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HomeMy WebLinkAbout2011-12-15 Info Packetllciccrlh CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY December 15, 2011 www.icgov.org MISCELLANEOUS I01 Council Meetings and Work Session Agenda IP2 Memo from City Clerk: Municipal Leadership Academy IP3 Applications for Community Event and Program Funding FY2013 (7/1/12 - 6/30/12) IP4 Memo from Planning & Community Development Director: RM -44 Zoning District IP5 Memo from Public Works Director: East Side Levee Project Consultant Selection IP6 Memo from Economic Development Coordinator: Coralville's FY13 Expenditure debt via internal loan IP7 Copy of memo from Human Resources Administrator: Holiday Gifts IP8 Copy of letter from Tom Walz and Bill Ackerman: Ralston Creek Labor Day Fair and Flea Market — 9/5/2011 Summary and Outcome IP9 Copy of Email from Downtown Association of Iowa City: Congratulations to the Best of Iowa City Area! IP10 News Release from Iowa City Area Development: Future Iowa City Foundry Matches IAWIND Grant IP11 News Release: City Seeks Public's "Good Ideas" for Future City Planning IP12 News Release: Severson Holiday Charity Challenge DRAFT MINUTES IP13 Housing And Community Development Commission: November 17, 2011 IP14 Youth Advisory Commission: October 2, 2011 City Council Meeting Schedule and CITY OF IOWA CITY Work Session Agendas December 15, 2011 www.icgov.org TENTATIVE MEETING SCHEDULE - SUBJECT TO CHANGE ♦ MONDAY, DECEMBER 26 and TUESDAY, DECEMBER 27 Holiday - City Offices Closed ♦ MONDAY, JANUARY 2 Holiday - City Offices Closed ♦ WEDNESDAY, JANUARY 4 Emma J. Harvat Hall 5:30p Special Formal — Organizational meeting ♦ FRIDAY, JANUARY 6 Emma J. Harvat Hall 7:30a -8:30p Special Work Session — Meeting with Area Legislators ♦ SATURDAY, JANUARY 7 Emma J. Harvat Hall 8:00a -5:00p Special Budget Work Session ♦ MONDAY, JANUARY 9 Emma J. Harvat Hall 1:00 -7:00p Special Budget Work Session ♦ TUESDAY, JANUARY 10 Emma J. Harvat Hall 5:30p Special Work Session 7:00p Special Formal Council Meeting ♦ MONDAY, JANUARY 16 Emma J. Harvat Hall Martin Luther King, Jr. Day — City Offices Closed ♦ TUESDAY, JANUARY 24 Emma J. Harvat Hall 5:30p Special Work Session 7:00p Special Formal Council Meeting ♦ TUESDAY, JANUARY 31 Emma J. Harvat Hall 6:00 -9:00p Special Budget Work Session (Boards /Commissions /Events) TBD Special Formal ♦ MONDAY, FEBRUARY 20 Emma J. Harvat Hall Presidents' Day — City Offices Closed ♦ TUESDAY, FEBRUARY 21 Emma J. Harvat Hall 5:30p Special Work Session 7:00p Regular Formal Council Meeting ♦ TUESDAY, MARCH 6 Emma J. Harvat Hall 5:30p Special Work Session 7:00p Regular Formal Council Meeting ♦ TUESDAY, MARCH 20 Emma J. Harvat Hall 5:30p Special Work Session 7.00p Special Formal Council Meeting City Council Meeting Schedule and CITY OF IOWA CITY Work Session Agendas December 15, 2011 www.icgov.org ♦ WEDNESDAY, MARCH 21 Emma J. Harvat Hall 4:30p Joint Meeting - Special Work Session ^•!�, -4 CITY OF IOWA CITY 1P2 MORANDUM M E Date: December 15, 2011 To: Mayor, City Council, and Council Elect From: Marian K. Karr, City Clerk Re: Municipal Leadership Academy Attached is information on the online training for the Academy. Please let me know if you are interested in attending. M The Municipal Leadership Academy pro- vides municipal officials with a curriculum that will assist them in effectively meeting the requirements of their elected role.The program offers a comprehensive overview of state municipal government and is pre- sented by the Iowa League of Cities, Insti- tute of Public Affairs and Iowa State Univer- sity Extension. egister online at www.iowaleague.org a • MLA Part Two will be conducted over the Internet from 6 -8:30 p.m. on Thursday,January 12,2012. • We encourage the mayor and entire council to watch this session together. • Cost of this session is $25 for each Internet connection. • Group Internet connection can be registered under an MLA participant's name for that person to receive credit; additional MLA participants wish - Ing to receive educational credit for this session will need to register separately. • Participation in Part One is not required for participation In Part Two. . Any MLA questions should be directed to Mark Tomb at marktomb @iowaleague.org or(515)244 -7281. For additional information and online registration visit R www.iowaleague.org 5 =24 _ ..1' Ei25 CC 09 Contact Marian Karr if interested. From: 913193410006 Page: 214 Date: 11/7/2011 11:14:16 AM IP3 APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING f�u PY2013 (July 1, 2012 -- June 30, 2013) CITY OF IOWA CITY Applications must be received on or before November 4, 2011 to be considered for FY13 funding. Name of event/program, 319 Music Festival Date(s) of event/program: may 2013 Did you receive funding from the City for this eventiprogram last year? YesO No ❑ If yes, how much - July 2011 (FY12) $ 2562.00 Amount requested from City of Iowa City - July 2012 (FY13) $ 4000 Location of event/program: Wetherby Park, Iowa City Name of organization: Neighborhood Centers of Johnson County Website (if any) www-ncjc.org Contact person: Diane Dingbaum Day Phone: 319- 358 -0438 Mailing address: street P.O. Box 2491 city Iowa City State IA Mp 52244 Estimated number of individuals expected to attend: 1000 Describe the event /program and all activities that will occur: ;The 319 Music Fd6tiva17' is 9 one -day annual event located at Wetherby Bark that shoWcases lbdal professioiiai and -. 'amateur niusiaians. This'event is located on the southeast side of town to promote 'vltality;and-harrrlony in t:hAt area and 'particularly to strawcase. musio, dance, and artistic performaaces by area youth: The event, also features fo�'d from :loos) ,vendors acid childt en's activities, such as games and crafts. This fax was received by GFI FAXmaker fax server. For more information, visit: http: / /www.gfi.com From: 913193410006 Page: 3/4 Date: 11/7/2011 11:14:16 AM How does this program /event benefit the Iowa City area? the li..., ..,... _�..,.�. ;.. _.. _. -_.. _ _ . ............_....__......__._._ ....... The 319 MU§ic F6-st takes a multi- faceted approach to benetitting the Iowa City:: area. First; the b.Veht:brings a taste of fie and vigor, for the -arts that I'6wti, City embraces to a low- income,and'relotiveljr iso6ted.-area eFtoWr{. Many ireIsidents'in this�.at�ea;. for one reason or another, are not able to enjoy the wonderful' ey_ents that happen-, in downtown Alowi3 (City, 31,5 Music Fest brings an event to them. ` i. =plso, The 319 Music Fest-helps :bur. community come together by'bringing reslden#i=.from all rogiohs Of Iowa Cfty to �the:,aouthea §t sid&to.help to dispel.negative images and misconceptions of the area and those who.live.there: 319 also. ? thelp's to sttengtheiMtiie community:and safety of the southeast side ridighborhoods, by provi'd'ing a positive event for 1- eigt'ibors to get ttogether, connect, and enjoy a sense of pride in the people and: assets =of their own' community. l rurtherrno're, the.319 Music Fest provides a valuable learning experience for the` residents =that volunteer and perform rat tfie .event. FINillyr, the'310. Mdsic Fest shows :residents-of the southeast side that the communIt as a whole. cares about them 4nd'Fi'elps them fe0as if they are a part of the Iowa Glty experience. If this is an increase or decrease from previous City funding, please indicate why; !7hrs rs ne'ither eti, inetease nor decrease from previous City funding requests. . Estimated Major Expenses Descriptlon* Description Amount Showcase Stage $ 350.00 Portable Restrooms $ 250.00 Printinq $ 100.00 Tents (Canopv) $ 300.00 WalkieTalkie/Parkinq Vests $ 350.00 Volunteer shirts $ 900.00 Dumosters $ 150.00 Gas & Misc, $ 300.00 Sound Svstem Rental $ 2,000.00 Tables /Chairs /Generator Rental $ 300.00 Total Budget for Event/Program $ 5,000.00 List Proposed Revenue Sources Descriptlon* Requested Amount Requested City Funding $ 4,00070 Sound sys in kind donation $ 1.000.00 $ $ $ Total Funding for Program $ 5,000.00 -List pumc ana private organizations, sale or items, etc. If you received City funding for this event within the last five years you must complete the Final Report Form on page 3. The City Council has stated that any future funding requests will not be considered without a completed Final Report. This fax was received by GFI FAXmaker fax server. For more information, visit: http: / /www.gfi.com From: 913193410006 Page: 4/4 Date: 11/7/2011 11:14:16 AM COMMUNITY EVENT AND PROGRAM FUNDING FINAL REPORT If you are a first time applicant you are not required to complete this Final Report form. Please go directly to the bottom of the page and press "submit." If you received City funding for this event within the last five years you must complete this form. The City Council has stated that any future funding requests will not be considered without a completed Final Report. Name of organization: Neighborhood Centers of Johnson County Contact person: Diane Dingbaum Daly Phone. 319 -358 -0438 Title: Associate Director 'Webslte: www.nojc.org Mailing address: Street P.O. Box 2491 City, Iowa City Zp 52244 Name of eventiprogram: 319 Music Fest Date(s) of event/program: May 2012 Amount of City funding received for this eventiprogram: $ 2562.00 Location of eventiprogram: Wetherby Park, Iowa City Estimated number of attendees: loon Describe the event/program and all activities that occurred: This event has yet to occur How did this program /event benefit the Iowa City area? This event has yet to occur Major Expenses Description Amount City Funding $ $ $ Total Budget for Event/Program $ 0.00 Revenue Sources Description" Amount City Funding $ $ Total Funding for Program $ 0.t)0 *List public and private organizations, sale of items, etc. Please return via email to adam- bentlevAiowai or print and mail the completed typewritten application to the following address. Please call 319- 36"010 to confirm-receipt of applica# ion: Tom Markus, City Manager city Hall 410 E. Washington Street Iowa Clty, IA 52240 Applicants will be notified of the Council meeting when funding allocation discussion will occur. Please call the City Manager's Office at $56 -5010 if you have questions. This fax was received by GFI FAXmaker fax server. For more information, visit: hftp: / /www.gfi.com APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING FY2013 (July 1, 2012 — June 30, 2013) r 1 CITY OF IOWA CITY Applications must be received on or before November 1, 2011 to be considered for FY13 funding. Name of event/program: 2012 ADA Celebration Date(s) of event/program: July 21, 2012 Did you receive funding from the City for this event/program last year? Yes ❑No ❑ If yes, how much - July 2011 (FY12) $ 1500 Amount requested from City of Iowa City - July 2012 (FY13) $ 1300 Location of event/program: Coral Ridge Mall Name of organization: Access 2 Independence of the Eastern Iowa Corridor Inc. Website (if any) www,access2independence.org Contact person: Sujit Singh Mailing address: Street 381 E. College St. City Iowa City Estimated number of individuals expected to attend: 1800 Describe the event/program and all activities that will occur: Day Phone: (319)338 -3870 State IA Zip 52240 - Second annual awarding of the Corporate Excellence in Accessibility Award - Demonstrations of adaptive sports - Demonstrations of new assistive technologies - Speeches and addresses by members of the Access 2 Independence board, local government officials and people with knowledge of the disabled community - Booths with information on resources, outreach, events and other necessary information for people with disabilities Page 1 of 3 How does this program /event benefit the Iowa City area? This event provides the people of Johnson County, more specifically those people with disabilities, a fun and enjoyable atmosphere to come together in celebration of the passage of the Americans with Disabilities Act. Furthermore, this event provides valuable exposure for the disabled community in Johnson County. The community members, both with and without disabilities, who attend this event are shown a perspective of disability through the speeches, demonstrations, and booths to which they may not be regularly exposed. Finally, this event provides people with disabilities in the Iowa City area the ability to gain access to a greater framework of organizations and resources with whom they can work to ensure their continued independence. If this is an increase or decrease from previous City funding, please indicate why: We are requesting slightly less funding this year because we did not use all of the funding we received last year. Estimated Major Expenses Description* Description Amount Posters for event $ 240.00 Fliers for gostinq $ 150.00 Fliers mailed to mailinq list $ 300.00 Handouts for celebration $ 450.00 Total Funding for Program $ 1,300.00 $ Total Budget for Event/Program $ 1.140.00 List Proposed Revenue Sources Description* Requested Amount Requested City Funding $ 1,300.00 Total Funding for Program $ 1,300.00 "List public and private organizations, sale of items, etc. if you received City funding for this event within the last five years you must complete the Final Report Form on page 3. The City Council has stated that any future funding requests will not be considered without a completed Finial Report. Page 2 of 3 COMMUNITY EVENT AND PROGRAM FUNDING FINAL REPORT If you are a first time applicant you are not required to complete this Final Report form. Please go directly to the bottom of the page and press "submit." If you received City funding for this event within the last five years you must complete this form. The City Council has stated that any future funding requests will not be considered without a completed Final Report. Name of organization: Access 2 Independence of the jastern Iowa Corridor Inc. Contact person: F ujit i7ingh Day Phone: L31'.- 33113111A Title: Associate Director of Operations Website: www.access2independence.org Mailing address: street 311 [ College i it. City Iowa City Name of event/program: 2011 ADA Celebration-The O'ext 20 ,]ears Date(s) of event/program: July 23, 2011 Amount of City funding received for this event/program Location of event/program: Coral 1dge - all Estimated number of attendees: Describe the event/program and all activities that occurred: 1500 nude 11,oI-eventsoftheday9aosbll- 11100 t 1 15 The ld Clry ;1.0 Hockey Assacialion played en eehibition get» an Ne ice rink In dte mall 1 H50 1 W The ! -.uad City led Hockey Aaso<lallon puf an on a clinic open le Me public wMte patrons could try sled hockey fill hand t DO'S 1105 _ paninp comments from Common Mes Caordlnalor If lhs Coeel�idpe Dell Dab Dur!khaxe 105. IM5 Wakomespeechhpm Ancass] Independence Preaitlant Teny Cunningham, secugve Director cab' iN.aM w <ialand!Nucetional Advocate I bEh ull 1 20': I!SO Peoelanutian tlpsdinp CoreNigs 1l syor ProlWm John tbndog.;. ".orth lbeny -. ayorsl epresantativa, lows GM aydr triad Hayek 1 ]0 1150 eyn t, poskar1401' !.ia. Y4hoakhair lows Jonn WuM 150 l M po,lbildy dartwnstmlad Ming olloyball1 an ad,pl,ti —to the gams If 1,11,ybag that allows persons with disabiln —the abgiry to play the spatl 3 D5'9R51GAi -Iowa Center for AS ..Technology.'tlucatian and'.s_ll, "denwnalratad lhd latest assl.w. ..i.bb to pdraons wgh tlisabilgies end discussed possible Mors protlucls How did this program /event benefit the Iowa City area? Zip 52240 -ot only was this an opportunity for the people of the Johnson County to celebrate the anniversary of the enactment of the Americans with Disabilities Act, it was an opportunity for both people with disabilities and those without to enjoy new experiences, sports, technology and ideas to which they might not have been exposed otherwise. Major Expenses Description* Description City Funding Amount Posters for event $ 300.00 Fliers for posting around town $ 300.00 Fliers mailed to mailing list $ 300.00 Handouts for Celebration $ 450.00 Total Budget for Event/Program $ 1.350.00 Revenue Sources Description* Amount City Funding $ 1.5007 Total Funding for Program $ 1,500.00 "List public and private organizations, sale of items, etc. Please return via email to adam- bentleyCa@iowa- city.org or print and mail the completed typewritten application to the following address. Please call 319 - 356 -5010 to confirm receipt of application. Tom Markus, City Manager City Hall 410 E. Washington Street Iowa City, IA 52240 Applicants will be notified of the Council meeting when funding allocation discussion will occur. Please call the City Manager's Office at 356 -5010 if you have questions. Page 3 of 3 _I f r APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING FY2013 (July 1, 2012 — June 30, 2013) CITY OF IOWA CITY Applications must be received on or before November 1, 2011 to be considered for FY13 funding. Name of event/program: Date(s) of event/program: N "t'l, I (g� ZU, Did you receive funding from the City for this event/program last year? Yes❑ Now If yes, how much - July 2011 (FY12) $ Amount requested from City of Iowa City - July 2012 (FY13) $ 1 1 �7 U&) Location of event/program: t e� 2 �02r15` 1t r-y w,1 t 0 LL o'? C Name of organization: �I "✓i �� ���v �� Website (if any) �(�> l 1 I l2� n �j i Gam, Contact person: 'GI," ��v� � { Day Phone: Mailing address: street /r Lt (b LJ�a'3 r 'l '� °6Y't° state_ zip Estimated number of individuals expected to attend: 'jrz; Describe the event /program and all activities that will occur: lam), �,'%b �v'�I�(L 6��c?:� �S ��� Q�4L2� �v�,� •�b t�rtir-�I � /'r�`,te i rol ✓ -tv CJ & 5GG1w, Car I���r�1 "�G��e, 5 � c3l S� - b+ 16-112,, r/ �i ve, �0 tkV- r I L+— (gg 2 Page 1 of 3 How does this program /event benefit the Iowa City area? B;' Ke, .f-�' C'1 7 441- Gam ,r 1--5- p �T r v�- c, 6 '- -f --Z' 11,q V i yl et V 14� ' 5 -k- th -t & �ji p761 . Ze �c� cam, v� K1 ^� YtGC�,,, �' G.1G `L S•�5 . `� �Sb �� �� � ui �� lc�v � �-��t� If this is an increase or decrease from previous City funding, please indicate why: Estimated Major Expenses Description Requested Amount Amount Pi $ C? ^�J�1 $ 5-60 $ 2vo $ 7 V"- FU �c 5 $ ZUD It, $ 202; $ Total Budget for Event/Program List Proposed Revenue Sources Description* Requested Amount Requested City Funding $ $ $ s� v $ $ $ Total Funding for Program $ bo-u,P' 0.00 "List public and private organizations, sale of items, etc. it /OL) rr cs ivaiT City fUll"rviing for this event , ;ithhi V'a lasi five years you mu,;t compt etY the Final Report Form on page 3. The City C attars it has sGited 'NA tiny #uttire funding requests eviil not he considered without a cown,"lefed Fill ill i�'ie ptw� t Page 2 of 3 COMMUNITY EVENT AND PROGRAM FUNDING FINAL REPORT If you are a first time applicant you are not required to complete this Final Report form. Please go directly to the bottom of the page and press "submit." If you received City funding for this event within the last five years you must complete this form. The City Council has stated that any future funding requests will not be considered without a completed Final Report. Name of organization: f3, L h, b)a 4L W- e� K Contact person: 9ir Day Phone: Title: U b [tt ,-ze f- Website: Mailing address: street ` ° Lt(L ���� �'�+-A +t v- :5t— City ip Name of event/program: R I(,, b %;dz- [,Yf e-114 Date(s) of event/program: MA-� 2-0 L Amount of City funding received for this event/program: $ I, rbb Location of event/program: Estimated number of attendees: Describe the event/program and all activities that occurred: 5� af4 e 1 "L 5c-b- , L_ . How did this program /event benefit the Iowa City area? Fr /K: -o td ✓j< Cvt�"Z�ra- ,^�.r�7 r� awn- tv�t-i =;,ti� �,.