HomeMy WebLinkAbout2011-12-06 Bd Comm minutesAirport Commission
October 11, 2011
Page 1
MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
OCTOBER 11, 2011 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Jose Assouline, Minnetta Gardinier, Howard Horan, Rick Mascari
Members Absent: Steve Crane
Staff Present: Sue Dulek, Michael Tharp
Others Present: Jeff Edberg, Matt Wolford, Mark Anderson
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
CALL TO ORDER:
Chairperson Gardinier called the meeting to order at 6:05 P.M.
APPROVAL OF MEETING MINUTES:
Minutes of the September 15, 2011, meeting were reviewed. Assouline moved to approve
the minutes of the September 15, 2011, meeting as submitted; seconded by Horan.
Motion carried 4 -0; Crane absent.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION /ACTION:
4b(1)
a. Airport Commerce Park — Jeff Edberg spoke to Members, stating that he has good
news to share. There has been an offer on lot #17 to lease for 25 years, with a provision
that the interested party will have the option to buy the lot during this term. The
individual has opened several eateries in the area where he specializes in falafel. Lot
#17, however, would be for another venture of his, restoring and selling automobiles.
Edberg further discussed the elements of the lease that will need to be drawn up, and
also responded to Members' questions. Mascari questioned what type of building can
be put on this lot, bringing up issues of restrictions. Edberg noted that there will be
approximately ten employees at this new business with an average annual income of
$48,000. He then spoke to questions regarding this type of business, noting that the
City's zoning codes will come into play here.
i. Offer on Lot #17 — Dulek noted that Members will not be voting
on this issue at this time. First there needs to be a public hearing and Council approval,
as well as clarification of items such as requiring a deposit and having a build -out date.
Members began to discuss these issues, asking how they can best serve the Airport's
interests while agreeing to such a lease arrangement. Members did state that they
would like to see some financial information, to which Edberg stated that he would
Airport Commission
October 11, 2011
Page 2
acquire this. The discussion continued, with Members stating their concerns over a
lease versus selling the lot outright. They questioned what recourse they would have if
the tenant left or did not pay the lease. Dulek noted that she can help in obtaining
background information on the tenant, as well. Gardinier then asked Members if they
are interested in pursuing a 25 -year lease or if they would want to lower this term.
Members discussed the realtor fees that would be incurred with the lease. Members
also discussed whether or not they should require six months of lease payments up
front. Gardinier stated that first and last month's rent would be reasonable, to which
others agreed. Assouline suggested they start with six months and go from there.
Edberg stated that he could ask the tenant for six months payment up front, but that he
questions this being done. He further explained why this is not typically done in
commercial leases. Dulek will work on moving the lease issues forward, along with
obtaining further information from Edberg. She did ask for further clarification from
Members on the lease term and a possible purchase option.
b. Corporate Hangar L — Tharp noted that he and Gardinier had a conversation with the
State regarding doing this project in two phases. The State was supportive of this idea,
according to Tharp, even though they cannot guarantee what programs and grants will
be offered in the future. This would then allow the Airport to keep the grant money they
currently have and to then apply for new grant money in the future. Members discussed
this further, with Tharp giving them a handout that further explained possible scenarios.
He then proceeded to clarify the details of each phase, noting that the basic hangar
dimensions would be 56 ft. by 62 ft., with a 55 -foot wide door that is 18 feet tall. This led
to a discussion of which aircraft would fit best into this size of hangar. Tharp stated that
if the Commission is in agreement on the phasing, he will go back and fine -tune the
numbers. He also spoke to Members about a private party /individual who is interested
in building a 100 foot by 100 foot hangar. The discussion turned to a possible
private /Airport collaboration on such a project. Tharp noted that the State does not
support private development. The Airport would have to be the owner and then lease
space back to the private party. The discussion continued, with Members asking Tharp
for clarification on several issues. Tharp told Members that if they give the go- ahead, he
will put a plan set together, where those parts of the project that can be done without
issuing any further debt would be done first. Members discussed the need to get
infrastructure done in one phase, in order to keep costs under control. Mascari then
asked if any other Members would be interested in paying down the Airport's debt faster,
more specifically devoting the proceeds from the next lot sale to do this. Others agreed
that this would be a good idea.
