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HomeMy WebLinkAbout2012-03-01 Info Packet1 - 1 CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY www.icgov.org March ;, 2012 IP1 Council Tentative Meeting Schedule MARCH 6 CITY CONFERENCE BOARD - 3:00 PM IP2 City Conference Board — agenda materials MARCH 6 WORK SESSION - 5:30 PM IP3 Work Session Agenda — March 2, 2012 IP4 Memo from Asst. City Atty.: Payday Lending Restrictions IP5 Memo from City Clerk: Agenda items for March 21 Joint Meeting IP6 Pending Work Session Topics MISCELLANEOUS IP7 Copy of letter from City Manager to Johnson County Board of Supervisors: New Animal Control Facility IP8 Letter from University Heights: New Animal Shelter IP9 Letter from Lone Tree: New Animal Shelter IP10 Letter from Coralville: New Animal Shelter IP11 Memo from Adm. Asst. to the City Manager: Review Access to City Services IP12 Memo from Asst. Transportation Planner and Senior Civil Engineer: Update on Washington Street Two -Way Project IP13 Civil Service Entrance Examination — Mechanic II - Equipment IP14 Memo from City Clerk: Delivery of Council Packets and Offer of City Equipment IP15 Memo from City Clerk: Yemini Visitors IP16 Memo from City Clerk: KXIC Radio Show IP17 Memo from Asst. City Attorney: Resolution Authorizing Conveyance of Land East of Sturgis Corner Drive and West of the Iowa River, Iowa City, Iowa to Ravi Lodging, Inc. IP18 Email to City Manager and staff from Maura Jose Heck: College Green March 2, 2012 Information Packet (continued) 2 IP19 Email from City Manager: Chamber in the news: Guest Editorial — Regional Branding IP20 News Release — City Introduces New "Waterways Report" IP21 Response to USGS from Transportation Planner: Iowa City Unnamed Streams IP22 Economic Development Committee Final Minutes — January 17, 2012 IP23 The Park Bench Newsletter — March 2012 Letter from Donald Saxton: New animal shelter [Distributed at 316/12 Council Meeting] DRAFT MINUTES IP24 Board of Adjustment: February 8, 2012 IP25 Planning & Zoning Commission: February 13, 2012 IP26 Planning & Zoning Commission: February 16, 2012 IP27 Police Citizens Review Board: February 22, 2012 IP28 Senior Center Commission: February 16, 2012 March 2, 2012 Information Packet (continued) 2 IP19 Email from City Manager: Chamber in the news: Guest Editorial — Regional Branding IP20 News Release — City Introduces New "Waterways Report" IP21 Response to USGS from Transportation Planner: Iowa City Unnamed Streams IP22 Economic Development Committee Final Minutes —January 17, 2012 IP23 The Park Bench Newsletter — March 2012 DRAFT MINUTES IP24 Board of Adjustmegt: February 8, 2012 IP25 Planning & Zoning C %emission: February 13, 2012 IP26 Planning & Zoning Com 'ssion: February 16, 201 IP27 Police Citizens Review Boa %Fe bruary 22, 201 IP28 Senior Center Commission: uary 16, 201 r -4 City Council Tentative Meeting Schedule IP1 �_...® March 1, 2012 CITY OF IOWA CITY Subject to change Date Time Meeting Location Tuesday, March 06, 2012 3:OOPM City Conference Board Meeting Emma J. Harvat Hall Tuesday, March 06, 2012 5.30PM Special Formal /Executive Session Emma J. Harvat Hall Work Session Meeting Tuesday, March 06, 2012 7:OOPM Regular Formal Meeting Emma J. Harvat Hall Tuesday, March 20, 2012 5:30PM Work Session Meeting Emma J. Harvat Hall Tuesday, March 20, 2012 7:OOPM Regular Formal Meeting Emma J. Harvat Hall Wednesday, March 21, 2012 4:30PM Joint Meeting Public Library, Room A Tuesday, April 03, 2012 5.30PM Work Session Meeting Emma J. Harvat Hall Tuesday, April 03, 2012 7:OOPM Regular Formal Meeting Emma J. Harvat Hall Tuesday, April 17, 2012 5.30PM Work Session Meeting Emma J. Harvat Hall Tuesday, April 17, 2012 7:OOPM Regular Formal Meeting Emma J. Harvat Hall Tuesday, May 01, 2012 5.30PM Work Session Meeting Emma J. Harvat Hall Tuesday, May 01, 2012 7:OOPM Regular Formal Meeting Emma J. Harvat Hall Tuesday, May 15, 2012 5.30PM Work Session Meeting Emma J. Harvat Hall Tuesday, May 15, 2012 7:OOPM Regular Formal Meeting Emma J. Harvat Hall Monday, May 28, 2012 Memorial Day - City Offices Closed Tuesday, June 05, 2012 5.30PM Work Session Meeting Emma J. Harvat Hall Tuesday, June 05, 2012 7:OOPM Regular Formal Meeting Emma J. Harvat Hall Tuesday, June 19, 2012 5.30PM Work Session Meeting Emma J. Harvat Hall Tuesday, June 19, 2012 7:OOPM Regular Formal Meeting Emma J. Harvat Hall Wednesday, July 04, 2012 Independence Day - City Offices Closed Tuesday, July 10, 2012 5.30PM Work Session Meeting Emma J. Harvat Hall Tuesday, July 10, 2012 7:OOPM Regular Formal Meeting Emma J. Harvat Hall Tuesday, July 31, 2012 5.30PM Work Session Meeting Emma J. Harvat Hall Tuesday, July 31, 2012 7:OOPM Regular Formal Meeting Emma J. Harvat Hall Tuesday, August 21, 2012 5.30PM Work Session Meeting Emma J. Harvat Hall Tuesday, August 21, 2012 7:OOPM Regular Formal Meeting Emma J. Harvat Hall OFFICE OF THE IOWA CITY ASSESSOR 1P2 JOHNSON COUNTY ADMINISTRATION BUILDING DENNIS BALDRIDGE ASSESSOR BRAD COMER DEPUTY MARTIN BURKLE DEPUTY February 29, 2012 Dear Conference Board Member: The meeting of the Iowa City Conference Board for the public hearing on the Iowa City Assessor's FY 2013 budget is scheduled for Tuesday, March 6, 2012 at 3:00 P.M. at the Iowa City City Hall. Enclosed for your review before the meeting are: 1. The Agenda. 2. A copy of the January 31, 2012 minutes. 3. A copy of the FY13 Itemized Budget. 4. A memo comparing the Iowa City and Johnson County Employee Handbooks. Please contact me if you would like to see a full copy of either of the handbooks. The Iowa City Employee Handbook is available online and I could email a Word file of the Johnson County Employee Handbook for your review. If you have any questions about the budget please feel free to phone me at the office at 356 -6066 or at my home at 688 -2661. Sincerely, Dennis Baldridge Iowa City Assessor 913 SOUTH DUBUQUE STREET • IOWA CITY IOWA 52240 TELEPHONE 319- 356 -6066 February 29, 2012 TO WHOM IT MAY CONCERN: The Iowa City Conference Board Agenda The Iowa City Assessor's Conference Board will meet at 3:00 P.M. Tuesday, March 6, 2012 at the Iowa City City Hall, 410 E. Washington Street, Iowa City. The purpose of this meeting is to hold a public hearing on the Iowa City Assessor's proposed budget for FY 2013. AGENDA: 1. Call meeting to order by the Chairperson. 2. Roll call by taxing body. 3. Act on minutes of January 31, 2012 Conference Board meeting. 4. Public Hearing on budget. Longevity /Merit pay. 5. Adopt budget. 6. Employee Handbook. 7. Appoint Board of Review member. 8. Appoint Examining Board member. 9. Other business. 10. Adjournment. Dennis J. Baldridge Clerk, Iowa City Conference Board IOWA CITY CONFERENCE BOARD MINUTES January 31, 2012 Iowa City Conference Board: January 31, 2012, at 6:30 P.M. in the Council Chambers at the Iowa City City Hall, Mayor Matt Hayek presiding. Iowa City Council Members Present: Champion, Dickens, Dobyns, Hayek, Mims, Payne and Throgmorton. Johnson County Supervisors Present: Harney, Neuzil, Rettig, Stutsman and Sullivan. Iowa City School Board Members Present: Cook. Others Present: Baldridge, Comer, Markus, Fruin, Dilkes, Karr and Michael Wright. Digital Recording: January 31, 2012. Chair Matt Hayek called the meeting to order and Clerk Dennis Baldridge called roll and stated that a quorum was present. The schools, having only one member present will not have a vote recorded. The City (Mims) moved to accept the minutes of the last Conference Board meeting, February 28, 2011, the County (Sullivan) seconded and the motion carried 2/0. Sally Stutsman presented an Assessor's Evaluation Committee report, and committee member Michael Wright commented with his support. The report recommended a form they have developed for evaluation of the Iowa City Assessor's performance. The evaluation would be completed each year by a committee consisting of three members, one of which to be appointed by each body of the conference board. The full conference board will act on this proposal at its next meeting. Iowa City Assessor Dennis Baldridge presented his FY '13 Assessment Expense Fund and Special Appraisers Fund budgets. The increases are $9,630 for a 2.25 percent cost - of- living increase in salaries, $175 for an increase in longevity, $6,000 for merit /step increases, $377 for an increase in FICA, $3,258 for an increase in IPERS, $3,300 for an increase in health insurance, $5,000 for an increase in leave contingency, $600 for an increase in Board of Review salaries, $4,800 for an increase in postage, an alternate year expense and $3,500 for an increase in printing, also an alternate year expense. The increases are offset by a $16,440 decrease to eliminate the extra pay period adjustment which was a one -time expense. After a discussion about the merit increase and the amount for longevity, it was decided to combine the two reducing the amount to $6,000 and choose which plan to implement at the next meeting. The County (Rettig) moved to approve the budget for publication with a reduction of the $3,525 longevity amount. The motion was seconded by the City (Champion) and passed 2/0. The County (Sullivan) moved to set the public hearing for March 6, 2012 at 3:00 P.M. at the Iowa City City Hall, the City (Payne) seconded and the motion carried 2/0. It was moved by Terry Dickens of the City and seconded by Connie Champion of the City to re- appoint Karin Franklin to the Iowa City Council position on the Iowa City Assessor's Examining Board. The motion carried unanimously. The remaining vacancies on the Iowa City Assessor's Board of Review and Examining Board will be appointed at the March 6, 2012 Conference Board meeting. There being no other business, it was moved by the County (Rettig) and seconded by the City (Mims) to adjourn at 7:00 P.M. Motion carried 2/0. Dennis Baldridge Clerk, Iowa City Conference Board ITEMIZED BUDGET - ASSESSMENT EXPENSE FUND 36,080 EMPLOYEE EXPENDITURES FY 2012 FY 2013 INCREASE SALARIES Current Proposed 109,000 CITY ASSESSOR 91,510 93,570 2.25% FIRST DEPUTY 77,780 79,530 2.25% SECOND DEPUTY 73,210 74,860 2.25% REAL ESTATE CLERK 50,150 51,280 2.25% CLERK/APPRAISER 43,860 44,850 2.26% CLERK/ACCOUNTING 44,890 45,900 2.25% APPRAISER 46,010 47,050 2.26% LONGEVITY 3,350 0 - 100.00% STEP /MERIT /LONGEVITY 0 6,000 20,000 SUBTOTAL $430,760 $443,040 2.85% EXTRA PAY PERIOD ADJUSTMENT $16,440 $0 - 100.00% EMPLOYEE BENEFITS EMPLOYER SHARE: FICA 36,080 36,188 0.30% EMPLOYER SHARE: IPERS 38,060 41,013 7.76% HEALTH INSURANCE 109,000 112,300 3.03% SUBTOTAL 183,610 189,501 3.21% TOTAL EMPLOYEE COST $630,340 $632,541 0.35% OTHER EXPENDITURES LEAVE CONTINGENCY $10,000 $15,000 50.00% BOARDS BOARD OF REVIEW 14,400 15,000 4.17% BOARD OF REVIEW EXPENSES 200 200 0.00% CONFERENCE BOARD 0 0 400.00% EXAMINING BOARD 30 30 0.00% SUBTOTAL $14,630 $15,230 4.10% OFFICE EXPENSES MILEAGE & AUTO 4,500 4,500 0.00% OFFICE SUPPLIES 3,500 3,500 0.00% POSTAGE 1,200 6,000 400.00% TELEPHONE 1,300 1,300 0.00% PUBLICATIONS & SUBSCRIPTIONS 700 700 0.00% PRINTING 500 4,000 700.00% INSURANCE 4,200 4,200 0.00% EQUIPMENT PURCHASE 3,400 3,400 0.00% EQUIPMENT MAINTENANCE 200 200 0.00% UNEMPLOYMENT 2,000 2,000 0.00% DATA PROCESSING SERVICES 15,000 15,000 0.00% SOFTWARE MAINTENANCE 20,000 20,000 0.00% BONDS & WORKER'S COMPENSATION 1,500 1,500 0.00% AUTO REPLACEMENT 0 0 COMPUTER REPLACEMENT 2,500 2,500 0.00% SUBTOTAL $60,500 $68,800 13.72% PROFESSIONAL EXPENSES SCHOOLS & CONFERENCES 12,000 12,000 0.00% DUES 2,000 2,000 0.00% SUBTOTAL $14,000 $14,000 0.00% TECHNICAL SERVICES LEGAL FEES & EXPERT WITNESSES 52,000 52,000 0.00% AERIAL PHOTOGRAPHY 0 0 APPRAISAL SERVICE 1,000 1,000 0.00% SUBTOTAL $53,000 $53,000 0.00% TOTAL OTHER EXPENDITURES $152,130 $166,030 9.14% TOTAL ASSMT EXPENSE FUND BUDGET $782,470 $798,571 2.06% UNENCUMBERED BALANCE $101,684 $97,574 TO BE RAISED BY TAXATION $680,786 $700,997 2.97% ITEMIZED BUDGET - SPECIAL APPRAISERS FUND EXPENDITURE FY 2012 FY 2013 MAPPING & AERIAL PHOTOGRAPHY 10,300 10,000 CAR REPLACEMENT 3,000 6,000 RE- APPRAISAL FUND 0 APPRAISAL SERVICE 7,878 7,878 COMPUTER REPLACEMENT 0 TOTAL BUDGET $21,178 $23,878 UNENCUMBERED BALANCE $18,570 $15,494 TO BE RAISED BY TAXATION $ 2,608 $8,384 GRAND TOTAL TO BE RAISED BY TAXATION $ 683,394 $ 709,381 MAXIMUM LEVY ALLOWED MAXIMUM ASSESSMENT EXPENSE FUND 2,961,322,899 X.00027 IPERS & FICA FUNDS UNEMPLOYMENT COMPENSATION & TORT LIABILITY MAXIMUM SPECIAL APPRAISERS FUND 2,961,322,899 X.000405 MAXIMUM ALLOWED WITHOUT STATE APPROVAL MAXIMUM EMERGENCY FUND (requires State Appeal Board approval) 2,961,322,899 X.00027 MAXIMUM THAT COULD BE RAISED BY TAXATION FOR FY 2013 $799,557 $76,940 $4,000 $1,199,335 $2,079,832 $762,143 $2,841,975 FY PRIOR YEARS LEVIES AND RATES ASSESSMENT EXPENSE FUND SPECIAL APPRAISERS FUND AMOUNT LEVIED LEVY RATE AMOUNT LEVIED LEVY RATE TOTAL LEVY 1996 -97 319,513 0.2045 17,000 0.01088 0.21538 1997 -98 318,270 0.19946 52,834 0.03311 0.23257 1998 -99 318,699 0.19269 184,357 0.11146 0.30415 1999 -00 341,910 0.19784 352,508 0.20398 0.40182 2000 -01 359,341 0.19823 180,293 0.09946 0.29769 2001 -02 396,829 0.20636 6,442 0.00335 0.20971 2002 -03 403,136 0.20694 4,426 0.00227 0.20921 2003 -04 412,379 0.20818 10,051 0.00507 0.21325. 2004 -05 470,398 0.22926 15,728 0.00767 0.23693' 2005 -06 472,050 0.22525 25,995 0.01240 0.23765 2006 -07 529,702 0.23164 0 0 0.23164 2007 -08 603,916 0.25868 4,792 0.00205 0.26073 2008 -09 611,955 0.24917 1,540 0.00063 0.24980 2009 -10 600,013 0.23848 0 0 0.23848 2010 -11 621,785 0.23147 8,730 0.00325 0.23472 2011 -12 680,786 0.24538 2,608 0.00094 0.24632 2012 -13 700,997 0.24164 8,384 0.00289 0.24453 Memo To: Iowa City Conference Board From: Dennis Baldridge, Iowa City Assessor Date: 2/29/2012 Re: Employee Handbook Employee Handbook At the January 31, 2012 Iowa City Conference Board meeting we discussed adoption of an employee handbook for the employees of the Iowa City Assessor's Office. The conversation seemed to focus on the differences between the Johnson County Handbook and the Iowa City Employee Handbook. The two handbooks are both very thorough and cover very similar subject matter. There were some differences however, and I have tried to highlight some of the dissimilarities that may be of interest: Vacation Pay: Vacation days are similar but Iowa City offers days per month whereas Johnson County uses weeks per year, so there are some minor differences. And the city allows one personal day per year while the county gives two. Vacation Accumulation: County employees may accumulate up to twice their annual accrual amount plus up to four and a half (4.5) days accrued from sick leave conversion. City employees may carry over a maximum of 192 hours (24 days) from one year to the next. Longevity Pay: The city allows longevity pay and the county does not. Sick Leave: The city allows 12 days per year with a maximum accumulation of 180 days. The county allows 18 days per year with a maximum accumulation of 120 days. Termination Pay: Upon termination the county pays for all accumulated vacation days and for 25 per cent of accumulated sick leave to a maximum of thirty days for employees with over twenty years' service. The city pays for unused vacation time to a maximum of 192 hours (24 days) and does not pay for unused sick leave. There are other minor variances and I may have missed some things, but I've tried to highlight points that may be relevant. Because of the proximity of our location in the Johnson County Administration Building and the availability of county services to our office and staff, I recommend adoption of the Johnson County Handbook. Our payroll and payment of claims are handled by the Johnson County Auditor and the Johnson County Human Resources Department is available for advice on hiring and other personnel issues. Our hours of operation and holidays coincide with other offices in the building and our employee peer group is, by default, Johnson County employees. It makes sense to me to follow the same rules. NOTICE THE CITY CONFERENCE BOARD IS CONSIDERING APPOINTMENT TO THE FOLLOWING BOARD: BOARD OF REVIEW One vacancy — Six -Year Term January 1, 2012 - December 31, 2017 It is the duty of members of the Board of Review to equalize assessments by raising or lowering the individual assessments of real property, including new buildings, personal property or monies and credits made by the Assessor; to add to the assessed rolls any taxable property which has been omitted by the Assessor. Members of the Board of Review shall be residents of the Assessor's jurisdiction. Applications must be received by 5:00 p.m., Wednesday, January 18, 2012. The City of Iowa City encourages diversity in the appointment of citizens to boards and commissions. Persons interested in being considered should contact the City Clerk at City Hall, 410 E. Washington Street. Application forms are available from the Clerk's office upon request or on the City website at www.icgov.org. Questions about the Iowa City Board of Review should be directed to Dennis Baldridge at 356 -6066. Spouses and relatives of City Council Members and members of comparable County Boards and Commissions are not eligible for appointment to City Boards and Commissions. This includes: spouse, child, mother, father, mother- in- law, father- in- law, brother, sister, brother- in- law, sister- in- law, step- father, step- mother, step- child, aunt, or uncle. (Resolution 85 -354) Males: 2 Females: 0 Publication Date: December 1, 2011 Application Deadline: January 18, 2012 Elected by City Conference Board BOARD OF REVIEW One Vacancy - Six Year Term January 1, 2012 — December 31, 2017 Term expires for Ernest Galer After 02/29/2012 (3 mo from the announcement date) Conference Board may appoint any qualified applicant without regard to gender. Gender Balance Requirement: 1 Female (M) Ernest Galer 0 1749 West Benton St 121 Denotes applicant completed the Confidential page of the application. City of Iowa City I r I Advisory Board /Commission /Committee ' ~'II 0& .pplication Form CITY OF IOWA CITY THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC, WITH THE EXCEPTION OF THE LAST PAGE MARKED "CONFIDENTIAL" THIS APPLICATION WILL BE CONSIDERED FOR THREE MONTHS ONLY AND AUTOMATICALLY CONSIDERED FOR Y VACANCY DURING THAT TI Advisory oar 1..� � ��I ry d /CommissionlCommittee Name L� Term Ll Youth Advisory Commission (shall not be more than 18 years of age at the time of application) Name of Iowa City High School or high school equivalent: Signature of parent/guardian: NAME �`��'�S'i' PCB HOME ADDRESS I `l �-1 ► I Is your home address (listed above) within the corporate limits of Iowa City? Yes ❑ No How long have you been a residen wa City? S.- I'1 a4 uender:yale Female OCCUPATION LsS-NL EMPLOYER 1 C, —� G&e PHONE NUMBER: HOME BUSINESS - 11 - ©� EXPERIENCE AND /OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSLTION: IT- - J` y CIO WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY HOARD? WHAT CONTRIBUTIONS CAN YOU MAKE TOT DVISORY BOARD REASON FORAPPLYING ? LIST POTENTIAL CONFLICTS OF INTEREST: See page 1 for information regarding Conflict of Interest IN O NISI IF YOU ARE NOT SELECTED, DO YOU WANT TO BE NOTIFIED? Yes [] No r DO YOU CURRENTLY SERVE ON ANOTHER IOWA CITY BOARD O MMISSION? F] Yes No (It has been Council policy not to permit an individual to serve on two Boards or Commissions at the same tim ) Misrepresentations on this application will constitute just cause for removal of an appointee, if you fail to answer all the questions, Council may not consider your application. General Application June 2010 Page 2 of 8 r i BOARD, COMMISSION AND COMMITTEES r".,"1�'� BUSINESS LISTING ...�,_ . CITY OF IOWA CITY Name of City Board /Commission /Committee / Date Z I Name Q Section 362.5 of the Code of Iowa generally prohibits, with certain important exceptions, a member of a city Board or Commission from having an interest in a city contract. A copy of Section 362.5 is attached (see page 7). List all businesses in which you, your spouse /domestic partner, or parent if Youth Advisory Commission applicant, have an ownership interest (for example, sole proprietor, partner, 5% or more of corporation's stockholdings). Please indicate if there are none. BUSINESS. BUSINESS .DD- NOTE: A new form must be completed if the above information changes or an ownership interest is acquired in an additional business Applicant Signature Signature of parent/gua,djan (Youth Advisory Commission only): c Address Misrepresentations on this application will constitute just cause for removal of an appointee. If you fail to answer all the questions, Council may not consider your application. General Application January 2012 Page 3 of 8 k &to k_ � ® I � - W%.iin ._ CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa S2240-1826 (3 19) 356 -5000 (3 19) 356 -5009 FAX www.icgov.org Special Formal / Executive Session 5:30 PM — separate agenda posted City Council Work Session Agenda March 6, 2012 following 5:30 PM Special Formal Meeting City Hall - Emma J. Harvat Hall 410 E Washington Street ■ Council Appointments ■ Planning & Zoning Items ■ Agenda Items ■ Payday Lending Regulation Discussion [IP # 4] ■ Information Packet Discussion [March 2] ■ Council Time ■ Items for Joint Meeting [IP # 5] ■ Pending Work Session Topics [IP # 6] ■ Meeting Schedule ■ Upcoming Community Events /Council Invitations � r DATE: 2/14/2012 Originally distributed as IP10 in 2/16 Info Packet CITY O F IOWA CITY MEMORANDUM 1P4 TO: CITY COUNCIL FROM: SUSAN DULEK, ASST. CITY ATTORNEY RE: PAYDAY LENDING RESTRICTIONS At the City Council meeting on January 24, representatives of the Iowa Citizens for Community Improvement requested that the City restrict the "proliferation of payday lending institutions in Iowa City." The City Attorney has asked that I provide you with a brief overview of a city's authority with respect to these businesses. Chapter 533D of the Iowa Code governs what is usually referred to as payday lending. The term used in state law is "delayed deposit services business" and is defined as a person /business that for a fee does either of the following: 1. Accepts a check dated subsequent to the date it was written; 2. Accepts a check dated on the date it was written and holds the check for a period of time prior to deposit or presentment pursuant to an agreement with, or any representation made to, the maker of the check whether express or implied. The term payday loan reflects that the transaction described above is often a short term loan that comes due on payday. By way of a simple illustration, a person is paid on the 1" and the 15th day of the month. On the 6th day of the month, the person goes to a delayed deposit services business and writes a check dated the 15th day of the month for $100 and pays a fee of $5. The business provides the person with $100 in cash. The business does not clear the $100 check until the 15th day of the month. Hence, it is a loan payable on payday. State law requires this type of business to obtain a license from the state in order to operate. State law also governs the fees (e.g., interest) that may be charged as well as the maximum amount of the loan, the number of loans to a particular person, and the term of the loan. Thus, the City does not have the home rule authority to regulate either the nature of the business or the rate of interest. In terms of regulating payday lending, municipalities are limited to restricting these businesses by means of zoning. If Council finds health, safety, and /or welfare issues with respect to their number, location, or density, the City could impose zoning restrictions, such as a minimum spacing requirements adopted for liquor establishments. Cc: Eleanor M. Dilkes, City Attorney Thomas M. Markus, City Manager Geoff Fruin, Assistant to City Manager Marian K. Karr, City Clerk To: Thor Johnson (tjohnson @ci.coralville.ia.us); colvin.kim @iccsd.k12.ia.us; dschares @cca.k12.ia.us; Kelly Hayworth; Irobertson @cca.k12.ia.us; Marian Karr; murley.stephen @iccsd.k12.ia.us; rdemuth @tiffin - iowa.org; Ryan Heiar; Tom Markus; tmulcahey@ci.north-liberty.ia.us Cc: cityhills @netins.net; lonetreecity @iowatelecom.net; swisher2 @south slope. net; uhclerk @yahoo.com; Cassandra .lippincott @solon - iowa.com; president @uiowa.edu Subject: Agenda items for 3/21 Joint Meeting The next joint meeting of area cities and school districts will be held March 21, 2012 at 4:30 P.M. in Room A of the Iowa City Public Library. Please send me agenda items by noon March 12, 2012, so the agenda can be prepared and distributed on March 15. In accordance with the group directive entities receiving this e-mail include Coralville, Iowa City, North Liberty, Tiffin, Hills, Lone Tree, Swisher, University Heights, Solon, University of Iowa President, and the Iowa City Community School District and the Clear Creek Amana Community School District. Please let me know if any other entities need to be invited. If you have any questions or concerns please contact me at Marian - Karr @iowa- city.org ✓Ytwdcm 9{. 