� �; �lt_ � W� �f�1 � Jac- 1� "ao � I '� �("v �,,�,� rl- /Y��r�i : J- �t- c2.Lc� •fzovi� 1`Yht� f� ylp lei 61'o"(f � V l�f .� 6 'l C-' rv✓ �y { : '1�[ Ac j c 1 (S' It �J p ar t i �n✓� i �w , f� owa n k Ice— a ,. 6 C� 7 Major Expenses Description* Description City Funding y.. �yAmount $ $ $ Total Funding for Program $ 0.00 2 0 c) Total Budget for Event/Program $ 3 oc,L, 0.00 Revenue Sources Description* Amount City Funding $ ) �� $ $ $ Total Funding for Program $ 0.00 "List public and private organizations, sale or items, etc. Please return via email to adam- bentlevCa)iowa- city.orq or print and mail the completed typewritten application to the following address. Please call 319 - 356 -5010 to confirm receipt of application. Tom Markus, City Manager City Hall 410 E. Washington Street Iowa City, IA 52240 Applicants will be notified of the Council meeting when funding allocation discussion will occur. Please call the City Managers Office at 356 -5010 if you have questions. Page 3 of 3 APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING FY2013 (July 1, 2012 — June 30, 2013) Ir , ' It CITY OF IOWA CITY Applications must be received on or before November 1, 2011 to be considered for FY13 funding. Name of event/program Conqolais Independence Day Date(s) of event/program: June 30th, 2013 Did you receive funding from the City for this event/program last year? Yes❑ No ❑✓ If yes, how much - July 2011 (FY12) $ N/A & Cif ® 00 Amount requested from City of Iowa City - July 2012 (FY13) $r}s�araace Location of event/program, Downtown Iowa City Name of organization: Corridor Black Business Committee/Waesui Publishing Company Website (if any) https: / /sites.google.com /site /magazineyetu Contact person: Mr. Kenneth Longdon Day Phone: (319) 936 -4146 Mailing address: Street P.O. Box 1875 City Iowa City Estimated number of individuals expected to attend: 500 - 800 Describe the event/program and all activities that will occur: State A Zip 52241 We will be hosting events in honor of the country of the Democratic Republic of Congo winning its independence from the country of Belgium in June 30th, 1960. There is a significant number of residents from Congo in Iowa City who do celebrate this important holiday each year. Traditional foods, music and dancing is all very enlightening and educational. 'A banquet will be held and a hall rented. NOV t Page 1 of 3 How does this program /event benefit the Iowa City area? This event will bring awareness to the great accomplishments of those who fought for ffreedom in DRC, as well as bring visitors to Iowa City. We have received email(s) from group(s) confirming acceptance of our pre- invitations. We also have a survey taken which shows some community support for the idea. The revenue which will be generated will positively affect the local businesses, and bring tax dollars to the city. The celebration will be a win win situation for ;everyone! If this is an increase or decrease from previous City funding, please indicate why: No funding was provided in the previous year. Estimated Major Expenses Description* Description Amount Professional Promotional Expere $ 1.100.00 Hall Rental $ 1.500.00 Authentic African Food & Refresh $ 3.000.00 $ Professional Promotional Photon $ 450.00 Internet Marketinq Services $ 320.00 Location Marker Signs $ 50.00 Total Budget for Event/Program $ 6.420.00 List Proposed Revenue Sources Description* Requested Amount Requested City Funding $ 6,420.00 $ $ Total Funding for Program $ 6,420.00 -List public ana private organizauons, saiu ui ILUMi , cw. If you received City funding for this event within the last five years you must complete the Final Report Form on page 3. The;CW, Council has stated that any future funding requests will not be considered without A completed Fin4j.',Report. Page 2 of 3 APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING FY2013 (July 1, 2012 — June 30, 201 01 -� A% CITY OF IOWA CITY Applications must be received on or before November 1, 2011 to be considered for FY13 funding. Name of event/program: Dr. Martin Luther King Jr. Day Date(s) of event/program: Monday, January 16th, 2013 Did you receive funding from the City for this event/program last year? Yes El No ❑✓ If yes, how much - July 2011 (FY12) $ N/A Amount requested from City of Iowa City - July 2012 (FY13) $ 3,665 + insurance Location of event/program: Downtown Iowa City Name of organization: Corridor Black Business Committee/Waesui Publishing Company Website (if any) https: / /sites.google.com /site /magazineyetu Contact person: Mr. Kenneth Longdon Day Phone: (319) 936 -4146 Mailing address: Street P.O. Box 1875 City Iowa City Estimated number of individuals expected to attend: 1,700 - 2,300 Describe the event/program and all activities that will occur: ....__.. _..___............ State IA Zip 52241 We will be hosting events in honor of Martin Luther King Jr. life's achievements, work, and dedication to liberty of all people. First event will be a downtown parade with approximately 10 simple vehicle decorated floats. We have ;pre- invited several groups including the International Black Fire Fighters Association, the NAACP Cedar Rapids branch, :the National Minority Supplier Development Council, the Iowa National Guard, as well as others. We will be inviting people in the community to also participate in the parade and to have floats. The parade will use the city streets. We will .work with city officials as for availability of streets, and police officers to direct traffic. F �We are working with the Enlgert Theatre to show movies that evening in honor of Martin Luther King, Jr. These events ;are open to the public and all are welcome. Professional fliers will be made and distributed via email, and hard copies to ':various surrounding communities. =We are waiting confirmation of the estimates on the Enlgert Theatre expenses, if any, as well as the costs for the Parade Insurance. We will provide the dollar amounts as soon as we receive the emails from (800) 364 -2433 and also from ;(503) 227 -0491 ext. 34. We apologize for any delay, but the person handling this had an emergency. s Page 1 of 3 Howevent will bring awareness t program/event great accomplishments the r of an American icon, as well as bring isitors to Iowa ty. This 9 g We have received email(s) from group(s) confirming acceptance of our pre - invitations. We also have a survey taken which shows some community support for the idea. The revenue which will be generated will positively affect the local businesses, and bring tax dollars to the city. The celebration will be a win win situation for everyone! If this is an increase or decrease from previous City funding, please indicate why: Estimated Major Expenses Description* Description Amount Professional Promotional Expere $ 2.615.00 Parade Float Vehicle Decoratiorn $ 400.00 Englert Theatre Costs $ Parade Insurance Costs $ Professional Promotional Photon $ 450.00 Internet Marketinq Services $ 320.00 Location Marker Siqns $ 50.00 $ Total Budget for Event/Program $ 3.835.00 List Proposed Revenue Sources Description* Requested Amount Requested City Funding $ 3,835.00 $ $ Total Funding for Program $ 3,835.00 *List public and private organizations, sale of items, etc. If yod received City funding for this event within the last five years you must complete the Final Report Form on page 3. The City Council has stated that any future funding requests will not be considered without a completed Final Report. Page 2 of 3 APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNUINU FY2013 (July 1, 2012 — June 30, 2013) IT CITY OF IOVVA CITY Applications must be received on or before November 1, 2011 to be considered for FY13 funding. Name of event/program African American History Month Date(s) of event/program: Wednesday, February 1st, 2013, Thursday February 2nd, 2013, and Friday, February 3rjj Did you receive funding from the City for this event/program last year? Yes El No ❑✓ If yes, how much - July 2011 (FY12) $ N/A Amount requested from City of Iowa City - July 2012 (FY13) Location of event/prog Name of organization Website (if any) Downtown Iowa City ; ,qw -c)o $ + insurance Corridor Black Business Committee/Waesui Publishing Company httos: / /sites.google.com /site /magazineyetu Contact person: Mr. Kenneth Longdon Day Phone Mailing address: Street P.O. Box 1875 city Iowa City Estimated number of individuals expected to attend: 1,700 - 2,300 Describe the event/program and all activities that will occur: (319) 936 -4146 State IA Zip 52241 We will be hosting events in honor of African American History Month. We will celebrate life's achievements, work, ancl 'dedication to liberty of all people during the period of human slavery in the United States as well as the Civil Rights ;Movement. First event will be on Wednesday, a downtown parade with approximately 10 simple vehicle decorated 'floats. We have pre- invited several groups including the International Black Fire Fighters Association, the NAACP Cedar ,Rapids branch, the National Minority Supplier Development Council, the Iowa National Guard, as well as others. We will ,be inviting people in the community to also participate in the parade and to have floats. The parade will use the city 'streets. We will work with city officials as for availability of streets, and police officers to direct traffic. We are working with the Sycamore Mall to host an African Market there which will feature goods and services sold by 'Black businesses and services by Black organizations. The target date is Thursday, February 2nd, 2013. ,We will be hosting a Fashion Show featuring 10 models with clothing by African designers as well as American fashions in the Shearaton Hotel on Friday, February 3rd, 2013. The costs to attend will be $10 and 1/3 of the proceeds will go to The Crisis Center of Iowa City to help the less fortunate. We are working with the Enlgert Theatre to show movies that evening in honor of African American history Month and the `rich heritage and culture of people of African descent. These events are open to the public and all are welcome. ;Professional fliers will be made and distributed via email, and hard copies to various surrounding communities. A CD ;music compilation will also be produced with emphasis on African American history month. tWe are waiting confirmation of the estimates on the Enlgert Theatre expenses, if any, as well as the costs for the Parade Insurance. We will provide the dollar amounts as soon as we receive the emails from (800) 364 -2433 and also from =(503) 227 -0491 ext. 34. We apologize for any delay, but the person handling this had an emergency. V _... .... ._. _,....� ....._ _ ... ..........::....._.. ..._.._ .I'j.......'�lii�J. .� ..knit age 1 of 3 How does this program /event benefit the Iowa City area? This event will bring awareness to the great accomplishments of American civil rights leaders, as well as bring visitors to Iowa City. We have received email(s) from group(s) confirming acceptance of our pre- invitations. We also have a survey taken which shows some community support for the idea. The revenue which will be generated will positively affect the local businesses, and bring tax dollars to the city. The door charges for the fashion show will help the less fortunate of our community. The celebration will be a win win situation for everyone! If this is an increase or decrease from previous City funding, please indicate why: No funding was provided in the previous year. Estimated Major Expenses Description* Description Amount Professional Promotional Expene $ 7325.00 Parade Float Vehicle Decoratiorn $ 400.00 Englert Theatre Costs $ $ Parade Insurance Costs $ Professional Promotional Photon $ 450.00 Internet Marketinq Services $ 320.00 Location Marker Siqns $ 50.00 Professional Make Overs $ 1.460.00 Wardrobe $ .025.00 Shearaton Hall Rental $ 1.952.00 Total Budget for Event/Program $ 14.982.00 List Proposed Revenue Sources Description* Requested Amount Requested City Funding $ 12,982.00 $ $ $ Total Funding for Program $ 982.00 *List public and private organizations, sale of items, etc. If you received City funding for this event within the last five years you must complete the Final Report Form on page 3. The City Council has stated that any future funding requests will not be considered without a completed Final Report. Page 2 of 3 APPLICATION FOR COMMUNITY EVENT AND PROGRAM r- UNIUINU FY2013 (July 1, 2012 — June 30, 2013 T�..r -4 2% CITY OF IOWA CITY Applications must be received on or before November 4, 2011 to be considered for FY13 funding. Name of event/program: Fall, Spring and Summer concerts presented by the Iowa City Community String Orchestra Date(s) of event/program: November 6, 2011 and April 15, 2012 and June, 2012 (TBA) Did you receive funding from the City for this event/program last year? YesR1 No ❑ If yes, how much -July 2011 (FY12) $ 200 Amount requested from City of Iowa City - July 2012 (FY13) $ 800 Location of event/program Name of organization FnnlPrt Theater. Iowa Citv inwn (,item Community String Orchestra Website (if any) iccommunitystringorchestra.com Contact person: Laura Semken Day Phone: 319 - 626 -2055 Mailing address: street 205 N Front St City North Liberty State Iowa Zip 52317 Estimated number of individuals expected to attend: 1150 people total for four concerts Describe the event /program and all activities that will occur: The ICCSO performs an average of four FREE concerts per year at the Englert Theater. We present classical as well as contemporary orchestral music, including works by composers from Iowa or with Iowa connections. We have about 50 members from the community in our orchestra. We play because we love music, we want to share our joy with the public, and we are dedicated to keeping the orchestral tradition alive. We also incorporate professional soloists into our concerts which further stimulates everyone's musical awareness and appreciation. This year our concerts will be November 6, 2011, and April 15, 2012. For the November concert Scott Conklin, a celebrated violin professor at the University of Iowa, will be joining us for the Bach "Concerto for 2 violins in D minor." We will also be presenting Mendelssohn's famous "Octet in E flat major." This Summer we will once again collaborate with Philip Wharton for our Children's Concert at the Englert in conjunction with the Festival of the Arts. This will be an exciting, muti -media staging of one of his original compositions including projected art by children and adults, and a read -aloud story. Philip Wharton has received high praise as a composer and a violinist. The New York Times proclaimed, "A rousing performance!" His compositions, heralded from coast to coast, are described by the New York Concert Review as, ".. decidedly contemporary... both engaging and accessible." Beginning violin studies at age 10, Philip went on to earn Bachelor's and Master's degrees at the Eastman School of Music. He continued his training at the Guildhall in London where he earned an artist's diploma. At Eastman, he studied composition with Warren Benson and Joseph Schwantner. He continued his studies in composition at Juilliard with John Corigliano, David Del Tredici and Samuel Adler. Philip grew up in Decorah, Iowa and draws inspiration from nature and his family of musicians, artists and theologians. His recent work, "The Prairie Sings,' was commissioned for an art show opening with images of the prairie by his aunt, Kristi Carlson. This cycle of songs inspired by Carl Sandburg poems was so well received that Wharton expanded it into a full symphonic work. Performers play Philip's music around the world. International pianist Jens Barnieck recently programmed The Prairie Sings on a concert to introduce German officers to American culture. As you can see, Philip is an accomplished composer and we are so fortunate to have him collaborating with the ICCSO for our Summer Children's Concert. This concert enables families with young children to enjoy orchestral music in a fun and relaxed setting, and introduce their children to orchestral music in the non - traditional setting of a multi -media show by a world renowned composer. Page 1 of 3 How does this program /event benefit the Iowa City area? These concerts enrich the musical experience of residents from Iowa City and the surrounding communities. They also provide a venue for local soloists to perform and for area composers to present new works. It is a rare and amazing opportunity to hear a composers music brought to life before their eyes. Our conductor, Carey Bostian, is a master at engaging both the audience and the orchestra in the music making experience. His style is both dynamic and dramatic. His dedication to both new music and the classics inspires not only the audience, but the orchestra as well, to find a renewed appreciation for the capacity of orchestral music to render us speechless and awed. And don't forget that the 1150 guests that attend our fine concerts frequently patronize area businesses downtown after the performances. If this is an increase or decrease from previous City funding, please indicate why: Last year we asked for $400 but received $200. Our standard request in years past been $400 plus anywhere from $100 -$400 for guest artists. The city has always generously complied and it is our hope that this year the city can once again support our vibrant orchestra. We have requested our standard $400. We would also like to ask for an additional $400 to not only pay Philip Wharton an honorarium, but also for the use of his new composition, written expressly for the Chilren's Concert and the Iowa Arts Festival. Thank you so much for your consideration and for having this grant program. It helps the ICCSO tremendously! Estimated Major Expenses Description Amount conductor honorarium $ 3.400.00 concertmaster $ 800.00 composers $ 400.00 soloists $ 600.00 extra musicians $ 544.00 Enqlert rental $ 1.570.00 rehearsal space $ 450.00 sheet music fees $ 434.00 recordinq $ 150.00 bank/PR /office $ 171.00 Total Budget for Event/Program $ 8.519.00 List Proposed Revenue Sources Description* Requested Amount Requested City Funding $ 800.00 member dues $ 2,560.00 donations $ 4,955.00 interest $ 4.00 fundraiser $ 200.00 $ Total Funding for Program $ 8,519.00 *List public and private organizations, sale of items, etc. is w ;i 3 i "f 1!ve" 3 s, iiy ills di ij for fl'As ..V:Iw, {within wile last t.Jti y €? r5 Yc ki iiijist i."JIG9j!i6 t tha� iiN. °, i' t port Y orin City tlla iwfy iFaf!i ^e funding Is,,.zi.:ests vvili n':.ot, t)e co ls7d4:md v ilh'..wt a i "SCI -si R''.';.,1 Page 2 of 3 COMMUNITY EVENT AND PROGRAM FUNDING FINAL REPORT If you are a first time applicant you are not required to complete this Final Report form. Please go directly to the bottom of the page and press "submit." If you received City funding for this event within the last five years yot,f must complete this form. The City Council has stated that any future funding requests will not be considered without a completed final Report. Name of organization: Iowa City Community String Orchestra.