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HomeMy WebLinkAbout2012-02-09 Info Packet� - 1 �►��-T CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY www.icgov.org February 9, 2012 IP1 Council Tentative Meeting Schedule MISCELLANEOUS IP2 Memo from Asst. Transportation Planner — Maps of Demolition Permits IP3 Civil Service Entrance Examination — Mechanic III — Equipment (Evenings) IP4 Email from Michaelanne Widness and reply from Bob Downer: Questions about the University of Iowa Health Care Presentation to the Board of Regents IP5 Building Permit Information — January 2012 IP6 Miller Orchard Neighborhood Association Newsletter — February 2012 E -mail from City Clerk to Council: ICAD Group Luncheon [Separate e-mail sent to Council Members 2/10112.] DRAFT MINUTES IP7 Housing & Community Development Commission: January 19, 2012 IP8 Youth Advisory Commission: January 8, 2012 1 - i VIII to c CITY COUNCIL INFORMAT N PACKET CITY OF IOWA CITY www.icgov.org February 9, 2012 IP1 Council Tentative Meeting Schedule MISCELLANEOUS IP2 Memo from Asst. Tra \CaPresen(tation anner — Maps of Demo' ion Permits IP3 Civil Service Entranon — Mechanic III — quipment (Evenings) IP4 Email from Michaels and reply fro Bob Downer: Questions about the University of Iowa Hresentation to th Board of Regents IP5 Building Permit Info uary 2012 IP6 Miller Orchard Neigsoc tion N,twsletter — February 2012 DRAFT/MINUTES IP7 Housing & Community Developmen Commission: January 19, 2012 IP8 Youth Advisory Commission: Ja ary 8, 2012 r - "In a4 City Council Tentative Meeting Schedule "Trz February 9, 2012 IN CITY OF IOWA CITY Date Time Meeting Location m °r�?I'. �a 1 5 j5 —" ( �( (P � ��n INS `� (��O Ilk _..F H"',.... 1 ., Monday, February 20, 2012 Presidents' Day - City Offices Closed Tuesday, February 21, 2012 5:OOPM Work Session Meeting Emma J. Harvat Hall Tuesday, February 21, 2012 7:OOPM Regular Formal Meeting Emma J Harvat Hall Tuesday, March 06, 2012 3:OOPM City Conference Board Meeting Emma J. Harvat Hall Tuesday, March 06, 2012 5.30PM Tuesday, March 06, 2012 7:OOPM Tuesday, March 20, 2012 5:30PM Tuesday, March 20, 2012 7:OOPM Wednesday, March 21, 2012 4:30PM Work Session Meeting Regular Formal Meeting Work Session Meeting Regular Formal Meeting Joint Meeting Emma J. Harvat Hall Emma J. Harvat Hall Emma J. Harvat Hall Emma J. Harvat Hall Emma J. Harvat Hall MP(C IP2 Metropolitan Planning Organization of Johnson County Date: February 8, 2012 To: City Manager From: Kristopher Ackerson, Assistant Transportation Planner Re: Maps of demolition permits Per Mayor Hayek's request, the enclosed maps illustrate properties where the City issued demolition permits between June 1994 and December 2011, which is when the Housing Inspection Services (HIS) Department began maintaining a permit database. Please note that the database and maps illustrate permits, not actual demolitions. To see the properties — especially the small ones — the property lines extend beyond the actual property boundaries, so some permit locations appear to overlap. This is simply a result of the cartography. In putting together the maps, I discovered situations where one parcel number was used for multiple permits at neighboring properties, as well as multiple permits for single properties. That being the case, the maps should be viewed as illustrating general trends; questions about specific properties would need to be addressed individually. Please let me know if I can assist further with this project or answer any questions about the mapping. HIS staff will be able to assist with any questions about the demolition permits. CC: City Council Doug Boothroy, Director of HIS Department Jeff Davidson, Director of Planning & Community Development Geoff Fruin, Assistant to the City Manager Tim Hennes, Sr. Building Inspector John Yapp, Transportation Planner Enclosed: Map, "Residential — demolition permits issued" Map, "Non- Residential — demolition permits issued" Map, "Demolition permits issued" C: \Documents and Settings \mkarr \Local Settings \Temporary Internet Files\ Content .Outlook \110CYG8D \Memo.doc File location: S:\lowa City GIS \PCD_ Maps \_Urban_Planning \20120115_SF razed structures \Map_Res_Non_Res.mxd File location: S:\lowa City GIS \PCD_ Maps \_Urban_Planning \20120115_SF razed structures \Map.mxd File location: S:\lowa City GIS \PCD_ Maps \_Urban_Planning \20120115_SF razed structures \Map.mxd r IP3 'P. 11-TOMMUM CITY OF IOWA CITY 410 East Washington Street Iowa city, Iowa S2240 -1826 (319) 356 -5000 (319) 356 -5009 FAX www.icgov.org January 31, 2012 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — MECHANIC 111 — EQUIPMENT (EVENINGS) Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Mechanic III — Equipment (Evenings). Frank Grizel IOWA CITY CIVIL SERVICE COMMISSION Lyra". Dickerson, Chair IN Marian Karr From: Bob Downer <bobd @meardonlaw.com> Sent: Sunday, February 05, 2012 9:50 PM To: mwidness @mchsi.com; jean - robillard @uiowa.edu Cc: ken -kates @uiowa.edu; mbruns @iastate.edu; walkersic @yahoo.com; Council; douglas- true@uiowa.edu Subject: Re: Questions about the University of Iowa Health Care Presentation to The Board of Regents These concerns will be raised at tomorrow's meeting. To the best of my knowledge the items shown on the slide to which you refer do not represent structures, and no construction other than the parking lot is planned in the area in question. Bob Downer From: Michaelanne Widness <mwidness @mchsi.com> To: jean - robillard @uiowa.edu <jean - robillard @uiowa.edu> Cc: ken -kates @uiowa.edu <ken- kates @uiowa.edu >; mbruns @iastate.edu <mbruns @iastate.edu >; Bob Downer; 'jean Walker' <walkersic @yahoo.com >; council @iowa - city.org < council @iowa - city.org> Sent: Sun Feb 05 20:56:18 2012 Subject: Questions about the University of Iowa Health Care Presentation to The Board of Regents We recently saw a copy of the presentation that UI Health Care will make tomorrow to the Board of Regents. Two things surprised us: 1. The UIHC intends to cross Melrose Avenue is a big way. This is surprising because the neighborhood association has met with representatives of the University and UIHC on numerous occasions and for a variety of reasons, dating back to 1993, and at virtually every one of these meetings, someone from the neighborhood has asked what plans the University or UIHC had for developing the south side of Melrose Avenue. The answer we have received, except when the Hope House idea was floated, has been the same: there are no projects planned for the south side of Melrose Avenue. The recent announcement of the proposed new parking lot put an end to that notion, but the slides indicate that a much more serious presence is in the works. All those denials seem disingenuous at the very least. 