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CITY COUNCIL INFORMATION PACKET
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CITY OF IOWA CITY
w March 8, 2012
ww.icgov.org
IP1 Council Tentative Meeting Schedule
MISCELLANEOUS
IP2 Email to City Manager from Johnson County Emergency Communications Center Policy
Chair: Proposed ECC Legislation
IP3 Email from Monica O'Neil: Mold on Public Transit Systems
IP4 Email to City Manager: (Dubuque) Mayor Buol Property Tax Letter
IP5 Copy of letter from Mayor Hayek to Iowa Economic Development Authority
IP6 Memo from MPOJC Director: Setting up `Alternatives' list for ECICOG Board Meetings
IP7 Building Permit Information — February 2012
IP8 Johnson County E911 Minutes — February 22, 2012
DRAFT MINUTES
IP9 Housing & Community Development Commission: February 16, 2012
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City Council Tentative Meeting Schedule 1Pi
W= -4 1 March 8, 2012
CITY OF IOWA CITY
Subject to change
Date
Time
Meeting
Location
Tuesday, March 20, 2012
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
Tuesday, March 20, 2012
7:OOPM
Regular Formal Meeting
Emma J. Harvat Hall
Wednesday, March 21, 2012
4:30PM
Joint Meeting
Public Library, Room A
,2 r
Tuesday, April 03, 2012
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
Tuesday, April 03, 2012
7:OOPM
Regular Formal Meeting
Emma J. Harvat Hall
Tuesday, April 17, 2012
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
Tuesday, April 17, 2012
7:OOPM
Regular Formal Meeting
Emma J. Harvat Hall
4
Tuesday, May 01, 2012
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
Tuesday, May 01, 2012
7:OOPM
Regular Formal Meeting
Emma J. Harvat Hall
Tuesday, May 15, 2012
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
Tuesday, May 15, 2012
7:OOPM
Regular Formal Meeting
Emma J. Harvat Hall
Monday, May 28, 2012
Memorial Day - City Offices Closed
Tuesday, June 05, 2012
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
Tuesday, June 05, 2012
7:OOPM
Regular Formal Meeting
Emma J. Harvat Hall
Tuesday, June 19, 2012
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
Tuesday, June 19, 2012
7:OOPM
Regular Formal Meeting
Emma J. Harvat Hall
Wednesday, July 04, 2012
Independence Day - City Offices Closed
Tuesday, July 10, 2012
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
Tuesday, July 10, 2012
7:OOPM
Regular Formal Meeting
Emma J. Harvat Hall
Tuesday, July 31, 2012
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
Tuesday, July 31, 2012
7:OOPM
Regular Formal Meeting
Emma J. Harvat Hall
Tuesday, August 21, 2012
5:00 PM
Work Session Meeting
Emma J. Harvat Hall
Tuesday, August 21, 2012
7:OOPM
Regular Formal Meeting
Emma J. Harvat Hall
Marian Karr
From: Tom Markus
Sent: Wednesday, March 07, 2012 12:41 PM
To: Eleanor M. Dilkes; Marian Karr
Subject: FW: Proposed Emergency Communication Legislation
Attachments: Proposed ECC Legislation.pdf
Please include in info packet
From: John Lundell [mailto:johnalundell @gmail.com]
Sent: Tuesday, March 06, 2012 4:04 PM
To: 'Kelly Hayworth'
Cc: Tom Markus
Subject: Proposed Emergency Communication Legislation
Hello Kelly and Tom-
IP2
For your information attached is a piece of troubling legislation introduced by Representative Mascher
addressing the issue of non - elected officials on Emergency Communications Center (i.e. JECC) Policy Boards
and the certification of operating budgets for these centers. Not only does it call for the requirement of all
member agencies to approve the center annual budget by resolution it states that "The proposed budget is
subject to modification by the political subdivision that is the certifying board for the entity's budget and
property tax levy" i.e. the Board of Supervisors.
I suggest that we alert our hired representatives in Des Moines of this proposal and ask that they carefully
monitor its status.
Thanks.
Best wishes,
John
JECC Policy Board Chair
John Lundell
Coralville City Council
Mayor Pro -tem
319.351.1125 home
319.400.1288 cell
319.335.4458 work
ilundell @ci.coralville.ia.us
HOUSE FILE
BY MASCHER
A BILL FOR
1 An Act relating to the operations of certain entities
2 established to provide joint emergency response
3 communications services and including effective date and
4 applicability provisions.
5 BE IT ENACTED BY THE GENERAL ASSEMBLY OF THE STATE OF IOWA:
TLS8 5966YH (2) 84
and /sc
H. F.
1 Section 1. Section 29C.9, subsection 6, Code Supplement
2 2011, is amended to read as follows:
3 6. a, The commission shall determine the mission of its
4 agency and program and provide direction for the delivery of
5 the emergency management services of planning, administration,
6 coordination, training, and support for local governments
7 and their departments. The commission shall coordinate its
8 services in the event of a disaster.
9 b, The commission may also provide joint emergency response
10 communications services through an agreement entered into
11 under chapter 28E. The board or governing body of an entity
12 created under chapter 28E to provide joint emergency response
13 communications services shall only include individuals who
14 are elected public officials currently holding office within
15 the area being provided such communications services. The
16 membership of the board or governing body of such an entity
17 shall not be the same membership as the certifying board for
18 all or any portion of the entity's budget or for any property
19 tax levy from which the entity receives funding. All tax
20 levies and expenditures of such an entity shall be subject to
21 the provisions of chapter 24, and, prior to approval of the
22 budget by the certifying board, each public agency that is
23 a party to the agreement under chapter 28E that is not the
24 certifying board for the budget or levy shall approve the
25 proposed budget by resolution. The proposed budget of such an
26 entity is, however, subject to modification by the political
27 subdivision that is the certifying board for the entity's
28 budget and property tax levy..
29 Sec. 2. IMPLEMENTATION. This Act shall not be construed to
30 invalidate the creation of or the actions taken by an entity
31 created under chapter 28E to provide joint emergency response
32 communications services prior to the effective date of this
33 Act.
34 Sec. 3. EFFECTIVE UPON ENACTMENT. This Act, being deemed of
35 immediate importance, takes effect upon enactment.
LSB 5966YH (2) 84
md/sc 1/2
H. F.
1 Sec. 4. APPLICABILITY. This Act applies to entities
2 created under chapter 28E to provide joint emergency response
3 communications services before, on, and after the effective
4 date of this Act.
5 EXPLANATION
6 Current Code section 29C.9(6) allows a county emergency
7 management commission to provide joint emergency response
8 communications services through an agreement entered into
9 under Code chapter 28E. This bill provides that the board or
10 governing body of an entity created under Code chapter 28E
11 to provide joint emergency response communications services
12 shall only include individuals who are elected public officials
13 currently holding office within the area being provided such
14 communications services. The bill provides that the board or
15 governing body of such an entity shall not be the certifying
16 board for all or any portion of the entity's budget or for any
17 property tax levy from which the entity receives funding. The
18 bill also provides that the tax levies and expenditures of such
19 an entity are subject to the provisions of Code chapter 24,
20 and, prior to approval of the proposed budget by the certifying
21 board, each public agency that is a party to the agreement
22 under Code chapter 28E that is not the certifying board
23 for the budget or levy shall approve the proposed budget by
24 resolution. The proposed budget of such an entity is subject
25 to modification by the political subdivision that is the
26 certifying board for the entity's budget and property tax levy.
27 The bill takes effect upon enactment and applies to entities
28 created under Code chapter 28E to provide joint emergency
29 response communications services before, on, and after the
30 effective date of the bill.
31 The bill shall not be construed to invalidate the creation of
32 or the actions taken by an entity created under Code chapter
33 28E to provide joint emergency response communications services
34 prior to the effective date of the bill.