c. Terminal Building Brick Repair — Tharp noted that he doesn't have much to update
Members on with this project, but that he hopes to have some preliminary plans by the
next meeting. Mascari asked if Tharp had checked with any local contractors on this
project. Tharp noted that due to the dollar amount of this project, it will be done as a
formal bid, giving anyone interested a chance at it.
d. FAA/IDOT Projects: AECOM —
i. Runway 7/25 & 1213 — Tharp noted that David Hughes is unable to make
this evening's meeting; however, he did send an email for him to share.
In regards to this completed project, Tharp noted that they are still
awaiting the FAA's final report.
ii. Obstruction Mitigation — Tharp stated that a letter was sent to an owner
of the car dealerships regarding some light poles that needed to be
shortened or removed.
Airport Commission
October 11, 2011
Page 3
iii. 7/25 Parallel Taxiway — Tharp noted that the closure last week went
fairly quickly. Another closure will happen toward the end of October, or
first of November, according to Tharp.
e. FAA Central Region Conference Report — Tharp shared with Members his
experiences at this year's conference. He noted that there were several sessions on
land revenue leases that were quite informative, as well as some on land acquisition.
Tharp added that obstruction mitigation was a big topic, as well.
f. FY2013 FAA Airport Improvement Program Application — Tharp stated that the call
letter for applications has gone out, with a due date of January 12, 2012. Over the next
three months, Tharp noted that they will be talking about the Airport's plans, including
the Ruppert acquisition and how this fits into things. He asked that Members look at this
over the next month so they can discuss it in more depth at the next meeting.
g. Airport "Operations ":
L Strategic Plan — Implementation — Tharp noted that a lot of this is being
done under the subcommittees. Mascari noted that he expects to have
something for next month's meeting.
ii. Budget
1. FY2013 Budget — Tharp noted that the budget subcommittee met
several times over the past few months. Members received a
copy of this budget in their packets. Tharp briefly noted that the
FY13 budget has essentially an overall income level of $394,000;
with expenses before capital outlay of approximately $370,000,
leaving about a $20,000 for other grounds keeping and
maintenance. Tharp also noted that in the past, the Commission
had wanted to revisit the 10% portion the Airport pays toward the
Economic Development Coordinator's salary. He suggested they
approach the City Manager's office with this issue. Gardinier
noted that she will put this in the letter that she is working on to
upgrade Tharp's position to 100% time. Tharp then noted that he
does need the Commission's approval this evening on the FY13
budget, so that he can move forward with submitting this.
Assouline moved to approve the FY13 budget as presented;
seconded by Mascari. Motion carried 4 -0; Crane absent.
2. Brush Clearing — Tharp stated that the Willow Creek project is
slated for this winter. As for the area by Gilbert Street, Tharp
noted that he would need to spend $18,000 to clean this up. He
showed Members what this would entail and responded to their
concerns. Gardinier asked if they couldn't put rock down in this
area or something that wouldn't require maintenance. Tharp
stated that he would look into this further.
iii. Management —
1. Airport Operations Specialist Position - Gardinier noted that
she is almost done with the letter regarding the Specialist position.
She asked if Members wanted to review it, and asked Dulek if she
could email the letter to each of the Members. Mascari stated that
he would like to see maintenance issues addressed as part of this
position. He gave an example of having five maintenance issues
addressed and corrected each month. Gardinier added that she is
suggesting a checklist of sorts that would be gone through on a
regular basis. ( Mascari left the meeting at this time.)
