Americans with Disabilities Act (ADA) standards; it does not say that the other door is an ADA violation. He and Kempf went through the language to make sure it was effective. The Public Information and Outreach Subcommittee thought it is important to highlight the deficiencies so that taxpayers know why they should bond for the proposed justice center. Informal Minutes: September 7, 2011/ page 8 Report on the Efficiencies and Improved Safety and Security Issues of Combining Jail and Court Services into the Justice Center Including a Report on Downtown Location of the Justice Center Sullivan referenced the document entitled "Justice Center Provides Safety, Security and Space" which states "the Sheriff's Office would be incorporated inside one facility ". Sullivan said that is not necessarily true. It is possible that the current Sheriffs Office could be remodeled, and the patrol deputies could work out of that location. He said he does not want to make any promises the County cannot keep. Neuzil said the Public Information and Outreach Subcommittee could include a disclaimer in the brochure that says some of this information depends on the final designs of the proposed justice center. Sullivan agreed. Judge Douglas Russell said he thinks the CJCC will receive as much criticism and questions from the public about why the proposed justice center does not include certain items as they will about why some items were overpromised. He thinks the CJCC wants to address the actual needs and set certain items as goals. Sullivan said he just does not want to give people some promise to latch onto. Russell said that is prudent, but he also does not want to spend a lot of time at a public hearing answering questions about why certain items are not included in the design. Stutsman said the document is good for people who have not been in the Courthouse and do not realize the current situation. Russell said all three of the documents McCarragher compiled are excellent. Stutsman said her only concern about the documents is the formatting and presentation. It is confusing to read one document about the deficiencies of the current Courthouse and another document about the ways the proposed justice center would resolve those issues. It may be simpler to lay these issues out on one piece of paper. Neuzil said in October through December 2011, the Public Information and Outreach Subcommittee will work with Information Technology (IT) staff on promotion of the proposed justice center. These materials being discussed will be given to County Recorder Kim Painter, and she will use her skills to make them more readable. He said Painter is anticipating receiving these materials to organize. McCarragher said the information may be laid out differently for public presentation. The numbers used in the outlines of each documents correspond. One document presents the deficiencies, and the other document presents how the proposed justice center will address those deficiencies. This may be presented in a different way after IT makes their recommendations. The current format of the documents is just a way to report the Public Information and Outreach Subcommittee's progress to the CJCC and receive feedback. The goal is to approve a report at the CJCC Meeting in October 2011, and this can be combined with any design that comes up in the future. McCarragher said he thinks it is important for the proposed justice center to have the additional security of separating people in prison from people who come to the Courthouse. He and Kempf tried to keep the language in the documents fairly generic when addressing what the proposed justice center would do. The design can then be Informal Minutes: September 7, 2011/ page 9 worked around the broad description. He said the last document includes different questions and answers about the proposed justice center. The Public Information and Outreach Subcommittee tried to put together some thoughts about why downtown Iowa City would be a good location for the proposed justice center. This location enhances the County's campus environment by bringing more agencies together. The proposed justice center would integrate several services, thereby making those services more efficient and accessible to the public. Champion said these documents are very thorough. McCarragher said the Public Information and Outreach Subcommittee spent a lot of time on the drafts of these documents, and Kempf helped with the factual accuracy. He said he hopes the CJCC will be in a position to vote on these reports in October 2011, and then this information can be disseminated to the public. That is the overall goal. McCarragher said he would like to hear any suggestions or comments from CJCC members within two weeks. The Subcommittee will then be able to meet and revise the document in time to present it at the next meeting. REPORT FROM FACILITIES SUBCOMMITTEE Harney said the Facilities Subcommittee has not met, but he contacted U.S. General Service Administration (GSA) Realty Policy and Analysis Chief Kevin Rothmier. He said Rothmier responded that the GSA approved the County's offer at the regional level, and Rothmier will present the offer in Washington, D.C. next week. The County should receive a response from them within three weeks. After it is approved, it has to go to the GSA Real Property Utilization and Disposal in Dallas, Texas. Harney said things are moving along. If the 200 parking spaces the County has to give GSA over a period of time cost about $60 per space, then that amounts to nearly $3 million over 40 years. Harney said he thinks there should be a stipulation that the County would no longer have to pay for those parking spaces if the GSA cuts back or closes the U.S. Post Office for any reason. Harney said the GSA would be coming back with some type of an offer in the next three weeks. County Sheriff Lonny Pulkrabek asked if that number could be fluid and adjustable. The GSA may not need 200 parking spaces in three years; they may only need 120 spots. Making this number fluid also opens up the possibility of the GSA saying they need 400 parking spots. REPORT FROM FUNDING /GRANTS SUBCOMMITTEE Rettig said the Funding and Grants Subcommittee has nothing to report. ADDITIONAL COMMENTS FROM CRIMINAL JUSTICE COORDINATING COMMITTEE MEMBERS Sullivan asked if there will be any further involvement from the Bar Association. The Board needs to decide whether this vote will be in August 2012 or November 2012. They do not legally need to set the election date now, but it should realistically be set nine to 12 months in advance. He would like to know if the Bar Association is going to Informal Minutes: September 7, 2011/ page 10 do any polling to determine any difference between voters who would vote in August or November. McCarragher said the Bar Association has not authorized any money for polling. The Bar Association authorized money to work with a public relations firm to create a PowerPoint presentation