2. Our house, which has been located at 629 Melrose Avenue since 1870 and which is on the National Register of Historic Places, is apparently slated for removal. In its place, according to slide 56 ( "Master Plan Evolution and Benefits "), is a long, rectangular building labeled "Medical Campus." Immediately to the west are two similar structures, one of which is also labeled "Medical Campus." It is possible, of course, that the elimination of our house from the plans was due to an oversight on the part of the architect. If so, it suggests a lack of sensitivity to "the other side of the street" that we observed in 1993, when the widening of Melrose Avenue was discussed. During one of the meetings at UIHC, we brought up our concern that the family care entrance for vehicles was to be located directly across from the entrance to Melrose Circle. We were unable to point this out on the architects' renderings, however, because Melrose Circle did not exist in the drawings. In fact, the area south of Melrose Avenue was a complete blank —no streets, driveways, buildings— reinforcing the idea that, as far as the UI and UIHC are concerned, nothing beyond the edge of campus needs to be taken into account. Any clarification about the above issues would be appreciated. Thank you. Jack and Michaelanne Widness ear � i rf; c A 1 J*0%0.- , BUILDING PERMIT INFORMATION January 2012 KEY FOR ABBREVIATIONS .Type of Improvement: ADD - Addition ALT - Alteration REP - Repair FND - Foundation Only NEW -New OTH - Other type of construction Type of Use: RSF - Residential Single Family RDF - Residential Duplex RMF - Three or more residential RAC - Residential Accessory Building MIX - Mixed NON - Non - residential OTH - Other Page: 2 City of Iowa City Date: 1/31/2012 Extraction of Building Permit Data for To: 1/1/2012 From: 1/31/2012 Census Bureau Report TvDe Twe Permit Number Name Address Imor Use Stories Units Valuation BLD12 -00006 LEAFTEAROOM 3011 /2KIRKWOOD AVE ADD NON 0 0 $1,000 OUTDOOR SEATING AREA FOR RESTAURANT Total ADD/NON permits: 1 Total Valuation : $1,000 BLDI 1 -00643 NOODLES & COMPANY 201 S CLINTON ST 158 ALT NON 3 0 $350,000 RESTAURANT ALTERATION AND CHANGE OF OWNERSHIP FOR MALL TENANT SPACE BLDII -00749 HEERY INTERNATIONAL INi 125 S DUBUQUE ST #5 ALT NON 5 0 $155,500 OFFICE SUITE REMODEL OF 5TH FLOOR BLDI1 -00747 MAYOR'S YOUTH EMPOWEI 407 HIGHLAND CT ALT NON 2 0 $26,676 2ND FLOOR FUTURE FINISH IN EXISTING BUILDING - -FRAME FLOOR, REBUILD STAIRS - -NO OCCUPANCY BLD11 -00740 AMC INVESTMENT COMPA 327 MARKET ST ALT NON 1 0 $10,072 REMODEL RESTROOMS FOR RESTAURANT BLD12 -00023 VICTOR N & DONNA J ZEND 4 S LINN ST ALT NON 3 0 $9,000 REMODEL HAIR SALON BLD12 -00025 PRESTIGE PROPERTIES LLC 408 S GILBERT ST ALT NON 2 0 $5,000 OFFICE ALTERATION BLDI1 -00650 ADRIANA "S SALON & SPA 5 STURGIS CORNER DR ALT NON 1 0 $500 Convert retail use to service use Total ALT/NON permits: 7 Total Valuation : $556,748 BLD12 -00014 JOHN S KOZA 111 S DUBUQUE ST ALT RMF 3 0 $450,000 ALTERATION OF 8 APARTMENT UNITS IN EXISTING MIXED USE BUILDING BLDI1 -00748 MANE GATE LLC 2785 HEINZ RD ALT RMF 2 4 $200,000 CONVERT COMMERCIAL SPACE TO 4 DWELLING UNITS BLD12 -00030 SUE E GORDON 3103 BALFOUR PL ALT RMF 0 0 $68,154 KITCHEN AND BATH REMODEL FOR TOWNHOUSE UNIT BLD12 -00024 SUCCESSFUL LIVING 416 S DODGE ST ALT RMF 2 0 $61,000 REMODEL ROOMING HOUSE NON - CONFORMING USE DUE TO LOT SIZE BLD12 -00017 BROCK & MYLEENA GRENI: 725 ARCH ROCK RD ALT RMF 0 0 $5,910 BASEMENT FINISH FOR TOWNHOUSE UNIT Total ALT/RMF permits: 5 Total Valuation: $785,064 BLD12 -00015 NELSON, MARGARET M; TR 235 FERSONAVE ALT RSF 2 0 $85,000 KITCHEN AND BATHROOM REMODEL FOR SFD BLDI1 -00745 MICHELLE L COLE 306 FERSON AVE ALT RSF 0 0 $66,000 KITCHEN AND BATHROOM REMODEL FOR SFD BLDI1 -00742 JUSTIN WISDOM & ROBY 1 1225 MUSCATINE AVE ALT RSF 2 0 $60,000 KITCHEN REMODEL FOR SFD BLDI1 -00728 SUE HARTWELL 1906 ROCHESTER CT ALT RSF 0 0 $50,000 BASEMENT REMODEL FOR SFD BLD12 -00004 RICK & ROBIN CHAMBERS 907 5TH AVE ALT RSF 0 0 $27,000 REMODEL WITH ADDITIONAL LIVING SPACE IN FORMER GARAGE AREA Page: 3 City of Iowa City Date : 1/31/2012 Extraction of Building Permit Data for To: 1/1/2012 Census Bureau Report From : 1/31/2012 BLDI I -00656 MATTHEW O ROFFMAN 913 WASHINGTON ST Type Type Duplex condo up /down with uncovered parking spaces Permit Number Name Address Impr Use Stories Units Valuation BLD 12 -00020 PAUL & JANET ABBAS 40 PENFRO DR ALT RSF 0 0 $18,196 BATH REMODEL FOR SFD SUMP PUMP, 5 FT SIDEWALK BLD12 -00019 NEWMAN, LARRY M 52 ARBURY DR ALT RSF 0 0 $17,500 KITCHEN REMODEL FOR SFD SUMP PUMP, 5 FT SIDEWALK BLD12 -00010 ALLEN HOMES INC 3017 LOWER WEST BRAN( NEW RSF 1 1 $212,625 SFD WITH ATTACHED 3 CAR GARAGE BLD12 -00013 CITY OF IOWA CITY 1443 PRAIRIE DU CHIEN R ALT RSF 1 0 $13,000 INTERIOR STAIRS, WIRING, PLUMBING FOR SFD BLD12 -00002 CHRISTOPHER & KATHLEET 851 DEARBORN ST ALT RSF 0 0 $12,000 BATH REMODEL FOR SFD BLD12 -00016 MARY MCMURRER 802 WILLOW ST ALT RSF 0 0 $8,408 BATH REMODEL FOR SFD BLD12 -00029 GREG ALLEN 412 N DUBUQUE ST ALT RSF 0 0 $5,000 ALTERATION OF SFD BLD12 -00031 M & W PROPERTIES LLC 226 ORCHARD CT ALT RSF 0 0 $4,521 BASEMENT FINISH FOR SFD BLDI1 -00004 PECHACEK, THOMAS F 2002 PLAEN VIEW DR ALT RSF 1 0 $3,000 Install windows in existing screen porch BLDI I -00240 TERRY O'BRIEN 2030 GRANTWOOD ST ALT RSF 0 0 $2,000 EGRESS WINDOW FOR SFD BLDI I -00721 BRIAN LEHMANN I 1 MONTROSE AVE ALT RSF 0 0 $2,000 EGRESS WINDOWS FOR SFD BLDI1 -00722 SCOTT G COFFEL 1120 WEEBER CIR ALT RSF 0 0 $1,500 EGRESS WINDOWS FOR SFD BI,DI1 -00718 LINDA RIDENOUR 2100 MIAMI DR ALT RSF 0 0 $1,000 BASEMENT BEDROOM FOR SFD BLDI1 -00750 DORAN, TINA 1129 W BENTON ST ALT RSF 0 0 $150 REMOVE BASEMENT WALL Total ALT /RSF permits: 18 Total Valuation : $376,275 BLDI I -00732 IOWA CANCER CARE 3010 NORTHGATE DR FND NON 0 0 $1,200,000 FOUNDATION FOR MEDICAL BUILDING Total FND/NON permits: 1 Total Valuation : $1,200,000 BLDI I -00656 MATTHEW O ROFFMAN 913 WASHINGTON ST NEW RDF 2 2 $268,000 Duplex condo up /down with uncovered parking spaces Total NEW/RDF permits: 1 Total Valuation : $268,000 BLD12 -00011 BLUE SKY DEVELOPMENT ( 3134 LOWER WEST BRAN( NEW RSF 2 1 $287,094 SFD WITH ATTACHED 2 CAR GARAGE SUMP PUMP, 5 FT SIDEWALK BLD12 -00001 ALLEN HOMES INC 3031 LOWER WEST BRAN( NEW RSF 1 1 $235,612 SFD WITH ATTACHED 3 CAR GARAGE SUMP PUMP, 5 FT SIDEWALK BLD12 -00010 ALLEN HOMES INC 3017 LOWER WEST BRAN( NEW RSF 1 1 $212,625 SFD WITH ATTACHED 3 CAR GARAGE SUMP PUMP, 5 FT SIDEWALK Page: 4 City of Iowa City Date: 1/31/2012 Extraction of Building Permit Data for To: 1/1/2012 From: 1/31/2012 