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Home My WebLink About2012-03-15 Info Packetx:111 7 � CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET IN Council Tentative Meeting Schedule .. MARCH 20 WORK SESSION IP2 Work Session Agenda — March 20, 2012 March 15, 2012 IP3 Memo from Acting Public Works Dir.: Sidewalk Cafe Ordinance Change — Alley Setback IN Memo from Asst. to the City Manager: Administrative Processing of Sidewalk Cafe Permits IP5 Pending City Council Work Session Topics MARCH 21 JOINT MEETING IP6 Joint Meeting Agenda — March 21, 2012 MISCELLANEOUS I137 Iowa City Police Department and University of Iowa DPS: Bar Check Report- February 2012 IP8 Letter to Iowa City Transit Manager from John Shepherd: Complaint [Staff response included and distributed to Council at 3/20/12 meeting.] I139 Copy of from City Manager: Streamlining the Rental Inspection Process IP10 City Council Economic Development Committee Final Minutes — February 23, 2012 E -mail from Management Intern: Steve Long [Distributed at 3/20/12 Council Meeting] E -mail from City Manager: ICAD Message from Scott Fisher [Distributed at 3/20/12 Council Meeting] DRAFT MINUTES IP11 Human Rights Commission —February 21, 2012 IP12 Planning & Zoning Commission —February 27, 2012 IP13 Planning & Zoning Commission —March 1, 2012 IP14 Public Art Advisory Committee —March 8, 2012 f`N- �Qm2�1401�Tq � CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY www.icgov.org March 15, 2012 IP1 Council Tentative Meeting Schedule MARCH 20 WORK SESSIO IP2 Work Se"' n Agenda — March 20, 2012 IP3 Memo from Ac ' g Public Works Dir.: Sidewalk Ca Ordinance Change — Alley Setback IN Memo from Asst:,, o the City Manager: Ad inistrative Processing of Sidewalk Cafe Permits IP5 Pending City Council , k Session To cs I MARCH 211 JOINT MEETING IP6 Joint Meeting Agenda — March ,' 12 /MI8CEbLANEOUS IP7 Iowa City Police Departme�t and University of I a DPS: Bar Check Report- February 2012 IP8 Letter to Iowa City Transit Manager from John Shep \1pection mplaint IP9 Copy of from City Mager: Streamlining the Rent Process IP10 City Council Economic Development Committee Fins — February 23, 2012 DRAFT MINUTES IP11 Human Rig s Commission — February 21, 2012 IP12 Planning Zoning Commission —February 27, 2012 IP13 Planni & Zoning Commission — March 1, 2012 IP14 Pu 'c Art Advisory Committee — March 8, 2012 r ptar,, City Council Tentative Meeting Schedule IP1 �_Mlq � March 15, 2012 CITY OF IOWA CITY Date Time Meeting Subject to change Location Tuesday, March 20, 2012 5:00 PM Work Session Meeting Emma J. Harvat Hall Tuesday, March 20, 2012 7:OOPM Regular Formal Meeting Emma J. Harvat Hall Wednesday, March 21, 2012 4:30PM Joint Meeting Public Library, Room A All Tuesday, April 03, 2012 5:00 PM Work Session Meeting Emma J. Harvat Hall Tuesday, April 03, 2012 7:OOPM Regular Formal Meeting Emma J. Harvat Hall Tuesday, April 17, 2012 5:00 PM Work Session Meeting Emma J. Harvat Hall Tuesday, April 17, 2012 7:OOPM Regular Formal Meeting Emma J. Harvat Hall I�i41 a Tuesday, May 01, 2012 5:00 PM Work Session Meeting Emma J. Harvat Hall Tuesday, May 01, 2012 7:OOPM Regular Formal Meeting Emma J. Harvat Hall Tuesday, May 15, 2012 5:00 PM Work Session Meeting Emma J. Harvat Hall Tuesday, May 15, 2012 7:OOPM Regular Formal Meeting Emma J. Harvat Hall Monday, May 28, 2012 Memorial Day - City Offices Closed Tuesday, June 05, 2012 5:00 PM Work Session Meeting Emma J. Harvat Hall Tuesday, June 05, 2012 7:OOPM Regular Formal Meeting Emma J. Harvat Hall Tuesday, June 19, 2012 5:00 PM Work Session Meeting Emma J. Harvat Hall Tuesday, June 19, 2012 7:OOPM Regular Formal Meeting Emma J. Harvat Hall Wednesday, July 04, 2012 Independence Day - City Offices Closed Tuesday, July 10, 2012 5:00 PM Work Session Meeting Emma J. Harvat Hall Tuesday, July 10, 2012 7:OOPM Regular Formal Meeting Emma J. Harvat Hall Tuesday, July 31, 2012 5:00 PM Work Session Meeting Emma J. Harvat Hall Tuesday, July 31, 2012 7:OOPM Regular Formal Meeting Emma J. Harvat Hall Tuesday, August 21, 2012 5:00 PM Work Session Meeting Emma J. Harvat Hall Tuesday, August 21, 2012 7:OOPM Regular Formal Meeting Emma J. Harvat Hall r 03 -15 -1 CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 -1826 (319) 356 -5000 (319) 356 -5009 FAX www.icgov.org City Council Work Session Agenda March 20, 2012 5:00 PM (NEW START TIME) City Hall - Emma J. Harvat Hall 410 E. Washington Street • Council Appointments • Planning & Zoning Items • Agenda Items • Sidewalk Cafe Ordinance Change [IP #3, IP #4 ] • Animal Shelter Project Update • Information Packet Discussion [March 8, 15] • Council Time • Pending Work Session Topics [IP #5 ] • Meeting Schedule/ Upcoming Community Events /Council Invitations r �p CITY OF IOWA CITY M:1 MEMORANDUM DATE: March 12, 2012 TO: Tom Markus, City Manager FROM: Ron Knoche, Acting Public Works Director RE: Sidewalk Cafe Ordinance Change - Alley Setback Introduction: A request was made by City Council for Staff to evaluate a request from a downtown restaurant owner to reduce the requirement that all sidewalk cafes are to maintain a 10' foot clearance from alleys. History /Background: City Code 10 -3 -3 was adopted in 1995 which allowed for the use of public right -of -way for the placement of sidewalk cafes adjacent to restaurants in the downtown area. Because the City did not have any experience with the utilization of sidewalk cafes, more conservative regulations were adopted in order to protect the interests of both the City and the patrons of the sidewalk cafes. Included in the initial ordinance, was a requirement that no sidewalk cafe shall be located closer than ten foot (10') to an alley in order to provide a safety and comfort level to the patrons on the sidewalk cafes. A downtown restaurant located adjacent to an alley, is in the process of submitting a sidewalk cafe application. Due to anticipated demand for sidewalk cafe seating, the restaurant has expressed a desire to maximize the size of their proposed sidewalk cafe and therefore has approached City Council about the possibility of changing the setback requirement. Discussion of Solution: The Sidewalk Cafe Committee evaluated the ten foot (10') setback requirement and has concluded that a ten foot (10') setback is unnecessary for cafes located adjacent to alleys. However, it is recommended that a setback of two foot (2) continue to be required in order to provide a clearance between the alley and sidewalk cafe to minimize the potential of vehicular damage to the fence and for the safety of patrons utilizing the cafes. In addition, it is recommended that in order to maximize visibility for vehicles exiting the alley, that the fencing material within ten foot (10') of the alley be of a type that is less than twenty percent (20 %) solid. Financial Impact: A minimal increase in Sidewalk Cafe fee revenue could occur as additional areas would be available for utilization. Recommendation: Staff recommends that the Sidewalk Cafe ordinance be amended to reduce the ten foot (10') clearance to a two foot (2') clearance for all sidewalk cafes located next to alleys. It is recommended that the First reading of the ordinance be held at the next Council meeting on April 3`d and the second and third readings be collapsed at the April 17th meeting. If a restaurant so desires, they may begin the application process now and a Sidewalk Cafe Agreement could be placed on the April 17th Council meeting agenda contingent upon the approval of the Ordinance. ,r CITY OF IOWA CITY �P4 MEMORANDUM Date: March 14, 2012 To: Tom Markus, City Manager From: Geoff Fruin, Assistant to the City Manager Re: Administrative Processing of Sidewalk Cafe Permits History/Background: The City's sidewalk cafe ordinance was adopted in 1995 to allow for use of public right -of -way by adjacent restaurants. Currently, applications for permits and renewals are reviewed by a committee of staff, which forwards a recommendation of approval to the City Council. At the time the ordinance was adopted, staff felt it was appropriate for Council to approve each sidewalk cafe application. The purpose of this Council approval step in the process was to allow a forum for public discussion on the appropriateness of each application as such outdoor cafes were being introduced to the community for the first time. Discussion of Solutions: Since 1995, sidewalk cafes have become increasingly popular and thus widely accepted by the general public. Staff now feels that the review and approvals of such permits are a matter of routine and can be handled administratively. An administrative approval will shorten the application process, while still ensuring compliance with the various code provisions. Recommendation: It is recommended that the City Council amend the sidewalk cafe ordinance to allow for the administrative approval of applications. Such review authority would be designated to the City Manager, or his /her designee. The amended ordinance would also provide the applicant an appeal right to the City Council. CITY OF IOWA CITY PENDING CITY COUNCIL WORK SESSION TOPICS March 14, 2012 April 3, 2012 1. Presentation Recapping the Iowa City Farmer's Market Strategic Planning Effort 2. Discuss Potential Revisions to the Sidewalk Snow Clearing Ordinance Pending Topics to be Scheduled 1. Discussion of the Request to Rename Broadway Street 2. Follow -up Presentation on the Disposition or Relocation of Public Housing Units 3. Continuation of the Discussion to Consider Consolidation or Structural Changes to City Boards and Commissions AGENDA Joint Meeting City Invitees: Coralville; Hills; Iowa City; Lone Tree; North Liberty; Solon; Swisher; Tiffin; University Heights School Board Invitees: Clear Creek; Iowa City Johnson County Board of Supervisors University of Iowa Wednesday, March 21, 2012, 4:30 PM Iowa City Public Library; Room A 1. Call to order 2. Welcome and introductions 3. Right of way dedication in fringe areas (Johnson County) 4. Legislative Priorities (IC School Board) ZIP2 5. ** 2012 -2013 road and trail projects affecting neighboring jurisdictions (Johnson County) 6. Roosevelt Elementary (IC School Board) 7. ** 2013 budgets for Social Services (Johnson County) 8. Redistricting (IC School Board) 9. Joint Meetings with large cities (Johnson County) 10. Other business 11. Schedule next meeting Johnson County 12. Adjourn ** - Indicate request from Johnson County that each jurisdiction be prepared with an update C C C C C C C C C C C C C C C C C C C Business Name Occupancy (occupancy loads last updated Oct 2008) = university of Iowa Monthlv Totals Bar Checks Under2l PAULA Prev 12 Month Totals Bar Checks Under2l PAULA Under2l PAULA Ratio Ratio (Prev 12 Mo) (Prev 12 Mo) 2 Dogs Pub 120 0 0 0 2 0 0 0 0 Airliners" 223 4 0 1 104 0 47 0 0.4519231 Airliner" 223 2 0 0 104 0 47 0 0.4519231 American Legion 140 1 0 0 8 0 1''' D 0.125 Aoeshe Restaurant 156 0 0 0 Atlas World Grill 165 0 0 0 Baroncini 0 0 0 Basta 176 0 0 0 Blackstone- 297 0 0 0 Blue Moose 436 7 0 0 91 7 5 0.0769231 0.0549451 Blue Moose 436 5 1 1 91 7 5 0.0769231 0.0549451 Bluebird Diner 82 0 0 0 Bob's Your Uncle 260 0 0 0 Bo- James- 200 1 0 0 46 0 0 0 0 Bo- James 200 1 0 0 46 0 0 0 0 Bread Garden Market & Bakery 0 0 0 Brothers Bar & Grill, [It's] 556 13 7 3 218 57 61 0.2614679 0.2798165 Brothers Bar & Grill, [It's] 556 11 8 1 218 57 61 0.2614679 0.2798165 Brown Bottle, [The]- 289 0 0 0 Buffalo Wild Wings Grill & Bar- 189 0 0 0 4 0 - 0 0 0 Caliente Night Club 498 1 0 1 37 5 2 0.1351351 0.0540541 Carl & Ernie's Pub &Grill 92 0` 0 0 15 0 0 0 0 Carlos O'Kelly's- 299 0 0 0 Chef's Table 162 0 0 0 Chili Yummy Yummy Chili 0 0 0 1 7 0 1 0 0.1428571 Thursday, March 08, 2012 Page 1 of 4 ❑Chipotle Mexican Grill- 119 0 0 0 ❑Club Car, [The] 56 0 0 0 2 0 ❑Coach's Corner 160 0 0 0- 6 0' ❑Colonial Lanes- 502 0 0 0 4 0 ❑ Dave's Foxhead Tavern 87 0 - 0 0 3 0 © DC's 120 3 0 0 81 9 © Deadwood, [The] 218 1 0 0 20 0 ❑ Devotay- 45 0 0 0 ❑Donnelly's Pub 49 2 0 0 19 1 d❑Dublin Underground, [The] 57 1 0 0 18 0 ❑ Eagle's, [Fraternal Order of] 315 0 0 0 ❑EI Banditos 25 0 0 0 ❑EI Cactus Mexican Cuisine 0 0 0 ❑EI Dorado Mexican Restaurant 104 0 0 0 ❑EI Ranchero Mexican Restaurant 161 0 0 0 ❑ Elks #590, [BPO] 205 0 0 0 ❑ Englert Theatre- 838 0 0 0 ©Fieldhouse 178 7 2 0 97 10 ❑Fieldhouse 178 6 0 0 97 10 ' ❑ First Avenue Club- 280 0 0 0 F-1 Formosa Asian Cuisine- 149 0 0 0 ❑Gabes 261 3 4 0 46 12 El George's Buffet 75 0 0 0 4 0 ❑Gilbert St Piano Lounge 114 1 0 0 9 0 ❑Givanni's- 158 0 0 0 F-1 Godfather's Pizza- 170 0 0 0 ❑Graze 49 0 0 0 ❑Grizzly's South Side Pub 265 1 0 0 7 3 ❑Hawkeye Hideaway 94 1 0 0 4 0 ❑Hilltop Lounge, [The] 90 0 0 0 3 0 ❑ IC Ugly's 72 0 0 0 6 0 El India Cafe 100 0 0 0 ❑Jimmy Jack's Rib Shack 71 0 0 0 0 0 0 0 5 0 0 0 0 0 0.1111111 0 0 0.0526316 0 0 0 0 0 0' 0.0617284 0 0 0 I I i 1 0.1030928 0.0103093 1 0.1030928 0.0103093 3 0.2608696 0.0652174 0 0 0 0 0 0 3 0 0 0 0.4285714 0 0 0 0.4285714 0 0 0 Thursday, March 08, 2012 Page 2 of 4 ❑Jobsite 120 1 0 0 13 0 0 0 0 ❑V Joe's Place 281 2 0 0 43 2 0 0.0465116 0 Doe's Place 281 2 0 0 43 2 0 0.0465116 0 ❑Joseph's Steak House- 226 0, 0 0 1 0 0 0 0 ❑ La Reyna 49 0 0 0 ❑ Leaf Kitchen A 0 0 El Library. [The]— 420 14 0 2 78 0 12 0 0.1538462 W Library. [The]— 420 ./ 2 0 0 78 0 12 0 0.1538462 ❑Linn Street Cafe 80 0 0 0 ❑Los Portales 161 0 0 0 ❑Martini's 200 7 1 0 89 33 4 0.3707865 0.0449438 ❑Martini's 200 5 2 0 89 33 4 0.3707865 0.0449438' ❑Masala 46 0 0 0 El Mekong Restaurant- 89 0 0 0 ❑Micky's— 98 0 0 0 27 0 3 0 0.1111111 ❑Mill Restaurant, [The] 325 0 0 0 9 1 0 0.1111111 0 ❑ Moose, [Loyal Order of] 476 1 0 0 1 0 0 0 0 ❑ Motley Cow Cafe- 82 0 0 0 ❑Okoboji Grill— 222 0 0 0 ❑One - Twenty -Six 105 0 0 = 0 ❑Orchard Green Restaurant— 200 0 0 0 ❑Oyama Sushi Japanese Restaurant 87 0 0 0 ❑Pagliai's Pizza— 113 0 0 0 ❑Panchero's (Clinton St)— 62 0 "0 0 ❑Panchero's Grill (Riverside Dr)— 95 0 0 0 ❑d Pints 180 1 0 1 90 18 4 0.2 0.0444444 F1 Pints 180 8 10 0 90 18 4 0.2 0.0444444 ❑ Pit Smokehouse- 40 0 0 0 F1 Pizza Hut— 116 0 0 0 F-1 Pizza Ranch— 226 0 0 0 ❑Quality Inn /Highlander 971 0 0 0 ❑Quinton's Bar & Deli 149 1 0 0 10 0 0 0 0 ❑ Riverside Theatre— 118 0 0 0 Thursday, March 08, 2012 Page 3 of 4 _❑Saloon— 120 1 0 0 ❑Sam's Pizza— 174 0 0 0 ❑Sanctuary Restaurant, [The] 132 0 0 0 ❑Shakespeare's 90 1 0 0 ❑Sheraton 0 0 0 ❑Short's Burger & Shine— 56 0 0 0 ©Sports Column 400 2 3 0 ❑Sports Column 400 6 3 1 Studio 13 206 1 0 0 ❑Summit. [The] 736 10 2 1 ❑Sushi Popo 84 0 0 0 ❑Takanami Restaurant— 148 0 0 0 ❑TCB 250 5 0 0 d TCB 250 ❑ 5 0 0 ❑Thai Flavors 60 0 0 0 ❑Thai Spice 91 0 0 0 ❑Times Club @ Prairie Lights 60 0 0 0 F-1 Union Bar 854 13 1 2 ©Union Bar 854 5 2 5 ❑VFW Post #3949 197 0 0 0 WVine Tavern, [The]— 170 1 0 0 ❑Wig & Pen Pizza Pub 154 0 0 0 ❑Yacht Club, [Iowa City] 206 2 0 0 ❑Zio Johno's Spaghetti House 94 0 0 0 ❑Z'Mariks Noodle House 47 0 0 0 168 46 19 Totals Off Premise 0 0 10 Grand Totals 29 * includes outdoor seating area exception to 21 ordinance 5 25 4 8 8 134 134 21 244 98 98 205 205 3 37 0 0 0 23 0 0' 0 0 0 0 19 31'' 19 31 0- 0 37 94 4 4 56 56 0 4 78 1 3 3385 487 0 0 0 0 0 0 0 0.1417910 0.1417910 0 0.1516393 0 0.92 0 0 0 0.2313433 0.2313433 0 0.3852459 1 0.0408163 0.0102041 1 0.0408163 0.0102041 60 0.2731707 0.2926829 60 0.2731707 0.2926829 0 0 0 5 1 0.1081081 0.1351351 3 ' 0.0384615 I 0.0384615 595 0.1438700 0.1757755 179 0 0 774 Thursday, March 08, 2012 Page 4 of 4 IP8 John Shepherd Box 5133 Coralville, IA 52241 ° (319) 471 -7203, 00 COMPLAINT v ,7, March 7, 2012 Dear Iowa City Transit Manager, On Tuesday, March 6, 2012, 1 was across the street close to the stop on the corner of Gilbert and Court St at approximately 5:50 PM. I saw the Lakeside bus approaching the stop. I ran to the middle of the opposite lane, constantly waving my hands for the driver to stop. He had plenty of time to stop at the bus stop; but kept on going to the stop sign. As it passes, 1 ran across the street. He intentionally did not stop. As he drove by me, he intentionally pretended not to see me! I walked to my destination near Hy -Vee, and then caught the Lakeside back at the Hy -Vee stop (6:18 PM). I entered the bus and asked the bus driver, "Don't you stop for someone waving at you in the middle of the street ?" His statement was, "Not during peak hours, we don't have too!" I told him, "that's not true and you're full of it!" I asked him what his name was, and he replied, "Andy." When I got off I confirmed he said his name was Andy. As I got off the bus he said, "Sir." I turned around on the street and waited for his reply. He said, "I have seen you before sprinting then I would stop and you wouldn't hurry." I said again, "You're full of it." He said we also have video. I said, "Then you will see me in the video, 150 ft before the stop, waving my hands in the middle of the street while you ignored me! I will file a verbal and written complaint!" This kind of thing happens too often with some drivers. They are public servants, not make up a lie and do what I want. Please let me know what disciplinary actions you have taken. Sincerely, C Jo hi Shepherd CC Iowa City Council as" t O G ~ CS7 t „`1 Marian Karr From: Chris O'Brien Sent: Thursday, March 15, 2012 1:36 PM To: Marian Karr; Council Subject: Council correspondence: Transit Complaint Attachments: 20120308115932170.pdf; ATT00001.htm Tom, Marian & City Council, After reviewing this complaint I contacted Mr. Shepherd directly via telephone and expressed our apologies for the manner with which he was treated. Please contact me if you have any questions about this matter. Chris O'Brien - - - -- Original Message---- - From: Marian Karr Sent: Thursday, March 08, 2012 12:02 PM To: Tom Markus; Adam Bentley; Geoff Fruin Subject: Council correspondence Housing & Inspection Services - Streamlining the Rental Inspection Process Page 1 of 1 IP9 «« Mack Streamlining the Rental Inspection Process The following operational policies were initiated in 2004 to streamline procedures and accomplish the mission of the Rental Housing Inspection Division as efficiently as possible. The adoption of the policies below has helped the Rental Housing Inspection Division to continue fulfilling its commitment to public safety through