3Can, "e City Clerk City of Iowa City 319 - 356 -5041 (Phone) 319 - 356 -5497 (FAX) Population 67,862 im I r i � P OTC I "W�A I �,_ =25 ` EMS Ift I -+Wft_ Aj1_ -M40W. CITY OF IOWA CITY PENDING CITY COUNCIL WORK SESSION TOPICS February 29, 2012 March 6, 2012 1. Discussion Pertaining to a Citizen Request for Pay Day Lending Regulations Pendinst Topics to be Scheduled 1. Discussion of the Request to Rename Broadway Street 2. Follow -up Presentation on the Disposition or Relocation of Public Housing Units 3. Continuation of the Discussion to Consider Consolidation or Structural Changes to City Boards and Commissions 4. Discuss Potential Revisions to the Sidewalk Snow Clearing Ordinance 5. Presentation Recapping the Iowa City Farmer's Market Strategic Planning Effort February 27, 2012 Johnson County Board of Supervisors 913 South Dubuque Street Suite 201 Iowa City, Iowa 52240 -4207 Dear members of the Johnson County Board of Supervisors, �r 1 -- ®� IP7 „�t wlll� CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 -1826 (3 19) 356 -5000 (319) 356 -5009 FAX www.icgov.org Thank you for your correspondence dated February 16, 2012 regarding the planning of the new animal control facility. FEMA deadlines have imposed a decision making timeline that is less than ideal; we appreciate your patience and input in this matter. We will certainly work to accommodate any changes to this timeline that will not jeopardize commitments from FEMA. We sincerely hope that the Board will be involved in the planning of the new facility. While some decisions regarding the location and general concepts for the facility have moved forward out of necessity, these have been driven by external factors and were in no way meant to remove local jurisdictions from the process. To the contrary, they have been intended to provide a framework within which to solicit neighboring communities' input. Please appreciate the complexities of this process and the catch -22 they create: FEMA funding cannot be secured without phase I plans and site recommendations; site recommendations depend on size estimates and the number of participating jurisdictions; proposals to other jurisdictions cannot be made without general cost estimates; and each jurisdiction's cost estimate depends on secured FEMA funding. Because some of these decisions moved forward before the service area of the facility was determined, Iowa City is providing the land for the new facility and all of the architectural services to date without including these costs in proposals made to neighboring communities. We regret that our invitation to the January 25 presentation did not include a personalized acknowledgment of your response dated October 27, 2011. We received very few responses to Chief Hargadine's initial letter and were very appreciative that the Board was one of the entities that chose to reply. With little information to gauge the interest of neighboring communities, the decision was made to address all of the affected jurisdictions simultaneously. It was not intended that this invitation would fail to indicate our appreciation for your timely response. In June of 2010, a new 28E animal services contract was submitted to Mr. Chappell for consideration. In an email dated June 10, 2010, Mr. Chappell noted the receipt of this proposal and requested additional billing information. This information was not adequately provided to the County and further negotiation stalled. This may have been an indication of the operational concerns that the Board expressed in the letter dated February 16, 2012. In response to the three specific concerns outlined in the Board's February 16 letter: We fully appreciate your concerns regarding billing and data reporting practices. We look forward to developing with the County a process that satisfies the Board's need for accurate and timely information. The City has verified the data reported to date and hope to continue to provide information with which the County is comfortable. While your comments regarding the timeline of the Friends of the Animal Shelter Foundation capital campaign are well- received, this is the product of the constraints placed on the City by FEMA deadlines. FACF is confident it can raise substantial funds for this project; however, plans must be submitted to FEMA before the exact fundraising total will be known. It would be February 27, 2012 Page 2 irresponsible of the City to commit to funding a facility sized to meet the needs of the entire County without commitments to share in the cost of construction or operations. While it may be logical to have final fundraising numbers and then seek input from other communities, in this case we simply do not have that luxury. As you indicate, the County's capital contribution will likely be substantially lower than the maximum investment presented, however, there is some risk involved in not having exact fundraising totals. It is the City's position that this risk should be shared by participating communities, rather than all of the risks involved in a countywide operation falling entirely on the City. All participating jurisdictions will benefit from the capital campaign proportionally, based on shelter use. We expect that a proposal by the County would have some language indicating a minimum FACF contribution. We agree with the County's practice of billing its animal services contract to the rural fund. While this may be a substantial cost to rural taxpayers, it seems logical that rural taxpayers would shoulder the cost of animal services originating in unincorporated areas and animals in incorporated cities would be the fiscal responsibility of their respective local government. It is certainly not our desire that our neighbors are moved to make hasty fiscal decisions; truncated timelines are simply a reality of this process. Balancing the need to present plans that are sufficient to maintain FEMA commitments with the desire to avoid designing the facility without more input from our neighbors has been exceedingly difficult. I look forward to speaking with you directly on this topic at an upcoming Board meeting. Please respond with potential times and dates when I can accompany relevant City staff to continue this conversation in person. Regards, CJ Tom Markus City Manager City of Iowa City CC: City Council Geoff Fruin, Assistant to the City Manager Eleanor Dilkes, City Attorney Marian Karr, City Clerk Department Heads z Marian Karr From: Andy Johnson <ajohnson @co.johnson.ia.us> Sent: Thursday, February 16, 2012 2:10 PM To: Marian Karr Cc: Tom Markus Subject; Letter to the Council Attachments: 2 -16 -12 Letter to Iowa City.pdf Marian, Attached is a letter to the Council that the Board approved this morning. I will drop off the hard copy this afternoon. Thanks. Andy Johnson Executive Assistant Johnson County Board of Supervisors 913 S. Dubuque Street, Suite 201 Iowa City, Iowa 52240 -4207 Phone: 319 - 356 -6000 Fax: 319- 356 -6036 Email: ajohnson(cDco.iohnson.ia.us February 16, 2012 BOARD OF SUPERVISORS Rod Sullivan, Chairperson Janelle Rettig Pat Harney Sally Stutsman Terrence Neuzil Iowa City City Council 410 East Washington Street Iowa City, Iowa 52240 Dear members of the Iowa City Council, The Board of Supervisors understands that you will be discussing the plans of the new animal shelter as well as the status of discussions with the neighboring jurisdictions about our possible participation in the new shelter. Unfortunately, the respective bodies are discussing this matter during regular business meetings without representatives of the other parties present. The Board is concerned that you will be moving forward without having input from the other entities. We are well aware of the fact that the former animal shelter was inadequate to serve the needs of our area. We also understand that the charges that we were paying in the past were insufficient to cover the costs of the animals being sheltered. The current contract provides that the County will pay $100 for each animal sheltered that is attributable to the unincorporated areas of Johnson County. Over a year ago, we were told that a new contract was going to be submitted for our consideration but nothing was ever received. The former animal shelter was flooded in June, 2008. Since that time, the City has worked with FEMA, has chosen a location, developed a space analysis and estimated the cost for a new 16,000 square foot structure. To our knowledge, area jurisdictions were not asked to participate in the process. Last fall Chief Hargadine sent a letter to Sheriff Pulkrabek outlining the City's proposal that jurisdictions wishing to utilize the shelter's services be required to pay a proportionate share of the construction costs of the new shelter as well as a proportionate share of the annual costs of operation. For the County, the proposal is a contribution of $511,903 toward construction and an annual operational contribution of $132,077. On October 27, 2011, the Board sent a response to Chief Hargadine and copied in the city managers /clerks of all involved jurisdictions. The Board's position was that it would not agree to the terms of the Chief's proposal but we were willing to renegotiate the existing contract to more adequately compensate the City for the Animal Shelter's services. There was no response to our letter. Instead, a presentation was made at the MPOJC meeting on January 25, 2012 which set out the same proposal as that provided in Chief Hargadine's letter. Entities were told that it was offered on a "take it or leave it" basis. 913 SOUTH DUBUQUE STREET, SUITE 201 ♦ IOWA CITY, IOWA 52240 -4207 ♦ PHONE: (319) 356 -6000 ♦ FAX: (319) 356 -6036 Iowa City City Council February 16, 2012 ' Page 2 If there is, in fact, no room for negotiation, then the County is not interested in participating and the following information is irrelevant. If, however, the Council is inclined to be more flexible, the Board of Supervisors would like to make sure the Council is aware of the following points: 1. The Board has long- standing concerns regarding the management of the shelter and, in particular, the record keeping regarding County animals. Billing has been sporadic and records have been inadequate. Some invoices have been for services rendered over a year before and provide no means of verification that the animal should be billed to the County. While Director Goodman has assured us that steps are being taken to address these concerns, the records provided to date have not been sufficient to allay these concerns. We will want more convincing evidence that operational issues have been addressed. 2. The Friends of the Animal Shelter Foundation has committed to raising funds that would be used toward the construction of the new shelter. Local jurisdictions have been assured that those contributions will lower the investments that they are being asked to commit. The Board feels that this strategy is flawed and will not result in a successful capital campaign. We anticipate that local donors will not feel inclined to donate if area governments have already committed to covering the full cost of construction. Rather, we believe it would be a wiser use of public funds, and a more successful fundraising strategy, to commit to a scaled back shelter and allow donors to contribute toward some of the "extras ", such as the training room or larger animal spaces, etc. If a contribution to capital is included in an agreement with the City, it would have to be substantially lower than the amount previously requested. 3. The costs of animal sheltering services are now taxed for in the County's rural fund. This tax is only paid by rural residents. The Board believes that this is the correct approach so that city residents are not double -taxed for the same service. However, it also means that there are approximately 16,000 taxpayers paying the full cost of the County's portion of the service. The proposed figure for the County's contribution to operational costs alone, not including over half a million dollars for capital costs, represents a 43% increase in what the County has been budgeting for the last several years for animal services. The Board would want to find a way to structure an agreement so that increases would be phased in over a period of time. It is unfortunate that this matter has progressed to the point where the City is facing deadlines and has to ask neighboring jurisdiction to make hasty fiscal decisions. Since the City has proceeded without County input to this point, the Board would prefer to see the City build its shelter with the understanding that there is a potential for additional revenue from other jurisdictions. The respective entities can then negotiate the cost for services rendered. In order to comply with the deadline set by the City, the Board has requested a meeting with representatives authorized to negotiate on the City's behalf. We look forward to receiving a response to this request. Yours truly, Rod Sullivan Chairperson City of University Heights February 23, 2012 Mr. Tom Markus, City Manager 410 E. Washington Street Iowa City, IA 52240 Dear Tom, IP8 The University Heights city council has decided to opt out of the current proposal for the animal shelter. Sincerely, Louise From, Mayor City of University Heights M to 123 N DeVoe Street, P.O. Box 337, Lone Tree, Iowa 52755 Phone: 319-629-4615 FAX: 319-629-4285 January 27, 2012 Capt. Richard D. Wyss Iowa City Police Department 410 E. Washington Street Iowa City, IA 52240 -1826 Dear Capt. Wyss: This letter is to inform you that the Lone Tree City Council has reviewed your request for funding of the proposed Iowa City Animal Shelter. They do not feel that the City of Lone Tree is in a financial position to contribute the amount of monies requested for a facility that is not being used by us. They are unsure of where you obtained the figures for animals received from the City of Lone Tree as no one can recall authorizing the transporting of any animals to the Iowa City facility. With constant demands for increased and improved services within our own small community, our budget is being stretched to the maximum. Therefore, the City of Lone Tree will not enter into an agreement for the construction or yearly operating costs of such an expensive facility in Iowa City. Respectfully, Merry Thomae City Clerk City of Lone Tree From: Tom Markus Sent: Wednesday, February 29, 2012 8:02 AM To: Geoff Fruin; Adam Bentley; Eleanor M. Dilkes; Sam Hargadine; Rick Wyss; Jim Steffen; Simon Andrew; Marian Karr Subject: FW: Animal Shelter Participation Letter Attachments: Animal Shelter Participation Letter.docx From: Kelly Hayworth [ mailto :khayworth @ci.coralville.ia.us] Sent: Wednesday, February 29, 2012 7:44 AM To: Tom Markus Cc: Jim Fausett; Andy Johnson; Ryan Heiar Subject: FW: Animal Shelter Participation Letter Attached please find a copy of a letter outlining our commitment to the Iowa City Animal Shelter Facility. We appreciate your willingness to work with us. As we move forward, we look to work with you on the successful completion of this project. Please let me know if you have any questions. Kelly (original in the mail) February 29, 2012 Mr. Tom Markus City Manager City of Iowa City 410 East Washington St. Iowa City, IA 52240 Dear Tom: Thank you for your recent communication regarding the new Iowa City Animal Shelter. We appreciate your efforts to create and operate a facility that can be used by multiple jurisdictions in Johnson County. Mayor Fausett, the City Council, several staff members, and I have discussed the proposal for the new shelter and are interested in pursuing it further. We would like to participate based on the assumption that the Friends of the Animal Center Foundation will raise a minimum of $1 million and our capital contribution will be no more than $163,306 regardless of the level of participation of other entities; we also respectfully request that any benefit of reduced costs be shared proportionately among those participating. Our interest is also based on the proposed operating cost share of $68,519. We have appreciated the Shelter's efforts to accommodate the interests of various governments and organizations while working to control costs; we would ask that the existing operational policies be reviewed as a part of our renewed partnership. We look forward to working with you and your staff as this project moves forward and congratulate you on reaching this milestone in your flood recovery. Sincerely, Kelly Hayworth City Administrator r -. ®der, CITY OF IOWA CITY IP11 MEMORANDUM �41 �qk Date: February 29, 2012 To: Tom Markus, City Manager From: Adam Bentley, Administrative Assistant to the City Manager Re: Review Access to City Services Introduction: The City Council, as a part of the immigration and building safe communities' initiative, has directed staff to review current practices with regard to access to City services. Examples of such access could include but are not limited to advertising in various languages, determining staff fluency in various languages, signage, and correspondence. Background: In December 2011, the City Manager directed staff to provide an overview of how stakeholders, particularly minority populations, accessed services offered in the various departments. Staff was also asked to provide recommendations to the City Manager on how to better improve access to services. The following information provides an overview of the response given by departments within city government. Transportation Services /Parking Transit has many ways with which service information is accessed. This is done through multiple websites, brochures on the buses, telephone, and through communications with various staff. Transit has gone through a process to create a Title VI plan that includes a section on Limited English Proficiency (LEP). Through this process, Transit has begun to offer information in multiple languages. Transit worked with the University of Iowa International Programs to determine the most useful translations to develop information. This collaboration resulted in Spanish, Chinese, and Korean information being developed. Transit has placed general information in these languages on the Transit website and is currently putting this information into a brochure form to have available on buses. Transit also utilizes the language line through the City's account. While this has not been a highly used service, we have it available for our customers. Parking services can be accessed through many different avenues as well. Information is distributed via the website, telephone, point of sale communications, signage, and print media. Information in non - English languages for parking operations has not evolved as quickly as parking currently only offers the language line as a way to access information about parking services. Housing and Inspection Services / Housing Authority The Housing and Inspection Services Department and Housing Authority utilize the Language Line when working with customers or citizens that do not speak English. Staff has also utilized contacts within the City and University to assist with communication in specific languages such as Spanish and Arabic. February 29, 2012 Page 2 Planning and Community Development Community Development advertises the Housing Rehabilitation Program in Spanish on the website and also provides print material such as applications and information sheets in the office in Spanish. Community Development also advertises CITY STEPS meetings in Spanish and Arabic, depending on the location and topic of the meeting. Interpreters are hired for meetings in neighborhoods where English is not the primary language. Community Development also subscribes to the Language Line Service and advertises the Service in the front office of the Planning Department, along with the offices of the Housing Rehabilitation Program and the Community Development Coordinator. In addition, two Community Development staff members speak Spanish and they are used when needed. Audio tapes have also been provided to those who have vision impairments. Library The Iowa City Public Library uses a variety of methods to encourage access by people who do not speak English