(] CCSO) Contact person: Laura Semken Day Phone: 319 -626 -2055 Title: Vice President of the ICCSO Website: iccommunitystringorchestra.com Mailing address: Street 205 N Front St City North Liberty Zip 52317 Name of event/program: Fall 2010 Concert and Spring 2011 Concert Date(s) of event/program. November 14, 2010 and April 17, 2011 Amount of City funding received for this eventlprogram: $ 200 Location of eventiprogram: Englert Theater in downtown Iowa City Estimated number of attendees: November (164), April(184) Describe the event/program and all activities that occurred: We performed contemporary and classical string orchestra music at the November and April concerts. Audience members enjoyed free concerts and Interacted with the orchestra members during intermission and following the concert. At the November concert, we featured a composition ( "Concerto Grosso for String Orchestra ") by Joshua Remicow, a graduate of the University of Northern Iowa and teacher in the Linn -Mar Community School District in Marion, Iowa. We also featured a local flute player, Harvey Sollberger, In "Song, Poem and Dance" by Otto Luening. Serenade No. 9 in D Major by Mozart and Andante a Presto by Tarlini completed the concert. How did this program /event benefit the Iowa City area? These concerts enriched the musical experience of residents from Iowa City and the surrounding communities, and provided a venue for local soloists to perform and area composers to present new works. Because of the location of our concerts at the Englert Theater, concert attendees also patronized area coffee houses and restaurants after the performances. Major Expenses Description Amount conductor honorarium $ 3.400.00 rehearsal /concert space $ 2,020.00 musicians $ 1,150.00 concertmaster $ 800.00 composer /music fees $ 735.00 Total Budget for Eveni/Program $ 8.105.00 Revenue Sources Description" Amount City Funding $ 200.00 donations $ 4,755.00 dues $ 2,560.00 fundraiser $ 520.00 Total Funding for Program $ 8,035.00 "List public and private organizations, sale of items, etc. Please return via email to adam- bentieva__iowa- city,org or print and mail the completed typewritten application to the following address. Please call 319 - 358 -5010 to confirm receipt of application. Tom Markus, City Manager City Hall 410 E. Washington Street Iowa City, IA 52240 Applicants will be notified of the Council meeting when funding allocation discussion will occur. Please call the City Manager's Office at 356 -5010 if you have questions. Page 3 of 3 APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING FY2013 (July 1, 2012 — June 30, 2013 CITY IOVVA CITY Applications must be received on or before November 4, 2011 to be considered for FY13 funding. Name of event/program Irvinq Weber Days Date(s) of event/program: May 1 -30, 2013 Did you receive funding from the City for this event/program last year? If yes, how much - July 2011 (FY12) $ Amount requested from City of Iowa City - July 2012 (FY13) $ 4000 Location of event/program: Various Locations Name of organization: Johnson County Historical Society Website (if any) www.johnsoncountyhistory.org Yes ❑ No ❑✓ Contact person: Meagan McCollum Day Phone: (319) 351 -5738 Mailing address: Street P.O. Box 5081 city Coralville State IA zip 52241 Estimated number of individuals expected to attend: 700 -800 Describe the event/program and all activities that will occur: Irving B. Weber (1900 -1997) lived his entire life, and almost the entire 20th Century, in Iowa City. The University of Iowa's first All- American swimmer, longtime business man, popular community leader, and founder of the Quality Chekd Dairy Association, Weber wrote over 850 newspaper articles on local history after his 72nd birthday and in 1989 earned the title of Iowa City's Official Historian. Since 1998, numerous community organizations and volunteers have organized an annual celebration of the life and legacy of Irving Weber. Irving B. Weber Days now includes a variety of local history programs and events throughout the month of May. Several local organizations partner together in organizing the events and programs throughout the month including the Johnson County Historical Society, Iowa City Public Library, Friends of Historic Preservation, Iowa City Host Noon Lions Club, Iowa City /Johnson County Senior Center and the Old Capitol Museum. The Weber Days committee tries to incorporate three of the cornerstones of Irving Weber's life into Weber Days — education, history and ice cream. Irving Weber Days is a month long series of events each May that includes a variety of programming throughout the community related to celebrating and exploring Iowa City history. The organizations that partner for Irving Weber Days schedule speakers and presenters create exhibits, tours and interactive programming for youth through adult audiences. Each year the committee develops all new programming to offer to audiences. Two events which are offered annually are the Friends of Historic Preservation Parade of Historic Homes and the Irving Weber Ice Cream Social. Programs and exhibits planned during Weber Days revolve around the rich history of Iowa City. Past events have included a wide range of topics, indicative of the breadth of history that organizers have to pull from. Popular speakers have included discussions of past businesses, prominent figures, and historic events. Page 1 of 3 How does this program /event benefit the Iowa City area? Each year hundreds of people participate in the events organized for Irving Weber Days. The committee aims to put together a range of program topics so that there is something to appeal to a wide variety of audiences: from children to seniors, and from new residents to lifelong Iowa Citians. Irving Weber Days is the only "festival" of the year to focus solely on celebrating the history of Iowa City. Each year new programs and exhibits explore another facet of the rich culture and heritage of the city and it's people. To encourage community participation, the majority of the programs are free. The aim of Irving Weber Days is to increase an awareness and appreciation for local history through engaging educational programming and to share the legacy of Iowa City's most popular historian, Irving Weber. By highlighting local history in a variety of host locations and on a wide range of topics, Irving Weber Days hopes to foster pride in community and interest in how the past shapes our present and future in Iowa City. Programs and exhibits offered during Irving Weber Days also add to the quality of life of the area. A variety of thought provoking and entertaining cultural and historical programs can help to attract and retain people to the area. If this is an increase or decrease from previous City funding, please indicate why: This is a decrease from previous City funding. Based on expenses from the past two years, JCHS believes that the event can be successfully run with a lesser amount of City funding while continuing to offer the same commitment to quality programs and growing the event to be more prominent in the community. JCHS missed the deadline for FY2012 program funding applications. However, funding left from the FY2011 Irving Weber Days will be carried over to help fund the 2012 event. The City of Iowa City will be listed as a sponsor for the event in 2012 even though they will not be providing any additional funding for the current fiscal year. Estimated Major Expenses Description* Description Amount Press - Citizen (marketinq) $ 2,000.00 Entertainment $ 300.00 Speaker fees $ 200.00 Printing (brochures, siqns) $ 300.00 Planninq /Staffing $ 400.00 Misc. supplies (refreshments, dEn $ 300.00 Exhibit materials $ 200.00 Promotional mailinq materials $ 300.00 Total Budget for Event/Program 1 $ 4,000.00 List Proposed Revenue Sources Description* Requested Amount Requested City Funding $ 4,000.00 Roberts Dairy (In -Kind) $ 1,500.00 Total Funding for Program $ 5,500.00 *List public and private organizations, sale of items, etc. if you received City funding for this event k ithin the last five years you must complete the Final Report Form on page 3. The City Coullcil has stated that any future funding requests vrill not Lie considered without a completed Final Report. Page 2 of 3 COMMUNITY EVENT AND PROGRAM FUNDING FINAL REPORT If you are a first time applicant you are not required to complete this Final Report form. Please go directly to the bottom of the page and press "submit." If you received City funding for this event within the last five years you must complete this form. The City Council has stated that any future funding requests will not be considered without a completed Final Report. Name of organization: Johnson County Historical Society Contact person: Meagan McCollum Day Phone: (319) 351 -5738 Title: Education & Outreach Coordinator Website: www.johnsoncountyhistory.org Mailing address: street P.O. Box 5081 city Coralville Name of event/program: Irving Weber Days Date(s) of event/program: May 1 -30, 2011 Amount of City funding received for this event/program: $ 8500 Location of event/program: Various Locations Estimated number of attendees: 700 Describe the event/program and all activities that occurred: Zip 52241 Programs included: Tips for online family history research, family storytime with Orchestra Iowa, "HiStory Time with Railroad collections ", Parade of Historic Homes, "Moffitt Homes of Iowa City ", "Celebrating Historians: Levi Leonard's Railroad Collection ", "Corn Fed Rock & Roll ", "Iowa City Glass ", "Old Capitol: Past, Present and Future ", Weber Days Ice Cream Social at Plum Grove Historic Home Exhibits Included: "Goosetown: An Iowa Neighborhood ", "School Days: Stories of Johnson County One -Room Schools ", "Iowa City Glass" How did this program /event benefit the Iowa City area? Hundreds of people of all ages took part in the programs planned as part of Irving Weber Days. Participants were entertained and engaged by programs that explored a wide range of topics related to Iowa City's past. Participants were able to visit unique and normally inaccessible architectural gems (Parade of Historic Homes), view rare artifacts from a short lived Iowa City business ( "Iowa City Glass "), learn about the city's most prominent landmark ( "Old Capitol: Past, Present and Future ") and interact with Iowa City history through the several other programs and exhibits. Irving Weber Days benefits the Iowa City area by highlighting the history of Iowa City and sharing the passions of Irving Weber through public programming. The committee attempts to bring awareness and appreciation of the rich history of Iowa City, which can in turn help to create a greater sense of community. Major Expenses Description* Description City Funding Amount Press - Citizen (marketinq) $ 1.789.00 Goosetown Strinq Band $ 200.00 Staffinq /Planninq time $ 300.00 $ 10,000.00 Total Budget for Event/Program $ 2,289.00 Revenue Sources Description* Amount City Funding $ 8,500.00 Roberts Dairy (In -Kind) $ 1,500.00 Total Funding for Program $ 10,000.00 -List puouc ana private organlcauvnb, bait U1 nC11 10, VLF. Please return via email to adam- bentley()iowa- citv.ora or print and mail the completed typewritten application to the following address. Please call 319 - 356 -5010 to confirm receipt of application. Tom Markus, City Manager City Hall 410 E. Washington Street Iowa City, IA 52240 Applicants will be notified of the Council meeting when funding allocation discussion will occur. Please call the City Manager's Office at 356 -5010 if you have questions. Page 3 of 3 APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING FY2013 (July 1, 2012 — June 30, 201 CITY OF IMM CITY Applications must be received on or before November 1, 2011 to be considered for FY13 funding. Name of event/program Inwa Citv Book Festival presented by the University of Iowa Libraries Date(s) of event/program: July 13-15,2012 Did you receive funding from the City for this event/program last year? Yes No ❑ If yes, how much - July 2011 (FY12) $ 1,500 Amount requested from City of Iowa City - July 2012 (FY13) $ 2,500 Location of event/program: Iowa City Name of organization: Website (if any) University of Iowa Libraries www.iowacitybookfestival.org Contact person, Kristi Bontrager, Director Day Phone: 319 - 335 -5960 Mailing address: Street 100 Main Library City Iowa City State IA I Zip 52242 Estimated number of individuals expected to attend: 3,500 Describe the event/program and all activities that will occur: The Iowa City Book Festival is a three -day celebration of books, reading and writing presented by the University of Iowa Libraries. The Festival will begin on Friday with an author reception and ICBF fundraising event. Saturday is festival day with booksellers, music, children's activities, book arts demonstrations and readings. Sunday is "A Day in the City of Literature" where local businesses of all kinds host readings and special activities. In the last three years we have hosted Pulitzer Prize winner Jane Smiley, All Iowa Reads authors David Rhodes and Stephanie Kallos, best - selling author Elizabeth Berg, and screenwriter and director Nicholas Meyer. We've spotlighted award - winning writers, who also happen to live in the Iowa: Poets Laureate Marvin Bell and Mary Swander, Children's Author Dori Hillestad Butler, Writers' Workshop faculty member James Galvin, and graphic novelist Max Allan Collins. Last year the ICBF was one of four book festivals in the country highlighted in the O Magazine summer reading edition. Over the last four years we continue to increase our attendance, and interest in the Festival has only grown. How does this program /event benefit the Iowa City area? The Iowa City Book Festival presented by the University of Iowa Libraries specifically highlights Iowa City's designation as a UNESCO City of Literature. Primary among our goals is to encourage the entire community to participate in reading, writing and book - making activities. Our Sunday programming is especially beneficial to downtown businesses who reported new customers coming into their stores because of the programming we offered. "I would like to thank you and your staff for all you did to include the retail businesses in this festival. I especially liked that Sunday was a "downtown" day and we weren't competing for the same folks. so often with festivals, we as business are asked for monetary support, yet the festival itself takes our customers away- I feel your approach to including us was brilliant and SO supportive. I hope this continues next year! Thanks SO much." — Niki Neems, Owner, RSVP We will use this funding to increase our marketing of the ICBF and its business partners. Our multi - layered marketing plan includes print advertising, social media, email blasts, group presentations, person -to person, flyers and posters, window displays and direct mail. If this is an increase or decrease from previous City funding, please indicate why: This request is an increase in the funding received, but the same amount we've previously requested. This year's marketing campaign includes many more channels of communication than we've done previously and includes funding for token incentives (like earning a bottle of water for completing an ICBF survey). While much of the advertising we have done has been low or no cost, to grow the ICBF we need to spend more on our marketing communication efforts. Estimated Major Expenses Description* Description Amount ICBF Marketinq $ 15.000.00 Author expenses $ 20.000.00 Equipment Rental $ 10.000.00 $ 15,000.00 Operations $ 5.000.00 $ 25,000.00 Vendor Registrations $ $ Sale of items $ 1,000.00 Total Funding for Program Total Budget for Event/Program $ 50.000.00 List Proposed Revenue Sources Description* Requested Amount Requested City Funding $ 2,500.00 CFJC - teen programming $ 1,000.00 Midwest Arts - performance $ 5,000.00 HI - programming $ 15,000.00 Sponsorships $ 25,000.00 Vendor Registrations $ 2,500.00 Sale of items $ 1,000.00 Total Funding for Program $ 52,000.00 *List public and private organizations, sale of items, etc. If you received City funding for this event within the last five years you must complete the Final Report Form on page 3. The City Council has stated that any future funding requests will not be considered without a completed Final Report. COMMUNITY EVENT AND PROGRAM FUNDING FINAL REPORT If you are a first time applicant you are not required to complete this Final Report form. Please go directly to the bottom of the page and press "submit." If you received City funding for this event within the last five years you must complete this form. The City Council has stated that any future funding requests will not be considered without a completed Final Report. Name of organization: Iowa City Book Festival presented by the University of Iowa Libraries Contact person: Kristi Bontrager Day Phone: 319 - 335 -5960 Title: Director Website: www.iowacitybookfestival.org Mailing address: street 100 Main Library City Iowa City Name of event/program: Iowa City Book Festival Date(s) of event/program: July 15 -17, 2011 Amount of City funding received for this event/program: $ 1500 Location of event/program: Iowa City Estimated number of attendees: 3000 zip 52242 Describe the event/program and all activities that occurred: Three day celebration of books, reading and writing on the University of Iowa campus in the Main Library and in downtown Iowa City. How did this program /event benefit the Iowa City area? This is a FREE event with programming for children, teens and adults. Attendees enjoy author programs and informal gatherings. The teen events were planned in cooperation with teen advisory groups from the public libraries. Major Expenses Description Amount Author expenses $ 20.000.00 Marketinq $ 5.000.00 Operations $ 5.000.00 $ 20,000.00 Tru -Art Color Graphics $ Total Budget for Event/Program $ 30.000.00 Revenue Sources Description* Amount City Funding $ 1,500.00 UI Libraries $ 20,000.00 Tru -Art Color Graphics $ 5,000.00 CFJC $ 1,000.00 Sponsorships $ 2,500.00 Total Funding for Program $ 30,000.00 *List public and private organizations, sale of items, etc. Please return via email to adam- bentley(cD_iowa- city.orq or print and mail the completed typewritten application to the following address. Please call 319 -356 -5010 to confirm receipt of application. Tom Markus, City Manager City Hall 410 E. Washington Street Iowa City, IA 52240 Applicants will be notified of the Council meeting when funding allocation discussion will occur. Please call the City Manager's Office at 356 -5010 if you have questions. APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING FY2013 (July 1, 2012 — June 30, 201 -4 CITY OF IOWA CITY Applications must be received on or before November 1, 2011 to be considered for FY13 funding. Name of event/program: Landlocked Film Festival Date(s) of event/program: October 11 -14, 2012 Did you receive funding from the City for this event/program last year? If yes, how much - July 2011 (FY12) $ 3,000 Yes 2✓ Amount requested from City of Iowa City - July 2012 (FY13) $ 10,000 Location of event/program. Downtown Iowa City - Englert, Public Library, Sheraton, Vetro, Bijou Name of