enforcement of the Housing Code. Property owners are encouraged to make use of these policies and inspection options to more effectively provide safe housing to all tenants in Iowa City. Self- Certification of Owner - Occupied Units For owner- occupied units in multi - family buildings with rental units that were built after May 10th, 1989, and all owner- occupied townhouse style structures, owners may, as an alternative to having City inspectors enter their unit, fill out an Owner - Occupied Fire & Life Safety Checklist Form and return the signed form to their property manager. Those completed checklists then become part of the City's rental property file. Please note that if you, the owner, would prefer that City staff inspect your dwelling, just call your property manager or condominium association, and they will arrange to provide you with City inspection services. Random Unit Inspection For multi - family buildings with twelve or more units, owners /property managers can fill out the Multi - Family Fire & Life Safety Checklist Form within two weeks of the scheduled licensing inspection. Housing Inspection staff will then randomly inspect one -half the units and retain the discretion to inspect all the units if the inspector has reason to believe substantial problems may exist in other units. Those checklists will become part of the City's rental property file. All common areas, fire /life- safety systems and exteriors of structures are inspected as usual. Minimize Inspections on New Buildings For new multi - family construction, at the time of the initial rental licensing inspection only common areas and exteriors will be inspected if owners /managers fill out the Multi - Family Fire & Life Safety Checklist Form within two weeks before the scheduled licensing inspection. The checklists will become part of the City's rental property file. This initial reduced rental licensing inspection is a one -time occurrence only. A full inspection will be conducted at subsequent regularly scheduled licensing inspections. The inspector retains the discretion to inspect all units if he/she has reason to believe substantial problems exist within units. Fire - Safety /Life- Safety Reinspections Housing Inspection staff continue to focus reinspection efforts on violations of the fire /life- safety system components of buildings and any significant maintenance items. If a fire /life- safety or significant maintenance violation exists during the initial inspection, the Inspector returns to verify that those items have been repaired and are in compliance. Routine maintenance items are cited as usual during the initial inspection but those items may not require the inspector to make a return visit to seek compliance. This page links to information stored in 'M Adobe Acrobat format. If you require software to view these files, a reader may be obtained free at Adobe's website. http: / /www.icgov .org/default /Default.asp ?id= 1843 &output=print 3/7/2012 IP10 MINUTES APPROVED CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE FEBRUARY 23, 2012 HELLING CONFERENCE ROOM, 8:00 A.M. Members Present: Matt Hayek, Susan Mims, Michelle Payne Staff Present: Wendy Ford, Jeff Davidson, Geoff Fruin, Tracy Hightshoe, Tom Markus Others Present: Katy Meyer, Gigi Wood RECOMMENDATIONS TO COUNCIL: Payne moved to recommend to the City Council the request from the Trumpet Blossom Cafe as discussed. Hayek seconded the motion. Motion carried 3-0. CALL MEETING TO ORDER: The meeting was called to order by Chairperson Mims at 8:04 A.M. WELCOME AND INTRODUCTIONS: Chairperson Mims welcomed everyone and asked those present introduce themselves. CONSIDER APPROVAL OF THE MINUTES OF THE JANUARY 17. 2012. ECONOMIC DEVELOPMENT COMMITTEE MEETING: Chairperson Mims asked if there were any changes to the January 17, 2012, Economic Development meeting minutes. Davidson suggested one amendment, under Staff Time. In regards to the Moss Green project discussion, Davidson suggested it be added that there was concurrence by the Committee to assist with up to 25% of the funding for the traffic study (up to 25 %, or an amount not to exceed $8,250). Hayek moved to accept the January 17, 2012, meeting minutes as amended. Payne seconded the motion. Motion carried 3 -0. CONSIDER REQUEST FOR CDBG ECONOMIC DEVELOPMENT LOAN FROM TRUMPET BLOSSOM CAFE: Hightshoe addressed the Members, introducing Katy Meyer from the Trumpet Blossom Cafe. She briefly explained the plans, and asked Meyer to explain further. Meyer spoke to Members, giving them an idea of what the Trumpet Blossom Cafe would offer. It would be similar to the Red Avocado with a vegan menu; however will have a larger space. The proposed location is on Prentiss Street (the former Hideaway). She plans to offer entertainment and a small amount of retail, as well. Hightshoe talked about the financials, noting that there will be some costs associated with refurbishing this location. The owner estimates total project cost, including starting up capital, to be approximately $170,000. Meyer has been able to secure an $117,000 loan at MidwestOne Bank and will invest $18,000 of her own funds acquiring assets, according to Hightshoe. As with other businesses, Hightshoe recommended an assessment by the Small Business Development Center. If weaknesses are identified, the appropriate technical assistance will be provided. She also recommended full funding with a lien on the owner's personal vehicle and a lien on all business assets. Members then discussed this request, and also asked about what the other owners from the Red Avocado will be doing. Meyer responded that each were doing their own endeavors and one, David Burt had talked about doing a complementary business (consulting, catering, etc.) and will possibly supply vegan burgers to her business. If funding moves forward, Meyer hopes to open her restaurant by the first of April. The discussion continued, with Members talking about how this area will be impacted by the upcoming Riverfront Crossings development. Members discussed that the restaurant will close at 10:00 PM, so it would not be considered a bar even if they serve alcohol. Hayek noted that he is supportive of this request, as did Mims and Payne. All agreed that the project sounds good and should be recommended to City Council at the March 6th meeting for their approval. Payne moved to recommend to the City Council the request from the Trumpet Blossom Cafe as discussed. Hayek seconded the motion. Motion carried 3 -0. STAFF TIME: Ford addressed the Committee regarding their next meeting. She stated that they would like to schedule a meeting for Tuesday, March 20, where they will have an application from a local company hoping to expand its operations. She added that they may need to have a meeting sooner for another project, and that staff will be contacting Members as soon as it is known if another meeting is merited before March 20. Davidson asked for some dates from Members for this possible last- minute meeting. Members were asked to pencil in possible meetings on the 6th and 13th of March, with March 20th being a definite meeting. Hightshoe added that they may also have a couple of CDBG applications to review then too. Hayek asked how much is left in the CDBG fund, and staff responded that there is approximately $180,000. Ford then discussed a request that they have received regarding a co- working space in the downtown area. This co- working facility would operate independently of the one [CAD is planning. Discussions have taken place with ICAD, according to Davidson, and things are moving forward to further review the request and the proposed location. The request will first be considered by the City Manager who may choose to act on it or forward it to the full committee for review. The Members concurred. Davidson stated that two proposals have been received for the private developer partnership on the multi -use parking facility. He shared staffs concerns with all of these upcoming projects and how they are trying to make sure timeframes don't interfere with University projects in the area. Davidson stated that he and Ford recently met with the new Sycamore Mall management, and they feel encouraged by the new management's plans. Ford added that she was encouraged as well, especially since the new management has some solid background in this type of work. Davidson shared that there is going to be a re- platting of the Moss Green project. The traffic study will be proceeding and staff is glad to see these new changes. Also moving ahead is the hotel project off Riverside Drive. Staff will keep Members updated on these items. Hayek asked for some clarification on the Moss Green changes, to which Davidson replied. Davidson then closed with the news that New Pioneer Co -Op may be moving their store to a new location. This would open up their current block for redevelopment. Hightshoe added that there has been a slight recovery seen in new construction single - family building, more specifically the townhome and duplex styles. COMMITTEE TIME: Hayek commented on the balance in the CDBG funds, stating that they should try to spend this before the July portion is received. ADJOURNMENT: Payne moved to adjourn the meeting at 8:40 A.M. Hayek seconded the motion. Motion carried 3 -0. Council Economic Development Committee ATTENDANCE RECORD 2012 Key: X = Present O = Absent O/E = Absent/Excused TERM N NAME EXP. 4 N w Michelle 01/02/14 X X Payne Matt 01/02/13 X X Hayek Susan 01/02/13 X X Mims Key: X = Present O = Absent O/E = Absent/Excused Marian Karr From: Simon Andrew Sent: Thursday, March 15, 2012 3:09 PM To: Council Cc: Tom Markus; Geoff Fruin; Adam Bentley; Jeff Davidson Subject: Steve Long Dear Council Members, I regret to inform you that Steve Long, Community Development Coordinator has been involved in a skiing accident. His shoulder is severely damaged and will require surgery; he will be unable to work for an undetermined length of time. The Community Development division will of course miss his presence, but will work together to persist during his temporary absence. Staff will update you as information is available. Please contact Planning and Community Development Director Jeff Davidson or Community Development Planner Tracy Hightshoe with any requests that would have previously been directed to Steve. Thank you. Simon Andrew Management Intern, City Manager's Office Iowa City, Iowa (319) 356 -5014 simon- andrew @iowa- city.org Marian Karr From: Tom Markus Sent: Tuesday, March 20, 2012 9:04 AM To: *All Department Heads Subject: FW: [ICAD Group] Message from Scott Fisher.... Please Read Importance: High 6V From: Sheri Jelinek [mailto:sjelinek @icadgroup.com] Sent: Tuesday, March 20, 2012 9:01 AM Cc: Joe Raso; Mark Nolte; DaLayne Williamson; Eric Hanson; Fundraising Subject: [ICAD Group] Message from Scott Fisher.... Please Read Importance: High To the ICAD Group Board of Directors - It is with regret that I inform you that I have accepted Joe Raso's resignation as the President of the Iowa City Area Development Group. Joe will be leaving us in May to assume the position of CEO of the Greater Colorado Springs Chamber of Commerce and EDC. Joe has led ICAD Group for eleven years, during which the organization has provided consistently strong results and industry - leading and distinctive programming. He has also been a strong community member, serving on several area boards. Joe will continue in his position with ICAD Group until May 4th in order to effectuate a smooth transition of his duties. We will be sad to see him go and wish him well in his new endeavors. The staff at ICAD Group will work to move the organization forward through this transition, including the current fundraising campaign and ICAD Group's core programming. Our executive committee is currently structuring a plan for hiring Joe's replacement. We will update our investors regarding this information at 9:30 a.m. this morning and will release the information to the media after that. If you have any questions, please contact me at (319) 621 -4235. Sincerely, Scott Fisher, Chair ICAD Group Board of Directors This message and accompanying documents are covered by the Electronic Communications Privacy Act, 18 U.S.C. Ch. 119 Sections 2510 -2521 et seq., and contains information intended for the specified individual(s) only. If you are not the intended recipient or an agent responsible for delivering it to the intended recipient, you are hereby notified that you have received this document in error. Any review, dissemination, copying, or the taking of any action based on the contents of this information is strictly prohibited. If you have received this communication in error, please notify the sender immediately by e -mail, and delete the original message. IP11 MINUTES HUMAN RIGHTS COMMISSION PRELIMINARY February 21, 2012 Lobby Conference Room Members Present: Orville Townsend Sr., Diane Finnerty, Harry Olmstead, Shams Ghoneim, Howard Cowen, Kim Hanrahan, Henri Harper. Members Excused: Connie Goeb, David B. Brown. Staff Present: Stefanie Bowers. Others Present: Charlie Eastham, Karla Stoltzfus - Detweiler. RECOMMENDATIONS TO COUNCIL: None. CALL TO ORDER Chair Olmstead called the meeting to order at 18:05. CONSIDERATION OF THE MINUTES OF THE DECEMBER 20, 2011 MEETING: Townsend moved to approve the minutes. Ghoneim seconded. The motion passed 5 -0. (Cowen and Hanrahan not present for vote) Olmstead- Shams Ghoneim to tell a little bit about herself. Ghoneim - I am retired from The University of Iowa. I was a staff member for 33 years. I'm also graduate school. I chaired and co- chaired the Council at The University of Iowa for several years. I also was a president and a current member of that I am currently on my sixth year with Iowa, and I am very honored to be here with you today Olmstead- We're glad to have you, and Henry I don't believe you introduced yourself. Would you like to do that at this time? Harper- Sure. Henry Harper and I was born and raised in East St. Louis. Went school at Oklahoma. I own a lawn care business and created my own funding to make sure they pursue their dreams and goals. I moved to Iowa, moved to Washington, Iowa in 1997 and moved to Iowa City in 1999. 1 worked for the Iowa City School District at City High School for ten years. I currently work for Mayor's Youth Empowerment Program, and I am the Fas Trac Executive Director, and I'm happy to be here. Olmstead- We're glad to have you. So to get to know us a little bit better, Diane do you want to start and introduce yourself? Finnerty- So I'm Diane Finnerty and I've been on the Commission about a year. I've been in town since 1989, so I've been here for a few years. Moved here to . I work now at the University, but I was for the community, so I wasn't one of those students that hung on and did things like that. So I have a strong background in non - profit services: health care, sexual violence, domestic violence. I've done that work for a long time. I've been at the University for several years started out doing _ work for what's now called the Office of Equal Opportunity Diversity. Now I'm just a pretty eight to five 2 bureaucrat in a lot of ways policy work with faculty. So work like this is important because it keeps my heart , so I'm glad to be here as well. Townsend — I was born and raised in East St. Louis Illinois. I came to The University of Iowa in 1962 on a football scholarship. I graduated and went back and got my Master's Degree in counseling, and by that time shortly after that Administration for 42 and a half years. I've been retired and this will be my third year of retirement. I'm married to my lovely wife Billie, who is also my best friend. We have four kids and several grandkids. This is the start of my second term on the Council and I'm looking forward to another productive year. Cowen- Hi I'm Howard Cowan. I've been at the university for 30 years as Director of the _ Special Needs program involved with agencies of United Way for a number of years and other organizations _ Human Rights Council at the University. Olmstead- I'm Harry Olmsted and I'm new to the community. I've been here two years and I've been on the Commission two years, so this will be my last year going off in January or December. I serve on several boards in the community. I also Trans - Council, Advisory Council for the county, and I serve on the Access Board of Directors. I have a of town. Hi Kim, would you like to introduce yourself. we live together on the far south east side Hanrahan - My name is Kim Harahan. This is my second month as a Commission member so I still have a lot of learn. Olmstead- Want to tell us where you work? Hanrahan- Sure, am I introducing myself to you? Olmstead- Yes all of us. Hanrahan- I'm a social worker in town. I work at United Action for Youth, and every Tuesday I facilitate a support group for teens who are parenting. So that's why I'm late. You just never know what's gonna happen. I've lived in Iowa City my whole life and worked on social justice issues for a really long time. So it feels good to be here. Olmstead- Okay approval of the minutes from the following meeting of January 17th. Stefanie can you explain to me why we have such detailed minutes. They're more detailed than we've ever had. Bowers- Well one I think it's probably better as a public commission to have notes that are close or accurate to what actually occurred at a meeting, similar to the City Council. If you ever look at their minutes they're pretty detailed, but two we have a transcriptionist at the office, and so it's also easier for me to have her do the minutes versus having to do them myself. All I have to do is go back and match the names with the comments, which is easy. She doesn't recognize voices yet, but eventually she probably will. Olmstead- Do we have a motion to approve the minutes? 