as their primary language. Library cards are available to all Iowa City residents and do not require a government issued ID to obtain a card. Basic library card brochures and applications are available in Spanish and the library has advertised during library card campaigns in local Spanish language newspapers. The Library has a variety of materials including databases, a significant collection of bi- lingual books in the Children's Room, and other collections in Spanish, Korean and Chinese. The Library has purchased materials for the Pheasant Ridge outreach collection in Arabic at the request of Neighborhood Center staff. Select Library staff members are able to provide basic verbal communication in Spanish through a basic Spanish course offered at the Library. The class was tailored to library specific needs and attended by ten staff members. In the past the Library has partnered with the Horace Mann Family Resource Center to present programming at Forest View and with Friends of the Immigrants to offer basic computer instruction in our computer lab. Finance The Finance Department utilizes only the Language Line for use of an interpreter when needed. Finance does have staff with limited abilities to speak Spanish. It has been noted that there has been limited need beyond the use of the Language Line. Human Resources Human Resources utilize only the Language Line for use of an interpreter when needed. It has been noted that there has been limited need beyond the use of the Language Line. City Clerk's Office The City Clerk's Office utilizes the Language Line for use of an interpreter when needed. The City Clerk's Office has suggested to those with limited ability to read, write, and speak in English to utilize the University of Iowa's International Office to translate documents that require the services of a notary. The Senior Center The Senior Center utilizes the Language Line for use of an interpreter when needed. It has been noted that there has been limited need beyond the use of the Language Line. February 29, 2012 Page 3 Police Department The Department has established an EEO Plan as part of Federal Grant requirements. This plan includes continued communications with groups and organizations to recruit minority or underrepresented populations. During the most recent Federal grant compliance review using formulas provided by the U.S. Department of Justice, it was determined that the current composition of sworn personnel within the department does not demonstrate underutilization of minority populations when compared to the community at large. While the number of sworn patrol officer in the female category is well below the available workforce percentage (6 %) the Commission on Accreditation for Law Enforcement (CALEA) suggests a realistic percentage of sworn female personnel are in the 10 to 12 percent range. The Department routinely interacts with persons for which English is a second language; with the predominate percentage of this population speaking Spanish as their primary language. The Department currently has one officer who is fluent in Spanish, and teaches Spanish at Kirkwood Community College. Additionally; the Department has established a program where it will pay for books and tuition for officers wanting to take a foreign language class. Currently, two officers have taken advantage of this program. One of the officers has completed two years of college level Spanish at Kirkwood and is considering continuation of classwork at the University of Iowa. The second officer is completing their 15t semester of college level Spanish at Kirkwood. The Department currently has a listing of foreign language interpreters which are available to the Department as need arises. This includes sign - language interpreters. There is draft Standard Operating Guideline (SOG) pertaining to the accessing of both foreign language and hearing impaired interpreters. Some of the forms that are routinely used by the Department i.e. domestic abuse forms are available in Spanish and English. The expansion of the available bi- lingual forms should be considered as necessary. The Department tracks the demographic information of all traffic stops initiated by officers. The information is reviewed annually as a whole and by an officer. The Department routinely provides training in Inter /Cross Cultural Issues including annual training on Biased Based Policing. Additionally Cultural issues are regularly scheduled in the annual Multi Agency Training Session (MATS). Some of the topics from past MATS training have included, interactions with persons with disabilities, interacting with persons with mental health issues, immigration and customs issues. The Department's Community Relations / Crime Prevention Officer are involved with several groups / organizations which interact with minority populations on a regular basis. This includes the School Attendance Task Force and providing gang prevention training in the schools Fire Department The Department relies on individual department staff to assist with Spanish speaking citizens. The Field Guide for EMS provides key emergency phrases to assist those who do not speak English. The Fire Department has relied on the Police Department and Community Service Officers to assist in translation opportunities when the need arises. Parks and Recreation Department The Parks and Recreation Department utilize only the Language Line for use of an interpreter when needed. It has been noted that there has been limited need beyond the use of the Language Line. Public Works /Engineering The Public Works /Engineering Department utilizes only the Language Line for use of an interpreter when needed. It has been noted that there has been limited need beyond the use of the Language Line. February 29, 2012 Page 4 City Attorney The City Attorney's Office utilizes only the Language Line for use of an interpreter when needed. It has been noted that there has been limited need beyond the use of the Language Line. Airport The Airport utilizes only the Language Line for use of an interpreter when needed. It has been noted that there has been limited need beyond the use of the Language Line. FAA regulations require patrons who would normally utilize the airport be fluent in English. Discussion of Solutions: Accessing City services often requires the need to properly communicate between the citizen being served and the staff member providing assistance. Specific trends are seen organizationally which highlight how the City could enhance access. The following are consistencies with access across the organization: 1. The general approach to access city services has been decentralized and based on the specific services rendered by the individual department. 2. The recognized need for document /verbal translation is minimal across the organization. 3. Staff's has limited knowledge with the interpretation options available. 4. Staff has limited multi - language capabilities beyond the use of technology. 5. Language Line is the preferred method of communication when interpretation needs arise. It is important to note that staff has indicated that there is a limited need for interpretation services be they written, verbal, or otherwise. Staff will work internally to ensure proper training and understanding of the resources available to assist with enhancing access to city services. CITY OF IOWA CITY 'x'12 z--�tgw;-QmT-%MEMORANDUM- Date: February 24, 2012 To: City Manager From: Kristopher Ackerson, Assistant Transportation Planner Dave Panos, Senior Civil Engineer Re: Update on Washington Street Two -Way Project This memorandum provides an update on the status of the project to revert Washington Street from one -way to two -way traffic. No action is required for this item. Background The two -block segment of Washington Street between Clinton and Linn Streets was converted to one -way as part of the Iowa City urban renewal program in 1976. Most one -way streets are long corridors paired with another traveling the opposite direction — this allows traffic to flow more quickly in each direction to reduce congestion. Unlike the Dodge /Governor and Market/Jefferson Street pairs, Washington Street is the only stand -alone one -way street in Iowa City. Based on input from downtown business owners, as well as public input obtained during the planning process for the Metro Bicycle Master Plan, the City Council directed staff to return Washington Street to two -way traffic (see enclosed map). The benefits of this project include: • Ease of understanding the downtown street circulation system. • Likely modest increase in traffic volumes in front of Washington Street businesses. • Improved emergency vehicle access and response times, according to Iowa City Police and Fire departments. • Ease of directing motorists to parking structures. • Enhanced bicycle access (westbound) to downtown and west campus. • Pedestrian safety — slower moving traffic at intersections. Project Schedule Construction is anticipated to last approximately two weeks beginning March 9 -12 and be complete by March 30. If weather does not delay the project, the timing will coincide with spring break to minimize disruption of access to downtown businesses. During construction, the north travel lane and parking on Washington Street will be temporarily closed between Dubuque and Clinton Streets, and the south lane and parking will be temporarily closed between Dubuque and Linn Streets. Conclusion Contact us with questions regarding this project and schedule at 356 -5145 for Dave Panos and 356- 5247 for Kris Ackerson, or by email at Dave- Panos(a�Iowa- City.org and Kristopher-Ackerson(a-) lowa- City.org. CC: Jeff Davidson, Planning Sam Hargadine, Police Roger Jenson, Fire Ron Knoche, Engineering Chris O'Brien, Transportation Services 02/21/2012 10:28 3193350202 UIEMPLOMENT PAGE 02 � r , & 0��l10VP- IP13 ,w11 ®�a1 CITY OF IOWA CITY 410 East Washington 5trcct Iowa City, Iowa 52240 -1826 (319) 356 -5000 (319) 356 -5009 FAX www.1cgov,org February 17, 2012 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Mechanic II — Equipment Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Mechanic II - Equipment. Rey Cardenas IOWA CITY CIVIL SERVICE COMMISSION aa��a Lyr W. Dickerson, Chair �,® CITY OF IOWA CITY IP14 MEMORANDUM —"%due. Date: February 27, 2012 To: Mayor and City Council From: Marian K. Karr, City Clerk o � Re: Delivery of Council Packets and Offer of City Equipment Introduction: In an effort to increase the convenience of delivering and viewing Council packet information, be more environmentally - friendly in the use of paper, and reduce printing costs, Council agreed to receive packets through electronic means only. History /Background: At the Orientation work session on November 29, 2011 Council directed staff to report on advantages /disadvantages of offering City equipment for Council use. A staff committee (Gary Cohn, Michael Harapat, Adam Bentley, Simon Andrew, Marian Karr & Eleanor Dilkes) addressed different options to supply Council Members with the means by which to view electronic packets. Recently several improvements were made in the packet offered electronically on the City website including: New, one PDF- format Bookmarks Separate schedule and agenda Better readability for color documents The attached information sheet outlines the relative benefits of City -owned equipment compared to the reimbursement of the expense of purchasing privately -owned hardware. Printing costs for Council packets for calendar year 2011 was $3,871. Each iPad would be approximately $600 per unit, including software additions. By eliminating the hard copy Council packets the actual savings would increase depending on the option selected by Council Members outlined below. Next Steps: Hard copy packets be discontinued as of June 1, 2012. Individual Council Members select from the options below to access their electronic packets: 1. Use a City owned iPad for Council use. 2. Use his /her own equipment. a. The Council can amend the present resolution to include reimbursement for the expense of purchasing equipment. UISG representatives would be provided an iPad for use during Council meetings if requested. Cc: Tom Markus, City Manager Staff Committee Members Attachment: City Owned Equipment versus Privately Owned February 27, 2012 Page 2 City -Owned Equipment versus Privately Owned CITY -OWNED EQUIPMENT: Advantages • Standard equipment and software programs • Transferability for other City uses • Technical support, and additional software would all be provided • City loss reserve fund applies for lost /damaged hardware Disadvantages • Possibly necessitate Council Members carrying two pieces of equipment (City vs. personal uses) • Restriction of adding personal applications PRIVATELY -OWNED EQUIPMENT: Advantages • Council Members may use for personal business (only carry one piece of hardware) Disadvantages • Differing equipment and software programs • Technical support would not be available for private equipment • City is not responsible for lost/damaged hardware ** From Employee Handbook 6e, City Owned Computers and Phones: City computers and phones are provided for use by the employee and are the property of the City. Such property is subject to recall by the City at any time. Employees have no right to privacy in information maintained on a City owned computer, the City computer system, City - provided /funded cell phone or other electronic communications device, or the City phone system, whether or not the employee considers such information personal. ** From Employee Handbook 1 le, Use of Public Propert y: No City employee shall request, use, or permit the use of any publicly -owned property, vehicle, equipment, labor, service or supplies (new, surplus, scrap or obsolete) for the personal convenience or advantage of the employee or any other person, except for that use which is generally available to the public. No City -owned property may be removed from the worksite except for that purpose of conducting City business. r _ �z,z. -64 CITY OF IOWA CITY IP15 �l MEMORANDUM Date: March 1, 2012 To: Mayor and City Council From: Marian K, Karr, City Clerk Re: Yemini Visitors The City has been contacted by the Council of International Visitors regarding a delegation of Yemeni visitors attending the April 3 Council meeting. They are also inquiring about meeting with one or two Council Members prior to the meeting. I have explained that our work session begins at 5:30, and the formal starts at 7:00. Attached is the information I have on the visit to date. Please take a look at your calendars for April 3 and let me know if you are available to meet one -on -one with the visitors. civic Council for International Visitors Iowa Cities February 23, 2012 Marian Karr 410 E Washington Street Iowa City, Iowa 52240 Ph. 319.356.5043 Dear Ms. Karr, COUNCIL FOR INTERNATIONAL VISITORS TO IOWA CITIES 1111 University Capitol Centre Iowa City, Iowa 52242 -5500 (319) 335 -0351 FAX 335 -2021 In cooperation with the Department of State, the Council for International Visitors to Iowa Cities will be hosting a group of 6 -8 Yemeni visitors who are interested in learning about the relationship between local and national governments. As part of this program, we are interested in arranging a meeting between members of our City Council and these visitors on to discuss the functions and responsibilities of the local government. As the Yemeni delegation will be here from March 31St- April 4th, we were planning on organizing this event on Tuesday, April 3`d a few hours before the City Council meeting. We would like to have one City Council member sit down with two Yemeni visitors. We intend to arrange these informal meetings within the few hours before the City Council meeting. We have not received the bios of these visitors from the State Department, so we are unsure whether they will be proficient in English. If not, the State Department will send an English Language Officer (ELO) who will assist in translation in these meetings with the Council members. Afterwards, the visitors will attend the City Council meeting. We will send the participant bios to you as soon as they have been received. Thank you for your assistance and we look forward to working with you! Regards, Brandon Jennings r r CITY OF IOWA CITY IP16 ll i i XQ 7XI MEMORANDUM Date: February 27, 2012 To: Mayor and City Council v From: Marian K. Karr, City Clerk Re: KXIC Radio Show At your February 21 work session meeting the Council Members agreed to the following schedule: February 29 - Dickens March 7 - Mims March 14 - Hayek March 21 — Dobyns March 28 - Payne April 4 - Throgmorton April 11- Champion U:radioshowappts.doc r , -4 CITY OF IOWA CITY - ,`" IP17 - -.���a MEMORANDUM Date: February 28, 2012 To: City Council From: Sara Greenwood Hektoen, Assistant City Attorney Re: RESOLUTION AUTHORIZING CONVEYANCE OF LAND EAST OF STURGIS CORNER DRIVE AND WEST OF THE IOWA RIVER, IOWA CITY, IOWA TO RAVI LODGING, INC. At your February 21, 2012 meeting, you approved Resolution 12 -76, authorizing the conveyance of 1.09 acres to Ravi Lodging, Inc. The purchase price was inadvertently omitted from the information provided to you. The purchase price for this parcel was established according to an appraisal, which valued the land at $11,000. In addition to this compensation, the City will retain a public access trail easement, a temporary construction easement to allow for the construction of this trail along the Iowa River, and a drainage and storm sewer easement. Marian Karr IP18 From: Tom Markus Sent: Saturday, February 18, 2012 8:45 AM To: Marian Karr Cc: Geoff Fruin; Adam Bentley Subject: Fwd: College Green. For info pack. Thanks Tom Sent from my iPhone Begin forwarded message: From: Mauro Heck <maurojheck@ ahoo.com> Date: February 18, 2012 8:23:46 AM CST To: "Tom- Markusgiowa- city.org" <Tom- Markuscr�,iowa-city.org >, "mike-morangiowa- cit .or " <mike- morangiowa- city.org> Subject: College Green. Reply -To: Mauro Heck <maurojheck@ ahoo.com> http: / /iowacity patch.com /articles/ occupy -iowa- city - decides - not -to- appeal - permit- den ial #photo- 9133718 Tom and Mike, You might have seen this article by now, but in case you haven't, it let's us state what the official position of Occupy Iowa City is. The cause will continue, just not with a base at College Green. For my part, ( and I can only speak for myself) I want to thank you for all the time and effort that you and many other people put into dealing with this issue. I would like to also apologize for any uncivil language that I or any of the other Occupy member might have used in this process. I think the manner in which you represented the City was at all times honorable and professional. I thank you for your great patience and all the service that you continue to offer to this great town of ours. If there is anything else I can do to help in the process of cleaning the park, please let me or any of the other Occupy members know. If you believe there would be room for a group of us help in volunteering to restore the park to it's original state, please let me know for I would like to organize and coordinate such a brigade. Sincerely, Mauro Heck Mauro Jose Heck - Photographer 1 Joyfield Lane Iowa City, Iowa 52245 (319) 337 -6324 Marian Karr From: Tom Markus Sent: Thursday, February 23, 2012 10:22 AM To: Marian Karr Cc: Geoff Fruin; Adam Bentley Subject: FW: Chamber in the news: Guest editorial- Regional branding Attachments: Quellhorst Guest Opinion Regional Branding 2.22.12.docx Please add to info packet From: kmccann7 @gmail.com [mailto:kmccann7 @gmail.com] On Behalf Of Kelly McCann Sent: Thursday, February 23, 2012 9:17 AM To: Nancy Quellhorst Subject: Chamber in the news: Guest editorial- Regional branding IP79 _:1 Good morning, Chamber Board members. A guest opinion regarding regional branding written by Nancy Quellhorst will be featured in an upcoming edition of the Press - Citizen. It is attached for your review. Best, Kelly McCann Vice President of Communications Iowa City Area Chamber of Commerce 325 East Washington Street Iowa City, Iowa 52240 p. 319.337.9637 f. 319.338.9958 Actively fostering a better business environment through Advocacy, Connections & Education. www.iowacityarea.com / Aicareachamber There are sound reasons for supporting a regional brand. Attracting talented workers, burgeoning entrepreneurs, and companies with well - paying jobs begins with establishing an awareness that our area exists. When my husband accepted a job in Cedar Rapids, our family scoured the City of Five Seasons for the ideal neighborhood and home. There were eye- catching houses and affable people, scenic trails, specialty museums with impressive collections, world -class symphonic music, and even minor league sports teams. Then, on a whim, we explored Iowa City. I still remember the glance we shared as our realtor escorted us into downtown. We both knew immediately that Iowa City was going to be our new home. We were moving from Lawrence, Kansas, so we were exhilarated by the verve of another college town. We were accustomed to easily accessible urban amenities, a secure economy, and expecting the unexpected. We liked the notion of another academic community with tolerance for unconventionality, intellectual stimulation, and the vibrancy from thousands of new residents each September. Life was going to be good. Our family landed in the right place for us, but how many people see Iowa City when they interview in Cedar Rapids? Conversely, how many people who interview in Iowa City are aware of the option to enjoy a more urban environment, the largest collection of Grant Wood originals in the world or professional sports teams by living in Cedar Rapids? Or the sprawling, wooded neighborhoods of Swisher and Shueyville? Our combined communities each offer distinct appeal, much like neighborhoods nested within a large city. But how many innovators never even think of Iowa? We can change that by using common language to describe our region. How I would enjoy meeting someone on a plane or in a conference and answering the "whereareyoufrom" in only three words: Iowa's Creative Corridor. I happen to like the image the brand connotes, but the exact words matter less than the positive identification of a specific area. A recognizable brand alone will not be a panacea for the challenge of global competition. High performance regions invest in education and infrastructure and create a culture of innovation. Most importantly, they cooperate. The Corridor Business Alliance, thirteen economic