Census Bureau Report Permit Number Name Address BLD12 -00003 S & J DEVELOPMENT LLP 1444 LAKE SHORE DR SFD WITH ATTACHED 3 CAR GARAGE SUMP PUMP BLD12 -00009 S & J DEVELOPMENT LLP 1462 LAKE SHORE DR SFD WITH ATTACHED 3 CAR GARAGE SUMPPUMP TWe Tyne Inner Use Stories Units Valuation NEW RSF 1 1 $210,905 NEW RSF 1 1 $210,905 Total NEW/RSF permits: 5 'total Valuation: $1,157,141 BLD12 -00012 MOKA JAVA LLC 207 E WASHINGTON ST REP NON 0 0 $179,000 Window replacement BLD12 -00022 ENGLERT CIVIC THEATRE 11 221 E WASHINGTON ST REP NON 3 0 $8,000 REPAIR/REMODEL OFFICE WITH CEILING WATER DAMAGE Total REP/NON permits : 2 Total Valuation : $187,000 BLDII -00741 DELTA DELTA DELTA 522 N CLINTON ST WINDOW REPLACEMENT FOR SORORITY 0 BLD12 -00028 GEORGE J FARKUS 530 N DUBUQUE ST MASONRY REPAIR FROM CAR DAMAGE 0 BLD11 -00057 MONTCLAIR PARK LC 201 N 1STAVE WINDOW REPLACEMENT ON PORCH OF SOUTH BUILDING BLDI1 -00303 AUTUMN PARK OF IOWA Cl' 3042 MUSCATINE AVE Reroof center portion of roof REP BLDI I -00077 APARTMENTS AT U OF I LC 621 S DODGE ST WINDOW REPLACEMENT FOR RMF $4,159 BLD12 -00021 CHAMBERS PROPERTY MAT 128 N CLINTON ST ENTRY STOOP FOR RMF 0 BLDI1 -00716 JM RENTALS LLC 218 N LUCAS ST FLOOR SUPPORT FOR RMF 0 REP RMF 3 0 $19,300 REP RMF 0 0 $12,500 REP RMF 0 0 $4,223 REP RMF 2 0 $4,159 REP RMF 0 0 $2,600 REP RMF 0 0 $800 REP RMF 0 0 $600 Total REP /RMF permits: 7 Total Valuation : $44,182' BLD12 -00008 KENNETH GAYLEY & JANE 316 DARTMOUTH ST EGRESS WINDOWS FOR SFD BLD12 -00007 FELLOWSHIP 1745 DOVER ST EGRESS WINDOWS FOR SFD REP RSF 0 0 $1,600 REP RSF 0 0 $1,500 I Total REP /RSF permits: 2 Total Valuation: $3,100' GRAND TOTALS: PERMITS: 49 VALUATION: $4,578,510 k �n �J K§ k2 &- 2 X mƒ 7 2 m c\ƒ m e n£ K z K E c @� § q q 2 M 2 ƒ ° ° ( \ { (F } } / to a SS ® ( ( ® \ E % \ (n za33 /3c3 z c z /zm 69 -n I2 % > »z3z�z- r = « =� =o zaz2znF =mc °= &£oz�z >� X /§�_ , �oac��_c °$BCD maE§R <e #e\B3cr (D (# 7 33((( m #( \���a7E )- !m , \/\ ar,E,e,amEmemem ■�o,a� /`a&a(D §;ƒ:E;lQ �_� -� - a =�)k&®; -E #} CD ( §a . a ; © W �222Q#Q to }r�E2 ��i?} (D }\i ƒ k §}?} }\} - }{} } } } § i c 0 Ln / ) - )) \\ eD G /m) �E=a CD ) . ƒ 7 � / 7 / k & £ } 7 \ ID j cn / ) \ - - j /$ b§ §\ CA 0 k � k �n �J K§ k2 &- 2 February 2012 Miller Orchard Neighborhood Association Neighborhood Representatives Mary Knudson Mark Cannon Community Garden Coordinator Katherine Parker Bryden Newsletter Editor Paula Swygard Iowa City Neighborhood Services Coordinator Marcia Bollinger mania- bollinger@iowa ity.org Between Newsletters If you have questions or need further Information between newsletters, or to be added to the MONA news e-mail list, send your name and e-mail address to: "anTr?rM IPR Miller Orchard Neighborhood Association Newsletter Hwy 1 Trail and Miller Orchard Sidewalk Project Update by City Staff City Staff and consultants have met with most of the property owners of the impacted properties and developed preliminary plans for the project. The plans are following the original concept including an 8 -ft wide walk along the west side of Orchard Street from Benton to Hwy 1, a 10 -ft wide recreation trail along the north side of Hwy 1 from Orcha rd to Sunset Street, and wide sidewalks along the west side of Hud- � %y., son and east side of Miller from Benton to Hwy 1. The preliminary ill '��[`Y/`) plans are currently being reviewed by the Iowa DOT, MPOJC Transporta- tion Planning and all necessary city departments /divisions and local private utility companies. The public utilities in the project area have been evaluated as well. The Water Division has identified some deteriorated water main which will be replaced along Orchard Street between Ben- ton Street and Douglass Street and rerouting will be necessary for approximately 200 feet of water main along Miller Avenue north of Highway 1. It is expected that these upgrades will reduce the potential for water main breaks in the future. After televising all the storm sewers that will be under the proposed sidewalks and trail, the Wastewater Division has identified sections that will need to be replaced along Orchard Street south of Douglass Street. A couple of components have been added to the project which will provide some additional ml Ile r.orcnard.neignbornood i amenities for neighborhood residents. The plans now include three pedestrian crossings cgmaii.com on Highway 1— at Miller, at Orchard and at the Wal -Mart entrance — which will include pedestrian actuated signals with push buttons. The crossings at Miller and Orchard will lead to new concrete pads for bus stops that will be oversized for possible future bus shelters. The location of the bus stop at Miller and Hwy 1 will remain the same. The Inside this Issue: current bus stop, across the street from the drive entrance to the Paul's strip mall, will be moved to the west side of Orchard. Roosevelt - Requests for Bids 2 Construction documents are planned to be completed late university Neighborhood March with bidding anticipated April/May. As long as there are Partnership not any significant changes during the preliminary plan review 2 phase, the public hearing to approve the Plans and Specifica- PIN Grant 3 tions is expected to occur on April 17th. New Business Neighbors 3 ROOSEVELT P,. Iowa City 2030 Help Iowa City plan for its future at www.icgov.org/ goodideas Far a be{t¢r �a� ✓a City -. good ideas? shave `evrn go to wwwlcgoworg /goodideas Participating Organizations State of Iowa I -Jobs University of Iowa City of Iowa City Friends of Historic Preservation Home Builders Association of Iowa City Iowa City Housing Authority Iowa City Area Association of Realtors Restore /Iowa Valley Habitat for Humanity Hawkeye Title Services Participating Lenders First American Bank Hills Bank and Trust Co. Midwest One Bank University of Iowa Community Credit Union US Bank Roosevelt Elementary - Requests for Bids by Mary Knudson On January 17, 2012, the School Board of the Iowa City Community School District voted to approve a motion to move forward with the "Request for Bids" for the sale for Roosevelt School. Some of the parameters listed in the bid request are: 1. Approved uses are for educational, religious, health, and senior living purposes, 2. No high density housing 3. No commercial or retail 4. The ravine cannot be developed. While some community members valiantly continue to seek the building to be repurposed, the Request for Bids followed closely what the Miller Orchard neighborhood communicated with Superintendent Murley regardingwhat the neighborhood wanted and did not want for this property with the goal that this spot continues to be an asset to the neighborhood. As this process continues, please stay up -to -date