3 Finnerty - On conversation I would, one thing I would say about it is I'm so glad it relieves you of some work. That I think anything that can happen in that vein I'm very supportive of. It feels odd to have verbatim. I'm more use to like you know the decisions that are made and some of the key points. This will probably chill my conversation actually. I'm all about transparency, but I also think there's _ if we do a lot of deliberations and I'm a believer in dialogue, and that I can say something and you can say something and it can affect how I then view a change in these meetings. So I really value our dialogue, and so that's, it will be a bit odder for me to have it verbatim. So I just want to say that out loud. There's always been a recording that anybody can. Bowers- Right, so it's always a possibility that somebody calls and asks for it, and so personally I think it's better to have Deb transcribe them than to have somebody else transcribe them and try to figure out who said what. Townsend- I move that the minutes be accepted as presented. Olmstead- Do I hear a second? Ghoneim- I'll second. Olmstead- All those in favor? Aye Olmstead- Opposed? Public comments. Is there anybody here speaking from the public? Finnerty -This would be public comments of items not on the agenda right? Is that right, so as we're talking about the agenda items though the public can talk? Bowers - Correct Olmstead- Okay old business, 2012 Night of a Thousand Dinners. Bowers- Yes there's an email, at the last meeting you had asked me to follow up to get more information. There's an email from James Olson that's dated February 7th. It looks like the first correspondence was pretty much right after the last meeting on the 18th, but he gives the speaker, who is Elizabeth Heinemann, who is a University professor and author of a recent book on the history of violence against women in zones of war. It says this is a major human rights theme and we are pleased to provide a forum for her to share her work with the community. So and at the last meeting you had asked specifically how the event benefitted the community and or how it educated on human rights. So that was Mr. Olson answering that question. Cowen- What was the request again for how much did ? Bowers- The original request I think was for $50 minimum. Olmstead- Any other discussion? Do I hear a motion? Ghoneim- I'll make a motion. I'll make a motion to accept I guess. Bowers- Okay, so just to clarify, to donate for the amount of $50, okay. 4 Olmstead- Second? Cowen- I'll second. Olmstead- All those in favor say aye. Aye Olmstead- Opposed? The ayes have it. Cultural Diversity Day March 31, 2012, Saturday. Bowers- That again is an event that we talked about at the last meeting. The Commission usually participates in that. Of course participation is gonna be based on whether or not there are Commissioners to volunteer on that day to sit at the table. Cowen- Did we have any volunteers at the last meeting? Bowers- I don't think it was specific. Olmstead - Where is it held? Bowers- University Fieldhouse. Hanrahan- Is it from noon to five or do we know? Ghoneim- Noon to five, yes. Bowers- Usually I think there were either two shifts or three shifts because really usually that last hour it kinds drops off I think as far as. Hanrahan- Later in the afternoon? Bowers- Correct. Hanrahan -1 would be willing to do a shift. Townsend- Yeah I'll do a shift. Olmstead- I can do a shift also. Bowers- At noon and I would say 11:30, whoever is on that first shift to get the table set up. Hanrahan- Will materials be there then? Bowers- Correct. Whoever is on the first shift I will get a box to you with all the things you need. Ghoneim- I can also make a shift, so is that four? So it'd be a nice one hour. Bowers- We can probably do two and two probably I think will be best, and that way there's somebody there for kind of coverage. At the next meeting, unless people feel comfortable selecting their time slots today or we could wait until the March meeting, which is on the 20th which is a little closer in time to the 31St to select actual times or shifts. Olmstead- We have some arm twisting to do so why don't we wait till the next meeting. 5 Bowers- Okay. Olmstead- Okay Bowers- Correct. Olmstead- Youth Awards update, May 9, 2012 Wednesday. Bowers- I think this is on there because of the adult award. I really don't have much to add. Olmstead- In your packet you received the recommendations for the Youth Ally Awards. The committee came up with, for those that don't have them with you I'll read it. Iowa City Human Right Commission Youth Ally Award, nomination form 2012. The City of Iowa City Human Rights Commission Youth Award recognizes an adult who through their work entrusts and has empowered youth in the Iowa City area, and has contributed to their development in human rights in the Iowa City community or abroad. The City of Iowa City Human Rights Commission Youth Ally Award is an award where youth in the community nominate an adult for special recognition. The award recognizes an adult who _ their work in _ area, youth and empowered youth in the Iowa City area. Nominations can be sent standard mail to .... It has the fax number and for additional information please visit the website. Nominations will be accepted through April 20, 2012. Here are the instructions. Please type or write very clearly the name of the nominee, the address of the nominee, the phone number of the nominee, job title and description of nominee, email address, name of nominator, address of nominator, phone number of nominator, email address, name of the group or organization. Nomination details -a brief nomination includes the following; one, the number of years the nominee has worked with youth in the Iowa City area. Two, qualities that sets her or him apart. Three, impact on you, your peers, youth group and the Iowa City community. Number four- How has he or she gone above and beyond. Please do not include letters of support or resumes. Instead submit on complete nomination. Describe in detail using as many pages as necessary the nominees to work with youth in the Iowa City area. The adult selected by the Human Rights Commission to receive recognition will receive a certificate of appreciation presented at the annual Youth Awards ceremony. Bowers- Before you go on, Dr. Cowen can you hold yours up so everybody can see. So they know what it looks like. That's what it looks like in the packet. At the top it says Iowa City Human Rights Commission and then it says Youth Ally Award nomination form 2012. Olmstead- Now how this will differ from the breakfast? The person that receives the award will not speak, but just be recognized just along with all the other youth. Finnerty- So this is a youth who needs to be doing the nominating right? So the nominator needs to be a youth. Olmstead- Right. Finnerty- Was there any discussion about whether to include or age or age range or a verification of I'm under 18 or anything like that in the nominator section? Or will the committee be Ghoneim- Somewhere was it in the discussion or in the minutes last time? Bowers- There was yes. M Olmstead- So we want to put the age of the nominator? Finnerty- That's what I don't know. What's the appropriate way to get to it, do I have to attest that I'm under the age of 18? Bowers- You could ask because I mean if somebody is home schooled they usually put a home school. So you could ask what school they attend, and that would be a way of, without having to ask age. Just a suggestion, I mean you can certainly ask age. Hanrahan- It's also not clear though in any of the narrative that it is supposed to be from a youth. Finnerty- It was something cause I was looking for that. Ghoneim- No it said award where youth in the community nominate them adult with special recognition. Olmstead- We could bold type that. Harper- I also think we need to identify youth instead of just saying what school they attend. There also will be kids probably nominate people that are not attending school, be it still Finnerty- Do you have some suggestions like, age doesn't seem Harper- Well we can put that in there, but how do we Hanrahan- Are youth considered under 21 because we could just say isn't award where youth and then in parentheses put under age 21. Olmstead- Or we could say I certify that I'm under the age of 21. Townsend- Can a nomination be made by a youth, grade school through high school or? Finnerty- So K through twelve or K through 21, so what's Harper- It should be K though 21 because a lot of kids , going to school, now on track. They probably have stories to tell how they got back on track, and probably in school here in Iowa or Kirkwood. So that person that made that change in their life should be recognized for that. Sometimes they don't get recognized people pay a lot of attention to _ back on track. Finnerty- I think United Nations says youth goes up to 25. Finnerty – So — would we be drawing attention to maybe that one sentence instead of the City of Iowa City Human Rights Commission Youth Ally, maybe youth nominate special adults for this. You know something Harper- Have them put their birthday on there someplace. We might not know exactly if they're telling the truth, but at least we have something to cover ourselves like this is the birthday they gave us, so this is what we are going by. 7 Olmstead- Well two changes that I'd indicate here is school attending, and then I attest that I am under the age of 21 years of age. Hanrahan- I think your point was well taken that they may not be in school. Olmstead- Well like home schooling? Bowers- Or a dropout. Olmstead- So we don't want to put school attending? Bowers- I mean everybody has an age. Henry brought up a good point, not everybody would have a school. So I mean age is something that everyone should have. Olmstead- We need to take action on this this evening seeing that we want to get this out. So do I hear a motion to accept this with the change that's the indicated that they _ that they're under the age of 21? Bowers -1 think just from a staff perspective maybe just asking birthday is better, without having people certified. Olmstead- Okay date of birth? Bowes- Yes or just birthday. Finnerty- Could we in the beginning say something like since this is a youth nomination. You know somehow why are we asking for birthday? Maybe since this is a youth nomination award, please specify your birthday. Up on the top I think it's 21, under 21, or something so that I know why I'm putting down my birthday. Bowers- Sure. Ghoneim — Don't you think that asking for a birthday is sort of invasion of privacy? Bowers — I guess not in the sense of what we're doing no, but I could see, but I'm staff so it's up to the Commission. Ghoneim- I was just asking a general question. Some people may have some discomfort with saying their birthday. Harper- We'll just ask for the year. Hanrahan- Yeah just the year they're born maybe. Finnerty- Which one is better their age and put down I'm 17 or they were born in Harper- I think as far as the Commission can actually give this to a youth award. I think in some ways to cover ourselves, we say okay they gave the year of birth and that's what we went by on the form. So if they come later and say well, this person is really older than that. Well all we know is the information that was given, the fact that they gave the year of birth and that's what 13 Townsend- I think in situations where you want to deal with age, if you just ask them for the age it gets kinda shabby or shady, but I think in the criteria, if we're saying in the criteria. We're saying that you have to be under a certain age to participate, then I think it would be appropriate to ask for the year, at least the year that they were born. Olmstead- So are in agreement to ask for a birth year? (no comment) Okay do I hear a motion to approve this with the change? Townsend- Before you do that I have a question. How important is it? You know I mean you know sometimes you can just get too picky, and blow things out of proportion. You know if we laid a criteria out indicating what the age expectations are. You know is it necessary because a person you know, the worst scenario is that somebody would lie. What harm is it gonna do? Bowers- Well and I guess maybe thinking this out if somebody writes a narrative as to why Stefanie Bowers has been a wonderful influence on my life and deserves this award. I would think the narrative would give indications of the relationship and with the person they're nominating, which to me would then indicate whether or not this particular person would qualify as a youth. Does that make sense? I mean there may be ways to get that information without being explicit, but. Finnerty- I would recommend that we really emphasize that this is a youth award, youth nominated award. And so even if that's in the narrative and then at the bottom, instead of asking birth date or anything, just a check box of I am a youth or something. I am under the age of 20. 1 don't want to ask so that it sounds like are you gonna get carded or not. I qualify as youth according to this or something. For me it's about the politics of we could discern, but I think it's also saying this is a youth nominated award. I really want to emphasize that to youth. This is somebody you're choosing. Olmstead- Well we'll move that information to the top. Finnerty- So we're from birth date to birth year to nothing, to under 21 to Olmstead- Okay so can we defer that to staff to make up whatever they can? Bowers- When you mean, I don't know what you mean by deferring to staff. As far as the age and how it's written? Olmstead- Yeah how it's written into the... Bowers- Well I don't know if it's clear though what the Commission wants to do though. I mean are they asking to put the year, certify or go with the criteria. I think there are three different things up here. Townsend- You know in the criteria if you say in order to be eligible to nominate someone you must, and then lay out the criteria that we want. What more do we need to do? Cowen- Why are we asking for their phone number and email address? Bowers- Because we need to contact them if they win and if we have questions, but also they're invited to the awards. E Cowen- So why can't we ask them at that time, just you know. We could just say if we're gonna contact them just say... Bowers- Well we would only contact them if their person was selected, but then it would be too late. If they say oh you know what I'm 35, what am I supposed to say? Cowen- We have an alternative, I mean well obviously they can say I didn't read the award where youth in the community, and you can put that around that in parentheses, under age 21 and that's the end of it. Just assume that they are or contact them and then go from there. Hanrahan- You could also put in this list of requests for demographic information you could put your birth or something too. Ghoneim- Just right after youth in parentheses under 21. Finnerty- Well we can try it out this year and see what happens. It's new and... Olmstead- Do I hear a motion to approve this? Bowers- So with the 21 going in the criteria for the award? Cowen- Yeah under age 21. Bowers- Okay under age 21. Hanrahan- I'll make a motion. Olmstead- Okay motion made, seconded? Harry- It's been seconded and all those in favor say aye. All- Aye Olmstead- All those opposed? Okay. Update reports. Cowen- I'm sorry, how are we going to distribute this? Who, where, when? Bowers- I'm open to this as the first year for the kids, so I'm looking for suggestions too. In the past it's always been the, you know the support, teachers, communities, groups and organizations. So this is a little different. Ghoneim- So you don't think it could go to schools and having like on boards? Bowers- It certainly can yes. Ghoneim- CRC is one organization that communities. They can also and make announcements during. Hanrahan- I also work at United Action for Youth so our youth center, our outreach workers can just start distributing. Olmstead- churches. 10 Bowers- I don't know if it's a complete list. We have a list of churches. Ghoneim- And a synagogue and the mosque. Townsend- How do we distribute the information for the = award, student awards that we give every year? Bowers- Primarily through religious organizations, school organizations, whether that's home school, private and public school. Townsend- Can we just use the system we've been using, but just you know point out that this year we have a youth award and fuse it with that. Hanrahan- I think if we just stick to that traditional list that we're gonna miss out on some people who are doing really effective work in the community that aren't involved in churches or schools. Harper- Actually we'd miss out on a lot of those kids - need it the most. current system update could be a good idea to connect with some of the programs that _ exist like some of the churches, and also some of the outreach people working on the street. Bowers- It goes there; it goes to the neighborhood centers and to Parkview. It doesn't go specifically to Harper- But my issue in the past those some of the kids are not even sure what it is, and I think in some ways. I know it's not _ our job to do it, but I think for those kids can be more involved in this process I think. The educated people they work with know more about, about what it's really about. We give them the forms and stuff, but some of them what it's really about. I'm not opposition but. Bowers- Who? I don't know if you're referring to the kids or the nominators. Harper- I'm talking about the kids, especially since the kids are going to be doing most of the nominations for this particular award. A lot of kids out there really could benefit from this for the most part. We need to get to them how they get this information, and that they understand what this award really is about. Those kids I believe have a lot of stories to tell about the people that have helped them stay on track and to go forward. They're intimidated by this process to tell you the truth. So in some way that we work with some of the outreach people for sure. Bowers- And that Commissioners can help too. Okay I just want to make clear because a lot of you have contacts to the community and those come in helpful when you're trying to promote an event. If you have venues that you think are appropriate, then I would certainly. Olmstead- Can we afford to put this in the paper? Bowers- Yes we usually do. We do advertise. The problem is that I mean you're either gonna have to advertise them together or separate. If you advertise them together it could be that one gets lost in the advertisement because people may not see the distinction that oh there's an adult award this year, but yes we can certainly advertise. This year is going to be about learning, but sometimes when you advertise two things together, one may be overlooked. 