LSB 5966YH (2) 84
-2- and /sc 2/2
Marian Karr
IP3
From: O'Neil, Monica K <monica- oneil @uiowa.edu>
Sent: Monday, March 05, 2012 12:14 PM
To: dbeardsley @co.johnson.ia.ush; tkitzmann @co.johnson.ia.us; bweber @co.johnson.ia.us;
ascheib @co.johnson.ia.us; dkramer @co.johnson.ia.us; jlacina @co.johnson.ia.us;
kchandler @co.johnson.ia.us; klabadie @co.johnson.ia.us; tewoldt @co.johnson.ia.us
Cc: Chris O'Brien; Mark Rummel; Council; vrobrock @ci.coralville.ia.us; jfausett @ci.coralville.ia.us;
jdodds @ci.coralville.ia.us; tgill @ci.coralville.ia.us; mgross @ci.coralville.ia.us;
bhoeft @ci.coralvi Ile. ia.us; jiundell @ci.coralville.ia.us; jrettig @co.johnson.ia.us;
tneuzil @co.johnson.ia.us; pharney @co.johnson.ia.us; sstutsma @co.johnson.ia.us;
rsullivan @co.johnson.ia.us
Subject: Mold on Public Transit Systems
Good morning:
I have rarely emailed a concern to a public entity before, therefore I wanted to make sure I sent to all I believe should be
concerned.
I was approached by a person who uses the public transit system (buses) in Iowa City /Coralville. This persons concern is
over mold in the buses and the effects that mold has on the health and well -being of those who ride the bus. This
person did not want their identity revealed, so asked me to be the voice. I work in the Old Capitol Centre and see this
person on occasion in the mall.
My questions:
1. Whose job is it to monitor the cleanliness of the buses?
2. Whose job is it to insure the public there is no mold or any other health risks on our public transit systems?
I realize there are many 'germs' on buses and each bus cannot reasonably be disinfected after each rider exits;
however, everyday germs are much different than mold and the effects are much different.
Currently mold is the suspected culprit for this persons illness, since the symptoms occur only after riding the bus and
acute symptoms dissipate after exiting the bus. I don't know if it is one bus or all buses, but surely the appropriate
action would be to inspect all buses and clean those with mold.
I don't ride the bus as I live outside of the city limits and drive to work each day; however, this person has only the public
transit system to depend on because of financial reasons, so it is paramount that my concerns on behalf of this person
be taken seriously.
I implore you, if there is mold inside any of the public transit system vehicles, please make sure it is cleaned and cleaned
in the appropriate manner. The Johnson County Public Health's website has a link to the CDC's website addressing
proper ways to manage mold.
http: / /www.iohnson- county.com /dept health.aspx ?id =6033
Please let me know who will be taking responsibility for inspecting the buses and riding them of mold and any other
public health hazard.
Sincerely,
Monica O'Neil
Johnson County Resident
Marian Karr
From: Douglas Beardsley <dbeardsley @co.johnson.ia.us>
Sent: Monday, March 05, 2012 4:22 PM
To: 'monica- oneil @uiowa.edu'
Cc: Tricia Kitzmann;.Annette Scheib; Beth Weber; Dan Kramer; James Lacina; Kimberly
Chandler; KT LaBadie; Tamara Ewoldt; Chris O'Brien; Mark Rummel; Council;
vrobrock @ci.coralville.ia.us; ' jfausette @ci.coralville.ia.us'; 'jdodds @ci.coralville.ia.us';
tgill @ci.coralville.ia.us; mgross @ci.coralville.ia.us; bhoeft @ci.coralville.ia.us;
jlundell @ci.coralville.ia.us; Janelle Rettig; Terrence Neuzil; Patrick Harney; Sally Stutsman;
Rod Sullivan
Subject: RE: Mold on Public Transit Systems
Dear Ms. O'Neil:
Thank you for contacting Johnson County Public Health with your friend's concerns about mold on the public transit
systems. To answer your questions:
1. The transit systems of the respective municipalities are responsible for the condition of their equipment.
2. This one can get a bit more in- depth, but, again, I would refer you to the respective transit system departments for
concerns about the buses.
There are no standards for mold in indoor or outdoor air. Mold is ubiquitous in the environment and will grow just about
anywhere with adequate moisture. Mold is primarily an allergen which affects people in different ways depending on the
individual's sensitivity. The links on the JCPH webpage, which you reference, provide more detailed background on
mold.
I see that the directors of the transit systems of both Coralville and Iowa City were included in your original email, and I
have copied them in this response as well. I would encourage you to follow up with their respective offices about
complaints and allow them the opportunity to respond. I know that all of our area's transit systems work very hard to
provide safe and efficient services to the residents of the County and I trust that your concerns will be followed up. I
invite them, by way of this email, to contact the Health Department with any questions they may have about health
concerns.
Thank you, again, for contacting us on this issue. Please feel free to contact me if you have additional questions.
Douglas E. Beardsley, MPH, Director
Johnson County Public Health
855 S Dubuque St., Ste. 217
Iowa City, IA 52240
319 - 356 -6040
dbeardsley &co.johnson.ia.us
PLEASE BE GREEN, please consider the environment before printing this e-mail.
This e-mail and any files transmitted with it may contain confidential or privileged information and is intended solely for the
use of the individual(s) or entity to whom it is addressed. Any unauthorized review, use, disclosure or distribution is
prohibited. If you have received this e-mail in error, please delete it from your system.
Marian Karr
From:
O'Neil, Monica K <monica- oneil @uiowa.edu>
Sent:
Wednesday, March 07, 2012 9:01 AM
To:
Council
Subject:
FW: Mold on Public Transit Systems
From: O'Neil, Monica K
Sent: Wednesday, March 07, 2012 8:58 AM
To: 'Chris O'Brien'
Cc: dbeardsley @co.johnson.ia.ush; Mark Rummel; Council; vrobrock @ci.coralville.ia.us
Subject: RE: Mold on Public Transit Systems
Thank you Chris forgetting back tome. I will check with this person to see if I can get more information, however, if all
of your buses are checked and no mold is found, tome the issue is resolved. If there is a need to pursue, I will be in
touch.
Again, I appreciate your reply and prompt response.
Monica
From: Chris O'Brien fmailto :Chris- OBrien @iowa- city.oral
Sent: Tuesday, March 06, 2012 9:55 AM
To: O'Neil, Monica K
Cc: dbeardslgy(abco.johnson.ia.ush; Mark Rummel; Council; vrobrock@ci.coralville.ia.us
Subject: Re: Mold on Public Transit Systems
Ms. O'Neil,
Thank you for taking the time to forward these concerns to our attention. We are currently in the process of inspecting
our fleet of buses and have yet to find mold on the buses that we have inspected. Each night after the buses go out of
service, we have an evening maintenance crew that fuels, washes the exterior(weather permitting), mops the interior
and cleans contact surfaces on a nightly basis. Do you have any information such as route, date, time of day or any
other information that may help us narrow down the bus or buses that caused a reaction? We will continue to update
you as our inspections continue. Please feel free to contact me directly if you have any additional questions.
Thank you
Chris O'Brien
Director of Transportation Services
City of Iowa City
Sent from my iPad
Marian Karr
From: Tom Markus
Sent: Wednesday, March 07, 2012 11:43 AM
To: Marian Karr
Subject: FW: Property Tax Reform
Attachments: MayorBuolPropertyTaxLetter. pdf
For the info packet
From: Shannon Sanders [mailto:shannon @linkstrategies.com]
Sent: Wednesday, March 07, 2012 10:58 AM
To: metroco @lpcapublicstrategies.com
Subject: Fwd: Property Tax Reform
Members,
IN
I wanted to share this letter with you, written by Mayor Buol, and sent to the State Legislators representing the
Dubuque area regarding commercial property tax reform. This is a great piece the looks at the reform from a
new angle and I would encourage each Mayor to draft something similar and send it to their local legislators.