to take to the community. McCarragher said the Bar Association slightly changed the firm's proposal to ensure factual accuracy based on discussions with Kempf. The Bar Association is committed to going out and making these presentations, and they will include data and photos. They will begin presenting to larger groups and then move to smaller organizations. Rettig said she does not want a special election in August 2012. It would cost $75,000, and 30,000 residents of Johnson County are gone in August. Harney said he considered adding this topic as an agenda item to future meeting. The Auditor's Office could maybe go over some of the rules and regulations for special elections. He can pursue this if the CJCC would like. Champion said she thinks it is important to set the election date as soon as possible. Consultation of Religious Communities Representative Dorothy Whiston asked if the CJCC is seriously considering a special election. Harney said he does not think so, but the Board could determine which date to have the election on if it did occur. Sullivan said there are two options; the vote could be part of the General Election in November 2012 or a special election in August 2012. Rettig said the public brochure still says the CJCC is considering a special election. Neuzil said the Planning and Objectives document says the CJCC will determine the ballot language and election date sometime between January and March 2012. Rettig said that is a Board decision and not a CJCC decision. The CJCC can make recommendations. Sullivan said March 2012 is somewhat late to make that decision. Champion agreed. Stutsman said it would be good to get information about special elections and rules from the Auditor's Office. Neuzil said there will be a lot more variables with 80,000 people voting. Champion said Iowa City is empty in August. Stutsman said it would be good to have a discussion about the advantages and disadvantages of different election dates, and it is a good idea to put it on a future meeting agenda. Sullivan said this will involve some speculation since there is no polling data on the issue, so it will be a less informed decision. Rettig said it is wrong to ask voters to spend money on a justice center while the County is spending money on a $75,000 special election. The CJCC will concede an argument by doing that, so she is not interested in having a special election. Lyness said this is a good discussion to put on a future meeting agenda. Sullivan suggested asking the Auditor's Office to provide the written rules regarding special elections. Rettig agreed. Stutsman said she would like Auditor's Office staff to be present at the meeting; they may have historical information that would be interesting to share. SET NEXT MEETING DATE Harney said the next CJCC meeting is scheduled for October 5, 2011 at 4:30 p.m. Adjourned at 5:27 p.m. Informal Minutes: September 7, 2011/ page I 1 Attest: Tom Slockett, Auditor By Nancy Tomkovicz, Recording Secretary EDC —September 20, 2011 1 IP10 MINUTES DRAFT CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE SEPTEMBER 20, 2011 LOBBY CONFERENCE ROOM, 8:00 A.M. Members Present: Regenia Bailey, Matt Hayek, Susan Mims Staff Present: Wendy Ford, Tracy Hightshoe, Jeff Davidson Others Present: Ann Ashby,(Lorenz 2.0); Jeanette Pilak and Jon Winet (UNESCO and City of Literature); Nancy Quellhorst (Chamber) RECOMMENDATIONS TO COUNCIL: Mims moved to recommend to the full City Council funding for the City of Literature as discussed. Hayek seconded the motion. Motion carried 3 -0. CALL MEETING TO ORDER: The meeting was called to order by Chairperson Bailey at 8:00 A.M. CONSIDER APPROVAL OF THE MINUTES OF THE JUNE 21, 2011, ECONOMIC DEVELOPMENT COMMITTEE MEETING: Hayek moved to accept the June 21, 2011, meeting minutes as presented. Mims seconded the motion. Motion carried 3 -0. CONSIDER A REQUEST TO APPEAL A STAFF RECOMMENDATION AGAINST PROVIDING A CDBG ECONOMIC DEVELOPMENT LOAN TO LORENZ 2.0: Tracy Hightshoe summarized staff's initial review to deny CDBG loan funds noting projected sales, a concern that the business would not be able to pay back a loan, and concern about prior payment history. The business owner is appealing staff's recommendation for funding and is at the meeting to discuss the situation. She spoke to the Members, noting the problems they had had with getting enough inventory to meet sales goals and that the request for funds is to buy inventory that would enable the projected sales. She also noted that the foot traffic is expected to be as heavy as the location she moved from this summer. In continuing her request for assistance, the owner stated that she needs these funds in order to move forward. Discussion ensued. Mims asked staff if having a co- signer would help in this situation. Hightshoe noted that a co- signer would be liable for repayment should the applicant default. Hightshoe noted that there was a bankruptcy in 2005 and the judgment from January of 2011 to consider, indicating increased risk. The issue of the January 2011 judgment was discussed, with Members noting a lack of payment plan. Bailey asked that the owner come up with such a plan, which would give the Committee a better idea EDC — September 20, 2011 2 of the feasibility of the loan. The details of how this could be accomplished were discussed, with the owner being directed to negotiate a payment plan for the judgment. New projections would then be needed, to show that the owner can pay back the judgment amount and increase her inventory in order to increase her sales while ensuring a CDBG loan will not be used to pay off the judgment. Applicant stated that if needed, she has a co- signer and can secure collateral. Applicant will agreed to work on these issues and said she would re -apply for funding. CONSIDER A RECOMMENDATION FOR CONTINUED FUNDING (FY13, 14 AND 15) OF THE CITY OF LITERATURE: Ford spoke to the Members funding for the City of Literature. She statied that UNESCO has made big strides in its three years of existence and that staff is recommending Council consider $50,000 for continued funding in the upcoming budget, and also consider a placeholder for similar funding for two more fiscal years. She then asked Jeanette Pilak from the City of Literature to address the Members. Pilak reviewed some of the accomplishments of the organization. Through partnerships with the business community, she stated that their hope is to continue to grow the City of Literature. Pilak then shared some of the upcoming events, throughout the world, involving UNESCO and City of Literature designations. The University of Iowa has also committed funding to the City of Literature for the next three years, according to Pilak. Jon Winet also addressed the Members. He spoke briefly about his recent experiences in some UNESCO cities. He reiterated Pilak's comment that Iowa City is the only city in the Western Hemisphere with the City of Literature designation. He added that