Airport Commission
October 11, 2011
Page 4
h. Iowa City Trails Plan — Tharp noted that he put a copy of the City's trail plan in
Members' packets, so they could see what the City has planned for the area. So far
these projects are on the unfunded list. He then responded to Members' questions
regarding the area's overall trail plans.
i. FBO I Flight Training Reports —
i. Jet Air / Air Care — Matt Wolford from Jet Air spoke to Members next. He
noted that the report the Commission receives from Jet Air is typically on
the previous month. However, he questioned if this should change.
Continuing, Wolford noted that they have done some sheet metal repairs
on hangars. He also noted some areas of asphalt that they have been
cleaning up due to it crumbling. Wolford added that they had an auction
last week and were able to sell quite a bit of stuff. He also invited the
Commission to come to a reunion /party for Harrel at the Galesburg
Municipal Airport next Saturday. Wolford then noted that they will be
undertaking a fairly big project soon with replacing the bottom door seals
on the hangars.
ii. Iowa Flight Training — Tharp noted that Tim is unable to make this
evening's meeting, but that he sent an update for Tharp to share. Tharp
stated that IFT tried to hold a ground school at the Airport, but did not get
enough interest. Student pilots, therefore, were sent up to Cedar Rapids
for this class.
iii. Whirlybird — Tharp stated that he has not seen any activity from them.
They are behind in their rent, as well.
j. Subcommittee Report —
i. Community Liaison Subcommittee (Mascari, Assouline, Tharp) —
Tharp noted that Josh Schamberger, President of the Convention and
Visitors Bureau, will be out on Thursday for a tour.
ii. For November: Events (Horan, Gardinier, Tharp)
k. Commission Members' Reports — Gardinier noted to Wolford that while she was
fueling up recently she noticed the grounding wire clamp was slipping off her exhaust
pipe.
I. Staff Report — Tharp noted that Dale Helling, Assistant City Manager, will be retiring
after 36 years with the City. There is a reception in his honor on Tuesday, October 25.
Tharp also noted that he received a call recently from the Iowa Aviation Promotion
Group to see if Iowa City would be interested in hosting the 2013 "Fly Iowa" event. He
added that he can add this to next month's agenda for a more in -depth discussion.
Members briefly discussed their interest in such an endeavor. Tharp added that the
group is willing to come and give a presentation to the Commission, to which Members
agreed.
SET NEXT REGULAR MEETING FOR:
The next regular meeting will be Thursday, November 17, 2011, at 6:00 P.M. at the Airport
Terminal building. Members then discussed when they can meet for a special meeting to set a
public hearing. After some discussion, a special meeting was scheduled for Tuesday, October
25, 2011, at 12:30 P.M.
Airport Commission
October 11, 2011
Page 5
ADJOURN:
The meeting adjourned at 8:40 P.M. Gardinier made the motion to adjourn the meeting at
8:40 P.M.; seconded by Horan. Motion carried 3 -0; Crane and Mascari absent.
CHAIRPERSON DATE
Airport Commission
October 11, 2011
Page 6
Airport Commission
ATTENDANCE RECORD
2011
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
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X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
Airport Commission 4b(2)
October 25, 2011
Page 1
MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
OCTOBER 25, 2011 —12:30 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Jose Assouline, Minnetta Gardinier, Howard Horan, Rick Mascari Steve
Crane
Members Absent:
Staff Present: Sue Dulek, Michael Tharp
Others Present:
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
CALL TO ORDER:
Chairperson Gardinier called the meeting to order at 12:31 P.M.
ITEMS FOR DISCUSSION /ACTION:
a. Airport Commerce Park —
i. Consider a resolution All -24 setting public hearing on lease agreement
with Affordable Auto LLC - Horan Moved, Mascari Seconded the
resolution. Motion Carried 3 -0 (Crane, Assouline Absent)
b. Pavement Rehabilitation Project — Crane and Assouline arrived. Tharp noted
that he accidentally missed this item on the regular agenda at the last meeting.