We can assist with distribution and promotion of each Mayor's letter as needed.
Please let me know if you're able to do this so we can help coordinate this effort.
Thank you!
Shannon
From: Juanita Hilkin [ mailto :Jhilkin @cityofdubuque.org]
Sent: Tuesday, March 06, 2012 9:13 AM
To: William Noth; David Adelman; Barry Lindahl; Teri Goodmann; Larie Godinez; Barry Gentry; Molly Grover; Dan
LoBianco; Kelley Deutmeyer; Dan McDonald; Mark Seckman; Rick Dickinson; Alan Kemp
Subject: Property Tax Reform
City Manager Mike Van Milligen requested I send you the attached letter sent by Mayor Buol to our
State Legislators regarding property tax reform.
Also attached is the May 11, 2011 Iowa Fiscal Partnership Policy Brief and City of Dubuque
Comparison of Property Tax Reform Bills SF 522 and HF 2274.
If you have any difficulty opening these documents, please contact me.
Juanita
Juanita Hilkin
Office Manager
Dubuque City Manager's Office
City of Dubuque
50 West 13th Street
Dubuque, Iowa 52001
Telephone: 563 - 690 -6036
Fax: 563- 589 -4149
www. cityofdubuque.org
Dubuque: Masterpiece on the Mississippi
ABefore printing this e-mail, please determine if it is truly necessary
! t i
i4
Re: Property Tax Reform
City Manager's Office
q City Hall
Dubuque 50 West 13°i Street
bcftd Dubuque,lA 52001 -4864
i563-589.4110 ityof
www. cityofd u u buq ue. o rg
2007
March 5, 2012
The City of Dubuque supports the need for property tax reform. The City believes commercial
property tax relief for business owners can be accomplished though a tax credit provided by
the State. This reform would hold cities harmless and provide the needed relief to our local
business owners. This proposal has bipartisan support having passed the Iowa Senate as
Senate File Bill 522 with a 44 -6 vote last legislative session.
However, the City opposes House File 2274 which is a bill being considered by the Ways and
Means Committee. The City of Dubuque opposes this bill because it is not a property tax
credit program that would hold cities harmless and the bill implements restrictions on city
revenues. This bill would cause a shift in property taxes to residential property taxpayers or
result in significant reductions in city services.
The Senate Bill imitates the Homestead Property Tax Credit Program. The State of Iowa
Homestead Tax Credit is a state - financed property tax relief program which reduces
residents' property tax bills directly. The State of Iowa Homestead Tax Credit is available to
property owners in the State of Iowa who live in the property. This exemption is a reduction of
the taxable value of their property amounting to a maximum $4,850. If the State of Iowa
provides reduced Homestead Tax Credit funding to residential taxpayers, the residential
taxpayers end up paying more of the tax bill. Either way the City gets the money expected
based on the adopted tax levy. The only thing in question is, will it come from the State or
the homeowner.
Senate File 522 would work much like the Homestead Tax Credit and would have a formula
to apply the residential rollback to the first $32,000 in valuation for each qualified commercial
property, usually amounting to a tax credit between $500 and $600 per property. For
example, the owners of a local hardware store valued at $105,000 and a Wal -Mart building
valued at $1.5 million would both receive a $600 credit. As the size of the fund grows, the
value of the credit would increase. When fully implemented, it's estimated that the property
tax credit would be worth approximately $4,029 for a property valued at $200,000 or greater.
March 5, 2012
Page 2
To pay for this permanent commercial property tax break, the State of Iowa would create a
Business Property Tax Relief fund that would eventually reach a funding level of $200 million
in tax credits per year. Tax credits would be claimed for commercial, industrial, or railway
property improved with permanent construction. The county treasurer would show on each
property tax receipt the amount of the credit that was received from the Business Property tax
Credit Fund. Counties would be paid twice a year from the Fund to cover the lost revenue
due to the credit for local governments. If the State reduced funding, the local governments
would still get the revenue, it would just come from the business.
In the case of the House Bill, the State would provide some replacement funding to cities, but
if the State reduced the amount of funding, the cities would not get the revenues from the
business, so services would need to be reduced or residential property taxes increased.
Thank you for your continued efforts to hold the line on additional service reductions or fee
increases at the local level. Please support the Senate version of the commercial property
tax credit
Sincerely,
Roy D. Buol
Mayor
JML
cc: Michael Van Milligen, City Manager
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
March 1, 2012
Debi Durham, Director
Iowa Economic Development Authority
200 East Grand Avenue
Des Moines, Iowa 50309
Dear Director Durham:
,r d __
I P5
�..... ®
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240 -1826
(319) 356 -5000
(319) 356 -5009 FAX
www.icgov.org
On behalf of the City of Iowa City, I applaud your efforts to refocus the Iowa Economic Development
Authority. It is critical that both the State of Iowa and its cities continually reevaluate our economic
development efforts to make certain that we creating an environment that is competitive and fully meets the
evolving needs of today's businesses. With this in mind, I look forward to working with your office in the
coming years to help build Iowa's economy.
As you are aware, a diverse, well - planned and maintained transportation network is a critically important
component to any economic development strategy. In a recent Cedar Rapid's Gazette article, you noted that
your office will be working with Governor Branstad on improvements to freight rail service. I commend both
you and Governor Branstad for identifying this important need and committing to work toward important
freight rail network enhancements. However, that same article indicated that you were dismissive of the
Amtrak passenger rail service expansion across the State of Iowa. Iowa City, along with a strong statewide
coalition of government and business partners, firmly believes that enhanced passenger rail service is a vitally
important economic development opportunity for the State of Iowa. As Illinois and other surrounding states
move forward with aggressive improvements to their networks, it is imperative that Iowa take the steps to
make certain that our transportation network remains competitive and appealing to businesses and their
supporting workforce.
I would welcome a discussion with you on passenger rail and would offer to include other interested
governmental and business leaders throughout the region and state. Please do not hesitate to contact me
should you want us to facilitate that meeting.
Again, thank you for your continuing efforts to enhance the business climate in Iowa. I look forward to
hearing more about your office's success in the coming years.
Sincerely,
Matt Hayek
Mayor
03 -08 -12
MPU,A
Metropolitan planning Orpnintion of Johnson County
Date: March 1, 2012
To: Johnson County Elected Officials
From: John Yapp, Director, MPOJC
Re: Setting up `Alternates' list for ECICOG Board meetings
At the recent Metropolitan Planning Organization of Johnson County ( MPOJC) Urban and Rural
Board meetings, we discussed the desire to set up an `Alternates List' for East Central Iowa
Council of Governments ( ECICOG) meetings. Johnson County is a member of the East Central
Iowa Council of Governments, which includes Benton, Iowa, Johnson, Jones, Linn and
Washington Counties. Johnson County has four representatives on the ECICOG Board,
including three elected official representatives and one citizen representative who is appointed
by the MPOJC Urbanized Area Policy Board. The three elected official representatives are
appointed based on a rotation including the Johnson County Supervisors, and municipalities.
There are occasions when the Johnson County representatives to the ECICOG Board are
unable to attend the meetings. In setting up an Alternates List, the representatives would have
a list of elected officials they could call on to serve in their stead. Alternates may be any elected
official from Johnson County. The benefits of this are twofold:
1. It allows Johnson County to be represented on the ECICOG Board particularly when the
ECICOG Board is discussing policy and /or project funding decisions which affect
Johnson County; and
2. It allows for elected officials who are not familiar with the ECICOG Board to become
more familiar on a limited basis (in other words, get your feet wet).