his recent encounters with Chinese authors who demonstrated the enormous admiration they have for Iowa City. Winet also shared recent experiences in Edinburgh, the first City of Literature. He noted that he is also now the director of a newly launched project called the 'digital study for the public humanities.' Nancy Quellhorst with the Chamber added that the City of Literature designation bring many benefits to Iowa City. Members discussed the recommended funding amounts, stating that the economic impact of these types of cultural offerings is worth the investment. All agreed that the City of Literature has done quite well in such a short time. Mims moved to recommend to the full City Council funding for the City of Literature as discussed. Hayek seconded the motion. Motion carried 3 -0. DISCUSS FORM FINALIZING ECONOMIC DEVELOPMENT INCENTIVE FRAMEWORK: Davidson addressed the Members regarding the incentive framework form that he would like to get finalized. He stated the Economic Development Division has seen a great deal of interest in development within the community, and added that it has become the norm for developers to ask for the City's help. He stated the desire to work from a framework around what Council would consider for financial incentives, as it will help staff become more efficient and effective in their work with developers. He gave EDC — September 20, 2011 3 Members a brief history of what the councils in the past have done in this area, noting that the difference now is the unrelenting nature of the requests for financial incentives. Bailey asked how this links in to the City's overall strategic planning. Davidson noted that this is something that definitely needs to remain fluid, as the City's priorities change and a new Council takes the helm. After a brief discussion of the importance of strategic planning with regards to a development framework, Davidson noted that staff will present a recommendation to the full Council in October. Hayek added that they will need to educate the public on these issues, as well, as they move forward with strategic planning and types of incentives offered for development. STAFF TIME: Davidson spoke to Members briefly about the downtown retail recruitment process, noting that things are progressing. The SSMID is at the Planning and Zoning Commission for consideration. Davidson noted that there have been some slight changes to the University's schedule for the School of Music project. Due to FEMA issues, the project has been pushed out to 2013, with a three -year timeline. Davidson also spoke about the Moss Urban Village project on the north side of 1 -80. There will be some slight changes to the plan, according to Davidson, but things look to be going well there overall. Riverfront Crossings' planning is still ongoing, and Davidson added that the expanded area now includes from Burlington to Gilbert, Highway 6, and the river. In this area is the multi -use parking facility project, which is wrapping up the concept planning phase, according to Davidson. Davidson then noted that at tonight's Council meeting the issue of the kiosk lease for a Wells Fargo ATM will be on the agenda. He noted with regards to relocation of the wastewater plant that they were able to come up with some additional funding. He also mentioned the Towncrest TIF area, noting that they have a couple of exciting projects in the area. Davidson also noted that Council will be hearing soon about an upcoming project in the Northside Marketplace area. Also noted was the possible sale of Roosevelt by the School District. In regards to the new industrial park area, Davidson stated that things have slowed down with the economy, but that plans are still underway. COMMITTEE TIME: None. ADJOURNMENT: Hayek moved to adjourn the meeting at 8:54 A.M. Mims seconded the motion. Motion carried 3 -0. EDC — September 20, 2011 4 Council Economic Development Committee ATTENDANCE RECORD 2011 Key: X = Present O = Absent O/E = Absent/Excused TERM iv �_ rn co NAME EXP. Cn N) o Regenia 01/02/11 X X X X Bailey Matt 01/02/11 O X X x Hayek / E Susan 01/02/11 X X X x Mims Key: X = Present O = Absent O/E = Absent/Excused 10 -20 -11 IN 1 PLANNING AND ZONING COMMISSION PRELIMINARY OCTOBER 6, 2011 — 7:00 PM — FORMAL EMMA J. HARVAT HALL, CITY HALL MEMBERS PRESENT: Carolyn Stewart Dyer, Charlie Eastham, Ann Freerks, Elizabeth Koppes, Michelle Payne, Tim Weitzel, Wally Plahutnik MEMBERS ABSENT: None STAFF PRESENT: Bob Miklo, Sara Hektoen, Travis Kraus, Nick Benson OTHERS PRESENT: Al Streb, Steve Gordon RECOMMENDATIONS TO CITY COUNCIL: 1. An amendment to Article 14 -213 of the Zoning code to provide a density bonus for Elder Apartment Housing. 2. Amendment of the subdivider's agreement regarding the requirements for escrow accounts and secondary street access for Saddlebrook Part 2. CALL TO ORDER: The meeting was called to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. REZONING ITEM: REZ11- 00015: Discussion of an application submitted by Al Streb for a rezoning from General Industrial (1 -1) zone to Community Commercial (CC -2) zone for approximately 2.34 acres of property located on Commerce Drive. Miklo stated that Travis Kraus is a graduate student in the Urban Regional Planning Program and is doing an internship with the City and has prepared the staff report. Kraus stated that the rezoning application is for the one parcel of land on Commerce Drive located in the Southeast District. Currently the land is zoned General Industrial, 1 -1, and the rezoning application would change it to a Community Commercial, CC -2, zoning. The adjacent land use to the north is warehousing and truck terminal run by Goodwill Industries and to the south are mini storage warehouses owned by Scott 6 Industrial Storage. Kraus pointed out other various businesses located in the area. Planning and Zoning Commission October 6, 2011 -Formal Page 2 of 11 Kraus stated that the considerations for the rezoning would be to decide if it is in the public interest. The lot would be a mid -block rezoning. If this zoning were to be approved, it may be appropriate to include all three lots rather than just the one in the mid - block. It would include the warehousing business for Goodwill and the storage units. The idea is that the zoning should be consistent with both sides of the street. The businesses that currently exist in the area would be nonconforming but the idea would be that they would eventually be developed to be consistent with the entire block of zoning. Kraus stated that the current plan for industrial traffic in the area is another consideration for the public. 