HomeMy WebLinkAbout2012-01-17 ResolutionPrepared by: Jason Havel, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240; (319) 356 -5410
RESOLUTION NO. 12 -20
RESOLUTION APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO
EXECUTE AND THE CITY CLERK TO ATTEST AMENDMENT #2 TO THE NOVEMBER
2, 2009 AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND FOTH
INFRASTRUCTURE AND ENVIRONMENT, LLC TO PROVIDE ENGINEERING
CONSULTANT SERVICES FOR THE LOWER MUSCATINE ROAD RECONSTRUCTION
PROJECT (KIRKWOOD AVE. TO 1sT AVE).
WHEREAS, the City of Iowa City entered into a contract on November 2, 2009 for consulting services with
Foth Infrastructure and Environment, LLC of Cedar Rapids, Iowa, to provide design services for the Lower
Muscatine Road Reconstruction Project (Kirkwood Ave. to 1 st Ave.); and
WHEREAS, the City of Iowa City desires to construct a parking lot on Mid - American Energy property, update
the project plans to meet current Iowa Department of Transportation requirements and reflect the revised bid
date; and
WHEREAS, the City desires the services of Foth Infrastructure and Environment, LLC to prepare preliminary
and final design plans and specifications for said facilities; and
WHEREAS, the City of Iowa City has negotiated Amendment #2 to the November 2, 2009 Agreement for
said consulting services with Foth Infrastructure and Environment, LLC of Cedar Rapids, Iowa, to provide
said services; and
WHEREAS, it is in the public interest to enter into said Consultant Agreement with Foth Infrastructure and
Environment, LLC; and
WHEREAS, funds for this project are available in the Lower Muscatine - Kirkwood to First Avenue account
#3803.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA,
THAT:
The Consultant's Agreement Amendment attached hereto is in the public interest, and is approved
as to form and content.
The Mayor and City Clerk are hereby authorized and directed to execute the attached Consultant's
Agreement Amendment in duplicate.
Passed and approved this 17th day of January 12012.
ATTEST: — np- %Ca,4
CITY RK
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MAYOR
Approved by
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City Attorneys Office
Resolution No. 12 -20
Page 2
It was moved by Mims and seconded by Payne the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Champion
x Dickens
Dobyns
x Hayek
x Mims
x Payne
x Throgmorton
CONSULTANT AGREEMENT
LOWER MUSCATINE ROAD IMPROVEMENTS
AMENDMENT NO. 2
THIS AMENDMENT to the November 2, 2009, CONSULTANT AGREEMENT for the Lower
Muscatine Road Improvements Project, by and between the City of Iowa City, a municipal
corporation, hereinafter referred to as the City and Foth Infrastructure and Environment, LI C of
dar Rapids, hereinafter referred to as the Consultant, is made and entered into this 177 "— of
,1 a 2012.
WHEREAS, on June 21, 2011, the November 2, 2009 Consultant Agreement was amended to
extend the project limits, to design additional public utility improvements (Amendment No. 1), and
to extend the project schedule; and
WHEREAS, the City desires to again broaden the scope of services to be performed by the
Consultant to provide additional design development and plan revisions, as detailed below, in
order to comply with new Iowa DOT Design Standards and Plan Preparation Requirements for
accessible sidewalks and curb ramps; and
WHEREAS, the City further desires to broaden the scope of services to include the design of a
parking lot for MidAmerican, the construction of which was agreed to during property acquisition
negotiations; and
WHEREAS, Consultant is willing to perform these additional services for an increase in their fee
and extension of the schedule for completion.
NOW THEREFORE, it is agreed by and between the parties hereto that the parties do now agree
to the following amendments to the November 2, 2009 Consultant Agreement, as amended:
Attachment "A "- Scope of Services:
a. Task B — Survey and Mapping
Add:
1.11 Plat of Survey (MidAmerican, Parcel #20)
This task consists of preparation of an additional plat of survey for the shared
access drive between MidAmerican Energy and Kirkwood Community College on
parcel #20. The work to be performed shall include permanent easement plat
preparation with legal description, including research to determine plan of action
for land subdivision and coordination with P &Z. Also included is one (1) time
staking of the easement locations for purposes of right -of -way negotiations and
monumentation of the recorded easement.
b. Task E — Roadway Design
Add:
3.5 Accessible Curb Ramps Design
This task consists of additional plan development to bring the pedestrian curb
ramps (75) in accordance with the new Iowa DOT Design Standards and Plan
Preparation Requirements for accessible sidewalks and curb ramps, effective
October 2011. The design development shall follow the Iowa DOT Design
Manual, Chapter 11 C -3.
This task does not require development of special work zone accessibility design
or plan preparation.
Add:
3.6 Design Development of MidAmerican Energy Parking Lot
This task consists of additional design development for a parking lot on the
MidAmerican Energy parcel. The work to be performed shall include conceptual
design development and preparation of final construction plans, including
associated detailed design of grading, paving and drainage improvements in
accordance with City Code.
This task does not include storm water management analysis, planning and
design development.
iii. Add:
3.7 Review Construction Staging Notes
This task consists of review and updating of the previously finalized Construction
Staging Notes with regard to the new schedule and key milestone dates.