The ECICOG Board meets approximately ten times per year, on the last Thursday of the month
at 1:00 PM. More information about ECICOG can be found below, and at www.ecicoa.org. The
current Johnson County elected official representatives are:
Jim Throgmorton, City Council, Iowa City
Tom Salm, Mayor, North Liberty
Chris Ball, City Council, Tiffin
If you are willing to be on an `alternates list' for ECICOG Board meetings, please forward me
(John- Yappalowa- City.org) your name and contact information, and I will distribute the list to
the three Johnson County elected official representatives. We would plan to update this list
annually.
About ECICOG
The East Central Iowa Council of Governments ( ECICOG) was founded to serve the local
governments of Benton, Iowa, Johnson, Jones, Linn and Washington Counties. Cities and
counties within the ECICOG region benefit from staff assistance to promote community and
economic development, improve housing stock, manage solid waste, and meet transportation
needs.
ECICOG also serves as the designated regional transit system, known as East Central Iowa
Transit. ECICOG does not directly operate transit service, but contracts with a demand -
responsive service provider in each affiliated county. ECICOG contracts with Johnson County
SEATS to operate demand responsive transit service throughout Johnson County, excluding
Iowa City, Coralville and the University of Iowa, which are served by local fixed -route transit
operations.
As the Regional Planning Affiliation (RPA), ECICOG also works with member governments,
outside of metropolitan Cedar Rapids and Iowa City, to plan and program federally- funded
transportation projects and improvements.
i
BUILDING PERMIT INFORMATION
February 2012
KEY FOR ABBREVIATIONS
Type of Improvement :
ADD - Addition
ALT - Alteration
REP - Repair
FND - Foundation Only
NEW - New
OTH - Other type of construction
Type of Use :
RSF - Residential Single Family
RDF - Residential Duplex
RMF - Three or more residential
RAC - Residential Accessory Building
MIX - Mixed
NON - Non - residential
OTH - Other
Page: 2 City of Iowa City
Date: 3/1/2012 Extraction of Building Permit Data for
To: 2/1/2012
From: 2/29/2012 Census Bureau Report
Type Type
Permit Number Name Address Imnr Use Stories Units Valuation
BLD12 -00044 ALPLAINC 2309 HEINZ RD ALT NON 1 0 $25,350
RESTROOMS, MEETING ROOM FOR FACTORY
Total ALT/NON permits: 1 Total Valuation : $25,350
BLD 12 -00041 BELL, CHESTER M 1218 ROCHESTER AVE ALT RDF 0 0 $12,000
BATH REMODEL FOR DUPLEX UNIT, ADD CLOSET TO BEDROOM
Total ALT/RDF permits: 1 Total Valuation : $12,000
BLD 12-00062 QI -QJ LLC 505 E JEFFERSON ST ALT RMF 0 0 $6,000
INSTALL 11 DOORS BETWEEN DWELLING UNITS
BLD12 -00063 OD LLC 922 E COLLEGE ST ALT RMF 0 0 $3,000
INSTALL 6 DOORS BETWEEN DWELLING UNITS
BLD12 -00061 QI -QJ LLC 21 N JOHNSON ST ALT RMF 0 0 $1,500
3 DOORS BETWEEN 2 BEDROOM UNITS
Total ALT/RMF permits: 3 Total Valuation : $10,500
BLD12 -00040 JASON A RANTANEN
418 RIVER ST
ALT
RSF
0
0
$34,404
KITCHEN REMODEL FOR SFD
BLD12 -00005 ANDREW SHERBURNE
1204 SHERIDAN AVE
ALT
RSF
0
0
$31,357
BASEMENT FINISH FOR SFD
BLD 12 -00043 ED RING
3016 RADCLIFFE AVE
ALT
RSF
0
0
$20,000
BATH/LAUNDRY REMODEL FOR SFD
BLD12 -00033 PENINSULA DEV CO LLC
1290 SWISHER ST
ALT
RSF
0
0
$15,000
BASEMENT FINISH FOR SFD
BLD 12 -00034 PENINSULA DEV CO LLC
1250 SWISHER ST
ALT
RSF
0
0
$15,000
BASEMENT FINISH FOR SFD
BLD12 -00048 CHRISTOPHER C MORPHE)&
320 PARK RD
ALT
RSF
0
0
$15,000
BASEMENT FINISH FOR SFD
BLD12 -00039 ANN & STAN BRODERICK
329 MACBRIDE RD
ALT
RSF
0
0
$12,291
BATH REMODEL FOR SFD
BLD11 -00410 ADAM S HERRIG
5 REGALLN
ALT
RSF
0
0
$12,000
KITCHEN REMODEL FOR SFD
BLD12 -00036 D THOMAS & KRISTINARU'
4441 TEMPE PL
ALT
RSF
0
0
$12,000
BASEMENT REC ROOM FOR SFD
BLD 12 -00067 MIKE & KATHRYNANDERS]
1383 SANTA FE DR
ALT
RSF
0
0
$8,500
KITCHEN ALTERATION AND BASEMENT FINISH
BLD12 -00057 JOHN BOARDMAN
1018 FRIENDLY AVE
ALT
RSF
0
0
$2,500
BATHROOM FOR SFD
BLD11 -00744 MATT HILL
808 CAROLINE AVE
ALT
RSF
0
0
$2,464
2 EGRESS WINDOWS FOR SFD
Total ALT/RSF permits: 12
Total Valuation :
$180,516
Page : 3 City of Iowa City
Date : 3/1/2012 Extraction of Building Permit Data for
To: 2/1/2012
From : 2/29/2012 Census Bureau Report
Type Tyne
Permit Number Name Address Impr Use Stories Units Valuation
BLD12- 00042 PAT & CINDY ELBERT 603 BROOKLAND PARK Dl NEW RAC 1 0 $13,800
DETACHED GARAGE ADDITION FOR SFD
Total NEW/RAC permits: 1 Total Valuation : $13,800
BLD12 -00046 ZJ -22 LLC
404 S JOHNSON ST NEW
RMF 3 8
$1,617,094
8 UNIT APARTMENT BUILDING
BLD12 -00038 ARLINGTON DEVELOPMEN'
BLD12 -00058 PRIME VENTURES CONSTRI
726 MISSION POINT RD NEW
RMF 2 4
$753,854
4 UNIT TOWNHOUSE BUILDING
$221,225
SFD WITH ATTACHED 3 CAR GARAGE
726 - 730 - 734 -738 MISSION POINT RD. 721.8 MLO 726/738 FINISH BASEMENT
Total NEW/RMF permits: 2
Total Valuation :
$2,370,948
NEW
RSF
1
1
BLD 12- 00064 MARK & TRACY HULSEBUS
951 HONEYSUCKLE DR NEW
RSF 1 1
$353,861
SFD WITH ATTACHED 3 CAR GARAGE
BLD12 -00038 ARLINGTON DEVELOPMEN'
4427 CUMBERLAND IN
NEW
RSF
1
1
$221,225
SFD WITH ATTACHED 3 CAR GARAGE
BLD12 -00065 PRIME VENTURES CONSTRI
1452 DUNLEY CT
NEW
RSF
1
1
$217,663
SFD WITH ATTACHED 3 CAR GARAGE
SUMP PUMP
BLD12 -00027 IOWA VALLEY HAB FOR HU
2713 WHISPERING MEAD(
NEW
RSF
1
1
$140,901
SFD WITH ATTACHED 2 CAR GARAGE
MLO 686.8
ELD12 -00049 AM MANAGEMENT
239 MORGAN CT
NEW
RSF
1
1
$60,000
MANUFACTURED HOME WITHOUT GARAGE
BLD12 -00050 AM MANAGEMENT
230 MORGAN CT
NEW
RSF
1
1
$60,000
MANUFACTURED HOME WITHOUT GARAGE
BLD12 -00051 AM MANAGEMENT
365 PALOMINO CT
NEW
RSF
1
1
$60,000
MANUFACTURED HOME WITHOUT GARAGE
BLD12 -00052 AM MANAGEMENT
343 PADDOCK CIRCLE
NEW
RSF
1
1
$60,000
MANUFACTURED HOME WITHOUT GARAGE
BLD12 -00053 AM MANAGEMENT
351 PADDOCK CIRCLE
NEW
RSF
1
1
$60,000
MANUFACTURED HOME WITHOUT GARAGE
BLD12 -00054 AM MANAGEMENT
361 PADDOCK CIRCLE
NEW
RSF
1
1
$60,000
MANUFACTURED HOME WITHOUT GARAGE
BLD12 -00055 AM MANAGEMENT
371 PADDOCK CIRCLE
NEW
RSF
1
1
$60,000
MANUFACTURED HOME WITHOUT GARAGE
BLD12 -00056 AM MANAGEMENT
263 MORGAN CT
NEW
RSF
1
1
$60,000
MANUFACTURED HOME WITHOUT GARAGE
Total NEW/RSF permits: 12 Total Valuation : $1,413,650
BL'D12 -00068 DM HOLDINGS LLC 9 STURGIS CORNER DR REP NON 0 0 $32,675
REROOF COMMERCIAL BUILDING
Total REP/NON permits: 1 Total Valuation : $32,675
Page: 4 City of Iowa City
Date : 3/1/2012 Extraction of Building Permit Data for
To: 2/1/2012
Census Bureau Report
From : 2/29/2012
Type YR—e