4201h Street is significantly used for the industrial area and has recently been expanded to accommodate industrial development. There is some concern that additional retail traffic due to this requested rezoning would interfere with the industrial vehicles that are using the roads. The traffic count for Scott Boulevard (approximately 6,100 vehicles per day) shows that the area has not yet reached a level that is conducive for retail development. Kraus gave some history on the CC -2 zoning that is located across the street that includes the Fareway grocery store. He stated that the area was annexed in 1997 to accommodate more industrial land. The Scott 6 Industrial Park was brought in and zoned I -1 and Intensive Commercial, CI -1, to accommodate the need for industrial land use and complimentary intensive commercial uses. Recently the area on the west side of Commerce Drive was granted a rezoning from CI -1 to CC -2 due to the existing grocery store. The language in the Southeast District element of the Comprehensive Plan states that the industrial land should be preserved and expanded and the existing commercial CC -2 areas should be supported. The Commission should consider whether adding more retail space would be in the best interest of the existing retail properties that are underutilized and or vacant. Staff recommends that the Commission considered whether or not it is in the city's best interest to amend the Southeast District Plan before approving the rezoning application. Kraus stated that if it doesn't seem in the best interest to do the amendment than the application should not be approved. Freerks opened the public hearing. Al Streb, 1700 Country Club Drive, Coralville, stated he was the owner of Scott 6. Streb stated that what they were trying to do was create taxes because there is money coming out of that area. He explained that if he were to put up a warehouse across the street from the Fareway it would create more traffic in an area where it is not wanted. Streb stated that the mini storage traffic is minimal. He stated he feels that there is enough room in that area. Streb stated that every time he gets a customer asking to buy a lot he feels he is not able to answer their questions. He pointed out that Goodwill is the biggest warehouse and they store a lot of semis there. He felt that there is not that much traffic in that location. He had an architect work on some plans and they are not final. He felt the City was not doing anything about building an industrial park so he started one with Scott 6 all on his own. He stated that the semis use Independence Road off of 420th Street and it was very seldom that semis came through on Commerce Drive. He feels that if they don't make this change to commercial they are going to miss their opportunity. Koppes asked if Streb would be against rezoning the other two lots on Commerce Drive as CC- 2. Streb stated that he wouldn't, but he wouldn't do it if he owned the lots because the warehouse and truck terminal would become nonconforming. Koppes asked Streb if he owned the Lots 19 through 24, which are already zoned CC -2. Streb Planning and Zoning Commission October 6, 2011 - Formal Page 3 of 11 confirmed that was correct. Koppes asked if he had thought about developing those first. Streb stated that when the time was right he would. Payne asked if the building that Streb would like to build, if it could be built on one of the four lots to the north. Streb confirmed that he was going to develop that area as well. He stated that the whole area could be made into something nice. Eastham confirmed that Streb's plan was to phase it to develop the lots 19 through 22 and possible 23 and 24 before trying to develop the lot that is a part of the application. Streb stated he wasn't sure and that it depends on the project. Freerks closed the public hearing. Freerks stated that if this is something that the Commission would like to move forward with then there would need to be an amendment to the Comprehensive Plan, this would require deferral. Payne made a motion to defer REZ11- 00015. Koppes seconded. Freerks asked for discussion. Koppes stated that the Fareway is extremely busy and it is important to look at the area and it makes sense for it to be a CC -2. She stated that she wished that the other two lots on commerce drive would get changed to a CC -2 zone. Payne stated that they could rezone those lots but they would be nonconforming. Freerks commented that that would be separate discussion because you would need to make the owners of those properties aware. Payne asked if they could rezone the property without the owner's approval. Hektoen confirmed that was correct. Miklo said that staff would make the owners aware of the discussion if there was a decision to include them in the rezoning to CC -2. Plahutnik stated that he had serious concern about spot zoning one property and then making two adjacent nonconforming when they are currently conforming and in compliance with of the Comprehensive Plan. Freerks stated that she agreed. She stated that there are six lots that are not developed and are in the CC -2 zone. She stated she is not convinced that this is a good idea to rezone the parcel in the center of the industrial block or to rezone the other two properties to justify this current rezoning request. Koppes asked if the other two property owners were even interested. Plahutnik stated that there is an application process that they can go through. Eastham stated that the owners would be notified if there was a rezoning. Freerks stated that it would be better to look the rezoning of those properties and see if it was the right thing to do. Koppes stated she felt that commercial zoning on two arterial roads makes sense. Plahutnik asked if Commercial Drive was an arterial road. Koppes stated she is speaking of the corner of Highway 6 and Scott Boulevard. Plahutnik asked if that was all already commercial. Freerks confirmed that was correct. Koppes stated that the Fareway is a nice commercial area and when Streb developed the area that there were not a lot of 1 -1 uses and now there are a lot more businesses and it doesn't make sense to have it industrial. Freerks stated that this could be discussed at the next meeting if the Commission decides to move forward with it. Planning and Zoning Commission October 6, 2011 - Formal Page 4 of 11 Hektoen stated that the Board of Adjustment just approved a special exception to allow a cement batch plant mixing operation in the industrial area. It was a heavily debated application that was approved. Plahutnik stated that the Fareway rezoning was a heavily contested application. He stated he feels strongly about not limiting what people can do with their properties or limiting their economic opportunities, but the block of properties is currently industrial and the industrial developments going on behind makes it seem as if this is the way it should be developed. Freerks stated that if that if this is rezoned to CC -2 that would mean there is a possibility of having living accommodations above any building that is built in that location. Miklo confirmed that the CC -2 zone does allow apartments on the upper floors. Eastham stated that he is undecided and he wants to get more information on the rational for changing the Comprehensive