Tharp noted that he was working to prepare a pavement replacement project to
be done before winter. Tharp noted there were several areas that were due to
full pavement replacement work. Crane asked about the cost. Tharp noted the
engineering estimate was $70,000 and that the funding would come from a state
aviation grant for pavement rehabilitation work. Tharp noted that this work would
finish out the funding in that grant. Members agreed to proceed with the work.
ADJOURN:
The meeting adjourned at 12:37 P.M
CHAIRPERSON
DATE
Airport Commission
October 25, 2011
Page 2
Airport Commission
ATTENDANCE RECORD
2011
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
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03/01/15
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X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
4b(3)
MINUTES APPROVED
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
OCTOBER 20, 2011 — 6:30 PM
LOBBY CONFERENCE ROOM, CITY HALL
MEMBERS PRESENT: Andrew Chappell, Cheryll Clamon, Jarrod Gatlin, Holly Jane Hart,
Charles Drum, Michael McKay
MEMBERS ABSENT: Michelle Bacon Curry, Scott Dragoo, Rachel Zimmermann Smith
STAFF PRESENT: Tracy Hightshoe, Jeff Vanatter, David Purdy
OTHERS PRESENT: Bob Dostal, Emily Schettler, Jessica Hook, Mark Patton, Christine
Scheetz, Beth Ritter Ruback, Maryann Dennis
RECOMMENDATIONS TO THE CITY COUNCIL:
Recommendation to increase the priority level for transportation services in the 2011 -2015 CITY
STEPS Plan from a medium to a high priority. Motion approved 6 -0.
CALL TO ORDER:
The meeting was called to order by Chairperson Michael McKay at 6:30 p.m.
APPROVAL OF THE SEPTEMBER 15, 2011 MINUTES:
Chappell noted two corrections for the minutes.
Chappell moved to approve the minutes.
Gatlin seconded.
A vote was taken and the motion carried 5 -0 (Hart absent).
PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA:
None.
Hart arrives.
STAFF /COMMISSION COMMENT:
Hightshoe updated the commission about the Broadway Condos project. The pre - construction
meeting was held and the project will begin shortly. Hightshoe stated she had sent the invite to
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
OCTOBER 20, 2011
PAGE 2 of 6
all commission members, but as a reminder all commission members are invited to the
retirement reception for the City's Assistant City Manager, Dale Helling. He has been with the
City for over 30 years.
PUBLIC MEETING:
Annual Review of the 2011 — 2015 Consolidated Plan (a.k.a CITY STEPS)
Discussion of the 2011 — 2015 Consolidated Plan
McKay stated that staff summarized the comments received and this summary was in the packet.
A few of the HCDC members attended one or more of the input sessions. This year, public input
was sought at a Grant Wood PTO meeting, the senior center and at a Restorative Justice meeting
at the Broadway Police Substation. There were also three comments emailed to staff. These
were also included in your packets.
Chappell moved to accept correspondence from Mr. Mark Patton.
Clamon seconded.
A vote was taken and the motion carried 6 -0.
Hightshoe stated that every year staff and HCDC solicit input from the community and
completes an annual review of the City's Consolidated Plan (a.k.a. 2011 -2015 CITY
STEPS).The Plan is reviewed to ensure that the City's goals and priorities have not changed
during the Plan's 5 year period. Hightshoe reminded commission members that just because a
need is identified as a low or medium priority, it does not mean it is not needed in the
community. It may be considered a low or medium priority as there may be other funds better
suited to meet this need or the city /community has already invested heavily in a facility.
Identifying priority needs are important as when commission members decide what will be
funded during the allocation process, high priorities are reviewed first and if funding remains,
medium priorities are reviewed and then low priorities if sufficient funding remains.
The Commission should compare the input received to the priorities identified in CITY STEPS
and determine if any changes are needed. If no changes are recommended, then we conclude the
annual review of CITY STEPS. If changes are recommended, HCDC makes a recommendation
to the City Council.