organization Website (if any) Landlocked Film Festival www.landlockedfilmfestival.org No ❑ Contact person: Mary Blackwood Day Phone: 319 - 855 -1501 Mailing address: Street P.O. Box 2748 City Iowa City Estimated number of individuals expected to attend: 7000 Describe the event /program and all activities that will occur: State IA Zip 52244 Iowa's premiere destination film festival attracts film enthusiasts and filmmakers from Iowa, the United States, and other countries. The last three years have seen international guests from South Korea, Australia, Canada and Denmark. Hundreds of audience members come from Chicago, St. Louis, Kansas City and Minneapolis. Screenings of diverse films, many of them award - winning. In its first five years, Landlocked has hosted hundreds of film professionals from the Los Angeles TV and film industry, as well as filmmakers from Chicago, New York, Florida, Pennsylvania, San Antonio and beyond. Collaboration with other organizations is a key part of Landlocked. Documentaries on a wide variety of topics allow Landlocked to work on panels and overall promotion with the likes of Access 2 Independence, WRAC, League of Women Voters, UI College of Public Health, LGBT Center, International Writing Program, Bijou Theatre, Department of Cinema and Comparative Literature, and Public Access Television. Call for entries is distributed worldwide and attracts competitive entries from all continents. Networking opportunities enable local filmmakers and audience members to get to know professionals from the coasts. Educational events will be given by movie and TV professionals who are brought to Iowa City from Los Angeles. Past professionals have included Becky Smith, Ask Hasselbalch, Benjamin Busch and John Putch. Special film programs aimed at children and families. Green Carpet events - fun for everyone, a time to congregate in downtown Iowa City and the Englert in order to celebrate filmmaking. Year -round programming — so far this year a pack house watched the encore screening of GORK! at the Public Library in September 2011, and in early December 2011 a program of cartoons for children and parents (and anyone who loves kid - friendly cartoons) will take place at the Public Library during downtown holiday shopping time. Page 1 of 3 How does this program /event benefit the Iowa City area? Landlocked provides programming that is of value to our immediate community. This year Black American Gothic showed in front of over 650 people in the Englert. Following the screening, small discussion groups were formed and audience members were invited to participate in a more meaningful way than simply doing a Q &A with the filmmaker. This year also saw the standout documentary GORK! which inspired audience members to change the way they view raising children with mental disabilities. Landlocked brings films and educational events to Iowa City, drawing audiences from Des Moines to Dubuque. The festival brings hundreds of filmmakers and film enthusiasts to town from around the Midwest and farther afield, thus bringing many thousands of dollars into the area's businesses. Landlocked also supports local businesses by purchasing goods and services. Landlocked's educational events bring top - quality film artists and scriptwriters from the TV and movie industry to Iowa City. Local people are welcome to attend and learn from and interact with these professionals. If this is an increase or decrease from previous City funding, please indicate why: Landlocked Film Festival now has five annual events under its belt and has developed a reputation in the festival world and among independent filmmakers and film audiences as Iowa's go -to film fest. To keep this festival growing, we are asking for an increase in funding this year. In addition to narrative films (i.e., storytelling), we always show many excellent documentaries that deal with diverse, sometimes difficult, subject matter. These documentaries allow us to collaborate with diverse community institutions to bring in larger audiences and to disseminate the information to our own community members. The presence of documentarians at these films is a big draw and adds great value to the film programs, providing illuminating discussions with the audiences. Funding is used yearly to bring many of these people to town, and the more we can bring, the better. Another important element for Landlocked's audience growth is marketing. Free marketing is not nearly as effective as paid marketing, and we intend to increase our marketing greatly for 2012. In spite of the cost of presenting the festival, this remains an entirely volunteer -run festival and 95% of the events remain free to attend. Estimated Major Expenses Description* Description Amount Venue rental ( Englert) $ 5.000.00 VIPs - lodginq, travel $ 10.000.00 Other venue rental $ 1.000.00 Marketinq and promotion $ 15,000.00 Printinq $ 4,000.00 Screening fees (curated films) $ 2,000.00 Other $ 5.000.00 $ Total Budget for Event/Program $ 42,000.00 List Proposed Revenue Sources Description* Requested Amount Requested City Funding $ 10,000.00 Grants $ 7,000.00 Ticket sales $ 8,000.00 Sponsors and donors $ 13,000.00 Entry fees (film submissions) $ 4,000.00 $ Total Funding for Program $ 42,000.00 "List public and private organizations, sale of items, etc. if yoe! received City Funding for this event vvithin the last five years YOU ,,just complete the Final Report Form oil peep '? Thu + il-y ( "ou cil has ataterl that In°yr f:,ture funding 1,c: quests tivill not be considered without a -1 : °i61 'A! F� plort. Page 2 of 3 COMMUNITY EVENT AND PROGRAM FUNDING FINAL REPORT If you are a first time applicant you are not required to complete this Final Report form. Please go directly to the bottom of the page and press "submit." If you received City funding for this event within the last five years you must complete this form. The City Council has stated that any future funding requests will not be considered without a completed Final Report. Name of organization: Landlocked Film Festival Contact person: Mary Blackwood Day Phone: 319 - 855 -1501 Title: President Website: www.landlockedfilmfestival.org Mailing address: Street P.O. Box 2748 City Iowa City zip 52244 Name of event/program: Landlocked Film Festival Date(s) of evenVprogram: August 25 -28, 2011 Amount of City funding received for this event/program: $ 3000 Location of event/program: Downtown Iowa City - Englert, Public Library, Bijou, Sheraton, Vetro Estimated number of attendees: 50004 Describe the event/program and all activities that occurred: Independent, domestic and international films were shown, including many award - winning films. Professional filmmakers sat on panels and taught at workshops that were open to the general public. The festival collaborated with numerous groups, including Access 2 Independence, Crossing Borders, League of Women Voters, UI College of Public Health, and Women's Resource and Action Center, in order to foster discussions on the topics involved in the documentaries that were screened. How did this program /event benefit the Iowa City area? Brought tourists to Iowa City from all around Iowa as well as Chicago, Wisconsin, Kansas City, Philadelphia, Los Angeles, New York, Michigan, and Denmark. Hundreds of people from outside Iowa City stayed in hotels and ate in restaurants and shopped in downtown stores. Landlocked puts Iowa City on the map in a new way as Landlocked continues its growth as a destination film festival. The festival brings a growing awareness of Iowa City and Landlocked among TV and movie professionals. Documentaries about raising a mentally disabled child and about the experiences of new Iowa City residents from inner cities fostered community discussion and diverse audiences. Major Expenses Description Amount Enqlert rental $ 4.600.00 VIP lodqinq and travel $ 2.600.00 Marketing and promotion $ 3.800.00 Printinq $ 3,000.00 Other $ 2,000.00 Total Budget for Event/Program 1 $ 16,000.00 Revenue Sources Description* Amount City Funding $ 3,000.00 Ticket sales $ 4,200.00 Grants $ 2,500.00 Sponsors and donors $ 4,000.00 Entry fees $ 3,000.00 Total Funding for Program $ 16,700.00 `List public and private organizations, sale of items, etc. Please return via email to adam- bentlevC�iowa- citv.orq or print and mail the completed typewritten application to the following address. Please call 319 - 356 -5010 to confirm receipt of application. Tom Markus, City Manager City Hall 410 E. Washington Street Iowa City, IA 52240 Applicants will be notified of the Council meeting when funding allocation discussion will occur. Please call the City Managers Office at 356 -5010 if you have questions. Page 3 of 3 APPLICIATION FOR COMMUNITY EVENT AND PROGRAM FUNDINU FY2013 (duly 1, 2012 — June 30, 2013 r 1 i .�. -4 CITY OF IOWA CITY Applic I f3tians must be received on or before November 1, 2011 to be considered for FY13 funding. Name of $vent/program AAiccinn ('.rook FP.Stivgl Date(s) o fl event/program: April 2 - April 7, 2013 Did you r0eive funding from the City for this event/program last year? Yes❑ No F17 If es, how much -July 2011 (FY12) $ A ount requested from City of Iowa City - July 2012 (FYI 3) $ 15000 Location pf event/program: Downtown Iowa City Name of Website (if any) Contact Tha James Gana dba Mission Creek Festival festival.missionfreak.com rsonAndre Perry Day Phone: 319 688 -2653 x108 : Mailing address: Street 210 N. Gilbert Street City Iowa City State IA Zip 52245 number of individuals expected to attend: 15000 Describe the event/program and all activities that will occur: Mission Creek Festival is a multi -day festival of the arts that takes place every spring in downtown Iowa City. The festival takes ove the venues and spaces in downtown Iowa City creating an easy to navigate nexus of cultural experiences. Events tae place in traditional venues like the Englert Theatre, Gabes, and the Mill as well as in alternative spaces like various downtown businesses and in spaces on the University of Iowa's campus. The cornerstone art forms of the festival ara music and literature. Beginning in 2012 a food component which showcases local and regional culinary culture wi I be added to the roster of events. 2013 will mark the eighth installment of the festival. The music program covers a wide range of genres including folk, indie, alternative, and avant -garde forms. The literary componetit features both nationally acclaimed writers as well as emerging authors, many who graduated from the University of Iowa's MFA program. The food program (beginning in 2012) will feature the work and ideas of local and regional c efs /restauranteurs. Some events are ticketed and others are free. Attendees may access events with individual tickets or with an all- access festival pass. Writers h ve included: Colson Whitehead, Ben Marcus, Tom Beller, Sam Lipsyte, Beth Lisick, Po Bronson, Edmund White, Ch rlie D'Ambrosio, and many more. Musicians / bands have included: Bon Iver, Jeff Tweedy, Kim Gordon & Thurston Moore (of Sonic Youth), Greg Brown, David Zollo, Patty Griffin, Beach House, the Mountain Goats, and many more. A sample Iday of the 2011 festival (2011 attendance was 10,000): 1 PM: Anr Lial book fair at the Mill featuring literary presses and publishers from around the world 2PM: Varl us musicians play at stores around Iowa City (Catherine's, RSVP, Revival, etc...) 4PM: Rez ding at the Mill hosted by UK -based literary magazine Granta 5PM - 8P : Lit. Crawl featuring various writers reading at a multitude of venues around downtown Iowa City 8PM: Foll band DeVotchka playing at First United Methodist Church 8PM: Ro n' roll band Guided By Voices playing at Blue Moose Tap House I i I Page 1 of 3 How does this program /event benefit the Iowa City area? Our goal is to enhance the quality of life in the community by catering to a diverse range of demographics: young and creative inc ividuals, traditional patrons of the arts, and the community at- large. It is our belief that current students, recent graduates, young and old professionals, and new transplants can infuse a community with vitality as well as stimulate t e economy. Our event provides an experience that is both fresh and vital and successfully fills out the year -round artistic offerings of Iowa City by presenting a festival that is both nationally and locally recognized. Furthermor a, the local acts in the festival showcase their work alongside established national acts, creating connections that might advance the work of Iowan artists to a larger audience. Another beneficiary is the reputation of Iowa City as vibrant cult iral center. By keeping the artists, out-of -town guests, and the local audience happy, we continue to develop the cultural reputation of the area. Quite simply, bands and writers that have never been to Iowa City go back to their respective iomes after the festival and spread the word. In 2011 attendees came from as far as California, Texas, and Canada to witness and enjoy Mission Creek Festival. If this is an increase or decrease from previous City funding, please indicate why: Increased nanclal support from the City of Iowa City allows us to make the festival cheaper for patrons as well as endorse mre impressive programming. i E i s I List Proposed Revenue Sources Estimated Major Expenses Requested Amount i Description Amount Proqra minq (Artist Fees) $ 60.000.00 Event Rroduction _._ _.._....._ ............... In -Kind Donations $ 15.000.00 Staffind $ $ 15.000.00 Marketi o $ 10.000.00 $ $ $ $ Total Funding for Program $ 100,000.00 $ Total Budget for Event/Program $ 100.000.00 List Proposed Revenue Sources Description's Requested Amount i Requested City Funding $ 15,000.00 Ticket Sales $ 50,000.00 , Sponsorships $ 25,000.00 _._ _.._....._ ............... In -Kind Donations $ 10.000.00 $ -- $ $ $ Total Funding for Program $ 100,000.00 'List public and private organizations, sale of Items, etc. i If ,cu rdlv:;Jvt''d funding fur tfw O'l lit within the last five years y r, tr � I ;.f coo-'Jil -ale tl^ e Filial Report F cr lit I ni., C, t" lc. ,uncii hos- sva," .il that ;31t., tuiuri. f'inC ing tPquEl:vt`i :':ill nC7l ! "r� ,]OnSlCic:fPil VrItI�C l.it ti Page 2 of 3 COMMUNITY EVENT AND PROGRAM FUNDING FINAL REPORT If you are a first time applicant you are not required to complete this Final Report form. Please go directly to the bottom of the page a d press "submit." If you receIIved City funding for this event within the last five years you must complete this form. The City Council has stated tfmt any future funding requests will not be considered without a completed Final Report. Name of ization: The James Gang dba Mission Creek Festival Contact Pierson: Andre Perry Day Phone: 319 688 -2653 Title: Di Website: festival, missionfreak.com Mailing address: Street 210 N. Gilbert Street City Iowa City Name of $vent program Mission Creek Festival Date(s) of event/program: March 30 - April 3, 2010 Amount cjf City funding received for this event/program: $ 3,300 Location pf event/program: Downtown Iowa City Estim number of attendees: 7500 Describe the event/program and all activities that occurred: Mission breek Festival 2010: concerts, readings, and other exhibits /performances How did this program /event benefit the Iowa City area? 52245 A community -wide arts event that brought a strong cultural experiences to many demographics and boosted Iowa City's reputation as a center for strong artistic events. Major Expenses Description Amount Proqra minq (Artist Fees) $ 40.000.00 Event Rroduction Ticket Sales $ 7.500.00 Staffinc Community Cultural Grant $ 7.500.00 Marke nq $ 5.000.00 7,500.00 In -Kind Marketing $ Total udget for Event/Program $ 60.000.00 Revenue Sources Description* Amount City Funding $ 3.300.00 Ticket Sales $ 36,000.00 Community Cultural Grant $ 10,200.00 Sponsorships $ 7,500.00 In -Kind Marketing $ 5,500.00 Total Funding for Program $ 62,500.00 'List public and private organizations, saie vi ims—, -- Please return via email to adam- bentleyCallowa- city.orq or print and mail the completed typewritten application to the following address. Please call 319 - 356 -5010 to confirm receipt of application. Tom Markus, City Manager I City Hall 410 E. Washington Street Iowa City, IA 62240 Applicants ill be notified of the Council meeting when funding allocation discussion will occur. Please call the City Managers Office at 356 -5010 ifou have questions. Page 3 of 3 APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING �� 1 FY2013 (July 1, 2012 — June 30, 2013) CITY OF IOWA CITY Applications must be received on or before November 1, 2011 to be considered for FY13 funding. Name of event/program- Phenomenal Education Lecture Event Date(s) of event/program: October 2012 Did you receive funding from the City for this event/program last year? Yes[:] No El If yes, how much - July 2011 (FY12) $ Amount requested from City of Iowa City - July 2012 (FY13) $ 3,300.00 Location of event/program: Venue TBD Name of organization: Wiliowwind school Website (if any) www wilkwMnd.oro Contact person: Carty Andrews Day Phone: 319- 338 -6061 Mailing address: Street 950 Dover St. City Iowa City state !A Zip 52406 Estimated number of individuals expected to attend: 200 Describe the event/program and all activities that will occur. lFlowwind School, an independent preschool through sixth grade school in Iowa City will celebrate its 40th year in iFor 40 years Willowwind has fulfilled its mission of developing in our students: curiosity, creativity, social consciousness and self - discipline; the ability to think and express themselves dearly and constructively; and the awareness to have respect and appreciation for people of all cultural, religious and ethnic backgrounds. Willowwind School models the Individualized approach recommended by leading educators today. Throughout these 40 years Wiltowwind has served hundreds of children and their families and has provided a rich 'educational resource for the Iowa City community. To mark this occasion and to celebrate Willowwind's important role in the local educational community as well as in the lives of its alumni, students, gents and friends, we are seeking partners in funding to support the Phenomenal Education Lecture Event. f This event will stimulate community -wide discussion about how all schools in the Iowa City area, public and private, can Work together to ensure educational excellence for ail — regardless of school district or family income. It will celebrate �excellance in education and will include hosting a guest lecturer who will speak on a timely educational topic of local Interest. The lecturer will be selected based on the following criteria: educational relevance, appeal to a wide audience I and the ability to entertain as well as educate. The activities will consist of the lecture followed by a community reception.! ,Our goal is to host an educational and entertaining event that will celebrate Wiltowwind's 40 years of service to the community end, at the same time, honor Iowa City's tradition of educational excellence. Page 1 of 3 How does this program/event benefit the Iowa City area? ji'his event will benefit Iowa City by celebrating its commis meet to education. Willawwlnd will Promote this event throughout the community and to Willowwind alumni, families and friends