Plan to add commercial use in this location. Payne stated that typically the Commission likes to make both sides of the street the same zone. She asked when Fareway was rezoned to CC -2 why both sides of Commerce Drive were not rezoned. Miklo stated it was an unusual situation in that when the property were Fareway was built was annexed into the City it was zoned CI -1. There was an application to rezone it to CC -2 to allow Fareway to locate there. The Planning and Zoning Commission at the time determined that it should not be rezoned to CC -2. The City Council also agreed that they did not want to rezone parts of Scott Six Industrial Park to CC -2. However the Council did amend the zoning code over the objection of the Planning and Zoning Commission to allow small grocery stores by special exception in the CI -1 zone. The Fareway was built. Then a few years later Mr. Streb asked for more CC -2 zoning in the area. Given that the Fareway was there it was obvious that it was a CC -2 use and not a CI -1 use and that is why it was recommended to zone the Fareway property and the adjacent lots to the north and south to CC -2 to recognize what had already happened. There are also industrial properties built on several of the lots and that is why those were not recommended in changing the zone. Payne stated that it was just the way it evolved. Hektoen asked what kind of information Eastham would like regarding amending the Comprehensive Plan. Eastham stated that the point about possible effect of semi traffic from Lot 41 if it is developed with industrial uses on the Fareway grocery store and convenience store on Commerce Drive. He asked that the staff provide some analysis on that point. He also would like the chance to review the history to include the record for the special exceptions previous rezoning requests, and the more recent record about the special exception for the new cement batch processing plant. Eastham stated he would also like to know the demand for industrial uses, commercial uses and any conflicts between the two. Koppes stated that she was on the Commission at the time of the vote on the Fareway and that she voted against it. She stated that but now that it is there the area is very busy and this side of town uses the Fareway. She would like to look further into this application for more commercial zoning. Eastham stated that staff quotes that the recently approved, Southwest District Plan, talks about not diluting demand for retail shopping by allowing too many retail commercial acres on the east side. He asked for additional information if developing this area as commercial might have those effects. Miklo stated that would rely on a market study which would be an expensive undertaking. Weitzel noted that the preservation of the industrial land is important. It seems to happen Planning and Zoning Commission October 6, 2011 -Formal Page 5 of 11 where people encroach on industrial zones problems and conflicts are created. He stated that without a demand for more retail commercial at this point there does not seem to be a need to rezone industrial land to commercial. A vote was taken and the motion to defer carried 4 -3 (Freerks, Weitzel, Plahutnik voting no) Miklo stated that at the October 20th meeting the Commission will have to set the public hearing for the November 3rd meeting for the consideration of a Comprehensive Plan amendment, but the staff would be able to answer some of the questions that were raised. Weitzel asked what good practices will need to impose such as screening between the lots. He also asked what the direction of the traffic for industrial use versus commercial use. Freerks asked staff about the possibility of introducing residential units in this industrial area if this rezoning to CC -2 is approved. Payne asked if staff would be able to ask the other two property owners on how they would feel about the rezoning of their properties to CC -2. Miklo stated that they would be able to approach the question with the owners. CODE AMENDMENT ITEM: Discussion of an amendment to Article 14 -26 of the Zoning code to provide a density bonus for Elder Apartment Housing. Miklo introduced Nick Benson, a graduate student in Urban and Regional Planning, who as doing an internship at the City. Benson stated that recent census data that shows that there has been a significant increase in the percent of Iowa City residence of 55 and older. There has been an 81 % increase in residence aged 55 to 64 and a 26.5% increase in residence 65 and older. The Commission received information this summer about Iowa City's aging population. With this aging population there is an issue of housing and providing a variety of options. One option is elder apartment housing, in the Iowa City zoning code it is broadly defined as any multi - family use intended for elders and people with disabilities. Generally this is individual apartments and may include communal areas such as dining facilities. Staff feels that one way to support elder apartment housing in Iowa City is to provide density bonus for senior housing, allowing the developer to build more densely on a lot than is otherwise allowed under zoning. Benson stated that staff is proposing an ordinance that provides a 25% bonus for elder apartment in all multi - family zones except for the Neighborhood Stabilization, RNS -20, zone. Staff studied other communities that have utilized density bonuses to encourage senior housing. Twenty five percent is enough incentive for a developer to build senior housing yet it is still compatible with other densities within the zone. The ordinance requires that the development be intended exclusively for senior citizens and persons with disabilities. In order to make the units livable for the intended population the ordinance also requires that all individual units as well as the communal areas be assessable in design. The ordinance also would require a rental permit unless a facility is already licensed by the state of Iowa. Nursing home facilities are an example of already being licensed by the state, if not then staff require the rental permit as a part of getting the 25% density bonus. Planning and Zoning Commission October 6, 2011 - Formal Page 6 of 11 Benson stated that staff feels that this is a good way to encourage developers to build senior housing in Iowa City. It will help to plan for the future housing of Iowa City's aging population. Freerks asked if there was an age that defines elder housing. Benson stated that the age is defined within the zoning code as 55 or older. Freerks asked if there would be additional bonuses that would be possible if there was a planned development. Miklo explained that even with the planned development you cannot exceed the density permitted by the underlying zone. Where planned development results in a bonus is where there is a single family zone and apartments are allowed. Freerks asked if there might be an interest in a cap on the number of bedrooms. She