development organizations throughout the region representing hundreds of board members, united to create a vital regional economy through creation and growth of business. A regional brand is among the first small steps to equip us well for the new global economy. The spirit of collaboration that accompanied the process may equip us even better. City of Iowa City - News & Headlines Back to News Releases Page 1 of 1 «« iBack t 1p20 News Releases Originally posted on Thursday, February 23, 2012 at 8:21:18 AM CITY INTRODUCES NEW "WATERWAYS REPORT" In 2011, local volunteers logged over 1,800 hours to assist the City of Iowa City with environmental clean -up projects on area creeks, wetlands, prairies, and the Iowa River. Because volunteer efforts have become so critically important in maintaining the health of local waterways, wetlands, and wildlife, the City's Public Works Department has issued the first in a series of reports designed to recognize stormwater volunteers, publicize upcoming events, and encourage new volunteers to join in. The first issue of the "Waterways Report," which will be produced two to three times per year, provides a photo - filled recap of some of the projects from 2011 and announces events currently scheduled for 2012. The report is attached, and can also be viewed on the City's website at www.icgov.orq /stormwater. For more information, contact Carol Sweeting, Public Information and Volunteer Coordinator for the City's Public Works Department, at 319.541.2385 or carol- sweeting(a)iowa- city.org, or visit our "City of Iowa City Stormwater Volunteer Opportunities" page on Facebook. Attached Documents: Waterways Report - February 2012 Originating Department: Public Works Contact Person: Carol Sweeting Contact Phone: (319) 541 -2385 Back to News Releases http: / /www.icgov.org/ default / apps /GEN/ news. asp ?newsID = 7716 &page =l &output =print 2/23/2012 Original letter item # 5g(11) of February 21 Agenda Marian Karr From: Tom Markus Sent: Tuesday, February 28, 2012 9:55 AM To: Marian Karr Cc: Eleanor M. Dilkes; Geoff Fruin; Adam Bentley; John Yapp; Rick Fosse Subject: FW: Iowa City unnamed streams Ok for the info packet From: John Yapp Sent: Tuesday, February 28, 2012 9:27 AM To: Tom Markus Cc: Geoff Fruin Subject: FW: Iowa City unnamed streams IP21 Tom: Rick F asked me to forward this to you for inclusion in an info packet. You had asked me to respond to this several weeks ago (I believe while you were in Washington DC). John Yapp From: John Yapp Sent: Wednesday, February 08, 2012 11:48 AM To: 'jessenger @usgs.gov' Subject: Iowa City unnamed streams Date: February 8, 2012 To: JA Messenger Re: Iowa City Unnamed streams Mr Messenger: Your email to Ross Wilburn regarding proposed names for unnamed streams (tributaries to Clear Creek) has been forwarded to me for a response. The City of Iowa City concurs with the proposed names, and with the rationale behind the proposed names. Thank you for providing the opportunity to comment. Please send me correspondence once these names are finalized /approved. John Yapp, Transportation Planner City of Iowa City of Iowa City John -Yapp @Iowa- City.org ******************************************************************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** * * * * * * * * * * * * * * * * * * * ** February 7, 2012 Mr. Ross Wilburn, Mayor Pro Tem Iowa City Council 410 E Washington Street Iowa City, Iowa 52240 council @iowa- city.org Dear Mr. Wilburn, On November 15, 2011, our office sent a request for recommendations on two proposals to name unnamed streams, Cardinal Creek and Cardinal Creek South Branch, for unnamed streams in Johnson County, Iowa. We have yet to receive a recommendation, but because local opinion is very important to the Board, we would like your opinion concerning the proposed name. We also ask that you share this request with the appropriate offices or members within your county. For your information the Iowa state names authority recommended approval of these two names. For more detailed information regarding these name issues, including links to online maps showing the location of the streams, please click on Review List 408 at the Board's website at: http: / /geonames.usgs.gov /domestic /quarterly list.htm In order for the Board to review all responses and vote on these issues in a timely manner, we ask that if possible you respond with an opinion by April 9, 2012. Please note that if no response is received, the Board will consider your opinion to be "neutral" and will make a decision that might affect the use of names in your area of interest. If you have any questions or need additional time to conduct your research, please do not hesitate to contact us. Thank you in advance for your assistance in this matter and we look forward to hearing from you. Sincerely, J. A. Messenger Geographic Names Researcher (573) 308 -3690 (messenger @usgs.gov For Lou Yost, Executive Secretary U.S. Board on Geographic Names 12201 Sunrise Valley Drive, MS 523 Reston, VA 20192 -0523 (703) 648 -4552 (703) 648 -4549 fax z IP22 MINUTES APPROVED CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE JANUARY 17, 2012 HELLING CONFERENCE ROOM, 8:00 A.M. Members Present: Matt Hayek, Susan Mims, Michelle Payne Staff Present: Wendy Ford, Jeff Davidson, Tom Markus, Geoff Fruin Others Present: Joe Raso w /ICAD; Mike Noonan, Gigi Wood, Tara Bannow RECOMMENDATIONS TO COUNCIL: Hayek moved to recommend to the City Council ICAD's request for increased funding as discussed. Payne seconded the motion. Motion carried 3 -0. CALL MEETING TO ORDER: The meeting was called to order by Jeff Davidson at 8:15 a.m. WELCOME AND INTRODUCTIONS: People in attendance introduced themselves. CONSIDER SELECTION OF COMMITTEE CHAIRPERSON: Davidson stated that the first order of duty for the committee was to select a chairperson. Hayek moved to nominate Susan Mims, Payne seconded. Motion carried 3 -0. CONSIDER APPROVAL OF THE MINUTES OF THE DECEMBER 2, 2011, ECONOMIC DEVELOPMENT COMMITTEE MEETING: Chairperson Mims asked if there were any changes to the December 2, 2011, Economic Development meeting minutes. Hayek moved to accept the December 2, 2011, meeting minutes as presented. Payne seconded the motion. Motion carried 3 -0. CONSIDER REQUEST FOR CAPITAL CAMPAIGN FUNDING FROM IOWA CITY AREA DEVELOPMENT GROUP: Joe Raso with ICAD spoke to Members regarding ICAD's request for capital campaign funds. He referred to his memo that was in the Members' packet for this meeting, giving some brief history of ICAD's relationship with the City. Raso continued, noting what is happening in the region. He highlighted a couple of items from his memo, noting for the Members some of the annual reports that ICAD prepares. Giving further explanation to the measures used in preparing these reports, Raso noted that Iowa City ranks high in many categories. With an emphasis on the tightening labor market, Raso noted that local employers are seeing a drop in the availability of skilled labor. Members asked questions of Raso regarding this information. He described the various ways that ICAD attempts to draw the needed workforce to the area. Working with the University of Iowa alumni and current students is just one way to increase interest in the area. Raso continued about why Iowa City should support ICAD's services. He spoke briefly about the local economy, noting that tourism, agriculture, the University, and interstate commerce are what make up the local economy. ICAD works with all of these entities to create a strong economy. Raso then turned to a draft of ICAD's 20 -year vision plan. He briefly outlined what ICAD has done in the past, and what they plan to do in the future, by creating this 20 -year plan. Raso continued, noting ICAD's budget goal and how their vision plan fits into the budget. The discussion then turned to the request for continued financial support from the City. Raso reminded Members that the City has been funding [CAD $100,000 annually for the past six years. He explained they are requesting that Iowa City maintain that annual funding amount for another five years and provide additional dollars over the course of the next 3 years of $100,000 to support the programming and unique entrepreneurial development efforts of the CoLab space downtown. Regarding the Co -Lab funding portion of their request, Raso explained ICAD's request of the City, noting a $50,000 request for the current fiscal year, and for the next two years, an additional $25,000 each year. This would take the City's commitment to ICAD from $500,000 over the next five years to a total of $600,000 over the next five years. As Raso noted again, these efforts help grow interstate commerce and help strengthen the local economy, of which the Co -lab project is an integral part. Hayek moved to recommend to the City Council (CAD's request for increased funding as discussed. Payne seconded the motion. Motion carried 3 -0. STAFF TIME: Davidson noted that staff is working with a new development team on the Moss Green project off 1 -80. Currently they are working on a Phase One plan. First, however, they need to do a traffic study for this area. Davidson further explained what the City's responsibility might be in this endeavor. Members concurred to assist with 25% of the cost of the traffic study, not to exceed $8,250. He then responded to Members' questions regarding the new direction for this project. Another issue that Davidson brought up was in regards to the `developers' roundtable' being formed to look at the various processes that must be gone through within the City. Markus noted that there are several areas such as this that are being reviewed currently. Davidson then noted that proposals will be coming in on the multi -use parking deck soon. COMMITTEE TIME: None. ADJOURNMENT: Payne moved to adjourn the meeting at 8:51 A.M. Hayek seconded the motion. Motion carried 3 -0. Council Economic Development Committee ATTENDANCE RECORD 2012 Key: X = Present O = Absent O/E = Absent/Excused TERM NAME EXP. Michelle 01/02/14 X Payne Matt 01/02/13 X Hayek Susan 01/02/13 X Mims Key: X = Present O = Absent O/E = Absent/Excused Park BeDcb Iowa City Parks and Recreation e- newsletter SprTDg_ No plans yet for what your kids will do during Spring Break? Sign them up for this year's Spring Break Camp, full of fun - filled activities for students in grades K -6. Camp participants will have the opportunity to develop their own fairy tale and superhero characters, work on art projects, learn about local professionals and their careers, explore nature, partake in team activities such as basketball and dodge ball, and enjoy field trips to the Coral Ridge Ice Arena and Indian Creek Nature Center. Camp will be held each day from March 12 -16 (register for just one day, a couple of days, or all five!), with supervision available from 7:30 a.m. to 5:30 p.m. Full details will be available the week of February 20. Registration begins March 1. For more info, visit www.icgov.org/pr or contact Joyce Carroll at 319.356.5100. March 2012 Insl�� Lifeguard gaining If you've always secretly wanted to be a lifeguard, here's your chance. Three training sessions are coming up! Page 2. Slog Food Maybe you've heard about Slow Food, but you're not exactly sure what it means. Our Farmers Mar- ket column explains. Pages 3 -4. Summer carp No, it's not too early to start think- ing about it! Find out what activi- ties are in store this year. Page 5. LIke as!_ Find us on Facebook under "Iowa City Parks and Recreation De- partment." Then, like us! From the Park Bench — Iowa City Parks and Recreation Department — March 2012, page 2 So ... you want to be a LIFEGUARD! Ever wonder if you have what it takes to become a certified professional lifeguard? Here's your chance to find out.Three lifeguard training courses are scheduled between now and April: February 29 - March 5 — March 21 - 25 — April I I - 15 Each course series provides candidates with the knowledge and skills necessary to prevent drowning and injuries and to recognize and respond quickly and effectively to aquatic emergencies. Cost is $130 for resi- dents and $160 for non - residents. Although you can be any age to enroll, you must be at least 15 years of age before the last scheduled review session. Because the training program requires strenuous physical activity, you are encouraged to check with your health care professional before participating. If you have a medical condition or disability that might prevent participation in the activities, or if you have questions about fully participating in the lifeguarding course, please contact Matthew Eckhardt, Aquatics Supervisor, at matthew- eckhardt @iowa - city.org or 319.887.61 17 to discuss before the course begins. The skills that will be covered in the course include: • Swim 300 yards continuously In this test, participants will use these strokes in the following order: • 100 yards of front crawl using rhythmic breathing and a stabilizing, propellant kick. Rhythmic breathing can be performed either by breathing to the side or to the front. • 100 yards of breaststroke using a pull, breath, kick and glide sequence. • 100 yards of either the front crawl or breaststroke, or a combination of these two strokes. • Brick retrieval • Swim 20 yards, submerge 7 -10 feet retrieve the brick, and return to start point in approximately minute 30 seconds ■ Tread two minutes • In this test, participants will have to tread without use of their arms. Hands should be placed in the armpits. From the Park Bench — Iowa City Parks and Recreation Department — March 2012, page 3 71, . 0 FOOd MOVOR)ODf _ from the Slow Food San Francisco website www.slowfoodsanfrancisco.com -u fifis to Our Mission Slow Food is an idea, a way of living, and a way of eating. It is a global, grassroots movement with thousands of members around the world that links the pleasure of food with a commitment to community and the environment. Good, Clean, and Fair 7]Aifs akoul (6e Good: 90wa Cif 'Farmers Varkei : The word "good" can mean a lot of things to a lot of people. For Slow Food, the idea of "good" means enjoying delicious food created with care from healthy plants and animals.The pleasures of good food can also help to build community and celebrate culture and regional diversity. Clean: When we talk about "clean" food, we are talking about nutritious food that is as good for the planet as it is for our bodies. It is grown and harvested with methods that have a positive impact on our local Our local ecosystems and promote biodiversity. Slow Food Fair: We believe that food is a universal right. Food that is fair should be chapter accessible to all, regardless of income, and produced by people who are treated with dignity and justly compensated for their labor. Local Slow Food chapters, : organized by volunteer leaders, carry out the Slow from the Kings River Life Magazine Food mission in their com- ; July 16, 2011 issue munities. Chapters offer : http: / /kingsriveriife.com educational events and ac- tivities to promote sustain- What is the Slow Food Movement? ability and biodiversity and : by Margaret Mendel connect farmers, cooks, ed- ucators, students and oth- ; The Slow Food Movement is an international movement that began ers who care about their in Italy in 1986 as an endeavor to keep a McDonald's from opening food and the environment. near the Spanish Steps in Rome. In that year a Slow Food Manifesto was signed by delegates from 15 countries in protest against big in- For information on the : ternational business interests.The Movement now has over 100,000 Slow Food Iowa City chap- members in 132 countries with hundreds of regional chapters around ter, contact Laura Dowd, the world. President, at 319.338.2010 or www.localfoodsconnec - The Slow Food Movement not only believes that our food should tion.org. ; be nutritious and good for our bodies; it should also be good for the continued on next page From the Park Bench — Iowa City Parks and Recreation Department — March 2012, Page 4 more from the Farmers Market Slow Food MOVOMODf continued from previous page planet.There is also a belief that what we eat needs to be grown and harvested with methods that have a positive impact on our local ecosystems and pro- mote biodiversity. The Slow Food Movement believes that healthy food is a universal right and should be accessible to all, regardless of income, and that the people who produce the food should be treated with dignity and justly compensated for their labor. teers to teach the interactive workshop, "Happy Eating:The Slow Food family approach to first solid foods & mealtimes" Slow Fish, another aspect of the Slow Food move- ment, addresses the issue of the depletion of our oceans and seas with attention focused on the peo- ple around the world who make their living from fishing. This year there are many events scheduled throughout the Slow Food communities, some of Our collective choices and actions ... as consumers, producers, chefs, writers, gardeners, teachers... can influence great change on how food is cultivated and produced, bringing good, clean and fair food This is all a pretty tall order and here are just a few of the ways that the movement has begun to address these goals. A collection of European coun- tries earlier this year held events called "Canteens for Change" to promote the important role schools play in changing the food culture of communities towards healthy and sustainable options and help- ing youthful populations in reconnecting with tradi- tions. Some of the important issues dealt with dur- ing these events were promoting healthy and fresh food options while increasing student's knowledge of the origin, production methods and the taste of food. Another aspect of the international movement is Slow Food Baby that began in the United Kingdom this past Mother's Day. It offered parents practical knowledge to help them prepare good food for small children with an emphasis on the importance for early health as well as expanding their children's future food choices. This program utilizes volun- to communities around the world. Slow Food International which include tasting workshops with renowned chefs, discussions and debates with leading experts in the area of artisanal fishing, and educational pro- grams for both the public and schools. Slow Food is a global movement. It has represen- tation in countries as far away as Romania, Ire- land, China, while at the same time there are or- ganized Slow Food activities in Fresno, California and Brooklyn, New York — and Iowa City! (See the sidebar on previous page.) By becoming a member of Slow Food you are able to get involved in local events that strengthen what is already being done to create a better food system in your community, while at the same time there is an opportunity to get involved with an international movement of like - minded people. You will be able to assist and sup- port sustainable food and learn how to become a more responsible consumer. To learn more, visit www.slowfood.com (interna- tional website) or www.slowfoodusa.org (USA site). From the Park Bench — Iowa City Parks and Recreation Department — March 2012, page 5 Time to start thinking about summer camp! If you're like us, the unseasonably warm winter weather has got us already thinking about summer — and you can't think about summer without thinking about summer camp! Planning for this year's summer activities is in full swing and we've already got some awesome activities lined up. While we can't give away all that's in store for campers quite yet, we can let you know that some summer camp favorites like sports and water week will be returning, along with some new and exciting themes, like animals and cultural diversity. Art camp will also be exploring a variety of art mediums, creating projects with themes like wearable and nature art. Campers can also look forward to field trips to Niabi Zoo in Coal Val- ley, Illinois, Putnam Museum in Dav- enport, Huck's Harbor in Burlington, and more! Want to see some of the fun we had during summer camp last year? Check out www.youtube.com / watch ?v= AQGGzOrBi3k Specific dates and descriptions for both summer and art camp programs will be available the week of March 5. Registration begins March 28. For more information about camp, visit www.icgov.org /pr. For more information about registration, contact Joyce Carroll at 319.356.5100. From the Park Bench — Iowa City Parks and Recreation Department — March 2012, page 6 ON THE JOB WITH IIIIIIIIIIIIIIIIIIIIIIIII Matthew Eckhardt RECREATION DIVISION AouATICS SUPERVISOR All about Matthew Position: ■ Aquatics Supervisor since December 2008 job responsibities: maintain the three aquatic facilities in the City: Mercer Park Aquatic Center, Robert A. Lee Recreation Center, and of course, City Park Pool. In addition to these responsi- bilities I hire staff, coordinate renovation projects, and pretty much do anything that needs getting done in the aquatic area. I couldn't do it without my staff, though – they are a great help. Most rewarding aspect of the job: Working with the staff.Watch- ing them mature from young, inexperienced workers to mature professionals is very rewarding. Most challenging aspect of the job: ■ Again, it's staff - related. Work- ing with a large number of staff can definitely be a challenge on some days. If they wrote a story about you in the local newspaper, what would the headline say? "Illini Fan Finds New Home" What's the last good book you read, or movie you saw? took the kids to see "Tangled," and actually kind of enjoyed it. Matthew Eckhardt and his family on vacation — and still near water! How did you become interested in working in Parks and Recreation? I have been involved in Parks and Recreation since I started life - guarding at age 15.1 just stuck with it because I enjoyed it and it continued to interest me. I never imagined a part -time job would become a lifetime pursuit! How do your job duties change in the summer? Actually, while we definitely take on more responsibility, I find the summer to be a little less hectic than you might think.This is mainly because of the excellent staff that we have.They are able to take on more hours and can dedicate more time to the tasks at hand. By the time May comes around the guards are eager to get outside and all we have to do is make sure they have plenty to do. What might surprise us about what you have to do as part of your job? When City Park Pool is busy, we can use up to 100 lbs. of chlo- rine per day. Also, due to the amount of fresh water we add per day, we add