Permit Number Name Address
Impr Use
Stories
Units
Valuation
BLD12 -00045 HINCKLEY, HARRY 520 ERNEST ST
REP RMF
2
0
$26,500
REMOVE FINYL SIDING, REPAIR SHEATING & FRAMING AS NECESSARY AND RE -SIDE WITH CEMENT
HARDIBOARD PANEL SIDING
BLD12 -00081 JANE BENDA 322 FRIENDSHIP ST
REP RMF
0
0
$5,289
WATER DAMAGE REPAIR
BLD12 -00047 KEYSTONE PROPERTY MA1\ 321 N JOHNSON ST
REP RMF
0
0
$1,000
REPLACE LIVING ROOM WINDOW FOR APARTMENT
Total REP/RMF permits: 3
Total Valuation :
$32,7891
BLD12 -00035 WINIFRED SCOTT 504 OAKLAND AVE
REP RSF
0
0
$7,000
BATH REPAIR/REMODEL FOR SFD
BLD12 -00060 D & I PROPERTIES
REBUILD FRONT PORCH FOR SFD
BLDII -00358 CHRIS STOCKARD
EGRESS WINDOWS FOR SFD
BLD11 -00384 JULIE WEEKS
WINDOW FOR SFD IN HISTORIC DISTRICT
1822 H ST
REP RSF
1209 BROOKWOOD DR REP RSF
732 GRANT ST REP RSF
0 0 $2,500
0 0 $900
0 0 $600
Total REP/RSF permits: 4 Total Valuation : $11,000
GRAND TOTALS: PERMITS: 40 VALUATION: $4,103,228
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IP8
02/22/12
4:00 P.M.
Johnson County E911
Second Floor Board Room
Johnson County Administration Building
Present: Andy Rocca, Iowa City Fire Department, Barry Bedford, Coralville Police Department,
Mike Pitlick, Tiffin Fire Department, Gene Charbon, Tiffin Fire Department, Dave Wilson, EMA, Don
Saxton, City of Oxford, Gene Beard, Jefferson Monroe Fire Department, Jim Warkentin, North Liberty
Police Department, Lonny Pulkrabek, Johnson County Sheriff, Louise From, City of University Heights,
Steve Flake, Fremont, Lincoln & Pleasant Valley Townships (Lone Tree Fire), Gary Albrecht, JECC, Tom
Jones, JECC, Rod Sullivan, Johnson County Board of Supervisors, Susie Nehring, Johnson County
Attorney's Office, Dave Visin, University Department of Public Safety, Lora Phillips, Johnson County
Sheriff's Office.
The meeting was called to order by Chairman Sullivan at 4:03 PM.
It was determined there was a quorum present.
Introductions were made by all, several new faces present.
Motion by Gene Beard to approve the agenda. Second by Lonny Pulkrabek.
All in favor.
Motion passed.
Motion by Barry Bedford to approve the minutes of the last meeting. Second by Andy Rocca.
All in favor.
Motion passed.
Bylaws -Susie Nehring spoke in regards to the bylaws. There was one last minute change just this
morning, all were given the handout to see the change . She explained we had to cancel the last
meeting after we heard back from Homeland Security that there were changes that needed to be made
with our proposed bylaws and there just was not enough time to get it done.
Call for discussion or questions regarding the bylaws. She informed that everyone was going to have to
sign before they leave and we will have to make contact with those not present to get that done as well.
Motion by Dave Wilson to adopt the by laws. Second by Jim Warkentin.
Andy Rocca asked about article 9 section 9- employees. Susie explained that was referring to Lori's
position and it is contracted not a direct E911 employee. This is allowed for data management and
addressing. This has been contracted from the beginning.
Chairman Sullivan advised of the motion from the floor, called for a vote.
All in favor. Bylaws adopted.
Rod thanked Susie for all of her hard work in this process.
Election of chairperson.
Rod advised that typically the Board of Supervisors has been the chairperson. With the adoption of the
new bylaws, Lonny now represents the County not the supervisors so that will be a thing of the past.
Floor opened up for nominations. Suggestion is to look at one person who is a full -time person and not
a volunteer for access reasons.
With no nominations it was put out that someone could volunteer for the position. Dave Wilson said he
would volunteer for the vice chair position but was not interested in the chair. Lonny said the same
thing. With no further volunteers, Lonny stepped up and said he would take the chair position for a
year.
Chairman Sullivan announced that Lonny Pulkrabek has volunteered for the Chair position and that Dave
Wilson has volunteered for the Vice Chair Position. No discussion, all in favor.
All in favor.
Susie stated there were two at large positions for the executive board.
Andy Rocca nominated Dick Stoolman for the Fire Mutual Aid. He is not here today but has been on the
board from the beginning and did show interest in wanting to continue.
Louise From stepped up and said she would take the second at large position.
Put before all. All in favor for Dick Stoolman and Louise From for the two at large positions.
Chairman Sullivan turned the meeting over to Lonny Pulkrabek the new Chair of the E911 board.
FY13 Budget.
Andy Rocca brought up that the wireline surcharge continues to decline and questioned how this should
be maintained. Want to keep this on the minutes. Lori stated we had talked about this a while back and
the one thing would be to raise the surcharge but this group did not want to do that now because of so
many taxes already put on the citizens. Andy still agreed, just wants it kept in the minutes.
Lonny stated we needed to keep on the state (Vos) for the wireless to follow the home counties of the
subscriber. She wants to protect the money, we need to put that money towards things for our PSAP(s).
Dave Wilson stated that the state is doing interoperability things using the 911 wireless money to tie the
things together.
Motion by Don Saxton to Publish the budget. Second by Steve Flake.
Dave Wilson asked about the unreserved /undesignated and asked if that could be rolled. It appears the
budget is similar to the Emergency Management budget and there should be a percentage. We can
have a 25% carryover so 75 % could be designated.
Motion on the floor about publication was withdrawn due to current discussion.
Motion by Barry Bedford to designate 75% of the $217,977 for authorized expenditures as designated in
the Iowa Code chapter 34A. Second by Jim Warkentin.
All in favor. Motion carried.
Motion by Dave Wilson to publish the budget. Second by Steve Flake.
All in favor. Motion carried.
Lori stated the Press Citizen said they could have this published by the 28th, with the requirements we
could set our next meeting March 9, 12, 13 or 14, this date will need to be put in the publication. All
agreed that March 9th was the best date for all. Noon for the time, so that there could be a quorum to
adopt the budget. Location second floor board room at the Administration Building.