stated that the idea is to not impact the smaller lots /areas with bigger buildings but to add additional smaller units. Miklo asked Freerks what kind of cap she was thinking of. Miklo said perhaps a limit on the number of units with more than 2 bedrooms. Koppes recalled an elderly housing project on S. Dubuque Street that was converted to general apartments in the last few years. She asked if it was possible to prevent that from happening if a project receives a density bonus. Hektoen stated that this would be a covenant that would run with the land that it has to be used for senior housing. Koppes asked if that wasn't the case though with the one that got changed. Hektoen stated that it would not be a permanent thing but the intention would be that it is a covenant that is running with the land unless they received permission from the City to change it. Miklo stated that the building that Koppes referred to on the corner of Dubuque and Court Street was built as elderly housing and as a result had a break in parking. The property had less parking than would have otherwise been required for the number of dwelling units. Twenty years later the zoning of that area was changed and as a result it changed the parking requirement. As a result of that change the property had sufficient parking and was no longer restrict to senior housing. It was also possibly financed with a state or federal financing program that required it to be elderly housing for a certain number of years. When that expired that allowed the property to be converted to general apartments. Koppes stated that what she was hearing was that they could build a project using the elderly housing bonus and then a year later come back and ask for it to be lifted. Miklo stated that they could remove it but they would still be required to comply with the zoning. If they built it to this density then he didn't believe that they could change it. Freerks stated that was also her thought in capping the number of bedrooms. Koppes asked if the parking was still less for elderly housing. Miklo confirmed that was correct. Dyer asked if there are any of the zones that are vacant land close to downtown where this bonus could be used. Miklo stated he did not believe that there was a lot of land in any of the zones near downtown that is vacant. There is a possibility of redevelopment. Dyer stated that one problem she noticed with senior housing is that it is spread all over the edges of town and it is not accessible to commercial. She feels that elderly cannot participate in everyday life without being close to the center of town. Miklo stated that almost any development near downtown is redevelopment and this will put senior housing on a better competitive footing with housing design for other markets. Eastham asked if the CB zones don't need a bonus. Miklo stated that CB -5 and CB -10 did not have a density limit. Dyer stated that the proposal suggests that only seniors or people with disabilities could live there. She stated that perhaps part of the building could be for senior /disabled and the other half not. Freerks stated that she would like to try what is suggested first rather than the half and Planning and Zoning Commission October 6, 2011 -Formal Page 7 of 11 half because it may not go in the right direction because of the demand for student housing. Weitzel stated he would like to see something that compares the diversity of housing unit sizes. Dyer asked if a spouse or caretaker could live in the units. Payne stated that staff talks about requiring all living units being accessible. That was put in the code but the age requirement of 55 and over is not put in this amendment because it is listed somewhere else in the code. She asked for a conformation if that was correct. Benson stated that the reason why that staff stated the accessibility requirement was because that is referencing the Iowa Administrative code separate from the zoning code and it is a way for the staff to define accessibility without having to list everything out. Staff felt that they did not need to define elder because within the zoning code an `elder' is already defined as 55 and older. Miklo stated that all apartments would have to be accessible. Payne asked if someone did have the density bonus and a bonus for parking because it is elder housing would that also apply to the additional units. Miklo confirmed. Payne stated that staff talked about the building would have to have a rental permit. She asked what would happen if they sold them. Benson stated that they would have to have a rental permit regardless of whether they are owner occupied or rental units. Miklo stated that it was a way to ensure that it would be senior housing and doesn't change over time. Eastham asked if over time the units were sold off as individual condos would that result in some units being occupied by someone other than the elderly. Hektoen stated that the requirement for senior occupancy would run with the land and that if a condominium as built under this bonus provision it would need to continue to be occupied by elders. Koppes asked if someone bought it then they would have to buy a rental permit every year. Miklo stated that it is every two years. Koppes brought up the point that if the owner owned the place and had a rental permit and then rented it out to three guys how would anyone know. Hektoen stated that by virtue of the rental permit the City has the right to go in and inspect for compliance. Dyer asked what the state law included in the definitions of accessible. Benson stated that there was a variety of things that go into an accessible unit, such as accessible doorways, bathroom and light switches Eastham asked if staff considered using Federal accessible standards as opposed to the stated standards. Miklo stated that the building department, whom does the inspecting, advised the staff to use the state standards. Eastham asked if elevators are not required in a building that is buildable in any of the zones. Miklo stated that that was correct however, if a bonus for elder housing is granted there would have to be an elevator if there are upper floor apartments. Eastham asked in a two level building to get the density bonus it would have to have an elevator in it. Miklo confirmed that was correct. Freerks opened the public hearing. Freerks closed the public hearing. Miklo stated that staff did receive a letter of support from Oaknoll that he passed out. Weitzel moved to approve Article 14 -2113 amendment with the recommendation that the issue regarding a cap on number of bedrooms be addressed in the amendment. Miklo stated that staff will add a clause to limit to no more than ten percent of the units having more than two bedrooms. Planning and Zoning Commission October 6, 2011 - Formal Page 8 of 11 Weitzel amended the motion to include the ten percent maximum of three bedrooms or more per building. Payne seconded. Freerks asked for further discussion. Eastham