11 Hanrahan- It's a great suggestion, but a lot of our youth don't read the newspaper. For instance a lot of them ride the buses, so can we put up posters? Bowers- It's usually hung in the buses. Yes rec centers, libraries, any city facility is knowable of the awards. Finnerty- If the target is youth, I think the newspaper system may not be the youth target. Olmstead- Well that's not saying Ghoneim- Adults that would maybe just spread the word. Cowen- I think we have neighborhood centers you know. We've got our churches, synagogues. Why don't we just reach out to the community and ask them to help get the information out. Finnerty- Is there a sub - committee working on this? Olmstead- Yes. Finnerty- Could we just ask the sub - committee to _. Who is on it? Olmstead- I'm on, and _ is on, she's gone through the month of March. Bowers- Henri you're not on that sub - committee? Harper-Yeah. Olmstead- Oh I'm sorry Henry. Finnerty- come up with something because if we're gonna try it out this year it would be important to know what got done, so that next year we can do tweaking. So just kind of come up with a distribution plan about what you think is gonna work and get it down so that we can keep tweaking it. Harper- I think the whole issue is gonna be something that identifies resources _ and teach the process. advocate for the award in the future. I mean so we don't try to make it too big kids involved some kids in the community that actually can use a resource to educate their other friends and people how the process works. So from their aspect they can be a lot of help to us who can just identify some kids. Like the UAY or different programs or have them sit them down and just teach them the process so they can teach other kids what the award is all about. We don't have to do so much work, they doing the work for us. Ghoneim- If its okay with the Commission I can, you know I'm on the editorial board and I can ask the board if they would like to write _ view to explain the award and spread the word. Olmstead- I think we're here _ we can get could be beneficial. Finnerty- I'd like to recommend the youth award sub - committee create some kind of distribution plan and keep tweaking it every year. If it involves youth from . I mean I think that's a great idea for an editorial or whatever it is so that we just have it down so that we can keep working on it every year. I'd like to make that recommendation. 12 Hanrahan- Do we have guidelines on using social networking? Bowers- You want to set up a Facebook page or what specifically? No I'm asking not you specifically, but I'm asking what, because it depends on what you're, if you're talking Facebook or. Hanrahan- I don't know, just curious. Ghoneim- Sorry I was just gonna ask a question. The Cultural Diversity Day date is March 31St. When are we supposed to start advertising about this award? Bowers- It will be March 1St, so it will be available by March 1St Ghoneim- So will it be alright to have it on the table? Bowers- Yes. Olmstead- Get it on your calendars because we all need to be there. Bowes- For those of you on the sub - committee I guess when you guys meet let me know about what social media you may want to use. That way if it's very specific then we can go from there. Olmstead- Any other discussion on this award or the youth awards? Okay moving on, sub - committees, immigration. Well you have before you an email that I sent you that describes what the immigration sub - committee has come up with. What the immigration review committee would consist of, mission of purpose, _ meetings and Bowers- You might want to read it aloud or I can. Olmstead- Commission statement, given the well founded reluctance of many people in the immigrant community to come forward with concerns of rights, violations and or recommendations for community improvements. The immigration review committee will focus on reaching out and serving as a vehicle for the voices of immigrants living in Iowa City. The purpose, the IRC purpose is to be the voice for those immigrants in the Iowa City community whose voices may not be heard, and to convey their concerns to the Iowa City council and staff. Composition, the IRC will consist of five to seven members with one member being from the Iowa City Human Rights Commission, and that person has already Kim. Meetings, the IRC shall meet at least on a quarterly basis and report back to the Human Rights Commission. The work of members of the IRC will be voluntary. Bowers- Just from a staff perspective the only thing that I noticed was it doesn't give how long each person would serve, the five to seven members. Then it also doesn't give a duration for the committee, like I mean will it be on a yearly review or is it just, will the sub - committee always. Olmstead- Well according to city council, the way I read the city council work sessions, that we had two years to implement this, and I guess we'd have to go back to city council after that from what I suspect. Bowers- For a sub - committee for the Commission you wouldn't. The Commission can have a sub- committee without council approval. So I don't know if you want to put, I'm not saying you need to. That's not what I'm saying as staff. I'm just, it may be a good idea to put that in there, and if you don't want to put an end date for the sub - committee, you can put a date for it to be reviewed and for it to be 13 decided at that time whether or not it's still meeting the purpose or the reason why it was established. Personally I'm not sure I was a big fan of the name. I mean does the name really convey what you're doing? If I saw immigration review committee I don't think I would assume the purpose or the reason. Hanrahan- And is that what it was called I can't remember. Bowers- Is that what they called it yeah, I mean I'm not sure the name really fits. Ghoneim- How about the ad hoc committee on immigration since it is going to be a limited period of time I'm assuming? Hanrahan- I think immigration is the word that is most unsettling because that's the part. Do you guys think that or? Ghoneim- I think review is the immigrant voices or. Cowen- How can immigration be unsettling? Hanrahan- Well just because I thought if we are going to be a voice for undocumented and documented. Is that true? Finnerty- I think _ in the committee, the sub - committee when we talked about it. I see this is going to be a pretty living organism. I would be very remiss for too many dictates to come from group, to what the committee should be because I think it's going to be fluid. I think it's gonna be membership that comes and goes. Like I wouldn't say your term is three years. We can't make that commitment. I see it being pretty informal as a gathering voice of conversations. I also believe one of our intents was that the majority of the membership be identified as the , self - identify as . I don't see that in here, but that sense of we don't want this just to be particularly or U.S. citizens talking about citizenship . But that we really saw this as a leadership development group as well, and leadership identification. So part of what I think of this is this is the bones that we could start with, but it's really the committee that will bring it to life. _ some provision of the committee shall set its own direction. The committee shall determine what's the best way to give voice to these issues to the Commission. Townsend- in our meeting I think we kind of indicated that our committee would you know set the structure, and that you know ... Finnerty- Loosely right? Townsend- Yeah loosely because a lot of decisions we didn't make because we feel that that should be done by process members. I think in all fairness we do need to come up with a term. If I volunteer what's my term gonna be at least. We should maybe give them that kind of information. Olmstead- Does two years sound appropriate? Olmstead- That's a good idea to stagger terms. Ghoneim- Yeah because some people may not be able to , maybe a year. So when I hear you say Diane, is that, you think the composition of this sub - committee or adhoc committee, is not only from the Commission, but could be also recruiting others ah immigrants or 14 Finnerty- Yeah I think this sub - committee this Commission is working on but I think this, whatever we call it is of the community, and we want to specify one person from here to be kind of ah but yeah. This is a community based group. I need to say I've never been a great fan of this recommendation anyway. I'm not clear how I see it working, but if it works I think it's gonna be an informal, vibrant, not a structured committee. I don't want there to be just one more committee on these issues. I think it's a sounding post is how I see it. Kind of ah you know something that's dynamic, and so it's hard for me to kinda ask for terms and ask for all these things because I'm not sure that's how the committee will work best to get the voices in. But that's why I'd love to identify some you know key people being identified to kind of keep working on this. One of the things we talked about is how is membership chosen? Like is there a call that goes out to the community or are the people hand chosen? You know those kinds of issues. I would hate for us to dictate who gets to be on it. I think there are challenges and it's important to get it started though. So what do we need to do to get it started so that it can start taking on a is the question I'm asking myself. Townsend- I'd like to go back we visited earlier; we were talking about the _ committee immigration. The word immigration seemed to kinda stand out, and I was just wondering you know is the committee going to be dealing with — issues that impact immigration population? Or are we going to be dealing with issues that impact everybody? I hate to see us shy away from a term because it may rub somebody the wrong way because when people get rubbed the wrong way the first thing I ask is, is there a reason for it. If there is a reason then I don't think we ought to back off of it. We've got a situation and I don't think we ought to dance around it. I mean immigration if that's what the focus is and that's what we need to deal with, then you know I don't think we should . I think or community needs to know what's going on. , but most importantly need to know that nothing is gonna change if they don't get involved. Ghoneim- so I'm trying to understand. What you were saying is under this Commission there is sub - committee that would be called x, y, or z, whatever we agree on. Is that it? Olmstead- Yes Ghoneim- Okay and that specific sub - committee will include members of this group, the Commission, as well as others. Olmstead- Right, one person from this group. Ghoneim- Only one. Olmstead- Right. Ghoneim- That okay, so the second question will come to mind. Usually the Commission if that can go to city council. Right because that's what happened before with the Sanctuary City issue? Bowers- Repeat that question. Ghoneim- The Human Rights Commission worked on issues you know population and sent it to as a recommendation to the city council to look into, correct? 15 Bowers- Correct. Ghoneim- So what I'm asking is would that sub - committee has the same pathway to city council? Bowers- They would have to come through the Commission or go directly to the city council themselves. Does that answer your question? Ghoneim- Yes either directly or _ this Commission. Is that right? Bowers- Right just as you know anybody can go to the city council and make suggestions. So anybody has the power to do that, but since they're a sub - committee of the Commission they, I think for purposes of this group, the idea is that they would come to talk to the big Commission and then the big Commission would determine whether or not. That is my understanding so I don't want to put words in any of the, looking at the folks on the sub - committee. Cowen- That would be my understanding since we're establishing the committee itself. Ghoneim- I think this is important too because you cannot work in a vacuum. You're already as a Commission; you already worked on this issue and had a specific recommendation. That's already gone to the city council. The city council pushed it back, depending on how you look at it. So I'm trying to figure out. I'm trying to figure out sort of, almost like a system. How to get back into the, so okay thank you. Finnerty- but I'd be very interested both Charlie and Carla here Sanctuary City have been working on this issue for some time. I'd be very interested to hear the _ of what wouldn't make this a useful group in the community. What shouldn't be in there? What should be? Just kind of thought. The question that Sham brings up is a good one. What would make people want to participate? All that and anything you'd like to offer our immigration Stoltzfus - Detweiler - Just to answer just this last question. What would make people want to participate? I think that this relationship with you guys. The people who have some sort of personal connection to the members of the Human Rights Commission, and sense that this is a compassionate Commission, in a place where their needs will be heard I think. I think some of that is happening. I think there are some good ways of connecting this group. I mean there already are this Commission and some other groups. For instance the immigrant round table group that's been meeting would have lots of good connections to immigrant leaders in the community. Maybe, has this already been discussed several meetings. That group is a collaboration of people from various organizations who work with immigrants and immigrants themselves who would have, would be a great resource for inviting people to participate in this. I agree, a better name would be good, and maybe letting the group chose their own name would be . I think that the term limit idea, I think that a term of two years would be intimidating to a lot of immigrants that I know. I think it would be better to leave that open ended. I think it could be for a lot of established long time citizens a term limit is a comforting thing. I don't have to be stuck on this committee forever. I think there's someone whose life is not as stable to say, oh a year or two years. I don't think I can 16 Finnerty- I think our intent is to try and make this as warm and welcoming and accepting as possible because we want to hear the real voices of people who are experiencing some of the things that about to address. Eastham- I just want to emphasize that I agree with Karla, that the connection of this committee to the Human Rights Commission and to the council is be willing to exert their time and energies to participate in One of the things, I mean I've heard people say is that they want both compassion . And so that connection increases the _ I think. That they're participation Ghoneim- I don't know if Charlie wants to add to the list. The last meeting of CRC religious communities, is also definitely topic. So you have committees there that are working very hard on that issue, and hope to strengthen the Commission and its pathway to get that issue back on the calendar if you like. So I'm hoping somehow this committee will partner together. Stoltzfus - Detweiler - One other thing that in the Sanctuary City Committee we hashed out, and I know that your sub - committee has talked about this already, but one concern that we have is that the people who are invited to this sub - committee would have confidence that their role is not going to jeopardize their status in the community. And so we were searching for a way to make that very apparent, and I think that our suggestion of having the council make the commitment was the trouble with that. I don't know if it was legal or whatever, but. Bowers- The Commission can't guarantee the actions of another person I think was my concern when I read it. I mean they can't guarantee what somebody else would or would not do any more than I could. Eastham- I don't think that was Stoltzfus - Detweiler- We were asking the Commissioners to make a pledge, not to jeopardize the status of any immigrants who would . If there would be a way that that could be stated clearly and simply. I think that would be an important measure to idea and make this a more inviting opportunity. Finnerty- I think that through the other Commissioners there was a _ about I as an individual or something will not jeopardize the group. That there's a statement that one option would be for all Commissioners at least to make a personal pledge. I think it was called Bowers- Okay that's not how I read it. Stoltzfus - Detweiler - I can read the statement that we submitted. We were suggesting that the city council members make this commitment. City council members of Iowa City agree to take no action as a body or as private, independent individuals that would put at risk any unauthorized immigrant assisting the immigrant Bowers- And that's what I'm referring to, that's asking another city body, and I don't think the Commission can do that. Well you're asking them to guarantee the, I guess the way I'm reading it is that you want them to ask the city council. I mean I think it can go up, I guess the way I read it is that you're asking the Human Rights Commission to guarantee that the city council won't. 17 Bowers- But you're asking the Human Rights Commission to do that. Stoltzfus - Detweiler - To ask the council to make a commitment to protect people who are serving on this committee. So obviously our statement wasn't clear. It would need to be worded. Finnerty- It might be an interesting