Gary Albrecht stated that the Next Generation 911 cutover is on for April 20th. TCS is installing 2 -3
weeks ahead of time then are to roll out on the 20tH
Old Business
Andy Rocca asked about the signage that had come up earlier and if Secondary Roads had been
contacted and what the status is with Owen White. Rod reported that he talked to Rick Dvorak and he
said that White was negotiable. There was no reason for anything to change at this time. We have
always just notified him when one needed replaced and this typically came from a deputy reporting this.
Secondary Roads said they could do it but it would be a pain to do so. For now leave with Owen and
continue as we have. The rate is the same so everything is as is.
Motion by Gene Beard to adjourn. Second by Dave Wilson
Meeting adjourned 4:37 PM
Respectfully submitted,
Lora Phillips
IP9
MINUTES PRELIMINARY
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
FEBRUARY 16, 2012 — 6:30 PM
SENIOR CENTER, ASSEMBLY ROOM
MEMBERS PRESENT: Andrew Chappell, Michelle Bacon Curry, Scott Dragoo, Charles
Drum, Jarrod Gatlin, Holly Jane Hart, Rachel Zimmermann Smith
MEMBERS ABSENT: Cheryll Clamon
STAFF PRESENT: Steve Long, Tracy Hightshoe, Doug Ongie, David Purdy
OTHERS PRESENT: Kristie Doser, Jeff Vanatter, Roger Lusala, Patte Henderson,
Becci Reedus, Beth Ritter Ruback, Kari Wilkin, Barbara Bailey,
Tashundra Marshall, Mary Palmberg, Heather Harney, Jane
Drapeaux, Larry Chandler, Ron Berg, John Shaw, Bruce Teague,
Tom Gilsenan, Brian Loring, Roger Goedken, Mark Patton,
RECOMMENDATIONS TO THE CITY COUNCIL:
None.
CALL TO ORDER:
The meeting was called to order by Vice -Chair Andrew Chappell at 6:30 p.m.
APPROVAL OF THE JANUARY 19, 2011 MINUTES:
Bacon Curry moved to approve the minutes.
Drum seconded.
A vote was taken and the motion carried 7 -0.
PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA:
None.
STAFF /COMMISSION COMMENT:
None.
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
FEBRUARY 16, 2012
PAGE 2 of 11
NOMINATION AND ELECTION OF OFFICERS
Chappell stated that they need a chair and asked for nominations. Zimmerman Smith
nominated Andy Chappell.
Bacon Curry seconded.
A vote was taken and the motion carried 6 -0 -1 (Clamon absent, Chappell abstaining).
Chappell stated that they need a vice chair and asked for nominations. Zimmerman Smith
nominated Jarrod Gatlin.
Hart seconded.
A vote was taken and the motion carried 6 -0 -1 (Clamon absent, Gatlin abstaining)
PUBLIC MEETING:
DISCUSSION REGARDING APPLICATIONS FOR FY13 COMMUNITY DEVELOPMENT
BLOCK GRANT (CDGB) AND HOME INVESTMENT PARTNERSHIPS PROGRAM
(HOME) FUNDING
Chappell stated that the purpose of this meeting is for the Commission to ask applicants any
questions or concerns they have about that project. He passed out a summary of what's been
requested and noted that the HOME minimum allocation is $424,477 and the total amount
available is estimated at $1,204,851, which is just under 2 million less than the amount of the
applications under consideration. He noted that the $1,204,851 figure includes some recaptured
funds and asked staff if that had happened yet.
Hightshoe explained that the Neighborhood Centers of Johnson County (NCJC) was allocated
$395,000 in a CDBG special allocation round. She said NCJC was going to buy a property in
Pepperwood Plaza, but that the purchase wasn't able to proceed as the seller decided not to
sell the property at this time. Hightshoe explained that because NCJC wasn't able to find an
alternative location, those funds will be reallocated in this funding round. She said it will greatly
increase the amount of money available to allocate, but staff will review the projections of
program income and hopefully have HUD's final allocations by the March 22 meeting. She said
that if other projects are not able to proceed, those funds will be reallocated. She reminded the
Commission that they do not have to spend all the money that is available. Hightshoe reminded
commission members that the $424,477 figure (minimum HOME award) is part of the
$1,204,851, not in addition to that amount.
Hightshoe said that staff reports were mailed out to Commission members and each agency,
which included concerns that staff had with the applications. She said it is not necessary for the
Commission to address those concerns, but if they wish to, representatives of the applying
agencies are in attendance to answer questions. Hightshoe told the Commission that in the last
two days, staff and some of the HCDC members have been making site visits. She said that
photos will be available at the Commission's March meeting.
Chappell said the first project was the Community Mental Health Center.
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
FEBRUARY 16, 2012
PAGE 3 of 11
Drum asked Shaw if they had looked for other funds. Shaw stated the center does multiple fund
raisers, such as the trivia night events, but stated they have not done one specifically for this
project. Zimmerman Smith asked if he foresaw any problems with the renovations having to be
approved by the State Historic Preservation Office. Shaw said he is confident that nothing in
the plan will be contrary to the historic preservation requirements.
Chappell asked if any capital campaigns had been done. Shaw stated that in the past two and a
half years, the Center has not done a capital campaign. He added that investing in restoring
structures that have found a viable adaptive reuse is crucial to keeping those structures in town,
and the project in question is exactly the kind of investment that will allow these structures to
continue.
Chappell noted that the next project is the Crisis Center renovation of the neighboring building.
Bacon Curry asked to be updated on the status of the acquisition of the property. Reedus said
they had a meeting this morning with the county board of supervisors and there is a work
session scheduled for next Wednesday morning. She said there was much support from the
board, with three of the five members solidly behind the project and willing to discuss some
purchase options.
Zimmerman Smith asked if staff foresaw a problem having several agencies in the building with
documenting the low- moderate income benefit. Hightshoe noted that agencies must document
the LMI benefit the year they are funded or until project close -out if it extends past the one year.
Some projects will have multi -year compliance periods following close -out depending on the
amount of funds allocated to that project. After project close out, but during the compliance
period, agencies don't have to continue documenting LMI benefit for CDBG public facility
projects. They do still have to continue providing the services or activities required in the
agreement. Reedus stated most of the agencies already track client income and shouldn't be a
problem.
Zimmerman Smith said it was her understanding that the Crisis Center would be renting space
to its partner agencies and asked if the rent they will be paying is in addition to their budgets.
Reedus said that in the past week they had discussed that doing a combined capital campaign
with all the agencies is a better option because of the positive feedback they have gotten from
all areas of the community. She explained that in the initial figures they gave to the agencies for
their monthly rental, it would be an increase but the directors of the four agencies identified
ways to recapture some of that money. Reedus said a successful capital campaign would
reduce a private loan and lower the rental costs to the other agencies. She said that the key
idea of acquiring this building is to pool the resources of the four agencies and reduce
administrative overhead and costs.
Chappell stated that the next applicant was the DVIP Shelter.
Drum said that he had toured the facility today and he was struck by this facility in particular
because the kitchen is an area where all the women in the shelter cook meals for their children
and the shelter views this as an opportunity for the women to connect with their children and
with other mothers. He said this is a wonderful chance for these families to re- establish
connections that they may have lost with others. He stated that this is a really good use of
funds. Drum said he thinks it is very important for Commission members to go on these tours so
they can see the staff and the clients they are serving.
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
FEBRUARY 16, 2012
PAGE 4 of 11
The Commission accepted some layouts and bids from Doser pertaining to the DVIP project.