about 25 lbs. of sodium bicarbonate (baking soda) to each pool every night. Your favorite thing about living in Iowa City? Well, I actually live in North Liberty, but ... Takanami, without a doubt. My wife and I love sushi. continued on next page From the Park Bench — Iowa City Parks and Recreation Department — March 2012, page 7 Matthew Eckhardt profile continued from previous page What other activities do you enjoy doing in your free time? enjoy golf, softball, barbequ- ing, and spending time with my kids. I really enjoy slow cooking some ribs and hanging out with the family on any given day, cold weather included. In my opinion there is no such thing as "grilling season. Spring clean -up begins March I at cemetery Residents who have placed ar- tificial decorations on graves at Oakland Cemetery that they wish to preserve for re -use must remove them by Wednes- day, February 29, 2012. Oakland Cemetery's annual spring clean- up will begin on March I, 2012 and all artificial materials re- maining at that time will be re- moved and discarded. No artificial decorations are permitted at the cemetery dur- ing the growing season, except during Memorial Day observa- tion from Thursday, May 24, 2012 through Sunday, June 3, 2012. Cut flowers and plantings of annual and perennial flowers are permitted with the contin- ued specialized care to be the responsibility of the lot owner and /or family members. For more information, contact Bob Deatsch at 319.356.5105 or e-mail bob- deatsch @iowa- city.org. FrOM f N Park BODO Have you ever noticed how snow gets into everything? Your shoes, your car, your living room carpet? After a recent winter storm, we found that park benches aren't immune, either, as snow found its way into the slats of the back rest of this bench in Oak Grove Park.The park is located at the intersection of Page and Dodge Streets. Learn American Sign Language If you've always wanted to learn American Sign Language to commu- nicate more effectively with the hearing impaired, here's your chance. This fun and interactive introductory class will be taught using a total communication approach — signing and talking at the same time — for the first couple weeks until the class gets more comfortable. Take this opportunity to learn one of the fastest growing languages in the country! Street Smart American Sign Language Level I Wednesdays, 6 - 7:30 p.m. February 29 -April I I (no class on March 14, due to Spring Break) Robert A. Lee Community Recreation Center Fee: $45 From the Park Bench — Iowa City Parks and Recreation Department — March 2012, page 8 Parks ROGrOdTOD GGIeDdOr Abbreviations key: MPAC /SG: Mercer Park Aquatic Center / Scanlon Gym RALRC: Robert A. Lee Recreation Center FEBRUARY Saturday, February 18 • Grant Wood Market Place, 2 -4 pm, Grant Wood Elementary • Rollerskating, 6 -9 pm, RALRC • SIBSHIP, I I am -3 pm, RALRC • Youth Pump Up the Jams Hip Hop, 12 -2 pm, RALRC, $5 • Family Swim, 6 -8 pm, RALRC, $1 /per person Sunday, February 19 • S.P.I. Splash, 6 -8 pm, MPAC Monday, February 20 • Pool open normal hours Tuesday, February 21 • Line Dance, 7:15 -9 pm, RALRC, $4 at the door Friday, February 24 • Rollerskating, 7 -9 pm, Grant Wood School Gym Saturday, February 25 • Rollerskating, 6 -9 pm, RALRC • Fun Ceramics Workshop, 1 -2:30 pm, RALRC, $5 • Adult Darkroom Workshop, 1:30 -3:30 pm, RALRC • Family Swim, 6 -8 pm, RALRC, $1 per person Tuesday, February 28 • Line Dance, 7:15 -9 pm, RALRC, $4 at the door • Winter Water Works No School Day Camp, 7:30 am -5:30 pm, RALRC MARCH Thursday, March I • Spring Break Camp registration begins Friday, March 2 • Rollerskating, 7 -9 pm, Grant Wood School Gym Saturday, March 3 • Grant Wood Marketplace, 2 -4 pm, Grant Wood Elementary • Rollerskating, 6 -9 pm, RALRC • Nature Explore:The Importance of Visual - Spatial Learning, 1 -4 pm, RALRC • Nature Explore: Documenting Children's Learning with Nature, 9 am -12 pm, RALRC • Family Swim, 6 -8 pm, RALRC, $1 per person Tuesday, March 6 • Line Dance, 7:15 -9 pm, RALRC, $4 at the door Friday, March 9 • Roller skating, 7 -9 pm, Grant Wood School Gym • Family Fun Night, 6 -8 pm, MPAC /SG Saturday, March 10 • Rollerskating, 6 -9 pm, RALRC Family Swim, 6 -8 pm, RALRC, $1 per person Monday, March 12 • Spring Break Camp begins, 7:30 am -5 pm, RALRC • Adult Photo Darkroom session begins • Adult Potters Studio session begins Tuesday, March 13 • Line Dance, 7:15 -9 pm, RALRC, $4 at the door Friday, March 16 • Last day of Spring Break Camp, 7:30 am -5:30 pm, RALRC • Rollerskating, 7 -9 pm, Grant Wood School Gym Saturday, March 17 • Rollerskating, 6 -9 pm, RALRC • Grant Wood Market Place, 2 -4 pm, Grant Wood Elementary • Family Swim, 6 -8 pm, RALRC, $1 per person Monday, March 19 • Youth Art Classes open, RALRC • Adult Watercolor Painting class begins, RALRC • Adult Beginning Hand Building class begins RALRC • Info for the ICRD Summer Tee ball program for 4 -6 year olds will be released. Tuesday, March 20 • Line Dance, 7:15 -9 pm, RALRC, $4 at the door • Youth Dance classes begin, RALRC Wednesday, March 21 Adult Scrapbooking class begins, RALRC Adult Hand Building &Throwing for beginning and continuing students class begins, RALRC Thursday, March 22 • Adult Beginning Life Drawing class begins, RALRC Friday, March 23 • Rollerskating, 7 -9 pm, Grant Wood School Gym From the Pork Bench — Iowa City Parks and Recreation Department —March 2012, page 9 Iowa Glfg Parks aDd R DOPUrfMODf WOrMUND Recreational Facilities Robert A. Lee Recreation Center 220 S. Gilbert Street - 319.356.5100 Mercer Park Aquatic Center / Scanlon Gym 2701 Bradford Drive - 319.356.5109 City Park Pool (summer only) Upper Park Road - 319.356.5108 1! n ecr Oil City Parks For a list of Iowa City parks, locations, and park amenities, visit www.icgov.org /pr Of!Ges 6 Staff ADMINISTRATION .................... 319.356.51 10 Robert A. Lee Recreation Center, 220 S. Gilbert Street www.icgov.org /pr • Mike Moran, CPRP, Director •Tammy Neumann, Administrative Secretary CEMETERY ... ............................... 319.356.5105 Oakland Cemetery, 1000 Brown Street www.icgov.org/oakiand • Bob Deatsch, Supervisor • Kurt Schultz, Maintenance Worker III • Todd Mclnville, Maintenance Worker II PARKS & FORESTRY ..................319.356.5107 and CENTRAL BUSINESS DISTRICT 2275 S. Gilbert Street www.icgoy.org/pr • Terry Robinson, CPRP, Superintendent • Michaeleen (Mike) Kaeser, ClerkTypist Forestry Operations ........ ...................319.356.5106 • Rae Lynn Schepers, Senior Maintenance Worker • Judd Yetley, Maintenance Worker III • Brian Tack, Maintenance Worker II Park Operations ............... ...................319.356.5107 • Earlis Stockman, Senior Maintenance Worker • Joe Wagner, Senior Maintenance /Turfgrass Specialist • Duane Coblentz, Maintenance Worker III • Mark Heick, Maintenance Worker III • Dennis Lovetinsky, Maintenance Worker III • Jarret Meade, Maintenance Worker III • Ryan Kriz, Maintenance Worker II • Robert Richardson, Maintenance Worker 11 • Tony Rodgers, Maintenance Worker II • Ed Slach, Maintenance Worker II • Bill Walls, Jr., Maintenance Worker 11 Central Business District . ...................319.356.5107 • Sheri Thomas, Senior Maintenance Worker • Tom Kacena, Maintenance Worker 11 • Joel Lane, Maintenance Worker II City Hall Maintenance ..... ...................319.356.5000 • Jeff Cretsinger, Maintenance Worker 11 • James Wombacher, Maintenance Worker I • josh Adam, Custodian • Brian Ball, Custodian • Mike Gonzalez, Custodian RECREATION .......... ...................319.356.5100 Robert A. Lee Recreation Center, 220 S. Gilbert Street www.icgov.org /pr • Chad Dyson, CPRP, Superintendent • Jessica Lang, Office Coordinator • Paula Griffin, Senior ClerkTypist Program Supervisors ....... ...................319.356.5100 • Joyce Carroll, CPRP, Social / Cultural • Cindy Coffin, CPRP /CTRS, Special Populations Involvement • Matthew Eckhardt, CPO,Aquatics • Matt Eidahl, CPRP, Youth Sports /Teen Programs • Jeff Sears, CPRP, Sports/ Wellness • Elizabeth Reicks, Aquatics Assistant • Shane Wampler, CPO, Aquatics Assistant Recreation Center Maintenance .......319.356.5082 • Steve Roberts, CPO, Maintenance Supervisor • Bob Bogs, Maintenance Worker 11 • Jeff Crawford, Maintenance Worker I • Otis Kuehne, Maintenance Worker I Mercer / Scanlon Maintenance ..........319.887.61 18 • Tom Snyder, CPO, Maintenance Worker III • Jarod Tylee, CPO, Maintenance Worker II • Eric Alvarez, Maintenance Worker I CITY OF OXFORD Box 481; Oxford, IA 52322 Phone: 319 -828 -4742 Fax: 319 -828 -8095 February 28, 2012 Tom Marcus, City Manager City of Iowa City 410 East Washington Street Iowa City, IA 52240 -1826 Dear Mr. Marcus: This letter is in response to your request for a reply by March 1 regarding participation in the costs of building and operating the new animal shelter. The Oxford City Council discussed and reviewed your proposal at the February council meeting. It was the consensus of the council that we could not afford to participate at the financial level requested. Perhaps this topic is open to further discussion. Sincerely yours, 011 Donald H. Saxton Mayor C (_ IP24 MINUTES PRELIMINARY BOARD OF ADJUSTMENT FEBRUARY 08, 2012 — 5:15 PM CITY HALL, EMMA HARVAT HALL MEMBERS PRESENT: Brock Grenis, Larry Baker, Will Jennings MEMBERS ABSENT: Caroline Sheerin STAFF PRESENT: Sarah Walz, Sarah Holecek, Andrew Bassman OTHERS PRESENT: Brian Ramirez RECOMMENDATIONS TO CITY COUNCIL: None. CALL TO ORDER: The meeting was called to order at 5:15 PM. ROLL CALL: Grenis, Baker and Jennings were present. A brief opening statement was read by the Jennings outlining the role and purpose of the Board and the procedures that would be followed in the meeting. CONSIDERATION OF THE JANUARY 11, 2011 MEETING MINUTES: Baker asked if Walz had heard from the applicant regarding EXC11- 00011. Walz said that when the applicant applies for a building permit they will submit plans, and those plans will go through design review. Grenis moved to approve the minutes as corrected for January 11, 2012. Baker seconded. A vote was taken and the motion carried 3 -0. SPECIAL EXCEPTION: EXC12- 00001: Discussion of an application submitted by New Cingular Wireless PCS LLC (AT &T) for a special exception to locate a communication transmission facility in the Neighborhood Public (P -1) zone at 2901 Melrose Ave. (West High School). Board of Adjustment February 8, 2012 Page 2 of 8 Bassman explained that the tower and facilities would be located within a 20x37 - square foot area, which would be leased by AT &T, directly behind the bleachers on the north side of the West High School football stadium. The pole would be located 362 feet from the nearest residential zone. The cell tower would provide improved coverage for the Galway Hills neighborhood to the west, and the other mostly residential areas to the south and east of West High School. The proposal includes removing an existing light pole within the leased area to make room for the tower and facilities. A proposed 11.5x20 foot shelter would also be constructed within the leased area. A 20 -foot wide access and utility easement along the existing north -south drive (from the west entrance to West High from Melrose Avenue) that would run parallel to the western border of the existing property line is also proposed. Bassman said that the proposed tower serves an area that cannot be served by an existing tower or industrial property or by locating antennas on existing structures in the area. The proposed tower will be constructed to reduce its visual impact on the surrounding area. The proposed monopole will be 114 feet tall based on an FAA determination and will be similar in appearance to the existing light poles at the football field. The tower will be no taller than is necessary to provide the service intended. The applicant has stated that the monopole height is the minimum needed to provide the coverage adequately. The applicant has provided maps to illustrate radio coverage before installation and after to point out the increased coverage area afforded by the proposed site. Bassman said that any equipment associated with the tower facility must be enclosed in a structure adequately screened from view of the public right of way. The proposal includes an 8 foot high chain link fence with privacy slats to surround the leased area and other walls to conceal the equipment. Jennings invited discussion. Baker asked if there is a requirement for a special exception that neighbors within a certain area have to be notified. Walz explained that in every case anyone who lives within 300 feet of any portion of a site receives a letter, there is notice published in the Press - Citizen and a sign is posted on the land. In addition, this applicant held a good neighbor meeting at West High. Baker asked if any objections would have been registered at this point. Walz said it is staff's hope that they would have been. Baker asked about the abandonment letter, as it does not appear to have been submitted yet. Walz explained that it would be required with the building permit as a condition of approval of the application for the permit. Baker inquired if it is standard procedure to allow the applicant a year to remove their property should they discontinue use of the facility. Walz stated that the City's policy on any abandonment of use is typically a 12 -month period. Board of Adjustment February 8, 2012 Page 3 of 8 Baker asked why the applicant has to provide evidence that co- location is not possible. Walz explained that both the cellular companies and the City would prefer co- location, so the City looks at these applications on a case by case basis to see if possibilities exist for co- location. Baker asked if it is a problem that "The zoning code does not speak directly to the issue of communication transmission ", as noted in item 7 of the staff report. Walz determined that the sentence should read "The Comprehensive Plan does not speak directly to the issue of communication transmission." Jennings said that the tower would be right next to a bleacher, and noted that there is easy access to the facility, so what purpose does a fence serve. Walz said that the City's reason for having a fence is to visually screen the use from public view, although she could not speak for the applicant's reason. Jennings said that he is worried about access and the safety issue that easy access creates. Someone could easily jump down from the bleacher into the tower area. He wanted to know if these particular safety concerns were considered by staff. Walz said they were not. Jennings asked if the design of the tower and the combination use as cell tower and light was evaluated by the City for structural integrity. Walz explained that the applicant would have submitted engineering plans to get the building permit, and those plans would have to be approved by a certified engineer. Baker asked if public concern about cell towers and emissions was still an issue and if those issues would have come up when the neighbors were informed of the application. Holecek explained that the Telecommunications Act of 1996 does not allow localities to consider those types of issues when deciding whether or not to site these types of uses. Walz explained that the special exception being considered is really only for the structure itself, not the antennas. Jennings recalled that when these issues came up before, the reaction of the neighborhood was to embrace the idea of getting better coverage with the addition of a tower. He said he thought the abandonment letter seemed to be of critical importance, as with technology changing, the future could see more of an emphasis focused on the receiving rather than the transmitting end. Jennings invited the applicant to speak. Brian Ramirez, a representative from New Cingular Wireless PCS LLC (AT &T), explained that they had originally applied for a 120 feet tower but the FAA determined that it would have to be lowered to 114 feet. The tower will not be lit on top. He said that pole would be moved over Board of Adjustment February 8, 2012 Page 4 of 8 slightly from where it is now, about 15 feet, and the lighting would be replaced at the 80 feet level, where it currently is. The tower will be designed so it is structurally able to include the lighting and a third set of antennas. He concurred that they, too, were concerned about safety. Although the drawings don't show it, they will place small -mesh fencing across the top of the equipment shelter. The shelter itself is a prefabricated concrete cube that will be set on a pad. They did have a good neighbor meeting at West High, and only one person came. This plan has been approved by the athletic director, the football coach, the principal and the maintenance director for the school district. Baker asked who would be responsible for trash removal on top of the equipment shelter. Ramirez said that the company has field technicians who hire local maintenance people for trash removal and weeding at each site. He explained that in New Cingular's letter of agreement with West High, it states that New Cingular would be responsible for removing the items should they abandon use of the tower. Jennings said in other cases that have come before the Board, the antennas have been contained within the pole and thus made the structure less obtrusive. He asked if flush mounting the antennas to the pole is required in this case due to the 4G or LTE technology. Ramirez explained that the problem with containing the antennas within the pole is that they are unable to be turned or tilted, as is sometimes required in order to "hit the spots you need to hit." In this case, the antennas will be servicing multiple types of gadgets and so they will need to be moved and adjusted. Jennings asked how the reduction in height that the FAA required makes it feasible for there to be any co- location. Ramirez explained that New Cingular Wireless PCS LLC (AT &T) will take the top two spots. When they transition to LTE technology, there's a good chance they will take the third spot as well. He thinks that if another carrier came in, they would probably ask to replace another, different light pole because all the carriers in the industry are transitioning to this new technology that requires a height greater than what would be offered on the third spot of this pole. Jennings opened public hearing. Jennings closed public hearing. Jennings asked staff if they had any issues or reservations about the new height requirement, the new fencing on top of the enclosure and the three spots instead of two on the pole. Holecek said that substantively there hasn't been a material or significant change in the application. Walz added that if the Board wants something beyond a verbal commitment for the applicant regarding the fencing on top of the enclosure, they should add that requirement to the special exception and include it in their findings. Board of Adjustment February 8, 2012 Page 5 of 8 Baker said he was inclined to so stipulate. Baker moved to approve EXC12- 00001; an application submitted by New Cingular Wireless PCS LLC (AT &T) for a special exception to locate a communication transmission facility in the Neighborhood Public (P -1) zone at 2901 Melrose Ave. (West High School) subject to the following conditions: • Installation of a cover on the fenced enclosure. • The applicant must submit a letter, at the time of application for a building permit, indicating that all equipment will be removed if the use is discontinued. • Substantial compliance of the submitted site plan. Grenis seconded. Jennings invited discussion. Grenis submitted his findings. The specific standards that the Board feels are satisfied are: 1. The proposed tower is the only existing tower within one -half ('/z) mile of the proposed site. There are no existing towers that provide opportunities for co- location and no properties zoned industrial in the vicinity. • There is one antenna structure within a .8 -mile radius of the proposed location but the applicant stated that the antenna is not suitable for the applicant's use due to overall height and space constraints in the structure. 2. The proposed monopole would be similar in appearance to the existing light poles at the football field. As noted by the applicant, the height of the pole will be 114 feet rather than 120 feet • The antennas would be attached to the exterior of the pole. • The monopole will not have guywires or support trusses. • There will not be any strobe lighting. • The school district will determine the height of the lighting for the football field; the construction drawings indicate the lighting height and type will match existing lighting around the football stadium. 3. The pole height is the minimum needed to provide the increased coverage adequately, and the applicant has provided maps illustrating the appropriate coverage. 4. The proposed height of the pole will be 114 feet, and the closest residential zone is 362 feet away. 5. The storage shed will be located behind the existing bleachers and partially concealed by typography including an 8 -foot high chain -link fence with privacy slats surrounding the area and would have fencing on top of the structure. • A retaining wall would be located within the chain link fence. Board of Adjustment February 8, 2012 Page 6 of 8 • A proposed 12 -foot wide double swing gate would be located at the northeast end of the leased area. This area is not within view of adjacent properties or public rights -of -way. 6. The pole will not be using a back -up generator as a principle source of power. 7. The applicant has indicated that the monopole is the minimum height required to provide adequate coverage to the area, and the applicant has provided certification by a professional engineer licensed in Iowa that the proposed tower will be designed to permit this antenna system of comparable size. 8. The applicant has indicated they will submit an abandonment letter. It appears they have communicated with West High that this issue will be covered. The Board stipulates that this letter be provided before the building permit is issued. The general standards that the Board feels are satisfied are: 1. The structure meets all applicable building, mechanical and fire codes, including wind and ice loading requirements for the monopole, ground equipment will be housed in a shed surrounded by fencing and screened from view, the school district will also be able to use the monopole for athletic field lighting, and the pole will be located more than 300 feet from the nearest residential zone. 2. The pole meets all the building and mechanical codes. 