with anticipation that many will attend and 'patronize Iowa City businesses while here. In addition, this event will provide a worthwhile and educational activity for many members of our community. i if this is an increase or decrease from previous City funding, please indicate why: Estimated Major Expenses Description Amount Lecturer Honorarium $ 2000.00 Promotion/publicity $ 1000.00 Community Reception $ 300.00 $ $ $ Total Budget for EventiProgram $ 3300 List Proposed Revenue Sources Description* Requested Amount Requested City Funding $ 3300.00 $ $ $ Total Funding for Program $ 3300 -List puuttc ana private organuauuna, wm w w-u N, vw. if you received City funding for this event within the last five years you must complete the Final Report Form on page 3. The City Council has stated that any future funding requests will not be considered without a completed Final Report. rage 4 vt a APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING FY2013 (July 1, 2012 — June 30, 2013) I -4 ` m �a CITY OF IOWA CITY Applications must be received on or before November 1, 2011 to be considered for FY13 funding. Name of event/program: 13th Annual Riverside Theatre Shakespeare Festival Date(s) of event/program: June 15 - July 8, 2012 Did you receive funding from the City for this event/program last year? If yes, how much - July 2011 (FY12) $ 7,000 Amount requested from City of Iowa City - July 2012 (FY13) $ 7,000 Location of event/program: lower City Park, Iowa City Name of organization: Riverside Theatre Website (if any) www.riversidetheatre.org Contact person: Jennifer Holan Mailing address: Street 213 N. Gilbert St City Iowa City Estimated number of individuals expected to attend: 5,000 Describe the event/program and all activities that will occur: Yes F71 No ❑ Day Phone: 319 - 887 -1360 State IA Zip 52245 Riverside Theatre requests support for its 13th annual Festival in lower City Park June 15 - July 8, 2012. Shakespeare's THE MERCHANT OF VENICE and AS YOU LIKE IT will be performed in a rotating schedule for a total of 17 evening performances, Each night, there will be free "Green Shows," 20- minute performances by the Festival Apprentices developed to provide an overview of the play's plot, or to illuminate important thematic elements of the play. .At least two Family Nights will be scheduled. On these nights, up to 2 adults accompanying a youth pay just the $17 youth ticket price, instead of the average $30 price. The theatre hopes to increase the number of Family Nights for 2012 to four. (Funding has been requested from the Community Foundation of Johnson County to help subsidize the ticket discount, support the extra marketing necessary for this expansion, and encourage. Big Brothers Big Sisters of Johnson County youth /mentor pairs to participate by making 20 pairs of 100% subsidized tickets available to the organization.) The Summer Nights Pass, which was introduced last year and which offers a 25 % discount on the advance purchase of tickets to both plays, will be offered again in 2012. Volunteer ushers, as always, will see shows for free in exchange for their service. To encourage community discussion of the complex themes of prejudice and bias in THE MERCHANT OF VENICE, this production will have an accompanying program of outreach activities with the working title "The Other." (Funding has been requested from the National Endowment for the Arts specifically to help support the production of MERCHANT and these new outreach activities.) The ICPL and Hillel House have agreed to collaborate with Riverside Theatre on these efforts and additional partnerships are being formed. How does this program /event benefit the Iowa City area? The Festival provides a unique cultural and live theatre entertainment opportunity for.area residents. As one patron said, "The availability of quality, professional, thought provoking plays at Riverside Theatre saves us the expense of traveling to a big city to see theater." The Festival is the only professional classics festival in Iowa, as well as the only one within a 3 -hour radius of Iowa City: Each year, the Festival typically provides entertainment and education for 5,000 audience members. Though the majority of attendees come from the Corridor, the Festival regularly draws audiences from the Quad Cities, Des Moines, northern IA and the tri -state area. (Roughly 17 % of all previous Festival attendees were non -local residents.) Riverside Theatre typically hires about 40 artists each year to produce and perform in the Festival and provides eight weeks of employment for actors, directors and designers. (This is in addition to the theatre's 11 regular staff positions.) Visiting artists are housed in private Iowa City area homes, and, as temporary residents, they frequent area business including restaurants, coffeeshops, retail stores, etc. All Festival artists contribute to Iowa City's vibrant creative culture. If this is an increase or decrease from previous City funding, please indicate why: The amount requested has not changed from the amount received last year. Riverside Theatre feels this is workable for the 2012 Festival - -even though it hopes to expand both the Family Night discount program and its outreach efforts, and it has to increase ticket sales revenue vs. last year -- because it has requested additional funding from other organizations including the CFJC and the NEA. However, award decisions are pending, and it is possible funding will not be awarded at all, so event/program funding from the City is important in any case. [RT has also requested general operating support from the City's Economic Development Fund; this is pending FY13 budget approval and funds, if received, would likely not be disbursed until July, 2012. Please note that Economic Development funds would support the organization /full season.of programming, not just the Festival.] Estimated Major Expenses Description Requested Amount Amount Artistic /Production $ 77,402.00 Ma_rketinq $ 23.725.00 Patron Serv/Admin (1) $ 37.157.00 Education $ 6.000.00 Facilities (2) $ 13.809.00 Fest Staqe Rent to City (3) $ 4.400.00 (1) Incl. 17% of yr -rnd salaries $ $ 165,211.00 (2) incl. 17% of yr -rnd Facil exp $ (3) based on budgeted tick sales $ Total Budget for Event/Program $ 162.493.00 List Proposed Revenue Sources Description` Requested Amount Requested City Funding $ 7,000.00 Ticket Sales $ 102,402.00 Concessions /Merchandise $ 11,809.00 Contributed Income (4) $ 44,000.00 (4) Not all secure -- includes 2 $ pending grant awards $ $ Total Funding for Program $ 165,211.00 *List public and private organizations, sale of items, etc. If yor.i received City funding for this event within the last five years you must complete the Final Report Forrn on page 3. The City Council has stated that any future finding requests will not be considered without a cr.,mpleted Final Report. COMMUNITY EVENT AND PROGRAM FUNDING FINAL REPORT If you are a first time applicant you are not required to complete this Final Report form. Please go directly to the bottom of the page and press "submit." If you received City funding for this event within the last five years you must complete this form. The City Council has stated that any future funding requests will not be considered without a completed Final Report. Name of organization: Riverside Theatre Contact person: Jennifer Holan Day Phone: 319 - 887 -1360 Title: Development Director Website: www. rive rsidetheatre.o Mailing address: Street 213 N. Gilbert St City Iowa City Name of event/program 12th Annual Riverside Theatre Shakespeare Festival Date(s) of event/program: June 17 - July 10, 2011 Amount of City funding received for this event/program: $ 7,000 Location of event/program: lower City Park, Iowa City Estimated number of attendees: 4,000 Zip 52245 Describe the event/program and all activities that occurred: The 2011 Festival productions were AH, WILDERNESSI and THE TWO GENTLEMEN OF VERONA. The 18 performances (9 of each play) had roughly 4,000 total attendees (Attendance reflects a dip from previous years; ticket revenue was approx. $20K under budget.) The Festival Apprentices performed 21 free Green Shows -18 before shows, 3 more in IC area locations Ped Mall 8 Farmer's Mkt. Two Family Nights were offered and 240 youths and adults beneftted from the discount (up to 2 adults with a youth paid just the $17 youth ticket price, instead of the $30 avg. adult ticket price.) A Summer Nights Pass was introduced, allowing 25% off on the advance purchase of tickets for both plays. Nearly 350 patrons took advantage of this discount. 118 people attended shows for free as volunteer ushers. How did this program /event benefit the Iowa City area? The Festival provided area residents with 18 opportunities to see professionally produced, professionally acted classic plays, and roughly 4,000 opted to attend. Because the Festival is the only one of its kind within a three -hour radius of Iowa City, local residents were spared the cost and time associated with the driving that would have been required to see a Festival of similar artistic merit. Our local economy also benefitted: 34 artists were hired for the Festival company, with 21 coming from outside the Iowa City area. Artists frequented area restaurants, coffee shops, retail stores, salons, gyms and other businesses, benefitting our local economy. Additionally, many artists were visited by family who stayed in area hotels. Major Expenses Description Amount Artistic /Production $ 71,579,00 Marketinq $ 16,746.00 Patron Sery /Admin $ 36,263.00 Education $ 5,650.00 Facilities (incl. $1,338 rent to Ciro $ 13.966.00 Total Budget for Event/Program $ 144,204.00 Revenue Sources Description* Amount City Funding $ 7,000.00 Ticket Sales $ 83,589.00 Concessions /Merchandise $ 10,945.00 Contributed Income $ 37,926.00 $ Total Funding for Program $ 139,460.00 "List public and private organizations, sale of items, etc. Please return via email to adam - Bentley ,iowa- city.orq or print and mail the completed typewritten application to the following address. Please call 319- 356` -5010 to confirm receipt of application. Tom Markus, City Manager City Hall 410 E. Washington Street Iowa City, IA 52240 Applicants will be notified of the Council meeting when funding allocation discussion will occur. Please call the City Manager's Office at 356 -5010 if you have questions. APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNUINU FY2013 (July 1, 2012 — June 30, 2013 r CITY OF IMwA CITY Applications must be received on or before November 4, 2011 to be considered for FY13 funding. Name of event/program City of Iowa City's Summer of the Arts Date(s) of event /program: Year round programming -- primary is May 18 - Sept. 1, 2012 Did you receive funding from the City for this event/program last year? YesO If yes, how much - July 2011 (FY12) $ 69,000 Amount requested from City of Iowa City - July 2012 (FY13) $ 69,000 Location of event/program: Downtown Iowa City Name of organization: Summer of the Arts, Inc. Website (if any) www.summerofthearts.org Contact person: Lisa J. Barnes Mailing address: Street PO Box 3128 City Iowa City Estimated number of individuals expected to attend: 125,000 Day Phone: 319- 337 -7944 State IA Zip 52244 -31. Describe the event/program and all activities that will occur: The City of Iowa City's Summer of the Arts continues to grow and increase our presence in the Iowa City area as we start our seventh year as an organization. In 2012, we plan to produce six festivals which will take place from May - September, as well as collaborate with other entities to provide additional arts and cultural programming throughout the year. All festivals will continue to be free and family - friendly. Iowa Arts Festival -- continues to provide a wide variety of visual and performing arts opportunities. In 2011, we added entertainment to the main stage on Sunday, expanded Global Village and Children's Day, and added special activities including the mural project, Anni Holm's "Networking" project, and our first ever Doggy Hydration Station presented by the Johnson County Animal Care and Adoption Center. Iowa City Jazz Festival -- continue its tradition of featuring some of the best national and local jazz musicians on 4 stages. In 2011, a music selection committee was formed to bring a more diverse population of performers to the festival, while continuing to feature local favorites. This procedure will continue in 2012 and we are looking at ways to potentailly expand the festival and provide more educational opportunities in addition to the nightly jam sessions at The Mill. Sand in the City -- featured more teams and attendees in 2011 and we are looking at ways to add components like individual sand sculpting contests and more kids activities in 2012. Friday Night Concert Series -- features some of the most talented musicians from Johnson County sharing a variety of genres. We look forward to another great year of music showcasing the regular favorite bands and new up- and - coming performers. Downtown Saturday Night -- was expanded in 2011 to 13 weeks, matching the Friday Night Concert Series schedule. Our newest festival, this event is starting to attract some nice audiences and provide more live music on Saturdays. Free Movie Series -- 2011 saw some programming changes to better reflect the interest of the audience. By focusing on movies geared toward teens and older, our audiences jumped from 200 -250 attendees to over 400 at our first movie " Inception ". Green Initiative -- we greatly expanded our green initiative in 2011 and look forward to promoting it more and potentially expanding even more in 2012 with our valet bicycle parking, Eco- Stations and Eco- Education tents. Page 1 of 3 How does this program /event benefit the Iowa City area? Summer of the Arts Festivals bring thousands of people to downtown Iowa City every year to experience and enjoy arts and culture. This provides a tremendous impact on our local economy by not only bringing Johnson County residents to downtown Iowa City, but also bringing people from out of town who stay in our hotels, eat at our restaurants and shop in our stores. Attendees get to experience Iowa City and bring attention to our community, downtown businesses and the opportunities available here. If this is an increase or decrease from previous City funding, please indicate why: Summer of the Arts respectfully requests that our funding of $69,000 be renewed. We need to keep the funding the same to be able to continue providing the quality of programming our community has come to expect and enjoy. Estimated Major Expenses Description Amount Event Expenses $ 277030 Staff & Professional $ 18960 _ Office Expenses $ 17600 Marketinq & Promotion $ 6700 Sponsorships $ 184500 Total Budget for Event/Program $ 421630 List Proposed Revenue Sources Description* Requested Amount Requested City Funding $ 69000 Grants $ 18960 _ _ Individual Donations $ 36120 Festival Income $ 113050 Sponsorships $ 184500 Total Funding for Program $ 421630 *List public and private organizations, sale of items, etc. If you received Ci y fund ne, "or , .. /en' on page 3. The Cl.y L, = anc;: ;s:?..: r ., _,..{ ViBltl?i7 ti` ci completed Finn( "deport. Page 2 of 3 COMMUNITY EVENT AND PROGRAM FUNDING FINAL REPORT If you are a first time applicant you are not required to complete this Final Report form. Please go directly to the bottom of the page and press "submit." If you received City funding for this event within the last five years you must complete this form. The City Council has stated that any future funding requests will not be considered without a completed Final Report. Name of organization: Summer of the Arts Inc Contact person: Lisa J. Barnes Title: Executive Director Mailing address: street PO Box 3128 Name of event/program: Iowa Arts Festival, Iowa Date(s) of event/program: May 20 - Sept. 2, 2011 Phone. 319- 337 -7944 Website: www•summerofthearts.org city Iowa City Zip 52244 -3128 Jazz Festival, Sand in the City, Friday Night Concert S Amount of City funding received for this event /program: $ 69000 Location of event/program: Downtown Iowa City Estimated number of attendees: 100,000 - 125,000 Describe the event /program and all activities that occurred: Attached How did this program /event benefit the Iowa City area? Attached Major Expenses Description Amount Staff & Professional $ 119900 Office Expenses $ 16612 Operations and Promotion $ 142145 Entertainment $ 110488 Misc. Exp. - $ 11346 Total Budget for Event Program $ 400491 Revenue Sources Description* Amount City Funding $ 69000 Grants $ 14500 Sponsors $ 175885 Donations $ 38968 Festival Receipts $ 116976 Total Funding for Program $ 415329 -List puoiic ana private oryaniLauuiis, �,aie ui nGU ia, cu.. Please return via email to adam- bentley(�iowa- citv.orq or print and mail the completed typewritten application to the following address. Please call 319 - 356 -5010 to confirm receipt of application. Tom Markus, City Manager City Hall 410 E. Washington Street Iowa City, IA 52240 Applicants will be notified of the Council meeting when funding allocation discussion will occur. Please call the City Manager's Office at 356 -5010 if you have questions. Page 3 of 3 FINAL REPORT FOR COMMUNITY EVENT AND PROGRAM FUNDING * *THIS FORM MUST BE TYPED ** r 1 h CITY OF IOWA CITY Name of event/program: Summer of the Arts Date(s) of event/program: May 2011 —.September 2011 Funding received from the City for this event/program: $ 69,000 Location of event/program: Downtown Iowa Cit Name of organization: Summer of the Arts Contact person: Lisa Barnes Day Phone: 337 -7944 Mailing address: PO Box 3128 City: Iowa City Zip: 52244 -3128 Estimated number of attendees: 100,000-125,000 Describe the event/program and all activities that occurred: (see attached) How did this program /event benefit the Iowa City area? 1) SotA Events drew approximately 100,000 to downtown Iowa City for the Jazz Festival approximately 30% of attendees are from out -of -town bringing in tourism dollars to the community: 2) SotA Events build community by removing barriers encouraging diversity and team building activities: 3) Estimated total impact of Arts Dollars to our community = $2,194,000.00; 4) Many of our events feature local musicians artists and food vendors bringing additional revenue to these local individuals and groups We also provide numerous opportunities for the young people of the area to perform in a variety of environments including musical performances dance, theater and martial arts demonstrations 5) Our events build community by bringing together a cross section of our community to enjoy and experience the arts. Major Expenses Description Amount Staff $119,900 Office overhead $16,612 Operations & Promotion $142,145 Entertainment $110,488 Misc. Expenses $11,346 Total Budget for Event/Program $400,491 Signature: Revenue Sources Description` Amount City Funding $ 69,000 Grants $14,500 Sponsors $175,885 Donations $38,968 Sales & Vendor Fees $116,976 Total Funding for Program $415,329 -ust punuc ana private uiyam/duums, JdlC u, Title: Executive Director Date: 10/14/11 This application must be filled out completely. If more space is necessary an additional page may be submitted. Please submit this form to the City Manager's office within 30 days upon conclusion