McKay asked for any public comments.
Mark Patton, Iowa Valley Habitat for Humanity, highlighted housing concerns. Patton stated
the need to help people stay in their homes is huge. The elderly and disabled need assistance to
stay in their homes with rehab, weatherization and accessibility improvements. The cost of
utilities is too much for many low income homeowners in poorly insulated homes. Habitat
received a $74,000 grant to do weatherization, but there needs to be more funds. Another
concern is the loss of mobile homes as an affordable option to many. There was a report done
two years ago that showed 3,000 mobile homes in the county and about 500 of them do not meet
building code. The secondary market that normally financed the purchase of mobile homes
doesn't exist anymore. Any time a mobile home burns down or deteriorates that home will not
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
OCTOBER 20, 2011
PAGE 3 of 6
be replaced. Patton asked that as the mobile home courts slowly wind down, the city should
encourage more affordable housing options to replace them and possible reuse of mobile home
courts.
Patton stated that there was a hand out regarding the high energy cost. He stated that the serious
issue should be contemplated locally and there could be tax incentives to improve the green
quality of the commercial buildings in the area. The net savings of energy would be greater than
the increased costs in taxes. Patton stated there is cheap money out there due to low interest
rates. Patton stated he could get two and half percent money for seven years and there are a lot
of creative uses for affordable housing. The final point is support for the UniverCity Program
that will rehabilitate 25 homes in downtown neighborhoods to be sold to income eligible
households. He wonders if there are more homes that could be rehabilitated and sold with
cooperation for there are many older homes near employment centers could be regained and not
lost.
McKay asked for discussion or questions. There was none.
Jessica Hook stated that she came to learn more and to give her local perspective. She just
learned about the CDBG rehab program by reading about the meetings in the local paper. Hook
stated that her family lives under the 80% medium income limit. She stated she lived on the
eastside in the Mark Twain neighborhood and has purchased her home. The homes in the area
are mostly over 50 years old. She thinks that it is great that people are buying the homes and
rehabilitating them. Owner - occupied rehabilitation is an important need in our older
neighborhoods. Hightshoe stated that staff has considered targeted areas for the owner occupied
rehab. program. This has been done in the past and could be considered again in certain
neighborhoods.
Chappell asked Mark Patton if he had any suggested changes or did he just want to bring
attention to the issues he identified. Patton stated that he wanted to raise awareness.
There was discussion about the current high priorities in CITY STEPS. Chappell stated that staff
will identify the main priority the application addresses. Hart suggested changing transportation
to a high priority, currently a medium priority. Chappell asked how many transportation related
applications were received. Hightshoe stated it is not common to get transportation applications
due to the expense and how much we have available under the public service cap. Eligible
activities would include cab vouchers or vehicle purchases. We typically have less than $15,000
to allocate, thus it is not funded often. This past year, due to the amount of program income we
had, we did get two applications for the purchase of vans for non - profit agencies. Hart stated
she realized that the commission couldn't fund much regarding transportation, but that
transportation is often identified as a huge need and the commission should recognize that the
need is great.
Chappell asked if Hart wanted to change the priority from medium to high. Hart confirmed that
was correct. Chappell stated that the CITY STEPS is primarily for CDBG /HOME. He stated he
was unsure what changing it would do because it was primarily for the Commission's use. Hart
stated that the document identifies needs in the community and is a planning document used by
more than just the commission. She didn't feel it would hurt to have the need identified as a high
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
OCTOBER 20, 2011
PAGE 4 of 6
priority as it is often documented as a large obstacle for low income residents. Hightshoe stated
that city staff and organizations outside the city review CITY STEPS and will include narrative
and identified priorities in their grant applications to other funding sources such as IDOT and
other federal agencies. The Johnson County Metropolitan Planning Organization was interested
in the feedback concerning suggested transportation routes to employment centers and level of
interest by potential riders. They will investigate if grant funding could be used for a route from
the Broadway /Lakeside areas to the industrial park. Chappell asked what it would take to change
a priority level. Hightshoe stated that the Commission would need to make a recommendation to
Council to change a priority from medium to high and then it would have to go through an
annual action plan amendment. There would be a 30 day public comment period and then it
would go to Council for a public hearing. The Council could approve the amendment at that
time. Chappell stated he did not have an issue with changing it from medium to high.