3. The pole meets all the building and mechanical codes. 4. Adequate utilities will be provided to serve the site. 5. The proposed use does not generate vehicle traffic and will have no impact on ingress or egress from West High property. 6. The applicant will be required to secure a building permit prior to constructing the tower which will require that all other codes be met. 7. This proposal is consistent with the Comprehensive Plan, even though the Comprehensive Plan does not speak directly to the issue of communication transmission facilities. Jennings asked that in Item 2 the language be changed to read that "antennas will be flush mounted at appropriate heights to the structure that is 114 feet total height. A vote was taken and the motion carried 3 -0. EXC11- 00008: A request to extend the term of a special exception to allow a drive - through restaurant in the Community Commercial (CC -2) zone located at 710 Hwy 1 West, east of Hawk Ridge Drive. Walz explained that this late addition to the agenda is a special exception that was approved 6 months ago. The proposed user of the drive - through was in the process of getting site plan approval when problems arose concerning the subdivider's agreement. The term of the special Board of Adjustment February 8, 2012 Page 7 of 8 exception is about to expire. The applicant is requesting another 6 month term. Walz said that special exceptions are granted in finite terms because regulations change and also because an applicant cannot then keep a site unused for years and build when neighborhood conditions have changed from the time the exception was approved. In this case, everything is the same as when the special exception was approved. The applicant cannot submit their building permit until the subdivider's agreement is resolved. The special exception has already been approved. The Board will be voting on whether or not to grant a 6 month extension. Walz stated that the typical time period for an extension is 6 months although there are some exceptions. Holecek indicated that extensions are also granted when there is litigation. Baker moved to approve EXC11- 00008: A request to extend for 6 months a special exception to allow a drive - through restaurant in the Community Commercial (CC -2) zone located at 710 Hwy 1 West, east of Hawk Ridge Drive. Grenis seconded. A vote was taken and the motion carried 3 -0. BOARD OF ADJUSTMENT INFORMATION: Walz said they are in the process of updating the Comprehensive Plan in terms of sustainability. A workshop was held last week at West High School. This week's workshop will be at Southeast Junior High School and the Board is invited to attend. Jennings said that he thinks the issue of parking relative to multi - dwelling living units in the downtown area is becoming an increasing issue. He asked if the Board of Adjustment can request that the Planning and Zoning Commission and City Council begin to address this in a more comprehensive and thorough manner. Walz said the next step is to write a letter. At the next meeting with a full Board, particular issues can be identified and then Sheerin and Walz can work on a letter to the Planning and Zoning Commission and to Council and ask them to look at these issues. Holecek advised adding an agenda item called "recommendations to Planning and Zoning for planning issues ". Jennings said he thought definitions, allotments and assignation of parking spaces have been fluid and changing in previous special exceptions the Board has approved, and he sees more definitive standards as a matter of some urgency. ADJOURNMENT: Grenis moved to adjourn. Baker seconded. The meeting was adjourned on a 3 -0 vote. W U) w �V� Q Z N LL Q Op 0 W Q F- 0 00 E `o -00 a) o (n z X X W 'Z� (D N C N � � (6 Q Z O a_< II II z II II W �i 11 x o o z i Ill Y 00 w N X X X X X X Cl) C.0 U-) m gw 5 0 0 0 wa C:> (N NN X W o 0 0 0 C •L (n a) L C M � a) W m U Q •c 1 O ZL p m = (- U -i E `o -00 a) o (n z X X W 'Z� (D N C N � � (6 Q Z O a_< II II z II II W �i 11 x o o z i Ill Y PLANNING AND ZONING COMMISSION FEBRUARY 13, 2012 — 5:15 PM — INFORMAL HELLING CONFERENCE ROOM, CITY HALL PRELIMINARY IP25 MEMBERS PRESENT: Carolyn Stewart Dyer, Charlie Eastham, Ann Freerks, Elizabeth Koppes, Paula Swygard, John Thomas, Tim Weitzel MEMBERS ABSENT: None STAFF PRESENT: Bob Miklo, Karen Howard, Sarah Greenwood Hektoen OTHERS PRESENT: None RECOMMENDATIONS TO CITY COUNCIL: None. CALL TO ORDER: The meeting was called to order at 5:15 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA None REZONING ITEM: REZ12- 00002: Discussion of an application submitted by Parish Apartments, LLC for a rezoning from Neighborhood Stabilization Residential (RNS -20) zone to Planned Development Overlay / Neighborhood Stabilization Residential (OPD /RNS -20) zone for approximately 1.25 -acres of property located at 108 McLean Street. The application expires March 10, 2012. Miklo explained that this property had been used as the St. Thomas More Parish House since the mid -40's. In 2009, the new church was built in Coralville, and the church building was sold to The University of Iowa. The property is in the process of being purchased by Parish Apartments, LLC. Their proposal is to convert it into 16 one - bedroom efficiency apartments. The zoning on the property is Neighborhood Stabilization Residential (RNS -20). The underlying zone would allow 24 -30 units of apartments on this property. There is a protected slope on the property, and that is why this application is before the City. If the slope were not there, anything could be built that is allowed in the RNS -20 zone. Because of the slope, there is a slope buffer that is 2 feet for every 1 foot of vertical rise up to a maximum of 50 feet. Any development activity on the slope is prohibited unless approved by the City as part of a Sensitive Areas Site Plan which requires a planned development overlay rezoning. That is the action the Commission is being asked to consider. Planning and Zoning Commission February 13, 2012 - Informal Page 2 of 8 Miklo pointed out a grove of trees on the property. He said that the Sensitive Areas Ordinance encourages the preservation of groves of trees to the extent possible. That issue would be subject to staff level review. There is no Council or Planning or Zoning Commission review in that case. The objective of this proposal under consideration is to protect the slope to the extent possible but also to preserve the grove of trees. Miklo said this is the best proposal of those that have been submitted, as one of them would have taken the building down and another would have converted it to a fraternity house. Miklo explained that the ordinance allowed the City to reduce that buffer down to 0 if it can be demonstrated by an engineer or geologist that the construction activity within that buffer will not erode the slope or create hazards for this or adjacent properties. The applicant is proposing to reconstruct a portion of the parking lot and to use concrete curbs to channel storm water to 2 locations at the bottom of the ravine. Miklo said that the applicant would need to build in some permanent erosion techniques at the bottom of the ravine. In order to do that, they will need to have the alley vacated and added to this property or receive an easement from the City to allow that work to occur. Thomas asked if the applicant intended to repave the parking lot and referred to a letter from MMS Consulting dated February 2, 2012, indicating that the lot would be used in its current condition. Miklo said any plans in this regard would be confirmed prior to any action. He also stated that the zoning code requires at least 10 feet of green space or sidewalk between a parking area and a building. The applicant will be seeking a minor modification requiring staff level approval to allow that 10 feet requirement to be reduced. Freerks asked how much disturbance would be on the slope. Miklo said there would only be the construction of the flumes and the storm water control facilities at the bottom of the slope. Miklo said that engineering review considered this plan an improvement to the way the water sheet currently runs down the slope. Thomas asked if the loop road is required. Miklo explained that the reason for the loop road is that in order to have two -way traffic an 18 foot driveway is required, but for one -way traffic the requirement is only 10 feet. The purpose of the loop road is to minimize paving. Thomas asked if that could be reduced to 9 feet, at least in the sensitive area. Miklo said that he learned that the fire marshall informed him this afternoon that one area will have to be widened in order to get a fire truck within 150 feet of all points of the building. Thomas said he thought this was a great project in terms of preserving the site but he said that all that's really being added is the loop road and 4 parking stalls. It seemed that the disruption here is not only to the existing conditions but on the southeast side of the site as well. He said he thought where the parking is proposed is significantly impacted and he asked if the applicants had looked at any other options. Planning and Zoning Commission February 13, 2012 - Informal Page 3 of 8 Miklo said the other proposed option was putting the parking on the west side of the building. Staff thought that was the more destructive of the options due to the sensitivity of the oaks being there. Thomas pointed out an area in the southeast corner of the property where the slopes are not nearly as steep. He said it's possible to use that area, with far less disruption to the existing conditions. Additionally, the parking would not be right adjacent to the building. Thomas suggested that by using that area, the parking could be screened with hedges and made fairly attractive. Miklo said perhaps the reason they proposed this idea was because of the regulations that prohibit parking in front of the front plane of a building. Thomas said he thought that given the size of the site, the parking could be put in a location that wouldn't be disruptive to the actual view of the building and the grounds. He said it would be far less expensive to develop the site in that way and far less disruptive to the sensitive areas. Miklo said staff could explore that option with the applicant. Freerks asked if the proposed change in the amount of drainage would be an issue for the developed properties north of the site. Miklo said that City engineers are not concerned as long as a certain type of erosion contral matting is installed along the concrete flumes carrying the water to the bottom of the ravine. Thomas suggested that using pervious paving materials might be an option especially in the back parking lot area. Miklo said that option had been explored, and the City engineers had determined that the amount of site work necessary to make pervious paving work in this type of soil would be more disruptive than conventional paving. Freerks noted that the Commission had looked into pervious paving materials in a number of other cases, and it just hadn't worked. Thomas suggested that they could tie the run -off from paved areas into the existing storm drains. Freerks stated her appreciation for Thomas's expertise but suggested that some of these details could be talked about at the formal meeting on Thursday. Miklo said he would ask the City engineers about the possibility of tying in with the storm drains. Freerks suggested that staff talk with the applicant before the formal meeting about the issues brought up tonight. Rezoning /Development Item REZ11- 00020/SUB11- 00017/SUB12- 00001: Discussion of an application submitted by Peninsula Development Corp. for a rezoning to amend the Planned Development Overlay Plan and a preliminary plat of The Peninsula Neighborhood Phase 3 and 4, a 44 -lot, 17.37 - acre residential subdivision located at Foster Road and Willenbrock Circle and a Planning and Zoning Commission February 13, 2012 - Informal Page 4 of 8 preliminary plat of The Peninsula Neighborhood Phase 5, an 8 -lot, 2.0 -acre residential subdivision located on Foster Road and Walker Circle. Miklo explained that for years the Comprehensive Plan has limited density west of Dubuque Street to 5 units per acre maximum because there is only one reliable road, Foster Road, into the area. The other road into the area, Taft Road, is subject to frequent flooding. In the long- term, the Plan calls for Laura Dr. to continue to the west and loop back to Foster Road, which will help in terms of secondary access. Until that occurs, staff feels that density should continue to be no more than 5 units per acre. The Peninsula Plan was developed according to this agreement that the City entered into with Peninsula Development Co. in 2001 when this property was first designed. It allows for a total of 410 units on the land Miklo showed the Commission pictures of two areas where significant changes are being proposed to the current plan: Phase 5 in the northern portion of the development and Phase 3 and 4 in the southern part. He said there are also some proposed changes to the Peninsula Development Code. Miklo said that for Phases 3 and 4, the current plan has a single - loaded street that would loop around and back to Foster Road. The land currently used by the Elks for a golf course is owned by the City, and should the Elks ever vacate this, it would become City property for public open space or development. Miklo said the plan is to replace the street that would have run along the golf course with a new street more toward the north and to pull Foster Road back the edge of the bluff to the east so not as much grading is necessary to build that road. This will bring about a cost savings as well as saving the wooded ravine above the Peninsula Park. Miklo explained that the single - family homes in the previous plan are to be replaced with multi- family units that could have from 12 to 18 units in each building until the overall development reached a maximum density of 410 units. He said one reason the applicant is proposing this is because some of the earlier phases where there were multi - family buildings proposed were changed to single family. Koppes asked how many units this converts. Miklo said in the original plan there was a 36 -unit apartment building on Swisher Street that was replaced with 4 single family units. He said that in the other phases that are built or under construction, 1 or 2 units were lost in several places. Miklo explained that in Lots 1 -7 of Phase 1 the proposal is to change 7 of those lots from single family to row house lots, and each of those would have 2 units, except lots 4 & 5 would have 4 units on them. This would result in a gain of 7 units. Miklo showed the Commission a drawing of a potential multi - family unit that would face McCleary Lane. He said every other side of the units would have a courtyard and the other would have a driveway that would go to underground parking. He also pointed out an elevation showing how the underground parking would work tucked under the building and not be an obvious feature on the landscape. Thomas asked what was across the street from the higher density units. Miklo explained that these would be single family homes with the sides of the building facing the Planning and Zoning Commission February 13, 2012 - Informal Page 5 of 8 multi -unit buildings. Miklo said staff feels it's very important to have multiple facade designs so the same building is not repeated up and down the street. Miklo showed the Commission various photos of the site. Koppes asked how many live /work units actually have commercial space on the ground floor. Miklo said one of them does, but live /work building on lot 117 is being designed more specifically to have ground floor commercial space. Miklo explained that the current code requires that on most lots, wherever there is an alley, garages must be sited on an alley. He said there are some lots that don't have alleys where the garages are required to be at a 90 degree angle from the street, which makes it hard to get in and out of them. Miklo explained that the proposal is to amend the code to allow where there is not alley access, the garage could have a door facing the street as long as it's set back 60 feet from the front property line, which is a condition that is seen commonly in the city's older historic neighborhoods. He described how in other areas where there are alleys the code restricts the garage to the rear 30 feet of the lot, making it hard to get a small driveway behind the garage. Staff is recommending allowing garages within the rear 40 feet of the lot. Miklo described how the current code for many of the lots requires full width porches. He said the proposal is to allow porches that cover only half of the front of the house. He explained that the other significant change to the code would be to allow a restaurant or cafe on lot 117. Koppes asked how secondary access and the flooding of Foster Road will be handled. She asked when the improvements will be done. Miklo explained that there are 3 potential ways to deal with that in the long -term. He stated that one is the levee that would be built on Taft Speedway; another possibility is elevating a portion of Foster Road; and the ultimate method is that Laura Drive will connect, providing another way in and out that wouldn't be subject to flooding. Miklo reminded the Commission that they aren't proposing to change the zoning to increase the density, but rather to change the configuration to allow what was originally contemplated. Greenwood - Hektoen said she thinks it's significant that they purchased the property based on what they are paying for 410 units. Miklo explained that the development agreement says that the City is selling 82 acres on which 5 units per acre, or 410 units, can be built, and whether or not 410 units are achieved, the price is for 410 units. Dyer asked if there was a plan for any single story units. Miklo said there were already single story homes that had been built, but he did not know if additional single story homes would be built. Zoning Code Item Discussion of amendments to Title 14, Zoning, Subsection 14- 2C -8Q, Bonus Provisions, adding a floor area bonus for constructing Class A office space on upper floors within a multi -story building in a Central Business Zone. Planning and Zoning Commission February 13, 2012 - Informal Page 6 of 8 Howard explained that last year new standards were adopted by the City for the Central Business (CB -10) zone that required that at a minimum, the first and second floors of any new building in the CB -10 zone be built to the commercial code of standards. She said other standards adopted included the amount of window area and the floor to ceiling height on the second floor in an attempt to construct a building so it could accommodate commercial uses on the second floor of a building as well as the first floor. Howard said the proposed amendment will create a bonus opportunity for developers who would want to build that kind of space and reserve it for office use or other non - residential uses. She said this provision would be added to Table 2C -4: Bonus Provisions in the Zoning Code. Eastham asked if staff had had communication with developers about this provision. Howard affirmed that they had and that there is interest in this type of provision. Koppes asked if the developer couldn't get the space rented as office could the space be converted back to residential. Howard explained that if the developer wants to get the bonus, they have to reserve it for commercial or non - residential use. Eastham said that he had heard a number of comments about how people who see new buildings downtown with commercial space on the first floor not occupied say there's too much commercial space downtown. He suggested that staff clarify at a public meeting the reasons why the City is continuing to require ground floor commercial space. Howard said that since certain changes have been made to the Code, commercial space in newer buildings is more leasable and that there's very little unoccupied commercial space in the immediate downtown area. Thomas asked how this provision would affect building size in the CB -2 zone. Howard reminded the Commission that to build something that is Class A office space would be a significant, high - quality commercial building, so in order to qualify for this amendment, it would have to be something exceptional: it would not be standard student housing with some space on the second floor. She said staff anticipated that most of the demand for Class A office space would be in the immediate downtown and eventually, in the Riverfront Crossings area. Other Miklo told the Commission about an issue that will be before Council at the February 21s' meeting. He said Council had asked staff to look at the RM -44 zone and some neighborhood stabilization issues and part of that study would be the number of bedrooms allowed in some of the higher density zones. Miklo said that potentially Council could set a public hearing at the February 21St meeting to eliminate the 4 and 5 bedroom units, restrict the number of 3- bedrooms and provide a bonus for 1- bedrooms, with an ordinance to come before the Commission for review and recommendation to Council. He said there is concern that there will be a rush to build 4 and 5 bedrooms built before any Code work is done, which is why the Council is considering setting a public hearing before the ordinance actually gets to the Commission. He perceives much interest on the part of the developers and the community about how these amendments proceed. Planning and Zoning Commission February 13, 2012 - Informal Page 7 of 8 Howard explained that by setting up a public hearing, that puts a moratorium on building the 4 and 5- bedroom units for 60 days. Freerks said she thought it was wise to be able to have some discussion on this issue. Howard explained that this discussion would apply to all zones that allow 4 and 5- bedroom units. Freerks asked if a City representative is involved in discussion with the University about the plans for the Bank of the West site. Miklo said that Jeff Davidson, the director of Planning and Community Development, has had conversation with the University and been invited to meetings to see some of the concepts. Eastham asked about two emails that were sent to the Council. Miklo explained that there's a possibility that a parking lot near the University will require vacation of a city right -of -way which would come before the Commission as a right -of -way vacation so they should probably not be discussing this until it appears on their agenda. He said that if they do proceed with the alley vacation, it will become a public item and the Commission will be able to discuss it. ADJOURNMENT: Weitzel moved to adjourn. Koppes seconded. The meeting was adjourned on a 7 -0 vote. z O U) (0 � OC �O 0 U - zw N U� Z N o 4 N ca z Ow z_H Z Q z Q J IL O z w w J O IL c� z F= w w J O LL z E O 7 0 L� U p� X C W C (D +. Q) d C N E II Q Z xQ II n n w OOz w Y N 2 N x X X x x x X ;xxxxxxx r w of X w CO o CO LO� 0 M 0 N LO 0 to LO 0 U.) LO 0 m M 0 w�HwaO2N 2wv)wa Q>-QwO zawU ciaYWaaw vQ - m Rin a o-S� O- =w P � c� z F= w w J O LL z E O 7 0 L� U p� X C W C (D +. Q) d C N E II Q Z xQ II n n w OOz w Y IP26 PLANNING AND ZONING COMMISSION PRELIMINARY FEBRUARY 16, 2012 — 7:00 PM — FORMAL EMMA J. HARVAT HALL, CITY HALL MEMBERS PRESENT: Carolyn Stewart Dyer, Charlie Eastham, Ann Freerks, Elizabeth Koppes, Paula Swygard, John Thomas, Tim Weitzel MEMBERS ABSENT: None STAFF PRESENT: Bob Miklo, Karen Howard, Sarah Greenwood Hektoen OTHERS PRESENT: Dwayne Musser, John Beasley, John Rummelhart RECOMMENDATIONS TO CITY COUNCIL: The Commission voted 7 -0 to recommend approval of REZ12- 00002, an application submitted by Parish Apartments, LLC for a rezoning from Neighborhood Stabilization Residential (RNS -20) zone to Planned Development Overlay / Neighborhood Stabilization Residential (OPD /RNS -20) zone for approximately 1.25 -acres of property located at 108 McLean Street with the conditions that any oak trees removed as part of the site plan work be replaced on a one -to -one basis at some spot on the site, and that the plan be reviewed by the City Engineer, the City Forester, and the Fire Marshal. The Commission voted 7 -0 to recommend approval of REZ11-00020/SUB11-00017/SUB12- 00001, an application submitted by Peninsula Development Corp. for a rezoning to amend the Planned Development Overlay Plan and a preliminary plat of The Peninsula Neighborhood Phase 3 and 4, a 44 -lot, 17.37 -acre residential subdivision located at Foster Road and Willenbrock Circle and a preliminary plat of The Peninsula Neighborhood Phase 5, an 8 -lot, 2.0 -acre residential subdivision located on Foster Road and Walker Circle. The Commission voted to recommend approval of an amendment to Title 14, Zoning, Subsection 14- 2C -8Q, Bonus Provisions, adding a floor area bonus for constructing Class A office space on upper floors within a multi -story building in a Central Business (CB -10) Zone. CALL TO ORDER: The meeting was called to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. Planning and Zoning Commission February 16, 2012 - Formal Page 2 of 10 REZONING ITEM: REZ12- 00002: Discussion of an application submitted by Parish Apartments, LLC for a rezoning from Neighborhood Stabilization Residential (RNS -20) zone to Planned Development Overlay / Neighborhood Stabilization Residential (OPD /RNS -20) zone for approximately 1.25 -acres of property located at 108 McLean Street. (45 Day Limitation Period: March 10. 