Gatlin asked if the project was broken up into segments so that if the Commission were only
able to partially fund the project it could be prioritized into which piece would have the highest
priority. He also asked about the costs of potentially just doing the floors versus the entire
project. Doser explained that the kitchen bid doesn't include the kitchen flooring. She said the
rest of the flooring bid is for the main floor and the bedrooms area. She stated that the absolute
priority is the kitchen, as it has not been updated since it was built in 1993, and things are
starting to fall apart.
Chappell stated that the next applicant was Extend the Dream and PAW
Bacon Curry said she thought that the accessibility improvements were funded when Extend the
Dream moved into the building. Gilsenan stated they were funded, but the former Director
started some of the improvements before they could and as a result the funds were withdrawn.
Hart said she wanted to know about the first couple questions that staff had brought up, which
are the capital reserve budgets and what other entities have been approached for funding.
Goding replied that this year PATV was able to set aside $6,000 for capital improvements and
that's entered into the budget. He said that they have not sought other funding sources at this
time. Gilsenan said they have received a $5,000 grant, which was the impetus for getting them
started and doing this work in the way they would like it done and they expect to raise $3,000 -
$6,000 more in fundraisers they have planned for the spring and summer.
Gatlin asked how good the costs estimates were. Gilsenan said that they have three estimates
for each of the phases.
Hart asked where the patio was supposed to be built. Gilsenan explained that it would be on
the right side of the building with an overhang above the parking below.
Hightshoe explained that the adaptive audio and video technology they applied for is technically
a public service so it's not eligible under the public facility category and that part of their budget
would not be able to be funded with CDBG funds.
Chappell asked how they planned to document the low- moderate income benefit. Goding said
he expected that PATV would use the surveys Extend the Dream uses. He said they do that
continually through self- reporting to find out who they are serving and which of their services
they are using.
Hightshoe explained that anything that would directly benefit Extend the Dream would be
eligible and that what directly benefits PATV would be limited to accessibility improvements due
to the difficulty in documenting the low- moderate income benefit.
Chappell stated that the next applicant was Broadway Townhome Playground Renovation for
HACAP.
Bacon Curry said she had seen some weathered mulch at MECCA and asked if they had
looked into that instead of wood chips. Drapeaux affirmed that they had. She said that the mulch
is less expensive than the chips at MECCA, but you have to replace it more often.
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
FEBRUARY 16, 2012
PAGE 5 of 11
Chappell asked if it was similar to the surface at the Pedestrian Mall in downtown. Drapeaux
said it was a bit thicker. Chappell asked if there was a warranty built in. Drapeaux said there
was, but that they had installed those foam surfaces at other facilities at HACAP and haven't
had a problem.
Chappell asked what kind of equipment they planned to install. Drapeaux said that there is a
playground expert employed at HACAP who will assist in the design. She said when they bid a
project they work with playground companies who are skilled at choosing age- appropriate, safe
equipment.
Bacon Curry said that it appeared that 100% of the clients served by this playground would be
Iowa City residents and asked where the tenants lived before entering HACAPs units. Drapeaux
stated that they lived in Johnson County when they entered the program.
Drum asked how many children lived there. Drapeaux replied that approximately 60 children
lived at the Broadway Townhomes.
Zimmerman Smith asked if they have a replacement budget. Drapeaux affirmed that they did.
Drum and Zimmerman Smith agreed that this is a project that is needed.
Chappell stated that the next applicant was Mayor's Youth Empowerment Program.
Drum asked if this was the same project that they had applied for last year. Lusala affirmed that
it was and that due to funding they are completing the project in phases. Drum asked what they
would do with partial funding this time. Lusala said they would upgrade the electrical and
heating as their first priority as needed before they can drywall and complete the project.
Chappell stated that the next applicant was MECCA Residential and Transitional Housing
Renovation.
Zimmerman Smith asked why the security cameras were last on the list of priorities. Berg
responded upon review, it would be their first priority.
Drum said that less than half of MECCA clients are from Iowa City and asked if they had
approached other agencies for funding. Berg said they complete several grant applications
each year for funding for services, but hadn't approached anyone for facility needs as few
sources will pay for this type of activity.
Chappell asked if they had done a capital campaign. Berg said they had not. He said their
strategic plan includes an assessment of all their facilities, and that will probably lead to a
capital campaign. He explained that the projects in this request would not be affected by any
capital campaign funding.
Chappell stated that the next applicant was Neighborhood Centers of Johnson County.
Dragoo asked if they had a capital reserve budget. Loring replied that they do and use it when
necessary. The costs of these items are above and beyond their regular maintenance items.
Zimmerman Smith asked if the remodeling of the Broadway Center would substitute for the
property at Pepperwood. Loring replied that they are trying to open up some space that would
allow different staffing patterns that would make a more efficient use of staff.
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
FEBRUARY 16, 2012
PAGE 6 of 11
Dragoo asked which components would have priority if they received partial funding. Loring said
they were listed in priority order and that they would really like to get the basement done.
Chappell stated that the next applicant was Charm Homes LLC.
Bacon Curry asked if there was a location for the project. Teague said that they are continually
looking at various houses.
Dragoo asked what partial funding would mean for them. Teague stated that it would mean they
would be unable to purchase the two homes within their planned timeframe of next fall and
spring. They would do one house if partially funded.
Zimmerman Smith asked if they had experience with these types of projects. Teague replied
that they have. One of their homes is operating and is full with residents who need 24 -hour
care. They also own another property and they are working on getting it Medicaid qualified and
completing what rehabilitation needs to be done.
Chappell asked how they proposed paying back the loan. Teague said they are proposing a
deferred payment for 10 years and then $1,000 per month for 10 years and then a balloon
payment at the end of those 20 years.
Hightshoe explained that this is the payment plan Teague had worked out with Long based on a
revised proforma. It's a plan that would support enough revenue to cover debt service and
operating expenses.
Chappell said he noted that some of the property locations Teague had been looking at were in
the Lincoln and Longfellow areas of Iowa City. Teague explained that there are no location
restrictions as the tenants are persons with disabilities or the elderly.
Chappell asked what their prospects were of finding affordable properties. As sites can be
anywhere in the City, he said there were quite a few possibilities. Gatlin asked where the
properties are located that have already opened. Teague replied that one is on Lakeside Drive
and the other is at 619 Kirkwood Ave.
Bacon Curry asked if he was confident about private financing for these homes. Teague replied
that he is confident.
Chappell stated that the next applicant was CJ's Construction
Hightshoe explained that the applicants could not attend the meeting and requested that staff
forward any question to them. Hightshoe informed members that they were denied State
HOME funds as they were not able to attend a mandatory state training. The applicant
budgeted for these funds incorrectly under the Low Income Housing Tax Credit line item - it
should read State HOME funds.
Chappell asked if they had control of a site yet and if existing zoning laws would allow for this
kind of use. Hightshoe said that according to City Planner Sarah Walz, this does meet the
existing zoning requirements and rezoning is not necessary, although a Special Exception may
be required. Chappell requested that staff inquire if they have an accepted purchase offer.
Hightshoe will follow up with the applicant.
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
FEBRUARY 16, 2012
PAGE 7 of 11
Bacon Curry asked what was the $450,000 they were allocated the last time they applied.
Hightshoe said they had applied for the Single Family New Construction program and did not
get awarded funds. These are federal CDBG funds, but not part of our CDBG annual
entitlement program.
Chappell asked if their developer fee will have to be adjusted down. Hightshoe said that would
only apply if they were allocated state HOME funds as you can't exceed 10% for this type of
project. Staff would recommend, if funded, to be consistent with the State program and lower
the developer fee.
Chappell stated that the next applicant was the HACAP Broadway Townhome Renovation
Project.
Hart asked if they foresee any relocation issues during the renovation. Drapeaux said the
majority of the work will be exterior and for the rewiring, they will do a unit at a time so people
won't have to be relocated.