tactic to ask each individual to sign a pledge. Each individual Commissioner, each individual councilor and some won't and that's interesting in itself about the individual. But I also _ it's not just individuals it's also as a body. that might be interesting to , I personally make a commitment. Eastham- I agree with you Diane, the Sanctuary City Committee purpose in having this request is to try to increase the comfort level the have to _ every decision, in every decision that they make. That judgment is doing this thing, am I jeopardize and one of the things that we're suggesting is that we as individuals, and asking the council as individuals, to say that I'm not going to jeopardize. I personally by my actions, I'm not going to jeopardize Finnerty — They come to city council meetings now that the cameras are running. You know those kinds of things that I think the committee itself would have to have internal safety things in place. So I may unintentionally do something like say hey would you please come to the city council and then I'm well meaning, but then the cameras are running and starts doing some checks or something. Where can we make commitments and where can't we and how do we do Hanrahan- And I also think including more of your family members cause I think often times that's really Finnerty- So instead of us coming up with that, are there ways that we can get the process going? These are all deep and powerful issues right about how do you, how do people who are unauthorized safely participate in community period. What other ways and that's one of the outcomes? Eastham- To me this Commission establishes this committee, one of the things that I if I were on that committee, which I won't be. I would suggest that you immediately is pay attention to the projects. information that those efforts develop to these discussions. Finnerty- So there's a survey right now called the Immigrant Voices I think survey that's going out. It's a training to train people, particular leaders Stoltzfus - Detweiler- Well its buried in infancy stages, another potential project. Olmstead- I don't want to forget on the top of the handout Connie has written a memo asking us to consider the purpose or She also give the immigrants themselves enough support and encouragement to come forward and speak for themselves. I'm supporting have the IRC act as an interpreter and go between early on in the process. The goal of creating _ of a safe haven for the immigrants to speak for themselves , board, commissions and get involved. I'm just forwarding these remarks to you, but I would love to have something Like this to discuss included if there is a majority in favor. Ghoneim — We said we're not going to call it the IRC. Is that correct? 18 Olmstead- The notes that I have is sub - committee on immigration rights. The _ of review I've suggested March of 2014. 1 think it's been discussed about making service and I don't know if we need to the service at this point in there. Bowers- Well you might want to put it not to exceed two. My thing is just that, I mean let's look fifteen years down the line. Do you want the same person who will never get off and give somebody a voice? So I mean if you don't want to say somebody has to serve for two years, then maybe you should say no longer than and give an amount of years because you're not gonna want somebody. I mean because that issue will eventually arise. I mean if this continues beyond two years, you're gonna have somebody who you know. Olmstead — Then we'll add a note that the majority of the Commission be immigrants. Any other discussion? Do I hear a motion to approve what we've read tonight and for the record? Finnerty — The other part is that this is, I would say if not all then mostly open for discussion by the committee itself to do some self- defining. Olmstead — Right. Harry — Okay you want that in there? Bowers — I think the Commission needs to vote on establishing a sub - committee. I think there's been a lot of talk and there just needs to be a vote for the record that every Commissioner has exercised their right to start a sub - committee, and then get into the... Olmstead — Do I hear a motion? Ghoneim — I make a motion that we establish a sub - committee on immigration. Olmstead — Second? Cowen — Second. Olmstead —All those in favor say aye. Aye Olmstead — Opposed? Okay do we need a motion to make Kim the representative of HRC? Bowers — I don't think so. Olmstead — Okay. Kim has agreed to do that. She's also agreed to co -chair the immigrant sub- committee. Diane I sent you a memo out, has a busy schedule. I've talked to her after she sent the memo to me, and her schedule is just really busy at this time of the year and she's just quite stressed out with stuff. So she had to resign from that, but Kim has agreed to co- chair, and Karla I've talked to and asked if she would consider co- chairing with Kim and she was gonna give me a decision sometime. Finnerty — How about now? 19 Stoltzfus - Detweiler — Well actually I'm prepared to tell you that as I was reflecting on my life in the next two months in particular, which you were asking about are quite full would be beyond that, I would be open to it. But I don't think I can say yes to this in the next two months, at least . So I would be happy to provide some other _ if possible. I'm not sure who you've asked already. I mean I would encourage going, you said you know you're hoping to at some point have an immigrant as a chairperson, and I'm not sure who's already talked to. I mentioned several times Gloria is a leader who would be some one that I would ask to be a co- chairperson. She's a mover and I think she would be a great person to work with. Olmstead — Do you have contact numbers for these people? How about if I call you tomorrow and get that information from you. Stoltzfus - Detweiler — And also round table group there would be, I'm sure if we asked there would be many offers of names of people . I'm happy to let immigrants take the lead from the start instead of having to transition Hanrahan — I just want to clarify one thing about my immigration statement because that may have seemed a little odd to folks. I know that sometimes even those in the population, in the community would prefer something like new citizens, or something that's a little less charged and has a little less history with it. So that's kind of where I was going. I've been working with this population for a number of years, and I want everyone to feel confident and comfortable that I'm familiar, and that I understand what they're experiencing. Olmstead — Anything else on immigration? Stefanie do we have to deal with what we dealt with today with the mission statement and stuff, or is that all wrong with that? Bowers — I would suggest that it gets tinkered and presented at the next meeting for people, unless somebody can go through it. I mean do you feel comfortable with all the changes? Olmstead — I do. Bowers — Well if you want to make the motion then that's fine. It's up to you. I mean I don't know what, it's up to you. You could resubmit it for next month. I don't think it will hold up anything, but its whatever you want to do. Hanrahan — Without it being approved as a sub - committee? Finnerty — Well we've got a, yeah we're doing the thing, it's more the details, is this the bones we Olmstead — Okay we can defer to next month. Moving on juvenile justice. [Townsend no longer present] Finnerty — What I will say is I've been out of the group for about a month with this _, and so I'm getting back in. I know , but I am not the best person so go ahead. 20 Harper — Well Orville has been coordinating the meetings that we've identified three or four individuals that work in youth services in Iowa City. identify some founding members that program together, and right now they're trying to get the date together for the program. Bowers — May 2nd. Harper — Right now we're in the process of putting the juvenile justice individuals that we identify; discuss the structure of what it would look like. So we've been able to get the date together, exactly when that will be. So Orville is coordinating that. I'm not sure what he's come up with so far, but everybody Finnerty — So there's going to an event on May 2 ,d? . Bowers — That will be the first event. On held on May 2nd at 7:00 pm at the Iowa City Public Library in meeting room A, and as Henri said the sub - committee for the juvenile justice, you guys haven't set another meeting date is my understanding also. Harper— Right. Olmstead — Any other discussion? Okay University of Iowa Center of Human Rights Executive Board meeting. I attended that. There's gonna be an art exhibit at the Senior Center on April 27th on human rights. The human rights has 60 students involved right at this point, and they're working toward future online programs for that. and that's been announced. I don't recall who that is at this point. That's about it. internships of $7500 available will be, I'm on that sub- committee to make decisions of the applications will go out this month for that. Then there's the essay prize that a sub - committee was formed for, and the applications for that will be going out this month also. Bowers — Could you just tell everyone why you're giving the report for the new members? Olmstead — Because we have a member from the HRC to the executive board for the university commission. Okay Commission members, anybody have anything for the good of the order tonight that they want to announce? No. Staff Report? Finnerty — I do have a question. Is this the place, I was interested in the packet to see if the letter and so it's interesting even though, was there something done with that as a Commission? Bowers — The reason it's in the packet is because the Commission was cc'd. If you look at the top of the letter it says Human Rights Commission, so anytime somebody sent something that has the Human Rights Commission cc'd then it gets put in the packet. So that's why it's in there, but outside of that there's nothing that has been done. Finnerty — Is there any recommendation more or less to, so it wasn't on a past agenda. Bowers — It's correspondence. Ghoneim- So we were not asked to speak on her behalf or address her issues of concerns? 21 Bowers- No, you were just cc'd as were a few other city commissions. I know the city council and some others. Finnerty –And has there been any action? Did the council respond or or? Bowers –1 don't know is the best answer I can say. Finnerty – I think it is interesting raising questions about the — of the police citizen review board in this instance, and I don't know much more about how it works. I think I want to propose that the Commission ask one of the members of the police citizen review board to come here and just get their response. council from someone give their response to the issues raised. Bowers – I think that's not on the agenda, so I think that's something that can go on the agenda for March. You're asking the Commission to make a decision based upon something that's not on the agenda. Can we just save it till March and then it can actually be an agenda item, and then the Commission can discuss it and put it on the agenda. Bowers - Well because it's not the agenda and you're asking them to make a decision, and it could lead to a discussion, and I think a decision and a discussion would be a violation of the open meetings because it wasn't made known to the public that this was going to be discussed. So that's why I'm asking for it to be deferred and put on the agenda for March and then we shouldn't have any problems. Olmstead – Okay staff. Bowers – I just have some suggestions for the future that I think may help the meetings run more efficiently. I thought in the future putting page numbers on the packets may help folks so when we're referring to something there is a page number to reference. Olmstead – I would also suggest that maybe when time limits, approximately how much time we spend on each item, so that if we go over we can ask for more time. I know some boards go with that type of method. Bowers – I think we can put that on the agenda too. So we'll put the police citizens, do you just want to do the police citizens review board? Do you want it vague like that or do you want it more specific Diane? Finnerty – I'd like to propose it as a discussion or just a proposal to get a and they would Does that need to be decided right now about what's the best ? Bowers – At least as far as topic, so that, it doesn't have to be that specific. Diane – Just put police citizen review board commission, maybe just commission response or commission discussion or something. Hanrahan – Who all sees this agenda? Is this public, cause it would be nice if somebody saw the agenda then they could come and speak to that. Bowers – I don't know what you are asking. we can talk after the meeting. I'm not sure what you're asking so I don't want to say yes or no because I'm not sure I understood that. We'll put protocol for 22 meetings how the sub - committees report and if there's a more efficient way to have them report. Whether that's time limits or maybe submitting reports ahead of time, but we can put that on the agenda too. Olmstead — Anything else from staff? Bowers — No. Olmstead — Our next regular meeting is for March 20th at 6:00 here. Do I have a motion for adjournment? Hanrahan — Motion to adjourn. Harry — Second? Cowen- Second. ADJOURNMENT Commissioner Hanrahan moved to adjourn. Commissioner Cowen seconded. The motion passed 6 -0 at 19:16. (Townsend not present) This represents only a reasonably accurate transcription of the Human Rights Commission meeting of February 21, 2012. Civrightsffebdraftminutes.doc M N c 00 •0 0 W O M UWN L) 'I,- Z N �Q Z c W M H 3 Q 2 O c d d r w to ti d' O N ui III M N X O K O X X X X K ti X X X X 0 X X T T T T T T T T T T T T T T T T T T T C d 3 d c E O = -y U C7 o c L ca c Z'a N L d d t O ca o m c o Q' C O T- 106 LL 2 t0 y CO N 'a 0 — 2 C — L C C T c i U 2 O0 0, 0 O 2 Y y E 7 L 7 E C O v Z Z X C it W *, N Q Z .y d Q it II L j If II W m II YXOOZit T N T Co N r �O T Co T co _T T N co ti T ti CD T to E 7 L 7 E C O v Z Z X C it W *, N Q Z .y d Q it II L j If II W m II YXOOZit IP72 PLANNING AND ZONING COMMISSION PRELIMINARY FEBRUARY 27, 2012 — 5:15 PM — INFORMAL HELLING CONFERENCE ROOM, CITY HALL MEMBERS PRESENT: Carolyn Stewart Dyer, Charlie Eastham, Ann Freerks, Paula Swygard, John Thomas, Tim Weitzel MEMBERS ABSENT: None STAFF PRESENT: Bob Miklo, Karen Howard, Sarah Greenwood Hektoen OTHERS PRESENT: None RECOMMENDATIONS TO CITY COUNCIL: None. CALL TO ORDER: The meeting was called to order at 5:15 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA None Zoning Code Item 1. Discussion of amendments to Title 14, Zoning, Article 9A, General Definitions, changing the definition of "household" as it applies in the RM -44, PRM, RNS -20, RM -20, and CO -1 zones, so that the maximum number of unrelated persons allowed to reside within a dwelling unit is three, which would make the definition the same as currently applies in all other zones in the city. 2. Discussion of amendments to Title 14, Zoning, to establish three as the maximum number of bedrooms allowed within a multi - family dwelling unit in the multi - family zones and in commercial zones that allow multi - family dwelling units and establish new residential density formulas in multi - family zones and in commercial zones that allow multi - family dwelling units. 