2012) Miklo showed different views of the property and the slope under discussion, which comprises the northern 30 -40 feet of the property and the eastern section of the property. Miklo explained that this slope is protected by the Sensitive Areas provisions of the Zoning Code. He said that in addition to the slope there was a buffer required to prevent development adjacent to the slope. Miklo said that the ordinance provides for a reduction of that buffer if a geologist or engineer can demonstrate to the City's satisfaction that development activity will not destabilize the slope or cause erosion or landslides or hazards. Miklo said that the property also contains a grove of oak trees. The ordinance encourages the protection of the oak trees to the extent possible. In the existing proposal, one oak tree would be removed to accommodate more parking. Miklo explained that the proposal is to convert the building into 16 one - bedroom apartments. He said that would require 16 parking spaces. The applicant proposes to reuse 8 parking spaces, build 2 new parking spaces and put the remaining spaces on the west side of the property. Miklo said the staff received a revised plan today that does not encroach into the slope or the slope buffer to the extent that the previous plan proposed, but does require the removal of one oak tree. Miklo said that grading for the parking area could damage the root system of the other trees, so the City Forester will review the issue. Miklo noted that the revised plan would require less construction activity within the slope area. He said staff is recommending approval of the proposed Sensitive Areas Plan, which is a rezoning overlay subject to review by the City Forester and the City Engineer. Eastham asked if the developer could be required to plant two additional trees. Miklo said that the Commission's approval could be subject to conditions that are reasonable. He said he doesn't know if there is a suitable place on the property to plant more trees, and the City Forester would need to be consulted. Weitzel asked if the revised plan retains the walkway with the pedestrian bridge. Miklo said the walkway still shows on the plan, but there is some discussion whether or not the bridge will be retained in the long -term. Freerks asked if the loop road would remain. Miklo said that the loop drive will not be a feature, as it was in the previous proposal. Freerks asked if the existing driveway would need to be expanded for fire purposes. Miklo affirmed that the new plan shows a new fire lane in a different location which would be subject to the review of the Fire Marshal. Planning and Zoning Commission February 16, 2012 - Formal Page 3 of 10 Thomas said that he thought the purpose of the loop road was to provide as much access as a 10 foot wide single lane road would and asked if there was a change in the allowance of providing just one way in to the property. Miklo explained that the Commission is able to reduce the buffer and that is the question before the Commission. There are other City approvals that will be needed in order for this project to go forward and those would be granted by special exception to waive site development standards for a historic property or approved by minor modification of site development standards at staff level. He said the driveway configuration would require approval under one of these provisions of the code. Eastham asked what part of the slope buffer this plan actually affected. Miklo said that is existing paving that would be reused and most of the new paving would be outside the buffer area. Eastham said that it seemed to him that the new plan encroached less into the buffer than previous plan. Miklo replied said that is correct. Dwayne Musser from MMS Consultants explained that in the revised plan the only impact to the buffer is those 2 new parking places on the east end. He said that all the other vehicular parking within the buffer will use the existing pavement, which will be repaired as needed. He said there will be minimum impact on the buffer and the protected slope. Musser said they are proposing to plant trees to comply with the street tree requirements that the City has. He explained that there will be a small portion of the drive that will be one -way between the parking spaces that will be added on the west side and fire access portion of the drive. He said that the only way to make the entire drive two -way would be to remove another oak tree. Musser indicated that several years ago the City Forester looked at the oak tree that they are proposing to remove and determined that the root system is growing underneath the parking surface and this compromises the health of that tree. Eastham said he understood that they are proposing to replace 4 trees along the front right -of- way and asked if they could also replace any oak trees that are removed. Musser said they could either put oak trees along the right -of -way if that's what is recommended or insert a couple oak trees within the existing grove. Eastham asked if Musser was comfortable with the amount one -way traffic and it would be enough for drivers to get through. Musser replied that once the site is widened the drive will be 2 lanes on the west side adjacent to those new parking spaces and if you would need to pull off to accommodate an incoming or out outgoing driver, you would have that space as well as the fire lane. He said he thought with the dumpster placement, the garbage truck would have room to make a 3 -point turn. Freerks opened the public hearing. John Beasley, the attorney for Parish Apartments, LLC, introduced the developers and stated that their goal has been to preserve and protect this property. He urged the Commission to Planning and Zoning Commission February 16, 2012 - Formal Page 4 of 10 approve the proposal. John Rummelhart, a neighbor to the west of the property in question, said he thought that the developer was trying to do the right thing for the property. He asked Miklo if it was normal procedure for plans to change after the notification had been sent to neighboring property owners. Miklo explained that the City sends out a letter when a plan is submitted with a copy of the plan, but the plan can change, sometimes more than once, and the plan that is actually approved is the one that appears before the Commission at a public meeting. Rummelhart asked how many total parking spaces are proposed in the plan as it exists now. Miklo reiterated that there are 16 parking spaces proposed. Rummelhart asked what the ratio was of full -size to compact car spaces is. Miklo pointed out the compact spaces on the plan. He noted that the zoning code allows up to 50% of the parking spaces to be compact. Rummelhart said the developers seem to be firm on putting in 16 units. He said he thought that the Commission would have some say in how many units are ultimately allowed. He suggested that perhaps the historic designation could somehow be required if zone waivers are being approved to allow the renovation of the property. Rummelhart noted that he owned property to the west of the site where he could have developed a 6 -plex, but he chose not to. He said he thought there was a potentially better place for the parking on the east side of the building away from the single - family homes in the. He concluded by saying that it was tough not having had the time to digest all the different plans. Freerks explained that whatever the Commission decides, the plan goes to City Council so there's always more time for the neighbors to review the plan before a final decision. Rummelhart closed by saying that he was favorably inclined toward the developers and the proposed project. Miklo noted that the applicant has applied for Historic Landmark status. He said designation of the property as a landmark will allow the Historic Preservation Commission and Board of Adjustment to modify site development standards, such as the driveway width. He said designation will also protect the building from demolition. Musser addressed Rummelhart's concerns about the new parking on the western side, saying that if the oak is removed and that portion of the site is re- graded, the parking surface will be approximately 5 foot lower than the property line, thus screening Rummelhart's property from headlights. He explained that in the plan they are also proposing shrubs to screen that part of the parking from the street. Weitzel asked if he knew what standard the screening will be at. Musser said he believed it was an S -2 standard, which is a two to four foot high hedge. Miklo said that is the required standard for more than 4 spaces. He also explained that another Planning and Zoning Commission February 16, 2012 - Formal Page 5 of 10 option in that area that they will explore with the City Forester is a retaining wall to minimize any disturbance of the root system of the other oak trees. Freerks closed the public hearing. Freerks asked for a motion to approve. Eastham moved to approve REZ12 -00002 with the conditions that any oak trees removed as part of the site plan work be replaced on a one -to -one basis at some spot on the site, and that the plan be reviewed by the City Engineer, the City Forester, and the Fire Marshal. Dyer seconded. Dyer asked if it would be better not to specify the kind of replacement trees because of the potential of a disease that could wipe them out. Weitzel said that and the spacing issue might make the site more preferential for another type of tree. Thomas said he was concerned that they would crowd too many trees into the fence line. Eastham explained that the condition he added to the application was that the replacement trees be planted under the direction of the City Forester. Freerks stated that she thought this was a great project. She said it's not that often people take this much care in restoring such wonderful buildings. She thinks there is a market for this and hopes the property proves to be successful for the developer and will be a trend for the future. Eastham said he also thought this was a wonderful re -use of this building. He said locating the parking on the west side has the advantage of not further disturbing the sensitive slopes, the damage of which is harder to redress than the trees. Based on the plans, he believes the parking on the west will direct the headlights away from Rummelhart's property. Thomas said that the sensitive slopes on the east are now more protected than they were in the previous plan reviewed by the Commission. He suggested that the applicant look into the retaining wall concept to better minimize the effect of the parking lot. He said he's very happy to see both the site and building preserved and expects that the development will conform to that character. A vote was taken and the motion carried 7 -0. REZONING /DEVELOPMENT ITEM REZ11- 00020/SUB11- 00017/SUB12- 00001: Discussion of an application submitted by Peninsula Development Corp. for a rezoning to amend the Planned Development Overlay Plan and a preliminary plat of The Peninsula Neighborhood Phase 3 and 4, a 44 -lot, 17.37 - acre residential subdivision located at Foster Road and Willenbrock Circle and a preliminary plat of The Peninsula Neighborhood Phase 5, an 8 -lot, 2.0 -acre residential subdivision located on Foster Road and Walker Circle. (45 -day Limitation Period: March 16, 2010) Planning and Zoning Commission February 16, 2012 - Formal Page 6 of 10 Eastham recused himself from the discussion due to a conflict of interest as a board member of an organization that owns property within the 200 foot objection limit. Miklo showed a map of the property in relationship to the Comprehensive Plan. He explained the City purchased approximately 200 acres in this area with the intention of developing well- heads for the new water treatment plant in the lowlands and also to remove the flood plain from the potential for development. Miklo said the upper part of the property was sold to a private developer for a new urbanism -type neighborhood featuring a mix of housing and some limited commercial uses. He showed the Commission the original plan that was approved in 2001. Miklo said that the agreement between the City and the original developer called for up to 410 housing units on the property, based on 5 housing units per acre. Miklo said the original plan has changed over the years and the plan now has 365 housing units. He said the applicant would like to achieve closer to the 410 that was originally contemplated in the development agreement. Therefore, the applicant has proposed some amendments to the plan, which also concern some grading issues. Miklo explained that the amendments for Phase 3 and 4 would no longer include a road along the edge of the golf course but would include a new road, McCleary Lane, and multiple housing units replacing what would have been single - family units along the edge of the golf course. Miklo said that in the northern portion of the subdivision, lots 52 and 53 and Lots 1 -7, Phase 1, the proposal is to re- subdivide that as Phase 5. Lots 52 and 53 would remain single - family while Lots 1 -7 would be re- subdivided and designated for row houses or townhouses or attached units. He said that would make a net gain of 7 units in this area. Miklo showed elevations that demonstrate how the garages would be tucked under the units, unlike the previous plan that would have had detached garages. Miklo said the applicant has submitted drawings that show the kind of proposed apartment buildings that would face McCleary Lane. He explained that there would be courtyards between the apartment buildings, and on the rear side of the building there would be parking areas and a driveway leading to an under building garage. Miklo stated that the applicant is also proposing some changes to the Peninsula Code that has specifications for the siting of individual buildings on the property. He said that currently the code requires that if there isn't an alley, the garage door must have a side entrance at a 90 degree angle from the street (if there is an alley the garage must be access from the alley). He said the applicant is proposing to modify that requirement to allow garages that face the street provided they are at least 50 feet back from the front property line. He said this is a common condition in historic neighborhoods. Miklo said other changes to the code would include allowing a cafe on one of the live -work lots at the end of the park, update references to the City Code, and allow half -width porches. Miklo said that Foster Road is currently designed to go along the top of the bluff. The proposal is to pull it back from the bluff, which would require much less grading and tree removal, and also resulting in shallow lots. Staff recommends limiting these lots to bungalows and row houses. Miklo showed the Commission pictures of Lots 1 -7 and Phase 5. Miklo summarized by saying that the proposed changes would revise the Peninsula Plan to reconfigure lot lines and the street design and the mix of single - family row house and multi- Planning and Zoning Commission February 16, 2012 - Formal Page 7 of 10 family buildings. He said the proposed revisions are intended to address grading concerns on the western portion of Foster Road and to allow achievement of the density originally contemplated in the development agreement. Miklo said staff received a new plan today, and staff believes that with a few minor revisions, the plan is in order. Staff recommends that because the plan came today, approval be subject to final review by the City Engineer. Freerks opened the public hearing. Musser said MMS Consultants has been working with staff and the Peninsula Group for several months on redesigning the original plan. They have been through a number of revisions and they have made the alleyways more accessible. He said one of the challenges of the ring road is that there is a chain link fence by the golf course and if your road doesn't match the grade of the fence you have to build retaining walls. Pulling the road back on the west side will also save more trees. He explained that the proposed courtyards will have retaining walls at their ends so you wouldn't be able to see the fence over them if you were in the courtyards. Dyer asked what the timeline was for developing. Musser said the applicant is hoping to get started on Phase 3 & 4 this spring /summer and be able to start building in that area this fall. He explained that it will all get built at the same time, and they are discussing ways to reconfigure the Dog Park Road during construction. Dyer asked if there were plans for any single story buildings in the development. She said she had always thought of this as a mixed community and mixed communities always contain single -story buildings. Musser said they are working with the developers to get the grade from the garages in the alleys to the living units reduced in the proposed Phase 5. Freerks closed the public hearing. Freerks asked for a motion to approve. Weitzel moved to approve REZ11- 00020/SUB11- 00017/SUB12- 00001, an application submitted by Peninsula Development Corp. for a rezoning to amend the Planned Development Overlay Plan and a preliminary plat of The Peninsula Neighborhood Phase 3 and 4, a 44 -lot, 17.37 -acre residential subdivision located at Foster Road and Willenbrock Circle and a preliminary plat of The Peninsula Neighborhood Phase 5, an 8- lot, 2.0 -acre residential subdivision located on Foster Road and Walker Circle, subject to approval of the final plan or plat by Staff. Dyer seconded. Weitzel said he thought it was an improvement to the plan, adjusting to conditions as they changed. Freerks said it had been nice to see the changes that have occurred yet have stayed within the true vision of the plan. Planning and Zoning Commission February 16, 2012 - Formal Page 8 of 10 A vote was taken and the motion carried 7 -0. ZONING CODE ITEM Discussion of amendments to Title 14, Zoning, Subsection 14- 2C -8Q, Bonus Provisions, adding a floor area bonus for constructing Class A office space on upper floors within a multi -story building in a Central Business Zone. Howard explained that in 2011 the Zoning Code was changed to adopt some new standards in the Central Business (CB -10) Zone to facilitate the construction of second floor commercial space with the intention of trying to create the opportunity for new office or commercial space on the upper floors. She said that market research indicated at that time there was high demand for residential space in the downtown area due to its proximity to The University of Iowa campus and because of that demand for residential space, the changes that were made earlier in 2011 may not be enough to create the incentive for developers to construct the Class A office space. Staff is recommending that an additional incentive be provided by adding a floor area bonus in the CB -10 Zone whereby for every 1 square foot of Class A office space provided in the building on the upper floors, up to an additional 2 square feet of additional floor area may be added to the building above that base floor area ratio. Howard explained that in addition to constructing the Class A office space, the developer would have to reserve that space for non - residential uses in order to get the bonus. Howard said that when the Commission looked at this issue at the Informal Meeting on February 20, there was some concern that this incentive would be put