Chappell said that the application states that the building condition has been deteriorating since
they acquired it in 1996 and asked if there is a plan to make sure this doesn't happen again.
Drapeaux explained that is simply normal wear and tear and it's time to replace the roof and
windows, among other things, and make them more energy efficient.
Hightshoe said she reviewed their proforma including replacement reserves. She said in her
review, she increased the reserves based on the State's criteria for non LIHTC projects. She
said there are mechanisms to ensure funds are placed into maintenance and reserves over the
life of a project. Revenues were based on $441/mo., when the fair market rent for a three
bedroom unit is $1,087. Based on this average rent, there are no funds available for
repayment if adequate funds for reserves are included in the expenses. She recommended a
conditional occupancy loan based on annual review of tenant rents received and documentation
of funds placed into a reserve fund or used for repair /replacement. Repayment may be possible
in certain years where the revenues exceed what is anticipated in this application, while
adequately budgeting for reserves.
Gatlin asked if there are priorities for the exterior work. Drapeaux said that the roof is their #1
priority.
Hightshoe said that the last time they assisted these units was in 1996 with CDBG funds and a
general obligation loan that they are still repaying. She said this project is both HOME and
CDBG eligible.
Chappell asked if the City funded HACAP units recently. Drapeaux stated that prior year
funding went for the acquisition of additional transitional housing units, not to rehabilitate
existing units.
Chappell stated that the next applicant was the Housing Fellowship - CHDO and Affordable
Rental Housing Project.
Chappell asked how they were going to obtain the property. Bailey stated they have a purchase
offer contingent upon these funds. Chappell asked what the timeframe was. Baily stated they
would purchase in July 2012.
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
FEBRUARY 16, 2012
PAGE 8 of 11
Chappell asked if the state HOME fund application had been submitted. Bailey said it had.
Chappell asked if they still viewed this as an all or nothing in terms of funding. Baily was under
the impression that this was the case.
Chappell stated that the next applicant was Iowa Valley Habitat for Humanity.
Bacon Curry asked how their projects break down in terms of school attendance areas and if
they build other places (than the Whispering Meadows subdivision and surrounding area).
Patton explained that in the past three or four years there haven't been many other places, but
that they do have a house scheduled to be built at Douglass Court and they are remodeling a
house on Prairie du Chien because it's where they can find affordable lots and these
lots /houses don't have strict covenants. Many subdivisions have covenants that require the
house to be a certain size, 2 -3 garages and /or other amenities. Patton stated that due to their
modest homes, they have to locate lots that don't have these requirements. He said his
perception is that in the places that they have built in the past three or four years, crime is down
and the houses built have stabilized the neighborhood.
Patton said that he doesn't think that the CITY STEPs low priority level for owner occupied
housing — production of new units should apply to their homes as they provide homeownership
opportunities for families under 50% of median income at a level more affordable than most
rental units. This is possible since Habitat finances the loan with 0% interest.
Chappell asked if they were going to be able to do all three homes along with projects already in
the works. Patton said he doesn't worry about it and that on these projects they will be having
veterans working on them. Bacon Curry asked if they have locations picked out for the rehabs.
Patton stated not yet, but believes they will find the homes that they need. The last few years
there have been more homes at the price level they need.
Drum asked if Habitat deals with the lead rules. Patton said they had three trained people who
have gone through classes for that, but admitted that he didn't want to buy a really old house
because that can be a nightmare with lead issues.
Hightshoe explained that if they spend more than $24,999 on rehabilitation of a home then lead
abatement applies. All homes built before 1978 are subject to lead provisions and testing
depending on what is done.
Chappell stated that the next applicant is City of Iowa City Housing Rehab.
Chappell asked about the $20,000 for project delivery. Vanatter explained that those are
administrative costs and that it applies to the whole program, not per home. He said applicants
aren't allowed to ask for a split between CDBG and HOME funds but the reason he included
that was because with the CDBG program they can be more flexible with emergency repairs
and exterior repairs, whereas with HOME funding they are limited to comprehensive repairs.
They are hoping to do a larger number of projects than estimated in the application.
Zimmerman Smith asked how people qualify for this program. Vanatter said they apply through
an existing housing rehab program that has a two -year waiting list, even though they haven't
advertised the program in five years.
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
FEBRUARY 16, 2012
PAGE 9 of 11
Drum asked if it was true that this program would not exist without the funding being considered
by the Commission. Vanatter said this program was different than the existing program in that
these funds are targeted to homeowners in identified neighborhoods and instead of the
homeowner paying 100% of the loan back in either monthly installments or upon closing, they
will forgive a certain percentage over a 5 or 10 year period based on the funding source and
amount allocated to that home.
Hightshoe explained that City Council sets aside 13% of the CDBG and HOME entitlement for
rehab. She said that in prior years, the rehab program was receiving $400- 500,000. Due to
ongoing cuts in these two federal programs, the rehab set aside is down to about $200,000.
She said that when you factor in staff costs (manage the program, oversee lead regulations,
etc.), far fewer projects can be done. She said there is the regular program that people apply for
and then this program will be in addition to that and it's targeting neighborhoods with better
financial terms, so a part of the loan will be forgiven as opposed to the homeowner having to
pay back everything.
Vanatter said that if it was funded and there was a lot of interest, it was their hope that they
could target other areas. He added that they used to see $100,000 to $200,000 in program
income annually through rehab but that they don't see that anymore. He said the year to date
program income is currently at $12,000.
Hightshoe explained that many rehab. projects are done and the rehab. loan is repaid when the
homeowner sells their home (moves out, passes away) or refinances. This repayment is
considered program income and goes back in the rehab, program in addition to the yearly
entitlement funds. When the economy is not as strong, fewer households move or refinance
their homes. In addition to having less entitlement funds, we have less program income coming
back to be used for additional rehab. projects.
Chappell stated that the next applicant was Successful Living.
Chappell asked if this was the same application as last year because it's not on the current
application form. Goedkin was not aware that he submitted the application on the wrong form.
Chappell said he would like to see an updated application, as the new form is different than the
old one that was used.
Drum asked how many residents they currently had. Goedken replied that they had 18 with the
potential for 20.
Chappell asked what they would do with partial funding. Goedken stated that would depend on
the funding level. He said that their roof had been leaking for a couple years and needed
replaced but that if funding level isn't up to at least $35,000 they couldn't do that. He said the
HVAC system needed work but wasn't sure what they could do on that with partial funding. He
said the roof and HVAC remain their top two priorities and that residents have had to move out
of the house for periods of time when the HVAC wasn't working.
Hightshoe said the ranking forms and proposed allocations are due back to staff on February 24
and a master spreadsheet with everyone's totals will be in the March 6th packet. She reminded
the Commission that due to spring break, they will not be meeting the 3`d Thursday in March, but
rather on March 8th and March 22 th at Emma Harvat Hall.
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
FEBRUARY 16, 2012
PAGE 10 of 11
Hightshoe said the Commission made a funding recommendation for the Aid to Agencies Joint
Funding Process. MPOJC is handling these funds until June 30. After that the Community
Development department is anticipated to administer these funds. She said there was some
confusion about applying this year. She said there were three agencies that only get funded
through Iowa City. These agencies apply through the joint funding process but only ask for
Iowa City funds. She said these agencies weren't notified by the United Way or by MPOJC of
the funding process /deadline, so they didn't apply. Hightshoe said she informed those three
agencies that since HCDC has already allocated the funds, they can make direct requests to
City Council to consider those requests. She said the Council can tweak the recommendation,
send it back to HCDC or approve as is. She said the agencies are Youth Consortium (County),
the Red Cross and Mayors Youth. More details will follow based on the Feb. 21 Council
meeting.
ADJOURNMENT:
Drum moved to adjourn.
Zimmerman Smith seconded.
A vote was taken and the motion carried 7 -0.
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