3. Discussion of amendments to Title 14, Zoning, Article 5A, Off - Street Parking and Loading Standards, to increase the number of required parking spaces for multi- family dwelling units that contain three or more bedrooms when located within a designated University Impact Area (UTA). Miklo said these proposed amendments are on the agenda because some months ago City Council asked staff to look at the High Density Multi - Family Residential (RM -44) Zone. He said Council wanted to know if that zone could be eliminated. Miklo said that following the public Planning and Zoning Commission February 27, 2012 - Informal Page 2 of 9 input regarding the 500 block of Washington Street, Council asked staff to look beyond the RM- 44 and look at other zones close to downtown and campus. He said staff has completed most of the research concerning housing density. He said as part of that research, staff looked at what other college towns - Ames, IA, Madison, WI, Lincoln, NE, Lawrence, KS, East Lansing, MI, and others — have done to address similar issues. He said the question is how to provide high - density housing, which is generally marketed to students, and preserve the quality of life in neighborhoods. Miklo stated that the issues of concern dealt with high density buildings near or mixed in with single family neighborhoods and commercial areas as well as the quality of life for the student neighborhoods themselves and what can be done to improve development character. Miklo said that when preparing the Central District Plan, staff conducted a meeting about housing where both students and University representatives stated that some of the higher density areas were undesirable neighborhoods in terms of large parties, excessive noise, vandalism and spillover parking — problems that stemmed from non - supervised dormitory style housing. Miklo showed the Commission a slide displaying that police and nuisance calls often correlate with where there is high density housing. He said although these are issues similar to those in other college towns, perhaps they are magnified in Iowa City due to the fact that the percent of undergraduate students housed by the University in dorms that have University managers and residence assistants is 25 percent compared to other Big 10 Colleges where that percentage is generally much higher. Miklo said the supply of dorm rooms compared to student enrollment has dropped dramatically over the years, and the last time the University built a dorm was in 1968. He said that historically, the University is housing a fairly low percentage of the undergraduate students. He said the goal is to continue to house a fair share of University students and to do it in a way that causes fewer conflicts between students and the neighborhood and to create a better living environment for the students. Miklo said that a tool used in other college towns is the University Impact Area where consideration is given in the zoning regulations regarding parking and other requirements in those areas close to campus that are affected by the University properties. He said that staff has identified an appropriate impact area in Iowa City. He said some of these areas are in single family zones that aren't going to be developed with multi - family buildings but staff included them because there may be other programs that could be developed to help bolster those neighborhoods to deal with quality of life. Miklo said that another technique used by college towns is control on apartment density. He said that both the RM -44 and Planned High Density Multi- family (PRM) Zones allow up to 5 unrelated persons per unit while the Medium Density Multi - Family Residential (RM -20), the Neighborhood Stabilization Residential (RNS -20) and Commercial Office (CO -1) Zones allow up to 4 unrelated persons. He said that this zoning creates a real incentive to build dorm -like apartments because income from 4 or 5 bedrooms is greater than that from a 1 or 2 bedroom. Miklo stated that since the mid -90s, approximately 75 percent of apartments being built near campus have been 4 and 5- bedrooms. Miklo said that one of the proposals Council set a public hearing on is to eliminate 4 and 5- bedroom apartments anywhere in the city. He stated that the thinking is that students can live in 1, 2, or 3- bedroom apartments but that other segments of the population generally aren't attracted to the 4 and 5- bedroom apartments. He explained that staff thinks eliminating 4 and 5- bedroom apartments will make it easier for the community to control some of the issues that Planning and Zoning Commission February 27, 2012 - Informal Page 3 of 9 result when you have that high of a density on lots that were originally platted for single family homes or small apartment buildings. Miklo explained that another technique college towns use is Graduated Density, which bases the achievable density on the number of bedrooms per unit in lieu of just the number of units. He said what staff proposes is an actual bonus for 1- bedroom units in certain zones, leaving 2- bedrooms as the standard, and requiring more lot area for 3- bedrooms. He explained that Graduated Density means that on a particular piece of property, no matter how many bedrooms that are built in the apartment, you end up with the same number of occupants on the site. He said staff thinks this will encourage a broader mix of apartment sizes. Miklo said that the other proposed amendment before the Commission is increasing the number of parking spaces for 3- bedroom units only in the University Impact Area. Miklo said that another proposal staff is reviewing is to create zoning provisions, such as a special exception for a private dormitory that would allow higher densities than are allowed today but require standard dorm conditions, like on -site management, no cars, and a provision for recreational facilities. Howard reminded the Commission that these proposals address only multi - family uses in multi- family and commercial zones. She said that the first amendment is basically amending the definition of household in the Ordinance. She said that in the Ordinance residential uses fall into the categories of household living uses and group living uses. Howard said the group living uses are not part of this proposal. She said the way the City regulates how many unrelated people can live in one household living use is by a definition that says up to 1 household is allowed to live within 1 household living unit. Howard said that the Ordinance is set up to abide by language in the Federal Fair Housing Laws. She said the only change to the Code in this proposal is the number of unrelated persons that can live in a household unit in the RM -44, PRM, RM -20, RNS -20 and CO -1 Zones. She said all the other zones in the city already have this limit applied. She said that all college towns have some provision in their Ordinances to deal with unrelated persons per unit. Freerks asked if these changes applied only to new construction. Howard stated that there's a clause that grandfathers in all the units that currently have rental permits. She said Council set February 21 as the date for the public hearing, so any developer who had a building permit and who has made substantial progress by then would be grandfathered in. Howard explained that a reduction in the occupancy limits in zones has been done twice in the last 8 years. She said there is only 1 project on S. Johnson Street that has a building permit issued and that has not seen substantial progress on construction. She said there may be some impetus that it be allowed to go forward Eastham asked if the effect on individual applications request for a building permit is part of the Planning and Zoning Commission's scope of review. Howard said only because it might come up at a hearing. Eastham asked if there was any real action he as a Commissioner could take, one way or the other. Planning and Zoning Commission February 27, 2012 - Informal Page 4 of 9 Howard explained that if they want to allow that 1 project that has the building permit that's been issued to go forward they would need to strike "if substantial part of the permitted development activity has begun on or prior to February 21St." from the Ordinance. Howard explained that a building permit means that an applicant has had construction drawings done and they have gone through the process of site plan review and been approved. She said that this particular building is not in an area that is within a mixed neighborhood. Greenwood - Hektoen suggested that the Commission consider striking the phrase "substantial progress." Howard explained that the reason this party will not be able to meet the substantial progress standard is because they have tenants in the existing building and want to wait until those leases have expired. Dyer asked if this building was in the area that students feel unsafe in. Howard affirmed this but said that staff felt the proposed building at 404 S Johnson was an improvement to the area. She said they would be tearing down a couple older buildings and replacing with a new building. Eastham asked about the report in the Press - Citizen that two other building would be affected by the moratorium. Howard explained that they haven't submitted construction plans for their buildings. She said what they submitted were preliminary concept plans, so they do not have the building drawings they would need to get a building permit. Howard explained that the second amendment concerned parking. She said that in both the CB- 5 and CB -10 Zones the requirement would change from 2 required to 3 required parking spaces for a 3- bedroom unit. Howard said this would not affect buildings built on or before December 31, 2008. Thomas asked if in the proposed amendment it was true that in the CB -5 Zone, units with more than 3 bedrooms would still have 3 parking spaces per dwelling unit. Howard explained that this is the case because there are a lot of grandfathered units that have more than 3 bedrooms due to the fact that the CB -5 Zone used to allow up to 5 unrelated persons. She reiterated that this amendment pertains only to parking, not to occupancy. Howard said that in the proposed amendment multi - family dwellings in the University Impact Area only would require the standard of 1 parking space per bedroom. Dyer asked if the Elder Apartments requirements refer to buildings or apartments within buildings. Howard explained that Elder Apartments have a specific definition in the Zoning Code that reserves them specifically for elder and disabled persons. Miklo said there might be a situation where there are apartments within a building that are Planning and Zoning Commission February 27, 2012 - Informal Page 5 of 9 reserved for elders while the remainder of the building is occupied by younger residents, but so far, there's never been mix developed in the same building. Howard explained staff is always calculating the parking for mixed use buildings depending on what use is in the building. Howard then talked about the amendment to reformulate the density standards. She said that currently it is based on the number of units per acre of land. She said those standard were set up in the 1970s when most of the demand was for 1 and 2- bedroom apartments. Howard said that over the years the actual population density in many zones has nearly doubled. She explained that the 2- bedroom unit in all zones remains the same. She said that for the RM -44 and PRM Zones the proposed amendment provides for a density bonus for 1- bedroom apartments. Howard explained that this would mean you could build just as many bedrooms if you built 1- bedrooms as you could if you built 2- bedroom apartments. Howard said this allows the developer to choose what type of market they are targeting. She said that currently, 1- bedroom apartments come at a premium price because there are so few of them, so staff is hoping that the market will respond to that demand with the equalization of this density standard. She said that the price of a 1- bedroom near downtown can potentially be rented for close to $1,000 while a 3- bedroom might be rented for $500 or $600 on a per apartment basis. Howard explained that several developers have expressed interest in these density changes. Eastham asked what the rationale was for choosing 500 feet rather than 1000 feet as the maximum density. Howard explained that it was based on giving incentives for building 1- bedrooms apartments and so there is no incentive in building more bedrooms per unit. Thomas stated 1- bedrooms will often be occupied by 2 people. Eastham stated that there are many couples who live together who aren't related. Howard said that would still be fine, as up to 3 unrelated persons are allowed per dwelling unit. She said that the occupancy has nothing to do with the density. Dyer asked if with the incentive of building 1- bedroom apartments the rents are likely to go down in price. Howard said that potentially they could as the market responds to this change. Thomas asked how staff arrived at 70 square feet as a minimum bedroom size. Howard explained that is the standard in the City Building Code. She said this is a typical standard used in other college towns to discourage builders from including rooms that will be used as bedrooms but are labeled as something else. Howard explained that currently there is no maximum number of bedrooms per multi - family dwelling unit. She said it was a concern of the Housing Department that if the occupancy standards are set up to have a maximum of 3 unrelated persons but yet have no limit on how many bedrooms are allowed in a unit, it would make it difficult to enforce the occupancy standards. She reiterated that this applies only in multi - family zones for multi - family uses. Planning and Zoning Commission February 27, 2012 - Informal Page 6 of 9 Thomas asked if anyone other than students live in the RM -44 or the PRM Zones. Miklo said there might be occasions where that is true, particularly in the buildings that were put up in the 1970s that have 1 and 2- bedroom apartments. Eastham asked if there was any data on the actual age of people living as a group in 4 and 5- bedroom units and the RM -44 and PRM Zones. Miklo said there is not. Howard said that in any town in Iowa that is not a college town, there wouldn't be the interest there is in building 4 and 5- bedroom apartments, which validates the assumption that the majority of occupants in the kind of units Eastham referred to are students. Eastham clarified that he wants to know what the demographics and characteristics of people who actually rent these units. Thomas said that if you compare the cost of an apartment in the impact zone versus Coralville or North Liberty you will pay $300 or $400 more for that 3- bedroom in the impact zone. Howard said it would be specious to think that there any singles, couples or families renting a 5- bedroom apartment in the downtown area of Iowa City for $2,500 per month. Dyer asked that if the number of people living in a unit is limited, will this be an impetus to buy up more houses for rental in neighborhoods farther out like Goosetown. Howard explained that most of the areas Dyer refers to are zoned single family so new multi- family would not be allowed. Eastham said it seemed that the market for student occupied housing might well expand beyond its present confines and start to include single family houses with multiple bedrooms that could be rented to unrelated students. Howard countered with the possibility that the market will be such that the prices will adjust so that if more 1- bedrooms are created that creates more opportunity for more household types to live in these neighborhoods which will potentially create more stabilizing effects as the rental prices come down. Dyer asked if a different kind of pressure might occur farther out if building multi - family units is limited. Howard said that the same argument was made when the City decreased the limit in the CB Zones yet most of the apartment buildings built in the last several years have been in the CB -5 Zone. She said that proximity to the University is the biggest factor. Miklo said that a priority in the Strategic Plan is neighborhood stabilization so Council wants to stabilize older neighborhoods and in addition to dealing with zoning, they are looking at other methods, like the UniverCity partnership, investing in parks and streets, amenities, and better code enforcement. Thomas asked how many multi - family units have been developed in the impact zone since 2008 Planning and Zoning Commission February 27, 2012 - Informal Page 7 of 9 when the Central District Plan was adopted. Miklo said that be hard to pinpoint to a date, but they could work from rental permits over time. Howard added that there haven't been any code changes since the Central District Plan was adopted. She said that while the Plan sets the policies, the implementation of that policy has to come through codification. Thomas asked how what's being proposed directly responds to the imbalance between rentals and owner occupied units, because what is being proposed refers to multi - family, which is typically rental. Eastham said he has the same question. Howard explained that what they are targeting is not what can be rented or owned but rather the type of units that are being built and whether or not they are conducive to a broader range of populations. Thomas said he thought the multi - family units that have been built in the central neighborhoods tend to be developed with a rental population in mind. Howard explained that the issue is not rental versus owner - occupied, but rather it about making sure there are opportunities for a variety of populations to live in the central part of the city. Eastham said that for him the imbalance has to do with whether or not there are adequate opportunities for people who aren't unrelated students to live in the central business area. He asked staff to summarize these changes that staff sees as incentives for developers to build more 1- bedroom and 2- bedroom dwelling units as opposed to 4 or 5. Howard explained that currently the density formulas are set up with no way of distinguishing between building a 5- bedroom apartment and a 1- bedroom apartment. She said you have to have the same amount of lot area. She said this creates a tremendous incentive for developers to build units that have as many bedrooms as they can fit on the lot. She noted that there is a market for that kind of building because in the graphs Miklo earlier showed the Commission there are many undergraduate students searching for housing. She said with a density formula like the current one, if the 4 and 5- bedroom units get overbuilt and the University population declines, who will then rent those kinds of apartments that have been built exclusively to appeal to students. She explained that staff decided that it's better to let the market decide what gets built rather than have the ordinances have such great incentives to build large units. Eastham asked why they aren't considering a Comprehensive Plan amendment in considering these changes. Howard said there are 3 pages of Comprehensive Plan support for these changes. Eastham asked how nonconforming uses would play out in the future with these changes. Howard said that in regard to grandfathered units, they still have the same multi - family uses, and the distinction between a conforming and a non - conforming use is that the actual use itself is different. Planning and Zoning Commission February 27, 2012 - Informal Page 8 of 9 Other There was none. ADJOURNMENT: Weitzel moved to adjourn. Swygard seconded. The meeting was adjourned on a 6 -0 vote. Z O U) Np 20 O C) vLu Z W C-4 0 Q N Np cif Z W Z_~ Z Q Z a C7 z W W a O LL 0 z P W W O Z ■ ■CAI Z!xxxoxxx N M �xxxxxxx t 0 ■ 0 ■ 0 ■1 M 0 W Q�QIR zaWU.YeU) J 0 L) dHWa W W J = N Z W = wIL0� a O J Q < 2 O =w uj - � 0 z P W W O Z E 7 O 7 N CY O z X LU E cn 0 N aQQz u u w 2 x00z w Y Z!xxxoxxx N M �xxxxxxx U) 2w(000MNLO x W 0 0 0 0 0 U) 0 M 0 W Q�QIR zaWU.YeU) J 0 L) dHWa W W J = N Z W = wIL0� a O J Q < 2 O =w uj - � E 7 O 7 N CY O z X LU E cn 0 N aQQz u u w 2 x00z w Y PLANNING AND ZONING COMMISSION MARCH 1, 2012 — 7:00 PM — FORMAL EMMA J. HARVAT HALL, CITY HALL M PRELIMINARY MEMBERS PRESENT: Carolyn Stewart Dyer, Charlie Eastham, Ann Freerks, Elizabeth Koppes, Paula Swygard, John Thomas, Tim Weitzel MEMBERS ABSENT: None STAFF PRESENT: Bob Miklo, Karen Howard, Sarah Greenwood Hektoen OTHERS PRESENT: Pam Michaud, Claire Sponsler, Cecile Kuenzli, Karen Hopp, Jean Walker, Nancy Carlson, Mike Wright, Marianne Mason, Amy Butler, Mary Knudson, Mike McLaughlin, Casey Cook, Mike Pugh; Glenn Siders RECOMMENDATIONS TO CITY COUNCIL: None. CALL TO ORDER: The meeting was called to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. ZONING CODE ITEMS 1. Discussion of an amendment to Title 14, Zoning, Article 9A, General Definitions, changing the definition of "household" as it applies in the RM -44, PRM, RNS -20, RM -20, and CO -1 zones, so that the maximum number of unrelated persons allowed to reside within a dwelling unit is three, which would make the definition the same as currently applies in all other zones in the city. 2. Discussion of amendments to Title 14, Zoning, to establish three as the maximum number of bedrooms allowed within a multi - family dwelling unit in the multi - family zones and in commercial zones that allow multi - family dwelling units and establish new residential density formulas in multi - family zones and in commercial zones that allow multi - family dwelling units. 