by either reading the newspaper or by looking at the agenda of the Facilities Committee or the School Board at http: / /www.iowacityschools.org/ to find out what is being discussed. UniverCity Neighborhood Partnership Phase One Wraps Up by City Staff The UniverCity Neighborhood Partnership is a cooperative effort of the City of Iowa City and the University of Iowa focusing on neighborhoods located near the University campus that retain a single - family character but that also have a large renter population. Rental properties are purchased, rehabbed as necessary and sold to owner occupants in an effort to keep these neighborhoods vital, safe, affordable, and attractive places to live and work for both renters and homeowners. Atotal of seven homes in the Miller- Orchard Neighborhood took part in the first phase of the UniverCity program. Six properties on the Douglass loop have been renovated and sold as affordable, owner - occupied homes. Renovations are wrapping up at the 7th home on Giblin Drive. As the initial phase of the UniverCity program winds down, staff members are planning and securingfunding in order to continue efforts in neighborhoods close to campus and downtown. Due to the success of the program in Miller- Orchard as well as the growing demand from buyers interested in this location, UniverCity hopes to continue to allocate program fund - ingto this neighborhood. In the next phase of the program, UniverCity will be working on a smaller scale, acquiringand restoring approximately four homes over the span of one year. The second phase may also incorporate additional opportunities for assistance such as matching grants or conditional loans for homeowners and landlords to complete re- pairs. Residents and property owners will be notified of assistance opportunities as they become available. For more information about the UniverCity Program, please visitwww.icgov.org/univercity or www.facebook.com /univercity. Program for Improving Neighborhoods (PIN) Grant by Marcia Bollinger Over the past several years, the Miller Orchard Neighborhood Association has applied for a number of grants through the Program for Improving Neighborhood, or PIN grant program. These funds are made available through the City of Iowa City and have been awarded to conduct neighborhood cleanups, plant perennial gardens along Benton Street, pay for ma- terials involved in establishing the Community Garden on Orchard Street and Parties in the Park at Benton Hill Park. Maximum grant requests can be $5,000. Grant applications are due March 9. 2012. One idea is to include MONA in participating in the Little Free Libraries project that will get started in the next several months. These little libraries are hand- made, freestanding "libraries" that are located in neighborhoods and offer the option for neighbors to access free books as well as encourage that they donate books to the library as well. You can learn more at http : / /www.Iittlefreelibrary.org/. It is antici- pated that Miller Orchard will join in with other Iowa City Neighborhood Associations on one PIN grant application for this project. Another grant idea is to host our own Party in the Park sometime this summer. The annual events that are planned and funded through the Parks and Recreation Department don't offer the option for every park to host a party every year - and this year is one that Benton Hill Park has not been included. If you have any additional ideas for grant applications and /or would be willingto help out with any of these projects, please contact Mary Knudson at 688 -5278 or at Mary_Knudson @msn.com. Neighborhood Scenes One of several home transformed by the UniverCity Partnership program in the Miller Orchard neighborhood. This bald eagle paid a visit to Douglass Street in late January, delighting the residents lucky enough to catch a glimpse of him during his brief stay. Our Business Neighbors: New Faces in the Neighborhood Bobalicious Featuring Vietnamese sandwiches, coffee, Pho, and boba tea, this restau- rant, which opened last September, also offers hand - crafted jewelry made by the store's owner, Lia Lan Phan Esparza. The cafe is located at 521 Hwy 1, adjacent to DeliMart. La Michoacana Taqueria Formerly operating out of its familiar taco truck on South Gilbert, this Itaqueria has found a permanent home for its authentic Mexican cui- sine at 436 Hwy 1 in the strip mall west of Paul's Discount. Opening in January 2012, a wide variety of economically priced items are available at the new location. Hampton Inn Local developers have proposed and approval has been granted for the construction of a Hamp- ton Inn at the current site of the vacant Wendy's Restaurant and the car wash property. It is ex- pected that construction will commence yet this spring. Miller Orchard Neighborhood Association 725 West Benton Street Iowa City, IA 52246 Inside this issue: • Hwy 1 Trail and Sidewalk Project • Roosevelt Update • UniverCity Neighborhood Partnership • PIN Grant • New Business Neighbors I pro \'[•1TI f T•�ri� There is much happening in the Miller Orchard Neighborhood! Your input is valuable and important to help shape your neighborhood. PRST STD U.S. POSTAGE PAID Iowa City, Iowa Permit No. 155 MILLER ORCHARD NEIGHBORHOOD LET'S MAKE A DIFFERENCE! If you would like to get more involved, please contact Mary Knudson at 319.400.1151 or at mary_knudson @msn.com; or email miller.orchard.neighborhood@ gmail.com Sign up to receive your neighborhood newsletter via email t SEEM You can subscribe to receive your neighborhood newsletter, or any other neighborhood newsletter at http://www.iowa-city.orgl icgov /apps /subscribe% You can also have your name removed from the hard copy mailing list by contacting Marcia Bollinger atMarcia- Bollinger @iowa- city.org or calling 319- 356 -5237. Your neighborhood newsletter is produced by your neighborhood association. The Office of Neighborhood Services of the City of Iowa City prints and mails then ews I etter but is not responsible for the quality or the content, although newsletters must meet the approved Neighborhood Newsletter Guidelines. This newsletter has been sentto all residents of the Miller Orchard area. Marian Karr From: Marian Karr Sent: Friday, February 10, 2012 9:26 AM To: 'Matthew J. Hayek' Subject: FW: ICAD Group Luncheon - Last Days to Register Tom wanted me to pass along this reminder from Joe Raso at ICAD. Marian Subject: FW: ICAD Group Luncheon - Last Days to Register Good afternoon, 4/ t , Just wanted to remind you that you and your city council members are invited to the elected officials and HR professional luncheon we are having next week, Feb 16. Please see the