HomeMy WebLinkAbout2011-11-29 Council minutesr
-0 -4 CITY OF IOWA CITY
MEMORANDUM
Date: December 21, 2011
To: Mayor and City Council
From: Marian K. Karr, City Clerk
Re: Council Work Session — Orientation, November 29, 2011, 5:10 PM Beckwith Boathouse
Conference Room
Council: Champion, Dickens, Hayek, Mims, Wilburn, Wright
Council Elect: Payne, Dobyns, Throgmorton
Staff: Markus, Fruin, Dilkes, Karr, Helling
(A complete transcription is available in the City Clerk's Office and the City website)
2011 -2012 COUNCIL ORIENTATION QP3 of 11/22 Info Packet)
City Attorney Dilkes, City Manager Markus, and City Clerk Karr reviewed materials distributed in
the November 22 information packet including:
➢ Open meetings / open records / executive sessions
➢ Proxy voting / electronic meetings
➢ Conflicts of interest; Abstentions
➢ Ex parte communications / rezonings
➢ Email communications (city accounts) /internet electronic mail policy
➢ Consultation policy with Planning & Zoning Commission
➢ Contact with staff / requests for additional information
➢ City Attorney office staff assignments
➢ Council committees
➢ Council weekly packet distribution
➢ Posting requirements for meetings
➢ Distribution of Council correspondence
➢ Computer training, equipment, supplies (business cards)
➢ Boards and Commissions appointments / gender balance
➢ Work session and formal meeting schedule
➢ Council contact information for website and public
➢ City (department) tour
City Clerk Karr distributed packets of information for incoming members Throgmorton, Dobyns,
and Payne relative to payroll, parking info, etc.; and asked if anyone was interested in attending
the Convention and Visitors Bureau (CVB) luncheon Thursday.
Council agreed to:
♦ Pursue electronic packets and use of iPads (eliminate hard copy distribution); staff will
prepare recommendation re City owner versus privately owner for Council direction
♦ Retain the first and third Tuesday for formal meetings
♦ Start the work session at 5:30 Tuesday evening prior to a 7:00 formal meeting (eliminate
Monday evening work sessions) and continue after formal meeting if necessary / special
work sessions if necessary
Council Work Session
November 29, 2011
Page 2
Meeting Schedule:
JANUARY 4, 5:30p Special Formal — Organizational meeting
6:OOp Special Work Session — Possible Meeting with area Legislators
JANUARY 7, 8:OOa -5:OOp Special Budget Work Session
JANUARY 9, 1:00 -7:OOp Special Budget Work Session
JANUARY 10, 5:30p Special Work Session
7:OOp Special Formal Council Meeting
JANUARY 24, 5:30p Special Work Session
7:OOp Special Formal Council Meeting
JANUARY 31, 6:00 -9:OOp Special Budget Work Session (Bds /Commissions /Events)
TBD Special Formal (setting budget public hearing)
FEBRUARY 21, 5:30p Special Work Session
7:OOp Regular Formal Council Meeting
MARCH 6, 5:30p Special Work Session
7:OOp Regular Formal Council Meeting
MARCH 20, 5:30p Special Work Session
7:OOp Regular Formal Council Meeting
Meeting adjourned 6:30 PM.