3. Discussion of amendments to Title 14, Zoning, Article 5A, Off - Street Parking and Loading Standards, to increase the number of required parking spaces for multi - family dwelling units that contain three or more bedrooms when located within a designated University Impact Area (UTA). Planning and Zoning Commission March 1, 2012 - Formal Page 2 of 10 Miklo explained that some months ago City Council asked staff to examine the High Density Multi - Family Residential (RM -44) Zone to see if it could be eliminated. He said that subsequently Council asked staff to look at other zoning issues near the downtown and university campus. He said this is an opportunity to implement some of the neighborhood stabilization policies of the Comprehensive Plan, particularly the Southwest District and the Central Planning District, which have policies regarding density and multi - family or higher density development near the university and downtown. Miklo said research is complete concerning the issues of density as they apply to the RM -44 Zone and the other higher density zones, Medium Density Multi - Family Residential (RM -20), the Neighborhood Stabilization Residential (RNS -20) and Commercial Office (CO -1). He said staff has looked at what other college towns have done to address the issues that were of concern to Council. He noted that the towns staff researched were Ames, IA, Madison, WI, Lincoln, NE, Lawrence, KS, East Lansing, MI, and others that had used zoning techniques to address how to provide high density housing generally marketed to the student population while preserving the quality of life in neighborhoods through zoning and other City policies. He said that staff also looked at how to provide quality environments for students, a concern that was raised at meetings for the Central District Plan, where many students and university officials identified a concern that some of the higher density neighborhoods were not desirable for the students in terms of large parties, excessive noise, vandalism and spillover parking — problems that stemmed from non - supervised dormitory style housing. Miklo showed a slide indicating that where police and nuisance calls are concentrated in higher density housing areas. Miklo said that only a small number, approximately 25 percent, of undergraduate students at the University of Iowa are housed in dormitories compared to much higher number in other Big 10 universities or the other State Universities in Iowa. He said that when the university built its last dorm in the late 1960s almost 40 percent of undergraduates were housed on campus. He said undergraduate enrollment has increased by over 60 percent while the university supply of dorm rooms had increased by less than 6 percent. Miklo said that Iowa City has 46 percent of its housing stock in multiple units while other Iowa cities with populations over 50,000, with the exception of Ames, have approximately 30 percent or less in multiple units. He said 53 percent of units are rental in Iowa City while in other comparable Iowa cities, the percentage is 30. He said this shows that Iowa City provides its fair share of housing for university students. Miklo said that one technique used by college towns is to create a university impact area where special zoning regulations are applied to address concerns created by higher density housing. He said staff proposed a "University Impact Area" based on the area in the Southwest District Plan and the Central Planning District that are heavily impacted by their close proximity to the university, as well as an area in Manville Heights that is zoned RNS -20 and contains several fraternity houses and apartment buildings. Miklo said the proposal would apply specifically to parking in the impact area, but staff believes there may be future proposals for other City policies that might deal with some of the issues that arise from being close to the university. Howard said the first proposal deals with changing the definition of household as it applies in certain zones, to reduce the maximum number of unrelated persons allowed to 3. She said that the RM -44, the PRM, the RM -20, the RNS -20 and the CO -1 Zones are the last zones that allow more than 3 unrelated persons in a household. She said that all other zones in the city currently have a maximum of 3 unrelated persons per household. The City modified this definition in 2005 and in 2008 to address the same types of issues in several other zones. Planning and Zoning Commission March 1, 2012 - Formal Page 3 of 10 Howard said the definition of household includes definitions of families and other populations that constitute a household but within that definition there is a limit on the number of unrelated persons who may reside within 1 dwelling unit. She said in the RNS -20, RM -20 and CO -1 the number of unrelated persons allowed per dwelling unit is 4. She said in the RM -44 and PRM Zones, which are the highest density multi - family zones, the number allowed is 5, which creates an incentive to build the dorm -like apartments containing 4 and 5- bedroom apartments. She noted that 4 and 5- bedroom units are generally neither attractive to nor affordable for any tenants other than university students, as the current rate for a 4 or 5- bedroom apartment near campus is about $2,500. Howard said limiting the number of unrelated persons to 3 per unit will eliminate the construction of more 4 and 5- bedroom apartments which will alleviate the negative effects such high densities have on the neighborhood as well as assure that a form of housing with a limited market is not overbuilt. Howard explained that the university has seen an increase in enrollment which may not continue at the same rate, meaning that the market may over - respond due to the incentives in the Code. She noted that around 75 percent of new apartments built since 1995 have been these large units. She noted that even if the definition of household is changed all of the existing 4- and 5- bedroom units will all be grandfathered and can continue to be rented to the number of occupants currently listed on the rental permit. She reiterated that all the zones in the city would have the same definition of a household if the proposal is adopted. Howard said the proposal regarding density is to establish 3 as the maximum number of bedrooms allowed within a multi - family dwelling in the multi - family zones and in commercial zones that allow multi - family dwelling units. She said the current density formulas that require the same amount of lot area per unit regardless of whether the unit is a 1 or 5- bedroom unit have created an incentive to build apartments with as many bedrooms as possible, given the market for student housing in the area. Howard noted that the demand for smaller units, particularly 1- bedroom apartments is not being met because of the skewed incentives created by the current density formulas in the Code. She said the intent of the graduated formulas is to correct these skewed standards so the market can more freely respond to the demand for different types and sizes of apartments. She said these new standards do not apply to single - family dwellings or duplexes or in single - family zones or in planned development zoned single - family. Howard remarked that the maximum number of bedrooms allowed in all the multi - family zones would be 3, matching the proposed maximum number of unrelated persons allowed per unit, if the definition of household is also changed as proposed. She said that in the Low Density Multi- Family (RM -12) Zone they are not proposing any changes in the density formulas. She said staff would not recommend a density bonus in the RM -20 and RNS -20 Zones for efficiencies and 1- bedrooms because these are older neighborhoods with historic character and structures, many of which may already contain 1- bedroom units. If a density bonus was included for 1- bedroom apartments, it might create an incentive to tear down older housing stock to take advantage of the increased density allowed, which may result in a considerable number of tear - downs. She said in the RM -44 and PRM Zones they are proposing to give a density bonus which would allow twice as many 1- bedrooms units as 2- bedrooms and fewer 3- bedroom units. She said that these new graduated density formulas would generally equalize the amount of lot area necessary for each bedroom on the property regardless of what size of unit was proposed. In other words, the density formula would be based on a per- bedroom basis rather than on a per unit basis. Howard noted that in the CO -1 and CC2 Zones, no change to the density formulas is proposed. These are commercial zoning designations used in many areas in the community, the primary purpose of which is to promote retail commercial and office development in areas outside the downtown areas. The current standard allows apartments above commercial uses at the same Planning and Zoning Commission March 1, 2012 - Formal Page 4 of 10 density as the RM -12 Zone. She said that in the CN -1 and MU Zones, which are intended for lower intensity commercial uses in close proximity to lower density residential areas, the current standard is 1 unit per 1800 square feet. She said staff is proposing that given that these areas are intended to be developed in a manner that is compatible with lower scale residential areas that the same density standard applies to these zones as do in the other lower scale commercial zones at 1 per 2725 square feet. Howard said that in the CB -2 Zone the standard is currently similar to the PRM Zone, and staff proposes to graduate the density formula the same as what is proposed in the PRM Zone. Howard noted that in the CB -5 and CB -10 Zones there are no maximum density standards, rather density is controlled by floor area ratio or building height. She said that in order to ensure that a variety of dwelling units sizes are built in the central business district to support a diverse housing population to support healthy business growth, that 3- bedroom units be limited to 30% of the total number of units on any given lot. Howard explained that the parking proposal would require 1 parking space per bedroom for any new multi - family use built within the University Impact Area but does not apply to single family or two- family dwellings (duplexes) nor does it apply to multi - family buildings outside the University Impact Area. Eastham asked if the crime distribution map shown earlier represented where citations were made or where people subject to those citations lived. Miklo said he believed it represented the location of the call. Eastham asked if staff had looked at any enrollment projections for the next several years that have been done by the university or by Kirkwood. Miklo said the university expects enrollment to remain similar in the next several years to what it has been but in the longer term level off and possibly decrease. Freerks opened the public hearing. Glenn Siders asked if the Commission was going to be taking any action tonight. Freerks said the intention was not to take any action tonight. Pam Michaud, 109 S. Johnson Street, says she supports the amendments because there are thousands of 3 -5 bedrooms close to downtown and that affect the safety and success of students. She also cited the demographic trend of more people staying single longer, an increase in the number of retirees and a large population of potential renters working for the city's largest employers who want quiet, smaller units close to downtown. She said she hopes that developers will address the increased market for 1 and 2- bedroom apartments. Michaud also said that dense housing destabilizes neighborhoods with noise, trash, and lack of light caused by multi -story buildings affecting neighboring gardens and yards. Claire Sponsler, 413 N. Gilbert Street, said she is speaking in favor of the 3 amendments because they represent a win -win situation in that they stabilize neighborhoods, they increase economic advantages for developers and property owners as they encourage a diverse variety of housing options that currently aren't being served by the market, and they help correct imbalances that couldn't be predicted decades ago when the original zoning occurred. She also said that the amendments respond to her first -hand knowledge of a demand that's not being met for adults, professionals and retirees who would like to live and rent in Iowa City and who Planning and Zoning Commission March 1, 2012 - Formal Page 5 of 10 can't find suitable housing because most of the options are geared toward undergraduate students. She also said these amendments represent a forward- looking plan for the future of Iowa City and the changes they'll bring about will be beneficial for a variety of people who live, work and invest in Iowa City. Freerks said that she will assume the public comments will apply to all amendments unless noted by the speaker. Cecil Kuenzli, 705 S. Summit Street, said she supports the amendments because she feels that they affect even the older neighborhoods. She said she was stunned by some of the information presented earlier, particularly the percentage of rental units in Iowa City relative to the total percentage of housing units and the percentage of university students who are housed off campus relative to other college communities. She said this suggests to her that things are out of control and that citizens are right and justified in being upset about the threat to their neighborhoods and in the changing appearance of the city. She said that it's time to exert influence to save what is left of our neighborhoods and that it's time to be bolder in our regulations. Kuenzli said that Iowa City ranks among the top 10 cities of its size due to the quality of its healthcare, culture, and the number of good neighborhoods. She said she fears that if nothing is done to change the current situation, we risk losing that kind of ranking. She urged the Commission to accept the staff's recommendations. Karen Hopp, 26 N. Governor, read from a publication of George Fox University, Newberg, Oregon, relating the many benefits of living on campus, including cost and safety. She stated that students who do not live on campus do not do as well in school. Jean Walker, 335 Lucon Drive, said that if you have the temptation to build large buildings with 5- bedroom units it's a temptation to tear down small, historic houses. She told the Commission that if these historic buildings are torn down they will not reappear. Walker said they need to preserve the city's historic stock. She also referred to an article in The Des Moines Register that said the more concentrated the buildings and population, the greater the concern is that the aquifer might run out in 20 years. Nancy Carlson, 1002 E. Jefferson, said that the premiere universities provide 85 -97 percent of their students with on- campus housing compared with the depressingly low percentage that the University of Iowa provides. She noted that in recent projects that have come before the Commission - 821 Jefferson, 911 Governor and the Linn - Bloomington -the number of bedrooms has been reduced but the overall density remains the same. She noted that the South Johnson and Van Buren area, because of its RM -44 zoning, is no longer a neighborhood but rather a student ghetto, with former permanent residents gone along with their houses, and an atmosphere that promotes neither safety nor success for the students. She supports the proposal that each bedroom must have a parking spot, but asked if that means that parking lots will supplant backyard green space and wants to know if there are landscaping techniques that can make these areas more palatable. She said changing the maximum number of unrelated persons to 3 is a positive step. She said reducing the number of bedrooms without changing the overall density of these areas is a good concept, but she is concerned with what the reality will look like. Mike Wright, 225 N. Lucas, asked the Commission to support all three of the proposals. He said the proposals are neither anti - rental or anti -poor or anti - student but rather anti high- density primarily in neighborhoods that were never designed to support such extreme density. He said that the current high- density zones are neighborhood wreckers, working against the City Planning and Zoning Commission March 1, 2012 - Formal Page 6 of 10 Council's goal of neighborhood stabilization, with the proof being in the South Johnson and South Van Buren areas. He said he lives about a block from a new building with 5- bedroom units, and this unsupervised dorm is a nightmare for the neighborhood. He said that in January he personally swept 8 pounds of glass out of Lucas Street in front of these units. Wright said there is also a demonstrated shortage of smaller units, especially in the core neighborhoods. He said that smaller units are more attractive and possibly more affordable for students and non- students alike. Wright said he doesn't like the idea of dedicating more space for cars, but knows that there is already a problem in the core neighborhoods with overflow parking during the day. He urges the Commission to give