Drum moved to change the priority from medium to high priority for transportation
services.
Clamon seconded.
A vote was taken and the motion carried 6 -0.
McKay asked if there were any other changes that the Commission would like to recommend.
Gatlin stated that he was fine with changing the level of transportation but there was a lot of
work put into the writing of it. He stated that he felt that if they were to look at others than other
needs could be changed and it may turn in to what it once was - where everything was a high
priority.
DISCUSSION OF THE FY13 CDBG /HOME APPLICATION MATERIALS:
McKay stated there was a small committee of Commissioners that worked to review the
applications and evaluation criteria. Chappell stated that the evaluation criteria was modified to
allow commission members to rate based on a range and that a few application questions were
changed to complement the evaluation criteria. If an important component in the evaluation
criteria there should be a question that directly rates to that criteria and the applicant should make
the case for their project.
Drum stated that the changes have made a big improvement. McKay asked the Commission to
take the time to look it over and make any suggestions if needed. Hightshoe stated that formal
approval happens at the November meeting. Chappell asked if there were concerns to email the
subcommittee as soon as possible.
UPDATE ON FY12 PROJECTS — CDBG PROJECTS THAT HAVE NOT ENTERED A
FORMAL AGREEMENT WITH THE CITY OF IOWA CITY:
Hightshoe stated there was an error in the agenda as it is the FYI projects that must be
reviewed. City Council policy requires CDBG recipients to enter an agreement with the City
within 90 days of July 1, thus by Sept. 30 There are three agencies that have not entered a formal
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
OCTOBER 20, 2011
PAGE 5 of 6
agreement with the City. Hightshoe reviewed the three agencies. Neighborhood Centers of
Johnson County does not own the Pheasant Ridge Center and thus the property owner, Mark IV,
must grant approval first. The agreement is ready and waiting the property owner's consent.
Staff anticipates approval as it has been done in the past, but it is a time consuming process as
must go through their legal department and it takes time. Old Brick has not entered an
agreement yet. The agreement is ready, just waiting their Board President to come in and sign.
Systems Unlimited has not entered an agreement and has not responded to staff's emails /call if
they will proceed. The Commission can vote to make a recommendation to Council to
reallocate the money or there can be conditions set. Chappell stated that he did not have a
problem waiting another month but suggested that in another message or letter sent to Systems
and Old Brick the applicant should be notified if there is no communication or they are unable to
enter an agreement by the November HCDC meeting, the commission will recommend the
reallocation of those funds.
Hightshoe stated that there are agreements that have not been entered for the FYI I special
allocation, but staff was the reason for the delay as some projects are not ready to proceed or had
mitigating circumstances such as Habitat. The land they wanted to purchase was found to have a
history of petroleum contamination. Staff required a Phase I environmental assessment before
proceeding with an agreement in case a different site was needed.
MONITORING REPORTS:
• FY12 Mayor's Youth Empowerment Program — Rental Housing
• Iowa City Free Medical Clinic — FYI Fagade Improvements & FYI Operations
• FYI I Johnson County Ag. Extension — BBBS New Construction
• FY11 Arc of Southeast Iowa -Equipment
Hart stated that Big Brothers Big Sisters' new building is done and they are in the new facility.
The Community Development Celebration was there this year. The contractor received final
payment. It's a very nice facility. The Free Medical Clinic facade work will start in November.
The pharmacy case management program is seeing more and more people. With over 200
clients seen in the first quarter and the numbers increasing and they are seeing old clients as well
as new.