of your event/program. Dale E. Helling, Interim City Manager City Hall 410 E. Washington Street Iowa City, IA 52240 Please call the City Manager's Office at 356 -5010 if you have questions. DESCRIPTION OF ACTIVITIES: The City of Iowa City's Summer of the Arts continues to grow and increase our presence in the Iowa City area as we start our seventh year as an organization. In 2012, we plan to produce six festivals which will take place from May — September as well as collaborate with other entities to provide additional arts and cultural programming throughout the year. All festivals will continue to be free and family - friendly. Iowa Arts Festival: June 1 -3, 2012 The Iowa Arts Festival continues to provide a wide variety of visual and performing arts opportunities throughout downtown Iowa City. In 2011, we added entertainment to the main stage on Sunday, expanded Global Village and Children's Day and added special activities including the mural project, Anni Holm's "Networking" project, and our first ever Doggy Hydration Station presented by the Johnson County Animal Care and Adoption Center. Iowa City Jazz Festival: June 29 -July 1, 2012 The Iowa City Jazz Festival continues its tradition of featuring some of the best national and local jazz musicians on 4 stages including the always popular Youth Stage. In 2011, the music selection committee was formed to bring a more diverse combination of performers to the festival, while continuing to provide many local favorites. This procedure will continue for 2012 and we look forward to another tremendous festival. We are also discussing ways to potentially expand the festival and add more educational opportunities outside of the nightly jam sessions which take place at The Mill. Sand in the City: August 10 —12, 2012 Sand in the City had a great 3`d year with more teams and more attendees. In 2012, we are looking at adding components to engage attendees more, including main stage performances, an expanded FUN Zone and potentially individual sand sculpting contests. This is one of our largest visual arts events and we want to see it continue to grow. Friday Night Concert Series The Friday Night Concert Series continues to be a mainstay in Iowa City featuring some of the most talented musicians in or from Johnson County. We look forward to another great year of music showcasing the old standard bands as well as the new up- and - coming performers. Downtown Saturday Night In 2011, we expanded Downtown Saturday Night to 13 weeks to match the Friday Night Concert Series. Attendees were treated to many great local and regional performers at the Weatherdance Fountain Stage. In 2012, we will be evaluating attendance and trying to bring in bands that will help make this event a true destination event in our community. Free Movie Series In 2011, we made some programming changes to the movie series for the first time. Rather than selecting movies that are geared toward children and families (because most kids fall asleep as soon as the movie starts at 9 p.m.), we primarily chose movies that are geared toward teens and older. With this adjustment we had some of the largest crowds ever. Our first movie "Inception" had around 400 people and our last movie "Lilo & Stitch" was shown to around 300 people. In 2012, we are looking at purchasing a new screen and working more closely with the Museum of Natural History in Macbride to provide activities for people before the show starts. In 2011, the Museum began staying open until the movie started, allowing our attendees to take advantage of another great resource in our community. Green Initiative For a number of years, we have worked toward making our festivals more green and lessening our impact on the environment. It started a few years ago with the sale of reusable water bottles and encouraging our food vendors to use biodegradable foodware. In 2011, we still have the reusable water bottles for sale with free refills, and our food vendors are required to use biodegradable foodware so Culinary Row trash can go into compost. We also added two Eco- Education tents at each weekend long festival where local organizations like Backyard Abundance and Bright Green Strategies could educate attendees on ways that they can easily decrease their impact on the environment. We also added free and secure valet bicycle parking to each of the weekend long festivals and we know we can grow that area in the future. The major change we added were Eco- Stations which were staffed by volunteers throughout the weekend long festivals and included bins for compost, plastic recycle, aluminum recycling and landfill. We received a very positive response from these additions to the festival and hope to continue to expand and grow our green initiatives in the future. HOW DOES THE EVENT BENEFIT.THE IOWA CITY COMMUNITY? Summer of the Arts Festivals bring thousands of people to downtown Iowa City every year providing a tremendous economic impact on our community. Our events are free, family - friendly and easily accessible. Out of town visitors get to experience Iowa City and bring attention to the community, downtown businesses and opportunities available in Iowa City. INCREASE /DECREASE? Summer of the Arts respectfully requests that our funding of $69,000 be renewed. We need to keep the funding the same to be able to continue providing the quality programming our community has come to expect and enjoy. Event Expenses $277,030 Staff & Professional $120,300 Office Expenses $17,600 Marketing & Promotion $6700 TOTAL = $421,630 City Funding $69,000 Grants $18,960 Individual donations $36,120 Festival Income $113,050 Sponsorships $184,500 TOTAL = $421,630 FINAL REPORT FOR COMMUNITY EVENT AND PROGRAM FUNDING Summer of the Arts 2011 Completed 10/14/11 by Lisa Barnes, Executive Director Festivals: A. Friday Night Concert Series —May 20 — September 2 • Focus is Johnson- County based bands • New in 2011, we moved our rain location to the Lower Level of the Chauncey Swan Parking Ramp which worked really well and received very positive response from the community B. Free Movie Series — June 11— August 13 • Featured a variety of feature films drawing approximately 300 -500 people weekly • In 2011, we changed the movies in 2011 to be geared more toward teens and up (but still no more than a PG -13 rating) and had some of our largest crowds ever at the event. C. Iowa Arts Festival —June 3 -5; estimated attendance 30,000 • National Musical Acts on the Main Stage June 3 & 4 • Local Musical Acts on the Main Stage June 5 during the day • A wide variety of performers on the Family Stage June 4 & 5 • Global Village on June 4 teaching kids about other cultures (new record with 15 booths) • Children's Day on June 5 featuring a variety of interactive activities for kids • Fine Arts Fair with 118 regional and local artists on June 4 & 5 • Culinary Row featuring a variety of local food vendors offering cuisine from different cultures • A FUN Zone with games and activities including some paid games and free craft activities • A Beverage Garden for individuals 21 or older serving beer, soft drinks and water • In 2011 we also added a mural project which was drawn and painted while people watched (in the US Bank parking lot); we also partnered with the Johnson County Animal Shelter to provide a Doggy Hydration Station; Anni Holm from Denmark set up a special interactive knitting project called "NetWorking" at the corner of Linn and Iowa. D. Iowa City Jazz Festival —July 1 -3; estimated attendance 45,000 • National, regional and local musical acts on the Main Stage July 1 -3 • Local and Regional musical acts on the three side stages — Youth, College and Local • Culinary Row featuring a variety of local food vendors offering cuisine from different cultures • Approximately 10 Arts and craft booths • A FUN Zone with games and activities including some paid games and free craft activities • A Beverage Garden for individuals 21 or older serving beer, soft drinks and water • Jam sessions each night after the festival at The Mill featuring some of the local main stage performers • City of Iowa City's fireworks after the festival on Sunday evening following Randy Weston's performance E. Sand in the City — August 12 -14; estimated attendance 12,000 • Featured 13 teams who built sand sculptures for the public to vote on their favorites (team - building) including teams from City and West High School • Musical and dance entertainment featuring local performers • A FUN Zone with both free and paid activities including a large "sand pit" for the kids to play in (geared toward younger families and kids more than other festivals) Summer of the Arts Final Report for FY2010 -11 Page 1 • Culinary Row featuring a variety of local food vendors offering cuisine from different cultures • Five artist booths F. Downtown Saturday Night — May 21— September 8; estimated attendance 500 /week • Featured regional entertainment from communities like Dubuque, Cedar Rapids, Quad Cities and Ames • Musical entertainment similar to the Friday Night Concert Series • Much of the entertainment was geared slightly toward younger people (under 35) • Utilized the same rain location as the Friday Night Concert Series — the Lower Level of the Chauncey Swan Parking Ramp Green Initiative: Thanks to grants from Rockwell Collins and MiclAmerican Energy, we made tremendous strides in expanding our green initiatives. • We continued to have drinking water donated by Crystal Clear Water and people who purchased the reusable SotA water bottles received free refills through the festivals. • Food vendors were again required to use biodegradable foodware that could go into the compost. • We added free and secure valet bicycle parking to the three weekend long festivals. • We added two Eco- Education tents to each of the three weekend long festivals. • We purchased and staffed up to 10 Eco- Stations at each of the three weekend long festivals to help educate the public on composting and recycling. How did this event /program benefit the community? 1) SotA Events drew approximately 100,000 to downtown Iowa City — for the Jazz Festival, approximately 30% of attendees are from out -of -town bringing in tourism dollars to the community 2) SotA Events build community by removing barriers, encouraging diversity and team - building activities 3) Estimated total impact of Arts Dollars to our community = $2,194,000.00; 4) Many of our events feature local musicians, artists and food vendors, bringing additional revenue to these local individuals and groups. We also provide numerous opportunities for the young people of the area to perform in a variety of environments including musical performances, dance, theater and martial arts demonstrations. 5) Our events build community by bringing together a cross section of our community to enjoy and experience the arts. Summer of the Arts Final Report for FY2010 -11 Page 12 I .0,I -� ®,, CITY OF IOWA CITY iP4 4"Nft% all Date: December 13, 2011 To: Tom Markus, City Manager From: Jeff Davidson, Director, Planning and Community Development Re: RM -44 Zoning District Introduction The City Council has asked staff to review the High Density Multi - Family Residential (RM -44) zone. There have been concerns expressed by neighborhoods pertaining to excessive noise, large parties, vandalism, spillover parking, and other negative externalities in RM -44 zones. The question was raised whether this zoning designation should be eliminated or reformed. History/Background The RM -44 zone designation was established in 1985 when the City adopted a new zoning ordinance. It allows one dwelling unit per 1,000 square feet of lot area, or approximately 44 dwellings per acre of land. Other than the Planned Residential Multi - Family (PRM) zone, it permits the highest residential density allowed in Iowa City. Examples of areas that have developed according to the RM -44 zone standards include Johnson and Van Buren Streets south of Burlington Street, Lakeside, and Benton and Oakcrest Streets west of Greenwood Drive. The attached map shows the location of all RM -44 zones in the city. (It should be noted that some areas shown on the map, such as N. Dubuque Street, are zoned RM -44 but were developed before current standards were adopted so these areas are not characteristic of the zone.) Discussion of Solutions Staff will be looking at codes from other college towns and cities with higher density zoning districts for ideas on formatting high density zones. We plan to examine density of dwelling units, occupancy (essentially the number of bedrooms permitted per unit), required parking spaces and open space. We will also examine incentives for creating efficiencies and 1- bedroom and 2- bedroom units. During this review we will try to answer the fundamental question whether the zone should be reformed or eliminated. Fiscal Impact None at this time. Recommendation We will begin reviewing the RM -44 zone at the beginning of calendar year 2012 and hope to have recommendations for review by the Planning and Zoning Commission and City Council in mid -2012. cc: Bob Miklo Attachment w /ppddir /mem /RM44 _ : t ° f� CE ROAD MOR g e W fT. MOPMON TREK B Lw - nN'� g MACBRIOE R / TE'DR> � °� K,I c KID 1 TON RD NEYTST h > i v wESTGAT 0 NO V EN n" BasT HDIBNBD sT 3 EMERALD nai 8 = RIDGEViEw nvE e m ; �„� 9a \,\ � a0 3COIBNU3d "s a °3 A $ 3 u'S. ST E rPE G Si x i ­ER IT ORN u, i LEAMI CT / OR R 9 Dl.E sC c\ 3 Ls L L, �.T �~ - Lif o ¢ a sr � N LEE / $ HAWKINS OR r woo r / � A RIDGE R nINGTON R '� FgfJ � n NK — wsoNZ nvE �`kP o #� MILLER P D *� ELROSE Ci ^ A.— ASE 10 P �} AVE MILLER V Huosw+ Ro AND t tlOVONa F n snM AVE P L D ° °° HAEISi of PVE 6 N wayd / € n BuN DR DYNCELD PC IT y A w1 00vE § AvE Ha T PAVE :t CCC �7� no RIOCELANO qyE iEMPUN RD > ORCHARD Si PIVERSDE OR cr) Q RIVERSIDE DR a _ OLD HwY 218 '^ : MAD-C R IT MA as Ou ST \ ��� :•� ED h IQ ON ST ;. Sr ° oar ..I" STREET Buo o euouE U RT _ - -ST S� 13�A �lKC' i H OEN _ N i i QFHFSt GILBERT C RBERT m 3s9 GIBER L �3'y 1NG.NyK. g EST AN BDREN u � BVREN ~�� NsT [ F 9 " 1RUM i € IT Ns IT CI, Fq A NEB- s2 o DIANA BSTE ig M4 DODGE !![ `�• O gT DODGE 4 ST i DODGE _ Si /j 9 O C _UCAS IT 8�cARR LUCAS IT BlRCws NICwG sT yc Fa` pr ST LUCAS "s �... CT n °' iST KEOKUK ST 3 GOVERNOR SL —OR ST LsL i o y z ' DfWEY ST F DD CHIEN YAJ °AR CY m 8 aE S x _ gsT sT — M LU ST o CVSTS UN z ENTER sT R ENTS IT I.T ° a° BROAOWAT ST BROA > Y ST KI 'HOwEU BT ST V� SU 5 8 DLAPP Sr P LzgBE H ST Sr M n b - r DLARK x C ; RENO IT � AuE o RIDGE A Si SANT IT ITNKLI. L. oR DR a 8 m ° a MACCA DT sr >e g EA P .`A DAMS TA ST i EWEL ST "� S OAKLAND AvE ST RL w z + � L°n91a9°� Ct Y rm° P RS SAVE m P CROFT DR FRPNKLIN ST CSSELL a ° $Y sT RDELL sT FAIRV, AVE °; ; a ore O c. -STAN D PINE m o � > a g SPRUCE s s s AvE rrH n n s g srweGRE sTT a"f° N s ,; s(E ti5 LowEU ' � E ST PALMER CR � 4 >g S.0 A94 •,T sT iR wIN050��u� � d` ArE e � ASNp �w aq ST m g g Od KTH GAVE OR n y T S L 1N lDl(a ti GLENDALE m Y4 o d rER R AGE � ➢ CRU DR 1sT LTN AvE pao � 4 8333 P AvE D aT Sa `ga'e snD ^° w m o s 1 99 o o �. "T 9P A F s D n +mss V wgOE 3 ND AK 6 P DR qC POST OR NO 1 g - CrPRESS cr x E� OUISE g � ELMRIDGE p uT F t op o 0'$3 L Si sT4 d u. ?t AVE $ DR ^i z2 P `m Bluf,000 DR g AM AR TCf R SN GTON PARK RD " T VERAgL, g IT ATSK" o > A F o >9 M GT ➢D COUP GO; L 3� cZ o P ERG ND N z CgFt- S 'i-R RKR N CrCi rF v ='dwwww Inn �r ulA,� CITY OF IOWA CITY IP5 MEMORANDUM Date: December 15, 2011 To: Tom Markus, City Manager From: Rick Fosse, Public Works Director1� Re: East Side Levee Project Consultant Selection At the December 6th City Council Work Session, Mayor Hayek asked a question regarding the procurement process used to select the engineering consultant for the East Side Levee Project. I responded by stating that the grant for this project required a qualification based selection process. I was mistaken; the price of service was a factor in the consultant selection process for this project. Prior to seeking proposals our engineering staff checked with the state officials administering the grant for this project and confirmed that price could be one of the factors used in consultant selection. The consultant selection committee recommended MMS Consultants for this project. Although MMS Consultants did not have the lowest price (by less than 2 %) the selection committee felt that MMS represented the best combination of skills and price. Please share this with the City Council to correct the misinformation I presented at the work session. r =704. ®fir CITY OF IOWA CITY 1P6 MEMORANDUM To: Tom Markus, City Manager From: Wendy Ford, Economic Development Coordinator Date: December 15, 2011 Re: Coralville's FY13 TIF Expenditure debt via internal loan Following is a worksheet from the Coralville City Council meeting packet for Dec. 13, 2011. 1 shared this at a staff meeting to illustrate the mechanics of, types of expense, and from which TIF districts Coralville certifies TIF debt for administrative and expenses other than direct economic development project expenses. To meet legal requirements for the use of TIF funds, Council must pass a resolution. In this case, the resolution is to make an internal loan. Upon making the internal loan, debt is created, certified with the County Auditor and repayable from future TIF revenues in each of the Urban Renewal Areas. December 15, 2011 Page 2 FY 13 TIF Expenditures - Internal Loan Legal Fountain / Utilities Turf Maintenance Holiday Lights Tree Replacement Misc. Welcome Center Exp Economic Development KCJJ- Misc. Consulting ICAD Lobbyist Parking Ramp Tr. To Parking Town Center Operating Expenses Property Tax Rebate Transfer to General Admin Expenses Addl Misc Total TIF CERTIFICATION EXHIBIT A Oakdale 12th Ave $ 2,000 $ Mall / Hwy 6 & 1st Ave. 5,000 $ 5,000 3,000 $ 4,000 30,000 $ 172,000 10,000 $ 20,000 $ 1,000 $ 50,000 $ 24,290 $ 100,000 $ 30,000 $ 20,000 $ 20,000 $ 45,000 $ 735,000 $ 292,274 $ 22,000 $ 37,000 $ 397,436 $ 53,000 $ 113,000 $ 1,402,564 $ 75,000 $ 150,000 $ 1,800,000 CITY OF IOWA CITY IP7 - MEMORANDUM Date: December 12, 2011 To: All Departments & Divisions From: Karen Jennings, Human Resources Administrator Re: Holiday Gifts Please review the following information with your staff now that the holiday season is fully upon us. State law prohibits the acceptance by a public employee of any gift from a restricted donor if it is valued at more than $2.99. We wish to avoid even the appearance of impropriety so we simply prohibit acceptance by any employee of any gift unless it is clearly under that value. Our policy is to contact the donor of such gifts to thank them and advise them that their gift(s) cannot be accepted. They should be given the opportunity to reclaim them and advised that we will otherwise donate them to an appropriate local non - profit organization to be shared with those in need in the community. It is a good idea to make a note of the gift, from whom it came, and to whom it was donated if not returned to the original donor. Gifts sent c/o City Hall and intended for specific employees or groups of employees will be similarly treated and those employees will be so informed. If you and /or any of your employees have questions or are not sure about how to treat a specific gift, please feel free to contact me or the City Attorney's office for guidance. Please provide this information to your staff and feel free to post this memo as well. cc. City Manager City Attorney IP8 RALSTON CREEK LABOR DAY FAIR AND FLEA MARKET — 91512011 SUMNIARYAND OUTCOME EVAL UATION BACKGROUND This is a report of the 11"x` annual Ralston Creek Fair and Flea Market. The event was started in 2001 by The Extend the Dream Foundation in cooperation with the Iowa Antique Dealers association and the City of Iowa. The intent was to provide a program of community interest on an otherwise rather slow holiday. The sponsors were also were interested in providing small vendors an economic opportunity and in introducing both new - comers and old timers to the businesses and services located on the south side of downtown Iowa City. OUTCOME SUMMARYAND EVALUATION 1. Thirty four vendors participated in this years event. They reported that they had a successful sale(s). 