information below and be sure to register. There are likely to be companies from many of the ICAD Group communities in attendance, so this is a great way to visit with businesses in your own back yard, and learn about the changes taking place with Iowa Workforce Development. Thank you. Joe From: ICAD Group News [mailto:icadnews @icadgroup.com] Sent: Thursday, February 09, 2012 2:07 PM To: Joe Raso Subject: ICAD Group Luncheon - Last Days to Register Upcoming Events Network with fellow elected officials, Registration deadline is February 13, 2012. area communities, employers and HR professionals: Please call (319) 354 -3939 or visit tech - corridor.com /registration to RSVP. ACT, Inc. Alorica ICAD Group February 2012 Big Ten Rentals Elected Officials Luncheon Cedar Rapids Metro Economic Alliance City of Tipton City of Coralville State Workforce Trends and Coe College Workforce Development Cole's Quality Foods, Inc. Cornell College The Iowa City Area Development Group is inviting the Crystal Group Inc elected officials and economic development staff Goodwill Heartland Express, Inc representing our service territory to our next Elected Infinity Contact Officials meeting. Iowa City Community Schools Iowa Workforce Development Director Teresa Wahlert Iowa Workforce Development will address workforce trends and workforce Kirkwood Community College development in the state. Nordstrom Pomerantz Career Center Riverside Casino & Golf Resort Thursday, February 16, 2012 Rockwell Collins Doors at 11:00 a.m. I Lunch at 11:30 a.m. RuffaloCODY Senator Grassley's Office The Kirkwood Center SourceMedia Group Toyota Financial Services 7725 Kirkwood Blvd., Cedar Rapids University of Iowa Vangent, Inc Free to attend IP7 MINUTES HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JANUARY 19, 2012 — 6:30 PM MEETING ROOM A, IOWA CITY PUBLIC LIBARY PRELIMINARY MEMBERS PRESENT: Andrew Chappell, Michelle Bacon Curry, Scott Dragoo, Charles Drum, Jarrod Gatlin, Holly Jane Hart, Rachel Zimmermann Smith MEMBERS ABSENT: Cheryll Clamon, STAFF PRESENT: Steve Long, Tracy Hightshoe OTHERS PRESENT: Delaney Dixon, Sarah Traeger, Scott Hansen, Phoebe Trepp, Karen Fox, Tracey Achenbach, Sandy Pickup, Ron Berg, Mary Palmberg, Becci Reedus, Roger Goedken RECOMMENDATIONS TO THE CITY COUNCIL: 1. The Commission voted 7 -0 to recommend Aid to Agencies funding as specified in the following exhibit: EXHIBIT A FY13 Aid to Agencies Funding Recommendations Housing and Community Development Commission Agency FY12 Actual FY13 Request HCDC 1/19/2012 Recommendation Arc of Southeast Iowa $2,000 NA - 4 C's $2,000 $2,000 $2,000 Big Brothers / Big Sisters $32,000 $35,000 $32,000 Crisis Center $40,000 $42,000 $40,000 Compeer $5,000 $10,000 $5,000 Consortia for Youth Emp. $14,000 NA - DVIP $52,000 $55,000 $50,000 Elder Services $54,000 $55,620 $52,000 Four Oaks $1,000 $1,000 $1,000 Free Lunch Program $2,000 $2,000 $2,000 HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JANUARY 19, 2012 PAGE 2 of 9 Free Medical Clinic $7,500 $8,000 $7,500 Housing Trust Fund of JC $8,000 $8,000 $8,000 MECCA /ICARE $18,950 $20,000 $18,950 Mayor's Youth Emp. Program Neighborhood Centers of JC Pathways Adult Daycare $10,000 $60,000 N/A NA $63,000 $5,000 - $60,000 $4,879 Red Cross $6,000 NA - RVAP $12,000 $14,000 $12,000 Shelter House $36,500 $40,000 $36,500 United Action for Youth $60,000 $65,000 $60,000 Total Request: $422,950 $425,620 1 $391,829 FY13 Budget Source: ($274,173 General fund) ($91,000 CDBG) (26,656 Utility user fees) CALL TO ORDER: The meeting was called to order by Vice -Chair Andrew Chappell at 6:36 p.m. APPROVAL OF THE DECEMBER 15, 2011 MINUTES: Hart moved to approve the minutes. Gatlin seconded. A vote was taken and the motion carried 7 -0. PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA: None. STAFF /COMMISSION COMMENT: Long stated that the Planning and Community Development Department of the City will host two Community Planning Workshops in February to discuss the future of Iowa City for the next 10 to 20 years. These will be interactive discussions about where economic, natural resources, physical growth, energy conservation, etc., should occur. Long also reported that there is a HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JANUARY 19, 2012 PAGE 3 of 9 website called Good Ideas through the Planning and Community Development Department where you can go and give the City your ideas about what to change in Iowa City. Hightshoe stated that the CDBG /HOME applications are due Friday, January 20 at noon, so the Commission will be getting those in February. Hightshoe gave an update on the Single Family New Homes Program. There were 108 homes in the first three rounds. Only 15 homes remain to be built. 93 homes have been built and sold to income eligible homebuyers. The remaining homes will be built this upcoming construction season. It's been a very successful program. The stated announced another round of the program. Developer proposals for this upcoming round are due January 27 for an additional 31 homes. She explained that the State changed their selling price restrictions and now all homes must be sold for $150,000 or less. Cities with high land values such as Iowa City are going to have difficulty, so there will most likely not be a lot of single - family detached homes. There will most likely be a mix of duplexes, rowhouses and condominiums. Once the 139 homes are finished through state Flood Recovery funds, it will more than make up for the homes that will be bought out due to the flood. Chappell publically thanked Michael McKay, who resigned because he was concerned about the appearance of some conflicts of interest, for his service on the Commission. PUBLIC MEETING: DISCUSSION REGARDING FY13 AID TO AGENCIES FUNDING REQUESTS: • Discuss Aid to Agencies Applications Chappell noted that this was a relatively new process for both the Commission and the applicants because previously it was handled by an ad hoc City Council Committee. Last year was the first year HCDC made funding recommendations for Aid to Agencies. This year there was not a lot of time to make changes or coordination of the process, but Chappell is hopeful that next year it will be more efficient and elucidated. Chappell opened the floor for questions about the applications because most of the applicants were present for the purpose of answering questions. Hightshoe stated that she received an email from MECCA and their request for $20,000. This request includes both MECCA and (CARE., Last year MECCA received $10,000 and ICARE received $8,950. This year they submitted one application as ICARE is administered by MECCA. Ron Berg from MECCA requested that the FY12 line item should be changed to MECCA/ICARE for$18,950. Chappell had concerns that the Housing Trust Fund did not apply. His understanding from a letter received from the City Manager is that historically, The Housing Trust Fund received their funding through the City Manager's office based on discretionary funding that the City Manager has. Hightshoe explained that the Housing Trust Fund would submit a letter to the City Manager with their request for funding. This year the City Manager wanted all the aid to agencies requests be considered at the same time. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JANUARY 19, 2012 PAGE 4 of 9 Chappell said he assumed that the Housing Trust Fund did not submit an application through any fault of their own and that next year they know that they will need to submit the same application everyone else does. Hightshoe stated that this is the case. Charles Drum said that he had the idea to go through the list of applicants and give every agency what they had asked for last year, with the exception of a new agency called Pathways. Then he started dividing up what was left among the remaining applicants. What threw the wrench in the process was the MECCA/ICARE application. They would be getting substantially less than they did last year. Chappell said that in past years there has been a contingency fund, and the staff has a position about whether or not we should have that fund. He wanted to know if things have changed. Hightshoe said that Linda Severson had said that a request for contingency funds was very rare. The last time it happened was when there were bedbugs at Shelter House. Hightshoe said she doesn't think it's common to get multiple requests. Long noted that the money is tighter than it has been in the past since there has been a 5% cut in the General Fund and a cut in CDBG funds as well. He would like to get the money budgeted for this fund out to the agencies. Chappell asked if anyone felt strongly about the need to have a contingency fund. Bacon Curry stated that she thought at this point the Commission IS the contingency. If the agencies have to come back and ask for more, they are probably going to need more than what could be budgeted for this purpose. Zimmerman Smith tried to think of any kind of emergency where the agencies aren't going to need more than $1,000 or $2,OOO.Hart wanted to know the amount of the contingency fund. Hightshoe stated the year before we budgeted approximately $7,000, but due to cuts in funding these funds were allocated. The prior year, it may have been $9,000.. If there are unused funds at the end of the year, there is no guarantee that these funds won't be allocated to some other city purpose. Gatlin suggested that they roll over all the numbers from FY12 and then tweak from there. The Commission concurred. Gatlin said they would need to shave off about $4,000. He felt that they should leave Pathways in and then if they decide to take the $4,000 from somewhere, they can decide where they will reduce the amount. Upon looking at Pathway's application, they did not serve a high number of low- moderate income persons. Zimmerman Smith said she recommends funding Pathways, but not their full request and try to increase funds to MECCA. Drum said if they took about 10% from everyone, it would be close. Zimmerman said she thinks it makes sense to go by the priorities. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JANUARY 19, 2012 PAGE 5 of 9 Chappell thinks that some of the agencies with smaller requests are going to have a harder time absorbing a loss of $1,000 to $2,000. Gatlin suggested that to reduce they should look at areas that have the higher total request amount. Removing $1,000 from $60,000 is much easier than taking away from an agency requesting $5,000. He thinks the Neighborhood Centers is an area where they can reduce that number. Zimmerman Smith said that they have a high priority and serve predominantly low to moderate income persons. She stated it's important that they balance those two things. Bacon Curry said that Elder Services is not a high priority in CITY STEPS and had a lower number of Iowa City residents, but a higher request. She wants to reduce their amount. Gatlin said he would like them to review priorities when deciding what agencies to reduce funding. Zimmerman Smith suggested taking $2,000 from DVIP and $2,000 from Elder Services and you're almost there. Chappell said that these are two when you look at CITY STEPS both have a lower priority and a higher funding request. Gatlin suggested that the rest be taken from Pathways even though they have a smaller request. Bacon Curry said that Neighborhood Centers have a very high request and that the Commission has given them a lot of money. Drum noted that they do serve city residents. Gatlin asked if anyone felt strongly about changing any of these recommendations. Chappell said he got the impression last year when Council handed this over to the Commission that there might be big changes in allocations, but from the Commission's perspective, that will have to be done incrementally. They are not being given a big pile of money and told to divide it up. They are responding to specific requests for specific amounts of money. This is the first time they have talked about CITY STEPS in relation to the Aid to Agencies and in the future the applicants will take that into account as they submit applications that are going to maximize perceived benefit through CITY STEPS when they do the United Way application. As they discussed at last month's meeting, so much of this available money is from the Iowa City General Fund, so the Commission will have to start paying attention to which organizations are giving the most benefit to Iowa City residents. Bacon Curry stated that some of these agencies are also getting money from the municipalities that they serve. She sees a difference in how the Commission ought to fund if an agency is getting proportional benefits from another municipality, or if they are serving 5 municipalities and only getting money from Iowa City and Johnson County HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JANUARY 19, 2012 PAGE 6 of 9 Chappell said that if you are going to have a lower percentage of Iowa City residents involved in your program, other applicants are going to want to know that those agencies have approached other municipalities for funding. Hightshoe stated that she had explained to several of the agencies that something the Commission would review in determining allocations would be the total population served. An agency serving 2,000 clients with 1,000 of