Mayor's Youth Employment rental housing purchased their first lot and construction started in
September. It is expected to be done by December I" and the second house will be started this
spring.
The Arc of Southeast Iowa purchased and installed the play equipment.
ADJOURNMENT:
Drum made a motion to adjourn. Clamon seconded.
A vote was taken and the motion carried 6 -0
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Approved Minutes 4b(4)
October 2011
MINUTES
SENIOR CENTER COMMISSION
OCTOBER 20, 2011
ROOM 208, IOWA CITY /JOHNSON COUNTY SENIOR CENTER
Members Present: Sara Maiers, Chuck Felling, Rose Hanson, Merce Bern -Klug,
Daniel Benton
Members Absent: Jay Honohan, Michael Lensing
Staff Present: Linda Kopping, Kristin Kromray
Others Present: None
RECOMMENDATIONS TO COUNCIL:
None.
CALL TO ORDER:
The meeting was called to order at 4:00 PM. Felling chaired the meeting.
APPROVAL OF MINUTES FROM September 15. 2011 MEETING:
Motion: To accept the minutes from the September 15, 2011 meeting.
Motion carried on a vote of 510. Maiers/Bern -Klug.
PUBLIC DISCUS ION OF ITEMS NOT ON THE AGENDA:
None.
COMMISSION ASSIGNMENTS:
Honohan will attend the next Johnson County Board of Supervisors and the next
City Council meeting.
STEERING COUNCIL REPORT:
Felling reported that the Membership Committee has started a "group of the
month" bulletin board.
The Community Outreach group finalized the new Senior Center brochure. They
have been printed and are now available. The Center Ambassadors group, which
Approved Minutes
October 2011
goes out into the community to speak about the Senior Center, has had a
number of recent engagements.
3e ANNIVERSARY PROGRESS REPORT:
Kopping reported that the film festival was a success. The Alloy Orchestra event
at the Englert was very successful with over 500 people attending.
The Senior Center hosted an open house the last week of September. Interested
people were able to try out the membership facilities for free during the week.
The Senior Center will be holding a Mac and Cheese Fundraising Dinner on
October 21 'm. This event is being sponsored by Hills Bank and supported by the
Blackstone. Tickets are $5 in advance, $7 at the door. People will receive a
serving of Blackstone mac and cheese, a drink and a homemade desert. The
Senior Center is promoting this event with a table at the I -Club breakfast, an
insert in the water bill, and a KCRG Mugshot promotion, in addition to selling
tickets at the same time as the Senior Center quilt raffle. The Center will also be
raffling tickets to win a Iowa Hawkeye football that is autographed by Kirk
Ferentz.
REVENUE COMMITTEE REPORT:
Maiers reported that the executive committee met a second time and discussed
raising fees and also having two large fundraisers each year.
Kopping would like to invite the Steering Council Membership Committee to the
next Commission meeting to discuss the raising of membership rates.
In December Kopping would like to invite the entire membership to be involved in
a conversation about raising fees.
Kopping reported that part of this year's budget planning process included
submitting a report that included performance measures, accomplishments,
challenges, goals and objectives. The performance measures for the Senior
Center were then compiled and compared with the Madison, Wisconsin Senior
Center. This information was put together by two assistants to the City Manager.
Examples of items compared include operational costs, per capita expenses and
income.
Approved Minutes
October 2011
Kopping shared a draft of the performance measure data. Bern -Klug noted one
measure that would be important to know is the per capita cost divided by the
number of Senior Center visits since you do not need to be a member of the
Senior Center to participate in many Senior Center activities.
COMMISSION DISCUSSION:
Bern -Klug mentioned that her term is ending on December 31 "t, 2011. She
suggested that someone from the Aging Studies Program at the University still
be involved on the commission.
ADJOURNMENT:
Motion: To Adjourn. Motion carried on a vote of 5/0. Klug/Felling.
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