2. Approximately 1200 persons attended, 30% of whom were persons from outside the Iowa City area. The attendees included many families with small children.. 3. This years event included Open Houses at Uptown Bill's Coffee House, PATV, and several area businesses. 4. The Fair complement of the event included: a children's program featuring readings, balloon sculptures and music; Uptown Bill's offered live music from LOAM to 8PM with different performers each doing an hour set, Uptown Bills celebrated its 10" anniversary with a dozen cakes baked by friends and supporters. PATVfilmed the event throughout the day. The film "A Friend Indeed the Bill Sackter Story" was shown later in the evening. S. Twenty-five volunteers assisted in the set up, take down, clean up and programming associated with the event, not including the musicians and children's circus group. 6. Eight well known local bands provided music throughout the day. 7. Funding was tighter this year as the City awarded us only half of our regular request of $1000 resulting in more limited newspaper advertising and not paying any performers. 8. The University of Iowa graciously allowed us to use the parking lot in front of the KSUI building, Johnson County Board of Supervisors allowed us use of their parking areas as did several of our neighboring businesses. 9. Advertising was stronger this year despite fewer paid newspapers ads. Greater use was made of social media and email to get the word out. The newspapers and radio stations were generous in their public service announcements of the event. 10. The Iowa City police and the University security both cooperated in arranging to tow cars left in a posted no parking zone. enforcement, the fire department and the Johnson County Ambulance Servic have been supportive of the event. Respectfully Submitted: Tom Walz and Ball Ackerman, Co- coordinators Marian Karr From: Tom Markus Sent: Tuesday, December 13, 2011 12:43 PM To: Marian Karr Cc: Adam Bentley; Simon Andrew; Geoff Fruin Subject: FW: Congratulations to the Best of the Iowa City Area! Info packet From: Downtown Association of Iowa City [mailto :nick @downtowniowacity.com] Sent: Tuesday, December 13, 2011 12:35 PM To: Tom Markus Subject: Congratulations to the Best of the Iowa City Area! Having trouble viewing this email? Click here Z 1-- Z 0 Downtown Dominates 'Best of Downtown Iowa City businesses nabbed the top honor in 35 of the 79 categories open for vote in the Iowa City Press - Citizen's annual "Best of the Area" -- with too many runners -up to count! Below is a list of our downtown winners. Congratulations to all! Best Hotel: hotelVetro Best Restaurant Chain & Best Fast Food: Panchero's Best Coffee Shop: Java House Best Breakfast, Family Restaurant & American Food: Hamburg Inn Best Italian Food: Brown Bottle Best Chinese Food: Taste of China Best Indian Food: Masala Best Place for a Romantic Dinner: Linn Street Cafe Best Pizza: Pagliai's Best Ice Cream: Whitey's Best Bagels: Bruegger's Best Burger & Best Fries: Short's Burger & Shine Best Gyros and Best Vegetarian: Oasis Falafel Best Margarita: Mondo's Saloon Best Martini: Graze Best Gift Shop & Best Art Gallery: Iowa Artisans Gallery IP9 Best Festival: Iowa Arts Fest Best Place for Live Entertainment: The Englert Best Theatre Group: Riverside Theatre Best Tattoo Parlor: Nemesis Best Book Store: Prairie Lights Best Record Store: Record Collector Best Consignment Store: Revival Best Jewelry Store: Herteen & Stocker Best Financial Insitution: University of Iowa Community Credit Union Best Optical Store: McDonald Optical Best Barbershop: Hawkeye Barber Best Yoga Studio: Hothouse Yoga Best place to take the kids on a rainy day: Iowa City Public Library Forward email l; r TrL&ed Email fiuna f Saf eUnsulbscribe' by itffit L tcNfiy This email was sent to tom - markus @iowa- ci_ty.or4 by nick@downtowniowacity.com Update Profile /Email Address I Instant removal with SafeUnsubscribeTM I Privacy Policy. Downtown Association of Iowa City 1 325 E. Washington Street ( Suite 100 1 Iowa City 1 IA 52240 Future Iowa City Foundry Matches IAWIND Grant - Iowa City Area Development Group Page 1 of 1 p'g +�°f}�� 11210 EE Future Iowa City Foundry Matches IAWIND Grant 12/6/2011 IAWIND Awards Grant For Further Study Of Castings The Iowa Alliance for Wind Innovation and Novel Development (IAWIND) has awarded a $300,000 research grant to Christoph Beckerman, a University of Iowa professor of mechanical and industrial engineering. IAWIND says the grant - to be matched by Clipper Windpower of Cedar Rapids and North American Ductile Iron Co. (a foundry coming to Iowa City) - will be used by Beckermann and his staff to study more reliable and higher - quality casings that are less prone to failure in the field. The goal of the research is to develop methodology for advanced casting of wind turbine components that result in reduced weight, greater reliability, and longer life, thus providing lower cost of electricity. One utility -scale wind turbine alone requires 15 tons to 20 tons of iron castings per megawatt. Wind turbines installed in the U.S. have resulted in an annual $3 billion industry for steel or cast iron components. The U.S Department of Energy has identified manufacturing improvements as critical to growth of the wind industry, according to IAWIND. r. ca oWa City Area Devi Opment Group Ext,­acrdinary 0pP0rtu1 t e5 in unexpected places. Phone: 319.354.3939 Fax: 319.338.9958 Immediate inquiries: Joe Raso, President Business Recruitment & Expansion: Mark Nolte Workforce inquiries: Da Layne Williamson Other inquiries: Contact ICAD Group © 2004 - 2011 Iowa City Area Development Group http: // www.iowacityareadevelopment.com /news /nadicomgrant /index.html 12/9/2011 City of Iowa City - News & Headlines «« !Back to Site ((Back to News Releases Lipi 1 News Releases Originally posted on Thursday, December 08, 2011 at 9:58:12 AM CITY SEEKS PUBLIC'S "GOOD IDEAS" FOR FUTURE CITY PLANNING Iowa City residents are full of great ideas and opinions -- and the City wants to hear more of them. It's all part of a new "Good Ideas" campaign being implemented by the City of Iowa City's Planning Department as it initiates an "Iowa City 2030" public planning process to update the City's Comprehensive Plan. The process encourages residents and business owners to help set a vision for growth and development of the Iowa City community over the next 10 to 20 years. The last Comprehensive Plan was adopted in 1997. Starting immediately, Iowa City residents can log on to the City's new "Good Ideas" web page at www.ic oq u.org /aoodideas to answer three open - response questions about living in Iowa City, including what's best about Iowa City and what improvements could be made. Next, they'll be asked to share one "Good Idea" that they think would make Iowa City a stronger community and a more attractive place to live and work. Participants are encouraged to be constructive and creative in the comments they submit. Planners want to City seeks your "Good Ideas!" hear people's best ideas, big or small, practical or [ view hi -res image ] visionary, and hope that the "Good Ideas" forum will inspire people to think creatively about the type of community they want to live in, to help build the framework for what their City will become. The responses will help the Planning Department gauge existing community values, learn what residents want to see in the future of Iowa City, and gather input on how to direct its planning efforts over the next 10 to 20 years. Respondents may also choose to post their idea to share publicly, allowing others from the community to give their idea a thumbs -up if they like it and support it. Many of the innovations that have strengthened Iowa City's profile as a viable, livable community have been ideas that were either generated by participants in previous planning efforts or that gained momentum in discussions that were held as part of the planning process. Some examples include the Riverfront Crossings redevelopment, the Terry Trueblood Recreation Area, Towncrest urban renewal project, the UniverCity Neighborhood Partnership, Ebongo and WiFi connections on City buses, the Court Hill trail, bike sharrows, permit parking for scooters in downtown Iowa City, converting Washington Street downtown to two -way traffic, and installing LED energy- saving lights in City parking ramps. All were projects that were advocated for by participants in planning processes, and then implemented by the City. The Comprehensive Planning process will kick off with two public workshops scheduled in February, where citizens, business owners, and City staff will meet to discuss issues, explore options, and set goals. Each workshop will provide a chance for people from diverse backgrounds and interests to discuss their ideas and build consensus around shared values and goals for the community. The workshops are scheduled Wednesday, February 1 from 7 to 9 p.m. in the West High School cafeteria, and Thursday, February 9 from 7 to 9 p.m. in the Southeast Junior High cafeteria. As the IC2030 project moves forward, the City's planners emphasize that revisions to the Comprehensive Plan will not replace the existing district plans. Instead, the revised plan will build on district efforts, taking into account new opportunities such as the UNESCO City of Literature designation and redevelopment of the Riverfront Crossings District, as well as new challenges that may impact the community, such as energy and resource consumption, floods and other natural disasters, and the economy. For more information, contact Sarah Walz, City of Iowa City Urban Planner, at 319.356.5239 or e-mail Sarah - walz(a)iowa -city. org. Originating Department: Planning Department Contact Person: Sarah Walz Contact Phone: (319) 356 -5239 City of Iowa City - News & Headlines Page 1 of 1 IP12 «« iBack to L « Back to News Releases News Releases Originally posted on Thursday, December 15, 2011 at 8:53:20 AM SEVERSON HOLIDAY CHARITY CHALLENGE Johnson County governments will be joining together to honor Linda Severson, former human services coordinator for the Metropolitan Planning Organization (MPO) of Johnson County, with the Severson Holiday Charity Challenge this month. Severson served the Metropolitan Planning Organization of Johnson County from 1994 until her death this past August, and for years coordinated the city of Iowa City's holiday donation drive. The Severson Holiday Charity Challenge was proposed as a way to continue that effort while including the other local governments she served. The Challenge allows communities to select the individual charity. Tally forms are provided to each participating entity with basic guidelines for tallying. Each entity is responsible returning the tally sheets and for getting the donated items to the respective charity. The entity that gets the most donations per full -time employee will receive the "Severson Cup," which will serve as a travelling trophy each year. Herteen & Stocker Jewelers co -owner and Iowa City Council Member Terry Dickens has agreed to have it engraved. The Challenge has been widely accepted by entities and participants to date include: Coralville - Coralville Ecumenical Food Pantry Iowa City - Joan Buxton School Children's Aid Fund Johnson County - Cassie's Mittens and Crisis Center North Liberty - North Liberty Family Resource Centers University Heights - Crisis Center and Hope Lodge Severson may not be here to coordinate the drive this year but her work with charitable organizations continues thru the entities she served. Originating Department: City Clerk Contact Person: Marian Karr Contact Phone: (319) 356 -5041 « Back to News Releases http: / /www.icgov.org /default/ apps /GEN/ news. asp ?newsID = 7597 &page =l &output =print 12/15/2011 IP13 MINUTES HOUSING AND COMMUNITY DEVELOPMENT COMMISSION NOVEMBER 17, 2011— 6:30 PM LOBBY CONFERENCE ROOM, CITY HALL PRELIMINARY MEMBERS PRESENT: Cheryll Clamon, Jarrod Gatlin, Holly Jane Hart, Charles Drum, Michael McKay, Michelle Bacon Curry, Scott Dragoo MEMBERS ABSENT: Andrew Chappell, Rachel Zimmermann Smith STAFF PRESENT: Tracy Hightshoe, Steve Long OTHERS PRESENT: Phoebe Trepp, Shelter House RECOMMENDATIONS TO THE CITY COUNCIL: None. CALL TO ORDER: The meeting was called to order by Chairperson Michael McKay at 6:30 p.m. APPROVAL OF THE OCTOBER 21, 2011 MINUTES: McKay and Bacon Curry noted corrections for the minutes. Bacon Curry moved to approve the minutes with the corrections stated. Gatlin seconded. A vote was taken and the motion carried 7 -0 (Zimmermann Smith, Chappell absent). PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA: None. STAFF /COMMISSION COMMENT: Long updated the commission on the FEMA and CDBG flood buyout programs and recent CDBG projects. The FEMA program finished last week and bought the last house. The CDBG funded program will continue because there are four to five houses left to be purchased. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION NOVEMBER 17, 2011 PAGE 2 of 7 NEW BUSINESS: • Discuss and Review FY13 CDBG /HOME Funding Process Timeline Hightshoe stated that the timeline identifies the same process as last year with updated dates. The applicant workshops are being held on December 29 and January 9. The training is for the organizations that are applying for funds. Applications are due January 20, 2012 by noon and the question answer session will be held on Thursday, February 16, 2012 Locations have not been identified yet for the February and March meetings. Once determined, a revised timeline will be sent to all commission members. March 81h and 22nd will be meetings to determine the year's funding recommendations. March 22 is the most important meeting for HCDC members as the final HCDC recommendation for funding will be made at that meeting. Hightshoe encouraged members to review their schedules and keep these dates in mind. Review and Approve FY13 CDBG /HOME Application Materials Hightshoe stated that the applications are the same as what the committee drafted. She stated the budgeted amounts may change as Congress has not set the budget yet for the CDBG and HOME programs. Unfortunately, it is likely that the programs will be cut more than what is stated in the draft applicant guide. Long stated that CDBG could be cut by 11% and HOME could be up to 38 %. Staff had anticipated cuts of 10% to each program. Hightshoe stated that because the entitlement amounts have been cut so drastically, this will affect any set aside taken out to the total entitlement as a percentage of the total budget. The City Council sets asides 15% of the CDBG entitlement or $105,000 (whichever is less) for Aid to Agencies. For FY13, there will be no funds available for public service applications outside of Aid to Agencies as 15% of the entitlement is less than $105,000. Federal rules also cap the amount of funds for public services to 15% of the CDBG entitlement. This is estimated to be about $91,000 in FY13. Only 20% of CDBG and 10% of HOME funds can be used to administer the programs. With a large cut, administrative time will need to be reduced and some staff may be reassigned other tasks. Staff usually administers 25 -30 projects annually. With these cuts and changes in staff's duties, staff does not anticipate being able to administer the same number of projects as in previous years. Staff recommends some type of minimal allocation that would allow for 12 -18 projects. Staff recommends a $50,000 minimum award for housing and public facility projects. Long stated that it might be good for an organization to think more strategically about projects and apply for projects that make a larger impact to the organization. McKay asked if staff considered the number of projects that will be capped and then just split the money. Hightshoe stated that they could look and see. McKay stated that if there were only ten projects to administer would it matter what the amount is? Bacon Curry asked if there would need to be a decision made about what the maximum is to tell the people. Hightshoe stated that it would be unknown about the final entitlement amount until this spring. Drum stated that he thinks that the $50,000 limit is the better way to go than the number of projects because it allows agencies to plan better. Bacon Curry asked if they should make it first consideration of projects or should it just be a minimum of a certain amount. Long stated he is open to a little wiggle room. Hightshoe stated that as far as planning, many applicants like to know in advance the funding parameters. Clamon HOUSING AND COMMUNITY DEVELOPMENT COMMISSION NOVEMBER 17, 2011 PAGE 3 of 7 asked if historically the smaller projects have had an impact. Long gave an example of the Shelter House and the impact that they received with a small amount of funding. Hightshoe stated funding amounts of any size typically help organizations; however she recommended that organizations review their long term needs, coordinate a capital campaign based on these needs and use CDBG as a possible source for larger improvements. Long recommended a minimum threshold, but would consider other alternatives. Hightshoe stated that the final budget is unknown and City Council will not be approving the funding recommendation until May. Long stated that it is anticipated that HOME will be cut by 45% in two years and CDBG will be cut by 26 %. McKay stated that it would be good to say that with the reduced funding there wouldn't probably be more than 20 projects. He stated he would prefer to have a little wiggle room. Hightshoe stated that applications go out to the public on December 71h. Bacon Curry suggested first consideration of projects will be those for over $50,000 with a maximum number of projects set by staff. Hightshoe confirmed what was agreed upon with the Commission that it should be first consideration of projects $50,000 or more and staff would set the limit for number of projects. Long stated that staff is reviewing the Housing Rehabilitation program due to significant cuts in funding. Currently there is a City Council resolution that states that 13% of the CBDG /HOME entitlement plus program income is allocated to housing rehabilitation or $200,000, whichever is greater. He stated that he encourages HCDC to allocate an additional $100,000 to this program. Staff will be making this recommendation to City Council so that the total amount allocated