those being Iowa City residents would be more likely to get its funding request than an agency who serves only 30 clients, even if they are all Iowa City residents. Chappell stated that although the Board had decided that they want that kind of information, they don't know yet what they will do with it. He thought maybe they could use that as a starting point for funding discussions in the future. Hart asked if it would be possible to come up with a uniform standard to review the applications, but stated it would be hard to do. She would like to know how much these other municipalities are kicking in and how many funding sources an agency has. Bacon Curry would like to know how many funding sources an agency has approached. It would matter to her if an agency had been denied other possible funding. She also said she thinks the Aid to Agencies money is so important because it's one of the few sources that doesn't have certain allocation stipulations attached to it. It can be used for whatever the agency wants. Hightshoe said she also thought these funds were extremely valuable to agencies as the majority are local funds, without the federal CDBG strings attached. This being said, $91,000 is CDBG funds and should be funded by CITY STEPS priorities. The General Fund and user utility fees are the majority of funds and come from Iowa City residents, so for those two funding sources, she encouraged the Commission to consider what's best for Iowa City residents. For the CDBG funds, if we don't fund the types of activities identified in the City's 5 -year plan, the City must justify why we didn't. When staff decides which agencies receive Aid to Agencies funds through CDBG, staff will choose the activities that meet the needs as identified in the Plan and encourage HCDC to fund those agencies. Hart wanted to know why DVIP and RVAP came out as medium priorities in regard to the needs level. Hightshoe explained that in CITY STEPS, services for "battered spouses" a HUD category, was medium and that RVAP was classified as a health service, which is also a medium. Chappell said he thought HCDC had made a good attempt in the past two years to identify priorities in CITY STEPS so that not all services were considered high priorities. This is always difficult as almost all the services are needed, but not all services can be identified as high priorities. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JANUARY 19, 2012 PAGE 7 of 9 Bacon Curry moved to make budget recommendation to Council for Aid to Agencies funding as follows: EXHIBIT A FY13 Aid to Agencies Funding Recommendations Housing and Community Development Commission Agency FY12 Actual FY13 Request HCDC 1/19/2012 Recommendation Arc of Southeast Iowa $2,000 NA - 4 C's $2,000 $2,000 $2,000 Big Brothers / Big Sisters $32,000 $35,000 $32,000 Crisis Center $40,000 $42,000 $40,000 Compeer $5,000 $10,000 $5,000 Consortia for Youth Emp. $14,000 NA - DVIP $52,000 $55,000 $50,000 Elder Services $54,000 $55,620 $52,000 Four Oaks $1,000 $1,000 $1,000 Free Lunch Program $2,000 $2,000 $2,000 Free Medical Clinic $7,500 $8,000 $7,500 Housing Trust Fund of JC $8,000 $8,000 $8,000 MECCA /ICARE $18,950 $20,000 $18,950 Mayor's Youth Emp. Program $10,000 NA - Neighborhood Centers of JC $60,000 $63,000 $60,000 Pathways Adult Daycare N/A $5,000 $4,879 Red Cross $6,000 NA - RVAP $12,000 $14,000 $12,000 Shelter House $36,500 $40,000 $36,500 United Action for Youth $60,000 $65,000 $60,000 Total Request: $422,950 $425,620 $391,829 FY13 Budget Source: ($274,173 General fund) ($91,000 CDBG) (26,656 Utility user fees) HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JANUARY 19, 2012 PAGE 8 of 9 Drum seconded. The motion carried on a 7 -0 vote. REVIEW OF THE FY13 ALLOCATION PROCESS AND PROFORMA Hightshoe reviewed the FY13 allocations timeline and meeting locations. Chappell noted that Commission members should highlight that on February 24, HCDC ranking forms are due to City staff. Hightshoe said that the week after the applications are received, staff will be sending them out to the Commission. Hightshoe explained that the reason HCDC requires a proforma for rental projects is to ascertain the applicant's capacity and to review the project's revenues and expenses. Projects should show they are viable over the compliance period. The enclosed Bankability Guide explains basic revenues and expenses in rental housing. It also provides a guide as to what is realistic or common for expenses in the operating budget, why a vacancy rate must be included for unit turnover, what tenant contributions are, etc. Staff encourages all applicants to budget for maintenance and reserves. Staff looks for projects that are financially feasible, but do not unduly profit the applicant (above market returns). The applicant may apply for certain financial terms, but staff will review the proforma and review if the applicant has the ability to repay 100% of the funds or to make partial repayment. If the revenue source is limited by reduced rents such as 70% of the fair market and the project has high private debt, then staff might recommend the majority of funds as a "grant." If the project has higher rents (full Fair Market Rent), no or low debt, the project most likely has the ability to repay all or a significant portion of the award. Staff will review the proformas and make a recommendation as to financial terms. The Commission accepted Drum's monitoring reports. Chappell said they are still looking for someone to fill the vacancy on the Commission and would particularly like someone with a financial background. ADJOURNMENT: Bacon Curry moved to adjourn. Hart seconded. A vote was taken and the motion carried 7 -0. z O O U F- z w O J W W r) z D ON Uo N Q°' rn o z< rn Un�w DZU O�� z O U) U) O V H z Wp a� 00 JV W W W W N r Q N Zz = Z � H � Q O V z Q z N D X ,C LIJ c (D a) N a Q z w YXOZ x X - X X X x X d LU lzr O N N O N O N M O N C7 O N N O N M O N O N N_ O N W rn rn rn rn rn rn rn rn rn F- J W W x J W LU Z V U z U m W Z Q w a Q CL V J W U Z O Q u O N O Q D J 2 v D z H C7 W Q J _ 2 2 N O Q w N X ,C LIJ c (D a) N a Q z w YXOZ 0" YOUTH ADVISORY COMMISSION DRAFT Saturday, January 8, 2012- 4:10 PM Helling Conference Room, CITY HALL Members Present: Fosse, Craig, Rapp, Murray, Members Absent: Nepola Liaison Present: None Staff Present: Marian Karr Others Present: Gao RECOMMENDATIONS TO COUNCIL None CALL TO ORDER In the absence of the chair, City Clerk Karr called the meeting to order at 4:10 PM. Members introduced themselves. Guest Jerry Gao, former member also introduced himself. City Clerk Karr stated her role was support staff to the Commission and stated the new Council Liaison