HomeMy WebLinkAbout2012-01-07 Correspondence^ ®, CITY OF IOWA CITY 1P5
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. , MEMORANDUM
Date: January 5, 2012
To: Mayor and City Council
From: Marian K. Karr, City Clerk
Re: Budget Work Sessions
Attached is memo outlining the procedure for department head budget presentations. In
addition both the Saturday and Monday work sessions will be taped and replayed at a later time.
There will be no live streaming or broadcast. With the schedule this year replaying will allow
several weeks of program viewing prior to the public hearing and Council action on the budget.
^� ®4 CITY OF IOWA CITY
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®,�MEMORANDUM
Date: January 4, 2012
To: Department Heads
From: Tom Markus, City Manager
Re: Agenda for January 7 and 9, 2012 Budget Work Session
This year I am asking each department head to present their budget to the City Council. This is
an opportunity for each department head (not division heads or Commission members) to
update Council on activities, changes included in the budget. I envision the presentation to be
60% the actual presentation and 40% a question /answer exchange. I ask that you plan to arrive
15 minutes ahead of time in the event we run early, and plan on leaving shortly thereafter. In
that way you have some free time during the day, and presentations stay on target and on time.
We will contact you if additional information is requested after your departure.
Upon further review in an attempt to be fair to all DHs you will not be permitted to use power
point for your operations budget presentation. My power points presentation will include the
organization chart for each department and I will make arrangements to display it for each
departmental presentation. You may wish to refer to other pages of the budget during your
presentation. The budget can be found in the December 22 City Council information packet or at
www.icaov.orq/bvd g et.
January 7, 2012 Budget Work Session
8:00 Budget Overview and Highlights —City Manager Office & Finance
9:30 Break
12:00 Lunch
General Government Program Budgets:
City Clerk
City Attorney
City Manager
Finance
Public Safety Program Budgets: (I hour)
Police Department
Fire Department
Housing & Inspection Services
Culture & Leisure Program Budgets: (1 hour)
Library
Parks & Recreation
Senior Center
Planning and Community Development
Metropolitan Planning Organization of Johnson County
Business -Type Funds: 0 hour)
Parking
Transit
Airport
January 4, 2012
Page 2
2:30 Break
Discussion / Wrap up
5:00 Scheduled conclusion time
January 9, 2012 Budget Work Session
1:00
Review of Saturday's work session
1:30
Capital Improvement Projects (2 hours)
3:30 Break
4:00
Public Works Program Budgets: 0 hour)
5:00
Discussion and Wrap up
7:00
Scheduled conclusion time
U:BUDGETSCHEDULE.doc