This task does not include changes to the previously detailed construction staging
plan sheets.
iv. Add:
3.8 Review Plans for compliance with current DOT Specifications
This task consists of review and updating of the previously finalized construction
documents with regard to any recent changes to the Iowa DOT Construction
Specifications. The work to be performed shall include responding to comments
resulting from the Iowa DOT Final Plan review (Office of Local Systems and Office
of Contracts) and incorporation of these updates into the construction documents.
The review and updates are specifically with regard to tabulated bid items,
estimate reference information, special provisions and other general reference
notes.
This task does not include changes to previously detailed construction plan
improvements.
v. Add:
3.9 Plan Revisions for PCBC Culvert (P -95)
This task consists of completing PCBC Culvert plan revisions to match
improvements made as part of the 1st Avenue Storm Sewer Improvements
Project — Phase 1, necessary due to project scheduling changes. The work to be
performed shall include updating of the storm sewer plan and profile sheet M.14,
materials tabulation, estimate of quantities and geometric grading elevations.
vi. Add:
3.10 Update Traffic Signal Details
This task consists of completing traffic signal plan revisions to incorporate
additional construction detail changes as requested by the City Traffic
Engineering Division. The work to be performed shall include updating of the
previously finalized plan and detail sheets.
Attachment "B "- Schedule:
Time is of the essence. The Project Schedule is hereby amended as follows:
Final Plans January 27, 2012
Project Letting April 2012
Ill. Section IV. COMPENSATION FOR SERVICES
In consideration for the above - described change in the Scope of Services, Consultant's
total hourly not -to- exceed fee for performance of the Scope of Services, as amended, is
$406,293, including any authorized reimbursable expenses, pursuant to the Schedule of
Fees set forth in Attachment C to the November 2, 2009 Agreeemnt. This additional
$52,500.00 in fees is summarized below:
a. Task B - Survey and Mapping: $1,370
b. Task E — Roadway Design: $51,130
IV. All other provisions of the November 2, 2009, Consultant Agreement and the Amendment
No. 1 not specifically amended herein shall remain in full force and effect.
FOR THE
..,CITY FOR THE CONSULTANT
By: �l ' By: --
Matthew J. Hayek
Title: Mayor
Date: January 17, 2012
ATTEST: e- ji<i�
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Title: +4 r4 a o -4 fl 1 k-r-c n-Y
Date: l- 13. \-L-
Approved by:
N(11 Q, AalLAU?fUZ{ 464-'
City Attorney's Office
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Date
III. Sectico IV COMPENSATION FOR SERVICES
In consideration for the above - described change in the Scope of
total hourly not -to- exceed fee for performance of the Scope of Se
$406,293, iniduding any authorized reimbursable expenses, purse
Fees set forth.in Attachment C to the November 2, 2009 A
$52,500.00 in fees is summarized below:
a. Task B - Surve\y\and Mapping: $1,370
b. Task E — Roadway Design: $51,130
>er
v ces, Consultant's
r ri s, as amended, is
t to the Schedule of
ment. This additional
IV. All other provisions of th November 2, 2009, Conp6itant Agreement and the Amendment
No. 1 not specifically amen d herein shall remain /n full force and effect.
FOR THE CITY FOR THE CONSULTANT
By. mat � ew J
Title: Mayor
Date: Janliary 1
ATTEST:
Cit ler
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Titl
Date:
Approved by:
rney's Office
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^,Mr , CITY OF IOWA CITY
MEMORANDUM
Date: January 13, 2012
To: Tom Markus, City Manager
From: Rick Fosse, Public Works Director
Re: Lower Muscatine Road Reconstruction Project (Kirkwood Avenue to 1St Avenue) —
Consultant Agreement Amendment #2
The Lower Muscatine Road Reconstruction Project (Kirkwood Avenue to 1St Avenue) will
reconstruct Lower Muscatine Road from Kirkwood Avenue through 1St Avenue. Improvements
will include new street, sidewalk, lighting, storm sewer and sanitary sewer, as well as
improvements to traffic signals and other related work.
Foth Infrastructure and Environment, LLC was hired by the City of Iowa City in November 2009 to
provide design services for the Lower Muscatine Road Reconstruction Project (Kirkwood Avenue
to 1St Avenue). Due to delays in acquiring the necessary property and easement rights for the
project, the bid letting date has been delayed until April 2012. During the time the project has
been delayed, the Iowa Department of Transportation (laDOT) has developed additional
requirements for construction plans. These requirements include additional design work for
each pedestrian curb ramp included in the project, 75 in total. Additionally, the project plans
need to be updated to reflect other City improvements that were constructed in the area and
other items that need to be included as a result of property acquisition negotiations.
Due to IaDOT requirements and other design items that have been added, the project plans for
the Lower Muscatine Road Reconstruction Project (Kirkwood Avenue to 1St Avenue) require
revisions prior to final submittal to the IaDOT for bid letting. In addition, the work will need to be
completed quickly, as final plans must be submitted to the IaDOT by January 27th to remain on
schedule for the April 2012 IaDOT bid letting.
Contract Amendment #2 will include additional fees totaling $52,500, increasing the
Consultant's total project hourly not -to- exceed fee to $406,293. Estimated construction cost of
the Lower Muscatine Road Reconstruction Project from Kirkwood Avenue to 1st Avenue is
$5,488,000.
Staff recommends approving Contract Amendment #2 to Foth Infrastructure and Environment,
LLC. Delay in approving this amendment would result in the project being delayed until a later bid
letting date, which could result in increased bid prices.
CC: Ron Knoche, City Engineer
Jason Havel, Civil Engineer