appointed the previous week was Rick Dobyns. City Clerk Karr stated a temporary chair was need as the previous chair's (Gao) term had ended the end of December; and suggested that temporary chair and vice -chair positions be for two months as the Commission by -laws provide for new officers in March. Moved by Murray, seconded, by Craig, to nominate Sam Fosse as temporary chair. There were no other nominations. City Clerk Karr declared the motion to elect Fosse as temporary chair for a two month term carried, 4/0, Nepola absent. Moved by Fosse, seconded by Rapp, to nominate Leah Murray as Vice - Chair. There were no other nominations. City Clerk Karr declared the motion to elect Murray as temporary vice chair for a two month term carried, 4/0, Nepola absent. Temporary chair Fosse now presiding. APPROVE MINTUES City Clerk Karr indicated Nepola was to bring the December 17 minutes to the meeting but was ill. No action taken. Rapp will follow up with Nepola regarding the December minutes and have them sent electronically to Karr for distribution at the next meeting. UPDATE ON VACANCIES Fosse noted the vacancies were the same as the last time (at -large and Tate). Karr stated former member Tamerius had reapplied for the at -large seat. Karr stated application deadline was January 18, and Council appointments scheduled for January 24. BUDGET UPDATE Fosse noted there were no changes from the previous month. Karr noted the proposed budget and the invitation included from the previous meeting asking representatives from City Boards & Commission and community events requesting funding for FY13 to appear before Council on Tuesday evening, January 31. Fosse agreed to attend and make the ten minute presentation (utilizing the annual report) scheduled for 6:45. Karr encouraged others to attend as well. COMMISSION BRAINSTROMING Karr referenced the by -laws included in the meeting packet, and stated that Gao was in attendance to share experiences and insights as a former member. Karr said this item was placed on the agenda to allow time to discuss what the Commission had done, what they might do in the future, and answer questions for new members; sort of an orientation of sorts. Murray reported on the Global Village participation as part of the Summer of the Arts activities. Gao reviewed a juvenile curfew youth forum that the public was invited to come and talk about the YOUTH ADVISORY COMMISSION January 8, 2012 Page 2 of 4 proposed curfew; recognition grants where 7 & 8 grade students were invited to apply for $250 savings bonds based on outstanding students that demonstrated excellent leadership skills, and have a letter of recommendation from counselor or teacher and provide an essay; held a back to school ice cream social in mid- August prior to school, various events and clubs, ice cream, 200 people attended. Gao encouraged members to try different things and see if the event embodies the mission of the Commission. He stated over the years there has been issues with the turnover among members and problems with attendance issues both at Commission meeting and at subcommittees. Gao provided general summary of the empower grant being offered for a project, and between 15 -18 years of age, that benefits the community and the grant is for up to $1000. GLOW (City High) and Christmas Basket Project (Regina) were recipients in the past. Gao challenged members to not be afraid to try something new, and learn from them Karr reviewed the mission of the Commission, and noted the Commission had taken a position on Sunday bus service and IC Rides in the past. Karr stated as a Council appointed Commission the YAC makes recommendations to Council. As an example of a possible project, Murray reported she is involved in trying to pass a helmit law in memory of Caroline Found and it effects youth and would require youth 17 or younger has to wear a helmit if they were riding a moped. Karr stated the matter could be added to the agenda and scheduled for a future meeting. Karr reviewed that subcommittees can be formed as needed but can not be made up of more than three Commission members. Gao stated it was important to participate in both subcommittees and Commission meetings and to let people know if they are unable to attend a meeting. Karr stated a contact sheet is at the back of every meeting packet, and encouraged members to contact her via cell phone on week -ends, noting she does not check her emails on week -ends often. SUBCOMMITTEE REPORTS [See information shared during "Brainstorming" discussion earlier in the meeting.] Karr reviewed conflict of issues that arise when members are actively involved in a project requesting funds from YAC. In that event the members may be asked to leave the room for discussion and voting of individual requests. Empowerment Grant. — Craig volunteered to serve on the subcommittee. Karr noted the request from Regina included in the packet. YAC had previously appropriated $1000 to the Christmas Project ($750 for computers and $250 for furniture); Regina is requesting that $1000 be used totally for computers. Moved by Fosse, seconded by Murray, to approve the re- appropriation of the $1000 to reflect the total amount be spent on computers. The motion carried, 4/0, Nepola absent. Global Village — Rapp volunteered to serve on this subcommittee. no report CITY COUNCIL UPDATE New Council Liaison Wilburn will be Rick Dobyns. Karr encouraged members to contact her with any questions via email or phone during the week or cell on week -ends. YOUTH ADVISORY COMMISSION January 8, 2012 Page 3 of 4 MEETING SCHEDULE Karr noted that the Commission needed to consider when to hold the recognition grant ceremony when discussing the schedule. Letters would be going out to participants as soon as a date for the ceremony is decided. In the past the event was held in conjunction with a regular monthly Commission meeting and that meeting was scheduled in Harvat Hall. Fosse suggested the ceremony be in March and have further discussion at the February YAC meeting. Majority agreed to: ➢ Schedule ceremony at the beginning of the March meeting ➢ Invite Mayor and /or Council liaison to make remarks ➢ Tentative meeting /ceremony date for March 25, 4:00 PM. ➢ February 12th next meeting date Moved by Fosse, seconded by Murray, to adjourn 4:50 PM. The motion to adjourn passed unanimously, 4/0, Nepola absent. Minutes submitted by Karr. X m lcoox n n m u u z z D� O O s C N N S om iC C 3 rt rt m 3 x CY n CD O y CD A 0- 0 c 3 O C > 2 �D m v Z >z0 ow Do M-< Nm0 ., 0 ic vcn 0 z i5 z D m N W N N W W N W > W N W W N W W N W N N W N j ' ic> x x m x x j O C > 2 �D m v Z >z0 ow Do M-< Nm0 ., 0 ic vcn 0 z