stated he feels that this is an excellent concept and commends staff for bringing it forward and hopes it will bring additional housing. Payne asked about Riverfront Crossings and the new zones that are going to be created there. Miklo stated the new zones could this bonus and it has already been a topic of discussion. Freerks clarified that the ten percent does not have to be three bedrooms, this is just a maximum that is set aside. Plahutnik stated that the facts of the increased amounts of seniors in Iowa City and trying to encourage some development to accommodate them and to provide option for them to live is a great idea. He stated he feels it is an interesting reach across to the business community using a 25% density bonus to as an incentive to build more senior housing. He feels that all the steps in which they have talked over in using zoning to address a narrow issue. The talk of bedrooms and who in addition could live there are layers of writing in what needs to happen. Plahutnik stated that he can't support it because the layers of extra enforcement. Koppes stated that she is feeling the same way in regards to the rental permits. Weitzel stated he feels free market does not always provide for all situations. Payne stated that the Commission did not add anything about the care taker. Freerks stated that she thinks this amendment will be a benefit and hopes that it will add to the number of housing options in the community. Koppes stated that she has a concern about someone coming in and developing a property to the maximum density bonus and putting the correct number of parking in and then trying to convert it to other kinds of housing. Miklo stated that they could build additional parking but they still wouldn't be able to remove the age restriction unless they get it rezoned to a district that allows the higher density for a non -age restricted development Dyer asked if there was any other circumstance where owner occupied units have to have rental permits. Dyer stated that she feels it is counterintuitive. Koppes agreed. Freerks stated that without it that you would end up in a situation where they would be rented to other people. Miklo gave another example of owner occupied property being required to get a rental permit: a bed and breakfast is required to obtain a rental permit. This allows the City to inspect to ensure fire codes are being met. Miklo stated that the rental permit makes the inspection occur on a timely basis. Dyer asked how much the rental permit costs. Miklo was unsure but thought about $100. Eastham stated that the compliance with the housing requirements that are beyond the general standards is not difficult. In this case using the rental permit as a way ensuring continued compliance with the intended use of the density bonus is reasonable. A vote was taken and the motion carried 5 -2 ( Koppes, Plahutnik) SUBDIVISION ITEM: Discussion of amendments to the subdivider's agreement regarding requirements for escrow accounts and secondary street access for Saddlebrook Part 2. Planning and Zoning Commission October 6, 2011 -Formal Page 9 of 11 Miklo stated that when Saddlebrook was first approved the plan included a manufactured housing park on the southern portion of Heinz Road. He pointed out where the park was to be located and stated that there were not individual lots /units addressing Heinz Road. To ensure that Heinz Road would get built when the plan was approved for Saddlebrook, the subdivision required an escrow for Heinz Road. This would make sure that it got built otherwise as the plan was laid out all of the internal manufactured housing streets could have been built and all the traffic directed back up to the northern portion of Heinz Road and then there would be little incentive to have the developer to build the street. Miklo stated that over the years the plan for Saddlebrook has changed. The area along the southern portion of the planned extension of Heinz Road changed from manufactured housing to townhouses, condominiums, small apartment buildings and as a result they are units that directly rely on Heinz Road for street access. Staff feels that the escrow is no longer necessary as the proposed units provide an incentive for the applicant to build the street. The amendment clarifies that the current subdivision has a requirement for secondary access. That only 418 units can be built until secondary access is provided. Currently the only access is Heinz Road. With recent development Pinto Lane and Whispering Meadows will provide the secondary access. That is clarified in the subdivider's agreement and once that road is built that will allow additional units to be built elsewhere in Saddlebrook. Hektoen stated that until the connection is built they would not be able to obtain anymore building permits. Eastham asked if that connection currently does not exist. Miklo stated that it currently is under construction. Koppes asked when a McCollister Boulevard would get built to connect with Heinz Road to the south of Saddlebrook. Miklo stated that it was in the City's long term plans but doesn't believe it is in a funded year of the Capital Improvement Plan. The timing of construction would be based on demand for development in the area. The only leg that is built is the portion that is east of Gilbert Street in the Sand Hill Estates Development. Koppes stated that this feels like financial and asked why they are voting on it. Hektoen stated that it was an amendment to the subdivider's agreement. Miklo stated that when dealing with subdivisions the City gets into details on how the infrastructure will be put in. He stated that normally when a subdivision is approved and there is a final plan approved it is required to have a street put in unless there is an escrow. Eastham asked about section three in the material that he received. He stated that the fourth line in the paragraph refers section 1 A, 1 B, and 1 C. He asked if 1 B and 1 C are in the original agreement and are still active. Hektoen confirmed that was correct. Payne gave another correction regarding letter A as well as the new section three regarding providing escrow for other public improvements but not including Heinz Road improvement. Hektoen stated that allowing for escrow will allow them to get building permits. Payne asked about the last paragraph on the same page regarding the deposit of escrow in the sum of $2000. She asked where that money comes from. Hektoen stated that it comes from another provision in the subdivider's agreement. Staff is stating that the applicant does not need to provide an escrow but they will not be able to get building permits. Eastham stated he was unsure why someone you would build a building on a dirt road. Hektoen stated that you would build the portion in front of the building but you may not extend it to its terminus. Koppes opened the public hearing. Planning and Zoning Commission October 6, 2011 - Formal Page 10 of 11 Steve Gordon, stated