serious consideration to the proposals, which he thinks are friendly to the community and should benefit everyone. Lorianna Mason, 640 S. Lucas, said she is grateful for the UniverCity program that has enabled six property owners in a row on her street. She said she is completely in support of the three amendments. She said she would like to see a more diverse population on her street as only one demographic tends to destroy a community feeling. She said she doesn't necessarily favor destroying backyards to solve the parking problem, but that it is a better option than what occurs now, which is parking on the grass right -of -way next to the street. Amy Butler, 326 Melrose Court, said she's the Chair of a search committee at the university and she said that type of housing is currently not being built and that makes it difficult to recruit quality candidates. She said the candidates they are interested in want a place where they can walk to work and downtown. She said it would be great to have more housing options for young professionals, the kind of people the University wants to attract. Mary Knutsen, 725 W. Benton Street, said she supports the ordinances and agrees with everything that has been said so far supporting the proposals. She said she wants to reduce the density in older neighborhoods close to downtown, including the one she lives in, that are trying to become more stable. Mike McLaughlin, Coralville, said it's clear that there needs to be some planning regarding the concerns that have been brought up tonight. He said he thought there was merit in the idea of eliminating some on- street parking so that people who are using the streets as parking lots wouldn't be able to do so anymore. He said this might encourage people to use the parking ramps, leave their cars at home, which would help support public transit, and make the area more bicycle - friendly. He said the parking proposal would help with future development but doesn't do anything to help the current situation. McLaughlin said decreasing on- street parking would make it so there wouldn't be'such a discouragement to developing smaller units where the ratio of bedrooms to parking spaces must be one -to -one. Casey Cook, 1 Oak Park Court, said he agrees that the University isn't carrying its fair share of student housing. He said he agrees that there's a significant demand for one - bedroom units. He said that a study done by his office, Cook Appraisals, found that housing within a mile of the Pentacrest was at 1.6 percent vacancy, with no distinction on the number of bedrooms. He said if you have pressure on the inner zones with rents continually increasing substantially, then people move further and further out, but the students stay because they can pay more. He said if you take the number of units in the city and multiple it by the difference between what the current vacancy factors are and what a balanced vacancy factor is that's going to tell you just how big the imbalance is. Cook said we are at a crisis point with this issue and he doesn't think that issue has been a critical part of the planning process so far. He said it needs to be. He said he thinks many of the decisions that are made happen in an economic vacuum and the economic consequences aren't fully explored or understood. Cook said he wouldn't be surprised Planning and Zoning Commission March 1, 2012 - Formal Page 7 of 10 if some of the property values in areas affected by the proposals aren't diminished by 20 to 30 percent. He said he thinks it would be valuable to do specific case studies to help understand what the immediate impact of these proposals will be on property owners and see what how they impact their balance sheet and the ability to finance their operations. He suggested that these case studies be done on the New Pioneer Co -op site, the United Action for Youth site and the Community Mental Health site. Cook said he did a case study on the three buildings that were demolished on Washington Street recently, 2 of which were residences and 1 of which was commercial. He said they were paying total taxes of about $21,000. He said that the property that will replace those buildings will be paying property taxes around $150,000, which will be annual revenue for the City, the school board and the county. Cook said he has no problem going with the 3 bedroom units and sees what the neighbors' concerns are, but he doesn't like the change in the land to unit ratios, which he thinks are very destructive of property values. He said he has a problem with the change in the parking requirements also, not just because it takes away landscaping, but students shouldn't be encouraged to have as many cars as they do. Cook said he is concerned with the language in proposal 2, which states ... "and establish new residential density formulas in multi - family zones and in commercial zones that allow multi - family dwelling units." He said he thinks that is a blank check to make much more radical changes than what is being contemplated at this meeting. Mike Pugh, 4743 Dryden Court, said over the past several months there has been concern voiced about a desire to stabilize and preserve the character of the existing residential neighborhoods. He said these worthwhile goals need to be supported by the community as a whole. He told the Commission that they need to take a wide -angle view of the community. He said there is a natural tension that exists between stabilizing some of the older neighborhoods and a sound planning policy of encouraging density of developments near downtown and the university. Pugh said sustainable development encourages density and diversity. He said that growth downtown needs to be promoted. He said that for denser developments you need to choose a site that has access to transportation, employment, education, services existing infrastructure. He said that compact projects prevent sprawl by reducing the amount of land used. Pugh said he sees no compelling reason to limit the percentage increase on the CB -5 and CB -10 Zones to 3 bedroom apartments. He said all 3 proposals represent a downzoning and will put pressure on the outlier neighborhoods because with the proposed square foot requirements fewer bedrooms can be built. He said these proposals also increase the cost of housing in Iowa City. He said that parking spaces decrease the building footprints, which tend to drive up costs. He said the per square foot cost of constructing a 1- bedroom apartment is higher than a 3- bedroom apartment. He said Iowa City is unique among college towns mentioned by Miklo and Howard because the university campus is intermingled with the central business district. He said if the goal of the University Impact Area is to stabilize the older neighborhoods, there is an inherent competing interest with wanting to promote denser development downtown. He asked the Commission to look closely at the size of the University Impact Area and ask what is really trying to be achieved. Pugh said there's a major difference between the residential zones and the CB -2, CB -5 and CB -10 Zones. He encourages the Commission not to take a blanket approach but to understand what the interests are of the community and refer to the Comprehensive Plan as they are contemplating the proposals. Mark McCallum, 932 E. College, asked the Commission to take a second look at what was done several years ago in down - zoning downtown to 3 bedrooms and addressing some of the concerns that other speakers tonight have had in the sense that these downtown areas are where our growth should be, and it would relieve pressures on the residential neighborhoods farther out. Planning and Zoning Commission March 1, 2012 - Formal Page 8 of 10 Glenn Siders, 1180 S. Jones Boulevard, North Liberty, said he represents the Iowa City Homebuilders Association. He said he wants to reinforce what Cook and Pugh had said. He said that most of the discussion has been focused on the downtown area and big box apartments but that many of the Association's builders build 4 and 6 unit townhouse complexes that are considered multi - family dwellings. He said these proposals impact them. He said a concern is that with 3- bedroom units being very popular to build as townhouse units, the parking requirement of providing 3 stalls may be difficult. Howard explained that if they are located in a single family zone or a planned development that is zoned single family, the standards would not apply. She said the increased parking standards would not apply in the areas outside the University Impact Area. Siders asked if it would comply if you want to do townhouse construction in a multi - family zone. Miklo indicated that the townhouse developments that Siders referred to are outside of the University Impact Area, so the proposed parking requirement does not apply to them. Siders asked the Commission to consider changing the proposed effective date of February 21, 2012, in the Definition of Household amendment to the date the ordinance is enacted. He said he's uncomfortable having an effective date weeks before the ordinance takes effect. Carlson handed a 2011 Apartment Survey done by Cook Appraisals to staff so the Commission can look at the figures. Walker stated that she takes exception to someone building these large structures who aren't planning to live there themselves, leaving the residents of the neighborhood to live with the consequences. Freerks closed the public hearing. Freerks asked for a motion. Eastham moved to defer discussion of the three amendments to the March 15, 2012, meeting of the Commission. Dyer seconded. Freerks stated that the Commission has a lot of information to look over and they don't want to make a decision tonight. She thanked everyone for coming to this meeting. Eastham asked what measures were actually taken by the comparable communities that staff looked especially in regard to number of bedrooms. Howard said staff would provide that information to the Commission. A vote was taken and the motion carried 7 -0. CONSIDERATION OF MEETING MINUTES: February 13 and February 16,2012: Koppes moved to approve the minutes with corrections Planning and Zoning Commission March 1, 2012 - Formal Page 9 of 10 Weitzel seconded. The motion carried 7 -0. OTHER: Miklo said that a Planning and Zoning for Local Officials workshop will be held in Cedar Rapids on March 29th. He said that the City will pay for Commission members' registration and travel expenses and encouraged the newest members to attend. ADJOURNMENT: Koppes moved to adjourn. Weitzel seconded. The meeting was adjourned on a 7 -0 vote. Z O V5 UO 20 O C) vU, Z W N li r 40 z N N p ad Z C7 H Z_ Z Q Z 5 IL O z W W Q O a z P w W O LL. z NII■ X11■ 111 ■RR �u ti N nnn N M ;xxxxxxx N == COCOMNU.)mm WX0000000 w w J J = a z P w W O LL. z E O O O -00 O O Nz U � X O) LU 'Z) N C N C y E U) N O O N Q IL n n w x00z W Y ti N N M ;xxxxxxx N == COCOMNU.)mm WX0000000 w w J J = J 2 z Q = 00<wILo Q W V= w Q Lu 2wv�wa w IL O - Q>-QuO zawwIYeU) =w �: E O O O -00 O O Nz U � X O) LU 'Z) N C N C y E U) N O O N Q IL n n w x00z W Y M IP74 MINUTES PRELIMINARY PUBLIC ART ADVISORY COMMITTEE THURSDAY, MARCH 8, 2012 LOBBY CONFERENCE ROOM — CITY HALL Members present: Mike Moran, Mark Seabold, Melissa Mitchell, John Engelbrecht, Susie Thurmond Not present: Jan Finlayson, Rick Fosse Staff Present: Marcia Bollinger, Jeff Davidson Public Present: None RECOMMENDATIONS TO CITY COUNCIL Recommend approval to the City Council to accept the donation of the BookMark sculpture, "All the World's A Stage" to the City of Iowa to be located at the Riverside Shakespeare Stage in City Park. CALL TO ORDER Thurmond called the meeting to order at 3:35pm. INTRODUCTION OF NEW MEMBERS MELISSA MITCHELL AND JOHN ENGELBRECHT PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA No new business. CONSIDERATION OF THE MINUTES OF THE DECEMBER 1ST, 2011 MEETING MOTION: Seabold moved to approve the December 1st, 2011 meeting minutes as presented Thurmond seconded. Motion passed 5:0. CONSIDER A RECOMMENDATION TO THE CITY COUNCIL TO ACCEPT THE DONATION OF A BOOKMARK SCULPTURE, ALL THE WORLD'S A STAGE TO THE CITY OF IOWA CITY. Bollinger distributed a photograph of the BookMark "All the World's a Stage" that is being donated to the City of Iowa City and requested to be located at the Riverside Shakespeare Stage in City Park. Bollinger explained that a Donation Agreement will be reviewed by the Iowa City City Council at their March 20, 2012 meeting and a recommendation by the Public Art Advisory Committee to accept this donation is necessary. Bollinger explained that all artwork placed on City property must be given to the City so that the City has control over removal, relocation, maintenance of each piece. Some discuss occurred regarding potential issues with the Plexiglas figures included on the sculpture. Bollinger explained that the artist painted the figure underneath the Plexiglas pieces so that the artwork will still be "complete" if the Plexiglas figures removed. MOTION: Thurmond moved to recommend acceptance of the Bookmark "All the World's a Stage" to be included in the Public Art inventory. Moran seconded. Motion passed 5:0. Public Art Advisory Committee Thursday, March 8, 2012 REVIEW OF CITY HIGH DONATION STATION ART PROPOSAL — SUSIE THURMOND (ART TEACHER AND CITY HIGH ART CLUB) Thurmond stated that she has not been successful in working with the City High Art Club to come up with a proposal that was acceptable to all students who wanted to be involved. Alternatives were discussed about possibly offering the opportunity to just one or two specific students to design and complete the project on their own. Bollinger explained that there was a $500 honorarium available for completion of a donation station art project so possibly a student might find it worthwhile to complete — even during summer break. Bollinger provided some more details regarding the program of decorating the parking meters. The goal of the program is to have it funded (after completion of a meter by each high school) completely by sponsorships /donations. The goal was to have the high school meters showcased in the public library lobby for a few months encouraging downtown businesses to consider participating; either by providing a financial donation to pay an artist to create a meter OR directly hire an artist to create the meter. The PAAC would provide final approval on all designs. The toucan that was completed by the West High student was damaged a few months ago and it has been a challenge to find someone interested in repairing it. It is now in storage in the library storage room. So there are currently no examples to showcase. Davidson suggested that designs don't have to be very elaborate —just something that is eye- catching and might increase the number of donations occurring. Total revenue has been fairly flat for the past few months. Engelbrecht suggested he knew some artists that may be interested in decorating the meters and will make some contacts. Thurmond suggested she would contact Jill Harper, an art teacher at City High to see if she had some suggestions about possible students in her ceramic class who might be willing to participate in the program. Bollinger mentioned that it had been challenging to find a concrete contractor to create the columns for the Grant Wood Neighborhood Art project that Jill Harper was coordinating. Seabold suggested he might have some prospects and Bollinger will send him the plans for the pillars. UPDATE ON POETRY IN PUBLIC, POETRY IN PUBLIC ART PROJECT, KIDZTENT AND MURAL PROJECTS Bollinger stated that the selection process for the poems had just been completed and John Engelbrecht of the PAAC participated as the committee's representative. She suggested that submissions continued to increase every year and this year was no exception. The next step is to get parent permissions for the student poems and then post all poems on -line so that potential artists can submit proposals for artwork based on the poems. Bollinger explained that the Poetry in Pubic Art Program was not held last year due to other projects but provided to be very popular the year before. This year the option of the poet finding their own artist is being considered. Bollinger stated that she has already been contacted by Lisa Barnes of Summer of the Arts about the Kidztent and she has committed the PAAC to participate in that project. The concept of developing a mural project as part of the Public Art program was discussed. Bollinger suggested she was willing to secure a variety of locations on City property that could be made available for murals. She mentioned that Happy Hollow shelter, the old pool building Public Art Advisory Committee Thursday, March 8, 2012 at Mercer, a wall in the game room of Robert A Lee Recreation Center and possibly some locations near the Chauncey Swan parking ramp could be options. She suggested a call to artists be created and submissions required to be submitted by a certain deadline so that there are possibly several options available to choose from. A specific schedule has not been determined but completion of a mural in 2012 would require the process get started soon. Engelbrecht mentioned that Public Space One hosted an event that attracted many local muralists and he would be happy to promote the program to them. Bollinger also mentioned that the City Clerk's office was willing to coordinate a training workshop for current board and commission members. She suggested she would forward the information to all PAAC members for their consideration. Seabold shared that as part of his role as a committee member of the University of Iowa's Museum of Art and the First Friday events, he wanted to share the upcoming "Just Dot Art" event that is scheduled from April 6 to May 4 at the hotelVetro. Dots will be available at the hotelVetro front desk and they will then be used to decorate the lobby windows. They hope to see 50,000 stickers and 10,000 participants involved in the event. Thurmond motioned and Moran seconded a motion to adjourn at 4:20 PM. 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