is $300,000. The majority of the rehab is in the form of a loan that gets repaid and is a way to sustain the program. When our allocation was much higher, the rehab program received quite a bit more than the $200,000. Long stated that on a positive note the state has informed us there will be a round four and five of the Single Family New Homes program. This is a flood recovery program designed to replace the homes that were demolished due to the flood. Possibly another 40 to 50 homes could be helped. Hart moved to accept the CDBG /HOME application materials with first consideration given to projects over $50,000 and staff will set the maximum number of projects to be funded. Staff will also adjust budget figures at the time applications go out. Clamon seconded. A vote was taken and the motion carried 7 -0 (Zimmermann Smith, Chappell absent). UPDATE ON FY12 PROJECTS — CDBG PROJECTS THAT HAVE NOT ENTERED A FORMAL AGREEMENT WITH THE CITY OF IOWA CITY Hightshoe stated that there were three agencies that had not entered CDBG agreements by Sept. 30; Old Brick, Neighborhood Centers of Johnson County and Systems Unlimited. Since the October HCDC meeting, Old Brick entered their agreement and Neighborhood Centers with Johnson County resolved their issue with the lease hold mortgage and have entered an agreement. Systems Unlimited declined the funds and those funds will be reallocated. Long HOUSING AND COMMUNITY DEVELOPMENT COMMISSION NOVEMBER 17, 2011 PAGE 4 of 7 stated that the Housing Authority is returning approximately $70,000 in HOME funds for reallocation. DISCUSS SHELTER HOUSE'S REQUEST FOR A FYI ANNUAL ACTION PLAN AMENDMENT Hightshoe stated that last year $200,000 was awarded to Shelter House to purchase a property to be used for a "lodge" to provide transitional housing for six disabled persons (first preference to veterans with chronic mental illness or other disability) Shelter House purchased a duplex on Ashley Drive. They were then awarded $75,000 through the FYI I special allocation to rehab the property from a duplex to a SRO property with six bedrooms. The full $75,000 will not be needed and Shelter House requests that the unused funds go for rehab. expenses at a property they purchased on Amhurst St., their 2nd lodge model. Hightshoe introduced Phoebe Trepp with Shelter House and asked her to discuss the project and why the Ashley St. property does not need the full $75,000. Trepp stated that they had a contractor look at the remodel and they were going to open up the garages into shared living space. They would be turning a duplex into a single - family home. They received approval in the application processes and then had city inspectors review their plans. The inspector stated that if they did what was proposed they would be losing four parking spaces and would have to go through a special exception to have a driveway installed to their backyard. Trepp stated that they decided to scrap the idea of removing the garage parking spaces and decided to make two bedrooms smaller and opened up a hallway which reduced the cost. She stated that they were then able to add a new furnace for the house. They have approximately $25,000 remaining. Trepp stated that Shelter House purchased a second lodge with a loan from the Housing Trust Fund but there are renovation issues that need done on the property as well. Basically it is the same project just in two different homes. They are hoping to use the extra money left over from the other property on the second property just purchased. Gatlin asked if it was just moving the funds from one project to the other. Hightshoe stated it is a little bit more complicated than being able to move funds. In FYI Shelter House applied for property acquisition of a second lodge. They did not receive funding. This request is for rehabilitation of an existing property which is a new activity /project in a different location. Hightshoe went over the steps involved in allocating funds to a "new" project. As it is considered new, the commission must advertise funds available to the public and proceed with an allocation process to award these funds to this project. There was discussion of when the funds would be available to the applicant if awarded funds with the FYI allocation process. Hightshoe stated they would be available on July 1St, but there may be a way to provide the funds to the applicant earlier, such as May when the Council approves the projects. McKay stated this was a project that the Commission did not fund in FY12. He stated some of the reason they didn't fund a second lodge in FYI is that the commission wanted to see how the first model did and if sustainable before approving funding for a second lodge. Bacon Curry asked Trepp what their plans were if the funds could not be transferred. Trepp stated that there are things that could be done at the Ashley address. They would secure other funding or wait on repairs on Amhurst if not allowed to use these funds. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION NOVEMBER 17, 2011 PAGE 5 of 7 McKay asked for a clarification on how the funds get returned and what the City does with the funds. Hightshoe stated that when the City allocates these funds, staff identifies the projects in HUD's disbursement system (IDIS). The money is reserved in the City's line of credit with HUD in IDIS. If a project is cancelled, the money stays in the city's line of credit and is available for reallocation to a different project that is then identified in IDIS. When a project spends funds (must be a previously approved project and in the City's Annual Action Plan), the City cuts a check to the organization and then draws down the funds from the IDIS system to reimburse the City for the expense. McKay asked when projects don't proceed, can staff allocate these funds to other projects. Hightshoe stated that staff must follow the Citizen Participation Plan. If a minor amendment, such as less than 25% of the project's budget, staff can administratively amend the organization's agreement and provide additional funds as long as the City has the funds available in our line of credit not committed to other projects. These minor amendments must be approved by the City Manager. If the City Manager deems it controversial or questions it in any way, he can forward the request for additional funds back to HCDC /City Council. Substantial amendments (greater than 25% of the project cost or $50,000) must always go back to HCDC /City Council for approval. Long stated that from time to time there are projects that run in to unforeseen circumstances and request additional funds. For example VNA was allocated $200,000 for property acquisition. VNA identified a site, but the sewer is at a greater distance than anticipated and will cost an extra $50,000 to connect the building to City sewer. VNA requested additional funds ($30,000) to cover a portion of the extra costs. Staff might receive 1 -2 requests a year. It is not common and is only based on funds available. There is no guarantee that funds will be available for these requests from year to year. McKay asked if commission members wanted to proceed with an amendment and provide funding for the second lodge. Consensus of members was to not proceed with an amendment and Shelter House could apply for FYI funds. MONITORING REPORTS: • Neighborhood Centers of Johnson County • DVIP • Crisis Center Gatlin stated he had conversations with Neighborhood Centers of Johnson County who had several projects. One was a property acquisition at Pepperwood Plaza. The owners were set to purchase and were in a standoff over the inspection and recognition of the space as being a commercial condominium. NCJC has been in contact with city staff. NCJC will not proceed with the acquisition in Pepperwood, but will meet with potential building partners. NCJC has met with the Iowa City Community School District to look at a partnership on the Grant Wood Elementary property. They should have a plan by mid - December. Staff gave them until the day the applications are due in January to come up with something or the money ($395,000) would be reallocated. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION NOVEMBER 17, 2011 PAGE 6 of 7 Gatlin talked about the siding repair at Pheasant Ridge. NCJC has solicited bids for the project. They received resolution today with their issue with Mark IV Investors. They plan to move ahead. Gatlin stated that the project for the Broadway Training and Learning Center had a delay as they will not be purchasing the space at Pepperwood. They do plan to proceed and hope to start in the spring of 2012. They are meeting with their partners Kirkwood and Goodwill to finalize program content and time and start dates for spring classes. They hope to begin classes in February 2012. Gatlin stated that with the DVIP is proceeding with the project. A pre - construction meeting for the door repair /replacement was held and will be started in the next two to three weeks and the project should be completed in a three day time frame. The Crisis Center received operational funds for their food bank, counseling services and emergency assistance programs. They have spent approximately $21,500 mostly on salaries and staff development. Gatlin asked if it was normal for so many projects to have delays. Hightshoe stated that depending on the project size and complexity, it is common to have delays. Permits do not come through as planned, acquisitions fall through, etc. It depends on the project, but few projects are cancelled or do not proceed. ADJOURNMENT: Drum made a motion to adjourn. Dragoo seconded. Motion carried 7 -0 (Zimmermann Smith, Chappell absent). z O O U H Z w 2 CL O J W W D z 00 UN CD w 0 Z 2 r- �nww OOa Z O U) O U H Z W G a0 OU wW W W r Z o Q N Z 0 = Z � H � F- 0 U 0 Z Q U Z N _0 a) 0 X C w 0 EL < Z W_ Y X O Z W X 0 X X X X X X O 0 CM w X X 0 X X X X CD T- x x o x x x x o x o) - x x x x o x x x Fx 1 i w N ; X X X O X X X X X X x X X X X o ; M X X X X X x X X X x X X X X X X X X N � X x X X X X x X r- 1 _� lo� It N CO M N M - N LX O o o O o C)o o O O C) 0 N N (N N N N N N N N Lu M 0) CY) 0) CY) 0) 0) 0) 0) 0) I-- J W W = w U V W J W W 2 m Z W Q = y Q Q J U } Q U W Z O U 2 z a O O z } w H Y U Q Q Q z 00 U U O C7 = N _0 a) 0 X C w 0 EL < Z W_ Y X O Z IP74 YOUTH ADVISORY COMMISSION Sunday, October 2, 2011- 4:05 PM Lobby Conference Room, City Hall DRAFT Members Present: Jerry Gao, Alexandra Tamerius, Chris Nepola, Sam Fosse, Caroline Van Voorhis (4:10) Members Absent: Leah Murray, Liaison Present: Ross Wilburn (4:15) Staff Present: Marian Karr Others Present: None RECOMMENDATIONS TO COUNCIL None CALL TO ORDER: The meeting was called to order at 4:05 PM by Chair Gao. MINUTES: Tamerius motioned to approve the minutes. Fosse seconded the motion. The motion passed unanimously, 4/0, Van Voorhis absent. ELECT TEMPORARY SECRETARY City Clerk Karr reported that Matt Lincoln was the previous secretary but resigned to attend college out of state. Gao stated he felt it was a great position for someone to get a better understanding of the Commission. Karr said election of a new slate of officers would be elected March 1st. Gao and Karr outlined the procedures for the position, including receiving a CD after each meeting, type up minutes, and send to City Clerk no later than 20 days of the meeting. Karr said she could provide a template to assist. Moved by Fosse, seconded by Tamerius, to appoint Chris Nepola as temporary secretary until election of new officers in March 2012. The motion passed unanimously, 4/0, Van Voorhis absent. UPDATE ON VACANCIES In addition to the Tate vacancy, Chair Gao noted that three vacancies would occur at the end of December (Van Voorhis, Tamerius and Gao); and stated he could not reapply (due to age) but Van Voorhis and Tamerius could reapply. Karr stated the vacancies are advertised currently with a deadline for applications being October 26th (item #4 in meeting packet). Karr reminded everyone that the goal is to appoint people prior to their term beginning to allow them opportunity to attend one or two meetings as part of their orientation. Gao reported that Van Voorhis may be interested in reapplying, or recruit a member. Karr stated all positions are at- large and not restricted to any school. Tamerius noted the required (school designated) positions are okay thru 2012. At -large positions can be from anywhere in Iowa City. Karr said all applicants must complete an application, including current Commission members who's terms are ending. Tamerius inquired whether it would be appropriate for her to re -apply if she would be leaving for school at the end of May. Karr stated that was up to her, and could serve three months, but helping with recruitment of a more permanent members might be another option. (Van Voorhis arrived) Karr noted individual recruitment has been the key in the past to filling positions. Gao reported he re- applied because you never know where you will be in the fall. Karr stated the application is available on -line or she could provide hard copies to anyone after the meeting. YOUTH ADVISORY COMMISSION October 2, 2011 Page 2 of 4 BUDGET UPDATE No new expenditures in 2012. (Wilburn arrived). Budget for 2013 was submitted and Members talked about breaking the dollars into respective categories. Tamerius asked that "forums" be changed to "community outreach /events" and shows a broader use. In response to Van Voorhis, Tamerius explained the empowerment grant and outlined the purpose and mission. Nepola and Tamerius shared applications funded earlier from GLOW and the Regina Holiday Basket Project. Wilburn explained the focus of the grants was related to community and getting youth involved in the community. Karr noted the Commission packet included updated info on the recognition grant and suggested the empowerment grant programming subcommittee (Tamerius, Van Voorhis) review procedures and see if they would want to recommend any changes to the materials, scope, application, timelines, etc. Any adjustments could be discussed at the next meeting and changes made for next year. In response to Van Voorhis, Karr stated the City reimburses with receipts (after the fact). Gao noted the issues with Summer of Solutions that was awarded a grant last year, but they did not keep receipts and requested funding for salaries. Karr suggested looking at the dollar limitation as well. Gao suggested materials be included in the next packet, and discussion be added to the agenda. By -laws were included for discussion of the budget, and information on committees. Tamerius suggested using "Empowerment Grant" rather than "Grant Programming ". In response to Nepola, Van Voorhis presented a review of the Global Village event in June. Nepola asked to serve on the "empowerment grant" subcommittee. In response to a question re potential conflict of interest with a Regina application, Karr noted that if Nepola was involved in the group he would abstain. Karr asked that the Empower grant subcommittee meet and forward any materials for Commission review to her for the next packet. Gao asked that the By -laws be included in the next packet as well and stated he wanted more discussion on the second bullet under "Purpose ". Gao reviewed Commission history with larger events such as the ice cream social. Van Voorhis suggested a downtown (information /food) stand rather than a separate event with an invitation would be better attended. Wilburn noted the partnership with the Human Rights Commission for a forum at the Library and suggested stated partnering with other groups within the high schools that would promote a cause, and inform them of the Commission. Karr noted partnership could also happen with a national cause such as the Commission did with Cassie's Mittens, or partnering with local human service agencies. Tamerius suggested having a representative from the Human Rights Commission speak to the Commission. Karr noted that there were a number of City Boards and Commissions that could also be asked. Gao suggested thinking of current events scheduled in the summer or fall that the Commission might consider partnering with. Events such as Habitat for Humanity Dance, Project Holiday, or Take Back the Night were mentioned. Wilburn suggested contacting Director of Volunteers Patti Fields at United Way of Johnson County. Gao will follow up with members prior to the next meeting. SUBCOMMITTEE REPORTS: Empowerment Grant. — no report Website & Advertising — no report Recognition Grant — Gao noted the "old" (last year's) and "new" (proposed revised) applications. Karr noted they were included in the electronic packet. Gao and Tamerius reviewed application changes which included dropping to one letter of recommendation from teacher and shortened YOUTH ADVISORY COMMISSION October 2, 2011 Page 3 of 4 explanation, and a new essay question. Van Voorhis shared concerns about use of the word "creativity ", and the proposed essay question. Gao and Tamerius explained the reason for substituting "creativity" for "academic success. Karr noted that "academic success" had been removed from the application but was in the summary sheet. Tamerius suggested a short answer (3 -5 sentences) be included re leadership; totally separate from the essay question. Gao suggested combining the summary and application. After discussion a majority agreed to: ➢ Add "circle" one grade ( 7 or 8 grade) to the application ➢ Reword to remove Iowa City School District reference and include home school and private schooled ➢ Add "savings bonds" to awards section The subcommittee (Tamerius, Gao, Fosse) will meet and provide another draft for Commission review. The Commission agreed to accept applications, review, and select the recipients by the end of member terms December 31. Gao will email revised version to City Clerk for City Attorney review. Wilburn stated Kate Moreland, Communication Director at the IC Community School District, will for help in distribution after the Commission reviews and approves a final version. (Fosse left 5:25) Global Village — no report CITY COUNCIL UPDATE: Council Liaison Wilburn reminded everyone of the primary election will be held October 4 to narrow the at -large candidates to four for the November 8th general election. Several work session items include continued discussions regarding Human Rights Commission recommendations regarding immigration and building safe communities (sanctuary city); and enactment of a self - supporting municipal improvement district (SSMID). Karr noted the Council has about 5 meetings left prior to the change in Council makeup in January. MEETING SCHEDULE: Tamerius suggested a November 6 meeting date at 4:00 pm. Karr noted that the dedication for the fourth fire station is planned that day. Gao suggested a meeting in November to have an update on the empowerment grant. Karr will send an email and ask meeting preference to achieve a quorum with three proposed dates: Sunday, November 6 at 4:00 PM Sunday, November 13 at 4:00 PM Thursday, November 17 at 6:00 Moved by Tamerius, seconded by Van Voorhis, to adjourn 5:35 PM. The motion to adjourn passed unanimously, 4/0, Murray and Fosse absent. Minutes submitted by Karr. z O (j)o Cl)� 'm O WW;: a >- W C) � V � c °Q W 0 W z ? 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