he was with AM Management and is representing the developers of Saddlebrook. The original development started over 20 years ago and in that time there has been a lot of changes. There are now other avenues in place to make sure Heinz Road gets built. The parkway development is still a long ways off. They are putting in secondary access and it is currently being developed. The goal is to having the paving completed by Thanksgiving. There is still escrow in place for other public improvements such as ponds, sidewalks along the parkway, and other items. Freerks closed the public hearing. Koppes moved to approve amendment of the subdivider's agreement regarding the requirements for escrow accounts and secondary street access for Saddlebrook Part 2. Eastham seconded. Freerks stated that it seems to be a reasonable request. A vote was taken and the motion carried 7 -0. CONSIDERATION OF MEETING MINUTES: September 12 and 15,2011: Koppes moved to approve the minutes. Eastham seconded. The motion carried 7 -0. OTHER: Miklo stated as part of the Comprehensive Plan update that there will be a meeting on Tuesday, October 11, 6 — 9 p.m. to discuss the west side of the river in relationship to Riverfront Crossings and on Wednesday, October 12, 4 — 7 p.m., to discuss downtown. ADJOURNMENT: Payne moved to adjourn. Weitzel seconded. The meeting was adjourned on a 7 -0 vote. PLANNING & ZONING COMMISSION ATTENDANCE RECORD 2011 FORMAL MEETING NAME TERM EXPIRES 2/3 2/17 3/3 417 4/21 5/5 5/19 6/2 7/7 7/21 8/18 9/1 9/15 10/6 05/16 DYER, CAROLYN 05/16 -- -- -- -- -- -- -- -- -- -- O/E O/E O X X X X X X X EASTHAM, CHARLIE 05/16 X X X X X X X X X X X X X X X FREERKS, ANN 05/13 X X X X O/E X X X X X O/E O/E X X X KOPPES, ELIZABETH 05/12 X X I X X X X X O X X X X X X X PAYNE, MICHELLE 05/15 X O/E X X X X X X O/E X X X X X PLAHUTNIK, WALLY 05/15 X X X O/E X O/E O/E X O/E O/E X X X X WEITZEL, TIM 05/13 X X X X X X X X X X X X X X INFORMAL MEETING NAME TERM EXPIRES 1/20 1/31 2/28 5/2 7/18 8/15 8/29 9/12 DYER, CAROLYN 05/16 -- -- -- -- -- -- O/E X X X X EASTHAM, CHARLIE 05/16 X X X X X X X X FREERKS, ANN 05/13 X X X X X O/E X X KOPPES, ELIZABETH 05/12 X X X X X X X X PAYNE, MICHELLE 05/15 X X X X X O/E X X PLAHUTNIK, WALLY 05/15 X X X X O/E X X X WEITZEL, TIM 05/13 X X X X X X X X KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting /No Quorum Preliminary Minutes 1P12 September 2011 MINUTES SENIOR CENTER COMMISSION SEPTEMBER 15, 2011 ROOM 208, IOWA CITY /JOHNSON COUNTY SENIOR CENTER Members Present: Jay Honohan, Sara Maiers, Chuck Felling, Michael Lensing, Merce Bern -Klug Members Absent: Rose Hanson Staff Present: Linda Kopping, Kristin Kromray, Michelle Buhman Others Present: None RECOMMENDATIONS TO COUNCIL: None. CALL TO ORDER: The meeting was called to order at 4:00 PM. Honohan chaired the meeting. APPROVAL OF MINUTES FROM AUGUST 18.2011 MEETING: Motion: To accept the minutes from the August 18, 2011 meeting. Motion carried on a vote of 5/0. Maiers /Felling. PUBLIC DISCUSSION OF ITEMS NOT ON THE AGENDA: None. COMMISSION ASSIGNMENTS: Honohan will attend the next Johnson County Board of Supervisors and the next City Council meeting. STEERING COUNCIL REPORT: Felling reported that the Jim Curry resigned as the chair of the Membership Committee. The steering council discussed the new door and building security policy and how it will affect members. Preliminary Minutes September 2011 WH ANNIVERSARY PROGRESS REPORT: Buhman reported that the senior art show opening that kicked off the Senior Center's 3& anniversary was a success with over 110 attendees. Many artists attended the opening. The member appreciation dinner held on September a was attended by about 120 Senior Center members. Volunteers from US Bank, who sponsored the event and the Senior Center served members a lasagna dinner from the Cottage. Entertainment was provided by magician Nate Staniforth. A free dance will be held September 23`d with music by the Dale Thomas Band and is being sponsored by Friends of the Center. A film festival will be held the weekend of September 3e- October 18t. The night of September 3&, The Alloy Orchestra (a three -man ensemble) will accompany the famous silent movie, Metropolis. This event will at the Englert Theatre. On October 18t, four movies will be shown at the Senior Center; all movies will pertain to senior issues. The Senior Center will host an open house the last week of September. The Center will have tours every day of the week. Interested people will be able to use the facility for free during this week. This event coincides with the International Council on Active Aging's International Aging Week. This year's theme is "Expand Your Experience." The Senior Center will be holding a Mac and Cheese Fundraising Dinner on October 218t. This event is being sponsored by Hills Bank and supported by the Blackstone. Tickets are $5 in advance, $7 at the door. People will receive a serving of Blackstone mac and cheese, a drink and a homemade desert. Buhman reported that the she is promoting this event with a table at the I -Club breakfast, an insert in the water bill, in addition to selling tickets at the same time as the Senior Center quilt raffle. She will also be appearing on the KCRG Mugshot of the day event. The Center will also be raffling tickets to win a Iowa Hawkeye football that is autographed by Kurt Ferentz. REVENUE COMMITTEE REPORT: Maiers reported that the executive committee met and discussed raising membership dues and parking permits. Honohan noted that the executive committee no longer wants to subsidize the parking program. They will meet once more before giving their recommendation to the commission. Preliminary Minutes September 2011 OPERATIONAL OVERVIEW: Kopping spoke about how to spend the money in the gift fund. Ideas that were discussed include: -Sound proofing between VNA and G02 -Room 103 exercise floor and mirror - Narrow theatre style tables in some 2nd floor classrooms -Tables for the art room - Electronic signs for the building entrances The Commission asked to have pricing for each of these different items so they can give an informed recommendation. Kopping reported that the City of Iowa City approved the repairs to the Linn Street entrance steps. This is expected to cost approximately $43,000. COMMISSION DISCUSSION: The commission discussed creating positive community partnerships. ADJOURNMENT: Motion: To Adjourn. Motion carried on a vote of 5/0. Masers /Felling. Preliminary Minutes September 2011 Senior Center Commission Attendance Record Year 2011 Name Tema Expires 1/20 2/17 3/17 4/21 5/19 7/21 8/18 9/15 Mercedes Bem- Klug 12/31/11 O/E X NM NM O/E O/E O/E X Chuck Felling 12/31/12 X O/E NM NM X X X X Rose Hanson 12/31/12 X X NM NM X X X O/E Jay Honohan 12/31/13 X X NM NM X X X X Michael Lensing 12/31/13 O/E O/E NM NM X O/E O/E X Sarah Maiers 12/31/11 X X NM NM X X X X Jean Martin 12/31/12 X X NM NM Key: X = Present O = Absent O/E = Absent/Excused NM = No meeting -- = Not a member