in Table 2C -4: Bonus Provisions and apply to the CB -2 and CB -5 Zones as well as to the CB -10 Zone. She said there's been concern in the community because there are CB -2 zones along the edge of downtown next to low- density neighborhoods. Howard noted that the CB -5 Zones are either in the Northside Marketplace, a historic commercial area, or south of Burlington Street in Riverfront Crossings. She said that the latter will likely have a new zoning plan when the new plan for Riverfront Crossing is adopted. Staff discussed the issue and decided that the bonus provision is better placed just in the CB -10 Zone. Howard distributed a re- worked table to the Commission reflecting that change. Freerks asked how they go about reserving the space over time. Howard explained that the uses that would be allowed for that space would only be commercial, so instead of having the first floor reserved for commercial as it is in the current code, it would be the first 2, or however many floors of office space they would have. Greenwood - Hektoen suggested that making a change to read "the resulting Class A office space may only be used for non - residential uses" might help clarify the issue of reserved. Eastham asked Staff to comment on the public perception that requirements for commercial space on the ground floor in the downtown area has resulted in an unusual amount of unused commercial space and that this provision would not result in more of the same. Howard explained that this additional commercial space would be at the request of the developer, so it is not a requirement. Planning and Zoning Commission February 16, 2012 - Formal Page 9 of 10 Miklo said the perception of vacant commercial space tends to be more in the CB -5 Zone along Gilbert St. rather than in the heart of the downtown area. Many of those spaces were not designed to accommodate Class A office space, so if this is truly Class A office space there's likely to be a better demand for it. Freerks opened public hearing. Freerks closed public hearing. Koppes moved to amend Title 14, Zoning, Subsection 14- 2C -8Q, Bonus Provisions, adding a floor area bonus for constructing Class A office space on upper floors within a multi -story building in a Central Business (CB -10). Weitzel seconded. Freerks said that in market studies the Commission has seen that more Class A office space is needed, especially in the CB -10 Zone. She thinks the CB -2 and CB -5 areas are transition zones and it would not be a good idea to add this bonus provision to those zones. Weitzel said he likes that the provision gets residential and commercial uses into the same space. A vote was taken and the motion carried 7 -0. CONSIDERATION OF MEETING MINUTES: February 2,2012: Eastham moved to approve the minutes. Weitzel seconded. The motion carried 7 -0. OTHER: Miklo noted that the Comprehensive Plan meeting was held last week at SE Junior High with at least a couple of Commissioners attending. Staff will be sharing comments from that event within the next couple of meetings. ADJOURNMENT: Koppes moved to adjourn. Weitzel seconded. The meeting was adjourned on a 7 -0 vote. z O U) 20 0 Uw Z W z z N Np 06 z U W z F- za z Q J CL O z p w w Q O LL 0 z w w O LL z E 7 O 73 -00 O O N z 7 X O� X C w C d N E n -0 Q Z x Q n n n w 2 OOz w Y to toxxxxxxx N 2xxxxxxx N r x x x x x x x w w a �-x0000000 w (O 0 0 (fl 0 0 M LO LO N 0� 0 In Un 0 0 0 M 0 0 w Q Z0 vQ WILYyF C6 w0 11 WQ4� a=>-Qce0 a -" -� w F- N 0 z w w O LL z E 7 O 73 -00 O O N z 7 X O� X C w C d N E n -0 Q Z x Q n n n w 2 OOz w Y DRAFT POLICE CITIZENS REVIEW BOARD MINUTES — February 22, 2012 CALL TO ORDER: Chair Donald King called the meeting to order at 5:30 P.M. MEMBERS PRESENT: Melissa Jensen, Peter Jochimsen, Royceann Porter, Joseph Treloar MEMBERS ABSENT: None STAFF PRESENT: Staff Kellie Tuttle and Catherine Pugh _'TjIP27 STAFF ABSENT: None OTHERS PRESENT: Captains Rick Wyss and Jim Steffen, Officer David Schwindt of the ICPD; Caroline Dieterle, Charles Eastham, Marianne Dennis, Henry Harper, Annie Tucker, Tara Bannow, Dean Abel, and Marian Coleman Public. RECOMMENDATIONS TO COUNCIL Accept PCRB Report on Complaint #11 -02 CONSENT CALENDAR Motion by Jochimsen and seconded by Jensen to adopt the consent calendar as presented or amended. • Minutes of the meeting on 01/10/12 • ICPD Use of Force Report — September 2011 • ICPD Use of Force Report — October 2011 • ICPD Department Memo #12 -04 (September- October 2011 Use of Force Review) Motion carried, 5/0. OLD BUSINESS Community Forum — Tuttle informed the Board that the City Council was meeting on the same night as the forum and asked if they wished to change the date. The Board directed staff to check the availability at the Library for Wednesday, May 2nd Tuttle also looked into childcare and had found that other Boards and Commissions had not offered childcare in the past. Also that the City Attorney's office had said there was nothing prohibiting the Board from offering childcare but until they had some type of proposal from the Board they couldn't confirm if it was possible. Tuttle asked the Board to think about whether this was a role the Board thought they wanted to serve and be responsible for. Also if an outside organization wanted to offer childcare on their own, that was also acceptable. Annie Tucker commented that a committee working with the Human Rights Commission had shown a video at the library and the Library had provided space and the committee had gotten the consent from the children's room staff to use the room for Child Supervision. Graduate and University students volunteered to staff the supervision, and no background checks were done. King asked for a motion to provide childcare service for the Community Forum, which failed due to no motion. PCRB February 22, 2012 Page 2 Tuttle had a draft agenda and notice and asked the Board if they were interested in collecting questions or comments before the forum as they had done the previous year. The Board agreed to ask for those again. Tuttle stated that the forum would be publicized the same as it had been in the past. NEW BUSINESS Correspondence distributed at 1/10/12 meeting from Royceann Porter— King suggested forming a sub - committee to respond to the letters from Porter and Tucker, and submit a draft to the Board at the next meeting. Pugh stated the following: 1. There really isn't a procedure for a review of a complaint once the public report to the Council has been issued. 2. When the complaint first came to the Board, one of the Board members commented that this is not going to be easy because no matter how the complaint was looked at, if the Board attempted to give more deference to Royceann they would be accused of mishandling the complaint and since it was a Board member there was a natural feeling that the Board members wanted to give as much deference to Royceann as possible, but they're charged with a duty and that is to review the Chief's finding's. 3. The Board's review is limited and you can recommend the Chief's reversal only if his finding is not supported by substantial evidence, if it is arbitrary, unreasonable or capricious, or contrary to public policy or laws. Pugh said she witnessed the internal questioning and thinks everyone has a different perception of how that went. She stated that Royceann is a valuable member of the Board and probably the best thing for the Board to do is to put the situation behind them, it was unfortunate and difficult, and as Counsel she felt the Board discharged their duties in the best way possible under the ordinance and under the law. Pugh stated the Board needed to make a decision. Whether to have a sub- committee prepare a response for the Board to review or if her comments were a sufficient response to Royceann's letter. After Board discussion, it was agreed that Legal Counsel Pugh's comments would be sufficient response to Royceann Porter's letter. Correspondence distributed at 1/10/12 meeting from Annie Tucker— King stated that the letter from Tucker refers to the court case against Porter, Board name change, and the review process of citizen complaints. King reviewed previous Board discussions on the overall review of the ordinance, by -laws and standard operating procedures. PUBLIC PCRB February 22, 2012 Page 3 DISCUSSION Several members of the public (Dean Abel, Marian Coleman, Marianne Dennis, Caroline Dieterle, Charles Eastham, Henry Harper, Annie Tucker) appeared and spoke regarding the following: 1. Changing the name of the Board. 2. Complaint process. 3. Investigative procedure. 4. Limited review and authority of the Board. 5. Public perception. 6. Use of subpoena power. Porter stated she wrote the letter (See discussion under "New Business ") to address how she felt she was treated by fellow Board Members; was "ok" with the outcome; and planned to continue on the Board. King stated that there were a lot of things talked about that will lead to discussion at the community forum where the Board can take the opportunity to educate the public and discuss changes. BOARD INFORMATION None. STAFF INFORMATION None EXECUTIVE SESSION Motion by Treloar and seconded by Jochimsen to adjourn into Executive Session based on Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22 -7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried, 5/0. Open session adjourned at 6:54 P.M. (BREAK) 11.1:1:1 February 22, 2012 Page 4 (Porter left executive session due to a conflict of interest — 7:00 P.M.) (Porter returned to executive session — 7:03 P.M.) REGULAR SESSION Returned to open session at 7:08 P.M. Motion by Treloar, seconded by Jensen to forward the Public Report as amended for PCRB Complaint #11 -02 to City Council. Motion carried, 4/0, Porter abstaining. Motion by Treloar, seconded by Porter to set the level of review for PCRB Complaint #11 -03 to 8- 8- 7(B)(1)(a), on the record with no additional investigation. Motion carried, 5/0. Motion by King, seconded by Treloar to request a 45 -day extension for PCRB Complaint #11 -03, due to timelines and scheduling. Motion carried, 5/0. TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change) • March 21, 2012, 5:30 PM. Helling Conference Rm • April 10, 2012, 5:30 PM, Helling Conference Room • April 17, 2012, 7:00 PM, Iowa City Public Library — (Rescheduled to May) • May 8, 2012, 7:00 PM, Helling Conference Rm • May 9, 2012, 7:00 PM, Iowa City Public Library — Community Forum ADJOURNMENT Motion for adjournment by Treloar, seconded by King. Motion carried, 5/0. Meeting adjourned at 7:11 P.M. f9 m "! fD y y N n O b O r I� M�1 I� FBI O r u ,k iC X >C yC 0 N y y N n O b O r I� M�1 I� FBI O r u POLICE CITIZENS REVIEW BOARD A Board of the City of Iowa City 410 East Washington Street Iowa City, IA 52240 -1826 (319) 356 -5041 February 23, 2012 To: City Council Complainant City Manager Sam Hargadine, Chief of Police Officer(s) involved in complaint From: Police Citizen's Review Board Re: Investigation of PCRB Complaint #11 -02 f -� rya This is the Report of the Police Citizens Review Board's (the "Board ") review of the investigation of Complaint PCRB #11 -02 (the "Complaint "). Jt BOARD'S RESPONSIBILITY Under the City Code of the City of Iowa City, Section 8 -8 -76 (2), the Board's job is to review the Police Chief's Report ( "Report ") of his investigation of a complaint. The City Code requires the Board to apply a "reasonable basis" standard of review to the Report and to "give deference" to the Report "because of the Police Chief's professional expertise ", Section 8 -8 -7 B (2). While the City Code directs the Board to make "Findings of Fact ", it also requires that the Board recommend that the Police Chief reverse or modify his findings only if these findings are "unsupported by substantial evidence', are "unreasonable, arbitrary or capricious" or are "contrary to a Police Department policy or practice, or any Federal, State or local law ", Section 8 -8 -7 B (2) a, b, c. BOARD'S PROCEDURE The Complaint was initiated by the Complainant on September 28, 2011. As required by Section 8 -8 -5 (B) of the City Code, the Complaint was referred to the Chief of Police for investigation. The Chief's Report was filed with the City Clerk on December 21, 2011 The Board met to consider the Chief's Report on January 12, 2012 and February 22, 2012. At the January 12th meeting the Board voted to review the Chief's Report in accordance with Section 8 -8 -7 (B) (1) (a), "on the record with no additional investigation ". FINDINGS OF FACT On September 23, 2011 at 1532 hrs, the Joint Emergency Communications Center (JECC) received a call from a female caller advising a resident at her home had assaulted a female. The Iowa City Police Department responded and investigated a call for service at 1313 Davenport. When officers arrived, they found three females outside and a male subject (the Complainant) sitting on the front steps. The Caller stated she had rented a room to the Complainant and there had been problems since. When the caller asked a female friend to assist with retrieving a cable box from the Complainants room, the Caller stated the Complainant grabbed her friend by the neck and arm, and pushed the friend. Officer 071022 observed bruising on the friend's right arm. After interviewing all parties involved, Officers decided the Complainant would be charged and released with Simple Assault. ALLEGATION #1 Complainant stated that he was threatened with arrest by Officers. Complainant alleged that during the course of the investigation Officer 850406 told him that "he was going to arrest him if he didn't shut up. "Although Officer 850406 did not have his body mic activated or video recorder on while he was on this call, and there is some disagreement as to what the conversation was, there is no indication of misconduct on the part of the Officer. After the officers conferred, the Complainant was charged with Simple Assault although an in custody arrest would have been lawful and consistent with Department Policy. During the interview, the Complainant acknowledged when the Officer asked the Complainant to step outside, the Complainant initially told the Officer he wasn't going outside because he would be arrested. NOT SUSTAINED J,;1 r,0 ALLEGATION #2 Complainant stated that he was intimidated by the Officers The report of the interview with the Complainant reflected that Complainant said that he officers were not threatening to him. The Complainant said that he was not intimidated by the officers themselves, just by the fear that that his social security check would betaken if he was arrested. Although it does appear that this was an incident that the Complainant found to be quite stressful, there is no evidence to support his allegations that the officers intentionally contributed to this. NOT SUSTAINED Preliminary Minutes 1P28 February 2012 MINUTES SENIOR CENTER COMMISSION FEBRUARY 16, 2012 ROOM 208, IOWA CITY /JOHNSON COUNTY SENIOR CENTER Members Present: Jay Honohan, Rose Hanson, Chuck Felling, Michael Lensing, Mark Holbrook, Sarah Maiers Members Absent: Daniel Benton Staff Present: Linda Kopping, Kristin Kromray, Michelle Buhman Others Present: None RECOMMENDATIONS TO COUNCIL: None. CALL TO ORDER: The meeting was called to order at 4:00 PM. Honohan chaired the meeting. APPROVAL OF MINUTES FROM January 19, 2011 MEETING: Motion: To accept the minutes from the January 19, 2011 meeting. Motion carried on a vote of 510. Lensing /Felling. PUBLIC DISCUSSION OF ITEMS NOT ON THE AGENDA: ►Rn COMMISSION ASSIGNMENTS: Honohan will attend a City Council meeting and a Johnson County Board of Supervisors meeting. STEERING COUNCIL REPORT: Felling reported that the Center Ambassadors went to a local labor group's annual meeting to share information about the Center. The group also discussed how to best survey Johnson County seniors. Preliminary Minutes February 2012 GRANT REPORT TO JOHNSON COUNTY: Kopping reported that for the grant report to Johnson County she focused on the Senior Center's outreach programs. Kopping highlighted that there are many different outreach programs that are housed in the Senior Center including, Elder Services nutrition program, SHIIP, AARP tax aide program, Visiting Nursing Association, legal counseling, personal counseling, reiki therapy, and chair massage. In addition the Senior Center is partners with various outreach groups such as Johnson County Livable Communities and its subcommittees and the community wide Honoring Your Wishes initiative. Kopping also included information on the outcome based surveys that the Senior Center has done. FRIENDS OF THE CENTER UPDATE: Honohan reported that at the end of January the Friends of the Center Endowment fund currently holds approximately $444,000. The charitable giving account balance is $36,000. OPERATIONAL OVERVIEW: Kopping reported that the membership budget meetings were well attended and she had compiled the information and ideas raised in the meetings. This summary is attached to these minutes. The commission discussed some of the ideas generated. Buhman talked about a new program that she is investigating. It is called 'Senior Center without walls'. It is a phone in program where a person would call in and a facilitator would lead discussions about various topics. She is working to put together a survey to see if area seniors would be interested in this service. She has met with IT to discuss how this might work and to talk about how much this would cost so she can generate a budget. Hanson inquired about the water damage the kitchen staff created. Kopping reported that all expenses related to the event will be submitted to Elder Services. Kopping reported that she, Craig Buhman, the director and the nutrition director of Elder Services are meeting to discuss a maintenance plan for the kitchen. Kopping reported that it is time, per the Senior Center's goals, to do a community wide survey to assess how the community perceives the Senior Center, if the communities needs are being met and if additional services are needed. Preliminary Minutes February 2012 COMMISSION DISCUSSION: None. ADJOURNMENT: Motion: To Adjourn. Motion carried on a vote of 5/0. Maiers /Lensing. Cl) N � r : O N :3 CU C � E LL L 0 .N N .CE G 'OL- U v L a+ � d � N V � r C N (DQ � O N N r LO r r O r O r O N CO r 00 O r ti O r I` r LO O r LO r M O UJ X X X X X X N w X X X X X O r CD N N IT Nr M M N r r r r r r r W M M M M M M M E N N N N N N N L r r r r r r r O Y C C O) c O C to to C O O N O L cn L— N N c -2 p J m LL = 2 O N Z c U w cA L Q� x C E W N Nc cEca -0.0 O O a_ Q Q z z II II II II W 2 II XOOz Y Summary of Participant Meeting and Discussion of Senior Center Financing 2/16/2012 Prepared by Linda Kopping 1. Set a fundraising goal of 25% of the total operational Goals Identified budget to begin in Fiscal Year 2013. Evaluate progress in attaining this goal and gradually increase this amount in subsequent years as possible. 1. Reorganize the low- income scholarship program. Place a collection box in the lobby, and display the annual fundraising goal for the scholarship fund. Use markers noting progress. Collected funds will be deposited into the Friends of the Center managed Endowment Account and a portion of the annual transfers from the endowment to the operational budget will be designated as funding intended to make up the difference between scholarships given and actual costs. 2. Increase parking permit fees to $100 /year or Recommended Action Steps $50 /semi - annually effective July 1, 2012. 3. Increase membership fees effective July 1, 2012 as follows: City: $40 Single; additional family member, $25 Johnson County: $55 Single; additional family member, $35 Out of County: $75 Single; additional family member, $45 4. Increase awareness of the low- income scholarship program 5. Include information about Friends of the Center on the Senior Center's webpage 6. Fix outside signage 1. No changes to the low- income scholarship program. Action Steps that should NOT be Taken 2. No changes to the parking punch card program. 3. No class registration fees 1. Identify specific needs and organize long or short- term fundraising projects around them. 2. Widespread use of donation baskets in classrooms, refreshment tables, and lectures. 3. Set up automatic checking account withdrawals for donations. Fundraising Activities Discussed by 1 or More 4. Homecoming Mac and Cheese Event — increase cost Groups of meals* 5. Quilt raffle* 6. Repeat Chicken Noodle Dance* 7. Concession Stand on Linn St. during festivals 8. Holiday Cookie Walks* 9. Holiday gift wrapping booth 10. Sell concessions at University events 11. Winter's Farmers Market at the Center 12. Book sale 13. Sell Center merchandise on site and website 14. Aggressively seek grants /grant writer 15. Sell advertisements in the Program Guide 16. Solicit support from downtown merchants 17. Direct mailing for contributions by Friends of the Center, invite contributors to a soiree 18. Quarterly (or monthly) fund drive for Friends of The Center to raise funds for the endowment. Staffed by volunteers 19. Encourage donations to Friends of The Center through Wills and Trusts 20. Promote knowledge of the tax credit available to individuals who make a donation directly to the Community Foundation of Johnson County earmarking it for The Center's endowment 21. Work with local restaurant to do a day -long fundraising drive 22. Increase cost of classes 23. Charge or ask for donations for larger programs or dances e.g. a program focusing on a cemetery tour 24. More special events to attract new people 25. Lifetime memberships 26. Weekly calendar in PC's To Go section 27. Distribute Senior Center brochures at outside programming 28. Sell items on a -bay with profits going to The Center 29. Create and promote the sale of gift cards for memberships 30. Sell multi -year memberships *denotes items that have been done in the past. 1. Aggressively promote room rental. 2. Work to get permission from City Council for permit to serve alcohol in conjunction with specific events or rentals. Action Steps to Increase Membership or Revenue 3. Promote Center as a valuable service at a low cost. Generating Potential of Facility 4. Offer naming rights to large donors 5. Work with local businesses to offer discounts associated with active memberships. 6. Make the coffee shop more appealing —more like a coffee shop. 1. The Center should be publicly recognized by the Nutrition Program for the support it provides. This Senior Nutrition Program recognition needs to be pursued. 2. Replace the Nutrition Program with another vendor interested in renting the space e.g. catering service.